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IBR_Plus Help Manual

1. No Style drial Shapes littl ltd le ls lulu aE A H Auto Top view Page 1 1 Figure 130 Microsoft Visio application Entering DMV Condition or Report Information Click the radio button labeled View Enter DMV Condition Information Boxes 1 8 And Or Report Information The Traffic Accident DMV Condition screen will appear 184 IBR_ PLUS HELP MANUAL EN IBR_Plus Traffic Accident O x File Contos DMY Information Boxes 1 11 K LILI Traffic Control TC 1 Traffic Control Working 2 3 Traffic Signal vy ives 7 Alignment 3 Weather 4 Surface Condition 5 Roadway Defects 6 fi Straight Level gt fi Clear fi Dry 7 fi No Defects gt Light 7 Kind of Locality 8 Work Zone 9 ja Darkness Street or Highway Lighted x E Residential 3 No Work Zone Work Zone Workers Present 10 Surface Type 11 Ix N A ix Not Applicable Report Information Date Entered Officer Reporting gency 010472004 0002SmihaBs Demonstration Police Depart ORI Reviewing Officer Date Filed fvasssoo00 0003 Lawson A A 7 0170372000 Figure 131 DMV Condition and Report Information screen You can enter accident and road condition information corresponding to the state DMV forms on this screen You can also enter report information on this screen including Date Entered Officer Reporting Agency ORI Reviewing Officer and Date Filed Reporting Agency and
2. Animal Name Tag Type Tag Species Breed X X X Primary Color Secondary Color Eye Color Weight Group v X X Coat Tail Collar Type Collar Color EROS A Figure 200 Animal Control Search Screen NOTE You can search for either a person or an animal If you enter a petson s name that will be the only criteria searched against You can search by e The name of a owner or complainant enter name in the format Last Name First Name e Animal Name e Tag Number e Tag Type e Species e Breed e Sex e Color e Eye Color e Fars 265 e Weight Group e Coat e Tail e Collar Type e Collar Color Once you have entered the criteria you wish to search against press the Search button You can click on a search result to view that record Searching for Officer Activity Reports To search for Officer Activity Reports from the Animal Control Main Menu press the Officer Activity button From the Officer Activity menu press the Search button The Officer Activity Search screen will appear Animal_Control Officer Activity Search File Officer Activity Number Date Range Activity Date Activity Ee Officer Warrant Summons Call Number Figure 201 Officer Activity Search You can seatch by e Officer Activity report number e Date Range e Activity e Officer e Warrant Summons Number 266 e Call Number Once you have entered the criteria you wish to search against press the Search
3. Incident 2005 000002 A ma 6 8 0 2 wa A A E CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Assign Exit Figure 172 Assigning a Case Click the button labeled Assign and that investigator s number will now show up in the data grid under the Invest column Approving Cases To approve a case click on the case number you wish to assign in the data grid You will see that case number displayed on the screen Click the button labeled Approve and your identification number will now show up in the data grid under the Approve column Viewing Calls To view a list of calls matching your criteria but select either the CFS 10 button to view calls that match your call type selection or the CFS Disp button to view calls that match your disposition selections and then pressing the Continue button If you wish to also include calls without a call type on the specific call prior to pressing the continue button select the option labeled Include calls w o 10 Signal Any call that is found that does NOT have an associated IBR report will have the Report box highlighted in red Any call that is found that does have an IBR report but that does NOT have a reporting officer indicated on that report will have the Report box highlighted in yellow 241 IBR_ PLUS HELP MANUAL v IBR_Plus Case Management File Supervisor SYSA System 0001 Mills S W 0002 Smith A B 0003 Lawson AA 0004 Reiley J A 0005 Majors B A Follow
4. Acct D02 000001 Choose Vehicle Type Unitit 002 C Passenger Car Small Truck f Eo Passenger Cars Small Trucks rat 20 m9 18 1 Motorcycle Moped AT 17 0 Pedestrian and Non Contact Vehicle C1 16 Underneath E 15 22 Front l SES 14 F 23 Center j 24 Rear a C5 eC Ta Lm 25 Rollover 26 Unknown Tractor Trailers Motorcycle Bicycle Moped or ATY ma 20 ag 39 38 37 x1 Se Lo 16 36 2 13f 12 1 15 40 35 x3 14 34 Bw a Ca ra m33 Authorized Est of Orig Travel Est of Speed at Tire Impressions Distance Traveled after Speed 60 Speed 61 Impact 62 before Impact ft 63 impact ft 64 s jo fo s fo Figure 144 Points of Initial Contact and Speed Information screen Click on the correct unit type at the top of the screen to open the appropriate check boxes and diagram below Check any points of contact and fill in the speed information at the bottom of the screen Click the Exit button to exit from this screen Entering Additional Unit Information To enter additional unit information click on option labeled View Add Additional Unit Information on the main unit or pedestrian screen The Additional Unit screen will appear 204 IBR_ PLUS HELP MANUAL EWIBR_Plus Accident Reporting Additional ehicle Info N C File Controls Acct DO2 000001 lt Vehicle Manuever Action 49 Unit 002 03 Parked in travel lanes Comm Yeh Non Mo
5. Agency Legend Dispatcher Status Option Butions Figure 88 Calls for Service explained 136 IBR_ PLUS HELP MANUAL Menu Bar e The Menu Bar allows you to add a new call for each agency type In addition to adding a call for each agency type you can add a traffic stop or an alarm call e The Menu Bar is also how you interface with the criminal records module You can click on Name and then select Adult or Juvenile name search e The Menu Bar allows for logging one or several units on or off duty using the Shift Change Option E4 BR_Plus CAD Shift Change olx v lt Begin Tour O End Tour gt Units on Duty Units not on Duty CARS O SERV Out of Service NNNNNRFP RP RP RP RP Ro Date Time fi 1 27 2000 17 45 Figure 89 CAD Shift Change screen All units not on duty may be selected and then put on duty by clicking the Begin Tour Button You will be given the opportunity to assign Zones Officer s and mileage information as each unit is processed A unit on duty may be placed Out of Service by clicking on the Out of Service button All units on duty may be selected and then placed off duty by clicking the End Tour Button You will be given the opportunity to record mileage information as each unit is processed If you have entered phone numbers zone or officer information for that unit that information will be saved with that unit for the 137 IBR_ PLUS HELP MANUAL next t
6. DaProSystems _ BR Pius User Mana IBR_Plus Help Manual DaProSystems Inc PO Box 20812 Roanoke VA 24018 Phone 540 774 0638 Fax 540 774 2893 Table of Contents Introduction Master Name File Accessing the Master Name Screen Attaching Word Documents Viewing Attached Word Documents Entering Names Merging Master Name Records Deleting Master Name Records Maintaining Codes and Tables Modifying Deleting and Adding Codes Printing Code Tables Using Pass On Messaging Incident Based Reporting Setting Agency Information Searching for an Existing Incident Viewing an Incident from the Search Results Adding an Incident Offense Information Adding a New Offense Deleting an Offense Entering Offense Information Victim Information Adding a New Victim Deleting an Victim Entering Victim Information Offender Information Adding a New Offender Deleting an Offender Entering Unknown Offender Information Entering Known Offender Information a N A A 10 12 14 15 15 16 16 18 19 20 23 23 25 25 26 26 26 27 27 27 28 28 28 28 29 Vehicle Information Property Information Adding a New Property Item Deleting a Property Item Entering Property Information Drug Information Adding a New Drug Item Deleting a Drug Item Entering Drug Information Assignment Information Adding a New Assignment Entering Assignment Information Narrative Information Adding a New Narrative Entering or Mod
7. e If call history exists for the address of the current active call you may click on History to see any prior activity at this address If history information exists for a particular call the history button will appear in a different color CFS 2000 000014 Se ee Cal Type mi 10 01 MURDER a Kc EEN i umber j 002601 HILLTOP Click EXIT when done gt Type 10 16 DOMESTIC 10 16 DOMESTIC Figure 92 Active Call Screen History view e Premises allows you to view or modify any information on particular occupants at this address with any of their special needs directions for getting to this address business name and alias information emergency business contact information any alarm number and location and contact information location of security panels fire hydrants electrical boxes gas mains sprinklers etc All of these may be recorded on the premise file Also general remarks and any hazardous materials information may be coded on this file If the premise has a watch order vacation check you may view this information by clicking on the Watch button The Premise button will change color if premise information exists for that address and the button will also blink if hazardous materials are stored at that location 140 IBR_ PLUS HELP MANUAL IBR_Plus CAD Watch Order x Jurisdiction Name Address l T Date Time From To f Watch Reason Comment Figure 93 CAD W
8. Discipline aa i tec flee mass a meses ores Date Time Received Received By Bin Location Date Time Returned Returned By Received Fi Remarks Other Description 080 Trousers Pa o Figure 72 Inmate Property screen e When the inmate is logged into the jail you may record the Date and Time that the Inmate s property was taken and the Officer who took the property e You may optionally record any bin or location where the property is stored e Upon inmate release you can record the date and time the property was returned to the inmate and the officer who returned it e For each property item defined enter the Number received such as one belt one pair of shoes one pair of socks drugs credit cards glasses watches and other jewelry etc e The column Returned will be filled out upon inmate release e The column Remarks field may be used at any time e You may print a Receipt by clicking the Print button so that the inmate may verify the property that was taken and put into storage 116 IBR_ PLUS HELP MANUAL Inmate Issues EJ IBR_Plus Inmate Roster f IE Hygiene Pack GD Filow f Pillow Case i Drange Clothing moema Figure 73 Inmate Issues screen e This records information about items issued to the inmate such as sheets blankets wash cloths pillows etc e Enter the date and time of the issue and the Officer making
9. Library e Additionally once you have selected a particular inmate you may view O O O the Person Master Name Record by clicking the Person icon the Arrest Information the actual Log in Log out information Inmate Mug Shots or take additional pictures by pressing the Mug Shot icon 109 IBR_ PLUS HELP MANUAL Inmate Medical Pre Screening Ed IBR_Plus Inmate Roster File Report Sort by Cell C Name Race Sex WEY Smoker Watch Health Handicap i Options H E PD LongRoster f Show Cels ShowLog M 6 F 0 00020224 Name Cell RS PID Dateln CC Sentence Y M D ADAMS JOHN PAUL AlOSC W M 00020224 01 01 1997 10 0000 0000 0000 Transport Visitors Discipline Screen e ee ee a e Tes Smoker Heat Diabetic Epileptic Handicapped Diet Watch Officer Answer Remarks Does the inmate need medical attention now BED What medicines are you taking List TED Do you have the medicines with you Been exposed to dangerous contagious disease hen was the last time you used alcohol Had a seizure when you stopped drinking EE When was the last time you used drugs BEN Have you ever injected drugs _ Figure 67 Inmate Pre Screening questions e Medical and Pre screening questions are usually asked whenever the inmate is initially logged into jail Click on the Screen or Medical tab The list of questions currently available will be displayed e For
10. Resume CADWatch C Copyright DaProSystems Inc 2001 All Rights Reserved Figure 117 CADWatch program screen Toggle the checkmark next to Audible alarm in addition to Taskbar Alert to turn the audible alarm on and off When you have completed the changes click Resume CADWatch NOTE Clicking Close CADWatch will disable the CADWatch program and you will not receive Taskbar alerts If you accidentally close CADWatch you can restart it by exiting back to the Main IBR_Plus window and re entering the CAD system CADWatch will automatically unload upon exiting the IBR_Plus system Entering Alarm Calls e Goto the Calls for Service Main Pull Down Menu e Select Alarm 159 IBR_ PLUS HELP MANUAL IBR_Plus CAD Alarm Call Alarm Type Number Q B Burglar 7 fi 23456 Commercial 40 855 1 234 ACM E Security 002601 HILLTOP DR Look Up Premise Address before Adding Call Add Call Now Figure 118 CAD Alarm Call screen You will be given the opportunity to enter a particular type of alarm and the alarm number After this information has been entered click Look Up Premise and the system will help determine the exact location of the alarm You may then choose Add Call and a new call for service will be generated with the premise address filled in At this point you may choose an appropriate unit from the zone determined from the premise file Searching for CAD Information
11. You can search while in the CAD system by going to the IBR_Plus Calls for Service Main Menu or you can search without being logged into CAD by going to the IBR_Utilities program and choosing the CFS menu and then choosing either the Search Current Calls option or the Search Call History option you must have appropriate permissions to login to the IBR_Utilities program Using the IBR_Utilities program to perform CAD searches without being logged into CAD is less intrusive and enables better system performance This should be the preferred method of search for non dispatchers 160 IBR_ PLUS HELP MANUAL EW IBR_Plus Calls For Service Menu xi File Report Dispatcher Shift Jurisdiction DEMO Demo John z 888 0ut State Federal Court x Search Parameters Type Date Time Range CFS Jurisdiction Ocal Tak 10 13 2002 00 00 10713 2002 23 59 ae 10 Code or Signal Unit Officer Dispatcher af ol a Omoto Name Street Street Name Before OK merges ee Unit Grouping Defaults Quick Search of Calls Recently Entered Vehicle Log License or VIN Required E License VIN Fa Check Unit Status Date Time Unit Required J E E Alternatives Premise Search Grid Height Alarm Type Number Phonett Occupants Small a Large Hazard Type Business Alias Z Landmark Contacts Maintain Street or Range peee oiee Omit Street Range for List of Streets
12. Click the Continue button to find the specified cases If you decide not to search with this criteria you can press the Cancel button to return to the original criteria 239 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System Investigators Open Cases 0001 Mills S W 0002 Smith A B 0003 Lawson AA 0004 Reiley J A 0005 Majors B A Incident UCR Report Scene Approve Invest Follow Up Prints Evid Score Status Except 2005 000002 220 0001 DEMO 0002 02 05 2006 3 N Figure 171 Case Listing A listing of matching cases is shown in the data grid The list in the top right screen now displays a listing of all of the investigators that you supervise Cases with a past due follow up date will have the follow up date highlighted in yellow Assigning Investigators to a Case To assign an investigator to one of the displayed cases click on the case number you wish to assign in the data grid You will see that case number displayed on the screen Click on the investigator s name in the list box to highlight that name 240 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System Investigators Open Cases 0001 Mills S W 0002 Smith A B 0003 Lawson AA 0004 Reiley J A 0005 Majors B A hs Incident UCR Report Scene Approve Invest Follow Up 2 i DEMO 0002 02 05 2006 All Cases Cases not Approved O Cases not Assigned 399 Go Back Days
13. Figure 71 Funds Wizard screen Figure 72 Inmate Property screen Figure 73 Inmate Issues screen Figure 74 Inmate Charges screen Figure 75 Jail Charge State information Figure 76 Inmate Transfers screen Figure 77 Roster Cell Block screen Figure 78 Cell Transfer Pop Up box Figure 79 Inmate Transports screen Figure 80 CAD Training Simulation Start up screen Figure 81 IBR_Utilities Maintain Codes Streets Figure 82 CAD Location Details screen Figure 83 Sample Grid layout Figure 84 CAD Wrecker Rotation and maintenance screen Figure 85 CAD Advanced Options screen Figure 86 Calls for Service Menu Figure 87 Calls for Service Main screen Figure 88 Calls for Service explained Figure 89 CAD Shift Change screen Figure 90 Unit Shift Change detail screen Figure 91 CAD Active Call Window Figure 92 Active Call Screen History view Figure 93 CAD Watch Order screen Figure 94 CAD Dispatch Unit view Figure 95 CAD Transport screen Figure 96 CAD Vehicle screen Figure 97 Active Call Window with Address list box 95 96 98 101 102 103 106 107 110 111 112 113 115 116 117 118 119 120 121 122 122 124 125 130 131 132 133 134 136 136 137 138 138 140 141 142 143 143 144 Figure 98 CAD Wrecker Rotation screen Figure 99 Active Call Comment screen Figure 100 Available Units grid Figure 101 Agency Legend Figure 102 Active Calls Grid Figure 103 CAD Dispatcher Status Figure 104 CAD Option Buttons Figur
14. ST IN THE RIGHT THROUGH LANE VEHICLE NO 1 DID NOT YIELD THE RIGHT Delete OF WAY TO VEHCILE NO 2 CAUSING THE COLLISION Figure 136 Main accident screen with Description tab activated To enter a new accident description or to edit an existing accident description click the Edit button The text box will become enabled allowing you to type in the description If you wish to spell check the item click the appropriate button As in other IBR_Plus modules the spell check button with the picture ABC will not check spelling of words with all capitalized letters The Spell button without the pictures will check spelling of words with all capitalized letters Click Save when you are done Searching Traffic Accident Records You can search for an existing accident by number date time ranges operator license number or name The search screen can be accessed by pressing the button labeled Search from the Traffic Accident menu 190 IBR_ PLUS HELP MANUAL Sr IBR_Plus Traffic Accident Search Iof x File Accident Number Date Time 05 01 2001 12 00 AM To 06 01 2001 12 00 AM When searching by name name can be the only Operator License Name search paramter used pOo1 000003 05705701 FRANKLIN ROAD Figure 137 Traffic Accident Search screen Searching by Accident Number To search by accident number Enter in an accident number into the Accident Number box e Press the Search button Accidents starting with that n
15. e Latitude Longitude Altitude e Number of Vehicles 198 IBR_ PLUS HELP MANUAL Adding Viewing a Visio Sketch If you have Microsoft Visio on your computer you can click the radio button labeled View Enter Visio Sketch The Visio application will be brought up If you do not already have a sketch attached to this accident you will see a blank sketch template otherwise the sketch associated with this accident will be brought up The system will give the sketch a name matching the accident number For example the sketch associated with accident D02 000001 would be named D02 000001 vsd and would be saved in your main IBR_Plus data directory in a directory called Laptop NOTE To use this feature you must have Microsoft Visio 2002 or later installed on your workstation This is a Microsoft application that is sold and installed separate from IBR_Plus DaProSystems cannot troubleshoot the Visio software Microsoft isio D02 000001 sd Page 1 7 O x Eile Edit view Insert Format Tools Shape Window Help Type a question for help jy lt a X O sHAaSRY BAS O o B BlRee A 0 7 O e Q No Style gt Arial i2 B z U SEJ A 4 0 S H Shapes x pfff n ler deer er renun irunk E Auto Top view Page 1 1 Figure Microsoft Visio application Entering DMV Condition or Report Information Click the radio button labeled View Enter DMV Condition Information And Or Report Information The Traffic Acci
16. pedestrian hit and run vehicle commercial vehicle or other type of unit The Traffic Accident Unit screen will appear NOTE If you are entering a pedestrian you must enter that pedestrian as a Unit and as a Pedestrian on the Wit Ped Occup tab 201 IBR_ PLUS HELP MANUAL EN IBR Plus Accident Reporting Unit Information N C O x File Controis Plate Number Plate State Plate Year Acc DO2 000001 8978 ASF NC 2002 Unit 002 z Comm Veh Vehicle YIN a9s8dfua0s89fa80s Vehicle Make Veh Year ee Le T oyota fi 998 Vehicle Style 41 Veh Drivable 42 fi2 Truck trailer Yes O No TAD Est Damage Towed To Towed By adfadfa 1 000 00 Toyota Truck Battlefield Insured Insurance Policy Number yes Ono fo ecsedasag N S E W On Street Traveling Parked Facing North Birch Street View Add Points of Initial Contact and Speed Information View Add Additional Unit Information View Add Commercial Vehicle Trailer Info Figure 142 Accident Unit screen The system will automatically assign a unit number to the new unit The unit number will consist of the accident number plus a one letter unit type designation and a three digit incremental number corresponding to the unit For example D02 000001 V 001 for the first unit added to accident D01 000003 In this example the unit was a vehicle The unit types ate e V Vehicle e P Pedestrian e C Commercial
17. record you are adding is an auto number and you try to enter it manually you will receive a message stating the auto numbering will occur instead drop down box and enter a file number if that type is not set up for auto numbering see note at left Press Add If that particular type is set up to use auto numbering simply choose the Type from the drop down box and press Add This will bring you to the top of the screen as shown below Es IBR_ Plus User Generated Data SEE Will find this date and all later dates in order of sequence pee Usb coe Figure 126 View of screen after adding new User Generated record At this point you are ready to enter the details of the User Generated Data record Depending on the type of record you ate entering and your agency s procedure you may only want to use some of the fields available to you You have the ability to enter the following information IBR_ PLUS HELP MANUAL Name Enter a name and then press the TAB key The Master Name Search will appear If the name of the applicant is already on file highlight the appropriate name and click Use this PID If this is a new applicant click Add new PID For more details see Help on the Main Menu Screen for using the Master Name Search Date s You can enter up to two dates for the record e Amount s You can enter up to two numeric or currency amounts for the record e Additional Search Criteria This is a free
18. time then the View button to view all details of the record If there are other items on the same pawn ticket number or evidence case number you can scroll through the items by clicking the forward and backward arrow keys below the item number on the view screen After the details are viewed you may Exit or press ESC to return to the search display You may continue to view other property even IBR property may be viewed from this seatch 57 IBR_ PLUS HELP MANUAL EN IBR_Plus Evidence GP 010001 01 GP 123456 01 Figure 40 Property and Evidence Search results screen 04 Bicycies o 58 IBR_ PLUS HELP MANUAL Criminal Records Criminal Records management with IBR_Plus T o access the Criminal Records screen e Click Criminal e Once you select criminal you have your choice of Adult or Juvenile records The Adult and Juvenile screens are identical except that all Juvenile screens have the word Juvenile in large bold letters with a green background to warn you that you ate looking at confidential juvenile records e If your jurisdiction participates in a Regional Interface you would also have access to creating a download file from this menu e Click your choice of Adult Records or Juvenile Records e The IBR_Plus Criminal Menu will appear From this screen You may do a detailed search by name SS PID and other search parameters You may also go directly to the Warrant System from this menu If yo
19. using monthly accruals simply click Post Pending Accruals once a month In the Mass Add Option box you can also give all current full time employees vacation and holiday New Years Christmas etc hours using one transaction by 92 IBR_ PLUS HELP MANUAL a entering the number of hours example 8 00 b aplus sign c select either vacation sick comp time or holiday d enter the date example New Yeats would be 1 1 98 e enter a description example Labor Day Then click Run Mass Add NOTE If you post too many hours or have posted the wrong category you can use the minus sign to reverse all the entries filling out all other fields listed a through e above and using the description field to explain the adjustment Maintaining Employee Codes and Tables e Goto the Personnel Roster screen e Click Codes 93 IBR_ PLUS HELP MANUAL Ey IBR_Plus Code amp Table Maintenance Grade Codes Figure 58 Employee Codes and Table screen e Under the heading Type you may click e Grades e Assignments e Reason Promoted e Course e Equipment e Uniform e Once you have chosen a Type a listing of your choice will appear in the Description field Click on the description you want to change or delete The description will appear in the box at the bottom of this screen allowing you to change the description or delete the code After your changes are typed in you may click the appropriate Modify or De
20. 160 161 163 164 165 167 168 173 174 180 181 182 184 185 186 187 188 Figure 135 Main accident screen showing Inj Ped Occup tab Figure 136 Main accident screen with Description tab activated Figure 137 Traffic Accident Search screen Figure 138 Traffic Accident Entry screen Figure 139 Traffic Accident menu options Figure 140 Main Traffic Accident screen Figure 141 DMV Condition and Report Information screen Figure 142 Accident Unit screen Figure 143 Pedestrian Unit screen 189 190 191 196 196 198 200 202 203 Figure 144 Points of Initial Contact and Speed Information screen 204 Figure 145 Additional Unit Information screen Figure 146 Commercial Vehicle Trailer screen Figure 147 Accident Name screen Figure 148 Main accident screen showing Inj Ped Occup tab Figure 149 Additional Person Information screen Figure 150 Main accident screen with Description tab activated Figure 151 Traffic Accident Search screen Figure 152 IBR_Utilities screen Figure 153 List of adhoc reports displayed in IBR_Utilities Figure 154 Jail Codes screen Figure 155 Jail Cells maintenance screen 205 206 207 208 209 210 211 216 218 220 221 Figure 156 Canteen prompt asking if you wish to start a new or add to an existing order Figure 157 Canteen Orders screen Figure 158 Mouse Keyboard Option Figure 159 Keyboard Entry Method Figure 160 Canteen Item Maintenance screen Figure 161 Case Management screen
21. 65 IBR_ PLUS HELP MANUAL screen Be sure to check the appropriate boxes if you have done the following o Advised of Rights o NCIC VCIN notified o Searched oO Fingerprinted o Photo Taken o DNA o Phone Call Enter other available fields further describing arrest jurisdiction officers etc e Click the Outstanding tab to view the outstanding warrant s highlight the warrant and click Serve The Warrant screen will reappear so that you may add any additional information e Click EXIT Note that the warrant is no longer outstanding but has been moved to the Charges tab for this arrest You may now enter any Detainer or Bail Bond information Additionally if you are using the Live Scan fingerprinting system update the information on the Fingerprint tab e You can enter State required information such as Force Used officers performing searches taking prints photos and drawing DNA can be entered by clicking the State button The state screen will appear allowing you to enter the above information as well as search type DNA drawn and result dates and phone call information Click Done when you have entered the necessary information e Click EXIT to return to the Criminal Search screen e You may print a CCRE form by clicking CCRE e You may take a picture at imaging workstation by clicking Mug Shot The Capture Image screen will appear Choose Front Side or Scar depending on the type of picture desired Click Came
22. 66 DARK amp LOVELY SHAMPOO 2 19 MAGNIFICENT HAIR FOOD 2 09 LADY ANTIPERSPIRANT 2 87 MENNEN SPORT TALC ANTIPERSP 1 31 BABY POWDER 1 31 CHAPSTICK 2 35 SKIN CARE LOTION 0 84 COCOA BUTTER LOTION 1 57 COCOA BUTTER STICK 0 84 PETROLEUM JELLY TUBE 2 MEDICATED SKIN CREAM 3 ACNE TREATMENT CREAM 2 ANTIFUNGAL CREAM moOT900000000000 E Print Above Items Figure 157 Canteen Orders screen To add order information e Choose the officer who is processing the order from the Officer drop down list in the top right corner of the screen 224 IBR_ PLUS HELP MANUAL If you wish to add a reference code to this order enter it in the Ref box in the top right corner To add order information click on the appropriate inmate name that is ordering the items The name will be highlighted The system will automatically check the inmates current status and will warn you if the Inmate may be logged out if he has a special diet if the inmate is diabetic heard disease or has other special flags Choose whether you wish to enter quantities via mouse or keyboard click the radio button to toggle between the two chooses Choose Mouse Keyboard Inmate Then r Mouse Add Remove C Figure 158 Mouse Keyboard Option For Mouse Entry To place orders for this inmate simply click the appropriate line in the canteen item list to the right of the inmate list You can click anywhere on the item line to add that item to the order
23. Animals Viewing an Existing Animal Deleting an Existing Animal Printing the Animal Information Printing the Officer Activity Report Tracking Medication Inventory Adding a Medication Transaction Deleting a Medication Transaction Searching for Animal Control Records Searching for Animals or People Searching for Officer Activity Reports Animal Control Reports Parking Maintaining Parking Codes Maintain Parking Codes Setting Tow Limit Maintain Parking Charges Parking Registrations Entering a Parking Registration Viewing an Existing Registration Printing a Registration Printing a Registration Notice Letter Deleting an Existing Registration Parking Violations Entering a Parking Violation Manually Setting the Fine Amount Voiding a Ticket Viewing an Existing Violation Printing a Violation Printing a Vehicle Notice Letter Deleting an Existing Violation Searching for Parking Records Parking Reports 259 260 261 263 263 263 263 263 264 264 264 264 266 267 268 269 269 270 271 273 273 275 275 275 276 276 276 279 279 279 279 279 280 280 281 Table of Figures Figure 1 IBR_Plus Person Information screen showing Master Name File details 6 Figure 2 Master Name screen after click the Attach Word Documents button Options are in the bottom left corner 8 Figure 3 Master Name screen with templates shown after hitting the Attach option 9 Figure 4 Master Name screen with a list of at
24. Box 2983 Date City State Zip Zip 4 Home Phone Number Work Phone Number Raleigh NC b 20910 fosos 423 493 9328 423 092 9890 Address Same as Driver X Address Same on DL Driver is Owner Offense Charge s Citation Numbers Optional 46 1 106 4 M TAGS IMPROPER DISPLAY OF 239808 46 1 106 8 M DECAL IMPROPER DISPLAY OF Me 3413 Name of EMS 46 Injured Taken by EMS to Treatment Facility and City Town 47 Raleigh Emergency Nags Head Hospital C View Add Additional Person Information Figure 147 Accident Name screen The system will automatically create a number for that person The number will have the accident number followed by a dash and a letter designating what type of person was entered another dash and then a 3 digit sequential number The letter will be D if the person is a driver O if the person is entered as a vehicle owner C if the person is an injured occupant P if the person is an injured pedestrian or W if the person is a witness See the next section for information on occupants witnesses and pedestrians Check the vehicle number for which the person is an owner or driver If the vehicle number is higher than ten enter the number in the box next to Other Veh Enter the name in last name first name format You can also enter a business name if applicable NOTE The accident module is not linked to the Master Name file Enter names in a consistent format to allow for easier and more accura
25. Codes Streets J T Use Soundex for Street Names O Wreckers POLICE Police Figure 119 Calls for Service Main Menu e You may search from a variety of information If you just want a quick listing of calls that have just recently been entered click on Quick Search of Calls Recently Entered Quick Search will return up to the 40 most recently entered calls entered within the past twenty four hours e For all other call history you may enter e a date and time range Search dates entered will remain the same until further changed by the user An exception to this is when the Quick Search feature is used Quick Search will default to the system defined time period for recent calls If you wish to reset date settings to the default settings clear the first date and then press the Tab key e an optional jurisdiction e 10 Code or signal e officer or unit information e name of a complainant or victim or 161 IBR_ PLUS HELP MANUAL e an address CAD searches using a street number with less than six characters will autmatically do wild card searches For example 1234 Main will return 1234 Main and 111234 Main You can enter 001234 Main for a specific search Once you have entered these parameters you may click Search All to look at all types of calls or you may click the button called Any Law Enforcement to only search calls related to police and sheriff calls for service Optionally you ma
26. DMV regarding vehicular accidents Information can be entered pertaining to vehicles drivers occupants owners pedestrians and witnesses as well as descriptive information regarding the accident details T he Traffic Accident module is used to enter information required for the state The Traffic Accident screen can be accessed by the following sequence of steps e Login to the IBR Utilities program Select Accident DMV The Traffic Accident entry screen will appear 195 IBR_ PLUS HELP MANUAL E4IBR_Plus Traffic Accident Reporting North Carolina C Copyright DaProSystems Inc 2002 All Rights Reserved Figure 138 Traffic Accident Entry screen Traffic Accident Menu Upon entering the Traffic Accident screen you have the option of searching for records viewing existing records adding new records printing a record and deleting a record EN IBR_Plus Accident Reporting Menu N C File Accident Number po2 C Auto Number Figure 139 Traffic Accident menu options 196 IBR_ PLUS HELP MANUAL Adding a New Accident Record To add a new Traffic Accident record enter an accident number manually or click the Auto Number radio button to have the system generate an Manual vs Auto Numbering it accident number for you see the note at left regarding manual 1s important that your agency Versus auto numbering Press Add This will bring you to the choose only one method main accident screen A
27. EMY Information Acc D00 000231 EMY Type B EMY in Service C fi Not Applicable 4 Unknown eh D00 000231 001 CHY Information US DOT Number or YA Number Placard Number and Class or Name No of Truck Cover GVWR Oversize Axles Y N NA 10 000 and under gig ma ri 10 001 to 26 000 aoe over 26 000 Override Underride Figure 133 CMV and EMV Information On this screen you can enter any applicable information regarding emergency or commercial vehicle information Entering Drivers and Owners To enter driver or owner information click on the appropriate tab and click Add The Accident Name screen will appear 187 IBR_ PLUS HELP MANUAL Srl IBR_Plus Accident Name xi File Controls Acc DO0 000231 D 001 DRIVER Vehicle Occupied 12 Check only one item t Bicyclist Other Non Yeh Veh 4 Veh 7 Veh 10 venna venas Myonga Oher Veht Name Driver Fled DOB 13 Age Sex 14 mmo oS 077 f Address Operating License fi2sMaINST aa City State Zip Zip 4 DL OLState Years Exp ROANOKE va 24018 I M coL va hs Occupation Position In On Vehicle 13 LABOR 1 Driver x If deceased Safety Equipment Used 14 Air Bag 15 Ejection from Vehicle 16 Date of Death Injury Type 19 EMS Transport x Not Applicable E Pedestrian Actions 20 x Not Applicable hd Figure 134 Accident Name screen The system will automatically create a nu
28. Figure 162 File menu listing for the Case Management screen Figure 163 Set Supervisor Levels Figure 164 Set IBR Alerts Figure 165 Set CFS Alerts Figure 166 Set CFS Dispositions Figure 167 Set Open Status Figure 168 Set Follow Up Days Figure 169 Set Go Back Days Figure 170 View Cases Figure 171 Case Listing Figure 172 Assigning a Case Figure 173 CFS Listing 224 224 225 226 228 230 231 232 233 234 235 236 237 238 239 240 241 242 Figure 174 Viewing Case Details in the Mobile Viewer Figure 175 Follow Up Details Figure 176 Incident Screen with new Follow Up information Figure 177 Optional Modules Menu Figure 178 Example of Optional Module Data screen Figure 179 Delete Prompt Figure 180 Optional Modules Search Results Figure 181 Optional Modules Alarms Screen Figure 182 Optional Modules Key Control Screen Figure 183 Optional Modules Maintenance Screen Figure 184 Optional Module Noise Complaints Figure 185 Optional Modules Patrol Screen Figure 186 Optional Module Phone Log screen Figure 187 Optional Modules Tarmac Screen Figure 188 Optional Modules Wildlife Siting Kill Permit Screen Figure 189 Animal Control Entry Screen Figure 190 Animal Control Main Menu Figure 191 Animal Control Code amp Table Maintenance screen Figure 192 Auto Number Option screen Figure 193 Auto Number Set Reset Figure 194 Code Maintenance screen Figure 195 Officer Activity Menu screen Figure 196 Animal Control Officer Activity screen Fi
29. IBR_Plus Officer Response Required auc Pe ALERT Officer Response Required ALERT 1 CARL 10 01 18 27 002601 HILLTOP DR Figure 114 CAD Officer Response Required Alert screen Simply click on the officer who has not made contact After the dispatcher has made voice contact with the officer the timer may be reset for another interval or if the officer has said that everything is under control and you do not need to make further contact you may click on the button that says Officer OK Do NOT show any more alerts for this Call 157 IBR_ PLUS HELP MANUAL IBR_Plus Officer Response Required auc Pe ALERT Officer Response Required a ALERT 1 CARL 10 01 3 27 002601 HILLTOP DR Reschedule Alert f 1 27 2000 18 29 eam Figure 115 CAD Officer Response Requited Alert screen with officer selected e Dispatch may call up the Officer Response Required Screen at any time before the alarms are set off e When you click on any unit in the Officer Response Required Screen the reschedule alert time will automatically be calculated the appropriate number of minutes from the current time You may click Reschedule Alert button and you will not be notified about this again or you may at this time terminate the alerts see number 4 If you do not reschedule or terminate alerts for the call you may simply exit however you will continue to be alerted that an alarm is pending if you choose this option Alerts
30. ORI will automatically default to your agency s information but can be manually changed on this screen if needed Press the Exit button to return to the main accident screen amp NOTE The numbers in the labels on this screen and all others in the Accident module correspond to the State DMV form boxes Form 300P Entering Vehicle Information From the main Traffic Accident screen click the tab labeled Vehicles To add a vehicle press the Add button The Traffic Accident Vehicle screen will appear 185 IBR_ PLUS HELP MANUAL Srl IBR_Plus Accident Yehicle xi File Controls 7 Driver is Owner Yeh Year Repair Cost Towed Acc DO0 000231 he 1986 4 000 00 E iai LAL LPEE LU Vehicle Make Vehicle Model HONDA JacCORD Vehicle Type A License Number Lic State IN fi Passenger Car zi Y5K7246 va x 28420984092898S 9v9 12 A Insurance Company CHY C Enter CHY and EMT 11 E 1 Est Speed ALLSTATE Hazmat Information poe Limit j i E Offense Charge s 35 T46 2 1003 M DEFECTIVE U 7 a gt Max Safe Lane A e Dir _ Vehicle Maneuver 5 22 Type of Collision First Event Vehicle With 23 2 Making Let Tum Ale Type of Collision Second Event 24 25 Collision with Fixed Object 26 27 K Not Applicable sss i OCY OCC NotApplicable O Driver s Action 28 29 Driver Vision Obscured 30 31 11 Did Not Have Right ofWay ie NotObscwed st its s iS Type of Driver Distractions 32
31. Up Prints Evid Score Status Except 2005 000002 10 12 02 05 2006 2004 000002 10 12 2004 000001 10 05 All Cases Cases not Approved Cases not Assigned 393 Go Back Days Include Calls w o 10 Signal Figure 173 CFS Listing Viewing Case Details To view the details of a particular case or call click on the case number you wish to view and then click the View button The case details will be displayed in the mobile viewer Note that you can print this screen by clicking the Print button at the bottom of the Mobile Viewer Press the Exit button to return to the Case Management screen 242 IBR_ PLUS HELP MANUAL v IBR_Plus Mobile Viewer INCIDENT REPORT 2005 000002 Date s and Time s Of Incident 1 17 2005 7 10 00 PM 1 17 2005 7 10 00 PM Solvability Factors Solvability Score 0 Dispatcher Received Arrived Zone TempF C Weather 19 10 19 11 Call Number 2005 000002 1 17 2005 7 10 00 PM Reported By Mills S W 1 26 2006 Investigated By Smith A B 1 26 2006 Approved By Demo J OFFENSES Completed 220 Burglary Breaking amp Entering 2601 HILLTOP DR Location 20 Residence Home ADAMS JANE W F 6 1 1975 PID 00020273 123 Main Street Roanoke VA 24018 PROPERTY V 001 17 Jewelry Precious Metals rings Stolen Quantity 3 Value 800 Figure 174 Viewing Case Details in the Mobile Viewer Printing the Case Management Listing To print the current contents of the data grid press the butto
32. Vehicle e H Hitand Run e T Other On this screen you can enter vehicle information such as make year repair cost license number license state and insurance You can enter descriptive information for Other 202 IBR_ PLUS HELP MANUAL unit types enter damage information insurance information and other information required from the state DMV form From this screen you can access other screens to enter points of contact and speed information additional unit information or commercial vehicle trailer info by clicking on the appropriate option at the bottom of the screen If you are entering a Pedestrian you will see a different Unit screen E4IBR_Plus Accident Reporting Pedestrian Unit Information N C O x File Controls 3 Acc DO2 000001 Una Nese Uniti 003 EmihMaylne sd Pedestrian Insured e ON Policy Number Insurance 239480298 Trigon N S E W On Street Traveling South Birch Street X 0 Point of Contact Pedestrian and Non Contact Vehicle View Add Additional Unit Information Figure 143 Pedestrian Unit screen Entering Points of Contact Speed Information To enter points of contact and speed information click on option labeled View Add Points of Initial Contact and Speed Information The Points of Contact Speed screen will appear 203 IBR_ PLUS HELP MANUAL EWIBR_Plus Accident Reporting ehicle Points of Initial Contact N C Ol x File Controls
33. cost will appear Also if more than one charge is present whether or not the sentences are concurrent should be noted You may view the entire charge by clicking the View button e This tab also allows areas for parole or hearing information whether or not it was denied whether or not the charges have been appealed and pending release information such as date and time e Linkage to multiple arrest charge records including charges added since the initial Lock up may be accessed by clicking the More button this option may be restricted by your System Administrator All charge information will be displayed for this inmate Charges to be included excluded by use of the check box Click Done when the selection is complete 118 IBR_ PLUS HELP MANUAL e State charge information including dates offense tracking number and over tide information can be entered by pressing the State button After information is entered you can exit the state information screen by clicking the Done button st IBR_Plus Inmate Roster BIE Report F Figure 75 Jail Charge State information 119 IBR_ PLUS HELP MANUAL Inmate Transfers EJ IBR_Plus Inmate Roster 04111999 00 00 1094 107B Fighting Figure 76 Inmate Transfers screen e Click on the Transfer tab click Add The next available sequence number will appear e Enter the date and time the transfer was made the cell the inmate was transferred f
34. each question if appropriate you may enter a Y or N to answer the question yes or no If the Y or N does not apply use the arrow key to enter an answeror explanation to the question Simply arrow down to the question you want to answer and make your entry Nore that you cannot type in the sequence number or the question field e You can also record answers to additional questions such as whether or not the inmate is a smoker has heart disease diabetes epileptic seizures is handicapped requires a special diet or there is a watch order present such as a suicide watch or any other type of appropriate watch e The officer asking the pre screening questions may be entered at the top 110 IBR_ PLUS HELP MANUAL e The Medical questions are usually asked by qualified medical personnel Simply arrow down to the appropriate questions and answer Y yes or N no Optionally you may enter fields into the Answer Remarks column e You can print the Pre Screening questions as well as the Medical screening questions Both will print with a signature line for Deputy and Inmate Ed IBR_Plus Inmate Roster FE File Report Sort by Options Population PID Cell C Name Race Sex Long Roster rs Show Cells ShowLog M 6 F 0 0002224 Name Cell RS PID Date in CC Sentence Y M D Via Signs of Alcohol Drug withdrawal WED Type Drug Alcohol used Amount consumed taken Time
35. employee name You can change the list to be in Employee sequence by clicking Employee in the Sort By option box Additionally you may restrict the search to Part Time Auxiliary or Temporary by clicking in the appropriate Selection option box You can see all employees even terminated and retired by clicking All in the Selection option box To view an employee record double click on Employee Name or click to highlight employee name and then click View The Employee Data Screen will appear Note that the employee s name is on the Master Name File along with other incident criminal and civil records You can click View Person to change race sex SSN address etc The Employee Data Screen allows for entry of o Family members o Salary Promotions o Vacation Sick 87 IBR_ PLUS HELP MANUAL o Training Schools o Uniforms o Equipment o Reprimands o Awards o Comments o Internal Affairs by clicking on the appropriate tab For example To add a family member click the Family tab then click Add and type in family members name and relationship data You can print all information about a family member by clicking the Print button on the family tab You can delete any information in these screens by clicking on the appropriate sequence number then click Delete te IB R_Plus Personnel LAWSON ARTHUR A 222330035 M A Officer MAJORS BRUCE A 222330030 M W Officer MILLS STEPANIE W 222330036 F B Officer REILEY JOHN A
36. enter 55 IBR_ PLUS HELP MANUAL e Make e Model e Serial e Color e Year e NCIC e For firearms caliber and finish information NOTEs When you are adding property be sure to clear out the evidence number pawn dealer pawn ticket and pawn line fields When you ate adding evidence be sure to clear out the property number pawn dealer pawn ticket and pawn line fields When you ate adding pawn information be sure to clear out property number and evidence fields These fields may already be filled in from a previous inquiry and should be cleared when you are doing additions 56 IBR_ PLUS HELP MANUAL EY IBR_Plus Pawned Property x O View amaie ewe st gt Lest foaBicycies SY ety ft 250 0171972001 p Figure 39 Pawned Property screen Searching for Property Pawn Shops and Evidence If you know the particular property evidence or pawn ticket number that you are looking for enter the number and click View You may also search for the information by entering Property Type Incident Case number Name Serial number Year NCIC Make Officer or Model Enter the Name can be the name of the offender victim property owner and click Search You may further restrict the search by evidence case number property type serial number make model or the number of the officer that confiscated the property Once you have located the property you may double click the property or click one
37. in reference If this is a cash receipt i e a gift of money from a friend or relative this should be entered as a debit amount If this is a purchase this should be entered as a credit amount e Enter the Transaction from the drop down list This is user defined but generally is used to record postage canteen purchases drugs or medical purchases 113 IBR_ PLUS HELP MANUAL e Enter the Quantity and Description The description is generally reserved for canteen items e Enter the Officer Number of the officer recording the transaction e You may get an inmate balance at any time by clicking the Inmate Balance button e Canteen transactions processed through the IBR_ Utilities module will post a summary transaction to inmates fund balances For more information on Canteen processing see the chapter titled Canteen Order System e A printed receipt is available by clicking the Print button The Windows calculator is available on this tab for your convenience e You may also print a receipt for an individual transaction by clicking the sequence number line in the data grid to select it entering the number of copies up to 3 that you wish to print in the Copies box and the pressing the Receipt button Funds Wizard You can update multiple inmate fund accounts quickly by using the Funds Wizard You can access the Funds Wizard by pressing the Wizard button at the top of the inmate roster screen You must enter a date t
38. information at any time by clicking the location then pressing Enter Use the left or right arrow keys to move around within the address Press Tab to exit the address field If any address 148 IBR_ PLUS HELP MANUAL change has been detected it will be logged in the comment field with a date time stamp This is useful for recording pursuits and other changes NOTE Ifyou press buttons outside of the Active Calls Grid without first pressing Tab to exit the address field your changes will not be recorded Dispatcher Status e The Dispatcher Status area enables the dispatcher to add new calls that are not coming in from the ANI ALI to instigate a new traffic call to activate an alarm call and also to monitor and change stacked calls and future calls New OTow Olam OOlnStack 0 Future Refresh foo Figure 103 CAD Dispatcher Status e A display will show warning the dispatcher of any calls received that have not yet been dispatched The caption will be Pending Call s where is the number of calls waiting to have a unit dispatched You can click on the Pending Calls caption in the dispatcher status area to view only those calls that are waiting to have a unit dispatched The Pending Calls caption will be blue until a predetermined amount of time has passed upon which time the caption will turn to red e The Refresh button may be clicked at any time to get a new list of active calls and available units Re
39. inmate Printing a Canteen Item List To print a listing of all items that can be ordered from the canteen supply company click the button labeled Print All Items Maintaining Canteen Vendor items You can maintain your canteen item list by choosing Canteen from the main IBR_Utilities menu and then choosing Maintain Canteen Items Modifying an Existing Item You can modify an existing item by selecting and highlighting it in the item list in the top left corner of the window The number price description indigent indicator and tax will be filled in the boxes below the list Enter your modifications and press the Modify button Deleting an Existing Item You can delete an existing item by selecting and highlighting it in the item list in the top left corner of the window The number price description and tax will be filled in the boxes below the list Press the Delete button Adding an Item You can add an item by typing the appropriate information into the boxes below the item list and clicking the Add button NOTE You can mark an item as Indigent by checking the Indigent checkbox when adding or modifying a canteen item If a inmate with insufficient funds attempts to order an item marked as Indigent you will receive a prompt stating Allow negative balance for this Indigent Item Click Yes if you wish to allow the inmate to accrue a negative balance to order that item Items that are not marked as Indigent will still re
40. it via a bar code scanner After each number has been entered press the Next Item button When all items released to or recetved from that person have been entered press the Exit button str IBR_Plus Evidence Check In Figure 33 Evidence Check In screen with Evidence Number text box Evidence Mark Inventory To mark evidence as inventoried on a certain date choose the Evidence Mark Inventory selection from the File menu on the main Evidence screen The Evidence Inventory screen will appear 51 IBR_ PLUS HELP MANUAL Sr IBR_Plus Evidence Inventory 07 18 2001 Figure 34 Evidence Inventory screen To inventory evidence e Select the appropriate Officer from the drop down list e Enter the Date e Press the Begin button The Evidence Number box will become visible 52 IBR_ PLUS HELP MANUAL EJ BR_Plus Evidence Inventory OF x File Officer Date Evidence Figure 35 Evidence Inventory screen with Evidence Number box Enter an Evidence Number by hand or via a bar code scanner and then press the Next Item button When you have entered all items press the Exit button Evidence Clear Inventory You can clear all evidence inventory by marking all held evidence to not inventoried To do so from the Evidence main screen select Evidence Clear Inventory from the File screen You will recetve a prompt asking you if you wish to continue IBR_Plus This option will set all Held
41. of narratives will appear e To view a particular narrative click the Narrative and you will be automatically taken to the narrative entry portion of the screen Witness Statements Offender Statements Officer Statements 19960714441 001 Date and Time Original Supplemental 7 Victim z Officer z Figure 24 IBR Narrative screen Adding a New Narrative If the narrative is not on file click Add and the assignment screen will appear for new entry Entering or Modifying Narrative Information To view an existing narrative click on the narrative number and the narrative will appear at the bottom of the screen If you are authorized with maintenance capability you may add to or modify the narrative by simply clicking the Add or Modify button 36 IBR_ PLUS HELP MANUAL You can have up to 999 narratives Generally one original and several supplemental narratives are entered as the incident progresses Optionally you may have up to 999 e officer statements e victim statements e complainant statements e witness statements e offender statements Note The narrative entry if very similar to Microsoft Word It will automatically word wrap for you as the information is entered You may spell check the document anytime you are in Modify mode The Spell Check icon with the Picture ABC will not check spelling of words with all capitalized letters The Spell Check icon without the Picture will check s
42. of not his name is known Examples There is an unknown offender but he was seen driving away in a Chevrolet so the description of the Chevrolet could be used A pair of sunglasses was stolen from a cat The glasses were the only property stolen from the car but the car s description could still be used Property Information To enter property information from the main incident screen e Click the Property tab A list of the properties will appear e To view a particular property item click the Property and then click View ort simply double click the Property EW IBR_Plus Property Ed Controls Owner Name View Person Record SSN Dob A Property 001 T 5 PID 00000000 Sex Ethnic Race Age gt Exit Ucr Code 240 Motor Vehicle Theft x Prop Loss fo Desc 03 Automobiles bi D Item Recovered Hocoverod Recover O escription Owner Value Qty r mn rer E View O Property Details 3 Make Nissan Color silver Year oe Model Altima v 2nd Caliber on M Serial gu9f8s9r8989asdfi9as NCIC Finish wedenee Veh Stolen Yeh Recovered Total Loss Total Recovered Figure 20 IBR Property Screen Adding a New Property Item If the property item is not on file click Add and the property screen will appear for new entry Deleting a Property Item Click the particular property item you want to delete and click Delete 31 IBR_ PLUS HELP MANUAL Enter
43. or area from the Description list Press the Delete button Press Exit to exit from the Jail Cell Maintenance screen 222 IBR_ PLUS HELP MANUAL Ci Canteen Order System How to process canteen orders T he Canteen Order System can be accessed through the following sequence of steps e Run the IBR _ Utilities program Login and from the main menu select Canteen Select Post Transactions The Canteen Order Screen Upon entering the Canteen order screen you will receive a prompt if you already have an existing order file The message will ask you if have already sent the order to your canteen vendor and wish to start a new order file or if you wish to add to the existing order file which has not yet been sent to the canteen vendor Click Yes if you wish to start a new order file the existing file has already been sent to the canteen vendor or click No if you wish to add to the existing file because you have not already sent the order in to the vendor 223 IBR_ PLUS HELP MANUAL Figure 156 Canteen prompt asking if you wish to start a new or add to an existing order Adding Canteen Orders IBR_Plus Canteen Orders ADAMS JOHN PAUL A109C W M 00020224 i 1997 000506 01 BOWLES CHAD E A1l12A W M 00020225 E 1997 000501 01 A109B W M 00020229 1997 000505 01 A109A W M 00020228 1997 000504 01 A108A W M 00020226 1997 000502 01 A108B W M 00020227 00 1997 000503 01 2 09 BALSAM SHAMPOO 2 09 BALSAM CONDITIONER 3
44. range can result in thousands of Historical and Premise records being added modified or deleted It is recommended that these types of modifications only be done after a full backup and with CAD operations halted 130 IBR_ PLUS HELP MANUAL Sample Grid Layout Figure 83 Sample Grid layout Start off by breaking your jurisdiction into grids the smallest unit accessible by the IBR_Plus CAD module In the above example a scheme of 42 grids 6 across x 7 down was used In actual cases a much smaller grid would probably be used Grids do not have to be a uniform size they are sometimes assigned to a school a shopping mall a sports complex etc These grid assignments may optionally be unique for each agency Each agency may set up zones or districts comprised of one or more grids In the above example six zones were defined 131 IBR_ PLUS HELP MANUAL Maintaining Wrecker and Rotations Wreckers may be added to the rotation list by entering an ID 5 positions letters A Z and or numbers 0 9 Company name and at least one phone You can classify it by a North East South West Central alternately 1 2 3 4 or 5 Be sure to click Regular Large or Police before clicking the Add button You may get a list of all wreckers by clicking the All button To delete an entry click the ID in the list box then click the Delete button the record will be removed To modify an entry click the ID in the list box then make any correctio
45. the State Police repository If this step is not completed serious errors on subsequent submissions to the State Police repository may be encountered If you do not complete this step you will recetve the message Do you REALLY want to exit without FINAL PROCESSING complete This message implies that you have gone all the way through step 7 and for some reason did not finish Most likely you should answer No and finish the Final Processing After clicking Final Processing you will be prompted with the message Update IBR submission dates Click Yes 10 The system will prompt you with Print Audit Trail Press Yes or No 11 You will receive the message Final Processing Complete Click OK 42 IBR_ PLUS HELP MANUAL 12 Click Exit NOTE DaProSystems has set up the IBR submission criteria for your agency when your IBR_Plus system was installed This setup information should not need to be changed while you are testing Once your agency has been certified certain fields will need to be changed and database adjustments must be made DaProSystems will instruct you on making these changes Changes to ORI number or agency name must be coordinated with the State Police The SCRIBE edit programs have also been installed by DaProSystems A copy of the SCRIBE installation processing instructions is provided for your reference Hint If you do not validate your incidents as soon as they are entered you may optionally run steps 1
46. the current picture by clicking on the Print button Zoom In and Zoom Out buttons allow you to get a better look at a particular feature of the person You may also Zoom In on a particular feature of the person by drawing a rectangular frame with your cursor left button around the feature you want to view The rectangular area will be enlarged on the screen for closer viewing If for some reason you have incorrectly taken the photograph Example you clicked that this was a front shot while in reality it was a side shot you can click the Over Ride button After clicking this a frame titled Should be will appear Change the selection to the appropriate front side or scar and then click the Change Now button If you have gotten into this option by mistake simply click the Cancel button Another option will allow you to transfer this picture to another person s PID Change the current PID to a different PID and click Change Now You should use caution with this option as there is no check made as to correct race sex age etc Preparing a Line Up Go to the Criminal Adult Menu 75 IBR_ PLUS HELP MANUAL Click the Line Up button The screen will default to Males Age 18 to 80 You may change to Females and adust the age as required EY IBR_Plus Line Up Request Figure 48 Line Up Request Screen You must enter a Race Code After entering the race code click the OK button All pictures matching you
47. the item will appear in the grid at the bottom of the screen along with the inmate name To order more than one of the same item simply continue to click the item in the canteen item list each time you click the item the Qty field in the order grid will increment To remove an item from the list click the Remove Following radio button and then click the appropriate item from the item list box The Qty field in the order grid will decrement appropriately NOTE To remove items for a previously entered inmate order click on the inmate s name in the top left inmate list box to highlight it before clicking Remove Following and the item You can also add additional items to a previously entered inmate by highlight then inmate s name and then selecting the additional items If you wish to change the quantity of an item click on the appropriate inmate then click in the quantity box of the item you wish to change The box will change color and will be reset to zero The extended price and the inmate s balance will be restored to the correct amount You can enter a new quantity and press tab to recalculate that item and the inmate s balance For Keyboard Entry To place orders for this inmate enter the appropriate item number and then the quantity desired for that inmate Press Done NOTE To remove items for a previously entered inmate order click on the inmate s name in the top left inmate list box to highlight it before clickin
48. the screen is active not grayed out Or Click on the File menu in the top left corner Choose Exit Click the Exit button in the top left corner The top portion of the screen will become inactive and the bottom half of the screen will now be active Press the Exit button in the bottom right corner of the screen This will return you to the Main Menu Exiting from the bottom half of the screen If the bottom half of the screen is active not grayed out Press the Exit button in the bottom right corner of the screen This will return you to the Main Menu 171 IBR_ PLUS HELP MANUAL User Generated Data How to enter in User Generated Data information collected for this screen Each agency can set up its own codes for agency specific needs not inherent in the IBR_Plus system For example an agency could use this screen to collect information for dog permits field interviews parking permits or any other need defined by the agency Codes for User Generated Data are defined and set up in the IBR_Utilities program For instructions on creating new User Generated Data Codes please see the IBR_Utilities program U ser Generated Data allows each agency to set up the types of data to be Secure Data When a User Generated Data code type is originally created it can be set up to be secure If the code type is secure you will only be able to view records that you originally created You cannot view secure records that were
49. the unit Clears the current CFS you will receive the Call Stacking Notification Screen IBR_Plus CAD Stacked Call Notification ALERT Dispatch Stacked Call STAK 000016 001 CARS z000 o000014 POLICE Ace ae POLICE Controli t Stacked CFS 9998 000016 001 Dispatch Now Figure 111 CAD Stacked Call Notification screen You may remove this unit from the stack or view stacked calls by clicking the In Stack caption at button at any time New OTow Oam OlnStack 0 Future ANI ALI Refresh foo Figure 112 CAD Dispatcher status with one call in stack Future Calls You may select future calls from the menu bar at the top of the calls for service screen or click the Future button at the bottom of the calls for service screen 155 IBR_ PLUS HELP MANUAL IBR_Plus CAD Future Call Notification ALERT Future Call Ready for Activation Date Time 10 Code Signal 11 27 2000 18 19 fost POLICE ESCORT BANK Controlit Activity Address or Name kelsey mfg first union Activate Now Reschedule List All Exit Figure 113 CAD Future Call Notification screen e You can list all pending future calls by clicking the List All button The List All button will display all pending future calls e Click on a particular future call This will allow you to activate the future call now or to reschedule the future call by using another future date and or time e You
50. then press Tab A Master Name search will appear If you are sure that this is a new person click Add new PID The person you added will be displayed at the top of the Criminal Search Results screen Click to highlight this name Since this is a new person you must add warrants mug shots and arrest information Depending on your agency requirements you may do the following With the new name highlighted click View Person which will allow entry of race sex SSN address employer scar mark tattoo next of kin and any criminal ID s Additionally you may add the warrant by clicking Add Warrant A screen will appear where you must select warrant summons ot traffic citation Click Add Warrant Click Add Warrant Enter the Warrant CAUTION Always enter the Warrant that will be assigned by the magistrate The first four digits of the warrant number usually identifies your jurisdiction and a unique terminal ID for the Magistrate The first two identify your jurisdiction usually 63 IBR_ PLUS HELP MANUAL alpha and the Jast two for the Magistrate s terminal ID almost always numeric For example RDO3 would be alpha R Alpha D numeric zeto numeric three If entering these digits by hand do not use the alphabetic letter O in the third or fourth position The Warrant must be 10 characters long and is located in the lower right corner of the warrant Click OK The Warrant screen will appear for your entry e
51. this feature IBR_ PLUS HELP MANUAL Ed IBR_Plus Person Information x File Photo Scar Mark Tattoo Kin ID s PID 00020224 Name ADAMS JOHN PAUL Street Direct Name Type Direct Apti Address 123 Maple Street City St Roanoke va x O Next Photo Zip 4 24018 x Address Phone O Curent Priore SSN 222 33 5555 Alias Sex MMale xj gt Employment Information Ethnic N Not Hispanic Employer Acme Construction Race lwwhite l Address 123 Main Street Dob 0170171960 Phone 540 555 2222 n o Occupation welder Armed X Assault Risk x Current Employer Prior Employer C Attach View C Cancel Figure 2 Master Name screen after click the Attach Word Documents button Options are in the bottom left comer Clicking Attach will show a list of templates available to you You can create any kind of template you want in Word but you must follow these conventions in order for them to be used by IBR_Plus e The name of your template must start with IBR_ or ibr_ followed by a dot extension the standard Word template file extension For example the following names are appropriate IBR_NARR dot or ibr_hist dot e You must store template files in the directory C ibrplus document NOTE DaProSystems cannot provide support in creating your Word templates ot documents Please refer to you Microsoft Word documen
52. through 6 above at periodic daily weekly etc intervals to check your work Do not go past step 6 until the actual end of the cycle monthly process is required Deleting Incident Records Deleting incidents can be a vety tedious process so great care must be taken before entering your original incident information The most common reasons for having to delete an incident are that the incident has been added with the incorrect incident number or an incident has been added twice with different numbers to the data base To delete an incident you must remove e all references to related incidents e all offenses e all victims e all offenders e all property e all vehicles e all drugs e all complainants e all witnesses 43 IBR_ PLUS HELP MANUAL e all assaults e all narratives Note that to delete a narrative you must click on the narrative go into modify mode remove the original or supplemental flag erase the date and time erase the entire narrative text remove any officer or victim numbers and then the narrative will be deleted when you exit the screen Tee Delete Figure 28 Delete button on the Incident main menu After all of the above information has been deleted the incident base record may now be deleted From the Main Incident Based Reporting Menu Screen with the incident number in the incident number box click Delete If you get the message Incident IBR data submitted to State Police automatic co
53. z f 5 w J N S amp EYEN Neighborhood Zone B U Grid Zone BZU Grid Zone B U Grid Zone B U Grid Zone B U Grid ji t i El Figure 81 IBR_Utilities Maintain Codes Streets Maintaining Agencies and Codes 125 IBR_ PLUS HELP MANUAL IBR_Plus CAD Agency Maintenance x e pepee ico e e ew PREC otso hal Alarm Residential 10 282 Master Address Loaded Import GEO a Alarm Commercial fi 0 281 Tow ln fi 0 64 HILLTOP DR 888 001421 001550 Description Dir Street Name Type Dir Speed HILLTOP DR 45 Low Cross Street High Cross Street Road Type Add Load Now List Unique Addres 7 3 amp MS 6 OTHER ODD or Both Low High Zi Juris own Beat Neighborhood fi 421 fi 549 96002 888 Zone B U Grid Zone B U Grid Zone B U Grid Zone B U Grid Zone B U Grid EE iz 7 E y EVEN Low High Zi Juris Town Beat Neighborhood E 422 fi 550 36002 Zone B U Grid Zone B U Grid Zone BZU Grid Zone B U Grid Zone B U Grid i E M E y j Agency Station Unit Description 7 7 ly l qa Under type of codes choose either e Ten code or signal up to 8 positions letters A Z and or numbers 0 9 e Activity 1 position number 1 9 only 1 In Progress and 2 Just Happened e Address see instructions in the next section Maintaining Street Span and Premise Data e Agency e Disposition 2 positions numbers 01 99 only 01 Accident Rep
54. 0000003 Date Time Issued Issued By Permitit Area PID 00020224 10 02 2005 00 00 0003 Lawson AA vi 00000001 hd Charge Code E EharieiDeeeroton Charge Fine Fine Amount Overridden 14 2 5757 Parking in Fire Zone Manually Offense Location Owner Registrant Name C View Person pestle 3 100 Student Avenue O ADAMSON PAUL o O fe Vehicle License State Expiration Date Plate Type fabc 1234 VAVignia U S State x 10 30 2006 civilian Passenger PP O O Year Vehicle Style Color1 Color2 2000 2 Door Automobile 2D X Black X X Make IHOND AMERICAN HONDA MOTOR CO INC Model ACCORD Towed By Towed To Tow Date Time 1st Notice Date 2nd Notice Date PENDING Court Date Time Summons Summons Date Appeal Date Appeal Status v Void z gt Void Void Type Date Time Due Date Time Paid Amount Paid Payment Type 3 Open Tickets Gans Towed Comments Fine Void History Make Model A HOND AMERICAN HOF ACCORD MISS NISSEN ALTIMA gt Figure 211 Violation Screen For each violation you can enter e Date Time Issued e Issued By Officer e Permit Number e Area from Zone Codes e Charge Code Description Fine Amount calculated Fine Amount User Specified e Offense Location e Owner Registrant Name e Vehicle License Number State Expiration Date Plate Type 277 e Vehicle Year Style Make Model Color1 Color2 VCIN codes ate listed in the drop down lists for these fields or you can manually type in y
55. 2 00 00 453 310 234 9827 Tom J Brown court date verification 1 02 23 2002 08 34 123 234 932 9291 J Pierson transport information Search Date Time a Ts Search Add Delete Print Person Calling rr Figure 186 Optional Module Phone Log screen 251 Ey IBR_Plus TARMAC Date Time In Date Time Out ia 304 0272002 02 00 j 04 02 2002 03 45 2 03 29 2002 01 00 1324 Tess Deeter 03 30 2002 01 34 1 03 02 2002 03 34 12354 J Smith 03 02 2002 04 12 Search Date Time In F T Search Add Delete Print X Person LO o y y O Figure 187 Optional Modules Tarmac Screen 4 IBR_Plus Wildlife Siting Kill Seq Date Time Type HSited Kiled__ Location Remarks Desc aay 3 04 04 2002 03 00 Geese 3 In airspace near control tower 2 03 31 2002 08 00 Deer 1 Near runway 2 Search Date Time T ee Search Delete Print Figure 188 Optional Modules Wildlife Siting Kill Permit Screen 252 Animal Control How to use the Animal Control system reports and their associated animals as well as medication usage and inventory information T he IBR_ Plus Animal Control system tracks Animal Control Officer Activity The Animal Control system can be accessed by the following sequence of steps Login to the IBR_Plus or IBR_Utilities program Select Animal Control The Animal Control screen will appear gt IBR_Plus Animal Control DaProSystems Software for Public Safety IBR_Plus Ani
56. 222330037 M W Lieutenant SMITH ADAM B 222330034 M B Officer Figure 54 Personnel scteen IBR_ PLUS HELP MANUAL eM IBR_Plus Employee Data Baw sfOPowe SCS Seg ip a a 1 1 52 Figure 55 Employee Data screen Adding an Employee Record e Go to the Employee Roster Screen e Click Add e The Employee field will open to allow entry of the employee number Enter the employee number The employee number must be 9 digits long e Press Tab e The Name field will open up for entry of the new employee s name Enter Name Last name First name e Press Tab e The Master Name Look up will be displayed e Warning The employee may already be on the file ABR assault victim civil plaintiff etc 89 IBR_ PLUS HELP MANUAL e If you are sure the employee is a new person click Add new PID e The employee will now be displayed on the Employee Roster Screen You can now refer to instructions in the Viewing Personnel Records Deleting an Employee e Go to the Employee Roster Screen e To delete an employee you must first individually delete all the following information NOTE It is a good idea to print all of this information before deleting e Family members e Salary Promotions e Vacation Sick e Training Schools e Uniforms e Equipment e Reprimands e Awards e Comments e Internal Affairs records e Return to the Personnel Roster screen and click on the person s name you want to delete The nam
57. 33 Condition of Driver 34 35 2 Driver Fatigue fi NoDefects Drinking 37 38 Method of Alcohol Det 40741 Drug Use 43 44 Vehicle Condition 46 47 Skidding 48 49 1 No Defets sti i C SMY CO OCW NotAppliccble 00 Veh Damage 50 51 Point of Initial Impact lt 6 6 17 18 21 gt 21 Passenger Age Count ca E EEE Figure 132 Accident Vehicle screen The system will automatically assign a vehicle number to the new vehicle The vehicle number will consist of the accident number plus a three digit incremental number corresponding to the vehicle For example D01 000003 001 for the first vehicle added to accident D01 000003 On this screen you can enter vehicle information such as make year repair cost license number license state and insurance You can indicate whether the driver was the owner of the automobile if it was a CMZ or Hazmat offense charges associated with this vehicle speed limits points of impact and information from the state DMV forms If the offense charge you want to use in not in the charge drop down list you can type in a different charge number and charge description 186 IBR_ PLUS HELP MANUAL Entering CMV and EMT Information To enter Commercial Vehicle or Emergency Vehicle information from the main Vehicle screen click on the option button labeled Enter CMV and EMT Information The CMV and EMV screen will appear Ey IBR_Plus Accident CM and EMY Ee x File Controls
58. 506 ary JOHN PAUL J222 33 5555 paa PID 00020224 Print xit_ a pe men p Court Case Warrant Date L C Type Class bas Suffolk z jec 0170171997 ea Mm z I Literal Z Circumstances Place Occurred a 18 oT 174 1 fl IMPERSONATING PUBLIC SAFETY PERSONNEL ube UCR NCIC Making traffic stops asc 2604 A gt gt Main Steet Officer Complainant Name Offense Date Time Magistrate fooo1 Mills S W x Jor 01 1997 00 00 Disposition ident ial Type Sentence Y M D Fines Costs Restitution Amount 03 19 1997 fis 2 174 x 17070 500 00 75 00 E 0 00 s i hoo A F CCur C CSec uspended 12020 Operator License Probation Surrender DIP C SAP Sentence Type Disposition 33 Department of Corre x GU Guilty x Restrict i Figure 45 Warrant Screen Limited Access Arrests 1 From the IBR_Plus Main Menu click Criminal then click Adult Records 2 Click Search 3 The IBR Criminal Search screen will appear 4 Enter name of person you want to arrest 5 Click Search 6 The IBR Plus Criminal Search Results screen will appear 7 Ifthe name of the person you are searching for appears more than once click on the first name in the list Then a Click View Person which will show you the Master Name screen Verify that this is the person you want to arrest by matching race sex SSN address employer etc 70 IBR_ PLUS HELP MANUAL b If this person is no
59. Adult File Controls Arrestit 1997 000506 Name C View Person Record SSN 01 01 1997 12 00 01 ap JOHN PAUL 222 33 5555 F TE PID 00020224 Ethnic Race Age State Exit ia an N Not Hispanic we White ai i Security Secur Commit Date Time Reason Confined Required ae Cell Bed 71797 12 00 00 P 10 Adult Awaiting Trial 7 7 aa ja osc x NCIC State Notified x Search x Prints Photo DNA Phone Call X View Available Cells Goodtime Days Months Years ICCH Hold For Federal Prisoner Exemplary 0 0 b DOCH a zl Judicial fo jo fo DOC Compliance Status Housed For Statutory jo fo b fo ft ww Commitment Comment ee Release Date Time Reason Released Transferred To SS Funds Released Property Released NCIC State Transfer Date Credit Date Release Comment Be Figure 62 Jail Log In Out adult screen e You may record release date and time information any time the prisoner is released because sentence served transfer to another location if inmate is a weekender etc Once the prisoner has been logged out or released you can repeat the log in cycle as many times as needed to log a prisoner in and out of jail If the prisoner is released you should denote whether or not o Any inmate s funds were released and returned to the inmate along with his personal property o Any NCIC VCIN notifications have been made o Any comment you wish to make regarding this release e You can record
60. BR Alerts IBR Alerts determine which IBR case types you will view through the Case Management module To set IBR alerts choose the File menu at the top of the screen and then choose Set IBR Alerts 232 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System IBR Offenses 100 Kidnapping _ada gt gt O9A Murder Nonnegligent Manslauc 11A Forcible Rape Add gt gt O9B Negligent Manslaughter 11B Forcible Sodomy 09C Justifiable Homicide 11C Sexual Assault with an Object 13A Aggravated Assault 11D Forcible Fondling Child vi 220 Burglary Breaking amp Entering EGS pa gigel olal elalg E CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Assign Exit Figure 164 Set IBR Alerts Two list boxes will appear at the top of the screen the list box on the left will show all of the IBR codes in the IBR_Plus system except any that you have already chosen to view and the list box on the right will show the IBR codes you have chosen to view To add a particular IBR code to your list select the appropriate code from the list on the left The button labeled Add will now be highlighted Press the Add button and the selected code will now move from the left list to the list on the right containing the code you wish to view To remove a code from the list click on the code in the list on the right The Remove button will now be highlighted click this button to remove the code from your list That
61. BR_Plus Accident Reporting North Carolina lol xi File Controls Day of Week Date Time County of Accident of Units Acct DO2 000001 fT hu 02A 4 2002 03 00 999 M ilitary Court x E X Alcohol Involved Municipality Miles Outside Crash Cin Occurred Near NAGS HEAD or jo On Street Higway Rte 234 X Ramp Service Road RR Xing 1234 Miles Feet N S E W Street Higway Adjacent County State Line N S E W 23 fio South 7 at or from Beach Road west x Street Higway Adjacent County State Line Latitude Longitude Altitude toward Boardwalk Way fi23 345 678 C Yiew Enter DMY Condition Information And Or Report Information c View Add Visio C View Enter Roadway and Property Damage Information Sketch Wit Z Ped Occup Description Beach Carriage was pedaling along the road when it swerved into traffic causing the tractor trailer to run into the tree The beach carriage hit the pedestrian Figure 150 Main accident screen with Description tab activated To enter a new accident description or to edit an existing accident description click the Edit button The text box will become enabled allowing you to type in the description If you wish to spell check the item click the appropriate button As in other IBR_Plus modules the spell check button with the picture ABC will not check spelling of words with all capitalized letters The Spell button without the pictures will check spelling of words with all capitalize
62. Concealed Weapon Permits The Concealed Weapon Permit Screen Upon entering the Concealed Weapon Permit screen you have the option of searching for a permit by name or file number viewing a pre existing permit adding a new permit printing a permit report deleting a permit and exiting 166 IBR_ PLUS HELP MANUAL Fl IBR_Plus Concealed Weapon Permits Figure 123 Concealed Weapon Permit entry screen Adding a New Concealed Weapon Permit To add a new Concealed Weapon Permit enter a file number manually or click the Manual vs Auto Numbering it is important that your agency choose only one method manually numbering the permits or auto numbering them A combination of both should not be used Auto radio button to have the system generate a file number for you see the note at left regarding manual versus auto numbering Press Add This will bring you to the top of the screen as shown below 167 IBR_ PLUS HELP MANUAL 4 BR_Plus Concealed Weapon Permits ee ee a CUAR Figure 124 View of screen after adding new permit At this point you are ready to enter the details of the Concealed Weapon permit e Enter in the Applicant Name and then press the TAB key The Master Name Search will appear If the name of the applicant is already on file highlight the appropriate name and click Use this PID If this is a new applicant click Add new PID For more details see Help on the Main Menu Scr
63. D or CFS calls you can click on View CFS to view the call Similarly you may view Jail Lockups Rap Sheets Civil Papers or Mug Shots from this screen This screen may show that the person is related to Incidents Property or Personnel You can delete a lockup from this screen if there is an associated Jail Logout for that lockup The Delete Lock up button will only delete the most recent lock up Entering an Arrest and Warrants 1 From the IBR_Plus Main Menu click Criminal then click Adult Records Click Search The IBR Criminal Search screen will appear Enter name of person you want to arrest Click Search 62 IBR_ PLUS HELP MANUAL 6 The IBR Plus Criminal Search Results screen will appear 7 Ifthe name of the person you are searching for appears more than once click on the first name in the list Then a b Click View Person which will show you the Master Name screen Verify that this is the person you want to arrest by matching race sex SSN address employer etc If this person is not the correct person Exit the Master Name screen and view other persons until you are sure that you have the correct person When you have found the correct person EXIT the Master Name Screen continuing at step 9 8 If the person you want to arrest is not on the file a b d You may click Add Person At this time the name field will open up for entry of the new name Enter the person s name
64. Duration Fine10 Valid For Duration 100 90 Dayls X 125 Final X Select a duration of FINAL on the highest fine attainable for a charge e pepe e Figure 206 Parking Charge Information To add modify or delete a charge first type in the charge number with which you wish to work in the Charge box at the top of the screen and then press the Next button If the charge already exists you will see the information about that charge appear on the screen and you may modify it as needed If the charge does not exist fill in the Literal and fine information as needed Each fine in the parking system can have up to ten different fine levels depending on when that find is paid For example the ticket may have a fine of 15 if paid in the first three days afterwards it may then go up to 25 if paid in the first week and then the fine may increase to 35 Starting with the lowest fine enter the fine amount in the Fine1 box and indicate the number of days or hours for which that fine is valid and then select whether it is measured in days or hours in the Duration box Continue until all applicable fine amounts have been entered For the highest amount valid for that fine leave the Fine Amount Valid For box blank and choose Final in the 272 duration box If there is only one fine for a particular charge enter the fine amount and choose the duration of Final in the Finel parameters If this was an existing charge to which you made chang
65. Enter in the registrant s name and then press the TAB key The Master Name Search will appear If the name of the registrant is already on file highlight the appropriate name and click Use this PID If this is a new person who has not been entered into the system previously click Add new PID For more details see the Help Manual chapter on the Master Name file Press the View Person button to add view additional personal details including address SSN birth date etc If you would like to see if this vehicle has had any tickets written against it after entering the Vehicle License and State information press the Match button A grid will appear to the right listing any tickets found for that plate number plate state To save your registration press the Exit button Viewing an Existing Registration To view an existing registration you may either search to find the registration see Parking Search instructions or if you know the permit number you may enter it on the Parking Main Menu select the Registration option and then press the View button Printing a Registration To print a registration view the registration that you wish to print and then press the button labeled Print Printing a Registration Notice Letter If you would like to print a expiration notice letter for a permit view the registration and then press the button labeled Notice You will receive a confirmation message verifying that you wish to print the letter p
66. Enter the FIPS code for your locality court ID warrant date charge information officer complainant offense date time and place occurred This is the only information that must be entered but you may also enter preliminary hearing and incident information if available e You can print the Warrant by clicking the Print button on the screen e EXIT to the Criminal Search screen Note that the warrant you just entered now shows as outstanding on the screen Repeat this step for all charges e When all charges have been entered click Add Arrest to actually book the highlighted person The Booking screen will appear The Arrest will automatically appear in the controls section of the screen Be sure to check the appropriate boxes if you have done the following o Advised of Rights o NCIC VCIN notified o Searched o Fingerprinted o Photo Taken o DNA o Phone Call Enter other available fields further describing arrest jurisdiction officers etc 64 IBR_ PLUS HELP MANUAL e Click the Outstanding tab to view the outstanding warrant s you have just added highlight the warrant and click Serve The Warrant screen will reappear so that you may add any additional information e Click EXIT Note that the warrant is no longer outstanding but has been moved to the Charges tab for this arrest You may now enter any Detainer or Bail Bond information Additionally if you are using the Live Scan fingerprint system update the i
67. Evidence to NOT Inventoried Continue Figure 36 Evidence Clear Inventory continue prompt Press Yes to continue or No to cancel After pressing Yes you will receive a notification prompt telling you that the process has been completed as well as telling you the total number of evidence records that were cleared 53 IBR_ PLUS HELP MANUAL IBRPLUS Done Clear Count 1 Figure 37 Evidence Clear Inventory complete prompt Maintaining Pawn Shop Codes and Adding and Entering Pawned Property Information Maintaining Pawn Shop Codes To maintain your own codes for pawn shops in yout area e Click Codes e Click Pawn Shop e Enter the code of the pawn shop When you click Codes from the property and evidence menu the Code and Table Maintenance screen will appear Click Pawn Shops In the bottom left portion of the Code and Maintenance screen enter the two digit code for your pawn shop followed by the description of the pawn shop Then click Add Similarly the pawn shop name may be modified or deleted at a later time 54 IBR_ PLUS HELP MANUAL Eq IBR_Plus Code amp Table Maintenance Pawn Shops GP Golden Pawn Figure 38 Code and Table Maintenance screen Adding a Pawn Record To add a pawn record e Enter a pawn dealer e Up toa six digit pawn ticket number e A line number for the ticket from 1 to 99 e Then click Add e The property type e Property description Quantity e Value You may optionally
68. Jail Inmate Property Jail Inmate Issues Jail Screening Questions x 10 Adult Awaiting Trial 11 Adult Await Parole Revocation Hearing 12 Adult Await Probation Revoc Hearing 13 Adult Await Held as Material Wit Non Doc 16Juvenile Transferred to Circuit Court 17 Await Transfer to Juvenile Facility 18 Threat Transferred from Juvenile 19 Threat Transferred from Juvenile Cust ha Code Description Pe Figure 154 Jail Codes screen To add a Jail Code select the Type of code from the drop down box in the top left corner of the screen Enter a Code in the Code box and then enter a Description Press the Add button amp NOTE Do not reuse old code numbers as this will affect old records tied to the original code To modify a Jail code select the Type of code from the drop down box in the top left corner of the screen Select the code you wish to modify from the list in the middle of the screen Enter the appropriate changes in the Code and Description box at the bottom of the screen Press the Modify button to save your changes To delete a Jail code select the Type of code from the drop down box in the top left corner of the screen Select the code you wish to delete from the list in the middle of the screen The code information should appear in the Code and Description box at the bottom of the screen Press the Delete button to delete the code To print a list of codes associate with a Jail Code type select the T
69. Jurisdiction DEMO DemoJohn 898 Qut State Federal Cour Search Parameters Type Date Time Range CFS Jurisdiction Ocal Tak 10 13 2002 00 00 10 13 2002 23 59 j x ii aE 10 Code or Signat Unit Officer Dispatcher Monitor Name Streett Street Name Before OK r a O 7 Unit Grouping Defaults Quick Search of Calls Recently Entered Vehicle Log License or VIN Required E E License VIN E l Check Unit Status Date Time Unit Required J Alternatives Premise Search Grid Height Alarm Type Number O Phonett Occupants Small E Large Hazard Type Business Alias Landmark Contacts X Maintain Street or Range pee i Name Omit Street Range for List of Streets Codes Streets 5 I Use Soundex for Street Names O Wreckers 4 oe Search All Any Law Police Sheriff Figure 86 Calls for Service Menu Training e Your dispatcher number default jurisdiction and shift code will already be selected for you 134 IBR_ PLUS HELP MANUAL NOTE To log into Computer Aided Dispatch or Calls for Service your IBR_Plus userid must be the same as your 4 letter digit officer code e Choose the type of dispatching you are going to do dispatching call taker or monitor only Click the Next button e lt A screen will be displayed showing all available units and all uncleared calls for service To look at a particular call simply click the CFS The call will be brou
70. MANUAL 1 Click File 2 Click Create IBR Submission The IBR Submission screen will appear EN IBR_Plus Incident Submission File Sopy to State Kolce SHEBE Lopy to Diskette mal Processing Figure 27 Incident Submission screen 3 Visually verify the month and year of submission agency ORI and the file name 4 Click Run create validate file 5 IBR_Plus will examine all data eligible for submission and begin file creation and validation A running count and progress bar will be displayed during this process 6 If errors ate detected click View Validation Errors a IBR_Plus will load each incident that did not validate correctly Correct the data and re validate the incident until Validation OK appears b Click Exit from the incident screen c IBR_Plus will continue until all incidents needing re validation have been processed After all incidents are corrected return to step 4 above If errors are not detected 40 IBR_ PLUS HELP MANUAL If you are not using the Virginia State Police PC edit programs SCRIBE continue at step 7 below Use of the SCRIBE system is recommended If you are using the Virginia State Police PC edit programs SCRIBE you must run these programs from a DOS prompt IBR_Plus is a Windows program a Click Copy to State Police SCRIBE b When the prompt Copy to C SCRIBE IBREDIT DAT on this workstation appears click Yes c When the prompt Copy Completed a
71. Modules Menu Exi File coh a x a Alarms Accidents Animal Control HiJack aA Maintenance TX TARMAC ee mpound Undeclared Weapon Draw Figure 177 Optional Modules Menu The Optional Modules Menu screen will appear Press the button for the module you wish to access The appropriate screen will appear Adding a Record To add a record click the Add button A new numbered line will appear at the top of the data grid with the current date as the default date You can modify the date time by clicking in the date time cell with your mouse and pressing the Enter button Repeat for the other data cells For certain data types you will be given a drop down list from which to choose your selection For example cells that correspond to officer number will have a drop down list of all of the officer numbers in the IBR_Plus system You will also receive a drop down box when choosing a record type 246 4 IBR_Plus Maintenance Date Time Received Date Time Repaired 3 04 03 2002 09 00 Heatina AC Replaced freon Jim Craft 04 03 2002 11 00 1 03 03 2002 08 00 Gate hst Joe Davis 03 03 2002 09 00 Heating AC Plumbing Phone Power Road Taxi Runway Lights Other Describe Search Date Time Type Contact Person Figure 178 Example of Optional Module Data screen Deleting a Record To delete a record line click on a cell in the appropriate line and press the Delete button You will be prompted
72. Notice Appealed Void Pending etc Also if that vehicle has met the tow limit match it will show a message indicating the number of unpaid tickets and the fact that it is eligible to be towed NOTE The tow limit information will only displayed after the ticket has been saved in the system For example the message will not show when you first enter the ticket information but after exiting and saving that ticket the tow message will appear the next time you view that or another ticket for that vehicle Printing a Violation To print a violation view the violation that you wish to print and then press the button labeled Print Printing a Vehicle Notice Letter If you would like to print a notice letter for a ticket view the violation and then press the button labeled Notice If a First Notice has not yet been printed you will receive a 279 message asking if you wish to print the First Notice and update the First Notice date Press Yes A letter will print detailing the ticket information and the fact it is the first notice The letter starts mid way down the printed page to allow for printing on agency letterhead If a First Notice has already been printed you will receive a message asking if you wish to print the Second Notice and update the Second Notice date Press Yes A letter will print detailing the ticket information and the fact it is the second notice Deleting an Existing Violation To delete an existing violatio
73. Number Three must be EMS Agency Number Four must be Sheriff Agency Number Five must be Tow Agency Six must be Other For each agency multiple stations and units may be defined a Law Enforcement agencies may skip defining a station and go straight to Unit Descriptions such as Agency Police Car 1 Car 2 Car cee b Fire Stations generally define a station such as Station 1 and then units belonging to Station 1 such as Engine 1 Engine 2 Engine 3 127 IBR_ PLUS HELP MANUAL For each agency you may define a signal types or 10 code These codes may optionally be shared with two or more agencies To add a signal first choose the agency drop down the type of code box and select 10 Signal Enter the signal code and the description then click the Add button After a signal code has been added you may use the SOP button to define special features for this code Maintaining Street Span and Premise Data Go to IBR_Utilities program this is a separate program with its own desktop icon You need appropriate permissions to access this program Login with your IBR_Plus userid and password Click on the CFS menu Choose Maintain Codes Streets The CAD Agency Maintenance screen will appear Choose Address from the Type of Code to be maintained Click the View button After existing Master Street Name records have been retrieved LOADED will appear in the Street Maintenance area Ty
74. R Offender ADAMS JOHN PAUL Exit 19960725090 001 IBR Victim ADAMS JOHN PAUL 19960917001 001 IBR Victim ADAMS JOHN PAUL Incident 19960801536 Date 8 1 1996 Meadow River Estates lt lt More Detail Offense C 930Z Unauthorized Use Figure 13 IBR Search Results screen You can single click on an incident in the top half of the screen to view key details of the incident in the bottom half of the screen or you can single click and incident in the top half and then press the More Details button to bring up the Mobile Viewer with more complete incident information 22 IBR_ PLUS HELP MANUAL st IBR_Plus Mobile iewer xj INCIDENT REPORT 19960801536 Date s and Time s Of Incident 087 0171996 0870171996 5 22 00 PM Solvability Factors 2 Witness to Crime Solvability Score 15 Dispatcher Received Arrived Zone TempF C Weather 17 22 17 39 03 82 F 1 Call Number 96012536 ASSIGNMENT O8 01 1996 Reported By Stockton B W 087 0171996 Scene Processed By Stockton B W OFFENSES Completed 902Z All Other Offenses Unauthorized Use Meadow River Estates Location 25 Other Unknown VICTIMS COOPER MARY FRANCES W F 11 26 1946 214 46 5069 PID 00020209 P 0 Box 4 Glade Hill VA 24092 540 489 4262 Employer Disabled Figure 14 Mobile Viewer screen Viewing an Incident from the Search Results Click the line that contains the Incident you wish to view and then click View or you can press Alt V Adding an Incident To
75. S HELP MANUAL EN IBR_Plus CAD Location Details Dir Name Type Dir pt GIS Coordinate X GIS Coordinate Y 00260 123 887 124 777 Occupants Add Delete Special Needs Diem Smith Jane Interstate 5 Exit 34 to E Cypress Rt on Hilltop Business Name 7 Alias Add Delete ig CRACK HOUSE Hawkins Joseph 540 555 1212 Normal Operating Hours Exceptions 8 00 AM 10 00 PM Alarm Type Re Add Delete IT Location Of B Burglar 123456 ME Security 540 555 1234 Security Panel Pex Fire Hydrants Corner Hilltop and Jones Electical Gas Remarks Sprinkler i Remarks Standpipe a Knox Box Add _ Delete lj ET Hair Care Chemicals Storage Room Figure 82 CAD Location Details screen e Any location may contain alarm information type alarm number Security Company and their phone number e Any location may also keep track of any toxic or hazardous materials and their location Additionally for fire planning location of security panels fire hydrants electrical boxes gas mains sprinkler heads stand pipes and Knox boxes may also be entered General remarks may be entered for any type of premise e You can enter Vacation Watch information or Burn Permit information by pressing the Watch or Burn buttons respectively This information will be used when generating Hotsheets e You can Delete premise info and modify street ranges NOTE A single GEO file change in a
76. Score Status Except 2005 000002 10 12 02 05 2006 2004 000002 10 12 2004 000001 10 05 All Cases Cases not Approved O Cases not Assigned 393 Go Back Days Include Calls w o 10 Signal Figure 169 Set Go Back Days A text box will appear in the top right corner of the screen Enter the number of days you wish and then press the Done button when complete Viewing Cases To view cases matching the criteria you have set press the button at the bottom of the screen corresponding to the type of cases you wish to view CFS 10 CFS Disp Open IBR or Closed IBR The list of codes you have set for that type of case will be shown in a list box in the top right of the screen If you wish to view only one type of code from the list click on that code to highlight it by default all of the cases corresponding to the codes in the list will be shown 238 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System Open Cases 3 Pending Incident UCR Report Scene Approve Invest Follow Up Prints Evid Score Status Except All Cases Cases not Approved Cases not Assigned agg Go Back Days 6 8 ol 4 a lalv CFS 10 CFS Disp Closed IBR View Print Approve Assign Figure 170 View Cases In the middle of the screen there are radio buttons that let you choose to have the system return All Cases Cases not Approved or Cases Not Assigned when viewing IBR reports
77. The unit of measurement If you are unsure what type of drug it is you should record it as unknown until the lab report is returned to actually classify the type and weight of the drug NOTE If the drug was reported as seized on the property screen this type of property may not be recovered Each type of drug can only be recorded in one dry measurement For example marijuana can not be recorded in both grams and kilograms Likewise drugs can only be recorded in one liquid measurement It could not be recorded as a fluid ounce and a gallon Assignment Information To enter assignment information from the main incident screen e Click the Assignment tab A list of assignments will appear e To view a particular assignment click the Assignment and then click View or simply double click the Assignment 34 IBR_ PLUS HELP MANUAL EW IBR_Plus Assignment x Reporting Officer Date Prints Found Evidence z501 Toney R K 7 0771571996 Y_N CYN Investigator Assigned Photographed a r 1952 Cundiff D R 0771571996 CY hN A Scene Processed By 0771571396 Narrative Includes 7501 Toney R K z 10771571996 Juvenile Info Approving Supervisor Witness Info 5204 Linnane J P 7 0771671996 Evidence Info a Vehicle Info _ Follow up Required a Figure 23 IBR Assignment Screen Adding a New Assignment If the assignment is not on file click Add and the assignment screen will appear for new entry En
78. aProSystems Enhanced Regional DB PX Export OK Figure 85 CAD Advanced Options screen Here you can set the following options for Computer Aided Dispatch e Timer length 01000 1 second e Default agency e Funeral 10 Signal e Accident Report disposition code e Incident Report disposition code e Include IBR Codes with 10 Signal You can specify whether or not you wish for IBR codes to be listed along with your 10 Signals in the Call Type list e Dispatching by Station You can which if any agencies you want to dispatch by station NOTE Careful planning is needed before setting up or using Dispatching by station DaProSystems can help you set this feature up 133 IBR_ PLUS HELP MANUAL e Record Locking Normal Optimistic is typically recommended Highest DaProSystems Enhanced DaProSystems only when e Regional Settings These are instructed to Use by only used for Regional Interfaces DaProSystems will instruct you in the correct setting for these if you are utilizing our Regional system Using the IBR CAD Module e From the Main Menu select Dispatch followed by whether or not you want to use full computer aided dispatching or the calls for service module only The dispatching module will pause for a moment while loading the address master file codes and unit information i IBR_Plus Calls For Service Menu File Report Dispatcher Shift
79. add an incident e Enter the Incident Number you want to add The incident number can be in one of two formats e Use the century and year followed by the month and day and then a three digit sequence number This method will automatically fill in incident dates these dates may be changed if needed Example 20001104001 e Optionally if you are using the IBR_Plus Dispatching Module you may use the century and year followed by a hyphen and a six digit number Example 2000 002453 23 IBR_ PLUS HELP MANUAL e Click Add The Incident Based Report screen will appear with dates based on the Incident Number you have entered Li x File Validate Who Controls Solvability Factors Internal Status x 4 ORI A9990000 i1 Suspect Named 4 Unique M O 3 Pending M _Incident 19960725090 2 Witness to Crime 5 Suspect Identified D UCR 220 X 3 Property Tracable 6 Susp Yeh Identified Exceptional Clear Date Investigator 0003 Exit Solvability Score 5 7 Significant Evidence Date s and Timef s of Incident Exceptional Clear Status 0772571 996 07 55 Thu 0772571996 18 00 Thu R N Not Applicable Dispatcher Received Arrived Zone Area Temp F C Weather 0004 Reiley J A x 18 17 18 40 03 Zone 03 x s0 F 3 Rain Call Number 19960725090 IBR Submitted 8 7 1996 RESUBMIT Domestic Violence C Popoy Y Dros _ Complsinants Oifenses Olender Y Vehicles 19960725090 01 220 Burglary Breakin
80. ady occurred Is the suspect present How long ago has this happened Type of weapon Description of suspect Description of vehicle 3 Update responders as information is obtained 4 Notify EMS if necessary Advise EMS to stage until it is determined that the scene is secure 5 Broadcast lookouts to all units other jurisdictions SIRS and TTY as needed 6 Document all information in case file x E 094 Murder Nonnegligent Manslaughter ype Unit Figure 106 SOP screen 152 IBR_ PLUS HELP MANUAL Officer Initiated Calls Unit Status Time Location Figure 107 CAD Available Unit listing e Click the unit number in the list of available units An entry screen will appear where you may select e traffic stops e tow requests or e a regular call for service IBR_Plus CAD Officer Initiated Call Bue pg Officer Initiated Call Vehicle License State Year Type Call For Service Check State NCIC Now Figure 108 CAD Officer Initiated Call screen e If this is a traffic stop or a tow request you may enter the license number license state year and type of vehicle If you are using our State NCIC interface and are using a valid State NCIC work station you may 153 IBR_ PLUS HELP MANUAL request that a vehicle check transaction is to also be entered at this time Click OK e A call will automatically be added received and dispatched at the current time a
81. all units that are available but are not on an active call If you click on the unit you will be prompted to add an officer initiated call This option is explained elsewhere in the manual e The grid will automatically expand to the full screen width if you click the Status or Location field To restore the grid to the smaller size click the Time field When updating the status for a unit that unit will appear at the top of the enlarged grid 146 IBR_ PLUS HELP MANUAL Figure 100 Available Units grid e You can click on the Status to show if any unit has a change of status other than patrol For example he may be in court and unavailable for dispatching may be at lunch or out of service for other reasons If you click on the Status line a drop down box will appear where you can set the unit s status The current time will automatically be logged with the status Click the status again to denote the status has changed the ending time will be logged Mileage and Phone Comment changes will be logged as well This log can be viewed through the Calls for Service Report menu e NOTE Codes for status and most other CAD codes location descriptions comments etc ate designed to use lower case letters where appropriate This style has a better appearance with Windows applications If you use all upper case letters they may be truncated when displayed on particular grids drop down lists and or reports e You may enter spec
82. alls for Service information You can also view this information by choosing Report from the Calls for Service menu and then choosing Unit Status e You may search for any premise information Alarms Hazards Occupants Business Contacts Phone Numbers Business Alias Landmark Street Number or Range and Street Name including the use of the Soundex option by first entering the desired search criteria and then clicking the Option Button for the type of search to be done 163 IBR_ PLUS HELP MANUAL CFS 2000 000014 Comment History Premise Watch Et fiPoucE 10 01 MURDER 0002 SmithAB Z Prion Cross Location Business Alias Landmark Agency RECY DISPATCH Enroute ARRY Transport Alarm Alarm2_ Enroute Arrive eo E x aloe Add Edit Delete Print Choose CART CAR2 CAR3 CAR4 CARS CARB CAR CHIEF ENGI ENG2 ENG3 TANK TANK2 AMB AMB2 AMB3 DEPI Figure 121 Calls for Service detail screen from within searched calls This screen will be returned if you click on a particular CFS from the search grid If maintenance on a call is necessary you may EDIT the call The call may be PRINTed or DELETEd with proper authority Note that this screen may also be invoked by the Dispatch Calls for Service Only selection from the Main Menu Entry through the menu allows calls comment and unit information to be added at any time If the CFS was added through the Computer Aided Dispatch Module limit
83. ame box is empty before pressing Print If the bottom portion of the screen is grayed out and does not respond to typing then you have a permit active at the top of the screen that is being viewed You must hit the Exit button in the top left corner in order to access the bottom half of the screen A printed Concealed Weapon Permit report will be sent to your default printer Deleting a Concealed Weapon Permit To delete a Concealed Weapon Permit Type in the appropriate file number into the File Number box at the bottom of the screen or if you have just finished viewing or entering that permit the number should already be displayed in the File Number box at the bottom of the screen Press the Delete button Insure that the Name box is empty before pressing Delete If the bottom portion of the screen is grayed out and 170 IBR_ PLUS HELP MANUAL does not respond to typing then you have a permit active at the top of the screen that is being viewed You must hit the Exit button in the top left corner in order to access the bottom half of the screen A confirmation box will appear asking you to confirm that you want to delete that File Number If you do press Yes If you do not want to delete that permit or have typed in the wrong number press No A message box will appear informing you that the permit was deleted Press OK Exiting the Concealed Weapon Permit Screen Exiting from the top half of the screen If the top half of
84. ar will blink when a response is past due EMS SHERIFF MOW OTHER Figure 101 Agency Legend Active Calls Grid e The Active Calls Grid shows all calls for service that have been added and have not been cleared UNIT Agency RECY DISPATCH Enroute ARRVY Transport CLAD Return Type Address CFS Alarmi Alarm2 Enroute Arive Station CARS 1 POLICE 17 53 17 53 7 53 1100 SCSS C 2000 000 CARG 1 POLICE 17 02 17 51 10 05 200 3 CAR4 1 POLICE 17 33 17 50 10 01 Figure 102 Active Calls Grid e As soon as a new call is entered it will become available on the Active Calls Grid To make the call an active call simply click the Calls for Service Number Note that you may change the dispatch in route arrive transport cleared and return to station times for any call by using the Active Calls Grid These calls do not have to be in the Active Call Window to update these times e Whenever you clear a unit a drop down box will automatically appear so that you may record the disposition for the unit This is also where you may activate a stacked call This is explained elsewhere in the manual e You should use some care when updating receive dispatch in route arrival and clear times on this grid A simple mouse click will update the time for the unit chosen If you click on the wrong grid area by mistake you may click the time again and the time will be cleared e You may change the Address location
85. arch by name e Enter in the last name or first few letters of the last name in the box labeled Name insure that the File Number box is empty Do not use any wildcard characters such as the asterisk Press the Search button Applicants whose last name starts with those letters and continuing through to the end of that letter will be displayed in the box at the bottom of the screen For example a search for Ada will list all applicants with a last name starting with Ada through Az If you do not see the applicant you are looking for you can click on the line labeled 169 IBR_ PLUS HELP MANUAL View More Records if it is available Click on any permit in the box to view its details Viewing an Existing Concealed Weapon Permit If you know the file number of an existing permit you want to view you can type that file number into the File Number box and then press View The permit details will be displayed at the top of the screen If you have just completed a search simply click on the desired record in the search result box to view the details at the top of the screen Printing a Concealed Weapon Permit To print a permit record Type in the appropriate file number into the File Number box at the bottom of the screen or if you have just finished viewing or entering that permit the number should already be displayed in the File Number box at the bottom of the screen Press the Print button Insure that the N
86. asterisk e Press the Search button People with accident involvement whose last name starts with those letters and continuing through to the end of that letter will be displayed in the box at the bottom of the screen For example a search for Ada will list all people with a last name starting with Ada through Az If you do not see the person you ate looking for you can click on the line labeled View More Records if it is available Click on any accident in the box to view its details Viewing an Existing Traffic Accident If you know the accident number of an existing accident you want to view you can type that number into the Accident Number box on the Traffic Accident menu screen and then press View If you have just completed a search simply click on the desired record in the search result box to view the details Printing a Traffic Accident To print an accident record e Type in the appropriate accident number into the Accident Number box on the Accident menu screen or if you have just finished viewing or entering 192 IBR_ PLUS HELP MANUAL that accident the number should already be displayed in the Accident Number box e Press the Print button A printed Accident report will be sent to your default printer The printed report will be in the Virginia FR300 format updated version from January 2004 If you have a long narrative the additional portion of the narrative will be printed on a second page autom
87. atch Order screen e The CAD software has the ability to play a Wave file from the voice recording This will usually be done by investigations after the call has been closed through the calls for service module e You may dispatch as many units from as many agency types as necessary for the call simply by clicking the Dispatch Units button A list of all available units will appear along with our recommendations for the units button If the system has recommended any units they will be highlighted If you do not want to use the recommended unit simply click it and the highlighting will disappear and the unit will not longer be selected for dispatch You may then choose any units that you want to dispatch or additional units simply by clicking on the unit number The system will also recommend units for intersections if you agency s SOP and GEO files have been setup correctly When all the units to be dispatched have been selected click the Dispatch button NOTE If you click Dispatch button with no units highlighted this will do a normal exit and will not dispatch any units to the call 141 IBR_ PLUS HELP MANUAL Garment Larson Premiee Watch ext a ere 10 05 ROBBERY 0002 SmithAB fA When 10 19 2000 17 02 Priority a Street Name Address Caller Figure 94 CAD Dispatch Unit view e In addition to posting transport to ER or jail times you may also log particular location beginning and ending mileage and ad
88. atically per DMV instructions If you have a Microsoft Visio Accident diagram associated with that accident it will also print on a separate sheet of paper Deleting an Accident Record To delete an accident Type in the appropriate accident number into the Accident Number box on the accident menu screen or if you have just finished viewing or entering that permit the number should already be displayed in the File Number box Press the Delete button e A confirmation box will appear asking you to confirm that you want to delete that Accident Number If you do press Yes If you do not want to delete that record or have typed in the wrong number press No Message boxes will appear informing you that various portions of the accident record have been deleted Press OK When all details of the accident record have been deleted you will receive a message informing you of this press OK Individual vehicles drivers owners injured people pedestrians and occupants can be deleted by going to the appropriate tab on the main Accident screen highlighting the item you wish to delete and then clicking the Delete button 193 IBR_ PLUS HELP MANUAL Exiting the Traffic Accident Screen Click on the File menu in the top left corner e Choose Exit Or Click the Exit button in the top left corner 194 IBR_ PLUS HELP MANUAL Ci North Carolina Traffic Accident How to enter Traffic Accident information
89. ave been selected IBR_ PLUS HELP MANUAL EN IBR_Plus Photo Line Up Selections 1 Nono000 xxxxxxx F 1 75 2 00 9000000 in Case or Comment Unknown X 4 Y 4 Figure 66 Photo Line Up screen e Once you have selected six photographs you may shuffle or rearrange the photographs in any format and print the Line Up If you want to hide the demograpic information from a victim etc press the Hide button They will reappear by clicking the View button e You can adjust the two slider bars located to the left of the photos in order to resize the pictures to a uniform size and shape prior to printing e Select the print settings Width and Height by selecting the appropriate radio buttons in the table to the left of the photos These print settings will be saved when you return this screen NOTE These print settings are workstation specific you will have to set once on each workstation from which you wish to print line ups e You can print the line up by pressing the Print button e After the Line Up has been printed simply Exit Note This option is also available through the Juvenile Criminal Menu except that the initial selection defaults to Males Aged 10 to 17 107 IBR_ PLUS HELP MANUAL e If you have a large number of photographs that are likely to match your selection criteria you may additionally select scars and marks after entering the race sex and age informatio
90. ave just finished viewing or entering that record the number should already be displayed in the Sequence Number box at the bottom of the screen Press the Print button Insure that the other search boxes ate empty before pressing Print If the bottom portion of the screen is grayed out and does not respond to typing then you have a record active at the top of the screen that is being viewed You must hit the Exit button in the top left corner in order to access the bottom half of the screen A printed User Generated Data record report will be sent to your default printer Deleting a User Generated Data Record To delete a User Generated Data record Select the appropriate Type from the Type drop down box and then type in the sequence number into the Sequence Number box at the bottom of the screen or if you have just finished viewing or entering that record the number may already be displayed in the Sequence Number box at the bottom of the screen Press the Delete button Insure that the other search boxes are empty before pressing Delete If the bottom portion of the screen is grayed out IBR_ PLUS HELP MANUAL and does not respond to typing then you have a permit active at the top of the screen that is being viewed You must hit the Exit button in the top left corner in order to access the bottom half of the screen A confirmation box will appear asking you to confirm that you want to delete that Sequence Number for the
91. ay be available with your version of the software Many of the options are specific to our airport agencies others may be useful for any agency type NOTE Other buttons may be available to bridge to other applications such as FirePro FireHouse Medical Priority etc NOTE CAD processing may issue a workstation LOCK when certain transactions are being processed This is to help prevent database corruption which may be caused when processing certain record types especially when a network card cable or hub may be defective Dispatchers should answer Yes to retry until the LOCK is cleared Under no circumstances should the Cntl Alt Del task manager be used to terminate processing Always make sure all users have exited IBR_Plus before powering down workstations or servers Always perform a Shutdown before powering off a workstation where possible Standard Operating Procedures SOP SOP s will be made available for any call in the Active Call Window This will provide particular information about a particular ten code or signal and any SOP type questions that should be asked by a call taker or dispatcher Additional information is available for whether or not the incident requires supervisor notification and also how many units from each agency should be dispatched for this type of call 151 IBR_ PLUS HELP MANUAL EN IBR_Plus CAD Notes Notes SOP 10 01 What is the location of the event Has the murder alre
92. button After clicking this a frame titled Should be will appear Change the selection to the appropriate front side or scar and then click the Change Now button If you have gotten into this option by mistake simply click the Cancel button Another option will allow you to transfer this picture to another person s PID Change the current PID to a different PID and click Change Now You should use caution with this option as there is no check made as to correct race sex age etc Preparing a Line Up e Goto the Criminal Adult Menu e Click the Line Up button The screen will default to Males Age 18 to 80 You may change to Females and adust the age as required 105 IBR_ PLUS HELP MANUAL str IBR_Plus Line Up Request Figure 65 Line Up Request screen 106 You must enter a Race Code After entering the race code click the OK button All pictures matching your selection will be displayed on the Line Up screen You cannot finish the line up unless there are at least six 6 photographs matching your selection You must choose exactly six photographs to perform a Line Up For each picture displayed click in the area that shows the PID and the name of the person This selection will show up on the left side of the Photo Line Up Selection screen If you cannot get all six of the desired photographs from the first screen click the right arrow button to advance the display to view mote pictures until six photographs h
93. button You can click on a search result to view that record Animal Control Reports To run an Animal Control Report from the Animal Control Main Menu select the Reports option and then choose from one of the following reports e Officer Activity Master List e Animal Master Listing e Drug Inventory The Report Control screen will appear enter the appropriate date range sort and or selection options and then press the Print button NOTE Requires that a default printer is set for that workstation Animal Control Report Control Report requested Print to r Maste t Range Date Range fi 1 17 2005 00 00 f 1 17 2005 23 59 Copies Sort By Figure 202 Animal Control Report Control 267 Parking How to use the Parking system he IBR_Plus Parking system tracks Parking Registrations Permits and Parking Violations Tickets The Parking system can be accessed by the following sequence of steps Login to the IBR_Plus or IBR_Utilities program Select Parking The Parking screen will appear wv IBR_Plus Parking m Choose Registration Ticket Figure 203 Parking Menu screen 268 Maintaining Parking Codes Maintain Parking Codes To perform code maintenance for the Parking system from Parking Main Menu choose e Click the Codes menu e Click the Parking Codes selection The Parking Codes screen will appear v IBR_Plus Parking Codes Add Modify Delete Print et A A
94. capabilities When all parameters have been entered click Print If you have selected to go directly to the printer the report should immediately start printing after all the data has been collected If you have elected to print to a window the IBR_Plus View Report Screen will appear By using the icon with the three different size pages you can adjust the size of the report to get three different views of the current page If you are looking at the full size page you can vertically and horizontally scroll the report to view the information you need The report screen has additional buttons which will allow you to go to the first page of the report the last page of the report or optionally to go forward or back one page at a time If you decide that you want to print all or a portion of this report simply click the print icon The print range will default to all If you want the entire report click OK If you decide that you only want one page of the report click Pages change the From Page Number and To Page Number to your selection and then click OK Notice that you may also change the number of copies that you want for the report Depending on the type of printer you are using you may be able to collate multiple copies of the report To exit from the IBR_Plus View Report Screen click on the Close Button X in the top right corner of the screen This will return you to the IBR_Plus Report Control Screen Click Exit to return
95. ccident numbers follow this numbering manually numbering the records or auto numbering CONvention Dy HHHHHH where yy is the last two digits of the them Acomhinadon OF accident year and HH F is a six digit incremental number both should not be used Incrementing the Auto Number feature to a New Year After you have completed entering all of the accident records for a particular year you can reset the auto number feature to start with Dyy 000007 where yy is the last two digits of the next year To do this from the Traffic Accident menu options screen select the File menu at the top of the screen and choose Increment Auto Number Year Resetting the Auto Number Year and or Number You can reset the auto number year and number To do this from the Traffic Accident menu options screen select the File menu at the top of the screen and choose Reset Auto Number Year and Accident Number Initial Setup of Auto Number Year If you wish to use the auto number feature you will have to complete an initial setup of the year to use To do this from the Traffic Accident menu options screen select the File menu at the top of the screen and choose Initial Setup of Auto Number Year A text box will open where you will enter a four digit year and another box will be available to enter the accident number with which to start Press Continue when you have entered the year New auto numbered accidents will start at the designated accident number for the y
96. ceive IBR_ PLUS HELP MANUAL the message Sorry fund balance less than cost of this item and they will not be able to order non Indigent items if they do not have sufficient funds IBR_Plus Canteen Orders 0002 09 0002 09 0003 66 0002 19 0002 09 0002 87 0001 31 0001 31 0002 35 0000 84 0001 57 0000 84 0002 00 0003 00 0002 00 0003 40 0001 83 0000 89 0000 84 0000 84 0001 83 BALSAM SHAMPOO BALSAM CONDITIONER DARK amp LOVELY SHAMPOO MAGNIFICENT HAIR FOOD LADY ANTIPERSPIRANT MENNEN SPORT TALC ANTIPERSPIRANT PETROLEUM JELLY TUBE MEDICATED SKIN CREAM BRUSHLESS SHAVE CREAM IRISH SPRING SOAP IVORY SOAP DER Ei hen efSeyousrel INIM Print Above Items Name PID Number Qty Unit Price Tax Rate Total Description O Figure 160 Canteen Item Maintenance screen 228 IBR_ PLUS HELP MANUAL Ci Case Management How to manage and track cases T he Case Management system can be accessed through the following sequence of steps e From the IBR_Plus Main Menu screen select Offense e Select Incident Based Report e Select Case The Case Management screen will appear Note You must have Case Supervisor privileges as well as view and modify rights on Incident Offense in order to utilize the Case Management features 229 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System Investigators 0001 Mills 9 We 0002 Smith A B 0003 Lawso
97. cident menu screen and then press View If you have just completed a search simply click on the desired record in the search result box to view the details Printing a Traffic Accident To print an accident record e Type in the appropriate accident number into the Accident Number box on the Accident menu screen or if you have just finished viewing or entering 212 IBR_ PLUS HELP MANUAL that accident the number should already be displayed in the Accident Number box Press the Print button A printed Accident report will be sent to your default printer Deleting an Accident Record To delete an accident Type in the appropriate accident number into the Accident Number box on the accident menu screen or if you have just finished viewing or entering that permit the number should already be displayed in the File Number box e Press the Delete button e A confirmation box will appear asking you to confirm that you want to delete that Accident Number If you do press Yes If you do not want to delete Individual vehicles drivers owners injured people pedestrians and occupants can be deleted by going to the appropriate tab on the main Accident screen highlighting the item you wish to delete and then clicking the Delete button 213 IBR_ PLUS HELP MANUAL Exiting the Traffic Accident Screen Click on the File menu in the top left corner e Choose Exit Or Click the Exit button in the top l
98. cident screen amp NOTE The numbers in the labels on this screen and all others in the Accident module correspond to the State DMV form boxes Form 300P Entering Roadway or Property Damage Information Click the radio button labeled View Enter Roadway or Property Damage Information Boxes 1 8 And Or Report Information The Traffic Accident Roadway and Property Damage screen will appear 200 IBR_ PLUS HELP MANUAL EgIBR_Plus Accident Reporting Property Damage and Roadway Conditions N J8 loj x File SAREA Property Type Estimated Damage ontrols ie s230 00 Property Owner Name Property Owner Phone North Carolina State 345 103 2918 Owner Address fi 23 Main Street Road Feature 69 Road Character 70 jor Bridge Jos Straight bottom sag x Road Classification 71 Road Surface Type 72 Road Configuration 73 o2 US Route x jos Coarse asphalt jas Two way divided unprotected median x Access Control 74 Number of Lanes 75 o2 Full access control x o2 7 Traffic Control Type 76 Traffic Control Open 77 o2 Yield sign 7 02 No 7 Workzone Area 78 Work Activity 79 03 Utility work area 02 No apparent activity Work Area Marked 80 Crash Location 81 jor Yes 02 In work area approach taper Entering Unit Information From the main Traffic Accident screen click the tab labeled Units To add a unit press the Add button A Unit can be a vehicle
99. ck Paper e Slide the paper choices to the right until you see CUSTOM If you do not have Custom set up then you can not continue You may possibly get an updated Windows driver to allow custom set up for your printer e Enter Width as 950 nine and one half inches e Enter Length as 1300 thirteen inches e Enter Unit as 0 01 Inches e Click OK 67 IBR_ PLUS HELP MANUAL e Exit or close the Windows set up e If your printer control panel allows selection choose Courier Font no Condensed Mode Draft Quality provides fastest print EW IBR_Plus Booking Arrest Adult Male N Not Hispanic FWwhite 89 zm si feroxiferoxf s_ s WF pe x oy Ey E x 01 01 1997 12 00 12345683 800 Suffolk 0001 Mills S W tate a 0002Smtha B Lawon AA pMo1so0006 1 1 37 ies IMPERSONATING LAW ENFORCEMENT OFFICER TESTS65656 5 1797 b WILLFUL FAILURE TO OBEY SUMMONS TESTOOOOSS S 1 38 gt en REMOVAL OF CROP BY TENANT TESTOOO1OO 5 1798 1 69 CONTEMPT OF COURT TESTOOO1O1 5 1798 2 UNLAWFUL USE OF POLICE PARAPHERNALIA Figure 43 Booking Arrest Adult screen IBR_ PLUS HELP MANUAL EM IBR_Plus Booking 7 Arrest Adult M Male N Not Hispanic WeWhite 39 E E E E x x x saan Figure 44 State information booking screen IBR_ PLUS HELP MANUAL File Codes eae Name View Person Record SSN Warrant t DM01500006 Arrestit 1997 000
100. ck the Offense tab A list of current Offenses will appear e To view a particular offense click the Offense and then click View or simply double click the Offense Ey IBR_Plus Offense x Controls UCR Offense Code 90E Drunkenness x a n Offense 01 Bias Motivated Crime 88 None No bias z mE f gt Exit Offense Status Offender Used Premises Forced Entry A Attempted Ix N NZA A Alcohol Hi Eo m Address of Offense X C Completed C Computer D Drugs Direction of Travel Route 616 Moneta VA N Tf S X Unk Location Code Place of Encounter Auto Weapon Force Ef W F A Other m A Explain 902 mula is Type Criminal Activity Type Security Entry Exit How Left Othe Othe Othe 7 Othe Which Offenders are Related to this Offense Cm 2 3 4 5 6 7 HB 9 HO Other Figure 16 IBR Offense screen Adding a New Offense If the offense is not on file click Add and the offense screen will appear for new entry 25 IBR_ PLUS HELP MANUAL Deleting an Offense Click the particular offense you want to delete and click Delete Entering Offense Information All offenses need e UCR Code e Offense status e Attempted or Completed status e Whether or not the crime was Bias Motivated e Whether or not the offender used a computer alcohol drugs or if these are all Not Applicable N A e Location code Additional information includes e The Number of Premises is on
101. code in the list on the right The Remove button will now be highlighted click this button to remove the code from your list That code will again be listed in the general code list on the left Setting CFS Dispositions CFS Dispositions determine which CFS disposition codes you will view through the Case Management module To set CFS dispositions choose the File menu at the top of the screen and choose Set CFS Dispositions 234 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System CFS Dispositions 03 Handled by Officer 01 Accident Report 02 Incident Report 05 Warrant Advised A ma 6 8 4 ah A AY a CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Assign Exit Figure 166 Set CFS Dispositions Two list boxes will appear at the top of the screen the list box on the left will show all of the CFS dispositions in the IBR_Plus system except any that you have already chosen to view and the list box on the right will show the CFS dispositions you have chosen to view To add a particular CFS disposition to your list select the appropriate disposition from the list on the left The button labeled Add will now be highlighted Press the Add button and the selected code will now move from the left list to the list on the right containing the code you wish to view To remove a code from the list click on the code in the list on the right The Remove button will now be highlighted click th
102. code will again be listed in the general code list on the left Setting CFS Alerts CFS Alerts determine which CFS call types you will view through the Case Management module To set CFS alerts choose the File menu at the top of the screen and then choose Set CFS Alerts 233 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System CFS Codes RAPE Al _ada gt gt 10 01 MURDER HOSTAGE BARRICADE ELEN 10 02 OFFICER INVOLVED SHOC ATTEMPTED RAPE 10 05 ROBBERY AGGRAVATED ASSAULT 10 12 B amp E RESIDENCE KIDNAPPING 10 13 B amp E COMMERCIAL v Incident UCR Report Scene Approve Invest Follow Up Prints Evid Score Status Except All Cases Cases not Approved Cases not Assigned 393 Go Back Days Continue gl elolal lalg CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Figure 165 Set CFS Alerts Two list boxes will appear at the top of the screen the list box on the left will show all of the CFS codes in the IBR_Plus system except any that you have already chosen to view and the list box on the right will show the CFS codes you have chosen to view To add a particular CFS code to your list select the appropriate code from the list on the left The button labeled Add will now be highlighted Press the Add button and the selected code will now move from the left list to the list on the right containing the code you wish to view To remove a code from the list click on the
103. consumed taken tior Treatment for Alcohol or Substance Abuse aken Medication for Substance Abuse Comments 1 BED Suicide Threats Previous Stress Experience n oe s Figure 68 Inmate Medical screen e The next section is concerning a request for doctor visitation Whenever an inmate complains of not feeling well dizziness etc he may request to be seen by a doctor or a medic Click the Add button on the Doctor tab The next available sequence number will appear Put in a the date and time that the inmate s complaint was made b the officer hearing the complaint c and the nature of the complaint After the doctor or medical personnel have visited the inmate you may add any additional remarks 111 IBR_ PLUS HELP MANUAL Eq IBR_Plus Inmate Roster Guy 041171999 00 00 0001 Dr Withdrawal Figure 69 Inmate Doctor screen 112 IBR_ PLUS HELP MANUAL Maintaining Inmate Funds Sr IBR_Plus Inmate Roster Y Handicap File Report DateIn CC Sentence Y M D ADAMS JOHN PAUL 109C Vito Copies 1 E 233344 00 48 020 Canteen 1 0205 PEANUT BUTTER CRAC 0001 Mag 04 01 1999 12345 100 00 00 810 Misc 1 RECEIVED FROM MOTHER 0001 Figure 70 Inmate Funds screen e Click the Funds Tab e Click Add e The next available sequence number for the Funds will be displayed e The Date will be set to the current date but this may be changed to any date you prefer e Enter a check number or receipt number
104. cted for you when you tab out of the drug type field A list of transactions will appear in the grid below Adding a Medication Transaction To add a new transaction press the Add button above the grid A new numbered line will appear The current date will be filled in but you can change that to reflect a different transaction date if desired The medication and quantity will also be filled in automatically Click the Officer field and you can choose the officer who made the transaction from the drop down list that appears Enter either a positive or negative amount in the Quantity field NOTE You must enter a NEGATIVE number in order to decrement the account and show that drug usage has occurred To add to the inventory enter a positive number You can enter an animal number or a comment in the Animal Comment field To view the current balance press the Balance button Deleting a Medication Transaction To delete a transaction click on the line for that transaction and then press the button labeled Delete above the transaction grid Searching for Animal Control Records Searching for Animals or People To search for individual animals or people including complainants and owners from the Animal Control Main Menu press the Search button The Search screen will appear 264 Animal_Control Search Request File Name If searching by owner or complainant name the name fields will be the only fields searched against
105. d Municipality Miles Outside Crash Cin Occurred Near NAGS HEAD or fo On Street Higway Rte 234 X Ramp Service Road RR Xing 1234 Miles Feet N S E W Street Higway Adjacent County State Line N S E W 23 fio South at or from Beach Road west x Street Higway Adjacent County State Line Latitude Longitude Altitude toward Boardwalk Way fi23 345 678 C View Enter DMY Condition Information And Or Report Information c View Add Visio C View Enter Roadway and Property Damage Information Sketch Dive Omer wa Ped 7 Occup occ Tompson Tommy bDOZ O00001 P 001 PED Smith Mary Jane D0Z2 000001 W 001 WIT Tesser Martha Add Witness Pedestrian Occupant Figure 148 Main accident screen showing Inj Ped Occup tab 208 IBR_ PLUS HELP MANUAL Click the appropriate radio button indicating whether you are entering an injured pedestrian occupant or other classification of injured person and then click Add The Accident Name screen will appear allowing you to enter the appropriate information Check the appropriate vehicle if they are an occupant check Pedest if they are a pedestrian and check Other Non Veh for other injured persons For more information on this screen see the above section titled Entering Driver and Owners Entering Additional Name Information To enter additional information about the person from the name screen click the option labeled View Add Additional Person Informat
106. d letters Click Save when you are done Searching Traffic Accident Records You can search for an existing accident by number date time ranges operator license number or name The search screen can be accessed by pressing the button labeled Search from the Traffic Accident menu 210 IBR_ PLUS HELP MANUAL w IBR_Plus Accident Reporting Search N C i fa ES File Accident Number Date Time 0170172002 12 00 AM To 02 28 2002 12 00 AM When searching by name name can be the only Operator License Name search paramter used Figure 151 Traffic Accident Search screen Searching by Accident Number To search by accident number Enter in an accident number into the Accident Number box Press the Search button Accidents starting with that number and higher numbers will be shown in the box at the bottom of the screen Click on the appropriate accident in the box to view the details of that record If you do not see the accident number that you are looking for you can click on the line labeled View More Records if it is available Searching by Date Time Range To search for an accident within a specific date time range Enter in a beginning date and or ending date Press the Search button Accidents occurring within that date range will be shown in the box at the bottom of the screen Click on the appropriate accident in the box to view the details of that record If you do not see the accident number
107. d with the IBR_Plus system Civil Reports You can run various civil reports from the IBR_Utilities program To access the civil reports go to the IBR_Utilities Menu and choose Reports Then choose Civil Reports Choose the appropriate Civil report from the menu e Civil Papers Received by FIPS e Civil Papers Served Total 218 IBR_ PLUS HELP MANUAL e Civil Papers Served by FIPS e Civil Papers Served by Officer The IBR_Plus Report Control will appear where you can choose ranges copies and sort order where applicable Calls For Service Tasks You can perform the following CFS tasks from the IBR_Utilities program e Maintain Codes Streets e Maintain Wreckers e Search Current Calls e Search Call History Choose CFS from the IBR_Utilities menu and then choose the task you wish to perform Using the IBR_Utilities program to search for CAD information without being logged into CAD is less intrusive and provides better system performance See the Computer Aided Dispatching chapter for more information on these tasks Jail Maintenance Tasks You can maintain Jail Codes and Jail Cells from the IBR_Utilities program Maintaining Jail Codes From the IBR_Utilities menu choose Codes and then choose Jail Codes The Jail Codes maintenance screen will appear 219 IBR_ PLUS HELP MANUAL Sr IBR_Plus Code amp Table Maintenance Ea Type J ail Reason Confined Jail Reason Released Add Modify Delete Print Exit
108. de amp Table Maintenance screen e Click File e Choose Turn Auto Numbering On Off e At the bottom of the screen select the appropriate radio button to turn the auto number feature on or off and then press the button labeled Save 255 gt Animal_Control Code amp Table Maintenance Description Sex Codes Modify Medication Codes e dene Activity Codes Class Codes ba Delete Auto Numbering for Officer Activity Reports f On C Off Figure 192 Auto Number Option screen Setting or Resetting the Auto Number To set or reset the Auto Numbered Incident Number from the Code amp Table Maintenance screen e Click File e Choose Reset Auto Number e At the bottom of the screen enter the auto number year and then enter the report number with which you want to start and then press the button labeled Save 256 gt Animal_Control Code amp Table Maintenance Description Breed Codes Type Species Codi Sex Codes Modify Medication Codes y Activity Codes Class Codes Delete Year Report Number 2005 hil _Save Figure 193 Auto Number Set Reset NOTE At the beginning of a new year once you have entered all of the reports for the previous year you would want to reset the Incident number to start at the new year and report number one using the instructions above Setting Agency Defined Codes There ate many agency defined codes that can be set in the Animal Control system including e Bre
109. defined grid location This information is available for each agency e As many back up zones as necessary may be entered for each agency The zone should be entered as a two digit number separated by a comma 02 03 04 05 Press Modify when done If this is a new street span press Add e You may enter premise information against a unique location after the Master Street range has been defined For unique premise information type in the exact street number optionally an apartment number then click Add Load now If no premise information is on file you will be prompted to add the record If you are not sure if a premise record exists Click List Premise a drop down box will display all existing addresses under this span Click the desired street number followed by pressing the Add Load button For each unique premise you may add GIS X and Y coordinates These may be entered as longitude and latitude Each premise may have an alias name a business name and specific directions to this location Residential premises may contain occupant information as necessary to define the people living on the premises with any special needs Business locations can have an unlimited number of people to contact along with their phone numbers and information about normal operating hours and exceptions to these operating hours For example a cleaning crew may be on the premise every Friday night between midnight and 2 00 AM 129 IBR_ PLU
110. dent DMV Condition screen will appear 199 IBR_ PLUS HELP MANUAL EE IBR_Plus Accident Reporting Report Information N C Oo xj File Controls Locality 1 Predominant Development Type 2 Acc D02 000001 03 Urban gt 70 developed o2 Residential 7 Road Surface Conditions 3 Weather Conditions 4 02 Wet 7 03 Rain Weather Contributed Weather Conditions 5 to the Crash 6 Ambient Light 7 o4 Snow x 03 Unknown x Jos Dark lighted roadway First Harmful Event 10 Bost Herat Eveew tlt 02 Ran off road left gt 03 Ran off road straight Contributing Circumstances Roadway 12 Contributing Circumstances Roadway 13 os Work zone construction maintenance utility gt Jos Work zone construction maintenance utility x Relation to Roadway Surface 33 r X Non Reportable X Supplemental 03 Median x Local Use Military personnel involved Patrol Area Patrol Area Report Information Officer Badge Number Rank 0004 Reiley J fi 245 Lt Date of Report Department Fe Demonstration Police Department MCRL Figure 141 DMV Condition and Report Information screen You can enter accident and road condition information corresponding to the state DMV forms on this screen You can also enter report information on this screen including Officer Badge Number Rank Department and Date of Report Press the Exit button to return to the main ac
111. ditional comments when doing a transport to jail or emergency rooms To enter transport information click on the unit in the bottom grid and then click the Transport button The CAD Transport screen will appear and will be blank allowing the entry of new beginning and ending mileage for multiple transport locations All Transport information will be automatically entered into the Comment section of the call when you press the Done button on the Transport screen Entering transport Enroute and Arrive times on the unit grid while that call is in the Active Call Window will automatically load the Transport screen to allow entry of mileage and other information 142 IBR_ PLUS HELP MANUAL IBR_Plus CAD Transport Agency Unit i POLICE EARE Location pe Begin Mileage End Mileage Append Comment Figure 95 CAD Transport screen e Vehicles may be attached to any call and may already be available if an officer initiated call for a traffic stop or tow in has been received CFS 2000 000016 001 Traffic Request Rotate Exit Year Make Model Style VIN 2000 TOYOTA TUNDRA TRUCK IODJFASDIFJSOA op Solid 2nd Color Teletype License State Year Type BLUE MOxXX 1212 VA 1 12000 JPC Contact Name Phone Day Night Impound anal Traffic Stop 7 Wrecker Impound Release Comments v Veht 001 00 1212 VA TOYOTA TUNDRA IODJFASDIFJSOA Add Figure 96 CAD Vehicle screen e When entering an address put in the str
112. e IBR_Plus automatically number the property for you Then click Add Entering Property Information On property enter e Name of the owner e Property type e Quantity e Value Optionally you may enter e Make 46 IBR_ PLUS HELP MANUAL Model Serial Color Year NCIC For firearms caliber and finish information Adding and Entering Evidence Information Adding Evidence To add evidence you can manually enter the evidence number or click Auto beside the evidence number to have IBR_Plus automatically number the evidence number for you Click Add Entering Evidence Information Enter The name of the victim and or the defendant Property type description Quantity Value Optionally you may add Make Model Color NCIC Year For firearms caliber and finish information 47 IBR_ PLUS HELP MANUAL Evidence also has areas where you can denote if the evidence is being held in the evidence room held for an insurance company held for release to the owner or held for auction When the evidence is disposed of you can mark that it has e Been destroyed e Returned to the owner e Describe other disposition and date You can manually inventory all property in the evidence room by entering the date it was last verified and the officer number who verified the information A complete audit trail may be maintained of all evidence moving to and from court or other areas by e Describing the person it wa
113. e 105 CAD Map screen Figure 106 SOP screen Figure 107 CAD Available Unit listing Figure 108 CAD Officer Initiated Call screen Figure 109 Active Calls Grid Figure 110 CAD Stack Call Request confirmation screen Figure 111 CAD Stacked Call Notification screen Figure 112 CAD Dispatcher status with one call in stack Figure 113 CAD Future Call Notification screen Figure 114 CAD Officer Response Required Alert screen Figure 115 CAD Officer Response Required Alert screen with officer selected Figure 116 CADWatch item on Windows Taskbar Figure 117 CADWatch program screen Figure 118 CAD Alarm Call screen Figure 119 Calls for Service Main Menu Figure 120 Calls for Service search results screen Figure 121 Calls for Service detail screen from within searched calls Figure 122 CAD Hotsheet screen Figure 123 Concealed Weapon Permit entry screen Figure 124 View of screen after adding new permit Figure 125 User Generated Data entry screen Figure 126 View of screen after adding new User Generated record Figure 127 Traffic Accident Entry screen Figure 128 Traffic Accident menu options Figure 129 Main Traffic Accident screen Figure 130 Microsoft Visio application Figure 131 DMV Condition and Report Information screen Figure 132 Accident Vehicle screen Figure 133 CMV and EMV Information Figure 134 Accident Name screen 145 146 147 148 148 149 149 150 152 153 153 154 155 155 155 156 157 158 159 159
114. e Intersection box or if the accident was not at an intersection you can enter in the distance from a nearby street the intersecting street or nearby street should be entered in the Street at Intersection or Distance Measurements box e If an object was struck enter the Object Struck description repair cost Object Owner Name and Owner Address e GPS information Adding Viewing a Visio Sketch If you have Microsoft Visio on your computer you can click the radio button labeled View Enter Visio Sketch The Visio application will be brought up If you do not already have a sketch attached to this accident you will see a blank sketch template otherwise the sketch associated with this accident will be brought up The system will give the sketch a name matching the accident number For example the sketch associated with accident D02 000001 would be named D02 000001 vsd and would be saved in your main IBR_Plus data directory in a directory called Laptop NOTE To use this feature you must have Microsoft Visio 2002 or later installed on your workstation This is a Microsoft application that is sold and installed separate from IBR_Plus DaProSystems cannot troubleshoot the Visio software 183 IBR_ PLUS HELP MANUAL Microsoft Visio D02 000001 vsd Page 1 d o x Eile gdt view Insert Format Tools Shape Window Help Type a question for help m F X D SHANSARY eS o m B Olker A O 7 G w Q 12t BZ U 2 A 2 O Brp
115. e Master Name File is the group of records containing all personal information for IBR victims suspects witnesses offenders CAD complainants and agency personnel The Master Name File can be accessed from almost any screen within the IBR_Plus system Accessing the Master Name Screen Generally you will have an option button on most IBR_Plus screens labeled View Person Record By clicking this option button you will view the IBR_Plus Person Information Screen IBR_ PLUS HELP MANUAL EW IBR_ Plus Person Information ADAMS JOHN PAUL 123 Maple Street ae 123 Main Street Figure 1 IBR_Plus Person Information screen showing Master Name File details The Person Information Screen will give you the following information e Name e Race e Sex e Date of birth e Current and previous address history e Current and previous employment history e Descriptive information such as scars marks and tattoos e Relative and next of kin information You may also enter up to 99 Known Associates for the PID This information will be linked to the Gang Terrorist and Drug Task Force Modules future enhancements e Criminal IDs for FBI state or local IBR_ PLUS HELP MANUAL e Immigration e Other identification fields e Attached word documents e Photograph s If a photograph is available it will also be shown on this screen You can make the photograph larger by clicking the icon to enlarge the photo Also under the photog
116. e desired result If you are using the analog camera provided with the Intel Capture Board source should be set to Intel camera Other settings are available in case you are using a camcorder or some other device with this board Please consult your Intel documentation for other options You can view the Mug Shots at any time by pressing the Mug Shots button If more than one Mug Shot is available for this person click the Next button to view additional front side or scar photos If you click the Next button you get a blank screen this denotes that there are no more photos available for this person Click Next again and the display will return to the first picture of this person You may delete the photo you are currently viewing by pressing the Delete button Note Once this photo is deleted you will not be able to undo the delete You can print the current picture by clicking on the Print button Zoom In and Zoom Out buttons allow you to get a better look at a particular feature of the person You may also Zoom In on a particular feature of the person by drawing a rectangular frame with your cursor left button around the feature you want to view 104 IBR_ PLUS HELP MANUAL p The rectangular area will be enlarged on the screen for closer viewing If for some reason you have incorrectly taken the photograph Example you clicked that this was a front shot while in reality it was a side shot you can click the Over Ride
117. e not saved changes to the document you will be prompted to do so Viewing Attached Word Documents To view documents attached to a particular PID from the Master Name screen click on the button with the blue W and the paper clip icon From the list of options at the IBR_ PLUS HELP MANUAL bottom of the screen click View A list of saved documents associated with that PID will appear EW IBR_Plus Person Information File Photo Scar Mark Tattoo Kin ID s m PID 00020224 Name ADAMS JOHN PAUL Street Direct Name Type Direct Apttt Address 123 Maple Street City St Roanoke va zl Next Photo Zip 4 Z HEN x Addr Ea Phane leameee 2246 O Current Prior 00020224 _IBR_INC_001 DO0C 00020224_IBR_INC_002 D0C Sex M Male 7 00020224_ibr_NAR_001 D0C Ethnic N Not Hispanic X Race W White Dob 0170171960 Age fa Armed x Assault Risk X Figure 4 Master Name screen with a list of attached Word documents shown after hitting the View option Click on the appropriate document A Microsoft Word window will automatically appear with that document opened in it View the document or make any changes and then choose Save from the File menu if you have made changes or you can exit by clicking the X in the top right corner or going to the File menu and choosing Exit You will be prompted to save if you have not saved changes Entering Names Great care should always be taken when adding a new p
118. e will appear in the Current Selection Then click Delete Personnel Wizard You can click the Wizard button on the main Personnel screen to open a grid on which you can directly enter the following information on the employees e Date 90 IBR_ PLUS HELP MANUAL e Description e Vacation e Sick e Comp e Holiday Double clicking on any column on the wizard grid will open an additional entry line for that employee 222330035 LAWSON ARTHUR A 222330036 MILLS STEPANIE W 222330037 REILEY JOHN A 222330030 MAJORS BRUCE A 07 22 2001 Figure 56 Personnel Wizard screen 91 IBR_ PLUS HELP MANUAL Vacation and Sick Accruals Ey IBR_Plus Employeee Parameters Biel Es Figure 57 Employee Parameters screen Go to the Personnel Roster Screen Click File Click Accrual Controls Depending on your individual agency requirements you must do a one time set up of your vacation and sick parameters In the above example a new hire with up to 3 years of service will recetve 8 hours of vacation and 8 hours of sick leave per month An employee with greater than 3 years and up to 10 years of service will receive 10 hours of vacation and 10 hours of sick leave per month All employees with more than 10 years service will receive 15 hours of vacation and 15 hours of sick leave per month Note The Accrual Base dates will be automatically maintained by the IBR_Plus software As an example
119. ead NC 201 30 fos31 US DOT Number ICC Number Axles on Wheels Including Trailer fseto9e8 f8BROF ja State State Number IFTA Number FEI Number Fleet Gross Yeh Weight Rating Trailer Type 82 Overwidth Permit h23 fan M Other semitrailer afdat OOO Haz Mat Placard From Placard 1st Trailer Num of Axles Bo yo g No A LEE ut or PAMS Width finches Length feet from diamond or box Hazardous Cargo Released fi 2 23 C Yes No 2313 2nd Trailer Num of Axles 3 E r 1 digit num Carrying Hazardous Material fom bottom fi Width finches Length feet C Yes No of diamond f2 34 Figure 146 Commercial Vehicle Trailer screen Entering Drivers and Owners To enter dtiver or owner information from the main accident screen click on the appropriate tab and click Add The Accident Name screen will appear 206 IBR_ PLUS HELP MANUAL EE IBR_Plus Accident Reporting Person Information N C Oj xi File Controls Which Unit Occupied Owned Check only one item Acc D02 000001 Unit 1 Unit 5 Unit 9 P z Other Unit DRIVER O Unit 2 Unit 6 C Unit 10 P Unit 3 O Unit 7 Other Unil Unit 4 Unit 8 O Witness Name DOB 24 Age Sex 26 luno Mary 024 02 1978 24 F Female 7 Business Name jf applicable Government DL State F CDL NC E Address Driver s License 5827 Dublin Dr 8308243980 Address Add l Expiration 05 05 2002 PO
120. ealed Weapon Permit 170 Deleting a Concealed Weapon Permit 170 Exiting the Concealed Weapon Permit Screen 171 Exiting from the top half of the screen 171 Exiting from the bottom half of the screen 171 User Generated Data 172 Secure Data 172 The User Generated Data Screen 173 Adding a New User Generated Data Record 174 Searching for a User Generated Data Record 175 Searching by Type 175 Searching by Type and Sequence Number 176 Searching by Type and Date 176 Searching by Type and Name 177 Searching by Type and Additional Search Criteria 177 Viewing an Existing User Generated Data Record 178 Printing a User Generated Data Record 178 Deleting a User Generated Data Record 178 Exiting the User Generated Data Screen 179 Exiting from the top half of the screen 179 Exiting from the bottom half of the screen 179 Virginia Traffic Accident 180 Traffic Accident Menu 181 Adding a New Accident Record 181 Initial Setup of Auto_Number Year 181 Incrementing the Auto Number Feature to a New Year 182 Resetting the Auto Number Year and or Accident Number 182 Adding Viewing a Visio Sketch 183 Entering DMV Condition or Report Information 184 Entering Vehicle Information 185 Entering CMV and EMT Information 187 Entering Drivers and Owners 187 Entering Information if Driver is Also Owner 189 Entering Injured Persons Pedestrians and Occupants 189 Entering an Accident Description 190 Searching Traffic Accident Records 190 Searchi
121. ear Date Investigator Exit Solvability Score 0 7 Significant Evidence Date s and Time s of Incident Exceptional Clear Status 0470772002 06 20 Sun 0470772002 06 20 Sun CR N Not Applicable 7 Dispatcher Received Arrived Zone Area Temp F C Weather x Reporting Officer Date Prints Found Evidence 0001 Mills S W 0470772002 Y_N YN Investigator Assigned Photographed Y KN sere bimen Narrative Includes zi I Juvenile Info Approving Supervisor Witness Info SYSA System 0470772002 Evidence Info Follow up Required Vehicle Info with investigator regarding new leads 0770572002 Exit Figure 176 Incident Screen with new Follow Up information Exiting from the Case Management Module To exit from the Case Management module and return to the Incident Based Reporting menu click the Exit button at the bottom of the screen 244 Optional Modules How to use the Optional Modules and Airport Modules enforcement and airport duties not related to dispatched calls Some of these duties include T he Optional Modules are a set of modules encompassing other areas of law e Alarm tracking e Key control e Maintenance logs e Noise complaints e Patrol duties e Phone call logging e TARMAC access e Wildlife Sitings Kill Permits To access these modules go the main Computer Aided Dispatch or Calls for Service menu and press the Options button 245 Ey IBR_Plus CAD Optional
122. ear entered For example if you entered 2002 and 37 the first auto number accident will have an accident number of D02 000037 197 IBR_ PLUS HELP MANUAL EWIBR_Plus Accident Reporting North Carolina lol xi File Controls Day of Week Date Time County of Accident of Units Acc D02 000001 Thu 02A 4 2002 03 00 999 M ilitary Court x E Municipality Miles Outside Crash C In Occurred Near NAGS HEAD or jo On Street Higway Rte 234 X Ramp Service Road RR Xing 1234 Miles Feet N S E W Street Higway Adjacent County State Line N S E W 23 fio South 7 at or from Beach Road west x Street Higway Adjacent County State Line Latitude Longitude Altitude toward Boardwalk Way fi23 345 678 C Yiew Enter DMY Condition Information And Or Report Information c View Add Visio C View Enter Roadway and Property Damage Information Sketch DOZ O00001 T O01 beach vehicle DOZ 000001 C 002 Toyota View DOZ 000001 P 003 Smith Mary Jane Add Delete Add Vehicle O Pedestrian Commercial Vehicle HitandRun Other Figure 140 Main Traffic Accident screen At this point you are ready to enter the details of the accident Enter in the Date and Time of the accident The day of week will automatically be filled in by the system Complete as much of the following information as you have available e County of accident e Milepost number e Railroad crossing ID e Location information
123. earch by and choose whether you wish to search against Tickets Registrations or Both Press Search to view a list of your results Clicking on a search record will take you to that record and load the 280 appropriate Registration or Violation If you wish to print a list of your search results press the Print button instead You can search by e Registration Number e Violation Number e Date Range Issued Date e Time Range Issued Time e Vehicle License and Vehicle State e Charge Code e Issued By Officer e Make e Model e Name if searching by name that will be the only criteria searched against Parking Reports To run a Parking Report from the Parking Main Menu select the Reports option and then choose from one of the following reports e Registrations by Date e Registrations by Expiration Date e Violations by Date e Violations by Due Date The Report Control screen will appear enter the appropriate date range and choose the appropriate sort option and then press the Print button NOTE Requires that a default printer is set for that workstation 281 IBR_Plus Parking Report Control Si Registrations By Date Printer wf 11 01 2005 00 00 11 08 2005 23 59 fi Registration Number Figure 214 Parking Report Control screen 282
124. ecord e Go to the IBR_Utilities program This is a separate program from IBR_Plus You should see a shortcut on your desktop for the IBR_ Utilities program if you have permission to use it Login with your standard IBR_Plus userid and password 14 IBR_ PLUS HELP MANUAL e Choose the File menu and then click Master Name Merging e Enter the PID Personal Identification number or the name of the person you want to delete You can also enter SSN Sex Race Name and or Address If the person still has associated records on the file the delete button will not be active and you will not be able to perform a deletion of that person s records until all associated records have been removed e Click Delete A confirmation screen will appear Click Yes to delete the PID Maintaining Codes and Tables Modifying Deleting and Adding Codes Many codes and tables can be administered and entered by IBR_Plus users or System Administrators To enter or maintain codes e Goto the IBR_Plus Main Menu e Choose the File menu e Choose Codes and Tables e From the Type box click on the type of code you wish to modify You can choose from e FIPS e Officer e Zip e Zone e A listing corresponding to the type you chose will appear in the Description box Click on the description you want to change or delete The description will appear in the box at the bottom of the screen allowing you to change the description or delete the code After you
125. ed Codes e Type Species Codes e Sex Codes e Medication Codes e Activity Codes e Class Codes e Order Codes 257 e Family Codes e Group Codes To add modify or delete a code first choose the type of code from the Type box by clicking on the code type A list of current codes will appear in the Description box and entry boxes will appear below for the entry or modification of those codes To modify an existing code click on the particular code in the Description list and make any changes to that code in the boxes below When complete press the Modify button to save your changes To add a new code after choosing the Code Type enter the new code information in the boxes below the description list and then press the Add button To delete an existing code click on the particular code in the Description list and then press the Delete button NOTE If you delete a code that has already been used on various incident or animal information you will no longer see that code information on the associated record gt Animal_Control Code amp Table Maintenance Description Breed Codes Basset Hound Dog Type Species Codi Beagle Dog ____ Sex Codes Belgian Malinois Dog Modify Medication Codes Belgian Sheepdog Dog ee Activity Codes Belgian Tervuren Dog Class Codes Bernese Mountain Dog Dog Bichon Frise Dog Bloodhound Dog Delete Breed Wild Size Class Order Medium Mammalia Carn
126. ed maintenance capability will be available CAD Hotsheet Information e Goto the IBR_Plus Calls for Service Main Menu 164 IBR_ PLUS HELP MANUAL e Click the Hotsheet button The Hotsheet screen will appear EJ BR_Plus CAD Hot Sheets olx Sex Race Age Name SSN DOB ID KO 47 ADAMS JOHN 226 72 4438 1 31 49 00000001 u vW 20 UNKNOWN 19960725 KO 43 ALMOND ROBERT LENOX III 238 90 8405 9 16 52 00000001 BOLO Person Delete Record dded Record Expires _ View Add Delete R oLo Mi Missing Figure 122 CAD Hotsheet screen e You must select a category e BOLO for persons e BOLO for vehicles e Missing children e Neighborhood watch e Once you have clicked on a particular type of hotsheet information you may view the information by highlighting the name or address the name of the BOLO person or missing child the vehicle or the address of the neighborhood watch and then click View e You may also add and delete information from this screen e BOLOS and neighborhood watch information have an expiration date and will automatically be removed from the hotsheet when the date expires You may use this screen to extend expirations dates if required 165 IBR_ PLUS HELP MANUAL Ci Concealed Weapon Permits How to enter in information for Concealed Weapon Permits sequence of steps T he Concealed Weapon Permit screen can be accessed by the following Goto the Main Menu Select Civil Select
127. ee U Unknown zj ra Victim was _ al 12 Victim Injury This Victim Related 3 i C N None M Minor Injury to whic iffonses 4 B Broken Bones O Major Injury _ ef 4 te 10 5 Internal Injury T Teeth Loss 2 5 8 Others 6 z L Laceration i Unconsciausl 3 6 9 7 Aggravated Assault Murder Negligent Manslaughter 8 f O O 3 3 10 ia Other Negligent Killings Justifiable Homicide Additional Justifiable Homicide Figure 17 IBR Victim screen Adding a New Victim If the victim is not on file click Add and the victim screen will appear for new entry Deleting an Victim Click the particular victim you want to delete and click Delete Entering Victim Information When adding victims e The victim can either be a person or a business and in some cases the Commonwealth e If the victim is an individual you should enter whether or not he she is a resident of your jurisdiction e The victim should always relate to at least one offense e Victim injury aggravated assault justifiable homicide and manslaughter are only used for specific offenses 27 IBR_ PLUS HELP MANUAL e Relationship of victim to offenders are only used for particular offenses See you IBR User s Guide for a description of these fields Offender Information To enter offender information from the main incident screen e Click the Offender tab A list of the offenders will appear To view a
128. ee the chapter titled Canteen Order System Database Utilities To access the Database Utilities provided in IBR_Utilities Go to the File menu Choose Database Utilities Choose a task from the menu Compact IBRCAD1 Compact Police9 Data Indexes Check VCC Data Update Charge Codes Create Vine File Reports Running Adhoc Reports Go to the IBR_Utilities Menu and choose Reports Then choose Adhoc Reports A text box will pop up with any adhoc Crystal Reports you have created listed in the box To have your adhoc reports show up they must have a name starting with the letter A have a tpt extension and be stored in the C Ibrplus directory 217 IBR_ PLUS HELP MANUAL Ey BR_Plus Utilities Menu x Eile Reports CFS Canteen Codes ACLERY tpt ACLERYBI rpt AINDVIOL rpt ASTATUTE spt Adhoc Reporting Figure 153 List of adhoc reports displayed in IBR_ Utilities Click on the report you wish to run Another box will appear with a text box for you to pass any formulas to the report You can also specify the number of copies 1 9 to run Press the Print button when you are ready to run the report A Crystal Reports window will appear with the specified report and data You can print the report from this window if you wish NOTE DaProSystems cannot provide support for your adhoc reporting or instruction on how to use Crystal Reports DaProSystems will only support reports created by DaProSystems and include
129. een for using the Master Name Search e You can enter in an Application Date Fee and a Judge Person Comment for this application The same is true for Local Investigation and State Police details You can check whether or not the application has been Approved or not as well as enter in Approval Date Fee and Judge Person Comment information 168 IBR_ PLUS HELP MANUAL e Enter in an Expiration Date if applicable Check the appropriate box if it is a Purchase or Carry permit If the permit process is only partially completed you can enter in the information that is currently available and then update the rest of the permit information at a later date When you have entered all of the necessary data you can press the Exit button located at the top left corner underneath the Permit and PID number Searching for Concealed Weapon Permits You can search for an existing permit by number or by applicant name Searching by File Number To search by file number e Enter in a file number into the File Number box with or without leading zeroes Press the Search button Permits starting with that file number and higher numbers will be shown in the box at the bottom of the screen Click on the appropriate permit in the box to view the details of that file If you do not see the file number that you are looking for you can click on the line labeled View More Records if it is available Searching by Name To se
130. eet number any direction information that was coded on the GEO file and the name of the street or a 143 IBR_ PLUS HELP MANUAL partial name of the street Press Enter All streets matching your selection will be displayed Simply double click the correct street name and street type and the address will be complete You may add any additional information such as apartment number etc If you put in an address that is not GEO coded you may simply click the No Geo Code button and the address will be accepted It is recommended that all streets within your jurisdiction be coded correctly for better statistical information CFS 2000 000013 f Comment History Premise Watch Exit E 10 05 ROBBERY g en NoGEOCode 001421 001550 00078218 001551 001618 00078169 001600 001999 00077179 00z000 002098 00077150 002095 002199 00077137 002200 002440 00076580 002401 002499 00076574 002500 002599 00076562 CARB 1 POLICE 17 02 17 51 Figure 97 Active Call Window with Address list box e If you have more information available for a complainant victim or suspect you may click on the PID number and then click View which will take you to the Master Name File Use of the Master Name File is explained fully in the IBR_Plus User s Guide e When you ate viewing vehicle information related to a call you may enter additional information such as year make model style VIN numbers colors etc Also contact names with day a
131. eft corner 214 IBR_ PLUS HELP MANUAL Ci l IBR Utilities Program How to use the IBR_Utilities program number of administrative tasks run ad hoc reports view CFS calls without logging on to the CAD system and entering the Canteen Order System Which options are available to you depend on which IBR_Plus modules you have purchased You need appropriate permissions to access the IBR_Utilities program and to perform certain tasks within the program To access the IBR_Utilities program T he IBR_Utilites program is a separate program from which you can process a e Click the desktop icon for IBR_Utilities e Log in with your IBR_Plus userid and password 215 IBR_ PLUS HELP MANUAL Ey BR_Plus Utilities Menu x File Reports CFS Canteen Codes Utilities Adhoc Reporting Figure 152 IBR_Utilities screen Tasks and Modules Assessable from IBR_Utilities The following tasks and modules are assessable from IBR_ Utilities e Master Name merging and deletions for more information see the section Master Name File in the Introduction chapter e Database Utilities e Adhoc Reports e Civil Reports e Criminal Reports e Maintenance of CFS Codes Streets 216 IBR_ PLUS HELP MANUAL CFS Current Call Search CFS Call History Search Accident DMV module Regional utilities for use with regional interfaces Code maintenance General codes Jail Codes Jail Cells Canteen Order System for more information s
132. elected a search for Smith will return Smith as well as Smythe You must use a full last name or alias with an optional comma followed by a first initial Searching on Ad will not return Adams when the Soundex feature is selected since they do not sound alike e SSN e PID e Arrest e Warrant e Civil Paper e Concealed Weapon e Click Search The IBR_Plus Criminal Search Results screen will appear 61 IBR_ PLUS HELP MANUAL e The person who most closely matches your search request will appear at the top of the screen You may click this person s name and a list of all the reasons that the person is on the file will appear From this point you have several options a b d o You may double click the name or click View Person to look at the person s Master Name screen Tf the person has an incident on file you may click the Incident then click View Incident to view a summary of the incident You can print the incident by clicking the Print button at the bottom of the viewer screen This will automatically be sent to your default printer Please note that comment data may use the full width of your landscape or portrait page layout If the person has a warrant on file you may click the Warrant then click View Warrant to view the Warrant screen Tf the person has an arrest record you may click the Arrest then click View Arrest screen If the person has been associated with CA
133. ell check button with the picture ABC will not check spelling of words with all capitalized letters The Spell button without the pictures will check spelling of words with all capitalized letters Click Save when you ate done 260 Animal_Control Incident File Hoan alee Date Time of Activity Date Time Cleared Begin Mileage End Mileage Comp PID 00020224 09 01 2005 08 30 03 01 2005 03 00 220 0 32020 Print Exit Officer Hours Worked 0002 SmithA B v f2 Activity Address of Activity BD Barking Dog x fioo Main St Complainant Name C View Name Warant Summons Call Number ADAMS JOHN PAUL w888000020 2005 025634 Comment Received call from Mr Adams stating that he had heard his neighbor s dog barking non stop for 3 hours Asked that we visit the residence to address the problem Upon arriving at the residence the dog was in a fenced backyard and was barking spoke with Mr Bowles the owner of the dog who stated that his dog had been barking at the construction workers Delete working across the street from the house advised Mr Bowles that he needed to bring the dog indoors otherwise he could be subject to a noise violation Figure 197 Officer Activity Report Narrative information Adding Animals To add animal information to the Officer Activity screen click the tab labeled Animals and then click the button labeled Add The Animal Information screen will appear 261 gt Animal_Cont
134. ems after you are certified on how to change your base date to your actual base date NOTE Any changes to your agency name or ORI must be coordinated with the State Police and cannot be changed on this screen Searching for an Existing Incident To access the Incident search screen e From the Incident Based Report menu screen choose either the Search button or choose the Search menu at the top of the screen 20 IBR_ PLUS HELP MANUAL EN IBR IBR_ Plus Inc Incident Search xf io NOT use asterisk in these fields Tre Figure 12 Incident Search screen When searching search on only one criteria such as e Incident Number e Name e Reporting Officer e Investigating Officer e UCR Code e Property Type Code Examples Enter 19960601001 to get a list of Incident beginning for June 1996 Enter B or Bro or Brown John for names Enter make model serial year only with property If looking for a red Buick look under Property 03 Automobiles not UCR 240 Motor Vehicle Theft Date Ranges and narrative searches may be used with any selection Enter entry exit only with UCR Codes Searching through narratives may be very slow 21 IBR_ PLUS HELP MANUAL Once you have entered your search criteria click Search A list of related incidents will appear rst IBR_Plus Incident Search Results xj 19960714441 01 IBR Offender yi IER Offender ia 19960801537 01 IBR Offender ADAMS JOHN PAUL 2002 010215 01 IB
135. entered by another user other users in turn will not be able to view secure records that you entered This applies to searching deleting printing and general viewing Please Note The comment field of secure records will be encrypted before being saved to insure that unauthorized users cannot view those comments by other means The User Generated Data screen can be accessed by the following sequence of steps Go to the Main Menu Select User Select User Generated Data 172 DESIGN CUSTOMIZATION The User Generated Data Screen Upon entering the User Generated Data screen you have the option of searching for Additional Search Criteria This field is a free form field that you can use to search upon from the User Generated Data screen You can enter anything you would like to search on in this field EJ IBR_Plus User Generated Data data by type by type and sequence number type and date type and name or type and Additional Search Criteria You can also view existing data records add new records print a record and delete a record Figure 125 User Generated Data entry screen Adding a New User Generated Data Record To add a new User Generated Data record select the appropriate type from the Type Manual vs Auto Numbering When the User Generated Codes are set up by your code administrator they will decide whether to use auto numbering or manual numbering for that type If the type of
136. ents A red light and Validation Failed at the bottom of the screen signifies that you have one or more errors on the screen or that information is missing The left side of the validation report shows your incident number with all accompanying offenses victims property and associated records If there were errors the errors will be denoted on the right hand side of the validation report screen As an example if the message Victim 001 must relate to an offense showed up on the right side of the validation screen you can simply click on Victim 001 on the left side of the screen correct the errors exit to the IBR_Plus Main Screen and click Validate again until you have the get the Validation Okay green light NOTE When you are clicking on the left side of the screen to return to the incident to make a correction always click on a line that has the incident number on the left part of that line Occasionally the validation report may give a yellow warning which is simply a caution As an example You have an offense such as destruction of property and for some reason you added drug information to this incident The validation will show a warning message drugs showing but a UCR 35A or B offense is not found The offense will still be reported correctly to the state but the drugs information will not be sent Sending Information to the State Police From the Incident Based Reporting menu 39 IBR_ PLUS HELP
137. ered to insure accurate submission of IBR data to the state To enter agency information e From the Incident Based Report menu screen choose the File menu e Choose Agency Information IBR_Plus Agency Information 0770171996 124 Electric Road PO Box 20182 va Zip 240180000 Chief R P Smythe Sandra Johnson Figure 11 Agency Information Screen The Agency Name was preset when you received your IBR software You can enter e Address e Chief Administrator e Phone e Records Clerk 19 IBR_ PLUS HELP MANUAL e Number of sworn and civilian male and female employees e Solvability weights for incidents The solvability factors for Suspect Named Witness to Crime Property Traceable Unique M O Suspect Identified Suspicious Vehicle Identified and Significant Evidence can be given a total value from zero to one hundred 0 to 100 points For instance if property is traceable one agency may think that would give an incident a solvability score 30 but another agency might give it more or less weight Each agency can set up their own parameters for these fields as long as the total does not exceed one hundred 100 points The IBR_Plus system then automatically totals these solvability factors based on which fields have been selected for each incident The Override button will allow changes to your base date and IBR submission dates however a password is required to make these changes You will be instructed by DaProSyst
138. ering Information if Driver is Also Owner If the driver of the vehicle is also the owner of the vehicle you can indicate this on the by checking the Driver is Owner button on the applicable vehicle screen If the driver is also the owner of the vehicle just check that box but do not reenter the driver s informaiton on the owner tab Entering Injured Persons Pedestrians and Occupants To enter information about injured persons including pedestrians and occupants click on the tab labeled Inj Ped Occup EN IBR_Plus Traffic Accident xj File Controls Acctt D00 000231 Day of Week Date Time County of Accident Milepost Sa o 0170372004 08 00 AM 770 ROANOKE a RR Crossing ID City Town City Landmarks at Scene ROANOKE Tom STATUE of Yeh Route 7 Street Name at Scene Distance Measure N S E W 2 MARKET ST V Intersection fi Miles x North 7 Object Struck Tree Fence Etc Repair Cost Street of Intersection or Distance Measurements 0 00 HIGH ST Object Owner Name Owner Address Supplemental Report ee ooo GPS Latitude GPS Longitude VYiew Enter DMV Condition Information Boxes 1 11 View Add Visio And Or Report Information Sketch Description D00 000231 C 001 occ JACOBSEN TONY poo 000231 C 002 occ JACOBSEN FRED Delete Add lc Injured Pedestrian Occupant Figure 135 Main accident screen showing Inj Ped Occup tab Click the appropriate radio button indicat
139. ering an Arrest for screen details Importing Magistrate Warrants e Goto the IBR_Plus Criminal Adult menu e Click Warrant e Click Import e Click Import Warrant Summons 71 IBR_ PLUS HELP MANUAL Ey IBR_Plus Ea Import Warrants Summons Import Dispositions Export Traffic FIPS ese 7 k x Auto Match Name Race Sex Figure 46 Import Warrant screen e Make sure you have entered the correct FIPS Code for your locality e On the drive list box click the A drive e Insert your diskette in drive A e Click Yes on the Mount Floppy Request e Click OK e As each warrant is entered the name will be shown on the Master Name Seatch Screen If the person you are looking for is already on file click to highlight the person s name then click on Use this PID If this is a new person click Add new PID e After all the warrants have been imported you will get the prompt Print a list of the new warrants Click Yes After printing this list compare it against your paper documents See Help on the Main Menu Screen for help using the Master Name Search Mug Shot Capture Maintenance e Goto the IBR_Plus Main Menu e Click Criminal then click Adult Records Juvenile will work too 72 IBR_ PLUS HELP MANUAL e Click Search e The IBR Criminal Search screen will appear e Enter name of person you want to view e Click Search e The IBR Plus Criminal Search Results screen will appear e If the person you
140. erson to the system so that duplicate names will not be entered on the Master Name File Whenever you enter a new name into the system and tab out of the name field the Master Name Lookup screen will appear You should put in as much of the name as possible in the format Last name First name You should not have a space between the comma and the first name 10 IBR_ PLUS HELP MANUAL ey IBR_Plus Master Name Lookup adam x 00020224 22 3 5555 M W ADAMS JOHN PAUL 00020110 557 94 6584 M W AKEN LEONARD A Add new PID 00020002 238 390 8405 M W ALMOND ROBERT LENOX III 00020106 2223 84 9789 F W ALTICE REBECCA JAMES Use this PID 00020145 ANDERSON TRACTOR amp EQUIPMENT 00020080 M W ANGEL MIKE x Exit 4DAMS JOHN PAUL W White M Male 1 1 60 2Z222 33 5555 123 Maple Street a Roanoke VA 24018 540 555 2345 Acme Construction _ WARNING 123 Main Street WARRANTS 840 555 2222 Welder Figure 5 Master Name Lookup screen If the name you are entering appears on the list this denotes that a person with this name is already on the file You should determine if the person you are entering is indeed the person already on the file or a new person Click on the name and then click on the question mark A screen will appear that shows the following information for the person already on the file e Name e Race e Sex e Date of birth e SSN e Address e Employer address The plus and minus signs will give
141. es press the button labeled Modify to save your changes If this was a new charge press the Add button to save your changes To delete an existing charge find the charge by entering the charge number and then pressing Next press the Delete button to delete the charge NOTE Insure when working with fines that you first type in the Charge number and then press Next to insure that the fine does not already exist If you enter a charge number and enter the charge s information without pressing the next button first you will not be able to add the information until you press Next Pressing the Next button will clear any information you had already typed To print the charge information with that charge information on the screen press the button labeled Print Parking Registrations Entering a Parking Registration To enter a parking registration from the Parking Main menu enter your Registration Permit number and select the radio button labeled Registration The registration number can be up to eight digits in length Then press the Add button wv IBR_Plus Parking Choose Registration 20051 235 C Ticket Figure 207 Entering a Registration record 273 You will recetve a confirmation message to insure that you wish to add the new registration number press Yes The Registration screen will appear v IBR_Plus Parking Registration File Controls Permit 20051235 Date Issued Issued By Type Permit E
142. f the Criminal Search Results screen e Click to highlight the name of the person EN IBR_Plus Capture Image Figure 64 Mug Shot Capture Image screen 103 IBR_ PLUS HELP MANUAL e Click Mug Shot The Capture Image screen will appear Choose Front Side or Scar depending on the type of picture desired If using the Intel Create amp Share Camera Pack PCI Version i k Click Camera to begin the capture process Select Intel Analog Video Camera Click OK Turn the camera on by sliding one notch from the center position a green light should appear When the person is centered in the live video window and properly focused using the dial knob at the top of the camera click Snapshot After a very short pause the snapshot preview window will display a thumbnail image of the photograph just taken Click the small photograph note that a blue frame will surround the thumbnail Click Transfer The Mug Shot has now been captured You should exit at this point You may press Mug Shot again and repeat the procedure if you need to take additional front side or scar photos If the picture does not appear clearly you may need to make adjustments to the camera While in the process of capturing an image you may click the Intel Options button On the options screen labeled Size Options the large 640 x 480 should be selected You may also click on Camera Settings to change brightness and contrast until you have th
143. field o Searching for stand will return anything that ends in stand in the Additional Search Criteria field such as stand grandstand making a stand etc o Searching for stand will return any record with stand anywhere in the Additional Search Criteria field such as stand grandstand making a stand standstill in the stands etc Press the Search button Records of that type and with the appropriate text or numbers in the Additional Search Criteria field will be listed in the box at the bottom of the screen Click on the appropriate record in the box to view the details of that file If you do not see the record that you are looking for you can click on the line labeled View More Records if it is available 177 Viewing an Existing User Generated Data Record If you know the sequence number of an existing permit you want to view select the appropriate Type from the Type drop down box and type the sequence number into the Sequence Number box and then press View The permit details will be displayed at the top of the screen If you have just completed a search simply click on the desired record in the search result box to view the details at the top of the screen Printing a User Generated Data Record To print a User Generated Data record Select the appropriate Type from the Type drop down box and then type in the appropriate Sequence Number into the Sequence Number box at the bottom of the screen or if you h
144. form field up to 20 characters long in which you can story anything you would like to be able to search upon from the search screens See the Search instructions for more details Comment Enter any comment you wish for that record Vehicle ID If you wish to tie vehicle data to this record check the Vehicle ID check box To view or enter the specific vehicle information click the View radio button which will bring up the vehicle information screen If you are adding a vehicle to the record you will receive a confirmation box asking you to confirm that you do which to add a vehicle Check Yes or No as appropriate If you uncheck the Vehicle ID box on a record that previously had a vehicle record tied to it you will be prompted on exit to confirm that you want to delete the vehicle record When you have entered all of the necessary data you can press the Exit button located at the top left corner underneath the Type and Sequence Number Please Note The arrow buttons located in the top left corner underneath the Type and Sequence Number can be used to scroll back and forth sequentially through the other records of that type Searching for a User Generated Data Record You can search for an existing record by type by type and sequence number type and date type and name or type and Additional Search Criteria Searching by Type To search by data type 175 IBR_ PLUS HELP MANUAL Select the type from the Type dr
145. freshes will be done automatically unless an active call is currently open in your window in that case you will have to manually refresh to see updates on the status line or available units An exception to this is when you Dispatch Units dispatching units will automatically refresh the workstation on which the dispatch occurred Note that entering attive transport times etc in the active call window will not refresh the call grid at the bottom of the dispatching screen This is by design if you wish to view changes you can hit the Refresh button to view changes Option Buttons Future Figure 104 CAD Option Buttons e The Alert button may be used at any time to check pending officer response required activity Officer responses may be rescheduled or deleted using this button 149 IBR_ PLUS HELP MANUAL e Future Call allows entry or retrieval of any future calls that have been queued When future calls are activated information is placed in the comment field regarding the future call details e SOP s will be made available for any call in the Active Call Window This will provide particular information about a particular ten code or signal and any SOP type questions that should be asked by a call taker or dispatcher Additional information is available for whether or not the incident requires supervisor notification and also how many units from each agency should be dispatched for this type of call e If you have geo coded
146. from CADWatch Alert notification is handled through a separate program called CADWatch CADWatch will automatically load within 30 seconds after loading the Dispatch menu This module will run regardless of which part of IBR_Plus you working in allowing the dispatcher to receive Unit Alarms Future Call Alerts and Pending Call Alerts while working in Civil Processing IBR etc The CADWatch module will automatically terminate within 30 seconds of exiting the Main IBR_Plus menu The CadWatch taskbar item will display a green status box if no alerts are detected A red status box will be displayed if Unit alerts ate detected and a yellow status box will be displayed if Pending and or Future alerts are detected If multiple alerts types are found the most severe alert color will take precedence For CADWatch to work properly ensure that you do not have the AutoHide feature of the Windows Task Bar activated The CADWatch item on your Windows taskbar will change to a color coded notification including an optional audible alarm when alert 158 IBR_ PLUS HELP MANUAL notification is activated To turn on or off the audible alarm click the task bar item for CADWatch PAstart GF iim Pending Future Figure 116 CADWatch item on Windows Taskbar This will bring up the CADWatch program screen Ey CADWatch M Audible alarm in addition to Taskbar Alert WARNING Closing this program will Terminate Unit Alert Main Menu imputer
147. g amp Entering 19960725090 02 23H All Other Larceny Figure 15 Incident Based Reporting screen Enter in the following information e Solvability Factors e Internal Status e Any available dispatch information e Zone e Weather conditions if available e Call Number field This field is for your use if you are not using the IBR_Plus Dispatching Module You may manually enter the Dispatch Call Number on the scteen The bottom of the screen contains several tabs where you can add Offenses Victims etc Most offenses will require Offenses Victims and Offenders Based upon the type of 24 IBR_ PLUS HELP MANUAL offense Property Drugs and Vehicle information may also be required Assaults may be added if the law enforcement officer has been assaulted Assignments and Narratives may be added for any type of offense The State IBR reporting only requires that Group B offenses be reported if an arrest is made however you may want to enter all Group B offenses for your own local use NOTE All IBR_Plus clients should have a current copy of the State IBR Data Dictionary and an IBR User s Guide If you do not have a Data Dictionary available you may press F1 from any screen to see a condensed version of the IBR Data Dictionary For more information on the individual Incident tabs see the associated Help screens for each tab Offense Information To enter Offense information from the main Incident screen e Cli
148. g Remove Following and the item You can also add 225 IBR_ PLUS HELP MANUAL additional items to a previously entered inmate by highlight then inmate s name and then selecting the additional items If you wish to change the quantity of an item click on the appropriate inmate then click in the quantity box of the item you wish to change The box will change color and will be reset to zero The extended price and the inmate s balance will be restored to the correct amount You can enter a new quantity and press tab to recalculate that item and the inmate s balance wv IBR_Plus Canteen Orders Input Number Quantity E Bre Enter 4 character Item Number including any leading zeroes Enter Quantity blank Quantities are not allowed Negative Quantities are not allowed When Item Number and Quantity are entered press DONE or simply press the ENTER key When finished with an Inmate leave Item Number blank and press DONE Figure 159 Keyboard Entry Method e To add the order information to the canteen text file that you will send to the vendor simply click Process Order If you Exit without processing the order the information you had entered during that session will not be written to the order text Clicking Process Order will also clear the order list from the bottom of the screen so insure that you print the order information prior to processing the order if you wish to have a paper copy e When you have finished enterin
149. g all the orders or if you wish to finish entering items at a later time you can exit the screen by pressing the Exit button Insure that you first press Process Orders or else those orders currently listed will not be added to the canteen text file that you will send to the vendor You will receive a confirmation message prior to exiting to insure that you do wish to exit at that time NOTE As you enter orders for each inmate that inmate s fund balance will automatically decrement for each item purchased This balance will be updated in the IBR_Plus Jail module if you process the order If an inmate does not have sufficient funds to order an item the system will notify you of that and the item will not be added to the order list 226 Printing a Canteen Order To print a canteen order click the Print Order button The Print Order button will only print those orders currently listed in the order list box at the bottom of the screen Please note that after an order has been processed you will not be able to print it again You may wish to print a listing for each inmate To do this simply enter all the items ordered for that inmate and click the Print Order button After you have printed that order click the Process Order button This will add those items to the canteen order text file that you will send to the vendor and it will also clear out the order grid at the bottom of the screen allowing you to repeat the process for the next
150. ght to the top left portion of the dispatching screen While processing the current CFS screen you may enter multiple persons information such as complainants victims suspects or witnesses Also if the address that came in from your ANI ALI is not the address where the offense occurred you may enter the address of the offense occurrence You may dispatch as many units as necessary for the call The unit can be from any agency e You can update dispatch times from the Active Calls Grid without making a call the active call For example if you are working on a police call for service number 1999 000001 but fire call 1999 000002 Engine Numberl ENG1 has just arrived on scene you may click the arrived area of the grid for Engine Number 1 which will post the arrived time but the active police call 1999 000001 will still be at the top left portion of the screen 135 IBR_ PLUS HELP MANUAL ype Name Future Call TERET Unit Exchange Shift Change CFS 2000 000014 x TTT z Sie Cal Type i001 MURDER Poon sina Z it ricci oo oo on Jurisdiction j How Received Activity i 888 Out State Federal Co hd X Type CA SAW Name Agency RECY DISPATCH Enroute ARRAY Transport CLAD Return Type Address Alarmi Alarm2 Enroute Arive Station 10 50 O New OTow O Aam OOlnStack 0 Future Figure 87 Calls for Service Main screen Lets look at the Calls for Service screen in detail Comment Window Available Watts Grid
151. gure 197 Officer Activity Report Narrative information Figure 198 Animal Information screen Figure 199 Medication Usage Screen Figure 200 Animal Control Search Screen Figure 201 Officer Activity Search Figure 202 Animal Control Report Control Figure 203 Parking Menu screen Figure 204 Parking Code screen Figure 205 Setting Tow Limit Figure 206 Parking Charge Information Figure 207 Entering a Registration record Figure 208 Registration screen Figure 209 Notice Letter address verification Figure 210 Entering a Violation Record Figure 211 Violation Screen Figure 212 Charge Selection Figure 213 Parking Search screen 243 244 244 246 247 247 248 249 249 250 250 251 251 252 252 253 254 255 256 257 258 259 260 261 262 263 265 266 267 268 269 271 272 273 274 276 276 277 278 280 Figure 214 Parking Report Control screen 282 IBR_ PLUS HELP MANUAL Ci Introduction Master Name Fik and Mamtamng Cocks modules Computer Aided Dispatching criminal records management jail management and booking evidence stolen and pawned property civil papers concealed weapon permits personnel management and laptop mobile data terminals I BR_Plus is a comprehensive system incorporating Incident Based Reporting When getting started with IBR_Plus it is important to understand the function and usage of the Master Name File as well as the method for maintaining codes and tables Master Name File Th
152. h using the Accident Module without resetting the auto number features EN IBR_Plus Traffic Accident E xj File Controls 2 Acctt D00 000231 Day of Week Date Time County of Accident Milepost Sa o 0170372004 08 00 AM 770 ROANOKE a RR Crossing ID City Town G City Landmarks at Scene ROANOKE Cc Town STATUE of Veh Route Street Name at Scene Distance Measure N S E W 2 MARKET ST V Intersection fi Miles x North 7 Object Struck Tree Fence Etc Repair Cost Street of Intersection or Distance Measurements 0 00 HIGH ST Object Owner Name Owner Address Supplemental Report GPS Latitude GPS Longitude c View Enter DMY Condition Information Boxes 1 11 View Add Visio And Or Report Information Sketch i Ped Occ DOO 000231 001 HONDA ACCORD DOO 000231 002 GMC VAN Figure 129 Main Traffic Accident screen At this point you are ready to enter the details of the accident 182 IBR_ PLUS HELP MANUAL Enter in the Date and Time of the accident The day of week will automatically be filled in by the system Complete as much of the following information as you have available e County of accident e Milepost number e Railroad crossing ID e City Town indicate which in the appropriate radio button e Landmarks at scene e Number of vehicles e Route or street name at scene of accident e Intersection or Distance Direction If the accident happened at an intersection check th
153. have made the changes you can press the Modify button to change or the Delete button if you wish to delete that description e Ifyou need to add a new description choose a Type at the top of the screen and then click the Add button 15 IBR_ PLUS HELP MANUAL EN IBR_Plus Code amp Table Maintenance 24065 es Mill VA 24067 Callaway VA 24088 Ferrum VA 24092 Glade Hill VA 24018 F ganoke vA 24101 Hardy VA 24102 Henry VA poss easetVa OO Figure 8 Code and Table Maintenance screen Printing Code Tables To print a table e Click the Type of table you wish to print from the box at the top of the screen e Click Print NOTE If the Add Modify and or Delete button is disabled on this screen then you have limited maintenance capability for that code You will need to have your System Administrator or another user with rights to these code make the necessary changes Using Pass On Messaging e Goto the IBR_Plus Main Menu e Click File e Click Pass On or click the Pass On icon on the Main Menu 16 IBR_ PLUS HELP MANUAL Sr IBR_Plus Pass On Information x T tar Delete Figure 9 Pass On Information screen e Ifyou want to send a message click the Send icon A list of all IBR users will appear Click the User ID of the person s you wish to send a message The cursor will appear in the large text box where you may then enter your message After entering your message details c
154. he 259 first name Upon leaving the name field you will be able to choose from an existing name or adding a new name For additional information on adding names and using the Master Name module please see the Entering Names section in Chapter 1 Introduction of the IBR_Plus User Manual When you have completed entering the Officer Activity information and are ready to exit you can press the Exit button in the upper left corner to save the information and to exit back to the Officer Activity menu Alternatively you can press the Escape key on your keyboard to save and exit Animal_Control Incident File Hapa Oe ta Date Time of Activity Date Time Cleared Begin Mileage End Mileage Comp PID 00020224 09 01 2005 08 30 09 01 2005 09 00 3201 0 32020 Print Exit Officer Hours Worked 0002 5 mithA B X 2o Activity Address of Activity BD Barking Dog 7 100 Main St Complainant Name C ViewName Warrant Summons Call Number ADAMS JOHN PAUL Ww888000020 2005 025634 Animal Add Delete Figure 196 Animal Control Officer Activity screen Entering an Officer Activity Report Narrative To enter a new Officer Activity Report Narrative or to edit an existing Officer Activity Report Narrative click the tab labeled Comment Then click the Edit button The text box will become enabled allowing you to type in the description If you wish to spell check the item click the appropriate button As in other IBR_Plus modules the sp
155. he bottom left of the screen on the appropriate animal s information screen Printing the Officer Activity Report To print the Officer Activity Report including any associated animal information press the Print button on the Officer Activity Report screen Tracking Medication Inventory You can track the usage and balance of medications through the Medication Usage screen First you must have added the medication codes and measurement type through the codes modification process described earlier in this chapter To access the Medication Usage screen from the Animal Control Main Menu press the button labeled Medication Animal_Control Medication Usage File Type of Drug Measurement Valium X Balance Add Delete Officer Medication Quantity Measurement Animal Comment 0013 10 17 2005 0005 Valium 2 DU Dosage Unit 0012 09 27 2005 0001 Valium 5 DU Dosage Unit 0011 09 21 2005 0516 Valium 6 DU Dosage Unit Unidentified animal found 0010 09 21 2005 0516 Valium 5 DU Dosage Unit 0000002 009 09 21 2005 0143 Valium 4 DU Dosage Unit 008 09 20 2005 0120 Valium 3 DU Dosage Unit 0000001 lt For inventory debits reductions insure that you preceed the quantity with a minus sign For inventory additions simply enter the number Figure 199 Medication Usage Screen 263 To view the inventory for a particular drug first choose the Type of Drug from the drop down list The measurement type will be sele
156. he dispatcher Disposition may also be recorded with each unit e You may enter as many people related to the calls for service number as required You can enter Complainants Victims Suspects and Witnesses If a location has associated warnings for Weapons Assaults Felonies or Protective Orders these warnings will appear e If you have Enhanced 911 the Complainant Information along with the Address Information and How Received can be updated from the 911 system e Two addresses ate available The first one will be the address where the call originated from The second address will be where the offense actually occurred You can enter business names ot aliases that have been entered into your GEO files the street address will be listed to allow you to choose the correct business location e You can load any required comments to the call by clicking on the Comment button The UPPER button will convert all lower case characters to upper case You can spell check comments clicking the button with the check mark will ignore capitalized words while clicking the button titled SPELL will include capitalized words The checker will only return a prompt if errors are found After the spell check is complete make sure you click DONE to save your comments before clicking other portions of the CAD 139 IBR_ PLUS HELP MANUAL screen Multiple transport information as well as location changes will be automatically added to the comment field
157. he system will enter the Calls for Service module and will generate new calls simulating how they would be generated from ANI ALI 911 situations 123 IBR_ PLUS HELP MANUAL EY IBR_Plus CAD Training Simulation SH Did you know You can make the Active Calls Area go FULL SCREEN by simply double clicking in the AGENCY portion of the Grid Single click in the AGENCY portion to return to bottom of screen Figure 80 CAD Training Simulation Start up screen Maintaining Agencies Units Streets and Wreckers Go to IBR_Utilities program this is a separate program with its own desktop icon You need appropriate permissions to access this program Login with your IBR_Plus userid and password Click on the CFS menu Choose Maintain Codes Streets The CAD Agency Maintenance screen will appear 124 IBR_ PLUS HELP MANUAL l IBR_Plus CAD Agency Maintenance x view Aa Nosy Delt Pine iosi sop Advanced Ewe paee Paea eam fg Alarm Residential 10 282 Master Address Import GEO Alarm Commercial 10 281 Tow In fi 0 64 Description Mo Dir Street Name Type Dir Speed B E E E Low Cross Street High Cross Street Road Type x Agency Station Unit Description Add Load Now List Unique Addres z ST ODD or Both Low High Zi Juris B U Grid Zone B U Grid Zone B U Grid J 6 OTHER Neighborhood B U Grid Zone B U Grid EE Zz
158. he thumbnail Click Transfer The Mug Shot has now been captured You should exit at this point You may press Mug Shot again and repeat the procedure if you need to take additional front side or scar photos If the picture does not appear clearly you may need to make adjustments to the camera While in the process of capturing an image you may click the Intel Options button On the options screen labeled Size Options the large 640 x 480 should be selected You may also click on Camera Settings to 74 IBR_ PLUS HELP MANUAL d h change brightness and contrast until you have the desired result If you are using the analog camera provided with the Intel Capture Board source should be set to Intel camera Other settings are available in case you are using a camcorder or some other device with this board Please consult your Intel documentation for other options You can view the Mug Shots at any time by pressing the Mug Shots button If more than one Mug Shot is available for this person click the Next button to view additional front side or scar photos If you click the Next button you get a blank screen this denotes that there are no more photos available for this person Click Next again and the display will return to the first picture of this person You may delete the photo you are currently viewing by pressing the Delete button Note Once this photo is deleted you will not be able to undo the delete You can print
159. his date is the current date by default and select an officer number You can enter a number 1 3 in the box labeled Receipt Copies if you want receipts printed The receipt will have a place for the deputy s as well as the inmate s signature An invalid or missing number will default to 1 if you choose to print receipts Click the Next button when you re ready to continue The next screen will list all current inmates in a data grid 114 IBR_ PLUS HELP MANUAL Ea IBR _Phus Add Wizard 00020225 BOWLES CHAD E 00020226 STEVENS JAMES 00020227 WALTERS JACK 00020228 SMITH ANDREW R 00020229 GARRETT WESLEY Transaction 00020224 ADAMSJOHN PAUL i 7 o Figure 71 Funds Wizard screen From this screen you can enter information regarding e Reference Number e Credit amount e Debit amount e Transaction type e Quantity e Description Enter the information you want to update for each inmate and then press the Update button to make the changes The information will then be reflected on the inmate s fund records 115 IBR_ PLUS HELP MANUAL Maintaining Inmate Property Ed IBR_Plus Inmate Roster File Report BS Ae me Sort by Cell C Name Race Sex mY Smoker Watch Health Handicap i Options H E PD LongRoster f Show Cels ShowLog M 6 F 0 00020224 Name Cell RS PID Dateln CC Sentence Y M D ADAMS JOHN PAUL AlOSC W M 00020224 01 01 1997 10 0000 0000 0000
160. hlighted click this button to remove the code from your list That code will again be listed in the general code list on the left Setting Follow Up Days The Follow Up Days setting determines what the default number of Follow Up Days is for the cases To set Follow Up days choose the File menu at the top of the screen and then choose Set Follow Up Days 236 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System Follow Up Days fo Incident UCR Report Scene Approve Invest Follow Up Prints Evid Score Status Except All Cases Cases not Approved Cases not Assigned 393 Go Back Days gle olal lalYV CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Assign Figure 168 Set Follow Up Days A text box will appear in the top right corner of the screen Enter the number of days you wish and then press the Done button when complete Setting Go Back Days The Go Back Days setting determines what the default number of days to search against when searching for cases or calls For example if you set the Go Back Days setting to 60 the case management system will only return cases or calls that occurred within the last sixty days To set Go Back days choose the File menu at the top of the screen and then choose Set Go Back Days 237 IBR_ PLUS HELP MANUAL wy IBR_Plus Case Management File Supervisor SYSA System Go Back Days 339 CFS TEN Follow Up Prints Evid
161. id column 145 IBR_ PLUS HELP MANUAL Comment Window A comment may be attached to any call in the Active Call Window Click the Comment button from the Active Call Window The comment screen will appear New Larger Ra Spell Upper Done Dispatcher 0001 01 01 1998 09 30 This is a test dispatcher comment Unit CAR 10170171998 09 03 This is a test unit comment Figure 99 Active Call Comment screen e If you want the comment date and time stamped with the dispatcher s number click New before beginning data entry Type as much comment as required Be sure to click Done when finished typing as this will save your comments immediately e You can spell check your comments the button with the check mark will ignore capitalized words the button with the word Spell will check capitalized words The spell check will only return a prompt if a spelling error is detected After spell checking is complete be sure to save your comment by clicking the Done button before clicking other portions of the CAD screen e You can toggle the comment screen to a larger size to have a larger viewing area and then reduce it back to a smaller area to look at your available units e You cannot edit a comment that was previously saved by pressing the Done button Comments can be edited by supervisors from the Calls for Service Only module at a later date Available Units Grid e The Available Units Grid gives a snapshot of
162. idence Check In entry screen Evidence Check Out entry screen Evidence Check In screen with Evidence Number text box Evidence Inventory screen Evidence Inventory screen with Evidence Number box Evidence Clear Inventory continue prompt Evidence Clear Inventory complete prompt Code and Table Maintenance screen Pawned Property screen Property and Evidence Search results screen Criminal Menu screen Criminal Search Results screen Booking Arrest Adult screen State information booking screen Warrant Screen Import Warrant screen Mugshot Capture Image screen Line Up Request Screen Photo Line Up Screen Civil Wizard screen Civil Papers menu Civil Papers screen Civil Codes and Table Maintenance screen Personnel screen Employee Data screen Personnel Wizard screen Employee Parameters screen Employee Codes and Table screen 44 46 49 50 50 51 52 53 54 55 57 58 60 61 68 69 70 72 74 76 77 80 82 83 85 88 89 91 92 94 Figure 59 Personnel report selection menu Figure 60 Report Control screen Figure 61 Report Screen showing Employee Roster printed to Window Figure 62 Jail Log In Out adult screen Figure 63 Log In Out State information screen Figure 64 Mug Shot Capture Image screen Figure 65 Line Up Request screen Figure 66 Photo Line Up screen Figure 67 Inmate Pre Screening questions Figure 68 Inmate Medical screen Figure 69 Inmate Doctor screen Figure 70 Inmate Funds screen
163. ific Location information at any time by clicking the location and then press Enter Use the left or right arrow keys to move around within the location Press Tab to exit the location field For example if you gave someone the status of Court you can click on location and enter J amp D Circuit or District to denote to which court the unit is assigned e NOTE If you press buttons outside of the Available Units Grid without first pressing Tab to exit the location field your changes will not be recorded e If you want a full view of all the units showing all the information simply double click the grid In addition to unit status time and location information showing whether one or two officers are riding in the car cell phone number zone and mileage in and mileage out for this particular unit e You can shrink the Available Unit Screen back to small size simply by clicking on the grid 147 IBR_ PLUS HELP MANUAL Agency Legend This area is used to identify each agency type and the color to be used to display available units and active calls for that agency Two additional features are available within this legend Simply click a color bar and only the units and active calls for that particular agency type will be displayed Click it again and the display will return to all agencies Additionally if you have set alarms for Officer Fire Fighter EMS response within a certain number of minutes that agency s color b
164. ifying Narrative Information Time Window Incidents Adding a new time window Incident Adding recovered property Adding an Arrest Information that does Not need to be Entered Converting Testing Phase Incidents to Time Window Incidents Validating Data Entered Sending Information to the State Police Deleting Incident Records Property Pawn and Evidence Adding and Entering Property Information Adding Property Entering Property Information Adding and Entering Evidence Information Adding Evidence 30 31 31 31 32 33 33 33 34 34 35 35 36 36 36 37 37 38 38 38 38 39 43 45 46 46 46 47 47 Entering Evidence Information 47 Evidence Check In Check Out Inventory 49 Evidence Check In and Check Out 49 Evidence Mark Inventory 51 Evidence Clear Inventory 53 Maintaining Pawn Shop Codes and Adding and Entering Pawned Property Information 54 Maintaining Pawn Shop Codes 54 Adding a Pawn Record 55 Searching for Property Pawn Shops and Evidence57 Criminal Records 59 Searching for an Existing Record 60 Entering an Arrest and Warrants 62 Limited Access Arrests 70 Importing Magistrate Warrants 71 Mug Shot Capture Maintenance 72 Preparing a Line Up 75 Civil Papers 79 Adding Civil Papers 81 Maintaining Civil Papers 84 Maintaining Civil Codes and Tables 84 Personnel 87 Maintaining Employee Records 87 Adding an Employee Record 89 Deleting an Employee 90 Personnel Wizard 90 Vacation and Sick Accruals 92 Ma
165. ime that unit is brought on Tour it can be changed at that point if necessary The Unit Status report will reflect the calculated mileage information obtained from the beginning and end of the shift EN IBR_Plus CAD Shift Change 01 Zone 01 0002 Smith A B Figure 90 Unit Shift Change detail screen Active Call Window CFS 2 14 fi Comment History Premise Agency n Cal Type 10 01 MURDER SoS ates EA Dut State State Federal C Co Figure 91 CAD Active Call Window The Active Call Window is where all Calls for Service information is maintained 138 IBR_ PLUS HELP MANUAL e You may enter the agency type followed by the type of call If you have properly set up your SOP file with your ten codes and signals you may bypass entering the agency information as it may be determined by the call type e The dispatcher and jurisdiction codes will default to the codes entered when you entered the computer aided dispatching module e The current date and time will be entered in the When Received field e Response time will be calculated from the time received until the first unit has arrived e Priority is determined by the type of call and whether the activity is currently in progress happened recently or some other reason e How Received is a user defined field where you can determine if the call was received by phone radio walk in or 911 e Disposition may be recorded here may be handled by t
166. indicated Type If you do press Yes If you do not want to delete that record or have typed in the wrong number press No A message box will appear informing you that the permit was deleted Press OK Exiting the User Generated Data Screen Exiting from the top half of the screen If the top half of the screen is active not grayed out Or Click on the File menu in the top left corner Choose Exit Click the Exit button in the top left corner The top portion of the screen will become inactive and the bottom half of the screen will now be active Press the Exit button in the bottom right corner of the screen This will return you to the Main Menu Exiting from the bottom half of the screen If the bottom half of the screen is active not grayed out Press the Exit button in the bottom right corner of the screen This will return you to the Main Menu 179 IBR_ PLUS HELP MANUAL Ci i Virginia Traffic Accident How to enter Traffic Accident information DMV tegarding vehicular accidents Information can be entered pertaining to vehicles drivers occupants owners pedestrians and injured persons as well as descriptive information regarding the accident details T he Traffic Accident module is used to enter information required for the state The Traffic Accident screen can be accessed by the following sequence of steps Login to the IBR Utilities program Select Accident DMV The Traffic Accident entry
167. ing Names section in Chapter 1 Introduction of the IBR_Plus User Manual When entering the drug information the measurement will automatically be chosen based on the code setup for that particular medication NOTE Drug information and amounts entered on the animal screen will NOT affect the inventory levels maintained in the medication module The inventory will only be debited credited through the Medication Usage screen When you have completed entering the Animal information and are ready to exit you can press the Exit button in the upper left corner to save the information and to exit back to the Officer Activity Report screen Alternatively you can press the Escape key on your keyboard to save and exit 262 Remove Image 1 Remove Image 2 Viewing an Existing Animal From the Officer Activity screen click the tab labeled Animals and then click the appropriate animal in the list and then click the button labeled View The Animal Information screen will appear Alternatively you can double click the animal in the list Deleting an Existing Animal From the Officer Activity screen click the tab labeled Animals and then click the appropriate animal in the list and then click the button labeled Delete The Animal Information screen will appear You will be asked to confirm that you do wish to delete that animal click Yes Printing the Animal Information To print the animal information press the Print button in t
168. ing Property Information On the property screen enter The Ucr Code for the offense related to this property Whether the property was stolen or destroyed The type of property lost example stolen or destroyed The IBR classification for the property Quantity and value A brief description of the property Example If this was jewelry you could describe it as a gold ring with the initials AB inscribed on it This description field can be searched later on during property searches The victim number IBR_Plus has been enhanced to include Make Model Serial Color Second Color for two toned vehicles etc NCIC Model year For weapons finish and caliber can be recorded The icon of a calculator is on the screen for your convenience When you re working with property values you can use the Windows calculator to figure out property values etc while within the IBR_Plus system When the property is recovered simply click the Recover button 32 IBR_ PLUS HELP MANUAL EW IBR_Plus Recovery xi Quantity Value Date and Time Disposition Figure 21 IBR Property Recovery screen Note There are three areas for property recovery As an example if a quantity of five items were stolen a quantity of two may be recovered on one day two more on the following day and the final recovery at yet a later day You must enter the quantity and the value recovered along with the date and time of the recovery The disposition is n
169. ing whether you are entering an injured pedestrian occupant or other classification of injured person and then click Add The Accident Name screen will appear allowing you to enter the appropriate information Check the appropriate vehicle if they are an occupant check Pedest if they are a pedestrian and check Other Non Veh for other injured persons For more information on this screen see the above section titled Entering Driver and Owners 189 IBR_ PLUS HELP MANUAL Entering an Accident Description To enter a narrative description for the accident click the tab labeled Description EN IBR_Plus Traffic Accident zi File Controls 2 2 Acctt D00 000231 Day of Week Date Time County of Accident Milepost fsa o 0170372004 08 00 AM 770 ROANOKE a RR Crossing ID City Town G City Landmarks at Scene ROANOKE Town STATUE Hof Veh Route Street Name at Scene Distance Measure N S E W 2 MARKET ST M Intersection fi Miles North gt Object Struck Tree Fence Etc Repair Cost Street of Intersection or Distance Measurements 0 00 HIGH ST Object Owner Name Owner ddress Supplemental Report pacers Neve oo GPS Latitude GPS Longitude c View Enter DMY Condition Information Boxes 1 11 View Add Visio And Or Report Information Sketch Inj Ped Occup Description VEHICLE NO 1 WAS TURNING FROM NORTHBOUND S HIGH ST ON Edit WESTBOUND W MARKET ST VEHICLE NO 2 WAS SOUTHBOUND ON N HIGH
170. intaining Employee Codes and Tables 93 Employee Reports 95 Jail Management 99 Logging an Inmate In or Out Lockups 99 Mug Shot Capture Maintenance 102 Preparing a Line Up 105 Maintaining Jail Records 108 Inmate Medical Pre Screening 110 Maintaining Inmate Funds 113 Funds Wizard 114 Maintaining Inmate Property 116 Inmate Issues 117 Inmate Charges 118 Inmate Transfers 120 Visual Jail Cell Assignment 120 Inmate Transports 122 Computer Aided Dispatching 123 Using the IBR_Plus CAD Training Module 123 Maintaining Agencies Units Streets and Wreckers124 Maintaining Agencies and Codes 125 Maintaining Street Span and Premise Data 128 Sample Grid Layout 131 Maintaining Wrecker and Rotations 132 CAD Advanced Options 132 Using the IBR CAD Module 134 Menu Bar 137 Active Call Window 138 Comment Window 146 Available Units Grid 146 Agency Legend 148 Active Calls Grid 148 Dispatcher Status 149 Option Buttons 149 Standard Operating Procedures SOP 151 Officer Initiated Calls 153 Stacking Calls 154 Future Calls 155 Setting Alarms for Officer Response 156 Alerts from CADWatch 158 Entering Alarm Calls 159 Searching for CAD Information 160 CAD Hotsheet Information 164 Concealed Weapon Permits 166 The Concealed Weapon Permit Screen 166 Adding a New Concealed Weapon Permit 167 Searching for Concealed Weapon Permits 169 Searching by File Number 169 Searching by Name 169 Viewing an Existing Concealed Weapon Permit 170 Printing a Conc
171. ion E4JBR_Plus Accident Reporting Additional Name Information N C E lo xi File Contributing Circumstances Contributing Circumstances Controls Non Motorist 8 Non Motorist 9 Acc DO2 000001 DRIVER OF Failure to obey traffic signs Signals 03 Lying and or illegally in roadway gonar Contributing Circumstances 14 19 o2 Disregarded stop sign 7 Contributing Circumstances 14 19 jos Distegarded road markings Contributing Circumstances 14 19 03 Disregarded other traffic signs 0 ss i lt i s Person Type 22 Seating Position 23 jos Pedestrian fos Second seat left motorcycle passenger 7 Ethnicity 25 Occupant Non Motorist Protection 27 Air Bag Deployed 28 N Native American aa Jos Child restraint pa 03 Deployed side x Air Bag Switch Status 29 Trapped 30 Ejection 31 Injury Status 32 jor Switch in ON position jor Yes aa o2 Totally ejected 03 B type injury evident 7 Vision Obstruction 34 Physical Condition 35 DL Restrictions 36 Alcohol Drugs Suspected 37 Glasses 03 Yes other drugs impairment suspected Alcohol Drugs Test 38 Results If Known 39 Blood Alcohol Level jaz Test for other drugs o2 Alcohol percent BAC x a8 Figure 149 Additional Person Information screen Entering an Accident Description To enter a narrative description for the accident click the tab labeled Description 209 IBR_ PLUS HELP MANUAL EWI
172. is button to remove the code from your list That code will again be listed in the general code list on the left Setting Open and Closed Statuses Open and Closed Status determine which cases you will view based on the open or the closed status To set Open statuses choose the File menu at the top of the screen and then choose Set Open Status To set Closed statuses choose the File menu at the top of the screen and then choose Set Close Status 235 IBR_ PLUS HELP MANUAL v IBR_Plus Case Management File Supervisor SYSA System Open Cases 1 Unfounded _ada gt gt 3 Pending 2 Cleared by Arrest Add gt gt 4 Inactive S info Only EGS pa gigel olal elalg E CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Assign Exit Figure 167 Set Open Status Two list boxes will appear at the top of the screen the list box on the left will show all of the Open or Closed codes in the IBR_Plus system except any that you have already chosen to view and the list box on the right will show the Open or Closed codes you have chosen to view To add a particular code to your list select the appropriate code from the list on the left The button labeled Add will now be highlighted Press the Add button and the selected code will now move from the left list to the list on the right containing the code you wish to view To remove a code from the list click on the code in the list on the right The Remove button will now be hig
173. isting ticket in the system a message will appear if you that vehicle license plate has met the open ticket limit To set how many open tickets a vehicle must have before the tow flag will appear from the Code Maintenance screen click the File menu and choose Set Tow Limit menu Enter the number of open tickets and then press the button labeled Set to save the information 270 v IBR_Plus Parking Codes Set Number of Open Tickets 3 Set Add Modify Delete Print Ea A Appeal Approved AD Appeal Denied Pa Pending Appeal UA Under Appeal Description Figure 205 Setting Tow Limit Maintain Parking Charges To set and maintain parking charge ordinance information from the Parking Main Menu e Click the Codes menu e Click the Charges selection The Charge Information screen will appear 271 w v IBR_Plus Parking Charge Information File Charge 14 2 5757 Literal Parking in Fire Zone Fine Amount Fine Amount Finel Valid For Duration Fine2 Valid For Duration 25 fi Days 35 36 Hour s Fine Amount Fine Amount Fine3 Valid For Duration Fined Valid For Duration 40 2 Day s 60 15 Days Fine Amount Fine Amount Fine5 Valid For Duration Fine6 Valid For Duration 70 25 Day s 75 30 Days X Fine Amount Fine Amount Fine Valid For Duration Fine Valid For Duration 85 45 Dayls v 30 E0 Days v Fine Amount Fine Amount Fine9 Valid For
174. ivora Family Group Species Canidae v v Dog Figure 194 Code Maintenance screen Medication Codes Medication codes are used in the Medication Inventory module as well as for information on euthanization on the Animal information screen For each medication entered a measurement type must also be chosen and this 258 measurement type will be used for all drug entries for inventory purposes as well as dispensed information for animals Adding Animal Control Officer Activity Reports To add a new Animal Control Incident from the Animal Control Main menu e Click the button labeled Officer Activity e The Officer Activity menu will appear If you have the auto number feature enabled you can simply press the Add button to add a new report If you do not have the auto number feature enabled you must enter the report number and then press the Add button Each Animal Control Officer Activity Number consists of the year followed by a dash and then a six digit incremental number An example would be 2005 000456 Animal_Control Officer Activity Menu File Search View Add Delete Officer Activity Figure 195 Officer Activity Menu screen The Officer Activity report screen will appear Fill out all of the appropriate information for the report The complainant information is tied to the IBR_Plus Master Name system so names should be entered in the Last Name First Name format without a space between the last name and t
175. k on the Arrest Number that is related to the jail log in 99 IBR_ PLUS HELP MANUAL Click Add Lockup At this point a photo of the inmate if available will appear as well as any available detainer information You can also view fund balances or deficits that remain from previous incarcerations If the terminal operator is not authorized to view funds a yes or no indicator will show regarding balances This screen will also appear anytime a Jail Release Date is modified Click the Exit button when you have completed reviewing the information The jail log in will appear with the inmate s name social security number sex race and age information already filled in The current date and time will be filled in on the commitment date and time This should be changed to the correct date and time if this is not the actual time that you are really locking up the prisoner You should be able to fill in the reason confined If possible fill in the jail cell and the jail facility code where the inmate is going to be locked up At this time you may also update some information about o Advised of Rights o NCIC VCIN notification o Searched o Printed o Photo Taken o DNA o Phone call if they were not filled in during the booking cycle You also may denote if he was housed for another jurisdiction and enter any comment into the Commitment Comment field that you have 100 IBR_ PLUS HELP MANUAL EW IBR_Plus Jail Log In 7 Out
176. lect the File menu at the top of the screen and choose Initial Setup of Auto Number Year A text box will open where you will enter a four digit year In the second box enter the accident number with which to start Press Continue when you have entered the year 181 IBR_ PLUS HELP MANUAL For example if you entered 2000 and 1 for the accident number the first auto number accident will have an accident number of D00 000001 Incrementing the Auto Number Feature to a New Year After you have completed entering all of the accident records for a particular year you can reset the auto number feature to start with Dyy 000007 where yy is the last two digits of the next year To do this from the Traffic Accident menu options screen select the File menu at the top of the screen and choose Increment Auto Number Year You will be prompted to confirm the action choose yes if you wish to increment the year Resetting the Auto Number Year and or Accident Number If you need to change the auto number year the incremental accident number or both you can do so by selecting the File menu at the top of the screen and choosing Reset Auto Number Year and Accident Number Two boxes will appear enter the four digit year into the first box and the accident number with which to start numbering into the second box and then press Continue If you have chosen this menu option in mistake simply choose any other menu button besides the Continue button to proceed wit
177. lete button 94 IBR_ PLUS HELP MANUAL e Ifyou cannot find the code description you need click the Type of code you want to add Enter the code and description in the boxes at the bottom of the screen Then click Add e To print a Table click the Type of Table you want printed Then click Print NOTE If the Add Modify or Delete button is disabled on the screen it means that you have limited maintenance capability on this code Employee Reports e Goto the IBR_Plus Personnel Menu e Click Report EJ IBR_Plus Personnel z SSE Siels Figure 59 Personnel report selection menu e Click your choice from e Employee Roster e Family Members e Vacation Balances 95 IBR_ PLUS HELP MANUAL e Vacation Details e Vacation Transactions Within Date s A total of these transactions is provided for each employee as well as balance information Note that the balance and total will not match unless all transactions are selected e Salary and Promotions e Training e Certifications e Uniforms e Equipment e Awards and Commendations e Comments e Reprimands Internal Affairs e The standard IBR_Plus Report Control Screen will appear fx IBR_ Plus Report Control Employee Roster 000000001 999999999 fi Figure 60 Report Control screen 96 IBR_ PLUS HELP MANUAL You have the option of printing directly to a printer or printing to a window Many reports have additional range and sort
178. lick Save The message will be saved for the requested user s You will be prompted Save message contents for another send If you reply Yes the message will not be cleared e You have the option of sending to the user listed as HOTSHEET The information you send to Hotsheet will be printed on the Hotsheet report The message will also be sent to all Pass On users e If you want to view messages sent to you click View A list of messages will appear showing the date and time the message was sent to you Simply click the message it will appear in the large text box After viewing this message you may print it then always delete the message if no longer needed e Each user is responsible for removing his her own messages after they have been viewed and or printed To remove the message click the Delete button NOTE At any time that you are creating a new message you may press the Cancel button to discontinue creating the message 17 IBR_ PLUS HELP MANUAL Ci l Incident Based Reporting Entering and Validating Incidents T o access the Incident Based Reporting system e Goto the IBR_Plus Main Menu e Choose the Offense menu at the top e Choose Incident Based Report Sr IBR_Plus Incident Based Reporting aof xi File Search Codes Graph Report Case Incident uli Figure 10 Incident Based Reporting menu 18 IBR_ PLUS HELP MANUAL Setting Agency Information Agency information must be ent
179. ly used for hotel rooms and self storage lockers e The address of the offense should always be entered if it is available As a convenience any time you add an offense the previous address that was entered will show up automatically on the screen For example if you are listing a breaking and entering as well as a larceny you will not have to type the address for the second offense as it will carry over from the first offense e For Group B 90Z crimes classified as all other the field Explain 90Z may be used to classify the 90Z crime This field should only be used for 90Zs and you should be consistent in your coding Free form or coded entries are allowed in this field e Type of criminal activity security entry exit weapon and force are used for particular crimes See you IBR User s Guide for more information e You should link any offenders involved in this offense with the check boxes at the bottom of the screen Victim Information To enter victim information from the main incident screen 26 IBR_ PLUS HELP MANUAL e Click the Victim tab A list of the victims will appear e To view a particular victim click the Victim and then click View or simply double click the Victim Ey IBR_Plus Victim x Controls Victim Name View Person Record SSN Dob e Victimtt 001 Sex Ethnic Race Age fp PID 00000000 am Bal vVicee Type Tops Inendunk Uiher Relationship of Victim to n
180. mal Control Licensed to A9990000 Serial 999001 Version 1 00 Cancel Demonstration Police Department C Copyright 2005 DaProSystems Inc Roanoke YA All Rights Reserved m Figure 189 Animal Control Entry Screen Press OK to enter the software The Animal Control Main Menu will appear 253 gt Animal_Control Main Menu File Search Officer Medication Report Help E is earch Officer Activity Medication Exit Figure 190 Animal Control Main Menu Maintaining Animal Control Codes To perform code maintenance for the Animal Control system from the Animal Control Main Menu choose e Click the File menu e Choose Codes amp Tables The Animal Control Code amp Table Maintenance screen will appear 254 gt Animal_Control Code amp Table Maintenance Description Type Species Codi Sex Codes Modify Medication Codes Activity Codes Class Codes Delete Figure 191 Animal Control Code amp Table Maintenance screen Tuming Auto Number Feature On or Off Each Animal Control Officer Activity Number consists of the year followed by a dash and then a six digit incremental number An example would be 2005 000456 You can choose to have each Animal Control Activity Report Auto Numbered for you automatically by the system or you can provide the incident number manually for example to match your AC I Acttvity Number with your CAD Call Number To set the system to use the Auto Number feature from the Co
181. may also add new future calls by giving a future date and time the ten code or signal and the activity address or name such as bank escort direct traffic etc e The future call will automatically appear when the dispatch date and time has elapsed At this point you have a time to reschedule the call actually dispatch the call or delete the call When the call is activated future call information will automatically be placed in the Comment field Setting Alarms for Officer Response e Go to the IBR_Plus CAD Agency Maintenance Screen e Select 10 Code Signals from Type of Code and click View e Select the 10 code or signal that you want to add the officer response to from the list box Click the 10 code or signal followed by clicking the SOP button 156 IBR_ PLUS HELP MANUAL e The field titled Officer Response Required every minutes can be a value anywhere from 0 to 59 minutes If the value is 0 no alarms will be set when the time expires e When dispatch is using the CAD module and any unit that has been dispatched has not made contact back with them within the designated time this agency will begin a blinking and audible alarm for dispatch through the CADWatch module see the following section entitled Alerts from CADWatch for more details The dispatcher can click the Alert button Any officers who have not responded within the correct time will be shown at the top of the Officer Response List
182. mber for that person The number will have the accident number followed by a dash and a letter designating what type of person was entered another dash and then a 3 digit sequential number The letter will be D if the person is a driver O if the person is entered as a vehicle owner C if the person is an injured occupant P if the person is an injured pedestrian or I if there is a person who is injured but is neither a vehicle owner driver occupant or pedestrian See the next section for information on entering injured persons including occupants and pedestrians Check the vehicle number for which the person is an owner or driver If the vehicle number is higher than ten enter the number in the box next to Other Veh Enter the name in last name first name format NOTE The accident module is not linked to the Master Name file Enter names in a consistent format to allow for easier and more accurate accident searches You can enter in the date of birth of the person and the age will automatically be calculated for you you may modify the age manually if you wish State DMV fields regarding position in on vehicle safety equipment used air bag inforamtion ejection from vehicle injury type and pedestrian actions are included You can also enter e Address city state and zip including 4 digit zip code extension 188 IBR_ PLUS HELP MANUAL e Operating license number OL state and DL and CDL indications e Date of death Ent
183. mpletion of delete will be done at month end submission this means that this incident has already been sent to the State Police The incident will be flagged as Pending Delete and at the end of the month when the actual submission is done a delete record will be sent to the State Police and the incident will be removed from the data base If the record has not been sent to the State Police the delete will immediately remove any remaining information for the incident 44 IBR_ PLUS HELP MANUAL Ci Property Pawn and Evidence Hov to use the property and evidene aspects of IBR_Plus T o access the Property and Evidence Search screen e Go to the IBR_Plus Main Menu e Choose the Offense menu at the top e Choose either Stolen Property Pawned Property or Evidence They will all send you to the Property and Evidence Search Screen This screen ties in property that can be commonly identified through Incident Based Reporting as stolen property property that has been recovered property that has been pawned at your local pawn shop and property contained in your evidence room They all have common make model serial classifications and property type codes 45 IBR_ PLUS HELP MANUAL Ey IBR_Plus Evidence EOSS IsHeCK ANA OPETI Figure 29 Stolen Property Pawned Property Evidence screen Adding and Entering Property Information Adding Property To add property you may either enter the property number or click Auto to hav
184. n AA 0004 Reiley J A 0005 Majors B A Incident UCR Report Scene Approve Invest Follow Up Prints Evid Score Status Except cei Cs All Cases Cases not Approved Cases not Assigned FEE Go Back Days 6 8 0 4 a lald CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Assign Figure 161 Case Management screen Setting Case Management Parameters You will need to do a one time per each case supervisor set up to set what parameters you want the Case Management module to use for your userid Select the File menu from the top of the Case Management screen 230 IBR_ PLUS HELP MANUAL IBR_Plus Case Management Set Supervisor Levels l nyestigators Set CFS Alerts 0002 Smith A B Set CFS Dispositions 0003 Lawson AA Set Open Status 0004 Reiley J A 0005 Majors B A Set Closed Status Set Follow Up Days sort Scene Approve Invest Follow Up Prints Evid Score Status Except Set Go Back Days Exit E gt All Cases Cases not Approved Cases not Assigned FEE Go Back Days B elol a lald CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Assign Figure 162 File menu listing for the Case Management screen Setting Supervisor Levels Supervisor Levels determine the investigators to whom you can assign cases through the Case Management module To set supervisor levels choose the File menu at the top of the screen and then choose Set Supervisor Level
185. n from the Parking Main menu enter the Violation number select the Violation option and then press the Delete button You will receive a confirmation message asking if you wish to delete the violation press Yes to delete Searching for Parking Records To search for existing parking records from the Parking Main Menu press the Search button The Search screen will appear vy IBR_Plus Parking Search Registration Number Yiolation Number Date Range Issued Date Time Range Issued Time 01 01 42000 01701 2006 Vehicle License State Charge Code Issued By ee a Make Model Name _ If you wish to search by name name will be the only criteria searched upon AFE E name nane we Search by name results will return both Registrations and Violations Search T C Tickets 2 da E C Registration WA Both Search Print Exit 20051235 Registration 10 15 2005 Lic State ABC1234 VA JEEP LIBERTY 00000001 Registration 9 30 2005 Lic State ABC 1234 VA HOND AMERI ACCORD 20051249 Registration 3 8 2005 Lic State VA 20051248 Registration 3 8 2005 Lic State ABC 1234 VA NISS NISSA ALTIMA 20051250 Registration 3 8 2005 Lic State VA 20051251 Registration 3 8 2005 Lic State VA 20051252 Registration 3 8 2005 Lic State 20051253 Registration 3 8 2005 Lic State VA 20051254 Registration 3 8 2005 Lic State VA Figure 213 Parking Search screen Enter the search criteria you which to s
186. n by right clicking the screen and choosing the Print option from the pop up menu Adding Civil Papers e Goto the IBR_Plus Main Menu 81 IBR_ PLUS HELP MANUAL e Click Civil e Then click Civil Papers Ey IBR_Plus Civil Papers x Eile Codes Report Figure 51 Civil Papers menu e From the Civil Paper menu enter Paper click Add 82 IBR_ PLUS HELP MANUAL rt IBR_Plus Civil Papers x File Codes Controls Plaintiff D efendant View Person SSN Paperit 20020407001 2 ADAMS JOHN PAUL 222 33 5555 mt 1 1 1960 PID 00020224 Ethnic Race Age 2 a m Male JN Not Hispanic w White jaz P d Date Received Type Paper Count ere 0470772002 01 Subpoena fi FIPS Court Casett Hearing Date Time Return Date 888 Out State Federal Court x jev aa 123456789 06701 2002 09 30 Comments Instructions Service Reauired E Wit Plain Jur Oth g O0O000 0 PID 2 Type of Service Officer Mmaa O View O Delete A Count E Beat aes Comment TE 20020407001 001 SMITH SALLY 3200 ADAMS LN 20020407001 002 JONES MARY 123 ELM ST Service Required Figure 52 Civil Papers screen e Enter the Plaintiff press TAB The Master Name Search will appear e If the name of your plaintiff is already on file highlight this name and click Use this PID If this is a new plaintiff click Add new PID For more details see Help on the Main Menu Screen for using the Maste
187. n labeled Print at the bottom of the screen Updating Follow Up Date and Comments To update the Follow Up Dates and Comments for an IBR report click on the Follow Up field in the Case Management data grid The Follow Up information screen will appear Enter any comment you wish to regarding the Follow Up To calculate the Follow Up Date based on the Follow Up parameters you have set click the button labeled Calculate Date XX Days From Today where XX is the number of days you had specified when setting your parameters The new date will appear in the date box 243 IBR_ PLUS HELP MANUAL wv IBR_Plus Case Management Follow Up Incident 2005 000002 Date 02 05 2006 contact victim Calculate Date 10 Days from Today Update Follow Up Cancel Figure 175 Follow Up Details When subsequently viewing cases through the case management module any case that has a past due follow up date will have the follow up date field highlighted in yellow To update the Follow Up information for this case press the button labeled Update Follow Up otherwise click the Cancel button The incident will now reflect the new information on the Assignment tab x File Yalidate Who Controls Solvability Factors Internal Status fx A ORI A9990000 1 Suspect Named 4 Unique M 0 3 Pending M _Incident 2002 000006 2 Witness to Crime 5 Suspect Identified D UCR 220 3 Property Tracable 6 Susp Veh Identified Exceptional Cl
188. n specific you will have to set once on each workstation from which you wish to print line ups e You can print the line up by pressing the Print button e After the Line Up has been printed simply Exit Note This option is also available through the Juvenile Criminal Menu except that the initial selection defaults to Males Aged 10 to 17 77 IBR_ PLUS HELP MANUAL e If you have a large number of photographs that are likely to match your selection criteria you may additionally select scars and marks after entering the race sex and age information to further restrict your selection Any selection made from the person descriptors such as right or left handed heavy or medium build etc will be compared against the person on the Master Name File If the person has no entry in a requested field or the entry is not an exact match this person will be excluded from the Line Up For this reason you should use caution when using the Additional Selection criteria 78 IBR_ PLUS HELP MANUAL Ci Civil Papers Adding and maintaining aul papers T o access the Civil Papers screen e Goto the IBR_Plus Main Menu e Click Civil e Then click Civil Papers e From the Civil Paper menu click Wizard NOTE The Wizard may be useful when you have a large stack of civil papers to be entered for the current or most recent date The Wizard automatically assigns a sequential number for the papers you are entering on this date Choose Mas
189. n to further restrict your selection Any selection made from the person descriptors such as right or left handed heavy or medium build etc will be compared against the person on the Master Name File If the person has no entry in a requested field or the entry is not an exact match this person will be excluded from the Line Up For this reason you should use caution when using the Additional Selection criteria Maintaining Jail Records Go to the IBR_ Plus Criminal Adult Menu Click Jail or press the Jail icon A roster of all the inmates currently logged in the jail will be displayed The roster will be presented in cell number sequence Under the Sort By caption you may optionally sort the inmates by O O O If you wish to view particular information about any one inmate simply click on the inmate s name and the associated tabs for this inmate will be displayed Tabs Name Race Sex are available for O O Inmate Funds Property confiscated from the inmate Medical Pre screening Medical Questions Medical Complaints and Doctor Visits Charges related to this arrest Special Events for the inmate including release Property issued to the inmate by the Jail 108 IBR_ PLUS HELP MANUAL O O Transfers Transports Approved Visitor s List Known Enemies List Work History Trustee and Weekender Information Disciplinary Actions Classification for Risk Assessment Phone calls Medicine
190. nd night phone numbers address information may be kept for any related traffic stop wrecker tow impound and telease information e Wrecker rotation may be used on any vehicle simply by clicking the Rotate button The wrecker companies will be presented in a drop down box in the sequence they should be chosen based on the last time the wrecker company was rotated Before clicking the Rotate button you may click the Request button to denote that the citizen has requested a particular wrecker and that you do not want to rotate at this time For your convenience an auto dial 144 IBR_ PLUS HELP MANUAL feature is available to call the selected wrecker company You must have a computer with a modem attached You must supply the appropriate COM port before selecting the call option IBR_Plus CAD Wrecker Rotation Ed foooo Rotated 11 03 2000 11 38 Johnny s Towin Johnny Lewis 123 Main Street Phone Day Night Z Comment 555 1 212 540 555 3333 R 00003 Vinton Auto Repair R 00001 Johnny s Towing E All Regular Large Police me Figure 98 CAD Wrecker Rotation screen e Note that you may view premise information for either the caller address or the address where the offense occurred simply by clicking on the Caption Caller or the Caption Occurred buttons e After a unit has been dispatched you may mark In Route Arrive Transport Cleared and Return to Station times simply by clicking in the appropriate gr
191. nd will show in the active call window e You may click the Vehicle button to view the vehicle record associated with this call Note that the license number state and year and vehicle type have already been added to this screen You may add additional information such as year make model color VIN and contact information Stacking Calls Call Stacking is useful when you have more calls than available units to handle the calls You may mark a unit to automatically be dispatched to another call as soon as the unit Clears the call it is currently working You may also Stack a Call even if Units are available but want to use a particular unit to handle a Call Call Stacking is a two step Process All processing is done from the Active Calls Grid Agency REC DISPATCH Enroute ARRVY Transport CLAD Return Type Address Alarm Alarm2 Enroute Arrive Station 1 POLICE 17 53 7 53 10 100 1 POLICE 10 05 1 POLICE 7 50 10 01 Figure 109 Active Calls Grid First Identify the Call to be processed by clicking the CFS Note that this call may already have other Units assigned from any type of agency Second click the Unit to be stacked to the Call You will be prompted to verify the Unit and CFS to be stacked 154 IBR_ PLUS HELP MANUAL IBR_Plus Stack Call Request 7 Dispatch CARS to Call 2000 000014 when cleared from Call 2000 000016 Figure 110 CAD Stack Call Request confirmation screen When ever
192. nder may not be 00 unknown e Arrest data must be entered arrest date must be on or after the BASE DATE Information that does Not need to be Entered Victims narratives assignments offenses UCR codes will be obtained from Property and arrest data drugs etc Converting Testing Phase Incidents to Time Window Incidents e Enter number as YYYYMMDDSSS this number should already be on file e Click the Time Window button not the Add button e The Incident Date must be earlier than the BASE DATE e Any property recoveries or arrests that are entered with a date on or after the BASE DATE will be submitted on the next IBR submission Validating Data Entered Once you have entered all of the required offense victim offender property etc information you may validate the information by clicking on Validate at the top left of the Main Incident Screen This validate option works very closely with the State Data Dictionary and processes all the data you have entered 38 IBR_ PLUS HELP MANUAL ey IBR_Plus Validation Report x Incident 19960714441 Status 2 N Offenses Group B Offense 19960714441 01 C 90E Drunkenness Victims Property Offenders 19960714441 01 ADAMS JOHN PAUL Drugs Assaults End of Validation Figure 26 IBR Validation screen If you get a green light with the words Validation OK at the bottom of the screen the data you entered has passed all state validation requirem
193. nformation on the Fingerprint tab e Click EXIT to return to the Criminal Search screen e You may print a CCRE form by clicking CCRE e You may take a picture at imaging workstation by clicking Mug Shot The Capture Image screen will appear Choose Front Side or Scar depending on the type of picture desired Click Camera to begin the capture process Depending on the particular camera and imaging software you are using you must freeze the image and then capture the still image After the image is saved press EXIT to return to the Search screen The arrest is now complete At this time jail personnel may process the jail log in Lockup procedures This feature is defined in the Jail Management module 9 If the person is already on file continued from step 7 e Highlight the person s name you wish to arrest Any outstanding warrants will show in the box to the right of the name You may view these wartants to make sure they have the correct charges by clicking the Warrant then clicking View Warrant The Warrant screen will appear e Update any additional information e EXIT to the Criminal Search Results screen IMPORTANT If no warrants were found they must be added by following instructions in Step 8 d above e When all charges are on file you may click Add Arrest to actually book the highlighted person The Booking screen will appear The Arrest will automatically appear in the controls section of the
194. ng by Accident Number 191 Searching by Date Time Range 191 Searching by Operator License Number 192 Searching by Name 192 Viewing an Existing Traffic Accident 192 Printing a Traffic Accident 192 Deleting an Accident Record 193 Exiting the Traffic Accident Screen 194 North Carolina Traffic Accident 195 Traffic Accident Menu 196 Adding a New Accident Record 197 Incrementing the Auto Number feature to a New Year197 Resetting the Auto Number Year and or Number 197 Initial Setup of Auto Number Year 197 Adding Viewing a Visio Sketch 199 Entering DMV Condition or Report Information 199 Entering Roadway or Property Damage Information200 Entering Unit Information 201 Entering Points of Contact Speed Information 203 Entering Additional Unit Information 204 Entering Commercial Vehicle Trailer Information 205 Entering Drivers and Owners 206 Entering Information if Driver is Also Owner 208 Entering Injured Persons Pedestrians and Occupants 208 Entering Additional Name Information 209 Entering an Accident Description 209 Searching Traffic Accident Records 210 Searching by Accident Number 211 Searching by Date Time Range 211 Searching by Operator License Number 212 Searching by Name 212 Viewing an Existing Traffic Accident 212 Printing a Traffic Accident 212 Deleting an Accident Record 213 Exiting the Traffic Accident Screen 214 IBR_Utilities Program 215 Tasks and Modules Assessable from IBR_Utilities 216 Database Utilities 217 Report
195. ns except the ID then click the Modify button If you have a modem connected to your workstation you may dial the number click the appropriate day or night number select Com Port click the Call button This feature is added as a convenience item and will not be covered under our support policy IBR_Plus CAD Wrecker Rotation Ed foooo1 Rotated jor 01 1998 09 00 Johnny s Towin Johnny Lewis 123 Main Street Phone Day Z Night Z Comment 1555 1 212 540 1555 3333 R 00001 Johnny s Towing R 00003 Vinton Auto Repair Al Regular Large Police ONA OE2 0573 CO WACO C5 ass ae i Figure 84 CAD Wrecker Rotation and maintenance screen CAD Advanced Options To set CAD Advanced Options from the IBR_Utilities program click the CFS menu and then choose Maintain Codes and Streets Click the Advanced button The CAD Advanced Options menu will appear 132 IBR_ PLUS HELP MANUAL IBR_Plus Advanced Options Timers milliseconds Defaults General Alert jo ooo a Agency 1 Police 2 Fire 3 EMS 01000 1 second 4 Sheriff Reporting 7 Options Dispatch by Station 10 612 Funeral 10 Signal 1 Police m x 2 Fire 01 Accident Report Disposition X 3 EMS o2 Incident Report Disposition _ 4 Sheriff X Include IBR Codes with 10 Signal Record Locking Regional Settings Normal Optimistic O Live DB B Higher Pessimistic History DB Highest D
196. omplaint Figure 53 Civil Codes and Table Maintenance scteen e Under the heading Type you may click e Type Paper e Type Service e Fees Commission e Beat ID e Once you have chosen a Type a listing of your choice will appear in the Description field Click on the description you want to change or delete The description will appear in the box at the bottom of this screen allowing you to change the description or delete the code After your changes are typed in you may click the appropriate Modify or Delete button e Ifyou cannot find the code description you need click the Type of code you want to add Enter the code and description in the boxes at the bottom of the screen Then click Add 85 IBR_ PLUS HELP MANUAL e To print a Table click the Type of table you want printed Then click Print NOTE If the Add Modify or Delete button is disabled on the screen it means that you have limited maintenance capability on this code The Special Fees and Commission Code SALE is the commission table for a Sheriffs sale This record should only be modified if the commission rates change 86 IBR_ PLUS HELP MANUAL Personnel Maintaining personne records in IBR_Plus Maintaining Employee Records Go to the IBR_ Plus Main Menu Click Employee Then click Personnel Records The Personnel Roster Screen will appear This screen will show all current employees with their vacation sick comp and holiday balances sorted by
197. on the screen Fees may be entered when you collect fees for delivery of the paper or you can optionally use this tab for the collection of fees by your department Examples Alarm fees police report fees fingerprint fees all may be recorded on this screen e An additional tab Sale has been added so that you can record the proceeds from a Sheriffs sale You can enter the sale amount and the commission will be automatically calculated for you You can add as many distribution lines as necessary to find the sale proceeds e To print this civil paper click the Print button in the upper left corner You can also print from the Civil menu screen by entering a civil paper number and hitting the Print button Maintaining Civil Papers e Goto the IBR_Plus Main Menu e Click Civil e Then click Civil Papers e From the Civil Paper menu enter Paper click View to print an individual civil paper click Print instead of View at this step e The Civil Paper screen will appear NOTE You may also locate Civil Paper from the Criminal Civil Search screen See Searching for an Existing Record under the Criminal Help Topics Maintaining Civil Codes and Tables e Go to the Civil Menu or Civil Paper Master screen 84 IBR_ PLUS HELP MANUAL e Click Codes IEN IBR_Plus Code amp Table Maintenance 02 Show Cause Summons 03 Motion for Judgment 06 Summons for Unlawful Detainer O7 Writ of Possesion in Unlaw Detain 08 Bill of C
198. op down box insure that all other search fields are blank Press the Search button All records of that type will be shown in the box at the bottom of the screen Click on the appropriate record in the box to view the details of that file If you do not see the record that you are looking for you can click on the line labeled View More Records if it is available Searching by Type and Sequence Number To search by data type and sequence number Select the type from the Type drop down box Enter in the Sequence Number in the Sequence Number box insure that all other search fields are blank Press the Search button Records of that type and sequence number and any higher sequence number will be listed in the box at the bottom of the screen Click on the appropriate record in the box to view the details of that file If you do not see the record that you are looking for you can click on the line labeled View More Records if it is available Searching by Type and Date To search by data type and date Select the type from the Type drop down box Enter in the date in the Date box insure that all other search fields are blank Dates should be entered in the mm dd yy or mm dd yyyy format NOTE The date will only be searched against the first date on the record Press the Search button Records of that type and date as well as any with a later date will be listed in the box at the bottom of
199. or a person click Add You will be warned that you had previously entered an offender number 00 Click Yes to remove Offender 00 Then you can add actual offenders who will be numbered 01 02 etc If you do know that there was only one offender but do not know who it was you can use the special name Unknown in the Name field This name will not appear on the Master Name Search Entering Known Offender Information When adding known offenders NOTE If you are using the Criminal Warrants portion of IBR_Plus you may add an offender from the warrant information ON the Offender tab before you click the Add button you may enter the ten digit Warrant Number Not that this should be the number assigned by the Magistrate Once you have entered this number click Add and any pertinent information from the warrant will be copied to the IBR Offender information In addition if the warrant has been served any arrest information will also If you do know the offender s name but he has not been arrested you can enter the offender s name and any race sex information that is available Once an arrest has been made an actual offender name with race sex and age information must be entered along with any other available information to identify the arrestee Once the arrest information has been entered you must enter e Arrest Type e Multiple arrest indicator e Any weapons confiscated during the arrest e Arrest location e Resident Stat
200. ort and 02 Incident Report e How received 1 position number 1 9 only e Local Jurisdiction must be 3 positions letters A Z only This is an extension to the standard FIPS codes representing the Cities and 126 IBR_ PLUS HELP MANUAL Once you have clicked on the type of code click the View button For all categories other than address the existing codes will be shown in a list box You may pick a particular code out of the list box modify the description or delete this code if it is not in use Except for Agency Station Unit use the code and description field above the list box To add a new code enter the code in the field labeled Code then enter the Counties in your State It is useful for defining towns colleges or multi ey g gt ges jurisdictional parameters Shift Code 1 position letter A Z and or number 0 9 Station up to 6 positions letters A Z and or numbers 0 9 Unit up to 6 positions letters A Z and or numbers 0 9 Unit Status 6 positions letters A Z and or numbers 0 9 Unit Type 6 positions letters A Z and or number 0 9 description in the field labeled Description Click Add NOTE Agency Station Unit data is maintained as a group using the area below the list box The IBR Cad Module may define up to six unique agency types a b d o f Agency Number One must be titled Police Agency Number Two must be Fire Agency
201. ot required but you can record whether or not the property was held for evidence returned to the victim etc NOTE On this property screen if the property was a stolen vehicle or property was stolen from a vehicle you may check the vehicle ID check box Click View and add an associated vehicle to this property record if you like Drug Information To enter drug information from the main incident screen e Click the Drugs tab A list of the involved drugs will appear e To view a particular drug item click the Drug and then click View or simply double click the Drug Ed IBR_Plus Drug Information xi Whole Frac Measure Figure 22 IBR Drug Information scteen Adding a New Drug Item If the drug item is not on file click Add and the drug information screen will appear for new entry Deleting a Drug Item Click the particular drug item you want to delete and click Delete 33 IBR_ PLUS HELP MANUAL Entering Drug Information The drug screen is also used to further classify property on UCR crimes related to drug and narcotic violations The type of property can be described on the drug screen As an example if property is seized from a drug or narcotics violation property description would be classified as drugs Many times drugs are associated with a crime against society where the Commonwealth or State is the victim For each type of drug you can enter e The drug type e Whole or fractions of measurements e
202. our own description e Towed By Towed To Tow Date Time e First and Second Notice Dates e Court Date Time e Summons Number Summons Date e Appeal Date Appeal Status e Void Date Void Type e Date Time Due e Date Time Paid Amount Paid Payment Type e Comment The owner registrant name is part of the central master name file Enter in the owner s name and then press the TAB key The Master Name Search will appear If the name of the registrant is already on file highlight the appropriate name and click Use this PID If this is a new person who has not been entered into the system previously click Add new PID For more details see the Help Manual chapter on the Master Name file Press the View Person button to add view additional personal details including address SSN birth date ete To enter charge information for a charge entered in the Parking Charge codes you can enter all or the first part of the charge number and then press the and a list of matching charges will appear Click the charge to select it and that description will appear on the screen Charge Code Charge Description 14 2 14 2 2323 Parking by Fire Hydrant 14 2 5656 Parking in Loading Zone 14 2 5757 Parking in Fire Zone 14 2 6767 Parking in Bus Zone Figure 212 Charge Selection 278 If you would like to see if this vehicle has had any permits after entering the Vehicle License and State information press the Match button A grid will a
203. particular offender click the Offender and then click View or simply double click the Offender EW IBR_Plus Offender Arrestee xi Controls Name View Person Record SSN KA Aresteet 01 222335555 paa F M Otfendert 01 x Ethnic Race RRAN coj e o j Driver s Licensett State Arrest Type Arrest Location FIPS ORI B Mult_Arrest Indic aoe at Arrest 770 Roanoke A9990000 C Count P Arrest Location Address Disp of Juvenile he 123 Main Steet pae jo Vehicle ID View Res ldo UCR Arrest Code Arrest Date Type Arrest Activity Arrest Drug Type Type Arresttt fsz he v School Resource Officer Figure 18 IBR Offender screen Adding a New Offender If the offender is not on file click Add and the offender screen will appear for new entry Deleting an Offender Click the particular offender you want to delete and click Delete Entering Unknown Offender Information When adding unknown offenders e You will be prompted with the question Number of offenders known If you do not know how many offenders were involved in this incident click No A special offender number 00 will be added with the name Unknown and with the sex race and age listed as unknown This is all that is required 28 IBR_ PLUS HELP MANUAL on the offender screen You can Exit when you have completed this information If you later receive more offender information and need to add specific information f
204. pe the desired street name directly into the list box Use the down arrow key to locate the specific street span to be maintained For each street span you may enter a direction N E S W NE NW SE SW either before the street name or after the street type Street types are not edited but must be two or three characters long The jurisdiction or town code may be useful when one dispatching center is dispatching for a county city and or several towns within the jurisdiction Beat is any identifier for a street range such as mall park school etc In the situation where the street name appears in multiple jurisdictions for example several towns may have a Main Street it is a good idea to put the jurisdiction or town code on these records Occasionally one city can have the same street name appearing twice In this case the neighborhood code should be added to the address to further distinguish the duplicate street names You may use starting and ending street range numbers Cross street information must be entered in one of the following formats e direction street name and street type e street name street type and then direction 128 IBR_ PLUS HELP MANUAL e street name and street type if there is no direction e Zip code information may be entered for the left and ride side of the street e You may optionally enter a speed limit for the street range Each street span should have a zone entered from 01 to 99 and a user
205. pelling of words with all capitalized letters To print the narrative only without printing the entire incident you may press the Print icon while in Modify mode At the bottom of the screen is a list box of associated officers and victims related to this incident This is mainly used for filing supplemental reports where you may want to print several copies of the report and file it by officer and or victim name Time Window Incidents Time window Incidents will be accepted for exceptional clearances recovered property and arrests only After certification with VA State Police a new BASE DATE will be established for the first submission This new date must be entered into IBR_Plus agency information and the SCRIBE edit system if available The IBR submit dates will be cleared for all Incidents submitted during the testing phase Contact DaProSystems after certification They will guide you through this process Adding a new time window Incident e Enter incident number as YYYYMMDDSSS e Click the Time Window button not the Add button e The Incident Date must be earlier than the BASE DATE 37 IBR_ PLUS HELP MANUAL 8 Window Figure 25 Time Window button Adding recovered property e Enter Property loss as type 5 Recovered e Enter Quantity as 0 e Enter Value as 0 e Click Recover Button e Enter recovered quantity value and date date must be on or after the BASE DATE Adding an Arrest e Offe
206. ppeal Approved AD Appeal Denied P Pending Appeal UA Under Appeal Description Figure 204 Parking Code screen You can maintain the following Parking Codes e Appeal Status e Payment Types e Permit Types e Void Types 269 To modify codes first click on the type of code you wish to modify A current list of that type of code will appear in the box to the right To add a new code type the new code into the box labeled Code and then types the description into the box labeled Description Press the button labeled Add The new code will appear To modify an existing code click the code you wish to modify in the box on the right side of the screen The code details will appear in the Code and Description boxes at the bottom of the screen Make the necessary changes to the code description and then press the button labeled Modify To delete an existing code click the code you wish to delete in the box on the right side of the screen The code details will appear in the Code and Description boxes at the bottom of the screen Press the button labeled Delete NOTE Deleting a code that has already been used in parking records will essentially remove that piece of data from the associated records To print a list of codes choose the appropriate type of code and then press the Print button Setting Tow Limit You may set the number of open tickets allowed prior to a vehicle being code When you enter an ex
207. ppear to the right listing any permits found for that plate number plate state To save your Violation press the Exit button Manually Setting the Fine Amount The system will automatically calculate the fine amount for a ticket if that charge is set up as a parking charge code when you view that ticket based on the charge code parameters previously entered If you need to manually override that fine or set a fine for a charge that is not currently a parking charge code you may press the button labeled Manually Set Reduce Increase Fine The Fine Amount Overridden by User box will open up and allow you to enter the manual fine amount When you exit and save that information the userid date time and fine change will be logged in the Fine Void History Voiding a Ticket If you need to void a ticket press the button labeled Void The Void Date and Void Type boxes will open up and allow you to enter the appropriate void information When you exit and save that information the userid date time and fine change will be logged in the Fine Void History Viewing an Existing Violation To view an existing violation you may either search to find the violation see Parking Search instructions or if you know the ticket number you may enter it on the Parking Main Menu select the Violation option and then press the View button When you view an existing violation the system will display the status of the ticket paid 1 Notice 2
208. ppears click OK d Double click the State Police Icon e Type 1 or S and press Enter this will run single field edits watch program status while running you are looking for error count greater than 0 f Type 2 or C and press Enter This will run cross field edits watch program status while running you are looking for error count greater than 0 g Type 3 or G and press Enter This will generate an error report you will be prompted to make sure your printer is ready here Press any key h If prompted Type Y to clear error file type Y and press Enter If any errors were detected look up the error codes and error fields in the Data Dictionary If you can not resolve all errors fax DaProSystems a copy of the error report and we will try to help you resolve the problem Whenever possible DaProSystems will modify its Validation Routine to ensure that no errors are generated by the SCRIBE system t Type 9 or X and press Enter This will exit he SCRIBE edit program If you are asked to initialize the error file type Y to return to the IBR_Plus submission routine j If errors were encountered Exit form the IBR_Plus submission screen and resolve errors Restart at step 1 7 Click Copy to Diskette a The diskette drive list box will open allowing entry of which diskette drive to use Currently only drives a or b are allowed Choose one of the drives 41 IBR_ PLUS HELP MANUAL b You will be prom
209. pted to place a new or empty diskette into your floppy drive Place a blank formatted diskette in the drive and click Yes The submission data will be copied to the diskette NOTE IBR_Plus will not allow you to use the diskette unless it is empty this will help to prevent state police from reporting that the diskette is unreadable c When the diskette copy is complete the message Copy complete remove Diskette will appear Remove the diskette label it immediately press OK For your convenience the message Would you like to make another copy of diskette will appear You may make as many copies as desired until you answer No This diskette may be used in case the diskette that is mailed is damaged in transit or is unreadable for any reason A portion of the file will be displayed on the screen This will not display the entire file To view the file use a text editor such as NOTEPAD to view the diskette 8 The diskette is ready to be sent to the Virginia State Police Label the diskette as follows Description Example ORI VA9II90000 Agency Name Demonstration Police Department Submission Month Year 01 1996 File Name VA99900 96A If you are not certified add testing to the bottom of the label TESTING 9 Click Final Processing This is the final phase of IBR monthly submission and is very important This process informs IBR_Plus to being submissions for the next month and marks all submitted records as having been sent to
210. r Name Search e Enter Type of Paper Hearing Date and Time and any other information you have for the Civil Paper e Normally you will have at least one plaintiff or defendant except in instances such as collecting fees or having a Sheriffs sale To add a person click on either the Service Required or the No Service tab e Then click on the appropriate button to choose either a defendant Def witness Wit plaintiff Plain juror Jur or Other Oth A box will open up for entry of the person s name Type in the name and press Tab Again the Master Name Screen will appear so you can find the name on the file If the name is not already in the Master Name file and you use the Add New Pid option you will automatically be taken to the Master Name screen where you can enter the person s address and other personal information The 83 IBR_ PLUS HELP MANUAL name has now been added to the Civil Paper You may click the name to enter any additional information Normally you will not know the date that the paper is served or the type of service but at this time you may want to enter an Officer or a Beat ID for the officer who will be delivering this civil paper You can use the comments field for special instructions and you can also view the Master Name Screen to look for a specific directions to the defendant s address and any known cautions on the defendant You may add as many people as necessary e There ate two other tabs
211. r selection will be displayed on the Line Up screen You cannot finish the line up unless there are at least six 6 photographs matching your selection You must choose exactly six photographs to perform a Line Up For each picture displayed click in the area that shows the PID and the name of the person This selection will show up on the left side of the Photo Line Up Selection screen If you cannot get all six of the desired photographs from the first screen click the right arrow button to advance the display to view more pictures until six photographs have been selected 76 IBR_ PLUS HELP MANUAL EN IBR_Plus Photo Line Up Selections 1 Nono000 xxxxxxx F 1 75 2 00 9000000 in Case or Comment Unknown X 4 Y 4 Figure 49 Photo Line Up Screen e Once you have selected six photographs you may shuffle or rearrange the photographs in any format and print the Line Up If you want to hide the demograpic information from a victim etc press the Hide button They will reappear by clicking the View button e You can adjust the two slider bars located to the left of the photos in order to resize the pictures to a uniform size and shape prior to printing e Select the print settings Width and Height by selecting the appropriate radio buttons in the table to the left of the photos These print settings will be saved when you return this screen NOTE These print settings ares workstatio
212. ra to begin the capture process Depending on the particular camera and 66 IBR_ PLUS HELP MANUAL imaging software you ate using you must freeze the image and then capture the still image After the image is saved press EXIT to return to the Search screen If you are using our preferred product the Intel Create amp Share Camera Pack PCI Version specific details about mug shots may be found under the topic Mug Shot Capture Maintenance Also the use of non Twain compliant devices is discussed The arrest is now complete At this time jail personnel may process the jail log in Lockup procedures This feature is defined in the Jail Management module NOTE Make sure that the current date and time is properly maintained The arrest module will automatically reset the Arrest to YYYY 000001 when a new year is detected If your agency has established the policy of restricting access of the arrest module to normal business hours officers may choose to only enter the name of the person being arrested take a picture and leave the paperwork to be processed at a later time See topic Limited Access Arrests CCRE Printer If you are using a matrix printer to print your CCRE forms you may be able to set the correct form height using the following procedure e Click the Windows START button e Click Settings e Click Printers e Right click the appropriate matrix printer Usually Epson or Okidata e Click Properties e Cli
213. raph there is a button labeled Next Photo If this button is enabled more than one photo is available and you can click on it to view additional profiles front shots pictures of scars or marks etc until you hit a blank photo screen indicating that you are at the end of the available photos for this person Simply click Next Photo again and it will restart at the beginning of the photos Normally only criminal records will have photographs The photographs are captured on the Criminal Civil Search Screen by pressing the icon labeled Mug Shot Attaching Word Documents You can attach word documents based on a template DOT extension to any PID To enable this ensure that you have a C IBRPLUS Document directory If you do not have this directory under your IBRPLUS folder create it the folder must be called document in order for IBR_Plus to automatically find attached Word documents To attach a Word document to a particular PID you must have a Word template stored under your C IBRPLUS document directory Click the button on the Master Name screen which has the blue W and the paper clip icon on it A set of options should appear at the bottom of your screen Attach View and Cancel if you have templates dot extensions stored under the document directory Pressing Cancel will remove the options from the screen and return you to the default master name screen NOTE You must already have Microsoft Word installed on your computer to use
214. ress Yes You will recetve another message asking if you wish to use the Resident Current address on the notice letter Pressing Yes will use the Resident Current address pressing No will use the Non Resident Permanent Address A letter will print detailing the registration and when it expires The letter starts mid way down the printed page to allow for printing on agency letterhead 275 IBR_Plus Use Resident Current address on notice letter If you choose No the Non Resident Permanent Address on file will be used ee a Figure 209 Notice Letter address verification Deleting an Existing Registration To delete an existing registration from the Parking Main menu enter the Registration number select the Registration option and then press the Delete button You will receive a confirmation message asking if you wish to delete the registration press Yes to delete Parking Violations Entering a Parking Violation To enter a parking violation from the Parking Main menu enter your Violation Ticket number and select the radio button labeled Violation Then press the Add button IBR_Plus Parking m Choose C Registration 200500000003 Ticket SOEKE Figure 210 Entering a Violation Record You will receive a confirmation message to insure that you wish to add the new violation number press Yes The Violation screen will appear 276 wv IBR_Plus Parking Violation File Controls Viol 20050
215. rol Animal File Controls Animal Name Animal Number 00000029 Spot Owner PID 00020225 Owner Name C View Person BOWLES CHAD E Tag Expires Type Tag Species 23094 06 01 2006 License X Dog X Breed Sex American Foxhound X NM Neutered Male V Spayed Neutered Shelter Location Date brought to Shelter F Currently Housed in Shelter 06 01 2006 Traits Eye Color Primary Color Secondary Color Energetic w Brown v Red white X 2 Ears Size Height Coat Tail Droopy medium Medium Smooth Long X Weight Weight Group Collar Type Collar Color 60 Ibs Large X Canvas Black Ef Rabies Tag Expires Condition Condition Type 39482084 7 1 2007 Normal X v Add Change Status Disposition Euthanized Reason Euthanized masai oO r Add Change Image 2 Date Euthanized Officer Drug Used Qty Used Measurement v Ad Officer Activity Comment 2005 000045 Dog had been excessively barking due to construction occurring near owner s home Print Figure 198 Animal Information screen Fill in the appropriate information for the animal The owner information is tied to the IBR_Plus Master Name system so names should be entered in the Last Name First Name format without a space between the last name and the first name Upon leaving the name field you will be able to choose from an existing name or adding a new name For additional information on adding names and using the Master Name module please see the Enter
216. rom the cell he she was transferred to and any reasons or comments on why the transfer was made NOTE Cell assignment and transfers can also be made in a visual drag drop mode See section below titled Visual Jail Cell Assignment Visual Jail Cell Assignment You can assign inmates to cell and transfer them to other cells in a visual drag drop mode To do so e From the lockup screen or for transfers click on the inmate in the roster whom you wish to transfer and then click the Lockup button 120 IBR_ PLUS HELP MANUAL e Click the radio button next to View Available Cells The IBR_ Plus Roster Cell Block screen will appear EJ IBR_Plus Roster Cell Block lof x Cell Description Security Sex Smoke Max Inmates Max Beds Occupied a l PID 00020224 A ee ADAMS JOHN ieee 2 o PAUL From Cell A109C Figure 77 Roster Cell Block screen e Click the cell to which you wish to transfer or assign Note that the cell block information shows the number if inmates allowed in the cell the number of beds in the cell and the number of beds currently occupied in the cell e The cell expand to show available beds Note that the cursor has now changed to a key e Click an available bed A button will appear with that bed s information on it Click that button to assign the inmate to that bed or click the Cancel button to return to the Lockup screen You can also double click an empty bed to return to the lis
217. s 231 IBR_ PLUS HELP MANUAL IBR_Plus Case Management File Supervisor SYSA System Investigators 0120 Plaster F G _ada gt gt 0001 Mills S W 0143 Hudson R D Add gt gt 0002 Smith A B 0516 Nolen H L 0003 Lawson AA 0786 Robertson J K 0004 Reiley J A 0885 Fralin S D 0005 Majors B A Incident UCR Report Scene Approve Invest Follow Up Prints Evid Score Status Except All Cases Cases not Approved Cases not Assigned 393 Go Back Days Continue gl elolal lalg CFS 10 CFS Disp OpenIBR Closed IBR View Print Approve Figure 163 Set Supervisor Levels Two list boxes will appear at the top of the screen the list box on the left will show all of the officers in the IBR_Plus system except any of those that you have already chosen to supervise and the list box on the right will show the Investigators you have chosen to supervise To add an officer to your investigator list select the appropriate office from the list on the left The button labeled Add will now be highlighted Press the Add button and the selected officer will now move from the left list to the list on the right containing the investigators you supervise To remove an investigator from the list click on the name in the list on the right The Remove button will now be highlighted click this button to remove the investigator from your list That officer name will again be listed in the general officer list on the left Setting I
218. s 217 Running Adhoc Reports 217 Civil Reports 218 Calls For Service Tasks 219 Jail Maintenance Tasks 219 Maintaining Jail Codes 219 Maintaining Jail Cells Canteen Order System The Canteen Order Screen Adding Canteen Orders For Mouse Entry For Keyboard Entry Printing a Canteen Order Printing a Canteen Item List Maintaining Canteen Vendor Items Modifying an Existing Item Deleting an Existing Item Adding an Item Case Management Setting Case Management Parameters Setting Supervisor Levels Setting IBR Alerts Setting CFS Alerts Setting CFS Dispositions Setting Open and Closed Statuses Setting Follow Up Days Setting Go Back Days Viewing Cases Assigning Investigators to a Case Approving Cases Viewing Calls Viewing Case Details Printing the Case Management Listing Updating Follow Up Date and Comments Exiting from the Case Management Module Optional Modules Adding a Record Deleting a Record Searching for Records Printing Records Various Optional Modules Screens Animal Control Maintaining Animal Control Codes Turning Auto Number Feature On or Off Setting or Resetting the Auto Number Setting Agency Defined Codes 221 223 223 224 225 225 227 227 227 227 227 227 229 230 231 232 233 234 235 236 237 238 240 241 241 242 243 243 244 245 246 247 247 248 248 253 254 255 256 257 Adding Animal Control Officer Activity Reports Entering an Officer Activity Report Narrative Adding
219. s Civil Add or Mass Civil Update from the selection 79 IBR_ PLUS HELP MANUAL Figure 50 Civil Wizard screen e Enter the Plaintiff Name e Click Next The Master Name Search will appear e If the name of your plaintiff is already on file highlight this name and click Use this PID If this is a new plaintiff click Add new PID For more details see Help on the Main Menu Screen for using the Master Name Search e The Civil Paper Screen will appear Notice that the plaintiffs name and date received is already on the screen along with your FIPS code e The Civil Paper number has already been assigned the next available sequence number for the date you have entered IBR_ PLUS HELP MANUAL e Enter the Type of Paper Hearing Date and Time and any other information you have for the Civil Paper e Normally you will have at least one plaintiff or defendant except in instances such as collecting fees or having a Sheriffs sale To adda defendant click the Service or No Service tab Then select the type of person you wish to add Defendant Witness Plaintiff Juror or Other by clicking the appropriate radio button Click on the newly added number at the bottom and then enter the appropriate information for that person Type in the defendant s name and press Tab Again the Master Name Screen will appear so you can find your defendant s name on the file The defendant s name has now been added to the Civil Paper You may click
220. s released to e The officer releasing the evidence e When the item was returned to the evidence room e Received from the person returning it e The officer checking it back in 48 IBR_ PLUS HELP MANUAL Ey IBR_Plus Evidence JDAMSJOHN OO m A 03 Automobiles 1973 Ford Sedan 349i0daif9di394309i0 Date Time In Received From FJOfficer Figure 30 Evidence screen Evidence Check In Check Out Inventory Evidence Check In and Check Out IBR_Plus enables you to do mass evidence check ins and check outs either by entering the information by hand or via a bar code scanner To access the evidence check in out screens from the main evidence screen go to File and the choose Evidence Check In ot Evidence Check Out respectively 49 IBR_ PLUS HELP MANUAL EJ BR_Plus Evidence Check In Of x File Officer E Date Time In for 8 2001 18 54 56 Received From Po Figure 31 Evidence Check In entry screen EJ IBR_Plus Evidence Check Out olx Eile Officer Rne Date Time Out for 8 2001 18 55 23 Released To PO Figure 32 Evidence Check Out entry screen To check in out evidence 50 IBR_ PLUS HELP MANUAL e Select the appropriate Officer from the pull down list e Enter the appropriate Date Time In Out e Enter the name that the items were Received From or Released To e Press Begin A box will open up allowing you to enter Evidence Numbers You can type in a number manually or scan
221. screen will appear Sr IBR_Plus DMY 7 Traffic x 8 IBR Plus DMV Accident Reporting Cancel C Copyright DaProSystems Inc 2001 All Rights Reserved Figure 127 Traffic Accident Entry screen 180 IBR_ PLUS HELP MANUAL Traffic Accident Menu Upon entering the Traffic Accident screen you have the option of searching for records viewing existing records adding new records printing a record and deleting a record ia IBR_Plus Traffic Accident x File Accident Number D01 000003 Auto Number Figure 128 Traffic Accident menu options Adding a New Accident Record To add a new Traffic Accident record enter an accident number manually or click the Auto Number radio button to have the system generate an Manual vs Auto Numbering ti accident number for you see the note at left regarding manual is RS important that your agency Versus auto numbering Press Add This will bring you to the choose only one method main accident screen Accident numbers follow this numbering manually numbering the records or auto numbering Convention Dy HHHHHH where yy is the last two digits of the them Acombinationof accident year and H H F is a six digit incremental number both should not be used Initial Setup of Auto_Number Year If you wish to use the auto number feature you will have to complete an initial setup of the year to use To do this from the Traffic Accident menu options screen se
222. state required log in out information by clicking the State button in the top left corner The State screen will open in the bottom half of the screen and enable you to enter information regarding o Force used o Officers involved in searches prints photos DNA 101 IBR_ PLUS HELP MANUAL o Types of search o DNA drawn and result dates o Phone call information You can exit the state screen by pressing Done Srl IBR_Plus Jail Log In Out Adult gt i T CB TAS _State _ Exit Wwe O wo 01 01 1997 12 00 Hf 10 Aduit Awaiting Trial M mp mpc x x e Figure 63 Log In Out State information screen e You may print the Log In Out screen by selecting the File menu then selecting Print LogIn Out Mug Shot Capture Maintenance e Goto the IBR_Plus Main Menu e Click Criminal then click Adult Records Juvenile will work too e Click Search e The IBR Criminal Search screen will appear 102 IBR_ PLUS HELP MANUAL e Enter name of person you want to view Click Search The IBR Plus Criminal Search Results screen will appear If the person you want to take a photo of is not on the file d You may click Add Person At this time the name field will open up for entry of the new name e Enter the person s name then press Tab A Master Name search will appear f If you are sure that this is a new person click Add new PID The person you added will be displayed at the top o
223. t of available cells e If you click the button to assign the inmate to the indicated bed a box will pop up giving you the option of creating a transfer record of this move If you do not wish to create a transfer record click the OK or Cancel button without entering a reason If you do wish to create a transfer record type in the reason and click the OK button Your transfer will now show up in the data grid on that inmates Transfer tab 121 IBR_ PLUS HELP MANUAL IBR_Plus Cell Transfer X To Generate Transfer Record Enter Reason click OK za To Update Cell Location without generating Transfer Record click OK or CANCEL Cancel Fighting Figure 78 Cell Transfer Pop Up box Inmate Transports Sr IBR_Plus Inmate Roster Figure 79 Inmate Transports screen e Click the Transport tab click Add The next available sequence number will appear e Enter the date and time of the transport and the type of transport or comment 122 IBR_ PLUS HELP MANUAL Computer Aided Dispatching Using and maintaining information in CAD Using the IBR_Plus CAD Training Module e Goto the IBR_Plus Calls for Service Main Menu e Click the Training button e CAD simulation will allow law enforcement calls and or fire calls and or EMS calls to be simulated in a time span requested by the user Once you have chosen the type of simulation you want and the frequency of calls being generated click Begin Simulation e T
224. t the correct person EXIT the Master Name screen and view other persons until you are sure that you have the correct person If you have found the correct person EXIT the Master Name Screen continuing at 8 d 8 If the person you want to arrest is not on the file a You may click Add Person At this time the name field will open up for entry of the new name b Enter the person s name then press Tab A Master Name search will appear c If you are sure that this is a new person click Add new PID The person you added will be displayed at the top of the Criminal Search Results screen d Click to highlight this name You may take a picture at imaging workstation by clicking Mug Shot The Capture Image screen will appear Choose Front Side or Scar depending on the type of picture desired Click Camera to begin the capture process Depending on the particular camera and imaging software you are using you must freeze the image and then capture the still image After the image is saved press EXIT to return to the Search screen If you are using our preferred product the Intel Create amp Share Camera Pack PCI Version specific details about mug shots may be found under the topic Mug Shot Capture Maintenance Also the use of non Twain compliant devices is discussed NOTE This process does not serve any warrants or generate any arrest records Therefore CCRE forms may not be printed at this time See the topic Ent
225. t the name of the person you want the records merged to Click the Merge button A text box will appear labeled Enter PID to merge Enter in the PID number of the records to be merged from ince this PID may not be currently shown on the search screen insure that you have this number available prior to merging Click Continue If you have decided you do not want to merge at this time click Cancel The name and PID of the records you want merged from and subsequently deleted will appear on the screen for visual verification If the PID of the person you want merged to and the PID of the records to be merged from are correct click Merge If the PIDs are not correct click Cancel to abandon the process 13 IBR_ PLUS HELP MANUAL e Once the Merge button has been clicked all records will be moved to the PID of the person you merged to The PID of the records to be merged From with all name address and employer records will remain in the system but will not have any associated records You can highlight this PID and hit Delete if you wish to remove this PID from the sysytem Ed IBR_Plus Search Results Ea T S 52 Delete a Figure 7 Master Name Search screen where you can Merge and Delete Master Name records Deleting Master Name Records If you wish to delete a Master Name record you have to first insure that there are no records associated with this name for example IBR incidents arrests etc To delete a Master Name r
226. tached Word documents shown after hitting the View option Figure 5 Master Name Lookup screen Figure 6 IBR_Utilities Search screen Figure 7 Master Name Search screen where you can Merge and Delete Master Name records Figure 8 Code and Table Maintenance screen Figure 9 Pass On Information screen Figure 10 Incident Based Reporting menu Figure 11 Agency Information Screen Figure 12 Incident Search screen Figure 13 IBR Search Results screen Figure 14 Mobile Viewer screen Figure 15 Incident Based Reporting screen Figure 16 IBR Offense screen Figure 17 IBR Victim screen Figure 18 IBR Offender screen Figure 19 IBR Vehicle screen Figure 20 IBR Property Screen Figure 21 IBR Property Recovery screen Figure 22 IBR Drug Information screen Figure 23 IBR Assignment Screen Figure 24 IBR Narrative screen Figure 25 Time Window button Figure 26 IBR Validation screen Figure 27 Incident Submission screen 10 11 13 14 16 17 18 19 21 22 23 24 25 27 28 30 31 33 33 35 36 38 39 40 Figure 28 Delete button on the Incident main menu Figure 29 Stolen Property Pawned Property Evidence screen Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Figure 37 Figure 38 Figure 39 Figure 40 Figure 41 Figure 42 Figure 43 Figure 44 Figure 45 Figure 46 Figure 47 Figure 48 Figure 49 Figure 50 Figure 51 Figure 52 Figure 53 Figure 54 Figure 55 Figure 56 Figure 57 Figure 58 Evidence screen Ev
227. tation for any help in this regard IBR_ PLUS HELP MANUAL rr IBR_Plus Person Information File Photo Scar Mark Tattoo Kin ID s PID 00020224 Name ADAMS JOHN PAUL Street Direct Name Type Direct Aptit Address 123 Maple Street City St Roanoke va z Next Photo Zip 4 oo Addr ip aE z CAUTION Curent Prior Sex MMale xj Ethnic N Not Hispanic 7 Racelwwhite Dob 91 01 1960 Age jf lt CSsSY Armed x Assault Risk x ibr_NAR dot Figure 3 Master Name screen with templates shown after hitting the Attach option Click on the template from which you wish to base your new document A Microsoft Word screen will automatically open with the chosen template Enter in the appropriate information and then click the File menu and choose Save or you can choose the save icon from you Word taskbar The file will automatically be saved with a name using the following naming convention Pid _templateName_sequential doc For example if you used a template named IBR_INC dot and it was the second document based off of that template that you had created for PID number 00020224 the name would be 00020224 IBR_INC_002 doc NOTE Do not change the name of the document you save or IBR_Plus will not be able to find it You can now close out of the Microsoft Word window by clicking the X in the top right corner or going to the File menu and choosing Exit If you hav
228. te accident searches You can enter in the date of birth of the person and the age will automatically be calculated for you you may modify the age manually if you wish You can also enter e Address city state zip including 4 digit zip code extension and work and home phone numbers 207 IBR_ PLUS HELP MANUAL e Operating license number expiration date OL state and Government and CDL indications e Indications if the address is the same as the driver the same as on the license and if the driver is the owner of the vehicle e Offense charge and citation information e EMS information Entering Information if Driver is Also Owner If the driver of the vehicle is also the owner of the vehicle you can transfer the driver s information to the Owner s tab without re entering the data On the Driver tab click to highlight the appropriate driver s name and then click the button labeled Make Driver Owner You will receive confirmation that the information has been copied When you click on the Owner tab you will now see that driver listed Entering Injured Persons Pedestrians and Occupants To enter information about injured persons including pedestrians and occupants click on the tab labeled Inj Ped Occup EWIBR_Plus Accident Reporting North Carolina lel x File Controls Day of Week Date Time County of Accident of Units Acc D02 000001 u 02A472002030 SS f899MiltaryCout A Bo IX Alcohol Involve
229. tering Assignment Information The assignment allows you to record e The reporting officer e The investigating officer e The officer who processed the scene e The officer who will approve the incident report e Images scanned camera or import related to an incident Click the camera icon button to enter an image same procedure as mug shot captures except the Front Profile and Scar buttons are not processed Images can only be deleted by users with Case Supervisor Clearance Each one of these assignments may be accompanied by date as well as other information on whether or not prints were found photographs taken and if evidence was collected Additional information about narratives can also be recorded here Warning There may be juvenile information on the narrative as well as witness and evidence information An extra field has been added to this screen where you can enter any type of follow up date and comment pertaining to this incident 35 IBR_ PLUS HELP MANUAL A special report can be run by investigations to report on all incidents that have not been followed up within a certain amount of time This report can be sorted and printed by responsible officer Note If the incident has an investigator assigned the investigator is the responsible officer otherwise the reporting officer is responsible Narrative Information To enter narratives from the main incident screen e Click the Narrative tab A list
230. that you are looking for you can click on the line labeled View More Records if it is available 211 IBR_ PLUS HELP MANUAL Searching by Operator License Number To search for an accident involving a specific OL number Enter in an OL number e Press the Search button Accidents involving that OL number and higher will be shown in the box at the bottom of the screen Click on the appropriate accident in the box to view the details of that record If you do not see the accident number that you are looking for you can click on the line labeled View More Records if it is available Searching by Name To search by name Enter in the last name or first few letters of the last name in the box labeled Do not use any wildcard characters such as the asterisk e Press the Search button People with accident involvement whose last name starts with those letters and continuing through to the end of that letter will be displayed in the box at the bottom of the screen For example a search for Ada will list all people with a last name starting with Ada through Az If you do not see the person you are looking for you can click on the line labeled View More Records if it is available Click on any accident in the box to view its details Viewing an Existing Traffic Accident If you know the accident number of an existing accident you want to view you can type that number into the Accident Number box on the Traffic Ac
231. the issue Optionally you may also enter size information e For each item being issued enter the quantity being issued under the issue column Optionally you may enter any issue conditions such as good new etc When the inmate returns the issue you may enter Return Information and whether the item is still in good condition poor condition etc 117 IBR_ PLUS HELP MANUAL Inmate Charges Ed IBR_Plus Inmate Roster Bie Hepat o M as Handicap Sort by Options Cell Name Race Sex Long Roster Show Cells Show Log M 6 F 0 00020224 Name Cell RS PID DateIn CC Sentence Y M D ADAMS JOHN PAUL Al1lO3C Transport Appeal Parole Hearing Denied Release Date Time Discretionary Mandatory GoodTime More re Oe E ees O Offense Date Sentence Date Sentence Y M D Fine Cost CCur View saam T T I 1997 000506 DM01500006 01701 1997 s IMPERSONATING LAW ENFORCEMENT OF 1997 000506 TESTS565656 05 01 1997 WILLFUL FAILURE TO OBEY SUMMONS 1997 000506 TEST000099 05701 1998 af REMOVAL OF CROP BY TENANT 1997 000506 TESTOOO1OO 05701 1998 s CONTEMPT OF COURT 1997 000506 TEST000101 05701 1998 z UNLAWFUL USE OF POLICE PARAPHERN Figure 74 Inmate Charges screen e Click on the Charges tab to see the current arrest e Click each charge in the list box at the bottom of the charges tab Information such as offense date state specific coding sentence date sentencing information including fine and
232. the name to enter any additional information Normally you will not know the date that the paper is served or the type of service but at this time you may want to enter an Officer or a Beat ID for the officer who will be delivering this civil paper You can use the comments field for special instructions and you can also view the Master Name Screen to look for a specific directions to the defendant s address and any known cautions on the defendant You may add as many defendants as necessary Adding witnesses additional plaintiffs jurors or other people uses the same instructions as adding a defendant except that you would click the appropriate radio button for that person type e There are two other tabs on the screen other than Service and No Service Fees may be entered when you collect fees for delivery of the paper or you can optionally use this tab for the collection of fees by your department Examples Alarm fees police report fees fingerprint fees all may be recorded on this screen e An additional tab Sale has been added so that you can record the proceeds from a Sheriffs sale You can enter the sale amount and the commission will be automatically calculated for you You can add as many distribution lines as necessary to find the sale proceeds NOTE The Civil Wizard will bypass all of the No Service Plaintiffs Defendants Witnesses etc when using the Mass Update Featute NOTE You may print the civil wizard scree
233. the screen sorted by Sequence Number Click on the appropriate record in the box to view the details of that file If you do not see the record that you are looking for you can click on the line labeled View More Records if it is available 176 IBR_ PLUS HELP MANUAL Searching by Type and Name To search by data type and name Select the type from the Type drop down box Enter in the last name or first few letters of the last name in the Name box insure that all other search fields are blank Do not use any wildcard characters for example the asterisk Press the Search button Applicants whose last name starts with those letters and continuing through to the end of that letter will be displayed in the box at the bottom of the screen For example a search for Ada will list all applicants with a last name starting with Ada through Az If you do not see the applicant you are looking for you can click on the line labeled View More Records if it is available Click on any record in the box to view its details Searching by Type and Additional Search Criteria To search by data type and additional search criteria Select the type from the Type drop down box Enter in text or numbers as appropriate into the Additional Search Criteria box Use the as a wildcard character as necessary For example o Searching for stand will only return records with just the word stand in the Additional Search Criteria
234. to the IBR_Plus Personnel Menu 97 IBR_ PLUS HELP MANUAL IBR_Plus View Report Wo wm WR 12 7 1999 Employee Employee Name Address 222330035 LAWSON ARTHUR A 222330030 MAJORS BRUCE amp 222330036 MILLS STEPANIE W 222330037 REILEY JOHN amp 222330034 SMITH ADAM B EMPLOYEE ROSTER PID 00020235 00 00020230 00 00020236 00 00020237 00 00020234 00 Figure 61 Report Screen showing Employee Roster printed to Window 98 Badge SSN 0003 0005 0001 0004 0002 Demonst Sex Race DOB Hir M 01 10 1949 OSMI M W 0101 4950 0130 F B 0606 1973 06 12 07141960 12 30 1970 IBR_ PLUS HELP MANUAL Jail Management Jail and Inmate management within the IBR_Plus system Logging an Inmate In or Out Lockups Go to the IBR_Plus Main Menu Click Criminal then click Adult Records Click Search The IBR Criminal Search screen will appear Enter name of person you want to log into jail Click Search The IBR Plus Criminal Search Results screen will appear If the name of the person you are searching for appears more than once click on the first name in the list Then o Click View Person which will show you the Master Name screen Verify that this is the person you want to log into jail by matching race sex SSN address employer etc If this person is not the correct person Exit the Master Name screen and view other persons until you are sure that you have the correct person Clic
235. torist Action 50 03 Walking riding running jogging against traffic Non Motorist Location Prior to Impact 51 x Crash Sequence 1st Event for this Unit 52 Crash Sequence 2nd Event 53 jos Ran off road straight ahead 7 fo2 Ran off road left x Crash Sequence 3rd Event 54 Crash Sequence 4th Event 55 Jos Jackknife 03 Ran off road straight ahead x Most Harmful Event for this Unit 56 Distance Direction to Object Struck 57 Jos Jackknife jos Right of road 11 30 ft Vehicle Underride O verride 58 Vehicle Defects 59 Vehicle Defects 59 fo2 Override 7 or Brakes x 7 Emergency Vehicle Use 65 Post Crash Fire School Bus Contact Vehicle School Bus Noncontact Vehicle Figure 145 Additional Unit Information screen Entering Commercial Vehicle Trailer Information To enter commercial vehicle or trailer information click on option labeled View Add Commercial Vehicle Trailer Information on the main unit screen The Commercial Vehicle Trailer screen will appear 205 IBR_ PLUS HELP MANUAL EgIBR_Plus Accident Reporting Commercial ehicle Information N C File Conros 7 Cargo Body Type 45 Carrier Number Acc D02 000001 03 Van enclosed box aeraeafd Unit 002 Carrier Name Comm Yeh NCcag O X Address Same as Owner Cargo Beach Blankets Carrier Address 1234 Beach St 2 oe ciel oa tse State Zip Zip 4 Nags H
236. umber and higher numbers will be shown in the box at the bottom of the screen Click on the appropriate accident in the box to view the details of that record If you do not see the accident number that you are looking for you can click on the line labeled View More Records if it is available Searching by Date Time Range To search for an accident within a specific date time range e Enter in a beginning date and or ending date Press the Search button Accidents occurring within that date range will be shown in the box at the bottom of the screen Click on the appropriate accident in the box to view the details of that record If you do not see the accident number that you are looking for you can click on the line labeled View More Records if it is available 191 IBR_ PLUS HELP MANUAL Searching by Operator License Number To search for an accident involving a specific OL number Enter in an OL number e Press the Search button Accidents involving that OL number and higher will be shown in the box at the bottom of the screen Click on the appropriate accident in the box to view the details of that record If you do not see the accident number that you are looking for you can click on the line labeled View More Records if it is available Searching by Name To search by name Enter in the last name or first few letters of the last name in the box labeled Do not use any wildcard characters such as the
237. ur jurisdiction has a jail you may go to the Jail Roster Screen If you have mug shot capability you may request a line up from this screen You can print a single Warrant by entering the Warrant number and then clicking Print 59 IBR_ PLUS HELP MANUAL st IBR_Plus Criminal Adult Eg File Search Line Up Warant Jail Codes Report Figure 41 Criminal Menu screen Searching for an Existing Record e Click Criminal e Click Adult Records The Criminal Adult Menu will appear NOTE The Juvenile module works identically to the Adult module except the word Juvenile is prominently displayed on all screens e Click Search The Criminal Civil Search Main screen will appear 60 IBR_ PLUS HELP MANUAL EW IBR_Plus Criminal Civil Search Results Adult 00020224 222 33 5555 M W ADAMS JOHN PAUL 00020110 123 Maple Street 00020003 Roanoke VA 24018 00020106 540 555 2345 00020145 Acme Construction View More Records Yj 123 Main Street x ADAMS JOHN PAUL 1 1 60 00020224 ADAMS JOHN PAUL WARNING WARRANTS view Bann JB one Warrant Sni Mug Shot View Ld ai tockUp View E Add io Add Loc E Delete tockUp Rap Figure 42 Criminal Search Results screen e You may search by entering one of the following e Name You can specify whether or not to use Soundex Soundex allows your to search names on a sounds like basis For example if you have the Soundex option s
238. ure 181 Optional Modules Alarms Screen Sr IBR_Plus Key Control Date Time Out Date Time In OO 3 o4 02 2002 12 00 154 Kathleen O Hara 04 02 2002 12 59 2 03 28 2002 03 45 134 Bob Smith 03 28 2002 07 08 1 03 03 2002 16 34 1555 Jery Brown 03 04 2002 17 54 Search Date Time Out Kep Person Figure 182 Optional Modules Key Control Screen 249 st IBR_Plus Maintenance Date Time Received Date Time Repaired 3 04 03 2002 09 00 Heating AC 04 03 2002 11 00 03 03 2002 08 00 Taxi Runway Lights test Joe Davis 03 03 2002 09 00 Search Date Time Ti Search Add Delete Print Contact Person Figure 183 Optional Modules Maintenance Screen Sr IBR_Plus Noise Complaint Address Phone Desc Remark 3 0403 2002 00 00 Noise from Aircraft Tim Roberts 123 Main St 1 03 31 2002 00 00 Low Flying Aircraft adfasdfasdf 453 Elm Rd Search Date Time o i y O f i Complainant rs Figure 184 Optional Module Noise Complaints 250 Sr IBR_Plus Patrols Vehiclett Mile Start_ Mile End 6 0403 2002 00 00 0002 Field Patrol 654 04 02 2002 00 00 0004 OtherfDescribe 1234 23456 34567 B67 Dorm check Search Date Time Ti Search Add Delete Print Vehicle Figure 185 Optional Modules Patrol Screen st IBR_Plus Phone Log Date Time Exttt Phone Called 3 0402 2002 00 00 123 610 329 3918 Jerry Thomas 2 03 29 200
239. us e UCR arrest code e Arrest date e Arrest number 29 IBR_ PLUS HELP MANUAL be updated including information available form the arrest Example arrest type weapons juvenile disposition etc Vehicle Information To enter vehicle information from the main incident screen e Click the Vehicle tab A list of the vehicles will appear e To view a particular vehicle click the Vehicle and then click View or simply double click the Vehicle Year Make Model Style Vin M998 Nissan Altima 2 dr SDIAMNDKIAOSDIUFAISJ Top Solid Color Second Color Teletype License State fs ilver TTT 1231 A VYirginia X Impounded Evidence _ Released Exit Intelligence Figure 19 IBR Vehicle screen Vehicles can be associated with a property record On the property screen click Vehicle ID and then click View This is for use for stolen motor vehicles when you want to describe the vehicle stolen as a piece of property Also when you want to relate a vehicle to an article that was stolen from a vehicle you can describe the vehicle using this method The vehicle screen allows you to enter e The year e Make e Model e Style e VIN number e Colors e Teletype e Vehicle license plate number 30 IBR_ PLUS HELP MANUAL e License plate state Vehicles may also be attached to an offender arrestee record by clicking on Vehicle ID and then the View button You can attach a vehicle to an offender or suspect whether
240. want to take a photo of is not on the file a You may click Add Person At this time the name field will open up for entry of the new name b Enter the person s name then press Tab A Master Name search will appear c If you are sure that this is a new person click Add new PID The person you added will be displayed at the top of the Criminal Seatch Results screen e Click to highlight the name of the person 73 IBR_ PLUS HELP MANUAL rst IBR_Plus Capture Image File Front Side 18 lt 2 Ou o joa rea mI a gt OScar Camera Next Delete Print Zoomi Zoom Out Import Over Fide Exit PID 00020224 SSN 222 33 5555 RACE W SEX M DOB 0170171960 ADAMS JOHN PAUL E39 Figure 47 Mugshot Capture Image screen e Click Mug Shot The Capture Image screen will appear Choose Front Side or Scar depending on the type of picture desired If using the Intel Create amp Share Camera Pack PCI Version a Click Camera to begin the capture process b Select Intel Analog Video Camera Click OK Turn the camera on by sliding one notch from the center position a green light should appear When the person is centered in the live video window and properly focused using the dial knob at the top of the camera click Snapshot After a very short pause the snapshot preview window will display a thumbnail image of the photograph just taken Click the small photograph note that a blue frame will surround t
241. with a message confirming that you wish to delete that sequence number Click Yes if you do wish to continue with the delete Q Delete Sequence 5 w Figure 179 Delete Prompt Searching for Records To search for particular records enter your search criteria in the appropriate text boxes or drop down lists to the left of the button row You can enter any combination of search data corresponding to those boxes Press the Search button to search for the desired records Only matching records will appear in the data grid You will receive a message if no matching records are found 247 Ey IBR_Plus Wildlife Siting Kill Kiled Location Remarks Dese ae 3 04 04 2002 03 00 Geese 3 In airspace near control tower Search n e IAE Type ve Seach Add Delete Prt Figure 180 Optional Modules Search Results Printing Records To print the records shown in the grid click the Print button Various Optional Modules Screens Below are various screens that are currently available through the Optional Modules system 248 st IBR_Plus Alarms SeqH Date Time Location Officer Action Comment a 6 03 11 2002 02 32 Cafe Restaurant 5 03 10 2002 19 23 parking lot 0005 Gate arm forcibly removed 03 10 2002 18 45 Employee lounge 0001 Unauthorized access to lounge forged b al 03 01 2002 04 34 Terminal 4 0004 Baggage scanner was malfunctioning Search Date Time l Location Fig
242. xpiration Date PID 00020224 10 15 2005 0002 SmithA B z fst Student x 10 15 2006 Habitual Registrant Name C View Person Record SSN Dept Room Drivers License State ADAMS JOHN PAUL 22 33 4444 222 33 5555 pa Address Residence Hall Current Registration Fee License Exp Date 15 s750 11701 2007 Address Non Residence Permanent Vehicle License State 13905 Main St Mount Laurel NJ 08054 16555 7878 ABCIZGA VAVignia U S State v Vehicle Plate Exp Date Vehicle Year Vehicle Style Make JEEP Model LIBERTY Colori Color2 Owner Name if different from registrant Phone Owner Address JAdamsSusan Ss 516 555 7878 13905 Main St Mount Laurel NJ 08054 Comment me student lives in Greenview Apartment Date Issued Offense Fine Date Paid Date Void 05 02 2005 13 00 142 2323 0 00 07 19 2005 00 00 Figure 208 Registration screen For each registration you can enter e Date Issued e Issued By Officer e Type Permit e Permit Expiration Date e Habitual Offender e Registrant name address phone SSN OL Num OL State 274 e OL Expiration Date e Non Residence Permanent address amp Phone e Vehicle License Number State Expiration Date e Vehicle Year Style Make Model Color1 Color2 VCIN codes are listed in the drop down lists for these fields or you can manually type in your own description e Owner Name Phone Address e Comment The registrant name is part of the central master name file
243. y select only fire EMS or towing related calls Searches will retrieve upto 120 calls matching your criteria You will need to change time or date criteria to extend searches further The search will return a response giving e the call date e the address where the offense occurred e the type of call e a complainant name and e acalls for service number The search will return up to 120 calls matching your selection criteria You may change Date Time paramters as required to view additional calls You can print a call list with or without comments by choosing the appropriate option from the Report menu on the call listing screen If you want more details for a particular call number simply click the calls for service number and the entire call will be shown along with any available comment information You may print this call by clicking on the Print button Vehicle data will be printed as well Additionally if you have the proper supervisory authority some of this information may be edited or the call may be deleted 162 IBR_ PLUS HELP MANUAL it IBR_Plus Calls For Service Menu Ea File Rep ee as i Figure 120 Calls for Service search results screen e You can search for unit status history by selecting a Unit on the Calls for Service menu and then clicking the button with the check mark labeled Check Unit Status Date and Time are additional required search parameters When prompted click Yes or No to include C
244. you an enhanced searching capability For example if you are entering Smith John Adam and you think he may already be on the file as Smith Adam you can click the and the search will back up to show you all the Smiths on the file You can click on to narrow the search back to where you were originally If you have determined that this is a new person because the race sex or social security number is different you may click on Add new PID If this is the same person that is already on the file click on Use this PID 11 IBR_ PLUS HELP MANUAL Merging Master Name Records You will want to merge Master Name records if you determine that there are multiple Master Name entries for the same person Merging records will combine all records associated with this person into a single common Master Name entry To merge Master Name records e Go to the IBR_Utilities program This is a separate program from IBR_Plus You should see a shortcut on your desktop for the IBR_Utilities program if you have permission to use it Login with your standard IBR_Plus userid and password e Choose the File menu and then click Master Name Merging e Enter the PID Personal Identification number or the name of the person you want the records merged to You can also enter SSN Sex Race Name and or Address e Click Search 12 IBR_ PLUS HELP MANUAL hy IBR_Plus Search Request Figure 6 IBR_Utilities Search screen Highligh
245. your address files and have GIS mapping available you may click the Map button This will take you to a View Map screen where you can search to find the street for the address in the Active Call Window Ed IBR_Plus View Map x File Edt View Help Dj sigala o Ql Bla x ID 78218 i LENGTH 0 163782 DIR 0 1 Layers fentstrts x Views ENAME z SNAME HILLTOP DA STREET_TYP ART Current Address 2601 JHILLTOP DR all 122 36 40 59 Figure 105 CAD Map scteen e The Rolodex button is useful for locating information that may be used for emergency notification mutual aid or any name and address type information that may be required by your agency This program actually calls the Address Book from Microsoft Outlook Express This program is only loaded for your convenience and is not a product of DaProSystems Inc e If you ate using the State NCIC Interface you may launch the interface from the CAD system You can click the button one time during the session enter your uset ID and password and the State NCIC interface will be 150 IBR_ PLUS HELP MANUAL available When you are through using the State NCIC interface you may minimize it on the Task bar and bring it back up as required You will not have to sign on to the interface again You will automatically be notified if any pending messages have arrived e The Options button loads in several CAD optional modules which m
246. ype of code from the drop down box in the top left corner of the screen Press the Print button You will receive a prompt confirming that you wish to print the entire table Press Yes to continue A print out of that code type will be sent to your default printer 220 IBR_ PLUS HELP MANUAL Press Exit to exit the Jail Code maintenance screen Maintaining Jail Cells From the IBR_Utiities menu choose Codes and then choose Jail Cells The Jail Cells maintenance screen will appear i IBR_Plus Cell Maintenance O Minimum Figure 155 Jail Cells maintenance screen Select the Type of cell to maintain from the type list in the top left corner of the screen To add a cell or area select the appropriate type and then enter the appropriate information You can enter e Descriptions e Sex e Grid location e Floor and description e Security level e Bed information maximum capacity bed counts 221 IBR_ PLUS HELP MANUAL e Smoking preference After entering the appropriate information press the Add button To modify an existing cell or area select the Type of cell to modify from the type list in the top left corner of the screen Select the particular cell or area from the Description list Modify the appropriate information and then press Modify To delete an existing cell or area select the Type of cell to modify from the type list in the top left corner of the screen Select the particular cell

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