SAFA User Manual - Food and Agriculture Organization of the
Contents
1. C hee ot Ln E e esie 4 84 e USER MANUAL BETA VERSION 2 1 50 DOWNLOAD AND START OF SOFTWARE The SAFA Tool is free of charge and can be downloaded as a ZIP file at the FAO website www fao org nr sustainability sustainability assessments safa Technical requirements In order to run the software the following technical requirements are needed for an optimal execution of the SAFA Tool OPERATING SYSTEM Windows XP Service Pack 3 Windows Vista Windows Windows 8 912 MB MINIMUM SCREEN RESOLUTION 1024x768 Pixel FREE DISK SPACE 200 MB For opening PDFs in the SAFA Tool a PDF reader is needed For example the Adobe Acrobat Reader can be downloaded free of charge from http get adobe com de reader Unzip and start To unzip the downloaded folder use the zipping software delivered with the Windows system software Open the context menu with a right click on the folder and choose Extract all If needed change the location of the folder in the following dialogue and click again on Extract After unzipping open the SAFA Tool application folder which is called by default SAFAtool and double click on the file start exe to start the program The welcome screen of the SAFA tool opens No further installations are necessary SAFA TOOL 3 9 P e VP hie EL NN TS x USER MANUAL BETA VERSION 2 1 50 Introducing XML data files The SAFA tool saves an assessment into2. se Y A eec v doti lt i gt EEE Om rers 2 gt A USER MANUAL BETA VERSION 2 1 50 STRUCTURE OF THE SAFA TOOL Main navigation Welcome Mapping Contextualization Reporting The main navigation follows the four implementation steps of a SAFA The Welcome screen is followed by Mapping Contextualization Indicators and Reporting These navigation steps are always shown in the upper part of the screen They will be minimized when scrolling down at a page The same applies to Load Save as Quick save Manual and Glossary The tool is built in such a way that the user can move back and forth between the steps as soon as the required data in Mapping is filled out The navigation is thus not limited to navigate in a one way direction Navigation elements scroll to top A scroll to top A As soon as a page is scrolled down the half translucent button scroll to top appears Go back to the top of the page by clicking on this button Contextualization as index The overview of dimensions themes sub themes indicators in the step Contextualization can also be used for orientation and as an index to jump directly to the data input screen of a specific indicator in the step Indicators Click on the dimension fields to automatically scroll down to the dimension section To open the data inpu
3. Adding indicators under development eenen nnn nnne nnne 14 IV SAFA TOOL USER MANUAL BETA VERSION 2 1 50 Konor eee 14 Explanation of reporting results 15 interpretation options ON s RT 18 save and print Reporting P 18 Bro ESTO OT OS ERROR 18 Usage of results for COMMUNICATION 18 List of Figures Figure 1 Contextualization as Intdlex 6 Figure 2 Allocation line example for E 5 3 4 Food loss and waste reduction Figure 3 All extra information opened in the example for 62 1 1 Holistic audits 10 Figure 4 Selection and deselection of Sub themes essent nnne 11 Figure 5 Adding rating definitions in the example of 63 1 1 eese 12 Figure 6 Indicator Input Sheet for C 2 1 1 R 14 Figure 7 Example of a polygon after completing the step Indicators een 15 Figure Selection of themeS 16 Figure 9 Disaggregated rating of the Theme Biodiversity eeeeeeeeeennnnnnn nnns 17 SAFA TOOL V Q 9 TP TE MEL NEN S USER MANUAL BETA VERSION 2 1 50 GOALS OF THE SAFA TOOL Purpose of the SAFA tool The free of charge SAFA Tool beta version 2 1 50 is created by FAO to undertake sus
4. Following the step of detailed mapping and boundary setting the assessor will have to collect a wide range of information about their context meaning their geographic or regional circumstances such as resource availability as well as their socio political circumstances such as labour trends legal framework and other details The SAFA Tool provides the themes sub themes and default indicators as defined in the SAFA Guidelines version 3 0 and the separate document SAFA Indicators The purpose of contextualizing these sub themes and indicators is to refine the measurements and ratings for relevance based on the circumstances surrounding the entity assessed Procedure of Contextualization First the decision has to be made if a sub theme is relevant and second the rating steps of the related indicators have to be adjusted to the context of the assessed entity ies To guide the assessor through the step Contextualization the tool lists the SAFA dimensions themes sub themes indicators see figure 1 in Navigation Elements Some extra information appears by clicking on the different items Theme e g G1 Corporate Ethics a description of the Theme goal appears Sub theme e g G1 1 Mission Statement a description of the Sub theme objective appears Indicator e g G1 1 1 Mission Explicitness the indicator question appears along with ratings conditions SAFA TOOL 9 USER MANUAL BETA VERSION
5. The labels on the right border describe the elements of the graph 16 SAFA TOOL USER MANUAL BETA VERSION 2 1 50 Figure 9 Disaggregated rating of the Theme Biodiversity iversi Biod 90090000000099990900000099099000000000900900000000090909900000000090000000000990000000090999000000900909000000000090990000000000990000000099000000000009099000000900990000000009000000000909090900000000990000000000900000000009090909000000009099090000000900000000009900900999 E 4 3 Genetic Diversi e e a 2 e u U di a ui LJ N st ul E 4 1 Ecosystem Diversity 40 B3IpUu G E 3 10j821pu 81 5108 spaaug pue spaas jo Bues ET3 ojeaipul 81181108 sainads PILAA ul AIsuaAig 2 auac 3 109831Ipu a3ueuroJIag spaaJg sanatieA paydepy jje o 3 40 821pu 8216111084 uoneArasuo mis ul AysaaAipotq LE 3 52202e44 Suirueuua 518 1181180 PIAA Vzv3 ojoipu 81181110 Had uonanpoug Jo SIA E Z rF3 0je21puj asueunoJ1a4 sanads Kay jo aauepungy pue ZZY J Ueu aueuroJ134 58212814 uoneAasuo 58 184 5 LZ Y 3 138848 uoneAiasuo sai ads 3 1OJe II pup 82161110 ad 831617 1a o pue pue asn put tt 9 40723 puy aoueunoJia4 Aj n2euuo 18155013 EL 3 o3ea2ipu 8216110 84 5181545013 Jo AISIA EINN Z Vv 3 581 16 4 Surueuus urajs s023 LLP 3 U8 4 uoneAd8SUO0 zeyqeH aule ade spue 17 SAFA TOOL USER MANUAL BETA VERSION 2 1 50 Interpretation options of report
6. The questions in the orange boxes at the bottom of the report page serve as guidance to recapture the assessment process and for evaluating the final results and defining measurements to take Use the polygon and the evaluation graph to go through all themes and understand deficits and potentials Fill out this orange box in order to finalize the report The comment fields below the orange box can be used to note down any information for own use towards the verifier if applicable and FAO if desired Save and print Reporting The reporting can be saved as HTML fle that can be opened by any browser software which is usually preinstalled and printed from there To save the reporting file click next to the polygon result on the button Save Reporting File The HTML fle will be saved automatically in the application folder by default SAFAtool with the file name safa self assessment YY Y Y MM DD report html for example safa self assessment 2013 12 13 report html Y Y Y Y MM DD stands for the current year month and day Saving will always overwrite any report file of the same day if not renamed Comparison of Results To compare up to three polygons based on the same contextualization e g production processing retailing of a value chain click on the according button in the Comparison area to load the X ML file of the assessment that you want to add An extra line appears in the polygon To add a third line click on the secon
7. a X ML data file This type of file works like a little database that stores the entered information To share e g the contextualization of a SAFA or to compare several results the single X ML file contains all the needed information see also Completing the assessment How to open XML data files To open a X ML data file from the application folder that has been saved from the SAFA tool after entering information open the SAFA tool and click on the button Load or minimized inthe upper left corner at any page A dialogue will appear displaying your private folder Navigate to the X ML data file that you want to load and mark it Click Open The tool will load the welcome page of the SAFA tool How to save XML data files In the upper left corner two options are displayed to save the X ML data files of a SAFA 1 Save As Save As orminimized opens a dialogue for giving a name to the file and choosing the desired folder for saving the file 2 Quick Save Quick Save or minimized ats saves the status quo automatically in the SAFA Tool application folder default SAFAtool The file is named safa_self_assessment_YYYY MM DD_quicksave for example safa_self_assessment_2013 12 03_quicksave Y Y Y Y MM DD stands for the current year month and day The quick save will always overwrite any quicksave file of the same day if not renamed 4 SAFA TOOL Le c JAP
8. 2 1 50 Figure 3 All extra information opened in the example for 62 1 1 Holistic audits q9999000009009909090000900990909000000000909090000009009090909090000000900900000000009090000000909990909000000090000000009009000000090909009000090000000000000900009000000900909090000000009900000000090090000000909990000000000900900000009090000000009090090000009999 2 Accountability click Goal m In SAFA accountability is disclosure of credible information about strategy goals performance to those who base their actions and decisions on this information In SAFA the sub themes covered include Holistic Audits Responsibility and Transparency G 2 1 Holistic Audits n Objective lt click gt All areas of sustainability in the SAFA dimensions that pertain to the enterprise are monitored internally in an appropriate manner and wherever possible are reviewed according to recognized sustainability reporting systems G 2 1 1 Holistic audits lt click gt Does the enterprise use an internationally recognized framework for sustainability reporting such as the Global Reporting Initiative or is social auditing being used in the enterprise Contextualization of Rating The enterprise has a regular sustainability audit using a recognized tool and evidence that this is reviewed by governance body and peer reviewed Or the enterprise is a smallholder or small scale operation that has used a systematic approach of their own or wi
9. SION 2 1 50 TABLE OF CONTENTS GOALS OF THE 1 Purpose ofthe SAFA 1 The SAFA Guidelines version 3 0 nnansnnnerenenensenernenenenenenenennnnenrnnnenenenenverevenensnenenenenenenvenn 1 LESCAUT Lll eme 1 USER GROUPS eenen ennenenenneeneenneenneneensenneeneeenvennvennenavensennven 2 2 Independent asSesSor S 2 DOWNLOAD AND START UF SOFTWARE on vereneerrsernenisees C KE Vk T ct a ncc 3 Technical requirements 3 74 ES eee 9 Introducing XML data file S 4 How to open XML data fileS 4 How to save XML data files nnen vaerannnenaeneenersennenavnrenensennenavnrenenennensenrenenaernennvnrvnvnsennense 4 SIRULTURE OF THE SAFA TOOL tern D dla 9 Main MAMIE A IOM te 9 Navigation elements 5 E 5 BE ENE NOOK RET 5 The allocation line for indicators e ee 6 DERE RT 7 7 COMPLETING THE ASSESSMENT eeen eene nnne 0 WEE OMO zenne enne 0 se 0 Enter data to PULO 8 Declaration for small scale producers status and its effect 9 Procedure E EOS Ullal 9 9 Adding rating definitions to LIEST UESTRO 11 Sharing the contextualization of 12 IUD ALORS ena eene dee 13 Satz aae ESI ANN MVCN E 13
10. VERSION 2 1 50 COMPLETING THE ASSESSMENT Welcome The step Welcome offers information on the process of a SAFA and gives hints on where to find more information To proceed with the assessment click on the button Start a SAFA or click in the main navigation on Mapping Mapping Mapping the supply chain will clarify what is being measured where the sphere of influence and direct control of the enterprise would stop what the organizational and operational boundaries are and what interactions take place in the production network Enter data to mapping Follow the order of questions and fill out Navigate between the question by scrolling and clicking into the answer fields or by using the tab cursor You can return to the mapping step whenever you want Note that there are three fields that require an answer before proceeding with the step Contextualization is possible Year for which data will be collected Name of Entity Do you consider the entity assessed a small scale producer See below for details There are four types of data that can be entered 1 Entering text information df Click into the field underneath the question and start to write the answer Entering numbers Click into the field underneath the question and start to write the answer Note that you can only type numbers 3 Choosing from a drop down W Click on the field A list will be enfolded Choose the correct a
11. a SAFA fill out the contextualization step and give access to the saved XML file In ease the contextualization applies to a certain climate or region indicate this in the step Mapping in the section for the assessed entity Save the file by clicking on Save As Choose a telling name incl a date such as SAFA contextualization farming small scale Peru 20131203 In whichever way you want to share the X ML data file do not forget to provide also the link for downloading the SAFA tool 12 SAFA TOOL USER MANUAL BETA VERSION 2 1 50 Indicators The step Indicators provides an input screen for collecting data in answer to the indicator questions defining the accuracy score and rating the indicator performance of the assessed entity on a range from best to unacceptable Only those indicators appear in this section which are part of a relevant sub theme see Contextualization Information on data types e g primary and secondary data possible data resources and collection methodologies as well as background on rating can be found in the info boxes the Indieator information link next to the heading the SAFA Guidelines version 3 0 as well as the separate document SAFA Indicators Entering data for an indicator Only one indicator can be displayed at a time Use the allocation line above the indicator input screen for orientation see Navigation Elements and Figure 2 There are two different type
12. d Compare button and load the second XML file Refer to the legend to differentiate the lines Please note that you should not compare the resulting polygons of SAFA assessments that are based on different contextualization As with the contextualization the baseline for comparison gets lost This refers also to future versions of the SAFA tool XML files of future versions might not be compatible with the X ML files of the SAFA tool beta version 2 1 50 To remove a SAFA result from the polygon click on the according Remove button Usage of results for communication Please refer to the SAFA Guidelines version 3 0 to read more on the communication principles or open the info box provided in the intro text of the step Reporting 18 SAFA TOOL C FAO December 2013 Design and Layout studio bartoleschi com AFA SUSTAINABILITY ASSESSMENT OF FOOD AND AGRICULTURE SYSTEMS Sms amp O OS 9928S O Stem A amp O AT Be Smeren em Gete SBD FO emt Stem gras Brems een N 80 S Ie O0 CY tO OPO OOH ten ew oe 2e to ae Don Dent het O_O OS 0H 90 BSD en 6e gee 075 FO cm ee Stes 09 05908 em e 7 va d Sese ety Se 9 08D ore a FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS FAO Viale delle Terme di Caracalla 00153 Rome Italy
13. e of future sub theme reselection due to either mistake or reconsideration of the sub theme relevance The justification can then be reused or modified 10 SAFA TOOL USER MANUAL BETA VERSION 2 1 50 Figure 4 Selection and deselection of sub themes q9999000009090909009090000909909090000000900909900000000990900900000000999000000000090900000009099900900000009000000000900900000009009090909000090000900000000090009090000009009090900000000009900000000000909000000009909000000000900900000009090000000009090090000009999 E2 Water E 2 1 Water Withdrawal Sub theme m A deselected Objective Withdrawal of ground and surface water and or use does not impair the functioning of natural water cycles and ecosystems and human plant and animal communities Reason for deselection Please justify null S E 2 I 3 Greund and surface watervithdrawals E 2 2 Water Quali Sub theme selected E 2 2 1 Clean water target E 2 22 Water pollution prevention practices E 2 23 Concentration of water pollutants Adding rating definitions to indicators After clarifying which sub themes are relevant the next step of contextualization provides the basis for customizing the metrics in order to determine performance in the intermediate ranges between best dark green and unacceptable red that is good green moderate yellow orange limited The assessor should refer to the local conditions by usi
14. f the final result Read more on the calculation rules in the SAFA Guidelines version 3 0 For all comments concerning critical areas disclosure issues data availability etc use the comment field at the bottom SAFA TOOL 13 E o ae ES i USER MANUAL BETA VERSION 2 1 50 Figure 6 Indicator Input Sheet for C 2 1 1 C 2 1 1 Guarantee of Production Levels Question INDICATOR INFORMATION Z What are the actions and mechanisms that the enterprise has put in place to reduce the negative impact of the risks that could affect meeting the target volume of production and quality standards Description of actions and mechanisms INFO 6 F Data quality INFO 6 v Rating J e The enterprise has a plan to guarantee the required volume of production and the compliance with quality standards in the event of facing social environmental and economic shock AND e The enterprise has implemented all mechanisms included in the plan in order to achieve its objectives o Bl good B moderate gt B limited e The enterprise has not developed any plans nor has identified any mechanism to guarantee the required volume of production and the compliance with quality standards in the event of facing social environmental and economic shocks OR e The enterprise has not advanced in implementing any mechanism to guarantee production and quality levels Critical areas disclosure issues data avaiblability etc Addin
15. g indicators under development In the next version of the SAFA Tool immediately after field testing this Beta version the assessor will be enabled for the addition of extra indicators Until then this SAFA Tool can be used only with the indicator set published in FAO 2013 SAFA Indicators Reporting The step Reporting creates transparency on a single SAFA assessment result It is a synthesis based on the information entered including amongst others determining factors from the step Mapping assessor goal of the assessment description of the enterprise and the assessed entity list of irrelevant sub themes justified from the Contextualization the automatically calculated themes ratings and accuracy scores visualized in a polygon from the Indicators step 14 SAFA TOOL USER MANUAL BETA VERSION 2 1 50 Furthermore it provides space for the user to describe the assessment process hotspot issue details and areas for improvement Explanation of reporting results In the section Results and interpretation by the assessor a range of automatically generated information gives insight on the performance of the assessed entity in the different themes of a SAFA The polygon provides the rating per theme represented in a spider diagram over a traffic light The legend gives definitions of the ratings All themes that are rated as unacceptable are marked red or hot spots All themes of
16. ge SCT QOS 808 se QO BF QDR Deme QewD HOS Bed Den 59e VB PV eR QO EW 2 DPB DD 9 TT M wo y ees t 9 9 M 3 6 QC s TE 3 A 4 LI 6j Du ki i bod 222 Cw EceS L ADR SO nens euo 6584665208 OUWE DGR PRISM ET DGR SB Se em e9 3 9 SUSTAINABILITY ASSESSMENT OF FOOD AND AGRICULTURE SYSTEMS Ll LL Lal eL eL NATURAL RESOURCES MANAGEMENT AND ENVIRONMENT DEPARTMENT SAFA SUSTAINABILITY ASSESSMENT OF FOOD AND AGRICULTURE SYSTEMS TOOL USER MANUAL BETA VERSION 2 1 50 FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS ROME 2013 The designations employed and the presentation of material in this information product do not imply the expression of any opinion whatsoever on the part of the Food and Agriculture Organization of the United Nations FAO concerning the legal or development status of any country territory city or area or of its authorities or concerning the delimitation of its frontiers or boundaries The mention of specific companies or products of manufacturers whether or not these have been patented does not imply that these have been endorsed or recommended by FAO in preference to others of a similar nature that are not mentioned The views expressed in this information product are those of the author s and do not necessarily reflect the views of FAO All rights reserved FAO enco
17. hemes of a dimension The index number of the current indicator is shown in its square and marked with a yellow line Above the allocation line the according dimension theme and sub theme are displayed 6 SAFA TOOL USER MANUAL BETA VERSION 2 1 50 Figure 2 Allocation line example for E 5 3 4 Food loss and waste reduction E ENVIRONMENTAL INTEGRITY E5 Materials and Energy E 5 3 Waste Reduction and Disposal It is not possible to click into the allocation line to navigate to another indicator Use the buttons 4 Previous Question and NextQuestion gt to go back and forth Use the index in the step Contextualization to jump to an indicator that is not close by or to have a full overview including descriptions see above Glossary The glossary is filled in an alphabetical order with the same content as the glossary in the SAFA Guidelines version 3 0 Click on the button Glossary and pick the according letter of the word that you want to inquire To close the glossary again click on Close in the upper right corner Info boxes Wherever details from the SAFA guidelines version 3 0 are essential to understand the assessment process a box with additional information can be opened Click on INFO 6 next to the section for which you need more information to open the info box SAFA TOOL 7 2 2 E 9 m VP hie WELL NN T USER MANUAL BETA
18. ng studies expert knowledge etc Consult the SAFA Guidelines version 3 0 for further information To add the description of the rating steps to an indicator click on its name for example E 3 3 1 Stakeholder identification The indicator question and the rating steps appear The steps best and unacceptable are already defined and cannot be changed In some cases moderate is already defined too Click into the text field of one rating step after another and write a definition for which performance this rating would be achieved Afterwards the field can be minimized by clicking once more on the indicator name In case that a sub theme gets deselected the already written definition for the related indicator ratings will remain in the database in case that the sub theme was deselected by mistake or the sub theme gets reselected again in a later stage The definitions can then be reused or modified SAFA TOOL 11 Q re TP hee a a ERS USER MANUAL BETA VERSION 2 1 50 Figure 5 Adding rating definitions in the example of 63 1 1 q9999000090909090909090000009009000000009090900000000099090900000000090000000005000000009000909090000009000000000000000000000009090909000000000000000009000090000000090909090000000000000000009090000000000909009000000000090000000900000000009990090000009999 G3 Participation G 3 1 Stakeholder Dialogue n G 3 1 1 Stakeholder identification Question Can the enterprise ide
19. nswer from the list if necessary by scrolling down and click on it 4 Uploading pictures For defining the supply chain boundaries the tool offers an upload function for pictures in the format jpg png gif and a size up to 1 MB To upload a picture click on the field Upload a picture of the supply chain or drag and drop the picture into the area in the mapping section Read the info box for instruction how to create a supply chain map or consult the SAFA Guidelines version 3 0 To remove the picture click on Remove Image 8 SAFA TOOL USER MANUAL BETA VERSION 2 1 50 Declaration for small scale producers status and its effect At the end of the page comes the question Do you consider the entity assessed a small scale producer which requires an answer When the box yes is checked a further question will appear asking for a justification for the assumption When an entity is declared as a small scale producer the calculation of the scores include exemptions for the performance indicators of the dimension Environmental Integrity In case that one of these indicators is not answered by the small scale producer the related sub theme will not weight omissions as unacceptable scoring Instead the option No data can be chosen and such answer will be rated as neutral in the calculation of the final result Read more on the calculation rules in the SAFA Guidelines version 3 0 Contextualization
20. ntify all material stakeholders and describe the process by which they were identified Contextualization of Rating identifies stakeholders and how spokespersons are identified and endorsed It is able to list all stakeholders and The enterprise has a clear commitment to stakeholder engagement and participation It is able to describe how it identify those who are vulnerable or ordinarily unable to claim their rights good L E moderate Bl limited The enterprise is unable or unwilling to describe the process used for identifying stakeholders or the process of identification excludes the most vulnerable and those unable to claim their rights Less than 30 of stakeholders or less than 50 of stakeholders who are the most vulnerable and those unable to claim their rights have been identified 000000000090900909000909099009090000090099500000009009900000000000900000000900990000009000090900000000900000000009090000000000900900000000900900000000009000000000090000000000000000000900090000000000909000000009000000000990900000000909909090000099999 To jump after defining the rating steps directly to the input screen for the specific indicator click on the arrow at the right hand side next to the indicator name This functionality offers also the possibility to use the Contextualization as an indicator index see Navigation elements Sharing the contextualization of a SAFA To share only the contextualization of
21. on purposes For credibility it is essential that the SAFA procedures and results have a high degree of transparency The completion of a SAFA assessment does not allow the entity to use the logo of SAFA or FAO in any way that implies endorsement or certification as no one is verifying the claim When a SAFA assessment is fully transparent in all its choices and customization e g with regards to boundaries data sources indicator selection rating reference can be made to Consistency with the SAFA procedures and principles SAFA TOOL 1 ESI TS xu USER MANUAL BETA VERSION 2 1 50 USER GROUPS Enterprise assessors When an enterprise whether a small scale producer or a large company desires to undertake a SAFA it must ensure that the entrusted assessor has access to the necessary information resources The enterprise has to ensure that the assessor receives all the information needed to do the mapping contextualization and data gathering for the indicators Independent assessors Enterprises might chose to hire a third party assessor in order to benefit from expert knowledge for the assessment and or claim reliability of the assessment i e no self interest As any external person needs first to get familiar with the structure of the enterprise in order to be able to do the mapping correctly the assessor might need to visit the premises of the assessed entity 2 SAFA TOOL ASS Ke ETE et
22. s of input to the indicator question quantitative numbers and percentages and qualitative descriptions of practices targets performance etc Following the question for the specific indicator the type of input is indicated After answering the question decide which quality the entered data has Choose one of the different possibilities in the drop down menu Depending on the selection the Accuracy Score will be automatically calculated in the Reporting step Take into account that in case of not selecting the data quality the worst case is assumed The rating steps are displayed according to the contextualization defined in the previous step Contextualization Select the radio button that corresponds with the rating The final result will be calculated automatically in the step Reporting Take into account as for the Accuracy Score that any not rated indicator will be automatically scored as unacceptable red That means it is obligatory to answer all indicators which are part of a relevant sub theme as defined in the step Contextualization There is an exemption for calculating the final result when an entity is declared in the step Mapping as a small scale producer In case that the entity cannot give any information on the performance indicators in the dimension Environmental Integrity the option No data can be chosen for rating the indicator This option will be rated as neutral in the calculation o
23. t screen of a specific indicator click on the arrow at the right hand side of that indicator SAFA TOOL 5 m e NP EL N USER MANUAL BETA VERSION 2 1 50 Figure 1 Contextualization as index G GOOD GOVERNANCE _E ENVIRONMENTAL INTEGRITY RESILIENCE S SOCIAL WELL BEING G GOOD GOVERNANCE G1 Corporate Ethics Link from the contextualization G 1 1 Mission Statement index to the data input screen of a specific indicator G 1 1 1 Mission explicitness G 1 1 2 Mission driven G 1 2 Due Diligence J G 1 2 1 Due diligence G2 Accountability G 2 1 Holistic Audits Jf 0900000009909900909000900990800000000000909000000009099900000009909090000000090900000009009090090000090009009000000000090000000090090090000900090000000000009090000000009090000000000909000000000009000000000090900000000009009000000009009090000000909909090000009999 The allocation line for indicators The step Indicators provides an indicator allocation line for orientation It shows which indicator is displayed below in the data input screen as well as to which dimension theme and sub theme it belongs to The squares symbolize indicators White squares are indicators which are selected as relevant grey squares are indicators which are deselected The first layer of lines around the squares connect indicators of one sub theme with each other The second layer of lines groups the t
24. tainability assessment as described in the SAFA Guidelines version 3 0 The SAFA Tool guides users through the four SAFA assessment steps Mapping Contextualization Indicators and Reporting The indicators used are those offered in the Guidelines complement SAFA Indicators The SAFA Guidelines version 3 0 SAFA is a holistic global framework for the assessment of sustainability along food and agriculture value chains SAFA establishes an international reference for assessing trade offs and synergies between all four dimensions of sustainability It has been prepared so that enterprises whether companies or small scale producers involved with the production processing distribution and marketing of goods have a clear understanding of the constituent components of sustainability and thus better tackle their strength weakness and progress towards sustainability By providing a transparent and aggregated framework for assessing sustainability SAFA seeks to harmonize sustainability approaches within the food value chain as well as furthering good practices Use of results SAFA is intended primarily for self evaluation and internal communication about sustainability goals and performance It is possible to use the SAFA report for communication with other businesses to establish a common understanding of sustainability aspects SAFA results can be used for internal management as well as learning and communicati
25. th the assistance of an outside partner to regularly review their sustainability performance 009000000000990990000000009090000000090090000000000990000000009090000000099090000000000990000000000990000000000900000000000099000000000090900000000009000000000099900000000090900000000090000000000909090000000009099000000000990900000000999090000009999 Deselection of sub themes The assessor should begin with a review of SAFA s sub themes paying careful attention to the sub theme objectives which describe the sustainability goals that should be achieved in the areas of performance In the tool the deselection is only possible on the level of SAFA sub themes The default SAFA indicators cannot be cancelled individually That means whenever a sub theme is relevant all underlying default indicators have to be answered Deselect a sub theme by clicking on the checked box at the right side The check mark disappears and the related indicators get crossed through automatically As of transparency reasons it is important to understand for third persons why the assessor cancelled the sub theme That is why in case of deselection the objective of the sub theme appears in order to recall the sub theme s importance and a text field is given to write a justification for the deselection This justification will be displayed again in the reporting section Should the sub theme be selected again the previously written justification will be kept in the database for the sak
26. urages the reproduction and dissemination of material in this information product Non commercial uses will be authorized free of charge upon request Reproduction for resale or other commercial purposes including educational purposes may incur fees Applications for permission to reproduce or disseminate FAO copyright materials and all queries concerning rights and licenses should be addressed by e mail to copyright fao org or to the Chief Publishing Policy and Support Branch Office of Knowledge Exchange Research and Extension FAO Viale delle Terme di Caracalla 00153 Rome Italy FAO December 2013 ACKNOWLEDGEMENTS SAFA is an initiative led by Nadia El Hage Scialabba Natural Resources Management and Environment Department thanks go to Alexander Mueller for his continuous support and to the Government of Switzerland for the generous financial assistance The SAFA Tool beta version 2 1 50 is an open source freely available and user friendly software offered by FAO to implement the SAFA Guidelines version 3 0 and the SAFA Indicators for sustainability assessment of enterprises Special thanks go to the software developers David Kahnt Thomas Lindner and Anne Mordhorst The SAFA Guidelines SAFA Indicators and SAFA Tool are freely downloadable from http www fao org nr sustainability sustainability assessments safa SAFA TOOL 1i 2 9 amp RE 3 ista VP hie WELL NN T USER MANUAL BETA VER
27. which all sub themes are deselected are marked grey as not relevant The number of deselected sub themes can be viewed in the box Omitted Sub themes Figure Example of a polygon after completing the step Indicators Corporate Ethics Cultural Development Accountability Human Health and Safety Participation Equity Rule of Law Labour Rights Holistic Management Fair Trading Practices Atmosphere Decent Livelihood Water Local Economy Land Product Quality and Information Biodiversity Vulnerability Materials and Energy Investment Animal Welfare LEGEND Q ss coo C MODERATE NOT RELEVANT contextualized by assessing person team organization SAFA TOOL 15 USER MANUAL BETA VERSION 2 1 50 Underneath the polygon each Theme is displayed in a box coloured according to the relating SAFA dimension Hot spot themes have a red flag The boxes of those Themes of which all Sub themes were deselected in the step Contextualization are grey Figure 8 Selection of themes Corporate Ethics Accountability Participation Rule of Law Holistic Management iti To see more details on the performance of a Theme click on its box The graph below will jump to the Theme displaying the ratings of the indicators and the achieved Accuracy Score at the Sub theme level Again red text stands for hot spot and grey for not relevant
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