Personal Optimizer: User Guide & Manual
Contents
1. 3 Yea me BEB eee eee eee ae Title Project description fields Add step button KR WW N e The area of the new step It contains deadline content and information about whether the step has already been completed 5 Delete step button Allows user to remove the added step 18 5 6 Side menu when editing and adding the element D u e VNB kl 6 36 Title g m m mm Home screen F 1 A ies se I Emotion 1 Tann eee 5 2 Ls amp ss oe Um ES I Benefit Si i oe e y 3 pP m m m m m m l Priorit i is amp s es Re I Parent i Sis ee ee y 5 pmm mmmn I Save 6 Home screen Select emotion Select benefit Select priority Select item parent Save the item 19 5 7 Item details view SF A 4 33 dott Th th wedding il eee ee ee ee ee ee en eee ee ee uaS SBR SESE SESE SE 102 01 2015 at 13 01 2 l s W things to do before our wedding Outcome ij beautiful wedding ij I Reason ij to satisfy us and our wedding guests Resources taun BBB eee l l parents money my savings friend in Paris Manuta ce eeQEeneHREeHeEeHeHe Hee Hee Hee Hee se ee Steps s4 17 02 2015 book our honeymoon I 11 03 2015 buy wedding rings 13 06 2015 send invitations 02 07 2015 pick up wedding dress Paris z 6 t wedding II D PsN i eee fe ee a wr Smee es se The title of the item which can b2. i Write down your thoughts and let me decide what s good for you Personal Optimizer User Guide amp Manual minimum OS version Android 4 1 JELLY BEAN Table of Contents 1 Save rate ANd Group your id eaS s 2 2 VARGCU GF OUD coe E E OEE NEE 3 3 Key components of the applicatiOn ss 2u2u2u2u222202 252 2 2 2 n 3 Sed NOLES OOU PrO E en a E EE N E E AT 3 Dale A a EA EEE A E 4 Bi PSV CNOClOGICall TOO era A seseersianearines 4 3 3 1 Rapid Planning Method ccccccc ec cce esse cence ee essen eee eeeeeeaeeeaaeees 4 Des EMO ON erqese cae ceeereerawersguensansceaage E E A E A 5 Dade POTI Y eae a E EE E N EE 6 a BA ME aeaa E AEE EA one E A E 7 3 4 Suggestions SysteM sussesssasnessnrsnnnaannsnuesssennnunesssennnunasnsennnnnaunee 7 Ae USSR Ude a Ea 8 Ae AGdING a NO EE A E E A 8 Ai 2s Adn Tr rO UD aore ace E E S E A AE ENES 8 AO AOGIAG DO oarra i EA EE E a E 9 4 4 Viewing Information cc cccccceeereccneereccusecessanncenseuaresseucesearsensecuressas 9 4 5 Navigating the Nierarcny ccccccee eee cee eee eeee eee eeeeeeeeeaeeeaeeeeeeesaeeeanes 9 4 6 Viewing the content of the eleMent cece cece cece eee ee ee eee nese eeeeeenanes 9 Pad eo P EVON CONTONE te encesteccecsn E E E E cena EE AEA 10 AO EUA ON oean a a aaa aaia 10 AS DEVCUMG EMN creiren A a a ee aanss 10 A 10 SCALCMING INTO IMa ON oror stant a banaue Selena e
3. urgent tasks that need to be scheduled not important and urgent tasks that should be delegated to others unimportant and not urgent tasks that user should get rid of Each item in the application can be determined by one of these features What is important is seldom urgent and what is urgent is seldom important Dwight D Eisenhower 3 3 4 Benefit Medium The user has the possibility to determine how profitable is each note group or project 3 4 Suggestions system Based on the user data and psychological tools the application is able to make calculations of what is the most optimal thing to do User find out what he should really focus on and what he should eliminate from his schedule The suggestions inform user about any upcoming deadlines Application can suggest to remove certain elements if it finds that user don t use them anymore On the basis of selected emotions the application is able to suggest the user to for example increase his competence in the field so that he will feel more confident doing his work Suggestions Focus on shopping list books to read one year business plan wedding Upcoming deadlines 13 06 2015 send invitations 17 06 2015 gain at least 5 clients 02 07 2015 pick up wedding dress Paris 17 09 2015 create a product 17 12 2015 advertise locally Will boost your mood wedding Increase your skills one year business plan Missed deadlines 17 02
4. your skills one year business plan Missed deadlines 17 02 2015 book our honeymoon Completed projects business plan Out of date projects In the home screen in the side menu tap suggestions button This will switch to suggestions view Suggestions remind user what are most important things to do what are upcoming deadlines etc For the suggestions system to work user need to describe items with emotion benefit priority User should describe item with at least one of those values so that item could be considered in suggestions view 12 4 13 Quit the application To exit the application in the home screen tap the back button twice a weekly dinner plan shopping list personal n 5 User manual 5 1 Home screen In the home screen user can add notes groups and projects User also can easily search data or go to the suggestions to see what according to the application is the best thing to do 13 I j personal 1 Q12 al gt E a ee a el d l 1 notes from books G CEEE EEEREN A 3 i miscellaneous G i i i i ij 1 i i i N a ye ee a AAA EARAR AARAA z books to read wedding Menu button opens the side menu that offers many functionalities The side menu can also be accessed by sliding from left to right Magnifier button icon searching any data due to their title tags or the steps of the project A single item The title bar with na
5. 2015 book our honeymoon Completed projects business plan Out of date projects 4 User guide 4 1 Adding a note To add a new note from the main screen open the menu and tap new note icon You should enter a title for the note and its contents You can assign the tags Each tag must be separated by a comma In the side menu there are a number of buttons that allow you to go to the main screen define emotions priority and benefit assigning a parent to note default parent is home screen save note 4 2 Adding a group In the home screen tap the new group icon from side menu You should give it a title and describe it In the side menu you can assign emotion priority profit and parent At the bottom of the screen you can assign tags To save the group tap the save button from the side menu 4 3 Adding project In the home screen select the new project icon You should give it a title describe it and answer the following questions What do you want to achieve Why do you want to achieve it What can you use To add a project step tap the icon for new step enter the message and step deadline A project can have any number of steps In the side menu you can assign emotion priority profit and parent At the bottom of the screen you can assign tags To save the project tap the save button in the side menu 4 4 Viewing Information Each added item appears in the
6. ae a E AA EO 11 4 11 Fiter Dy CY DCiwisiascieninscue soaseniabateriansiawieeantias ter a 11 Aud Siilabe Suggestion S 225 aretacunnseisbadetos cecvees A a aaan 12 Ae 1S Quit LE CADPICALIOM saivavsuanuexrsansvanwerteeaenr E 13 5S User Mie alicwarccenvicssccouascrerwsncecutuuGeucccunstemmucebeuamncentuaceumaieeniecuaronecs 13 Jl HOME SChOCCIwileutevaspheesounens concen Gubena esahaa adieu wate aeration haseatales 13 5 2 A single item in the main SCFEEN ccc cece eee ee eset eee eee ee eeeeeeeeeaeeeees 15 5 3 The side menu in the main SCrEeN cccceeeceeesenseuseusaueeueeueeussareeueas 16 5 NEW NOLS VIEW scorrere insa aA AE 17 Se NEW Project VIEW sebiniiriamne inaa aAa 18 5 6 Side menu when editing and adding the element cc cece eee eee ee 19 5 7 Item details VICW bccsedavediadeditnedadesd tmaded oneview dadeawterdaseedinedesddatetceds 20 5 8 Side menu item in the detailed VIEW ccc cceesenseuseesauseuseereussareuneas 21 Br Oo EdE VICW SS viisndavaepie apre aea aa 22 5 10 Version for wide screenS s sssssssssssssnsnsnnsnnnusnnsnnnnnnnnnnnnnnsnnnnnnn 23 6 The most interesting features Of applicatiOn s sss2u222 5 23 1 Save rate and group your ideas Personal Optimizer is a simple and convenient tool for collecting notes and supporting the productivity of its users Thanks to the hierarchy system and tags user can easily organize and search his data The application has a set of p
7. e scrolled Last modification date Description of the item a T In the case of the project defined steps together with deadlines and information if step is completed A Tags field 6 The icons representing emotion benefit priority 20 5 8 Side menu item in the detailed view Q agua D gt elete a 3 1 Home screen 2 Edit item 3 Delete item 21 5 9 Edit Item views wedding to satisfy us and our wedding guests parents money my savings friend in Paris Danuta 17 02 2015 book our honeymoon 11 03 2015 buy wedding rings KA 13 06 2015 send invitations 02 07 2015 pick up wedding dress 0000 wedding D Q Edit item screen looks like a new item screen 22 5 10 Version for wide screens Se 4 42 personal Q Home screen notes from books miscellaneous Notes Groups Projects books to read wedding All Suggestions For wide screens side menu is visible permanently 6 The most interesting features of application e The first interesting thing about Personal Optimizer is that the application uses psychological tools to help user Second interesting thing is that application enables user to create multi level hierarchy of groups projects and notes Next interesting thing is suggestions system that help user with being effective and with maintaining his data Last bu
8. es to the notes groups or projects go to detailed view by clicking on the title of the item or icon for items that have children Then in the side menu tap edit button 4 9 Deleting items To remove an item along with its sub elements switch to view with detailed information Then tap delete button in the side menu 10 4 10 Searching information User can search for information based on titles of notes groups and projects tags project steps To search in the main screen tap the magnifying glass icon amp and enter a keyword Search results will be displayed automatically while writing 4 11 Filter by type When a user is anywhere in the hierarchy he can filter the current items by their type Filter buttons are in side menu notes leaves only notes on the screen groups shows only groups projects shows only projects all shows all elements User can filter also search results For example if a user want to search for notes tagged as business he should type the phrase business then click the notes button in the side menu 11 4 12 Smart suggestions Suggestions Focus on shopping list books to read one year business plan wedding Upcoming deadlines 13 06 2015 send invitations 17 06 2015 gain at least 5 clients 02 07 2015 pick up wedding dress Paris 17 09 2015 create a product 17 12 2015 advertise locally Will boost your mood wedding Increase
9. ivided into 3 categories simple note group project Note is simple piece of information that user wants to save Group is also information but it s also a container for other items Project is also a group but it has unique properties In project user can create a list of steps to do together with deadlines By creating a project user is encouraged to answer a few questions What do you want to achieve Why do you want to achieve it What can you use Purpose of these questions is described in detail in section Psychological tools Since projects are containers and may contain other elements user can create sub projects of the project and even sub sub projects Such a breakdown of work into smaller components makes it easier to accomplish It is quite natural way in which people think For example driving a car at first is focusing on the road gear shift pedals and mirrors After some practise driving is just one task driving not four tasks like at the beginning 3 2 Tags User can assign tags to each note group and project Tag is a flat connection between hierarchical elements It makes searching easier 3 3 Psychological tools 3 3 1 Rapid Planning Method The basic psychological tool to support users in execution of their tasks is RPM system created by Tony Robbins RMP stands for Rapid Planning Method or Results oriented Purpose driven Massive Action Plan The idea is to create a pr
10. me of currently entered item Title is scrollable when it is too long 14 5 2 A single item in the main screen S 7 4 30 personal notes from books wedding O Item title which is scrollable when it is too long Tapping the title shows children elements When item doesn t have a children tapping title shows details of the item The item color indicating its type note group or project Information icon which appears only with items that have children Tapping the icon takes user to the details of the item Preview of the item content Tapping this field enables user to scroll it 15 5 3 The side menu in the main screen Home screen Show notes only Show groups only Show projects only Show all items Add a new note Add a new group Add a new project 0 ON OAU A U N Be Show intelligent suggestions VICWw 5 4 New note bE eee ee ee ee ne a ne en a nn en ae ee ae a ee ee 1 Title of the note 2 Content of the note 3 Tags separated by commas 17 5 5 New project view i 1 ee fe ee ee ee ee ae ee a gt p mmmn eee ee ee eee e ot 2 4 i 1 i i I i I i l i i i i i 1 it i q I a i a i it I i I f i a i I i a i i 4 I g n O O O O O O O O O O a a a S i I I a a I I i I i bE E E E eee ee ee ee ee ee ee N pmm al al i i i 10 5 i a wae 9 i i i i Pd 1
11. oject by answering specific questions in a specific order What do I really want What s the outcome I m after What s my purpose What are my reasons What do I need to do What is my action plan It enables user to focus on the real result not contextless tasks When user is creating action plan he has the bigger picture in mind It may occur to him that some of the tasks are unnecessary for completing the project and some are crucial So RPM is not system for organizing notes It s a way of thinking Complex projects should also be divided into sub projects Personal Optimizer makes all this possible 3 3 2 Emotion v D ta O Skill Another tool is emotion identification User can assign specific emotion to each note group and project According to psychological theory of flow each of us feel particular emotion about our work depending on two factors our skill level challenge level We feel the best when our skills and challenge level is high 3 3 3 Priority Important amp not urgent Important amp urgent Not important amp not urgent Dwight D Eisenhower former president of the United States is the creator of one of the best tools for setting priorities All our task may be divided Not important amp urgent according to their importance and urgency important and urgent tasks that need to be done as soon as possible important and not
12. right place of hierarchy If user has not assigned any parent to element it will appear on the home screen 4 5 Navigating the hierarchy Navigating the hierarchy of elements is implemented similarly to file system in popular operating systems To enter into the hierarchy click the title of the group or project In bar at the top of the screen currently entered item title will appear Clicking the back button causes moving to previous position 4 6 Viewing the content of the element If a group or project doesn t have any children click on its title to enter the screen with detailed information about the item However if the element has children click the information icon to go to the details of the item In the case of a note clicking on its title is enough to enter into its content 4 7 Preview content The application is created so user can quickly access his data Accordingly it offers the possibility to preview item content without opening it Notes contain a preview of theirs content Groups and projects contain an abbreviated list of their children which are also shortly described If the user taps on a field with item content preview he will be able to scroll through the list of item children or item text in case of notes personal Q notes from books Ca memmun a a a a Tap and scroll i YA epee MIL ok Sob cd SR miscellaneous books to read wedding 4 8 Editing items To make any chang
13. sychological tools to ensure maximum productivity of its user Application ensures that user is doing the right things at the right time Thanks to intelligent suggestions the application will help user with his effectiveness Application will suggest what user should focus on and what he should eliminate from his schedule The suggestions also help with maintaining users data For example application may suggest to remove outdated projects or notes that are rarely visited The following sections of this document contain user guide and user manual 2 Target group The application was created for people who make a lot of notes and need hierarchical system to organize them Unfortunately most popular applications that are available on Android do not allow to group notes in multi level hierarchy Also all the people who work on projects both in personal and professional life will appreciate the power and simplicity of the application that will support their work The application will be a valuable asset to all who value their time and want to increase their productivity and effectiveness and at the same time don t want to spend time learning how to use the next productivity app The mottos of the application Write down your thoughts and let me decide what s good for you It is not about another application or system It s about user 3 Key components of the application 3 1 Notes group projects All user data can be d
14. t not least great thing about app is previewing the item content By tapping the item content area user can scroll it 23
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