J.S. Software (1998) Inc.
Contents
1. date g OK Cancel Help You will be prompted with today s system date unless it is prior to the cutoff time setup in till options in store operation when yesterday s date will be in effect Back Up Office Information q All Stores Eg P i I 4 backup has already been done For Jun 11 2002 If a backup or an overnight has been performed for the selected date there will be a warning as the previous backup information will be lost To cancel click on OK and click on no on the next box Office Link User Manual 16 J S Software 1998 Inc Back Up Office Information q All Stores 2 re yau sure vou want to back up office information Final opportunity to cancel the update or continue to execute If executed the information will be backed up to the current day of the week corresponding to the date displayed The information may be picked up by the stores see receive from backup in Office Link gt Store 4 Office Link 5 4 Date Jun 19 2007 Time 11 52 AM Menu Reports Office eS Modem System Process Information Receive Information Clear Information Price Comparision Receive From Back Up Build Sales Batch Office Link User Manual 17 J S Software 1998 Inc Office Link Store Process Information The system must be setup as a Store system to run the options in Office Link gt Store Information from Head Office may be processed manually or automatically This will updat2. J S Software 1998 Inc OFFICE LINK USER MANUAL From JS Main Menu Office Link Reports Office gt Store This menu may be run at Head Office or Store level 4 Office Link 5 3 Date Jun 18 2007 Time 12 25 PM Menu Senne Office Store Modem System Store gt Office Report From Back Up Office Link Y 5 3 Date Jun 18 7007 Time 12 26 PM fx _l There is no information to be printed There is no information to be printed may mean it is already processed where the information is moved to point of sales receiving or wherever need be It may be the information has not been received at store level If so the store may dial in to pick up the reports See store menu Office Link User Manual 1 J S Software 1998 Inc A list of report options will be displayed for information being sent to the store s Each option must be enabled in Office Link Options for the information to be added When this information Is processed usually on the overnight it is backed up to day of the week it is processed on nm Office Link Reports Slee Report Options OK Updates FE Cancel Purchase Orders Updates Changes made in inventory maintenance are sent through updates Deletions Deletes entered and activated through a delete batch Items deleted in inventory maintenance will not be added to office link UPC Changes Changes entered and activated through a change upc batch Price Changes Activated price
3. Office Y OK Cancel Help Control Label Printing From Head Office Select one of the following Y Head office will control the label type attached to item N The label type assigned at head office will not affect the store s Office Link User Manual 27 J S Software 1998 Inc Office Link System Send Receive Options Office Link Options Maintenance Menu Eunction keys Edit Keys DER Office Link Options Send Receive Options Office Item Updates Y Measures Store Item Updates Item Deletions UPL Changes Price Changes Specials Groupa Departments Subdepartments Hiznatche Vendors Locations Report Code 1 Report Code 2 Item Movement Ad Loss Hourly Totals Cashier Totals Department Totals Financial Totals Received Invoices Purchase Orders Credit Notes Transfers Cancel Help i To enable the transfer of data the option must be set to y on the head office and store s system Office Item Updates Store Item Updates Item Deletions UPC Changes Price Changes Items changed in inventory maintenance at head office go to the store through updated items once activated at head office New items only entered at store level are sent to head office through updated items Delete batches are added to office link to be sent to the store s once activated at head office Items deleted in inventory maintenance are not sent to the stores Upon activat
4. change batches Specials Posted special batches These are store specific Groups Groups added deleted or changed in group setup Departments Departments added deleted or changed in department setup Subdepartments Subdepartments added deleted or changed in subdepartment setup Office Link User Manual 2 J S Software 1998 Inc Mixmatches Vendors Link Codes Measures Invoices Purchase Orders Mixmatches added deleted or changed in mixmatch setup Vendors added deleted or changed in vendor setup Link Codes added deleted or changed in link code setup Measeures added deleted or changed in measure setup Posted Invoices generated at head office These are store specific Posted Purchase Orders generated at head office These are store specific Office Link User Manual J S Software 1998 Inc Office Link Reports Store gt Office Information sent from the store s to Head Office The option must be enabled in Office Link Options to be added Store gt Office Reports Sees Menu Report Options Updates FOS Info Stock Info Item Movement Updates New Items entered at store level Department Till reporting Hourly Cashier Financial Item movement Adloss Reporting on specials Purchase Orders Purchase orders generated and posted at store level Invoices Invoices generated and posted at store level When the information is processed it is moved to or stored in the corresponding m
5. e the information in office gt store to the store system Process Head Office Information Back Up Option FEER Menu Day Options e Monday Tuesday Wednesday Thursday Friday Saturday OK Cancel Help Click on yes to continue or no to cancel The information may be viewed in report from backup under the day of the week chosen Office Link User Manual 18 J S Software 1998 Inc Office Link Store Receive Information Pcanywhere remotes and batch files must be setup prior to running Call J S Software Support This option is used for the store to dial head office and pick up information that is not backed up but sitting in reports gt office gt store Receive Office Information Ss J re vou sure you want to receive office information Office Link Store Clear Information This option will clear information in store gt office to prevent the info from head office from processing and updating the system Clear Store Information Sp mr I re vou sure vou want bo clear store information Click on yes to clear no to cancel Office Link Store Price Comparison This option is used to build an item file for head office to pick up and run a comparison with the item file head office Build Price Comparison File 4 re vou sure vou want bo build a price comparison File Click on yes to clear no to cancel Office Lin
6. elected store s They will need to be posted at store level Purchase orders entered and posted at store level will be sent to head office and may be posted at head office without returning them to the store Credit Notes entered in the head office system will go to the previously selected store s They will need to be posted at store level Credit Notes entered and posted at store level will be sent to head office and may be posted at head office without returning them to the store Transfers entered in the head office system will go to the previously selected store s They will need to be posted at store level Transfers entered and posted at store level will be sent to head office and may be posted at head office without returning them to the store Office Link User Manual 30
7. enu Updated items will have to be activated to update the inventory file Reporting information may be viewed by store in the corresponding menu Purchase Orders and Invoices will have to be posted to update the system Office Link User Manual 4 J S Software 1998 Inc Office Link Reports Report From Backup Report options for information that has been processed and backed up to a specific day Information is stored until it is overwritten with new information on the same day of the week 4 Office Link Reports From Back Up FJER Menu Day Options C Tuesday Wednesday Thursday Friday Saturday OK Cancel Help Select the desired day of the week click on OK Office Link User Manual 5 J S Software 1998 Inc 4 Office Link Reports For Monday Menu Report Options OK Report Code 1 F Help Wednesday Thursday f Friday f Saturday UK Printer Properties Status Ready Type HP LaserJet 1100 MS Where LPT Comment Paper Onentatian Size Letter f Portrait Ls Source Automatically Select Landscape Network OF Cancel Network Cancel Click ok to view or print the report Click cancel to close without viewing Office Link User Manual 6 J S Software 1998 Inc Office Link Office Overnight Update The system must be setup as a Head Office system to run the options in Office Link gt Office The overnigh
8. eted or changed in head office setup are sent to the store s Report Code 2 that are added deleted or changed in head office setup are sent to the store s Item movement totals from the store s are pulled back and stored separately by store number Adloss totals from the store s are pulled back and stored separately by store number This is for tracking specials Hourly totals from the store s are pulled back and stored separately by store number Cashier totals from the store s are pulled back and stored separately by store number Department totals from the store s are pulled back and stored separately by store number Financial totals from the store s are pulled back and stored separately by store number When Y is selected for the sales reports at store level the reports will be built upon the Office Link User Manual 29 J S Software 1998 Inc completion of the store overnight update The file will be added to until it is picked up by head office Received Invoices Purchase Orders Credit Notes Transfers Click on OK to save changes Posted invoices entered in the head office system will go to the previously selected store s They will need to be posted at store level Invoices entered and posted at store level will be sent to head office and may be posted at head office without returning them to the store Posted purchase orders entered in the head office system will go to the previously s
9. ffice Store System Set up as a Store Office Link User Manual 24 J S Software 1998 Inc 4 Office Link Options Maintenance FJER Menu Function keys Edit Keys Office Link Options Send Receive Options Link Options Ko Office Link Call Options Office Calls Store Process Cpt ions Office Calla St Ore Store Calls Office Control Label Printing OK Cancel Help Call Options Select one of the following Office Calls Store Head office dials the store on the overnight Store Calls Office The stores dial Head Office on the overnight Office Link User Manual 25 J S Software 1998 Inc Office Link Options Maintenance FJER Menu Function keys Edit Keys Office Link Options Send Receive Options Link Options Store System Call Options Office Calls Store Process Options Manual Process l Control Label PrintHanual Process Automatic Process OK Cancel Help Process Options Select one of the following Manual Process Information will have to be manually processed to update the system Automatic Process Information will be automatically processed Office Link User Manual 26 J S Software 1998 Inc 4 Office Link Options Maintenance FJER Menu Function keys Edit Keys Office Link Options Send Receive Options Link Options Store System Call Options Office Calls Store Process Options Manual Process Control Label Printing From Head
10. ile must be created at Store Level through Office Link gt Store gt Price Comparison before Head Office can run the comparison Office Store Comparison General Function keys Edit Keys store OK Cancel Help Store Enter the store of desired store to run the comparison Only one store at a time may be selected Office Link User Manual 14 J S Software 1998 Inc Office Store Comparison 7 JS Software Cathie Office Menu Eunction keys Edit Keys Print Itema On Store File Only Print Items On Office File Only OK Cancel Help Select the desired options All may be selected Print Price Exceptions Only the items that differ in retail from Head Office will be printed Print Items on Store File Only Only the items in the store and not in Head Office will be printed Print Ttems on Office File Only Only the items in Head Office and not in the store will be printed The system will pick up the file from the store using a dial up or network connection that has been setup in pcanywhere and generate the selected price comparison reports Office Link User Manual 15 J S Software 1998 Inc Office Link Office Backup Information This option is used to backup information manually Select the store s information to be backed up All J S Software sessions must be closed including network sessions 4 Back Up Office Information 7 All Stores Menu Eunction keys Edit Keys Is Jun 11 2002 the correct
11. ion UPC Change batches are added to office link to be sent to the store s Price change batches activated at head office are added to office link to be sent to the store s Office Link User Manual 28 J S Software 1998 Inc Specials Groups Departments Subdepartments Mixmatches Vendors Locations Link Codes Measures Report Code 1 Report Code 2 Item Movement Adloss Totals Hourly Totals Cashier Totals Department Totals Financial Totals Special batches activated at head office are added to office link to be sent to the store s Special batches may be entered for an individual store or for all stores Groups that are added deleted or changed in head office setup are sent to the store s Departments that are added deleted or changed in head office setup are sent to the store s Subdepartments that are added deleted or changed in head office setup are sent to the store s Mixmatches that are added deleted or changed in head office setup are sent to the store s Vendors that are added deleted or changed in head office setup are sent to the store s Locations that are added deleted or changed in head office setup are sent to the store s Link codes that are added deleted or changed in head office setup are sent to the store s Measures that are added deleted or changed in head office setup are sent to the store s Report Code 1 that are added del
12. k User Manual 19 J S Software 1998 Inc Office Link Store Receive from Backup When a store does not receive the information from Head Office it may dial in and pick up the missed information by day of the week Pcanywhere remotes and batch files must be setup prior to running Call J S Software Support Receive Office Information This warning identifies that there is information in office gt store that has not been processed It will be overwritten with the information that is about to be received Either choose to cancel by clicking on ok and cancel on the next box or continue Receive Office Information From Back Up Seles Menu Day Options f Sunday Tuesday Wednesday Thursday Friday Saturday OK Cancel Help Select the desired day of the week Click on ok Office Link User Manual 20 J S Software 1998 Inc Receive Office Information For Monday 2 re yau sure you want to receive office information Confirm the day and click yes to continue or no to cancel If you choose to continue the system will connect to the office and pull back the information for the day selected The information will be processed automatically if the system is setup to do so in link options To process manually go to store gt process information Office Link Store Build Sales Batch The system may be set to build the sales reports automatically for Head Office to pick up This
13. nk options are set to manual or When the information fails to process automatically This will update the information in store gt office to the head office system Process Store Information 2 Ore yau sure vou want to process store information Office Link Office Build Update Batch A batch may be built to add desired items to updated iterns to send to the store s 4 Build Office Link Batch Menu Eunction keys Edit Keys OK Batch B H JE Cancel Her Ending Mizmatch Help Group Departrent Subdepart ment Vendor Location Description Report Code 1 Report Code 2 Batch by Select the option necessary to build a desired batch Office Link User Manual 12 J S Software 1998 Inc Starting Enter the starting number or name for the above selection Ending Enter the ending number or name for the above selection The batch will be built and an edit list may be printed Select print or close in the print box 4 Build Office Link Batch Menu Function keys Edit Keys Batch By Starting Ending f Save Office Batch OK Cancel Help J5 Support Log Entry If you are satisfied with the batch choose save office batch The items will be added to updated items in point of sales Office Link User Manual 13 J S Software 1998 Inc Office Link Office Price Comparison Pcanywhere remotes and batch files must be setup prior to running Call J S Software Support The f
14. option is used to build the sales batch for a specific day or range of days that may have been missed or may need to be resent 4 Build Office Link Daily Sales Batch Menu Function keys Edit Keys Starting Date 6701 2002 Ending Date 6701 2002 Cancel Help Office Link User Manual 21 J S Software 1998 Inc Starting Date Enter the starting date desired for reporting Ending Date Enter the ending date desired for the reporting period Build Office Link Daily Sales Batch 2 re vou sure vou want to build a daily sales batch Click on yes to continue no to cancel When the reports are complete they can be viewed in Reports gt Store gt Office They will be picked up when Head Office executes the overnight Office Link User Manual 22 J S Software 1998 Inc Office Link System Link Options 4 Office Link 5 4 Date Jun 18 2007 Time 3 42 PM Menu Reports Office Store Modem eee Link Options Passwords Office Link User Manual 23 J S Software 1998 Inc 4 Office Link Options Maintenance FJER Menu Function keys Edit Keys Office Link Options Send Receive Options Tel o tens Store Syston al Call Options No Office Link Office System Store System Control Label Printing From Head Office Process Options OK Cancel Help Office Link Options Select one of the following No Office System Not using office link applications Office system Set up as Head O
15. red date The information is backed up the current day of the week whether the transfer to the store s was successful or not The information may be picked up by the stores see receive from backup in Office Link gt Store Office Link User Manual J S Software 1998 Inc MS Print Preview Page 1 of 1 File View Zoom S gt mi al Run Date dJdun 11 2002 Time 11 56 05 AH Fage 1 JS5 Software Cathie Office Till Report Status All Stores Jun 11 2007 Store 0001 UHSUCCESSFUL Store 0001 UHSUCCESSFUL A status report will be displayed Note Satch files and pcanywhere remotes must be setup prior to running this routine call J S Software support Office Link User Manual 10 J S Software 1998 Inc Office Link Office Send Information This option is used to send information in office gt Store to selected store s and will not be backed up automatically Send Office Information General Function keys Edit Keys store i OK Cancel Help Final opportunity to cancel the send or continue sending the information to the store s Note atch files and pcanywhere remotes must be setup prior to running this routine Call J S Software Support Office Link User Manual 11 J S Software 1998 Inc Office Link Office Process Information Office link options to may be set to process the information manually or automatically This option is used to manually process information when li
16. t update may be scheduled using the windows task scheduler Contact J S support 4 Office Link 5 3 Date Jun 11 2007 Time 11 43 AM Menu Reports me Store Modem System Oyernight Update Send Information Process Information Build Update Batch Price Comparison Back Up Information Overnight Update Press enter or double click to run the overnight manually Office Link User Manual 7 J S Software 1998 Inc 5 Overnight Store Update General Function keys Edit Keys store i OK Cancel Help Store Enter the desired store number or press enter for all stores Click on or press F6 for a list of stores Office Link User Manual 8 J S Software 1998 Inc Overnight Store Update Menu Eunction keys Edit Keys Is Jun 11 2002 the correct date g OK Cancel Help You will be prompted with today s system date unless it is prior to the cutoff time setup in till options in store operation when yesterday s date will be in effect Overnight Store Update For Jun 11 2002 2 re you sure vou want to execute the store update now Final opportunity to cancel the update or continue to execute If executed the information will be transferred to the stores using pcanywhere and a dial up or network connection Upon completion a status report will be available and may be viewed in Point of Sales gt Reports gt Status enter the store or lt enter gt for all stores and enter the desi
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