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1. 000 099 100 199 200 299 3NN 399 KK H Records found 0 Records cleared 0 Clear Bag Bauge Close This table describes the various elements in the Material Type Usage tab Element Description Start at Choose the starting date month and year of the period for which you want to clear totals Dates are available starting from the date of the first material type usage data in your system Earlier dates are not available End at Choose the ending date month and year of the period for which you want to clear totals Dates are available starting from the date of the first material type usage data in your system Earlier dates are not available Select All All of your material types are listed in the center of the Material Type Usage tab You can either select all of the types at once by clicking Select All or you can individually select the types you want to clear the usage for 408 Spectrum CIRC CAT Reference Manual SCC5rm1200kh Element Description None If you want to choose only a few types to clear click None and all types are not selected Choose only the few you want to clear usage totals for Records found This shows the number of records that meet your criteria Records cleared This shows the number of records that were cleared For more information on using the Material Type Usage tab see Clearing material type usage in the Maintenance c
2. Maintenance File ManaQe men iunduncnnuadnwsennieciusiennenak 406 Key Word Management ssessssssseessesseecseecseesssssesssessssssseees 415 405 SCC5rm1200kh File Management The File Management features enable you to clear patron type usage data material type usage data total checkouts to date data data from the circulation log data from the fine log reserves and advance bookings For help performing file management tasks see Managing your data files in the Maintenance chapter of the Spectrum CIRC CAT User Manual About the Patron Type Usage tab Patron type usage data tracks the number of checkouts for each patron type The Patron Type Usage tab of the File Management window allows you to delete this data You select a range of dates and the program clears data for the selected time period Patron Type Usage tab At the Patron Type Usage tab you clear 1 students 2 faculty the patron type usage M13 other staff data December 2000 406 Spectrum CIRC CAT Reference Manual SCC5rm1200kh This table describes the various elements in the Patron Type Usage tab Element Description Start at Choose the starting date month and year of the period for which you want to clear totals Dates are available starting from the date of the first patron type usage data in your system Earlier dates are not available End at Select All Choose the ending date month
3. Description Browse for The program searches for the key word you enter in this box to find its matches and status You can also use the scroll bar to browse for a key word Key Word Displays the key words that are used by the Spectrum catalog for searches Matches Displays the number of materials records that contain the key word Status Displays the key word status as on or off Change Status Changes the status of the selected keyword For more information on using the Set Key Word Status window see Changing the status of key words in the Maintenance chapter of the Spectrum CIRC CAT User Manual 416 Spectrum CIRC CAT Reference Manual SCC5rm1200kh
4. and year of the period for which you want to clear totals Dates are available starting from the date of the first patron type usage data in your system Earlier dates are not available All your patron types are listed in the center of the Patron Type Usage tab You can either select all types at once by clicking Select All or you can individually select types to clear usage for None If you want to clear only a few types click None to select no types then choose only the few for which you want to clear usage totals For more information on using the Patron Type Usage tab see Clearing patron type usage in the Maintenance chapter of the Spectrum CIRC CAT User Manual Maintenance File Management SCC5rm1200kh 407 About the Material Type Usage tab Material type usage refers to the number of checkouts for each material type The program tracks and stores this information until you are ready to delete it The Material Type Usage tab of the File Management window allows you to delete this information You select a range of dates and the program clears material type usage data for the selected time period Material Type 2 Checkouts To Date Circ Log Fine L4 gt Usage tab At the material type usage tab you clear Select All the material type ae usage data 1 Default 2 Fiction 3 Reference 4 Biography 5 Easy 6 7 8 a Start at August1999 z End at December 2000 z
5. hapter of the Spectrum CIRC CAT User Manual About the Checkouts To Date tab Checkouts to date data tracks the total number of checkouts The Checkouts To Date tab of the File Management window allows you to delete this data You select a range of dates and the program clears data for the selected time period File Management N 7 Checkouts To Date tab At the Checkouts To Date tab you clear the checkouts to date data Maintenance File Management 409 SCC5rm1200kh This table describes the various elements in the Checkouts To Date tab Element Description Start at Enter the month day and year you want to start clearing the checkouts to date For example 01 01 2000 End at Enter the month day and year you want to stop clearing the checkouts to date For example 12 31 2000 Records found This shows the number of records that meet your criteria Records cleared This shows the number of records that were cleared For more information on using the Checkouts To Date tab see Clearing checkout totals in the Maintenance chapter of the Spectrum CIRC CAT User Manual About the Circ Log tab The circulation log contains historical information about the circulation transactions that have occurred in your library For a given patron it contains a history of checkouts For a given material the log contains a record of who has checked the item out The Circ Log tab of the File Management window allows you t
6. ile Management 411 SCC5rm1200kh About the Fine Log tab The fine log contains the history of patrons that have accrued fines The Fine Log tab of the File Management window allows you to delete this data You select a range of dates and the program clears data for the selected time period Fine Log tab At the Fine Log tab you clear the fine log Material Type Usage Checkouts To Date Circ Log Fine tog Reserves Adve 4 Clear fine log records Start at 157999 End at fisngaa I Clear log records for fines that have an outstanding balance Records found 0 Records cleared 0 This table describes the various elements in the Fine Log tab Element Description Start at Enter the month day and year you want to start clearing the fine log For example 01 01 2000 End at Enter the month day and year you want to stop clearing the fine log For example 12 31 2000 Clear log This option clears the fine logs only however the fines still exist records for fines qf you don t select this option all fines with outstanding balances that have an are not cleared and can be viewed in the fine log outstanding balance For more information on using the Fine Log tab see Clearing the fine log in the Maintenance chapter of the Spectrum CIRC CAT User Manual 412 Spectrum CIRC CAT Reference Manual SCC5rm1200kh About the Reserves tab The Reserves tab of the File Management window allows yo
7. o clear data from the log You select a range of dates and the program clears data for the selected time period Circ Log tab At the Circ Log tab you clear the Clear circulation log records by date checked out circulation log Start at 57999 End at 157999 F Clear log records for materials currently checked out Patron Type Usage Material Type Usage Checkouts To Date L Records found 0 Records cleared 0 Clear top Pause Close 410 Spectrum CIRC CAT Reference Manual SCC5rm1200kh This table describes the various elements in the Circ Log tab Element Description Start at Enter the month day and year you want to start clearing the circulation log For example 01 01 2000 End at Enter the month day and year you want to stop clearing the circulation log For example 12 31 2000 Clear log This option only clears the circulation log and does not remove records for materials that patrons currently have checked out If you do not materials select this option the materials that are still checked out are not currently cleared and can be viewed in the circulation log checked out Records found This shows the number of records that meet your criteria Records cleared This shows the number of records that were cleared For more information on using the Circ Log tab see Clearing the circulation log in the Maintenance chapter of the Spectrum CIRC CAT User Manual Maintenance F
8. r before an ending date this date on or before For more information on using the Advance Booking tab see Clearing advance bookings in the Maintenance chapter of the Spectrum CIRC CAT User Manual 414 Spectrum CIRC CAT Reference Manual SCC5rm1200kh Key Word Management A key word is a term that can be used to search for specific records in your Spectrum catalog If a key word is turned off a patron is unable to use that word as a search term when searching for materials in the Spectrum catalog You can change the status of a key word turn it on or off browse for a key word and find out how many matches there are for a key word all the Set Key Word Status window For help performing key word management tasks see Changing the status of key words in the Maintenance chapter of the Spectrum CIRC CAT User Manual About the Set Key Word Status window From the Set Key Word Status window you can change the status of a key word turn it on or off browse for a key word and find out how many matches there are for a key word Key words are listed alphanumerically key words that begin with numbers are listed first Set Key Word Status window Browse for Use this window to view and change the Key Word Matches SEE status of keywords 2 9 1 2 1 1 1 1 1 1 owe Maintenance Key Word Management 415 SCC5rm1200kh This table describes the various elements on the Set Key Word Status window Element
9. u to remove existing reserves You specify a date and the program removes all reserves placed on or before this date File Management Reserves tab At the Reserves tab you Clear all reserves placed on or before a date you specify This table describes the various elements in the Reserves tab Element Description Delete reserves Enter a month day and year For example 01 01 2000 The placed on or program will clear reserves placed on or before this date before Records found This shows the number of records that meet your criteria Records cleared This shows the number of records that were cleared For more information on using the Reserves tab see Clearing reserves in the Maintenance chapter of the Spectrum CIRC CAT User Manual Maintenance File Management 413 SCC5rm1200kh About the Advance Booking tab The Advance Booking tab of the File Management window allows you to remove existing advance bookings You specify a date and the program removes all advance bookings placed on or before this date File Management Advance Booking tab At the Advance Booking tab you clear all advance bookings that were placed on or before the date you specify 12 4 2000 This table describes the various elements in the Advance Booking tab Element Description Delete advance Enter a month day and year For example 01 01 2000 The bookings with program will clear advance bookings with an end date on o

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