City of Mississauga Full Manual
Contents
1. Mississauga s Electronic Plan solution is a web based solution that will allow applicants to e Create an account e Apply for building permits sign permits zoning certificates site plan applications and preliminary meeting e Upload digital source drawings and documents e Make payments in conjunction with your applications e Track submissions and response to City requirements via email notifications e Access approved drawings and documents online Getting Started Access our ePlans page at www mississauga ca eplans Create An Account To create an account press the Create An Account button This will take to a new window to capture your information This information can be used when making application It is important to remember that this is how we are going to contact you June 23 2015 This information will identify you as an Create Your Account o gt ePlans user with the City of Mississauga The information you provide in protected under the Provincial Privacy legislation and will be used only for the processing of you application s First Name Last Name Email Confirm Email All mandatory fields are identified with a Phone RED asterisk Additional Phone Your email address will be the main point of contact so please make sure it is a mailbox that you monitor and do not Address 2 change your email address for the Country Canada purposes of your application s Company Name Address 1 Provin2. Routing Slip Workflow Routing Slip Workflow Checklist Report Checklist Report Met and Not Met Workflow Department Review Status Department Review Status fe Workflow Review Cycle Count Review Cycle Count Mo 4 e Page 1 of 1 5 items This report will display all the outstanding and note status comments The report is grouped by Department Review and will display both Changemark conditions and Checklist conditions id 4 2 Jofa dD boo i Fndint why amp RZ MISSISSauGa Current Project Project Status Report SEC UNIT 15 6770 SU RESIDENTIAL SECOND UNIT AND REAR YARD BELOW GRADE STAIRWELL Please be advised that information below is subject to change until all the required reviews have been completed You will not be able to respond to any of these items until you have been assigned a task BLDG ENG PLAN 7 30 2015 A3 BASEMENT FLOOR _ Suite separation Please identify fire resistance rating of DONE MET WITH AHTESHAM Changemark 7 30 2015 EXAMINER PLAN pdf vertical note 01 the partition walls separating the 11 8 15 Ahtesham Second Unit from the main dwelling Moindddin Unit 1 BLDG ENG PLAN 9 3 2015 BUILDING Plan Examination Section Checklist 9 3 2015 EXAMINER has completed review of your Ahtesham application and has no further Moindddin comments except as noted on the drawings TW 8 4 2015 The Transportation and Works WILL BE PAID BEFORE PERMIT Checklist 8 19 2015 DEVELOPMENT Department is waiving the ISSUANCE CONSTRUC
3. any time 5 5419 Back Forward gt Projects Profile lal EJ Logout ain Contact Test Hinton E View Workflow info 2 Notes Email older 15 5419 Drawings test View Folders p O A x Annotate Review Redact Measure Publish as 2 J i E 3 i E H j j p fs Fi sq oA oc Be OD aia ils E N E Ann J 2 7 E r Wh gig MEX j 7 14 2015 10 26 58 AM 287 KB i epee oe oes SE tk Ces 4 gt I 2 Test Hinton a ae Z x HPEY E na E v D ir S ZA Click this icon to view the P 2 g Ca T S self markups and changemarks hae x Door doser HY EHE ESN han z z Solid Bearing O A002 pdf 7 14 2015 10 26 59 AM 304 KB Test Hinton Jack Reviewer Hinton J 5 L Sy EE gt 09 28 2015 11 06 AM _ A003 paf J 3 if l j e anr sr this drawing to indicate the size o6 4 pace of this structural member P Eng is pan E Tea or ee i v4 4 s rT responsible to ensure that the beam is Nita ga Click this i to view th 5 pews lt 3 a aia panpay aaea adequate for the new loads as well as HENEN E R s a A teelle dla E iz t ANN ro the condition of the structural element me li ie Ps markups and changemarks 3 ja imanam f a g A004 pdf 7 14 2015 10 26 59 AM 225 KB Lie Test Hinto oe aS je me Click this icon to view the ELEYE _ ESA B I markups and changemarks You c
4. 5 5397 BPA 1314 BPA 1403 BPA 1443 Applicant User s Guide Description Residential EPlans Test Admin VIRGINIA New side entrance door to basement at grade4 EPlans Test Admin test EPlans Test Admin Read addition One Storey with basement EPlans Test Admin Info displays project information Logout Press Enter To Search a Create date 6 15 2015 9 27 45 AM 7 16 2015 1 37 27 PM 8 28 2015 4 18 51 PM 9 14 2015 10 00 44 AM Topics and Notes you can create topics and add notes to that topic You can use this feature to collabrate with project members Email use this feature to send a DO NOT REPLY email to project members 26 City of Mississauga RZ MISSISSaUGa Permit Issuance At some point your application will be ready for issuance You will receive an email indicating that your permit has been issued That email will contain instructions as to how to access your approved stamped drawings permit notice payment receipt and supporting documents RZ MississauGa Application Issuance Notice Attention Jack Applicant We are pleased to inform you that your application has been approved Please click the Project below to download the approved plans from the Approved folder Access link Please access our Schedule Permit Inspection service to request track you inspection status required inspections and read how to The owner person in charge of construction is require
5. A EXAMINER REVIEW QA RESPONSE 905 615 3200 M4248 PLAN REVIEW COMPLETE ask Instructions Checklist Item Please click the Checklist Report tab and review each item Each comment will be indicated as Met or Not Met or Note have reviewed and addressed the Checklist Comments provided on the Checklist Report tab above have addressed all of the items listed in the Changemarks section above that were identified during the Plan Review f applicable have uploaded the additional revised drawings into the DRAWINGS folder and or uploaded additional revised documents into the DOCUMENTS folder In ase of revised drawings and documents have used the SAME file name as the original files am ready to complete my assigned task Complete p e And Close Onced you have addressed ALL the CHECKLIST items and CHANGEMARKS you need to read and acknowledge each checkbos the Complete button will become active you need to finish by pressing the Complete button This tells us that you have resubmitted for second and subsequent review circulations Applicant User s Guide 20 City of Mississauga Viewing the Graphical Markups Outstanding deficiencies can either be in the form of Checklist items and Changemarks Changemarks are the graphical deficiencies associated with an individual plan Changemarks are a type of markup that needs to resolves before you application can be issued You can view markups changemarks at
6. Description Current Project Project Status Report Project All unresolved checklist items and changemarks Workflow Routing Slip Project Workflow Routing Slip Workflow Checklist Report Workflow Checklist Report Met and Not Met Workflow Department Review Status roje Department Review Status Workflow Review Cycle Count Froject Review Cycle Count HI Page 1 of 1 5 items M7 MississauGa Tham mai for Project SEC LIT 15 4770 Si Email ipe Hadad Maal getpect Enter a Subject Hody Ask your question in this area Usare Groups that wil be emaied include groups that comtas ustes and hae permessioas SNP mor Oroep Mamien Me APPLICANT W BLE eed Pua Gracie Patpeeb Eee Dee Cate ef Wimp bea NEA Ain mete Page City of Maen aaarge asthe ery Aye mi aradeega so Ba sure to select the specific Plana Bark Birimi Hittites ETETE obey Foie TETEE Examiner indicated in the Current Project Status Report s mm a j eer E m rh Solin E r aera Cip of ENLA Pi Enei M D Bg e Be sure to only select the Plans Examiner or Staff associated with your application by pressing on the sign adjacent to the Department Review group If you select the entire group you will not get a response Applicant User s Guide 25 City of Mississauga R MISSISSAUGA RA MISSISSAUGA Active Projects List 5 recently entered project s out of 5 for Jack Applicant Hinton jack_app mississauga ca Project Options 9o A 1
7. Forms 3 Files 0 New Approved Inspections Internal Only R Mississauca BPA 1403 Main Contact Jack Applicant Hinton Folder BPA 1403 Drawings No files currently exist in Drawings To upload files into this folder 1 Click the Upload button below 2 Follow the instructions in the pop up window Large files may take a few minutes to be processed Click the Refresh button at the top of the page to refresh your file list view View Folders Upload Files Click here to upload to the DRAWINGS folder Applicant User s Guide Drawings All drawings should be uploaded to the Drawings folder for each project including the Site layout for building plans should be uploaded into the drawings folder Documents All documentation any non drawing files truss calculations geotechnical reports etc should be uploaded into the Documents folder for each project Application Forms Any forms that you are required to complete and sign will be in his folder Approved Once your application is ISSUED or APPROVED all approved Drawings and Documents will be found in this folder Inspections staff use only Internal Only staff use only Project info Reports BPA 1403 test No image exists Project Description Project Image Map Config Name Site Address Applicant Name Applicant Email Applicant Phone MAX Approval Date List of Pending Reviews Project Owner Owner s Emai
8. NDSCAPE 001 999 a SURVEY 001 999 a Applicant User s Guide 10 City of Mississauga RZ MISSISSAUGA SHORING 001 999 OO FIRE 001 999 ST ENERGY 001 999 oO Markup Name and Colour Standards e Standard markup names and colours will be used for each reviewing department for easy identification A markup can have one or more changemarks Changemarks are created to quickly identify a markup and associated comments HVAC Review Fire Prevention Review Development Construction Grading Review Sign Reviewer Review Inspection Applicant User s Guide 11 City of Mississauga RZ MISSISSaUGa Applicant Upload In order for staff to complete the Prescreening of your application you will need to upload your drawings and documents Once you have paid the administration fee you will receive two emails The first email is a payment confirmation email while the second email is an invitation to submit plans for electronic Plan Review The pre screening of you application request cannot begin until you have uploaded your drawings and documents and have completed the Upload task You will have 14 calendar days to upload your drawings If we have not heard from you we will send you a reminder email after 7 days Once the 14 days expire we may cancel your requests and you will forfeit your administration fee Ed MISSISSaUGa Invitation to Submit Plans For Electronic Plan Review Hello Jack Applicant Welcome to the City of Mississauga eP
9. RZ MissIssauGa City of Mississauga ePlans Applicant Guide For Building Permits Sign Permits and Zoning Certificates June 2015 Version 1 0 Applicant User Guide Version 1 02 04 2015 In addition to this user manual please refer to the instructions provided in the electronic forms eForms for further assistance Applicant User s Guide 1 City of Mississauga RZ MISSISSAUGA Table of Contents About Mississauga SNUG cede sects de aseers caer eine ects ce cava E E E S BRN Ede acces ven oes eens A ge tc adc arate S A cae taste E ea dor Sue danse A A 3 FM NEA E E E E A E 5 Set A aas a A E O E E E E E E E alee 6 Workflow and Applicant Tasks creche setsche ace cena seve ientaaacscta ceivsan cag isciumewasiods obetusen caspian decnseemacae abeatuansactsedacaeanonbeceaseeeselesaocoie 7 BM FON oe ME A cg E E E oo cece ct seeps aces E A AO EE E N E E erence 8 E CEA a T E E E E E E E EE E cate 12 MEES A A T E N E E N E E eeepc cerca tec cue eee 16 E E A E E E AEE E O E EAE E OAE A AE E 18 ao e A eE e L E EE A E E E E A E E O cence cases ine 19 CLA AE ELA E E E E A decnoesacens 21 EDE E E S E A E E 23 Contacting and Collaborating with Staff cise ces cuihincascnsissnied anidsvenetsbdaassemaniastacdiacsebancaaledaasaasaensudeninisanacedwopladacnidveenedendenansientweedesaes 25 Seco UUM en an ne A E A a E ee 27 EA Aa E E EE E E EA E E E 28 Applicant User s Guide 2 City of Mississauga RZ MissIssauGa Electronic Plan Submission
10. S PPTX TIF TIFF JPG PNG IMG or BMP Please submit searchable PDF files for calculations reports and other supporting documentation non drawing files 5 Only PDF or vector PDF files will be accepted for drawings AutoCAD software is commonly used to create drawing files If PDF is the preferred file type it is recommended that drawings created in AutoCAD are converted to Vector PDF by using the Autodesk Vector Graphic Converter DWG to PDF pc3 plotter driver 4 anami Penta Danton and Document faiiegs provide us with a layer naming conventions so that we can manipulate the view to speed our review time Y3 Plotter Configuration Editor DWG To PDF pe AX When submitting vector based PDF you will need to Tl ya OW Ta POF ped 5 Wedio gt Source and Sire Sire ANS expend 6 11 00 17 00 inches 5 Mh Graphics We do not need to see layers that clutter the drawings a vreny ner sraemamea ema i Layers such as floor finishes that are cross hatched is an Sh Wsercdefimed Paper Sires amp Calibration example of such a layer L Custom Peper Sizes LS Hodh Standard Pager Sines Printable Area E Fiker Paper Sirge Wl Fater Cealibestion a PMP Fie Hame Hong Acr noe amd in rif Deg Hha 3 Dolor Death This dawns cannot comigure smejal of these volues mport Sere AS rmm Dietauks CK Conca Help Border Standards All Drawing Files Applicant User s Guide 8 City of Mis
11. SSISSAUGA PLANNING AMDO BUILDING Cimriepr bore em ber ere mt M cane ae on ae Larra oy Le 0 20 DA EXISTING j __ O EXISTING POOL SHED 6 0 sm 4 City of Mississauga RZ MISSISSAUGA Files retrieved from 15 5367 Approved Your files are ready to be downloaded All selected files have been compiled into a single ZIF file for your convenience Download Zip File 8 5 MB Delete Zip File After your download has completed successfully please delete the zip file from the server for the protection of your intellectual property The APPROVED folder will contain the following files All architectural structural mechanical and applicable electrical drawings will be individually stamped with the Issued Permit stamp in the top right hand corner of the drawings All documents that where submitted and deemed to be a part of the issued permit documents These documents will be stamped with the Issued Permit stamp on the front page of any multi page documents Permit Notice You will find a PDF version of the Permit Notice The paper Permit Notice and the Public Permit Notice will be mailed to you Fee Report You will find a PDF of a Fee Report indicating a breakdown of the various fees related to the issuance of your permit under the Building By law Other fees paid in conjunction with your permit such as security deposits and development charges etc are not included Based on the scope of your application other in
12. TION requirements for lot grading approval Paul Matusik and certification A 1 500 00 lot grading deposit is required to ensure the removal of all excavated material You can generate the report to another format by using the report writer tool bar Id 4f Joi bi g3 SZ miss issauca a PDF Current Project Project Stat 0e adw Excel TIFF file Word SEC UNIT 15 6770 SU RESIDENTIAL YARD BELOW GRADE STAIRWELL Please be advised that information below is subject to change until all the required reviews have been completed You will not be able to respond to any of these items until you have been assigned a task Applicant User s Guide 24 City of Mississauga RZ MISSISSaUGa Contacting amp Collaborating with Staff The ePlans application has a Team Email feature that allows you to correspond directly with staff If you have questions about any of the comments or conditions you can email the Plans Examiner This is a DO NOT REPLY email mailbox so you cannot create email threats but each email is recorded in the database as will form a part of the file documents You could use this feature to request a face to face to meeting or to set up a time to have a telephone conversation eplans a a CE Beck Fomara Poet Pome a A tome Click on the email button to access the Team email feature DENTIAL SECOND UNIT AND REAR YARD BELOW GRADE STAIRWELL Available reports Report Name Report Type Report
13. als are needed place decimal after the 3 digit ex P001 99 e Sheet Name Adding in the sheet name will allows plans examination staff to quickly navigate your submission this will aid in review process The sheet name should be the same name that you would place in your tittle block for that drawing for example A003 First Floor Plan The following table can be used as an example when creating file names for your submission Applicant User s Guide 9 City of Mississauga RZ Miss IssauGa Discipline Sheet Number Example File Names Drawing Type Architectural a es Structural O a es Mechanical Foundation MECHANICAL Foundation Basement MECHANICAL MECHANICAL MECHANICAL MECHANICAL Floor Plan Elevations Details Sections First to xxx Floor Plan Elevations Details Sections E 001 999 Foundation Basement 001 999 First to xxx Floor Plan Plumbing Foundation Floor Plan Elevations Details Sections PLUMBING PLUMBING PLUMBING PLUMBING PLUMBING 001 999 Elevations 001 999 Details 001 999 Sections Foundation Basement First to xxx Floor Plan Elevations Details Sections E ELECTRIC ELECTRIC ELECTRIC ELECTRIC ELECTRIC Foundation Floor Plan Elevations Details Sections Interior Design INTERIOR DESIGN O D 001 999 Foundation Basement Floor Plan INTERIOR DESIGN ID 001 999 First to xxx Floor Plan INTERIOR DESIGN ID 001 999 INTERIOR DESIGN ID 001 999 INTERIOR DESIGN ID 001 999 LA
14. an view the changemarks in the specific drawing and you would address how you are going to resolve the deficiency in the eForm see page 21 You can print a list of all changemarks associated with the individual plan in the case where you wish to circulate the deficiencies to other design professionals not included in the project Copy Changemarks Copy To Clipboard You can press the copy changemark button to copy all O Selected Changemarks note the plan changemarks to the Copy Changemarks clipboard E All Changemarks Need beam size List of all the Changemarks fachide associated with this plan Changemarks image s Hyperlink a Jack Reviewer Hinton gt 09 28 2015 11 06 AM Se an Bookmark page j i containing a description of the deficiency and instructions of what to do to resolve the ATF Output Format Image size Changemark List of Comments Applicant User s Guide 21 City of Mississauga Copied Changemarks Pasted into a Word Document example Door self closer Jack Reviewer Hinton 2015 09 28 11 06 49 AM Need beam size Jack Reviewer Hinton 2015 09 28 11 06 44 AM Solid Bearing Jack Reviewer Hinton 2015 09 28 11 06 53 AM Door self closer Back to List Created by Jack Reviewer Hinton On 2015 09 28 11 06 49 AM Revise this plan to indicate that this door is equipped with a self closing device Door schedule also needs to be updated to indicate self close
15. ant Hintoja appe mississauga ca p and press the Uploac Complete button have reviewed my drawings for compliance with Mississauga ePlan Submission standards have uploaded my drawings and documents to the DRAWINGS folder and DOCUMENTS folder After you have successfully uploaded all required plans documents please select Upload Complete button Upload Complete Save And Close Building Process V3 Applicant User s Guide 15 City of Mississauga RZ MISSISSAUGA Prescreen Review Prescreening is a cursory review of your uploaded drawings and documents to ensure that you have met the submission standards and that your submission is complete Allow a minimum of two 2 working days after you have uploaded your documents for the Prescreening process to take place If there are questions or missing items from your submittal you will receive a Prescreening Corrections Request e mail with instructions on the changes requested and how to resubmit Responding to Prescreen Corrections lf there are items that need to be addressed you will receive an email called a Prescreen Correction Notice This email will instruct you to login to view the outstanding items before Prescreen can be approved Once you login and press the Manage My Existing Project button to open the application You will see your request number alongside the Prescreen Correction Active Task List Project Task Assigned To Status Cycle Duedate Created On Upda
16. ber beams and wood I joist sealed and signed by a P Jack 8 14 2015 PLAN Eng where members are supporting concentrated loads and or Applicant 10 03 22 EXAMINER fall under structural applications that are outside the scope of Hinton AM manufacturer s approved technical literature BLDG ENG Submit engineered roof truss layout and specifications as per Jack 8 14 2015 PLAN 2012 OBC Div B Article 9 23 13 11 Wood Roof Trusses Applicant 10 03 22 EXAMINER sealed and signed by a P Eng Hinton AM Click on the Manage Selected Checklist Comments to respond to the NOT MET items Export to Excel Note that you must supply an Applicant fa Response i Applicant User s Guide 19 City of Mississauga RZ Miss IssauGa CHANGEMARKS Review Cycle DIRI Fitter Changemarks by Keyword SEARCH SHOW ALL Changemarks get resolved by uploading anew version othe file with the deficiencies addressed You need to respond in the Applicant Response box to let the Plans Examiner know how you have addressed the deficiency When uploading revised drawings you must use the SAME file name BLOG ENG PLAN EXAMINER T i WI DEPARTMENT REVIEW Review Cycle JR ACTIVITY CYCLE REVIEW ACTIVITY REVIEWED BY STATUS amp NOTES HRS HH MI This frame will display the review status of each required WITHHELD review You cannot make any changes in this frame JACK REVIEWER HINTON BLDG ENG PLAN JACK REVIEW MISSISSAUGA C
17. ce State City Postal Code Zip Code New Password Confirm Password Applicant User s Guide 3 City of Mississauga RZ MISSISSAUGA E mail Password Forgot password Install ProjectDox Components You need an account to submit and manage applications Don t have an account E mail This should be your main contact email It is an email that you monitor on a regular basis This will be how we are going to communicate with you Password The password word requirements require combination of letters and numbers with one uppercase character No special characters Forgot Password This function will allow you to send an access code to your email You have up to 4 hours to use the access before it expires Install ProjectDox Components This will download a current version Active X controls and MS Silverlight This link will only display when using Internet Explorer You will be required to install the ProjectDox components to upload drawings and open the drawing files Applicant User s Guide 4 City of Mississauga RZ MISSISSAUGA Process Overview How it Works You complete the request for application online You pay an administration fee at the time of request which is credited towards your total application fee in most cases You will receive an email with instruction on how to upload your digital drawings and documents Staff will be notified when you complete this task and will conduct a pr
18. ct your request type by clicking on the drop down list 2 Enter a Request Name This should be something that describes the project For example one storey rear addition SFD The address and location information will be captured later in this process Avoid using private names in the request name Start New Application Request Status of Existing Projects a To start a new application request D Once an application request has been submitted you manage these projects perform Select an application request type tasks and upload required files by clicking the button below You will be navigated to your project toolset Provide an application request name Click the button below Request Type Building Permit Request Form Building Permit Request Form Certificate of Occupancy Zoning Application Request Form Pre Application Meeting Request Form for Planning Applications Only Request Name Sign Permit Request Form Site Plan Approval Request Form Start My Application Request Manage My Existing Projects In Process Application Requests Filter By Application Request Type All REQUEST NUMBER REQUEST NAME REQUEST TYPE UPDATED ON ACTION BPA 311 test April 2 Building Permit Request Form 02 04 2015 Start My Application Request button to access the electronic form to access in process application and issued permits and zoning certificates In Process Application Request This block contains all your saved requests not your applica
19. d to provide one hardcopy of the approved drawings and specifications on site at all times Your permit notice s will be mailed to you and shall be displayed and kept on site at all times User Login jack appi Project 15 5361 Project Address 2052 COURTLAND CRES Project Description Residential Jack Review Coordmator Hinton lack cord a mississauga ca Project Contact Project Access lf you have questions related to this information please contact our Inspection Services Section at 905 615 5660 Monday to Friday 8 00am to 4 00pm Please do not reply to this email Clicking on the Project Access will open up the application You may need to login to navigate to the project and project folder e Log into ePlans with your account e Press the Manage My Existing Projects e Click on the Project link task in your Active Project List Applicant User s Guide 27 City of Mississauga RZ MISSISSAUGA NOTE you will not have a TASK so the Project link will be displayed in your Active Project List frame at top of the screen RZ Mississauca Active Projects List 6 recently entered project s out of 6 for Jack Applicant Hinton jack_app mississauga ca Project Options Description 415 5397 6 7 Residential SGN 1452 0 7 one fascia sign Residential 15 5334 GEA 15 5358 90 Residential BPA 1314 07 Office Alteration VIRGINIA New side entrance door to basement at grade4 Recent Projects All Projec
20. e screening of your request to determine if your request is an ePlan candidate You may receive a Resubmission task that will outline deficiencies in your request and what you need to do to meet the submission standards and resubmit Once Pre screen is approved you will receive a Fee Payment task to make an online payment or in person Once we have received your full fee we will begin processing your application At the end of the review process your will receive a Resubmission task if there are deficiencies in your application or you will receive notification that your application has been approved and a permit has been issued Once issued you will receive an email with a link to zip file containing stamped drawings and documents as well as PDFs of your permit notice or zoning certificate Originals will be mailed The City of Mississauga reserves the right to require a paper based submission It is important to note that a request for application is not an application until such time as we are satisfied that your request meets the minimum submission Standards set out in this guide as well as the Building By law Applicant User s Guide 5 City of Mississauga Submitting a Request Each request type will have a different set of online electronic forms For most all requests you will be required to pay an Administration Fee at the time of submission This fee will be credited towards your total fee Online Payments Main Page 1 Sele
21. ems and changemarks Workflow Routing Slip Project Workflow Routing Slip Workflow Checklist Report Workflow Checklist Report Met and Not Met Workflow Department Review Status Project Deparment Review Status Workflow Review Cycle Count Project Review Cycle Count al fg Page 1 of 4 items Project SEC UNIT 15 6770 5U Workflow BuildingReview_Workflow 07 27 2015 04 02 PM View Report Moa dott gt ot rind note E RA MISSISSAUGA Select the BuildingReview_Workflow from the H drop d list Current Project Department Review Status aai SEC UNIT 15 6770 SU Review Status HVAC PLAN EXAMINER OO Withheld _ a You dni need to cipana the Review Cycle by clicking on the PLUS signs TW DEVELOPMENT TS PLAN EXAMINER There maybe mutliple review cycles use the status of the department review status iL highest number review cycle to see the current BLDG ENG PLAN EXAMINER Approved HVAL PLAM EKAMIHER All Department Reviews must be APPROVED TW DEVELOPMENT CONSTRUCTION en PLUMBING PLAN EXAMINER before you application permit can be issued Applicant User s Guide 23 City of Mississauga Once you have determined the overall review status of the individual review departments you can now run the Current Project Current Project Status report to view all in the deficiencies associated with that application Report Type Report Description All unresolved checklist items and changemarks Workflow
22. formation maybe in the APPROVED folder for your e intrmstion 7 oY sleston oer information ayes in he APPROVED oer rvewr Security Timeout Due to security and resource concerns the system will automatically sign you out after 60 minutes of inactivity When you are ready to resume working with the system click any button on the screen The system automatically loads the login page for you You can also close the web browser window and reload the login page manually in a new browser window Getting Help Applicant User s Guide 29 City of Mississauga
23. initial request At this point you will receive an email indicating that we have accepted your application and will be starting our review Once the review is complete you will either receive your issued Zoning Certificate or an APPLICANT RESUBMIT task to address any deficiencies Applicant User s Guide 18 City of Mississauga RZ MISSISSAUGA Applicant Resubmit Once we have completed our review by all required review groups you may receive an Applicant Resubmit task to address by responding to any deficiencies If there are no deficiencies your application will proceed to approval see Permit Issuance section To respond to your Applicant Resubmit task e Log into ePlans with your account e Press the Manage My Existing Projects e Click on the APPLICANT RESUBMIT task in your Active Task List Items that need to be addressed are divided into two different types CHECKLIST items and CHANGEMARKS CHECKLIST These are items that are NOT related to deficiency in the drawings but rather requests for information CHANGMARKS These are deficiencies in your drawing submission and will require a resubmission of the actual drawing Review Information Permit Information Contact Information Resources Checklist Report 2 Routing Slip im Click on the Checklist tab to see Checklist items Applicant Comment Text Status Response Updated Update Submit floor framing layout and specifications for Engineered BLDG ENG Lum
24. k to access a page where you can upload your drawings and documents e Once you have completed the upload please return this page by pressing the Projects button Click on the Applicant Upload link to complete the Upload task that notifies to proceed to pre screen your request e See screen print below RA MissisSauGa Active Projects List 5 recently entered project s out of 5 for Jack Applicant Hinton jack_appg mississauga ca Project Options Description BPA 1314 ri VIRGINIA New side entrance door to basement at graded 15 5397 O27 Residential BPA 1442 04 2 new interior alteration ZON 1312 02 e shoes BPA 1425 O02 amp 1 Click on this link to access the Drawing Folders and upload you drawings and documents Once you completed the upload of drawings and documents click this linkl to complete the task which notifes us to beging our prescreen of you request Prdject Task Assigned To Cycle Due date Created On BPA 1403 APPLICANT 8 28 2015 4 18 55 PM APPLICANT 2 7 29 2015 9 17 25 AM BPA 1314 APPLICANT Ti28f2015 11 51 41 AM Applicant User s Guide 13 City of Mississauga RZ MISSISSAUGA Folder Structure e When uploading drawings and documents you need to make sure that these files get uploaded to correct folder It is your responsibility to ensure that correct documents are uploaded to the correct folder E 15 4596 Drawings 8 Files 0 New Documents Application
25. l 4410 HURONTARIO ST Jack Applicant Hinton jack appimmississauga ca 9056153200 x4248 EPlans Test Admin ePlans TestAdminggmissi Avolve2 Support Sharleen TG Co Tyson Florenc Administrator Wasilonek EPlans Test Admin Project Admins Review Status Application Status Dates Pass Through APPLICANT UPLOAD PENDING Request Date 8 28 2015 4 18 51 PM Appli mov wmv avi htm html install config mp4 Versioning Enabled for this project 14 City of Mississauga RZ MISSISSAUGA B mississauca Upload files Upload Files Upload URL Step 1 Browse For Files wse for Fi 1 Browse for files to upload by pressing the Brian Ron rina is bie ise Browse button 2 When you are ready to upload your files Step 2 Complete Metadata Gee plress the Upload Files button No Metadata defined for this prijeci Once your files have been uploaded you need to complete the Application Upload task You can do this by returning to the Project Home page and pressing the ApplicantUpload link This will open a new page as displayed below YOU MUST COMPLETE THE TASK WHICH NOTIFIES US THAT YOU HAVE COMPLETED YOUR REQUEST SUBMISSION R Mississauca Review Information Permit Information Contact Information Resources Checklist Report 0 Routing Slip Review Coordinator EPlans Test Admin ePlansTestAdmin mississauga ca Review Cycle Workflow Activity Name Activity Instructions Current User Logon Jack Applic
26. lans system This invitation has been sent to you in response to your building permit application request A project folder has been created to allow you to electronically upload your drawings and supporting documents At this point your application has not been formerly accepted Once you complete the task below we will review your request and advise you of any outstanding information To access your new project Click the Project Access link below Enter your Email and Password to login Click on the Project Name if not already in your project Refer to the Applicant Guide for detailed instructions to upload drawings documents and application forms Pw a Please note that you will have 14 calendar days to upload your drawings and supporting documents Failure to upload your drawings within this time frame will result in a cancelation of your request and your administrative fee will be forfeited and you will need to re apply User Login TEMP Project No Once your request 1s accepted you will receive a new BPA 1419 Project No Task ApplcantUpload Permit Info Clerk 905 615 3200 Project Contact x4140 eplans building mississauga ca Project Access Applicant User s Guide 12 City of Mississauga R MISSISSAUGA Log in to Upload Drawings e Log into Mississauga s ePlans website and press the Manage My Existing Project button This will take you to your Projects Home page displayed below e Click on the Project lin
27. n to 2 review cycles This means if you do not address all the items you have 2 attempts to get it right After the second cycle if there are still outstanding items we will be processin our building permit application as Incomplete legislative time frames do not apply Review Information Permit Information Contact Information Resources Checklist Report 1 Routing Slip Review Coordinator Review Cycle Workflow Activity Name Activity Instructions Current User Logon Jack Applicant Hinton jack_app mississauga ca Task Instructions Check the Box and tthen click on teh Corrections Complete button any other applicable forms from the Applications Forms folder print the document sign it in blue ink scan the document and upload it to the Application Forms directory i Corrections Complete f Save And Close Applicant User s Guide 17 City of Mississauga RZ MISSISSAUGA Fee Payment Once we receive your PreScreen Corrections if required the PRESCREEN task will be completed This will automatically create a FEE PAYMENT task for you You will receive an email specifying the total building permit or sign permit fee e Log into ePlans with your account e Press the Manage My Existing Projects e Click on the FEE PAYMENT task in your Active Task List R MISSISSAUGA Review Information Permit Information Contact Information Resources Checklist Report 1 Routing Slip Review Coo
28. r and weather stripped TRE 0 Replies Back to List Need beam size Back to List Created by Jack Reviewer Hinton On 2015 09 28 11 06 44 AM Revise this drawing to indicate the size of this structural member P Eng is responsible to ensure that the beam is adequate for the new loads as well as the condition of the structural element Solid Bearing Back to List Created by Jack Reviewer Hinton On 2015 09 28 11 06 53 AM Revise drawing to add a note and details to this plan to indicated solid bearing If existing wall is block vs poured voids must be filled with 25 MPa concrete to solid bearing Applicant User s Guide 22 City of Mississauga RZ MISSISSAUGA Checking Status of Applications You can check the status of your application at any time during the review process The simplest way to check the overall Status is to login into ePlans and run the Current Project Department Review Status report There a number of reports available to the applicant at any time e Log into ePlans with your account e Press the Manage My Existing Projects e Click on the Project Application number link e Click on the Reports tab this take a minute to display e Click on the View report icon adjacent to the Current Project Department Review Status Project Info Reports Available reports Report Name Report Type Report Description Current Project Project Status Report Project All unresolved checklist it
29. rdinator Jack Review Coordinator Hinton jack_cord mississauga ca Review Cycle Workflow Activity Name BuildingReview_Workflow FeePayment Activity Instructions Fees must be paid to commence application review Refer to Fee Payment Task email for Payment Options Fees exceeding 10 000 cannot be received online Current User Logon Jack Applicant Hinton jack_app mississauga ca Fee Amount Due Click on the button This will take you to our payment processer and will return you to this page once you have made you payment C Allrequired fees have been paid Note maximum 10 000 limit Permit fees in excess of 10 000 must be done in Please press Complete button to complete the Fee Payment task person at our Planning and Building Customer Service Centre Once payment is accepted you will receive an email receipt You will be returned to the above page where you need to click in the check box and then press the Complete button This is very import as it lets us know that you have made your payment At this point we will begin our review by circulating your application You will receive an email containing the formal application number and date we began our review If you application has been accepted as a complete application the legislative time frame will be indicated in the email NOTE is the case of Zoning Certificates that have a flat rate fee you would have paid the full amount at the time of your
30. sissauga RZ MISSISSAUGA The top right corner of all drawings must be reserved for the City of Mississauga electronic approval stamps Please leave the top right corner completely blank on all drawings with exception of the border 24x36 or 36x 48 Plans All sheets Stamp location box dimensions 3 width x 5 height 3 4 from edge of paper in both directions 18x 24 Plans All sheet Stamp location box dimensions 3 width x 5 height 1 2 from edge of paper in both directions 11x17 Plans All sheet Stamp location box dimensions 3 width x 5 height 1 2 from edge of paper in both directions The approval stamps are transparent and may be applied over the base drawing File Naming Standards Building Plans Residential amp Commercial Filenames for drawings submitted through ePlans Review should include the first character s of the discipline name followed by a 3 digit sheet number and drawing type File names for both drawings and documents shall remain the same for all submittals Please do not version files when uploading resubmitted files e Discipline First character s in the file name represents the discipline area followed by the page number and type of drawing i e A002 Elevations Ensure that all plans including the associated details are submitted under the correct discipline characters to use e Sheet Number Must be a 3 digit number with leading zeros Note if decim
31. so display the number of outstanding items that need to be address before your Prescreen in accepted You can also access this list by clicking on the Checklist Report tab At this point you have access to the Drawings and Document folder to upload requested information Applicant User s Guide 16 City of Mississauga R MISSISSaUGa CATEGORY1 CATEGORY3 COMMENT TITLE COMMENT RESPONSE STATUS UPDATED BY STATUS UPDATED Our records indicates that the ope of your application falls A ithin the screening area of oronto Region Conservation Authority Without written learance your application annot be considered complete j ritten clearance is required Enter your response in this Pe prior to the issuance of your text box You must building permit Changes that are complete this for every item Note Review CONSERVATION in your list eS i 7 24 2015 10 29 00 Coordinator PPlicable Law TORONTO Review QA Response Met bienen iT KJnot met Once completed click on Save and Close Update Correction List Save and Close Once you have addressed all the items and uploaded and Drawings and Documents click on the PreScreen Corrections link in your Active Task list You are now ready to complete the task by checking the acknowledgment box the button will become active Once you complete this task your request will be returned to the Review Coordinator to evaluate your resubmission Please note that we are limiting the Prescree
32. tc Batch Stamp PERMIT INFO First in Batch stamp drawings and documents CLERK Group Permit has been issued and applicant notified by email me ee Applicant User s Guide 7 City of Mississauga RZ MISSISSAUGA Submission Standards Preparing your electronic submission Once you have made your initial request and paid the administrative fee you will receive two emails The first email is a payment receipt confirmation The second email will be an invitation to upload your plans and documents so that we my Prescreen your request The drawings and documents that you upload must meet our submission standards Standards allow for easy identification of drawing by naming convention vector file types in order to facilitate the most efficient review colour coding of comments for visual identification of departments and so on Required Files Types 1 Drawing Files each drawing sheet shall be uploaded as separate file 2 Each page of the drawing shall be uploaded as a separate file 3 Supporting Document Files all other files that are required as part of the application submission but are not drawing files ie Truss or pre engineered structural component soils reports specifications heat loss heat gain calculations energy efficiency calculations SB 10 SB 12 etc Each document shall be uploaded as a separate file 4 Supporting files may be in the following formats PDF DOC DOCX XLS XLSX PPT PP
33. ted On Updated By Description 15 5397 ApplicantResubmit APPLICANT Accepted 2 7 29 2015 9 17 25 AM 7 29 2015 3 07 43 PM jack_app mississauga ca_ Residential BPA 1314 APPLICANT Pending 7 28 2015 11 51 41 AM 7 28 2015 11 51 41 AM VIRGINIA New side entrance door to Click on this link to accept the Prescreen Correc tions task and access the list of deficiencies to be addressed Review Information Permit Information Contact Information Resources Checklist Report 1 Routing Slip Review Coordinator irginia Lemieux irginia lemieux mississauga ca Review Cycle Workflow Activity Name BuildingReview_Workflow PreScreenCorrections Activity Instructions Please address all Checklist Items and upload any required drawings and or documents You will receive an email for fee payment once all the items have been satisfied Current User Logon Jack Applicant Hinton jack_app mississauga ca Task Instructions VIEW INTAKE CHECKLIST 1 Click on this link to access the Prescreen Correction list of deficiencies _ have uploaded the corrected documents and or drawings as indicated below Thank you for your request Please download the Building Permit Application form and any other applicable forms from the Applications Forms folder print the document sign it in blue ink scan the document and upload it to the Application Forms directory Corrections Complete Save And Close Clicking on the View Intake Checklist link this link will al
34. tions This could be requests you have started but are not yet ready to submit This area could be use to store template application request forms for those clients you are managing multiple applications Profile The Profile button will allow you access to update your Profile It is extremely important that you do not change your email address during the process Applicant User s Guide 6 City of Mississauga RZ Miss IssauGa Workflow and Applicant Tasks Each project permit application will have TASKs to be completed by STAFF or YOU as the applicant Below is formal list of Tasks that you will see in the system or in some of project reports SS TE Workflow TASK C Assignment ete Applicant Upload Review Appla _ First in Staff Applicant to upload drawings __ prescreen TECHNICIAN Group 4 Prescreen Review PERMIT First in Approve prescreen TECHNICIAN Group Create Application PERMIT First in TECHNICIAN Group This task cannot be completed until individual assignments completed by Supervisor OR 24 hrs have passed since the Applicant had completed the Fee Payment Task TECHNICIAN Group add or delete reviews E pemen ewe D ammamon markups ard enecki tems a EXAMINATION markups and checklist items SO PEA ae O aoup aena w CLERK Group TECHNICIAN Group review cycle L EXAMINATION markups and checklist items CLERK Group Administrated ADMINISTRATOR Vu Jack Ezio David Tim MAX CLERK Group e
35. ts Owner EPlans Test Admin EPlans Test Admin EPlans Test Admin Avolve2 Support2 EPlans Test Admin Projects Permits that have been ISSUED will be identified with a status of APPROVED All of the permit documents will be located in the APPROVED folder eplans ge Al Back Forward Projects Profile al gA Logout Press Enter To Search 8 8 6 CCU Status Create date In Review 6 15 2015 9 27 45 AM Prescreen 9 28 2015 3 32 22 PM Approved 5 7 2015 2 52 44 PM Approved 4 28 2015 9 27 03 AM In Review 5 6 2015 9 54 24 AM Prescreen 7 16 2015 1 37 27 PM It is your responsibility to print these documents at a reasonable scale and in colour and have them available on site for City of Mississauga inspection staff Z MississauGa 15 5361 Main Contact Jack Applicant Hinton Folder 15 5367 Approved View Folders i 1Covwer pdf 8 17 2015 53 35 AM 1 1 MB Jack SA Hinton mS Tos O iy 5807 pdf v2 28 2015 1 30 42 PM 304 KB T2015 5337 AM 276 KB o BO JAM pat 6 17 2015 8 53 37 AM 288 KB Applicant User s Guide Press the DOWNLOAD icon Download 7IP file that has been created Residential ADOT pat V1 EXISTING TREE a i l Le __ EXISTING F d j H z gt SODDING LUSTER OF BUSH TREES a bY j i ri k F 3 j p jl 28 EXISTING CHAIN LINK FENCE TIREE heck to box to select ALL the files in the APPROVED folder Measure Publish CITY OF MI
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