USER MANUAL
Contents
1. Search Patient Save and Close Save Cancel Drop Down List DDL Read Only Text Box DOT Center Read Only Text Box Read Only Text Box TB Unit Label Read Only Text Box Please Select v TB Number Text Box Middle Name Text Box Father s Name 3 lette Please Select Check Box lonths 4 a 18 25 2 Date Picker 15 22 29 5 Extra Rulmor Please Select X Please Select X Ray Resuli Today March 31 2013 If you click inside the date picker the month calendar will appear below it Page 7 of 46 Buttons Once clicked it will do some action s such as saving editing etc Text Box User can type text here Check Box User can tick the box when appropriate Drop Down List User can choose one value from the given list Date Picker User can enter a date in this box If you click in this box a date calendar will appear and then you d be able to choose a date you want Please note that the format of date is US United States style i e it will show 4 March 2012 as 3 4 2012 NOT as 4 3 2012 i e in the format of month day year Read Only Text Box User cannot type anything but just can view the information shown by the system e Grid View Filter Section Link Button and Paging Below image shows grid view filter section link buttons and paging section SubDistrict Information Add a SubDistrict Link Button Select District Apply Filter2. Home 8 If you ve provided wrong information during login then you d see below message TB NDMS Version 1 0 Wrong User ID or Password User ID Email tbndmssuperuser yahoo com Password eeeeeeeeeece Type Code 30969 E Remember Password Forgot Password E Mobile Help In this case you try again with correct credentials to enter into the system 2 Change Password Please do followings to change your password 1 After login click on the Change Password link button at the top right corner of the TBNDMS 2 This will load the change password page as shown below Page 14 of 46 Change User Password Change Password Change Password Cancel Old Password New Password Confirm New Password 3 Type existing password and then your new password two times and then click on Change Password button to change your new password finally PLEASE SAVE YOUR NEW PASSWORD IN SAFE PLACE SO THAT YOU DON T FORGET IT OR IT IS NOT DISCLOSED TO ANYONE 3 Logout from TBNDMS Please do followings to logout from TBNDMS 1 After login click on the Logout link button at the top right corner of the TBNDMS 2 This will take you out off TBNDMS and load login page again for next login Page 15 of 46 Chapter 3 Basic Information Tab 1 Overview This tab contains the functionalities for entering basic information that are required for the system Such as district sub dist
3. District Please Select SubDistrict X Suco X Address Contact person Name Designation Please Select X Contact Number Is an SDP Organization Type Service Provided General Medical Services Malaria SDP Human Rights Service VCCT Services Laboratory Services HIV ve Care amp Support Community TB SDP ART SDP Individual Counseling STI SDP Psychological Service Social Care Services PMTCT SDP PLHIV Community Legal Services ANC SDP Service Delivery Start Hour Minute Service Delivery End Hour Minute Service Charge Transportation Details 3 Type or select below information Organization Name Name of the organization District The district where you want to add this organization Sub District The sub district where you want to add this organization Suco The suco where you want to add this organization Address Address of the organization Contact Person Name Name of contact person Designation Designation of the contact person Contact Number Contact number of the organization Is an SDP Specify whether the new organization is a service delivery point Organization Type This will only be enabled if you ve checked Is an SDP This is to specify the type of service delivery point for this organization such as CHC or HNGV etc Service Provided The services that the organization will provide such as TB PMTCT ANC VCCT etc Jf you dont choose appropriate service types you would not see the desired organ
4. 1 Click on Add a TB Patient link button 2 You d see below page TB Patient Information Add TB Patient Search Patient Save and Close Save Cancel PID Code DOT Center Present Treatment Unit TB Unit Registration Unit Please Select v Registration Date TB Number First Name Middle Name Last Name Mother s Name 3 letters Father s Name 3 letters Sex Please Select vy Is DOB Exact Age Years Months Permanent Address District Please Select X Address Sub District X Suco X Treatment Regimen Please Select X TB Case Type X Marital Status Please Select x Profession Please Select x Treatment Initiation Info Treatment Start Date Treatment Phase Prescription Code Remarks First TB Identification Info Identification Date Lab No Weight Test Result Please Select X Extra Pulmonary Site Smear ve Grade Please Select X Ray Result Remarks Is Done HIV Testing HIV Test Date Is Under Treatment ARV Treatment Start Date HIV Test Result Please Select ARV Drug Name Page 30 of 46 3 Notice that you cannot click on first 4 text boxes This is because these boxes are read only text boxes System will show you related information in these read only text boxes 4 Type or select below information Registration Unit This is the name of unit where TB register is belonging to Registration Date Date of registration TB Number TB number given to the patient First Name First name of the TB patient Midd
5. user will be able to see the data only cannot do anything else Can Add user will be able to view and as well as add new record Can Edit user will be able to edit an existing record Can Delete user will be able to delete an existing record Is Active user will be able to see the menu after logging into the system To assign privilege to a user do followings 1 Select a Position Category from DDL This will fill the staff DDL next to it 2 Then select a user for whom you d like to assign privilege 3 Now choose the appropriate rights permissions for the pages you have planned to assign to that user 4 After you complete assigning rights privileges to a user click on Save button to save the changes 5 If you dont want to save and quit from assigning privileges click on Cancel button Page 43 of 46 Chapter 6 Report Tab 1 Overview This tab contains the menus to generate various types of reports Data that were entered in other tabs can be taken as output from this tab 2 TB Patient Reports Menu This menu is to generate various reports from TB register such as list of TB patients details of a particular TB patient etc Click on TB Patient Reports menu to go to the reports page The page will look like shown below TB Patient Reports Patient Reports TB Patient Report Options Filter for TB Patient Reports Details of a Particular TB Patient Registration Unit Select
6. Reg Unit X List of TB Patient Registration Year please Type Test Result Details of a particular TB Patient 2 Treatment Details of a Particular TB Patient geai Please Type pS Print to PDF export to Excel On the left section of this page there are total 4 report options which are 1 Details of a Particular TB Patient 2 List of TB Patient 3 Test Result Details of a Particular TB Patient 4 Treatment Details of a Particular TB Patient On the right section of the page there are filters to generate more specific data Each of these report options will generate various data in different formats Page 44 of 46 3 TB Programmatic Report Menu This menu is to generate various programmatic reports from TB register such as case finding report outcome report etc Click on TB Programmatic Report menu to go to the reports page The page will look like shown below TB Programmatic Reports Programmatic Reports m Programmatic Reports Options __ r Filter for Programmatic Reports Case Finding Report Monthly All Months v y Case Finding Report month to month Month Range All Months to All Months v Case Finding Report Detail Quarterly All Quarters w Treatment Outcome Report Yearly 2m Treatment Outcome Year Range yyyy to 5m Treatment Outcome M Advanced Filters 8m Treatment Outcome i sae r V Registration Unit Please Select X Infrastructure and Administrative Repor
7. TB Registration Unit say CHC Comoro Registration Year say 2013 a TB Number say 3 and then click on Apply Filter button 2 This will list all the test results details of the selected TB patient 3 The page will look like as shown below TB Test Result Information Add a Test Result CHC Comoro v 2013 3 Apply Filter Reset Test Result List Name System PID TB No Showing test results for patient lt lt Tomas Pinto gt gt TTOMABCXYZ75 3 15 Delete 01 09 2013 Initial Test Smear Positive In order to add new test result details of a TB patient do followings 1 Click on Add a Test Result link button 2 You d see below page Page 37 of 46 Tomas Pinto TTOMABCXYZ275 3 Add TB Test Result Save amp Close Save Cancel Test Classification Please Select X Microscopy Center Please Select Date of Registration 1 9 2013 Completion of 2 m Treatment Test Date Completion of 3 m Treatment Completion of 8 m Treatment Lab No Weight Test Result Please Select X Extra Pulmonary Site Smear ve Grade Please Select X Ray Result Remarks 3 Type or select below information Test Classification Type of test done Microscopy Center Microscopy center Test Date Date on which test was done Test Result Smear ve Grade Grade of Smear Positive result It is must when you choose P Smear Positive in the Result DDL Lab No Laboratory Number This is a must field when you choose Smear Positiv
8. button 2 You d see below page Tomas Pinto TTOMABCXYZ275 3 Add a TB Treatment Save amp Close Save Cancel Treatment Phase Please Select X Treatment Start Date Treatment End Date Treatment Unit Please Select v Remarks Page 36 of 46 3 Type or select below information Treatment Phase Treatment phase of the patient Treatment Start Date Treatment phase start date Treatment End Date Treatment phase end date Treatment Unit Treatment unit of the patient Remarks Write additional details if there is any Important Field with marking is a mandatory field that must be provided to save a TB treatment details If you don t provide that information system will not save the information and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to TB treatment details GV page 5 Test Result Details This menu is to edit and or save TB patients test result details Click on Test Result Details menu to go to test result details page At this point you d not see anything but just a blank GV and the filter section Patients will not get loaded while loading this page To see the patients list of a particular registration unit do followings 1 Select a
9. district then type Full Name sub district Code and then check Is Capital if it is the capital of the selected district 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to sub district list GV 4 Position Category This menu is to set up staffs position category information Click on Position Category menu to go to staffs position category page You d see all the available staffs positions in the GV Page 19 of 46 list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the staffs positions The staffs position category GV will look like Position Category Information Add a Position Category Select Category Level X Apply Filter Reset Position Category List CHC Responsible CHCR Level 4 t Delete Data Entry DE Level 5 t Delete District TB Adminitrator DTA Level 3 elete District TB Coordinator DTC Level 4 elete M amp E Officer M amp E Level 5 elete Senior Laboratorian SLAB Level 4 elete TB Regional Supervisor TBRS Level 6 In order to add a new position category do followings 1 Click on Add a Position Category link button 2 You d see below page Position Category Information Add Position Categ
10. districts of Dili only Below image shows all the sub districts of Dili district SubDistrict Information Add a SubDistrict Dili District X Apply Filter SubDistrict List Edit Delete Dili District Edit Delete Dili District Edit Delete Dili District Edit Delete Dili District Edit Delete Dili District Edit Delete Dili District This is how the filter section works There will certainly be more than one filter in the filter section in other pages You d just need to choose your desired filter and then do an Apply Filter to show the data from system The Reset button in the filter section will set all the filter values to none or default Reset Atauro Cristo Rei Dom Aleixo Metinaro Nain Feto Vera Cruz Page 9 of 46 ATRO CRTR DMAX MTNR NNFT VRCZ False False False False False False f Data Loading Image Whenever you try to load data from system it will show an image indicating that it is now populating downloading data from online database and preparing to present in the GV The image will look like as shown below TB Patient Information Add a TB Patient PID First Name Middle Name Last Name CHC Suai Vila v 2013 TB No Select Case Type Select TB Classification v Select Sex v Apply Filter Reset Whenever you d do an Apply Filter button you d see an image shown below This image indicates that system is currently populating data TB Patient List and
11. it will show a small rotating circle in the browser tab heading This is shown below Page Loading sign shown beside page tab heading TBNDMS x a A localhost TBNDMS TBNDMS TBPatientDetails aspx Mode Add YTD Yahoo gt J Download Youtube Amazon a Tuberculosis National Disease Manage Ministeriu Saude Timor Leste gt Program Data Patient Register gt TB Patient Information Add a TB Patient Periodic Follow up PID CHC Suai Vila 2012 When a page is loading you canont do anyting but just to wait for the page to gets loaded fully Once the page is loaded the circle will get changed into a squiare or any spefic image if set for that page Firefox l localhost TEBNDMS TBNDMS TBPatientDetails aspx Mode Add YTD Yahoo gt J Download f Youtube Amazor a Tuberculosis National Disease Manag Ministeriu Saude Timor Leste Program Data Patient Register gt TB Patient Information Periodic Follow up Add TB Patient Treatment Details Test Results Details PID Code Page 11 of 46 h Message for Must Entry Fields While you d try to save a new record there will be some field s that must be provided to get the record saved into the system If you don t provide those must entry information the system will give you notification message The message will be looking like shown below Organization Information Please enter Organization Name Please
12. on the right side of menu This is called Page Every menu will show a different page once it is clicked However in some places in the system a page may be loaded once a button is clicked So a Page is something where you d view data or attempt to enter data This is sometimes also referred to UI User Interface Now when you d click on a menu it will load the related page Notice a black arrow tip marked beside the menu This indicates that the current menu is the one you ve just clicked Page 6 of 46 All these features are shown in below image Tuberculosis National Disease Manageme Ministeriu Saude Timor Leste Program Data Patient Register Periodic Follow up Treatment Details Test Results Details Patient Transfer Referral Record d Drop Down List Black arrow tip indicates the current menu TB Treatment Information Add a TB Treatment Type PID Code Select Reg Unit v Reg TB Treatment List Please choose filter to view TB Test Results This is the Treatment Details page Label Button Text Box Check Box Date Picker and Below image shows labels buttons text boxes check box and drop down lists TB Patient Information Page Heading mr Buttons O Add TB Patient PID Code Present Treatment Unit Registration Unit Registration Date First Name Last Name Mother s Name 3 letters Sex Is DOB Exact Identification Date Lab No Test Result Smear ve Grade Tab Heading
13. select a District Please select a SubDistrict Add Organization Organization Name District Please Select SubDistrict Suco Error messages for not providing must entry fields information Save amp Close Save Cancel Page 12 of 46 Chapter 2 Login Logout and Change Password 1 Login to TBNDMS Please do followings to login to TBNDMS 1 2 3 4 5 Open Mozilla Firefox browser use version 19 or later Then go to this link http www tbndms tlhealthinformationsystem com This will load the login page as shown below TB NDMS Version 1 0 User ID Email Password Type Code 43362 E Remember Password Forgot Password E Mobile Help Type User ID Email login user email ID Please note this is NOT your personal email ID This is the ID that is used to log into the TBNDMS Password login password Type Code Type the digits that you can see on the screen this is to protect your account system from spamming You may or may not check the Remember Password but if you are not using your own laptop or desktop it is suggested NOT TO CHECK this check box 6 Click Login button to login to TBNDMS and wait till you are logged in Page 13 of 46 7 After a successful login you d see below page Welcome TBNDMS Super Admin TBNDMS Syste ns Tuberculosis National Disease Management System TBNDMS Change Passwor Ministeriu Saude Timor Leste gt
14. the office District Permanent district of the person Sub District Permanent sub district of the person Page 26 of 46 Suco Permanent suco of the person Address Permanent address of the person Is a System User Check this field if you want to define the person as system user If you choose to do so then you must provide Email ID explained above and a Password Important Field with marking is a mandatory field that must be provided to save a person staff If you don t provide that information system will not save the person staff and will show error message in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to personnel list GV Page 27 of 46 Chapter 4 Program Data Tab 1 Overview This tab contains the functionalities for entering program data such as patient registration follow up data drug information patient transfer patient referral etc All these functionalities are realized by some menus These menus are 1 Patient Register 2 Periodic Follow up 3 Treatment Details 4 Test Results Details 5 Patient Transfer 6 Referral Record 7 Children Prophylaxis Treatment 8 Door Counseling Visit 9 Drug amp Test Kit Stock Register 10 Drug amp Test Kit Dist
15. 2013 01 08 2013 TR Date Start Date TR Date TR Date Outcome Date Status Date MDR Date DOT Provider Position v Result Result Result Outcome Status Pits moro Grade v Grade v Grade v o Lab No Lab No Lab No 3 2013 01 09 2013 TR Date Start Date TR Date TR Date Outcome Date Status Date MDR Date DOT Provider Position v Result v Result wv Result v Outcome Status X T Grade v Grade Grade v naihi Lab No Lab No Lab No 4 2013 01 14 2013 TR Date Start Date TR Date TR Date Outcome Date Status Date MDR Date DOT Provider Position v Result Result Result Outcome Status X as omoro Grade v Grade v Grade v Lab No Lab No Lab No 5 2013 01 14 2013 TR Date Start Date TR Date TR Date Outcome Date Status Date MDR Date DOT Provider Position v 4 Notice that there is no link button to enter follow up records This is because follow up records will be entered from the GV list itself Page 33 of 46 5 There are several columns in the GV as explained below TB No This will be shown automatic by the system Reg Year This will be shown automatic by the system Intensive Phase Follow up of 2 3m This has two columns first column i e the date column is actually the TB treatment start date i e start date of Intensive Phase which will be shown automatic by the system the second column is the test result related fields which will be entered during the 2 3m follow up of intensive phase In this second
16. B No Click on Edit link button When the details page gets opened change the TB number Note that system will not allow you to enter any existing TB no for selected Reg Unit Reg Year So be sure first before you correct the TB number Wrong Registration Date Go to menu Patient Register Search the patient Reg Unit Reg Year TB No Click on Edit link button When the details page gets opened change the Registration Date Wrong Treatment Unit Go to menu Treatment Details Search the patient Reg Unit Reg Year TB No Note that you may get multiple records in the GV So be sure which one is the appropriate one for you Usually it is the last one and it is the top one in the list Click on Edit link button When the details page gets opened change the TB number The Entire Transfer was Wrong This will be really time consuming task to do So be prepared for spending min half an hour to correct one record It is not suggested to leave the task half way done because you are going to forget everything when you sit to do remaining part next time So it is strongly suggested to complete the whole process once it is started Go to menu Patient Register Search the patient Reg Unit Reg Year TB No Click on Delete link button please note that deleting a data is usually NOT suggested because you may not know where the affect of this deletion would be in the system The moment yo
17. Please note that once you transfer out a patient from this page the patient will also be available in the Patient Transfer page which will be discussed later under this tab Is MDR TB A date field on which date a TB patient is made confirmed MRD TB DOT This is the patients given treatment under direct supervision You can enter values with two digits after decimal point i e 80 or 79 5 or 78 88 etc DOT Provider Position Position of the DOT provider Treatment Unit This column is to record treatment unit of a TB patient By default system will save the registration unit as the treatment unit also But you can change the treatment unit from this page also To do that do followings 1 Notice that the check boxes under this column are not enabled automatically Also notice that there is one treatment unit DDL right at the left of save button at the top right of the GV 2 Now select a treatment unit from the DDL This will enable all the check boxes under this column 3 Check the patients whose treatment units you d like to change 4 Then click on Save button to save the changes 6 Please note that once saved you will not be able to change the values of columns Intensive Phase Follow up of 2 3m Continuation Phase Follow up of 5m Continuation Phase Follow up of 7 8m Transferred Out Unit under column Patient Status Page 35 of 46 7 To change the values of these columns do following Intensive Phase Fol
18. Reset Filter Section SubDistrict List Link Button Grid View GV Delete Aileu District Aileu Vila Ainaro District Ainaro Manufahi District Alas Bobonaro District Atabae Dili District Atauro Ermera District Atsabe Baucau District Baguia Bobonaro District Balibo Manatuto District Barique Baucau District Baucau CX Paging i e there are 7 pages in this GV containing all sub districts Page 8 of 46 Grid View GV A list where data are displayed Link Button Similar to normal button i e when clicked an action is done such as save edit etc Add a Sub District Once clicked it will load a page where you d need to enter type data and then do a save operation Edit Once clicked it will open existing record and then allow you to correct any existing data of that record Delete Once clicked it will delete remove the record from system Care should be taken while performing this action Paging When there are many data and cannot be displayed on one page in GV then those data are listed in multiple pages i e page no 2 3 and so on Filter Section Normally the GV shows all the data that is available in the system But when you d need to see some particular data then you d need to use this filter section Such as to show see only sub districts of Dili district you d need to select Dili District from the DDL of the filter section and then click on Apply Filter button This will load all the sub
19. USER MANUAL TUBERCULOSIS NATIONAL DISEASE MANAGEMENT SYSTEM TBNDMS VERSION V1 0 This system was developed basing on TB Manual 3 Edition January 2008 Designed amp Developed by Biplob Chakma Network and Database Management System Specialist bipbng gqmail com Page 1 of 46 Table of Contents Para Title Name No Chapter 1 Introduction 1 Overview 2 Basic Features User Information Tabs Menus and Data Display Section Page and Current Menu Label Button Text Box Check Box Date Picker and Drop Down List an ow e Grid View Filter Section Link Button and Paging f Data Loading Image g Page Loading Sign h Message for Must Entry Fields Chapter 2 Login Logout and Change Password 1 Login to TBNDMS 2 Change Password 3 Logout from TBNDMS Chapter 3 Basic Information Tab Overview District Menu Sub District Menu Position Category Organization Organization Facility Personnel Information NO OF BR WN Chapter 4 Program Data Overview Patient Register Menu Periodic Follow up Menu Treatment Details Test Result Details Patient Transfer DAuUBKRWN FE Page 2 of 46 Chapter 5 Administration Tab 1 2 Overview Assign Privilege Menu Chapter 6 Report Tab 1 2 3 Overview TB Patient Reports Menu TB Programmatic Report Menu Page 3 of 46 42 44 44 45 How to Read this Manual This operator manual is arranged according to functionality grouping All
20. ave button 2 Check the patient that you want to do transfer 3 Enter new registration date 4 Enter new TB number please note that TB number must not be repeated for the selected registration unit and registration year 5 Enter new treatment unit 6 Now do it for next patient and complete all that you want to transfer 7 Once done with all patients click on Save button to execute or make the transfer 8 All these patients will be registered into the new registration unit with the information provided You can go to Patient Register menu and find these patients Notice that the moment you transfer the patient s he she they are not in the GV anymore This is because the patient s already been transferred to the new register Important It is suggested to transfer the patient one by one so that you do not make any mistake Because if you do any mistake while transferring then process of reversing will involve lots of efforts Page 40 of 46 9 However if you still do mistake s while transferring a patient the scenarios could be as follows 1 2 3 4 Wrong TB Number saved and or Wrong Registration Date saved and or Wrong Treatment Unit saved and or The entire transfer was wrong and needs to be deleted 10 Now see below how you can fix the mistakes mentioned above i ii iii iv Wrong TB Number Go to menu Patient Register Search the patient Reg Unit Reg Year T
21. column the information that will be entered are TR Date Test result date This is the date when test was done during the time of 2 3m follow up Result Result of the test Grade Grade of Smear Positive result It is must when you choose P Smear Positive in the Result DDL Lab No Laboratory Number This is a must field when you choose Smear Positive or Smear Negative in the Test Result DDL If you choose other values then you don t need to enter lab number Please note if you provide TR Date then you must provide Result Grade and also Lab No if applicable Otherwise system will not save any value from this column Continuation Phase Follow up of 5m In this column the information that will be entered are TR Date Test result date This is the date when test was done during the time of 5m follow up Result Result of the test Grade Grade of Smear Positive result It is must when you choose P Smear Positive in the Result DDL Lab No Laboratory Number This is a must field when you choose Smear Positive or Smear Negative in the Test Result DDL If you choose other values then you don t need to enter lab number Please note if you provide TR Date then you must provide Result Grade and also Lab No if applicable Otherwise system will not save any value from this column Continuation Phase Follow up of 7 8m In this column the information that will be entered are TR Date Test result date This is the date when test wa
22. e or Smear Negative in the Test Result DDL If you choose other values then you don t need to enter lab number Weight Weight of patient during the test Extra Pulmonary Site Details of extra pulmonary site X Ray Result Details of x ray result Remarks Any other remarks regarding the test done Important Field with marking is a mandatory field that must be provided to save a TB test result details If you don t provide that information system will not save the information and will show error messages in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to TB test result details GV page Page 38 of 46 6 Patient Transfer This menu is to do patient s transfer Please note that this page will only deal with those patients who have been marked transferred by saving following values in the Patient Follow up page Status Date and Status Transferred Out and Reg Unit Patient List 1 co Please Select z Save Changes will be lost if you leave the page without saving them Please save before leaving the page 11 2012 01 13 2012 TR Date TR Date TR Date Outcome Date ff 1 8 2013 MDR Date DOT Provider Po v Result w Result v Result Outcome f Transferr
23. ed ARV Drug Name ARV drug name Note that this field is not enabled You d need to check the Is Under Treatment box to make it enabled Important Field with marking is a mandatory field that must be provided to save a TB patient If you don t provide that information system will not save the patient 3 and will show error messages in red text Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to TB register GV page 5 Please note that once you have saved a TB patient into register you will not be able to change the values of following fields 6 Treatment Start Date Test Result Grade Extra Pulmonary Site X Ray Result Lab No Weight Remarks To change the values of these fields do following Treatment Start Date from menu Treatment Details to be explained later under this tab Test Result from menu Test Result Details to be explained later under this tab Grade from menu Test Result Details to be explained later under this tab Page 32 of 46 Extra Pulmonary Site from menu Test Result Details to be explained later under this tab X Ray Result from menu Test Result Details to be explained later under this tab Lab No from menu Test Re
24. ed v CHC Grade v Grade X Grade X CHC Comor v Maliana Vila Lab No Lab No Lab No 12 2012 01 16 2012 03 09 2012 TR Date TR Date Outcome Date Status Date MDR Date DOT Provider Po v Sr Result Result Outcome Status X CHC Magaine Maliana Vila Grade X Grade X Reg Unit v 89 Lab No Lab No Please refer to Patient Follow up menu for any further understanding if required Now click on Patient Transfer menu to go to patient transfer page At this point you d not see anything but just a blank GV and the filter section Patients will not get loaded while loading this page To see the under transfer patients list of a particular registration unit do followings 1 Select a TB Registration Unit say CHC Comoro This is the registration unit to where patient is going to join i e this is the destination registration unit 2 Then select a Registration Year say 2012 3 Now click on Apply Filter button 4 System would now show the list of all TB patients who are going to join to the selected destination registration unit in this case CHC Comoro 5 The page will look like as shown below Patient Transfer CHC Comoro v 2012 Select Originating Reg Unit v Apply Filter Reset Transferred In Transferred Out Select Reg Unit z Save Changes will be lost if you leave the page without saving them Please save before leaving the page Lourenca Da Cunha 117 CHC Maliana Vila 07 24 2012 Se
25. elect Organization Select Service X Apply Filter Reset Organization Facility List Save L Albergue V Designated Microscopy Center ae an CHC Aileu Villa ial E DOT Center oe Ai VI Sputum Fixation Center V Treatment Center Albergue IV Designated Microscopy Center a CHC Ainaro Vila m A V DoT Center isis A GIS Al V Sputum Fixation Center V Treatment Center A Albergue Designated Microscopy Center AAT CHC Alas I DOT Center Sige Clear All Sputum Fixation Center At this point you may do an Apply Filter to view specific organizations To do this do followings Page 23 of 46 1 Select a district say Dili and a sub district say Dom Alexio from DDLs in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now filled with all organizations under district Dili and sub district Dom Alexio Organization Facilities Information Dili District v Dom Aleixo v Select Organization Select Service v Apply Filter Reset Organization Facility List Save A Albergue V Designated Microscopy Center CHC Comoro E J Select All W DOT Center Clear All V Sputum Fixation Center V Treatment Center Albergue Designated Microscopy Center i F Select All Fatumeta Maternity CI DOT Center Clear All Sputum Fixation Center Treatment Center Albergue Designated Microscopy C
26. enter DOT Center Sputum Fixation Center Select All Clear All E National Hospital Dili Note that there is no link button to save organization facility Instead you d need to choose appropriate check boxes to define an organization s facility Also note that the GV has 5 columns 1 Organization Name 2 Is Follow Manual Treatment 3 Is Participating NTP Activity 4 TB Facilities The rightmost column with no column heading contains two link buttons 1 Select All to select all TB Facilities with one click 2 Clear All to deselect all TB Facilities with one click Important If you don t choose DOT Center as TB Facility then you will NOT GET that organization in the TB Registration Unit s DDL Page 24 of 46 7 Personnel Information This menu is to enter personnel information such as staffs and system user information Click on Personnel Information to go to personnel information page You d see all the available personnel in the GV list with their detail information The GV will look like shown below Personnel Information Add a Personnel Information Type First Name Type Middle Name Type Last Name Select Position Category v Apply Filter Reset Personnel List Edit Delete Oscar Abel da Costa District TB Coordinator Male 100 January 01 2007 Edit Delete Ambrozio S Trindade TB Regional Supervisor Male 102 January 01 2010 Edit Delete Laurind
27. ento I 01 04 2013 Edit Delete 01 07 2013 2 TSTEANGBASO6 Steven Martins Male l 7 yrs 1 mon Delta Ill 01 08 2013 01 09 2013 3 TTOMABCXYZ75 Tomas Pinto Male 38 yrs 1 mon Moris Foun 01 09 2013 01 11 2013 4 TGRAANGBASOO Graciela Martins Female 13 yrs 1 mon Delta III 01 14 2013 Edit 01 14 2013 5 TRUBBCDXYZ85 Ruben Maia Male 28 yrs 1 mon 12 10 Tasi tolu 01 14 2013 Edit Delete 01 18 2013 6 TGABINEGOS89 Gabriel De O de Araujo Male 24 yrs 1 mon Aimutin 01 15 2013 Edit Delete 01 22 2013 7 TROSCDEGFE64 Rosa Santos Female 49 yrs 1 mon B Naroman 12 18 2012 Edit Delete 01 22 2013 8 TANIMARCLA43 Anibal Guteres Male 70 yrs 1 mon Moris Foun 01 22 2013 Edit D 01 23 2013 9 TCLAABCXYZ89 Claudina Gonsalves Female 24 yrs 1 mon 30 8 kampung baru 01 23 2013 Edit 01 23 2013 10 TDOMLABRUB78 Domingas da Costa Female 35 yrs 1 mon 01 Kampung Alor 01 23 2013 4 Please note that you can do further filtering to see more specific patients Such as if you are willing to see only smear positive patients who have been registered at CHC Comoro and in the year 2013 then you d need to select Smear Positive from the DDL filter Select a TB Classification If you do Apply Filter with these 3 filters then you will see your desired list in the GV 5 Like this you can choose various filters to view different patients list This remaining part of the page is intentionally kept blank Page 29 of 46 In order to add a new TB patient do followings
28. ization in the organization DDL Such as if you dont select TB SDP then that organization will NOT APPEAR in the Organization Facility page GV Service Delivery Start At what time the organization starts its service Service Delivery End At what time the organization ends its service Service Change Amount in US that is charged for each service Transportation Details How to reach the organization Page 22 of 46 Important Field with marking is a mandatory field that must be provided to save an organization If you don t provide that information system will not save the organization and will show error message in red text 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to sub district list GV 6 Organization Facility This menu is to enter organization facility information Click on Organization Facility to go to organization facility page You d see all the available organizations in the GV list with their detail service facility information Please note that this GV will only show those organizations marked with TB SDP as Service Provided The GV will look like shown below Organization Facilities Information Select District X v S
29. le Name Middle name of the TB patient Last Name Last name of the TB patient Mother s Name 3 letters First 3 letters of mother name Father s Name 3 letters First 3 letters of father name Sex Sex of the TB patient Is DoB Exact Most of the cases you d not need to check this box as because exact date of birth may not be available Instead you d need to enter age of the patient on the registration day Please note that if you ve chosen Is DoB Exact box then you will see a date entry box you will not see the age boxes Date of Birth Date of birth of the person Age Age of the patient during on the registration date There are two boxes one is for year and another is for month For example if you d like to enter age as 30 yrs 8 months then you d need to type 30 in the first box and 8 in the second box Please note that if you ve chosen Is DoB Exact box then you will see a date entry box you will not see the age boxes District Permanent district of the TB patient Sub District Permanent sub district of the TB patient Suco Permanent suco of the TB patient Address Permanent address of the TB patient Treatment Regimen TB treatment regimen TB Case Type TB case type Marital Status Marital status of TB patient Profession Profession of TB patient Treatment Start Date Date when TB treatment started Treatment Phase A read only field system will show it automatically Prescription Code A read only field
30. lect Treatment Unit v Page 39 of 46 Above image shows that there is one patient coming from CHC Maliana and the TB number is 117 in the Maliana register 6 This list will have all patients from all originating registration units from where they are coming to CHC Comoro So you may do further filter to see only the patients coming from a particular source registration unit say CHC Maliana To do this make sure that you have not changed other filters that were set in steps 1 amp 2 and then select CHC Maliana from the Originating Reg Unit DDL and then do Apply Filter again 7 The page will look like as shown below Patient Transfer CHC Comoro 2012 CHC Maliana Vila X Apply Filter Reset Transferred In Transferred Out Select Reg Unit z Save Changes will be lost if you leave the page without saving them Please save before leaving the page F Lourenca Da Cunha 117 CHC Maliana Vila 07 24 2012 Select Treatment Unit v Still you are seeing one patient because there is only one patient who is under transfer to CHC Comoro Had it been more than one patient you would then see them in the list 8 So till now the patient is NOT YET TRANSFERRED to the new registration unit i e CHC Comoro You have to complete the transfer process using system and that has to be done from this page Once you have decided to transfer a patient please do followings 1 Select the new registration unit from the DDL beside S
31. lete Cova Lima District CVL False Edit Delete Dili District DIL True Edit Delete Ermera District ERM False Edit Delete Laut m District LTM False Edit Delete Liqui District LIQ False Edit Delete Manatuto District MTT False pars In order to add a new district do followings 1 Click on Add a District link button 2 You d see below page District Information Add District Save amp Close Save Cancel Full Name Code Is Capital T 3 Type Full Name district Code and then check Is Capital if it is the capital of the country 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Page 17 of 46 Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to district list GV 3 Sub District Menu This menu is to enter sub district information Click on Sub District menu to go to sub district page You d see all the available sub districts in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the sub districts The sub district GV will look like SubDistrict Information Add a SubDistrict Select District X Apply Filter Reset SubDistrict List Eait t Delete Aileu District Aileu Vila ALU True Edit Delete Ainaro District Ainaro ANO True t Delete Man
32. low up of 2 3m from menu Test Result Details to be explained later under this tab Continuation Phase Follow up of 5m from menu Test Result Details to be explained later under this tab Continuation Phase Follow up of 7 8m from menu Test Result Details to be explained later under this tab Transferred Out Unit under column Patient Status from menu Patient Transfer to be explained later under this tab 4 Treatment Details This menu is to edit and or save TB patients treatment details Click on Treatment Details menu to go to treatment details page At this point you d not see anything but just a blank GV and the filter section Patients will not get loaded while loading this page To see the patients list of a particular registration unit do followings 1 Select a TB Registration Unit say CHC Comoro Registration Year say 2013 a TB Number say 3 and then click on Apply Filter button 2 This will list all the treatment details of the selected TB patient 3 The page will look like as shown below TB Treatment Information Add a TB Treatment Type PID Code CHC Comoro v 2013 3 Apply Filter Reset TB Treatment List Name System PID TB No Showing test results for patient lt lt Tomas Pinto gt gt TTOMABCXYZ75 3 t Delete 01 09 2013 Intensive Phase Category I 4FDC RHZE In order to add new treatment details of a TB patient do followings 1 Click on Add a TB Treatment link
33. minitrator Male 134 January 01 2010 Edit Delete Roberto Gomes 7 District TB Adminitrator Male 135 January 01 2010 Edit Delete Jacinto dos Reis District TB Adminitrator Male 136 January 01 2010 In order to add new personnel information do followings Page 25 of 46 1 Click on Add a Personnel Information link button 2 You d see below page Personnel Information 3 Add Personnel Information Save and Close Save Cancel Email ID Personal ID First Name Middle Name Last Name Sex Please Select v Position Please Select v Date of Birth Voter ID Passport No Date of Join Date of Resign Permanent Address District Please Select v SubDistrict v Suco v Address Is a System User Enter Password Type or select below information Email ID This is the ID for logging into the system This is a must entry when you d define a person as a system user But if you are not defining the person as a system user then you can keep this field blank Personnel ID This is the ID given to each individual staff by admin department if any First Name First name of the person Middle Name Middle name of the person Last Name Last name of the person Sex Sex of the person Position Position of the person Date of Birth Date of birth of the person Voter ID Voter ID of the person Passport No Passport no of the person Date of Join Date of joining to the office Date of Resign Date of resigning from
34. o da Silva TB Regional Supervisor Male 111 January 01 2010 Edit Delete Domingos Pereira TB Regional Supervisor Male 112 January 01 2010 Edit Delete Antonio da Cruz D Santos TB Regional Supervisor Male 113 January 01 2010 Edit Delete Sonio da Costa Data Entry Male 114 January 01 2010 Edit Delete Sabino Viegas Cunha M amp E Officer Male 115 January 01 2010 Edit Delete Agostinho dos Santos District TB Coordinator Male 116 January 01 2010 Edit Delete Virgilio Boavida District TB Coordinator Male 117 EE 01 2010 Edit Delete Filomeno Suro District TB Coordinator Male 118 E 01 2010 EE At this point you may do an Apply Filter to view specific organizations To do this do followings 1 Select a position category say District TB Administrator from DDLs in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now filled with all staffs with position District TB Administrator Personnel Information Add a Personnel Information Type First Name Type Middle Name Type Last Name District TB Adminitrator v Apply Filter Reset Personnel List Edit Delete Mateus de Jesus District TB Adminitrator Male 131 January 01 2010 Edit Bee Renato da Cruz E Silva District TB Adminitrator Male 132 Ey 01 2010 Edit Delete Josue Celestino da Costa Ximenes District TB Adminitrator Male 133 January 01 2010 Edit Delete Jaime F P da Conceicao zJ District TB Ad
35. ory Save amp Close Save Cancel Category Name Short Name Category Level Please Select x 3 Type Category Name Short Name and Category Level 4 Once all information are given click on Save or Save amp Close button to finally save the new district information Note that if you ve chosen Save you would still remain on the same page and if you ve chosen Save amp Close button then you d come back to sub district list GV 5 Organization This menu is to enter organization s information Click on Organization to go to organization page You d see all the available organizations in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the staffs positions The staffs position category GV will look like Page 20 of 46 Organization Information Add an Organization Select District X v All Services X Apply Filter Reset Organization List Edit Delete CHC Aileu Villa Yes Aileu District Aileu Vila Please type Please type edit Delete CHC Ainaro vila ves Ainaro District Ainaro Please type Please type Edit Delete CHC Alas Yes Manufahi District Alas Please type Please type Edit Delete CHC Atabae Yes Bobonaro District Atabae Please type Please type Edit Delete CHC PER liea Dili District Atauro Please aoe hessa Edit Delete CHC Atsabe lYes Ermera District Atsabe Please type Please type Edit Delete CHC Baguia Ye
36. preparing for presenting them for you in the GV Edit Delete 01 10 2013 1 TIJULFLAMAU72 Juliao bernado Male 41 yrs 1 mon Edit Delete 01 14 2013 1 TPLAANIROI84 plasido Guterres Male 29 yrs 1 mon Edit Delete 01 04 2013 1 TAFOELIANT87 Ps Moniz Male 26 yrs 1 mon Edit Delete 03 01 2013 01 TJOSLORJOS61 Jose Castro Male 52 yrs 1 mon Edit Delete 01 29 2013 1 TCARNATLUI89 Carmelita S Castro Female 24 yrs 1 mon Edit Delete 01 07 2013 1 TBERIJOAJAN88 Bernardo Araujo Male 25 yrs 1 mon Edit Delete 01 03 2013 7 1 TJULAGUSTAO9 Julia Ee Female 4 yrs 1 mon Edit Delete 01 30 2013 1 TBLAABUTING1 Blasius Taus Male 52 yrs 1 mon Edit Delete 01 02 2013 1 TALMISAMATS8 almeira de jesus Female 25 yrs 1 mon Edit Delete 01 14 2013 1 TJOAMARTOL80 joao gonsalves Male 33 yrs 1 mon You d see this loading image when 1 You are doing an Apply Filter or 2 You select an item from district DDL This is because it will load sub district DDL according to selected district or 3 You select a report option and its associated filters get activated or 4 During any other situation whenever the system remains busy in getting data from online you ve requested it to do YOU SHOULD WAIT TILL THE IMAGE DISAPPEARS BECAUSE IT IS NOT YET READY FOR YOU TO DO NEXT ACTION Page 10 of 46 g Page Loading Sign The system also remains busy from the time a page is requested and till it gets loaded fully However this will not show any image but instead
37. ribution 11 Drug amp Test Kit Stock Mustering 12 Program amp Logistics Report If you click on Program Data tab you d be able to see above menus at the left and also the data landing space i e data display section at the right side Please note that you haven t yet clicked on any menu and thus no menu is marked as current menu i e no black arrow tip This is the main section of the system that will be used by most users and most of the time 2 Patient Register Menu This menu is to do patient registration into TB register Click on Patient Register menu to go to patient registration page At this point you d not see anything but just a blank GV and the filter section Patients will not get loaded while loading this page To see the patients list of a particular registration unit do followings 1 Select a TB Registration Unit say CHC Comoro and Registration Year say 2013 and then click on Apply Filter button 2 This will list all the TB patients from CHC Comoro who have been registered in the year 2013 3 The page will look like as shown below Page 28 of 46 TB Patient Information Add a TB Patient PID First Name Middle Name Last Name Select Sex oa CHC Comoro v 2013 TB No Select Case Type v Select TB Classification Select Treatment Unit Select Treatment Regim Apply Filter Reset TB Patient List Edit Delete 01 03 2013 1 TSATABCXYZ77_ Saturninha dos Reis Female 36 yrs 1 mon fom
38. rict staff position category etc All these functionalities are realized by some menus These menus are 1 District 2 Sub District 3 Position Category 4 Organization 5 Organization Facility 6 Personnel Information 7 Prescription Code 8 Treatment Phase If you click on Basic Info tab you d be able to see above menus at the left and also data landing space i e data display section DDS at the right side Please note that you haven t yet clicked on any menu and thus no menu is marked as current menu i e no black arrow tip Note that information under this tab are usually kind of one time setting which you d need to enter at the beginning of starting the system Such as you d probably very rarely use district menu to add a new district because in not every year you d have a new district in your country 2 District Menu This menu is to set up district information Click on District menu to go to district page You d see all the available districts in the GV list You may see paging depending on amount of record i e you may need to go to multiple pages to view all the districts The district GV will look like Page 16 of 46 District Information Add a District District List Edit Delete Aileu District ALU False Edit Delete Ainaro District ANO False Edit Delete Baucau District BCU False Edit Delete Bobonaro District BOB False Edit De
39. s Baucau District Baguia Please type Please type Edit Delete CHC Bairo Pite Yes Dili District Vera Cruz Please type Please type Edit Delete CHC Balibo Yes Bobonaro District Balib Please type Please type Edit Delete CHC Baqui Yes Oecusse District Pante Macassar Please type Please type a 2 3 4 s 6 7 s8 9 At this point you may do an Apply Filter to view organizations as per district sub district and service type To do this do followings 1 Select a district say Dili and a sub district say Dom Alexio from DDLs in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now filled with all organizations under district Dili and sub district Dom Alexio Organization Information Add an Organization Dili District v Dom Aleixo v All Services X Apply Filter Reset Organization List Edit Delete CHC Comoro Yes Dili District Dom Aleixo Please type Please type Edit Delete Fatumeta Maternity Yes Dili District Dom Aleixo Please type Please type Edit Delete FTH DIC Dii Yes Dili Distrit Dom Aleixo Palapasu Please type i Edit Delete National Hospital Dili Yes Dili District Dom Aleixo Please type Please type In order to add a new organization do followings 1 Click on Add an Organization link button 2 You d see below page Page 21 of 46 Organization Information Add Organization Save amp Close Save Cancel Organization Name
40. s done during the time of 7 8m follow up Result Result of the test Grade Grade of Smear Positive result It is must when you choose P Smear Positive in the Result DDL Page 34 of 46 Lab No Laboratory Number This is a must field when you choose Smear Positive or Smear Negative in the Test Result DDL If you choose other values then you don t need to enter lab number Please note if you provide TR Date then you must provide Result Grade and also Lab No if applicable Otherwise system will not save any value from this column EoT This is the outcome of patient treatment after the End of Treatment EoT Please note that the fields in this column are not enabled These will be enabled only for those patients who have records in all 3 follow up columns So to make the fields enabled you d first need to save all the follow up columns information After the save operation you will notice that the fields got enabled now automatically To save EoT of a patient you must provide both date and outcome Patient Status This column is to enter patient s status AT ANY GIVEN POINT OF TIME during the treatment phase There are three fields one date box one status DDL and the third one is the Transferred Out Registration Unit i e where the patient is being transferred out First two fields are enabled always but the third one is not enabled automatically It will be enabled only when you ve chosen Transferred Out in the status DDL
41. sult Details to be explained later under this tab Weight from menu Test Result Details to be explained later under this tab Remarks from menu Test Result Details to be explained later under this tab 3 Periodic Follow up Menu This menu is to record save periodic follow up information of TB patients from physical TB register Click on Periodic Follow up menu to go to the TB patients periodic follow up page At this point you d not see anything but just a blank GV and the filter section Patients will not get loaded while loading this page To see the patients list of a particular registration unit do followings 1 Select a TB Registration Unit say CHC Comoro and Registration Year say 2013 and then click on Apply Filter button 2 This will list all the TB patients from CHC Comoro who have been registered in the year 2013 3 The page will look like as shown below TB Treatment amp Follow up Test Result amp Final Status CHC Comoro 2013 Select DOT Center Select Treatment Unit v Select Regimen X Apply Filter Reset Patient List Please Select X Save Changes will be lost if you leave the page without saving them Please save before leaving the page 1 2013 01 04 2013 TR Date Start Date TR Date TR Date Outcome Date Status Date MDR Date DOT Provider Position v Result v Result wv Result v Outcome Status X Pa Grade v Grade Grade v omoro Lab No Lab No Lab No 2
42. system will show it automatically Remarks This text box is for typing any additional information regarding TB treatment Identification Date This is the initial test result date i e date when the person was diagnosed as a TB patient Lab No Laboratory Number This is a must field when you choose Smear Positive or Smear Negative in the Test Result DDL If you choose other values then you don t need to enter lab number Weight Weight of the TB patient Test Result Test result Extra Pulmonary Site Details of extra pulmonary site Page 31 of 46 Smear ve Grade This is a must field when you choose Smear Positive or Smear Negative in the Test Result DDL otherwise you will not be able to select anything from this DDL X Ray Result Details of x ray result of the TB patient Remarks This text box is for typing any additional information regarding TB test result Is Done HIV Testing Check this box if you want to save patient s HIV test related information Note that unless you check this box all fields below it are not enabled You d need to check this box if you want to enter information in those fields HIV Test Date Date when HIV testing was done HIV Test Result HIV test result Is Under Treatment Check this box if the TB patient is also under ARV treatment ARV Treatment Start Date Date when ART treatment started Note that this field is not enabled You d need to check the Is Under Treatment box to make it enabl
43. t TB Drug Requirement DOT Center Please Select v Considering Max Body Weight Treatment Unt Please Select Performance Framework Report Treatment Unit Service Type Please Select ba El Treatment Regimen All Treatment Regimen v TB Case Type v l TB Classification All TB Classification X El Treatment Phase 2 pS Print to PDF E Export to Excel On the left section of this page there are total 4 report options which are 1 Case Finding Report 2 Case Finding Report month to month 3 Case Finding Report Detail 4 Treatment Outcome Report On the right section of the page there are filters to generate more specific data Each of these report options will generate various data in different formats Important Please note that all the reports have been prepared according to the existing TB Manual Third Edition January 2008 So for any kind of confusion please refer to this manual for clarification Page 45 of 46 END OF THE USER MANUAL
44. t credentials Email ID and Password you would be able to see the logged in user information at the top right corner of the system as shown below Ba Tuberculosis National Disease Management System TBNDMS Ministeria Saude Timor Leste Welcome TBNDMS Super Admin TBNDMS System Change Password 0 Logout Page 5 of 46 b Tabs Menus and Data Display Section Once you log into the system with correct credentials Email ID and Password you would be able to see the tabs menus and data display section Tabs are the collection of menus of related functionalities whereas a Menu indicates a specific functionality under a tab Such as all types of reports are available under tab Report and this report tab will have all the report menus like TB Patient Report TB Programmatic Report etc Data Display Section DDS is the area where system will display the data either for viewing or for adding a new record All these features are shown in below image mza Tuberculosis National Disease Manag Ministeriu Saude Timor Leste Program Data ram Data Tabs Program Data Patient Register Periodic Follow up Treatment Details Test Results Details Patient Transfer Data Display Section Referral Record Children Prophylaxis Treatment Door Counseling Visit Drug amp Test Kits Stock Register c Page and Current Menu Once you log into the system and click on a menu then something appears
45. the similar category functionalities are arranged in different tabs So the manual also covers each tab in each chapter However in order to have a HEAD START the manual explains some of basic terminologies basic features of the system These are explained in Chapter 1 and Chapter 2 From Chapter 3 onwards the manual explains all the features of the system starting with Basic Information In the last two chapters the manual also explains about how to generate reporting and how to administer the system Page 4 of 46 Chapter 1 Introduction 1 Overview Welcome to TB National Disease Management System TBNDMS If you are reading this manual that means you have decided to know about the system how to enter data how to generate report and many others TBNDMS is a tool to capture data from TB registers that includes registration information and follow up information of a TB patient The system can also generate various types of reports such as list of patients from TB register case finding reports outcome reports drug calculations etc So before you begin let s take some time to explore the TB National Disease Management System TBNDMS tool software application and learn about the basic features of navigation and transaction entry This chapter provides an overview of the system and describes the elementary features of TBNDMS 2 Basic Features a User Information Once you log into the system with correc
46. u delete the patient it will again be available in the Patient Transfer page GV provided you ve selected right Registration Unit and Registration Year Page 41 of 46 Chapter 5 Administration Tab 1 Overview This tab contains the functionalities for assigning privilege to users An user may be normal user or super user can assign privileges to other users if he she has the permission to do that task 2 Assign Privilege Menu When a person logs into the system he she will see a menu called Assign Privilege The page will look like below Assign Privilege Information Select Position Category v Assign Privilege List Please check to checked all columns Check All District SubDistrict Position Category Organ zaton Organization Facility Personnel Information Prescription Code Treatment Phase Patient Register Periodic Follow up Treatment Oetails Test Results Details Patient Transfer TB Patent Reports TB Programmatic Report Assign Privilege Cancel Check All Check All Check All Please note that if a user cannot see this menu page then he she is not given permission to do this task In this image the list shows all the menu names that are available in the system Super user or the person giving privilege will only need to choose the appropriate menu from list Also Page 42 of 46 notice that for each menu there are columns for assigning rights permissions to user such as Can View
47. ufahi District Alas ALAS False Edit Delete Bobonaro District Atabae AT False t Delete Dili District Atauro ATRO False t Delete Ermera District Atsabe ASTB False Edit Delete Baucau District Baguia BG False t Delete Bobonaro District Balib BL False Edit Delete Manatuto District Barique BRQE False t Delete Baucau District Baucau CX BCU True Note in the above GV list that it is showing all the sub districts At this point you may do an Apply Filter to view sub district of a specific district To do this do followings 1 Select a district say Dili from DDL in the filter section 2 Then click on Apply Filter 3 Notice that the GV is now filled with all sub districts of district Dili Page 18 of 46 SubDistrict Information Add a SubDistrict Dili District X Apply Filter Reset SubDistrict List Edit Delete Dili District Atauro ATRO False Edit Delete Dili District Cristo Rei CRTR False Edit Delete Dili District Dom Aleixo DMAX False Edit Delete Dili District Metinaro MTNR False Edit Delete Dili District Nain Feto NNFT False Edit Delete Dili District Vera Cruz VRCZ False In order to add a new sub district do followings 1 Click on Add a Sub District link button 2 You d see below page SubDistrict Information Add SubDistrict Save amp Close Save Cancel District Please Select X Full Name Code Is Capital T 3 Select one district under which you d like to add this new sub
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