Home

GTC Business Applications for SME User`s Manual

Contents

1. Chapter Two Functions and Operations User Name Password It is for Firebird Interbase The default user name and password of Firebird Interbase s administrator account SYSDBA and masterkey respectively will be used The fields of user name and password is hidden Press F5 to disclose or hidden the fields Test Connection It is to test whether GTC Applications connects with Firebird Interbase server and check whether the database file exists If the connection is OK but the database file doesn t exist the database file will be generated automatically on request Open a company data All company data are showed in Multi Company Control System Please use the mouse to double click a company data or choose a company data and then press Enter Edit a company data The existing company data can be altered by pressing the button Edit There are some tips for your reference 1 Company Short Name can t be altered You can delete the existing one and add a new company data to replace the existing one 2 If the data path is altered the existing data will not be moved to a new directory Moreover the data in the original folder will not be deleted for security reason Delete a company data To delete an existing company data you can just press the button Delete However the Application will not delete the data in the original folder for security reason If you want to delete the data in the original folder you should
2. Under Browse mode press the right key of the mouse to call functions menu The first function is to print a voucher User can press F10 to call dialog box for printing or preview The default size for a voucher is half page of a standard letter paper To change the size press F8 or right key of the mouse on Print dialog box to call Report Designer To search a designated voucher press the button beside the field of the Code or press the right key of the mouse to call functions menu for searching User can copy the content of the existing voucher to a new voucher by pressing right key of the mouse to call functions menu for copying 4 3 Chapter 5 5 1 5 2 Chapter Five Bank Reconciliation Bank Reconciliation Under main menu use the mouse to choose Bank Reconciliation or press Alt S R to Bank Reconciliation interface The interface divides into three parts header details and footer Header Header includes accounting period and accounts Field description From Date To Date Account Code Account Name Details It is the period for bank reconciliation To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar to choose a desired date Bank account number can be input by user directly or to select existing records from put down menu The Application will go to the most similar account code matched with input information Accoun
3. If you are running Windows NT or Windows 2000 you should also update your Emergency Repair Disk ERD HKEY_LOCAL_MACHINE System CurrentControlSet Services LanmanServer Param eters Under this subkey create a new DWORD value named EnableOplocks and set its value to 0 to disable opportunistic locking Restart the network file server to make sure that the setting is accepted To disable opportunistic locking on a Novell file server Microsoft recommends that you contact Novell technical support Information about Linux If the Operating System in server is Linux please note a Share the security permission of data folder for Read Write Add and Delete For example change the authority of data folder to 755 by using chmod command b Confirm Samba is 2 22 version or above C To avoid the problems caused database damage please alter the content of smb conf oplocks false locking on level2 oplocks on 8 3 GTC Business Applications for SME 8 5 8 5 1 8 5 2 Questions and Answers What is the default user ID and password The default user ID and password is SUPERVISOR and PASSWORD respectively Why there are non readable Chinese characters in GTC Application s interface Firstly please confirm the language of GTC Application s interface matching with the language of MS Windows For example if the language of MS Windows is traditional Chinese the language of GTC Application s interface should also be traditional
4. You are now ready to install GTC Accounting System Simplified Edition 4 0 Press the Next button to begin the installation or the Back button to reenter the installation information Figure 1 6 Ready to install Click Next button the Application will be automatically installed When the Application is successfully installed the following screen will be displayed Otherwise you should install once again Installation Complete GTC Accounting System Simplified Edition 4 0 has been successfully installed Press the Finish button to exit this installation Figure 1 7 Installation Completed 1 5 GTC Business Applications for SME 1 4 Firebird Installation will be executed after GTC Applications installed Please choose Full installation of server and development tools if this computer will be also worked as a role of database server Otherwise please choose Minimum client install no server no tools for this computer The detail procedures for installing Firebird Interbase please refer to the user manual of Firebird Interbase or the chapter of Firebird Installation in this manual Network Version Installation If GTC applications are used in local network please execute the Installation Program in each workstation To create a company data which can be accessed automatically by other workstations please refer to following steps a b c d e Search a file named GBS4 INI in the
5. Chinese To change the language of GTC Application s interface you can press lt Ctrl E gt for English lt Ctrl B gt for traditional Chinese lt Ctrl S gt for simplified Chinese If the language of GTC Application s interface is same as the language of MS Windows there are still non readable characters Please refer to the followings a For MS Windows 2000 XP choose lt Regional Settings gt in Control Panel Please select desired district in Advance page For example select Chinese Hong Kong Chinese Macau Chinese Taiwan for traditional Chinese and select Chinese PRC Chinese Singapore for simplified Chinese b For MS Windows 98 Me execute regedit exe Please check HKEY_LOCAL_ MACHINE System CurrentControlSet Control fontassoc Associated CharSet and change the content of SYMBOL 02 to no There is a risk to execute regedit exe please refer to the following Warning from Microsoft WARNING Using Registry Editor incorrectly can cause serious problems that may require you to reinstall your operating system Microsoft cannot guarantee that problems resulting from the incorrect use of Registry Editor can be solved Use Registry Editor at your own risk For information about how to edit the registry view the Changing Keys and Values Help topic in Registry Editor Regedit exe or the Add and Delete Information in the Registry and Edit Registry Data Help topics in Regedt32 exe Note that you should b
6. Entry Voucher No Date Period Ref No Gvo0018 faa 9 1 2 2008 gt 200612 Remark Account Code Description Credit che 1020 Bank Current 0 00 89 4000 Product Sales 100 00 89 100 00 Revision 0 Modified Date 19 12 2006 10 00 50 Modified By SUPERVISOR Balance r O A amp Gi a A a s Print Search Add Edit Delete Figure 4 1 Transfer Voucher Entry Date This field is the date to issue a voucher and will be automatically filled in as current date To amend just by input directly or use the mouse to double click the button with triangle in this field to call a calendar to choose a desired date The format is according to the date 4 1 GTC Business Applications for SME 4 2 4 3 Period Ref No Remark Details format of MS Windows To change the format please go to Control panel of MS Windows Accounting period is automatically set by the Application based on voucher date User cannot alter It is for user to input supplementary information This field contains up to 20 digits or characters It is to record the detail description for each voucher Each voucher can contain many items include Account Code Account Name Debit Credit Cheque No and Remark It can be saved only debit and credit is balance Account Code Account Name Debit Credit Cheque No Remark 1 amp 2 Delete an item Footer It can be input by user directly
7. all financial reports Note All transaction files including Invoices and Vouchers will be deleted after Year End executed Please make sure you have at least one copy of data If there are any adjustments for previous year after Year End executed you can adjust the transactions directly in old company data e g CO2006 For the new company data you can just input the correct opening balance to the relative accounts in Chart of Accounts File If the adjustment involved A R and A P accounts please also adjust the opening balance for the relevant customers and vendors Database Tools There are two functions Empty all transaction files and Clear all data Empty all transaction files This function is to delete all transaction files such as Sales Invoice Vendor Invoice Delivery Note AR Payment AP Payment and Stock Adjustment etc However all files under Maintenance will be reserved Clear all data This function will clear all data including all transactions and all files under Maintenance When this function finished the database will be empty Transaction Auditor When there is the difference from the actual value due to hardware problem etc Transaction Auditor can be executed to recalculate the balance of different transactions 6 4 Chapter Twenty Two Utilities 4 Transaction Auditor Transfer Voucher No Checking Chart of Account and Period Balance Chart of Account and Period Balance was checked ion a
8. close the application directly If the Firebird Interbase server is running as a service you can stop the service via Control Panel Services 7 2 Chapter Seven How to install Firebird If you want to uninstall Firebird you can run uninstall Firebird in Firebird group in MS Windows s Start menu 7 2 2 Other Considerations a b c d e Firebird Server and any databases you create or connect to must reside on a hard driver that is physically connected to host machine You cannot locate components of the server or and database on a mapped drive a file system share or a network file system To install Firebird under MS Windows NT 2000 XP you have to log into the operating system as Administrator If an existing newer version of GDS32 DLL FBClient DLL exists you will be prompted to overwrite it It is recommended to answer YES if you are doing server install After the Firebird server was installed you need to install Firebird client libraries in all computers which have GTC applications installed To install Firebird client libraries you can run Firebird s installer and select Minimum client install no server no tools to install If there is old version of Firebird installed in the machine the new version of Firebird will use the configuration of old version For example if the password of SYSDBA is 123 in old version the password of SYSDBA in new version still is 123 To make sure
9. delete an existing user please use the mouse to choose the desired one by pressing downward arrow beside user name and press Delete User button Note SUPERVISOR and the user executing the Application cannot be deleted 3 7 GTC Business Applications for SME 3 8 System Setup System Setup is designed for simplification of operation Print after Save The Application will automatically check this setting after each transaction e g Sales Invoice saved If there is W in this field printing action will be automatically executed If there is no Vv in this field Ask before Printing and Show Print Dialog will not display Ask before Printing The Application will automatically check this setting when printing action executed If there is V in this field the print dialog will be displayed for user to choose print or not If there is no y in this field printing action will be automatically executed Show Print Dialog Paper Size If there is v in this field The Application will display print dialog box before printing User can change the printer setting in here This paper size is used to print User can change the paper size temporarily in Print Dialog box If user has modified the report format the paper size cannot be changed in here Enable User Log Please tick Vv to enable the function of User Log After that any functions executed by any users will be recorded by the Applicatio
10. do it via Operating System such as Windows Explore If you have not deleted the data in the original folder and want to read the data again you can just create a company data and type the data path as the original path 2 3 GTC Business Applications for SME 2 2 2 3 2 4 2 4 1 First time to the Application The Application will automatically execute the initialization when the user is first time to the Application There are some basic information should key in Of course this information can be altered lately Firstly the Application will show User Login interface default user name and password is SUPERVISOR and PASSWORD respectively And then the interface for Company Information Currency System Numbers and Accounting Period will be shown Please input the information according to your company Exit Use the mouse to double click Exit icon on Functions bar or select Exit on main menu Note Please exit the Application before shut down the computer It may cause damage on data if the computer has been shut down or stop inappropriately before exit the Application Choosing and searching records To be more simplification and precision the Application uses put down menu for user to choose the desired data Here three examples date selection put down menu and dialog box are elaborated Selecting a date In the Application user can press the downward arrow beside the date field to call a calendar For previo
11. is to be used there is no need to change the settings of Control Accounts Opening Stock This account is to record total value of Opening Stock for this financial year Closing Stock This account is to record total value of Closing Stock for each month end To amend please use Adjust Closing Stock in Utility Tools GTC Business Applications for SME Retained Earnings This account is to record Retained Earnings for past years After Year End is executed Retained Profit Loss for this financial year will be brought forward to this account 4 Control Accounts Retained Earnings fasoo gt Opening Stock 1 710 Closing Stock 1 700 X Modified Date 02 1 2 2006 11 40 Modified By SUPERVISOR Figure 3 7 Control Accounts 3 7 User Security User Security is to control the authority to each user for each function Each function for each user can be restricted to Read New Edit or Delete 3 7 1 Log On To enter into the Application User ID and Password must key in on Log On interface Default user name and password is SUPERVISOR and PASSWORD respectively SUPERVISOR is a user with the highest authority and it cannot be deleted It is highly recommended to change the password of SUPERVISOR amAH PAAR APRH SUPERVISOR e X BAO M EREE ze gatz 8165 Traditional Chinese BIGS Figure 3 8 Log On 3 6 3 7 2 Chapter Three General Files Management To change password please tick Change Pa
12. process depends on the size of the reports Progress bar will be displayed for reference 2 6 Chapter Two Functions and Operations Wi Profit and Loss Account Account Period 200612 Modify Report Format F3 Send Report by E Mail F12 J Print X Cancel Figure 2 5 Printing Dialog Box When the reports in JPG format created Figure 2 6 will be displayed Now you can key in recipient s address subject and message And then press Send to send out the mail To choose the recipients a Press To to call address book in MS Windows and select the desired one b Press the button on the right hand side of To to call the customer list or vendor list in GTC Applications c Key in the e mail address of recipients directly Use to separate each recipient New Message To jinfo clientcocomhk S e subject O Message Attachments C iTestighs40p Customer Balance Report JPG Attachments 4 Send X Cancel Figure 2 6 New Messages 2 7 Chapter Three General Files Management Chapter 3 General Files Management 3 1 3 2 There are many common files in the Application In which some files are very important In this chapter we will introduce some key points for these common files Company Information The content of Company Information includes user s basic information company name address telephone number BR number fax number etc All fields in this file are not ne
13. tar copy xcopy etc on a database which is running Not only will the backup be unreliable but the disk level blocking used by these tools can corrupt a running database On Line Backup is used in GTC Applications Actually there are many methods to backup the database Here only the method used by GTC Applications will be introduced To learn more about different backup methods please refer to the user manual of Firebird Interbase On Line Backup can be executed provided that a The backup function can be only executed on the computer with both GTC Applications and Firebird Interbase server installed b This function will be executed only without anyone executed the Application simultaneously After Backup function is chosen figure 6 1 will be displayed User should choose target drive and sub directory and press Start Backup button to start If there is a lot of data to backup more than one diskette will be requested Please put the backup data diskettes at safe place with right label Start Press Start to start Before backup data the disk should be formatted Note all files in the diskette will be overwritten Exit To exit Backup Screen To use this function please note 1 Only the drive and the directory supported by your MS Windows can be chosen If you can not choose the desired drive or directory please check the settings of MS Windows 6 1 GTC Business Applications for SME 6 2 2 If target drive i
14. the operating system is most updated 7 2 3 Microsoft Windows Sockets 2 Firebird requires Microsoft Windows Sockets 2 Winsock 2 If you are using MS Windows 95 you can visit following linking to get more information for upgrading to Windows Sockets 2 http support microsoft com default aspx scid kb EN US q177719 7 2 4 Installation Steps To locate Firebird x x x xxxx Win32 exe in Server directory in GTC s CD ROM and double click to run it Firebird installation kit name should contain a dot separated string of numbers in the following order version number release number sub release number For example Firebird 1 5 2 4731 Win32 exe a Firebird Firebird installation kit b 1 5 2 Version number release number and sub release number c 4731 Build number d Win32 Operating system platform If you see following message you need to stop or remove the old version of Firebird Interbase first before continue to install 7 3 GTC Business Applications for SME d An existing Firebird 1 5 Server is nming You must close the application or stop the service before continuing Figure 7 1 Installer remind to stop Firebird server If everything is ok you can see the welcome screen 1G Setup Firebird Database Server 1 5 Welcome to the Firebird Database Server 1 5 Setup Wizard This will install Firebird 1 5 2 4731 on your computer It is recommended that you close all other applications before continuing Click
15. 6789 English Detail Description Chinese Detail Description Bank of China PERRIT Account No 012 123 456789 RP REE 012 123 456789 Account Name Glorious Technology Co Ltd RP BB PHB ARRA A HENE New Edit Delete Figure 3 11 Remark File There two types of remark for a remark code item remark and multi line remark The Applications will automatically copy the content of item remark to the field of item remark or the content of multi line remark to the field of multi line remark in every 3 9 GTC Business Applications for SME transaction Either English Description or Chinese Description will be copied to the relative field according to the language used 3 10 User Log Control The Application records the history of all functions executed by all users for management purpose Please mark v in the field of Enable User Log of System Setup if this function is applicable User Range Date Range Function Range Run Delete Preview Print Please select the user in From User and To User Please select an appropriate time range in From Date to To Date Please select the desired function range in From Function to To Function The Application will display the history according to the selection of user time and function Press Delete button if you want to delete the displayed history Please use this function carefully since the history cannot be recalled once the history has be
16. BA pa Figure 2 1 Multi Company Control System Company Short Name Company short name is the name of a company data and used for the name of data path Please just use letter or number for company short name The requirement for creating a name of data path please refer to the requirement of your Operating System For example if demo is the company short name the database name will be demo fdb Note if Firebird Interbase is installed in Linux demo and Demo will be treated as two different names English Description Detail description in English for a company data Chinese Description Detail description in Chinese for a company data 2 1 GTC Business Applications for SME Database Information Local Server Server Name Protocol Please mark if Firebird Interbase server and GTC applications are installed in same computer Otherwise please cancel Vv Computer Name or IP address of Firebird Interbase server installed e g FirstServer or 192 168 1 1 If Local Server be chosen Server Name and Protocol will be hidden Protocol is used for the communication between GTC Applications and Firebird Interbase server Please ensure that the client machine is able to see the host machine in the network For example if the server s IP address in the domain that is visible to the client is 192 168 1 1 go to a command shell and type the command ping 192 168 1 1 substituting this exa
17. F1 On any interfaces press F1 to call Online Help for current interface F2 Under Browse mode press F2 to add a new record Under Insert Edit mode press F2 to save the record F6 On any transactions entry interface user can input a new record to maintenance files without exiting the transaction entry interface To do this just by pressing F6 on the appropriate fields such as customer code currency or salesman etc The interface of relative maintenance files will be displayed When finished press Exit to close this interface and the current record will be copied to this transaction F8 On Printing dialog box press F8 to execute Report Designer to modify the report format F10 Under Browse mode of any transactions press F10 to call Printing dialog box F12 Send out reports via e mail Insert To insert a new line at the mouse cursor position Ctrl Del To input items press Ctrl Del to delete the record at cursor position Ctrl E To change to English interface Ctrl B To change to Traditional Chinese interface Ctrl S To change to Simplified Chinese interface Send reports by e mail All reports in GTC Applications can be sent out to the designated person via e mail To call this function presses F12 in Printing Dialog Box or right click the mouse in Printing Dialog Box to choose Send Report by Mail The reports in JPG format will be created by GTC Applications and attached in the e mail The speed of this
18. Figure 1 3 Welcome screen 1 3 GTC Business Applications for SME Press Next button to install the Application Choose Destination Location Setup will install GTC Accounting System Simplified Edition 4 0 in the following folder To install into a different folder click Browse and select another folder You can choose not to install GTC Accounting System Simplified Edition 4 0 by clicking Cancel to exit Setup Destination Folder CAGTC GSA40 Figure 1 4 Destination Folders Default folder for the Application installed is C gtc gsa40 Click Browse R button to install to another folder Otherwise click Next N to continue Backup Replaced Files This installation program can create backup copies of all files replaced during the installation These files will be used when the software is uninstalled and a rollback is requested If backup copies are not created you will only be able to uninstall the software and not roll the system back to a previous state Do you want to create backups of the replaced files Yes C No Please select the directory where the replaced files will be copied Backup File Destination Directory CAGTC GSA40 BACKUP Browse Figure 1 5 Destination Folders for Backup Files Chapter One Installation If Yes selected in Figure 1 5 the directory for backup file is required Otherwise the Application will go to next step Start Installation
19. GTC Accounting System User s Manual Simplified Edition Version 4 0 Publisher Glorious Technology Company Limited COPYRIGHT 1997 2007 Glorious Technology Company Limited All rights reserved All GTC brands and product names are trademarks or registered trademarks of Glorious Technology Co Ltd Other product names are trademarks or registered trademarks or their respective holders Printed in China LICENSE AGREEMENT This software is protected by copyright law and international copyright treaty Therefore you must treat this software just like a book except that you may copy it onto a computer to be used and you may make archive copies of the software for the sole purpose of backing up our software and protecting your investment from loss The software may be moved from one computer to another so long as there is no possibility of it being used by more than one person at a time ADDING USERS You may add users by paying for a separate software package for each user you wish to add You may also add users by purchasing a site license so long as the number of persons who are able to use the software at one time is not more than the number of authorized users specified in our product or license TRANSFERRING THE SOFTWARE You may transfer all of your rights to use the software to another person provided that you transfer to that person all of the software diskettes if applicable and documentation provided in this pro
20. Hard Disk is definitely important 3 The speed of network If the data is placed in server and will be shared in the network the speed of network is an important factor to the performance of GTC Application Please seek for advises from your System Administrator or network vendor There are suggestions a Faster network card 10 100MB network card for work stations and 100 1000MB network card for server b Faster HUB If possible please choose switch that is better than HUB c Quality of network card and switch Data communication relies on the quality of network card and switch There may be communication errors or even damage on data caused from bad quality of network card and switch d Qualified network accessories There is an international standard of different network For example Ethernet 100MB network requires the network accessories with Cat 5 or higher standard Notes to send reports by e mail The requirement for email software GTC application uses default email software of Operating System to send reports by e mail In order to use the email feature your email software must be MAPI compliant 8 1 GTC Business Applications for SME 8 2 2 8 2 3 8 3 For example MS Outlook and MS Outlook Express are MAPI compliant Please contact the vendor of your email software to obtain more information about MAPI compliance If you want to check your email software that is default email software of Operating System please g
21. Next to continue or Cancel to exit Setup j Cancel Figure 7 2 Welcome Screen License Agreement will be displayed when you click Next gt to continue Please press Yes if License Agreement is accepted Otherwise press No to exit the installation Information for installing Firebird will be displayed Click Next gt to continue the installation 7 4 Chapter Seven How to install Firebird iG Setup Firebird Database Server 1 5 License Agreement Please read the following important information before continuing Please read the following License Agreement You must accept the terms of this agreement before continuing with the installation INTERBASE PUBLIC LICENSE Version 1 0 1 Definitions 1 0 1 Commercial Use means distribution or otherwise making the Covered Code available to a third party 1 1 Contributor means each entity that creates or contributes to the creation of Modifications 1 2 Contributor Version means the combination of the Original Code prior Modifications used by a Contributor and the Modifications made by that particular Contributor 1 3 Covered Code means the Original Code or Modifications or the combination Ol do not accept the agreement Figure 7 3 License Agreement screen 1 Setup Firebird Database Server 1 5 Information Please read the following important information before continuing When you are ready to continue with Setup click Next Fire
22. ace for data is recommended 800x600 resolutions Operating System Microsoft Windows 98SE ME 2000 SP2 XP Home Edition or XP Professional Edition SP1 Please use Administrator authority to log in when the Operating System is MS Windows 2000 or XP Folders for GTC applications and Data Default folder for GTC applications is c gtc gsa40 Normally GTC applications should be installed in local hard disk either single user version or network version to enhance the performance If the data will be shared in network the permission of data folder for Read Write Add and Delete should be assigned Create a company data Set up Account Period carefully when create a company data Account Period can t be modified after the company data created Set up some basic information for Chart of Accounts and Accounting Period etc Install Firebird Interbase Server GTC application is a SQL database application Firebird Interbase server must be installed Firebird 1 0 0 796 or newer version or Interbase 6 5 or newer version is required Firebird Interbase server and any databases you create or connect to must reside on a hard drive that is physically connected to the host machine You cannot locate components of the database server or any database on a mapped drive a file system share or a network file system If Firebird Interbase is installed in another computer following information should be collected i Server name Computer name o
23. ack up the registry before you edit it If you are running Windows NT or Windows 2000 you should also update your Emergency Repair Disk ERD HKEY_LOCAL_MACHINE System CurrentControlSet Services LanmanServer Param eters Under this subkey create anew DWORD value named EnableOplocks and set its value to 0 to disable opportunistic locking Restart the network file server to make sure that the setting is accepted 8 4 8 5 3 8 5 4 8 5 5 8 5 6 8 5 7 Chapter Eight Appendix To disable opportunistic locking on a Novell file server Microsoft recommends that you contact Novell technical support Why the word of 3 in traditional Chinese can t be displayed and printed or Hong Kong characters become question mark when Chinese characters input in GTC applications Please download and install Hong Kong Supplementary Character Set to solve the problem from http www microsoft com hk hkscs default asp Why only part of the voucher can be printed on the left side It is because your printer driver can t support custom paper size This happened frequently in MS Windows 2000 since most default drivers for MS Windows 2000 can t support custom paper size The best solution is to ask your printer vendor for the driver supporting custom paper size Of course there is another alternative change the paper size to the one your printer driver supported such as A4 Why the content of reports will become to black starting from 2nd page w
24. alling from the zip package Installation of the embedded server Known Issues SQL Language documentation Reporting Bugs o o o o o o o o Figure 7 10 Firebird s detail information 7 9 GTC Business Applications for SME Finish screen will be showed when you click Next gt Finally press Finish to finish the Setup 7 3 Install Firebird server under Unix Linux 7 3 1 Prepare the installation The requirements for installing Firebird server under Unix Linux a You will need to be root user to install Firebird b You will need to add localhost to your ect hosts equiv file c If there is a remote machine to access the database you need to add the remote machine name into ect hosts equiv file 7 3 2 Installation Steps a Linux rom rpm Uvh FirebirdSS 1 x x nnn i386 rpm b Linux tar gz tar xzf FirebirdSS 1 x x nnn tar gz cd install Anstall sh 7 3 3 Installer will do The Linux installations will a Attempt to to stop any currently running Firebird server b If a previous installation of Firebird exists then it and any associated file will be subsequently deleted c Install Firebird server into opt firebird v 1 0r opt interbase and libraries into usr lib and header file into usr include d Automatically add gds_db for port 3050 to ect services e Automatically add localhost localdomain and HOSTNAME to etc host equiv f Installs Firebird server startup script into etc re d init d firebi
25. bird Database Server 1 5 2 This document is a guide to installing this package of Firebird 1 5 on the Win3Z platform These notes refer to the installation package itself rather than Firebird 1 5 in general Contents o Before installation o Installation on systems with Firebird 2 0 Figure 7 4 Information screen 7 5 GTC Business Applications for SME te Setup Firebird Database Server 1 5 Select Destination Location Where should Firebird Database Server 1 5 be installed a Setup will install Firebird Database Server 1 5 into the following folder To continue click Next If you would like to select a different folder click Browse C Program Files Firebird Firebird 15 Atleast 1 4 MB of free disk space is required Figure 7 5 Select Destination Location Click Browse button to select the destination location Press Next gt to install Firebird to the default location 2 Setup Firebird Database Server 1 5 Select Components Which components should be installed Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue Full installation of Super Server and development tools Super Server binary Classic Server binary Server components Developer and admin tools components Current selection requires at least 9 2 MB of disk space Figure 7 6 Select Components Please select Full instal
26. boot up C Copy Firebird client library to lt system gt directory Generate client library as GDS32 DLL for legacy app support Install Control Panel Applet Figure 7 8 Select Additional Tasks All settings will be displayed for your checking when Next gt button be pressed 7 8 Chapter Seven How to install Firebird iG Setup Firebird Database Server 1 5 Ready to Install Setup is now ready to begin installing Firebird Database Server 1 5 on your computer Click Install to continue with the installation or click Back if you want to review or change any settings Destination location C Program Files Firebird Firebird_1_5 Setup type Full installation of Super Server and development tools Selected components Super Server binary Server components Developer and admin tools components Client components Start Menu folder Install Cancel Figure 7 9 Ready to install Click Install gt to continue with the installation or click lt Back if you want to review or change any settings Setup will install Firebird Database on your computer Process bar will be showed during the installation The following information about Firebird will be displayed 15 Setup Firebird Database Server 1 5 Information Please read the following important information before continuing When you are ready to continue with Setup click Next Introduction Stability Installation of the binary package Inst
27. cessary to fill in However company name will be showed at almost all reports Thus company name should be filled in It is easy to handle Company Information It is only to fill the data in certain fields and press OK to save the data Company Information DER Company Information Company Logo English Company Name Chinese Company Name Glorious Technology Co Ltd Demo PER ABE A MAD English Address Chinese Address Room 2704 27 F Nam Wo Hong Building ELIR 148 Wing Lok Street Sheung Wan ACRE 1 4 ORE Hong Kong MAFIAB 274227048 Tel No Fax No 852 2857 2761 852 2540 5563 E Mail Web Site info gtel com hk httpiwww gtcl com hk Figure 3 1 Company Information Currency File Currency File divides into two parts Local currency and Foreign currency Local currency is the currency used by the user at his place and to be used in company s financial reports The exchange rate is 1 You should input all information including code Chinese description English description and exchange rate 3 1 GTC Business Applications for SME 3 3 al Currency File EER English Description lt Currency Code Chinese Description English Description Exchange Rate System Numbers File 9 5500 Euro 1 0000 Hong Kong Dollars 0 9500 REM 7 7800 US Dollars Figure 3 2 Currency File Currency s short name up to 4 characters Chinese description for this currency English description for this
28. currency Exchange rate for local currency is 1 The exchange rate for foreign currency is one unit foreign currency equal to how much local currency For example if local currency is HK Dollar One US Dollar can change for 7 8 HK Dollars The exchange rate for US Dollar is 7 8 If you are first time to this file please fill in all information and choose one currency as local currency If the exchange rate of the chose currency is not equal to 1 the Application will automatically change the exchange rate of the chose currency to 1 and the exchange rate of other currencies will be adjusted to correct value System Numbers File records the initial number for every transaction For example if you want to set the next voucher number is TV06038 you can just input TV06038 in the relative field All transaction numbers will be incremental automatically Note Each type of transaction numbers should be differentiated The simple method is to add a character in front of number For example add TV in front of transfer voucher number 3 2 3 4 Chapter Three General Files Management System Numbers File AAA Transfer Voucher No jevoont 8 Figure 3 3 System Numbers File Chart of Accounts File If default chart of accounts have been chosen when a company data is first time to be executed a series of chart of accounts built by the Application will be shown User can Add Edit or Delete chart of account according to
29. d you should key in Start Date for the financial year End Date is Start Date plus Accounting Period and will be calculated by the Application Year End executed before End Date is allowed Accounting Period Account Period fi 2 Start Date End Date 017042006 31 03 2007 r Figure 3 5 Accounting Period set up 3 4 3 6 Chapter Three General Files Management Er Accounting Period Period 01 04 2006 30 04 2006 01 05 2006 31 05 2006 01 06 2006 30 06 2006 01 07 2006 31 07 2006 01 08 2006 31 08 2006 01 09 2006 30 09 2006 01 10 2006 31 10 2006 01 11 2006 30 11 2006 01 1 2 2006 31 1 2 2006 01 01 2007 31 01 2007 01 02 2007 28 02 2007 01 03 2007 31 03 2007 qaaa aaa Figure 3 6 Accounting Periods After all records or transactions have been deleted by Utility Tools new Accounting Period will be requested to set up User can control to Add Edit or Delete any transactions in a specific Accounting Period by marking v in Close field showed in Figure 3 6 If no v in Close field any transactions in this Accounting Period cannot be Add Edit or Delete Control Accounts To generate financial reports data linkage between accounts is important When Chart of Accounts has been set up user should classify the accounts into opening stock closing stock or Retained Earning etc The Chart of Accounts List can be different but data linkage between accounts is same If default Chart of Accounts
30. d just input the appropriate data in Search Character field The Application will jump to the mostly similar records Incremental searching method is used For example if AB input the Application will jump to the record beginning with AB Therefore if more information input the more precise record will be showed If you want to change the search index for example searching a record by name you can just press Index to select the appropriate field Lookup Search Characters Search By Account Code Enter characters for incremental search Account Code English Account Name Chinese Account Name Opening Balance Current Balance Remark 1020 Bank Current 370 0 00 100 00 Memo 1022 Bank Saving SFO 0 00 0 00 Memo 1025 Time Deposit FERRER 0 00 800 00 Memo 1030 Prepayments AARE 0 00 800 00 Memo 1050 Invoice Deposit Eji 0 00 0 00 Memo 1060 Cash Payment EEEN 0 00 0 00 Memo 1070 Credit Payment AHRS 0 00 0 00 Memo 1080 Cash Card Payment RER 0 00 0 00 Memo 1090 Cash Sales Receivable SERS UR 0 00 0 00 Memo 1500 Account Receivable ERR 0 00 0 00 Memo v S K X Cancel p a 7 Figure 2 4 Searching dialog Box 2 5 GTC Business Applications for SME 2 5 2 6 Function Keys There are a series of function keys for user to call the desired function directly To press the function keys on the keyboard the relative function will be executed by the Application
31. duct including this statement and transfer or destroy all copies in any form Remember once you transfer the software you no longer have any right to use it and the person to whom it is transferred may use it only in accordance with the copyright law international treaty and this statement If you transfer this product to another person the new user have no right to use our free support service even this product under free warranty period If you have purchased an upgrade version of the software it constitutes a single product with the software the you upgraded For example the upgrade and the software the upgraded cannot both be available for use by two different people at the same time and cannot be transferred separately without written permission from Glorious Technology Co Ltd Except as provided in this statement you may not transfer rent lease lend copy modify translate sublicense time share or electronically transmit or receive the software media or documentation LIMITED WARRANTY 1 Glorious Technology Co Ltd provides 90 days free hot line support from the original purchase date 2 Glorious Technology Co Ltd warrants the product provided by Glorious Technology Co Ltd to be free of defects in materials and workmanship for a period of 60 days from the original purchase date 3 The entire and exclusive liability and remedy for breach of this limited warranty shall be limited to replacement of defec
32. ected network errors when it is being used as the client operating system accessing database tables on another Windows 2000 machine Microsoft has provided a hot fix for the problem that you should download if needed Please use the following link to find out more details on the problem http support microsoft com default aspx scid kb en us Q3 1 1563 8 2 8 4 Chapter Eight Appendix 3 How to Disable Opportunistic Locking on a Microsoft Windows NT or 2000 Server If you are experiencing corruption issues or performance problems when using these platforms in a multi user not client server database sharing configuration please try to disable Opportunistic Locking on a Microsoft Windows NT or 2000 server For further information please visit Microsoft s web site http support microsoft com default aspx scid kb en us Q 129202 Please refer to the following Warning from Microsoft WARNING Using Registry Editor incorrectly can cause serious problems that may require you to reinstall your operating system Microsoft cannot guarantee that problems resulting from the incorrect use of Registry Editor can be solved Use Registry Editor at your own risk For information about how to edit the registry view the Changing Keys and Values Help topic in Registry Editor Regedit exe or the Add and Delete Information in the Registry and Edit Registry Data Help topics in Regedt32 exe Note that you should back up the registry before you edit it
33. eed to do this if port 3050 is required for another service There are several ways to override the defaults Both the server and the clients must be configured to override the port service name or number or both For detail information you can refer to the user manual of Firebird 7 12 Chapter Eight Appendix Chapter 8 Appendix 8 1 How to enhance the performance of GTC Applications 8 2 8 2 1 The speed of CPU and the size of RAM is the most important factors to affect the performance of GTC Application Normally the faster speed of CPU the higher performance of GTC Application However data communication is very frequent when GTC Application executed Therefore the performance of Hard disk is more important than the speed of CPU At least 16MB RAM is required for GTC Application exclusive the requirement of Operating System To improve the method of data communication please refer to the followings 1 Anti Virus applications Anti Virus applications will automatically scan all files when GTC Application reads or writes the data each time Therefore the performance of GTC Application will be affected Please close Anti Virus applications temporarily or exclude the database files fdb from scan lists 2 The speed of Hard Disk Normally the faster speed of Hard Disk the higher performance of GTC Application Please choose a higher speed of Hard Disk to enhance the performance of GTC Application Regular maintenance of
34. en deleted To preview the history in monitor To print out the history te User Log Control From User EARNEST _y From Date 6 6 2005 14 58 26 v From Function 10000 To User SUPERVISOR To Date 6 7 2005 14 58 26 E To Function 97250 f Delete Preyiew Print SJ Est Access Time SUPERVISOR User Log Control 6 7 2005 14 58 26 SUPERVISOR Remark File 6 7 2005 14 42 51 SUPERVISOR Remark File 6 7 2005 14 42 48 SUPERVISOR System Setup 6 7 2005 14 11 21 SUPERVISOR System Setup 6 7 2005 14 04 49 Figure 3 12 User Log Control 3 10 Chapter Four Transfer Voucher Entry Chapter 4 Transfer Voucher Entry Under main menu use the mouse to choose Transfer Voucher Entry or press Alt S T to Transfer Voucher Entry interface The interface divides into three parts header details and footer 4 1 Header Header includes major content of a transfer voucher e g Voucher No Date Period Ref No and Remark Voucher No Voucher number contains 20 digits or characters and is automatically incremental The Application will firstly read the digit part of Voucher Number in System Number to check whether the number was used If not this number will be used as an Invoice Number Otherwise the Application will add one to this number Note Voucher Number should be unique to other System Number To change Voucher Number for next voucher you should go to System Number in File Maintenance 3 Transfer Voucher
35. erkey is default password of sysdba e You should now see the shell prompt for the gsec utility GSEC gt f Type this command modify sysdba pw newpassw remark newpassw is the new password g Press Enter The new password newpasw is now encrypted and saved and masterkey is no longer valid h Type quit and press Enter to quit the gsec shell j Quit from command shell Remark Firebird Interbase ignores all characters in a password pass the eighth character newpassw will works as will newpassword The Firebird kit does not come with a GUI admin tool There are excellent GUI tools available for use with a Windows or Linux client For a list of the better known admin tools for Firebird visit http www ibphoenix com If you changed password of SYSDBA or add a new user in Firebird you have to fill the user and password information in GTC Multi Company Controls System Remark Glorious Technology Co Ltd and its reseller have not responsibility to support Firebird Interbase 7 4 3 Firewall The Firebird client might fail to connect the server if the database server is behind a software or hardware firewall that blocks port 3050 By default a Firebird server listens on port 3050 for TCP IP connection requests from clients Its registered port service name is gds_db You have to configure the firewall setting to allow communication at port 3050 You can use a different port a different port service name or both You might n
36. erver resources are shared and will grow dynamically as needed 7 1 2 Disk Space Firebird Server requires disk space ranging from 9MB 12MB depending on platform and architecture Firebird s client library requires 350KB disk space Firebird s DB administration utility requires 2 6MB disk space depending on the utility selected 7 1 3 Computer hardware requirement Minimum specifications depend on how you plan to use the system You can run a server and develop database schemas on a Pentium CPU with 64MB RAM But such a configuration would not provide much capability if deployed into a network Windows is more demanding on CDPU and memory than a Linux server running at the console level 7 1 GTC Business Applications for SME Firebird Supersever and Classic server can use shared memory multi processors on Linux On Windows SMP support is available only for Classic server On Windows for v 1 0 x and for v 1 5 Superserver the CPU affinity mask should be set to a single CPU on an SMP machine For instructions refer to the user manual of Firebird Hyperthreading is uncertain and seems to depend on several variables including operation system platform hardware vendor and server version If you have a machine with this feature try your selected server with it enabled initially and be prepared to disable it at the BIOS level if performance appears slow 7 1 4 Operating System requirements The minimum operating system require
37. folder of GTC applications installed default folder is C gtc gsa40 Modify the content by double click this file or use Note Pad of MS Windows To add a line under START by pressing Enter key Type MCOMPATH plus the folder of data file of Multi Company System such as MCOMPATH Z GTC DATA MCOMPATH is key word and ZAGTC DATA is decided by the user Save the file and exit Please share the security permission of this folder for Read Write Add and Delete Sample for GBS4 INI START MCOMPATH Z GTC DATA Language 2 1 6 Chapter Two Functions and Operations Chapter 2 Functions and Operations 2 1 Multi Company Control System Multi Company Control is to handle different data for different companies or different financial years 2 1 1 Create a company data The following figure will be displayed when you open Multi Company Control System Fill in relevant information press Save to save the record and exit To abort the record just press Cancel to exit without save GIC Accounting System Simplified Edition Multi Company Control Company Short Name demo Open a company data English Descritpion Chinese Description Create a company data Database Information Edit Company Data Server Name Protocol Ee Seal I Local Server Server2003 TCPIIP gt a Delete a company data Database File Path cigtcigsa4Oidatal Charset NONE 2 Test Connection User Name Password SYSD
38. hen HP 4L 4P 5L 6L used to print reports Please download the latest printer driver from http www hp com If you can t download the driver immediately please try these two alternatives use HP LaserJet driver or change the RAM of printer driver to 2MB When there is more than one page of invoices to be printed why there is an error of sending paper Please change the driver to Epson LQ 570 It happened only in some MS Windows versions Why do Chinese characters become non readable characters when EPSON LQ series used to print reports in MS Windows Chinese It may be English version printer driver be installed Some models of EPSON LQ series will bundle with English version printer driver After this driver installed unidrv dll of Chinese version will be covered You can t recover even un installation be executed You can replace unidrv dll in the directory of Windows System by unidrv dll in MS Windows installation disk or other version MS Windows 8 5
39. lation of server and development tools and Super service binary and Next gt to continue 7 6 Chapter Seven How to install Firebird iG Setup Firebird Database Server 1 5 Select Start Menu Folder Where should Setup place the program s shortcuts Setup will create the program s shortcuts in the following Start Menu folder To continue click Next If you would like to select a different folder click Browse C Don t create any icons Figure 7 7 Select Start Menu Folder Please press Next gt to continue Setup will created the program s shortcuts in Firebird_1_5 of Start Menu folder If your OS is NT 2000 XP Pro there are some additional tasks Please refer to the followings Use the Guardian to control the server The Guardian is a program that can be used to start the Firebird Superserver and watch over it in case it crashes If the server program crashes Guardian tries to restart it It s recommended when running Firebird Superserver as an application in a noisy network e g in Windows networks where clients are connecting using TCP IP or Named Pipes and the network is also used for file and device sharing On Windows 2000 XP and Server 2000 if you set up the services to restart automatically you don t need Guardian Run Firebird server as Run as an Application or Run as a Service Select Run as an Application Firebird server will run as an application after a MS Windows user logged int
40. ments for running Firebird server as follow a MS Windows NT 4 0 Requires Service Pack 6a b MS Windows 95 98 Me Possible upgrades needed Microsoft C runtime library msvert dll v 6 or higher Winsock 2 is required for all servers it may need to be installed on Windows 95 For Firebird 1 5 C runtime library msvcp60 dll or higher is required c MS Windows 2000 kx XP MS Windows 2000 requires service pack 2 or higher version Database should not have the gdb file extension d MS Windows 2003 Database should be on partitions that have VSS volume shadowing feature disabled e Linux Red Hat v 7 1 or higher for Firebird 1 0 x v 8 0 or higher for Firebird 1 5 f Linux SuSE v 7 2 or higher for Firebird 1 0 x v 8 10 or higher fro Firebird 1 5 g Linux Mandrake v 8 0 or higher fro Firebird 1 0 x v 9 0 or higher for Firebird 1 5 h All Linuxen Firebird 1 5 server and client requires glibc 2 2 5 or higher and a libstdc so linked from libstde 5 0 or higher i Other OS Refer to Firebird distribution kits for details 7 2 Installation in MS Windows 32bit operating system 7 2 1 If Firebird Interbase is installed Firebird s installer will try to detect if an existing version of Firebird or Interbase is installed and or running You must either STOP the current server and or remove the currently installed version before continuing If the Firebird Interbase server is running as an application you can
41. mple IP address for the IP address that the server is broadcasting TCP IP protocol is recommended to be used Database File Path Charset The path for database file It should be the directory in the computer with Firebird Interbase server installed For example the database file will be in the directory of the computer with Firebird Interbase server installed is c gtc gsa40 DATA Thus the database file path should be filled with c gtc gsa40 DATA All database files should be in same directory with different file names For example the file name for ABC Company is abc fdb or for demo company is demo fdb These two database files both are in c gtc gsa40 data The authority to read add edit and delete in database file directory should be assigned in this directory The decode method of the character set by Firebird Interbase It must be consistent with the selection in the setup of database It can t be altered after the database setup NONE stands for no decode method Firebird Interbase will not decode the character set input by the user BIG_5 stands for traditional Chinese Firebird Interbase will decode the character set by the rules of BIGS GB_2312 stands for simplified Chinese Firebird Interbase will decode the character set by the rules of National Standard 2312 of PRC Non readable character set will be happened if the selection of decode method is wrong Please select NONE for uncertainty 2 2
42. nerate a random SYSBDA password and store that in opt firebird SYSDBA password For security reason you should change SYSDBA s password immediately using the gesc command line utility The method of changing the password as following Under MS Windows NT 2000 XP Pro platform a User is logged into the operating system as Administrator b Click Start button in MS Windows select Run and input CMD to run Command Shell c Use CD command to change current directory to Firebird Interbase s bin directory i e cd Program Files Firebird bin d Type the following on Windows treating it as case sensitive gsec user sysdba password masterkey remark sysdba is default user masterkey is default password of sysdba e You should now see the shell prompt for the gsec utility GSEC gt f Type this command modify sysdba pw newpassw remark newpassw is the new password g Press Enter The new password newpasw is now encrypted and saved and masterkey is no longer valid h Type quit and press Enter to quit the gsec shell i Type exit and press Enter to MS Windows s command shell GTC Business Applications for SME Under Unix Linux platform a User is logged into the operating system as root b Open Command Shell c Use cddir command to change directory into Firebird s bin directory i e cddir opt Firebird bin d Type this command gsec user sysdba password masterkey remark sysdba is default user mast
43. ns The information including User Name Function Access Time Action Result Station and Record Number will be recorded and displayed Since the records for User Log take up much space please execute Delete function in User Log Control interface within certain period System Setup Ask before Printing Show Print Dialog Paper Size A4 210 x 297 mm Enable User Log J Ext Figure 3 10 System Setup 3 8 3 9 Chapter Three General Files Management Remark File Remark File is for user to input the remarks used frequently Under Insert or Edit mode press Remark Code Enter in remark field The content of Remark or Detail Remark input in Remark File will be automatically pasted Remark Code Code for this remark It is max to 20 digits or characters English Description This content will be pasted to the one line remark field It is max to 60 characters Chinese Description This content will be pasted to the one line remark field It is max to 30 Chinese characters English Detail Description This content will be pasted to multi line remark field Chinese Detail Description This content will be pasted to multi line remark field Remark File DR Code English Description Chinese Description D bankno BOC Account No 012 123 456789 PEER THRHE 012 123 456789 lan Remark Code bankno English Description Chinese Description BOC Account No 012 123 456789 PRR THRE 012 123 45
44. o Windows Select Run as a Service Firebird server will run as a service It will run at background after MS Windows is started Start Firebird automatically every you boot up Whether runs Firebird server at MS Windows is started Copy Firebird client library to lt system gt directory 7 7 GTC Business Applications for SME If you have one Firebird server in this machine please check this option The installer will copy Firebird client library into MS Windows System or System32 directory Generate Client library as GDS32 DLL for legacy application support The name of Firebird client library file is fbclient dll For compatible reason you need check this option installer will generate client library as gds32 dll Install Control Panel Applet This option will install Firebird Control Applet into MS Window s Control Panel Firebird s Control Panel Applet has following s functions a Stop or start Server b Showing Firebird version number c Change the Run option Run as a Service or Run as an Application d Change the Start option Automatically or Manually i Setup Firebird Database Server 1 5 Select Additional Tasks Which additional tasks should be performed Select the additional tasks you would like Setup to perform while installing Firebird Database Server 1 5 then click Next Run Firebird server as Run as an Application Run as a Service Start Firebird automatically everytime you
45. o to Internet Options in Control Panel Network cabling and email account To send out an email please set up network cabling and open an email account firstly Otherwise the email will be placed in Out Box Not send out immediately If the email cannot send out immediately please check the following a Whether the network cabling is connected b Whether your email software can send and receive an email Try to send an email to yourself If you cannot receive the email please check the setting of network cabling and your email account c For MS Outlook Express please tick Send Message Immediately in Tools Options Send For MS Outlook please tick Send Message Immediately in Tools Options Send Information about MS Windows 2000 1 Possible Data Corruption When Sharing Database Tables on Windows 2000 There is a problem with the SMB protocol in the Windows 2000 operating system that can cause problems with data corruption if it is being used as a file serve Microsoft has provided a hot fix in Service Pack 3 SP3 for the problem that you should download if needed Please use the following link to find out more details on the problem http support microsoft com default aspx scid kb en us Q307982 2 Accessing Database Tables on a Windows 2000 Server from a Windows 2000 Client May Result in Errors There is a problem with the SMB protocol in the Windows 2000 operating system that can cause problems with unexp
46. on From Date 1 4 2005 X To Date 31 8 2005 ae Account Code 1020 x Checked Date Voucher No Dow i Preview Print Exit Bank Current Cheque No Amount Remark 1 Vv 5 E Vv r iv Vv Wo Account Opening 31 5 2005 CP05001 30 4 2005 GV05001 31 5 2005 GV05002 31 5 2005 CP05002 30 6 2005 Y05003 30 4 2005 VP05001 31 5 2005 VP05002 30 4 2005 EV05001 31 5 2005 EV05002 30 6 2005 EVO5003 Current Period 9 627 00 5 000 00 Petty Cash 15 000 00 Computer Magazine 6 602 60 5 000 00 10 000 00 38 330 00 450 00 Stamp 150 00 Carpark 300 00 Traveling Insurance Account Balance Un presented Amt Bank Balance 5 405 10 58 000 40 52 595 30 25 900 00 26 695 30 Figure 5 1 Bank Reconciliation 5 2 Chapter Twenty Two Utilities Chapter 6 Utilities 6 1 Backup Data There are two backup methods On Line Backup and Off Line Backup for Firebird Interbase SQL server On Line Backup is executed by the authorized person who should log in the database system and backup the data to backup file by API commands of Firebird Interbase The size of the backup file by this method will be much small Off Line Backup is to backup the database file e g GBSI FDB to other device All GTC Applications must be log out and Firebird Interbase server must be stopped before Off Line Backup be executed Do not use external proprietary backup utilities or file copying tools such as WinZip
47. or to select existing records on put down menu The most similar account code matched with input information will be showed Account Name is automatically filled in when Account Code has been selected Account Name cannot be altered in here Either Debit field or Credit field should be filled in for each line If both fields are filled the Application will automatically calculate the difference The Application will fill the amount in Debit side if the difference is positive Otherwise the difference will be filled in Credit side If there is a balance when a new item added the Application will automatically fill the balance in appropriate side It can be up to 30 digits or characters It is detail description for each item and will be copied to next item automatically Press Ctrl Del to delete an item at cursor position Footer includes Total Debit Amount Total Credit Amount and Balance All are calculated by the Application automatically 4 2 4 4 Revision Modified Date Modified By Chapter Four Transfer Voucher Entry The times of this record modified 0 will be marked for this record saved in first time The Application will automatically add 1 for each modification The Application will automatically update the latest modified time of this record The Application will automatically update the latest modified user name of this record Other Functions Print Modify Format Search Copy
48. r IP address e g FirstServer or 192 168 1 1 ii Data folder and database s file name in server the default file name of database is GBSI FDB For example c gtc gsa40 data gbsi fdb iii Firebird Interbase s user name and password any tools which need to connect Firebird Interbase s database file requires this information The user name of administrator of Firebird Interbase is SYSDBA and password is masterkey For security reasons we suggest to change the password of SYSDBA immediately If Firebird 1 5 or above is installed in Linux operating system the installer will generate a random SYSDBA password and store that in 1 1 GTC Business Applications for SME 1 2 1 3 opt firebird S YSDBA password g If Firebird Interbase is installed in MS Windows 2000 XP 2003 the permission of data folder for Read Write Add and Delete should be assigned to the service of Firebird Interbase For more information of Firebird Interbase please refer its user manual or Chapter 7 How to install Firebird Execute Installation Program Please shut down all running programs before GTC applications installed Put GTC applications CD into your CD ROM Figure 1 2 is displayed If Installation Program can t be automatically executed please click Start button to choose Run function Type D SETUP D is CD ROM in dialog box Of course you can also execute SETUP EXE in GTC applications CD by yourself LOK ca Browse Figu
49. rd and a new rcfirebird link is created in usr bin for the init d script g On SuSE Linux installer will create a Firebird entry in etc rc config By default Firebird should start automatically in runlevel 3 and 5 7 10 Chapter Seven How to install Firebird 7 4 Key points about Firebird Interbase 7 4 1 Data Directory After the Firebird Interbase was installed you need to decide the location to store data file Le c gtc gsa40 data This location must reside on a hard driver that is physically connected to host machine You cannot locate components of the Firebird server or and database on a mapped drive a file system share or a network file system On MS Windows platform you have to assign the rights of read write modify of data directory to the user who running the service of Firebird server You can run the Firebird server service under a designed user account e g firebird The default practice running the service as the LocalSystem user poses a security risk if your system is connected to the internet You do not need to allow user to browse the data directory So that user cannot copy or modify the database file directly 7 4 2 Default user name and password of Firebird Interbase The default user name of Firebird Interbase is SYSDBA the password is masterkey actually masterke characters after the eighth are ignored In Firebird v 1 5 or newer version is installing on Linux Firebird s installer will ge
50. re 1 1 Run screen in MS Windows Installation Steps After Installation Program being run the interface for language selection will be displayed Only matched with the language code of your MS Windows the character set can be displayed correctly Otherwise non readable character will happen Please choose the correct Language 1 2 Chapter One Installation Select Language Ria B D ESR x Please select the language that you would like to use during the installation seis oc Set Aes AB AB ee S TEE RARA EE OTS English amp 3z 3 fe Traditional Chinese BIGSAS a8 Paz AAR ES HE Simplified Chinese GB 88 P AARRE E cancel Figure 1 2 Select Language screen Click OK button after the desired language selected Then go to next step Welcome Welcome to GTC Accounting System Simplified Edition 4 0 Setup program This program will install GTC Accounting System Simplified Edition 4 0 on your computer It is strongly recommended that you exit all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program WARNING This program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law Cancel
51. s CD RW you should have an appropriate application so that CD RW can be written directly For example Direct CD of EasyCD Creator or In CD of Nero 3 You should insert the disk before the drive chose 4 If target drive is hard disk please select one hard disk other than the exiting one Otherwise if there is any damage on the existing hard disk the data and the backup data will be lost simultaneously 5 The file name of backup data is gsa40data zip Note Before backup data the Application will automatically check whether another user executed the Application including other modules This function will be executed only without anyone executed the Application simultaneously Moreover itis better to backup more than one copy Zz Backup Data Backup To 1 c feiying E ci OTC amp GBS40p Figure 6 1 Backup Data Restore Data This function is used to restore the backup data to hard disk Please choose source drive or directory Press Start Restore button to restore data The Application will automatically search the backup file gsa40data zip from the designated drive and directory If backup diskettes are more than one please insert the diskettes by order The Application will automatically check whether anyone executed the Application including other modules before Restore Data function is executed Otherwise the function will not be executed 6 2 Chapter Twenty Two Utilities Note Thi
52. s function will overwrite the data in target directory Please be careful If Restore procedure is stopped by force the data in hard disk may be damaged 2S Restore Data mA Restore from CAgsa4Odata zip El J Start Restore Jf Exit Figure 6 2 Restore Data 6 3 Adjust Closing Stock Value Physical Inventory method is used in GTC Accounting System User must count the actual quantities of all stocks on hand at the end of each financial period The closing stock value equals these quantities times unit price of all stocks Please input this value in the window of Adjust Closing Stock Value This value will be used to calculate the profit loss for each financial period EJ Adjust Closing Stock Yalue SEE Account Period 200508 Closing Stock Value 2 225 848 20 el Jf OK X Cancel Figure 6 3 Adjust Closing Stock Value 6 3 GTC Business Applications for SME 6 4 6 5 6 5 1 6 5 3 6 6 Year End It is for bringing forward the balance to next financial year and to delete all transactions related the accounting Steps 1 To create a new company data e g CO2007 for a new financial year 2 In old company data e g CO2006 Execute Transaction Audit Utilities gt Transaction Audit Verify all financial reports Backup Data Utilities gt Backup Data 3 Execute Restore Data in the new company data e g CO2007 4 Execute Year End in the new company data e g CO2007 Verify
53. ssword on Log On interface Change Password interface will be shown after you have successfully log on Old password should be key in the field of Old Password New password should be key in the field of New Password and Verify Add or Delete a user To execute User Security and press New User button new user name and password are requested to input After that all functions are shown If the user is allowed perform the function please use the mouse to double click the functions JG User Security Maintenance User PETER Functions Reports System Policies Functions gt Transfer Voucher Entry _ Bank Reconciliation _ Chart of Account File _ Remark File _ Currency File _ System Numbers File _ User Security Control User Log Control control Accounts _ Accounting Period System Setup _ Company Information _ Data Backup _ Data Restore _ Adjust Closing Stock Value Year End Empty All Transaction Files Clear ai Data Transaction Auditor a4 KUK IK IK IK IK K ka QA TA A A A K E K E EI EI EI I TI RI 04 TUIA AA A A A 0 A T A A U0 TT T KR IK IK IK IK IK IK IK IK IK IK IKK K KIKKRI IK IKK IK IK IK IKK IKKI KUK K K IK IK IK k ika Figure 3 9 User Security Maintenance Read To allow user enter into or execute a specific function New To allow user insert a new record Edit To allow user edit the existing record Delete To allow user delete the existing record To
54. t Choosing and Searching Records Function Keys Export reports by e mail General Files Management Company Information File Currency File System Numbers File Chart of Accounts File Accounting Period Control Accounts User Security System Set Up Remark File User Log Control Transfer Voucher Header Detail Footer Other Functions Bank Reconciliation Header Detail Footer Printing 2 6 3 1 3 1 3 2 3 4 3 5 3 7 3 8 3 10 4 1 4 2 4 2 4 3 Chapter 6 6 1 Utilities Backup Data Restore Data Adjust Closing Stock Value Year End Database Tools Transaction Auditor Firebird Installation Firebird s system requirements Installation in MS Windows 32 bit operation system Install Firebird server under Unix Linux Key points about Firebird Interbase Appendix How to enhance the performance of GTC Applications Notes to send reports by e mail Information about MS Windows 2000 Information about Linux Questions and Answers 6 1 6 2 6 3 6 4 6 4 7 1 7 2 7 10 7 11 8 1 8 1 8 2 8 3 8 4 Chapter One Installation Chapter 1 Installation 1 1 Before Installation Before installation please check the followings a b c d e Hardware requirements Intel Pentium 200Mhz or above CPU Intel Pentium IT 450Mhz CPU recommended 64MB RAM or above HDD space for GTC applications is about 100MB The space for data depends on the volume of your data 20MB HDD sp
55. t Name is automatically filled in when Account Code has been selected Account Name cannot be altered in here Each Bank Reconciliation can contain many items It includes Checked Date Voucher Number Cheque Number Remark and Balance Checked Date Voucher No Cheque No Remark 1 amp 2 Amount Please mark in this field after the transaction checked Default setting for this field is no To mark v user can just double click this field by mouse The date of the voucher Voucher number for relative transaction Cheque number for this voucher Detail description for each voucher It is the amount for the transaction 5 1 GTC Business Applications for SME 5 3 Footer Footer includes Accounting Opening Current Amount Account Balance Un presented Amount and Bank Balance Account Opening Current Amount Account Balance Un presented Amount Bank Balance 5 4 Printing Opening balance for this bank account Net total amount for the period It is the sum of Account Opening and Current Amount Total amount of un presented transactions for the period The balance of the bank statement It equals to Account Balance minus Un presented Amount To print Bank Reconciliation user can just press Print button Default size is standard letter size To amend the size or content user can press F8 or right key of the mouse on Print dialog box to call Report Designer EE Bank Reconciliati
56. tive media or documentation and shall not include or extend to any claim for or right to recover any other damages including but not limited to loss of profit data or use of the software or special incidental or consequential damages or other similar claims even if Glorious Technology Co Ltd has been specifically advised of the possibility of such damages 4 This warranty is invalid when the product has been damaged through misuse negligence accident computer virus and natural calamities 5 Glorious Technology Co Ltd is not responsible for the data which create or produce by the software 6 Glorious Technology Co Ltd makes no representation or warranty that the software or documentation are error free or meet any user s particular standards requirements or needs 7 Glorious Technology Co Ltd provides no warranty at all to any person other than the Limited Warranty provided to the original purchaser of this product 8 Installing and using this software indicate the purchaser and the users acceptance of above terms and license agreement The invalidity or unenforceability of any provisions of this License Agreement shall not affect the remaining provisions hereof Chapter 1 Chapter 4 4 1 Contents Installation Before Installation Execute Installation Program Installation Steps Network version Installation Functions and Operations Multi Company Control System First time to the Application Exi
57. udit was completed M Rebuild Transactions I Check General Transaction SA Audit Ji exit Figure 6 4 Transaction Auditor Note All transactions will be re saved when Rebuild Transactions be executed It takes time Thus itis better to execute this function on the computer with both GTC Applications and Firebird Interbase server installed 6 5 Chapter Seven How to install Firebird Chapter 7 How to install Firebird There are two Firebird installation kit included in the CD ROM of GTC applications one for Windows platform and one for Linux platform You can obtain Firebird installation kit for other operating system from http www firebirdSQL org 7 1 Firebird s system requirements 7 1 1 Memory Firebird s Superserver utilizes around 2MB of memory Each connection to the Superserver add approximately 115K memory The Superserver shares a single cache among all connections and increases cache automatically when required On POSIX the Classic server uses no memory until a client connection is made On Windows a small utility service is listening for connection requests Each connection to the Classic server uses about 2MB The Classic server creates an individual cache per connection As an estimate allow 64MB of available RAM for a server and 16MB for a local client The more clients you add the more RAM will be used Resource usage on the Classic server grows by a fixed amount per client attachment on Supers
58. us month left hand side arrow should be pressed For next month right hand side arrow should be pressed Finally use the mouse to choose the desired date Ea December 2006 i Sun Mon Tue Wed Thu Fri Sat 1 eee eee ene eae ane 10 11 12 13 14 15 17 SEB 19 20 21 22 24 25 26 27 28 29 31 SoS 18 12 2006 Figure 2 2 Calendar 2 4 Chapter Two Functions and Operations 2 4 2 Put down Menu Put down menu is usually used in searching item by number To press the arrow on right side the desired data will be displayed You can use the mouse to choose one Of course you can input the data in the field by using keyboard The Application will jump to the records related to the data your input For example if character 2 input the Application will automatically jump to the records with 2 as the beginning Account Code Description Debit Credit cn A Account Code English Account Name Chinese Account Name Current Balance Level Up 1010 Petty Cash JARE 100 00 1 a 1020 Bank Current REDO 100 001 1022 Bank Saving PO 0 00 1 1025 Time Deposit EFR 800 00 1 1030 Prepayments EESE 800 00 1 1050 Invoice Deposit RES 0 001 1060 Cash Payment BUR 0 001 1070 Credit Payment ERAH 0 00 1 v Figure 2 3 Put Down Menu 2 4 3 Search Dialog Box Search dialog box is used to search the records by more than one index for example invoices customers or stocks etc To search a record you shoul
59. your company Field Description Account Code Short name for accounts with maximum 15 characters English Account Name English name for the account with maximum 50 characters Chinese Account Name Chinese Name for the account with maximum 25 Chinese characters Category It divides into Bank Account and Normal Account Bank Account can be chosen in Bank Reconciliation Normal Account can be chosen in all transactions which are out of the above categories Account Type Classification for the accounts which will be used to define the position of financial reports Opening Balance It is the opening amount of an account for this financial year Current Balance Opening balance plus total amount for all related transactions in this financial year Remark Detail description for chart of accounts 3 3 GTC Business Applications for SME RA Chart of Account File DE Account Code Category 1010 Al Normal Account English Account Name Chinese Account Name Petty Cash FARE Account Type Opening Balance Current Balance Current Assets X 0 00 100 00 Remark Modified Date 02 12 2006 11 40 25 Modified By SUPERVISOR Tae a i Add Edit Delete Cance Save Exit Figure 3 4 Charts of Accounts 3 5 Accounting Period Accounting Period is the time range for one financial year It can be any number greater than one The default range is 12 months Please refer to the following figure When a new company data create

Download Pdf Manuals

Related Search

Related Contents

Coast 19640 Instructions / Assembly  Quartet PCA410B  Drivers Assistance TRG  comparación de los métodos de inoculación de ecomic® y  Vita-Mix Blending Station Advance SS User's Manual  Mode d`emploi  iP。dFM iP。  OWNER`S MANUAL  Lctsmokc V10 - Deatronic srl  

Copyright © All rights reserved. Failed to retrieve file