Elite System
Contents
1. Value Camaro Edit Delete impala Ct Dedeto Figure 20 Edit Attributes 16 Elite Series Management Console User Guide Vol 1 Settings Some settings are password protected only KEYper Systems personnel can access these menus The following items fall under the Settings menu 1 Alert Settings There are 7 different alerts that will trigger an email and or SMS alert from the KEYper System Any User that is configured in the system can receive these alerts Phone number phone service carrier and email addresses are configured during User setup To add a User to a specific alert select the Edit button in the upper right of the desired alert select the check box next to the desired user name s click Save then Close a Illegal Asset Removal an asset has been removed without following the proper checkout procedure b Out Duration Exceeded an asset has not been returned to the system in the allotted time allowed as specified by the user s Access Group pg 3 c Door Open a user has opened a door to the system and failed to close it within the allotted time allowed d Nightly Reports a report of assets in Out status as of the time the alert is sent System Maintenance used by KEYper tech support f Double Parked Assets a space has been assigned to more than one vehicle Alert is sent immediately must have Lot Blocking enabled g Assets Without Parking Space keys are returned and n2. lt a mm mnan KS ES K3 LOGIN Figure 2 System Initializing Screen Pin Code Access To login with your pin code simply type it on the touch screen monitor and press the LOGIN button If you press a wrong number use the backspace button left arrow or clear all of your numbers by pressing C for Clear Proximity Prox or Magnetic Strip Card Access Swipe your card over the card reader and you will be logged in NOTE Your Admin will need to register your Prox or Magnetic Strip card with the system before you will be able to login If your company has more than one kiosk system you may have to register at each one Fingerprint Access Simply touch your finger to the fingerprint reader and you will be logged in Always use the same finger with which you registered NOTE You and your Admin must register your fingerprint into the system before you will be able to login If your company has more than one kiosk system you may have to register at each one Reset Kiosk After 3 failed login attempts while the system is initializing you may see the option to restart the system as shown in Error Reference source not found If you have waited and the kiosk is not responding press Yes to estart the system In some software versions the popup does not appear and restart will occur automatically Unable to Login Common reasons are Incorrect PIN entered Login at the current time of day or day of week is not allowed Acco
3. 3 Deleting a User a Find the user you wish to delete in the list of users b Click the Delete button to the right of the desired user c Confirm that you wish to the delete the user NOTE Deleting a user does not remove the user s history from the database Elite Series Management Console User Guide Vol 1 4 Importing a User List figs 6 8 a Agroup or list of users can be imported into the system Except for biometric registration this eliminates the individual addition of users b The file must be saved in CSV format Comma Separated Value c The User info in the CSV file must to be in the format shown in figure 6 In those cases where users will be using proximity cards to access the system the Prox column is where card number is entered B C D First Last Desc PW BEN TORRES SALES 1245 RICHARD SANCHEZ SALES 1254 JUSTIN GARCIA SALES 1458 JOSH BARRIOS SALES 1459 STEVE DICK SERVICE 1547 Figure 6 User Import Format In the upper right of the Users screen select Import e Browse to the user file you have created select the file and click the Import button f Ifthe file is created and formatted correctly you will see all of the users in the users screen Import Users Add Import Browse Figure 7 Import User Button Figure 8 Import User Screen NOTE Column headers row 1 are for reference only and must be deleted prior to import Elite Series Management Console User Guide Vol 1 Assets s
4. Aaron Perdue Officer User 0 4 10 13 23 22 13 Edit Delete Aaron Burk Officer User 2 4 19 13 3 22 13 Edit Delete Figure 4 User Home Screen Admin vs User Admins can access the KEYper Management Console Admins override all Access Group restrictions Admins have access to the Admin functions of the kiosk Users cannot access the KEYper Management Console Users adhere to assigned Access Group restrictions Users can only Check In Check Out and Identify assets at the kiosk 1 Add New User or Update User Information see fig 5 a Inthe upper right of the Users page click the Add button b Fill in the Users information indicates required field i First Name li Last Name iii Description i e position title iv Password Numeric only 6 digit minimum v Role Admin or User vi Access Web Reports if marked True this feature allows a User to log into the Management Console and access Reports only vii Access Web Assets if marked True this feature allows a User to log into the Management Console and access Assets only Add Delete Edit viii Dual Authentication Required requires a User to obtain a secondary login to access the system x Dual Authenticator allows a User or Admin to provide secondary login NOTE Neither a User nor an Admin can provide their own secondary Authentication x Email Address For Email Alerts xi Phone Number For SMS Alerts Elite Series Management Conso
5. Prox ID or Swipe ID Card Access There are two ways to setup a user with a proximity or magnetic strip access card 1 If known enter the prox or magnetic strip card number in the Prox ID or Swipe ID field of the Add New or Update User Information page See page 5 of the Management Console tab 2 Use the Device Enrollment feature of the Kiosk Log into the kiosk as an Admin Press Device Enrollment As shown in figure 2 select a user from the list or use the Search button to locate the user Press the Prox button to bring up Demo Admin Select a user to enroll RS Search Stow Al 3 records se Top Demo User Keyper Default Bottom Clear List Page 1 of 1 as Fingerprint Logout Figure 3 When the Prox Scan screen appears place the selected user s prox card over the card scan device or pass the magnetic strip card through its reader The device will beep and the number will be displayed indicating successful enrollment Thereafter the card will be used for login Fingerprint Access To register user s fingerprint select a user on the Device Enrollment screen and press the Fingerprint button Keyper Default Scan Result Figure 4 On the Scan Screen ask the user to touch a finger to the fingerprint reader lens Cover as much of the lens as possible with fingertip and press flatly and firmly A red light will come briefly on in the lens when touched when the light goes out remove fingertip
6. F SYSTEMS A GLOBAL COMPANY Elite Series Management Console User Guide KEYper Systems Rev 4 May 2013 raAcmnr rt LU J eu ut Log in to TECHELITE SERVER Enter Password Login Primary WS CONNECTED Primary DB CONNECTED a gt f YSTEJ Hi A TAI ELOEA www keypersystems com Www Keyperstore com Elite Series Management Console User Guide Vol 1 Contents AS nDO EE E NE E A A T EEEE E AE 2 ACCESS OUD sr E E E E E N A E E EE N 3 BE E E E EEE A AAA nape es E A E TE A AEE E A EE E TE 5 E E S e E E EE E E E E E E A N A N EE ee ee E E T E ee 8 installing Fob Reader Drivers sissenicccsQextiadinsavoncandyasnebactesesdeassategeetaveyieaeeuaneceneisachetiaaletestseutetenss 8 IMPOrtINE ASSELS aeina RE EAR 9 PONDE US SO co oa E AEN E EE TEO EE 10 HSS A SSS a EE A E EE S 13 REDONU seraa T E E 14 Acar U a E E E TEA A E E A EA O EOT ENE 15 BS UNG S E E E T A E T EA RE E E A A E E A E T 17 PNG VAS e E E E E E E A E 17 L E E PE E tats lee dead wets A AA E EE E 17 e GER O E E A E E A E AE 17 Lot Location LOCBIOCKINE erreien a E A 17 SOO e E E A E E A E E N EN 19 IMPORTANT ADVISORY It is very important to clean the lens of the fingerprint device frequently using transparent tape ONLY i e Scotch tape Press on and peel off to remove oils dirt etc Repeat as necessary Elite Series Management Console User Guide Vol 1 To connect to the web service running on the key system which is where the Mana
7. a report builder 1 Asset Transactions Report a Provides real time reporting on User Asset transactions b Asset Transactions can be filtered to search for desired data Filters i User ll Asset iii System Networked Systems iv Cabinet Multi Cabinet Systems v Date Range Any combination of these filters may be used to filter specific events 2 Assets By Status a Provides the current Status In Out or Overdue of all assets in the system b Select Assets by Status from the Reports menu c Set any filters to view desired data d Filters available for searching i Status In Out and Overdue ii System ii Cabinet v Individual Asset Name 3 KS Scan Dashboard must be using IMS feature amp Adobe Flash a Displays a graphical representation of inventory scans b Contains further instruction for report features 4 KS Scan Details must be using IMS feature a Displays inventory scan details filterable by i Stock Number ii Status Scanned Not Scanned etc ili User iv Scan Date v Print Export reports 5 Parking Lot Maps must have Lot Blocking enabled a Displays uploaded map files and current status of each parking space Alternatively if Lot Location is enabled you will see Assets by Lot Location 14 Elite Series Management Console User Guide Vol 1 6 Parking Lot Lists must have Lot Blocking enabled a Displays information about spaces in the selected lot i Space ID
8. and select a file to import Browse Import Lot Parking Spaces And Routes Import Asset And Parking Space Assignments Lot Name Lot Name File not found Oo O D EYper Lot File not found Total Saved J o o Doo e ot Spaces mport Status Figure 22 Lot Imports To assign parking spaces to the inventory en masse create an Excel type spreadsheet listing all stock numbers in the first column the parking space ID for each in the second column All lots can be included on one sheet Save the spreadsheet Support Under the Support menu you will find the following links Email Support send support questions directly to KEYper Support How To Videos direct link to tutorials on the KEYper web site Remote Support opens a web page that will allow KEYper Support to connect to your PC System Manual opens the system user guide ER a a Shop at KEYper Systems a direct link to the online KEYper store where supplies and accessories may be purchased 6 Zebra Printer Drivers provides label printer drivers for installation Rev 4 May 2013 19 r SYSTEMS A GLOBAL COMPANY Elite Series Kiosk Administration Guide Rev 3 May 2013 Ral SYSTEN A GLOBAL COMPA Yersion 2 8 4807 Primary YYS CONNECTED Kiosk KEYPER USFF IP 192 168 1 177 m m o ACIR This Guide is intended for Administrators Admins of the Keyper Systems Asset Management Syste
9. button Press the Check Out button You will have 3 options for checking out an asset By Name By List or by Filtering 2501 User Select how you want to check out assets CHECKOUT CHECKOUT FILTER ASSETS BY NAME BY LIST ASSET NAME 7 SEARCH Figure 5 Checkout Screen NOTE Regardless of the checkout method used if Issue Reasons has been activated on the system you will be required to choose an issue reason for each asset being checked out of the system The Issue Reason screen will appear when an asset has been selected then highlighted for checkout CHECKOUT BY NAME figures 6 8 When you press Check Out By Name you will see the Add Asset screen Note The asset list is empty blank until assets are added 2501 User Press Add to add assets to your check out list 0 Records Up 0 Records w Select All x Deselect All x x fA check Out Add Figure 6 Press the Add button at the bottom to see the keyboard screen 2501 User Type in the name of the asset you want to add to the check out list 0222784371 Figure 7 Enter the complete asset name with the keyboard Press the Continue button NOTE The search performed is an exact match search You must type the full name in the system to find the asset If the name is found it is shown in the list Figure 11 You can press the Check Out button now or press Add to return to the keyboard screen and find additional assets If you
10. c Aspreadsheet csv containing current vehicle inventory stock numbers and their parking spaces is imported Asset amp Parking Spaces Assignment file When ready to create a parking lot go to Settings gt Lot Blocking Import Click Click here to download sample Lot Parking Spaces and Routes file This will open the three page worksheet required to create lots and spaces Once complete save the file browse to the saved location select the file and select Import Lot Parking Spaces and Routes Lot blocking templates can only be imported one at a time 18 Elite Series Management Console User Guide Vol 4 Dashboard Reports Users Assets Access Groups Asset Attributes Issue Reasons Settings Lot Blocking To import a Lot Parking Spaces and Route file follow the steps below To import a Asset and Parking Spaces assignment file follow the steps below Step 1 Browse local or network folder and select the XLS or XLSX file Step 2 Import the file by clicking button Import Lot Parking Spaces And Step 1 Browse local or network folder and select the CSV file Routes Step 2 Import the file by clicking button Import Asset And Parking Space Step 3 The import process will display import results or errors Assignments Step 3 The import process will display import results or errors Click here to download sample Lot Parking Spaces and Routes file Click here to download sample Asset and Parking Space assignments Browse
11. have more assets than can be displayed on one page the buttons on the right side of the screen will allow you to navigate the list All lists in the system function in the same manner Top and Bottom will take you to the first and last pages while Up and Down will move one page at atime Clear List will remove items from the list Be sure to select the assets you want to check out Assets that are selected will have a blue background Assets with a white background are not selected You can press the Select All and Deselect All buttons to change every asset in the list To select or deselect one asset press on that row to toggle the selection on and off Along the bottom of the screen are four 4 buttons Main Check Out Add and Logout Pressing Main will ignore any selected assets and switch back to the main screen Press Check Out to remove the chosen asset s Add will allow you to add more assets to your list Logout will ignore any selected assets and immediately log you out 2501 User Press Add to add assets to your check out list 1 record 0222784371 JEER Top w X U iv Select All x Deselect All Down Bottom Clear List Page 1 of 1 fA check Out Add Figure 8 CHECKOUT BY LIST figure 9 Pressing Check Out By List will display a list of all assets currently in the cabinet s that you are allowed to access which is based on your Access Group restrictions Press each record row you wish to checkout The asse
12. KEYper Monarch and Ultra Set up If your system has a top mounted control box it isa MONARCH If the control box is side mounted it is an ULTRA CAUTION For multiple cabinet wall mounted systems ensure there is at least 2 between wallboards p Add on or Expansion cabinets CABINET 1 CABINET 2 CABINET 3 CAUTION 3 minimum wall to control box Control Cabinet QO O QO Network Internet BATTERY BACKUP lt Connection White RJ45 T Depending on the number of system components additional battery backup units may be required These are normally included with larger systems It is recommended that the control cabinet be plugged into the Surge and Backup side of the of the unit E CAT 5 6 E Power NOTE Wiring cabling configuration is the same for wall mounted and stand mounted systems KEYper Select Plus Set up Depending on the number of system components additional battery backup units may be required These are normally included with larger BIO KEYBOARD systems It is recommended that the PC and monitor be plugged into the Surge and Backup side of the of the unit 0 FOB READER Network Internet Connection MONITOR CAUTION For multiple cabinet wall mounted systems ensure there is at least 2 between wallboards NOTE Wiring cabling configuration is the same Up to 8 cabinets may be connected MN Power EE SERIAL CABLE vca uss EE ca ss
13. ONNECTED displayed on the main screen for the system to function properly 10 59 AM If the Lot Location or Lot Blocking feature x 269 Assets Out is activated the View Last Check Out by THT fe Vow Last i button will display the stock number and i be ear k Out A GLOBAL COMP anaes vehicle location of the most recent check gt a Pri t Last e Version 2 9 4871 out s The Print Last Check Out will print Primary YYS CONNECTED that information Primary DB CONNECTED On the top right of the screen you will see Kiosk PRESTIGE1 the status of your assets in the cabinet Use this for a quick look to be sure all check and see how many assets are out as you walk by the system LOGIN Figure 1 Login Screen assets are in at the end of the day or just to The methods for logging into the kiosk are via Pin Code Proximity Prox Card or Magnetic Strip Card and Fingerprint An Admin from your company will help you register for the system in one of these ways Your Admin will setup the appropriate access type NOTE You may see a System Initializing message if the system has just been rebooted Figure 2 or a new cabinet has been installed This is so the system can relearn what is in each cabinet If this message is present try logging in again after about 30 seconds 4 40 PM System is initalizing cabinets ml r All Assets In SYSTEN A GLOBAL COMP KeyperElite 2 1 0 30409 Primary YYS CONNECTED _ 4 6
14. W Enter Registered Type Registered Single Values SAVE CANCEL Asset List 25 Update Asset Information View Edit Asset Attributes Collections Name K10014 Year 2012 Enter Description 4x4 Truck Make Truck v Enter Model 4x4 v Enter Fob Number 350533877 Read Fob Ext Color Blue e ER VIN GF552GX1 Figure 17 Add Unregistered Asset Deleting Assets The procedure for deleting of assets is the same for all industries utilizing a KEYper Asset Management System The following is an example of the procedure for automotive applications When an asset vehicle leaves inventory whether sold traded or otherwise cut the tamper seal securing the key s to the fob and discard The key s will obviously go with the vehicle The fob should be placed in a container designated for the purpose At whatever intervals are required a key system administrator or a user with proper permissions will disassociate the fob from the asset thereby making the fob ready to be associated with another asset and releasing the asset from the Issue Limit total of the user who checked the key out of the system From the Management Console Assets menu place the fob on the fob reader click Identify Asset then Delete Alternatively you may filter or scroll through the Asset List page locate the asset and select Delete 13 Elite Series Management Console User Guide Vol1 Reporting The reporting section consists of the following reports and
15. and wait for a green check mark indicating a successful scan fig 4 Repeat the process until 4 successful scans and a successful Scan Result are achieved Press the Continue button to save the scan fig 5 Keyper Default ee Yoon io lt lt SS a Wit gt SS SS SSS IAA Scan Result Figure 5 Select the next User and repeat the process Unregistered Assets An Unregistered Asset is defined as a fob in a cabinet that may or may not have keys attached and may or may not have data associated with it in the database but has a Registered Type of Unregistered If the Dashboard in your Management Console indicates there are Unregistered Assets in your system see page 2 of the Management Console tab log into the kiosk select the Unregistered Assets button highlight the entries and Check Out Follow the same procedure if you are storing unused fobs in the system and retrieve them as needed to add new assets to the system NOTE The optional Check Out Receipt feature is not available for Unregistered Assets Keyper Default Please select 1 or more assets from the list 5 records U 352333068 Top U 352381472 Up U 368813138 Down U 371716404 Bottom U 371716950 Clear List Figure 5 Diagnostics The diagnostics screen is only for use by Keyper Systems or by an Admin under the guidance of Keyper Systems Keyper Default Select a cabinet from the list and per
16. at the current time of day or day of week is not allowed e Asset limitation rules e Asset permission disabled by admin e Asset not registered by admin Logout To logout from the Main screen simply press the Logout button in the lower right corner Logout 2501 User Please make a selection Check In Identify Check Out Asset Vin gt fa Figure 16 11 Optional Features This section describes the use of optional features available for the system Some or all of these features may not be applicable to your system Issue Reason and Comment If the system is configured to require an Issue Reason during check out the screen depicted in figure 17 will appear your Issue Reasons may differ Select a reason from the list Choose Continue to return to the Checkout menu and finish the Checkout process Demo User Select issue reason for 0 9BravoCAB 352335798 5 records Top U Down Bottom Clear List Page 1 of 1 Figure 17 Note Your admin can choose to make the selection of an Issue Reason mandatory or not If you are checking out multiple assets and the Issue Reason will be the same for all press the Use For All button instead of Continue Thereafter you can select more assets without returning to this screen After selecting a reason you may type a comment about this Issue Reason by pressing in the white Comment box The on screen keyboard will appear allowing you to type a comment The commen
17. box indicates the list has been narrowed to one 1 asset 2501 User Filter RED on Ext Color narrowed total to 1 asset Add Make Model Ext Color Int Color Type Not Set Not Set RED Not Set Not Set A F Year 2012 ixlolri e lt lo o op lt j o A a i 10 Figure13 2501 User Type in the name of the asset you want to add to the check out list 1 record 0222845503 2012 FORD ESCAPE RED BLACK USED Top x X U iv Select All x Deselect All Down Bottom 7 Clear List Page 1 of 1 Figure 14 Pressing Review shows the filtered asset figure 14 Selecting the asset and pressing the Check Out button opens the cabinet Note Once in the Review Assets screen you must Check Out Logout or go back to the Main screen You cannot go directly back to the filtering screen 10 Multi Cabinet Check Out When 2 or more cabinets are attached to the Kiosk it is a multi cabinet system When you check out several assets at one time they may be stored in several cabinets The cabinets will unlock one at a time The second cabinet will not unlock until the first cabinet has been opened and closed The 3 will not unlock until the 2 has been opened and closed and so on Unable to Locate or Check Out an Asset If you are unable to Checkout a particular asset consider these common reasons e Asset already checked out by someone else e Asset moved to another Kiosk e Checkout
18. cription User Name piree on Removal Type Reason Cabinet System Date Time 10089 Cab 2 sell jej wr 3 20 2013 19 18 20 AM C a o O e a a E e a E E Pos re ow Leoa Demo Cabinet KEYperusn 3719201320331 PM _ Coz o G o y a e O Cant KV aa Poo Pay in Caena KEYperusn ait0013 110132 AM a a E a E S E E E P0005 tay in E EE FG SR Warranty will expire on Wednesday June 19 2013 Figure 1 The Dashboard Elite Series Management Console User Guide Vol 1 Access Grou DS select Access Groups from the MENU There is a factory loaded default Access Group named wait for it Default Group Dashboard Reports Assets Access Groups Asset Attributes Settings Access Group List 1 Name Description Issue Limit Out Duration Limit Created Action Default Group 10 20 00 00 9 20 10 Edit Delete Figure 2 Access Group Home Screen NOTE Every user and every asset registered in the system are automatically added to the Default Group This facilitates rapid system configuration making the system operational in the shortest period of time The group may be edited see pg 4 but should not be deleted Standard settings for the Default Group are 10 Asset Issue Limit per user 20 Hr Out Duration Limit per Asset 24 7 access to remove and return Assets oe a Access to all Locations Systems and Cabinets 1 Creating a New Access Group a From the Access Group home screen fig 2 click the Add button in the
19. e asset s are removed from the cabinet s 12 53 PM aN ko a All Assets In A GLOB PTA Tor Version Figure20 Digital Signature Window 14
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21. elect Assets from the menu Loading Fob Reader Drivers When the Asset menu is selected after logging into the Management Console for the first time look for a pop up on the screen requesting an Active X control be installed Depending on the operating system browser network restrictions etc the Active X prompt may not appear If it does install the control Also you may see a pop up referring to intranet settings not being configured Select the option to turn intranet settings on Now click on the Identify Asset button You should see the text depicted in figure 10 Identify Asset Fob reader DriverorComWrepper not installed Fob reacer 1 Wire USB Driver 32 bit 66 of 64 bit b64 Install FobReacder com Wra pperSetup 32 bit 66 of 64 bit 64 Figure 9 Fob reader drivers If you have Windows 7 determine if your operating system is a 32 or 64 bit system by going to Start and right clicking Computer and selecting Properties The hi lighted area shown in figure 11 will display the system you have System Manufacturer KEYper Systems Rating System rating is not ae available PPA Processor Intel R Atom TM CPU N270 1 60GHz 1 60 SYSTEMS GHz A GLOBAL COMPAN Installed memory RAM 2 00 GB System type Pen and Touch Single Touch Input Available Figure 10 Determine 32 or 64 bit OS Elite Series Management Console User Guide Vol 1 Importing Assets A manual import of assets may be acc
22. ferent assets ex Make Model Floor Building 2 Single Value Attributes limit 1 a These attributes are associated only with the record it is assigned to These would not be assigned to more than one key ex VIN numbers Key Codes Attribute Names can be customized to meet your preferences This must be done with the assistance of an authorized KEYper Technician WARNING Changing Attribute Names After They Have Been Associated With Assets Will Break Any Asset Reports Containing Previous Attribute Names 15 Elite Series Management Console User Guide Vol1 You can manage your Attribute Collections by clicking the Edit Collection option From here you can edit values correct misspellings add and delete values You cannot delete a value once it has been assigned to a record Asset Attributes Asset Attributes Attribute Collections 6 Attribute Collections 6 Name Parent Attribute Action Year Edit Collection Model mae Eat Collection int coor EatConecton Fig 18 Attributes for Automotive Applications Fig 19 Attributes for Other Applications Notice in Attribute Collection for automotive applications that the Make is the Parent Attribute to the Model collection This means that if you are adding models to the collection ensure you have selected the appropriate Parent Make Fig 20 Value collection for MODEL 3 Parent name Make Parent value Chevy Add new value Add Value
23. form diagnostics 1 record Default Cabinet Top Up Down Bottom s Learn RBA W Test Network Clear List arn IB Learn IB Check In Test Com Ti A Page 1 of 1 iB Reset IB A check Out 56 LEDs On Figure 6 Exit Application To end the program touch the Exit Application button Then either restart the computer or restart the program by clicking the icon on the desktop Rev 3 May 2013 F SYSTEMS A GLOBAL COMPANY Elite Series Kiosk User Guide a KEYper Systems 10 59 AM 269 Assets Out af i TEM 1 A af JT S I E M feranna Last A GLOBAL COMPA Crock Out Jut Print Last Version 2 9 4871 Check Out Primary YYS CONNECTED cee ESTON a Kiosk PRESTIGE1 ofe Contents BO Ne a E A E E E E E ast 2 PIC OOE ACCO ae E E E 3 Proximity Card Prox Card CCS Scosche te cece acerca nee AAE EE EEES EEEE 3 FSCO ACCO Scerri E E EEA EEEE 3 RE ETO K e E E A E E E E E 4 LTA ro LOE e E E AEE E sane eens 4 CHECK I ares eset E E E E E E EEEN EE T ees 4 SLi 24 e CIPNEL 91 61 k iea E E N 4 VIE CSRS CHEC Pes E E E EE 4 WMS SS SG A A nce eset d ctv ane Deanne naesect sous ee dete onsinden erent 5 check OWE oe cade e E EA E E EE EE AE AEE EE EE EN E ANE EAE AEE 5 CHECKOUT BY NAME ereen aa AT EEE E AN E A EEE OO OAE NE 6 TT NT BY a aed aces eens saa E E E E A E E E EE E 7 CHECKOUT FILIERA EF ea E T E N EN TR 8 Unable to Locate or Check Out an ASSOC cccccccsssssssseeccccceseeessseecccccss
24. g Imported Assets a Utilizing the Filter feature on the main Asset List page find the unregistered Asset Click the Edit option b Verify imported information is correct Make any desired changes to Asset Information and or Asset Attributes If your desired value is not in the drop down menu select the Enter option to allow manual entry of a value c Assign a fob to the asset place the fob on the reader and select Read Fob to assign the fob to the asset d Ensure Registered Type is set to Registered Select the Access Group s to which the asset will be assigned f If label printing is a feature in use at your site select Print Asset Label Upon clicking Save you will be directed to a label in PDF format and given the option to print the label g Click Save Asset List 25 Update Asset Information View Edit Asset Attributes Collections Name K10014 Year 2012 v Enter Description 4x4 Truck Make Truck ia Enter Model 4x4 v Enter Fob Number 350533877 Read Fob Ext Color Blue x Enter pes Ou Int Color Black v Enter a s Type NEW ws Enter Registered Type Registered v Single Values SAVE CANCEL VIN GF552GX1 Figure 15 Add Imported Asset 11 Elite Series Management Console User Guide Vol1 3 Adding Unregistered Assets this method is for systems where unused fobs no keys connected and Registered Type is Unregistered are stored in the key cabinet s and are checked out as needed to add new assets to the s
25. gement Console lives from a PC on the same network open a browser in Internet Explorer and enter the IP address of the key system in the URL bar ex 192 168 25 15 The Dashboard The Dashboard is the Home Screen of the Management Console It provides an at a glance view of the status of the key system The menus located at the top of the Management Console window provide navigation to all other windows There are four indicators on the dashboard Assets In Count of assets that are physically in the key system s Clicking this button provides a current Assets by Status view filtered by a status of In Assets Out Count of assets checked out to users Clicking this button provides a current Assets by Status view filtered by a status of Out Assets Overdue Count of assets checked out to users past the allowed time limit Clicking this button provides a current Assets by Status view filtered by a status of Overdue Unregistered Assets Key Fobs that are in the database but not programmed to an asset Clicking this button provides a current Assets List view filtered by asset type Unregistered The default display lists the last 10 transactions and warranty expiration information BECsileler tge Reports Users Assets Access Groups Asset Attributes Settings Support Dashboard Current Asset Information 541 Assets In 179 Assets Out 0 Assets Overdue 303 Unregistered Assets Last 10 Transactions Asset Name Asset Des
26. h for assets by filtering attributes enter an attribute value then press the applicable filter button For example enter a year 4 digits then press the Year filter button Note to add an asset for checkout by name on this screen enter the full name and press the Add button 2501 User Enter an asset name and press Add or enter search criteria and select a filter F Model Ext Color Int Color Type Not Set Not Set Not Set Not Set gt a Q Make Not Set Not Set ooon G goon pee5 B a OG ao ca ks ae dzl N J Q ji a O m Figure 10 Filter Screen Now the Year filter button says 2012 and the green message box indicates the filter narrowed the total to two 2 assets figure 11 2501 User Filter 2012 on Year narrowed total to 2 assets Year Make Model Ext Color Int Color Type 2012 Not Set Not Set Not Set Not Set Not Set gt 2 a Y a a ns dzl gt G8 Figure 11 Continuing the example the Year is filtered on 2012 and before the Review button is pressed the Ext Color is filtered on RED 2501 User Enter an asset name and press Add or enter search criteria and select a filter Make Model Ext Color Int Color Not Set Not Set Not Set Not Set gt a a 3 T Y lt cs ks we wu ka ks BG dzl A i i 0B Figure 12 Now in figure 13 the green message
27. ii Asset Count number of assets assigned to the space iii Asset Info empty space stock number s of vehicle s associated with the space and whether or not the vehicle s keys are currently in the key system or checked out 7 Report Builder create customized reports See tabbed addendum in manual 8 Reprint Receipt if enabled provides the option during checkout to print a receipt with information regarding the checkout transaction It also allows you to view and or print a receipt from the Management Console for any previous checkout transaction 9 View Kiosk Photos if system is camera equipped and enabled a snapshot is taken with every successful and unsuccessful login The view provides information about each login and the ability to view and or print photos Asset Attributes Asset Attributes are descriptive values that are associated with assets Attributes can provide additional information about assets stored in the system ex Stock Make Model Unit Building All Asset Attribute databases are empty by default configuration They may be populated manually see below by asset import pg 9 and on the fly pg 10 Note Assigning attributes to assets is required if the Filter Assets method of check out at the Kiosk is to be utilized There are two different types of attributes 1 Collections limit 6 a These are attributes that will be stored in a group These values may apply to many dif
28. le User Guide Vol 1 xii Carrier For SMS Alerts 1 If desired carrier is not listed contact KEYper to see about adding it as a selection xiii Prox or Swipe ID for system incorporating either a proximity card reader or a magnetic strip card reader If the number is known it may be entered at the time the User is added to the system Primarily this field will be auto filled when the User s card is read during Device Enrollment See page 3 of the Kiosk Administration tab Add New User First Name Last Name Description Password Confirm Role User x Access Web Reports True False Access Web Assets True False Email Address Cell Phone Number Cell Phone Carrier None z No Email only SMS only Both email and SMS Receive Messages Prox ID or Swipe ID Select Name Description Default Group Figure 5 Scroll to the very bottom of the Add New User window to Edit the Access Group membership of the User Remember Admins have no restrictions Access Group membership may also be configured by editing your Access Groups see pg 4 2 Modifying a User a From the main User List page find the User you wish to modify in the list of Users i Youcan enter any part of a user s first or last name in the search bar and then click Filter to find entries that contain the typed characters b Click the Edit button to the right of the desired user c Make adjustments and click Save
29. little or even no data in the attribute columns which is not a problem Just be sure there are 7 columns and the asset name column is populated A B D E F G 1 Asset Name Attribute 1 Attribute 2 Attribute 3 Attribute 4 Attribute 5 Attribute 6 2 1071 2071 3071 Figure 12 6 Attributes Import Format NOTE Column headers row 1 are for reference only and must be deleted prior to import Save the file as a CSV document From the main Asset List page select Import 6 Attributes Browse to the saved CSV and Import Elite Series Management Console User Guide Vol 1 Adding Assets There are three methods for adding assets 1 Add blank record 2 Filter imported data 3 Unregistered Asset using empty fobs stored in cabinet s Dashboard Reports Users Assets Access Groups Asset Attributes Settings Support Asset List 1833 Identify Asset L Filter Clear Asset registered type Any V System All v Print Print Asset Labels Add Import 6 Attributes Import Gas Data Delete All Unregistered Description _ Status Registered Type System Last Checked Out Created Action Overdue eee WINDOWS 5V4D171 4 05 13 aS _Edit Delete _ Delete a O as ans Ean weas os overe V F100 __ oveme Reged MNDOWSSVADI ___aona____ sais Eat Delete _ Figure 13 Asset List Main Page 1 Adding Assets from a blank record fig 14 a Click the Add option in the uppe
30. m It explains features available to Admins only ADVISORY It is very important to clean the lens of the fingerprint device frequently using transparent tape ONLY ie Scotch tape Press on and peel off to remove oils dirt etc Repeat as necessary If the screen is displaying the desktop start the KE Yper kiosk program by double tapping the KS icon SYSTEMS A GLOBAL COMPANY www keypersystems com Figure 1 Login The methods for logging into the kiosk are via Pin Code Proximity Prox Card or Magnetic Strip Card and Fingerprint As the Admin you will setup the appropriate access type s See Device Enrollment on page 3 After you log in the screen will display 2 rows of buttons as shown in figure 1 NOTE Users only see the top row Demo Admin Device Enrollment Sr ae Figure 2 Please make a selection Identify Asset Unregistered Diagnostics Assets A Check In Identify Asset Check Out On the main screen the top row of buttons Check In Identify Asset and Check Out behaves the same for Check Out _ Exit Application i both Admins and Users See page 5 of the Kiosk User tab Device Enrollment Unregistered Assets Diagnostics Exit Application This row of buttons is available to Admins only Device Enrollment Configuring Access for Users Pin Code Access Pin Codes are configured when adding or editing user profiles See page 5 of the Management Console tab
31. o parking space is entered for the vehicle s Alert is sent immediately must have Lot Blocking enabled 2 Email Settings a Email settings are configured to allow alerts to be sent out from the KEYper System via email b The KEYper System does not receive emails it only sends c The KEYper System comes with a default SMTP server user name and password that can be used in most instances Certain network security protocols will not allow the default settings to forward emails and in this case the end user must provide SMTP Server and Authentication information d To test the email functionality enter an email address into the box under Test Settings click Send Test Message check to see if the test message is received 3 Issue Reasons must be enabled by KEYper Systems a Edit add to and delete from the default IRL Issue Reason List b Create additional IRL s if required 4 Lot Location or Lot Blocking one or the other must be enabled a Lot Location allows the addition of parking lots to the system When an asset is checked into the system the user will be required to choose the parking lot in which the vehicle is located 17 Elite Series Management Console User Guide Vol 1 To add a lot got to Lot Locations under the Settings menu Simply enter the name of the lot and any further description desired and click Add Location Lot Locations Lot Locations 3 Add New Name Prep Add New Descrip
32. omplished in one of two ways There is the version for automotive applications and then there is the version for everyone else This feature is especially useful during initial key system installation as it facilitates rapid asset registration by populating the Asset Attribute databases see Asset Attributes pg 15 For automotive imports the data must be in the format shown in figure 11 There may not be information in every column in fact the Code column is always empty and that is fine What s important is that there are 8 columns A B C D E F G H Stock Make Model Year Ext Color Code Int Color VIN 1234 Chevrolet Impala 1996 Blue Blue 1234 C12548 Ford F150 2005 23154687 KM7894 Mercedes Benz C300 2011 Silver Figure 11 Vehicle Import Format NOTE Column headers row 1 are for reference only and must be deleted prior to import Save the file as a CSV document From the main Asset List page select Import DMS Style Browse to the saved CSV and Import For other applications the Import 6 Attributes style of import is used If this option is not available on the main Asset List page contact KEYper Support It is very important that any changes to the Attribute names be made before adding assets to the system Contact KEYper Support for assistance editing any of the 6 Attribute Names Attribute 1 Attribute 2 etc Figure 12 illustrates the required format for Import 6 Attributes style of importing Again there may be
33. r right area of the Asset List page b Fill in the Asset Information Indicates Required Field i Name ex Stock Number Unit Number etc ii Description for automotive applications the model is suggested here iii Fob Number hold fob on the Fob Reader and select Read Fob iv Status not editable v Registered Type a ways select Registered c Fill in Asset Attributes if desired i Select a value from the drop down menus ii If your desired value is not in the drop down menu select the Enter option to allow manual entry of a value Select the Access Group s to which the asset will be assigned If label printing is a feature in use at your site select Print Asset Label Upon clicking Save you will be directed to a label in PDF format and given the option to print the label f Click Save 10 Elite Series Management Console User Guide Vol 1 Dashboard Reports Users Assets Access Groups Asset Attributes Settings Support Asset List 1833 Add New Asset New Asset Attributes Collections Name Year v Description Make Vv Model v v Vv v Fob Number Read Fob Ext Color Int Color Status Out v Type Registered Type Registered Y 7 p TPE tao Single Values Parking Space Select Name i Description Default Group PrintAssetLabel n SAVE CANCEL Figure 14 Add Asset from blank record 2 Addin
34. t name will always be shown first to the left side of the list If the administrator has added more information for an asset it will be shown Examples are Year Make Model Exterior Color Interior Color Type and VIN Press Select All and all records will be selected even if there are many pages Likewise Deselect All will deselect every record that was selected The buttons on the right side of the screen assist in scrolling through a list that is longer than one 1 page The total number of registered assets in the cabinet is shown above those buttons Along the bottom of the screen are three 3 buttons Main Check Out and Logout Pressing Main will ignore any selected assets and switch back to the main screen Press Check Out to remove chosen asset s Logout will ignore any selected assets and immediately log you out 2501 User Please select 1 or more assets from the list 7 records Top Up 0222453536 2012 FORD ESCAPE SILVER BLACK U 0222453696 HONDA USED 222221 0222783114 ACURA 0222784371 JEEP y Bottom 0222836756 2011 JEEP GRAND CHEROKEE RED B 0222845503 2012 FORD ESCAPE RED BLACK USED A ARE MIR A check Out Page 1 of 2 Figure 9 Check Out By List CHECKOUT FILTER ASSETS figure 10 Filter Assets is used to search for assets by attributes such as make model year color etc NOTE This example is from a system setup for the automotive industry Your filter attributes may differ To searc
35. t will be saved by the system and displayed on in the Asset Transaction Report 12 Print Receipt If Print Receipt is activated during Checkout the system will show 2 Checkout buttons if receipt printing is optional If receipt printing is mandatory only the Check Out Print Receipt button will be shown Using the Check Out Print Receipt button will create and print a list of assets checked out A sample is shown in Figure 19 Sample Receipt Demo User Please select 1 or more assets from the list 681 records 0 10CharlieCAB 3 Top 0 9BravoCAB 352 AlphaCAB 35232 AlphaCAB 35233 AlphaCAB 35233 Y Bottom AlphaCAB 35234 Clear List a Select All x Deselect All Page 1 of 114 o i Pv d check out 7 Shack out Figure 18 Checkout List for C Pierce 8 22 2011 12 53 PM 222783114 1995 BMW 750 HYBRID 222453536 1995 AUDI TT RED LONER Name Returned by Date Time Figure 19 Sample Receipt 13 Print Receipt with Digital Signature If your system is configured to capture digital signatures via a signature pad using the Check Out Print Receipt button allows the capture of a signature before printing the receipt The cabinet door will unlock and the asset s can be removed When the blue window appears figure 20 sign using the signature pad device Press the Done button The Clear button can be used to erase the signature and try again NOTE The signing can be before during or after th
36. tion US delivery prep lot 4 Add Location Name Description Action None Edit Delete KEYperLot KEYper Lot Delete KEYper_Lot KEYper_Lot Figure 21 Lot Locations b Lot Blocking is a feature that allows the addition of parking lots and individual parking spaces If a vehicle is in a parking space that is blocked by one or more other vehicles the system will issue the blocking vehicle s keys along with the desired vehicle key s This is done through a system of related lot maps and routes Lot maps are simple representations of parking lots the number of spaces in each lot and space identifiers A route is a spreadsheet listing all parking spaces for a lot in the first column followed in the second column by any spaces that are blocking any of the spaces in the first column followed in the third column by any spaces that are blocking spaces in the first two columns etc Blocking entries are made adjacent to the spaces they are blocking Careful planning and consideration must be applied to setting up this feature Utilize the Lot Blocking Template example contained in this manual to become familiar with how to set up lots and spaces Vehicles are initially assigned parking spaces in one of three ways With any of these options lot maps and routes must first be created and imported Spaces are assigned as the vehicles are programmed into the system Spaces are assigned as assets are physically checked into the system
37. unt disabled by admin Check In Check In rd Single Cabinet Check In To return a key to the cabinet log in and press Check In and the door will unlock Open the door and insert the key fob into any lighted holder Close the door You will be logged out when you close the door Multi Cabinet Check In Log in and press Check In Choose one or more cabinets from the Cabinet Selection Screen as shown in Figure 6 The wait screen will appear and the door on the first cabinet will unlock Open the door and insert the key fob into any lit fob holder Close the door If additional cabinets were selected the next cabinet will unlock and so forth You will be logged out when you close the last door 2501 User Please select a cabinet from the list 2 records 320 7 free locations 11 free locations p X Select All X Deselect All Down v X Bottom Clear List Page 1 of 1 Figure 3 Multi cabinet Check In Identify Asset To get information on a fob in your possession log into the kiosk and press the Identify Asset button the main screen Once on the Identify Asset screen hold the fob against the fob reader on the kiosk and press the Read button The screen will display information about that fob 2501 User Asset identified and is registered Last Accessed By Last Checkout Date Figure 4 Identify Asset Check Out To check out an asset log into the kiosk or if already logged in press the Main
38. up will be allowed to access the system User List see also Adding amp Modifying users pg 5 6 a Click the User List header to expand b Select Edit to see the list of all users in the system c Choose Select All or the check box for each user to be assigned to this group d Click Select then Close Asset List a Click the Asset List header to expand b Select Edit to see the list of all assets in the system c Choose Select All or the check box next to all assets that are to be assigned to this group d Click Select then Close Physical Access List a Click the Physical Access List header to expand b The System Map will be displayed c Select the check box next to all Locations Systems and Cabinets that are to be assigned to this group d Click the Update button Physical Access List Systems 1 Cabinets 1 KEYper Systems V ELITE TRAVIS Default V Default Cabinet Figure 3 Access Group Physical Access List Once you completed all of the above steps your Access Group has been successfully created Elite Series Management Console User Guide Vol1 Users select Users menu From the Users menu you can Add Edit Delete and Import user information Dashboard Reports Users Assets Access Groups Asset Attributes Settings Support User List 641 Print Add Import Name Description User Role Assets Out Last Login Created Action Aaron Baxter Officer User 0 4 10 13 3 22 13 Edit Delete
39. upper right b Fill In the desired Name for the access group ex Managers c Fill in the Description for the access group ex 3 Shift Manager Access not a required entry d Set the desired Issue Limit for the group O indicates unlimited i Issue limit the number of keys each user in the group may have checked out of the system at any given time Ex if the limit is 10 each user in the group may have up to 10 keys checked out at any given time e Set the desired out duration time limit O indicates unlimited i Out Duration Once a key has been checked out past the set time limit the assets will change from status Out to Overdue and an alert will be sent to all recipients on the Out Duration Exceeded Alert list 24 Hours 59 Minutes is the maximum time that can be set f Click the Save button this will add the group into the system and will allow the final settings to be configured Elite Series Management Console User Guide Vol 1 2 Configuring Editing Access Group Settings amp Restrictions SAVE Always click the button after configuring or editing Access Group settings From the Access Groups home screen select Edit for the desired group Access Times a Click the Access Times header to expand b Select Add Time from the upper right c Select the desired Day Start Time and End Time utilize 24 hr format and click OK d Repeat the process for each day of the week that users in the Access Gro
40. ystem a Log into the key system kiosk must be an administrator Tap Unregistered Assets button A list of all unregistered assets unused or empty fobs is displayed Select as many displayed entries as needed and check out b From the Management Console go to Assets place unregistered fob on reader and click Identify Asset The page depicted in figure 16 will be brought up Select Edit identify Asset Asset Found Asset Name U 340528684 Description Registered Type Unregistered Edit Delete Figure 16 Identify Unregistered Asset c Fill in the Asset Information Indicates Required Field i Name ex Stock Number Unit Number etc ii Description for automotive applications the model is suggested here iii Fob Number hold fob on the Fob Reader and select Read Fob iv Status not editable v Registered Type a ways select Registered d Fill in Asset Attributes if desired i Select a value from the drop down menus ii If your desired value is not in the drop down menu select the Enter option to allow manual entry of a value e Select the Access Group s to which the asset will be assigned f If label printing is a feature in use at your site select Print Asset Label Upon clicking Save you will be directed to a label in PDF format and given the option to print the label g Click Save 12 Elite Series Management Console User Guide Vol 1 int Color Black Enter Status O v Type NE
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