Scheduler 7 User Manual.
Contents
1. Name FirstName LastName 3 The Party Defaults tab will allow you to set a your party defaults These parties will show up Clerk in the new schedule window when you press is Defense the Load Default Parties button Ta Plaintiff Prosecution Witness 4 Select a Group from the left hand column and a list of parties will appear on the right Name FirstName Last ame Bailiff Taylor Clerk E Mike Wells Defendant Nancy Downe Defense 5 Fora selected group set a check next to the parties name to make that party a default for that group When the Load Default Parties button is pressed in the New Session window Mia Taylor will be set as the Bailiff Name First ame Last ame MET Clerk F Mike Wells Defendant E Nancy Downs 45 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 6 The User Profile tab is for your personal User Preferences information Multiple Addresses Phone User Profile Numbers and multiple E mails can be a part of this information First Name pre LastName Collins Middle Initial A Prefix Mr Suffix r Bith Date 08 15 1956 y Identifier writer Add uy HU Adresses Phones Emais Edit 9 Delete Line One Line Two State ZipCode Primary 12219 Crossw Louisville KY 40243 7 Use the Add Edit and Delete buttons to edit your personal information Primar2. 3 A green check mark indicates that the schedule has been 7 00pm JDG2 eede completed A completed schedule cannot be deleted or re 7 20pm JDG tH Y scheduled but can be added as a new schedule on 45pm DEFLTS me another day by using the Copy To command 2008 02 28 10 CSE De 2008 03 05 14 When more schedules than can be displayed in the Month view are present there will be a small down arrow at the bottom of the day cell Clicking the arrow will take you to the Single Day by Order view so all schedules for that day can be viewed Scheduler Y gt Fie Edt Www Torte Heie 8 00am 2009 11180 pS a OD arm 009 1 1 1 a 0 Noventer 2006 ery ey P g3 0000 AH BMIWTEFE raza q S 2511 18 Aide agar 0 0000 AN y 12364567 fen am 3 210111213 14 2005 11 16 ud Pew 08 0000 AN ters k 516111932 2 09 19 ZA Kim wian vz Dora Ga Hadi 1646 00 AM Famy Lara sn Nae stye TET tres 023000 res aM Darat Deporreri 90am 15204 December 2409 ntn Side ve lstre DA bch Tal 10 00 08 Pu 1015 00m Fay Loa and ad en a 5EMTWTF bade Corde Bus 1232485 o i a h 6 73 91011 1 Duh Eno 13141516 17 19 19 i i am Gf 3 021 ZINA k Jaa YE 1 Jerry AND EMTWITIJFESE gt gt 14596783 1011 1219 14 15 16 111 4 A In the Week Work Week and Single Day By Time views this arrow will be present in each day that has a schedule outside of the current view Pressing the arrow will advance the view to show you more schedules for
3. 8 30 days back A Criteria Field Category Selector Time Filter Since All Fields is all that is selected pressing the Search button at this point would eres yield results of all sessions 30 days back in the database being found The Time Filter will allow for searching in increments of 30 days back time 30 days back 90 days back 6 months back 1 pear back 2 Wears back All Copyright JAVS 1981 2010 36 JAVS Scheduler 7 0 Software Instruction Manual The Filter Results section of the Search Tool will allow you to set multiple filters to drill down your results There are three filters that can be used at any one time and the filters are set from left to right The filters set at this point are Name Date and Location Filter Results Name Y Date Y Location Y Filter 1 Filter 2 Filter 3 Each filter list contains the same filters so any combination of available filters can be used to narrow your search Mame Y Result Type The Bottom section of the Search Tool is the Search Results field Any session that meets the criteria and filters set for the search will appear in this pane There are icons that will become available when a session is selected from this list that will allow you the same functions as the Logged Today Tool with the ability to print publish edit the session log change session properties view the session and start the session There is also a Show Hide columns that will allow you
4. 15202 Tile RRS ee 4 Youcan change the Session Type by using the Type pull down Since different Session Types can have different Group fields if a type you select has a different set of group fields then only those fields which are the same will retain entered party information Type Arraignment Arraignment Department Clvil Bench Trial Civil Jur Trial Civil Motion Court Criminal Bench Trial Criminal Jury Trial Family Law Trial 5 You can change the Department by using the Department pull down If Department Filtering is used only those users assigned to the selected department will be able to access this session Type Civil Motion Department Default Department Default Department Family Law Administrator Note Since an Administrator has all security rights they will be able to change a session to any department Warning This could prevent those users who belong only to the current department assignment for the session to not be able to access this session 11 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual Parties and Exhibits Entering Exhibits 6 Select the Icon to the right of the Exhibit field and the Exhibits window will open Exhibit Exhibits OL Mame Description OR Cancel 7 Press the Add icon and the Exhibit window will open Exhibit Hame Description File Browse 8 You can choose to accept
5. ERIE 2009 10 20 10 38 State vs Clark Arraignment 10 20 20091 Default Location Default Department 2009 10 21 11 00 Arraignment 10 21 20091 Default Location 29 10 23 19 41 1122320099 Default ncation A Wi i t 3 We can simplify the search if we know certain information about the session Type in a session name in the Criteria field and press the Search button All Fields 4 The Search Results field will now only contain one session with the session name you typed in the criteria field Since we searched by the category of All Fields any session that contained the exact criteria string in any of the information fields would show in the Results Field 036 Name Title Type Start Date Location Department Arraignment 10 21 2009 9 Default Location Default Department Copyright JAVS 1981 2010 38 JAVS Scheduler 7 0 Software Instruction Manual To better understand how the Search Tool works a session has been created with all information fields filled in This will allow us to search for one session with parameters we can compare We ll start with an Arraignment session with a session Name of SRCHTOOL The session will have a title of State vs Wilson and belong to the Default Department All of the Party and Exhibit fields have also been filled in New Session Name SEARCHTOOL Title State vs Wilson Exhibit Plaintiff Prosecution Defendant Defense Witnes
6. JIN gt HH E gt Suite 7 Sc nedu ler 7 version 7 0 user manual Jefferson Audio Video Systems 13020 Middletown Industrial Blvd Louisville KY 40223 www javs com JAVS Scheduler 7 0 Software Instruction Manual 1 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual Table of Contents Introduction to JAVS Scheduler 7 D ocoooccccccnccccnccocncconnocnconcnconnnonnnnnonnnonnnnnonnnnnnss 4 Genn olaa cee ane Ae aes eee 5 A EE E tea caus EE E 5 Henace ds AAA A 5 Creating a MEW Sessions asus 10 NEW SESSION VV ING Watt 10 RANES and AMS e TOS 12 ENCINO EXI Soo con caido silicon 12 ENTS MAG PASS uote ti 14 AWO SCC OCs e A OU EII 19 JANS Scnequier7 Reales 20 Changing and Adding Schedule Information occccoccncccccncocnccnnnncnanncnnanos 22 Reschedule a Ses Midas 22 A seen opin eRe es oe rae rn En eee Oe eee oe ee 24 Delete ASC CCUG danna eta 25 SESSION UO CUS Ste ssi eters tere a EE OS 26 Cal Cl No o t caseamacresumessaccaee O II hea tenets 36 MIES a sed E E EE EEE 45 SCIENCE e a iaocoicias 45 PU e a 47 Sui lo A eae ae eee 47 SHOW IGE GOlUMAS aran dada do nadia 48 SON OY UI s 49 Wigelee o A 51 A iataanes Seleance tala 51 COMM GUESS OM CUES essa 52 A a 54 FIE MA E EE e eee O 54 A catieatec atte cteaadantegate ga tecatecaejalnateneteteaeaes 54 Copyright JAVS 1981 2010 2 JAVS Scheduler 7 0 Software Instruction Manual A 55 A E E detente sete 56 O EEE va dk Suwi
7. auto times Mo Auto Start Mo Auto Stop On time On time 5 min early 10 min early 30 min early 23 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 8 Click on the Time pull down and a time bar will appear You can select any time in the AM PM hours rows as well as select increments of 5 minutes in the minutes rows To set hours only double click a time in the AM PM rows Edit schedule 15402 Location Default Location Start Time 1171972009 E 09 30 AM Stop Time 11 79 2009 Ehi 9 Once the new times and dates have been set press the Add to Schedule button and the changes will be reflected in the current view This schedule has been moved from the 18 tothe 19 E Add to Schedule amp 00am 2009 11 180 300pm s5202 8 00am 2009 11 18 0 2 O0am 2009 11 16 0 Rescheduling can also be achieved through 9 30am 15204 dragging schedules from day to day or time to j j i i 10 00 45001 time in the different views mul Month View From the month view you can select and drag a schedule to any other day in the view That schedule will now be scheduled for that day at the time of day it was originally scheduled Week Work Week Day by Times From these views you can drag any schedule to any day in the view as well as place it on a day in 15 min increments of time of day Copy To The Copy To command will allow the user to copy a schedule that is already compl
8. ARR 234 10 20 09 Name SEARCHTOOL 10 21 09 Date 10 22 09 10 23 09 10 29 09 Result Type 4 Select Default Department from the Filter 3 list keisha Witness A Results found 8 30 days back Filter Results Name Y Date Y Department Al Al ARR 234 10 20 09 Default Department SEARCHTOOL 10 21 09 Family Law 10 22 09 10 23 09 10 29 09 0 hil Name Title Type Start Date Location Department Y SEARCHTOOL State vs Wilson Arraignment 10 29 2009 3 Default Location Default Department 5 The Search Results field has been narrowed to one session This session meets the criteria of a witness named Keisha that was part of a session 30 days back or less that was completed in the Default Department 6 Wecan verify that this is the correct session by selecting the Session Properties icon located on the Search Results toolbar ID Title Type StartDate Location Pack 3 SEARCHTOOL State vs Wilson Arraignment 10 29 2009 3 Default Location Default Department 43 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 7 The Session Properties for that ssion Properties session will open and the name Name EZME Type Anaignmen Keisha Thomas IS a witness In Title State vs Wilson Department Default Department this session see Session Properties Detailed Exhibit Exhibit 01 Plaintiff Benny Dawson Prosecution Jim Jones Defendant Bryan wilson Defe
9. JAVS Scheduler 7 allows you to pick any schedule in the list and place it in any order you wish Sort by order only works in the Month View and the Single Day by Order view If you plan to use the Sort by Order command you can disable the views that are not applicable by selecting the menu item Edit gt User Preferences Miscellaneous tab Check the Show Schedules by Order checkbox and press OK User Preferences Party Defaults User Profile Miscellaneous 4 Show Schedules By Order Show Completed Schedules The non applicable views will be hidden ges To sort schedules by order ga 1 Inthe Schedule tab Press the Show Hide Columns icon located on the Search tab Results Field toolbar or the Single Day by Order view in the Schedule tab The Show Hide Columns window will open Schedule IN A a ot 4 2 Check the Order checkbox and press OK Show Hide Columns Show Mame Bailiff Clerk Defendant Defense Department End Time Image Judge Location Mame Order Parties 4 Auto Fit Columns 49 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 3 Click and drag the Order column to the far left of the columns and release You will see red arrows indicating where the column will drop This step only places the Order column as the first column and is unnecessary for the Sort by Order to work ne haa Order Name Ord
10. 15 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 7 To search the database for all parties in any group select the Search All Parties checkbox and then press the Search button This will give you a list of all parties that have a party assignment Daniel 9 Search all parties Last Name Cipullo First Name Daniel Identifier Director Criminal Daniels Ellender Hall Jonas McBride Morir Poulin Celestine Daniel Daniel Daniel Daniel Daniel Daniel Systeme Analyst F Judge YWice President Co Records Imagina IT Manager Advisor gt Insert Cloze 8 When finished selecting parties press the Close button and you will return to the New Session window a Mew sion Mame J5202 Title State vs Willlame Exhibit Exhibit 01 Plaintiff Daniel Jonas Karen Williams John ounce Prosecution Defendant Detense Witness Judge Bailiff Clerk Type Arraignment Default Department e Load Default Parties O dd to Schedule Cancel 9 All parties are entered into their respective group fields in the same manner Copyright JAVS 1981 2010 16 JAVS Scheduler 7 0 Software Instruction Manual 10 Press the Add to Schedule button in the New Session window and the New Schedule window will open A New Schedule 15202 Location Default Location Start Time 11 17 2009 J OS004M Stop
11. Defendant Bryan Wilson ES Defense Dave Clark ES Witness Debbie Simpson Keisha Thomas Kevin Williams ES Judge Francis Allegra ES Bailiff Nancy Downs a Clerk Felicia Cannon ES ss Load Default Parties Lal Cancel Copyright JAVS 1981 2010 26 JAVS Scheduler 7 0 Software Instruction Manual 4 You can change the session name by typing directly in the Name field If this is a new name all related sessions will also be re named If the name is an existing one only the selected session s name will be changed and become associated with the existing session session Properties Name Beil Title State vs Wilson 5 Youcan change the session title by typing directly in the Title field This will also change the title of all related sessions session Properties Name SACHTL 6 You can change the Session Type by using the Type pull down This will only change the session type of this session Since Session Types can have different Group fields if a type you select has a different set of group fields then only those fields which are the same will retain the party information Type Arraignment A Department Clvil Bench Trial Cil Jury Trial Ciil Motion Criminal Bench Trial Criminal Jury Trial Family Law Trial 7 You can change the Department by Type Civil Motion using the Department pull down This will change the Department of all related sessions Department Default Department
12. Two Cancel Your user name will appear at the bottom right of the Scheduler window v Jim Collins INTERFACE AT A GLANCE The JAVS Scheduler 7 interface is designed with ease of operation in mind JAVS Scheduler offers several views to the user for their convenience in session scheduling The Month view gives the user a full look at the month s session schedules by Name and or by Department Department Filtering only File Edit View Tools Help pene ae Seheduder Y 12 3 Fis Echt View Toste Heie i ps AGS as ms id All views can maintain the side Coon scat calendar window for easy Month sacos to month navigation Ade 1 Fetessy 2070 5SMTWTEFS 5 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual The Single Day By Order view displays the most information about a session Ena Lis rl Eo By sale Poe Re a aa E Derulo w Fr al tee ee A En as B J a egit Mew Joon M n Ar re wd This view has a row of default data fields in which the user can view schedules and session information Information columns can be customized through the Show Hide Columns command see Show Hide Columns i WDA SNTWIFS AAD 2S E 1134967 B 91011921314 56171815 201 A A A 10 11 12 1314 1516 17 1819 2021 223 Jim Colins The Auto Fit Columns checkbox if checked will try to fit all Show Hide Columns columns into the current vi
13. all sessions in the view and place each different session on a separate page Select your view and use the menu command File gt Print Schedule or press the Print icon located on the main toolbar Change Password You can change your personal password by selecting the menu item Edit gt Change Password To change a user s password 1 Select the Menu Item Edit gt Change Password 2 The Change Password window will open Change Password 3 Type in your current password and SS then your new password Confirm your new password and press the New Password Save button Changes will only take effect the next time you login emt 47 Copyright JAVS 1981 2010 Current Password Confirm new Password JAVS Scheduler 7 0 Software Instruction Manual Show Hide Columns The Show Hide Columns function will allow the user to view any available information column associated with a session The Show Hide Columns command is located in the Schedule tab Single Day by Order or inthe Search tab on the Results Field toolbar To show or hide columns Columns a F Bailiff 1 Select the Show Hide Columns icon m e s F Defendant Defense 2 The Show Hide Columns window will open ME F Image Judge 3 Check or un check the columns you wish to see and press El Lecaion OK The Auto Fit Columns checkbox if checked will try to fit 5 Pme all columns into the current view without using a scrollbar to By Aito Fk Cokes
14. and party information the New Schedule window will already have the proper date and time for the session Change the Stop time if appropriate The Start and Stop time duration will always default at 15 min increments New Schedule 15203 Location Defaut Location Me 7 Start Time 11 17 2009 E 11 00AM l m Stop Time 11 17 2003 E 1115AM Add to Schedule Cancel Copyright JAVS 1981 2010 18 JAVS Scheduler 7 0 Software Instruction Manual Auto Schedule The Auto Schedule function allows the user to schedule a session at a specific time and date and have the session automatically start and stop through the AutoLog 7 interface New Schedule 135404 Location Default Location start Time 111722003 fe 08 00 AM No Auto Start Stop Time 11 17 2009 Jy 0815AM On time 5 min early 10 min early 30 min early To create an Auto Schedule 1 Use the Auto Start Stop pull downs to select an auto function The choices for automatically starting are No Auto Start On Time 5 minutes early 10 minutes early and 30 minutes early The choice for automatically stopping a session is No Auto Stop and On Time y Mo Auto Start Mo Auto Stop On time Or time B min early 10 min early 30 min early Auto Start Auto Stop 2 After all appointment information has been entered press the Add to Schedule button in the New Schedule window Add to Schedule JAVS Scheduler will return to th
15. s date Today will be indicated by an orange day bar Single Day By Times Week and Work Week or by an orange square around the date Month view Today Button Single L Day By Times Week and Work Week View Orange Day Bar 7 00pm JDG2 Y Eme i 40pm JDGT Y amp 00am CH2 w F 5pm DEFL 4 40pm timez e Month View Orange Square 20080305144 Copyright JAVS 1981 2010 8 JAVS Scheduler 7 0 Software Instruction Manual The Side Calendar provides ease of navigation from month to month Calendar x Bold dates indicate there is a schedule or multiple schedules entered 4 November 2009 fe for that date Screen size settings will determine how many months are SMTWwWTF S displayed at a time The Today indicator will also be present as an ee orange square around today s date SEACH ne 4 November 003 oo 5 E T Wi T F 5 December 2009 2526 27 28 29 30 31 EEE Today a ane pe Sood 1 J 4 z E j 1314151617 18 19 g 10 1112 13 14 20 21 22 23 24 25 26 3 27 28 29 30 31 1516 1718 19 20 21 22 23 24 25 26 27 28 January 2010 SM 7TWdT FS 24 30 12 34567899 1011 12 13 14 15 16 i 17 18 19 20 21 22 23 Click once and hold on the date 24 25 26 27 28 29 30 31 August 2008 bar and a pull down menu will ia Sa allow you an alternate way to SMTWT FS September 009 CE October 20109 choose the month in which you de Weeoermber ANNO j 141516 17 18 19 20 4 November gt wish to schedule a session T December 2009 S 2 Ja
16. that given day E Scheduler 7 File Edit View Tools Help aa osa Schedule search Calendar Monday Thursday 4 November 2009 gt gen _ 2009 09 09 16 46 8 91011121314 15161718 19 20 21 22 23 24 25 26 27 28 29 30 December 2009 SMTWTFS 2345 9 1011 12 TE nl y 6B SOA 21 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual CHANGING AND ADDING SCHEDULE INFORMATION Once a New Schedule has been created all the information pertaining to that schedule can be edited Holding your mouse pointer over a schedule will show a pop up window with the session number and start and stop times S D0am 2009 11 180 2 O0am 2009 11 18 0 00am barn elvan 4005 11 16 0 J 202 B Ja 204 J5202 By selecting a schedule and right clicking will show a drop down menu These commands are alternately available for editing schedule properties re scheduling or copying schedules to another day or deleting schedules 9 Darn S ODarn 5 Darn 9 30arn 0039 11 10 0 2009 1118 0 2009 1116 0 1304 E Properties 25 Reschedule a Copy Ta Ed Delete Reschedule a Session The Reschedule command will allow the user to move a schedule to another day and or time of day To reschedule a session 1 Select a scheduled to be changed 5 arr 6 are a 00am 9 30am 2009 11 18 0 2003 11 18 0 2
17. to Create and edit session schedules on any day at any available time in any location View session Information view pre scheduled sessions and print the information Provides the means for adding parties and exhibits to scheduled sessions View session schedules by location Ability to schedule sealed sessions With JAVS Scheduler 7 session information is stored in an ODBC compliant database shared by JAVS AutoLog 7 and contains information for every person or presentation that has ever been a part of a session All information entered in JAVS Scheduler will be available in the JAVS AutoLog 7 interface and ready to use for your next scheduled event Copyright JAVS 1981 2010 4 JAVS Scheduler 7 0 Software Instruction Manual Getting Started This section will help you get started using JAVS Scheduler 7 LOGIN Double click on the JAVS Scheduler 7 icon to launch the application The Login dialog box appears The Login dialog allows multiple users to schedule and maintain sessions for scheduled events to occur The users and locations are set up during installation In the User Name field type your assigned User 3 Login Name and your assigned Password in the Password field f m V A Login If more than one location exists JAVS Server then choose the location from the Location field pull down Press Login Location UserName Password Location Default Site Default Location JAYS TAM Courtroom
18. to view any column information that is available to the session see Show Hide Columns Start Date Location Department 37 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual Search Detailed Operation cont To search for a session 1 Select the Search Tool tab and the Search tool will appear in place of the Schedule Display 2 Press the Search button and all the sessions and related sessions 30 days back in the database will appear in the Search Results list All Fields e Results found 77 30 days back Y Location E E All 2009 09 09 16 47 Default Location 2009 09 10 16 06 a 2009 09 11 11 13 2009 09 11 11 57 2009 10 20 10 38 2009 10 21 11 00 2009 10 23 09 41 2009 10 23 11 48 2009 10 27 09 38 2009 10 27 09 59 2009 10 28 09 31 2009 10 28 09 32 2009 10 29 09 19 209 1M 29 15 53 11 04 09 03 Name s Type Start Date Location Department 2009 09 09 16 47 Civil Bench 9 30 2009 11 Default Location Trial 2009 09 09 16 47 Arraignment 9 9 2009 4 47 Default Location 2009 09 09 16 47 Civil Bench 10 27 2009 9 Default Location Trial 2009 09 10 16 06 1111220091 Default Location 2009 09 11 11 13 9 11 200911 Default Location 2009 09 11 11 13 9111 20098 0 Default Location 2009 09 11 11 13 11 12 20091 Default Location 2009 09 11 11 57 10 26 20091 Default Location 2009 09 11 11 57 11 12 2009 9 Default Location 2009 09 11 11 57 10 26 2009 9 Default Location Pana
19. view all the columns Example Schedule Start Time Name Title Location Department Parti 10 30 00 AM 2010 02 10 10 28 Courtroom One 10 30 00 AM 2010 02 10 10 27 Courtroom One 07 00 00 AM 2010 02 08 15 35 Courtroom One biim Auto Fit Off with multiple columns A scroll bar is provided to scroll to each column _ Schedule fei Start Time Name Title Location Department Parties 10 30 00 4M 2010 02 10 10 28 Courtroom One 10 30 00 4M 2010 02 10 10 27 Courtroom One 07 00 00 AM 2010 02 08 15 35 Courtroom One Auto Fit On with the same columns No scroll bar is available and the columns are compressed to fit on screen Click and drag the columns to set the column order You will see red arrows indicating where the column will drop H tT Mame Department Parties PEN 2009 09 10 16 05 Default Department En 09 00 00 AM 2009 09 11 11 57 10 15 00 AM 2009 09 10 16 06 11 20 00 4M 2009 09 11 11 13 Scheduled Today Logged Today Note Auto Fit Columns is best used with a minimum number of columns If columns have large amounts of information the Auto Fit Columns tend to compress the information to fit on screen Back To Interface at a Glance Search Tool Copyright JAVS 1981 2010 48 JAVS Scheduler 7 0 Software Instruction Manual Sort by Order JAVS Scheduler 7 gives the user the ability to sort the schedule list by any order they choose Along with normal column sorting using the sort arrow for each column
20. 0 07 09 10 06 09 10140 Type Arraignment Arraignment e BA Results found 21 Start Date 10 29 2009 3 10 29 2009 3 Default Location vyi2 mM Location Default Location Default Location Department Default Department 30 days back Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual Using our sample session we will now look for a session that contains a particular party a ES Name SEARCHTOOL Type Arraignment Title State vs Wilson Department Default Department le Exhibit Exhibit 01 Plaintiff Benny Dawson ES Prosecution Jim Jones Cy Defendant Bryan Wilson _ ES NETO Chere Dave Ce a a E y Es E A Witness Debbie Simpson Keisha Thomas Kevin Wiliams Cy Time Name Judge Francis Allegra a pa 3 05 42 PM Session Started Ball Nancy Downe 20553PM Trial Dates Set i y 3 05 58 PM Case Continued E Losa DetoutPatie D ai ee W 3 06 06PM Motion to Enter Guilty Plea E 3 06 24 PM Order Revoking Probation e 306 30PM_ Remain on same bond M 3 06 47 PM Exhibit Exhibit 01 Can of mace found near scene of crime EA 3 07 50PM Witness Keisha Thomas Wltness Called 1 We are looking for a witness with the name of Keisha We also know that the session was performed within the last week and the department is the Default Department Using this information select Witness in the Categor
21. 009 11 16 0 J5204 2 Doone of the following A Select the menu item File gt Reschedule B Right click on the selected schedule E30am_15202 A and select Reschedule E Properties 25 i Reschedule C Press the Reschedule button located A Copy To on the Schedule toolbar ay am Delete Copyright JAVS 1981 2010 22 JAVS Scheduler 7 0 Software Instruction Manual 3 The Edit Schedule window for the selected session will open Edit Schedule JS202 Location Default paa Start Time 117 1872009 09 30 AM Stop Time 17 18 2009 Je 09 45 AM dd to Schedule Cancel 4 You can change the location of the scheduled session by using the Location pull down JAVS Server only 5 Change the Day and Times using the Date Time pull downs or highlight a cell and type in the information Date Time pull downs Auto Times Location Default Location Start Time 11 19 2009 Ea 03 30 4M 0 Stop Time 4 November 2009 l Sun Mon Tue Wed Thu Fri Sat 8 38 10 n R B H 15 16 17 18 E193 2 21 Ms A 2 BAD 8 I 29 30 1 2 3 4 5 E 7 Today 11 18 2009 A 26 6 Click on the Date pull down and a calendar will appear Select the new date for the rescheduled session Selecting the Today icon will set the date to the current day _ Today 11 18 2009 7 If Auto Start or Auto Stop is desired use the Auto Times pull downs to set the appropriate
22. B Right click on the selected schedule ail copy To and select Delete J Delete A o C Press the Delete button located on the Schedule toolbar 6 Schedule ii mr y 25 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 3 A Delete Confirmation message will appear Select Yes and the schedule is removed from the calendar Delete Confirmation 2 Are you sure you would like to delete schedule 2009 09 09 16 46 Note Schedules that have already been completed cannot be deleted Session Properties The Properties command will allow the user to add parties and exhibits and edit session information To Edit Session Properties 19 2 10pm 150012 3 00pm 45202 1 Select a schedule to edit session a 00am information Scar 2009 11 18 0 2009 11 18 0 8 00am 2009 11 16 0 3 30am 45204 l 2 40pm SEARCHTO Y 2 Do one of the following A Select the menu item File gt Properties fF Properties a B Right click on the selected schedule 25 SS Reschedule and select Properties a Copy To C Press the Properties button located ES Delete on the Schedule toolbar 3 The Session Properties window will open Session Properties Name Type Arraignment Title State vs Wilson Department Default Department Exhibit Exhibit 01 Exhibit 02 Exhibit 03 X Plaintif Benny Dawson A Prosecution Jim Jones ES
23. Default Location Default Location Default Location Default Location Default Location Default Location Default Location m 30 days back Location iT Default Location Pack o Family Law Family Law Family Law Default Department Default Department Default Department Default Department Family Law Default Department Default Department Default Department Default Department 3 Since we assigned our session as an Arraignment type it will be in the Search Results list All other sessions 30 days back will also appear if the session contains a session type Copyright JAVS 1981 2010 40 JAVS Scheduler 7 0 41 4 In the Criteria Field type Arraignment and press the Search button The results will now show all sessions 30 days back that have a session Type of Arraignment Since we assigned our session as Arraignment it will be in the Search Results list Arraignment Filter Results Software Instruction Manual Session Type La Sor CES iaid Fiber Aant Myss DIRI TNW 209 103 16 31 10910231557 209 1148 453 310091110 1059 30911 10 1059 IMAI 1577 309 11 13 0857 311091119 08 23 209 1118 16 10 o 2091111 1527 39103063 E 209 1109 0651 20091021 11 00 2 20911410 1058 RAI ARRE AAA A AA A A Tounce va Wilion Blade vs Dyt State ve Ost State vs Oat Erase we Dyt With the same category of Session Type and the Criter
24. Le Default Department Family Law Administrator Note Since an Administrator has all security rights they will be able to change a session to any department Warning This could prevent those users who belong only to the current department assignment for the session to not be able to access this session 27 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 8 You can change the Exhibit information or add new exhibits by using the Edit button to the right of the Exhibit field 9 The Exhibits window will open Exhibit Exhibit 01 Exhibit 02 i Exhibits 3 HA Name Description Exhibit 0 Eshibit 012 Scene of eime OK Cancel 7 You can add a new exhibit to the session by pressing the Add icon and the Exhibit window will open gaa Name ATAN Description 8 You can choose to accept the auto generated text or type in your own exhibit name in the Name field Since there are already 2 auto generated exhibit names in this session AutoLog 7 0 will generate the next Successive number 9 If needed give the Exhibit a description in the Description field Copyright JAVS 1981 2010 28 JAVS Scheduler 7 0 Software Instruction Manual 10 If there is a file associated with the exhibit such as a picture file or a presentation file you can select the Browse button and the Open dialog will appear and allow you to locate your file When located press the Open button Your fil
25. Time 11 17 2009 Gr 08 15 AM li Add to Schedule Janae 11 If applicable select the courtroom with the Location pull down JAVS Server only Location Courtroom One Courtroom One Start Time Courtroom Two 12 The Start and Stop time fields will be populated with the selected date and the current time of day with a duration of 15 min Change the date with the Month pull down or the time with the Time Select Cells Start Time 117 1772009 08 00 AM Stop Time November 2009 d L Sun Mon Tue Wed Thu Fr Sat 25 26 22 2 29 30 31 1 2 3 4 5 6 1 8 9 10 HW 12 13 H 15 16 18 19 20 21 Bailiff 2 23 2 25 26 N 2 29 30 1 2 3 4 5 Clerk Today 11 17 2009 17 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 13 You can schedule sessions by time in the Day by Times Work Week and Week views These views have time increments of time of day for each day in the calendar In any of these views you can double click a time for a particular date and the New Schedule window will show that time and date This method will give you a blank Session Type so you will have to choose the session type from the Type pull down in the New Session window Schedule a 45 Sunday m 48 Wednesday gan 2009 35202 2009 09 09 16 46 _ In this scenario we will double click on November 17 at 11 00 am in the Week view After entering default
26. bit 01 Exhibit 03 31 All party information in the Group fields is accessed in the same way You can add a new party to any field by typing directly in the group field Ensure there is a semi colon between each name se ssion Properti es Ex Mame SB ECHTL Type Civil Motion Title State vs Bryan Wilson Department Family Law Exhibit Exhibit O Separate parties using To edit parties name double click them Plaintitt Benny Daws Prosecution Jim Jones Defendant Bryan wilson Defense Dave Clark Witness Debbie Simpson Keisha Thomas Lewin Willams Judge Francis Allegra Balt Nancy Downe Llerk Felicia Cannon 32 If the Party already exists in the database Scheduler 7 will try to auto fill the field by showing you a list of names to choose from Plaintiff Benny Dawson Dar Daniel Jonas OSEA Jin eos 33 Use the Load Default Parties button if you already have your personal defaults set see User Preferences ss Load Default Parties Copyright JAVS 1981 2010 32 JAVS Scheduler 7 0 Software Instruction Manual 34 You can also add parties to a group by selecting the Search button to the right of the group field The Available Parties window will open This window will show a list of parties that have been pre assigned to this group Plaintiff Berry Dawson y Available Parties Search all parties Last Name First Hame Ml Birth Date Identifier Jo
27. e current calendar view with the newly scheduled appointment with a timer icon indicating an auto schedule This session is now ready to be used in JAVS AutoLog 7 and will appear in the Scheduled Today tool in the AutoLog 7 interface Tuesday 8 00am 2009 11 16 0 8 00am J5202 19 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual JAVS Scheduler 7 Features JAVS Scheduler 7 has a variety of editing and information tracking features that can be useful in keeping schedules changing schedules removing schedules adding personnel to the schedule and finding information on parties who have been previously entered into the system These parties can be searched out and added to the schedules along with changing their personal information There are also different views in which these operations can be performed This section will go into detail on how to edit and maintain your JAVS Scheduler 7 information There are several views in JAVS Scheduler 7 that allow the user freedom and flexibility to view edit and reschedule cases Choose the calendar view that suits your needs best 2064F In the Locations selector with All Locations selected JAVS Server only the user can view and edit schedules for all locations or E individual locations in that particular site Lourtroom 1 Note Administrators have the View_All_ Departments security right g Courtroom so they will be able to access al
28. e other icons now become available Ce e Use the Edit icon to change the information in the selected exhibit A Use the Delete icon to remove an exhibit from the session Press the OK button in the Exhibits window and you will return to the New Session window Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Entering Parties Parties are assigned to a Session Group and can belong to multiple Session Groups Any name that appears in any of the group fields belong to that group so the party s name could appear in more than one of the group fields Software Instruction Manual Parties associated with the case will be entered through the group fields You can enter the name of the party by directly typing in the appropriate group field If more than one name is to be typed place a semi colon between each name ll Type in a name or names in one of the group fields New Session Name Title Exhibit Plaintiff Prosecution Defendant Defense Witness Judge Bailitt Clerk 15202 State ve Willams Exhibit 01 Karen Willams Ua eels Session Groups an Load Default Parties Type Arraignment Department Default Department o Add to Schedule 1 A e E ES C E Gy ES 4 Cancel JH og If you wish to add personal information at this time you can double click on one of the names and the Party Information window will open see Session Properties Plain Kare
29. e will appear in the File field File Browse T Y lt G Libraries Documents Organize y New folder A N Documents library s Libraries Includes 2 locations Documents A d Music Name Date modified Type 2 Arrange by Folder iS Pictures de 2009 09 23 10 13 9 23 2009 1 31PM File fal EE Videos Lo 2009 09 23 10 31 9 23 2009 1 31PM File fol do 2009 09 23 10 55 9 23 2009 1 31PM File foll _ Computer _ 2009 09 23 10 13 9 23 2009 1 31PM Viewer E Local Disk C 7 2009 09 23 10 31 9 23 2009 1 31PM Viewer Y DVD RW Drive D 2009 09 23 10 55 9 23 2009 1 31PM Viewer 20090922 174725734 9 22 2009 7 54PM Windo du Network CENTRO Connectors 9 14 2009 4 17 PM Adobe CTC11 Loop 9 15 2009 2 37PM Quick _ de Previous versions c Set o RS 4 File name A A om File GetCentered allpaper bmp 11 Press the OK button in the Exhibit eave window and your new exhibit with itS name Dist description will appear in the Exhibit 01 agp Exhibit 02 Scene of crime Exh l bits WI ndow Defense Exhibit Picture of victim 29 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 12 You can edit the information for an existing exhibit by selecting the exhibit to be edited and pressing the Edit icon Y or simply double click the exhibit to be edited 13 The Exhibit window for the selected exhibit will open Descriptio
30. em View gt Layouts and can be recalled at anytime Enter layout name View Tools Help lv Calendar E E A A JaA g My Personal Layout i Ea Today co 7 Single Day by Order hedule SE single Day by Time G de a g m Ea Work Week Order Name Title wey 2010 02 10 pi Mionth 10 28 l 2010 02 10 El Refresh 10 27 H 2010 02 08 Locations 15 35 Ss save Layout Layouts Default Ey Configure Shortcuts by Personal Layout 51 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Configure Shortcuts Software Instruction Manual JAVS Scheduler 7 gives the user the ability to map the keyboard with shortcuts for their most used commands with user configurable hotkeys Once configured the programmed keys will be saved for each windows user To configure the keyboard for shortcuts 1 Select the menu item View gt Configure Shortcuts and the Configure Shortcuts window will open The Configure shortcuts window is categorized into 2 tools Each category has a tree structure with related commands for that tool View Ta ols Help E Calendar E Today os Single Day by Order C3 Single Day by Time E Work Week al Week Ml Month Refresh Locations ES save Layout Layouts Cp Configure Shortcuts 2 Select the command from a tree structure you wish to set a hot key for Copyright JAVS 1981 2010 Configure Shortcuts Commands Command Schedule 2 10 2010 Comma
31. er Title Start Time End Time Department Parties 2010 02 10 Arraignment 10 30 00 4M 10 45 00 AM 10 27 2010 02 10 2 Civil Motion 10 30 00 4M 10 45 00 AM 10 28 2010 02 08 3 Business Meeting 07 00 00 AM 08 45 00 AM 15 35 4 Select the Order header and the Up Down arrow icons will become active Type Start Time End Time Department Parties 2010 02 10 Arraignment 10 30 00 AM 10 45 00 AM 10 27 2010 02 10 Civil Motion 10 30 00 4M 10 45 00 AM 10 28 3 2010 02 08 Business Meeting 07 00 00 AM 08 45 00 AM 15 35 6 Use the Up Down arrows to place the schedule where you want it to fall in the list Start Time End Time Department Parties 2010 02 10 Civil Motion 10 30 00 AM 10 45 00 AM 10 28 E 2 2010 02 10 Arraignment 10 30 00 4M 10 45 00 AM 10 27 3 2010 02 08 Business Meeting 07 00 00 4M 08 45 00 4M 15 30 We have moved session 2009 10 10 10 28 from the second position in the list up to the first position in the list 7 Repeat this action until all schedules are in the order you wish Back to User Preferences Copyright JAVS 1981 2010 50 JAVS Scheduler 7 0 Software Instruction Manual Undockable Windows JAVS Scheduler 7 allows the user to arrange the tool windows or tabs to any layout you choose By selecting the particular windows header bar or tab the window can be pulled from its current location and placed in another location Double clicking the header or tab will also undock that window to the previously positi
32. eted to another day as well as schedule multiple days for the same session To copy a schedule to another day 1 Select a schedule to copy to another day 46 47 2 Doone of the following 9 20am 2009 09 09 1 8 00am J520 300pm JS002 i pes A Select the menu item Edit gt Copy to Properties jig Reschedule B Right click on the selected schedule le and select Copy to BP Copy To E Delete C Press the Copy to button located on 9 the Schedule toolbar Copyright JAVS 1981 2010 24 JAVS Scheduler 7 0 Software Instruction Manual 3 The New Schedule window will open with the current date and time Location I Rieke eee Start Time 11 18 2009 Ely 02 10 PM le Stop Time 11 18 2009 ly 02 25PM le 4 Change the schedule information as needed and press the Add to Schedule button and the changes will be reflected in the current view This schedule has been copied from the 16 and added to the 19 meang AA AA 9 20am 200909091 8 00am J5202 fe B00am 200911180 210pm Js002 3 00pm JSO02 8 00am 200917180 3 00pm JS202 8 00am 2009 11 16 0 galam J5204 10 00pm 45001 Delete A Schedule The Delete Schedule command will allow the user to delete a schedule that has not been completed To delete a schedule 1 Select a schedule to delete un _ o 1 AA AA A HA AO 300pm Json2 E Properties A Select the menu item Edit gt Delete BP Reschedule
33. ew gt Work Week Shows any selected work week in a time of day view View gt Week Shows any selected week in a time of day view View gt Month Shows 30 days in a calendar view View gt Refresh Allows the user to update any changes to the database made outside of their station View gt Locations allows user to view schedules by location View gt Save Layout Allows the user to save any interface layout View gt Layouts Allows the user to recall any saved layout View gt Configure Shortcuts Allows the user to configure keyboard shortcuts for common commands 55 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual TOOLS MENU The tools menu is available to the Schedule tool These commands relate to any selected in complete schedule in any view Tools Help Tools gt Schedule Properties Opens the Session Schedule 2 Properties Properties window his Perks ua oS Sa Reschedule F5 Tools gt Schedule Reschedule Opens the Edit Copy To Schedule window Delete Tools gt Schedule Copy To Opens the Edit pei Op Schedule window a i j Move Schedule Down PEN a Tools gt Schedule Delete Removes any selected in complete schedule Tools gt Schedule Move Schedule Up Moves selected schedules up using Sort by Order Tools gt Schedule Move Schedule Down Moves selected schedules down using Sort by Order Tools gt Schedule Show Hide Columns Allows the user to view any information colum
34. ew without using a scrollbar to Name view all the columns Bailiff Case Numero Clerk Defendant Defense Department End Date Image Judge Location Order Parties Plaintiff Prosecution Start Time Title Type Witness GOO SSS S000 00238000852 Auto Fit Columns S Copyright JAVS 1981 2010 6 JAVS Scheduler 7 0 Software Instruction Manual The Single Day By Times view will give the user a view of an entire day s schedules in increments of time of day 17 18 19 20 21 22 23 24 25 26 27 28 29 30 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Ready Jim Collins The Work Week view will show the user the selected week of schedules from Monday to Friday by time of day Defaultlocatior e e hind Ea lial E DefaultLacation w O Jim Collins 7 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual The Week view will show the user the selected week of schedules from Sunday to Saturday by time of day DefaultLocation e za E Default Location w SMTWTFS 2526 27 28 29 30 31 1234567 8 91011121314 151611718 19 20 21 o o ofl fe E s o o Each view will allow the user to view the schedules by individual OE ANONS or oy All Locations i in the site if multiple locations exist JAVS Server J D efa ult Location w The Today button is available in all views and will set the calendar to today
35. gt Reschedule Opens the Edit Schedule window a Reschedule File gt Properties Opens the Session Properties window E Properties EP Print Schedule File gt Print Schedule Opens the Report window Login File gt Login Opens the Login window ee File gt Exit Closes JAVS Scheduler 7 EDIT MENU The Edit menu will allow you reschedule and delete session schedules set your personal preferences and change your password Edit gt Copy To Opens the Edit Schedule window Edit Wiewe Tools Help Edit gt Delete Removes any selected schedule ey Copy Ton Delete Edit gt User Preferences Opens the User Preferences window Ey User Preferences z Edit gt Change Password Opens the Change Password window Change Password Copyright JAVS 1981 2010 54 JAVS Scheduler 7 0 VIEW MENU Software Instruction Manual The View menu contains all of the views available in JAVS Scheduler 7 as well as interface layouts keyboard and toolbar functions View Tools Help iv E C3 a sd le i sees A Calendar Today single Day by Order single Day by Time Work Week Week Month Refresh Locations save Layout Layouts Configure shortcuts View gt Calendar Shows or hides the side calendar View gt Today Selects Today s date in the calendar views View gt Single Day by Order Shows any selected day in a list view View gt Single Day by Time Shows any selected day in a time of day view Vi
36. ia field of Arraignment select the date the session was performed in the Filter 2 section Hint use the column sort in filter 2 to bring the latest date to the top of the list Senmon T pps i R Reeds bunt 23 Y dap bed Doss Locsin Y WWILT5 Dated Locator 12108 wv WINE WHITE WATE 103416 11018 LAAR LA 111248 MIT wais TAS BANA tocosyi Poot 1122069 Dem Location D9 Dred Locator 1 Dat Locaber Daaa Locator Dam Locate B7 Dawa Licom Fredy Laa AT Crtmad Locator Fary Lan y Dated Local Fab Lara 7 Dead Locabar Famy Len 10232039 1026039 1042303 1042209 10721709 10 20 03 10 03 03 10708709 10707709 10 06 03 10nd nd 51 Daaa Locator Faneby Laa Date m Select the date the session was performed and the Search Results field will be narrowed down to those sessions that have been completed on this date Our session is in the Search Results field along with another session that was performed on the same day with the Session Type of Arraignment With limited information we narrowed our search to two sessions Arraignment Filter Results All 2009 10 01 10 28 2009 10 01 11 21 2009 10 06 11 38 2009 10 07 09 11 2009 10 08 09 14 2009 10 09 11 23 2009 10 20 10 38 2009 10 21 11 00 2009 10 28 09 31 2009 10 29 15 53 0 6 Name 2009 10 29 15 53 SEARCHTOOL Session Type 0 28 09 10 23 09 10 22 09 10 21 09 10 20 03 10 03 09 10 08 09 1
37. l sessions in any view ld DefaultLocation Sessions that can be viewed by department user Own Department All Locations sco ll Scheduler 7 File Edit View Tools Help aS 205 5g z Calendar Schedule Friday S aturday a November 2009 SMTWTFS 25 26 27 28 29 30 31 Swe E E A 8 9101112 13 14 15161718 19 20 21 22 23 24 25 26 27 28 29 30 December 2009 Ready SMTWTFS February 2010 SMTWTFS March 2010 SMTWTFS 16 9 20am 2009 09 09 1 4112 8 00am 2009 11 12 1 9 40am 2009 09 11 1 10 15am 2009 09 10 1 11 20am 2009 09 11 1 2 00am Default Depart Sessions that cannot be viewed by department user Other Departments Copyright JAVS 1981 2010 21 28 v Mary Jackson 20 JAVS Scheduler 7 0 Software Instruction Manual Department filtering allows users have access 27 28 to specifically assigned departments 255pm Department 8 00am Default Depart Departments are created in JAVS SiteManager and users are assigned to those departments A user can be assigned to all departments or a select few and are set up by your JAVS Waska Ra technician Once assigned to a department the 10 106m times Y user will only have availability to those sessions 10 30pm timeb y that are a part of their particular department s other department sessions will be grayed out Salam Department w 10 30am 2008 02 2
38. n Exhibit 01 A EE a a i Scene of crime Exhibit 03 Defense Exhibit Picture of victim Cancel 14 Type directly in the Name field to make any changes Exhibit Description Scene of crime Browse Cancel Copyright JAVS 1981 2010 30 JAVS Scheduler 7 0 Software Instruction Manual 15 Modify the Description field by typing directly in the Description field Exhibit Mame Defense Exhibit 02 Description Scene of cime photos File Browse 0 e 16 You can attach a file to the exhibit by using the Browse button and navigating to where the file is located 17 Press the OK button and you will return to the Exhibits window 18 An exhibit can be removed from a session if it hasn t been logged by using the Delete icon located on the Exhibits toolbar 9518 X _ cooo0 o o C Mame Description Exhibit 01 Defense Exhibit 02 Scene of crime photos Exhibit 03 Defense Exhibit Picture of victim EN 19 Select the Exhibit to be removed and press the Delete icon 20 A Delete Confirmation screen will Delete Confirmation appear Select Yes to remove the Exhibit E O Are you sure you would like to delete this exhibit 31 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 21 Press the OK button in the Exhibits window and you will return to the Session Properties window with any changes made to the exhibits field Exhibit Exhi
39. n available to a schedule HELP MENU The Help menu will give you information about the version of Scheduler 7 as well as gives you access to JAVS Scheduler 7 interactive user manual in PDF format Help Help gt Scheduler Manual Opens the User Manual PDF file a Scheduler Manual About Help gt About Opens the About screen See Appendix B Copyright JAVS 1981 2010 56 JAVS Scheduler 7 0 Software Instruction Manual Appendix A ACTIVATION The JAVS software set requires that each user to activate the software before it can be used There are three ways to activate the software Online Activation Phone Activation and a 15 day trial period The first time Scheduler 7 is launched an activation message will appear with three choices ral B Welcome to the JAYS Software Activation Wizard i May Online Activation C Phone Activation Run Trial 0 days left Online Activation Select Online Activation and press Next Enter the Serial Number and Password provided on the Installation CD Observe case sensitivity Please enter your serial number and password for online activation Serial Number I oOo Password 57 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual After entering the Password and Serial Number press the Finish button and the JAVS Scheduler 7 login screen will appear Type in your user name and password and Scheduler is ready
40. n williams Copyright JAVS 1981 2010 John Toure Party Information FirstName John LastName Younce Middle Initial Prefix Suffix Birth Date Identifier EJ Add Edit i Delete Line One Line Two Zip Code State City Primary Cancel 14 JAVS Scheduler 7 0 Software Instruction Manual 3 If you have personal default parties already set you can press the Load Default Parties button and your personal parties will be loaded see User Preferences ss Load Default Parties 4 If some parties are already in the database you can find them by pressing the Search button to the right of the field The Available Parties window will open This window will show a list of parties that have already been assigned to this group Plaintiff Daniel Jonas Karen Williams John ounce Available Parties F Search all parties Last Name First Name Ml Birth Date Identifier Dawson Benny Jonas Daniel 5 Select a party and press the Insert button or simply double click on Y ee the party The party will be pushed from the list to the group field FA 6 To search for a specific name in this group type in the name or part of the name in the Search Field and press the Search button Available Parties a Daniel Available Parties Daniel E Search all parties Last Name First Name Ml Birth Date Identifier Jonas E Daniel hl on Insert Close
41. nas Daniel Williams karen OUNCE Johr Insert Cloze 35 Select a party and press the Insert button or simply double click on the party The party will be pushed from the list and added to the group field ab Haas AAA ee Last Name First Name Ml Birth Date Identifier Jonas BERE Willan Karen ounce John 33 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 36 To search for a specific name in this group type in the name or part of the name in the Search Field and press the Search button Available Parties Daniel Search all parties Last Name First Mame Ml Birth Date Identifier donaz Daniel 7 37 To search the database for all parties in any group select the Search All Parties checkbox and then press the Search button If a party is part of another group and is assigned to a new group that party will now belong to both groups Daniel 7 Search all parties Last Name First Mame MI Birth Date Identifier Cipullo Daniel Ww EOE Director Criminal Daniels Celestine Systems Analyst P Ellender Daniel Judge Hall Daniel rei Vice President Co Jonas Daniel o McBride Daniel oT Records Imagina Morin Daniel IT Manager Poulin Daniel Advisor y 38 When finished editing parties press the Close button and you will return to the Session Properties window gt a Inzert Lloze Copyright JAVS 1981 2010 34 JAVS Sched
42. nds Shortcut Shortcut None Configure Shortcuts Commands Command Commands 3 Schedule 2 10 2010 Reschedule Copw To Delete Mave Schedule Up Move Schedule Down Show Hide Columns a Shortcut Shortcut None 52 JAVS Scheduler 7 0 Software Instruction Manual 3 Use the Shortcut pull down to choose the keystroke or combination of keystrokes for the command Press the Close button Rezscheduile None Copy To Delete Move Schedule Up Move Schedule Down Show Hide Columns Shortcut F5 4 The command is ready to be used with the new shortcut 5 You can set the keyboard back to the JAVS default by pressing the e Reset button tee Warning This action cannot be un done 6 When finished setting your shortcuts press the Close button 53 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual Menu Items Most of the commands that are available on the interface as icons are also available through the Menu ltems Not all menu items are icon commands and some menu items will have will have the same command FILE MENU The File menu will allow you to schedule a new session reschedule an existing schedule Change schedule properties print the schedule of sessions login and close the program File Edit view Tools File gt New Opens the New Session window New File
43. nse Dave Clark Witness Debbie T IT T williams Judge Francis Allegra Bailiff Nancy Downs OOOO a n Clerk Felicia Cannon bel sev Cancel 8 Wecan now contact Keisha by double clicking on her name and the Party Information window for that party will open Witness Debbie Simpson S A Party Information Ex First Name Keisha LastName Thomas Middle Initial Prefix Ms Suffix Birth Date e Identifier Asst Director IT 9 We now have available to us the party s name address phone number and e mail aaie phones Erais O Addon Editus 9 Delete Line One Line Two Zip Code State City Primary IT 300 Dexter 4 36104 3741 AL Montgomery F OK Cancel Addresses Phones Emails Number Primary A02 223 5639 EJ C3 Add w Edit Delete Email Address Primary KT net net 5 Copyright JAVS 1981 2010 44 JAVS Scheduler 7 0 Software Instruction Manual UTILITIES User Preferences The user Preferences command is available through the menu item Edit gt User Preferences This command will allow you to set your personal defaults for JAVS Scheduler 7 To set User Preferences 1 Select the menu item Edit gt User Preferences Edit View Tools Help Copy To Delete User Preferences Change Password ae amp 2 The User Preferences window will open User Preferences Party Defaults User Profile Miscellaneous
44. nt 2 When the Search button is pressed all sessions and related sessions 30 days back that have been assigned a Session Type will appear in the Search Results y Schedule Search Filter Results Name All 2009 11 13 09 57 2009 11 13 10 15 2009 11 16 09 19 2009 11 18 09 29 2009 11 18 09 29 1 2009 11 18 09 30 ALTST ARR 236 45001 JS 002 45202 45204 SEARCHTOOL 06 ID Title g ARR 236 State vs Clark ARR 236 State vs Clark Ei JS001 State vs Johnson Ei J5002 State vs Lawson Ei 35002 State ys Lawson Ei J5202 State vs Williams E JS202 State vs Williams Ei J5204 Wilson vs Downs Y SEARCHTOOL State vs Wilson SEARCHTOOL State vs Wilson SEARCHTOOL State vs Wilson i SEARCHTOOL State vs Wilson A Session Type Date All 09 09 09 09 11 09 09 30 09 10 20 09 10 21 09 10 22 09 10 23 09 10 26 09 10 27 09 10 28 09 10 29 09 11 02 09 11 03 09 11 N4 N9 Type Arraignment Arraignment Civil Bench Trial Arraignment Arraignment Arraignment Arraignment Civil Bench Trial Arraignment Arraignment Arraignment Arraignment ix Results found 76 StartD ate 10 23 2009 1 10 20 2009 3 11 18 2009 1 11 19 2009 2 11 16 2009 3 11 17 2009 8 11 19 2009 3 11 18 2009 3 10 29 2009 3 11 13 2009 amp 11 9 2009 4 2 11 18 2009 1 Location Default Location Default Location Default Location Default Location Default Location
45. nuary 2010 da Februar 2010 7 5 ETRE 5 8 91011121314 ee 15 16 1718 19 20 27 14 15 16 17 18 19 20 pg 21 22 23 24 25 26 27 22 2d 24 25 2b ef 20 28293031 1 2 3 29 30 45678910 Ready You can navigate the side calendar by selecting a date in the side calendar or using the scroll wheel on your mouse or you can use the Next and Back arrows located on the top month of the side calendar Back Next l November 009 p Selecting any day in the side calendar will set any view to that date and be indicated by a teal color selection of the day Sunday Monday Tuesday Wednesday e AAA T a 4 November 2009 Nov15 17 18 5 MTW FS 9 20am 2009 09 09 1 S O0am 2009 11 160 10 00pm IS001 25 26 27 28 29 30 31 17394567 3 00pm J5002 8 91011121314 1516 17 109 20 21 22 23 24 25 207 28 29 30 December 2009 ae 37 ET 4 oR Selected Day 9 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual Locations This Locations pulldown allows the user to select the locations for E scheduled appointments and will only be available when multiple courtrooms exist on a JAVS Server The Locations command is also Courtroom One accessible through the View menu item Wo Courtroom Two d All Locations CREATING A NEW SESSION New Session Window To create a new session Eee m File Edit View Tools Help 1 Select a date in the calendar and press the Ne
46. oned location or upper left of the screen if it has never been moved There are two methods for moving and sizing windows Docked Method The docked method will allow you to use the docking controls to lock a window into place once it has been moved By selecting the window header or tab move the window to the area of the screen you want and roll over the docking controls The controls will allow you to go left right up or down and a highlighted area will appear indicating where the window will be positioned If you position over the center of the docking control the window will be placed as a tab in that particular window The windows can be resized by holding the mouse pointer over the edge of a window until the pointer turns into a resize cursor Click and drag to the size you want Undocked method The undocked method will allow the user to move a tool window or tab to any position on the screen and be free floating By selecting the window header or tab move the window to the area of the screen you want and release the mouse the window has been repositioned NOTE Double clicking on a window header will re dock the window to the last docked position Conversely double clicking on a docked window header will place it in the last free floating position View Layouts Once the windows have been re positioned use the View gt Save Layout command to personalize your specific layout Once saved the layout will appear in the menu it
47. s Judge Bailiff Clerk Exhibit 01 Benny Dawson Jim Jones Bryan Wilson Dave Clark Debbie Simpson Keisha Thomas Kevin Williams Francis Allegra Department Default Department Type Arraignment Nancy Downs Felicia Cannon 1307090900 n 4 F 5 This session was started and logged with events notes exhibits and parties in AutoLog and then the session was ended We will search for this session in the Search Tool amp Load Default Parties SEAT 4 9 a Time gt 3 05 42 PM 3 05 53 PM F 3 05 58 PM y 3 06 06 PM 3 06 24 PM 3 06 30 PM y 3 06 47 PM 3 07 50 PM 3 07 55 PM A 3 08 05 PM A 3 08 12 PM W 3 08 27 PM y 3 08 43 PM w 3 09 08 PM a 3 09 11 PM 39 Name Session Started Trial Dates Set Case Continued Motion to Enter Guilty Plea Order Revoking Probation Remain on same bond Exhibit Exhibit 01 Can of mace found near scene of crime Witness Keisha Thomas Wltness Called Witness Keisha Thomas Witness steps down Witness Debbie Simpson Witness Called Witness Debbie Simpson Witness steps down New Event New event with note Session Note Entry Note entry Arraignment Order Court Adjourned Copyright JAVS 1981 2010 JAVS Scheduler 7 0 1 Inthe JAVS Scheduler Search Tool select Session Type in the Category Selector Software Instruction Manual Session Type Session Type Department ExHibit Event Event Notes Bailiff Clerk Defenda
48. s left Welcome to the JAYS Software Activation Wizard Press OK and the Scheduler 7 login screen will Ed appear Type in your User Name and Password and m i Scheduler is ready to use gt Scheauler 7 User Name Password Location Default Site Default Location Copyright JAVS 1981 2010 60 JAVS Scheduler 7 0 Software Instruction Manual Appendix B HELP MENU The Help menu item contains selections for the JAVS Scheduler Manual and an About information screen The JAVS Scheduler Manual selection opens the JAVS Scheduler User Manual in PDF format The User Manual is a comprehensive look at JAVS Scheduler features and step by step instructions on how to use the many functions There are also links within the manual which will guide you from section to section The JAVS Scheduler User Manual is also available for download at http galileo javs com Help a Scheduler Manual About The About selection will provide information about the version of JAVS Scheduler Libraries Platform and other pertinent information about your JAVS AutoLog system This information is useful when calling the JAVS HelpDesk 1 877 JAVS HLP 528 7457 AE OR About JAN S Application Host Version 2 0 Copyright 1981 2010 Jefferson Audio ideo Systems Inc Installed Plug ins Plug in Verion Plathorm Lon A plugin 2009 Scheduler T beta Eloze 61 Copyright JAVS 1981 2010
49. the auto generated text or type in your own name in the Name field 9 If needed give the Exhibit a description in the Description field Copyright JAVS 1981 2010 12 JAVS Scheduler 7 0 Software Instruction Manual 10 If there is a file associated with the exhibit such as a picture file or a presentation file you can select the Browse button and the Open dialog will open and allow you to locate your file When located press the Open button Your file will appear in the File field File Browse Open G gt Libraries Documents gt Organize New folder Documents libra a Libraries Includes 2 locations 2 si lal Documents a Muse Mame Date modified Type 2 Pictures Lo 2009 09 23 10 13 9 23 2009 1 31PM File fall ES Videos de 2009 09 23 10 31 9 23 2009 1 31PM File fal do 2009 09 23 10 55 9 23 2009 1 31PM File foll _ jE Computer 2009 09 23 10 13 9 23 2009 1 31 PM iewer E E E Local Disk C 2009 09 23 10 31 9 23 2009 1 31 PM iewer Y DVD RW Drive D 2009 09 23 10 55 9 23 2009 1 31PM Viewer 20090922 174725734 9 22 2009 7 54PM Windo iv Network CENTRO Connectors 9 14 2009 4 17PM Adobe CTC11 Loop 9 15 2009 2 37 PM Quick de Previous versions e mar oe gt File name ANOS y one 11 Press the OK button in the Exhibit mer window and your exhibit with its ONO description will appear in the No Description 12 13 14 Exhibit 01 Exhibits window Thre
50. tink eyaveuagnvymudyeueseseihd of 56 Je EO AOM0O90 0 0 0 0U U OOCOANND5 UHPMPMAA A 57 PACU QUO A E isn cgetteoseteiien 57 CATING ACTIV AUIOM A 57 Phone ACTIVATION cccccceeccsececeeeceeceeeseeeeeeeesaeeseueceeceseeesaeaueeseeesueeaeeeseeesags 58 19 Day TMA CWO ccetecarcxnsdcacannsiuacexeccucsticduasexectearc pedeaeeuantaandensdduseuedduacanace 60 APP NOX Durand 61 FG IO IN y e E pi E y SES EE Ia 61 Was this manual helpful E mail comments to manuals javs com 3 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual Introduction to JAVS Scheduler 7 0 JAVS Scheduler 7 is a scheduling tool used to schedule court cases meetings educational classes and any other type of event that shares facilities and requires organization of the facility In conjunction with JAVS AutoLog 7 JAVS Scheduler 7 will provide the end user with features such as an easy to use GUI Graphical User Interface that includes the location of the scheduled event a calendar as well as party and staff information From JAVS Scheduler 7 a user can view a sessions schedule change session properties and print session logs from current or previous sessions The user can create new sessions reschedule dates edit existing sessions and add new party and presentation information Different calendar views are available to the user including single day day by times week work week and month views JAVS Scheduler will allow you
51. to use User Name Password Location Default Site Default Location Phone Activation Select Phone Activation and press Next Copyright JAVS 1981 2010 Welcome to the JAVS Software Ea Activation Wizard o Online Activation a Phone Activation Run Trial 0 days left 58 JAVS Scheduler 7 0 Software Instruction Manual A contact screen will appear with the JAVS help desk phone number Contact the JAVS help desk with the number provided and give the Pin Number to the help desk technician The JAVS help desk will then provide you with the appropriate activation code for your particular system Type this number in the Activation Code field and press Finish All numbers are case sensitive Please contact customer service o at 1 877 JAVS HLP 1 877 528 7457 to complete activation Pin Number 5F29 C268 SFSD 3704 AFSF Activation Code aii The JAVS Scheduler 7 login screen will appear Type in your user name and password and Scheduler is ready to use User Name l Password Location Default Site Default Location 59 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual 15 Day Trial Period Select the Run Trial and press the Next button Welcome to the JAYS Software Activation Wizard C Online Activation Phone Activation Run Trial 15 day
52. uler 7 0 Software Instruction Manual 39 If all properties have been edited for this session press the Save button and the new session data will be saved to the database hs q sion Pro perti es Name SEARCHTOOL Type Arraignment Title State vs Wilson Department jee be lia Exhibit Exhibit 01 Exhibit 02 Exhibit 03 CEE Plaintif Benny Dawson Prosecution Jim Jones Defendant Bryan Wilson El Defense Dave Clark B Witness Debbie Simpson Keisha Thomas Kevin williams a a Judge Francis Allegra Bailiff Nancy Downs Cletk Felicia Cannon amp Load Default Parties E Save Cancel Back to Enterina Parties Search Tool 35 Copyright JAVS 1981 2010 JAVS Scheduler 7 0 Software Instruction Manual SEARCH TOOL JAVS Scheduler 7 provides many options for searching for sessions The Search Tool is a tab located next to the Schedule tab When the tab is selected the Schedule display will change to the Search Tool All Fields e 30 days back Filter Results Name Y Date Y Location Start Date Location Department The Search tool allows you to search in multiple categories with specific or partial search criteria as well as filters to narrow your search You can also choose how far back in time you wish to search The top part of the Search Tool contains the Criteria Field the Category Selector and the Time Filter pull down All Fields le
53. w i f i Blein PIO None icon or select File gt New and select a session vo Reschedule Arraignment ype Properties Civil Bench Trial Print Schedule Civil Jury Trial Ye Login Chil Motion Court Exit 197275 Criminal Bench Trial 25 26 27 28 29 30 3345 TO Criminal Jury Trial E Family Law Trial 151611718 19 20 22 23 24 25 26 27 da 29 30 Jury Selection December 009 gt Meter Day The New Session dialog window appears with the SoM TW TF a p Motion Hour session type you selected and all associated comes session group fields for that session New Session Name ESRB ae Type Arraignment Title Department Exhibit Plaintitt Prosecution Defendant Defense Witness Judge E alliff Clerk un Load Default Parties O Add to Schedule Cancel Copyright JAVS 1981 2010 10 JAVS Scheduler 7 0 Software Instruction Manual 2 You can enter your own session Name or use the number auto generated by JAVS Scheduler 7 The number consists of the year month day and time of day Each time a new session is started JAVS Scheduler 7 will generate a unique number based on these parameters If more than one session is scheduled within 1 minute JAVS Scheduler will add a 1 2 etc to the end of the number to keep it unique Name EE 3 Enter the Name of the session you are scheduling in the Name field Next you can enter the title of the session if any in the Title field Mame
54. y 8 When Add or Edit is activated the edit window for the selected tab will open Eitt Primary 9 Type in the appropriate information and set whether the information is the Primary information Press OK and the information has been updated Addresses A LA fo lean x 7 Ba LE 1 Humber Primary 502 245 7653 502 396 6133 Copyright JAVS 1981 2010 46 JAVS Scheduler 7 0 Software Instruction Manual 10 The Miscellaneous tab will allow the user to set 2 view commands Show Schedules by Order and Show Completed Schedules User Preferences Party Defaults User Profile Miscellaneous 11 Check Show Schedules by Order if you plan to use the Sort by Order command This will hide any views that are not used in this Show Completed Schedules function Only the Month view and the Single Day by Order views will be available see Sort by Order Show Schedules By Order 12 Check Show Completed Schedules if you want to see all completed schedules in any of the calendar views OK Cancel Apply 13 When finished setting your personal defaults press the OK button and your personal defaults have been changed Back to Entering Parties Session Properties Print Schedule The Print Schedule command will allow the user to print a complete schedule for any given month Month View week week view work week Work Week view day day by times or day by order The print command will print
55. y selector and type in Keisha in the Criteria text field and press the Search button le Results found 8 keisha Witness 30 days back Filter Results Name Y Location e i ARR 234 10 20 09 Default Location SEARCHTOOL 10 21 09 10 22 09 10 23 09 10 29 09 0 6 Name ARR 234 ARR 234 ARR 234 ARR 234 ARR 234 ARR 234 SEARCHTOOL Title State vs Clark State ys Clark State vs Clark State vs Clark State vs Clark State vs Clark State vs Clark State vs Wilson Type Arraignment Arraignment Arraignment Arraignment Arraignment Arraignment Arraignment Arraignment Start Date 10 22 2009 9 10 21 2009 7 10 20 2009 4 10 21 2009 1 10 21 2009 7 10 23 2009 1 10 20 2009 3 10 29 2009 3 Location Default Location Default Location Default Location Default Location Default Location Default Location Default Location Default Location Department Family Law Family Law Family Law Family Law Family Law Family Law Family Law Default Department 2 The Search Results field will populate with all sessions and related sessions 30days back that have a witness with a name Keisha Copyright JAVS 1981 2010 42 JAVS Scheduler 7 0 Software Instruction Manual 3 Since we know that the department was the Default department select the Department filter in the Filter 3 pull down Filter Results Mame T Date SF Location f T A
Download Pdf Manuals
Related Search