Upgrade Instructions from Version 3 to Version 4
Contents
1. Upgrading to Version 4 of ID Card Maker or Dentifier for Windows Thank you for upgrading to Version 4 of ID Card Maker or IDentifier for Win dows We are positive you will be more than pleased with all the enhancements and improvements in its program capabilities and user interface The steps outlined below will allow you to upgrade your existing database to ver sion 4 easily and quickly NOTE If you wish to retain the ability to open and use your database in your orig inal application please follow the instructions in the section Before you install Version 4 at the end of this guide before you actually install the new version Installing Version 4 The steps for installation will vary slightly depending on the version of our program you are currently using Please follow the instructions below for your version Which version are you currently running e IDentifier 1000 for Windows can be identified by the words IDentifier for Windows in large text in the center of the opening window after you logon Upgrading to Version 4 1 Upgrading to Version 4 of ID Card Maker or IDentifier for Windows When you pull down the HELP menu and select ABOUT it will report that it is A Microsoft Access 2 0 Application IDentifier for Windows 2000 can be identified by the words IDentifier for Windows 2000 in the opening logon screen The application shortcut is named IFW 2000 App IDenti2. H olhar personal higer lista Upgrading to Version 4 Before you install Version 4 Click the Advanced button to open an Explorer like display of the icons on Win dows Sta rt button t Exploung Programs Iof x Ele Edt Viw Go Favertes Jook Hep oe gt U B amp amp A Back Forsaid Up Mo pDrwe Disconnect Cut Cop Paste Address ie CAWIND OWS Start Menu Procrams Foliers x Nees Se Moe dT C Start Henu Accessories 96001210 PM File ERE Ree F Adobe 10 26400 9 21 AM File LES ComeDRAW 7 5 12 01 12 25PM Fik I ocean Card 1230 00 11 12 AM Fiel F Dregen Noturaly Speaking Preleriet J501 8 52 AM Akl 10 Card Meeker Tutonel 5710 01 1 23 PM File I SAID CARD MAKER 2722 01 12 05PM Fiel Aictomet 27 00 545 PM Fibl Meds 8 ox 4 25 10 355 PM File I MSN Gaming Zore 9 20 00 11 58 AM Fik ROL TMFUS CAMEDIA Master 5 3 01 4 18PM Fiel st Aea 2 1770 8 B PM Pkl P Snagit Sy4e1 3 53AM File I Ss SiaiUp 3 600 12 10 Ftd Fikl Terp 6 21 01 10 42AM Fils oo Utibes 3 27700 5 44 Pr Fir l PJW awer 4 25 01 239 PM File I B werk 3 27 00 5 d Ftd Fikl fs MS DOS Prompt 1K8 1 20 07 11 36 AM Sha RMN Messenger Semos IKB 424 0 6 cB AM Shee G windows Explores 1K8 5 30 6 37 AM Shea 21 objectifs 1 66KB Disk free In the right pane of the Explorer window right click on the program group for your existing ITC Application and select Rename from the context menu The Program name becomes edita
3. are done Please read the User Manual to learn how to set other application preferences as well as learn the many new features added toVersion 4 Before you installVersion 4 If you wish to retain the ability to open your database in its original ITC applica tion you may wish to perform a few house keeping tasks to keep things neat and tidy To avoid confusion over having two similarly named applications installed on your computer we recommend that you rename two things 1 the folder where your existing version of the ITC Application exists and 2 the shortcut that points to it Renaming the Folder Version 4 installs itself by default to a directory named ITC which may be similar in name if not identical to the directory where your old software is located While there is nothing necessarily wrong with co mingling in one directory your older files with the Version 4 files and to avoid unnecessary confusion we suggest that you rename your old ITC Application directory by appending the word OLD to its name Thus ITC1000 becomes ITC1000OLD and itc becomes itcOLD To rename the directory simply right click on the folder in Windows Explorer and select Rename from the context menu The folder name becomes editable Append the word OLD to the name and mouse click anywhere outside the text area to save the new name C Grphflt C Giphitt a Kpems ma Kpems NOTE Changing the name of the
4. folder also affects the ability to launch the old application If you rename the installation directory you must follow the steps in Editing the Shortcut immediately below Editing the Shortcut In the same way similarly named folders may be confusing similarly named short cuts can also lead to confusion Shortcuts are the clickable icons appearing on Upgrading to Version 4 7 Upgrading to Version 4 of ID Card Maker or IDentifier for Windows Windows Start Menu Version 4 of ID Card Maker and IDentifier for Windows will create program groups and new shortcuts named ID Card Maker and IDen tifier for Windows which may be similar if not identical to your old shortcuts If identically named the Version 4 Application will overwrite your old shortcuts and you will lose the ability to launch your old application Therefore before you install the Version 4 software we recommend that you rename your old shortcuts by appending the word old to them Renaming the Shortcuts Click Windows Start button gt Settings gt Taskbar amp Start Menu to open the Taskbar Properties dialog Click the Start Menu Programs tab Taskbar Properties a x Taskbar Options Stat Menu Programe Customize Start menu z You can customize youl Start menu by Sait adding orremoving kema from it J Remove Advanced Deeumerts maris Dick the Dest bition to remove the y a conlerits ol the Documerts mens and
5. ble Append old to the end of the name Dragon NaturallyS peaking ID Card Maker Tutorial Fea D CARD MAKER old Fn Internet Upgrading to Version 4 9 Upgrading to Version 4 of ID Card Maker or IDentifier for Windows Next double click on the program group you just renamed The actual application shortcuts appear in the right pane Right click on the shortcut for your existing ITC Application and select Rename from the context menu The Program name becomes editable Append old to the end of the name dD CARD MAKER old C Repair ID CARD MAKER App AB Repair ID CARD MAKER Dat Now after the Version 4 application is installed you will have separate program groups and shortcuts for each of your applications After installing Version 4 consider renaming its program group to ID Card Maker new ID Card Maker Rev4 or something similar to further distinguish the two groups of shortcuts Editing Shortcut Target All Windows shortcuts act as pointers to the actual files they open In fact one of their primary tasks is to specify a path to the file s or application it refers to If you renamed the directory where your original ITC Application resides the path statement in the application shortcut is no longer valid The shortcut will be look ing for the originally named folder which no longer exists Therefore you must edit the path statement in the shortcut s properties acc
6. d window recreate them by adding the values you wrote down in Step 2b to the Text List property of the appropriate field s When done click the Bac k button to return to the Database Management window 6 Click the Modify the current database and formsaccording to the current field definitions button This builds new tables and windows required to display your original data that you will soon import 7 Click the Back button until you return to the Tools window Click the Advanced Import button Click the Import text button and follow the Advanced Import Wizard s prompts e Select Compatible IFW text file and navigate to the ASCII text file of your old database e Select Add only as the import type e Select DNumber as the key field e Answer NO at the prompt to import ImageID and ImageDate 8 Click the Merge images button in the Advanced Import window e Select Compatible IFW text file and navigate to the ASCII text file of your old database e Select Add only as the import type e Select DNumber as the key field 9 From within Windows Explorer copy all of your badge layout files files with a bdg file extension plus any associated image files used in the badge layouts e g logos graphics etc into the Server Data Path of the Version 4 Applica tion The Server Data Path set in IDServer Setup is a path statement instruct Upgrading to Version 4 3 Upgrading to Version 4 of ID Card Maker or IDen
7. fier for Windows 750 or 1100 16 bit version can be identi fied by the words IDentifier for Windows 750 or IDentifier for Windows 1100 in large text in the center of the opening window after you logon When you pull down the HELP menu and select ABOUT it will report that it is A Microsoft Access 2 0 Application IDentifier for Windows 750 or 1100 32 bit version or Version 3 can be identified by pulling down the HELP menu and selecting ABOUT Rev 3 xxx is prominently displayed in this window ID Card Maker I or II 16 bit version can be identified by the words ID Card Maker I or ID Card Maker II in large text in the center of the opening window after you logon When you pull down the HELP menu and select ABOUT it will report that it is A Microsoft Access 2 0 Application ID Card Maker I or Il 32 bit version or Version 3 can be identi fied by pulling down the HELP menu and selecting ABOUT Rev 3 xxx is prominently displayed in this window IDentifier for Windows 1000 1 Launch your existing IDentifier for Windows 1000 application and export your database to an ASCII text file using the built in EXPORT function Write down on paper a all your Encoding Expressions Mag Tracks Bar Code Expression 1 2 amp 3 which appear in the Preferences window of the application b the values in any text lists found in the Persons Found window Exit IDentifier for Windows 1000 Ver
8. his guide to follow the instructions for installing Version 4 of our application You now retain the ability to launch your old database from its original application Upgrading to Version 4 13 Upgrading to Version 4 of ID Card Maker or IDentifier for Windows 14 Upgrading to Version 4
9. ify that the Regional Settings control panel in Windows Control Panel has the Short date style set to MM dd yyyy From the Start button on Windows Task Bar select Settings gt Control Panel gt Regional Settings gt Date tab gt MM dd yyyy from the Short date style pick list Install Version 4 of IDentifier for Windows or ID Card Maker When finished launch the application and logon Upgrading to Version 4 Installing Version 4 5 Beginning at the opening Search window navigate through the application by clicking the following buttons Tools gt Configuration gt Database man agement gt Edit Field Definitions gt Generate from text NOTE Only someone with System Administration permission may access the Database Management area of our program Please refer to the User Manual for information about the System Administrator You are now in the Edit Field Definitions window Clicking Generate from text presents an Open Dialog to navigate to your previously exported database in ASCII text format The Version 4 ITC Application will read the first line of your exported database and generate an identical set of database fields which will immediately display in the Edit Field Definitions window Following the instructions in the Version 4 User Manual edit the individual database field properties label size field type visible status etc as desired If your database used pick lists in the Persons Foun
10. nistrator 4 Clicking the Convert button opens a Windows Open dialog to navigate to your original ITC version 3 database file If you accepted the default installation this should be located in C ITC The file name is Itc97DAT mdb Exercise cau tion in selecting this file do not confuse it with the similarly named file Ttc97 APP mdb After selecting your Rev 3 file a second dialog box appears asking you to pro vide a name for the to be converted file Type a meaningful name and click OK A user prompt then asks if a Field Definitions file exists for the Rev 3 database If you click No at this prompt the ITC Application will convert your old data base but not preserve any user customized field properties such as label field type size required status etc If you click Yes at this prompt you are prompted to the navigate to the Field Definition file you created in Step 1 5 After the file has been converted click the Attach to an existing data base button in the Database Management window Navigate to the newly con verted database file and click Open You will be prompted to rebuild the Search and Personal Data forms Click OK to rebuild the forms 6 A final prompt will alert you to the need to re set the Server Data Path the path to your badge layout and image files Do this by clicking theIDServer Setup button in the Configuration window Upgrading to Version 4 Before you install Version 4 You
11. ordingly In the right pane of the Explorer window showing the shortcuts on Windows Sta rt button double click the folder icon that you just renamed The contents of the pro gram group appear The names of the shortcuts that subsequently display will be 10 Upgrading to Version 4 Before you install Version 4 your application icons and may be different than what appear in the screenshot below 1 Explonng ID CARD MAKER old Op x Ele Ect View Go Favertes Ioolk Hep e 2 S B al Back Fonyord Up MopOree Disconnect Cut Copy Paste _Addest CAWIND OWS Start Marns Proorams Y D CARD MAKER old Fokes x Neo Stee Modhied Typ C Stat Menu 2 ER IKB 222 0 12 05PM ae Progiame 1K8 2322 01 12 05PM Fn Accesories 8 Repar ID CARD MAKER Dat 1K8 2 22 19 12 05PM Adabe E Fn CoD RAY fn D esianA C me Diagon Nati I ID CARD Hi ID Card Mab Irkemet Mada Bou MSN Gamin OLYMPUS 1 Real Snag 4 3 objectis 1 75KB Disk free My Computer Upgrading to Version 4 11 Upgrading to Version 4 of ID Card Maker or IDentifier for Windows Right click on the shortcut representing your ITC Application and select Proper ties from the context menu The Shortcut Properties window appears ID CARD MAKER Properties 21 xj General Shortcut gt ID CARD MAKER Target fton 42ksys mdw runtime user itc Targat oe Shortcul key Nore Run Normal wid
12. ow 7 Eind Tapet Changs Icon The text string in the Target field is a complex series of instructions used to instruct the shortcut to launch our application Click anywhere in the text field to place the cursor then press and hold down the left arrow key on your keyboard until the fol lowing portion of the path statement is visible This path points to sys mdw where the letters preceding sys mdw vary from version to version of our appli cation Dintime user itcuser pwd id 12 Upgrading to Version 4 Before you install Version 4 Position the cursor immediately after the itc in c itc and type the word OLD to reflect the directory name change you made a moment ago Target rkar c itcOLDhitesys mdw runtime user itcuser p Now press and hold down the left arrow key again until you scroll to the beginning of the next path statement This path statement points to app mdb where the letters preceding app MDB may vary from version to version of our appli cation ON c Sitchitdapp MDB Target tkarp c itcOLD it Once again insert the word OLD after c itc to reflect the renamed folder Target CESS EXE c itcOLD itcapp MDD wrkgrp c itcO When done click OK in the shortcut Properties window close the Explorer win dow and close the Taskbar Properties window You may now return to the beginning of t
13. pe e Select DNumber as the key field From within Windows Explorer copy all of your badge layout files files with a bdg file extension plus any associated image files used in the badge layouts e g logos graphics etc into the Server Data Path of the Version 4 Applica tion The Server Data Path set in IDServer Setup is a path statement instruct Upgrading to Version 4 Upgrading to Version 4 of ID Card Maker or IDentifier for Windows ing our application where to look to retrieve badge layout files and associated graphics You are done Please read the User Manual to learn how to set other application preferences as well as learn the many new features added to Version 4 IDentifier for Windows 750 1100 amp ID Card Maker I II 32 bit version or Version 3 1 Launch your existing ITC Application and archive your Field Definitions Click the Archive field definitions button in the Database Management win dow 2 Install Version 4 of the ITC Application When finished launch Version 4 and logon 3 Click the following series of application buttons to navigate to the Database Management window starting at the opening Search window Tools gt C onfig uration gt Database Management gt Convert a Rev 3 database NOTE Only someone with System Administration permission may access the Database Management area of our program Please refer to the User Manual for information about the System Admi
14. tifier for Windows ing our application where to look to retrieve badge layout files and associated graphics You are done Please read the User Manual to learn how to set other application preferences as well as learn the many new features added toVersion 4 IDentifier for Windows 750 1100 amp ID Card Maker I II 16 bit versions 1 Launch your existing ITC Application and export your database to an ASCII text file using the built in EXPORT function 2 Archive your field definitions by clicking the Archive field definitions but ton in the Database Design window ID Card Maker II and IDentifier for Win dows 1100 users will be prompted to save the Encoding Formulas to a separate text file You will be prompted to navigate to this file FXF in Step 8 3 IDentifier for Windows 750 and ID Card Maker I only Manually write down on paper the encoding formulas Mag Track Bar Code Expression 1 2 amp 3 found in the Preferences window of your application The ID Card Maker IT and IDentifier for Windows 1100 applications automatically archive the encod ing formulas when you click the Archive field definitions button in Step 2 above 4 Write down the Report properties for all your reports query specifications fields to output and sort options 5 Exit the old ITC Application 6 Verify that the Regional Settings control panel in Windows Control Panel has the Short date style set to MM dd yyyy From the Start bu
15. tton on Windows Task Bar select Settings gt Control Panel gt Regional Settings gt Date tab gt MM dd yyyy from the Short date style pick list 7 Install Version 4 of Dentifier for Windows or ID Card Maker When finished launch the Version 4 Application and logon 8 Beginning at the opening Search window navigate through the application by clicking the following buttons Tools gt Configuration gt Database man agement gt Edit Field Definitions gt Restore NOTE Only someone with System Administration permission may access the Database Management area of our program Please refer to the User Manual for information about the System Administrator You are now in the Edit Field Definitions window Clicking Restore presents an Open Dialog to navigate to and select your previously saved Field Definition Upgrading to Version 4 Installing Version 4 10 11 12 1 eo 1 gt 15 file Step 2 above Your original database field information fields and field properties will immediately display in the Edit Field Definitions window Click Back to return to the Database Management window Click the Modify the current database and formsaccording to the curent field definitions button This builds new tables and windows required to display your original data that you will import in a moment Click the Back button until you return to the Tools window Click the Reports button and recreate yo
16. ur Reports using the information you wrote down in Step 4 ID Card Maker I and IDentifier for Windows 750 users Click the Configura tion button to go to the Configuration window Click the Encoding Formu lae tab Manually enter the encoding formulas you wrote down in Step 3 NOTE If you used encoding formulas in mag track fields in your old database you were required to enter the PVC card printer s required Start and Stop characters at the beginning and end of this text string The new version of our software handles magnetic encoding a little differently The Start and Stop characters are now set within IDServer Setup s Magnetic Encoding dialog Refer to the new User Manual for instructions Therefore when re entering the encoding formulas for mag tracks do not include the Start and Stop characters Only enter the data that your mag track reader is expecting Click the Advanced Import button Click the Import text button and fol low the Advanced Import Wizard s prompts e Select Compatible IFW text file and navigate to the ASCII text file of your old database e Select Add only as the import type e Select DNumber as the key field e Answer NO at the prompt to import ImageID and ImageDate Click the Merge images button in the Advanced Import window e Select Compatible IFW text file and navigate to the ASCII text file of your old database e Select Add only as the import ty
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