User Manual - OurKindernet
Contents
1. ourkindernet com User Manual Last Update March 2013 OurKindernet com CONTENTS OurKindernet com User Manual cncicispcrntnrssienennlonsdenstontddteddnshedsesesiedsiareheaneneeatrerns i About This Guide arsen e winceeeds sbutenadscceud hebr E EEEE uber ee 1 Introduction ye seed E netedessezadanenscdawasneniaqecgecceesslad see deaeiesaubeaedalsyaanedsanarieis aaneledenaeisiandbeas 1 Intended Readers of This GUIde ooo ee eeceeeneeeeneeeeneeeeneeecneeessaeecseeesneeesieeeseeessaeeseneeesneeeesaes 1 Feedback and Bug Reports ccccccccccccccsesssseeececeeessseeeeeeeceesssseeeeeesesesssseeeecseeesssseeeeeeeeeesssaeeees 1 HOME Page Lue eee ieiededede 2 Contact US amp LOGIN sanere este berede reddes 2 SENGS saus ae eee seere 2 Settings gt General Setting xD Er rr lee etab 2 Settings User Manag m Nnt srasni ea E Eaa EEE ER a ASE 3 Settings gt Email Template rrrrrrrrrrrrnnnnrnnnnnnvnnvnvvvnnvnrsvvrnsserersssersnsnnnnnnnnnnnnnnnrrvrrrrrrrersrrnnnsennnneeseeeee 3 ACCOUNT NT 3 Accounting gt INCOME Management mmnnnnnnnnnnnnnnnnnnnnrnnnnrrvvrrrrrrrrrrrrrrrrrrrseserrsseserssssssssssnnsrssssnaaaner 4 Accounting gt Expense Management mmmmmmnnnnannnnnnnnnrnnnnrrvrerrrrrrrrrrrrrrrrrrrnrerrsesserressssrssssnsrssssnnsannn 4 Accounting gt Category Management annnnnnnnnnnnnnnnnrnnnnrnvnnnrrrnrrrrrrrrrrrrrrenerrseererssssssrrrsnssrsssnanasener 4 Accounting gt Export Excel acneei Asr rE EIEEE CEEE E EELE E iiaa 5 EM I E E E2. Contacts The Contact Managing section centralizes your key contact information and allows administrators to it up to date so that everyone in your organization has access to the most current list of teachers parents staff members as well as their contact information Contacts gt Contact Management gt gt Click on Add Contact button on the top of the page Choose an appropriate Group for the contact you can also click on Add New to enter a new contact group Fill in the Email Address First and Last Name Address and Status of the Contact Click Create to add this contact to the contact list If you already have an Excel file that contains all of your contact lists click on Import from CSV Choose the appropriate contact Group upload the Excel File from your local disk Click on Import to add it to your contacts You will be able to update or delete the contact details you have entered by clicking on the small Update Delete icon under Action Contact gt Contact Group Management gt gt gt Click on Add Group button on the top of the page Enter the Name notes and status of this contact group Click on Create on the bottom of the page to add this new contact group You will also be able to update or delete the contact groups User Manual details you have entered by clicking on the small Update Delete icon under Action Document The document vault provides secure storage and management f
3. EE A N 5 CORE SEES EET en 6 Contacts gt Contact Management rmnnnnsnnnnnnnnnnnnnnnnnnrrnnvnrnnnrrrrrrrrrrrrrrrrrrsrsesssesserssessssssssssssssannsenee 6 Contact gt Contact Group Management mmmmmnnnnnnnnnnvrvrvrrvvrrvrrrrrrrrrrrrrrrrrrrersersssrrrerssrssrsssrsssrnnsnnen 6 Potument adv J2es EE E E 7 Teacher Report assessor cccccccccessessssseseesessesssssesssssseesseeeeeesesesssessesseeseeeeeecececeseeseessesseeeseeeeeeeeeees 7 EVEN iota crete tanctersasacuuesetnetetenstatsttatesscncuseeesoneeicasece aede dicheayecectauseiy sus ecncansohenesaaestsgsavcotesste e 8 DULY ROSter iania taninao e ora I NE E E NEO EEEO Stine deaewdenasousoasadioenadouudadesssactonntes 8 01 ot 1 0 a TAE E E EE E N 9 Education gt Class Management rrrnnnnnnnnnvvrrnnnnnnnnnvrrrrnnnnnrsavvrrrrrnnnrssnvrrrssnennssnnvrrsssnnnssnnnrrsssnsssesnnn 9 Education gt Teacher Management rrrnnnnrrnnnnnnnnnnvvrrnnnnnnnsanvrrrnnnnnrssnvrrrssnnnnssnnnrrsssnnnsennvrrsssnessssnnn 9 Education gt Student Management rrrnnrrrnnnnnnnsnnvvrrnvnnnnssnvrrrrnnnnrssnvvvrnnnnnrssnnnrnnnsnnnsssnnvrsnnnnnnsnn 10 Education gt Parent Management mrrsssnvrrrrnnnnrrnnvrrrrnnnnrssnvrrrrrnnnrsssnvrrnnnnnrssnnvvnnnsnnnsssnnvrnnnnnnnsnn 10 Education gt Applicant Management srnnrrnnnnnnnnnnnvvrrnnnnnnnanvrrnrnnnnrssnvvvrnnnnnrssnnvrnnnsnnnsssnnvrnnnnsnnsnn 10 My Details gt Profile rrrrnnnnvvnvvrrvrvrrrrrrrrrrvrvvrrvnnnvrverevrrerrerssrssrssssrerssssssrssssnnnnnnn
4. Login button in the upper right side of the Homepage navigation bar Settings Once you are logged in you will be able to see the whole features of the website The Settings section is first on the menu bar and is designed to address the configuration need of Admin accounts As an Administrator you will be able to update the Kindergarten information including the name contact info logo etc under the General Setting tab You can also create multiple sub accounts for other administrators teachers by clicking on User Management Add Users and assign different privileges for different users Settings gt General Setting gt Click on General Settings tab on the left side of the page to update your kindergarten s info gt You will be able to edit your kindergarten s name portal address logo website phone and other contact details on this page gt Once you are satisfied with your changes click Save button to commit your changes N User Manual Settings gt User Management gt Click on Add User link on the top of the page fill in the required information including E mail address First and Last Name of the User and click on Submit on the bottom of the page to add this user gt You can view the detailed information of the accounts that you created by clicking on the View icon behind each existing user listed gt By clicking on the Update icon behind each existing user you can view the details of the accounts that y
5. ant Management This is a fully customizable section that allows administrators to manage applicant s information In this section you will be able to enter and view a list of applicants and their detailed information You can also extend this sections functionality by adding a customized field allowing you to collect detailed information that is not captured by the default fields gt Click on Add Applicant button on the top of the page enter the basic information of the applicant including the name parent s names User Manual contact info and then click on Submit on the bottom of the page to add this applicant gt You will be able to import applicants data into the system by clicking on the Import From CSV button and import multiple applicants info from a local document gt Once the applicants data is all in the system you will be able to click on the Update or Delete icons in the last column of the applicants list and make changes to individual applicants My Details The last item on the navigation bar is the My Details page This allows to you to make changes to your personal details and account password My Details gt Profile gt Click on Profile and Use the Edit and Save options to modify your details including your Email Address Names and Contact Number etc My Details gt Password gt Click on Password in the menu items to modify your account password anytime you like My Details gt Logout
6. e page to add this income Accounting gt Category Management gt gt Click on Add Category button on the top of the page Fill in the Name Description Type and Status of this income expense type Click Submit on the bottom of the page to add this Category After creating a category you will be able to Edit this category simply by clicking on the Update button in the last column of the list or Delete this category by clicking on the black Delete button User Manual Accounting gt Export Excel gt Choose if its Income list or Expense list or both you d like to export to excel gt Enter the period of time by clicking From and To gt Choose how to sort the information in the file by clicking on Sort by Due Date Accounting Type gt Click Submit on the bottom of the page to export these information to Excel document Email The email section allows the permissioned users to send broadcast email messages to parents teachers specific group of contacts or a single contact from the predefined contacts list To send a broadcast gt gt Click on Send Mail button on the top of the page Choose the group of Recipients you would like the email to be sent to Enter the Subject and Content of the email Attach files by clicking on the green Add Files button on the bottom and click on Start Upload to add the attachments to your email Click on Send on the bottom of the page to send this email User Manual
7. gt Click on Logout in the menu items to sign out of your account after you have finished using the web portal User Manual
8. k Save gt You ll also be able to add notes to the class and enter the status of the class on this page When a class has been canceled or completed change the Status to Inactive and save Education gt Teacher Management gt Click on Add Teacher button on the top of the page gt Fill in the name of the teacher contact information and the classes that he she teaches and click Save to commit the information User Manual gt You are also able to create a user account for the teacher you just added on this page by answering Yes to the question Create a user account for this teacher gt Once a teacher is no longer active change his her Status to Inactive and save Education gt Student Management gt Click on Add Student button on the top of the page gt Fill in the name of the student birthdate gender address and contact information of the student and click Create to save the student s information You can also click the Create Parent tab on this page to enter the parent s information gt If you already have an Excel file that contains all of your student info click on Import from CSV gt After uploading the Excel file click on Import populate the student records Education gt Parent Management gt In here you can update or delete the parents info you have created for the students in the above section simply by clicking on the Update or Delete buttons under Action Education gt Applic
9. nnnnennnvvvvvvrvrvrrvrrssnee 11 ii User Manual My Details gt Password My Details gt Sign Out User Manual About This Guide Introduction This Manual provides information on how to use the OurkKindernet software platform to effectively manage your teachers classes and students It also discusses the other special features of the system such as contact management newsletter and email broadcasts using the accounting system to keep track of your expenses and income uploading and sharing documents to the secure document vault posting teacher s reports events duties and configuring privileges for people who need to access the documents Intended Readers of This Guide This manual is intended for anyone who is undertaking an administrative role at a kindergarten and anyone who is using the site Feedback and Bug Reports OurKinderNet welcomes your suggestions and feedback If you have comments please send your feedback to feedback ourkindernet com User Manual Home Page When you open the website you will find the following buttons on the Home Page Home Contact and Log in Contact amp Login Click on the Contact button located in the middle of the Homepage for a free demonstration on how OQurKindernet could help your Kindergarten you can also request Login Account and Password by contacting us Once you are assigned an account you will be able to access the full features of the website by clicking the
10. or all your organization s needs The section allows the administrator to assign privileges to the documents allowing them a great deal of control over who has access For further information on how to use this web based file manager software please refer to http www scribd com doc 77024597 ElFinder Usability Guide Teacher Report This section allows the teachers to post reports easily and share the reports with the parents and administrators who have access gt Click on Add Report button on the top of the page gt Choose the appropriate Class for the report gt Enter the Title and Content of the report gt Click on Create on the bottom of the page to add this report gt Once you have added a teacher report you d be able to update this report by clicking on Update Report button on the top of the page under the report User Manual gt When a report is no longer in use update the report status to Inactive and Save or simply delete it by clicking on the small Delete icons back in the lists gt You will also be able to print out the report by clicking on the blue Print Report button on the top right side of the page Event This section provides a calendar that lets you easily keep track of Events and scheduled activities Given this feature users with access including parents and teachers would be able to access the information on what s going on at the kindergarten easily and effectively Manage e
11. ou created and you can also assign different access privileges to different users by clicking the red Assign tasks link in the Role column gt By clicking on the Delete icon you can also delete the account you created Settings gt Email Template This section allows users to edit the automatic emails being sent through the system to teachers parents or staff member upon creating accounts deleting accounts and whenever there is a new duty roster or teacher report being created gt To make changes to the default email click on the Update icon under Action category gt Edit the email subject and contact and click Update to save the changes you made Accounting The Accounting section helps you with keeping all your expenses and income in the system and allows you to export the data at any time ready to be handed over to your accountant User Manual Accounting gt Income Management gt gt Click on Add Income button on the top of the page Add a new Category for the income by clicking Add New Enter the Name Due Date Amount Income Type GST and Status of the income Click Submit on the bottom of the page to add this income Accounting gt Expense Management gt gt gt Click on Add Expense button on the top of the page Add a new Category for the expense by clicking Add New Enter the Name Due Date Amount Cheque Number Bank Rec and Status of the income Click Create on the bottom of th
12. vents on the calendar gt Click on the specific date the Event is scheduled on gt An Add Event window will automatically appear on your screen gt Enter the Title Date and Time Location Content of the event gt Click on Save on the bottom of the window to add this event gt After you have entered this Event you d also be able to Edit or Delete this Event info including the time day duration or any other setting by clicking on this Event on the calendar Roster This section provides a system for keeping record of the parent s duty roster it is divided into morning and afternoon shifts for each class and can be viewed by parents when they log in as well as being sent by email User Manual gt Click to Select Class on the upper right side of the page gt Single click on the Date that you d like to make an entry gt After selecting Student Parent and Session click Submit gt You can Delete this duty roster by clicking on this entry on the calendar Education The Education section is designed for administrators to view and manage detailed information on all their organisation s classes students teachers and parents You will also be able to create new accounts for teachers and parents so that they could have access to the information they need Education gt Class Management gt Click on Add Class button on the top of the page gt Enter the Name of the class class start and end dates and then clic
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