Scheduling Hull Block Construction
Contents
1. specifications New tasks start on Project start Date Duration is entered in ss zl eShow resource os assignment units as a Default task type www gt Decimal Mew tasks are effort driven Autolink inserted or moved tasks Split in progress tasks ef fi ault tas k type Tasks will always honor their constraint dates Show that tasks have estimated durations Fixed Work New tasks have estimated durations Set as Default Click on the Set as Help Default button Spar 2 ASSOCIATES INC Showing the resource assignment units as decimals rather than as percentages means that resources will be allocated in terms of men for example and not as percentages of total available men ASSOCIATES INC 22 Default Task Type Options 1 Fix Duration The Duration stays constant regardless of either resource Units or Work effort changes Change the Duration and the Work effort will change 2 Fixed Units The number of resource Units stays constant regardless if either Duration or Work effort changes Change the resource units and the Duration will change 3 Fixed Work The Work effort stays constant regardless if either Duration or resource Units are changed Change the Work and the Duration will change For production work Fixed Work should be used It means that regardless of how many people are assigned2. F F F Block Assembly Calendar Block Prefit Hot Block Blast amp Paint Block Outfit Hull Block B06 Bow Steel Prep Steel Parts Fab Block Sub Assembly Block Assembly Block Prefit Hot Block Blast amp Paint Block Outfit Block Erection Tack amp Fit Block Erection Welding All on board weld out tasks link to the start of final on board outfit tasks Hull Grand Block GB01 64 Block Outfit Block Erection Tack amp Fit Resource Block Erection Welding Graph EH On Board Outfit On Board Paint Launch amp Docking Tests amp Trials Delivery Milestone 0623 ASSOCIATES INC Another view that can be helpful in ensuring that erection tasks link properly to on board outfit tasks is the Relationship Diagram Task Name 25 03 Jun 01 03 Jun 15 03 dn 22 03 an 29 03 a 515 REESE EP ETE 3 3 MIT 3 3 Block Erection Welding On Board Outfit On Board Paint Launc Docking First highlight the rows of tasks to display Then click on View More Views from the main menu Spar Bn ASSOCIATES INC View Calendar Gantt Chart Network Diagram Views Task Usage Bar Rollup New Tracking Gantt Calendar Descriptive Netw
3. Task Hull Block B01 Stern Calendar Steel Prep Steel Parts Fab Block Sub Assembly Block Prefit Hot Block Blast amp Paint Block Outfit B01 Spar ASSOCIATES INC Lag means that there is a specified amount of time that must pass before the succeeding task can start Lead negative lag means that the succeeding task can start before the preceding task has finished When the Task General Predecessors pes advanced tes Information window Wwe ENEMY appears click onthe 7 Predecessors tab Task Information 2 Enter the number of days lag or lead as required Then click on OK button coe Example of task starting 2 days before finish of preceding task Spar 2 ASSOCIATES INC Project will respond by applying the lead or lag to the task amp Microsoft Project Project3 1842 18 File Edit View Insert Format Tools Project Window Help amp amp 7m 8 B Z E Hull Block B01 Stern Steel Prep Steel Parts Fab Block Sub Assembly Block Prefit Hot Block Blast amp Paint Block Outfit Spar i ASSOCIATES INC Defining Erection Sequence After each set of block tasks has been linked and sequenced the blocks must be linked by their required erection sequence Use the same procedure for linking bloc
4. Feb 02 03 Feb 09 03 3 wITIFIsIs MIT 5 Spar ASSOCIATES INC Additional columns will be required to integrate with PERCEPTION ASSOCIATES INC 31 To create additional columns click on the column header to the right of where you want to insert a new column Click on Insert Column on the main menu The Column Definition window will appear Select the Field name from the drop down list and enter your own Title Click OK to finish Spar A ASSOCIATES INC Insert the following four 4 columns into the worksheet in order to the left of the default column Duration Field Name Title Microsoft Project PERCEPTION Column Name Column Name Blk Budget Hours Text 15 ASSOCIATES INC amp Microsoft Project Project3 pce c RN SE Eo eodd Bad Lal Elba Boc bM uda EM New columns inserted for Block Zone Budget Hours amp Center Spar ASSOCIATES INC Defining Resources In order to refine project schedules so that they can be performed without exceeding the available supply of resources the project resources must be defined Select View Resource Sheet from the main menu ASSOCIATES INC view Calendar v Gantt Chart Network Diagram Task Usage Tracking
5. 2 7 15 Steel Parts Fab 01 STERN 700 00 06 30 2003 07 09 2003 0 Ba 2 zhe Block Sub Assembly B01 STERN 500 00 07 09 2003 07 16 2003 0 2 0 v 17 Block Assembly B01 STERN 900 00 07 28 2003 08 12 2003 0 2 0 18 Block Prefit Hot B01 STERN 25 00 08 12 2003 08 13 2003 0 7 19 Block Blast amp Paint B01 STERN 200 00 08 13 2003 08 18 2003 0 18 12 20 Block Outfit B01 STERN 25 00 08 18 2003 08 18 2003 0 19 2 0 21 00 00 0000 00 00 0000 20 Barge 2 23 Steel Prep B02 MID 112 50 06 23 2003 06 25 2003 7 0000 21 2 0 24 Steel Parts Fab B02 MID 225 00 06 25 2003 06 27 2003 7 0000 22 p Block Sub Assembly B02 MID 525 00 06 27 2003 07 07 2003 7 0000 0 7 26 Block Assembly B02 MID 1 275 00 07 07 2003 07 29 2003 7 0000 27 Block Prefit Hot 02 MID 75 00 07 29 2003 08 01 2003 7 0000 zz Block Blast amp Paint B02 MID 150 00 08 01 2003 08 05 2003 7 0000 0 v 29 Block Outfit B02 MID 10 00 08 05 2003 08 05 2003 7 0000 0 7 0 Block Erection Tack amp Fit 02 MIC 937 50 08 18 2003 08 25 2003 0 0 7 1 Block Erection Welding B02 MID 525 00 08 25 2003 09 09 2003 19 0000 Spar in ASSOCIATES INC
6. SHOPO1 641 SHOPO2 1 280 68 Project Schedule After all tasks have been defined and linked the system will have developed the project schedule from start to finish Spar ASSOCIATES INC To view the resulting overall project schedule select Project Project Information from the main menu Project Information for Project3 Mon 06 23 03 Project Start Date M mon The project information window E 500 __ statistics _ canei will appear where the project schedule will be displayed Spar ASSOCIATES INC By clicking on the Statistics button in the Project Information window the system will display a summary of the project schedule and its statistics Project Statistics Project3 leveled Spar ASSOCIATES INC When Microsoft Project schedules tasks it calculates the schedule based on the requirements of the task not the availability of resources assigned For example the panel line may have a manpower availability of 10 men a day however Microsoft Project might still schedule tasks such that there may be required 15 men for any given day It s not until you level the panel line s over allocation that this conflict is resolved Spar s ASSOCIATES INC The project tasks are now all linked and sequenced They also have been developed with start and finish dates However at this poi
7. MS Project File C Tutorials Training Tutorials Schedulir Progress n m OK 118 When the Project Synchronizer has finished the transfer all Microsoft Project 2000 tasks have been transferred as Planning Activities onto the PERCEPTION database Microsoft Project Synchronizer E xl e Spar BT ASSOCIATES INC Planning Activities Created Transferred From Microsoft Project 2000 Planning Activities Information for the Planning Environment Contract Project Center Activity Description Budget Hours Planned Start Planned Finish Slack Ba Barge 2 0 1 Estimate 0 00 03 05 2003 03 17 2003 0 12 2 New Design 0 00 03 17 2003 04 16 2003 0 _ 2 Detail Engineering 0 00 04 17 2003 08 26 2003 42 0000 Barge 2 0 v 5 Planning 0 00 04 17 2003 10 30 2003 0 2 0 7 6 Drawing Lists 0 00 04 29 2003 05 08 2003 54 0000 Spee E 7 Drawing BOMs 0 00 05 08 2003 08 05 2003 54 0000 1 2 0 8 Requisitions 0 00 05 08 2003 07 14 2003 60 0000 8lBarge E 2 9 Purchase Orders 0 00 05 20 2003 07 24 2003 60 0000 9 2 0 7 10 Work Orders 0 00 05 08 2003 06 23 2003 0 10 Ba 2 0 11 Work Order Pallets 0 00 06 02 2003 07 14 2003 67 0000 pe E f p 12 00 00 0000 00 00 0000 12 Bar 12 0 114 Steel Prep 01 STERN 150 00 06 25 2003 06 30 2003 0
8. Setting Up Project Calendar Before working on the project select Tools Options from the main menu The Options tab window will appear There are many different options to select but the following are most important ASSOCIATES INC Select the Calendar tab and set the calendar and working week specifications for the project Microsoft Project allows the use of multiple calendars but this one will be used as a default when project tasks are defined ASSOCIATES INC Options 90965 Workgroup Save Edit Calendar schedule Calculation Spelling View General Calendar options For Project3 leveled Week starts on Sunday Fiscal year starts in January Use starting year for numbering Default start time 8 00 AM Default end time oM Hours per day 8 0 gt Hours per week 40 00 f Days per month o Set as Default cess The standard Microsoft Project Calendar is a 5 day week 8 hours per day 15 To set up an alternate calendar for the project for example a 4 day work week 10 hours per day with specific holidays click on Tools Changing Working Time from the main menu Change Working Time Standard Project Calendar Spar M ASSOCIATES INC Click on the New button to define the alternative calendar for the project 4 Day Work Wee Create Base Calendar cm A
9. 0 75 Steel Parts Fab B04 MID 225 SHOP 2 1 76 8 2 150 1 50 Block Sub amp ssembly B04 MID 525 SHOPOS 4 10 8 2 150 3 50 Block Assembly B04 MID 1 275 SHOP D4 13 28 6 2 150 6 50 Block Hot B04 MID 75 SHOPOS 2 34 2 2 15 5 00 Block Blast amp Pairt B04 MID 150 SHOPE 1 56 6 2 150 1 00 Block Outfit B04 MID 10 SHOPO 0 21 3 2 8 1229 Block Erection Tack amp Fit B04 MID 938 SHOPS 3 91 15 P 150 6 25 Block Erection YVelding B04 MID 525 SHOPS 8 20 4 2 150 3 50 Hull Block B05 B ow B05 BOW 1 228 100 12 28 478 Steel Prep Bos BOW 75 SHOPOI 147 4 2 100 0 75 Steel Parts Fab BOs BOW 150 SHOP 2 ANE 8 2 100 1 50 Block Sub amp ssembly B05 BOW 50 SHOPS 0 39 8 2 100 0 50 Block Assembly BOs Boy 800 SHOPO4 8 33 6 2 100 8 00 Block Hot B05 BOW 40 SHOPOS 1 29 2 2 10 4 00 Block Blast amp Pairt Bos BOW 100 SHOPS 1 04 B 2 100 1 00 Block Outfit BOS BOW 13 SHOPO 0 26 3 2 5 2 50 Hull Block B 06 B ow B05 BOW 2 103 100 21 03 13 53 Steel Prep B05 BO 75 SHOPM 137 4 2 100 0 75 Steel Parts Fab B05 BOW 150 SHOP 2 UAE 8 2 100 1 50 Block Sub amp ssembly BOS BOW 50 SHOP S 0 38 8 2 100 0 50 Block Assembly B05 BOW 800 SHOPO4 8 33 6 2 100 8 00 Block Hot Bos BOW 40 SHOP 5 1 25 2 2 10 4 00 Block Blast amp Pairt Bos BOW 100 SHOPS 1 04 B 2 100 1 00 Block Outfit B05 BOW 13 SHOPO 0 26 3 2 5 2 50 Block Erection Tack amp Fit B05 BOW 725 SHOPS 3 02 15 2 100 7 25 Block Erection YVelding BOs BOW 150 SHOPGS 2 34 4 2 100 1 50 Spar lis ASSOCIATES
10. Block Assembly 01 STERN mmmmm Block Prefit Hot B01 STERN Block Blast amp Paint B01 STERN L Block Outfit B01 STERN E 0 01 641 SHOPO2 1 280 4 SHOPO3 1 279 Hull Block B02 Mid Body Tank Steel Prep 02 MID Steel Parts Fab 02 MID em Block Sub Assembly B02 MID om Block Assembly B02 MID emm Block Prefit Hot B02 MID Block Blast amp Paint B02 MID a Block Outfit B02 MID EE Block Erection Tack amp Fit B02 MID oum Block Erection Welding B02 MID o mmm 112 ASSOCIATES INC Detail Gantt View Showing After Leveling Hull Block B04 Mid Body Tank Steel Prep B04 MID Steel Parts Fab B04 MID Baseline Block Sub Assembly B04 MID Delay Block Assembly B04 MID i Block Prefit Hot B04 MID Red Block Blast amp Paint B04 MID Critical Block Outfit B04 MID Block Erection Tack amp Fit B04 MID 19 78 days Task Block Erection Welding B04 MID 20 55 days Hull Block B05 Bow Steel Prep BOS BOW Steel Parts Fab B05 BOW Block Sub Assembly B05 BOW Block Assembly B05 BOW Block Prefit Hot B05 BOW Block Blast amp Paint B05 BOW Free Slack Block Outfit Block BOS BOW 745 Time Available Spar us ASSOCIATES INC Task Priorities Resource Leveling can be adjusted by assigning priority levels to selected tasks Higher priority numbers indicate tasks that cannot be rescheduled as easily as tasks with
11. If you create additional base calendars or if you modify the working times in the existing base calendars these become available in the Calendar list as well Spar id ASSOCIATES INC Standard The base calendar that has a standard work day and work week of Monday through Friday 8 00 A M to 5 00 P M with 12 00 P M to 1 00 P M of nonworking time for a break 24 Hours The base calendar that has no nonworking time All time from Sunday through Saturday 12 00 A M to 12 00 P M is set as working time Night Shift The base calendar that is set up for a graveyard shift Working times are Monday night through Saturday morning 11 00 P M to 8 00 A M with 3 00 A M to 4 00 A M of nonworking time for a break Spar _ ASSOCIATES INC If an alternative calendar is to be used select it from the drop down list Click OK when the Project Information window is complete Spar ASSOCIATES INC Set Up Project Task Worksheet Columns The Gantt Chart view provides not only a graphical display of task schedules and interdependencies but also columns of task information 2 Microsoft Project Project1 1 File Edit View Insert Format Tools Project Window Help DE A 5 Ee Eee Mo croup amp amp 7 um 9 arial vw Task Name Duration Start Finish Names alendar Standard Gantt chart columns
12. box is selected by default but when leveling automatically clearing values can significantly affect schedule performance Manual Manual leveling allows you to control when Microsoft Project levels resources It levels only when you open the Resource Leveling dialog box and click Level Now This is the default option Spar a ASSOCIATES INC Look for over allocations on a specified time basis Click a time period for the sensitivity with which leveling will recognize over allocations This setting establishes the point at which you want leveling to intervene Minute by Minute Level resources when there is an over allocation of at least one minute Hour by Hour Level resources when there is an over allocation of at least one hour eDay by Day Level resources when there is an over allocation of at least one day Week by Week Level resources when there is an over allocation of at least one week Month by Month Level resources when there is an over allocation of at least one month Spar dl ASSOCIATES INC Clear leveling values before leveling Selecting this check box indicates that any delays previously entered as a result of leveling or as a result of manually entering leveling delay are to be cleared before the next leveling operation is done This is selected by default Leveling range For Project3 leveled Level entire project Leveling range C Level From Wed 03 05 03 Speci
13. estimating relationship CER 2 Use the estimated hours often deducting a percentage for management reserves Spar W ASSOCIATES INC CERs are often used to develop budgets for hull block construction The following are examples Stage of Construction Hrs Ton Steel Prep 0 75 Steel Parts Fab 1 50 Block Sub Assembly 3 50 Block Assembly 8 50 Block Erection Tack amp Fit 6 25 Block Erection Welding 3 50 Total 24 00 To compute the budget hours Labor Hours Tons x Hours Ton Spar ASSOCIATES INC Task Durations An important piece of information for scheduling is to estimate how long a task will require from start to finish The labor hours provide the scope of work but the time frame in which these hours can be performed depends upon the number of resources manpower that will be made available Spar ASSOCIATES INC To compute the task duration the following information needs to be defined 1 The total labor hours 2 The number of hours per man day 3 The number of shifts per man day From this the days duration can be determined as an Excel calculation Days Duration Labor Hours 8 Hours Day Shifts Day Spar i ASSOCIATES INC Copying Excel Tasks To Project After the basic schedule data has been developed in Excel it must be copied into Project Special Note The column order of the Excel data must be the same column order set up in Project Spa
14. from the main menu mo chat Network Diagram Where manpower Is a critical resource sue Tracking Gantt 1 Define each of the work centers Resource Name essen fe Resource Usage 2 These resources are of Type Work More Views Table Entry Toolbars 3 Enter the Max Units maximum number of across all shifts per day in the work center Zoom Y Resource Name Material Label Initials Max Units CostiUse At Base Calendar 1 SHOPO1 0 00 0 00 Prorated Standard 2 SHOPO2 Work 8 0 00mr 0 00mr 0 00 Prorated Standard 3 SHOPO03 Work 8 0 00 0 00 0 00 Prorated Standard 4 SHOPO4 Work 10 0 00 hr 30 00mr 0 00 Prorated Standard ra SHOPO5S Work 3 0 00mr 0 00mr 0 00 Prorated Standard 9 SHOPOB Work 4 0004 000hr 0 00 Prorated Standard 7 SHOPO Work 5 0 00 0 00 0 00 Prorated Standard 8 SHOPOS Work 10 30 00mr 0 00 hr 0 00 Prorated Standard 9 SHOPOS Work 5 0 00mr 0 00mr 0 00 Prorated Standard KE SHOP10 Work 4 0 00 hr 0 00mr 0 00 Prorated Standard 11 SHOP11 Work 6 0 00 0 00 0 00 Prorated Standard 42 SHOP12 Work 4 0 00 hr 0 00hr 0 00 Prorated Standard Spar E ASSOCIATES IN Allocate Resources To Tasks Where manpower resources are limited per work center copy the task work centers to the column titled Resource Names Task Name Block Zone Budget Hours Center Duration S
15. have its time duration identified in Project Excel can be used to compute these durations from labor hours estimates budgets and estimate man loadings per task Spar x ASSOCIATES INC The basic master plan for new construction can be outlined as follows Estimating Planning amp Scheduling Engineering Requisitioning Materials Purchasing Work Order Development Hull Block Fabrication Hull Block Assembly amp Outfit Hull Block Erection 10 Zone Outfit 11 Tests amp Trials Spar 5 ASSOCIATES INC O u Aa oM The basic master plan for new construction Task Name Duration 28 99 Jan 02 00 Feb 06 00 12 00 Apr 16 00 May 21 00 Jun 25 00 Jul 30 00 Sep 03 00 Oct 08 00 wlrIrisisiwIriwITIFiIsisiwIr iwiITIFISsI siMITIwITr Estimate 625 days INN Contract Award 0 days 0147 New Design 18 75 days Detail Engineering 75 days Planning 112 5 days Drawing Lists 6 25 days Drawing BOMs 50 days Requisitions 37 5 days Purchase Orders 37 5 days Work Orders 25 days Work Order Pallets 25 days Hull Block Construction 150 days Zone Outfit 60 days Test amp Trials 15 days Spar ASSOCIATES INC The following slides display the project tasks as set up in Excel ASSOCIATES INC 40 Sample Hull Block Construction Days Average Total teel Hull Block B
16. to do the job and regardless of the planned time duration the scope of Work should remain the same Spar ASSOCIATES INC Project Settings To set the project start date select Project Project Information from the main menu Project Sort Filtered For All Tasks Group by No Group WBS Task Information Shift F2 lt gt Task Notes Project Information A Spar E ASSOCIATES INC The project information window will appear where the project start date or finish date can be entered ASSOCIATES INC Project Inform Start date Finish date Schedule From Current date Status date Calendar Priority or Project3 leveled wed 03 05 03 Wed 09 24 03 Project Start Date All tasks begin as soon as possible wed 02 19 03 Y 4 Day work Week 500 m Help Statistics 25 Choose whether you want the project to be scheduled from the start date or the finish date Enter the start date for a project to be scheduled from the start date Enter the finish date for a project to be scheduled from the finish date e Specify which base calendar is to be used as the project calendar Obtain overall project statistics for start and finish dates duration work and cost Spar 2 ASSOCIATES INC The following are details about the default base calendars in the Calendar list
17. 01 Stern Steel Prep Steel Parts Fab Block Sub Assembly Block amp ssembly Block Prefit Hot Block Blast amp Pairt Block Outfit Hull Block B 02 MikI B Tank Steel Prep Steel Parts Fab Block Sub Assembly Block Assembly Block Prefit Hot Block Blast amp Paint Block Outfit Block Erection Tack amp Fit Block Erection Welding Hull Block B03 MikI B o ly Tank Steel Prep Steel Parts Fab Block Sub amp ssembly Block Assembly Block Hot Block Blast amp Pairt Block Outfit Block Erection Tack amp Fit Block Erection VYelding Spar ASSOCIATES INC Zone Hours Centr SHOP M SHOP 02 SHOP OS SHOP O4 SHOP OS SHOP 0G SHOP OF SHOP M SHOP 02 SHOP 0S SHOP O4 SHOP OS SHOP 0G SHOP OF SHOP 0S SHOP 0S SHOP M SHOP OZ SHOP OS SHOP 04 SHOPOS SHOP 0G SHOP O SHOPOS SHOP OS Duration 2 34 5 47 3 91 9 38 0 78 2 08 0 52 1 76 1 76 410 13 28 1 56 0 21 3 91 8 20 1 76 1 76 13 28 2 34 1 56 0 21 8 20 Cn C Co Co gt 4 Cn CO CD F2 Cn Co Co 45 Cn CO CD Shitts Tons 150 Hrs Hr 41 18 32 18 32 Sample Hull Block Construction Days Average Total Steel Centr Dura tion Men Shitts Tons Hrs Ton Hr s Ton Hull Block B 04 MikI B Tank MID 3 835 150 25 57 18 32 Steel Prep B04 MID 113 SHOPMI 1 76 4 2 150
18. 12 5 hrs SHOPO 0 26 days Thu 05 0103 05 02 03 49 4 81 As you paste in the work centers into the Resource Names columns the system will display warnings to the user if over allocations have been detected Microsoft Project Microsoft Project cannot resolve the overallocation of SHOPO1 on Wed 03 05 03 To continue leveling other overallocated resources click Skip A To continue leveling and skip overallocations that cannot be resolved click Skip All To stop the current leveling operation click Stop To remove the effects of leveling in the Resource Leveling dialog box click Clear Leveling Skip All Stop By selecting Skip All the leveling process will be performed and tasks will be rescheduled so that they have schedules during times when their resources are available Spar i ASSOCIATES INC What is an Over Allocated Resource An over allocated resource has more work assigned than can be done in the resource s available time ASSOCIATES INC Over allocations can result from the following A resource being assigned to work full time on more than one task Increased duration of tasks ncreased assignment units to resources Decreased unit availability for resources A resource being assigned to a summary task as well as one or more of the subtasks ASSOCIATES INC 87 What is Resource Leveling Resource leveling is a way to resolve having too much
19. Gantt Resource Graph Resource Sheet More Views Table Entry Ih Reports Toolbars v View Bar Header and Footer Zoom 35 Define all resources with maximum available This sample sets up resource maximums manpower for each work center Work Center Max Men Incl Multiple Sites 8 Microsoft Project Project3 Edt yew Insert Format Took SHOPO1 0 00 hr 0 00 hr 0 00 Prorated Standard SHOPO2 Work 8 0 00 hr 0 00mr 0 00 Prorated Standard SHOPO03 Work 8 0 00 hr 0 00 hr 0 00 Prorated Standard SHOPO4 Work 10 0 00 hr 0 00 hr 0 00 Prorated Standard SHOPOS Work 3 0 00 hr 0 00 hr 0 00 Prorated Standard Work 4 0 00 hr 0 00 0 00 Prorated Standard SHOPO Work 6 0 00 hr 0 00 hr 0 00 Prorated Standard SHOPOS Work 10 0 00 0 00 0 00 Prorated Standard Network SHOPOS Work 6 0 00 hr 0 00 0 00 Prorated Standard Diagram SHOP10 Work 4 0 00mr 0 00mr 0 00 Prorated Standard SHOP11 Work 6 0 00 hr 0 00 hr 0 00 Prorated Standard SHOP12 Work 4 0 00mr 0 00mr 0 00 Prorated Standard Spar ASSOCIATES INC Defining Project Tasks Project tasks can be entered directly into Microsoft Project This process can be done task by task or by using the copy and paste features However this sample project is first developed in Microsoft Excel and the results copied and pasted into Project The reason for this approach is that each task must
20. INC Sample Hull Block Construction Centr Days Dura tion Average Men Shitts Total Hrs Steel Hr s Ton Hull Grand Block GB 01 GB 01 Block Outfit GB01 Block Erection Tack amp Fit GB01 Block Erection Welding GB01 On Board Outfit On Board Paint Launch amp Docking Tests amp Trials Delivery Milestone Spar ASSOCIATES INC Zone Hours BOW 1 768 BOW 18 BOW 1 450 BO 300 Sy 250 Sy 200 Sy 250 Sw 500 SHOP OF SHOP OBS SHOPOS SHOPOS SHOP10 SHOP 11 SHOP12 0 36 6 04 4 69 3 91 6 25 1 56 0 00 200 200 200 8 84 2 50 7 25 1 50 6 34 43 The tasks are identified by ship zone and by shipyard work center Ship Zones Zone Zone Description STERN Stern MID Mid Body BOW Bow Sw Ship Wide Spar ASSOCIATES INC Center SHOPO1 SHOPO2 SHOPOS SHOPO4 SHOPO5 SHOPO6 SHOPO SHOPOS SHOPOS SHOPOS SHOP10 SHOP11 SHOP12 Center Description Steel Prep Wheelabrator amp Trim Steel Parts Fab NC Plate Cutting Block Sub Assembly Panel Line Block Assembly Block Prefit Hot Pipe Rails Grates Foundations Block Blast amp Paint Block Outfit Purnps Valves Electrical Trays Block Erection Tack amp Fit Block Erection Welding On Board Outfit On Board Paint Launch amp Docking Tests amp Trials 44 Budgeting Labor Budgeting labor hours may be done in a number of different ways 1 Use a cost
21. PERCEPTION PERT PAC Using Microsoft Project 2000 to Plan amp Schedule A Training Tutorial Sample Hull Block Construction ASSOCIATES INC This training tutorial outlines the basic features of the Microsoft Project 2000 system for planning and scheduling shipyard engineering and production activities It is a supplement to the user manual entitled PERCEPTION Integrated Planning amp Scheduling which provides more planning and scheduling details for the user ASSOCIATES INC For details on the operation of Microsoft Project 2000 not covered by this tutorial the user is urged to use Microsoft s User Guide for Microsoft Project 2000 ASSOCIATES INC Additional detailed instructions for planning and scheduling using PERCEPTION are provided in the following tutorial PERCEPTION PERT PAC Integrated Planning amp Scheduling ASSOCIATES INC Training Directory Continue Planning the Project The Project Calendar Scheduling Options Project Settings The Worksheet Columns Defining Resources Defining Tasks Budgeting Labor Task Durations Copying Excel Tasks to Project Sequencing Tasks Engineering and Material Control Project Schedule Schedule Adjustments Resource Loading Resource Leveling Task Priorities Transfer to PERCEPTION This tutorial describes the process for using Microsoft Project 2000 to plan and schedule shipyard production activities tasks This process includes
22. Qe aQ gt shows il B Z U All Resources A Mar 09 03 Mar 1t LSLLMILLI WI LILILE 4 8 E Resources Overallocated 1 i i Allocated Peak Units 6 39 639 6 41 6 4 128 128 639 6 39 opis ASSOCIATES INC 93 You can quickly find over allocated resources in any resource view in which the names of over allocated resources are highlighted in red The Resource Usage view in particular can show the amount of time that the resource is over allocated within a selected time period Spar D ASSOCIATES INC Select View Resource Usage to see resource allocations as scheduled Network Diagram Tracking Gantt Resource Graph Resource Resource Usage ASSOCIATES INC Unassigned Delivery Miles Stee Prep Stee Prep Stee Prep Stee Prep Stee Prep Stee Prep SHOP02 Stee Parts Fat Stee Parts Fat Steel Parts Fat Stee Parts Fat Stee Parts Fat Stee Parts Fat SHOP03 Block Sub Ass Block Sub Ass Block Sub Ass Block Sub Ass Block Sub Ass Block Sub Ass SHOP04 Block Assemb Block Assemb Block Assemb Block Assemb Ohrs 0 hrs 637 5 hrs 150 hrs 112 5 hrs 112 5 hrs 112 5 hrs 75 hrs 75 hrs 1 675 hrs 700 hrs 225 hrs 225 hrs 225 hrs 150 hrs 150 hrs 2 175 hrs 500 hrs 525 hrs 525 hrs 525 hrs 50 hrs 50 hrs 6 325 hrs 900 hrs 1 275 hrs 1 275 hrs 1 275 hrs Mar 16 03 ee a ee e
23. SSOCIATES INC Click on the Friday title heading in the calendar display then set selected dates to Non Working time This procedure makes all Fridays non working However other days including holidays can be set in similar fashion Finally to set the number of hours per week etc click on the Options button ASSOCIATES INC Change Working Time 2 For 4 Day Work Week Set working time For selected date s Select Date s Set selected date s to Use default ale working 1 SS A ee ee t Nonworking 71 Edited working i i hours i On this calendar s Edits to a day of i the week i Edits to an ji individual day Set the options parameters as required Click OK when finished ASSOCIATES INC January Use starting year for FY numbering 8 00 7 00 19 Setting Up Scheduling Options Click on Tools Options from the main menu Spar 20 ASSOCIATES INC When the Options win d OW i S di spl ay e d Calculation Spelling Workgroup Save View General Edit Calendar Schedule click on the S C h e du le tab Schedule options For Microsoft Project Show scheduling messages and make the following Show assignment units as a Decimal a changes to the default Scheduling options For Project2
24. addressed by this sample project Microsoft Project 2000 also can model the cash flow requirements resulting from the project plan and schedule ASSOCIATES INC Planning The Project A project plan requires a good overall organization of the work For new construction this means the following basic items need to be defined 1 The project work breakdown structure WBS that will provide a good overview of costs and schedules above the details This avoids missing the forest for the trees when the project gets under way 2 The organization structure of all who will be responsible for doing the work PERCEPTION requires that all work be formally assigned to specific work centers ASSOCIATES INC The Project WBS can be a combination of ship systems SWBS and interim products PWBS Each type of WBS has its value in the development of the new build project For this sample project however the plan will be based on the organization of work by interim products Manufactured Parts e Sub Assemblies Hull Blocks Hull Grand Blocks Ship Zones ASSOCIATES INC Sample New Build Barge Project Zone STERN Zone MID Zone BOW Stern Mid Body Bow T mo P d Construction Hull Blocks Construction Grand Block GB01 ASSOCIATES INC The same planning principles can apply to any ship construction project Construction Grand Block Eu Construction Hull Blocks ASSOCIATES INC
25. e EROR ae Leveling Options The easiest way to get started with Microsoft Project s leveling feature is to use the defaults provided in the Resource Leveling dialog box As you become more familiar with the details of how leveling affects your schedule you can fine tune the options available in the dialog box Spar ASSOCIATES INC To open the Resource Leveling dialog box click on Tools Resource Leveling from the main menu Ghange Working Times ids Leveling ASSOCIATES INC Resource Leveling 13 SSO 97 Microsoft Project levels over allocated resources by delaying and splitting tasks based on criteria you set in this dialog box You can Specify whether you want Microsoft Project to level automatically as soon as it detects an over allocation or manually only when you click Level Now Indicate how much a resource needs to be over allocated for example by an hour day or week before they should be leveled Set the criteria for the order that tasks should be reviewed for over allocations and leveling Spar ay ASSOCIATES INC Automatic Automatic leveling levels resources instantaneously when you change a task or resource If your project is large automatic leveling might slow down your work in the schedule If you choose this option unselect the Clear leveling values before leveling check box This check
26. e final on board outfit launch and tests and trials Link each on board block weld out task to the on board outfit task This link must be done for each weld out task individually For large ship construction the on board tasks should be broken down by ship zone Spar ASSOCIATES INC amp Microsoft Project Project3 18 File Edit View Insert Format Tools Project Window Help JOSE amp T aapje 0 5 5 M T Block Erection Tack amp Fit Calendar Block Erection Welding Hull Block B03 Mid Body Tank Gantt Steel Prep pa Steel Parts Fab S Block Sub Assembly Block Assembly Block Prefit Hot Block Blast amp Paint Block Outfit Block Erection Tack amp Fit Block Erection Welding Network Diagram El Hull Block B04 Mid Body Tank Steel Prep Steel Parts Fab pc s Block Sub Assembly Block Assembly Resource Block Prefit Hot Graph Block Blast amp Paint Block Outfit Block Erection Tack amp Fit sorely Block Erection Welding E Hull Block B05 Bow Resource Steel Prep Usage Steel Parts Fab ED 63 ASSOCIATES INC Completing the on board block weld out tasks to the final on board outfit tasks leading to delivery May 18 03 May 25 03 Jun 01 03 Jun 08 03 Jun 15 03 Jun 22 03 F
27. ents The schedules at this point are the result only of sequenced linked tasks and their durations There usually are other considerations that affect schedules Fixed Time Date Requirements Task Priorities Limited Resources ASSOCIATES INC When entering information about task scheduling keep the following in mind If tasks occur in a sequence enter task dependencies to create that sequence Use date constraints such as Must Start On and Must Finish On only when required Constraints limit the adjustments that Microsoft Project can make when determining which tasks to level Use priorities sparingly Use a task priority 1000 meaning do not level this task only when a task absolutely cannot be delayed or split or when you have other tasks that you definitely prefer to delay or split if leveling is necessary Spar ASSOCIATES INC Date Constraints There are various types of date constraints 1 As Soon As Possible Default As Late As Possible Finish No Earlier Than mm dd yyyy Finish no Later Than mm dd yyyy Must Finish On mm dd yyyy Must Start On mm dd yyyy Start No Earlier Than mm dd yyyy Finish No Earlier Than mm dd yyyy 9 NDA uU WN ASSOCIATES INC Highlight the task then click on the Task Information button on the toolbar Open the Advanced tab of the Task Information data window 18 Microsoft Project Project3 leveled Be d Edit View Insert Format Tools P
28. et Select View Gantt Chart from the main menu ASSOCIATES INC 51 In Project click on the upper left corner of columns where the data is to be copied Task Name Then click on the Paste button in the Project tool bar The selected tasks will be put into Project directly amp Microsoft Project Project3 8 File Edit View Insert Format Project Window Help OSE SRY 5 5 aarja 9 shows Arial Z u e Hull Block B01 Stern Task Block Zone Budget Hours Center Duration Start Finish Mar 02 03 Mar 09 03 ema Hull Block B01 Stern B01 STERN 2 500 hrs 1day Wed 03 05 03 Thu 03 06 03 Steel Prep B01 STERN 150 hrs SHOPO1 2 34 days Wed 03 05 03 03 07 03 Steel Parts Fab B01 STERN 700 hrs SHOPO2 5 47 days Wed 03 05 03 Thu 03 13 03 Block Sub Assembly B01 STERN 500 hrs SHOPO3 3 91 days Wed 03 05 03 Tue 03 11 03 Block Assembly B01 STERN 900 hrs SHOPO04 9 38 days Wed 03 05 03 Thu 03 20 03 EE Block Prefit Hot B01 STERN 25 hrs SHOPOS 0 78 days Wed 03 05 03 Wed 03 05 03 Block Blast amp Paint B01 STERN 200 hrs SHOPO6 2 08 days Wed 03 05 03 Fri 03 07 03 EEUU Block Outfit B01 STERN 25 hrs SHOPO 0 52 days Ved 03 05 03 Wed 03 05 03 Tasks copied from Excel initially will have the same start date Their finish dates will vary depending on their days duration
29. fy whether you want the entire project leveled or only those tasks falling within a specific time range Resolving overallocations Leveling order Leveling order dt Leveling can ad ID Only Standard Priority Standard Specify the order in which you want Microsoft Project to delay or split tasks that have over allocations After Microsoft Project determines which tasks are causing the over allocation and which tasks it can delay it uses the order you specify Spar m ASSOCIATES INC ID Only Microsoft Project delays tasks as needed with the higher ID numbers before considering other criteria Standard Microsoft Project looks at predecessor relationships slack a task with more total slack time is delayed first dates a task with a later start date is delayed first priorities and constraints to determine whether and how tasks should be leveled This is the default Priority Standard Microsoft Project looks first at priorities and then at predecessor relationships slack dates and constraints to determine whether and how tasks should be leveled Spar s ASSOCIATES INC Level only within available slack Resolving overallocations Leveling order Standard Level only within available slack miat i rr r a a Leveling can create splits in remaining work Select this check box if you want to prevent
30. k B01 Stern Block Sub Assembly Block Assembly Block Prefit Hot Block Blast amp Paint Block Outfit Project will link the two tasks in predecessor successor order Link all tasks as they should occur in time sequence Spar ASSOCIATES INC Sequence tasks for all blocks Ars Task Name Block Mar 02 03 Mar 09 03 Mar 16 03 Mar 23 03 30 03 Apr 06 03 IS W T F J SJSIMIT WIT 5 5 W TI F SI SIMIT WI T FISISIMIT WIT IF 5 5 WI TIFISIS Hull Block B01 Stern B01 Steel Prep B01 E Steel Parts Fab B01 Block Sub Assembly B01 Block Assembly B01 Block Prefit Hot B01 Block Blast amp Paint B01 Block Outfit B01 Hull Block B02 Mid Boc B02 TS Steel Prep B02 Steel Parts Fab B02 Block Sub Assembly B02 Block Assembly B02 Block Prefit Hot B02 Block Blast amp Paint B02 Block Outfit B02 Block Erection Tack B02 Block Erection VYelding B02 Hull Block B03 Mid Boc B03 Steel Prep Steel Parts Fab B03 Block Sub Assembly Block Assembly B03 Block Prefit Hot Block Blast amp Paint Block Outfit B03 a ASSOCIATES INC 56 Using Lag and Lead If a link needs to be adjusted to account for either lead or lag highlight the task then click on the Task Information button on the tool bar 8 Microsoft Project Project3 18 File Edit View Insert Format Tools Project Window Help
31. k erection tasks as for linking block tasks First highlight the erection task that needs to be sequenced first Then highlight the following erection task Click on the Link Task button to make the link Spar Re ASSOCIATES INC 8 Microsoft Project Project3 a 2 File Edit View Insert Format Tools Project Window Help mix Task Name Hull Block B01 Stern Suey EI m The first block set down has Steel Parts Fab B01 5 Block Sub Assembly 1 no erection task other than Block Assembly BO1 Tm Block Pref Hot 01 block transport Block Blast amp Paint B01 us on 7 Network Diagram Hull Block B02 Mid Boc B02 Steel Prep B02 Steel Parts Fab B02 Block Sub Assembly B02 Block Assembly 02 Bee EE Block Prefit Hot B02 Block Blast amp Paint B02 Block Outfit B02 Block Erection Tack amp B02 E Block Erection Welding B02 Resource Graph Hull Block B03 Mid Boc B03 Steel Prep B03 cmd Stee Parts Fab Subsequent blocks linked to finish of erection Block Sub Assembly B03 en Block Assenbiy s tasks of blocks to which they are to be placed Block Prefit Hot B03 ds Res s Block Blast amp Paint B03 C Usage Block Outfit B03 E ud Jis 61 ASSOCIATES INC Sequencing On Board Outfit amp Test Tasks To complete the production schedule the block erection and on board weld out tasks need to be linked for th
32. low priorities Highlight the Predecessors Resources Advanced oes Boe task then i x soo e Click on the 4 Task Information button on the tool bar s Spar d ASSOCIATES INC Click the General tab and then enter a value in the Priority box Choices are 0 1000 with 0 being the lowest priority and 1000 being the highest priority having the effect of Not Level The default priority is 500 Spar ASSOCIATES INC If you are working with resources in multiple projects you can also set priorities for projects in the Project Information dialog box On the Project menu click Project Information and then enter a value in the Priority box Spar HP ASSOCIATES INC Transfer Tasks To PERCEPTION When the tasks in Microsoft Project 2000 have all been scheduled they can be transferred to PERCEPTION as project Planning Activities Spar ud ASSOCIATES INC ASSO Identify the project in the PERCEPTION database Turn on the Transfer To PERCEPTION option Identify the Microsoft Project 2000 file Click on the OK button CIATES INC Synchronize With MS Project Contract and Project Selection List Only Open Contracts C List Both Open amp Closed Contracts Contract Barge Project 2 X Transfer Options Transfer To PERCEPTION Transfer To Microsoft Project
33. nt non critical tasks have schedules that are based on early start and finish dates These dates are not likely to be practical as many have the same start dates and would require an over load of resources to complete as scheduled Spar m ASSOCIATES INC The following figure displays the manufacturing and assembly tasks for several blocks all starting about the same time note steel prep tasks With limited resources manpower for example this schedule is not realistic Resource limitations will cause these tasks to become staggered in time to accommodate resource availabilities Spar 2 ASSOCIATES INC Task Name Hull Block B01 Stern Steel Prep Steel Parts Fab Block Sub Assembly Block amp ssembly Block Prefit Hot Block Blast amp Paint Block Outfit Hull Block B02 Mid Body Tank Steel Prep Steel Parts Fab Block Sub Assembly Block amp ssembly Block Prefit Hot Block Blast amp Paint Block Outfit Block Erection Tack amp Fit Block Erection Welding E Hull Block B03 Mid Body Tank Steel Prep Steel Parts Fab Block Sub Assembly Block Assembly Block Prefit Hot Block Blast amp Paint Block Outfit ASSOCIATES INC s A S 5 M T wit 515 wlr F 515 5 MIT F 75 02 037 N 09 03 16 03 23 03 30 03 Apr 06 03 gt Schedule Adjustm
34. ork Diagram Detail Gantt Edit ew Ee sony Qroenier L weh Cancel Resource Graph Resource Sheet Copy Resource Usage Milestone Date Rollup ETT Milestone Rollup Organizer Table gt Network Diagram Relationship Diagram Toolbars Resource Allocation Resource Form Zoom Y 66 Block Erection Welding 19 Block Erection Welding 30 Block Erection Welding 41 Block Erection Welding 61 Block Erection Welding 68 On Board Outfit 69 On Board Paint Relationship Diagram 66 ASSOCIATES INC Engineering amp Material Control After all production tasks have been defined and linked the tasks for engineering planning amp purchasing that are required to support the production plan must be defined and then linked into the project 67 ASSOCIATES INC Task Name Estimate Contract Award New Design Detail Engineering Planning Drawing Lists Drawing BOMs Requisitions Purchase Orders Work Orders Work Order Pallets Hull Block B01 Stern Steel Prep B01 STERN Steel Parts Fab B01 STERN Block Sub Assembly B01 STERN Block Assembly B01 STERN Block Prefit Hot B01 STERN Block Blast amp Paint B01 STERN Block Outfit B01 STERN Hull Block B02 Mid Body Tank Steel Prep B02 MID Steel Parts Fab B02 MID Block Sub Assembly B02 MID ASSOCIATES INC 01 05 02 02 eptembe November Ju 12 07
35. r allocated amp Microsoft Project Project3 a cs wee A RU dior E E ResowceName Material Label s Calendar 8S SHOP01 Work 0 00hr 0 00hr 00 Prorated Standard mM SHOP02 Work 3i 0 0 00 hr Tees Standard SHOP03 Work 8 600hr 0 00hr 0 00 Prorated Standard SHOP04 Work 10 690hr 0 00hr 0 00 Prorated Standard PE 05 Work 3 600hr 0 00hr 0 00 Prorated Standard chat 5 SHOP06 Work 4 600hr 0 00hr 0 00 Prorated Standard EN SHOPOT Work 6 600hr 0 00hr 0 00 Prorated Standard s e SHOPO8 Work 10 0 00hr 0 00hr 0 00 Prorated Standard Network 9 SHOPO9 Work 6 0 00hr 0 00hr 0 00 Prorated Standard Diagram SHOP10 Work 4 0 00 hr 30 00mr 0 00 Prorated Standard 11 Work 6 0 00hr 0 00hr 0 00 Prorated Standard 12 sov Work 4 600hr 0 00hr 0 00 Prorated Standard Task 4 92 ASSOCIATES INC Select View Resource Graph from the main menu for graphical presentation of the over allocation 8 Microsoft Project Project3 18 Edit view Insert Format Tools Project Window Help 7 2 a a A a il an Zu lt F n e oa B a 3x LEE Bec ves Q
36. r k ASSOCIATES INC In Excel highlight the data to copy into Project click on the Copy button on the Excel tool bar Microsoft Excel Sample Hull Block itruction xls EISE Edit View Insert Format s Data Window Help Type a que BRB S o daos p y 10 jeu esse gulu 5 A A5 B _ CONCATENATE MS B5 NEN EE GSC H Hull Block Corerueton Total Steel Zone Hours Center Duration Shifts Tons Hrs Ton Hrs Ton gt Hull Block B01 Stern STERN 2 500 200 12 50 4 00 5 Steel Prep B01 STERN 4 2 200 0 75 8 2 200 3 50 8 2 200 2 50 6 2 200 4 50 2 2 5 5 00 6 2 200 1 00 3 2 10 2 50 13 Hull Block B02 Mid Body Tank 150 25 57 18 32 44 Steel Prep B02 MID B02 MID 113 SHOP01 1 76 4 2 150 0 75 15 Steel Parts Fab 02 MID B02 MID 225 SHOP02 1 76 8 2 150 1 50 16 Block Sub Assembly B02 MID B02 MID 525 SHOP03 4 10 8 2 150 3 50 Block Assembly B02 MID B02 MID 1 275 SHOP04 13 28 6 2 150 8 50 18 Block Prefit Hot B02 MID B02 MID 75 SHOP05 2 34 2 2 15 5 00 19 Block Blast amp Paint B02 MID B02 MID 150 SHOP06 1 56 6 2 150 1 00 20 Block Outfit B02 MID B02 MID 10 SHOP07 0 21 3 2 8 1 25 21 Block Erection Tack amp Fit B02 B02 MID 938 SHOP08 3 91 15 2 150 6 25 Block Erection Welding B02 MID B02 MID 525 SHOP08 9 20 4 2 150 3 50 Spar m ASSOCIATES INC Re open Microsoft Project and open the Gantt Chart workshe
37. roject Window Help Task Information 2 x General Predecessors Resources Advanced Notes Hull Block B01 Stern Steel Prep Name Block Sub Assembly Duration 3 91d Estimated Steel Parts Fab Constrain task Deadline NA m Constraint type Select the data constraint ASAP is the Task type system default that 2 5 39 9 1 art No Earlier Than 2 3 4 a ae schedules tasks at their park task sles start No Later Tha WE HEU earliest start dates SSS SMS 02 19 2003 Spar ASSOCIATES INC Resource Loading Except for the linking of block erection tasks and the block weld out with the on board outfit tasks the schedule thus far does not consider any limitations of resources To modify the schedules so that they honor times of limited resources a scheduling process called resource leveling is available ASSOCIATES INC In order to schedule within available resources the following steps must be done 1 Define available Resources 2 Assign resources to Tasks 3 Initiate schedule changes Resource Leveling where and when resources are over allocated Spar i ASSOCIATES INC Defining Resources Define the list of critical resources and how many are available per work day ASSOCIATES INC View Calendar Open the Resource Sheet
38. s Spar ASSOCIATES INC Summary Tasks In this example the top row of block data is a summary of the detail breakdown of block tasks Highlight all of the block tasks below the block summary row and click on the button on the tool bar The summary row will turn bold and its schedule bar will be displayed in color black and span the overall duration of the block tasks Microsoft Project Project3 B File Edit Yiew Insert Format Tools Project Window Help D di 0 Show gt Arial 8 BZU All Tasks ve S n e m Name Block Zone Budget M Center Duration Stat Finish L El Hull Block B01 Stern STERN 2 500 hrs Steel Prep 0 150 hrs Spar i ASSOCIATES INC Sequencing Tasks Tasks copied from Excel initially will have the same start date Their finish dates will vary depending on their days durations The next step is to link these tasks according to their normal inter dependencies and sequence order This sequencing is needed to develop the production schedule ASSOCIATES INC To link tasks highlight first the preceding task then highlight the succeeding task and click on the Link Tasks button on the tool bar 18 Microsoft Project Project3 8 Ele Edit view Insert Format Tools Project Window x e Task Name Hull Bloc
39. sequencing tasks with all necessary inter dependencies What results is a project schedule developed using the Critical Path Method CPM ASSOCIATES INC CPM develops not only the start and finish dates for each task but also determines how much free time is available to each task to accommodate delays before these delays impact the overall project schedule Those tasks that have no free time called float or slack time are called critical ASSOCIATES INC This tutorial uses the new construction project of building a barge as an example of how to go about the planning and scheduling process The plan is based on modern hull block construction methods of work organization This includes the outfitting of hull blocks prior to erection followed by a zone oriented organization of the final on board work efforts that ultimately lead to tests trials and delivery An example of scheduling a Grand Block also is included ASSOCIATES INC Group Technology Manufacturing This sample project does not include an example of group technology manufacturing activities per se although these methods also can be accommodated by the procedures described in the scheduling process Material Scheduling While this sample does not address the planning and scheduling of material requirements their schedules via PERCEPTION can be driven directly from the production schedules and the latter s Need Dates Cash Flow Scheduling While not
40. sk Name 03 Mar 09 03 16 03 23 03 30 03 Apr 06 03 Apr 13 C T WJ TIF SISIMIT WIT 5 5 MIT WIT IF SISIMIT SISIMIT WIT 5 5 5 5 MIT s el alol a a Hull Block B01 Stern Steel Prep Steel Parts Fab Block Sub Assembly Block Assembly Block Prefit Hot Block Blast amp Paint Block Outfit Hull Block B02 Mid Body Tank Steel Prep Steel Parts Fab Block Sub Assembly Block Assembly Block Prefit Hot Block Blast amp Paint Block Outfit Block Erection Tack amp Fit Block Erection Welding Hull Block B03 Mid Body Tank Steel Prep Steel Parts Fab Block Sub Assembly Block Assembly Block Prefit Hot Block Blast amp Paint Block Outfit ASSOCIATES INC HOPO1 6 41 3 SHOP02 12 8 SHOP03 12 79 SHOP04 9 59 Mu Oi 3 SHOP01 6 39 1 SHOP02 12 78 SHOP03 12 8 SHOPO1 6 39 SHOP 0212 78 111 Leveling Gantt View Showing Before amp After Leveling Feb 02 03 Mar 02 03 Mar 30 03 Apr 27 03 May 25 03 Jun 22 03 Jul20 03 Aug 17 03 Sep 14 03 Oct 12 03 tisiwisitimiritisiwisitivietlrtslwisitiMiritisiwis i Hull Block B01 Stern Steel Prep B01 STERN Steel Parts Fab B01 STERN Block Sub Assembly B01 STERN
41. ssecscesesecusoncucvsccssseasResccersessccnceMacersencsescscese Mtccneccsscoseed Select this check box if you want leveling to interrupt tasks by creating splits in the remaining work on tasks or assignments This is a global setting for all tasks and is selected by default If you want to selectively allow leveling to split remaining work for specific tasks you can add the Leveling Can Split field to a task sheet and then set the field to Yes No Spar B ASSOCIATES INC When you use leveling Microsoft Project checks each of the resources in turn ES PAR dus ASSOCIATES INC If a resource is over allocated Microsoft Project searches for the tasks that are causing the over allocation and identifies which of those tasks can be delayed Microsoft Project does not delay tasks that Have a constraint of Must Start On or Must Finish On Have a constraint of As Late As Possible if this project is being scheduled from the start date Have a constraint of As Soon As Possible if this project is being scheduled from the finish date Have a priority of 1000 meaning Do Not Level Have an actual start date However as long as the Leveling can create splits in remaining work check box is selected any remaining work can be split for leveling Spar ud ASSOCIATES INC After determining which tasks can be delayed Microsoft Project picks the task to delay based on its task dependencies s
42. tart Finish sce Resource Names Hull Block B05 Bow B05 BOW 1 227 5 hrs 13 61 days Wed 03 05 03 Fri 03 28 03 Steel Prep B05 BOW 75hrs 1147 days Wed 03 05 03 Thu 03 06 03 Steel Parts Fab B 5 BOW 150 hrs EE 117 days Thu 03 06 03 Fri 03 07 03 44 Block Sub A amp ssembly Bos BOW 50 hrs O39days Fri 03 07 03 Mon 03 40 03 45 Block amp ssembly Bos BOW 800 hrs 8 33 days Mon 0340 03 Mon 03 24 03 46 Block Prefit Hot B 5 BOW 40 hrs 1 25 days Mon 03 24 03 Wed 03 26 03 47 Block Blast amp Paint B 5 BOW 100 hrs 1 04 days Wed 03 26 03 Thu 03 27 03 48 Block Outfit B05 BOW 12 5 hrs 0 26 days Thu 03 27 03 Fri 03 28 03 49 apap 84 ASSOCIATES Task Name Block Zone Budget Hours Center Duration Start Finish Resource Names Hull Block B05 Bow B05 BOW 1 227 5 hrs 24 14 days Thu 03 20 03 Fri 05 02 03 Steel Prep B05 BO 75 hrs SHOPO1 1 17 days Thu 03 20 03 Mon 03 24 03 SHOPO1 5 41 Steel Parts Fab 05 Bow 150 hrs SHOPO2 1 17 days Thu 03 2703 03 28 03 44 SHOPO2 1 2 82 Block Sub Assembly B 5 BOW 50 hrs SHOPO3 0 39 days 03 31 03 Mon 03 31 03 45 SHOPO3 1 2 82 Block Assembly B0S BO 800 hrs SHOPO4 8 33 days 04 14 03 04 2603 46 SHOP04 9 6 Block Prefit Hot B0S BO 40 hrs 5 1 25 days 04 28 03 Wed 04 30 03 47 SHOPOS5 3 2 Block Blast amp Paint B05 BOW 100 hrs SHOPO6 1 04 days Wed 04 30 03 Thu 05 01 03 48 SHOPOB S 62 Block Outfit B05 BOW
43. tart date priority and constraints To review the changes leveling made to tasks 1 On the View menu click More Views 2 Click Leveling Gantt and then 3 Click Apply Review your tasks in the Leveling Gantt view to see the results of leveling and to see how much delay leveling has added to tasks Spar s ASSOCIATES INC Typically when you delay a task either by using resource leveling or by adding delay manually if you click Clear Leveling in the Resource Leveling dialog box this delay is removed However suppose a task is split or delayed as a result of leveling and then that task is subsequently set with a priority 1000 Do Not Level If you click Clear Leveling in the Resource Leveling dialog box the leveling delay or split is not removed Spar n ASSOCIATES INC When Microsoft Project levels resources it does not change resource assignments and it does not change task information It only delays or splits tasks When you level resources yourself you can look at the same factors and then adjust the task or resource to resolve over allocations For example you can delay a task or assign additional resources The methods you choose to reduce over allocations depend on the limitations of your project including budget resource availability finish date and the amount of flexibility available for scheduling tasks Spar ASSOCIATES INC Gantt Chart View After Leveling Ta
44. the finish date of your project from being delayed In many projects however unless there is a lot of built in slack with this setting you might not see a significant change after leveling By default this check box is cleared Spar s ASSOCIATES INC Leveling can adjust individual assignments on a task r Resolving overallocations Leveling order standard Level only within available slack M S eseesessesesooeo LI Leveling can create splits in remaining work leesoseeosn osos oendtosestese sees sept eososeo sl ses senses esseto estes senses Select this check box to allow leveling to adjust when a resource works on a task independent of the other resources working on the same task This is a global setting for all tasks and is selected by default If you want to selectively allow leveling on individual assignments for specific tasks you can add the Level Assignments field to a task sheet and then set the field to Yes or No Spar i ASSOCIATES INC Leveling can create splits in remaining work r Resolving overallocations Leveling order Standard Level only within available slack Leveling can adjust individual assignments on a task Sosveccseeeseocece fs
45. work assigned to resources which is known as resource over allocation One way to level is to delay a task until the assigned resource has time to work on it Another method is to split a task so that part of a task is done when planned and the rest of it is done later when the assigned resource has time Spar ASSOCIATES INC You can level resources yourself or have Microsoft Project level for you The Microsoft Project leveling feature examines the following factors to determine which tasks should be delayed or split Task ID Available slack time Task priority Task dependencies Task constraints Scheduling dates Spar ia ASSOCIATES INC When and Why Should Resources Be Leveled Level resources when you know you have over allocations and only after you have entered all information about task scheduling and resource availability Don t rely on resource leveling to schedule your project You know you have over allocations when you review a resource view Resource Usage view Resource Sheet or Resource Graph and see resources highlighted in red You can also level resources shared across multiple projects Spar ASSOCIATES INC You can also use the Resource Allocation view to help find and review detailed task and assignment information about over allocated resources ASSOCIATES INC 91 Select View Resource Sheet from the main menu to see what resources are ove
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