EZ-GARN - PTech - Employee Based Systems
Contents
1. 1 Click on Yes button to register your software or click the No button to use the Trial Version Note EZ GARN will no longer function after the trial period expires Please contact EBS or your reseller to receive your registration key 2 Once you click on the Yes button the Registration screen appears EZ Garn 7 50 EZ Garn 7 50 Registration b000 00000 000 000 0000 For more information please contact Employee Based Systems Sales Department 7961 Shaffer Pkwy Suite 4 Littleton CO 80127 Phone 303 991 3500 Fax 303 991 3501 Sales getebs com 3 Enter Abra Serial Number and Installation Code Note To view Abra Serial Number and Installation Code go to Help gt gt About Abra gt gt I nstalled Products 4 Enter appropriate EBS Product Serial Number to register and click the Register button Note To get the product serial number for the EZ GARN application you may either contact your reseller or EBS at 303 991 3500 5 Click on the Get Register No button to send an e mail to EBS to get your product serial number 6 The Get Registration screen appears Page 11 of 30 EZ GARN Installation and User s Guide EZ Garn 7 50 Employes Based Systems EZ Garn 7 50 Get Registration Abra Suite Serial Number Abra Suite Installation Cade Company Contact Phone No Email ID ta send registration 7 Enter details of your C2. 9 Click on the Apply button and then the OK button to finish the task Now the user who belongs to the selected Security Group can access EZ GARN under EBS programs quick launch tool bar Page 16 of 30 Chapter 5 EZ GARN Setup 5 1 Setup of Deduction Codes Garnishments are set up as a Deduction Code There are two types of Garnishments l Credit Garnishments 2 Child Support As a general rule EZ GARN calculates Credit Garnishments and Child Support based on the Federal Law guidelines 25 for Credit Garnishments and 50 for Child Support State Specific Rules l For Illinois the max Credit garn rate is 15 of Disposable Earnings or 45 minimum wage 2 For Ohio if multiple garnishments come out of the check the program averages the amounts based on original percentages Note f your state specific rules are not defined in this manual please contact your Reseller or EBS about specific setup Steps to set up Garnishment Code 1 In Sage Abra program go to Payroll Rules Deduction Codes select appropriate Deduction Code and click on the More button 2 In the following screen select Creditor Garnishment option from the Deduction Type dropdown list 3 Select No option for Automatic Allocation field to setup a garnishment code 1 Deduction Codes Detail Enterprise Employer Match Earnings Basis General Ledger Deduction Type Creditor Garnishm Accumulate Arrears O ves
3. CD Gr 5 Select relevant information in this screen Appropriate Payroll Process Run Trial Run Trial company in option option Payroll Payroll this example option option as EBS Note For EZ Tip users select Tip Trial Close option 6 Click on the Apply button and then the OK button to finish the task Now the user who belongs to the selected Security Group can access EZ GARN without Advanced Toolkit under Payroll gt gt Process gt gt Run Trial Payroll 7 In the following screen you will define Quick Launch option for EZ GARN Note N A is selected for Quick Launch option Page 15 of 30 EZ GARN Installation and User s Guide t Security Group ebsgarn Group Level Security Field Level Security Product Group Filters Employer Product Activity Task T Action H ESE ELS EZ Time Import LearningAction EZ GL Report Rule Office OrgPlus Workforce Connection EZ Time Import Ez Tip EzZ Integrate EZ ERLiab EZ Integrate EZ ACH EZ HUP EZ ERLiab EZ ATT EZ RECTY EZ GL KOH Gel 8 Select relevant information in this screen Employer Product activity Task 0 step N A option System Quick EBS option EZ Garn option Launch option option
4. Page 24 of 30 EZ GARN Setup The screen below is an example for Deduction Code Loan Display Type Earnings Taxes Deductions a aran _ oe soured moone Im Annual Comp Limit annual Comp 401 k Plan 1773 90 13000 00 11226 M S999999 99 99994991 99 Dental Plan 0 00 93299999 99 9934 9993 99 3599939 9 99 S933999 99 HMO Medical Ji 0 0 214 15 9999999 99 95997855 84 399939 9 99 9999999 9 Prescriptions 0 0 Ol 9 67 79999999 99 99799990 30 29999799 99 99999997 99 ADD ju 11 42 93993349 99 95999B88 5 399939 9 99 9999997 794 Deduction Coda Loan 50 9000 00 s550 00 9999999 99 9999999 99 457B 457b non elect i 450 00 13000 00 12550 00 9999999 99 9999999 99 501C SO1 c 18YD 0 00 0 00 105 00 11000 00 10695 00 9999999 99 9999999 Page 25 of 30 Chapter 6 Process 6 1 i Steps to process EZ GARN Once you finish setup for EZ GARN go to Payroll gt gt Processes gt gt Run Trial Payroll to run the Trial Payroll process the following screen is displayed J Atomi Mon must be set Eo NO Fan Garahe Eeri has updated ag bo NO in deduction andes Pe proa Ta bore proceeding 3 Click on the OK button to reprocess Trial Payroll Process EBS 7 Once the Trial Payroll Process is over click on selection button and select EZ GARN to calculate correct Garnishment adjustments Note If you have the Advanced Toolkit installed in Sage Abra you can select EZ GARN prog
5. mployee Based Systems EZ GARN I nstallation and User s Guide Copyright Copyright 1992 2007 Employee Based Systems LLC All rights reserved Portions of the software described in this document copyright Employee Based Systems Inc a wholly owned subsidiary of Employee Based Systems Inc All rights reserved Information in this document is subject to change without notice The software described in this document is furnished under a license agreement or non disclosure agreement The software may be used or copied only in accordance with the terms of those agreements No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or any means electronic or mechanical including photocopying and recording for any purpose other than the purchaser s personal user without written permission of Employee Based Systems Employee Based Systems 7991 Shaffer Parkway Suite 202 Littleton CO 80127 U S A http www getebs com Trademarks EZ GARN EZ Wage amp Tax EZ ACH EZ Track EZ Web Time Sheet EZ Web Punch EZ Tele Punch EZ Scheduler EZ Integrate EZ 401K EZ Archive EZ GARN EZ Positive Pay EZ Reciprocity EZ ACH Header EZ Time Import EZ FOXPACK EZ Tip EZ Wage amp Tax EZ GL and EZ Expat are registered trademarks of Employee Based Systems LLC Other brands and their products are trademarks or registered trademarks of their respec
6. No Withholding Cycle W h all Periods Ex w Deduct Arrears When Inactive O Yes 9 No Calculation Rule Flat Amount Withhold In All Checks O Yes No Standard Deduction 0 0000 Automatic Setup e No Deduction Goal 9999999 99 Automatic Allocation O Yes No Annual 9999999 99 Automatically Reset Balance O Yes No Compensation Limit Amount at Year End Withholding Priority Payee Identifier Apply 3 Click on Employer Match tab to indicate whether deduction code is Child Support or Credit Garnishment Page 17 of 30 EZ GARN Installation and User s Guide 1 Deduction Codes Detail Enterprise General Earnings Basis General Ledger HR Benefit Code Mot Linked D Always Compute Employer Match in Payroll Dollar Percent Match mployer Max Contrib 215 00 Note Not Linked option must be selected in HR Benefit Code field before you setup a garnishment code The garnishment program uses Dollar Percent Match field to indicate whether deduction code is Child Support or Credit Garnishment 4 If the garnishment is for Child Support select Amount option from the Dollar Percent Match dropdown list OR 5 If the garnishment ts for Credit Garnishment select Annual Amount option from the Dollar Percent Match dropdown list 6 In Employer Max Contrib field enter maximum of Disposable Pay for example 215 the em
7. differ from state to state based on the type which only complicates payroll processing EZ GARN comes with a solution EZ GARN comes with the Automate Garnishment feature which has made life easier Key Features e Prioritizes garnishments by state rules and regulations e Calculates disposable income by state rules and regulations e Applies your state s applicable maximum allowable deduction e Applies the appropriate state rules if the employees does not have enough earnings e Makes proper deductions based on state rules and regulations e Imports information into Sage Abra payroll e Garnishment output file created automatically according to federal guidelines e Eliminates the need for manual calculations e Produces comprehensive reports to show all current and year to date garnishment information 1 2 Using this Guide This user guide gives you a detailed description of how to install and use EZ GARN in the following chapters Chapter 1 Getting Started gives a brief description of the product Chapter 2 Installation and Access describes how to install EZ GARN Chapter 3 Product Registration describes how to register EZ GARN with Employee Based Systems Chapter 4 Security Setup describes how to configure security for users to access EZ GARN Chapter 5 EZ GARN Setup explains how to setup EZ GARN Chapter 6 Process explains how to run EZ GARN Appendix gives contains examples for
8. Chapter 4 Security SETUD usscressuexteususz ecuvesssve execsveskxeeaxexuxer z cisesexeerenice nnno 13 4 1 Security Setup with Advanced TOolkit ccc cece cece cece cece cece eee e ee eee meme emnes nnns 13 4 2 Security Setup without Advanced Toolkit ccc cece cece cece eee eee eee Hmmm emen nnns 14 Chapter 5 EZ GARN SetU sccessv svueectese xeeuc s xes xe s xeeuc s xectes xeevriv xrericnoiimionnins 17 5 L Setup OF Deduction Codes sse bentuum ir pasd matkad esa ar quad icem i laeka aknas aj pant iust ride stis purga E 17 5 2 Setup for Garnishment Arrears sssssseeeeeeeeseesn hehehe hehehe hana aaa aaa aaa nn nnn 19 5 3 Minimum Wage Sell seuerngas v i ee Espana bam b gactardicek esa od px maire 93d siters VUE halama 21 5 4 LOANS a iio m TT NA 23 SA l Earnings Code LOAN E 23 54 2 Deduccion Code 1025240 casts aknal ninad aa a a EE Rr 24 Chapter 61 Process iu uu ua ss co 1 Go 26 6 1 Steps to process EZ GARN Ms 26 PO DSN GUC emt 28 FS CR TT CER 29 Chapter 1 Getting Started 1 1 EZ GARN Overview EZ GARN program re calculates garnishments for employees whose amount scheduled to come out of the check exceed the maximum allowed amount for the employee Dealing with wage garnishments has always been a tough task There are a multitude of federal guidelines to follow which could turn into an administrative nightmare And the laws
9. be 0 0015 This is the setting done in EZ GARN by which the loan is calculated Steps to setup Deduction Code Loan l In Sage Abra go to Payroll gt gt Rules gt gt Deduction Code click on Add button to create Deduction Code Loan 2 Once you add a Deduction Code Loan select it and click on the More button LO AN Deduction Loan emer Employer Match Earnings Basis This is the setting done in EZ GARN by which the loan is calculated If the Deduction Goal 100 000 00 EZ SARN calculates deduction loans based jon the value entered inthe Amount field in the Deduction screen Otherwise if Deduction Goal 100000 00 Deduction Goal is not equal to 100 000 00 it calculates based on the UM THE kcu 7 value dispalyed in the Employee Balance p column as shown in the screen shot Withholding Priority below 2 Enter relevant information in this screen e Select Deduction Type option as Regular Withholdings e Select Standard Deduction option as 0 0015 e Select Deduction Goal option as 100 000 3 Now click on the OK button to finish the task Note If the Deduction Goal 100 000 EZ GARN calculates deduction loans based on the value entered in the Amount field in the Deductions page If Deduction Goal 100 000 it calculates based on the value displayed in Employee Balance column as show in the screen shot below i e 8500 00
10. bound by the ferma gf this PLA 7 Select the checkbox to accept the License Agreement then click on the Next button Note To read the Software License Agreement in detail refer the Software License page of the EZ GARN User Manual 8 If you have Sage Abra Advanced Toolkit the following screen is displayed Page 8 of 30 EZ GARN Installation and User s Guide Abra Suite Activity Center Options Activity Center Options Select the Activity Center menu options ta appear in Abra Suite The w us options will only appear in Abra Suite f Advanced Toolkit is metalled 1 EZ GARIN Hote All unchecked items will be uninstalled Category Section Step Opton Name install ayroll Process Calc Garn Adjustments v Following is the information displayed under this screen Field Label Field Descriptions Product Category Section Step Option Name Product Name EZ GARN Tells you under which Abra product the task is installed once it is inside Sage Abra Indicates what type of activity the task is This column shows how the step name appears in Sage Abra task menu if applicable This column shows how the task name Calc Garn Adjustments appears in the Sage Abra Activity Center 9 Select the Install checkbox and click on the Next button Note You will get this screen if you have the Advanced Toolkit installed If you do not have the A
11. employer for the payment of a debt Page 30 of 30
12. 7 GARN w g Jrmutharnped repraducion or dirbnbuton of phig program or any portion of it may reguh in p vere Hvil Ard cemana penatied and wall be peodecuted ta the mizmum extent porsbla undar Law Page 7 of 30 I nstallation amp Access Following information is displayed under this screen Field Label Field Descriptions Install Update If EZ GARN is a new install this option will read Install If EZ GARN is already installed the label displays as Update Live Data Select this option to work with Live or Real Time Data Sample Select this option to work with Sample data Uninstall Select Uninstall if the product is already installed and you wish to remove it from your system 5 Once you select the check boxes labeled I nstall Update Live Data and Sample Data then click the Next button to continue 6 EBS License Agreement dialog box appears enge Aeremment License Agreement Please read the following License amp gresnnernit End User License Agresmant IMPORTANT READ CAeEPULEY The End User Licenge Agreement EULA is a legally binding agreement between pou ad Employes Based Syrbems Lc EBS all of the terms and able tha EBS scefbaare eccormmpang sg this EULA nts meodEcabons and t t mage ben obtained br you undar cere meaner for egeratein wrth ohare By dowloading eqtallesg opening copying reading or otherwise iisang tha Software yea accept aed agree te be
13. 8 GB hard disk e 100Mbps network card data hub and cabling e CD ROM drive plus 3 5 disk drive e SVGA color monitor e Streaming tape or other backup device e Uninterruptible Power Supply UPS Page 6 of 30 EZ GARN Installation and User s Guide 4 Compatible Networks e Novell Netware 6 5 or higher e Microsoft Networks e Microsoft Windows Terminal Server Note The above configuration recommendations are guidelines Actual memory and hard drive requirements may vary based on the number of simultaneously running applications simultaneous network users and amount of data being processed You should periodically monitor and optimize Sage Abra workstation server and network resource utilization using operating system utilities 2 2 Install EZ GARN l Double click on the Installation Executable that is provided either through the download page from http www getebs com website or from your CD 2 EZ GARN installation wizard pops up click on OK button to continue WinZip Self Extractor Ed Installing EZ Garn 7 50 mco Cancel 3 Click on Setup button to continue WinZip selt Extractor ezgarnSetup 5 exe iN EZ GARN Version 7 50 CSetup Employee Based Systems LLC All Rights Reserved 4 Next EBS Products Install screen appears EHS Product Inetail Welcome Mele Ra EZ GARMN setup program This program wel install EZ GARM on your computer Check the Options Which Apply to E
14. CHILD SUPPORT 10 00 25 00 720 61 56 25 00 1826 4537 63 59 CHILD SUPPORT 204 97 GARNISHMENT Fe GARNISHMENT fe CHILD SUPPORT GARNISHMENT 5 25 01 250008 24 16 25008 5123 til ABT AF 465 87 465 07 149 86 149 06 561 40 561 40 3E 7 u z H fe Ele Sle Be le z 0 00 0 00 0 00 0 00 ox 0 00 0 00 0 00 TOTAL 4523 11647 720 5156 105 10 4 16 24 18 5i 23 MENA BALANCE PAYEE 40105 1647 79 99334 21 991735 9 844 57 85171 79 277 1 Page 27 of 30 Appendix Examples of Amounts subject to Garnishment based on the 5 15 an hour Minimum Wage The following examples illustrate the statutory tests for determining the amounts subject to garnishment d An employee s gross earnings in a particular week are 235 00 After deductions required by law the disposable earnings are 205 00 In this week 50 50 may be garnished since only the amount over 154 50 may be garnished where the disposable earnings are 206 00 or less The employee would be paid 154 50 An employee s gross earnings in a particular workweek are 240 00 After deductions required by law the disposable earnings are 210 00 In this week 25 percent of the disposable earnings may be garnished 210 00 X 25 52 50 The employee would be paid 157 50 A garnishment order is received af
15. ES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OR ANY OTHER STATUTORY OR COMMON LAW WARRANTIES NO WARRANTY IS MADE REGARDING THE PERFORMANCE OF THE SOFTWARE OR THE RESULTS THAT MAY BE OBTAINED BY USING THE SOFTWARE THE ENTIRE RISK AS TO THE INSTALLATION USE QUALITY AND PERFORMANCE OF THE SOFTWARE IS WITH YOU Some states do not allow the limitation or exclusion of implied warranties so the above limitation or exclusion may not apply to you This warranty gives you specific legal rights and you may also have other rights that vary from state to state This disclaimer of warranties and the limitation of liability below shall not be modified diminished or affected by and no obligation or liability will arise or grow out of the rendering of technical programming or other advice or service or the provision of support for the Software by EBS LIABILITY LIMITATIONS AND EXCLUSIVE REMEDIES EBS entire liability to you and your exclusive remedy shall be the replacement of any defective diskette as set forth above IN NO EVENT WILL EBS BE LIABLE TO YOU FOR ANY DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO LOST REVENUES DATA PROFITS OR SAVINGS ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE OR ANY DELAY IN THE DELIVERY OF THE SOFTWARE EVEN IF EBS IS APPRISED OF THE POSSIBILITY OF SUCH DAMAGES OR OF ANY CLAIM BY ANY OTHER PARTY IN NO EVENT SHALL THE LIABILITY OF EBS ARISING FROM YOUR USE
16. Minimum Wage setup FAQs contains a list of Frequently Asked Questions and Answers Glossary contains a list of terms and their definitions Page 5 of 30 Chapter 2 Installation amp Access 2 1 System Requirements Before you install EZ GARN in Sage Abra application you need to see whether your system has the following requirements l Sage Abra software version 7 X The EZ GARN application is installed inside Sage Abra and can be installed from any workstation that runs Abra or has Abra installed This makes it simple for the end user to install any of the EZ applications from Employee Based Systems Note The only requirement is that no user should be inside Abra at the time of install 2 Installation Requirements for Workstation Configuration e Microsoft Windows 2000 or Windows XP Professional and Sage Abra HRMS e Pentium processor 266MHz or higher Recommended 400MHz or higher e RAM 128MB Recommended 256MB or higher e 500MB of hard disk space e SVGA color monitor e 100Mbps network card for network installations 10Mbps minimum e Internet access using Internet Explorer Version 5 0 or higher 3 Installation Requirements for Program and Database Server Configuration e Windows 2000 Server Windows Server 2003 or Novell NetWare 6 5 or higher e Pentium or Pentium PRO processor 1 3 GHz or higher Recommended 2 GHz or higher e RAM 256 MB Recommended 512MB or higher e 4 GB hard disk Recommended
17. OR INABILITY TO USE THE SOFTWARE EXCEED THE FEE PAID BY YOU FOR THIS LICENSE The remedies available to you against EBS are exclusive Some states do not allow the limitation or exclusion of liability for incidental or consequential damages so the above limitation or exclusion may not apply to you GENERAL This Agreement will insure the benefit of EBS its successors and assigns and will be construed under the laws of the State of Colorado except for the body of laws dealing with conflict of laws The Agreement supersedes any prior agreements between the parties regarding the same subject matter If any provision of the Agreement is deemed invalid by a court of competent jurisdiction such provisions shall be enforced to the maximum extent permitted and the remainder will remain in full force Contents Chapter 1 Getting Started uuu aaa aaa amka aa ad Jamal ama aaa 5 J 1 EZ GARN Meal sa 5 Joas cirea icil q m P 5 Chapter 2 Installation amp ACCESS oeeisievxx e eVav taVu Va vix di VC ERROR OU RR E CR OU TREE RU RR 6 2 1 System REGUITCMENUS lt 3 icc ates cnecesmanemnccanesacterseacncesdslpncadiwnads Copa tA RERUMS i NR sa gli 6 s iuscllzLtlo 7 Chapter 3 Product Registration swsswwsnwanawananwanana 11 S e REEF EZ ADN 11
18. SDI 0 000000 State Reporting ID SUTA Reporting ID Tax Filing Code i Cox cancel arov 2 To add tax code GARN to a particular employee go to Payroll gt gt Details gt gt Tax gt gt Withholdings and select appropriate employee for example Employee 1D 10001 858 58 2 SY Sam 45 8 co 1689 2 joo e M Tax Withholdings Employee Based Systems Employee Michael M Knight Status Active Employee 01 01 1994 ID Number 100001 EIC Filing Status Not Eligible ha Statutory O Yes Time Sheet Work Code MI Michigan M Seasonal O Yes Withholding Priorities Pension Plan Yes code Description Filing Status Exempts Category Status ExtraTax Federal Income Tax X Single 1 00 Active Federal Medicare Tax Married 2 00 Active Federal Social Security Married 2 00 Active FED UNEMPLOYMENT II Married 2 00 Active Garnishment Arrears Married 60 00 Active Michigan Single 1 00 Both Active MI UNEMPLOYMENT IN Married 2 00 Active a um ETF 3 Click on the Detail button next to the GARN tax code and enter relevant information in the following screen Taxes for Michael M Knight Tax Code GARN Garnishment Arre 215 00 xempti ptions Es Exernpt O Yes No EI Status Active Previous Next Cancel Apply 4 Enter override value for Arrears in Exemptions field for example 60 Page 20 of 30 EZ GARN Setup 5 Enter additional
19. access EZ GARN with Advanced Toolkit under Payroll gt gt Process gt gt Calc Garn Adjustments 4 2 Security Setup without Advanced Toolkit Steps 1 In Sage Abra program on the Activity Center click System gt gt Rules gt gt Group Security 2 The following screen displays a list of security groups that are already defined 1 Security Groups Acctng Check Rec Acctng Mgmt Administratar Carp HR Manager Corporate DOF EBZLIAB GGI Controller SGI HR Manager GOI Payroll Manager GL Accountant 3 Click on the More button to install EZ GARN option for security groups that are predefined Note To add additional security groups click on the Add button and follow the steps as explained in the Sage Abra Training Manual 4 Inthe following screen you will define security access for EZ GARN without Advanced Toolkit Page 14 of 30 Security Setup t Security Group Data Entry User Group Level Security Field Level Security Product Group Filters Employer Product Activity Task Attendance Action Delete Payroll Records E HR Analysis Edit Employer Tax Liabilitie Multi Site Cons Detail Edit Quarter Yrear End Form Enter Update Time Sheet Mass Update Mass Update Pay Rate Print Checks Print Direct Deposit Advice Reconcile Chacks Record amp Deposit Tax Liabi Run Final Payroll Run Final Quarter Clase Ad Hoc Reporting Security Level 1 H
20. d on the employees YTD year to date amount If the employee has an amount paid YTD it then pays back and reduces the value Steps to setup Earnings Code Loan l In Sage Abra go to Payroll gt gt Rules gt gt Earnings Code click on Add button to create Earnings Code Loan Earnings Codes Detail Enterprise Pay Cycle Pay ist and 3rd Peri Earnings Type Mot Pay Reimburse Taxation Method Use Regular Tax Ral Unit of Pay LOANS 2 Enter relevant information in this screen e Select Earnings Category option as Reimbursements e Select Earnings Type option as Not Pay Reimbursements e Select Unit of Pay option as LOANS The screen below is an example for Earnings Code Loan Page 23 of 30 EZ GARN Installation and User s Guide Display Type Earnings Taxes Deductions Regular Pay rN 0 00 0 00 V acaban OI J t 0 00 0 00 0 00 0 00 0 00 D 0p z 3 58 999999 99 99960 41 a 00135 Miscellaneous 0 0000 0 00 0 00 0 00 0 00 735 00 999909 99 939754 li 0016 Personal Leave 0 0000 0 00 0 00 0 00 0 00 0 00 0 00 0 00 E 0020 Supplemental M 0 0000 0 00 0 00 0 00 0 00 53 37 9999949 99 9334 62 M0250 Excess Stock 0 0000 0 00 0 00 0 00 0 00 4500 00 9999999 99 pa35499 5 4 2 Deduction Code Loan EZ GARN calculates the loan if the employee has any balance owed in Deductions Note Standard Deduction amount must
21. dvanced Toolkit installed you can still access EZ GARN under EBS Programs Quick Launch option For more information on the Advanced Toolkit please contact your Abra reseller 10 Once you click on the Next button Quick Launch toolbar dialog box is displayed Page 9 of 30 I nstallation amp Access Abra Suite Quick Launch Toolbar Tool Bar Options Select the products to appear on the Abra Suite Quick Launch Toolbar Hore All unehecksad pers will b unmnskallad Access from EZ GARN Ci 11 Select the Install checkbox and then click on the Next button This step creates a shortcut for EZ GARN inside Sage Abra under a selection button called EBS 12 Your installation is complete click on the OK button Installation Complete Qe Tre integration wah BbzaSute is now complete Your tables val be re buik the nest time you go nte Abra Page 10 of 30 Chapter 3 Product Registration 3 1 Register EZ GARN Once EZ GARN is installed in your system you are automatically given a 30 day full evaluation program period for your software During this period whenever you use EZ GARN the following message is displayed asking whether you would like to register or not the product at that time rial Version o ou do not have s serial number For thir podut matching the current version of Abra Sute The trial version wal expire onc C2 12 97 04 35 18 PAL Would you Ius bo regater nce m2 e
22. ed by the employer For ordinary garnishments i e those not for support bankruptcy or any state or federal tax the weekly amount may not exceed the lesser of two figures 25 percent of the employee s disposable earnings or the amount by which an employee s disposable earnings are greater than 30 times the federal minimum wage currently 5 15 an hour For Example If the pay period is weekly and disposable earnings are 154 50 5 15 X 30 or less there can be no garnishment If disposable earnings are more than 154 50 but less than 206 00 5 15 X 40 the amount above 154 50 can be garnished A maximum of 25 percent can be garnished if disposable income earnings are 206 00 or more When pay periods cover more than one week multiples of the weekly restrictions must be used to calculate the maximum amounts that may be garnished For more examples on Amounts Subject to Garnishment based on the 5 15 an hour minimum wage refer Appendix Note To setup Minimum Wage for Garnishment you need to add a custom table called EZ GARN SETUP to custom code tables Steps for Minimum Wage setup 1 In Sage Abra program go to System Rules gt Enterprise Setup and click on User Defined Code Table Titles tab Page 21 of 30 EZ GARN Installation and User s Guide 2 To add the custom table EZ GARN SETUP click on the Add button and go into that detailed screen and add this table Note You must enter the cust
23. ents and other intellectual property rights therein which you agree to preserve This software is protected by copyright laws and international copyright treaties as well as intellectual property laws and treaties YOU MAY NOT AND YOU MAY NOT PERMIT OTHERS TO MODIFY DISASSEMBLE REVERSE DECOMPILE OR OTHERWISE DERIVE SOURCE CODE FROM THE SOFTWARE RENT LEASE OR DISTRIBUTE THE SOFTWARE ANY COPY OR ANY RELATED WRITTEN MATERIALS IN WHOLE OR PART REVISE ENGINEER THE SOFTWARE OR USE THE SOFTWARE IN ANY MANNER THAT INFRINGES THE INTELLECTUAL PROPERTY OR OTHER RIGHTS OF ANOTHER PARTY EXCEPT AS EXPRESSLY PERMITTED IN THE LICENSE AGREEMENT FAILURE TO COMPLY WITH THE TERMS OF THIS AGREEMENT MAY SUBJECT YOU TO CIVIL DAMAGES REASONABLE ATTORNEYS FEES AND MAY BE A SERIOUS CRIME TERM You may terminate the license at any time by destroying the software together with the authorized backup copy This agreement is automatically terminated if you violate any portion of the Agreement or do not pay the initial license fee when it becomes due You agree upon any such termination to destroy the software together with all copies Upon termination there will be no refund of monies paid by you LIMITED WARRANTY AND DISCLAIMERS OF WARRANTY EBS warrants that a the software will perform substantially in accordance with the written material and b the software shall be free of defects that prevent you from loading the software onto your computer for a period o
24. f sixty 60 days from date of purchase The sole obligation of EBS and your sole remedy under this Limited Warranty is replacement of any defective software provided that you give EBS written notice of the defect within the sixty 60 day period EBS does not warrant that the operation of the Software will be uninterrupted or error free or that the Software will operate or function properly on your computer EBS makes no representations or warranties whatsoever as to the date it will deliver any Software updates to you You assume the risk that the Software will not be available when you need it You assume the sole responsibility for the selection of the Software for your purposes You understand and agree that 1 you are solely responsible for the content calculation and accuracy of all reports and documents prepared in whole or in part by using the Software 2 using the Software does not relieve you of any professional obligation concerning the preparation and review of such reports and documents 3 you do not rely upon EBS or the Software for any advice or guidance regarding compliance with federal and state laws or the appropriate tax treatment of items reflected on such reports or documents and 4 you will review any calculations made by using the Software and satisfy yourself that those calculations are correct THE SOFTWARE AND RELATED MATERIALS ARE PROVIDED AS 1S WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING WARRANTI
25. ministrator Carp HR Manager GGI Payroll Manager GL Accountant 3 Click on the More button to install EZ GARN option for security groups that are predefined Note To add additional security groups click on the Add button and follow the steps as explained in the Sage Abra Training Manual 4 In the following screen you will define security access for EZ GARN with Advanced Toolkit 1 Security Group ebsgarn Group Level Security Field Level Security Product Group Filters Employer Product Activity EER Attendance Action HR Analysis create ACH File Multi Site Cons Detail Create Auto Clear House E roll Create Automatic Time She Training Query Create EFT Payment File Report Create Employee Withhaldi Rule Create Tax Deposit File Delete Payroll Records EZ Reciprocity Edit Employer Tax L tile Edit Quarter rear End Form Enter Tip Data Enter Update Time Sheet Mass Update El Mass Update Pay Rate FI EL Ad Hoc Reporting Security Level 1 B Cox cancel Cao _ Page 13 of 30 EZ GARN Installation and User s Guide 5 Select relevant information in this screen Appropriate Payroll Process Calc Garn Calc Garn company in option option Adjustments Adjustments this example option option as EBS 6 Click on the Apply button and then the OK button to finish the task Now the user who belongs to selected Security Group can
26. om table exactly as shown in the screenshot below e EZ GARN SETUP 1 Enterprise Setup Audit Trail Setup User Defined Code Table Titles VALID DEDUCTION ACH 2 Routing No for Deductions ves Ha EBS HEADER UPDATE EBS HEADER UPDATE Note EZ GARN calculates garnishments based on the Federal Minimum Wage guideline If you want EZ GARN to calculate garnishments based on this minimum wage calculation you need to add the code MINIMUM WAGE in the User Defined Codes screen If you do not add this code EZ GARN will only calculate based on 25 of disposable earnings 3 Now go to Payroll gt gt Rules gt gt User Defined Codes 4 To add the code MINIMUM WAGE click on the Add button and go into that detailed screen and define this code Note You must enter the code exactly as shown in the screenshot below i e MINIMUM WAGE i User Defined Codes Enterprise Rule Type User Defined Codes Product Payroll Employer TEF Code Description E Code Type Routing No for Deductions k Page 22 of 30 EZ GARN Setup Note If the Federal law changes the Minimum Wage value 5 15 then EZ GARN does not update the new value you need to manually update it 5 4 Loans Setup EZ GARN also tracks payback of loans It adjusts the LOAN owed to the company based on the following l Earnings Code Loan Il Deduction Code Loan 5 4 1 Earnings Code Loan Calculation is base
27. ompany Contact Phone No and Email ID in the appropriate fields 8 Click on the Send Mail button an EBS representative will get back to you with a serial number 9 Once you receive your product serial number enter EBS product serial number in the Registration screen EZ Garn 7 50 EZ Garn 7 50 Registration Get Register No Register For more information please contact Employee Based Systems Sales Department 7961 Shaffer Pkwy Suite 4 Littleton CO 80127 Phone 303 991 3500 Fax 303 991 3501 Sales getebs com 10 Now click on the Register button to register your software Page 12 of 30 Chapter 4 Security Setup After EZ GARN is installed all tasks are automatically added to the Master User Group in Abra Group Security If a user is assigned to a group different from Master Group you must then assign access to EZ GARN for that group to show up as an option for the user The Security feature of EZ GARN is based on Sage Abra Group Security feature Note Security setup for EZ GARN depends on whether Sage Abra has Advanced Toolkit installed or not 4 1 Security Setup with Advanced Toolkit Steps 1 In Sage Abra program on the Activity Center click System Rules Group Security 2 The following screen displays a list of security groups that are already defined Security Groups Acctng Check Rec Acctng Mgmt Ad
28. ployee can contribute for a particular garnishment 7 Now click on Earnings Basis tab to select appropriate Earnings Code for which the garnishment is being set for Note When you set up a new Garnishment code you need to define for which Earnings and Deductions the garnishment code is being set for 3 Deduction Codes Detail Enterprise General Employer Match General Ledger Available Earnings Selected Earnings Bonus Direct Reg Pay Direct Jury Duty Direc OT Pay Direct Unpaid Vacation DT Pay Direct Regular Bonus i i Vac Pay Direct Training E d No Fault Hours Reg Pay Nondir Shift Prem Dir OT Pay Nondir _ Select all gt gt Bereav Direct Not Used 1003 Holiday Direct Vac Pay Nondir lt Remove Retro Pay Direc Sick Pay Nondir Shift Prem Nond lt lt Remove All Bereav Nondir Cox cen 73 Page 18 of 30 EZ GARN Setup 8 Select appropriate Earnings Code from Selected Earnings list box and click on Apply and OK buttons to complete the setup 5 2 Setup for Garnishment Arrears Specific restrictions apply to court orders for child support or alimony The garnishment law allows up to 50 percent of a worker s disposable earnings to be garnished for these purposes if the worker is supporting another spouse or child or up to 60 percent if the worker is not An additional 5 percent may be garnished for support payments more than 12 weeks in a
29. ram to calculate correct Garnishment adjustments in Payroll2 Process Calc Garn Adjustments EZ GARN identifies whether it is a Credit Garnishment or Child Support for those employees that have these codes It calculates the correct Wage Base based on the Earnings Basis mentioned It calculates the 96 of Garn by taking amount wage base If this amount is greater than the max allowed for the employee it then limits the amount to maximum allowable Report After calculating Garnishment Adjustment EZ GARN generates an audit report as shown below Note This report is only for employees whose amount has changed NEW AMT column Page 26 of 30 EZ GARN Installation and User s Guide EMPLOYE E WAME AMSK SHARON T ANDERSON JERR E ALBERRY BET RA ALDO HEATHER ALDO HEATHER BAKER FRA R BAKER GEORGE M BARTLETTE DEB ORAH A BELISAR IO A PHILLIP D BIDLEMAM JAMES BECLEMAN JAMES MSC 11 ROAT 3 BLACKBIRD TRAVIS J BLACKBIRD TRAVIS J BLAKE CHAD T la nis 0204416 017394 017717 017717 012453 er garnmchag lrg Page L Abra Suibe PAY GROUP ORDER CODE GOL ii Ga OL 11 Olo OOL l D Qui l D QOL 11 pia Oot l D uni l D ont 10 oF bi l D oui l D OGL l po Qui l PIA oi 10 D bu 1 po QOL l D SSAPNISHIMENT A GARHISHMENT amp CHILD SUPPORT CHILD SUPPORT GARNISHMENT 55 CHILD SUPPORT CHILD SUPPORT CHILD SUPPORT
30. rrears To setup arrears you need to define a new tax code called GARN in the Tax Code system Note This code needs to be linked to a State that does not require state income tax withholding This is only for setup and State defined has no effect on payroll processing Below is a list of states that do not require state income tax withholding p o xv es eS Dr Pm Alaska Florida Nevada New Hampshire South Dakota Tennessee Texas Washington Wyoming Steps to setup Garnishment Arrears l In Sage Abra program go to Payroll Rules Tax Codes To setup the new tax code GARN click on the Add button and follow the same steps explained in Sage Abra Training Manual Note You must enter the code exactly as shown in the screenshot below i e GARN Remember that you need to set the first tax code as GARN The remaining codes set for garnishment arrears must begin with the term GAR for example GAR1 GAR2 etc Select tax code GARN click on the More button and select No option for Automatic Allocation field to setup garnishment arrears Page 19 of 30 EZ GARN Installation and User s Guide 1 Tax Codes Detail Employee Based Systems General Taxable Earnings Pre Tax Deductions General Ledger Tax Table ID FL FLORIDA STATE gt Auto Add Tax Code O Yes No Tax Type State Automatic Allocation Yes No Employer Rate 0 000000 Time Sheet Work Code Q Yes 9 No Employer
31. tax amount for example 215 the employee authorizes to withhold each pay period in Extra Tax field Note The value in Extra Tax field must be the same as the one entered for Employer Max Contrib field in Deduction Codes setup screen Refer section 5 1 Setup of Deduction Codes for more information If value entered in Extra Tax field is null then it defaults to all garnishment codes with value automatically 6 Now click on the OK button to finish the task IE Tax Withholdings Employee Based Systems Employee Michael M Knight Status Active Employee 01 01 1994 ID Number 100001 EIC Filing Status Mot Eligible Statutory O Yes Mo Time Sheet Work Code MI Michigan E Seasonal O Yes Mo Withholding Priorities Pension Plan Q Yes Mo E FED Federal Income Tax Single FMED Federal Medicare Tax Married FSOC Federal Social Security Married a FUTA FED UNEMPLOYMENT If Married GARN Garnishment Arrears Married 60 00 i s ees ee Michiqan Single I i i hen it defaults to all MILL MI UNEMPLOYMENT IN Married l i 0g garnishment stats Note If no override value is put in or the employee does not have the GARN tax code then the program calculates at the maximum limit of 50 for Child Support 5 3 Minimum Wage Setup The Federal Law sets the maximum amount that may be garnished in any workweek or pay period regardless of the number of garnishment orders receiv
32. ter the second work day of the week It requires a garnishment based on wages earned up to that day be withheld The employee is paid 60 00 a day Since less than 154 50 has been earned no garnishment is permitted However if another garnishment is received when the workweek is complete or in states where continuing garnishments are issued the employer will withhold on the basis of the earnings for the entire week An employee paid every other week has disposable earnings of 400 00 for the first week and 40 00 for the second week of the pay period for a total of 440 00 In a biweekly pay period when disposable earnings are above 412 00 for the pay period 2596 may be garnished It does not matter that the disposable earnings in the second week are less than 154 50 2596 of the 440 00 110 00 is subject to garnishment An employee on a 320 00 weekly draw against commissions has disposable earnings each week of 285 00 Commissions paid monthly total 2 000 00 for July after deductions required by law Each draw and the balance due at the monthly settlement are separately subject to the law s restrictions Thus 2596 71 25 in this example of each draw may be garnished At the end of the month the 1 140 00 previously drawn is subtracted from the 2 000 00 settlement figure and 2596 of the balance may be garnished In this example the garnish amount is 215 00 Pursuant to a garnishment order with priority for child support an emplo
33. tive holders and should be noted as such Software License Agreement IMPORTANT READ CAREFULLY This Software License Agreement for EZ GARN is a legally binding agreement between you and Employee Based Systems L L C EBS and supersedes any purchase order placed by you All of the terms and conditions applicable to your rights and EBS rights are set forth in the attached computer software and this agreement By opening installing copying or otherwise using this software you agree to accept this agreement and agree to be bound by the terms of this agreement If you do not agree to the terms of this agreement you may not use or copy the software and you should promptly contact EBS for instructions on returning the unused product for a refund or credit By opening the diskette package for this program or using this program you acknowledge that you have received and read this Software License Agreement the Agreement and that you agree to be bound by it LI CENSE By acquiring this software license you are granted a nontransferable non exclusive license the License to use the enclosed program and all enhancements modifications and updates to the program and all related written materials the Software on a single computer at a single location solely in accordance with this agreement You may make a single back up copy of the software for archival purposes OWNERSHIP EBS owns the software and all trade secrets copyrights pat
34. u Arrears An unpaid overdue debt or an unfulfilled obligation D Drop Down List A special kind of field within a screen that when clicked displays a number of option from which to choose EZ GARN A software product developed by Employee Based Systems which reduces the amount of time spent calculating garnishments for employees F Federal Law Federal law is the body of law created by the federal government of a nation L List Box A dialog box that displays a multi column list of items from which you can select P Payroll Payroll is one of a series of accounting transactions dealing with the process of paying employees for services rendered after processing of the various requirements for withholding of money from the employee for payment of withholding payroll taxes insurance premiums employee benefits garnishments and other deductions Process A process changes or creates information pertaining to a group of employees A process involves one step or a series of steps that lead to the completion of a task S Sage Abra Payroll Integration application Security Group A security group is a collection of one or more users with the same access rights T Trial period A trial version of a software or any product that is valid only for a specific period or time W Wage Garnishment Any legal or equitable procedure through which some portion of a person s earnings is required to be withheld by an
35. yer withholds 90 00 a week from the wages of an employee who has disposable earnings of 240 00 a week A garnishment order for the collection of a defaulted student loan is also served The limit for normal garnishments of 2596 applies to the debt for the outstanding student loan Under the formula for normal garnishments a maximum of 60 00 2596 of 240 00 is garnishable The 90 00 support payments may be withheld because the normal restrictions do not apply to court orders for support No withholding for the defaulted student loan may be made because the amount already withheld is more than the amount that may be withheld for normal garnishments Additional withholdings could be made to collect support delinquent federal or state taxes and certain bankruptcy court ordered payments Page 28 of 30 FAQ s The following are some of the more common questions l Is the interface installed on the server or just on the client computers EZ GARN is installed inside Sage Abra and can be installed from any workstation that runs Abra or has Abra installed This was designed to make it simple for the end user to install our applications Only requirement is that no users can be inside Abra at the time of the install Please refer to Installation and Access To install EZ GARN install instructions Page 29 of 30 Glossary A Activity Centre The Activity Center provides access to all activities and includes the same options as the main men
Download Pdf Manuals
Related Search