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Participant Portal- UserManualV2.0.2

1. Update change request You can also modify your change request while CVT has not yet started the validation of your request The Update link is displayed in the request history part See Figure 19 Status of my Organisation Request not yet validated You are directed to URF and your data can be modified Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 27 of 53 DATA OF THE ORGANISATION CHICKEN COMPANY Chicken Company PIC 2991355812 Organisation Legal Address Active LEAR View Status Street Egg Street Number 23 Title Mr Post Code 1000 City Brussels First Johan County BE Name Last MILIO Name Phone 0257798324 Email johan milio ext ec europa eu Fax Request History Pace 10F 1 First Previous Next LAST Date Organisation Name Type Status Action 18 02 2010 Chicken Company LEAR UPDATE CREATI 1 02 2010 Chicken Company LEAR UPDATE DELETED i 18 02 2010 Chicken Company LEAR UPDATE VALIDATED View 17 02 2010 Chicken Company ELF VALIDATED View REGISTRATION Figure 19 Status of my Organisation Request not yet validated Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 28 of 53 2 6 2 View Projects of my Organisation By clicking on the View Project link you can have a view of all the Projects your organisation Is involved see Figure 20 Project list of my Organisation Home My Organisations My Projects My Roles FP Documentation Suppor
2. or read more M lf CVT has already started the verification process you can no longer modify your self registration data but you are still able to upload additional documents After identification the CVT begins a verification process that will eventually lead to the appointment of a Legal Entity Appointed Representative LEAR During this period the data that you have declared about your organisation can no longer be modified You will however still be able to upload up to 10 Mb of additional supporting documents Once uploaded these documents cannot be withdrawn or modified except by the validated LEAR WHAT S NEW Participant Portal V2 0 0 1 02 2010 containing display of the Latest information on calls grouping of calls by theme When your data has been validated by the CVT you as self registrant will no longer be able to edit the data related to your organisation From this point on the organisation data may be maintained only by the LEAR More info Upon registering your organisation you will receive a Participant Identification Code PIC Using a PIC for your organisation has several advantages which are fully explained in this FAQ entry integration of Forthcoming Calls updating the Forthcoming Calls list if a call is published calls information migrated from CORDIS read more F Figure 14 Register steps Participant Portal User s Guide 06 05
3. When you click on a project acronym see Figure 27 Project details then the details of this project are displayed below the list of projects Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 34 of 53 PROJECT LIST FOR PARTICIPANT TWO PORTAL The list displayed below might not be the exhaustive list of the FP7 CIP projects associated with your organisation Only the projects for which on line services are available through the Participant Portal for the specific user are currently presented Technical work is ongoing to resolve this limitation If you are a LEAR of your organisation please visit the tab My Organisations and follow the link View projects to have the list of projects linked to your organisation PAGE 10F 1 FiRST PReEvious NEXT LAST CalllD Prog Project ID Roles FP7 JNFRASTRUCTURES 2007 2 FP 223007 Periodic Reporting PROJECT DETAILS OF BALTICGRID I 223807 Acronym Baltic amp rid ll Programme FP RDG INFSO Starting Date 2008 05 01 Duration 24 Call ID Title FPY INFRASTRUCTURES 200 7 2 Baltic Grid Second Phase Roles Abstract The Baltic Grid Second Phase BalticGrid II project is designed to increase the impact adoption and reach and to further improve the support of services and users of the recently created e Infrastructure in the Baltic States This will be achieved by an extension of the BaltictGrid infrastructure to Belarus interoperation of the gLite
4. 1 What is the Identity Management Service The European Commission s Identity Management Service IMS provides a common way for users to register or be registered for access to a number of different Commission information systems or services referred to hereafter as sites Security check gt s 4 a l 4 4 a J d D s l i J 2359077435851956 beLPPP PPh bh Try a different image Please type in the characters in the above image and lower case may be used interchangeably Hte Privacy Statement Contact ECAS Help Registration Help D Gi f A gt s 2 iet This website is managed by the European Commission s Informatics DG Figure 2 ECAS User Registration Form 5 The confirmation screen indicates that within a few minutes you will receive an email allowing you to complete the registration process Note that the process must be completed within 1h30 after your original request 6 Go to your mail box You will see that the European Commission Authentication Service has sent you a message to initialise your password Open it and click on the link indicated in the e mail you will be redirected to the Password initialisation page of ECAS Figure 3 Password initialisation page of ECAS Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 8 of 53 European Commission En Authentication Service Ce t Logout nspedebr Change Password Privacy Statement
5. BalticGrid il FPF INFRASTRUCTURES 2007 2 FPY 223807 ie Periodic Reporting ADD ROLE EMAIL ADDRESS used to register in the Portal ORGANISATION KUNGLIGA TEKNISKA HOEGSKOLAN Proposed Signatory Mandatory field Figure 30 Add a role to your project Then depending on your own role you have to choose the role given see Error Reference source not found and Figure 28 Business roles in a project In the Figure 30 Add a role to your project above you can see that the following roles can be added by a Participant Contact or a Coordinator Contact Scientific and Technical Reresentative Administrative and Legal representative Proposed Signatory or Scientific Representative see defintions above Add Modify a Participant Contact to your project As Coordinator Contact you can add modify Participant Contact to your project Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 39 of 53 When you click on the s the following screen is displayed see Figure 31 Roles of the Project seen by a Coordinator Contact Home My Organisations My Projects My Roles FP Documentation FP Calls Support In Hegotiation Vlosed PROJECT LIST FOR sJHH LETERME The list displayed below might mot be the exhaustive list of the FRVICIP projects associated with your organisation Only the projects for which on line semices are available through the Participant Portal forthe specific user are currently
6. proposal submission and negotiation Registering an organisation will allow you to receive its Participant Identification Code PIC More information about PICs can be found here Using a PIC for your organisation has several advantages which are fully explained in this FAQ entry Use the search facility to check if an organisation has already a PIC Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 18 of 53 If you do not find a pic for your organisation you have to first register as ECAS user With your ECAS password you can register your organisation Log on to the Participant Portal under My Organisations tab click on the Register sub tab see Figure 14 Register steps Follow the steps described below Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 19 of 53 STEP 1 Search Use the search facility to check whether your organisation is already registered see chapter 2 4 STEP 2 Self Register your organisation in PP Register your organisation using your ECAS account details After providing all the necessary details press the CONFIRM button to submit your registration information to the Central Validation Team CVT If you wish to suspend the registration process at any point the data entered may be saved as a draft by clicking the Save Draft button You may then resume your registration at any time STEP 3 Modify your Self Registration STEP 3a lf
7. roars ce i x alae Fost Code 1000 City Brussels d Johan For LEARs County BE ame For Coordinators Last MILIO Getting support Name You can consult FAQS Phone 0257798324 read more H Email johan milio ext ec europa eu Fax WHAT S NEW Participant Portal V2 0 f Request History PaGE 10F 1 FiRsT PRevious NEXT LAST 11 2009 containing Date Organisation Name Type Status gt Action The support of the role 1702 2010 Chicken Company SELF VALIDATED View management REGISTRATION A reviewed layout of the home page A reviewed layout of the My Project tab A reviewed layout of the My Roles tab A new support tab read more H f Figure 17 Status of the Organisation View organisation or change request history You get redirected to URF No extra authentication will be requested In URF you will be able to view or modify your organisation data or verify the status of your registration request if it has been validated or not See Figure 17 Status of the Organisation Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 25 of 53 Create a change request lf you need to change the data of your organisation through URF you have to click on the Update link See Figure 17 Status of the Organisation You are then redirected to URF where you can modify your data European Commission gt Research gt Participant Portal Home My Organisations My Projects My Roles FP Doc
8. Add a Participant Contact to your project As Coordinator Contact you can also add or modify a Participant Contact to a Project Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 48 of 53 When you click on the ORGANISATION ROLES LIST PIC Organisation Name J the following screen is displayed 995570031 EUROPEAN COMMUNITY SHIPOWNERS ASSOCIATIONS PROJECT ROLES Acronym select and act NORDERA NORDERA CATHERINE CATHERINE MEMSPACK MEMSPACK YOUR DELEGATED ROLES OF THE PROJECT CATHERINE 216215 PAGE 10F 1 FIRST PREVIOUS NeExT LAST Name MLIO Johan MAHIEU Bernard Select Role amp C Participant Contact C Faricipant Contact ProjectiD 201716 2348654 234654 216215 216215 223082 Role Scientific Representative Coord Contact Participant Contact Coord Contact Participant Contact Coord Contact Participant Contact Email johan milio extec europa eu Role Delegation Account Admin ry Delegation Organisation PIC INFN 999992789 bermnard mahieu ext ec europa eu CNRS 999997930 Figure 41 Delegated Roles for a Coordinator Contact The Participant Contact nomination is the same as explained in the Manage Project paragraph see Add Modify a Participant Contact to your project above Revoke a role From the My Roles tab you can also revoke roles depending on your own role Just select the role s to be revoked and click on the button Revo
9. Calls Support Search Register Organisations SEARCH ORGANISATIONS Please fill in the search criteria to find the organisation Itis obligatory to complete either the legal name field or the VAT number field with atleast a three character string The other search fields can be left blank However too unspecific queries may result in along results list The results list are truncated after the 200th record If Searching for a legal name in the national language does not yield results you might try with a translation in English Name of the organisation VAT number Oo Mandatory fields NOTE Search PIC functionality applies only to VALIDATED Organisations Pace 10F 1 FiRST Previous NEXT LAST Name of the organization PIC Country City VAT number THE WALT DISNEY STUDIOS SCHWEIZ GMBH 992654060 CH ZURICH CH279815 Figure 13 Search Results This feature is also available when you are not logged in but there is an additional field for the security code 2 5 Register an organisation In the past participants had to provide the Commission with their organisation legal and financial information every time they submitted a proposal or negotiated a contract This is simplified in FP7 Participants can register their organisations data ONCE This will generate a Participant Identification Code PIC which defines their organisation s details and status to be used in the process of electronic
10. Contact Help Bruno SPEDERXXXX gt gt EUROPA gt Authentication Service gt Change password Change ECAS password Username nspedebr Domain External ECAS password e The new ECAS password Confirm new ECAS password Passwords may not include your username and must contain at least 10 characters chosen from at least three of the following four character groups no other characters are permitted apart from the white space Upper Case Ato Z Lower Case a toz Numeric 0 to 9 Special Characters 2 8 lt gt 7 _ Examples mmLunwRnLo vbyOORHoKI WE 26Q0 De Generate other sample passwords Note Please take great care in entering your new password Once you have created it you will only be able to change or reset it yourself after 1 day Ss Figure 3 Password initialisation page of ECAS 7 On the password initialisation page create and initialise your password 8 Click on the submit button The ECAS password initialisation success page will appear your ECAS password was successfully initialised 9 You can return to the home page of the Participant Portal It is now possible to log on Please note that your ECAS credentials are strictly confidential and should not be shared They will allow you to access different services and data that might be critical for your organisation Please avoid to use your email address as Username this could cause issue if your email address is mod
11. In order to access the reporting activities click on the tab Active 4 There you can access both the technical reporting deliverables as the financial one Form C Once you have clicked on the link you will be redirected to the right Supporting application see figure 30 Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 46 of 53 My Organisations In Negotiation Active Closed PROJECT LIST FOR JEAN JACQUES LEPERE The list displayed below might not be the exhaustive list of the FP CIP projects associated with your organisation Only the projects for which on line services are available through the Participant Portal for the specific user are currently presented Technical work is ongoing to resolve this limitation If you are a LEAR of your organisation please visit the tab My Organisations and follow the link Wiew projects to have the list of projects linked to your organisation PAGE 10F 2 FIRST PREvious NEXT LAST Acronym CalllD Frog Aiai ID Roles Ecosh FP HEALTH 2007 4 FPT 200549 A Reporting amp Deliverables Financial Reporting EFIPSANS FPY ICT 2007 1 FPY 215549 Ao Terrein Access Amendment BOWE FPF ACT 200 7 1 FPT 216863 Periodic Reporting Access Amendment HIP FPF ICT 200 7 C FPY 221889 i Access Amendment ARASCOM FP ICT 200 2 FPT 222620 i IMPPACT FP7 CT 2007 2 FPT 223877 Periodic Reporting CESSDA FP INFRASTRUCTURES FPT 212214 Mi Reporting amp Fina
12. a professor within the university department the financial officer of the university an expert him herself etc Contacts typically play roles within participating entities and may have a specific address It is worth noting that the executing participant and the participating legal entity can be the same entity e g a private company or that several legal entities could collectively endorse the responsibility for a single executing participant case of a consortium Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 53 of 53
13. and services Once a user has been authenticated the list of actions that can be performed in a FP7 CIP project context depending on the user s role is displayed see Figure 8 Home Page after login Ato 2 Sitemap Search About this site Contact Legal Notice English fen fka European Commission RESEARCH Participants European Commission gt Research Participant Portal Home My Organisations My Projects My Roles FP Documentation FP Calls Support PROCESSES LOGIN Others Logout Manage Organisations Bernard MAHIEU ECAS help is available here Register sanicatic Manage roles aT Saar Portal registration demo is and delegations available here The answers to the most frequent questions that are submitted to the eFP service desk Read FP related 1 See the online user manual Watch the demonstration of the Participant Portal Negotiations The demonstration screencast will be updated soon but they reflect the main principles of the portal Introduction For all users For LEARs For Coordinators Getting support You can consut FAGS Grant Execution Browse and or Ved Vick read more H Browse and or Manage Participant Portal V2 0 patch 1 03 2010 Introduction of user Manage management for nomination of bh scientifi several roles WA Dedecian nf the Hi Figure 8 Home Page after login Par
14. be provided in a future release Access to the Negotiation Session via the Participant Portal For Coordinators The Participant Portal hosts services that facilitate the monitoring and the management of your projects It is also a secure Internet site that ensures adequate authentication and confidentiality mechanisms based on the European Commission Authentication Service ECAS To connect to NEF you need an ECAS account associated to your email address demoportalnei qmail com lf you dont have one yet please create it here httos Mwebgate ec europa eu aida selfreg emall coordinationg technikon comemailRetype coordination gtechnikan com zZ Mow you may connect to NEF by logging as demoportalnefg qmail com with your ECAS password here http fec europa eu research participants portalappmanaqger participants portal login As soon as you will introduce successfully your email and password you will be redirected ta the Participant Portal welcome page 3 Once logged in the list of the projects you are involved as coordinator will appear under the My Projects tab Your project 999999 will appear with a link to the negotiation By selecting that link you will gain access to the negotiation forms without any further validation Figure 35 Invitation from NEF Log on to the Participant Portal Once you are connected to the secured environment of the Participant Portal select My Projects tab The list of t
15. fields Figure 2 ECAS User Registration Form Usually this e mail address has Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 7 of 53 been indicated in the LEAR appointment forms and in the Grant Preparation Form It allows the system to identify you and credit you with the right access and services 4 Select the privacy statement acknowledgement checkbox copy the security code into appropriate text area and submit the form for processing gt an Commission Authentication Service Privacy Statement Contact ECAS Help Registration Help European Commission Authentication Service ECAS User Registration Form Please fill in and submit the information requested below to register as a user of European Commission Information Systems The username you choose for the one assigned to you may be used to log into any system using the ECAS authentication service that you are authorised to access When you login you will see an ECAS page with a banner similar to the one on this page If you are asked to specify your domain when logging in choose External Fields marked are mandatory Choose a username optional First name Bernard i Last name MAHIEU E mail a1028325 owlpic com Re enter your e mail address 31028325 owlpic coml Privacy statement Privacy statement for users registered with the European Commission s Identity Management Service
16. on the Roles icon amp of a project to see the roles of the people in your organisation in this project see Figure 21 Roles of the Project The following icon is used to refresh the memory cache it allows to reload the most recent data Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 29 of 53 ROLES OF THE PROJECT SHELTER 223115 OF THE SELECTED ORGANISATION Pace 10F 1 First PRevious WNexT Last Select Role 4 Name Email Organisation Pic C Participant Contact mm telkamp vume nl YUA 999989103 Add Revoke Selected Figure 21 Roles of the Project Project details Click on the underlined Acronym of a Project left colums See Figure 20 Project list of my Organisation to see the details of this project see Figure 22 Details of a project Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 30 of 53 PAGE 10F 13 FIRST PREVIOUS NEXT LAST Acronym CalllID Prog Project ID Roles ENERGY FP7 HEALTH 2007 8 FP7 223254 its SHELTER FP7 HEALTH 2007 8 FP7 223115 its EURIPIDES FP7 HEALTH 2007 A FP7 201380 its ADAMANT FP7 HEALTH 2007 A FP7 201342 its FP7 HEALTH 2007 A FP7 201655 its TOVSET1B FP7 HEALTH 2007 A FP7 201762 its LipiDiDiet FP7 KBBE 2007 1 FP7 241696 its INEX FP7 SEC 2007 1 FP7 218265 i Ecosh FP7 HEALTH 2007 A FP7 200549 its BACSIN FP7 KBBE 2007 1 FP7 211684 its PROJECT DETAILS OF PRISMA 2017655 Acronym PRISMA Programme FP RDG RT
17. that data provided in a form have been validated by the Commission Participant Portal The Participant Portal hosts services that facilitate the monitoring and the management of the participants proposals and projects lt is a secure Internet site that ensures adequate authentication and confidentiality mechanisms based on the European Commission Authentication Service ECAS Participant Any entity legal or otherwise that has some dealings with FP or CIP programmes For example Legal Entity as partner to a grant agreement department or institute of such person working in participating organisation and relevant to the programmes expert Participants are external to the Commission In order to structure this participant concept into further details a clear distinction should be made between The executing participant proposing and executing an action e g a department within a university or an independent expert The participating legal entity endorsing the responsibility of this proposition and execution e g a university or the expert as a legal natural person A participating legal entity is any Legal Entity that has participated participates or will participate in the programmes of FP and CIP whether in Grant Agreements contracts or proposals only List of Agreements PDM URF WG as of 14th January 2007 Contacts by the executing participants and participating legal entities for exchange of information e g
18. 1 Roles of the Project seen by a Coordinator Contact Click the Consortium Contact button In the next screen see Figure 32 Create Modify Participant Contact you can see the Participant Contact for each organisation participating to the project You can add new Participant Contact in empty fields or modify existing one by entering their email address Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 40 of 53 NORDERA FP ERANET 2008 RTD FPT B amp Reporting amp Deliverables Financial Reporting The answers to the most ADD ROLE frequent questions that are submitted to the eFPRF service desk Coordinator See the online user manual Watch the demonstration ee IE of the Participant Portal t6138866 base be Mami LETERME Join CONSORZIO SAPIENZA INNOVAZIONE 999624771 Watch the demonstration of the Farticipant Portal Participant Contacts Introduction For all users PEREN _For LEARs CONSORZIO SAPIENZA INNOVAZIONE 999624771 For Coordinators wt61366866 base be Name LETERME John Getting support UNIVERSITA DEGLI STUDI DI ROMA LA SAPIENZA 999987745 You can consult FAQS mariasabrina_ sarto uniroma it Name SARTO Maria Sabrina TECHNISCHE UNIVERSITEIT DELFT 999977366 h e_driessen tudeltt_nl Name DRIESSEN Henny WHAT S NEW UNIVERSITE PAUL SABATIER TOULOUSE Ill 9993851169 sesaic adm_ups tlse_tr Name IBANEZ Michele Participant Portal V2 0 Zz patch 1 03 2010 UNIVERSITA D
19. 2010 Release 2 0 2 Page 21 of 53 Please enter your data here Legaladdress Mycontactinformation Q Status of organisation Summary of your data Organisation data of the participant Participant legal name Business name Official language Please Select w Name in 2nd Language Legal form VAT number Registration number Registration authority Nace code please select Establishment Registration country Registration date dd mm yyyy Next Step Save Draft Mandatory Fields User Manual Figure 15 URF Self Registration 2 5 1 Legal Entity Appointed Representatives The Legal Entity Appointed Representative LEAR is the person chosen by the organisation to ease the communication with the E C and avoid double registrations Only the LEAR may do a change request of his her organisation s data and submit legal documents through URF LEARs can submit requests for update for e Legal Data Name address registration number etc e FP7 account legal type SME Public private educational etc and indirect cost method ICM e Balance sheet data if requested And they can upload supporting documents in URF to back their requests More information on the LEAR is available in the FAQ section of the Participant Portal htto ec europa eu research participants portal apbomanager participants portal nfpb true amp pageLabel fa LEAR Participant Portal User s Gu
20. ACT FPY ICT 2007 2 FP 223677 Periodic Reporting CESSDA FP7 INFRASTRUCTURES FP 212214 Reporting amp Financial PPP 2007 1 Deliverables Reporting SEREN FFPT 5EC 2007 1 FPT 217937 Reporting amp Financial Deliverables Reporting Odyssey FP SEC 2007 1 FP 218237 Reporting amp Financial Deliverables Reporting Dat of BreF FP PEOPLE 2007 4 2 11F FP 219146 amp Reporting amp Financial Deliverables Reporting Figure 37 My active Projects Links to NEF for amendments Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 44 of 53 FP Applications Windows Internet Explorer TE XI 69 El http iiprod uf fp6 cc cec enint 19001 fnef Frontoffice project 6073 view Fie Edit View Favorites Tools Help w oe Er Applications fey dah i gt Page Too E Important Legal Motice W a007 2013 Help Logout My projects d 999999 TEST STIFF 2 999999 TEST STIFF 2 NEGOTIATION Parameters COHWTACTS LIFECYCLE DEADLIHES PROPOSITIONS Opening date GFF 0470908 Duration 24 months Expected end date Technical B Contribution 145 698 euro Legal documents Scientific Project krui Javid Legal Financial hiia Registration ba Current session Not yet submitted By the coordinator Opened on 05705709 at 14 32 Created on 110209 at 16 15 b4 Submit F por preview Project General information Reporting periods Coordinator BEWTSGHES GENTRA RER eT UN
21. AEAIRT Bet DLR 99995 75 Legal data Authorised representatives Eligible costs Organisation status Contact persons Bank account Participants Local intranet io Figure 38 NEF More information on how to use NEF can be found in the NEF user guide fto fto cordis europa eu pub fo 7 docs nef usergquide coordinators particioants en pdf Please note that the Participant Portal is the single gateway to NEF for both coordinators and other participants involved in negotiations replacing the old way of accessing NEF the access key mechanism Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 45 of 53 2 4 Access to the reporting activities In order for a user to have access to the Reporting functionality s ne must have e the role of scientific representative either of the project coordinator or of another beneficiary in the grant for the technical reporting e the role of financial representative either of the project coordinator or of another beneficiary in the grant for the financial reporting The information on the persons with this role comes from the grant agreement preparation forms that were completed in the negotiation tool NEF Accessing the reporting functions 1 Log on to the Participant Portal 2 Once you are connected to the secured environment of the Participant Portal select My Projects tab 3 The list of the projects you are involved will be displayed
22. D Starting Date 2006 05 01 Duration 36 Call ID Title FP HEALTH 200 7 4 Reflecting the Positive diveRsities of European priorities for research and Measurement in end of life cAre Roles Abstract There is little coordination in undertaking research in end of life care This is due to lack of agreement on what constitutes end of life cancer care no information on public or clinical priorities for achieving a good death in a culturally diverse Furope few appropriate measures of quality and a lack of established best practice PRISMA aims to deliver an integrated programme to coordinate research UNIVERSITEIT ANTWERPEN 999902670 HOSPITAL SANTA MARIA 999876777 FEDERATIE PALLIATIEVE ZORG VLAANDEREN 998767873 DEUTSCHE GESELLSCHAFT FUER PALLIATIVMEDIZIN 998429537 ISTITUTO DI RICERCA IN MEDICINA PALLIATIVA LINO MAESTROWNI Fondazione onlus 996766455 Activity Codes HEALTH 2007 2 4 1 5 Figure 22 Details of a project Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 31 of 53 2 6 3 Roles of my Organisation Business Roles Participant A i As Account Administrator plus Nominate amp Revoke Account Administratars l Portal Roles rr a aa a se eee ic ea aire cae a Cae ia aaa laa ail ae A Ta Account Administrator s l Maintain Participant data Revoke Coordinator Contact Confirm revoke Project Conta
23. EEE eS SEVENTH FRAMEWORK PROGRAMME Participant Portal Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 1 of 53 INTFOCUCTION 2 2 ccc cc cccccecccccececccceccececceceaueateueacecegteaeauenceuesuuaeauecteneauenesueaesuesuenesueesuecteneaueeausnesuenesuecesntausntanes 4 ieee Ce Orig lee 61g rs ecg desl 6 6c aaeeneees eli aetna rene een Brenner rarer erie renee se ee pene enn en ner errr pr iaeia aian 4 eC lat ST et E E ET TE E E weenie 5 systems requirements for using the Participant Portal cccccccseececeeeeseeeeseeeeeeeeeseeeeseeeeseeeeseeeesaess 5 Where can tne paricipamts Gel SUDDOTT T essrisirrririrorsiiris ori nni orar ri AS EE 5 1 HOW TO ACCESS THE PARTICIPANT PORTAL srcscceecdocidetesetesatndededsdtiedocsdelindehegadindedadadiadatecedaden 7 1 1 European Commission s Authentication S rviCe cccccccccceecccsesceeeeeeecaeceeseeeesaeeeesseeeesaeeesaaes 7 ke Eon a 0 Mois sap E EA AE E E IENA AEA AE E A EE 7 1 3 Log onto the Participant Portal cccccccccscccssccesceceeeseeecececseeceueeeacesseeseueeseeesseeseuseeeeeseeeseaees 9 1 4 OT TO the Participant Facts ta etccte arden te edccedeesdccedenrderedamdetetidecctoadouredivbacniaeniannens 11 2 HOW TOU E ee T arrin seen ce ueceoncaciee sececncgeuceeestsieesentess 12 BM ON gcc ese gece sce eee eco sees ese eee cece ee ere ceeeee ane T E E E 12 22 la niiy Me Naalala S eenn ERAEN EEA 13 23 ld n fy opportunites ind FP documentatioN
24. EGLI STUDI DI SALERNO 999899184 Introduction of user Ipassegq unisa it Name PASSEGGIATO luigi sili silo E ial iaaties LATVIJAS UNIVERSITATES CIETVIELU FIZIKAS INSTITUTS 999852139 of several roles Redesign of the My jozepa cfi_luly Name si italic INSTITUTUL NATIONAL DE CERCETAREDEZVOLTARE PENTRU MICROTEHNOLOGIE 999617690 G Enhancement oiie Name DINESCU Adrian contact form Bug fixes read more H read more M Name SJOLIN Annika johan milio ext ec europa eu QUICK LINKS OMITS WEDER LAND 6 Name VIGHEN Philippe epee FP homepage Name DE TROOSTEMBERGH Antoine ie Research site of the CENTRE NATIONAL DE LA RECHERCHE x lalla CNRS 999997930 EC C bernard mahieu ext ec europa eu Name Figure 32 Create Modify Participant Contact Click OK in order to save your data Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 41 of 53 In the confirmation message click OK in order to save your data or Cancel Figure 33 Confirmation of creation modification of a Participant Contact Windows Internet Explorer y The following changes have been prepared j ADDED bernard mahieu ext ec europa eu to CENTRE NATIONAL DE LA RECHERCHE SCIENTIFIQUE CNRS 999997930 MODIFIED teresa ghirelli Inf infn it gt johan milio ext ec eurapa eu For null From ISTITUTO NAZIONALE DI FISICA NUCLEARE 999992759 These settings can be modified at a later time Figure 33 Confi
25. anagement REGISTRATION A reviewed layout of the home page A reviewed layout of the My Project tab A reviewed layout of the My Roles tab BA new support tab read more H Figure 18 Status of the Organisation Update request Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 26 of 53 Please note that when CVT is validating your change request you are no longer able to modify your data Only the View display is available Two types of change request can be managed from this tab e normal change requests defined as LEAR UPDATE under the TYPE column of the Request History area financial info as balance sheet cannot be created modified e FINANCIAL change requests this changed request as to be done on demand from NEF The message below appears You are requested to provide additional financial information in order to complete the negotiation of your grant for proposal proposal_id For this new request type you can only Create Modify balance sheets and upload documents mandatory You can find more info in the URF user manual at https ec europa eu research participants urf secure menu help do Delete change request You can delete your change request while CVT has not yet started the validation of your request The Delete link is displayed in the request history part See Figure 19 Status of my Organisation Request not yet validated A message asks you to confirm your deletion
26. ansionedzansneusecsprausenesiantaanseanoddnsddnsd decdinsd denddaetdesdausdiescsvest 33 Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 2 of 53 Ral Access to the list of projects and project details ccecesssecesseeecseerenseeeenseeeseaeeeseerenes 33 2 7 2 Roles of My Projects seisain cans crdacenticeduceencedsseninednenedendysnciendeenninusensedeeducneitadseresredenecientsencrerviis 36 First level Coordinator sags og gsc sects snse ces se sncu oe ancisseep sane soon see dose sees sate sans aneosaen suse anoeecsueuetease 36 Second level Participants Contacts ccccccsecccceeececeeeeeceeeesseeesseecessesessaeeessaeeeseeeesegseeseeeeeas 37 Third level Named representatives ccccsecccsscccesceceeeceuceceuceceueeseueeceueeseueeseusessusessusessueessees 37 E O a a a E E a Add a new role in your project esccpcccnsectoncadectoncadsctiesadecdocasdechsncmnendancascadessidenndecnniaadaciecioesabeeneneaent 39 Add Modify a Participant Contact to your PrOj Ct ccccccsecccesceceececeuseceececeuseceusecsueeseusesauees 39 ROVOC a TOG MOM VOU rece neces sects os stn te a eons cance E Soa 42 2 3 Access to the negotiations activities Negotiation Facility tool NEF ccccsseeeeees 42 2 4 Access to the reporting ae crea encore a cee a cen een eat cede ered cated cause darn gaunsemnamerneeans 46 20 Manage TOGS seerne rintro EAn EE EENEN EEES E Eerie eae 48 2 8 1 POE TO
27. ant Portal User s Guide 06 05 2010 Release 2 0 2 Page 15 of 53 FP Documents Search FP Documents SEARCH FP DOCUMENTS Here you can search for FP documentation available on the Participant Portal all the documents availabe on the FP Documents tab Search Advanced Search Fill in the field for at least one Search criterion and click on Search Ifyou combine several search criteria only documents meeting all criteria will be shown Note that dates should be entered in the following format Y YY MM DD seme Search in Title Description ae From to DateFormat YYYY MM DO Specific Programme Figure 11 Advanced Search FP documents 2 4 Search for an organisation and retrieve its Participant Identification Code It is possible to check if an organisation has already registered by retrieving its PIC However the search module provided on the Participant Portal will only retrieve the name and PIC of validated organisations So if you have just registered your organisation your PIC will no be displayed until the validation of your registration request has completed 1 Under the My Organisation tab select the Search tab 2 The search organisations module appears Figure 12 Search Organisation 3 There you can check whether your organisation has already registered and if so retrieve the PIC that has already been assigned It applies only to VALIDATED organisations It is obligatory to com
28. based infrastructure with UNICORE and ARC based Grid ESTONIAN EDUCATIONAL AND RESEARCH NETWORK 999614004 a UNITED INSTITUTE OF INFORMATICS PROBLEMS OF NATIONAL ACADEMY OF SCIENCES OF BELARUS 99966211 LATVIJAS UNIVERSITATES MATEMATIFAS UN INFORMATIKAS INSTITUTS 999645723 B KEEMILISE JA BIOLOOGILISE FUUSIKA INSTITUUT 999605656 KUNGLIGA TEKNISKA HOGSKOLAN 999990946 Figure 27 Project details Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 35 of 53 2 2 Roles of My Projects Business Roles Participant A Coordinating Participant B Participant Coordinator Contact Coordinator As Participant Contact plus Contact Nominate amp Revoke Participant Contact oo oo kS Dos Change User in own Role Participant A S sorte al Nominate amp Revoke Representatives Contact i mn i Participant Contact Named Renren Change User in own Role l Nominate amp Revoke Representatives Admin i i Admin Pr Admin an Scientific and Signatory Financial Technical and Legal Legal a ee cy ee megs ey mer ea cee ee ee ee Vee Figure 28 Business roles in a project The figure below shows the roles and dependencies inside a project Below you will find an excerpt from the document Participant Portal Identity and Access Management IAM in a nutshell First level Coordinator Contact At the top of the pyramid ther
29. ct Named Officers EN Admin Admin Admin ue Al A2 A3 Figure 23 Participant User Account Management By clicking on the Roles link in the My Organisation tab you can display all the roles of the people in your organisation and by Project See Figure 24 Roles of the Organisation ROLES OF THE ORGANISATION COMMISSION OF THE EUROPEAN COMMUNITIES DIRECTORATE GENERAL JOINT RESEARCH CENTRE JRC st PAGE 10F 11 FiRST PREviouS NExT LAST a Select Role Name Email Project LEAR BERURIER Alexandre berurier4 hotmail com C Account Admin BERNARD MAHIEL bermnard mahieu omail com Farticipant Contact VAN PELT Wim wim van pelt ext ec europa eu 223996 Participant Contact WELLENS Marc marc wellensi ec europa eu 219081 Farticipant Contact HIRVONEN Juha Pekka juha pekka hirvonen ec europa eu 219123 Farticipant Contact MACHADO FERNANDES Arminda arminda machadoec europa eu 211307 Participant Contact MACHADO FERNANDES Arminda arminda machadof ec europa eu 211366 Participant Contact giovanni bidogliogrc it 211392 Participant Contact MACHADO FERNANDES Arminda arminda machadof ec europa eu 2115 78 Participant Contact MACHADO FERNANDES Arminda arminda machadoi ec europa eu 211 32 Revoke Selected Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 32 of 53 Figure 24 Roles of the Organisation Add a role to an organisation As LEAR you can add an Account Admininistrator role Just click on the Add but
30. e is the Coordinator Contact who is the main contact person for the Commission at the coordinating beneficiary Nomination of only one person per project is possible in this role By default this role is provisioned with the respective name and contact details given in the proposal under A2 Contact point The Coordinator Contact has the right to grant and revoke the roles of the Participant Contacts In addition he she has for the coordinating beneficiary the same rights as the Participant Contacts see second level below During negotiation the Coordinator Contact and the negotiating project officer have to make sure that the contact details are set properly in NEF and match one of the contact person s details given in GPF A 2 4 of the coordinating beneficiary Specific responsibility of the Coordinator Contact e Assure that the assignments of Participant Contacts are up to date and reflect the reality including removal of obsolete access rights e Inform the Commission on time when the Coordinator Contact has to be changed Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 36 of 53 Second level Participants Contacts At the second level of the pyramid there are the Participant Contacts who are the main contact persons for the coordinator at the participating beneficiaries Nomination of only one person per beneficiary and project is possible in this role By default these roles are provisioned with the res
31. e list displayed below might not be the exhaustive list of the FP7 CIP projects associated with your organisation Only the projects for which on line services are available through the Participant Portal for the specific user are cunently presented Technical work is ongoing to resolve this limitation If you are a LEAR of your organisation plesse visit the tab My Organisations and follow the link View projects to have the list of projects linked to your organisation Pace 10F 1 FirstT PREvious WNeExT LAST Acronym CallID Prog Project ID Roja BalticGrd tll FPFINFRASTRUCTURES 200 7 2 FPT 223007 Periodic Reporting ROLES OF THE PROJECT BALTICGRID I 223807 PAGE 10F 4 First PRevious NEXT LAST Select Role 4 Name Email Organisation PIC Farticipant Contact MAHIEU Bernard bemard mahieu ext ec europa ITPA 999583740 Scientific VAN PELT Wim wim van pet ext ec europa eu ITPA 999583740 Participant Contact MAHIEL Bernard bemard mahieu extec europa 999586359 scientific VAN PELT Wim Wim van pelt ext ec europa eu 999566359 Financial ARMSTRONG Lance participantportal999 qgmail com KBFI 999605856 Participant Contact MAHIEW Bernard bemard mahieu extec europa KBFI 999605856 Administrative and Legal ARMSTRONG Lance participantportalgg9gmail com KBFI 999605856 Scientific VAN PELT Wim WIM Van pelt extec eurapa eu KBFI 999605856 Financial LEPERE Jean Jacques j an jacques lepere exteceu IFJ PAN 999611579 Participant Con
32. eclared about your organisation can no longer be modified You will however still be able to upload up to 10 Mb of additional supporting documents Once uploaded these documents cannot be withdrawn or modified except by the validated LEAR When your data has been validated by the CVT you as self registrant will no longer be able to edit the data related to your organisation From this point on the organisation data may be maintained only by the LEAR For the self registration you are re directed to URF See Figure 15 URF Self Registration You can find more info in the URF user s manual A to Z Sitemap Search About this site Contact Legal Notice v European Commission RESEARCH Participants European Commission gt Research gt Participant Portal My Organisations My Projects My Roles FP7 Documentation FP7 Calls Support Organisations Register REGISTER NEW ORGANISATION JN a s Registering an organisation vg r O Tarewa Moeata ation aboes can be found here Using a PIC for your organisation has several advantages which are fully explained in oe this FAQ entry Bernard MAHIEU Use the search facility to check if an organisation has already a PIC You can check if an organisation has already a PIC here If you do not find a pic for your organisation you have to first register as ECAS user here ECAS help is available With your ECAS password you can registe
33. ed to cover the whole lifecycle of the projects proposals submission evaluation grant agreement negotiations and submission of periodic and final reports during project implementation administrative support to the experts Currently the Participant Portal is the gateway to access the Unique Registration Facility URF allowing organisations registration and data management the FP7 Negotiation Facility NEF facilitating the negotiation process the reporting tools NEF SESAM FORCE to submit the technical and financial reports the new FP7 documentation search functionality the new FP7 Calls database Systems requirements for using the Participant Portal The participant portal operates on line without saving anything on the computer The systems requirements are acomputer with a 600 MHz processor and minimal 512Kb of memory an Internet connection preferably 512 Kb s or higher ascreen with a minimal resolution of 1024 x 768 either Internet Explorer 6 0 or above Firefox 3 x other web browsers may work but have not yet been tested Note that for security reasons your browser may request to identify the Participant Portal website and the ECAS system as trusted Once added as trusted we recommend you to restart the browser session either Windows 2000 XP and Vista other operating systems may work but have not yet been tested Where can the participants get support A Frequ
34. egotiation Active Closed PROJECT LIST FOR PARTICIPANT TWO PORTAL The list displayed below might not be the exhaustive list of the FPT CIP projects associated with your organisation Only the projects for which on line services are available through the Participant Portal for the specific user are cunmently presented Technical work is ongoing to resolve this limitation If you are a LEAR of your organisation please visit the tab My Organisations and follow the link View projects to have the list of projects linked to your organisation PAGE 10F 1 FIRST Previous WNextT LAST Acronym CallID Prog Project ID Roles BalticGnd ll FPF INFRASTRUCTURES 2007 2 FPY 23807 i Periodic Reporting Figure 26 My Projects 4 The interface will display a list of Projects See Figure 26 My Projects originally sorted by the Project Acronym for which the user has a relevant role for example he is a participant or a coordinator for each project shown in the list The following fields will be displayed for each project listed e The Acronym of the project The Title of the project Note that this field will be displayed as a tooltip when the user hovers above the Acronym with the pointer The Call identifier of the Project The programme of the Project Belongs to the Project Identifier The Roles Icons A link to the Negotiation Facility tool NEF see 2 7 3Access to the negotiations activities Negotiation Facility tool NEF
35. ently Ask Questions section is available on the Participant Portal For issues related to the registration and login using the European Commission s Authentication Service ECAS participants can visit this website https webgate ec europa eu ecas help jsp or send an e mail to DIGIT USER ACCESS ec europa eu The participants looking for technical help can ask the eFP7 Help Desk by sending an e mail to DIGIT EFP7 SUPPORT ec europa eu Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 5 of 53 Their requests can also be supported by the contact form available on http ec europa eu research participants portal appmanager participants portal nfpb true amp pageLa bel contactus For questions related to the Framework and similar RDG Programmes the participants are invited to contact the FP7 Help Desk by sending an e mail to EC FP7 IT HELPDESK ec europa eu Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 6 of 53 1 HOW TO ACCESS THE PARTICIPANT PORTAL Except for few services such as the FP7 documentation FP7 Calls or the PIC search function access to the Portal and its underlying services requires an ECAS account 1 1 European Commission s Authentication Service ECAS is the European Commission s Authentication Service It provides a single sign on across a large number of Commission information systems once you have authenticated yourself to ECAS you do not have to re enter your credentials
36. es The following icon is used to refresh the memory cache it allows to reload the most recent data See below Error Reference source not found at 2 8 2 2 3 Identify opportunities find FP7 documentation 1 Go to the Participant Portal home page hitp ec europa eu research participants portal 2 Select the FP7 documentation tab 3 The Browse FP7 documentation tree appears This page gives access to all FP7 documents Documents are grouped by category For each category you will see a brief description when you move your mouse over the icon To access a document Click on a folder and or a list of documents Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 14 of 53 Clicking on ENa gives you direct access to the specific document in English Clicking on more directs you to more details about the document and any available translation 4 It is also possible to search for FP7 documentation available on the Participant Portal Select the Search FP7 documents tab Figure 10 Search FP documents and Figure 11 Advanced Search FP documents Fill in the field for at least one search criterion and click on Search i FP Documents l Search FP Documents SEARCH FP DOCUMENTS Here you can search for FP documentation available on the Participant Portal all the documents availabe on the FP Documents tab Search Advanced Search Figure 10 Search FP documents Particip
37. ess to indentify an organisation The Temporary PIC received directly after URF registration and Validated PIC CVT has validated the data amp legal documents of the organisation are the exact same number 9 digits starting with 99 and will remain the same during the entire existence of its organisation Unique Registration Facility a service providing unique registration for participants in the Framework Programmes at proposal and contract stages It encompasses a set of rules for data acquisition and validation Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 52 of 53 LEAR A legal signatory of each legal entity will be asked by the Commission to appoint one person the so called LEAR Legal Entity Appointed Representative for being the correspondent towards the Commission on all issues related to the legal status of the entity The LEAR provides the Commission with up to date legal and financial data including supporting documents where necessary and commits to maintain the account so that it is up to date enabling future use for grants and other transactions between the entity and the Commission research and other programmes This person is chosen by the organisation itself in order to ease the communication with the E C amp avoid double registrations Only the LEAR may do a Change request of his organisation s data through URF and submit legal documents through URF Status of validation Indication
38. he projects you are involved will be displayed On the right side of the screen the link Access Negotiation appears under the In Negotiation tab Actually this link is displayed only once the negotiations are open by the Commission see Figure 36 Projects list Access Negociation 4 Note that under the Active tab a link to Access Amendment is provided It is displayed only once a grant agreement has been signed and amendments are requested see figure 28 Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 43 of 53 In Negotiation Closed PROJECT LIST FOR JEAN JACQUES LEPERE The list displayed below might not be the exhaustive list of the FP7 CIP projects associated with your organisation Only the projects for which on line services are available through the Participant Portal for the specific user are cumently presented Technical work is ongoing to resolve this limitation If you are a LEAR of your organisation please visit the tab My Organisations and follow the link View projects to have the list of projects linked to your organisation a PAGE 10F 1 FIRST PREVIOUS NExT LAST Acronym CalllD Prog Project ID Roles MARE FPY ACT 2007 2 FPT 224462 a CommonVell CIP CT PSP 2007 1 CIP 225005 ii BRICS FPY CT 2007 3 FPT 231940 A Figure 36 Projects list Access Negociation 5 You will be automatically redirected to the project page of NEF with no further authentication req
39. ice Is the selected domain correct If not please change it or else your username or e mail will not be recognised a x at r a fas your password Change Password Privacy Statement Contact Help wor ware D f Gi i 2 top B 4e4 ft This Website is managed by the European Commission s Informatics DG Version 1 10 0 Processing 37 milliseconds Figure 5 ECAS Login page 4 Now you have now logged on to the Participant Portal you are identified as a user Figure 6 Login box Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 10 of 53 LOGIN i Ten i i fac y Change Passyvord TE ECAS help is available here Figure 6 Login box Depending on your role you will be able to access different services 1 4 Log out from the Participant Portal 1 In the login box of the Participant Portal click on the logout link Figure 7 Login box 2 This will end your session in the Participant Portal and close all the applications accessed via the Participant Portal and supported by the ECAS authentication URF NEF SESAM FORCE ae f d Fome Change Password User test PORTAL ECAS help it available here Figure 7 Login box Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 11 of 53 2 HOW TO USE THE PARTICIPANT PORTAL 2 1 Roles Every user will benefit from different rights crediting them with access to specific information
40. ide 06 05 2010 Release 2 0 2 Page 22 of 53 The documents to appoint a LEAR LEAR appointment form and role and task definition are available on ftp ftp cordis europa eu pub fp 7 docs appointment lear pdf and ftp fttp cordis europa eu pub fp 7 docs lear role tasks pdf Both documents must be signed and stamped and then sent to the Central Validation Team CVT by regular letter Note that this guide describes only the access to the URF services URF does offer a user friendly environment and its use is very straightforward Nevertheless a user manual provides a detailed description of the URF services and how to use them https ec europa eu research participants urt secure menu help do This is how the Participant Portal supports the LEARs action They can View the information stored in the account of their legal entity and to introduce change requests Access the list of projects that their organisations are currently working on View the roles of people in their organisation on the projects All these services are protected so you must first log on to the Participant Portal The process to follow is described under the Log on the Participant Portal chapter of this guide 2 6 Manage the organisation data 1 Log on to the Participant Portal 2 Once you are connected to the secured environment of the Participant Portal select the My Organisations tab then click on Organisations You can also clic
41. ified 1 3 Log on to the Participant Portal 1 Go to the Participant Portal home page hitp ec europa eu research participants portal 2 In the login box click on the login link Figure 4 Login Box Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 9 of 53 LOGIN T You dont have an ETAS account yet Please reqister ECAS help it available here Figure 4 Login Box 3 The login page ECAS authentication appears Figure 5 ECAS Login page Whenever you login please make sure that the selected domain is external Should another domain be selected please change it by clicking on the use a different domain link Enter your Username if you have created one and your password and click on the submit button You are then redirected to the secured environment of the Participant Portal European Commission Authentication Service Forgot your password Change Password Privacy Statement Contact Help gt gt EUROPA gt Authentication Service gt Login Authentication requested by participantportalweb Domain External Username or email address inmahiebe C Remember my username Password eevccecees F Warn me each time an application asks for my identity _ View my ECAS account details after logging me in Having problems registering or logging in for the first time Don t yet have an ECAS password Security not
42. k on the Manage Organisation Data icon in the home page displayed after login 3 The data of the legal entity are displayed Figure 16 My Organisations The section contains a synopsis of the information contained in URF Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 23 of 53 Ato Z Sitemap Search About this site Contact Legal Notice SP al European Commission RESEARCH Participants European Commission Research Participant Portal Home My Organisations My Projects My Roles FP Documentation FP Calls Support Organisations Register Search MY ORGANISATIONS LOGIN Organisation s as LEAR or Account Administrator Logout Johan MILIO asl ECAS help is available PIC 991355812 Contact Information Organisation s Data here i VAT BE124578 Email View Projects P ortal registration demo NACE 85 2 Phone 027545684 Roles is available here Fax Web FAQ Fostal Address Street Egg Street Number 23 The answers to the most Post Code 1000 City Brussels frequent questions that are Country BE submitted to the eFP serice desk See the online user manual Watch the demonstration ofthe Farticipant Fortal Watch the demonstration of the Participant Portal Introduction For all users Figure 16 My Organisations 4 There are three links at the right of the screen Organisation s Data View Projects Ro
43. ke Selected See Figure 42 Revoke roles Participant Portal Users Guide 06 05 2010 Release 2 0 2 Page 49 of 53 ORGANISATION ROLES LIST No roles on organisation could be found PROJECT ROLES LIST ProjectID Role 239356 Participant Contact 248654 i Participant Contact YOUR DELEGATED ROLES OF THE PROJECT ERA AGE 235356 PAGE 10F 1 First Previous NEXT LAST Select Role 4 Name Email Organisation PIC Auth Signatory BERNARD MAHIEU bemard mahieug gmail com 999517586 Figure 42 Revoke roles Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 50 of 53 2 8 2 List of roles and their rights FULL ROLE NAME SHORT ROLE Who can enrol Who can NAME revoke notify revocation LEAR LEAR SYSTEM SYSTEM ACCOUNT AA LEAR LEAR ADMINISTRATOR REGISTRANT SYSTEM SYSTEM COORDINATOR COORDINATOR SYSTEM SYSTEM CONTACT PARTICIPANT PARTICIPANT COORDINATOR COORDINATOR CONTACT CONTACT ADMIN AND LEGAL ALR PARTICIPANT PARTICIPANT REPRESENTATIVE CONTACT CONTACT FINANCIAL FR PARTICIPANT PARTICIPANT REPRESENTATIVE CONTACT CONTACT SCIENTIFIC AND STR PARTICIPANT PARTICIPANT TECHNICAL CONTACT CONTACT REPRESENTATIVE PROPOSED PSR PARTICIPANT PARTICIPANT SIGNATORY CONTACT CONTACT Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 51 of 53 3 GLOSSARY Term FP7 7 Framework Programme of Research and Technological Development of the European Commission CIP Competitive
44. les By selecting one of these 3 links you can open a new portlet below the Organisations sub tab 2 6 1 Status of my organisation By clicking on the Organisation s Data link in the My Organisation tab see Figure 16 My Organisations you can Check if your request has been validated or is in validation Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 24 of 53 European Commission gt Research Participant Portal Home My Organisations My Projects My Roles FP7 Documentation FP7 Calls Support Register LOGIN l MY ORGANISATIONS Organisations Search j Password Organisation s as LEAR or Account Administrator Logout Johan MILIO ee ECAS help is available PIC 991355812 Contact Information Organisation s Data W VAT BE124578 Email View Projects Portal registration demo NACE 85 2 Phone 927545684 Roles is available here Fa Web oe l Street Egg Street Number 23 The answers to the most Post Code 1000 City Brussels frequent questions that are Country BE submitted to the eFP7 serice desk See the online user DATA OF THE ORGANISATION CHICKEN COMPANY Watch the demonstration of the Participant Portal Chicken Company Watch the demonstration PIC 991355612 Organisation Legal Address Active LEAR View a ome Portal Status Street Egg Street Number 23 Title Mr Update introduction E
45. ncial PPP 2007 1 Deliverables Reporting SEREN FP7 5EC 2007 1 FPT 217937 Reporting amp Financial Deliverables Reporting Odyssey FP SEC 2007 1 FPT 218237 Mi Reporting amp Financial Deliverables Reporting Dat of BreF FP PEOPLE 2007 4 2 F FPT 219146 Reporting amp Financial Deliverables Reporting Figure 39 Access to Reporting applications Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 47 of 53 2 8 Manage roles 2 8 1 Access to the list of roles In the My Roles tab can see your roles for the organisations and the projects you are involved When you click ona q icon you will display a new area showing the role you delegated and to whom In this new area you can add or revoke roles in your organisation or in your projects as it has been already described above p My Organisations My Projects My Roles FPT Documentation FPT Calls pa ORGANISATION ROLES LIST No roles on organisation could be found PROJECT ROLES LIST Acronym j Jra Role Delegation ERA AGE 2 7353 Participant Contact ACCORDANCE H P Participant Contact a YOUR DELEGATED ROLES OF THE PROJECT ERA AGE 235356 PAGE 10F 1 FirnstT PReEvious NexT LAST Select Role 4 Name Email Organisation PIC 4 Auth Signatory BERNARD MAHIEU bernard mahie u gmail com 999517586 Figure 40 My Roles tab Reminder The following icon a is used to refresh the memory cache it allows to reload the most recent data
46. ness and Innovation Programme Coordinator The participants coordinator in a consortium EC Officer European Commission s Project Scientific Officer or Administrative Officer representing the European Commission during the negotiations NEF The negotiation process is supported by the online Negotiation Facility tool NEF an electronic implementation of the negotiation forms used to exchange information between the participants and the European Commission NEF provides the main channel for interactive communication between the Consortium and the EC Project Officer as all necessary administrative and financial data about the projects and the participants is collected and agreed through NEF Negotiation Concerns one stage of the procedure applicable immediately after a favourable evaluation The negotiation is a process during which the details about the proposal are agreed between the participants and the Commission The participants of proposals that may be selected will receive a request to provide further information Negotiation covers three areas scientific negotiation financial negotiation contractual negotiation Negotiation session A period during which the coordinators are allowed to provide changes on their proposals PIC Participant Identity Participant Identity Code The unique ID of an organisation Unique Identifier for Code an organisation obtained through URF registration amp used in each step of the proc
47. ntact Administrative and Legal Contact Financial Contact LEAR account administrator Proposal Signatory Participant Contact Coordinator Contact Scientific Contact LEAR account administrator Any role Any Table 1 Processes 2 2 Identify the individual roles Every user will benefit from different rights crediting them with access to specific information and services These rights are related to the role s the user plays within an organisation as a LEAR ora project as a coordinator or as a participant You can identify your role by following these instructions Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 13 of 53 Please log on to the Participant Portal You will see the My roles tab appearing Click on it If you have an organisation role LEAR or Acccount Administrator then the name of your organisation s will be displayed and the Participant Identification Code PIC indicated under the Organisation Roles List Figure 9 My Roles If you are a coordinator or a participant involved in a negotiation process your project s will be displayed under the Project Roles section ORGANISATION ROLES LIST PIC Organisation Name Delegation 996719815 Test DIGIT B Mahieu test 2010 aaa rl PROJECT ROLES LIST Acronym ProjectID Program Role Delegation HPC EUROPA 211437 FP scientific Officer x INSTRUCT 211252 FP Scientific Officer 4F CROPS 212811 FP Scientific Officer Figure 9 My Rol
48. ntity called an organisation member A member of a legal entity can have one of the following roles Researcher Person who directly or indirectly interacts with FP information Organisation Member User who acts on behalf of an entity LEAR Legal Entity Authorised Representative possibly delegating updates of company information and other capabilities to other representatives of the organisation called Account Administrators AA under the Participant Portal Account Administrator AA Project Proposal Participant Member of an organisation who participates in a project or a proposal e Coordinator Contact Coordinator of a project proposal who is the first point of contact for the EC e Participant Contact Primary point of Contact for an organisation within a Consortium e Administrative and Legal Representative ALR Responsible for contractual and administrative aspects of a project e Financial Representative FR Responsible for financial aspects of a project e Proposed Signatory PS Represents the oversight and authority of the LEAR Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 4 of 53 e Scientific amp Technical Representative STR leads the research team and is responsible for technical submissions Depending on their role users will receive different rights regarding the access to the hosted services Participant Portal s main services The Participant Portal has been creat
49. pective names and contact details given in the proposal These persons can be changed by the Coordinator Contact without approval by the Commission The Participant Contacts have the right to grant and revoke roles to scientific administrative financial legal contacts third level within their organisation At the third level several persons can be nominated in the same role and the same person can be nominated in several roles Specific responsibility of the Participant Contact e Assure that the assignments of third level roles within the own organisation are up to date and reflect the reality including removal of obsolete access rights e Inform the Coordinator Contact when the Participant Contact has to be changed Third level Named representatives At the third level of the pyramid there are the persons in each participating organisation who are able to work on functions related to scientific administrative legal and financial negotiation amendment handling and reporting These persons can be changed by the Participant Contacts of their organisations They cannot themselves nominate other persons Display Roles When you click on the Sa below the project list icon that is is on the line of a project then the roles of this project are displayed Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 37 of 53 In Negotiation Active Closed PROJECT LIST FOR PARTICIPANT TWO PORTAL Th
50. plete either the legal name field or the VAT number field with at least a three character string The other search fields can be left blank Figure 13 Search Results Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 16 of 53 Note if searching for a legal name in the national language does not yield results you might try with a translation in English Search Organisations Register SEARCH ORGANISATIONS Please fill in the search criteria to find the organisation Itis obligatory to complete either the legal name field or the VAT number field with atleast a three character string The other search fields can be lef blank However too unspecific queries may resultin a long results list The results list are truncated after the 200th record lf searching for a legal name in the national language does not yield results you might try with a translation in English Mandatory fields NOTE search PIC functionality applies only to VALIDATED Organisations Figure 12 Search Organisation Note When your search returns too many results then the first 200 are shown You can refine your search criteria In the result list all columns can be sorted After performing a first sort the second sort works in conjunction with the first one Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 17 of 53 Home My Organisations My Projects My Roles FP Documentation FP
51. presented Technical work is ongoing to resolve this limitation F wou are a LEAR of your organisation please visit the tab wiy Organisations and follow the link View projects to hawe the list of projects linked to your organisation Pace Tord FiRST PREwOuUs NEXTLAST Acronym CalllD Prog ProjectID Roles Se lect and act FP HEALTH 2007 4 FRY 201716 Feporting amp Deliverables Financial Reporting CATHERINE FPY lT 2007 1 FFF 216215 a Reporting NORDERA FPY ERANET 2008 RTD FEF 234054 Reporting amp Deliverables Financial Reporting ROLES OF THE PROJECT CATHERINE 216215 Pace 1 0of2 First PrRevigus MEXT LAST Select Role Y Name Email Organisation PIC Participant Contact DINESCU Adrian adrand imt ro IMT 999617690 coord Contact LETERME John WET Seobb ibase be CSI gggg 4rr Participant Contact LETERME John WET SEebRm hase be Cal Q99n24T r Participant Contact SJOLIM Annika annika sjolinmtoi se Ft gg9g62r8r5 Farticipant Contact DE TROOSTEMBERGH antoine de troastemberghmest SOLTEK 999707803 Antoine Farticipant Contact IBANE Michele Ssesaicimadm ups se tr UPS 999551169 Participant Contact jozepagcfi lu Iv LIJ CFI 999552139 Farticipant contact FASSEGGIATO luigi lpassegqmunisa it 9998599184 Farticipant Contact DRIESSENM Henny h e driessenimtudeltt rl TU Deltt 999477366 Farticipant contact SARTO Maria Sabrina mariasabrina sarogunirama it 999957745 1A aa z me S o N a oa Figure 3
52. r your organisation here here Portal registration demo is available here The steps to register your organisation are STEP 1 Search Use the search facility to check whether your organisation is already registered STEP 2 Self Register your organisation in PP The answers to the most Register your organisation using your ECAS account details After providing all the necessary details press the CONFIRM button frequent questions that are to submit your registration information to the Central Validation Team CVT If you wish to suspend the registration process at any submitted to the eFP7 point the data entered may be saved as a draft by clicking the Save Draft button You may then resume your registration at any service desk time See the online user manual STEP 3 Modify your self Registration Watch the demonstration Pl STEP 3a of the Participant Portal Watch the demonstration of the Participant Portal a Introduction STEP 3b For all users If you have already submitted your registration and if CVT has not started the verification process that will eventually lead For LEARS to the appointment of a Legal Entity Appointed Representative LEAR itis still possible to modify your self registration For Coordinators and or upload additional documents Getting support You can consult FAQS STEP 3c If you saved your data as draft itis still possible to modify or delete your selfregistration or
53. rmation of creation modification of a Participant Contact Revoke a role from your project Depending on your role you can also revoke some roles see Error Reference source not found Select the check box on the left of the role to be revoked Click on the Revoke Selected button and confirm the revocation see Figure 34 Confirmation of the revocation The page at https Avww acceptance ec euro Eg You are about to notify the revocation of YAN PELT in from your project This operation cannot be undone Cancel Figure 34 Confirmation of the revocation 2 3 Access to the negotiations activities Negotiation Facility tool NEF Your project has been selected for the negotiation Once the negotiations are open by the Commission you will then receive an e mail See Figure 35 Invitation from NEF inviting you to connect to the Participant Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 42 of 53 Portal in order to access the negotiation sessions supported by NEF see Figure 26 Projects list Access Negociation XXXX 999999 Invitation Irbes Dear coordinator Ye are inviting you to connect to NEF for the project s cconcocconmxaexxexxnxxxnememen As coordinator you can access MEF either directly or via the EC Research Participant Portal both methods are equivalent The participant can only access MEF directly the access through the Participant Portal for participants will
54. sccetccciccutconiccutesotcentcentieeiecuiteet seni caniceuiceuteertiewteas 14 2 4 Search for an organisation and retrieve its Participant Identification Code ccccseeeeeeeees 16 eo P n a g ore O a E E S 18 2 5 1 Legal Entity Appointed Representatives ccccccccsecccsececeeeeceeeeceeeseseseeseeeueeseeeeseneesaaess 22 20 Manage oman b dionm dl enn eee ee eee eee EEA E E EE ARAE 23 a O FI a S aE A EEEE 24 Check if your request has been validated or is in validation cccceccceeceeeeeceeeeeeeeseeeseeeaeeees 24 View organisation or change request history nnennennennsenonnnrnnenronrrnrnrnrenennernrennrsrernererennes 25 Create a change request eee eee need eee eee cee ee ene ero eter oe ter oe ee ee eee eee eee ee 26 Delete change request icacacrnpnevenecixadescndtetenecinedsencdsacpsessirsdbrrdaesibenkaevadeasnesibussdustanasatabaaxtasveiesntavannn 27 DoE a T EE E E E EE eee ERE 27 2 6 2 View Projects of my Organisation ccccccecccsseccseeeceececseeeceeeeceeeecsueecsecessueecseeesseeesseeeeas 29 Roles in a project organisation organisation ccccccccsccceeeceecccseeceeeccucecseeceueeeeeecseeseueeeeeesseesees 29 wis egele o EE PE A A A A A E A A A EE E E eee 30 AGROS OTN Oran aO ies E E entee en a eee ee nrer en Coen ee oe ge PO A BOM TA AAU E E e sean A E E ates Yad watebad wate 33 ROVOKC A TOG TOM an Orga aO esii a R E R EAS 33 2 7 Manage projects seccccevancsecncsmeneetraaaseersesae
55. t Organisations Register Search MY ORGANISATIONS COMMIS SION OF THE EUROPEAN COMMUNITIES DIRECTORATE GENERAL JOINT RESEARCH CENTRE JRC JRC PIC 999997304 Contact Information VAT NIA Email NPAWHYVP DNRBMEEY UVR oe Phone 02546589 Fax Web gt httpviAwww jrc ec europa eu Postal Address street Rue de la Loi Number 200 Post Code 1049 City BRUSSELS County BE PROJECT LIST FOR COMMISSION OF THE EUROPEAN COMMUNITIES DIRECTORATE GENERAL JOINT RESEARCH CENTRE JRC The list displayed below might not be the exhaustive list of the FPT CIP projects associated with your organisation Only the projects for which on line services ane available through the Participant Portal for the specific user are cumently presented Technical work is ongoing to resolve this limitation If you are a LEAR of your organisation please visit the tab My Organisations and follow the link View projects to have the list of projects linked to your organisation Pace 10F 9 First PRevious NEXT LAST Acronym CalllD Prog Project ID oles GENESI DR FP INFRASTRUCTURES 200 1 FPF 212073 i GENESIS FP ICT 200 7 2 FP 2235996 ray ICTNET FPY ICT 2009 4 FP 246809 fa CROSSROAD FP ICT 2009 4 FP 246454 fa UncertWeb FPY ICT 2009 4 FPT 248486 ray TATOO FP ACT 2009 4 FP 24 7893 ray MOSARIM FPY ICT 2009 4 FPT 248231 i Figure 20 Project list of my Organisation Roles in a project organisation organisation Click
56. tact MAHIEU Bernard bemard mahieu extec europa IFJ PAN 999611579 AOL OU L E L Consortium Contacts Figure 29 The roles of my project Depending on your role in the project see Error Reference source not found you are able to revoke or add new roles See Figure 28 Business roles in a project Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 38 of 53 Add a new role in your project When you click on the Add button Figure 29 The roles of my project you have to enter the email address of the user you grant in the Add role area Figure 30 Add a role to your project This user will receive a mail announcing him his nomination If not already done he will be asked to register in ECAS Then depending on your own role you have to choose the role given See Error Reference source not found PROJECT LIST FOR PARTICIPANT TWO PORTAL The list displayed below might not be the exhaustive list of the FP CIP projects associated with your organisation Only the projects for which on line services are available through the Participant Portal for the specific user are cunently presented Technical work is ongoing to resolve this limitation If you are a LEAR of your organisation please visit the tab My Organisations and follow the link View projects to have the list of projects linked to your organisation Pace 10F 1 FiRST PRevious WeExT LAST Acronym CalllD Prog Project ID Roles
57. ticipant Portal User s Guide 06 05 2010 Release 2 0 2 Page 12 of 53 Table 1 Processes describes the processes indicated in this graphical representation The columns are e PROJECT LIFE CYCLE STAGE e SERVICES related to the stage e ROLES The roles for which the services are available PROJECT LIFE CYCLE STAGE Organisation management Identify opportunities Negotiations Grant execution Horizontal processes SERVICES Search for an organisation Register an organisation Manage organisation data Read FP7 related documentation Browse and or manage Negotiations Browse and or manage Grants Manage Amendments Manage financial periodic and final reporting Manage deliverables and final reporting Manage roles and delegations Support ROLES Any Any LEAR Account Administrator The Account Administrator is appointed by the LEAR in order to provide support with the management of the organisation data Any Proposal Signatory Participant Contact Coordinator Contact Administrative and Legal Contact Financial Contact LEAR account administrator Proposal Signatory Participant Contact Coordinator Contact Administrative and Legal Contact Financial Contact LEAR account administrator Proposal Signatory Participant Contact Coordinator Contact Administrative and Legal Contact Financial Contact LEAR account administrator Proposal Signatory Participant Contact Coordinator Co
58. ton Just enter the email address of the person that will get the Account Administrator He will receive a mail announcing him his nomination If not already done he will be asked to register in ECAS See Figure 25 Add an Account Administrator role ADD ROLE ee eee tne nmere ROLE GIVEN is ACCOUNT ADMINISTRATOR for COMMISSION OF THE EUROPEAN COMMUT Mandatory field A LEAR can delegate his responsibility to maintain the Participant s legal and financial data to one ore more account administrators Figure 25 Add an Account Administrator role Revoke a role from an organisation Account Administrators can also be revoked by the LEAR Select the check box on the left of the role to be revoked Click on the Revoke Selected button and confirm the revocation 2 Manage projects Note that all the services described below are protected so you must first log on to the Participant Portal The process to follow is described under the Log on to the Participant Portal chapter of this guide 2 7 1 Access to the list of projects and project details Coordinators and participants involved in projects can access the list of their projects Log on to the Participant Portal 2 Once you are connected to the secured environment of the Participant Portal select the My Projects tab 3 By default the In Negotiation tab is opened Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 33 of 53 In N
59. tou hs T O a E EE E EE err E E err ere ter err tere 48 Ada a Panmcpanl Comac io your proe T ssiri siron EEEn EES 48 FR CERO E E E E E A S E TE E AE E E 49 2a LSTOiroes and ner HONS errira aA 51 Se ys 2 my T a AAA E EE E E E A AO 52 Participant Portal User s Guide 06 05 2010 Release 2 0 2 Page 3 of 53 Introduction The Participant Portal is an Internet portal for the participants to the 7th Framework Programme FP7 and the Competitiveness and Innovation Programme CIP Its ultimate aim is to become over time the participants gateway and single entry point to interact with the Research programmes of the European Commission It provides a consistent and coherent set of online services in order to facilitate the participants interactions with the Research Directorates General of the European Commission and improve operations and data quality It will eventually host a full range of web applications that facilitate the monitoring and the management of proposals and projects throughout their lifecycle This document describes how to access and use the Participant Portal Participant Portal s main actors The different types of users defined for the Participant Portal are organised by roles and described as follow e Public Any person that goes to the PP URL e Registered User A user that has registered himself and has received credentials for logging on A registered user can be a natural person or a member of a legal e
60. uirements see Figure 38 NEF Depending on your role you will be able to perform different tasks on NEF In case of multiple partners projects the participants can also access NEF in a more limited way mainly to enter data to be submitted by the coordinator The validation of the data you might enter in NEF is the sole responsibility of the coordinator of the project My Organisations My Projects My Roles FP Documentation FPT Calls Support Admin In Hegotiation Active Closed PROJECT LIST FOR JEAN JACQUES LEPERE The list displayed below might not be the exhaustive list of the FPTYCIP projects associated with your organisation Only the projects for which on line senvices are available through the Participant Portal for the specific user are cumently presented Technical work is ongoing to resolve this limitation If you are a LEAR of your organisation please visit the tab ly Organisations and follow the link View projects to have the list of projects linked to your onganisation a Pace 1 oF 2 FirnstT Previous Next Last Acronym CallID ae ria ID Roles Ecosh FPF HEALTH 200 7 4 FPT 200549 Reporting amp Financial Deliverables Reporting EFIPSANS FPF ICT 2007 1 FP 215549 Periodic Reporting Access Amendment BONE FP ICT 2007 1 FPT 216863 amp Periodic Reporting Access Amendment HIP FP ICT 2007 C FPT 221889 i Access Amendment ARASCOM FPY ICT 2007 2 FP 222620 Pity IMPP
61. umentation _ Organisations Register LOGIN j MY ORGANISATIONS ic Password _ Organisation s as LEAR or Account Administrator t Logout Johan MILIO ECAS help is available here Chicken Company PIC 991355612 Contact Information Organisation s Data VAT BE124578 Email View Projects Portal registration demo i Phone 027545684 Roles is available here Fax Web es F Street Egg Street Number 23 The answers to the most Fost Code 1000 City Brussels frequent questions that are County BE submitted to the eFFPF service desk See the online user DATA OF THE ORGANISATION CHICKEN COMPANY manual Watch the demonstration of the Participant Portal Chicken Company Watch the demonstration PIC 991355612 Organisation Legal Address Active LEAR iew of the Participant Portal Status Street Egg Street Number 23 Title Mr Update Introduction E 4 a da a Farai een ai ioes Post Code 1000 City Brussels Johan For LEARS Country BE For Coordinators Last MILIO Getting support Name You can consult FAQS Phone 0257798324 read more H Email johan milio ext ec europa eu Fax Participant Portal V2 0 Request History Pace 10F 1 First Previous Next Last 11 2009 containing Date Organisation Name Type Status Action The support of the role i 17 02 2010 Chicken Company SELF VALIDATED View m
62. username and password within the same browser session Protected information systems request ECAS to supply the current user s identity if you have already been authenticated it does not ask you to do so again provided that you have not disabled the use of cookies in your browser ECAS authentication is available only with applications that have been specifically adapted to use it These applications request ECAS to authenticate you on their behalf and do not authenticate you directly This means that when you use your ECAS password it will always be on a distinctive page belonging to ECAS even though you may have typed in the application s address not that of ECAS Never enter your ECAS password on any other page Do not divulge your ECAS password to anyone else there is no reason for anyone else including system administrators and support staff to ask for it or know it 1 2 ECAS Registration If you are a new user please register on the ECAS The creation of the ECAS account is free and easy 1 To create your ECAS account go to the Participant Portal home page http ec europa eu research participants portal 2 Then click on the register link in the login box Figure 1 Login Box LOGIN i You dont have an ECAS account yet Please G ECAS help is available here Figure 1 Login Box 3 The ECAS User Registration Form opens please fill it in using your individual professional e mail address in the relevant
63. you saved your data as draft it is still possibe to modify or delete your self registration or STEP 3b If you have already submitted your registration and if CVT has not started the verification process that will eventually lead to the appointment of a Legal Entity Appointed Representative LEAR it is still possible to modify your self registration and or upload additional documents or STEP 3c lf CVT has already started the verification process you can no longer modify your self registration data but you are still able to upload additional documents Participant Portal User s Guide 06 05 2010 Release 2 0 2 Check if your Organisation is registered Is your Organisation Self Register IN Qe Self Register you YES Organisation Is your Organisation Registered as Draft Modify Delete Your Self Registration NO CVT started the Validation Modify Your Self Registration Upload documents Upload Documents When your data has been validated by the CVT you as self registrant will no longer be able to edit the data related to your organisation From this point on the organisation data may be maintained only by the LEAR Page 20 of 53 After identification the CVT begins a verification process that will eventually lead to the appointment of a Legal Entity Appointed Representative LEAR During this period the data that you have d

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