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Administrator and User Manual Administrator and User Manual

1. Do as follows i i add C t 1 With the desired term record in the result window click the SSS or n comments link 2 Enter type or paste in your comment and click Save 3 If you change your mind and do not want to save the comment click the Cancel icon in the upper right corner of the comment dialog to close the dialog The dialog is also closed if you click another term in the term list 4 If you want to remove your comment click the dustbin icon on the same line as your comment Comments Mice French translation best synonym chosen aamin df Nov 23 46 Merci beaucoup m Trente d Mor tard 4dd Comment 5 Please note that you may only remove your own comments unless you are an administrator who may remove the comments of all users Comments Nice French translation best synonym chosen m aamin q Nov 23 46 Merci beaucoup m Trente df Mor fara 4dd Comment 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 23 113 Using multivalued fields If you want to select more than one attribute for a certain concept you can use a multivalued field Enter data in the following way 1 Ctrl click the values e g concept attributes that apply 2 Click the blue right arrow to move the values to the Selected list 3 Click Save to save the information and Save again to save the concept Domain i 5 Relations 5 t Py See
2. Term field and change Language if necessary to Portuguese 5 Then press Alt S in Internet Explorer or click on the green tick in the upper right hand corner or click Save 6 Press Alt S in Internet Explorer or Save in the button field at the bottom of the window when you have finished updating the term record 21 113 Undo changes in a term record If you want to undo changes that you have made in a term record click Settings select the Show history check box and then click on the restore arrow under Restore beside the earlier version of the term record which you want to restore Other users with edit rights to the term record as well as system administrator and administrators can normally also cancel other users changes by restoring previous records Notes It is not possible to undo a change made using the Restore function described above Furthermore changes in concept relations and attached objects including thumbnails are not registered in the history and thus cannot be undone 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 22 113 Add a comment to a term record All users out guest users can comment on existing term records for example suggest additions and modifications provide usage examples etc See also the Send feedback function that can be used to send system or dictionary related email comments to the respective administrator
3. Termweb Name IT etm suggestions only This permission scheme differs from the default one and can be applied to the Term Description Yiew Concept Create Concept Edit Concept Delete Concept Edit Concept Level Fields Create Term Edit Term Delete Term Tiew Concept History Import Concepts Export Concepts 2014 Interverbum Technology AB Suggestions section Permissions Entry Permissions Translators French terminalanists 3 Production members X Readers X E Add Group x G Add Group x French terminologists i J Production members 2 GO Add Group Production members Ji G Add Group French terminologists i 2 x a Add Group x French terminologists J Production members i J E Add Group x French terminologists 2 Production members 2 G Add Group Production members J 4 Add Group German terminaloaists X French terminalanists 2 French SMEs X Production members X Administrators X a Add Group ImportfExport Permissions Production members Ja G Add Group Production members J E Add Group Save Cancel Admin_and_User_Manual_TWPro_V3 12_ R1A_EN rtf 2014 09 10 Termweb 77 113 3 Click Save 4 Click Edit Scheme Assignments Assign Permission Schemes o Default Scheme If no permission scheme is assigned use Default Permission Scheme Japanese English Dictionar all sections r Japanese Engl
4. Workflow functions are actions that the workflow performs when executed They are divided into Prefunctions and Postfunctions where the prefunctions are executed at the beginning of the workflow s task and the postfunctions are executed at the end See Workflow tasks above for a full description Function types The following workflow function types are available e Set Field Value Sets the value for a field in the current entry e Render Field Changes how a field in the current entry is rendered e g hidden or read only e Style Field Changes the appearance of a field in the current entry e g color or size e Send Email Sends a customizable email to a single user or one or more groups of users Emails can be sent directly or collected in a digest sent on a regular interval or when the initiating task has been performed a certain number of times e Send Reminder Email Sends a customizable email to a single user or group of users with delay Delay value may use hours or days as time units See details in the Procedural tips section e Set Permission Scheme Temporarily changes the permission scheme for the user for the duration of the task 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb e Sort Terms Sorts the terms in a concept when displayed in the result window based on a specific field value in the term 88 113 Not all functions are applicable for all tasks or
5. Please note that the language groups can be the target of workflow originated emails Using language groups for emails If you wish to use Language group as recipient the workflow must be triggered by a term level event the supported tasks are Create Term Update Term and Delete Term Then if a term in a specific language Is created updated or deleted an email will be sent to the members of the corresponding language group So create a term related workflow and select the Language group radio button as shown below Please note that you only have to select the Language group radio button no language groups will in this case have to be selected with the Add Group link Edit Postfunction for Affected term User groupis O Add Group ie Language group Email address 4 amp term in your language has been created or changed Please verify and either accept or reject giving a comment Recipient s Additional Message Include link to entry C Text only HTML report 10 colurons are included in report E Select Columns Content Type l Send emails as digests G How E Email Digest Settings r fi c Save Cancel Save the postfunction and the Edit Workflow Details Screen will display the postfunction as follows Postfunctions Send Email to MANGUAGE Gaoup Defined postfunctions Ol Add Function Then save the workflow 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2
6. Termweb Administrator and User Manual interveroum Tech Afoining Terms higher Termweb 2014 Interverbum Technology AB 2 113 Administrator and User Manual TermWeb Professional Version 3 12 General information 6 Log in 6 Overview 8 Set the source language target language and how much you want to view in the result pane 9 Search for a term 10 Advanced search 10 Fuzzy searches searching for approximate strings 10 Search in multiple fields 11 Use filters to search and export 17 Temporary and saved filters 12 Clicked terms marking 15 Creating a permalink to refer to a term record SS 16 Enter a new term record E 16 Check for existing terms in a dictionary Batch Search Too 18 Enter a new term record based on an existing term record es 20 Change a term record 20 Add a term to an existing term record 20 Undo changes in a term record 21 Add a comment to a term record 22 Using multivalued fields 23 ES i P Grid Vi Add or change one or more term records using Grid View 24 1 Copying term records to the Grid View 24 2 Going to the Grid View window 24 3 Editing in Grid View 25 4 Saving the changed term records in the dictiona 29 Merge term records if other users have made changes to the same term records in the dictiona 29 Entering a new term record from within Grid View 31 General Grid View recommendations 32 Locking term records before editin 32
7. Finalized No operation Status active Inactive Functions G Add Function Save Cancel Click Add Function Fill in the email or reminder recipients and other conditions see example below Please note The For All Concepts workflow can only use the Send email and Send reminder functions 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Function Type Sond e mail 101 113 Recipient s Admins All users Client 1 French reviewers German terminolo Guests User group O Language group Email address Subject Please add translation Message al Digest Settings w Send e mails as digest O Send digest every Hour Send when number of emails is io Send when any of the above has occured Content Type Text only HTML report Report columns Languages Concept Fields Domain Definition Here you can insert field names etc If you want to make use of an earlier defined variable in the email text right click to insert the desired variable August terms added Please add translation s of terms in al your language This is a term for 4 dictionary_name Workflow Fields Concept Fields Term Fields Project Variables Wot BITS Send e mails as digest shomogqraphs fA Dard a ed 4 Click Save to save the function You may then add another function e g a rem
8. eceeeees Expiration date puns SS Leare blank to keep active forever Initial Group Status active C Inactive User Roles O Add Role Send notification E Clients Create User Cancel 4 Click Create User and then Admin View if you want to return to the administrative function icons or Search View if you want to return to the search position If you want an email notification welcome email to be sent to the user about his or her created account please select the Send notification check box Status active Inactive Weer Roles f User editor ie editor Epi G Add Role Send notification a Clients GO Add Client Create User Cancel For the Clients Add Client and User Roles Add Role functions please see below 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 72 113 Change information about a user 1 Click Users 2 Click the user s name A dialog box similar to the one below will appear Created Jun 5 2013 1 33 PM by Administrator admin Last modified Jun 5 2013 1 35 PM by Administrator admin User name lTeminWies Full name German 2ndteminclogist ei Ei Password essees Leave blank to keep old password Confirm password EET Expiration date 201 3 12 31 HH daere ee te keen active forever Status active Inactive fee A G Add Role Update User Cancel 3 Make changes in the user data If you want to set an automatic expiration d
9. for example Definition Select CONTAINS in the box beside it and fill in the search string e g phase shift Click Save and then Apply by the filter s name if you want to use the new filter immediately If the filter is already selected applied when editing in the future simply click Close All the term records with definitions containing phase shift will be shown Click the term you want to see Example 2 To find all the term records with phase shift in their definition and key in any of the English terms OO eo 2 6 Click the Filters icon R Click Add new filter gt gt Name the filter and indicate its visibility Select Concept in the Filtering out droplist Select a field from the Filter criteria droplist lt Select field gt such as Definition make sure that CONTAINS is selected in the box to the right of Definition and fill in a search string in the box that appears to the right of CONTAINS e g phase shift Select AND in the droplist below Definition instead of lt No operator gt Choose Term and EXISTS on the next line On the line under Term Criteria choose Term and CONTAINS and write key in the field to the right of CONTAINS Choose AND in the droplist instead of lt No operator gt Choose Language EQUALS and English on the next line Click Save and then Apply by the filter s name if you want to use the new filter immediately Click the term you want to see Note 1 If you want to deactivate the filt
10. necessary Create and edit permission schemes To add a new permission scheme click Add Permission Scheme on the Permission Schemes list page To edit an existing scheme click Edit for the desired scheme You can also copy an entire scheme by clicking Copy All these actions will open the Permission Scheme Details page Every scheme requires a unique name for identification You can also optionally enter a description of the scheme You then define which groups should be granted permissions For each listed permission you can add one or more group that should be granted the permission Click Add Group to get a droplist of the available user groups and select the desired group To remove a group from a permission click on the delete icon 4 to the right of the group 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 78 113 Any user will be granted a specific permission if she is a member of any group with that permission granted Permission dependencies Some permissions have dependencies on other permissions For example a user cannot edit a concept which she cannot view even if the Edit Concept permission is granted The available permissions with dependencies are described in the table below Permission Description iew Concept View Concept Create Term for at least one section in the current dictionary View Concept and at least one of Edit Concept Edit Co
11. Coane _ lt Generic 266 bear Relations Status Preliminary 266 bear Edit Remove Add relation gt Latin Ursus maritimus Process status Unprocessed Product subset English polar bear French ours blanc German Eisb r E Lives in Available Selected Africa Asia South America Europe Australia North America Antarctica For import and export files the format is comma separated for the example above Asia Europe North America e g lt descrip id 263 f3 type Lives in gt Asia Europe North America lt descrip gt in a TBX export file 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 24 113 E l E Add or change one or more term records using Grid View You can easily change or modify one or more term records including the information on the concept level by using the Grid View One possibility offered by Grid View is reviewing a number of term records or terms making necessary changes and then select to change the status of all or a subset of all reviewed term records e g to Approved or Rejected You select a number of term records to put in Grid View where they are available as drafts until you decide to save them In short the steps are 1 Select which term records to put in Grid View 2 Open Grid View 3 Edit the desired term records in Grid View 4 Save the changed term records in th
12. Copy Delete Medical_Status chg at section chg Edit Concept o Inactive Edit Edit Details Copy Delete u Add Workflow 1 Click Admin Admin view gt Workflows 2 Select the desired dictionary in the Dictionary droplist 3 The execution order is shown in the Order column To decrease the order number for a certain workflow click the arrow above the number To increase the number click the arrow below the number Usage examples of TermWeb workflow functions A Force term creators to fill in another field if a certain value is chosen for a certain field In this example to check that the definition is filled in when the concept status is changed to Approved 4 Click Admin Admin view gt Workflows 5 Click Add Workflow 6 Name the workflow function add a description select Edit concept in the Task s list and specify for which dictionary the workflow function should apply Then click Save 7 Click Edit Details for the workflow function 8 To the right of Defined conditions click Edit Conditions and specify under what condition the workflow function should be activated Status s Approved in the example 9 To the right of Defined validations click Edit Validations and on the Definition field line click the Not required value to toggle it to Required and click Save 10 Click Save again 11 Activate the workflow function by clicking the text Inactive to toggle it to Active Now when
13. Create Dictionary and Import If you import an Excel or TBX file using the Quick import option though a dictionary structure can be created automatically Please note that also domains and subdomains will be created automatically but picklist fields like Part of speech will be created as single line text fields but can be changed into picklists with existing values by using the Generate picklist from existing values option in the dictionary definition Refer also to the section Dictionaries Edit delete dictionary export import dictionary definitions above Data import only Data in the following formats can be imported to a TermWeb dictionary TBX TBX basic fields are available for dictionary setup in TermWeb Excel xls or xlsx file where tab names are mapped to existing dictionary sections and column headings from left to right are mapped to existing concept level fields term record fields and existing languages followed by their term level fields with a set of columns per language the language name followed by the corresponding term level fields Tip If using Excel for collection and import of additional concept data e g terms in another language first export desired term records with desired fields including Concept ID and desired languages e g source language and new target language from the dictionary Then have the empty target language columns filled in Finally import only the target language data with s
14. Function alidations There are no validations Defined validations Edit alidations Save Cancel Click Save 10 Activate the workflow function by clicking the text Inactive to toggle it to Active Note If you also want the occurrence of a deprecated term to be signaled in red in the result window add the task View term to the workflow If you want to signal deprecated terms in a different way in the result window create a separate workflow for the task View term 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb C Signal the addition of a term or terms by email from the system 1 2 3 91 113 Click Admin Admin view gt Workflows Click Add Workflow Name the workflow function optionally add a description select Create term in the Task list and specify for which dictionary the workflow function should apply Then click Save Click Edit Details for the workflow function To the right of Defined conditions click Edit Conditions and specify under what condition the workflow function should be activated Sections s Suggestions in the example and click Save To the right of Defined postfunctions click Add Function select Send Email and click Add Enter info as desired send notification to group or to one user if to send a Text only email or include an HTML report of affected lt s in the email and whether to collect info about more t
15. Languages Concept Fields Term Fields Languages Displayed Concept Fields Displayed Languages Concept ID English Coction v French Domain Definition Status Select All Deselect All select All Deselect All Apply Close Apply Close In the same way unmark any unwanted term level fields for all displayed languages on the Term Fields tab 3 Editing in Grid View 1 Edit as desired To change or add data in a certain field for a certain term record just double click the field and then for text fields in the box that appears type the text 249 6 P Tigrgarten 266 2 2o 04 German 1 and then press TAB to save the text OR select a droplist value OR select domain s for the term record Please note that certain editing functions like adding or editing attachments relations and links as well as adding or editing values for multivalued fields still has to be done for each term record not from Grid View Also duplicity check is at present not active for term addition in Grid View Important It is a strong recommendation not to edit any fields containing internal or external links in Grid View Also please note that terms that you are allowed to change are displayed with black characters and terms that you are not allowed to change with grey characters 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 26 113 If you wish to add another ter
16. Micro view TT views PAmMMERETEN m My simple view TT with T errr The users in the group will then not be able to see the deselected fields in the view or edit mode assuming that the group has Write access to a part of the relevant dictionary When a member of the group logs in he or she will be able to choose between the available views if more than one view was aea above Settings Minimal view TT D oe Term EEEE view TT TechnilTerm and more TechnilTerm version 6 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 59 113 Import To import term data Please note that there normally has to be a dictionary structure into which term data can be imported The alternative is to use the Quick import option see below Quick import If you want to import an earlier exported dictionary data file or a correctly structured import file in Excel or TBX format and make TermWeb recreate the structure you can choose the quick import option from Admin gt Import This saves the job of having to import the dictionary structure before importing the term data Then just give the dictionary a name in the Dictionary name field browse for and select the dictionary data file and click Create Dictionary and Import Quick Import Select a TBS or Excel file to automatically create a dictionary and import the file data Dictionary name Import File Browse No file selected
17. No operator gt kal Running two TermWeb sessions simultaneously from a computer You should never run two TermWeb sessions from the same brand of web browser in the same computer This is because the common cache is used to speed up operation It is however possible to use two different logins e g admin and read only user from the same computer if different web browser brands are used for the two sessions 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Using date fields in filters 112 113 If you want to use the entered values in a filter see the filter example below that will return all concepts with a value of the Batch date field being 1 January through 31 January 2014 inclusive Editing filter January 2014 Name J anuary 201 4 Visibility Owner Filtering out Concept z Batch date gt AFTER puma Ea AND Filter criterias Batch date gt BEFORE 2014 02 01 BEY Mo operator gt bd jave Cancel See also filter example 4 for use of relative dates in the Use filters to search and export section Send Reminder Email workflow postfunction To enable a reminder email to be sent to a user or group do as follows 1 Go to Admin gt Workflows and click Edit Details on the line of the desired workflow 2 Click Add Function in the Defined postfunctions section 3 Select the Send Reminder Email radio button and click Add N
18. The functions that Should be executed when the task finishes are defined as postfunctions For details about when pre and postfunctions are executed for each task see Workflow tasks Validations By adding validations to a workflow you can define that some fields in the concept or term are required to have a value before saving besides the fields already defined to be required in the dictionary definition Using validations you can for instance require Definition to have a value if Status is set to Approved Validations are only performed when saving after an editing task For more information about validations see Validations under Editing Workflow Details below Create a workflow To create a new workflow you must be logged in as an administrator in TermWeb Go to the Admin view and click on the Workflows icon 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 85 113 This opens the View Workflows screen Here you see all defined workflows in the system To create a new workflow click Add Workflow This opens the Add New Workflow screen Add New Workflow Workflow Name i OU new concepts created Sort Index i Email to chief terminologist on 10 every ten concepts created Description Create Concept Edit Concept Delete Concept Add Term Create Term Edit Term Taskis Update Term Delete Term View Term in List Select Term when Editing Import Term Data E Dictio
19. The search terms can be entered manually or imported from a simple Excel file and the customizable report of found terms can also be exported as an Excel file Do as follows 1 Click Admin and then click the Batch Search Tool icon 2 Select the dictionary you wish to search and the language of the search terms Then either enter type or paste the terms you wish to look up in the box as in the example below As an alternative save the term candidates in the leftmost column of an Excel file click the Excel file radio button browse to and select that file Please note Only the first sheet in the file is read any additional sheets are ignored Batch Search Report Field Selection Report TermWeb Batch Search Tool 1 0 Search in Dictionary Techni Term and more Language English z Search for terms using excel file Text box Enter search terms fone term per line smartphone smart phone B2B BEZE Mah Continue 3 Click Continue 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 4 Select the fields to be included in the report for found terms on the Report Field Selection tab Batch Search Concept Fields Term Fields Search Report Field Selection Iw Section Iw Domain System Iw Definition Definition Note Source a Technical Note a Customer E Illustaton Iw Grammar C Source a Usage Acceptability Context E
20. Usage Usage Usage Usage Usas ID Section Definition Status English ganic lente French gives eS German an 643 Suggestions 644 Suggestions reddish heartwood of older pine logs 645 Suggestions tree native to North America If the report has line breaks within words a tip is for Outlook 2007 and later to open the mail and then choose View in browser D Automatically set concept status to Approved if all terms have Process status Finalized Simply create a workflow like this 1 Click Admin Admin view gt Workflows 2 Click Add Workflow 3 Name the workflow function add a description select Edit concept in the Task list and specify for which dictionary the workflow function should apply Then click Save 4 Click Edit Details for the workflow function 5 To the right of Defined conditions click Edit Conditions and specify under what condition the workflow function should be activated Defined conditions Conditions Save Cancel 6 Click Save 7 To the right of Defined postfunctions click Add Function select Set Field Value and click Add 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 94 113 8 Select Status in the Field droplist and Approved in the Set value to field and click Save Edit Workflow Details Task Edit Concept Dictionary Animals Termiveb info and more Workflow Conditions Defined conditions
21. Write access which groups can export import or both export and import data in the section Note that the status for a specific term record can also determine who is able to view and work with a term record Note Authority for the Default group to All dictionaries All sections should normally be set to No access after an administrator group with at least the member Admin is created You can then give different authorities to the groups you create in the system Example of procedures for authority settings This part of the manual is for a newly installed program but there must be sections When setting authority settings at a later point in time points 1 3 can be skipped 1 Create a group for administrator s Click Groups gt New Group and then specify the name and description of the group 2 Specify who will be included in the administrator group Directly after installation it is the pre defined user admin Click Group Members and then the admin group s name Select Admin and move admin to the Users in group box with the blue arrow Click Apply and then Admin View 3 Remove general authority for everyone Click Access Editor and choose Read Write Access for the admin group and No access for the Default group 4 Create the user groups that are needed groups of people that will have special authority to at least one section Click Groups gt New Group and specify for one group at a time name description and which views and
22. appear for the first term record to merge 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Merge Concepts Concept 516 Term 516 2 Created in database Grid alue Term MO Weiiie Language lt I Laine O Skip Term Term 518 4 Created in database Grid alue Term No eine gt Language lt i Laie gt O Skip Term Term 518 5 Deleted in database Grid alue Term bras Language French Keep Term Previous 30 113 Database alue Arm German Add Term Database Yalue k sivarsi Finnish Add Term Database alue O Remove Term Mext Apply Cancel The normal operation is to accept the value for the German and Finnish terms saved to the database by other users after you put the term records in your Grid View by selecting the Add Term radio button and merging these with your French term by selecting Keep Term This applies for example when you create terms in one language and other users terms in other languages Then click Next or Apply If more than one term record selected for merge please click Next otherwise for the only or last term record to merge click Apply Then click Save to save your changes along with the merged changes Please note In special cases e g where you have no change or write access to other language terms you might be presented with a white empty dialog box Then just click Apply to merge your ch
23. as pre or postfunctions Only applicable functions are listed in the Add Function screen Validations Validations allow you to specify fields that should be required during an editing operation besides the fields already defined as required in the dictionary definition The workflow validations are checked when the entry Is saved and if a required value is missing the user will be informed and not able to save until a value Is entered in the required field 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 89 113 Sorting workflows in execution order in workflow list To specify in which order the workflows of a certain dictionary are executed proceed as follows View Workflows Dictionary Available Workflows 7 Name Description Task s Order Status Operations Wieiw Term in List View Term Medical_yellow proposed terms Active Edit Edit Details Copy Delete View Term in List Medical Green_approved terms wien Te Active Edit Edit Details Copy Delete Wiew Term in List Medical_purple admitted terms View Term Active Edit Edit Details Copy Delete View Term in List oe ee Active Edit Edit Details Copy Delete Medical_Red deprecated terms Active Edit Edit Details Copy Delete On create make unprocessed Create Term Jap dob JEP deb Jop dep On edit make finalized Update Term Active Edit Edit Details
24. by lt 4 bref RESTARTH target _top gt restarting your session lt a gt lt p gt Message HTML code allowed Reset to default text Preview cave 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 104 113 Administrator Tools Password strength 1 Click Administrator Tools 2 Select the desired password requirements in the Predefined patterns droplist or enter a custom made regular expression 3 In the Validation message field enter a suitable error message to be displayed when a password not fulfilling the requirements is later entered 4 lf desired test if a certain password fulfills the newly defined criteria by entering it in the Test string field and clicking Test 5 When ready click Save password pattern Password strength 2 s Password should match pattern Predefined patterns egular expression j Sd A2 P a2 8 Contain a digit upper and loi Validation message Paw should have at least chars 1 digit 1 upper case and Enter test string for pattern Test strin a saferthanE ved Test Doesn t pass Save password pattern Usage Statistics To display usage statistics over user visits time spent and user origin per day month or year for your TermWeb installation proceed as follows 1 Click Statistics 2 For usage details regarding a certain day click Details on the corresponding line termwebd S
25. editing or in the Grid View User selects Add term from context menu in the Grid View 86 113 Add Term A new concept entry is saved for each term entry or Directly after prefunctions A concept entry Is saved after editing for each new term entry Create Term User clicks Edit term on a term entry already stored in database when editing a concept entry User clicks Save in the term entry Edit Term fields panel Never called when editing in the Grid View A concept entry Is saved after editing Update Term For eachwmodilicd aaentny Directly after prefunctions A concept entry Is saved after editing for each deleted term entry Delete Term or Directly after prefunctions A concept entry is deleted for each term entry View Term in List A term is displayed in the term list _ term is displayed in the term list Directly after prefunctions View Concept concep a Directly after prefunctions result window View Term E spayed Opera Directly after prefunctions or expanded in the result window A term entry is selected in the Edit Directly after prefunctions concept window Never called when editing in the Grid View When the imported is completed but Import Term Data An import is started not if the import is cancelled by the user Editing workflow details To specify what actions should be performed by a workflow you click Edit Details in the workflow list
26. filters will apply to the TermWeb dictionaries Click Create Group and Admin View when you are finished 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 5 Create the users that will be in the system Click Users gt New User and specify user name full name and password You can also choose which Initial group the user will be a member Note A user can belong to several groups Finish by clicking Create User for each user Click Admin View when you are finished 6 Place the users in groups under Group Members as needed 7 Specify authority for each group under Access Editor When All Dictionaries and All Sections are chosen Specify No access for all groups except the administrator s group Then specify authority per dictionary and section Note If you import a new section of a dictionary the authority for the dictionary applies automatically to the section If you want to change the authority of a new section for example hide it for some groups choose the dictionary and the section and then specify No access or Read access for the groups in question 75 113 Permission Schemes Setting detailed access permissions for user groups and assigning these permissions to dictionaries and sections If you need to decide for all or parts of the database more than the no access read access write access and export import rights provided by Access Editor click Permission Schemes an
27. for other concepts and then click Save to save the concept s 6 The concept will then be displayed with the terms paired or grouped Definition matter normally in sc parts to support metabolism Swedish krubb Translated Terms English eats Swedish mat Translated Terms English food Finnish ruoka 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 34 113 Add cross references pictures and other objects to term records You can easily add a cross reference from one of the text fields in the term record excluding the term name field or fields that may only have numeric contents to either a specific term record or to a term in a specific language Right click on the field that you want to add a cross reference to and choose Add Internal Link For example type See a so shaft highlight the word shaft right click and choose Add Internal Link A search box is then opened and you can search for desired terms or term records in any language Link Text shafte Source Language English Search Term Concept fsha Search DF Concer sree 2010 08 19 15 01 25 Administrator Cad shading 7010 06 19 13 07 24 1 3a shadow mask tube English shadow region shaft shaft 4bbreviation false shaft bearing shaft coupling shaft lathe English axle French arbre French essieu French axe German Welle danni i German Achse shaped beam antenna Spanish rbol shaped conduc
28. left 1em tx a tx img margin left 0 tx ILANG display block tx ILANG d font size 13px tx ITERM d font size 15px font weight bold rt ct cor te display table te t margin 2em O display table row te LANG display table cell te ITERM display table cell t ILANG display none ILANG d font weight bold color red ITERM display none Note You can always revert to the original layout for the dictionary at any time by clicking Use Default CSS Color of language names 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 54 113 Sections Working with sections This is where you add modify and delete sections You adda section by clicking New Section specifying the name dictionary and when editing the section specifying the default view for the section and then clicking Save Here you can also define at which place the section should be placed in the list of sections section selector etc Type the desired order number in the Sort index field Note that this has to be done starting at 1 and preferably for all sections in the dictionary You change the name of the section by clicking the section s name on the list You remove a section by selecting the box beside the section s name on the list and clicking Delete Selected Note When you remove a section you also delete all content i e all term records in the sect
29. specified in the TermWeb URL e g http demo38 termweb se demo38 client klient where klient is the client login name Note Several users can use the guest account at the same time if this function is enabled What guest users can see is set under Access Editor or Permission Schemes and with filter and views per dictionary for the user group Guests Guest users cannot change term data they can only search for terms use pre defined filters and create temporary filters If you want you can easily deactivate the guest account by clicking Guest Account deselecting Enable guest account and clicking Save 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 71 113 Users Add edit deactivate activate or delete a user Add a user 1 Click Users 2 Click New User 3 Type in a user name full name e mail address password twice and primary group membership and indicate if the user is to be an administrator or system administrator Note If you have not defined any group membership this can also be done under Group Members If you want to create a temporary user only fill in or select the expiration date for the account If the user tries to log in later a This user account is currently disabled message will be issued For further options see below under Change information about a user User name kem Full name Teminologist2 SS a cnt Password ETT Confirm password
30. synchronized Select a setting Your available settings are displayed in the mport settings selection view when you click on the Import button in the Admin view You will see both your own settings as well as settings defined by other users and declared to be public If you are an administrator all import settings for all users are displayed both private and public Click on an import setting to select it and then click the Import button to start the import wizard 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Create or edit a setting 62 113 To add a new setting click the New button in the import settings selection view To edit a setting click the Edit button for the setting you want to edit You will see the settings editor where you define your import setting Start by entering a name for the settings The name must be unique among all your defined import settings Select the dictionary in which the file should be imported You can only select from the dictionaries where you have import permissions Select the visibility for the settings Private means that only you and administrator users will be able to use the setting Selecting Pud ic lets all users with import permission in the dictionary use the settings Synchronization With the synchronization features you can combine existing term data with imported data e g adding translations for existing terms You s
31. the result window or all concepts in the term list Also you can select to print to your standard printer via html or to a PDF file In case you select normal html printout with the Print only the selected concept or Print all concepts in the current list radio button you can choose to save the html file for later use Furthermore you can choose to add a list of contained concept ID numbers at the top of the printout by selecting Create a table of contents Please note that the fields appearing in the printout depend on the view used for your user group Also not all installations allow term printout Check the history of a term record To show a list of all the important changes made to a term record 4 Show the term record Click on the term from the list so the content of the term record is visible in the result pane 5 Click Settings and select the Show history box An overview of changes made to the term record will appear Click the link text under Action e g The concept was changed if you want to see more information about the change 6 Deselect Show history when you want to hide the information See also Undo changes in a term record 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 40 113 What Is a dictionary A dictionary is a major part of the database of a given structure e g a limited number of languages and fields The fields may be valid for
32. the status of a concept is changed to Approved the user will get a signal that the definition is missing when trying to save the concept Field required by workflow Please enter Definition 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb B Mark unapproved terms in term list with another color red 1 2 3 9 90 113 Click Admin Admin view gt Workflows Click Add Workflow Name the workflow function add a description select View term in list in the Task s list and specify for which dictionary the workflow function should apply Then click Save Click Edit Details for the workflow function To the right of Defined conditions click Edit Conditions and specify under what condition the workflow function should be activated and click Save To the right of Defined postfunctions click Add Function select Style Field and click Add Select Term in the Field droplist red color in the Color field and font size style and decoration as desired Click Save Edit Workflow Details Task Wiew Term in List Dictionary Animals TermiWeb info and more Workflow Conditions Usage status is Not recommended Defined diti i i erined conditions Status is Rejected G Edit Conditions Prefunctions There are no functions Defined prefunctions G add Function Postfunctions Style Term as ample text Edit Delete Defined postfunctions i with a second row G Add
33. want to edit or save the filter click the filters icon ei again If you want to create and save a filter or edit an existing filter use the wet button and click Add new filter or click Edit to the right of the filter name See the example below Example You can filter term records on the basis of the concept level fields that apply to the term record or to the fields that belong to the terms of a certain language under Term level Note Use only search strings in the field not wildcard characters All filters are private i e connected to a specific user name Filters that have been created by the administrator can however be applied by other users if selected to be visible for as an example All users or Guests Note All the examples below are taken from the Technilerm glossary Example To find all the term records with definitions containing the text string phase shift 1 Click the Filters icon FR 2 Click Add new filter gt gt 3 Name the filter Note A filter name cannot be more than 25 characters 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 4 7 14 113 Indicate whether the filter should be available to yourself only or to all users within a specific user group in the Visibility field Please note Administrators can see and use all filters Select Concept in the Filtering out droplist Replace the text lt Select field gt with the name of the field
34. 014 09 10 Termweb 108 113 If you want an HIML concept summary report to be sent in the email select the HTML report radio button click Select Columns and select the languages concept level fields and term level fields to be included in the report Select the languages you wish to include in the report Available lanquages Selected lanquages Select concept fields you wish to include in the report Concept ID is always included in report Available fields Selected fields Domain Definition Source Product subset Status Image Habitat Select term fields you wish to include in the report Term name is always included in report Available fields Selected fields Term ID Part of speech Environment subset Process Status Gender Source Usage status Usage note Sample sentence Usage by _ Save Cancel When you are ready click Save Then again Save for the Send email function and then Save again for the workflow When the workflow criteria are met a report similar to the one below will be sent in an email to the relevant user s Updated Concepts Concept ID Section German English Spanish French Chinese 3 Serion 2 Win nya orsbok Har r min dettion aura dog a a a 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 109 113 Terms used in this document Term record A term record is the part of a structured te
35. Frocess status is Finalized G Edit Conditions Prefunctions There are no functions Defined prefunctions G Add Function Postfunctions Set value of Status to Approved Edit Delete O Add Function Yalidations Defined postfunctions There are no validations Defined validations E Edit alidations jare Cancel 9 Click Save again 10 Activate the workflow function by clicking the text Inactive in the Status column to toggle it to Active E Changing the sort order of terms in the result window Normally terms in the result window are displayed with the selected source language term first followed by the possible source language synonym s then the terms in the other languages in the language order of the current dictionary grouped by language If you as an example want to sort the terms within the concept with all full form terms first followed by all short form terms or acronyms do as follows 1 Create a workflow for the View Concept task and click Save E Workflow Name s ort terme differently in result window For example sort by term status or term type This means that all full form terms in all languages can be sorted before all short form terms in the result window Description Create Concept Edit Concept Delete Concept Add Term Create Term Edit Term Tasks Update Term Delete Term View Tern in List iew Concept Wiew Tem Select Tenn when Editing Import Term Data Dictionary Anima
36. If you want to lock a term record for an entire session before you start working with it in Grid View e g when you intend to edit a group of related term records please click the corresponding term in the term list to display the term record in the result window and then click the toggling Lock icon a in the top right part of the screen The icon will change to Locked m Then the term record will display a Locked by another icon IE for other users until you log off or until you are done editing it If any other user tries to edit the concept before that the message The concept is locked by another user will be displayed for these users When you save the record after editing it will be unlocked automatically 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 33 113 Setting source and target subterms In cases where you want to define pairs or sets of terms with common attributes like style level within one concept proceed as follows 1 Enter the terms in the desired languages 2 Place the concepts in Grid View and open Grid View 3 Right click one target term and select Set Source Term Add New Term in English Add New Term in Change Term Language to r SE Sc TE Delete Term elas 4 Select the desired source term and click Select eats Select Source Term krubb swe 7 Select Close 5 Proceed in the same way for other languages and possibly
37. Mote I Linguistic Note Miscellaneous E Abbreviation E Usage status 5 Click Search to start the search 6 The report including the text and values of the selected fields is displayed on the Report tab If you wish to save it as an Excel file click the Export to Excel link English 3G 4G 5G roaming free roaming email e mail pmiail p mail QR code smartphone smart phone Exists Section No No No Yes TechniTerm version 6 Mo No Yes TechniTerm version 6 No No No No Yes TechniTerm version 6 No No No Report Domain telecom networks computers telephone sets Definition Use of networks other than your own when travelling abroad Correspondence in the form of messages transmitted between user terminals over a computer network or between workstations over a network Combination of mobile phone with other functions like organizer web browser Camera maps and email 19 113 Linguistic Note 7 The entered search data report settings as well as the latest generated report are kept during the user s session Dictionary and source language selections are saved and restored for the user s next session 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 20 113 Enter a new term record based on an existing term record es 1 Check first to make sure that the term with the same or a similar definition do
38. Setting source and target subterms 33 Add cross references pictures and other objects to term records 34 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 3 113 Show a picture that is associated with a term record 36 Creating and displaying relations 37 Print term data 39 Check the history of a term record 39 What Is a dictionary 40 Selecting additional dictionaries 40 What is a section 4 Show a particular domain or subdomain 4 Move a term record 42 w Remove a term record 42 Remove a term 42 Import and export term data 43 Send feedback 43 Log out 43 Administration for administrators only 44 New Dictionary Wizard Add a new dictionary 46 Dictionaries Edit delete dictionary export import dictionary definitions 46 Export a dictionary definition 51 Import a dictionary definition 51 Edit dictionary layout 52 Sections Working with sections 54 History Show changes in a dictionary and undo changes 54 Edit Domains Add edit and delete domains and subdomains 55 Subclasses Create subclasses of term records 57 Edit Views Add change and delete views for a specific dictionary 57 2 Import To import term data 59 Quick import __59 Data import only 59 Import settings 61 Importing using Permission Schemes 64 Importing domain information from Excel 65 Export To export term data 65 Groups Add modify or delete groups 67 Add a group 67 2014 Interver
39. a dialog Send email with password reset instructions Client admin User login Send Cancel where you enter your client name an user login name The following is displayed The email is now sent Back to Login Page Then just click Back to Login Page An email will then be sent to your email address registered in TermWeb with a link that you can use to set a new password Enter new password New password Retype password sare Cancel Enter the desired new password twice and click Save and you will be able to log in using the new credentials 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 8 113 Overview Primary dictionary selector 2 TermWeb Professional Mozilla Firefox File Edit View History Bookmarks Tools Help gt S Google Termeb Professional Source language termweb Dictionary Source Filter lt Nofiten gt e horiz Search Rikstermbanken Domain search All sections No additional dictiona Wes lt Change 2 b4 Client Logged in as admin Log out Toolbar New Edit Copy Delete A Target Alllanguages Custom view Settings 7 Created by Administrator admin Creation date 2010 08 19 15 01 28 Search field 2010 08 19 15 02 17 Concept ID 1558 orizon focussing horizontal Dictionary TermWeb Cross reference hor
40. age names Otherwise click Next gt 5 A picture with the mapping between the concept level fields is shown as described above Change as needed does not apply to pre defined TBX field names and then click Next gt 6 A picture with the mapping between the field names at the term level is shown Change as needed and then click Next gt The Export complete box is shown with information about the number of exported term records 7 Click Open in browser if you want to review the file Click Save file and save the file at an appropriate location and with an appropriate name 8 Click Finish when you are finished Note You can use the same export settings with minor modifications if necessary the next time you want to create a similar export file Note If you want to validate an exported TBX file the dtd file dtd must be in the same folder as the BX file Note Concept relations are not included in the export file From version 3 12 attached objects as well as permalinks can be included in the export file Links to external objects are included but not apart from web addresses reimportable and thereafter directly usable For export of an entire dictionary internal links cross references between concepts are included and will be recreated during import to another installation but e g file repository data has to be packed ZIPped and copied separately to the new installation See information on File repository in the Add
41. ain shown in the box at the bottom of the domain list with the name of your new domain Tips in Internet Explorer Press shift Ctrl and type in the name Confirm by pressing Enter 4 Repeat steps 2 and 3 for all main domains If you want to have subdomains 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 5 Right click on a domain and choose Add domain Defined domains Dictionary My dictionary vw Right click on a domain to add edit or delete 56 113 All domains BUSINESS amp ADMINIST Hew domain FOOD amp AGRI 6 Write over the text Mew domain in the box that appears with the name of the subdomain and confirm by pressing Enter 7 Repeat steps 5 and 6 for all subdomains of a main domain 8 Repeat steps 5 and 6 also for other main domains that are to have subdomains To rename a domain 1 Right click on the domain name and choose Edit domain 2 Write over the domain name that is shown in the box with the new domain name 3 Confirm by pressing Enter To remove a domain 1 Right click on a domain and choose Delete domain 2 Confirm with OK or undo by pressing Cancel Note When you remove a domain the term records that belonged to that domain will then belong to the nearest preceding domain above 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 57 113 Subclasses Create subclasses o
42. an explanatory PDF image or a GIF or JPG image of a term record then save the picture in a picture archive right click on the link text as in the instructions above choose Add External Link and copy to or type a link in the URL field Finish by clicking Save 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb The link should be typed as a normal web link http www my_terminology com graphics figure pdf You can also add a link to a website in the same way http www website com 35 113 If the administrator places all objects to be linked picture sound video clip files etc in the TermWeb File repository you can then easily create links from different term records to each object by double clicking the object and then clicking Save To open the File repository if not displayed Click File Repository gt gt To search for a File repository object Enter any text string contained in the object s file name no asterisks needed here and click Search To prepare for this as an administrator to add files to the file repository select Admin View gt File Repository click Add file browse to and select the desired file and optionally add a description of the file Then click Create file To view or play the file click View file It is also possible to upload files in batch to and download files in batch from the file repository To upload files in batch to the file rep
43. an rename etc 4 If you then want to fill the new dictionary with all or parts of the contents of the first dictionary 5 Click Admin gt Export create and or just select an export settings file for the first dictionary if desired with a filter click Export and save the term data file at a convenient location 6 Click Admin gt Import create an import settings file for the new dictionary select this import settings file and then click Import Browse for and select the term data file exported in step 5 and then click Next etc and the data will be imported into the new dictionary Please note that the Concept IDs in the source and target dictionaries will normally differ Create a filter for displaying only acceptable terms in the term list Proceed as follows to make a filter that will only make terms with Usage status Preferred or Admitted display in the term list This filter will thus exclude terms with Usage status Not 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 110 113 recommended or Obsolete as well as terms with no usage status marking from the term list First select Term in the Filtering out droplist box Then specify the filter as follows Editing filter Acceptable terms Name Acceptable terms Visibility Owner Filtering out Term Term EMIS TS Term Criteria Usage status NOT EQUALS Not recommended ANC r Filter cr
44. anges with the saved changes of other users In case of conflict for the same field please select if to use your Grid View value or the present value in the database Merge Concepts Concept 24 Term 24 7 Created in database Grid alue Database Yalue Term No valve ulozit Language SMO DSL gt Czech Skip Term Add Term In this case you have a better Czech translation under another Term ID in your Grid View so you select the Skip Term radio button and click Next or Apply Then click Save to save the term record s in the database etc 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_ R1A_EN rtf 2014 09 10 Termweb 31 113 Another example a conflicting value of the Definition field Here the grid value is selected Merge Concepts Concept 8 Concept Grid alue Database Value Definition 1 tent a Q good to use for wash matter used together with water For washing the body dissolving E Cuca Mina nace aman amen cae t Select All t select All Previous Nest Apply Cancel Summary 1 If the merge symbol S turns up in your Grid View this indicates another user has saved changes to the term record 1 3 of 3 tems AK y AX v GK 2 Select these term records and click the Merge button 3 Proceed as indicated above selecting saved values or the best of the grid view or saved database value Click Save Entering a new term record from within Grid View If you
45. areas i e domains such as DATA PROCESSING or BUSINESS amp ADMINIST If you want to only show terms from a single domain or subdomain 1 Tick the Domain search box In order to show as much of the domain selection frame as possible you can switch to full screen view F11 in Internet Explorer 2 Select the desired domain s f you select a domain its subdomains are also selected automatically To select or remove subdomains first click the plus sign to the left of the main domain selected and then the subdomain s which you want to select Click OK at the bottom of the result pane when you are finished 3 Only terms from the selected domains subdomains will be visible in the chosen source language You can see which domains and subdomains you have chosen in when you point to the heading n selected domains change at the top of the result pane 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 42 113 Move a term record To move a term record 1 Show the term record Click on the term from the list so the content of the term record is visible in the result pane 2 Click the Edit icon Eil 3 Press Alt 0 in Internet Explorer or click on Edit concept level fields 4 Choose a different section from Section box and press Alt S in Internet Explorer or click Save at the bottom of the window when you are finished 5 Save the term record by clicking Save Remove a
46. ate Job to save your changes Scheduled Jobs Last execution i7 Jan 11 01 Next execution ljani4 15 Job Name French missing weekly Active Status active Inactive Job settings Export Setting French missing export Anim Path to Export File ust share termmeb files french Schedule settings Servertime January 17 4011 11 02 56 Run job every on at hour minute TE Show expression Runs to keep fo Mail settings Send notify mail to User Userson icompany com Email sender address Jnoreply itermweb se Email sender name Temmwteb Update Job Cancel Show expression cron expressions If you want to fine tune the schedule parameters you can use the cron expression Then Click Show expression A UNIX crontab like pattern is a string split in five space separated parts Each part Is intended as 1 Minutes sub pattern During which minutes of the hour should the task been launched The values range is from O to 59 Hours sub pattern During which hours of the day should the task been launched The values range is from O to 23 Days of month sub pattern During which days of the month should the task been launched The values range is from O to 31 Months sub pattern During which months of the year should the task been launched The values range is from 1 January to 12 December otherwise this sub pattern allows aug sep oct nov and the aliases jan feb mar apr
47. ate for the user account enter the date in ISO format or select it from the calendar At the selected date the user will be inactivated Select Inactive if you want to temporarily deactivate the user Click Add Role to add a role to the user in the User Roles droplist As an example select User editor for the user to be able to edit other users info and place these other users in groups Here a normal user can also be given the Administrator role for a certain dictionary aan x Administrator System administrator User editor Administrator for Organisms Ternnveb info and more Administrator for Animals and Plants Administrator for Demo Dictionary This means the user is given the rights to a edit the dictionary s definition b add edit and delete sections of the dictionary c add edit and delete views for the dictionary d work with the history of the dictionary including restore to an earlier state e import to and export from the dictionary 4 Click Update User If the multiple client user function is enabled in your installation and you are logged in as a system administrator you can also select more clients that the user should be able to access User Roles O Add Role Clients x G Add Client Update User Cancel Click Add Client and select the client s that the user should be able to access using same login Then be sure to place the user in the desired group s in the additional c
48. auses a task to be launched at 11 59AM on Monday Tuesday Wednesday Thursday and Friday Values intervals are admitted and defined using the minus character 59 11 1 5 This pattern is equivalent to the previous one The slash character can be used to identify periodic values in the form a b A sub pattern with the slash character is satisfied when the value on the left divided by the one on the right gives an integer result a b 0 1159 17 This pattern causes a task to be launched every 15 minutes between the 9th and 17th hour of the day 9 00 9 15 9 30 9 45 and so on note that the last execution will be at 17 45 All the fresh described syntax rules can be used together 12 10 16 2 This pattern causes a task to be launched every minute during the 12th hour of the day but only if the day is the 10th the 12th the 14th or the 16th of the month 12 1 15 17 20 25 This pattern causes a task to be launched every minute during the 12th hour of the day but the day of the month must be between the 1st and the 15th the 20th and the 25 or at least It must be the 17th Finally cron4j lets you combine more scheduling patterns into one with the pipe character 05 810 22 17 This pattern causes a task to be launched every day at 05 00 10 08 and 17 22 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb po Workflows introduction 84 113 W
49. ayed in the link text and the term list is updated to include terms from selected additional dictionaries Terms from additional dictionaries are displayed with pink background in the term list Searching in additional dictionaries has some limitations compared to main dictionary searching e Terms from all available sections are displayed from additional dictionaries e Domain filter and multi field searches only return terms from the main dictionary e Fuzzy search returns matches from main and additional dictionaries e Editing of concepts Is only possible in the main dictionary When a concept from an additional dictionary is displayed in the result window a message is shown at the top of the window with a link for setting the concept s dictionary as main dictionary This provides a quick way of changing the main dictionary if you for example want to edit the concept The previous selected main dictionary is automatically selected as additional dictionary when this link is used If you change the main dictionary using the Dictionary droplist the previous main dictionary is not selected as additional dictionary 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 41 113 What is a section A dictionary can contain a number of sections with various types of terms and phrases For instance there might be a section with terms that are still being worked on one with abbreviations a
50. bum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Change information about a grou 67 Remove a grou 68 Exporting and importing user and group information 69 Guest Account Activate deactivate and change information about guest users 70 Users Add edit deactivate activate or delete a user 71 Add a user 71 Change information about a user 72 Remove a user 73 Group Members Indicate which user is a member of a particular group and to which groups a particular user belongs 74 Access Editor Set the user group access to dictionaries and sections 74 Example of procedures for authority settings 74 Permission Schemes Setting detailed access permissions for user groups and assigning these permissions to dictionaries and sections 75 Default permission scheme 77 Create and edit permission schemes 77 Permission dependencies 78 Assign permission schemes 78 oxelAll E I a a s s s Lock Languages Disable certain user groups from adding and editing terms in certain languages 79 12 Scheduled Jobs Regular automated exports of term data 80 se Workflows 84 Workflows introduction 84 Workflow tasks 85 Editing workflow details 86 Sorting workflows in execution order in workflow list 89 Usage examples of TermWeb workflow functions 89 gt Projects J 97 Introduction to the Projects tool 97 Creating a new project 97 Editing a project 102 Change Password Chan
51. cal TOs in tite and database wit be overweten tran file For tens with afferent IOs the settings Below are aoofed If User Name Already Exists Create New User Overwrite User If Group Name Already Exists Create New Group C Overwrite Group Import File Cancel Here you can select to create a new user new group if a user group with the same name already exists in the new client or just overwriting existing users groups with the ones in the imported xml file Please note that you will have to review and set group membership permission schemes etc after users groups and dictionaries have been imported to the new environment 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 70 113 Guest Account Activate deactivate and change information about guest users Note This function requires guest functionality to be enabled in the installation 1 Click Guest Account 2 Activate a guest account by ticking the box Enable guest account 3 a If the guest user is to log in the usual way Fill in the user name and password and select Normal b If the guest user is to log in automatically when they visit the web site Select Automatic 4 Click Save Everyone who visits the web site will now be able either to log in a with the specified user name and password or b automatically to only one predefined client of many or c automatically to a client when that client name is
52. cross references pictures and other objects to term records section 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 67 113 Groups Add modify or delete groups See also the section on using language groups If necessary you can add a new user group You can also use a standard filter for a certain dictionary and a view for a certain dictionary for the group but they should be specified first see the sections Use filters to search and export and Edit Views Add change and delete views for a specific dictionary You can also change the name description filter and view for the group or remove the group Group members are specified under Group Members Which members are to receive access to which sections of dictionaries is set under Access Editor or by using Permission Schemes defining a set of rights for the user groups and then assigning this permission scheme to the desired dictionary or section Add a group 1 Click Groups 2 Click New Group 3 Indicate the name of the user group description the desired automatic logout after inactivity period Session timeout if differing from the default which is normally 60 minutes and any view or filter that is to be applicable for the group Filter and view can be set Individually for each dictionary For TermWeb installations with the API add on product installed you can choose If you want the users
53. d Enable Permission Schemes Note This will deactivate the settings made in Access Editor and activate any Permission Schemes settings Please also note that certain rights may be given to individual users in the Admin gt Users dialog A permission scheme consists of a set of permissions granted for the different user groups The scheme is first edited and saved and then assigned to selected dictionaries and or sections After having created the user groups and possibly the users of these user groups first edit the default permission scheme for all default access rights normally disabling any automatic access for the All users group Then add a permission scheme for any dictionary or section needing specific permissions The following illustration shows an example of a special permission scheme to be applied to a Suggestions section Proceed as follows 1 Click Add Permission Scheme and specify the name and description of the scheme 2 For all access permissions on the concept and term level as well as regarding export and import under each permission add the groups to get the permission Note If you do not specify any group for a certain permission only administrators will have that permission Please note For later versions of TermWeb also permissions to print concepts and to restore concepts are given to groups in this dialog 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10
54. e box 3 Click Import dictionary select Create new dictionary and select whether to import also layout and filter definitions Then click Import dictionary and a dictionary with the same languages fields and characteristics as the previously exported dictionary is created If you import the dictionary definition while logged on to the same TermWeb site and client that created the original dictionary the new dictionary will have the same name as the exported dictionary definition but with an added number e g 2 Note Term information is not imported but you can import it via Export and Import in Admin View Alternatively you can choose to import filters and or layout from the selected dictionary definition file into an existing dictionary by selecting Import to existing dictionary and then clicking Import dictionary 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Select Import Settings 52 113 C Create new dictionary Import to existing dictionary Dictionary Include Layout Iw Include Filter Definitions Import Dictionary Cancel If you want to recreate the structure of a dictionary from an earlier exported dictionary data file or a correctly structured import file in Excel or TBX format you can choose the Quick import option from the Admin gt Import Import settings screen see page 61 below This will both create the structure dictionary definition and imp
55. e dictionary 1 Copying term records to the Grid View If you want to add the current term record that is displayed in the result window to your grid view click the Add Concept to Grid View icon in the top right part of the screen If you want to add all term records from the main dictionary with terms displayed in the term list to your grid view click the Add All Terms in List to Grid View icon Displaying 1 7 E below the term list 2 Going to the Grid View window Proceed as follows Click the Grid View icon in the toolbar or click Open Grid View directly after having added the term records to the grid view to display the selected term records If you want to display more than 10 term records in the list click the desired number 15 20 or 25 1 10 of 15 tems 40 15 20 25 Otherwise or for higher numbers of term records you will have to page through the list using the page numbers or arrows 12 gt P H If you wish to hide certain of the concept level fields and or certain of the languages from the Grid View click the Display Settings button _U sF ay Settings As an example if you just want to view and work with the Definition and the French terms unmark the tickboxes on the respective tabs as follows and click Apply 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 25 113 Display Settings Display Settings Concept Fields Term Fields
56. e for the permission schemes Select a combination of dictionary section and scheme to create an assignment You can delete an existing assignment by clicking the delete icon E to the right of the scheme droplist If no scheme Is assigned for a specific section in a dictionary the scheme assigned to All sections for the dictionary will be applied If no scheme is assigned for All sections then the default permission scheme will be applied 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 79 113 azad esk Lock Languages R Disable certain user groups from adding and editing terms in certain languages 1 First lock all languages for the All users group as every user is a member of that group 2 Select the dictionary where e g write access to certain languages should be disabled 3 For each relevant user group click the languages that the members of the user group should not be able to add or edit If you change your mind Ctrl click the language 4 Click Apply Changes Please note that the basic access rights to the dictionaries and their sections are defined in Permission Schemes or Access Editor lock Languages Select language s to be locked for groups Languages for Dictionary Animals Temweb info and u Grou Locked Languages English French German Spaneh Chinese Danish Finnish All users Hurganar Monsegiar s
57. e object symbol 1 Edit the term record and right click on the image field in question 2 Choose Edit Attachments 3 Click Edit on the line of the file in question 4 Indicate any display text for the file the object in the Display name field and or new object in the field Replace with file 5 Click Save 6 Save the field in question and the term record press Ctrl S twice 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Show a picture that is associated with a term record Some term records include links to web sites explanatory images or other multimedia objects In these cases a link with a different color or possibly text with a small image symbol is visible in the relevant field When you click on one of the latter the picture will be shown in a new window Close the window with the picture by clicking the x in the upper right hand corner or on the Close tab symbol or corresponding for tabbed browsing 36 113 Alternatively to symbols thumbnails can be displayed for attached jpg and gif illustrations To show illustration thumbnails Click Settings and check the Show thumbnails box To Aide illustration thumbnails and show object symbols only Click Settings and deselect the Show thumbnails check box Attached images shown as symbols or thumbnails as well as links to images in the File repository are shown expanded when the symbol thumbnail or li
58. e speed of a search To reindex 1 Click Administrator Tools 2 Select the dictionary you wish to reindex from the Dictionary field 3 Click Start Reindexing 4 Click OK when a message that the reindexing has been completed appears in the window Administrator Tools Convert static cross references to dynamic ones Manage dictionary Dictionary Techril erm and more al Reindex Make term links dynamic If you want any links referring to existing terms to change if the referred to term name is changed proceed as follows 1 Click Administrator Tools 2 Select the dictionary you wish to reindex from the Dictionary field 3 Click Make term links dynamic 4 Click OK when a message appears that the conversion Is ready 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 103 113 Administrator Tools Message for error page 1 Click Administrator Tools 2 Enter the desired message in the message field 3 If desired test how the message would look clicking Preview If you want to reset the message to the standard English text please click Reset to default text at any time 4 Click Save when ready Message for error page eh2 gt Oyantat fel lt h2 gt lt p2Vi r inte helt s kra p e re not exactly sure what happened but the error has been logged and your system administrator has been notified p gt lt p gt Sorry for the inconvenience Please try again
59. earch iew Admin iew Statistics Online users IP address admin admin 16 09 01 16 30 25 192 168 2 99 Total summary since 2009 08 12 isits Users Total time 25 5 10 01 02 Summary for August 2009 isits Users Total time Avg visits day Avg time day 25 5 10 01 02 1 9 0 47 00 2 18 58 Details R CeaREEraTe User Client Login Log out Time IP address min admin 13 59 30 14 31 03 0 31 33 192 168 2 99 read admin 14 31 13 14 34 38 0 03 25 192 168 2 99 admin admin 14 34 50 14 56 23 0 21 33 192 168 2 99 read admin 14 56 38 14 57 25 0 00 47 192 168 2 99 admin admin 14 57 36 15 36 49 0 39 13 192 168 2 99 admin admin 15 37 16 15 44 27 0 07 11 192 168 2 99 Jin admin 16 06 28 16 08 50 0 02 22 192 168 2 99 To show statistics for another month click the name of month previous to or following the currently displayed month 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Using language groups 105 113 If you want to automatically give similar access rights to terminologists editors for different languages but only to terms in their respective language you can use the language group function Proceed as follows 1 Go to Admin gt Dictionaries and click the desired or any dictionary Then either a click Add by the Languages list to add the language if not already in the dictionary Or b select the la
60. ects in batch Users Add modify deactivate activate or delete a user Groups Add modify and delete groups with any filters and views Group Members Assign the user to one or more groups Guest Account Activate deactivate a guest account for several simultaneous users without personal user names Indicate automatic login or normal login to be associated with a guest user name and password Change Password Change your own password Access Editor Select the level of user group s access no access read access or read and write access as well as export import rights to various dictionaries and sections Permission Schemes An alternative to Access Editor providing a more detailed configuration of access permissions including delete rights and easier management A permission scheme consists of a set of permissions granted for different user groups The scheme is assigned to selected dictionaries and or sections Lock Languages Select for each applicable dictionary which languages should not be editable for members of certain user groups Scheduled Jobs Automate regular exports of terminology data that fulfill criteria Statistics View usage user login statistics for the installation listed per client user etc Workflows Define and automate tasks control access permissions on the field level and add condition dependent styling to your term data Administrator Tools Reindex dictionaries to speed up access Convert old static in
61. elete dictionary export import dictionary definitions Important note When you have added or edited a language or field click Save for the language or field and then click Save Changes in the Dictionary data screen You can rename a dictionary as well as the language concept and term level fields by first clicking the dictionary name Here you can also define at which place the dictionary should be placed in the list of dictionaries dictionary selector etc Type the desired order number in the Sort index field Note that this has to be done starting at number 1 and preferably for all dictionaries in the database Furthermore you can define the dictionary administrator in the Email recipient field see also the Send feedback section You can also change the order between languages concept level fields and term level fields in the dictionary and also as an example the order between values in picklist and multivalue fields custom order move selected value up or down or alphabetic order Picklist Picklist items 24 Singular TE Z Dual TB Mass noun TB Other number TB Important note for creating a value set for a multivalued field It is recommended to create non overlapping values as this simplifies the task of creating filters including the values As an example rather than pro A and pro A7 etc as values use pro A and pro B etc Please note that you can create a value set for a multivalued field in the f
62. elete the selected term records from the dictionary if allowed by your access profile 4 Saving the changed term records in the dictionary To keep all the draft Grid View entries with all changes that you have made and close the Grid View window click the Close button You can open Grid View again at any time by using the Grid View button To save all changes that you have made to the draft Grid View entries in the dictionary remove the changed records from Grid View and close the Grid View window click the Save button Please note that you have to leave the last edited field for the changes to be saved and you to get the acknowledgement message Concepts have been saved successfully Merge term records if other users have made changes to the same term records in the dictionary If another user has saved one or more term records from his or her Grid View after you put the term records in your Grid View when you save the term record s from your Grid View the following symbol will show up at the lines of the changed term records A message like this will also be displayed No concepts were saved Concept 10 was changed by another user and needs to be merged before saving OR at the bottom of the window Cannot save drafts Merge changes first 7 17 071 fem Concept ID Gerr a aa A lt Merge changes Then click the symbol or select the remaining term records and click the Merge button A screen like the following will
63. er select lt No filter gt in the Filter droplist in the left hand column Note 2 If you want to use a previously defined filter then select the filter shown in this Filter droplist Example 3 Find all the term records that have a definition and a term with Usage USA 1 2 3 4 Click the Filters icon Click Add new filter gt gt Name the filter and indicate its visibility Select Concept in the Filtering out droplist if you want to filter out concepts irrespective of source language or select Term in the Filtering out droplist if you only want to display these concepts when English is the source language Replace the text lt Select field gt in the droplist with Definition Make sure that NOT EQUALS appears in the box to the right Do not fill in anything in the box that appeared to the right of the NOT EQUALS field Then choose AND from the droplist instead of lt No operator gt Choose Term and EXISTS on the next line On the line under Term Criteria choose Usage and EQUALS and select USA from the droplist 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb to the right of EQUALS Click Save and then Apply by the filter s name if you want to use the new filter immediately 6 Click the term you want to see 15 113 Example 4 Find all the term records that have been changed during the last week 1 Click the Filters icon KR 2 Click Add new filt
64. er gt gt 3 Fill in the dialog in a similar way as below selecting a date 7 days before today s date and ticking the Relative tickbox Name Changed last week Visibility Owner z Filtering out Concept z Change date bd AFTER z 201 4 07 22 14 32 ES M Relative 7 days before Filter criterias MHo operator gt z jare Cancel 4 When the filter is applied at a later date than 2014 07 29 it will present not term records that were changed after 2014 07 22 but that were changed during the seven days preceding the actual date Please note that only full 24 hour periods are counted Clicked terms marking As an option terms clicked in the term list can be given a tickmark See illustration below To clear the markings just do a new search If enabled in your installation the markings will be persistent even until your next login If you want to clear these markings for visited terms please click the little orange eraser symbol below the term list 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb acoustical dispersion Section acoustical resonator Domain acoustical speech power acoustic coupler 16 113 acoustic delay line succi acoustic feedback sel acoustic feedback instability English acoustic hood acoustic pow acoustic measurement Abbreviation acoustic memory acoustic phase coefficient French niveau de ee German 3 Schalleistun ac
65. erm type Contest Process status _ Save Cancel 9 Click Save to save the report column settings 10 Click Save Task s Create Term Dictionary Organisms TermiWeb info and more Workflow Conditions Defined conditions 3 Edit Conditions Prefunctions There are no functions Defined prefunctions G Add Function Postfunctions Send Email to tesminofogist interverbunitect cont Edit Delete Add Function Defined postfunctions Yalidations There are no validations Defined validations Edit Yalidations Save Cancel 11 Click Save again 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 93 113 12 Activate the workflow function by clicking the text Inactive to toggle it to Active As an example here a terminologist could get a list of term suggestions entered by other people in the organization on a regular basis In that case a condition that the term suggestion is entered in an open suggestion section should be added to the workflow This way the addition of new terms by terminologists in other published sections will not be signaled to the selected user or user group Resulting HTML report email when terms created in Suggestions section Subject CASE_C three terms added in Organisms TermWeb info and more Suggestions section Please check new terms in the following term records Updated Concepts Concept gc
66. es not already exist in a dictionary This can be done for many term candidates at a time using the Batch Search Tool see above Otherwise see Search for a term above 2 Click on a term from the term list that you would like to use as a template 3 Click on the Copy icon es 4 Continue from step 3 Change a term record below Change a term record Please note For change of more than one term record the Grid View editing mode described below is recommended You can easily change or modify a term record including the information in the concept level fields and the information about term equivalents in each language For example if you want to change the information about a German term equivalent 1 Show the term record Click on the term in the list in the left hand column to make the contents of the term record visible in the result pane to the right Click the Edit icon EA Click the German term if German has not already been set as the source language Click Edit term Alt E in Internet Explorer Change or add the desired information in the fields shown If you want to copy a certain field value e g Source or Part of speech to all existing terms in all languages in the concept select or type a field value and click the icon to the right of the field and confirm the operation The field value will the be copied to the field in all terms in the concept replacing any previous content of the field Please no
67. es the existing value but the existing value is kept if the imported value was empty e Fill in parts The imported field value is only added if there was no existing value for the field Same rules also applies for concept level fields For imported terms that are not are synchronized the following actions take place e Overwrite parts All existing non synchronized terms in the imported term language are deleted and replaced by the imported terms e Merge parts The imported term is added to the existing concept e Fill in parts The imported term is only added if there was no existing term in the imported term s language Term synchronization settings You can select how terms should be synchronized within synchronized concepts The options are as follows e Synchronize on term ID The imported term is synchronized with any existing term with same term ID This option is only available if Synchronize on concept D is selected e Synchronize on similarity The imported term is compared to the existing terms and if there is enough similarity between the entries they are synchronized The fields being compared are term name language region and orthographical variant and the probability for synchronization match depends on the combination of matching values in these fields Two entries with same term name and language are always synchronized e No synchronization No term synchronization is performed Terms can only be
68. estion like the following Status Preliminary Swedish raka Process status Unprocessed Part of speech Noun Gender Other gender The term r ka already exists in conceptis 283 Da you want to save it in this concept This gives you the possibility to skip creating a new concept with the term in case the existing term is representing an identical or very similar concept or click Yes and go on creating the concept with the identified duplicate term 5 If you want to enter a term in another language click either Add term EA Alt A in Internet Explorer or Copy term Alt C in Internet Explorer select the new language and enter the term as instructed in the previous step 6 Press Alt S in Internet Explorer or click Save when you have finished updating the term record If you want to create another term record press AIt N in Internet Explorer or click Save amp New If you want to create another term record based on the current entry click Save amp Duplicate Alt D in Internet Explorer In the latter case all information will be duplicated including the information about the domain s and section 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 18 113 Check for existing terms in a dictionary Batch Search Tool Pp If you want to check what terms are already in a dictionary before importing or adding a set of new terms use the Batch Search Tool
69. ew Function a Set Field Yalue Select function type C Send Email O Send Reminder Email Cancel 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 113 113 4 Select email recipient s conditions and delay before the reminder is sent Also add a message to be included in the email Edit Postfunction for Send Reminder Email Function Reminder Email Recipientis Reminder Conditions Delay 1 99 Message User group German terminologists I amp Add Group i Language group Email address Language is German Send if fulfilled RE AND l Process status is Provisionally processed Send if not fulfilled Edit Conditions E Hourts Dayis Please accept or reject this provisional term Save Cancel 5 Click Save twice to save the workflow and then make sure it is activated 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10
70. exported data using export setting more French missing weekly OK 3 Dec 14 35 0 secs Successfully exported data using export setting more French missing weekly Ok 26 Nov 14 35 0 secs Successfully exported data using export setting more French missing weekly OK 19 Noy 14 35 D secs Successfully exported data using export setting more O 0 French missing weekly OK 16 Now 14 21 O secs Successtully exported data using export setting more O Select All Mone Delete Selected Here you can select to order a job to be run immediately Run now as an example to make a test export refresh the list click the circular arrow on green background D and view the results of a certain export click more and the file link that is displayed You can also delete selected exported files with their corresponding log entries and from the job result log To add a job 1 Click Add job 2 Give the job a descriptive name select an export setting if necessary define an export setting under Admin View gt Export gt New and enter the path to the server location where the export file s are to be stored Please note that involved software modules need access rights to this catalog Please note that you can create backups with unique names including a date time stamp yyyy mm dd hh mm This you do in the Scheduled jobs dialog Path to Export File field The strings to be inserted are e g Yoyyyy for the curren
71. f term records Please note that the subclass functionality will not be supported in coming TermWeb versions Terms in a certain subclass can be found in several different sections of a dictionary A subclass for a term record is created among the general fields in the same way as for a section Edit concept level fields Subclasses of term records can be used for two different purposes 1 To show term records in the subclass in the same way with the same view for all users except the administrator 2 To limit a specific user group to viewing term records of a certain subclass only A How to create the same view of a subclass for all users except the administrator You can otherwise apply a user group specific view under Groups 1 Create a new view e g without administrative information See Edit Views Defined subclasses Subclass T Dictionary View Approved terms My dictionary Not approved My dictionary Preliminary My dictionary Delete Selected 2 Create a subclass Click New subclass type in the name of the new subclass select the dictionary for which the subclass is to be valid and choose the view created in step 1 B How to create a subclass that is user group specific 1 Create a filter with the condition that term records belong to a specific subclass Subclass EQUALS 2 Apply this filter to the user group This user group will then only see the term records that belong to this s
72. fields and sections and optionally layout and or filter definitions 1 Click Dictionaries 2 Click Export beside the dictionary from which you want to export the definition Then select the export format and details in the following dialog TermWeb XML Export Format C MultiTerm XDT Tex M Include Layout Iw Include Filter Definitions Export Cancel 3 Save the resulting XML file in an appropriate location and with an appropriate name Note Only the dictionary structure is exported no term data user data view data or access rights permission schemes data is exported However user and group data can be exported using the Export all users and groups to file option on the Admin gt Users or Admin gt Groups dialog Detailed Settings Import a dictionary definition Important note From version 3 12 it is possible to create a dictionary structure and import the data in one step by importing an earlier exported dictionary data file or a correctly structured import file Then TermWeb will recreate the structure See the section Quick import in the chapter Import To import term data Otherwise this is how to create a new empty dictionary with the same structure languages fields and sections and optionally layout and filter definitions as one which you have previously exported 1 Click Dictionaries 2 Click Browse and choose an exported dictionary definition file from the Import dictionary definition from fil
73. for other possible values Note that the value you write in first will be shown at the top of the list If necessary you can move the various values up or down in the list If the field is defined as mandatory then the upper value of the list will be filled in automatically when someone creates a new term record 11 Click Save at the bottom of the box 12 Click Save Changes if you do not want to add or change more fields Important An alternative and often quicker method to prepare for already existing data Is to create the field as a single line field import the data into the field and then change the field to Field type Picklist and click Generate under Generate picklist from existing values before saving the field and dictionary definition Note 1 Initial zeros in numeric fields are automatically truncated when the term record Is saved Note 2 Fields intended for numeric values or integer numbers longer than 9 characters should be defined as single line or multi line fields with Any text allowed and for import of data into such a field from Excel these values should be preceded by an apostrophe and formatted as text in the Excel file for the numeric data to be interpreted and imported correctly 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 51 113 Export a dictionary definition This is how to create a file with a certain dictionary structure languages
74. g Cancel at the bottom of the windowpane or by clicking on the red x icon X in the upper right hand corner of the windowpane 2 Click the New icon LJ 3 Press Alt 0 in Internet Explorer or click Edit concept level fields Enter the information you have for the concept level fields e g enter the term s definition and specify the domain 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 17 113 and subdomain For more information about domains see the section Show a particular domain or subdomain In order to show as much of the domain selection frame as possible you can switch to full screen view F11 in Internet Explorer Specify the term record subdomain s by clicking Select domains and then the plus sign beside the desired domain and subdomain Here you can also choose the section in which the term record will be placed Then press Alt S in Internet Explorer or click on Save 4 Press Alt A in Internet Explorer or click on Add term choose the language and fill in the term along with the information for the chosen language Then press Alt S in Internet gi Explorer or click on the green tick icon in the upper right hand corner or click on Save at the bottom of the page Duplicity check When you click Save in case there is already a homonym homograph term i e a term with the same spelling in the same language in the present dictionary you will get a qu
75. ge your password 102 Administrator Tools Reindex a dictionary 102 Administrator Tools Convert static cross references to dynamic ones 102 Administrator Tools Message for error page 103 Administrator Tools Password strength 104 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 5 113 Usage Statistics 104 Using language groups 105 Using language groups for emails 107 Terms used in this document 109 Procedural tips 109 Create a copy of an existing dictiona 109 Create a filter for displaying only acceptable terms in the term list 109 Running two TermWeb sessions simultaneously from a computer 111 Using date fields in filters 112 Send Reminder Email workflow postfunction 112 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb General information The following description covers all the functions available in Term Web Professional V3 The functions and also the dictionaries and dictionary sections to which you have access are associated with your user group and authorization Important note Certain functions described in this document may or may not be available in your installation or enabled by the administrator of your installation 6 113 Log in Client User name Password Enter your company name Client if it has not been automatically entered your User name and Password issued by the admin
76. h Cancel 3 The button for advanced searches changes color B 4 Write the term plattform or a part of the term without asterisks in the search field with Italian as the source language The terms that approximately match the search string will be shown e g p attaforma 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Search in multiple fields 11 113 If you want to search for a particular string that might be found not only in a term but even in a definition or comment field 1 Click on the advanced search button 2 Check the box Enable multi field search Check then the Selected fields box and choose the fields that you want to search Click Apply Miegse note Witecards are not supported when using advanced search 2 Enable fuzzy search i Enable multi field search Search in All fields Selected fields Concept level fields _ Term level fields E Concept ID Term ID Product subset M Term M Definition Environment subset Source Process status Status Part of speech Image Gender Definition note erb form E Concept origin Source l Grammatical number E Usage status E Usage note Apply Cancel 3 Type the search string without asterisks in the search field All the term records are then shown where some part of the chosen fields on the concept level as well as the source language incl
77. han one event in an email e g daily Send emails as digests 2 User groupis E Add Group Recipient s Language group f Email address terminolagist interverbumtech cam Subject workflow_name three terms added in Hidictionary_narn Please check new terms in the following term records Message C Text only Content Type HTML report 83 columns are included in report E Select Columns M Send emails as digests Send digest every Email Digest Settings Send when number of emails per digest is 3 2 99 C Send when any of the above has occured care Cancel 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 92 113 8 If you select an HTML report click Select Columns and decide which columns to include Edit Columns Sets Select the languages you wish to include in the report Available languages Selected languages English French German Select concept fields you wish to include in the report Concept ID is always included in report Available fields Selected fields Domain Definition Sgr ce Status Definition mote Product subset hustration Habitat Yes or Mo Tools needed Select term fields you wish to include in the report Term name is always included in report Available fields Selected fields Usage status Usage note Environment subset Part of speech Gender Source Sample sentence Usage by Fiural form T
78. he fields in the dictionary select the fields that Should be mapped and then click Map for one field name pair at a time in the Map concept fields text box When you are finished click Next gt 8 Repeat step 7 if necessary on the term level Map term fields and then click Next gt 9 Repeat step 7 if necessary for languages Map languages and then click Next gt 10 You may now get a question if domains or fields existing in the import file but missing in the receiving dictionary should be created in the dictionary Nek languages No languages to add Add sections H sections to add Add domains All None W Sciences gt Telecommunication W Sciences gt Linguistics gt Terminology Add concept level fields All None M Tools needed Add term level fields No term level fields to add Select the desired data categories to be created and click Next gt 11 If you are satisfied with the mapping click Next gt in the Import settings complete text box 12 Click Finish in the Import complete box Note The next time you want to import a similar file the settings for mapping the import file and dictionary will be saved Note When importing data from a file in the TermWeb 2 XML format f you want the same Concept ID in TermWeb 2 to apply in TermWeb 3 Tick Synchronize on concept ID If you want to create a new Concept ID for term records Tick Add import concept as new recommended For any supplementa
79. ice The terms within the concept will now be sorted first by Term type and then by language in the result window Sort Range 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb F Make a change of any field on concept or term level trigger a workflow email 96 113 If you want any change of the contents of a certain field also of a text field trigger a workflow proceed as follows 1 Create a new workflow Click Admin Admin view gt Workflows and then Add workflow Give the workflow a name and description select the Edit Concept task and the desired dictionary and then click Save Then click Edit details for the workflow Click Edit Conditions and select the Field changed condition Defined conditions Field changed i is No condition gt User group Field changed Concept ievel Freids Cancel Section 3 Select the field that is to trigger the workflow after is and click Save Defined conditions Conditions Field changed is SME response needed state Conditions Save Cancel 4 Create a Send email postfunction Function Send Email C User groupis Add Group Recipient s Language group Email address sme icustomer org Subject ly Hiworkflow name Please enter your comments in the The following term records have to be checked for correctness Message C Text only Content Type HTML Tapu 30 columns are included in rep
80. ick Mark 27 113 Mark Non translatable Part o Bee Administrator and User Manual hark Clear Close The part will then be marked as a signal to translators in Grid View English T Pi Term bleb Admunshetor and User Wane and also in the normal result window view English TermWeb Administrator and User Manual German TermiWeb Handbuch Englisch Furthermore if concepts are exported to Excel e g for offline supplementation of translations the non translatable parts of the terms will be signalled to the translators with a contrasting color also in the Excel sheet Technical note In a TBX file the syntax is the following lt term gt lt hi translate no gt TermWeb lt hi gt Administrator and User Manual lt term gt If you want to change a value for more than one term record select these records and then rj of 49 Sugqges F of 46 Sugqqes ae yf 19 Animals 4 47 Sugges 4 1 4 of 4 tems l Ann Selected Edit click the Edit button 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 28 113 If you want to select all displayed term records in the Grid View before an action tick the uppermost box v aas l Section So F of 26 Plants f x 39 Plants ry af 46 Plants q 1 3 of 3 tems 2 Then a select if the field is a concept level or language term field b select the field c select the value and d then click Update Update 2 c
81. ih Dictionary Japanese English Dictionary Animals Teni eb info and more all sections Animals Temn eb info and more Tenneb and TernCentral Information Animals Tent eb info and more Customer published terms Animals Ten eb info and more Packaging Dictionary Dema Animals Termmweb info and more Suggestions Animals Ten eb info and more Animals Cleaning vocabulary all sections Cleaning vocabulary Cleaning terns EU Terms Dictionary all sections EU Terms Dictionary Mew EU Terms Dictionar Medical Device Terms EU Terms Dictionary EU Terns Hello all sections Hello Merry Christmas Hello Hello Hello Useful phrases LokoTenn EM S all sections LokoTem EN SW LokoT erm hal 5 Select the dictionary or section for which the permission scheme shall be applied in the left droplist 6 Select the desired permission scheme in the right droplist If the permission scheme is to be assigned to more than one dictionary or section click Add and repeat steps 5 6 for that dictionary or section 7 Click Save Default permission scheme There is always a default permission scheme available The default scheme can be edited but not removed In the initial setup the default permission scheme is defined to allow all permissions to All Users group It is assigned to All dictionaries which gives every user full permissions to all terminology data Edit the default permission scheme to limit the base permissions If
82. inder email Click Save to save the workflow 5 Click Save to save the project 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Editing a project 102 113 Click the name of the desired project in the list of defined projects and edit as desired see details above Defined Projects Name Description Dictionary Concepts Status New term records July Organisms TermiWeb info and 013 more New term records June Organisms TermiWeb info and 013 more E Add Project Here you can also activate or deactivate a project click Inactive or Active respectively in the Status column or delete an obsolete project by clicking Delete on the line of the desired project 1 Active Delete 0 Inactive Delete Change Password Change your password Change your password If you as an administrator want to change passwords for other users click Admin view and choose Users Please note that a password change may be required at certain intervals this defined for your group by the administrator 1 Click Change Password 2 Enter the old password once and the new password twice 3 Click Save 4 Click Search View if you want to return to searching for terms or Log out Administrator Tools Reindex a dictionary Manage dictionary Dictionary Techril enn and more al Reindex Hake term links dynamic Sometimes it can be helpful to reindex a dictionary in order to increase th
83. ion User groups that should be able to read the terms in the section and change add or remove term records and export and import data in the section are described under Access Editor and Permission Schemes respectively Please note The selected default view for the section will be applied to all user groups including administrators History Show changes in a dictionary and undo changes If you wish to undo an import you can do for example as follows 1 Choose the desired dictionary 2 Click on the arrow in the Restore column alongside the position to which you want to restore the database 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Search Yiew Admin iew 55 113 Dictionary history Changes in Demo glossary since 24 Jul 2006 Dictionary Demo glossary we Date aroan User ere Zee bd Sed 12 Sep 19 02 Imported 1 379 conceots admin 3 Confirm that you want to restore the database to the selected position e g 21 February 9 05 Note The dictionary history only runs back to the latest change of the dictionary structure Edit Domains Add edit and delete domains and subdomains How to specify domains and subdomains While working you can show or hide subdomains by clicking on their name Add a domain 1 Select the desired dictionary from the Dictionary droplist 2 Right click All domains and choose Add domain 3 Write over the text Wew dom
84. ions d Show dates as DD MMM rrry iy MM DD DO MMM OO hM iM Ay OD RR RA yyy MMe by humans and ser MMA r L biati anm al Foal A haha e Then in the example date fields as well creation date and change date metadata will be displayed in the selected date format LAE PEEP TU Pe Sh PU PIOUS GUS LU Peto JIJ Udo Batch date 01 Jan 7014 Created by Admin 2 admin2 Creation date 22 Jan 2014 11 21 22 Jan 2014 11 21 Term IODO 3 1 Anglais drink Note The administrator can also specify which fields are displayed for each user e g which level of information is shown A single term record can thus be displayed differently depending on which user is logged in 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 10 113 Search for a term You may want to choose the dictionary first See What is a dictionary If you want to limit the search to certain sections in the dictionary begin by choosing the desired sections See the section What is a section Select the language of the term you want to find If you want to search for a term in Spanish for example then select Spanish from the Source droplist Then type the search string in the Search field If you want to limit the search to a certain domain or subdomain click Domain search under the search field and select the domain s See also the section entitled Show a particular domain or subdomain The default
85. istrator and then click Log in In applicable cases also please select user interface language If the administrator and installation require that members of your group change password at regular intervals the following dialog will appear after that interval New password Retype password jave Cancel Then just enter a new password twice and click Save If the multiple client function has been enabled the login dialog will look like this User name Password If you are a user in just one client the user name and password will give you access to the selected data of that client If you are defined as a multiple client user defined with the same login credentials in more than one client you will be asked to select the client in a separate dialog Please select client medic __ a Select Close 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Then select the client from the list and click Select to log in 7 113 If you are already logged in but want to log in using a different authorization log off click Log out in the top right hand side of the window enter the new User name and Password issued by the administrator and click Log in Note If you have a multiple user interface languages installation you should first select the desired language In case you have forgotten your password you can click the Forgot Password link Then you will get
86. iterias Usage status NOT EQUALS Obsolete AND Usage status NOT EQUALS No operator gt If applied this filter will make only terms show up in the term list if they are neither classified as 1 Not recommended nor 2 Obsolete nor 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 3 unclassified Source English E E E gt ty A 111 113 Filter Acceptable terms T ye Mew Edit 2 Delete Admin Esn al T Target Custom _Custom view Domain search a l Created by Administrator admin Creation date 2010 1 Concept ID 2766 Section Suggestions Status Preliminary Created by Administrator admin Creation date English beetle Process status Finalized Usage status Preferred Created by Administrator admin Creation date English beatle Process status Finalized Usage status Not recommended Usage note Please use beetle for the insect French col opt ere German K fer Swedish skalbagge An alternative giving the same results is of course to use a filter where terms with either of the two allowed status values are displayed Editing filter Acceptable terms 2 Name Acceptable terme 2 Visibility Owner Filtering out Term Term EMIS TS Term Criteria Usage status EQUALS Prefered 7 Filter criterias OF Usage status EQUALS Admitted
87. ixed values and multivalued fields allowing the selection of one or more of several fixed values Edit Concept Level Field 49 113 Field name Batch date Field type Field values Text multi line Text single line Picklist Multivalued Incremental ungue number A multivalued field Product s with several values selected could for example be displayed as follows Product A Product C Product D Product V Please note that values in multivalued field cannot contain the separator character comma Also to simplify later filtering on the values preferably avoid partly overlapping values like projA and projA 1 Character encoding mandatory fields and min max no of characters allowed You can also indicate how character encoding of data whether or not fields are mandatory and the kind of data permitted in the field see below as well as the min max number of characters allowed If Unicode is selected for a field then it is possible to write or copy in characters other than the Latin as well special characters such as a dash Note that the term field in all languages is specified as Unicode Mandatory fields are indicated by an asterisk If you try to save a term record without filling in a mandatory field an error message will appear and or the field will be indicated with a colored background Data type Allowed value In addition you can indicate what kind of data is allowed in the field i e any
88. izontal coil Secti nian aie ection TechniTerm version 6 horizontal control relay horizontal damper F oe Doma in horizontal magnet Definition Ionospheric focussing occurggeertfiien the propagation paths are approximately tangential to the Earth at the transmission and reception points and which is due only to the curvature of the ionosphere and of the surface of the Earth Source IEC 50 705 1995 horizontal multiple cable selector horizontal multipling cable horizontal picture slip Created by Administrator admin Creation date 2010 08 19 15 01 28 Changedby Administrator admin Change date 2010 08 19 15 02 17 TermID 1558 1 horizontal polarization ae English horizontal position H horizontal scroll bar horizon focussing horizontal split bar Grammar n horizontal spring set Source IEC 50 705 1995 eee ross Acceptability correct p Abbreviation false Resu It pa ne Term ist horizontal sweep frequency l i horizontal tabulation character English ionospheric horizon focussing horn French focalisation l horizon orn reflector French focalisation ionosph rique 4 horizon hod German Foku rung am Horizont German ionospharische Fokussierung am Horizont nose Q Spanish focalizaci n horizontal hose couNing i Swedish horisontfokusering hose coupg nipple host computer host node hot dip galvanize hot dip galvanizing hot dip tin hat din tinnina 1 200 of to
89. l changes Edit Concept all changes Edit Concept Level Fields for changes to concept level fields Overwrite parts iCreate Term and Delete Term for all changes to non synchronized terms Edit Term for changes to synchronized terms Edit Concept all changes Edit Concept Level Fields for changes to concept level fields Merge parts Create Term for all changes to non synchronized terms Edit Term for changes to synchronized terms Import with concept synchronization on concept ID or index term Edit Concept all changes Edit Concept Level Fields for changes to concept level fields Create Term for all changes to non synchronized terms Edit Term for changes to synchronized terms 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 65 113 Importing domain information from Excel In Excel add a concept level column with the heading Domain Enter domain or domain and subdomain information in the following format for all concepts needing a domain classification Three examples 1 SCIENCES 2 SCIENCES gt geography 3 BUSINESS amp ADMINIST gt public administration SCIENCES gt geography In the latter case dual subdomain classification is imported Please note From version 3 9 a check is performed whether the domain names in the import file exist in the dictionary If a domain does not exist a message Unknown Domain Values is dis
90. l filter but the view Minimal view TT is selected for the current group and the Technilerm and more dictionary To deselect a filter select No filter All concepts visible To deselect one or more views Ctrl click the currently selected view or views If you want more than one view to be selectable by the users in the group select these views by Ctrl clicking 4 Click Update Group Remove a grou 1 Click Groups 2 Tick the box to the left of the user group name 3 Click Delete Selected 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 69 113 Exporting and importing user and group information If you want to create a similar environment e g a backup environment to your existing client it is possible not only to export and import dictionary structure dictionary definition and dictionary contents but also all defined users and user groups You can do thie either from the Admin gt Groups or Admin gt Users dialog Hew Group Delete Selected Export all users and groups to file Import users and groups from file Browse Import File Click Export and save the file When you want to import the user setup to the new environment 1 Click Browse and select the exported TermWeb_users_groups xml file 2 Click Import File The following dialog will be displayed Import users and groups from fife termweb_users_groups xm Users and groups with identi
91. lL quac Remove United States US Same as language Remove United Kingdom GB Same as language Remove Add region G hical iant i eographical variants aas Select region z Add custom region Name Code Add Orthographical variants Use orthographical variants Save Cancel The language Not applicable can for example be used for manual numeric concept or item numbering or for lists of terms or acronyms common to more than one language If a dictionary only containing Not applicable language terms is selected as main dictionary with another secondary dictionary searches will present results from a the main dictionary and b terms from the first language in the additional dictionary in the term list If a normal dictionary Is selected as main dictionary with a secondary dictionary only containing Not applicable language terms searches will present results from a current source language terms of the main dictionary and b terms from within the set of Not applicable language terms in the term list irrespective of currently selected source language 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Field types You can create single line and multi line text fields date fields incremental fields the value of which is automatically recalculated for each new term record as well as picklist fields allowing the selection of one of several f
92. lation as Partitive and Superordinate as car is Superordinate to chassis If you want to create a specific label for the chosen type of relation you can fill in the Specification field as in the following example Relation type Specification j into Search Term Concept er Search or Concept ID Lreared oY AJMINET ATO Lagmin Lreangtn O2aTe ZU LUTU rila Lii O cleaning cloudberry cloudberry pur e Dictionary Organisms TermWeb info and more Section Plants Relations Generic 7 362 Rubus Associative 49 cloudberry pur e Associative 50 bear Associative gt 232 marshland es 86 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 39 113 That specific information will then be shown when the mouse is hovered over the relation arrow in the result window Section Relations Generic T 362 Rubus Associative 132 marshland Show graph made From processed into or in the left pane of the concept relation graph cloudberry View concept Relations Associative 49 cloudberry pur e Made fondorocerread Nio E Print term data To print a selected subset of term data either to a PDF file or to a printer proceed as follows 1 Display the desired list of terms using search criteria filters etc 2 In the Search view click the Print icon 3 Now you can select whether to print only the concept currently displayed in
93. lients 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 73 113 Remove a user 1 Click Users 2 Tick the box to the left of the user s name 3 Click Delete Selected 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 74 113 Group Members Indicate which user is a member of a particular group and to which groups a particular user belongs Place users in one or more groups Group Members Defined groups Users Y admins 1 admin Eric 4 Ericsson Columns can be sorted ascending or descending on the basis of the group name number of users or user names by clicking on the relevant column heading You can either click a group name to find out which users are members of the group or click on a user name to find out and change the groups to which a user belongs You move users and groups by selecting the name using the blue arrows to move them and then confirming by clicking Apply When you have completed the task click Admin View or Search View Access Editor Set the user group access to dictionaries and sections Note See also the alternative method Permission Schemes below You can specify the following for every combination of dictionary section and user group which groups can read or not the terms in the section Read Access or No access which groups can add and edit terms in the section Read
94. ls Teriweb info and Status Active Inactive care Cancel 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termwebd 95 113 2 Click Edit Details on the line of the workflow and the following dialog will appear Edit Workflow Details Sort terms differently in result window Tasks View Concept Dictionary Animals Term eb info and more Workflow Conditions There are no conditions Defined conditions Edit Conditions Prefunctions There are no functions Defined prefunctions Add Function Postfunctions There are no functions Defined postfunctions E Add Function alidations There are no validations Defined validations Edit Yalidations Save Cancel 3 By Defined postfunctions click Add function and the following dialog will appear Add Postfunction for Sort terms differentiv in result window New Function C Render Field C style Field Select function type a Set Permission Scheme 9 Sort Terms Add Cancel 4 Select Sort Terms and click Add Add Postfunction for Sort terms differently in result window Function Sort Terms i Term Field to Sort by Term type ba g Increasing Sort Order C Decreasing C Sort within same language Sort within concept cave Back Cancel 5 Select the term field for which the value will decide the sorting Term type in the example and e g Increasing and Sort within concept and click Save tw
95. m to the term record right click a term and either select Add New Term in language of current term or select the language German in the example in the Add New Term in droplist Sotee Add Mew Term in English B Add New Term in Change Term Language to 13423 3 adi Chinese Danish French Set Source Term Wark Non translatable Part Delete Term French Belgium French Canada French France Close German Italian Latin Russian spanish Swedish Tetum In the above menu you can if you have the necessary access rights also delete the term that you right click Just click Delete Term and the term will be marked with a strikethrough in Grid View In case you change your mind before you save the Grid view concepts just right click the term again and click Cancel Deletion French 7 Cancel Deletion In a similar manner you can also change the language of the term that you right click If you want to set a part of the term like a trademark or product name as non translatable please right click and select Mark Non translatable Part English 7 Part of speect Term beb Adept Mangal Add New Term in English Add New Term in Change Term Language to Set Source Term Wark Mon translatable Part Close 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Then mark the term part not to be translated and cl
96. may Jun Jul dec 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 5 Days of week sub pattern During which days of the week should the task been launched The values range is from O Sunday to 6 Saturday otherwise this sub pattern allows the aliases sun mon tue wed thu fri and sat 82 113 The asterisk wildcard character is also admitted indicating every minute of the hour every hour of the day every day of the month every month of the year and every day of the week according to the sub pattern in which it is used Once the scheduler is started a task will be launched when the five parts in its scheduling pattern will be true at the same time 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Some examples 83 113 HK 5 This pattern causes a task to be launched once every hour at the begin of the fifth minute 00 05 01 05 02 05 etc HX KK This pattern causes a task to be launched every minute 12 Mon This pattern causes a task to be launched every minute during the 12th hour of Monday 12 16 Mon This pattern causes a task to be launched every minute during the 12th hour of Monday 16th but only if the day is the 16th of the month Every sub pattern can contain two or more comma separated values 59 11 1 2 3 4 5 This pattern c
97. ministration icons screen by clicking Back to Administration Creating a new project 1 Click Add project 2 Select the dictionary for which the project is to apply and click Add Project 3 Fill in the desired data on the tabs displayed A The General tab Dictionary Organisms TermiWeb info and more General Filter Workflow Project Name Description Status active Inactive Yariables Name Yalue FO Add Save Cancel An example 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Project Name New term records June 2013 Description 98 113 Status Active C Inactive Yariables Name Yalue FO FO Add Define any variables you might need for emails Click Add and enter short variable name and long value Yariables Name Value So terms terms in the present batch Delete hornographs Please take care to check for existing Add Click Add again to save the variable and then click Save B The Filter tab Click Edit Filter and create a filter for the term records to be included in the project An example General Filter Workflow Creation date AFTER bot 3 06 01 01 oof AND z BEFORE bot 3 07 01 01 oof Creation date Z yr Mo operator gt Save Cancel After defining the filter click Save Please note Filters defined in the Project module will be selectable from the end of the droplist in sea
98. n if you are not an administrator you may have the right to import and or export data to and from certain sections of a dictionary Please refer to sections Import To import term data and Export To export term data below Send feedback t4 This is how you send a message to the system administrator or the dictionary administrator To save a comment with a specific term or term record please use the Add comment function 1 Click on the mail symbol E41 2 Select the name of the addressee from the droplist in the To field 3 Your name and email address should already be filled in if registered by the administrator Otherwise fill in these together with the subject and your message You can also attach a file with additional information Attach Send feedback To System administrator support temwebse k Name Tery T Reader sss s SsSS email Maneo Subject Additional userID required Attach P Browse Message Hi We need one more terminologist id with Read Write access to all concepts in Preliminary status Best regards Terry Send Cancel 4 Click Send Confirmation that the message has been sent appears in the result pane Log out Click Log out in the upper right hand side of the window 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Administration for administrators only 44 113 If you click the Admin icon i
99. n the search mode with search field term list and result pane visible the following function icons will appear New Dictionary Wizard Create add a new dictionary Dictionaries Modify or remove a dictionary languages fields layout export the dictionary definition and create a new dictionary by importing a dictionary definition Sections Add rename and delete sections History View changes in the overall structure and content of a dictionary and undo the ones you do not want If you want to undo changes i e restore previous data for a specific term go to Search View gt Settings gt Show history Edit Domains Add edit and delete domains and subdomains Subclasses Add edit and delete subclasses groups of term records that can be located in different sections and are viewed in a certain way by all users except administrators Edit Views Add change and remove views for a specific dictionary Different views such as differences in the information that Is visible can be selected for different user groups Different views can be used for example to hide fields with exclusively administrative information from most users except terminologists and administrators Import Import data with variable formats into TermWeb 3 Export Export a complete dictionary or a filtered part of a dictionary File Repository Work with objects like pictures sound files etc in the internal TermWeb file repository import and export obj
100. nary TEs Basic dictionan z014 Status Active Inactive jare Cancel Here you enter a name for the workflow set the order of execution for this workflow within the possible set of workflows for the dictionary type an optional description select the task or tasks that is to initiate the workflow see Tasks for more information and select the dictionary to which the workflow is connected You can also set whether you want the workflow to be active or not Note If you want either of two tasks to initiate the workflow e g if both Create Term and Update Term is to initiate the workflow Ctrl click these tasks in the Task s list Workflow tasks The following table lists the available workflow tasks and when pre and postfunctions are executed Prefunctions run when Postfunctions run when Create Concept User is opening the Edit screen for a iieconeentissaved new concept entry User is opening a concept entry for editing Edit Concept or The concept is saved The concept entry is added to the Grid View User is selecting a concept entry for After the concept is deleted from the Delete Concept deletion database 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb User clicks Add term when editing a concept entry or User clicks Save in the term entry User clicks Edit term on a term entry that not has been saved to database Directly after prefunctions if
101. ncept User can edit the current concept Level Fields Create Term Edit Term or Delete Term to be able to make any changes elete Concept User can delete the current concept View Concept Edit Concept User can edit fields on the concept level in a Create Concept or Edit Concept Level Fields concept reate Term User can create a new term in a concept reate Concept or Edit Concept dit Term User can edit an existing term in a concept dit Concept elete Term User can delete an existing term in a concept Edit Concept User can view the history for a concept Restoring from history is allowed if user has permission Edit Concept O lt a m eb cr m p O 5 N m O cr Cc WN m coe Q a 5 Q m eb cr m 5 z N O 5 N m xo cr WN mi lt m m O O 5 le fa ge rt User can import concepts from file See Importing using Permission Schemes Concepts User can export concepts to file View Concept Concepts When importing you may need additional permissions granted depending on your import settings See Importing using Permission Schemes for more information Assign permission schemes When you have defined your permission scheme you can assign it to dictionaries and sections Click Edit Scheme Assignments on the Permission Schemes list page to open the Scheme Assignments page Click Add to create a new assignment You will get a row with two droplists one for dictionaries and sections and on
102. nd acronyms and one with approved terms that are standard in various languages If you click on the All sections text you will see all of the sections and possibly additional dictionaries that are available to you You can choose to show terms from one or more of the sections 1 Click the lt Change button or click the text normally X of Y sections to the right of the Dictionary droplist Usually the text All sections is shown here 2 A list of available sections appears in a box in the result pane Select the section that you want to search Hold Ctrl and select other sections that you want to search 3 Click Select Note that the term list gets a yellow background to signal that only terms from a subset of the available sections are displayed When you then click the lt Change button again the names of the sections which you have selected appear in the Selections for searching box in the result pane If you want to show terms from all the sections in a dictionary 1 Click the lt Change button or click the text normally X of Y sections to the right of the Dictionary droplist 2 Click the word All Select All in the Sections in current dictionary part of the Selections for searching box 3 Click the Select button at the bottom of the dialog box Show a particular domain or subdomain The terminological entries in a dictionary and Its sections can be classified according to their Subject
103. nguage and click Edit Then select the Create Language Group check box Edit Language Language settings Language Name Code Direction Geographical ariants Orthographical ariants Language Groups 2 Click Save and Save Changes Language is written Left to right ki Yariant name Code Direction Canada T Same as language France FR Same as language Edit Geographical ariants No orthographical variants Edit Orthographical ariants Iw Create Language Group jare Cancel 3 Then using the Admin gt Group Members function place the users in the correct language groups 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 106 113 4 The group and all its users will now automatically as default be given the right to edit just the language in question for all dictionaries all other languages being locked Locked Languages eee S WEE French Russian Danish Language Group CES Catalan German Spanish Finnish English Swedish Russian lanizh Language Group FRA Danish Czech Catalan German Spanish Finnish Czech Catalan Lemar Spanish Finnish Language Group ITA Hungariar Please note If new languages are later added to the dictionary the Lock Languages settings will have to be adapted accordingly 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 107 113
104. nk is clicked Then the image will be shown floating i e can be moved around in the result window as desired Just click again to restore to the original view 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 37 113 Creating and displaying relations TermWeb allows you to define edit and view relationships like subset part of etc for the concepts in your dictionary Concept relations are also displayed graphically in a navigable map to let you find and view the related concepts in an easy way The terms in the relation graphs are displayed in the currently selected source language To display relations click Settings and check the Show relations check box File Edit View History Bookmarks Tools Help 3 E aA AY O http demo35 termweb se demo35 app service direct 1 Adminview border searchViewLink termweb Dictio All sections 4 4 2 CJ Client Administrator client Logged in as Mats Log out es Oasis Reale New Edit Copy Delete Filters Admin Filter _ Search SR Target All languages __Custom view Settings 7 l Domain searc h p 7 rea inistrator i io 03 148 nanged inistr i hana RER enrant Ii i Administrator admin j 2009 03 18 09 48 25 by Administrator admin I 2009 04 08 14 11 17 D 34 animal Attention i autruche ctionary My new dictionary cerf volant ction Animals chat chatte Relatio
105. ns cheval J ch yri Generic 745 animal Generic 47 autruche chien Show graph chienne cochon dragon Definition Something flying graisse grand y Administrator admin reation 2009 03 18 09 48 25 Changed by Administrator admin hang 2009 03 18 09 48 26 grande French gris gros oiseau joyeuse Process stati nm asi English bird meh mitare Swedish fagel m chant Swedish pipp m chant oiseau petit petite rose salut xbrl 1 29 of total 29 a gt To view a diagram of the current concept s relations click Show graph 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb _ Concept Relation Graph Mozilla Firefox F http iidemoS5 termnweb sefdemo35 apprservice page RGraph Concept 45 animal View concept E z 20 organism Relations Generic 42 mammal Subordinate Generic 34 bird _ Subordinate Ge olay E Yy Generic T50 organism 45 al Superordinare Here click View concept to go back to normal view You define and delete relations under Add Edit gt Edit concept level fields If you click Add relation a list of terms is displayed Find and select the term you want to create a relation to Then define which relation the selected new term has to the concept you started out working with An example If you start out working with the concept chassis click Add relation find the car concept and define the re
106. ollowing way 1 Create a dictionary with the multivalued field to be defined as a text field 2 Import the desired term records including multivalued field to be values 3 Go to Admin gt Dictionaries and click the desired dictionary 4 Select the field and click Edit 5 Change the Field type to Multivalued 6 Click the Generate button 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Generate picklist from existing values Picklist Picklist items test A Product A 7 Field values Product 6 7 Click Save to save the field settings 8 Click Save changes to save the dictionary structure 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 48 113 Languages For each language you choose to add to a dictionary from a list of all languages common languages of the world or European Union languages you can select to specify the following e Possible geographical variants regions either predefined like US English UK English etc or user defined e Possible orthographical variants character sets like traditional and simplified Chinese scripts e If the language or language variant is written from left to right or right to left Edit Language Language English ISO 639 1 code en 150 639 7 code eng Direction Language is written Selected regions Australia A
107. oncepts Set Concept Level Field Status Approved Update Another example adding the same text to the Source field of all selected term records Update 2 concepts Set Concept Level Field Source Encyclopedia Terminologica 2012 Here if you want to change a value or set a text for a term level field for many term records take care to see that terms exist for all the selected records for the language in question If the bulk update gives an error when you try to save a warning symbol will be displayed in the Concept ID column and the erroneous field will display a red background in this case the French term No 2 field lacks a term if Noun is specified for the Part of speech field x A 24 can swim perche 24 5 Moun 24 40 Moun If there are term records in the list that you do not need to edit and want to remove from the list click the Delete Draft icon 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 29 113 If you want to delete more than one draft term record from the list select the term records and then click the Delete Drafts button If you want to remove all term records from Grid View click the Clear Grid button If you have modified any entry you will get a warning Please note that this action will not delete the term record from the dictionary just from the Grid View draft list If you click the Delete Concepts button however you may d
108. orkflows With the workflow functionality in TermWeb you can define and automate tasks control access permissions on the field level and add styling to your term data e g depending on term type or acceptability A workflow is connected to a task in TermWeb e g creating a concept or deleting a term When the task is performed the associated workflows are executed For a full list of available tasks see Workflow tasks In a workflow you can define conditions functions and validations to control what should happen when and where Conditions Conditions provides more detailed control over when the workflow should be executed You can add conditions for field values in a concept or term and also check user group membership for the user performing the task that triggered the workflow For instance you can define a workflow only to be executed when the concept has status Pending and user is a member of the group Translators For more information about defining conditions see Editing Workflows Functions A workflow function defines some action that should be performed when the workflow is executed For instance you can set field values in the concept or term hide fields or make them read only when editing or change the field style color font style etc You can define the functions to be executed before or after the workflow s task The functions to be executed before the task are defined as prefunctions in the workflow
109. ort No changes are done to the existing concept and no new concept is added e Replace old concept The existing concept is deleted and the imported concept is saved e Overwrite parts Selected parts from the imported concept is used to overwrite parts of the existing concept See more details below e Merge parts Selected parts from the imported concept is merged into the existing concept See more details below e Fill in parts Selected parts from the imported concept is filled in into the existing concept See more details below 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Selecting parts 63 113 You select the parts of the imported concept that you wish to use for updating the existing concept in the database You can select any field on the concept level and or terms in selected languages Selected parts from the import concept are then used to update the synchronized concept according to selected action The terms in the synchronized concepts can also be synchronized You can select how TermWeb should attempt to synchronize the terms in the Term synchronization settings When two terms are synchronized every field value of the term entries is handled depending on selected action e Overwrite parts The imported field value always overwrites the existing value or deletes it if the imported value was empty e Merge parts The imported field value overwrit
110. ort Select Columns M Send emails as digests Send digest every Email Digest Settings C Send when number of emails per digest is 2 2 99 C Send when any of the above has occured care Cancel 5 Click Save to save the Send email function E mail signal to SME Taskis Edit Concept Dictionary My new dictionary Workflow Conditions De ned condition Changed field is SME response needed state reason Edit Conditions 6 Click Save again to save the workflow 7 Activate the workflow if not already done in step 1 above 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Projects Z Introduction to the Projects tool 97 113 With the Projects function in TermWeb you can define and automate certain project related tasks A project may as an example be a batch of new term records to be worked on You should define the project by a filter e g a batch number field value define a workflow for certain tasks that can send a customizable email to a User or a User group when the workflow conditions have been met and the task has been performed The email can be sent at regular intervals once the task has been performed or when the task has been performed a selected number of times in the same way as for workflow emails initiated from Admin gt Workflows Note During the work after clicking Save if you want to save your work you can always revert to the Ad
111. ort the term data into the dictionary Detailed Settings Edit dictionary layout If you want to change the appearance character size color etc of the field names and or text please do as follows 1 Click Dictionaries 2 Click Edit Layout on the line of the relevant dictionary 3 Change the style parameters as desired 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb An example of a CSS file Cascading Style Sheets that decides the appearance of the Fontana terminology display window Phe dis of Date 2007 04 05 15 01 44 displayed data span font family verdana font size 1 1px br display none div text align left div t margin 10px 0 white space nowrap d margin left 1em d br display inline _dom display block float left _dom d display block float left margin left 5px md background eef padding 2em 4em md d white space nowrap md f display inline margin right 20px md f span font size 9px md f color 99d font weight bold 53 113 cf display block margin 20px O cf f display block font weight bold cf f color 99d Color of field cf f d color 999 labels acc to CSS color f color blue font weight bold names f display block t te text align left tx margin left 20px x t margin top 0 tx md margin 1em 0 0 40px tx md margin left 0 tx md d margin
112. ository click Import files from a zip file browse to and select the ZIP file containing the objects and then click Import The ZIP file will be automatically uploaded and the objects unpacked into the file repository To download files in batch from the file repository to a ZIP file click Export all files in repository to zip file You will then be able to save the ZIP file in a selectable directory in your computer or network If you wish to attach a document to the TermWeb concept to display an image or another binary object e g a PDF file write any text that is to be shown before the object symbol or illustration thumbnail click Add Attachment indicate the text that is to be shown when someone points to the object symbol in the field Display name and browse to the field or copy the link to the file that you want to read into the database to the File to attach field In this case the object Is saved in the internal TermWeb database Example of object symbols T 4 To remove a file that has been attached according to the instructions above do as follows 1 Edit the term record and right click on the image field in question 2 Choose Edit Attachments 3 Click Delete on the line of the file in question and confirm 4 Save the field in question and the term record press Ctrl S twice If you want to replace a file that was attached according to the instructions above or add an informative text to be shown when you point to th
113. oustic power Spanish nivel de pot w acoustic power level Swedish judeffektni acoustic regeneration acoustic resonator acoustics acoustic self sustained oscillation acoustic shock acoustic shock in telephony acoustic shock suppressor acoustic shock suppressor in telephony acoustic signal electroacoustic electroacoustics room acoustics Displaying 1 28 rad Creating a permalink to refer to a term record To create a link to a specific term record 1 Click the desired term in the term list Click the green Permalink button in the upper right part of the result window Copy the link information from the web browser address field Paste and use this link in other documents to refer to the specific term Users who are not authorized to see the term record e g guest users will get a TermWeb view with no concept in focus empty result window on a ae ae Enter a new term record Please note that a new terminological record concept can also be added from Grid View see below 1 Check first to make sure that the term with the same or a similar definition does not already exist in a dictionary This can be done for many term candidates at a time using the Batch Search Tool see below Otherwise see Search for a term above Please note that while editing you can restore and return to the previous page by pressing Alt X in Internet Explorer or Alt shift X in Mozilla Firefox or by clickin
114. page The Edit Workflow Details view opens 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Conditions 87 113 The conditions in a workflow determine when the workflow is executed You can define a logical statement based on values in fields or the user s group Click on Edit Conditions to open the conditions editor Only picklist fields can normally be used in workflow conditions From version 3 12 also Created by and Changed by fields can be used in conditions as well as values in normal text fields For Created by and Changed by EQUALS and NOT EQUALS can be used and login names should be used For values in normal text fields the EQUALS NOT EQUALS CONTAINS AND NOT CONTAINS operators can be used The selected field values should match the values in the entry being displayed or edited for the workflow to run However if one of the Fa t Concept and Update Term tasks is selected alone a change of the contents of any field can be set to trigger a workflow email For this to happen select the F e d changed condition If the workflow task affects a concept e g Edit Concept or View Concept and you have defined term level fields in the workflow conditions all terms in the concept must fulfill the term level conditions If the task affects a term e g Edit Term or View Term in List only the selected term and its concept must fulfill the conditions Functions
115. panese_missing Export permalinks ri Select concepts by filter Japanese missing C ad Write terms in lanoniuanes If you wish to include permalinks in the export file tick the Export permalinks tick box 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 66 113 Then the term permalinks will be exported to Excel in a column with the heading permalink or to TBX in a line like the following lt xref id c1 1 pml type permalink target http demo310 termweb se termweb view iseb ised gt where c1 is the termEntry id TermWeb Concept ID 1 and c1 1 is the t g id and http demo310 termweb se termweb view iseb ised is the permalink to the term If you want to export also possible attachments of concepts thumbnail pictures click the Export attachments tick box Export in format Tembase eichange TBS Export file name Crganisms_all_data W Export permalinks W Export attachments Select concepts by filter No filter ba p Write terms in languages Additional data Then choose the filter in the Select concepts by filter field Indicate which languages and fields you want in the export file Click Save when you have finished with the export settings 3 Select the export settings file and click Export 4 A picture is now shown with the mapping between the language names from the dictionary and export files If you want to you can rename the export file langu
116. pecify how concepts should be recognized for synchronization and what action should be performed in that case The preferred way of synchronizing concepts is to use the Concept ID but TermWeb also lets you synchronize on index term Since TermWeb 3 5 you also have the possibility to synchronize on Term ID on the term level Concept synchronization methods The following methods are available for concept synchronization e Add import concept as new No synchronization is performed the imported concept is always added as a new concept and given a new concept ID e Synchronize on concept ID The imported concept is matched against any existing concept with same ID in the database If no such concept exists the imported concept is added as a new concept and its concept ID is kept as is e Synchronize on index term The imported concept is matched against any existing concept with at least one term with same name in any of the selected languages If no such concept exists the imported concept is added as a new concept and given a new concept ID You need to select at least one language for synchronization with this option Selected languages for index term synchronization does not affect which terms are imported only which terms should be checked for concept synchronization Synchronization Action The Synchronization Action defines what should be done with synchronized concepts You can select one of the following actions e Do not imp
117. played and you are given the possibility to go back and adapt the import file OR the dictionary domains before a reattempted import Export To export term data To export term data e g for review or supplementary information you can do the following If you do not want to export an entire dictionary create a filter under Search view gt Filters 1 Click Export 2 Select a completed settings file from Available settings list To change an existing settings file select it and then click Edit If there are no appropriate export settings files for the dictionary create a new one New Write the name of the export settings file for which dictionary it is applicable whether the export settings are to be visible for you only and administrators Private or for other users with export rights Public and the desired format of the export file You can choose one of the following formats TBX TermBase eXchange standard format according to ISO DIS 30042 TermWeb 2 XML compatible with previous versions of TermWeb MultiTerm iX XML Excel section names become tab names language and field names become column names If you want to give a custom name to the export file not only the Dictionary name followed by a numeric value enter that name in the Export file name field Name for settings Organisms apanese_missing Export from dictionary Visibility Export in format Microsoft E scel Export file name Organisms_Ja
118. rch view preceded by Project Source Filter we FO Search l Domain search However these filters are only editable in the Project module C The Workflow tab 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 99 113 Fill in the desired name of the workflow select the task out of the available tasks to initiate the workflow and the condition s under which the workflow is to be initiated An example General Filter Name Description Tasks Conditions Status Functions Workflow June records added Signal to translators that a new term record with English terms has been added Create term Delete concept Delete termi Edit concept Update term Fil Process status Unprocessed AMD Section i5 Suggestions No operation gt Active Cc Inactive u Add Function Save Cancel An example where all concepts of the project batch are completed i e have terms in all or at least a few of the available languages 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 100 113 Dictionary Organisms TermWeb info and more General Filter Workflow Name Jal concepts have terms in English Swedish and German Description Trigger Configuration Execute Workflow ontask For all Concepts Having Term In Conditions Process status IS
119. riteria Filter criterias Term CONTAINS frequenc Ho operator gt No operator gt Apply jave Clear Cancel 4 Click Apply Only the term records that fulfill the criteria you have entered are shown In the example only those term records are shown that have at least one term in any language that contains the string frequenc Example B If you want to show only the terms that contain a certain string not their possible synonyms select Term instead of Concept in the Filtering out droplist 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 13 113 Filter Pi Filtering out Term Term z EXISTS Term Criteria Filter criterias Term CONTAINS frequenc Ho operator gt No operator gt z Apply Save Clear Cancel In this example only those terms are shown in the term list that contain the string frequenc in the current source language 5 The temporary filter is applied to the current main dictionary until you create a new temporary filter for any dictionary Source English w Filter Temporary titer aaa Domain search 6 Ifyou want to deactivate the filter select lt No filter gt in the Filter droplist box in the upper left hand column Source alda hia Filter ER Domain search 7 Ifyou
120. rminological data omnibus that is applicable to a specific concept This concept is expressed normally by different term equivalents in various languages Term equivalent Term equivalent is used to refer to words or expressions that represent the same or a Similar concept in different languages Procedural tips Create a copy of an existing dictionary Note You export and import the dictionary STRUCTURE from the Admin gt Dictionaries dialog whereas you export and import the dictionary CONTENTS from the Admin gt Export and Admin gt Import dialogs respectively Please note Instead of performing steps 2 3 below you can click the Copy link on the line of the desired dictionary and then click Copy Dictionary In this case there will however be no exported dictionary definition file to save Copy Dictionary Create a copy of Animals and more Structure Only Copy only the dictionary structure including views import and export settings workflows and filters Copy Dictionary 1 Click Admin gt Dictionaries 2 Click the Export link on the line of the desired dictionary optionally including filter definitions and custom layout and save the resulting dictionary definition file 3 Click Import Dictionary browse for the dictionary definition file exported in step 2 click Open and then Import Dictionary Then an empty clone of the first dictionary will be created with the same sections languages and fields that you c
121. ry import of previously exported and supplemented TermWeb 2 data tick Synchronize on index term Note Any domain information in the import file will be transferred to the database only if the domain or subdomains already exist in the database 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Example You have received an earlier exported Excel file including the concept ID and new terms in French and Dutch and want to import data to the existing database where there are already terms in other languages Use the import settings indicated in the figure below 61 113 Name for settings Synk_Conc_ID_Fill_in_parts Import in Dictionary My dictionary O add import concept as new Synchronize on concept ID synchronize on index term For language s Action When concept IDs are identical Fill in parts Select parts Synchronization Concept level fields Term entries in languages All None All None Definition v Dutch Explanation English Number Finnish 1S0 date v French German Greek Japanese Swedish Use Merge parts however if you want to supplement with new terms and possibly new detailed information about existing terms Import settings An import setting defines how a file should be imported You can define which fields and languages that should be affected and also specify how concept and terms should be
122. search methods may vary according to the settings made at installation time as an example if asterisks are needed or not Example 1 Type dog and click Search A list of all the terms beginning with dog will be shown Example 2 Type dog and click Search A list of all the terms that contain the text string dog e g dog army dog training centre and watchdog will be shown Example 3 Type dog and click Search A list including the term dog and adjacent terms will be shown Click the term you want to see If more than two languages are displayed and you want to see the information in a particular language for a given term click the term in the desired language Ihe term and all of its detailed information will be shown in the result pane See also information for customizing the display under Set the source language target language and how much you want to view in the result pane above Advanced search If you are not sure of the spelling or wish to search the term in fields other than the term field then you can use the Advanced search options When doing an advanced search do not use asterisks unless the text you are looking for includes asterisks Fuzzy searches searching for approximate strings If you are unsure of the exact spelling of the term 1 Click on the advanced search button bay 2 Check the box Enable fuzzy search and then click Apply Enable fuzzy search Enable multi field searc
123. so be applied to term export by clicking on the Admin icon and then on the Export icon The filter is then chosen under Export settings in the Select concepts by filter field The conditions for the field contents can be set as follows a fields that contain an exact string typed after EQUALS or if you do not enter a search string empty fields b fields that contain the string and additional contents typed after CONTAINS c fields that do not contain the string typed after NOT CONTAINS d fields that are not equivalent to a specific string typed after NOT EQUALS or if you do not enter a search string fields that contain something ie not equal to nothing e fields that start with a certain string typed after STARTS WITH f for certain fields that fulfill a specific time value e g that were changed before BEFORE or after AFTER a specific point in time date and time or on a specific date EQUALS or outside of a specific date NOT EQUALS g for numeric fields where the field value EQUALS NOT EQUALS is LESS THAN or GREATER THAN a typed in integer value Temporary and saved filters You can create a temporary filter If you want to reuse it you can save it later To create a temporary filter 1 Click se beside the Search button 2 Click Create temporary filter 3 Enter filter criteria in the dialog box Example A Filter Filtering out Concept Term EXISTS Term C
124. synchronized within synchronized concepts e g entries with matching term IDs will not be synchronized if their concepts not are synchronized When you are done defining your import settings click the Save button to save them or Cancel to leave the editor without saving your changes Note If you want to undo a data import and restore the database to the position prior to the import select Admin gt History It is not possible to undo a complete data import by using the history function for a term record 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 64 113 Note The metadata fields cannot be changed by editing the file to be imported The Created by Creation date and Change date fields are set to the importer s ID and time of the import Importing using Permission Schemes When term data is imported with Permission Schemes enabled the same permissions are enforced as for manual editing This means that besides allowing the Import permission in the scheme some other permissions Should also be granted depending on what the users should be able to do during the import operation The table below describes what permissions are needed for different import and synchronization cases Import type Synchronization Permissions needed for type of type change N A Create Concept for importing new concepts Replace old Create Concept and Delete Concept concept al
125. t year etc similar to http docs oracle com javase 7 docs api java text SimpleDateFormat html AS an example entering the compound string mybackups Full_backup_ yyyy Y MM dd x s would give an export file Full_backup_2014 08 20 xls if the current date is 20 August 2014 Similarly the string mybackups Full_backup_ yyyy MM VYodd YWKK YonN XIs would give the export file Full_backup_2014 08 20 14 12 xls if the current date and time is 20 August 2014 12 minutes past 2 in the afternoon Please note that the exported files in the example are stored in the mybackups subdirectory of the base directory on the file system specified at installation time Details can be found by clicking more in the Job result log Please also note that e g colons and semicolons cannot be used due to file system requirements 3 Also enter the interval in the Schedule section 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 4 If you want to keep all runs in the job result log enter O in the Runs to keep field 5 If desired enter the email address where export notifications are to be sent and the sender email and name to be displayed in the notification email 6 Click Active to activate the job immediately 7 Click Create job 81 113 For an existing job click the job name and in a similar way as described above you can deactivate or activate the job change parameters and then click Upd
126. tal 20 253 Advanced Search button 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 9 113 Set the source language target language and how much you want to view in the result pane If you want to find a term in a language other than the current source language then select the desired source language from the droplist in the Source field You can also limit the results shown to one target language Click the box beside Target above the result pane and choose the desired target language If you would like all languages to be displayed choose All languages in the Target box To specify how much term information is shown for each language in the dictionary Click on Custom view and choose which languages should be shown along with the level of detail you want for each language e g the term only or all term information Then choose Custom from the Target droplist If you are authorized and would like to display the concept s history information about when and by whom the term record was created and changed click Settings and check the Show history box Deselect the Show history check box when you want to hide the information If you would like another date format displayed the default is the ISO format YYYY MM DD click Settings and select the desired date format pattern from the Show dates as droplist Settings 1 l Show history I Show thumbnails M Show relat
127. te This function does not apply to multi line fields 6 Click the green tick mark at the upper right hand side of the term field box or click Save 7 Ifyou want to change a term equivalent in another language Click the term in that language Click Edit term AIt E in Internet Explorer Change the information and then press Alt S in Internet Explorer or click on the green tick at the upper right hand side of the window or click Save 8 If you want to change the information in the concept level fields press Alt O in Internet Explorer or click Edit concept level fields change the information and then press Alt S in Internet Explorer or click Save 9 Press Alt S in Internet Explorer or Save in the button field at the bottom of the window when you have finished updating the term record Oe a Add a term to an existing term record You can add a new term equivalent in another language to an existing term record If you wish to add a Portuguese term equivalent for example do the following 1 Show the term record Click on the term from the list so the content of the term record will be visible in the result pane 2 Click the Edit icon EA 3 Press Alt A in Internet Explorer or click Add term 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 4 Enter the additional information about the Portuguese term Scroll down if necessary Write the Portuguese term in the
128. term record To remove an entire term record e g a duplicate entry You can also remove a term record from its current place by moving it to a hidden section for removed records by following the instructions under Move a term record 1 Show the term record Click the term on the list so the content of the term record is visible in the result pane 2 Click the Delete icon 3 Confirm that you wish to remove a term record by clicking Delete in the text box shown The term list is updated Remove a term You can remove a term equivalent from a term record as follows 1 Show the term record Click on the term in the list to the left so that the content of the term record is visible in the result pane 2 Click the Edit icon EA 3 Click once on the term you want to remove so that it is appears at the top of the result pane 4 Click Delete term w to confirm that you want to delete the term If you change your mind press Alt X in Internet Explorer or click Cancel in the button field at the bottom of the window You can also later use the Restore function in Show history 5 Press Alt S in Internet Explorer or click Save in the button field at the bottom of the window when you have finished updating the term record The term list is updated 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 43 113 Import and export term data If allowed by the administrator eve
129. ternal links to terms cross references to dynamic links reflecting any change in referred to terms Customize message for error page Specify password requirements Clients can only be used by the system administrator Add modify or delete clients Specify a maximum number of user accounts and or a maximum number of individuals who can be logged in at the same time for each client and if enabled a maximum number of concurrent guest users 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb Note Asan administrator you can always return to the window with all the administrator function icons by clicking Admin View in the upper left hand side of the window You can always return to search view by clicking Search View in the bar to the left of Admin View 45 113 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 46 113 New Dictionary Wizard Add a new dictionary Note that a section with the same name as the dictionary is always created as a dictionary Is created Note also that authority to access a dictionary and its sections Is always initially set as Undefined if Access Editor is used You need to define the Users and User groups and their authority if you want to limit access to a dictionary In case Permission Schemes is used the Default Permission Scheme will be applied to the new dictionary Dictionaries Edit d
130. text integer number without a decimal or comma to indicate thousands max 9 characters or data that corresponds with a regular expression An example of the latter is the simplest form of syntax control of the date i e 20YY MM DD 20 d 2 0 1 9 1 0 2 O 1 9 1 2 0 9 3 0 1 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb If you want to add your own definition of a field on the concept level with a limited number of possible values do as follows ot O OND 50 113 Click the dictionary s name Click Add in Concept Level Fields Select New custom field and then click Continue Enter the field name Specify the type of field in Field type Picklist Note A single line field can theoretically contain a maximum of 16 383 characters but as the name indicates it is intended for less information e g a maximum of about 70 characters which can be shown on one line in the result window without sideway scrolling A multi line field can contain a maximum of 16 383 characters if not otherwise specified under Data length limit Select Latin 1 in Encoding if the field only will include Latin 1 characters Select Value is required if the field must be given a value when a term record is created Click Add beside the box for Picklist items Enter one of the fixed values in the typing field and click Save beside the typing field Repeat step 9
131. the entire term record concept level fields e g a definition The fields may also be valid only for terms term fields used to specify e g grammar or source of a translation of a term in a particular language a term equivalent The administrator defines dictionaries You specify which dictionary will be shown by clicking the scroll arrow beside the Dictionary droplist and choosing the dictionary from the list The list of terms in the chosen source language is then updated More than one dictionary There is possibly more than one dictionary available to you In this case you can either change which dictionary to view search and work with as described above OR select one ore more additional dictionaries to view and search in the same time as the main dictionary Note You should only add change and delete concepts in the currently selected main dictionary Selecting additional dictionaries If there are more than one dictionary available you can select one or more dictionaries besides the main dictionary selected in the Dictionary droplist to search in These are referred to as additional dictionaries and are also selected in the same window as sections 1 Click the All sections link or the lt Change button to the right of the Dictionary droplist 2 Press and hold Ctrl and click the additional dictionaries you wish to select for searching 3 Click the Select button The number of additional dictionaries is displ
132. tor Spanish eje aa Swedish axel Link is referring to C Term Static text Term Name C Concept jave Cancel Note This applies only to the sections in the dictionary to which you have access Search for the entry with the English term shaftand click on the desired term Then choose if you want to create a link to the term record concept with the word shaft or the actual term itself Link is referring to is linked to Concept or Term Then click Save If you select Term Static text the link text will remain as is even if the referred to term is changed If you select Term Name the link text will change if the referred to term later is changed In case you select the link to refer to a Concept when the link is clicked the term record is shown with the terms in the database s order of languages In case you select the link to refer to Term Static text or Term Name when the link is clicked the term record is shown with the chosen term at the top Note When making changes the link is shown in double angle brackets e g link word If you later want to change the link select the link word including the angle brackets right click and choose Edit link Note Links should normally not be created for terms that are not approved Term records or terms should be marked with a status Approved or Correct if the dictionary offers a status option shaft potentiometer Shanghai shank If you want to add a link to
133. ubclass and with the view that has been specified for the subclass Edit Views Add change and delete views for a specific dictionary For example If you want to hide the fields Created by Creation date Changed by and Change date on the term level for a specific user group do as follows 1 Click Edit Views 2 Click Add view 3 Give the view a descriptive name 4 Specify which dictionary applies 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 5 Deselect the fields that are to be hidden from view 58 113 New view data Name Mo term metadata Dictionary My dictionary Concept level fields Term level fields All None All None Concept ID Created by v Created by Creation date v Creation date Changed by Changed by fhange date Selected fields are v Change date Smm visible v Dictionary Language v Section w Context v Subclass v Lingsoft Domain V Gender v Definition w Part of speech Explanation Part of speech 2 v Number v Acceptability v ISO date 6 Click Create view 7 Click Admin View and then Groups 8 Click the group s name The Group data dialog appears 9 For each dictionary Ctrl click the view or views to be available to the group in the View droplist and then click Update Group Dictionary fechaiferm and more Filter No filter All concepts visible
134. udes the search string Note that the advanced search arrow changes color when the multi field search option is activated Use filters to search and export If you want to search for term records or term equivalents that fulfill specific criteria e g all term records that do not have a definition term records that do not have a term equivalent in a certain language or term equivalents in a certain language with a certain status you can use the filter function Note A filter limits the search to the selected dictionary current main dictionary A filter can be defined to be private only accessible for the creator by setting its visibility to Owner or accessible for a certain group selected in the Visibility droplist or to all users if Default group is selected in the Visibility droplist However only the owner of the filter or an administrator can edit or delete a filter If an administrator is unable to delete a filter it is because it is in use in an export setting or as a standard filter for a group You can use several combinations of conditions in the filter You can create a set of filters for a certain dictionary and then select them from the Filter droplist or by clicking the Filters icon and then gt Apply filter Note that the term list gets a 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 12 113 yellow background to signal that a filter is applied Filters can al
135. want to create a new term record concept from Grid View proceed as follows 1 Click Add New Concept re intervention during run 4 439 Sciences gt Linguistics Terminology Hi Add New Concept 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 2 Enter data in the required fields x 290 animal usually aquatic crustacean 290 1 Unprocesse with two pairs of antennae on the head jointed legs and a hard shell x 641 cuckoo 641 1 Provisionally x 314 cuckoo clock 314 1 Unprocesse I cscscececscececscscecesscseces x 0 Biology gt Animals swan 0 1 Unprocesst 3 Perform any other changes to the term records in Grid View 4 Save the new and changed term records in the dictionary clicking Save 5 Clear the grid and click Close General Grid View recommendations Please note that you can only edit a term record in either the Grid View window OR in single term record editing mode clicking Edit in the main TermWeb window Please note When you are done editing make it a habit to always 1 if the remaining term records need no later change remove these records by clicking the Clear Grid button 2 close the Grid View by clicking the Close button Locking term records before editing As soon as you open a specific term record for editing by clicking the Edit concept icon other users will see a Locked by another icon L for that term record
136. weden o French SMEs Locked languages French terminologists Norwegian Sesh Spanish Lhmese Danesh Finnish Hunganan Morvegiar pedi German terminologist 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 80 113 Scheduled Jobs 12 Regular automated exports of term data Here you can automate the export of terminology data Please note that also scheduled actions resulting from workflows are listed here Proceed as follows to schedule exports Click Admin gt Scheduled Jobs A list of currently defined jobs will be displayed Scheduled Jobs Defined Scheduled Jobs Status Last execution Next execution French missing weekly Active i4 Jan 14 15 zi Jan 14 15 Run now Add Job Delete Selected Job Result Log G Job Status Started on Execution time Result French missing Weekly OK i4 Jan 14 15 D secs Successfully exported data using export setting more B D French missing weekly OK 7 Jan 14 35 D secs Successfully exported data using export setting more French missing weekly Ok 31 Dec 14 35 0 secs Successfully exported data using export setting more French missing weekly OK 24 Dec 14 35 1 secs Successfully exported data using export setting more French missing weekly Ok 17 Dec 14 35 D secs Successfully exported data using export setting more French missing weekly Ok 10 Dec 14 35 O secs Successfully
137. within the group to be able to access TermWeb via the API by using the Allow API access check box For other installations selecting this check box has no effect If you want the group members to change their passwords at regular intervals i e you want to set a maximum password age you can also specify a Change password interval here Name Term readers Read only access to published terminology TOA terms suggestion section available Description Allow API access i fo Minutes of inactivity before the user is fogged out Leave blank to use spiten s defaut value 30 ming 20 Nunber of days to change the password after Leave Diank to not force password change Session timeout Change password If a user is a member of several groups the lowest value among the groups Is applied for the user Views are defined under Edit Views and filters under Search View gt Filters 4 Click Create Group Change information about a group 1 Click Groups 2 Click the user group s name 3 Change the name description session timeout and if desired password renewal interval and any filter and view or views per dictionary that are applicable to the group An example 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb 68 113 Pe Dictionary Fechaiferm and more Filter No filter All concepts visible Micro view TT views Minimal view TT Here no initia
138. ynchronization on Concept ID TermWeb 2 XML for compatibility with earlier installations MultiTerm iX XML 1 Click Import 2 If you want to import terminology data using an existing settings file select the setting file dictionary name under Available settings and click Import To change an existing settings file select it and then click Edit To create new settings file click New name the settings choose a dictionary from the Import in Dictionary droplist define whether the import settings are to be visible to yourself and administrators only Private or to all users with import rights Public in the Visibility droplist Then specify the new settings for import synchronization i e how the import file will be synchronized with existing information in the section s what will 2014 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 12_R1A_EN rtf 2014 09 10 Termweb be imported etc Click Save select the settings file and click Import 60 113 O 3 Click Browse scroll down and choose the file you want imported 4 Click Next gt 5 Click Next gt if the validation report is OK Unless already decided select to what dictionary section the terminology data should be imported by mapping the dictionary section s to the section name s in the import file and then click Next 7 If there are fields on the term record concept level in the import file that were not already connected mapped with t

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