Check Depot - China Banking Corporation
Contents
1. oF tre s zi i Wiest Vau ot m Chere x ced Srintiagi Perm Ppprcesa zb Seu Collector H Chri Dijani Default is Approve all However you can approve on a per check basis If you like to reject a check remove the check mark by clicking on the radio button You can put your comments in the Remarks portion to guide the other Corporate users User Manual 12 eS CHINABANK www chinabank pn Eun cos 4122 v 23 1728 ihr peed d FL SL mone jd Ad Lite when Al Pisa Tet Sater sack Warshogslag Dr GL AES 2 12 12 3 55 56 Baldus Pein Rare arai Bac Tapis Chath Snes repair Ensrument Approyadis Venim Apprrank Lea nl Babrhirs Peng lar Append After selecting the record to be approved or rejected and after indicating your remarks optional click on the Approve Reject button MIT ba lope L ium ncm Cusigmer 1d Al Locator Se rock i Dr 5L LEM Cha ureen i Pancing ippa Dar rapir Chak Tara Inguin eh ipana aip A og no t dI RTI Loss Fendagsg bor Agger Chick Next page will show you the List of Instruments for Approval and List of Instruments for Rej2. Pis Lipi pad ares H Check Reporis Check Dristi m Bansriciany tip E H Cente Encode the File Upload Details mandatory fields are in red font 7 File Name Name of the txt file File Description User Manual 18 eS CHINABANK www chinabank pn une Maximum Check Amount Highest amount of PDC contained in the file Total Amount Total amount of PDCs contained in the file File Processing Date Date of upload should be the same as the one indicated in the file Remarks Free field for indicating remarks For example PDCs for the period J uly 1 15 2012 Select next authorizer approver and click on Continue DN Eo Your success business Ditore Al Lazabeng Dim All Dr cfr Tash Serum Check Warehousing GLADYS LIA Ls nura 20 34 0 Check Maintenance lees Sak bes Apprecexs Buh Check Ste nquery x Aperi m zi Fha Iodry Parting epos amp Teck Seek Printing ary Set E imami Select the file to be uploaded by clicking on the Browse button and selecting the file from your file directory After selecting the file confirm the transaction by entering your User ID and Transaction Password Then click on Submit button Car Merapat yem eee
3. GS CHINABANK wnanaochinabank pn unos 1820 LIEFER UE ri S Mis s ap Lue Tru liri ro i eu HINABANK d Al Logebens Dion Al Decca fp Li psp irt ck Check car d Tieci 5 Dore Batch Fui Check SES od Checks GLADYS LIMAL TOLA Ta 4 uu inia Trupisry Offline Data Entry System You also have the option to encode the check details in an offline mode through an excel template specially designed for this purpose The template shall create a file which can be uploaded directly to the system You shall enter the following details in the template Batch Details Accepting Branch Account Type Saving or Checking Credit Account Number Deposit account number where the PDC proceeds will be credited Branch Name CBC Branch where the Credit Account Number is maintained File Serial Number Starts with 0001 and automatically adds one when you click on Generate File button Check Details Check Date Check Number Check Amount Check Deposit Date Type of Check Payment Details Payor Name Name of Company or Individual who made the PDC payment 7 nvoice Reference Number Can be used to indicate details of the payment such as invoice number official receipt number sales code reference number etc Drawee Bank Details Drawee Bank 7 RT Number refers to routing number or BRSTN of the
4. N a N Check ies GLATAS LIMA 03 32 12 1 04 a Check Marime z Saeed Mending Batch es praeci ORE Check Spates rapain reagent A pons Check esa Check 1 g Check Setar i F af iia Por eiai Cuiri D r Charges ck Hume heck Arnon n fe Oh 1 EH Castore Hacks further Show Valid Paus Lnsirm Lransartuim hiiri F IM IV ed A ee UP ros rdi ou lege et pee fd L T n et bee Buena Sane 3 5 Mae M LLLP LWA Usp aL LUA Aa alerts 5ewrd Bates i Pending free Check rales E Lrecrumamr Approvals ipli Chark Frintira amp Seip eee ak List Bue ote Umt of T heclis fer Warehouse Chane Lh tnock Dare amp hea Comin Traci dj bee et be aT The rule 1LV 2LV means the transaction requires one level 1 maker and t LUSIT Rube Erim ELO IE LI It pur success is our busir id Locpbons v Ddgs Aden a Carb Fabret Sere A A s Chek W rrhrisirg Dr ADS B EM AC n ek ETE k z Chet Mariman z Sate Hanh DPordag ae 3 rapir Check repii rear Appr h
5. Parir ingeiry Cheech bhae zi Check Saar Inquiry upting ASDOL HPNONDO CENTEA zi ree Epi Dems rir E oad Cheri Chek Check Prirding Lonel Check CA 1010112552 PHP AEWIMETDHE MLS RAL COAF ce m Sel Collections T Charge Sesto pe Amd Hore Boa kirrat Pee Your success is our business AI Digo All Divisions aah Frapi Seen S 5 i Ws Ti 4 GLADYS LMAS BN LEI 1393151 Savor a Cheech Pantin Appas Haih Check pry leis E Upload Check Check Prirding x Beep See Collections iar Spor pe Once everything is okay and you would want to route the information to the Company Authorizer click on Submit The next screen will give you a summary of the list of checks encoded If in order select the Company Approver by clicking on the Look Up button Or prior to this you may want to check the approval hierarchy for the transaction in which case click on Show Valid Rules User Manual 6 CHINABANK www chinabank pn bii Dt rr ALH eee ed a eR Bd Leet ates Chee a anh stem
6. Herel x Check Deposit are O7 03 13 a harzes Check Depnsit Dobe 87 04 13 ee User Manual 30 ES CHINABANK www chinabank pn Since At the lower part of that page is a Summary Checks by Deposit Date which shows the number of checks maturing on a per date and the total amount You can Print Save as CSV or Save as Txt Format Orch Sepa Borde twine letra d Paleo urmimarw Gree Cherk Dept abr ash Coe Aging of Checks Report Under Check Warehousing menu select Check Reports then Aging of Checks Report Click on the Retrieve button Cech fap Aire Pee pe Dnipmer ld Cah suene Sym Check ra GLAS LA zi ise 5 wisi zi Gatch paa rs 3 Clark States Search Creer Appas Find m Stoke Checks agg Of Cho Repent Cady aes eck Sat 4 Lharggs Next page will show you the Aging of Checks Report containing the details of the check User Manual 31 eS CHINABANK www chinabank pn Sinon T5 In Al Locator einen Ge Mauris 1 z e 2 a a a ma veck reang GLADYS 1 MAAG 07 1 N12 2 35 43 PH i Ela rasan ltr en
7. www chinabank pn Singa 1920 7 Cleared This means that the checks have undergone clearing and is not part of the available balance You can click on next to get to the next page in case of numerous checks or print the page Cae heck as Iur List of Chris nate l E PEHE check Arris ei IV SENDING POST DATED CHECKS TO THE BANK When sending post dated checks to the Bank please ensure the following 1 Print the List of Checks 2 Attach physical PDCs to the List of Checks Ensure that the physical PDCs tally with the List of Checks 3 Secure the PDCs in an envelope with transmittal slip covering letter 4 Send the envelope and covering letter to the Accepting Branch How to get the List of Checks Under Check Warehousing menu select Batch Inquiry Indicate Batch Number in the search criteria and click on the Retrieve button User Manual 27 gt CHINABANK wnanaochimambank pn 1920 EMILE RE rer le m Your success our business a ia A Locator Dii Cash Farageriemr mm genet coir Dr GLADYS LAG d z36i3 2 11 31 z Check Monhegan fumes Pending dopa zi 5 Chack Ses Sabo ribera Si reine Minh 43 lipaj UM titi 38 Cech Apiri i i amp heck Prin bra ha _
8. z Vea ed esa id ay igi blz GLADYS LARE Pal rre ce Sad Mavala Roses beca zi Bat Hairy Check Stat Inquiry ide Lenin Ak Upload Sse inquiry Apprcezs x Check Feproerts H Check Ponting Poke t Berial iriarg ertum b Cra Chana E Lunlbceriie You will receive a pop up message that transaction has been approved and sent for approval Your upload file is waiting approval Your reference number is xxxx User Manual 19 ES CHINABAN www chinabank pn DESI E ru JN TIE dA fa Your sucosss is aur business gt Mis E ATE E DRE S Lips Cgber Recep toa Lic um ee ee rm de L aa m Li bees ee aH E r k mri Lor er 7 Ll al x System will generate a Cyber Receipt containing the batch details such as File Name Description Amount File Processing Date Remarks Entered By Requested Date and Time Next Authorizer You have the option to print or save the Cyber Receipt You can go back to the Check Warehousing menu by clicking on Back Your uccEks is eur business Mis GLADYS Fale bij l Cyber Rene To view the status of the file upload in the Check Warehousing menu select Upload then Status Inquiry and enter the Upload Date Range in the Se
9. 19 72 Check Dant re qud Bx Ina Check Spee rina fants Ingeirg a Agora Al wone m rais Inipary File Fir al po Bo Upfosciont Line aient C mi LASHES 2 p m Cher Papers Chack Printing Seo Cesta oh rat However the since the approval workflow requires another approver Approver B Approver needs to go through the same workflow as Approver A A cyber receipt is likewise generated for Approver A Dr Le LAA Fir Lipid Copter Ricci Please print this page by clicking on the Print button then attach this to the physical PDCs when sent to the Branch Or the maker that print the List of Checks from using his her own user access and attach this to the physical PDCs when sent to the branch User Manual 25 55 od 9 1174 wnanaochimabank pn 1920 INQUIRING CHECK STATUS All check and payment information entered or uploaded shall be stored in the Inventory or a warehouse in the system In the Inventory Module of the System you can update change the status of a check or perform different actions with the checks and you can search filter checks according to your specified criteria as follows Batch Number Credit Account Check Date From to CHeck Deposit Date From to Check Number Check Amount Check Type Select Local or Regional Status Select Sent for Acce
10. Checks Report Bandini opal Batch Cere Shah Inguirs Paging Checks Inumament Lipi nardi Chek Chak Chada Report PDC 328 Sep Agag Of Checks Gedy Rezortz Dos Euch fupe Grasp At the lower part of that page is a Summary For Each Age Group which shows the number of checks maturing on a per date and the total amount and Summary by Beneficiary You can Print Save as CSV or Save as Txt Format F kgia ei hea T UIEMEIIT ELI SIT Hammary For Each Age Group ummamryg Per Eam wp Eam ap Tuck Porat User Manual 32 ES CHinABANK wnanaochimabank pn 1920 VI REQUESTING FOR PULL OUT OR HOLD OUT OF PDCS All requests for pull out or hold should be made via a Pull out Hold out Instruction sent to the Accepting Branch Note that said form should be received by the Accepting Branch not later than two 2 days prior to the PDC s maturity date Please see template of Request for Pull out of PDC POSTDATED CHECK PULLOUT INSTRUCTION To Branch of Account From Company Mane orporate ID Credit amp ccount Ma This is ta request to immediately pull out the folowing check g under the Postdated Check Warehousing Service Agreement Chack Date Cock Check Amount Drimvoo Hank Dravena Chant Nam Pickup Instruction OF ll personally pickup the che
11. TEC ieri Lam ei jl RT rmm um hem IET System will generate a Cyber Receipt containing the batch details such as Batch Number Accepting Branch Total Number of Checks Total Amount Requested By Requested Date and Time Next Authorizer It also contains the details of the checks contained in that batch You have the option to print or save the Cyber Receipt You can go back to the Check Warehousing menu by clicking on Back LL fd Se Ms AS Li gt Cyber Benepe Mamih al bere Petes To view the status of the checks in the Check Warehousing menu select Check Status Inquiry Note that the status of the checks 15 Initiated This means that the batch has been initiated by the Maker and is now queued with the next Corporate User approver You can print this page by clicking on the User Manual 9 ES CHINABAN www chinabank pn Since Print button You can also view the Batch Details Batch History and Check Details by clicking on the View button _ 5 v s am _ F r 5450055 amp Dur business Customer fd All Locax ns aaa eae AANE BEI Chek Chet Plabrienuancs Sheed Batts Pir cli poe cd EVE rire Che Stade require Lii ot Checks nstrurnent aera T i Dui m Liu 3 Firm bs Fi irre Rianne ale Ma GLADYS LIAD Tir
12. as they will be verified by the CBC Branch Erroneous or unmatched records will be rejected by the Branch in the system and corresponding physical PDC returned to you iin EX 7 Cah Spe a ee ree eee Check Werchouiing Ms GLADYS LIWAG OLED Chek Vertes ueri perir Apress z Bah J Check Hran ircuiry Lies Ce eres F Check Beur riary TALE X Cosmos Charge Custom Teck an z Chek Matera Saved Batches i Banc Paii Che Shot nui ebenen pcrre s Upkcaci E Check a Printing Shp Color Change p croire The check information will be showed to you in a horizontal manner Please take note that for multiple checks entered the check date of the succeeding checks is adjusted per the Frequency of Payment selected Also the check number is sequential You have the option to add more rows submit or save You can revise some of the fields before submitting or saving User Manual 5 52 www chinabank pn Sinon 1620 Your success is pur business Ad Divisione 2 sh Flarewjerrect ete EI Veoh Bis GLADYS LUWAG ONINI 1 03 31 PA zi Check Maintenance
13. z spi a a Collectio Chas Caurerdis Hari dm m al RE S gt ie Lovers Dea z Lah Sea c M e Chek Dr GE ARES LAG Dp 2 z Check Mand ace zi cedi aces Batch require Check 3 508 hairy List af si Apprazals Check Aep Eije a Baaeririary eap a Naish Inquiry Chane 58 Casha pe Print the screen print screen and attach this to the physical PDCs User Manual 28 GS CHINABANK wnanaochinabank pn Since TEC ig At 25d m 2E oe Y FERAE ed 2988 3775535 RT rea pac wr Pirdosn beet Pepe Customer id Al Locators Dr GLATHES LAAG het Mania Hanes Peering Noprreoais Euch rey z estrum Apa amp ps Link Hepa Primi ra Herd kha tp Check Satie leary List of Charrks Sample Transmittal Slip Covering Letter COMPANY LETTERHEAD 13 July 2012 China Banking Corporation Binondo Branch Attention Mr Gabby Reyes CMS Operations Assistant Dear Mr Reyes Enclosed herewith is one 1 pc post dated checks for warehousing under Batch Number 1111 Attached to it is the List of Checks For processing under the Check Depot facility Thank you Your
14. BANK wnanaochimabank pn 1020 STORING CHECK DETAILS IN THE SYSTEM For Check Warehousing you have two 2 choices for sending data 1 Corporate data entry where you would encode the details of the postdated checks for warehousing in the system 2 Corporate file upload where you can upload a file containing the details of the postdated checks for warehousing You can either generate a text file using CBC required format or use an excel file converter that will generate a file compliance to the CBC format A Corporate Data Entry Maker The first option is you can encode individually all the check details while logged on to the system Under Check Warehousing menu drop down select Check Maintenance T Danh hinari e Eje Ta Your success is our business Customer 19 All Locations zi Cash Management System un Check iser Ms GLADYS LIWAG Check Maintenance Saved Batches i Pending Approvals Welcome Beech Inquiry Check Status Inquiry nstnument Approvals amp Linlaad Check Cash Management Enter the following details in the fields those in red font are mandatory Accepting Branch drop down menu for selecting the CBC branch where you intend to send the physical PDCs Note that the CBC branch es should have been indicated in the enrollment form for them to be defined in the system Check Type drop down menu for selecting the type of PDC limited to Local or Regio
15. ES CHINABANK www chinabank pn emos TELA GE C HINABANK Check Depot Client User Manual User Manual 1 ES CHinABANK www chinabank pn Sinon 1620 TABLE OF CONTENTS Logging on to China Bank Corporate Online Banking 3 Storing Check Details in the System 4 A Corporate Data Entry 4 B Corporate File Upload 18 Inquiring Post dated Check Status IV Sending Post dated Checks to the Bank 22 V Viewing Reports 23 VI Requesting for Pull out or Hold out of Checks VI Annex A File Layout 26 User Manual 2 EA www chinabank pn Since I LOGGING ON TO CHINA BANK ONLINE CASH MANAGEMENT SERVICES CMS MODULE Log on to https online chinabank ph cms BANKAWAY Action CorpUser lInit 0012y amp AppSignonBankld2 CBC amp App Type corporate and please enter your Corporate ID User ID and Password ne Plaasa enter Corporate ID User ID and Password Corporate D Usar forgot password Login page You shall see the homepage of the CMS Module On the left side of the screen you will see the CMS menu available for your Company In the CMS menu select Check Warehousing Your success is our business Cusomer d All Locations zi Cash Management Check Warehousing ser Ms GLADYS LIWAG E Check Printing Beneficiary Setup amp Collectors Welcome Charges Cash Management Customize User Manual EB CHINA
16. arch Criteria Then click on Retrieve User Manual 20 ES CHINABAN www chinabank pn Sinon 1620 2 ay I TEHTE T Your success i amp our business ge Cisne neon 3 Cash Meresjernent Syriem Dret iare GLADYS LUWAG 02 1 12 1 1 Cec Hakirara i Appravais Marh Chet Mwan pore enrch nter Hair Lrrilrgmm gr zi Uplsid Hk Updos gt zguirs Franny drags jed ow Chek Pepe Printing Tat Al x Reeder nmn zx ee E Note that the status of the upload file is Entered To view the details of the txt file click on filename To view the details of the upload click on Details You may also cancel submission of the file by clicking on Cancel Submission Your success is aur business Gitomer ld 3 Cash Eanagenent Sem x Check Warehousing Wi GLAUTS zi Pls hinam z end bi Dahir haih Gatch rs Chii States Statics bates zi Liked Fis Lipra CASIMG4T 513 07 zi tos Ingairy z Pending Check Situs brapa X a B Cuenca Upload Details screen s
17. at Aen Chad Prisieg y Seay Lolo Chara B Ca strane i slt Hollies 4 User Manual 7 eS CHINABANK www chinabank pn Since The next screen will show you the list of Corporate Users approvers Click on the radio button on the left side of the intended Corporate Users approvers the then click on Select at the bottom part of the screen VET 20 HI Hire kr p h jna A Oe nora 1 amER Po c l LEE MILITE a iod a Son es SRL PP Mis LENA weh Maglie Seed Barres Perilan doce Batch Irguiry Chk zi Lhesck Status irequiry eee A pores xi Check 8 Cherk Pristina wu Gear a s sew ny Lmt of Cheech fer Warrhcusing n Collectors Cher B Ple Ahorne vais Russ Loam TVranaascrn You will receive a pop up message that transaction has been approved and sent for approval Transaction successfully entered and sent for approvals with Batch Number xxxx Total number of Checks xx Total Amount PHPxxx xx User Manual 8 GS CHINABAN www chinabank pn TAL CMM Bm m d ACC imm CETE EE CHIMABA ac 9 7 Mis GERE LER AL E lopar egy tuna vul quei cum um ausum qe
18. cks OF vill send a representative in the person af whose signature appears hereinafter By signing below conim that have read and fully understand the tems and For Bank s Use Only conditions ofthe Postdated Check Warehousing Service Agreement agree that my request fir postdated check pullout will be implemented by the Bank not later than the following day fom the time issued this Postdated Check Pullout struction 9nature verified only as long as the check details that entered are correct and that the check has by date not wet been sent for clearing as of date and time of implementation of the check Pullout otherwise my instruction will be considered invalid Client s Signature over Printed Mame Vil ANNEX A FILE LAYOUT File Header File Format FILEHDR CORP ID mandatory File Serial num optional value date optional Encryption Flag Y N optional Remarks Example FILEHDR CASHMGT 930 05 14 2012 N This is the PDC test file Batch Details User Manual 33 ES CHinABANK wnanaochinabank pn 1920 BAT SUFFIX REF NUM ACCEPT BRANCH ID Thisfield value should be BAT BAT used for differentiating IN records Branch ID of Accepting A1001 Binondo Branch A1003 Makati Main A1005 Greenhills This value should be same as 5 38 the primary branchid of the RM Bank to provide you with the valid branch ID to be used Always put C for corp
19. drawee bank branch which is indicated in the lower portion of the check After you have encoded the check details generate the file by clicking on the Generate file button The generate file button will create the file for you File naming convention is Corp ID File Serial Number Date of File generation expressed in MMDDYYYY User Manual 17 EA o2 TT FY EF NK www chinabank pn Example CASHMGT 974 07112012 txt This file is automatically saved in the folder where the file converter is located Note that the generated file is a txt file See Annex A for the file format ATL NW Ar i 3 d die 1X HN x 1 1 Ez BANK CUENT COMPANY LESO CHECK WAREHOUSING en Generate DE L wea la JHA a Hr Dorada eaeern NS Pi a SEL 5 B Lint B CORPORATE FILE UPLOAD The second option in storing check and collection information in the system is by uploading a file to the system which contains check information Under Check Warehousing menu drop down select Upload then click File Upload e S Dmkmwr Ed Aj Lee ror Drives All Cnb Hmmp Vae DICE i M GLADYS LDWAG Us 13 14 Per rag oc hkk Stes zi Appia lipid
20. e Batch Number nrra 47m iL S LII LECT ERE IEF Eg TEST ELS Your success is bur business Cuswrer id Con Apc See Coach Chek Fino rend Pending Apprgavals Hatch Inguiny a Cherk Shes negra Lisi oF Batches Priima For bree E m Check Reports Check Printing b Seu H reckon Geico Next page will show you the batch details and the check details under that batch Click on Back button to go back to the previous page User Manual 11 52 www chinabank pn Sinon 1620 Feb MHN ee eee D irg if Im Your success i amp aur business 1 Al Locations J Gh Hagen Sere a Chek Were cog Gr GLAS LAG Offi 4 Sk 1 Cheech Saeed Pedag Apres Inquiry Eheck cz retrum d ppr roddi x H Chet Hppori E Chak Priniing Prem Approvals m Sanaliciar arip Collertians Chas H Castrarire Leer of fancies Pending lor Clerk hack z Fair hes ls EE E Typ Hen Custwrer id hin Denis PUFHERSTSH i oe j Check Marehouung lir GLADYS LINEAZ On Liri p Chodk Pisin rel Sras Perey Appr Bath Inquiry a Cherk Shee ere List oft Pein Fee z bee Ae a
21. ection User Manual 13 52 www chinabank pn Sinon 162 CK a ee ki af Locmscna Eymon Cremorne i Seriem 1 s Dr GLADYS WAG 07 14 12 3 01 36 PH Chests Pleas PTET Fmd Appa Eh ejas Check State lore al Ines for fpes phen Agger els i i Dana T Pas nde Iannrti Reports Cherk Su Cnipriior Lint of doles dur Lee Depending on the approval workflow the transaction may need approval of a next approver If this is the case click on the Look Up button and select the next Corporate User approver Otherwise is you are the last approver simply enter your User ID and Transaction Password Then click on OK hiis M r A a LLH EA eee ees fe ei Epi its 2m Se E cy 1 s Macr ERG zs 4 Lherk Ree Iberk Frinting E Hare c kw y Lint of lor Ie Fecal Shire Raise Canfirm 7 1 In the above example another approver is required Approver B Log on to the system and enter your Corporate ID User ID and Password In the CMS menu select Check Warehousing Under Check Warehous
22. hows you the reference number file name file description among others It also gives you a history of the file the corporate user who uploaded the file and the date To go to the previous screen click on the Back button User Manual 21 52 www chinabank pn Sinon 15 20 er oe Check Ms GI RECS nr 33 12 11223 2 Leck inne ante Sone Babctin Paradis Approve Batch runs x het Sena Iain Trade x Irma mer Apert Lp Fi urs Bending Apgar T Chek amp Check Printing z Saat If everything is okay prompt your next authorizer approver to approve the file Approver A Log on to the system and enter your Corporate ID User ID and Password In the CMS menu select Check Warehousing Under Check Warehousing menu drop down select Upload then Pending Approvals The next screen will show you the List of Files for Approval Select the file that you would like to approve by clicking on the radio button on the left hand side of the filename Before approving the file you may want to check the txt file itself by clicking on the file name Or you may want to see the history of the transaction If everything is in order approve or reject the file by clicking on the Approve Reject button LIED Fini ELI I bur Success is aur business Lu
23. ing menu drop down select Pending Approvals If okay click on Approve Reject button Note than there is only one check Check 2 remaining for approval as Check 2 has been rejected by Approver A User Manual 14 GS CHINABAN www chinabank pn Sinon 1620 REPRE 4 onm Camo d A Laocatare Meee ee 5 Weck Dv LAYS UWAG qup iz 46 6 p Chek Aalbers E Perim Appro Bi hank eir lament doe a Pending Appr List of Peeing for Approvals riga Berend Date humbat Dmkmer fd Aj Let aera zi CHE Varese Sten i i diek Wie rag GLAS AG hei REH z Saeed Blab es Reni z Check ulus Inqair Lis ef Insbramuemis lar ppv Liegen d E up Y Check Maple amp Chak Printing m Prue abe esses y hai Asstheriser hoe Veit Flag Comin Transco You will receive a pop up message that transaction has been approved and sent for approval You have successfully approved the transaction 1111 Approved number of checks 1 Approved amount PHP5 000 01 System will generate a Cyber Receipt containing the batch details such as Batch Number Accepting Bra
24. ion PAYER NAME 2 5 2 Debit Account Type 04 for SA accounts 02 for CA accounts Mandatory for On Us Checks CR ACID 178 Deposit account number No validation CR BRANCH NAME 203 Branch ID of Branch where A1001 Binondo Deposit Account Number is A1003 Makati Main maintained A1005 Greenhills etc PDC TYPE 3 PDC Type Leave blank REFERANCE NUM 288 5 Freetext No validation NUM No validation 94 ee 9 Branch ID of Branch where Mandatory when Deposit Account Number is product type COU maintained DR_ACID 440 24 account number No validation Mandatory if Check Type is On us Checks Sample FUPM entry BAT SUFFIX2 1 3 JREF NUM z5 32 ACCEPT BRANCH 1ID238 9 CR PARTY 248 3L N ACCOUNT 52 80 TYPEZ2133 3 CR ACC TYPEz2137 2 CR ACID 2140 24 WAREHOUSE BRANCH 10 165 9 CHK SUFFIX 21 3DRAWEE BANK 5 9 DRAWEE BRANCH NAME 15 80 CHK DATEz96 10 CHK NUM z107 9 CHK AMT 2117 9 CHK DEPOSITDATE 127 10 PRODUCT TYPE 2138 3 PAYER NAME 142 32 DR ACCOUNT TYPEz175 2 CR ACIDz2178 24 CR BRANCH NAME 203 80 4 DR ACCOUNT TYPE 17 0 A sample file for upload is as attached trial newformat bat939joseph Flow The process flow for the check warehousing feature is as discussed below 1 Acorporate user enters information about checks to be warehoused tothe system either as a batch of checks or as a file The batch goes through the corporate workflow before it reaches the bank 2 After the entry
25. nal On Us checks should be entered as Local Credit Account drop down menu for selecting the CBC deposit account number where the maturing PDCs will be credited Note that the CBC deposit account number s should have been indicated in the enrollment form for them to be defined in the system Drawee Bank drop down menu for selecting the Drawee Bank RT No or routing number free text field for entering the Drawee Branch or the RT Number Limited to 9 alphanumeric chars Number of First Check Check Number of first PDC entered Date of First Payment Date of first PDC maturing please note that the system will not allow warehousing of checks whose date is less than 7 days from current date expressed in MM DD YY or you may simply click on the date in the Calendar icon on the right side of the files Check Amount Peso amount of PDC Number of Checks Number of checks included in the batch of PDCs Frequency of Payment You may use this field in case of multiple checks with regular maturity dates applicable for financing companies insurance leasing etc Otherwise select N A User Manual 4 eS CHINABANK www chinabank pn une Client Name drop down for selecting the name of the payer of PDC Invoice Number You may use this field for extra information such as invoice or receipt number reference numbers etc Limited to 20 numeric chars IMPORTANT Please ensure that the correct details are indicated
26. nch Total Number of Checks Total Amount Requested By Requested Date and Time Next Authorizer It also contains the details of the checks contained in that batch User Manual 15 eS CHINABANK www chinabank ph Since 1520 You have the option to print or save the Cyber Receipt You can go back to the Check Warehousing menu by clicking on Back IEE SE ieee Bie bes et p eo Or GLAD Aire ihe Lia Inlormaison Lizi of Bp aed her ks To view the check status in the Check Warehousing menu select Check Status Inquiry and enter the Batch Number in the Search Criteria Then click on Retrieve Tmin berby DIS BIDEN T aA n t Your success if our business Drima Dd 2 LE Ds Gh cun Ware Dr GEBSIVES LAAL 4 37 3 Leh Pus Seed Bates Per dap 1 Reich Irequirs hack nrw Check Sabo nee Ape d Up ud 1111 u Check amp Check Pristina N Srp amp Chess H Canis Note that the status of the check no 2 is Sent for Acceptance while check no 3 is Rejected Sent for Acceptance means that the check has been queued with the CBC Accepting Branch for acceptance Please print this page by clicking on the Print button then attach this to the physical PDCs when sent to the Branch User Manual 16
27. orate Deposit Account Number No Validation when the PDCs will be BEEN credited upon maturity 3 PDC Type Leave blank 2 To specify the account type for Like SA CA No validation crediting the checks Credit account for each of the No validation checks For checks warehoused for the bank this field will take the loan account number Branch ID of Warehousing A1001 Binondo Branch A1003 Makati Main A1005 Greenhills Etc CR PARTY 48 LN ACCOUNT NUM 52 PDC TYPE 133 CR ACC TYPE 137 CR ACID 140 WAREHOUSE BRANC 165 H ID ee Bank to provide you with the valid branch ID to be used Free text No Validation Mandatory when the CR_PARTY B CR_PARTY_INFO 17 CHK_SUFFIX DRAWEE BANK 5 DRAWEE_BRANCH_NA 15 ME This field value should be CHK BAT used for differentiating records No Validation CHK_DATE 0 Check Date MM DD YYYY CHK_NUM 107 Check Number CHK_AMT 117 Check Amount CHK_DEPOSITDATE 127 Check Deposit Date MM DD YYYY Itshould be less than DAYS FOR VALIDATING DE POSIT DATE CWH PRPM parameter days from the check date Type of checks Local Valid values obtained from Checks LOC or Regional COCD for PRODUCT TYPE 138 User Manual 34 B ES CHINABANK wnanaochimabank pn Since 1920 Checks code type CWH If COU then DR ACID and DR BRANCH NAME are mandatory 32 Free text No validation Mandatory field validat
28. ptance Status Change Date Under Check Warehousing menu drop down select Check Status Inquiry You shall be able to view a summary of all checks stored in the inventory and its status In the sample below the search criteria given is Check Date from 07 09 12 to 07 13 12 Shall beep ee EEIE cd 1 M Duieme ji Dwwpon Al Cmh Foraarreri Sein GLADYS LAAG SLE Miba lmiy After clicking of the Retrieve button you will see the List of Check with varying statuses as follows Sent for Acceptance This means that the check has been fully approved at the corporate side and is now queued with the Accepting Branch Note that the Accepting Branch will not process the PDCs pending the receipt of the physical PDCs and accompanying printout of List of Checks Pending for Warehousing This means that the check has been verified and fully approved by the Accepting Branch and is now queued with the Warehousing branch Warehousing Branch is the backroom operations unit of CBC which warehouses the PDCs and sends them to Clearing upon maturity Warehoused This means that the batch has been fully verified and approved for warehousing by the Warehousing Branch 7 Credited Online Upon maturity date of the check the status becomes credited online You can verify this versus your deposit account inquiry to confirm crediting to your account User Manual 26 GS CHINABANK
29. ri Sinim Inrparg 4 Chek Check icinny an Col acting Charme Hone Cimena id Al A z System y Thek ng Bs GLAIS LOA zi Cheech Piae nvance z Ded Botte Raich requiry Shaker Impr y Sashes irepair Latch Drimia Litre x i Check amp Cheek amp Collection Chaos Codie Bli1 rg Aa liun Lule ims Check Dermis You may now prompt the next Corporate User Approver to approve the data entry transaction Approver A Log on to the system and enter your Corporate ID User ID and Password In the CMS menu select Check Warehousing Under Check Warehousing menu drop down select Pending Approvals User Manual 10 52 www chinabank pn Sinon 1620 Your success amp our business E S Drima Dj A Lesions Eon Ad Greer J Ch Saar teen Check Er GLAS LINE Ur l14LJ diat Chu P ure s E Fearing Apam Wockonc E BE Sct inip Cash Manageme patent hoor Chek Rep Check 0 Couto be mp 2n L Lum Se ed ee ee are D i mE ed hha You will see the List of Batches Pending Approvals Click on Next button to check if there are other batches pending approval To check the details of the batch click on th
30. s truly Authorized Representative User Manual 29 eS CHINABANK www chinabank pn une V VIEWING REPORTS You shall be able to view and download the following reports from the system Corporate PDC Status Report list of checks arranged by maturity date 2 Aging of Checks Report list of checks arranged by maturity date Corporate PDC Status Report Under Check Warehousing menu select Check Reports then Corporate PDC Status Report Select your Search Criteria for example PDCS with check date range of J uly 1 31 2012 Click on the Retrieve button 7 LL tur success is our business j S jf ekip Al Cece x Check bILRDYSIIMNADO OL 2 24 Chek Barer Pate Batch Check Shik imi Search nera rnd E zi Chek Repos tie Checks Hepost Oypari PLE Stats Apt Hep CE Chec Darby Morte Hee Check hun gt LR x hange n ER Ir GLA LA z Cheek zi Batch mui rs Clank States Check Stati Reports Group By Check epos Dae pnm E Uphoed Shaws Hepnri Chak Cherk Deposit Tabe 07 01 12 eke Checks Based Corporate PDC States z Agap Chas Report 3 Dolly Maa pel Reports Check Depos rape OF fda 2 Chek rmirg
31. scription Amount File Processing Date Remarks Entered By Requested Date and Time Next Authorizer You have the option to print or save the Cyber Receipt You can go back to the Check Warehousing menu by clicking on Back User Manual 23 GS CHINABAN www chinabank pn Sinon 1620 ILES DTP ELE ES Pa Dr ADI UMAG Fide lipna To view the check status in the Check Warehousing menu select Upload then Status Inquiry Then in the search criteria enter the Upload Date Range Then click on Retrieve Your succes is our business Logan Dion Al Denice Gish VesregTr efl hat Wahana Ur LAG lea Check Marte zi Sarai Biches Aa opas Batch zi Check Se ears Search Cnr bebet Epor ws Inguiy enini Chet Printing Setup E Castor re EE Note that the status of the upload file is now Approved To view the details of the txt file click on filename To view the details of the upload click on Details You may also cancel submission of the file by clicking on Cancel Submission User Manual 24 ES CHINABAN www chinabank pn Sinon 1620 Dur UR n Bia sh Lt MI jurii P A a LEE E Coton id Ad Locator 9 Pageant eda EFUNXECCDGINICHEDIXEIECRCNSCIDPNS Check Worehzaring Dr LIAISE 1
32. the checks are dispatched to the accepting branch 3 The accepting branch will verify the check details and the b atch will go through approvals on the accepting branch 4 On approval the checks are sent to the warehouse branch 5 Atthe warehousing branch the checks are verified again and the batch will go through approvals on the warehousing branch 6 Onapproval the check will be warehoused User Manual 35
33. urrrerid Gideon Al Cremorne Kanan Set Lheck Ir LALA Ss LO UNLLE 11 12 14 AF ak Ane Reding Apia Bath Ingqairy Check ah Lsi of Pies bor Appel lirei Apr ifpi B 2 07 z Salus Prim pack Fy inal M Appr Prii fear E Rapes Cin pail i xar x heck Prirtire Uri Deak DIS 2 i imal nevidna baiti x Col erias Charges kr new inma 5Babv13 Next screen shows you the details of the file Lukens User Manual 22 GS CHINABANK www chinabaeank pn Sinon 15 20 Depending on the approval workflow the transaction may need approval of a next approver If this is the case click on the Look Up button and select the next Corporate User approver Otherwise is you are the last approver simply enter your User ID and Transaction Password Then click on Approve im he dpe Boe WIPE Eck 7 TH PS ae 5 Inger zi Check laum Irguirs irimi CASHBIZI 511 07 Oren dpi upead Ri iisi Shore ire Aes Check Repos Creech Printing 2 Beid zx Lhangen Contin Trananrtinn 8 You will receive a pop up message that transaction has been approved successfully File Approved Successfully System will generate a Cyber Receipt containing the batch details such as File Name De
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