PBIS Assessment Users Manual.indd
Contents
1. PBISAssessment User s Manual September 2015 A A PBISApps A A PBISApps Table of Contents Login Logout 2 ssa vex exu ads tweed Rr Quick Start Lleeseeeeeeees 3 Take Survey ec cece cece eee ee eee eee eene Take Multiple Response Survey LLL Open New Survey lluseeeeeeeeee eese Add allser u 0 ur E des Generate Survey Reports Luuuuuuuuu Dashboard Ls eeeeeeeeeee 4 Open Upcoming Closed Survey Windows Organization Overview lsssssslssssssss Edit Delete Survey Responses Change Survey Window Dates Take Survey u a View Reports vos ea rcs E ee eaten ss SUI VBVS ioa d asado Vire Pd RR RA GR qs 6 SURVEY Lists ono nissen UDUP SUE AS CES 6 Survey Overview sss sess Open New Survey llesseeeeeeeeeee esee Organizations reas i e do nene n on en Search Select Organizations 00ee00es Search Organizations isses esssssusu 7 Organization Select 22222ccceeeeeeeeeeeenen My Organizations 2 cece ee eee eee nen PBIS Assessment Users Manual Organization Overview eee eee ee eens 8 Open Upcoming and Closed Survey Windows 9 Edit Delete Survey Responses 2 10 Edit Survey Window Dates 222202 10 EESIN ee ee 10 View Reports nes2. All organizations within your scope Change Password To change the password associated with your PBIS Assessment login information 1 Click Change Password from the Your Account menu 2 Enter your current password in the Current Password field 3 Enter your new password in the New Password field 4 Re enter your new password in the Repeat New Pass word field to confirm your selection The application will warn you if the entered password does not match what was typed in the New Password field 5 Click Change Password 16 A Pm Jo CHEEEKKSSEN Support If you experience a problem within your PBIS Assessment session you cannot resolve using this manual or existing resources PBISApps customer service representatives want to hear from you To report the problem 1 Click Report a Problem from either the application footer or the Your Account menu 2 Type in the nature of the problem you have experienced 3 Click Send Problem to send your email Cancel to return to PBIS Assessment The application sends the information to the PBISApps customer support team One of the PBISApps representatives will contact you as soon as possible by email with steps to resolve the issue PBIS Assessment Users Manual 17
3. Close Date 12 22 2014 Open Survey Selected Organization Demonstration School Exemplar Demonstration School Challenged Demonstration School Exemplar an existing window for one of the organiza tions you ve selected the application will not open the new window for that organization Organizations Each user s scope within PBIS Assessment includes one or more organizations Organization types range from schools to districts to states to countries The functionality each user accesses for any organization within his her scope depends entirely on the user s role From the Organizations Overview page nearly every function is possible Search Select Organizations There are two ways to search organizations within your scope Open Survey window survey will summarize all individual responses on the close date The summary is available the next day To open a new survey window for one or more schools from the Surveys menu 1 Click Open Survey 2 Select the name of the organization from the tiered multi select boxes displayed Note Selections are available based on the highest leveled organization to which you have access in your account a Selecting All in any of the boxes will open a survey for all of the organizations listed in the box b Select more than one organization by holding down SHIFT or CTRL on your keyboard as you click the organization names 3 Select the survey to ope
4. a new survey window for one or more PBIS Assessment Users Manual schools from the Surveys menu 1 Click Open Survey 2 Select the name of the organization from the tiered multi select boxes displayed Note Selections are available based on the highest leveled organization to which you have access in your account a Selecting All in any of the boxes will open a survey for all of the organizations listed in the box b Select more than one organization by holding down shift or ctrl on your keyboard as you click the orga nization names 3 Select the survey to open from the Survey dropdown menu 4 Type an Open Date and Close Date or select one from date picker 5 Click Open Survey A pop up dialog box will open dis playing whether the window successfully opened Note If the window you ve attempted to open overlaps with an existing window for one of the organizations you ve selected the application will not open the new window for that organization Add a User To add new users to an organization 1 From the Organization Overview page for a specific organization click the Add Person button on the right hand side of the screen in the section labeled Access Management 2 Type the person s email address in the Search Email Addresses field 3 Click Search a If the search returns an existing person with an ac count click the Select button next to his her name and skip to step 9 b If the search returns
5. no results click Create A New Account and move to step 4 or click Try Another Search to search again 4 Type the persons first name in the First Name field 5 Type the persons last name in the Last Name field 6 Verify the email address entered in the Email Address field is correct 7 Click Create Account A A PBISApps 8 Select a role for the new user from the Select a Role drop down menu See Change User Role in this man ual for more information about roles and what each can access 9 Click Add Generate Survey Reports To view reports related to any survey submitted through PBIS Assessment 1 Click the Reports menu at the top of the screen Coor dinators Select Survey Reports 2 Select Report Options from the left hand side of the screen 3 Click Generate Dashboard The PBIS Assessment dashboard displays an overview of survey information for schools you can access including 1 Survey information for open upcoming and closed survey windows 2 The ability to change the open and close dates for any survey window listed 3 Links to take surveys 4 Links to view survey reports amp Dashboard Surveys To open a survey to an organization head over to organizations and find To manage responses to the survey for an organization click on the num Open Survey Windows gt Benchmarks for Advanced Tiers 2 50 Organization Search Organization Completed OpenDate C
6. the change directly from the dashboard to one or more schools To change survey window dates 1 From the Dashboard click the name of the survey from the appropriate section Open Survey Windows Upcoming Survey Windows Closed Survey Windows to expand the menu 2 Check the box next to the name of the school s to change the open and or close dates a To check all schools visible within the expanded survey menu click Select All Visible b Scroll to the next page to select additional schools schools selected from the previous page remain selected c Click Clear Selection to uncheck all selected boxes 3 Click Change Dates for Selected Surveys 4 Type or select a new open date in the Open Date field to open the survey window at an earlier or later date 5 Type or select a new close date in the Close Date field to close the survey window at an earlier or later date 6 Click Update to make the change Cancel to return to PBIS Assessment Users Manual the Dashbaord 7 Aconfirmation opens indicating the changes Note If the application cannot make the change for any reason that result will display in this window 8 Click Ok Take Survey There are two ways to submit a survey PBIS Assessment Single Response One survey response is allowed within the given survey window Reports are available immediately after the survey is submitted Multiple Response More than one response is allowed within t
7. users associated with the organization located below the list of surveys 2 Locate the name of the person to update 3 Click the users name to view the user Change a User s Name If a user s name contains a typo or the user s name changes coordinators can edit the user s name within the application To edit a user s name from the Account Details page 1 Click Edit next to the user s Name 2 Edit the First Name and or Last Name 3 Click Update Change a User s Role Coordinators establish users for each school in their scope As team membership changes it may be necessary to update an existing user s role within the application To change an existing user s role from the Account Details page 1 Click Change Role next to the user s existing role 2 Select a new role from the Select a Role drop down menu 3 Click Update A list of possible roles and the areas of PBIS Assessment each can access includes 13 A A PBISApps Read Only Team Member Coordinator View Dashboard e Open New Survey Window e Edit Survey Window Dates e Delete Survey Window e Enter Survey Data e e Edit Delete Survey Responses e mm p e O View Reports e e Qo Add New Team Members e Reporters Add New Coordinators E Another m mE e Delete User Access e Edit a User s Username If a user s email address contains a typo or changes coordin
8. December 10 to December 20 The next window must have an open date after the previous window s close date Add a User To take single response surveys coordinators need to establish school team members with unique logins Note Multiple Response surveys require access to a link not a unique username and password to respond To add new users to an organization 1 From the Organization Overview page for a specific school click the Add User button on the right hand side of the screen in the Access Management section 2 Type the person s email address in the Search Email Addresses field 3 Click Search a If the search returns an existing person with an ac count click the Select button next to his her name and skip to step 9 b If the search returns no results click Create A New Account and move to step 4 or click Try Another Search to search again PBIS Assessment Users Manual 4 Type the persons first name in the First Name field 5 Type the persons last name in the Last Name field 6 Verify the email address entered in the Email Address field is correct 7 Click Create Account 8 Select a role for the new user from the Select a Role drop down menu 9 Click Add The person added will appear in the list of users associated with the school s PBIS Assessment account located below Closed Survey Windows in the Organization Overview page Clicking the person s name or email addre
9. Save Users The Users section of PBIS Assessment allows coordinators to manage existing users and their associated login information for any school they coordinate For more information about adding new users see page 12 in this manual Search for User The quickest way to access existing user information is to utilize the Search User functionality in PBIS Assessment To search for a user 1 Click the Users menu from the top of the screen 2 Type the user s email address or name in the Search Users field Note You can enter any part of the per son s name or email address in the search field The system allows for partial values 3 Click Search View User Account Details User Account Details allows coordinators to manage all of the information related to any existing user s account for a school in the coordinator scope Information to view and or manage for any user includes Name Role Username Last Login Send Reset Password Email Add Remove Organizations from Scope PBIS Assessment Users Manual To view and manage account details From the Users menu 1 Type the users email address or name in the Search Users field Note You can enter any part of the per son s name or email address in the search field The system allows for partial values 2 Click Search 3 Click the person s name from the result set to view the user From the Organization Overview 1 Scroll down to the list of
10. ate These surveys include Self Assessment Survey SAS School Safety Survey SSS To take any survey from the Organization Overview page 1 Locate the survey in the Open Survey Window list 2 Click Take Survey located in the Availability column 3 Enter the survey responses for the displayed section 10 A A PBISApps 4 Click the gt to move to the next page 5 Click the Submit Survey button at the end of the sur vey to save the responses HERE S A TIP Anyone without access to the Organization Over view page needing to take a multiple response sur vey will need the link to the survey Team Members and coordinators and can access this link and send it to others To access the link 1 From the Organization Overview page locate the survey in the Open or Upcoming Survey Window lists Click Link located at the end of the row Highlight the URL and copy it or click the Copy URL button to copy the link to your clipboard Click Close Paste the copied link in an email to anyone invited to submit a survey response View Reports There are several ways to view reports about any survey submitted through PBIS Assessment One way is from the Organization Overview page Locate the name of the survey from the list of Open Upcoming or Closed Survey Window lists and click View Reports toward the end of the survey window row Opening the report viewer from the Organization Overview page automati
11. ators can edit a user s username within the application To edit a user s username from the Account Details page 1 Click Edit next to the user s Username 2 Edit the email address in the Username field 3 Click Update Note The username entered must be an email address Editing the username will reset this user s password and send an email to the new address asking him her to set a permanent password for the account Reset a User s Password If a user forgets his her password there are two ways to reset the current password PBIS Assessment Users Manual From Account Details Note Coordinators can send a reset password email from this page 1 Click Send Reset Password Email 2 Click Confirm 3 An email is sent to the user s associated email address with instructions for resetting the password From the PBISApps Appbar Note All users have the ability to send a reset password email for their own account 1 Click PBIS Applications Login at the top right hand corner of pbisapps org 2 Click Forgot Password 3 Enter the email address associated with the PBIS As sessment login in the Email field 4 Click Request New password 5 The system will send an email with instructions for resetting the password 14 A A PBISApps Add Organizations to a Report Options User s Account BoQ r If a user needs access to more than one school s PBIS Assess ment account simply add an Ben
12. cally displays the survey s Total Score Report for the specified organization over the last four years Report options include 1 Select Survey Select a survey about which to report from the drop down menu 2 Report Type Select Total Score Subscale Items or Download from the drop down menu to define which data to display related to the selected survey 3 Activate Report Highlights Some Item Reports give the option to highlight the item s status Check the box to highlight individual items PBIS Assessment Users Manual 4 From Date Select a school year from the drop down menu as the starting school year from which data will be included in the report 5 To Date Select a school year from the drop down Dele menu as the last school year from which data will be included in the reports Note This school year must be the same as or after the selected From Date Export Select PDF or Excel to export the generated report as a PDF or Excel spreadsheet HERE S A TIP Generating a report from the Organization Over view page assumes youre interested specifically in this organization s reports To look at data for another school without leaving the report you ve just generated simply click the Reset button next to the Generate button This will activate the Select Organizations multi select boxes allowing you to generate a new report for a different organization in a new tab te Survey Window Coo
13. cess a complete list of all surveys available within PBIS Assessment click Survey List from the Surveys menu Surveys are listed in alphabetical order with a brief description Survey Overview From the Survey List click the name of the survey to open the Survey Overview screen Organizations with open survey windows for this survey are listed alphabetically first by the Parent Organization then by Organization Name Available actions on the overview page include View all schools for which the survey is currently open If there are many organizations listed search for a specific one in the Organization Search field Change survey window dates for one or more schools Take the survey for a specific school Edit or Delete Survey Responses by clicking the num ber listed in the Completed column Read a brief description of the survey Download hard copies of the survey documentation by clicking any of the links under Documents Open New Survey Before any school can submit a survey the school s coordinator must open a new survey window for the building The survey window consists of an open date and a close date The open date is the first date the school can submit the survey The close date is the last day the school can submit the survey Note For multiple response surveys the A A PBISApps Open Survey All ie All Demonstration District Starfleet Test District TFI M Open Date 12 10 2014
14. chmarks of Quality Select Report Total Score hi organization to the user s scope From 2011 12 w From the user s Account Details page 1 Click Add Organization in the Organizations section To 2014 15 z Select Organizations All ji Demonstration School Exemplar 2 Type the name of the organization to add to the user s scope Note Only Organizations within your scope can be added Generate No more child organizations that have surveys Total Score Subscale Items otal Score BoQ Demonstration School Exemplar Benchmarks of Quality Total Scores Demonstration School Exemplar NCES ID Zenith Winnemac Demonstration District NCES ID Benchmarks of QualityTotal Scores Demonstration School Exemplar 4 3 2012 4 25 2014 100 4 80 4 60 4 40 4 Percent Implemented 20 4 04 03 2012 05 11 2013 04 25 2014 Total Score 48 85 98 School Year 201112 201213 201314 Date Completed 4 3 2012 5 11 2013 4 25 2014 3 Click Search 4 Locate the name of the organization from the result set and click the Add button Remove Organizations from a User s Account If a user needs to have one or more organizations removed from his her scope from the user s Account Details page 1 Locate the organization to remove from the Organiza tions section 2 Click the X next to the name of the organization to remove 3 Click Delete to confirm the re
15. ck Login 4 Once logged in slide over to the left side of the app bar and click on PBIS Assessment to access the PBIS Assessment account dashboard HERE S A TIP Some aspects of PBIS Assessment may be inac cessible based on your access level Please contact your coordinator to have your access modified For more information about access levels see the support article on PBISApps Quick Start Take Survey To take a single response survey from the Dashboard 1 Click the name of the survey to take from the Survey s Currently Open section 2 Locate the name of the organization for whom the survey will be submitted and click the Take Survey link 3 Enter the survey responses for the displayed section 4 Click the gt to move to the next page 5 Click the Submit Survey button at the end of the survey to save the responses Take Multiple Response Survey To participate in a multiple response survey a link to the survey is required The school s coordinator or team members have access to this link within PBIS Assessment and can provide it to anyone interested in responding to the survey To take a multiple response survey 1 Copy and peste the received link into your preferred internet browser 2 Enter the survey responses for the displayed section 3 Click the to move to the next page 4 Click the Submit Survey button at the end of the sur vey to save the responses Open New Survey To open
16. d survey we recommend deleting the survey and reentering it Edit Survey Window Dates From the Organization Overview page for a specific school 1 Locate the survey window to be modified in Open Upcoming or Closed Survey Windows PBIS Assessment Users Manual 2 Click either the date listed in Open Date or the date listed in the Close Date 3 Type or select a new Open Date and or Close Date from the designated fields 4 Click Update to save the changes Cancel to return to the Organization Overview Take Survey There are two ways to submit a survey through PBIS Assessment Single Response Surveys One survey response is allowed within the given survey window Reports are available immediately after the survey is submitted Single response surveys are intended to be submitted by the team s coach or coordinator representing the team s consensus and or the summarized responses These surveys include Benchmarks of Advanced Tiers BAT Benchmarks of Quality BoQ Early Childhood Benchmarks of Quality ECBoQ Individual Student Systems Evaluation Tool ISSET Monitoring Advanced Tiers Tool MATT School Wide Evaluation Tool SET School wide PBIS Tiered Fidelity Inventory TFI Team Implementation Checklist TIC Multiple Response Surveys More than one response is allowed within the given window Survey responses are summarized and reports are available the day after the survey close d
17. he given window Survey responses are sum marized and reports are available the day after the survey close date Single Response Surveys Single response surveys are the surveys intended to be submitted by the team s coach or coordinator representing the team s consensus and or the summarized responses These surveys include Benchmarks of Advanced Tiers BAT Benchmarks of Quality BoQ Early Childhood Benchmarks of Quality ECBoQ Individual Student Systems Evaluation Tool ISSET Monitoring Advanced Tiers Tool MATT School Wide Evaluation Tool SET School wide PBIS Tiered Fidelity Inventory TFI Team Implementation Checklist TIC To take a single response survey from the Dashboard 1 Click the name of the survey to take from the Open Survey Windows section 2 Locate the name of the organization for which the survey will be submitted and click the Take Survey link at the end of the row 3 Enter the survey responses for the displayed section 4 Click the to move to the next page A A PBISApps 5 Click the Submit Survey button at the end of the sur vey to save the responses Multiple Response Surveys Some surveys available on PBIS Assessment are group based surveys where individual responses are summarized into an aggregate score These surveys include Self Assessment Survey SAS School Safety Survey SSS To participate in a multiple response survey a link to the surve
18. ickable link to take the sur vey or the next date the survey can be taken Demonstration School Challenged 3 Take Survey View Reports Demonstration School Exemplar Take Survey View Reports Starfleet Academy 4 03 10 2005 View Reports Showing 1 to 3 of 3 entries 1 View Reports The clickable link to view re ports related to the survey Link Educators participating in multiple re gt Early Childhood Program Wide Benchmarks of Quality 1 00 gt Individual Student Systems Evaluation Tool 3 00 sponse surveys use this link to submit their response The PBIS Assessment Dashboard PBIS Assessment Users Manual A A PBISApps Organization Overview To jump to the Organization Overview for any school listed on the dashboard click the organization s name under the Organization column For more information about the Organization Overview page see page 8 Edit Delete Survey Responses Coordinators have the abilityto edit individual questions or delete whole survey responses submitted during any listed survey window To edit or delete survey responses click the number listed in the Completed column for any survey window listed on the Dashboard For more information about editing and deleting surveys see page 10 Change Survey Window Dates If an open or closed survey needs the close date extended or an upcoming survey needs to open and or close on a different day coordinators can make
19. loseDate Last Availability Y Benchmarks of Quality 2 00 for 0 Selected Surveys e Clear Selection Open Upcoming Closed Survey Windows Each PBIS Assessment dashboard opens with a list of open upcoming and closed survey windows for any school associated with the account Click the name of the survey from the appropriate section Open Survey Windows Upcoming Survey Windows Closed Survey Windows to expand the menu and view additional information HERE S A TIP Open Survey Windows Surveys available to be taken and submitted Upcoming Survey Windows Surveys not available to be taken yet but will be soon Closed Survey Windows Surveys no longer avail able to be taken but are available to view reports For each survey additional information can include Organization name The name of the school for which the survey may be taken or reported Parent Most typically the Parent organization is the district where the school is located For some schools located within other schools the Parent organization may be another school building Completed The number of surveys submitted for this organization within this window Open Date The date the survey window opened and the first date it could be submitted Close Date The date the survey window clos es The last day the survey can be submitted Last The date the most recent survey was submitted within the survey window Availability The cl
20. mit organizations included in the Addresses Mailing and physical addresses on file for search Filters include All organizations only those the organization with open surveys ever or only those with currently Parent The school district or state department of ed open survey windows If your search doesn t give ucation housing the organization If this organization is within your scope click the name to go to its Organiza you the schools you expect send an email to sup tion Overview page port pbisassessment org with a completed school information form for the school you re missing We Siblings The other schools within the same district If any sibling organization is within your scope click the will add it to your scope for you o name to go to its Organization Overview page Organization Overview Nearly all possible functionality within PBIS Assessment is available from the Organization Overview page My Organizations For a list of all organizations within your scope for any organization within your scope select My Organizations within the Organizations i i i mien Information avatlabl about each View open upcoming or closed surveys windows organization includes Change open and close dates for existing survey windows Organization Name Click the name of the organiza tion to view its Organization Overview page Edit or Delete survey responses Dashboard gt Organizati
21. moval Cancel to return to the Account Details page Reports Generate Survey Reports gesd onm CM schools have submitted surveys single response survey re ports are automatically available for discussion and decision making multiple response survey reports are available the next day To view reports related to any survey submitted through PBIS Assessment 1 Click the Reports menu at the top of the screen Coordinators Select Survey Reports PBIS Assessment Users Manual 2 3 1 Survey Reports window Select Report Options from the left hand side of the screen Click Generate Report options include Select Survey Select a survey about which to report from the drop down menu Report Type Select Total Score Subscale Items or Download from the drop down menu to define which data to display related to the selected survey Activate Report Highlights Some Item Reports give the option to highlight the item s status Check the box to highlight individual items From Date Select a school year from the drop down menu as the starting school year from which data will be included in the report To Date Select a school year from the drop down menu as the last school year from which data will be included in the reports Note This school year must be the same as or after the selected From Date Select Organizations Drill down to the organization about which you want to report by selecting organi
22. n from the Survey dropdown menu 4 Type an Open Date and Close Date or select one from date picker Note The SET and ISSET will open with a default open date of today Neither requires a close date making it possible to take the survey any time 5 Click Open Survey A pop up dialog box will open dis playing whether the window successfully opened Note If the window you ve attempted to open overlaps with PBIS Assessment Users Manual Search Organizations 1 Click Organizations at the top of the application The page opens with the Search Organizations tab select ed by default 2 Type the name of the organization in the Search Organizations field The field allows searches on partial names in addition to full names Click Search Click the organization name from the results to go to the Organization Overview page for the organization Organization Select 1 Click Organizations at the top of the application The page opens with the Search Organizations tab select ed by default Click the Organizations Select tab Click the name of the state district or school from the list One or more lists display based on the scope of your account Click the button labeled with the organization s name to go to the Organization Overview page for the organization A A PBISApps Contact Information The phone fax and web address on file for the given organization HERE S A TIP Use filters to li
23. nahe 11 Delete Survey Window 060 00 cece eee 11 Open New Survey 0 00cce cence eee nnns 12 Add User sn nenn 12 Remove a User Ebr tenante ain bet 12 Open Back Enter Survey Window amp Enter Data 12 Users cosas iss v Sande sen quo deste d deis 13 Search for Usern ande 13 View User Account Details Luuuuu 13 Change a User s Name 0 00 0 eee e eee eee 13 Change a User s Role 2 0 2 0 0000 e eee c eee e ees 13 Edit a User s Username 0 00 00 cc eee e eens 14 Reset a User s Password 0 000 00 cece eee ees 14 Add Organizations to a User s Account 15 Remove Organizations from a User s Account 15 RENO ansehe 15 Generate Survey Reports LLuuuuuuuu 15 Export Report cogere sehe 16 Print Report cs seele 16 Survey Status Report cece cece eens 16 Your Account 0 2 e ec eee cece eeees 16 Account Overview 0 ccceeeeeeeeeeeeeeees 16 Change Password 0 eeeeee cece e eee eeee 16 SUPPO unseren 17 1 A A PBISApps Overview Who should use this manual The purpose of the PBIS Assessment User s Manual is to provide PBIS Assessment users a quick ref erence and trouble shooting guide The manual is for use by PBIS Assessment coordinators and users during initial start up training and ongoing use Much of the information found in this manual is also available online at www pbi
24. ne practices to determine how SWPBIS should be adopted 2 Implementation assessment of the fidelity with which schools use SWPBIS procedures 3 Sustained assessment of SWPBIS implementation at all three tiers to promote ongoing use of core SWPBIS features 4 Assist in designing action plans to improve implementation fidelity About the QR Codes The QR codes in this manual direct you to video tutorials or additional content as supplements to the written instructions To use the QR codes you need a smartphone or tablet with internet access and software that can read and interpret the codes There are many free QR code reader apps found in your device s app store for example the Apple App Store for iOS Google Play for Android or Windows Phone Store for Windows Phone To download an app search QR code reader in the app store on your device An example of a QR code and download All videos can be found on our website www pbisapps org by navigating to Resources gt Video Tutorials in the main navigation Login Logout From your preferred internet browser e g Internet Explorer Firefox Safari Chrome type in the web site address www pbisapps org to access PBISApps Once at PBISApps 1 Click on PBIS Applications Login located in the black bar app bar at the top of the screen 2 Enterthe email address and password associated with the PBIS Assessment account A A PBISApps 3 Cli
25. ons gt Demonstration School Exemplar Demonstration School Exemplar Open Survey To manage responses to the survey for this organization click on the number of surveys completed Select a survey Open Survey Windows Open Survey Survey Name Completed Open Date Close Date Last Availability Benchmarks of Quality 2 00 3 04 03 09 01 09 15 12 09 14 03 09 15 Reports Access Management Individual Student Systems Evaluation Tool 3 00 2 05 02 12 12 09 14 03 09 15 Reports Monitoring Advanced Tiers Tool 2 00 0 12 09 14 12 16 14 Take Survey Reports Remove Add Person School wide Evaluation Tool 2 10 3 04 27 09 12 09 14 03 08 15 Reports Self Assessment Survey 2 00 1 12 09 14 12 16 14 12 10 14 Take Survey Reports Link Back Enter Data gt Closed Survey Windows Open Back Enter Window People Person Username Role Coordinator Demo democoordinator pbisapps org Remove User Demonstration demouser pbisapps org Remove Note The people with this organization have access to this organization and all organizations underneath it For example a person at the district level would also have access to all the schools in the district Likewise people with organizations above this one have access to this organization but are not Organization Overview window PBIS Assessment Users Manual 8 A A MPBISApps View Reports information in each column relates specifically to the given window Open a new survey window Add new users with acces
26. rdinators can delete survey windows with zero submitted surveys From the Organization Overview page 1 Locate the survey window in the Open Upcoming or Closed Survey Window lists Click the Remove link at the end of the row Click Remove Survey to confirm the deletion Cancel to return to the Organization Overview page HERE S A TIP If the survey window was opened in error and a survey response has been submitted delete the survey response The Remove link will appear once there are zero responses associated with the survey window For more information on how to delete a survey response see page 9 11 A A PBISApps Open New Survey To open a survey window for a specific organization go to the Organization Overview page 1 Select a survey from the Select a Survey drop down menu under the Open Survey section 2 Type or select an open date from the Open Date field 3 Type or select a close date from the Close Date field 4 Click Open Survey The survey window will appear in the Open Survey Windows list if the open date is on or before today s date The survey window will appear in the Upcoming Survey Windows list if the open date is after today s date Note Survey windows cannot overlap each other for any one survey For example if a school already has an open window for completing the Benchmarks of Quality from December 8 to December 15 you cannot open another BoQ window from
27. s yau will only have the option to view it This is because it would not be appropriate to allow data changes after Date Created 12 9 2014 12 9 2014 12 9 2014 View amp Edit Delete View amp Edit Delete View amp Edit Delete window All of the PBIS Assessment Users Manual View Edit Delete survey responses window A A PBISApps Edit Delete Survey Responses If anyone submits an inaccurate survey response coordinators have the ability to edit individual questions for the survey response or the entire survey itself From the Organization Overview page 1 Locate the survey window during which the survey was submitted from Open Upcoming or Closed Survey Windows 2 Click the linked number located in the row s Complet ed column 3 Locate the submitted survey to edit or delete Multiple surveys submitted during the same window can be identified by the Date Completed or the Date Created information 4 To edit the survey a Click View amp Edit b Expand the subcategory menu and edit the appro priate responses c Click Save 5 To delete the survey a Click Delete b Click Delete to confirm the deletion Cancel to return to the list of survey responses HERE S A TIP Multiple response surveys like the Self Assess ment Survey or the School Safety Survey are not available to edit or delete For all other surveys if there are more than a few simple edits to make to the submitte
28. s to the organization Back enter survey data View contact and demographic information There are multiple ways to get to the Organization Overview page for any organization From Search Select Organizations 1 Click Organizations at the top of the application 2 If you are not automatically directed to the Search Organizations section select Organizations from the Organizations menu 3 Search for the organization using the Search Organizations or Organization Select tabs From My Organizations 1 Click Organizations at the top of the application 2 Select My Organizations from within the Organizations menu Note This option is available to users with more than one organization in their scope 3 Scroll down to the appropriate organization 4 Click the name of the organization From the Dashboard 1 From the Dashboard click to expand any survey name for which the organization has an open window 2 Locate the name of the organization within the list Survey Name The name of the survey currently open upcoming or closed Completed The number of surveys submitted for this organization within this window Open Date The date the survey window opened and the first date it could be submitted Close Date The date the survey window closes The last day the survey can be submitted Last The date the most recent survey response was submitted within the window Availability When the survey is next a
29. sapps org What is PBISApps PBISA pps is a not for profit group developed and operated by Educational and Community Supports ECS a research unit at the University of Oregon The PBISApps team manages a series of educational tools related to the implementation of multi tiered systems of support MTSS These tools include the School Wide Information System SWIS Suite PBIS Assessment and PBIS Evaluation These applications have been implemented in more than 25 000 schools in the US and abroad PBISApps has been making schools safer and more productive places for over 10 years by empowering educators to make data based decisions as problems emerge What is PBIS Assessment PBIS Assessment is a web based application designed to assist in high fidelity sustained implementation of school wide positive behavioral interventions and supports SWPBIS A major feature of SWPBIS is the commitment to ongoing assessment of implementation PBIS Assessment provides surveys for teams to take as they examine their level of SWPBIS adoption and guides them through the process for improving implementation to benefit students families and the overall school culture Surveys are completed online with reports immediately available as soon as a survey is submitted PBIS Assessment improves the efficiency and accuracy with which surveys can be used to complete four purposes PBIS Assessment Users Manual 1 Initial assessment of discipli
30. ss will direct you to the user s account details and additional functionality Remove a User As school team membership changes removing access to existing users may be necessary Coordinators can remove access to any existing user in many ways The process described removes a user s access to an organization but will not delete the username and password from the system completely To remove a user from the Organization Overview page 1 Scroll down to the list of users associated with the account located below the survey window lists 2 Locate the user to remove 3 Click Remove at the end of the row 4 Click Remove User s Name to confirm the removal Cancel to return to the Organization Overview page The user is no longer listed with access to this organization Repeat this process for additional organizations needing to be removed Open Back Enter Survey Window amp Enter Data To enter multiple surveys from previous dates quickly go to the Organization Overview page 12 A A PBISApps 1 Coordinators will click Open Back Enter Window button on the right hand side of the page in the Back Enter Data section 2 A window opens for two weeks 14 days allowing team members or coordinators to back enter survey data 3 Click Enter Data button in the Back Enter Data section 4 Select a survey from the Select a Survey drop down menu 5 Enter the survey responses for the displayed sections 6 Click
31. tted the specific survey during the last 12 months Last Taken The date the organization last submitted the specific survey Total Times Taken A count of the number of times the organization has ever submitted the specific survey To generate the Survey Status Report 1 Click the Reports menu at the top of the screen 2 Select Survey Status 3 Select one of the filters at the top of the screen to nar row down which schools to include in your search a All Organizations Include all organizations within your scope in the search PBIS Assessment Users Manual b Only Organizations with Survey Windows Include only organizations that have ever had an open survey window in the search c Only Organizations with Currently Open Surveys Include only organizations with currently open survey windows in the search 4 Select the Organizations to include in the report from the multi select box 5 Click the Get Survey Status Report button 6 Click the name of the organization to view its status report Your Account For an overview of your own PBIS Assessment account click Your Account located in the upper right hand corner of the PBIS Assessment application Account Overview Select Account Overview from the Your Account menu to view all of the information related to your account Available information includes Your name Your role Your username ast time you logged into the application
32. vailable to take If the survey can be taken a Take Survey link is dis played in this column If the survey window is still open but is restricted because the required time interval for the survey has not passed a date when the survey will be available to take is displayed View Reports Jump to the report screen to view reports related to the survey responses within the window Remove Displays only if there are no responses within the given survey window Deletes the survey window completely Link Only available for multiple response surveys like the Self Assessment Survey and the School Safety Survey with currently open or upcoming windows Al lows multiple people access to submit survey respons es without a username and password requirement for logging in 3 Click the name of the organization Demonstration School Benchmarks of Quality Responses Open Upcoming and Closed Survey Windows The first section in the the survey had been taken Organization Overview displays lists of open id Date Completed upcoming and closed A xd survey windows for the specific organization m mese Each row within the SIE esee table represents a survey Exemplar On this page you can see what responses have been entered for this survey You can view the response do basic editing or delete it If you need to do a large amount of editing it is recommended that you delete the response and re take it For some survey
33. y is required The school s coordinator team members have access to this link within PBIS Assessment and can provide it to anyone interested in responding to the survey To take a multiple Tesponse survey 1 Copy and paste the received link into your preferred internet browser 2 Enter the survey responses for the displayed section 3 Click the gt to move to the next page 4 Click the Submit Survey button at the end of the sur vey to save the responses HERE S A TIP When multiple response survey windows appear as open or upcoming the survey link appears on the dashboard Anyone taking the survey will need this link to take the survey To access the link 1 From the Dashboard click the name of the survey from the Open or Upcoming Survey Windows section Locate the name of the school taking the survey and click Link Highlight the URL and copy it or click the Copy URL button to copy the link to your clipboard 4 Click Close 5 Paste the copied link in an email to anyone invited to submit a survey response PBIS Assessment Users Manual View Reports There are several ways to view reports about any survey submitted through PBIS Assessment One way is from the Dashboard Locate the name of the survey from Open Survey Windows or Closed Sur vey Windows lists and click View Reports toward the end of any row For more information about reports see page 15 Surveys Survey List To ac
34. za tions from the Select Organizations multi select boxes Note Hold SHIFT or CTL on your keyboard as you click on organizations to select more than one organization to include in the report Select ALL from the multi select box to report about all organizations in the box Export Select PDF or Excel to export the generated report as a PDF or Excel spreadsheet 15 A A MPBISApps HERE S A TIP Change the report options and generate a new report in a new tab for efficient access to the information you need Export Report Reports in PBIS Assessment can be exported in Excel CSV and PDF formats To export any report 1 Generate the report with all report options needed 2 Click the Excel CSV link to export the report in this format The file will contain all raw data for surveys included in the report options Graphs are not included 3 PDF to export the report in this format The file will contain all graphs for data included in the report op tions Raw data are not included Print Report Once the report generates click the Print button located at the bottom of the graph to print the report displayed on the screen Survey Status Report An overview of all surveys for each school is available in the Survey Status Report section of PBIS Assessment Information about each survey includes Survey Name Name of the survey taken a Times Taken in the Past Year A count of the number of times the organization submi
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