SHARE User Manual - Southern Africa HIV and AIDS Regional
Contents
1. Available if the group is authorized to use the SHARE online meeting platform 10 SHARE group features explained r Group home The group home page lists the most recent group posts Demo group View Edit Broadcast Demo online meeting Submitted by CoP Member on 4 July 2011 Date 4 July 2011 11 40 12 30 SAST Status Meeting is not running Add new comment Welcome to this demo group Submitted by Carla Visser on 4 July 2011 Add new comment On the group home page group managers and group administrators have access to the following tabs View Edit Broadcast To edit the group name To send an email message Editing the group name and description To edit the group s name and or description group managers administrators can 1 click the Edit tab on the group home page 2 change the Title and Description values as required 3 Click the Save button Demo group View Edit Broadcast Title Demo group Description Private group collaboration preeeeeoeeeeeeseeeseeoeoeseeeseeosseeoeecececeeseesceeeeeoceceeseeecoeseseseesesosossesesossesesesseeeseseeoesesesoesesesossessseessssseseesseeeesesssessesessesesesssssoesesosoeeesesoeoesesoeseoesseeesesesseseeeseseeseesseessseseseeeseeeeseeeeeeeeseeececseseseeeeeesosoeseseesesesosseseoesosoeseseseesesesesssseseessssoesesosoeseeesesesessesssssessesesessesesessesg s i Save Preview View changes 11 Sending an email message to all members of the group2. share Southern Africa HIV AIDS Regional Exchange An initiative of the USAID Southern Africa Regional HIV AIDS Program RHAP with the support of K4Health and SAfAIDS d KHealth fac THE AMERICAN PEOPLE q Knowledge for Health www hivsharespace net User Manual July 2011 Contents ATOU ON searen decrements E E T E E EE EE EE E E OER 3 Uoni RARE seee E E EE 5 HOWTO TOgi Cli eee E E 5 Beien SE 2 Elei E 7 Creating anew SHARE group public or private 7 JOINING a SHARE group 7 Accessing OUI SHARE e e e EEN 8 Navigating SHARE group features cccceeccceeceeeeeeeeeceeeeseeeeaeeeseeeeseeseeeseeeesseesaeeess 10 Private group TCI EE 10 Public group MCN te aicecaccescanssacsaccoseenssesatrenassecienatosanstacidenacseussanaseasecseaeseeannasesaets 10 SHARE group features explained cccccceecccseeeeeeeeeseeeeseeeeeseeeeseeeeseeeesseeeseeeesaaeeees 11 CAO US ue E 11 PALITOUNCEIMC IIS iicsunaxadenannnena nent E denn anaaoenielan 12 Regel 13 EVON eee arte E E E 13 TE 14 Vue 16 MY lee le E 17 euni Ee 18 MVI COO oeeie a E EE AR E E 19 Sidler 19 PACU EE 23 Contact the SHARE System Admmtstrator 24 Introduction The Southern Africa HIV AIDS Regional Exchange SHARE Collaboration Platform is your space to share information and collaborate with others working in HIV AIDS efforts across southern Africa Registered users can access public and private groups with features including ann
3. To send an email message to all members of the group group managers administrators can 1 click the Broadcast tab on the group home page type in a Subject and Body for the email click the Send message button Send message to Demo group View Edit Broadcast Subject EEN U SUNN NUNN NEUEN NU ENSUENUESUNUSUENUEUENUESEUESUESESUSUSUESUSUESESUSUSSUSUSSSSUSUESUESESUSUESUSUSSESSESESESUCSESUSSESUSUSSUSUSSESUSUENUSUESUSUSSUSUSSESUSUSSUSUSUESUEUESUSUSSESUSUESUSUSSSSUSUENUSUSSUSUSSUNUSUESUEUSUSEUSUTSe ENEE EE EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE REES E EE EEN j Send message Announcements The announcement page lists the group s announcements and allows group members to post new announcements in the group All group members can post new announcements and comment on existing announcements Viewing an announcement To view an announcement click on its title on the group announcements page New announcement Title Updated commented date Welcome to this demo group petal t les ea Posting a new announcement To post a new announcement in the group group members can 1 click on New announcement 2 complete the form 3 click the Save button 12 Discussions The discussions page lists the group s discussions and allows group members to start new discussion threads in the group All group members can post new discussions and comment
4. on existing threads Viewing a discussion To view a discussion click on its title on the group discussions page New discussion Title Updated commented date Demo discussion 9 July 2011 09 25 GMT Posting a new discussion thread To start a new discussion in the group group members can 1 click on New discussion 2 complete the form 3 click the Save button Events The events page lists all events posted in the group and allows group members to post new events All group members can post new events and comment on existing event entries Viewing an event To view an event entry click on its title on the group events page New event To view past events click here Title Date Demo event 15 July 2014 09 00 11 00 SAST Posting a new event To post a new event in the group group members can 13 1 click on New event 2 complete the form 3 click the Save button Files The files page contains the group s shared folder and allows group members to upload download and categorise their files All group members can download existing files create folders and upload new files Group files a 3 Demo_group E ef Demo group E H E Demo_group Name Modified Size Owner 120110704 minutes CH 20110704 minutes 04 07 11 12 23 r File Upload Downloading an existing file To open or download a file that is saved in the group folder group members can 1 click on th
5. Create link The system will prompt the administrator to confirm the action Are you sure you want to make Carla Visser a group administrator for the group SHARE admin Confirm Cancel 2 click the Confirm button Demoting a group administrator to be a regular group member To demote a group administrator to be a regular group member a group manager administrator can 1 click the Admin Remove link The system will prompt the administrator to confirm the action Are you sure you want to remove Carla Visser as a group administrator for the group SHARE admin Remove Cancel 2 click the Remove button My membership Group members can choose to leave the groups that they belong to by clicking the Leave this group link Manage membership e Leave this group Note Group managers act as group owners and cannot leave their groups If they wish to leave they need to request the SHARE System Administrator to assign another group manager 17 Administer members Only for managers administrators of private groups To be subscribed to a SHARE private group someone needs to be registered on SHARE Private group managers administrators can subscribe anyone registered on SHARE to their private groups Members of Demo group Search EEEEEEEEEEEREEEEEEEEREEEEEEREEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEREEEEEE RER EES EE EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE
6. DS related activities in southern Africa can register to collaborate on SHARE Membership is moderated by the SHARE System Administrator How to register To register 1 Open the SHARE website 2 Click Create new account htto www hivsharespace net share Southern Africa HIV AIDS Regional Exchan Home Contact us User login Home Username Southern Welcome to th Password Program RH where practit information ar registered use k e Create new account nca ie eiie e Request new password available to re live all you ne 3 Complete and submit the user registration form note that compulsory fields are marked with asterisks Once your application for an account has been approved you will receive an email containing information about how to log in and change your password Logging In Registered users can log in to access SHARE features and groups and to apply for group membership To login 1 Visit the SHARE website http www hivsharespace net omg will also work 2 Type your username and password into the User login form SHARE Southern Africa HIV AIDS Re l Home Contact us User login l l l l l l Username a ff l l l l l l l l l l Password 3 Click the Log in button Once logged in more navigation items will be visible P m e m e rem pm pm em pen em pm pm mem pm pm rm mm rem mm pm pm pen pm pm pm pm rm pm pm mem pm pm pm p
7. EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE RER EEEEEEeg members non members admins Subscribing a person to a private group To subscribe a person to a private group the group manager administrator can search for him her in the administer members form note 1 You can click on the buttons below the search box to search e Search results are displayed below the search form Non members of Demo group Search search buttons scott dalessandro O non members admins all add link Search real name user name status manage PS l F Scott Dalessandro sdalessa non member add e promote results 2 Click the ada link in the manage column 18 Invite people Ae Only for public groups In public groups group members can invite others to apply for group membership Send invitation Email addresses or usernames Piri reer errr ery Pee se eeeeceeeececeeseeesseseseseseeseuesseseeeseeeeeeeeeee es eS ESSE EES SE SEE EEOESESEEOESEESUSEESESESESSSSSSSSSESSESESESESESSESESSSSESESSSSESSESESESOUSESESSESESESOUSESEESUSEESUGESESSESESEEEESESESSESESESSESESSESESSESESESEESESELSUSESOUSUSESSUGSSSEEGESSESSESEESESSESSSSSSSSSSSSSESOESUSSSSEDESOUDESESOESEUSUOESEEGUGEEGESSSSESESSESESSSSSESSESESSE SED SDeceseeseeeeeeey Send invitation Inviting a person to join a public group To invite people to join a public group group members c
8. an 1 type in the email address es and a personal message on the invitation 2 click the Send invitation button Online meetings Only for groups authorized to use the SHARE online meeting platform The online meetings page lists all online meetings scheduled for the group and allows group members to schedule new online meetings If the group is authorized to use the SHARE online meeting platform all group members can schedule new online meetings and comment on existing online meeting entries Note The group manager or one of the group administrators will need to activate the online meeting and act as meeting moderator for the duration of the meeting 19 Viewing upcoming online meetings Upcoming online meetings are displayed on the group s online meetings page New online meeting To view past online meetings click here Title Date gVemo online meeting 5 July 2011 11 40 12 30 SAST To view more details click on the title of an online meeting Scheduling a new online meeting To schedule a new online meeting for the group group members can 1 click on New online meeting 2 complete the form 3 click the Save button Moderating an online meeting For group managers administrators only For an online meeting to take place the group s manager or one of the group s administrators needs to activate the online meeting and act as the meeting moderator for the duration of the meeting To moderate an o
9. anager Posts Members Join Link Human Human Resources in Health HHH public John Vincent Request Resources in group 1 4 Fieno membership Health HRH Public group to discuss an eToolkit HIV Prevention eLearning course and eForum which amp Traditional SAfAIDS amp K4Health will be producing on Carla Visser 1 5 Leaders HIV prevention and traditional leaders Request p membership 2 4 Your request will be sent to that group s manager 5 Once your request is approved you will receive an email notifying you that you can access the group Accessing your SHARE group s To access your groups 1 Log into SHARE 2 Any groups you are a member of will be listed in the My groups drop down menu in the left hand panel WY IIUIGS Southern Africa HIV AIDS Regional Exchange Home Groups Find people My profi F My groups Home select Southern A Who s online CoP Member There are currently 3 users and 2 guests online If you have ques 3 Select a group from the list in the drop down 4 You will arrive on the group home page for your group SHARE admin is the example group indicated by the arrows below share Southern Africa HIV AIDS Regional Exchange Home Groups Find people My profile My groups My relationships _ i Calendar Contact us Log out uy Ki oJ g e O OH Who s online Group Files Members My Announcements Discussions Events home There are currently 3
10. d new comment Attend meeting Moderate meeting Unsubscribe from Online meeting pasts in Demo group Subscribe ta This post Subscribe to Posts by CoP Member The online meeting platform will open in a new window and you the meeting moderator will be the meeting presenter GH C X FO itepsnverivsnaespacerne cien Bigikvedutonmmi r PE P tas Weicpmg to this SHARE omire meting Attending an online meeting To attend an online meeting 1 onthe group s online meeting page click on the meeting s title l l l l New online meeting To view past online meetings click here Title Date ene online meeting 5 July 2011 11 40 12 30 SAST i l User Manual v1 July 2011 Compiled by K4Health 21 You will arrive on the meeting details page 2 click the Attend meeting link or tab Date 5 July 2011 11 40 12 30 SAST Status Meeting is not running Groups Demo group Add new comment Attend meeting Moderate meeting Unsubscribe from Online meeting posts in Demo group Subscribe to This post Subscribe to Posts by CoP Member eme 212 a OQ w e net cert BigbiveBiaron hemi Ta x convert E Seet X Contribute Ede Ej Poste Bog ta Pee mer Tee r Welton re thin SHART anheg 1221 Pawling Done S internet Protected Mode On AlN lf the meeting is not active yet you will see the following message User Manual vt July 2011 Compiled by K4Health Act
11. e folder names to browse to the relevant file 2 click on the file name to open the file Creating a new folder To create a new folder in the group group members can 1 click on the new folder icon i New folder icon 2 type in a name for the folder ZS Demo eroup Hl ZS Demo group SN iDemo_group Name Modified Size Owner Ea 20110704 minutes 0407711 12 23 E New Folde 05 07 11 10 12 3 press the Enter key on your keyboard 14 Uploading a new file To upload a new file group members can 1 click on the File Upload link below the group file directory listing s gt Demo_group amp Demo_group E Demo group Name Modified Size Owner CH 20110704 minutes 04 07 11 12 23 20110705 agenda 05 07 11 10 12 gt lt File Upload Pitt rrr erred 2 click on the Browse button 3 in the browse popup browse to the file that you would like to upload 4 select the file and click the Open button Te File Upload gO A gt Computer Local Disk C share gt e Organize v New folder E Desktop i SN BS A Downloads icons photos presentation code A Dropbox We a i e BS a l P E 1 Recent Places Libraries Ce Documents 3 20110606 SHARE a Music screens share_custom Admin Manual E Pictures E Videos S Computer amp Local Disk C c RECOVERY D _ File name 20110606 SHARE Admin Manual v1 5 click t
12. he Upload button 120110705 agenda E 20110705 agenda 05 07 11 10 12 05 07 11 10 25 9 KB CoP Member test docx v File Upload Upload file C Users Carla Desktop test docx 15 Members Group members also have the option to leave the group by clicking the Remove membership On the members page group members can view who is part of the group link in the Manage column next to their names Members of Demo group Faces List Name Manage SHARE Administrator admin CoP Member Remove membership Kevin Mazorodze For group managers and group administrators On the members page group managers and group administrators have additional options available for managing group members Members of Demo group Faces List Name Manage SHARE Administrator admin Remove Wegen Admin Saini CoP Member Remove membership Admin Create Kevin Mazorodze Remove membership Admin Create Removing a person from the group To remove a person from the group a group manager administrator can 1 click the Remove membership link in the Manage column The system will prompt the administrator to confirm the action Are you sure you want to remove Carla Visser from the group SHARE admin Remove Cancel 2 click the Remove button 16 Promoting a group member to become a group administrator To promote a group member to be a group administrator co manager a group manager administrator can 1 click the Admin
13. ivity The group s activity is displayed as an RSS feed Subscribe to this feed using Live Bookmarks z Always use Live Bookmarks to subscribe to feeds Subscribe Now Demo group Private group collaboration Demo event 05 July 2011 09 32 AM Date 15 July 2011 09 00 11 00 SAST e Demo group Demo discussion 05 July 2011 09 25 AM e Demo group Demo online meeting 04 July 2011 09 43 AM Date 5 July 2011 11 40 12 30 SAST Status Meeting in progress e Demo group 23 Contact the SHARE System Administrator The SHARE System Administrator can be contacted by email on administrator hivsharespace net 24
14. m mm rm pm rm pm pm pm mem pm pm rm pm em pen pm pen pm pm pm pm pm em pen em pm pm pm mem pm pm em pm em pm pm pen pm pm pm pm pm em pm em pen pm pm pm mm rm mm pm mm Fe pm pm pm share 4 Southern Africa HIV AIDS Regional Exchange Home Groups Find people My profile My relationships Messages Calendar Contact us Log out Who s online Home There are currently 2 users and 0 guests online Southern Africa HIV AIDS Regional Exchange SHARE Collaboration Platform Online users CoP Member welcome to the SHARE Collaboration Platform e CoP Member e Scott Dalessandro If you have questions or feedback as we continue to build out this site and its functionality please send them ta share hivsharespace netz User Manual vi duly 2017 EE Compiled by KaHealih Groups Creating a new SHARE group public or private Any registered user can request the creation of a new group public or private The SHARE System Administrator moderates these requests Once your application for a new group has been approved you will receive an email notifying you that you can access and manage the group including inviting others to join your group To request a new SHARE group 1 Log into SHARE 2 Click on Groups located the top menu bar K dl ILII E S o Africa HIV AIDS Regional Exchange Groups Find people My profile My relationships Me 3 Click on the New Group button located on the right side of the page New group You will a
15. nline meeting 1 onthe group s online meeting page click on the meeting s title New online meeting To view past online meetings click here Title Date gt Demo online meeting 5 July 2011 11 40 12 30 SAST You will arrive on the meeting details page View Edit Attend Meeting Moderate Meeting Revisions Submitted by CoP Member on 4 July 2011 grreeeeeeeeseseeeeseceeeeeeeeeeeeeeeeeeeeeesereeeeseeeseeeeeeeeeseeeeeeeeseseseeeeeeseeeseeeeeeeeeeeeeeeeeeeseeeeseeeeseseseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeesesseseseeeseeseeeeeeeeeseeeeeeseeeeeeeeeeeeeeeeeseeeeseeeeeeeeseseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseseseeseseseseseeseseeeseeeeseseseeeeeeseeeeeeeeeeeeeeeeeseeeeeseeeeeeeeeeeseseeeeeees Note that the group manager or one of the group administrators will need to activate the online meeting and act as meeting moderator for the duration of the meeting To attend the meeting click the Attend Meeting tab above Date 5 July 2011 11 40 12 30 SAST Status Meeting is not running Groups Demo group 20 SHARE 2 click the Moderate meeting link or tab Note that the group manager or one of the group administrators will need to activate the online meeting and act as meeting moderator for the duration of the meeting To attend the meeting click the Attend Meeting tab above Date 5 July 2011 11 40 12 30 SAST Status Meeting is not running Groups Demo group Ad
16. ouncements discussion forums events file sharing and online meetings Groups on SHARE are either Private or Public Private groups Public groups e Not listed in SHARE s directory of e Listed in SHARE s directory of groups groups requires log in to view e Only group members can see and e Membership is moderated by a access a private group and its group manager contents e Any registered SHARE user can e Joining requires an invitation from request membership to a public the private group manager group e Only group members can access the group posts Creating Groups Any registered user can request the creation of a new group public or private via an online form Only the SHARE System Administrator can set up new groups this limits the duplication of topics Managing Groups All groups are assigned a manager by the SHARE System Administrator Group managers can then promote other group members to be group administrators Group administrators act as co managers assisting group managers with managing their groups Group membership Private groups Group managers subscribe registered users to their private groups Group members can leave groups if they wish Public groups All registered users can apply for membership membership is moderated by the group manager Group members can invite others to apply for group membership Group members can leave groups if they wish Using SHARE Anyone working on HIV AI
17. rrive at the group request form on http www hivsharespace net groups request 4 Complete and submit the form Note The person requesting a new group will be made the group manager by default This manager can later promote other group members to be group administrators co managers Joining a SHARE group To join a private group Private groups are not listed in the directory You can only join private groups if you are registered on SHARE and are invited directly by the manager of a private group To join a public group Any registered user can apply to join an existing public group Your request to join a public group will be moderated by a manager of that group You can request to join any public group listed in the directory To join a public group 1 Log into SHARE 2 Goto the group directory http www hivsharespace net og 3 Click the relevant Request membership link Public groups are listed below You can request to join any of the public groups by clicking the Request membership links Group membership is moderated by the group manager Anyone registered on the SHARE Collaboration Platform can see the list of public groups and can apply for membership in order to collaborate in the groups The SHARE collaboration platform also hosts private groups that are only visible to the members of the group Note that you can request the SHARE administrator to create a new public or private group Group Description M
18. users and 2 guests online Online users Online Activity membership meetings e CoP Member Home Groups e Carla Visser e Scott Dalessandro SHARE admin Navigating SHARE group features Contextual group menus are available throughout the group spaces These menus enable you to explore and collaborate in your group s Private group menu Online meetings Group home Discussions Files Membership e View upcoming e View recent e View all e View all e Leave e Moderate Attend posts e Post new e Upload new group e Schedule new Group Announcements Discussions Members My 7 Aciminister niine home membership members meetings Only available tO group managers administrators Announcements Events Members Administer Activity e View all e View all e View group group e Group activity e Post new e Post new members members RSS feed Available if the group is authorized to use the SHARE online meeting platform Public group menu Online meetings Group home Discussions Files Membership e View upcoming e View recent e View all e View all e Leave e Moderate Attend 7 e Post new e SR new o new Group Announcements Discussions Members Invite home T Wi Biss people meetings e em Announcements Events Members Invite people to Activity e View all e View all e View group join group e Group activity e Post new e Post new members RSS feed
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