ITS Manual
Contents
1. Option Favourite Description STUDENT INFORMATION SYSTEM Show 6 3 DELETE OR REMOVE A USER BUTTON e the Maintain Favourite block as indicated above scroll to the record of the button to be deleted e CLICK on Record Remove and Save 6 4 CHANGE THE ORDER OF THE BUTTONS fi OPTION NAVIGATION 7 1 TABS If all the applicable information cannot be displayed on one screen each subsequent section of information is displayed as a tab at the top of the screen E Edit Query Block Record Field Window Swap Menu Favourites Graduator Resource General Technical Proce Notice that the arrows on the extreme right hand side indicate if there more pages available to the right or left of the ones displayed Clicking on the arrow pointing to the right will result in a drop down menu of the other tabs available in this option CLICK on the page you require and it will display on your screen J action Edit Query Block Record Field Window Swap Menu Favourites Graduator Resource General Technical ares ft Osi Sloe J Beal b LE 1 2 J 4 01 01 0 0 0 PBOP 1 Personnel Blographical Porro rarr o ots o o p o v ra ee os da d oda aol P SE utut ul utut sl v ul gl n Personnel Biographical Information Page 1 Personnel Biographical Page 2 Personnel Biographical Page 3 Biographical Detail Take On D Personnel Biographical Information 1 Personnel Ho2. Personnel Surname Personnel Biographical Page 2 Personnel Biographical Page 3 Initials First Hames Biographical Detail Take On Data For Service Record Page 4 Nick Name Personnel Biographical Data For Service Record Continue Page 5 Tile O Birth Datel 5 ender Male C Female 7 2 BLOCKS Blocks normally refers to information that is drawn from different tables within ITS Blocks are normally hidden one below the other but where two blocks are displayed on the same screen then the blocks are enclosed in a thin line showing it is information from two different tables The NEXT BLOCK and PREVIOUS BLOCK commands must be used to move between blocks 8 TYPES OF BUTTONS 8 1 RADIO BUTTONS Radio buttons are used to indicate that the user must select one of two options on an either or basis Generate Class List Printout Yes ho 8 2 DROP DOWN LIST A square with an arrow pointing down indicates a DROP DOWN LIST of predefined parameters is available e g marital status or type of enquiry Type Of Enquirg TELEPHONE 8 3 LIST OF VALUES A square with no picture indicates that a list of predefined values is available This is user defined values 9 ONLINE HELP To access the section of the user manual available for the specific option the user will open the option through the menu bar CLICK on Help and then on ITS Help This can be printed on your local print
3. icons are briefly described on the next page Save will commit or save your changes ce Print will print the SCREEN Note that this icon is NOT used for reports Exit You use this icon to exit one menu at a time and to logout out of the system Cut Copy Paste Enter Query Execute Query Cancel Query De Previous Block and Next Block When ITS reads from different tables in the database it 4 s displays these on screen in blocks To move between one table and another you need to click on the next block or previous block icons Previous record and Next Record Will allow you to move from one record to the next e gt l e g one student to the next Insert Record and Remove Record Help 5 3 KEYBOARD If you are not comfortable using the icons at the top of the screen the following shortcut keystrokes can be used Function Block Menu Clear Block Clear Field Clear Form Clear Record Commit Save Count Query Delete Record Display Error Down Duplicate Field Duplicate Record Key Ctrl B F7 F5 F8 F6 Ctrl S F12 Ctrl arrow Shift Ctrl E Down Arrow Shift F5 Shift F6 Function List Tab Pages Next Block Next Field Next Primary Key Next Record Next Set of Records Previous Block Previous Field Previous Record Print screen Return Scroll down Key F2 Shift Page Dwn Tab Sh
4. on the GREEN DOOR icon that represents EXIT F dit Quer Block Record Field Window Swap Menu Favourites Graduator Resource General Technical T BA 21 1 2 3 a Ta qq8app ntegrator Entry Screen Use the option ACTION EXIT from the menu bar Action Edit Query Block Record Field Help Press F4 on the keyboard to EXIT 4 MENU NAVIGATION 4 1 MENU STRUCTURE Access to specific menu s or options can be done through mouse navigation Click on the system to be used on the menu bar at the top of the screen and navigate through the systems as shown on the example below Action Edit Query Block Record Field Window Swap Menu Favourites Graduator Resource General Technical Processes Help Gl Sie JHIA A A 4 b ex EE em Academic Structure gg8app v01 0 0 0 Integrator Entry Screen Distance Education System l Application Subsystem Co Operative Education System Registration Subsystem System Cycles Study Recordsi Record Subsystem ITS nteg Mark Type Marks Menu imetable Subsystem Examination Marks Menu Examination Timetable Subsystem Change Marks And Results Menu Enquiry Subsystem Calculation Criteria Menu student Codes Subsystem Compute Marks And Results Menu Maintain Student Subsystem Computer Adjustment Of Marks Eorrespondence Subsystem Qualification Results Menu Assignment Subsystem Graduation Ceremony Information Bludent Service Subsystem Stu
5. or Netscape Navigator by double clicking on the applicable icon Enter the web address for the ITS Integrator The following screen will display Back Office http kastane dcu ie 7778 forms frmservlet config inti1test Student Web http talwar dcu ie 7771 pls int1test w99pkg mi login Are Sign In Enter your Single Sign On user name and password to login User Password STEP 2 Type your user name in the field Your User Name This user Name is as defined on option USERS 5 Remember that this field is case sensitive and the user Name is likely to be all in lowercase letters Type your password as defined on USERS 5 in the field Password e Click on the Login button Note When defining the password the user will not be able to do the following Have a non alphabetic character as the first character Use the username as the password Use the reverse spelling of your username as the password If you have used SSO Single Sign On then the screen like the example below will be displayed O 9 EX Edit Query Block Record Field Window Swap Menu Favourites Graduator Resource General Technical Procedi 4 Pliage 2 0123 aqgaapp v01 0 0 0 Integrator Entry Screen ITS Integrator Development Welcome vido Kungune This screen will give the user access to the Menu Bar and the tool bar as displayed at the top of the screen The menu bar ma
6. ITS Manual CONTENTS 1 OBJECTIVES OF THIS TRAINING SESSION 2 INTEGRATOR OVERVIEW 3 HOW TO LOG IN AND OUT ITS INTERGRATOR 3 1 HOW TO LOG INTO THE SYSTEM 3 2 HOW TO LOG OUT OF THE SYSTEM 4 MENU NAVIGATION 4 1 MENU STRUCTURE 4 2 COMMAND INPUT BOX 5 NAVIGATION OPTIONS S L MENU BAR 5 2 TOOLBAR 5 3 KEYBOARD 6 USER BUTTONS 6 1 CREATING YOUR OWN USER BUTTONS 6 2 EDIT THE DESCRIPTION OF THE USER BUTTONS 6 3 DELETE OR REMOVE A USER BUTTON 6 4 CHANGE THE ORDER OF THE BUTTONS 7 OPTION NAVIGATION 7 1 TABS 7 2 BLOCKS 8 TYPES OF BUTTONS 8 1 RADIO BUTTONS 8 2 DROP DOWN LIST 8 3 LIST OF VALUES 9 ONLINE HELP 10 REPORTS 10 1 RDF REPORTS 10 2 C SQL REPORTS 11 UPDATE USER ACCESS 2 0c NNN WN WL 1 OBJECTIVES OF THIS TRAINING SESSION After this session you will be able to log on and off from the Integrator system navigate to menu s options navigate by using the mouse and or the keyboard in an Oracle form build remove re arrange functions print reports 2 INTEGRATOR OVERVIEW ITS Integrator system is fully web enabled and can be accessed via an Oracle compatible browser e g Internet Explorer or Netscape The product operates on a browser based platform with a full Windows look and feel to the product Direct access to fields on blocks is gained through use of the mouse 3 HOW TO LOG IN AND OUT ITS INTERGRATOR 3 1 HOW TO LOG INTO THE SYSTEM STEP 1 Load Internet Explorer
7. dent Cohorts Short Course Administration Student Service Requests Local Software Details Of Registration Results Departure Dates Oral Exams Link Merit Awards To Students Discontinued gt Student Comments Menu Student Absenteeism gt Examination Queries Menu Link Students To Tutors Exarnination Reports Students Study Record Reports Local Software gt ww wv wv wv v wv gt wv v Work List Licensing and Copyright Graduator example to access Student Registration Results Details which is part of Student Study Records Subsystem E Edit Query Block Record Field Window Swap Menu Favourites Graduator Resource General Technical Proce N amp Bl 1 5155 A 7 Academic Structure Student System gg8app v01 0 0 0 Integrator Entry Screen Registration Subsystem Distance Education System Study Record Subsystem Mark Type Marks Menu gt Student Codes Subsystem Examination Marks Menu Maintain Student Subsystem Change Marks And Results Menu gt ms 210061 Service Subsystern gt ASCP Welcome vido Kungune To access the option either CLICK on the option name or hit the ENTER key on your keyboard when the mouse is the option desired For more subsystems to be displayed CLICK on the word lt lt MORE gt gt There is also a button available on the tool bar for a quick access to a specific menu as disp
8. er or just used as reference After completion the window can be closed to continue on Integrator NB Where the items on the menu bar are more than they can be displayed on one screen there will be a little arrow on the right hand side of the menu bar to indicate that 10 REPORTS There are two types of reports that can be run e RDF reports e C SQL reports Reports can be re generated using different selection criteria without having to revert back to the report menu Each generated report has unique Sequence Request number input criteria retained per sequence request number List function available on selection criteria 10 1 RDF REPORTS Most of the RDF reports can be generated in different formats e PDF Portable Document Format is default format o PDF s requires Acrobat Reader Resides on client PC opens automatically no license fees o PDF is an image cannot be changed sections cannot be copied or cut from report Full PDF can be copied e Other Formats Comma Delimited HTML HTML style Sheet RTF and XML e Comma delimited reports can be converted to Excel Word etc 10 2 C SQL REPORTS e Acrobat Reader not used to view reports e Content be copied cut etc directly from the report e All other general report features are applicable 11 UPDATE USER ACCESS This option was created to link the users to tables This must be done over and above the function linkage of USERS 3
9. ift F7 Down arrow Shift F8 Shift Page Up Shift Tab Up arrow Ctrl P Enter Page Down Edit Ctrl E Scroll Up Page Up Enter Query F11 Show Keys Ctrl K List of Values Ctrl L Up Up arrow Execute Query Ctrl F11 Update record Ctrl U Insert Record Ctrl Down arrow Exit F4 6 USER BUTTONS If you use a specific menu option regularly you may prefer to have your own button as a shortcut 6 1 CREATING YOUR OWN USER BUTTONS N I action Edit Query Block Record Field Window Swap Menu Favourites Graduator Resourr2 General Te hnical Proce 5 4 plage 23 4 Open menu option required z then CLICK on Favourites on the menu bar and z CLICK on ADD the user button with a number will be create on the tool bar which will remain for us in subsequent logins 6 2 EDIT THE DESCRIPTION OF THE USER BUTTONS CLICK on Favourites on the menu bar and CLICK on Edit and the Maintain Favourites block will be displayed as per example below Action Edit Query Block Record Field Help Window SZ SCIKRDAIHA JIA 4 gt Ta v01 0 0 0 Maintain Favourites Maintain Favourites Favourite Seq J Menu STUDENT INFORMATION SYSTEM ACADEMIC STRUCTURE Opion Maintain Academic Structure o Favourite Description Maintain Academic Structure Show Iconlwv Favourite Seq s Menu ssTURL STUDENT INFORMATION SYSTEM CLASS LISTS MENLI
10. layed below IB action Edit Query Block Record Field Window SwapMenu Favourites Graduator Resoune General Technical K diti OO HBA tla CLICK on the button type the menu name on the comand input box and ENTER List of values is also available for menus that can be used For list of values CLICK on the list of value button or hit CTRL Lon the keyboard 4 2 COMMAND INPUT BOX Select menu option S NAVIGATION OPTIONS Navigation can be done through the use the mouse or keyboard shortcut keys The mouse can be used on the following navigation options 5 1 MENU BAR The menu bar at the top of the screen works in the same way as any menu in a Windows application You may point to the word and click your MOUSE BUTTON to access the menu or press the ALT KEY and tap the underlined key ES Edit Query Block Record Field Window Swap Menu Favourites Graduator Resource General Technical 5 2 TOOLBAR The toolbar gives you shortcut icons for commands Notice that some of the icons are greyed out this means that the command is not active in the particular screen For example you cannot cancel a query that does not exist so the CANCEL QUERY icon is greyed out until a query is entered If you are not sure what the icon represents you can point to the icon and a tool tip will display the name of the icon lt lt IIB ald 4 gt The more commonly used
11. se notify the system administrator pm Exact text Your account is locked Please notify the system administrator Explanation The user has entered a password incorrectly too many times and now may not access the system at all It may also be that the system administrator has locked the account manually via the single sign on administration screens Solution e The system administrator should use USERS 9 to unlock the account 12 2 3 ORA 28000 the account 1s locked 29000 the account is locked Exact text ORA 28000 the account is locked Explanation The user s oracle account is locked and he she may not access the oracle database Solution e The Oracle will have to manually unlock the account using the command ALTER USER Xxx ACCOUNT UNLOCK 12 2 4 Invalid username password ORA 01U01 7 invalid usernameipassword lagan denied Exact text ORA 01017 invalid username password logon denied Explanation The oracle password for the user that is stored against the Integrator resource differs from that which oracle has This typically happens during a cloning of the database Solution e Use USERS 5 to give the user a new oracle password
12. when a new user is created or the users password has changed Activate new users 1 Create user on USERS 5 2 Link user to functions USERS 3 3 Run USERS 25 Systems Password Manager ITS For single user Grants Only N Keep SQL File Y Run SQL File Y Default Temp Table space as agreed by DBA personnel User password changes 1 If the user password was changed on USERS 5 you MUST run USERS 25 for the user with Grants Y Activate new tables 1 Choose Roles Access Roles 2 Enter system password No users data is entered 12 COMMON ACCESS CONTROL ERRORS 12 1 Introduction This document lists 4 of the most common errors that a user can get when trying to log onto the system and how to handle them 12 23 Errors Each error will be listed with a description and what action to take 12 2 1 Authentication Failed Sign In Enter your Single Sign On user name and password to sign Error Authentication failed Please try again Fxact text Authentication failed Please try again Explanation This means that an incorrect password has been entered It could also mean that the user has forgotten his her password Solution e Retype the correct password e The system administrator should use USERS 9 to give the user a new password 12 2 2 Locked Account Sign In Enter your Single Sign On user name and password to sign in Error Your account is locked Plea
13. y then give access to EPS Entry Point Screen User can then chose to operate the system using either of them More information on menu bar and tool bar on section 5 below On Graduator student system for instance the student biographical information screen may be used as Entry Point Screen and access to it can be gained through mouse navigation on the menu bar P Edit Query Block Record Field Window Swap Menu Favourites Graduator Resource General Technical Proce Co d gt 365 8g Academic Structure Application Subsystem agsapp v01 0 0 0 Integrator Entry Scre Registration Subsystem Biographical Information EPS gt I Dissertation Details gt EN Biographical Create gt Textual Data Per Student St Short Biographical Detail Previous Qualifications Subjects Ct Certificates Seen AS Matric Subjects St Disabilities She Local Software Student System Distance Education System System Cycles Registration 7 Biographical Information Menu Academic Registration Menu Residence Registration Movements imitations On Students Menu Stats Calculations Validation egistration Updates Corrections esidence Item Code Structure egistration Reports Student Headcount Reports Local Software 3 2 HOW TO LOG OUT OF THE SYSTEM To exit from ITS Integrator one of the following methods can be used Click
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