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User Manual - Support Sagemcom

1. en 16 Protected Fax Reception 16 Locking the Machine 17 Energy Saving Mode ls 17 Setting the Fax Reception Mode 17 3 Telephone 19 Making a Telephone Call 19 24 2 bos bee Rabe 19 The Telephone Book 19 OCIO Scale Ss oo be Re eee ES oe 20 IOUS ae ark 0 hoe 20 Chain Dialing 45 oor 2d 0 8 SUUS A roam 20 Printing the Telephone Book 20 Additional Telephone Services 21 Calling Line Identification 21 FAK eo Inserting Documents lens 22 Sending a Pax 2 28 lt 0 oe 8 RO bons ba 22 Manually Sending a Fax 23 seat 2 GES 0 asd 23 Transmission Report 23 Fax KReECeptiOn gt 4 tb Ere be oe 23 Sorted Print Outs 04 24 Table of Contents Printing Multiple Copies 24 Time aM Lx ah 6 be ee ee 24 Broadcast Transmissions 24 Time Deferred Sending 25 lax Poling AL 25 occ 2 02 x35 woods E Nue eS 26 oo sarrit a 26 S COPIE sss sad ASDA Ll Making Copies Automatically Adjusting Copies xa 2 2 28 Rob es 27 D 9MS senem em meme vs LO Sending SMS Messages Receiving SMS Messages cles 28 Reading SMS Messages 28 Printin
2. 20 insert documents 22 ODS uoo y eee ceo 26 journal 26 multiple copies 24 paper size 22 polling 25 polling send 25 polling with sub address 25 protected fax reception 16 redial 23 resolution for reception l6 send 22 set contrast 23 sorted print out 24 time deferred sending 25 timestamp 24 transmission report 23 transmission speed 3 Fax groups 38 Fax memory 23 39 42 green lamp 23 protected fax reception 16 Fax reception 23 Fax reception mode 17 additional devices 14 17 KEY ea cana ew We E 7 number of rings 17 Fax switch 38 see Fax reception mode additional devices l4 Key aux xo x x 354 7 FINE KEY mag 9 a Nw 7 symbol on LCD display 7 Flash key 38 telephone services 21 Free hard drive space PC connection 32 Functions overview 2 Functions list 4 print se wee wees 5 G Green lamp 7 23 GIOUDS s a scs Row des ut os 20 add group atPC 35 delete 20 enter group 20 fax broadcast 24 modify 20 modify groupatPC 35 Guarantee 43 H Handshake 38 Holding 39 5 Immediate polling 25 Immunity 42 Insert A4paper copy documents 27
3. Your computer must meet the following minimum re quirements Processor 500 MHz for Windows 98 SE 800 MHz for Windows 2000 ME 1 GHz for Windows XP RAM 128 MB for Windows 98 SE 2000 ME 192 MB for Windows XP Operating System Windows 98 SE 2000 ME XP Free Hard Drive Space 260 MB of free hard drive space for installation of COMPANION SUITE and PAPER PORT USB Interface You can connect your Laserfax machine only to a PC Mi crosoft Windows operating system Ihe fax machine is not compatible with Linux or Apple Macintosh N Install the software first Do not connect your Laserfax machine to the USB port of your computer until the installation program asks you to do so Installing the Software On the installation CD included with your fax machine you will find the Companion Surre and Paper Ponr With the COMPANION Surre you can access the ad dress book of the fax machine from your computer and add or edit entries You can also alter your fax machine settings as well as checking the toner level of the toner cartridge With PAPER Ponr you can scan and manage documents The Laserfax machine is registered as the default printer on your computer You can access it as you would any other printer and use it to create black and white print outs Close all open programs and applications before begin ning the installation process Place the installation CD in the CD ROM drive of your comp
4. Validity period OMS spren sg xu ea Volume ringer tone W Warm up phase Weight P Appendix Contact Should you have technical problems please contact our technical customer service United Kingdom Telephone 08 70 124 37 37 Fax 08 70 124 02 02 If you need toner cartridges or other accessories please call our ordering service United Kingdom Telefon 08 00 358 08 07 E Mail dti faxinfoline sagem com Internet www sagem com SAGEM SA Le Ponant de Paris 27 rue Leblanc 75512 PARIS CEDEX 15 PHILIPS S 25 46580 gt GB INT Ne The CE mark confirms that the machine corresponds ot the relevant guidelines of the European Union Declaration of Conformity DoC Hereby SAGEM Communication Austria GmbH declares that this PHILIPS LPF 825 or LPF 855 is in com pliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Should you require a copy of the original DoC please visit our web site This product is intended for use on an analogue public tele communications network PSTN and for use in the country specified on the type label Use in other countries can result in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first This user manual was printed on recycled p
5. documents 22 input sheets 12 letter legal paper 12 Plugn Print card E toner cartridge 9 Installation 8 additional devices 14 Companion Suite 32 document outlet 8 document support 8 drivers 32 mains cable 9 package contents 8 paper sess Paper Port 32 quick install process 9 software 32 telephone cable 9 telephone connections 13 telephone handset 9 toner cartridge 9 unpacking 8 Internal numbers 13 ISDN systems 13 J JODS aye ae ee E S 26 delete 26 immediate execute 26 modify 26 DHIE uiu oe aes oe 26 print list 26 Journal 26 39 K Keyboard loci 42 ees 17 quick search 20 L Language setting 5 SECTACPEC sa nc we a4 4 35 Laser safety instructions 5 LCD display 7 symbols 7 Legal paper Insert wx xx os 12 Letter paper E ra 12 LINE socket 9 LOCK 2239946933 17 code oe ha RS 17 keyboard 17 modify at PC 35 number pad 17 Loudspeaker dial without lifting handset 19 667 aia gt gt Rn Re us 7 M Machine overview 6 Mains cable Appendix 46 6 connecting 9 Manual fax reception 8 fax rece
6. for documents without special features EJ FINE for documents with small print or drawings amp SFINE for documents with many details S PHOTO for photographs T i With function 16 you can select the default resolution setting Press MENU OK DO and OK Select SCAHHIHG MODE with V 4 then press OK Select the desired resolution and confirm with OK Pressing C will return you to the previous menu step pressing STOP will re turn you to the root menu Chapter 2 Settings Protected Fax Reception You can secure your fax reception with a code In that case incoming faxes are not printed out but rather are stored in the fax memory Only after entering a PIN code can you print out these fax transmissions With function 27 you can input a PIN code activate the secured fax reception mode or print out stored fax transmissions Entering the PIN Code Press MENU OK 2 7 and OK 2 Select ANSWER CODE with W 4 and confirm with OK Enter a four digit PIN code 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Activation Deactivation Press MENU OK and OK 2 Select ACTIVATION with W 4 and confirm with OK 3 Enter the four digit PIN code and confirm by press ing OK Select WITH or WITHOUT with V A 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Printing Out Fax
7. see Private Branch Exchange Parallel Connection see Additional Devices Plug n Print Card Smart card used to set the toner level memory to full after install ing a new toner cartridge Polling see Fax Polling Private Branch Exchange Private branch exchanges are common in larger companies Even private ISDN systems can be branch exchanges To establish a connection to the public telephone net Abbreviations AM Answering Machine bps Bits per second transfer rate CCITT Comite Consultatif International Telephonique et Telegraphique forerun ners of the ITU CE Conformit Europ enne CEPT Conference Europ enne des Administrations des Postes et des T l communi cations interconnection of the post administrations CLIP Caller Line Identification Presentation see Caller Identification CLIR Calling Line Identification Restriction see Caller Identification CNG Calling Signal see Fax Signal DECT Digital Enhanced Cordless Telecommunication cordless handset dpi Dots per inch see Resolution DTMF Dual Tone Multiple Frequency see Tone Dialling ECM Error Correction Mode see Error Correction Mode GAP Generic Access Profile radio protocol for cordless handsets IGM Incoming Message incoming message on the answering machine ISDN Integrated Services Digital Network ITU International Telecommunications Union organisation of the UN LCD Liquid Crystal Display LED Light Emitting Di
8. see also the paper tray into the fax machine all the way to the drawings on the cover of the paper tray You can stopping point load up to 250 sheets into the paper tray 4 If you would like to print on an input sheet for example forms or stationery place the input sheet face down in the paper tray with the top of the page A Do not pull out the paper tray while the fax toward the rear machine is in the process of printing This can lead to a paper jam If a paper jam should occur follow the suggestions set forth in the chapter en titled Troubleshooting Paper Jam Loading Letter sized or Legal sized Paper In order for you to be able to load paper into the paper T ip Forms that have been printed out by a laser tray in the letter or legal format you must adjust the pa printer are not suitable for further printing per tray to accommodate these formats You can set the This can lead to a paper jam If a paper jam should width of the paper with the two movable borders located occur follow the suggestions set forth in the chap in the rear portion of the paper tray The length of the ter entitled Troubleshooting Paper Jam paper tray can be set with the arrow key located at the bottom of the paper tray If you would like to copy from a document page onto For example if you are going to receive a fax transmis a different paper size or if you are expecting faxes in sion in legal format that you would like to print o
9. telephones charge meters and computer modems these can be connected either in series or in parallel Parallel connection means that the devices are connected to another telephone socket of the same line If you connect the devices to the external socket of your fax machine they are connected in series The fax switch of your device can control and regulate only devices connected in series Broadcasting With this function you can send a fax or an SMS message to multiple recipients Call Toggling You can switch back and forth between different telephone conver sations by using the R PAUSE key The inactive telephone conversation is main tained in the interim and the other party cannot listen in This additional service must be enabled for your telephone line see Call Waiting see Flash Key Call Waiting If another caller places a call to you while you are having a telephone conversation you will hear a tone and the symbol 96 will appear on the display If additional services are enabled for your telephone connection you can toggle back and forth between different telephone calls see Flash Key see Call Toggling Call by Call Selection of the telephone Caller service provider for each telephone call It is possible to place telephone calls through different private service providers By plac ing prefixes in front of the actual telephone number one can choose a different service provider for each tel
10. with the Plug n Print card provided Press MENU OK 6 2 and OK 2 Select CHET CAPACITY with W 4 and confirm with OK The toner level of the toner cartridge is indicated by a percentile value between 100 percent full and 0 percent empty 3 Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Paper Before your fax machine will be ready to make copies or receive faxes you must load paper into the machine Use the following paper sizes A4 210 x 297 millimetres letter 216x279 millimetres 8 5 x 11 inches or legal 216x356 millimetres 8 5 x 14 inches Your fax machine works with normal copier paper and with typewriter pa per 60 to 90g m Please use only 90 g m stock for legal sized paper You can use paper of all three sizes as input documents and as output paper Loading Paper Size A4 Pull out the paper tray 2 Separate the paper sheets by fanning them out then align them by tapping edge of the stack lightly Installation 12 we Chapter I Installation against a flat surface This will prevent several sheets 5 Press the paper down until the lever A snaps into of paper from being drawn in all at once place at the rear of the paper tray 3 Remove the cover from the paper tray Put in only as much paper as will fit under the raised limit mark 6 Place the cover back on the paper tray Push the ers on the upper edge of the paper tray
11. 27 contrast 27 enlarge 27 Key coke I 7 reduce 27 resolution 27 ZOOM xu ok xx 27 Country setting 5 setatPC 35 Cursor movement on display 15 D Date Seb 1 eee c9 X 15 setatPC 35 Delete PrOUD xe mo yy os 20 ODS Ess E SS 26 SMS message 29 telephone bookentry 20 Description of the machine 6 Dialled numbers KEY 6 3 koe ES a 7 Dialling pause 38 fax polling 25 KG oua Y e OW 7 Directory see Telephone book Display toner level Documents fax transmission 22 Document jam 37 Document outlet attaching 8 Document support attaching 8 Drivers installation 32 uninstallation 33 E E mail SMS ox ier E 29 Easylink 14 Emissions 42 Encoding 38 Energy saving mode 17 38 Enlarge COPY amp ev cy d x y d 27 Enter SlOUB ed E RUE d 20 groupatPC 35 number and name I5 symbols 7 telephone book entry at PC 34 Error correction mode 38 Execute jobs immediately 26 EXT fax reception mode I7 socket ei 2 00 ws 14 18 Extension 38 External answering machines 14 18 External devices 14 F Fax 22 broadcast 24 faxmemory 23 fax reception 23 fax reception mode I7 groups
12. TERMS AND CONDITIONS OF THIS LICENSE CAREFULLY BY PRESSING THE ACCEPT BUTTON HEREUNDER YOU SIGNIFY THAT YOU HAVE READ UNDERSTOOD AND ACCEPTED THESE TERMS AND CONDITIONS If you do not accept the terms of this license promptly return the CD ROM packaging as well as the other parts nf the nroduet You will he reimbursed the nrire wou Do you accept all the terms of the preceding License Agreement If you select No the setup will close To install Companion Suite LL you must accept this agreement Installshield The program can now commence with the installation Click on INSTALL Installation of Companion Suite LL 1 0 2 Ready to Install the Program The wizard is ready to begin installation Click Install to begin the installation If you want to review or change any of your installation settings click Back Click Cancel to exit the wizard Installshield tees Follow the additional instructions that will appear on the screen Connect the computer and Laserfax machine with a USB cable when the program asks you to do so You will find the USB port of your fax machine located on the back of the machine E B i D vm L ES 7 PC Connection At the conclusion of the installation process you must restart your computer Make your selection as to whether the computer should restart automatically or whether you would like to restart the com
13. You can enter a maximum of 5 600 characters Gy a space by pressing the Lu key Press J to begin a To enter capital letters press and the desired key simultaneously You may enter new paragraph Ihe symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simulta neously Press COPY to obtain a print out of your text before sending it 3 Press P lt when you have finished entering your message 4 You can enter a number with the number pad or you can select an entry from the telephone book the redial list or the caller list Manual entry Enter the recipients fax number then press DK The fax machine will now send the Text2Fax message Telephone book Press A Z then select the desired entry from your telephone book by pressing V A Press P lt The fax machine will now send the Text2Fax message Redial list Press Q 4f then select the desired number from the redial list by pressing W 4 Press DX The fax machine will now send the Text2Fax message Caller list Io select a number from the caller list press the blue key and 08 9 Press DX The fax machine will now send the Text2Fax message 5 After sending the Text2Fax message your fax ma chine will print out a transmission report in accord ance with its settings see the chapter entitled Fax ransmission Report 6 SMS 7 PC Connection Laserfax 855 Requirements
14. mode appears on the display Setting the Number of Rings The fax switch of your machine distinguishes between fax transmissions and telephone calls Furthermore the fax switch can also control additional devices that you have connected to your fax machine through the EXT socket You can set the number of ring signals for the fax recep tion mode with function 17 Press MENU OK 1 07 and OK 2 Use W 4 to select from the list of possible ring set tings You can set between 0 and 5 rings 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu 17 2 Settings Manual Mode In the MHMLIHL mode your fax machine behaves like a normal telephone If you receive a fax call you must start fax reception manually either a whistle tone or silence will be heard in the handset In order to receive the fax you must press START Automatic reception is not pos sible with this setting The MHHUHL mode is useful if you would like to receive faxes on a connected computer Fax Mode In the FH mode the machine will ring for as many times as you have set with function 17 Then the fax re ception switches on You should select this mode if you primarily receive faxes at your fax machine If you lift up the handset on an additional telephone that is connected to the EXT socket and you hear that you are receiving a fax call whistling tone or silence you can star
15. necessary you may want to ask your telephone system provider 5 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Gy code every time you enter an external number The Once these settings are in place you will no longer need to prefix the outside line access fax machine will automatically add the outside line access code in front of numbers that are longer than the configured direct dial numbers e 13 Installation Additional Devices You can connect other devices to your PTT line apart from your fax machine for example cordless telephones answering machines or modems If you would like to uti lise special peripheral equipment with your fax machine you should contact your dealer For GB As long as the Ringer Equivalent Number REN value on the line doesn t exceed 4 The REN value of this device is 1 If you are using cordless telephone with SMS function on the same connection then the specific device at which you will receive and SMS message will depend on the specific manufacturer Only one of the devices will re ceive the SMS message Try to turn off the SMS reception on your cordless telephone Connection to the Fax Machine You can connect additional devices directly to your fax machine In particular you may connect external an swering machines in the following manner Plug the tele phone cable of the peripheral device into the EXT
16. on country and telephone net work If the sub address of the machine is 1 for exam ple you should dial OG 06 OM 29 6 SMS Sending SMS Messages to a User Account Some SMS reception devices can manage several user ac counts You can send an SMS message to a specific user of a device in the following manner Pres DX select SEHD SMS and confirm with OK Enter the text that you would like to send as described under Sending SMS Messages 2 Press P lt and enter the number 3 Press OK and enter the name of the recipient s user account 4 Press PX to send the SMS message SMS Settings Depending on country and telephone network If you have set the country in which you will be operat ing your fax machine with function 11 the machine will automatically select the correct SMS settings see the chapter entitled Settings Setting the Country If you would like to use different settings you can change these with functions 35 and 36 Numbers of the SMS Center The numbers that you need in order to send and receive SMS messages are stored under SHS CENTERS If you should require other numbers you can change these with function 36 In case of doubt you should ask your tele phone provider for the correct information Pres MENU OK 3 6 and OK Select SMS CEHMTER 1 with Confirm with OK 2 Select SEHD Ho and confirm with OK Enter the number through which your fax machine should send SMS mess
17. socket RJ 11 connection of your fax machine If you connect your peripheral device via the EXT sock et the fax switch of the machine will function optimally and will be able to control the peripheral devices see the chapter Settings Fax Reception Mode Connection to the Telephone Line You can connect additional devices to the same telephone socket Make sure the fax machine is the first device con nected to the line In GB Chapter l Installation You can connect additional devices to separate sockets on the same line even if they are in different rooms In GB Easylink Ihe Easylink function provides assistance in the use of external devices that are connected to the same telephone line To this end additional telephones must be set to the tone dialling mode DTMF tones Refer to your telephones user manual to determine how you may set your device to the tone dialling mode Starting Fax Reception If you lift up the handset on the fax machine and hear a whistling tone or silence you are receiving a fax call Press START and then hang up The fax machine is receiving a fax transmission If you get a fax call and pick up the handset at an ad ditional telephone rather than the fax machine itself then press 36 5 in order to start the fax reception Interruption of Ringing If you pick up the handset at an additional telephone that is connected to anoth
18. to do this you need either an analogue adapter or a connection for analogue terminals For additional in formation please consult the user manual of your ISDN system or ask your telephone service provider Private Branch Exchange PABX Private branch exchanges PABX are customary in all larger businesses Before making a telephone call or send ing a fax you must press an outside line access code in or der to get a connection to the public telephone network from a private branch exchange Press MENU OK 1 5 and OK Select HET WORK TYPE with W 4 Confirm with OK 2 Select FSTH or PAB with V A 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu If you are operating the fax machine within a PABX use function 15 to set the machine to the appropriate length for internal numbers and to set the code that must be dialled in order to access a public telephone line Pres MENU OK 1 5 and OK Select FREF IS with W 4 Confirm with OK 2 Input the appropriate length for internal numbers The default is 19 Delete the digits with the gt key Assume the longest internal number then add one digit to that For example if your direct dial num bers consist of four digits then you should input 9 3 Confirm with OK 4 Input the outside line access code that is required in order to reach the public telephone network In most cases this will be 0 If
19. to set device so that no toner dust spills out Take care where you place the toner cartridge escaping toner dust may soil the surface Cleani ng Carefully pull out the paper or document Use a soft dry and lint free cloth for cleaning Special fax cleaning cloths are available through our ordering service Under absolutely no circumstances should you use any liquid or gaseous cleaning agents on your fax machine for example sprays abrasives polishes or the like and do not employ cleaning agents that contain alcohol Do not allow any moisture to reach the interior of the fax machine Work the panel upwards until it snaps into position ans 2 Wipe the scanner glass with a soft dry and lint free cloth behind the rollers for the paper guide Reinsert the toner cartridge and close the cover Make sure that the cover snaps back into position on both sides Ti If the toner level of the cartridge is low then every time you open and close the cover the following question will appears on the display BLHCEZHEL 7 If you have not installed a new cartridge press STOP Whenever you have installed a new toner cartridge please perform the installation process with the Plug n Print card provided as described in the chapter entitled 3 Close the panel 8 Troubleshooting 38 Appendix Glossary Additional Devices You can connect ad ditional devices to your fax machine such as answering machines
20. your fax machine will send the fax to all members of this group You cannot edit the individual entries Broadcast Transmissions to Individual Recipients Insert the document face down into the document feed slot The lower most document is sent first 2 Entera number using the number pad or simply se lect an entry from the telephone book Press A Z T select SEHECH and confirm with OK Make your selection from the list of entries with W 4 You can also select numbers from the redial list or from the caller list Press Qg 9 or the blue key and QB yf then select the desired number with W 4 3 Press the blue key and amp f amp Using the number keyboard add additional numbers manually either from the telephone book the redial list or the caller list You can enter up to ten numbers Between the individual recipients press the blue key and amp ff 4 To begin the fax transfer press START You can in terrupt the process at any time by pressing STOP Broadcast Transmissions to a Group Insert the document face down into the document feed slot The lower most document is sent first 2 Select a group from the telephone book Press A ZLL select SEARCH and confirm with OK Select a group by pressing W 4 You can enter additional groups or individual num bers Press the blue key and amp f amp Select an addi tional group or choose entries from the telephone book the redial list or the caller list
21. 3 4 km Samples 5 items Select the Twain Scanner Driver as your scanner Se lect whether you would like to scan a document or a photograph Click on Scan The Twain Scanner Driver window now opens Chapter 7 PC Connection T ip You can also start the scanning process from any other graphics program if it is supported by the Twain Driver Select the Twain Scanner Driver as your scanner The Twain Driver selection window then appears as described below Resolution Pre selection Phot a Save delete lide 21 0 em Start scan If you select the controller on the upper right a dialogue appears in which you can select the alignment and filter settings for the scan Using the controls beneath this you can choose whether to scan in the black and white mode also called bar code mode or in the grey tone mode Enter the desired resolution for the scanner under REso LUTION Click on the lower button Start SCAN to commence with the scanning process After scanning the document will appear in the main window of PAPER Pont You can now save it edit it in a graphics program or process it with the OCR Optical Character Recognition software Ti Under the menu item PRE SELECTION you can create different profiles In a profile you may save settings that you would like to use fairly often for example for scanning of a fre quently used document type First configure all the settings T
22. After you have clicked on OK the Comranion Surre will be removed from your computer At the conclusion of the uninstall process you must restart your computer Make your selec tion as to whether the computer should restart automati cally or whether you would like to restart the computer yourself at a later time Click on FINISH Installation of Companion Suite LL v1 0 2 x Your system must be restarted in order to complete the uninstall operation Please disconnect your device in order to avoid an automatic redetection the next time the computer is restarted Yes want to restart my computer now C No will restart my computer later Remove all disks from drives then click Finish button to complete the deinstallation After rebooting has occurred removal of the COMPANION SuITE from your computer will be complete Using the COMPANION SUITE You can start the Companion Suite either by clicking on the Companion Director icon on your desktop or by selecting START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE gt COMPANION DIRECTOR from the Start menu You can change the look of the start menu by clicking with the right mouse button COMPANION suite PRO J Address book Settings Status Click on Appress Book to edit the telephone book of your fax machine Click on SETTINGs to change the basic settings of your fax machine Under STATUS you can select the settings for the display of the t
23. Fax reception mode FIRHLIBL FAs Ea TANS AUTOMATIC p PAUSE Q9 t List of the last ten numbers dialled Blue key and G s List of last ten callers R PAUSE Access special functions Blue key and R IPAUSE Insert dial ling pause V f amp Dial with handset in place Blue key and Attach addi tional entry to a fax broadcast Press the blue key and the correspond ing letter key to enter the symbols shown above it Package Contents mw DO mm CDs m L SA Fax machine Paper tray Document support Document outlet tray Telephone handset and spiral cable Starter cartridge Mains cable Telephone cable specific to each country User manual Installation guide Installation CD Laserfax 855 Chapter l Installation l Installation Unpacking and Connecting Attaching the Document Support Insert the document support into the two openings in the cover The document support should snap securely into place Extending the Print out and fax outlet tray Pull the print out and fax outlet tray out of the paper tray cover Attaching the Document outlet tray Insert the document outlet tray into the two openings under the operation panel Chapter l Installation Connecting the Telephone Handset Plug one end of the spiral cable into the socket on the telephone handset Plug the other end of the spiral cable in
24. PA ues p USB port Laserfax 855 Mains Cable Chapter Overview Operation Panel with LCD Display Symbols on the LCD Display A Z LL Access telephone book functions Red lamp N If the lamp flashes please read what is indi cated on the display PHILIPS af amp E amp F SFINE resolution configured PHOTO resolution configured E FINE resolution configured M Incoming calls during absence DK Incoming SMS messages i MENU Nope Green Lamp 4 Ej 1t flash es whenever an SMS message has arrived or when a docu ment is waiting to be retrieved from the fax memory amp B N 7 S M Sy 0K 4 t ND j COPY Press twice Make copies automatically Press once Modify copies STOP Interrupt an ongoing opera tion without saving Eject document START Start a fax transmission or fax reception JE F g Set resolution NORMAL FINE SFINE F PHOTO C Delete One menu step back DK Read edit or send SMS mes sages 2 ce V 4 Select options Move the cursor on the display i Print list of functions jobs settings Start quick install Print out fax journal or tel ephone book MENU OK Access functions Confirm input MODE
25. Select the group that you would like to delete then press OK 4 Confirm the deletion by pressing OK Chain Dialling Before the dialling process begins you can freely combine and edit telephone book entries manually entered digits numbers from the redial list or numbers from the caller list For example if you have saved the telephone number prefix of an inexpensive telephone service provider call by call as a telephone book entry select this entry and manually enter the subsequent telephone number or se lect another number from the telephone book the redial list or the caller list Printing the Telephone Book Your fax machine can print out a list of the stored telephone book entries and groups Press A Z and select PRIHT with V A Confirm with OK The list is printed T in You can also obtain a print out of the tele phone book by pressing 1 then selecting HELF PAGE 4 DIRECTORY with W 4 Con firm with OK The list is printed Chapter 3 Telephone Additional Telephone Services You can use additional telephone services with your fax machine for example call waiting call toggling and call forwarding lo do this these services must be enabled for your telephone line To find out whether or not these services are available for your telephone line and to learn how you can make use of them contact your telephone company Press the R PAUSE key to access the addi tional telephone services on your fax machi
26. Transmissions Pres MENU OK 7 and OK 2 Select FRIHT with V A and confirm with OK Enter the four digit PIN code 3 Confirm with OK The stored fax transmissions are printed out and deleted from the fax memory Press ing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 2 Settings Locking the Machine With the locking function you can prevent unauthor ised persons from using your fax machine You can lock either the entire keyboard or the number pad of your fax machine Entering the Code You must first enter a code for activating or deactivating the lock Press MENU OK 6 1 and OK 2 Select LOCKIMG CODE with V 4 and confirm with OK 3 Enter a four digit code and confirm by pressing OK 4 Enter the code again for confirmation purposes then press OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu If you have already saved a code the device will ask you to provide the old code first before you can enter a new code Locking the Keyboard Press MENU OK 6 1 and OK 2 Select LOCK KEYED with W 4 and confirm with OK 3 Enter the four digit locking code and confirm by pressing OK Select WITH with W 4 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu All of the keys on the fax machine are now locked Only after e
27. You can send SMS messages to an e mail address or as fax transmissions to another fax machine SMS Messages to E Mail Pres DX select SEHD SHS and confirm with OK Enter the text that you would like to send as described under Sending SMS Messages 2 Press OK Select E MAIL with W 4 and confirm by pressing OK 3 Enter the e mail address To enter the 2 sign press the blue key and to t 4 Press P lt to send the SMS message To add more e mail addresses press the blue key and X f SMS Messages to Fax Press DX select SEHD SHS and confirm with OK Enter the text that you would like to send as described under Sending SMS Messages 2 Press OK Select FHA with W 4 and confirm by pressing OK Enter the number to which you would like to send the SMS message You can enter a number with the number pad or you can select an entry from the telephone book the redial list or the caller list see Sending SMS Messages Gy 3 Press D to send the SMS message To add more numbers press the blue key and VK ff Advanced Sending Options Depending on country and telephone network Sending SMS with a Sub address With a sub address you send an SMS message to a cer tain fax machine that is connected to a telephone line along with several other devices In GB Append the sub address to the dialled number For all other countries You may have to add a star between the number and the sub address depending
28. a higher resolution available to you for copying than you have for fax transmissions Select the desired resolution with V A FHSTI For documents without drawings or fine details WAL ITY For documents with small print or drawings FHOTIO_For the highest resolution Confirm with OK You can make copies of the document that are en larged or that are compressed in size Size compres sion is possible down to 25 percent of the size of the original and enlargements of up to 400 percent can be made Enter the desired value using the number pad and confirm your entry by pressing OK Select the desired contrast with W amp Confirm with OK The copying process now commences lt 27 5 Copier 6 SMS Short Message Service Depending on country and telephone network You can send and receive SMS Short Message Service messages with your Laserfax machine Your fax machine is pre set to use this function however use of these serv ices is dependent on the particular country and telephone network Ask your telephone system operator whether SMS operation is possible and whether you must be reg istered to make use of it In the event that problems arise or changes to your device are required please contact your telephone provider Ti Return to the previous menu step by press ing C Move the cursor on the display with V 4 Delete individual numbers and letters with C or To interrupt an operation in progres
29. ages Confirm with OK 3 Select FELCEIUE Ho and confirm with OK Enter the number through which your fax machine should receive SMS messages Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu You can also receive SMS messages through a second service provider Select SHS CEHTER 2 and confirm with OK Change the number for reception as described under step 3 Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 6 SMS Turning Off the Automatic Printing Received SMS messages are printed out automatically You have the option of turning this function off Pres MENU OK 3 5 and OK 2 Select AUTO PRINT and confirm with OK Indi cate whether you would like to turn the automatic printing option on or off by selecting with W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Notification Tone You will hear a notification tone whenever an SMS mes sage has arrived You have the option of turning this function off Pres MENU OK 3 5 and OK 2 Select BEEF SHS and confirm with OK Indicate whether you would like to turn the notification tone on or off by selecting with W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Name of the Sender Y
30. alling he last ten numbers dialled are stored in the redial list Press G9 t 2 Select the desired number by pressing W 4 To edit the number press OK Move the cursor with V 4 use C to delete individual digits 3 Pickup the handset the dialling process begins The Telephone Book With the A Z T key you can access the telephone book functions You can store new entries search for entries as well as set and edit groups Your fax machines memory will hold approximately 200 entries the exact number depends on the length of the names and numbers The entries can be up to 20 characters in length Saving New Entries Press A z 2 Select HDD HAME with W 4 and confirm by press ing OK 3 Enter a name using the letter keyboard To enter capital letters press and the desired key simultane ously You may add a space by pressing the Lo key The symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously It is not possible to insert a symbol in the first space for a name Confirm with OK 4 Enter the number using the number pad Press the blue key along with Q for a plus sign use the Ly key to add a space Confirm with OK 5 Select the speed for fax transmissions to this recipi ent Normally you can select the highest speed When poor connection quality is known beforehand with an overseas fax recipient for example you should
31. alternatively you may enter additional numbers manually using the number pad 3 Confirm with OK 4 To begin the fax transfer press START You can in terrupt the process at any time by pressing STOP If your fax machine is not able to reach one of the recipi ents because the line is busy or if the connection cannot be made the document will still be sent to the other recipients on the list After the fax machine has dialled the numbers of all recipients it will try again to call the recipients who were not reached on the first attempt Chapter 4 Fax Time Deferred Sending With this function you can send fax transmissions at a later time within a 24 hour period For example you can use this feature to take advantage of better telephone rates or to send a fax to a recipient who can be reached only at certain times Insert the document face down into the document feed slot The lower most document is sent first 2 Pres MENU OK 2 4 and OK 3 Enter the desired number or select an entry from the telephone book the redial list or the caller list T in You can enter additional recipients and send the fax transmission as a broadcast by press ing the blue key and 4 Confirm with OK 5 Enter the time at which the document should be sent for example DAMA for 2 00 pm Con firm with OK 6 Select the desired contrast with W 4 Confirm with OK After a short warm up phase the fax machine will read the docu
32. aper bleached without chlorine This satisfies the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper The plastic foil may be submitted for recy cling or disposed of with waste not intended for recycling depending on the requirements in your country The fax machine contains many materials that can be recy cled When you wish to dispose of the machine please obtain information on the applicable regulations in your country for the recycling of electronic equipment This user manual is a document that does not represent a contract Errors printing errors and changes are excepted Copyright 2004 SAGEM Communication Austria GmbH LPF 825 855
33. aper weight 20 42 PC Connection 32 address book 34 default printer 35 display toner level 35 free hard drive space 32 printer sco eae ox dd s 35 requirements 32 SCAN a a ae mwka 36 settings of machine 35 USB connection 32 PHOTO KV pe coos 4 4 4 we 7 symbol on LCD display 7 Plugn Print card 9 39 Polling 25 38 6006 4444 gt 24 2 25 immediate 25 Send sd s bx 9 634 25 time deferred 25 with sub address 25 Polling send 25 Power consumption 42 Prefix ssc aw 3 3 Print automatic SMS 30 WOM PC se ees imaa 35 functions list 15 2244 eae 26 joslist 26 journal s s e Es 26 list of settings multiple copies of fax reception protected fax reception 16 SMS message 28 29 telephone book 20 transmission report 23 Printing multiple copies fax reception 24 Private branch exchange 13 39 Preis cu aS ae es 13 Profiles SCAN ss x ea Ha a de a 36 Protected fax reception 16 activate deactivate 16 Code is bo ow AO s l6 modify at PC 35 BIDE uote gt dedu AAA l6 PSUN Oe os x 13 Pulse dialling 40 Q Quick install process 9 Quick search telephone book entries 20 R R PAUSE KG uu e d d 38 Read SMS message 28 Receive SMS message 28 Re
34. arious settings 17 13 47 7 Setting the number of rings I8 FINGER WOLFIE l6 Setting the ring volume Fax 24 24445442454 64024685 23 Setting the transfer rate 22 FULLIHMGERS 25 Polling a fax from another machine 23 FULLIMBGTS sls 25 Preparing a transmission for polling send 24 SEHD LATER 25 Fax transmission at a later point in time 25 SEHD 23 Settings for Transmission Reports 26 TIME 24 Activating deactivating the time stamp 27 FAS AHSUa a Li l6 Setting protected fax reception 28 7 108 24 Settings for fax reception SMS Service 31 SEHD SMHS 28 Entering and sending SMS messages 32 READ SMHS 28 Reading SMS messages 33 DELETESHMS 29 Deleting SMS messages 34 FEIHT 29 Printing selected SMS messages 35 30 Settings for sending and receiving SMS 36 SHS 18 30 Entering the numbers of the SMS center Print 4 FHIHCTIOHSLIST 5 List of the available functions 26 3 29 2 LOGS ose Overview of the last 30 transmissions 43 DIRECTORY 20 List of the telephone book entries and groups dd SEIU 2252234939534 3 5 List of the fax machine settings lll 26 45 List of pending jobs Commands 5 PERFURM 2 2 4 2 34 26 Immediate execution of a selected job 52 UDI 43299 4453 6 xs 26 Changing a selec
35. ax transfer was not successfully completed or if it was terminated prematurely 2 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu T ip These settings also apply to SMS transmis sion reports Fax Reception If you have not changed the factory settings received faxes will be printed out automatically If there is no pa per in the paper tray or if you have not inserted a toner cartridge the fax machine will save all incoming faxes in its memory The fax memory can store up to 50 pages Laserfax 825 or 120 pages Laserfax 855 The green lamp 4 E on the operation panel will flash whenever there is a fax present in the fax memory After you have loaded paper into the fax machine or inserted a new toner cartridge press START to print out the stored faxes 23 4 Fax 24 Sorted Print Outs If your fax machine receives fax transmissions with multi ple pages it will sort the pages as it prints them out The pages that were received last will be dispensed first You have the option of turning this function off Press MENU OK 2 8 and OK 2 Select SORTED PRINT with W 4 then press OK Select WITHOUT with V A Select WITH to turn on the function 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Printing Multiple Copies You can apply settings to your fax machine wher
36. ay 7 SEIS 44 0 SS 28 automatic print 30 country settings 28 delete message 29 external cordless telephone 14 green lamp 7 28 journal 26 key 25 2 3 4 BH d ome 7 name of sender 30 notification 30 notification tone 30 numbers of central office 0 print message 29 read message 28 receive message 28 send message 28 send to multiple recipients 28 sub address 3 symbol on LCD display 7 to e mail 29 co ER Ses 29 to useraccount 30 transmission report 23 validity period 3l with sub address 29 Software instalation 32 uninstallation 33 Chapter Appendix Sorted print out SEG 4 4 Ma pue pon 68 24 Special functions key uon ao EUR awed 7 Speed es et 40 fax transmission 23 Stand alone 40 Start key cxx Wu Eu RES 7 Starter cartridge 9 Stop EVs 2 gt 4 9 gt 7 500 4007655 31 40 for polling 25 SMS 2 gt lt rs 29 Symbols enter sn 7 on the LCD display 7 T Technical customer service 48 Technical data 42 Telephone 19 additional devices 14 chain dialling 20 making a telephone call 19 redialling 19 telephone book 19 Telephone book 19 add entry at PC 34 delete entries 20 delete gro
37. can be damaged or can cause injury to people especially small children Ihe distance between the fax machine and other appliances or objects must be at least 15 centimetres Position all cables in such a way that no one will stumble on them thus avoiding possible injuries to persons and or damage to the cables or to the fax ma chine itself Al low a space of at least 30 centime tres in front of the fax machine since documents and print outs are dispensed on the front side of the machine Always avoid direct sunlight as well as immediate prox imity to heaters air conditioning units radios and tel evision sets If you use an additional cordless telephone you should maintain a distance of at least 15 centimetres between the laser fax machine and the base station of the cordless device Otherwise acoustic disturbances may oc cur in the cordless telephone device Do not allow children to handle the fax machine without supervision The packing materials should be kept out of the hands of children lhe which you oper area in ate the fax machine must be adequately ventilated especially if the machine is used frequently Set up your Laserfax ma chine in such a way FING that the flow of the exhaust air stream points away from the work station he fax machine may not be covered Do not put your fax machine in closed cabinets or boxes Do not place the machine on so
38. cape Absolutely avoid all contact with your skin and eyes Your fax machine has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operated with telephone systems and power equipment that meet these standards This fax ma chine was built exclusively for use in the indicated sales region It conforms to the regulations of the telephone company of the country Do not perform any other adjustments and do not carry out any other procedures apart from those described in this user manual A Laser Safety Your fax machine operates with laser beams Only a qualified service technician should open the fax machine and carry out service operations otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation Class laser product Safety Instructions 6 Bye Chapter Overview Overview Description of the Machine Document support Document guide Document feed slot Cover Operation panel with 4 Qu LCD displ XC isplay a x a Ay E x Ga eu Document e m outlet S SCS cy 55 5 SS FOS SSSA SS Print out and fax outlet extendable Telephone handset with spiral cable Paper tray Opening for Plug n Print card Toner cartridge Connections on the Rear Side i Telephone handset External device EXT LINE Telephone cable gt
39. ct the device from the electrical power source and from the tele phone network Do not use any liquid or gaseous clean ing agents on your fax machine sprays abrasives etc and do not employ cleaning agents that contain alcohol lf the casing or the mains cable become dam aged in any way pull the mains cable out of please the power socket p tel ephone cords or Never touch mains cables that e are not insulated En or whose insulation has been damaged without first disconnecting the tel ephone and mains cable from the network Only trained personnel from a technical service location may open the housing of your fax machine Chapter Safety Instructions Neither telephone nor fax will operate during power failure Never open the toner cartridge If toner dust es capes you should avoid allowing it to contact your skin and eyes Store both new and used cartridges in a place where they will not come into the hands of chil dren In case of a paper jam do not forcefully remove the paper but rather carefully pull it out of the fax machine and throw it away carefully It is possible that the toner may not be completely set on the print out and toner dust could be released into the air Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the toner to set If the LCD should break a mildly caustic liquid can es
40. d the SMS message 5 After sending the SMS message your fax machine will print out a transmission report in accordance with its settings see the chapter entitled Fax Transmission Report Gy Sending to Multiple Recipients You can also access the function SEHD SHS by pressing MENU OK 3 1 and OK Press D select SEHD SHS with V 4 and con firm with OK 2 Enter the text as described above then press P lt 3 Enter the number of the first recipient using the number pad or select an entry from the telephone book or the redial list 4 Press the blue key and amp f amp and enter another number You can add up to ten recipients 5 Press D to send the SMS message Receiving SMS Messages When you have received an SMS the green light 4 will shine on your fax machine and the D symbol will appear on the display The fax machine will automatically print out incoming SMS messages If you have turned the automatic printing function off the SMS messages will be stored Reading SMS Messages Press D select READ SHS with W 4 and con firm with OK 2 The number of the last message as well as the date and time of its reception will be displayed Unread messages are marked with a star F Select the de sired SMS message by pressing W amp and confirm your selection with OK 3 Move the cursor within the SMS message with W 4 Pressing C will return you to the previous menu step pressing STOP will retu
41. dial xs RR 19 faxtransfer 23 Reduce COPY gt 8 So ue Be 2 27 Redlamp 7 Requirements PC connection 32 Resolution 16 40 CODY uk oo Rd 27 42 default setting l6 Key io 9 Ba wee em 7 SCAN Sree ws 36 symbol on LCD display 7 Ringer tone volume l6 R key telephone services 21 S Safety instructions 4 Save entry telephone book 19 Sean sow oe exe x 36 40 resolution 36 Select KEY gt 6 409 4 E X EA 7 Send UK s So dos X op b des 22 fax broadcast 24 fax polling 25 SMS message 28 SMS to e mail 29 SMS to fax 29 Text2Fax es eee 3l time deferred 25 Sender identification 40 Set country v s 5 dateandtime 15 keyboard lock 17 language 15 number of rings 17 number pad lock 17 resolution l6 rngtone l6 SMS notification tone 30 SMS validity period 3l transmission speed 3 volume of ringer tone 16 Settings 5 IOCK x ee ee 17 modify at PC 35 number and name I5 page header 5 print list of settings 15 resolution l6 ringtone l6 setcountry 5 set date and time 5 set language I5 SMS xc 9e e 3 yrs 28 29 transmission report 23 SFINE KEY exo 9 2 7 symbol on LCD displ
42. e print outs just as you would use any other printer Simply select the LasER PRINTER SCANNER as your printer T in Lhe Laser PRINTER SCANNER is installed as the default printer for all programs on your computer 7 PC Connection 36 d Click in the Print menu on Properties to edit the printer settings You can set whether to print in letter or landscape format and how many pages should be printed on a single sheet Change the print order to print the last page of your document first A long document is then output sorted the first page lies on top Scanning Insert the document face down into the document feed slot The lower most document is read into the memory scanned You can load up to 20 documents into the paper tray 775 2 RU t m CE m m MIGHTY DA The installation CD that is delivered with your fax ma chine contains the program Paper Porr 8 0 If you select ALL Propucts during the installation process PAPER Ponr will be installed on your computer along with the COMPANION SUITE Start the program by clicking in the start menu on the icon Doc MANAGER Click on the scan button or select FILE gt SCAN from the menu bar File Edit View Item Tools Help 5 ala ala g Xala Z E ge Scan Get Search Folders Move To Copy To Delete Undo tack Unstack t Mei PaperPort Tips Page 1 Release Notes NJ Click Scan to start scanning Scan i D Ww BR
43. e written approval of SAGEM Communication Austria GmbH or a failure or neglect to maintain the equipment or inappropriate maintenance or humidity or repair or maintenance of the equipment by persons not author ised by SAGEM Communication Austria GmbH or wear and tear from normal daily use of the equipment and its accessories damage due to insufficient or bad packaging of equipment when returned to SAGEM Communication Austria GmbH supply of new versions of software work on any equipment or software modified or added without the prior written consent of SAGEM Communication Austria GmbH malfunctions not resulting from the Equipment or from soft ware installed in user workstations for the purpose of use of the equipment communication problems related to an unsuitable environ ment including problems related to access and or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent transmission faults for example poor geographical coverage by radio transmitters interference or poor line quality the local network fault wiring servers workstations or the failure of the transmission network the normal servicing as defined in the user guide supplied with the equipment as well as malfunctioning due to servicing not being carried out servicing costs are in any event always borne by the cu
44. eby multiple copies of fax transmissions are printed out upon reception Press MENU OK 2 8 and OK 2 Select HEF OF COPIES with W 4 and confirm by pressing OK Enter a value between D and DO 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Time Stamp Laserfax 855 Laserfax 855 prints the date and the exact arrival time on every incoming fax received This allows you to document the exact time at which you have received a fax transmission A memory buffer in the fax machine ensures that the correct date and time of reception will be maintained even after a power loss If the time stamp function is activated incoming faxes will be stored in the fax memory As soon as the last page has arrived the arrival time is stored and the fax machine prints out all the pages The stored date and the time will appear on the page header If you would like to turn this function off press MENU OK 2 6 and OK 2 Select WITHOUT with V A Select WITH to turn the function on 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Chapter 4 Fax Broadcast Transmissions You have two options for sending a fax transmission to several recipients You can either enter the numbers of the individual recipients one by one or you can select a group from your telephone book In the latter case
45. ephone call without entering into a firm contract relationship see Chain Dialling Identification Calling Line Identification Presentation CLIP There are two types of caller identification If someone calls you your fax machine will show the caller s telephone number on the display If you call someone the machine will send the number so that your telephone number will be shown to the person whom you are calling Your telephone company must offer both serv ices and must enable them for your PTT line The transmission of your telephone number can be turned on and off tempo rarily or it can be turned off permanently Calling Line Identification Restriction CLIR Caller List The numbers of the last ten call ers are stored in the caller list This func tion requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmis sion of his or her telephone number see Caller Identification Calling Line Identification Presenta tion CLIP see Caller Identification Chain Dialling Before the dialling process begins you can freely combine and edit telephone book entries manually entered digits numbers from the redial list or numbers from the caller list For example if you have saved the telephone number prefix of an inexpensive telephone service provider see Call by Call as a telephone book entry select this entry and manually enter the desired teleph
46. er Printer Warm UpTime approx 5 seconds Resolution 600 x 600 dpi Printing Speed 0 pages minute PrinrWidth 200mm Telephone Connection lype Public Switched PSTN Tr Private Branch Exchange PABX Telephone Book Entries approx 200 Fax Device Type Group 3 Compatibility ITU T T 30 7 MH MR MMR RU US S 50 pages Laserfax 825 Peas a 3 20 pages Laserfax 855 Fax Memory Chapter Appendix Transfer Speed 4 4k Laserfax 825 0 33 6 Laserfax 855 Horizontal Resolution 8 dots mm Vertical Resolution standard 3 85 lines mm 0 gt SS fine 7 7 lines mm Copier Type Black and white 64 grey tones Resolution Laserfax 825 po duR sneer se 39 fast 200 x 200 dpi T quality 400 x 200 dpi Pr photo 400 x 200 dpi TT Laserfax 855 pu 6 Sq fast 200 x 300 dpi 2 0 2 peas quality 400 x 300 dpi bre eg oe eee ws photo 400 x 300 dpi Copying Speed 0 pages minute Multiple Copies up to 99 pages PC Connection Laserfax 855 Connection Type USB 1 1 USB 2 0 Full Speed Supported Operating Systems E Windows 9855 2000 ME XP Scanner Driver ee ecco TWAIN Scanner Type Black and white 256 grey tones Res
47. er it takes to complete the transmission Scanning The reading of a document into the fax memory or into the computer in order to send it copy it or edit it Sender Identification The telephone number and name of the sender as well as the date and time of the fax transmis sion appear in the upper margin of each received fax Serial Connection see Additional De vices Soft Modem The machine does not con tain a fixed built in modem A program executes the modem function on demand and accesses the machine memory RAM The features and functions of the soft mo dem can be modified by altering the soft ware see Hard Modem see Modem Stand alone Single work station that is not connected to other workstations over a network Sub address see Fax Polling Time Stamp Laserfax 855 The exact date and time of receipt appear in the page header of each received fax A memory buffer guarantees that exact data are issued even after a power loss In this way you can verify exactly when a fax has reached you Tone Dialling also Dual Tone Multi Frequency In many countries tone dialling has replaced pulse dialling in which each number was sent as a cor responding number of pulses With tone dialling a specific tone is assigned to each key referred to as DTMF tones Toner Level Memory Update the toner level memory of your fax machine with the Plug nPrint card that is included with each new toner cart
48. er telephone socket and the fax machine continues to ring you can disconnect the fax machine from the telephone call by pressing 6 99 on the additional telephone Chapter 2 Settings 2 Settings When needed your fax machine can print out lists containing the most important functions and settings of the machine Press the key 1 on the fax machine Select with W 4 whether you would like to print out the HELF FAGE 1 FUNCTIONS LIST or the HELF PAGE 2 SETUP Confirm with OK You can also print out the function menu by pressing MENU OK 4 D and OK The list of settings can also be printed out by pressing MENU OK 4 4 and OK T ip Open the menu functions with MENU OK Return to the previous menu step by press ing C Move the cursor on the display with V 4 Delete single numbers and letters with C or To interrupt an operation in progress and return to the root menu without saving press STOP Setting the Country Use function 11 to select the specific country in which you will be operating your fax machine It is essential to select the country because otherwise your fax machine will not have the correct settings for the local telephone network Press MENU OK 1 D and OK 2 Select the country by pressing W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Setting the Language Pres MENU OK 1 2 and OK to set the lan guage on the d
49. erruption of ringing 14 starting fax reception 14 Additional telephone services 2l Address book PC connection 34 Attaching document outlet 8 document support 8 paper outlet 8 Automatic fax reception 8 fax reception mode 7 B Blue key 7 Broadcast 38 fax transmissions 24 groups 20 24 individual recipients 24 Key 2 E 0 mor gt 3 7 C C KS 2 2 7 Call by Call 38 Callers Ke 8 S ox 7 Caller list 38 Calling line identification 21 38 Call forwarding 21 Call toggling 21 38 Call waiting 21 38 Center MD uus x 3 0 2 8 30 Chain dialling 20 38 Cleaning 37 CLIP x 3 a 5 6 ia 21 38 symbol on LCD display 7 CNGtone 38 Code fax polling 25 OCK 2 22 Ws 17 modify at PC 35 private branch exchange 13 protected fax reception 16 Combine numbers 20 Commands see Jobs Companion Suite installation 32 uninstallation 33 USE dos sem de Bis o 34 Connect additional devices 14 EXT socket 14 mains cable 9 telephone cable 9 telephone handset 9 Connections on the rear side 6 Contact 48 Contrast COPY wa we ox 27 fax transmission 23 CODY np 27 adjust copies 27 automatic
50. essing OK Enter a number from D to 9 as the sub address The sender can send an SMS message directly to this device by appending the sub address to the telephone number 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Validity Period With the validity period you can specify how long your SMS message will be stored on the telephone company s server in the event that the recipient cannot be reached If the server cannot deliver the SMS message prior to the expiration of the validity period the message will be deleted Press MENU OK 3 5 and OK 2 Select HALID PER IUD and confirm with OK Se lect the desired validity period by pressing W amp The following settings are possible amp HOURS 1 DR 1 WEEE and MAs IMUM Ask your telephone com pany how long the message will be stored with the setting HAs IMUM 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Text2Fax Depending on country and telephone network From your laser fax machine you can send a text as a fax transmission to another fax machine t C or gt Io interrupt an operation in progress Move the cursor on the display with W 4 Delete individual numbers and letters with and return to the root menu without saving press STOP Press DX 2 Enter the text that you would like to send
51. factory The starter cartridge need not be updated with a Plug n Print card For each additional toner cartridge that you insert into your fax machine you must update the toner level memory with the Plug n Print card provided t Other toner cartridges can cause damage to the fax In order to guarantee a good print quality use only original PHILIPS toner cartridges machine Use of other toner cartridges also voids the guarantee Open the cover by taking hold of both document guides and tipping the cover backward A le Installation Chapter I Installation 2 Remove the old toner cartridge by gripping itat the 5 Shake the new toner cartridge back and forth several recess in the middle and pulling it upward times in order to distribute the toner evenly thereby improving the print quality ON Only after removing the other packaging com pletely pull off the protection strip located on the Ti Carefully remove the toner cartridge from left side of the cartridge the device so that no toner dust spills out Jake care where you place the toner cartridge escaping toner dust may soil the surface Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping Dispose of old toner cartridges by turning them in at specialised shops or at a waste collection site Never dispose of toner cartridges by N Once you have removed the pro
52. ft surfaces such as carpets or cushions and do not cover the ventilation slits Oth erwise the fax machine can overheat and catch on fire In the event that your fax machine becomes too hot or Chapter Safety Instructions if you see smoke coming from the device you must im mediately pull the mains cable out of the power socket Have your fax machine examined by trained profession als at a technical service location Do not connect the telephone cord or mains cable in areas where there is moisture of any kind Never touch the mains cable the mains connection or the tele phone socket with wet hands Do not allow liquids or foreign parts to enter into the fax machine Otherwise people using the device are at risk to electric shocks In addition the fax machine itself could suffer serious damage Should liquids or foreign parts never theless enter into the machine you must immediately pull out the mains cable your fax machine and have examined by the trained personnel at a technical serv ice site Never leave your fax machine outside when it is raining During a thunderstorm you should disconnect your fax machine from the electrical power source and from the telephone network If that is not possible then do not use your fax machine or make any telephone calls Otherwise there is a risk of lightning strikes to the user or damage to the fax machine Before cleaning the surface of the fax machine disconne
53. g SMS Messages ls 29 Deleting SMS Messages 29 Sending SMS Messages to E mail or Fax 29 Advanced Sending Options 29 SIMS SEHINGS 3 4 44 om So oO Rom mn imme oe 30 Row Ee 9 Be ee ae a 31 7 PC Connection 32 Reguiremenis a x oso 5 409 gt doi kw 32 Installing the Software Ls 32 Uninstalling the Software 33 Using the Companion Suite 34 Editing the Telephone Book 34 vcn 0 5 mh edb 35 Displaying the Toner Level 35 Printing from Computer 35 SCAN PEE 0 08 5 0 oe ee E 36 8 Troubleshooting 37 Paper or Document Jams 37 CHEN es Rh eee oe 37 Appendix 38 ero 5 he 38 39 Functions List 41 Technical Data 2 2 a8 Ree ES 42 43 dee us 8 0 ee dm PUE Ea 5 Depending on country and telephone network aserfax 855 m Safety Instructions In order to avoid possible dangers damage or malfunc tions please heed the following safety instructions for the setup and operation of your fax machine Make sure that the fax machine is stable and secure on a smooth level surface do not place the machine on carpets or similar surfaces If the fax machine should fall it
54. hen click on NEw and enter a name for the profile Click on Save To scan documents with the saved settings select this profile from the selection menu Chapter 8 Troubleshooting pe 37 Installation New Toner Cartridge If you have inadvertently pressed STOP you can start the re 8 5 Tro u b l es h 0 oti n S charging process by pressing MENU OK QIO and OK and then selecting HEM BLRCE with 4 Confirm with OK Paper or Document Jams If a document jam should occur in the front area Work Your fax machine is equipped with sensors that quickly the panel upwards until it snaps into position Carefully recognise a paper or document jam If trouble of this sort pull the paper or document forwards until it is released arises the feeding of the printer paper or document is stopped immediately Open the cover by taking hold of both document guides and tipping the cover backward It is possible that you will have to remove the toner cartridge in order to reach the paper A In case of a paper jam do not forcefully re move the paper but rather pull it gently out of the fax machine and throw it away carefully It is possible that the toner may not be completely set on the print out and toner dust could be released into the air Do not inhale the released toner dust Remove the toner dust from clothing or objects with cold water hot water would only cause the A Carefully remove the toner cartridge from the toner
55. ile making use of the functions that we have described in this user manual Fax aser printer on ordinary paper Modem Laserfax 825 14 4 modem soft modem Laserfax 855 Super G3 33k6 modem Fax memory Laserfax 825 50 pages Laserfax 855 120 pages Fax switch Automatic Manual EXT Answering machine Fax Polling of fax transmissions e Automatic document feeder for 20 documents Broadcast function Time stamp Laserfax 855 Telephone Private branch exchange PABX possible Caller ID CLIP Telephone book with up to 200 entries Ten groups with up to 199 entries Additional functions possible toggling calls call wait ing etc Paper Paper tray for up to 250 sheets e Paper formats A4 letter legal Ordinary typewriter and photocopier paper 60 to 90 g m Copier 64 grey tones e Speed 10 pages per minute Automatic document feeder for 20 documents Resolution Fast Quality Photo e Zoom 25 to 400 percent Up to 99 copies from one document Printer Black and white laser printer Resolution 600 dpi Ten pages per minute Lists and Reports Functions list Journal 30 SMS or fax transmissions und telephone calls Entries and groups in the telephone book Overview of the machine settings ist of the pending transmissions Transmission report SMS e 160 640 characters Memory for 30 messages Automatic printing Notificatio
56. ion fax machines check the group affiliation and features such as size compression or grey tones After the fax transmission has been completed and before the connec Chapter Appendix tion is terminated the receiving device confirms receipt of the transmission see Fax Groups Hard modem The hard modem is a fixed built in modem In contrast to the soft modem its features and functions are fixed and thus cannot be changed see Soft Modem see Modem Holding see Call Toggling Hook Flash Function see Flash Key Journal The journal contains informa tion pertaining to the last 30 telephone calls as well as to sent and received faxes and SMS messages The journal can be printed out manually or the machine can be set to dispense automatic print outs at specific times for example after 30 trans missions Memory If there is no paper or toner in your fax machine the machine will store incoming fax transmissions in its memory SMS messages are stored in the SMS memory Modem A modem converts digital compu ter signals into acoustic signals and vice versa Analogue telephone lines transfer only acoustic signals not digital signals see Hard Modem see Soft Modem Outside Line Access Code The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connec tion to the public telephone network
57. isplay 2 Select the desired language by pressing V 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Setting the Date and Time To set the date and time on the display press MENU OK 1 3 and OK 2 Enter the date and time in the following manner 0 8 0009 OO CO for August 8th 2005 2 00 pm 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Entering Your Telephone Number and Name Your number and name entered using function 14 will appear in the page header of every fax you send and as the sender identification of your SMS messages In each case up to 20 different characters are available to you Press MENU OK 1 and OK 2 Enter your fax number with the number keys for example MOEA DOOD HO To enter a plus sign simultaneously press the blue key and Q You may add a space by pressing the Ly key Con firm your entry by pressing OK 3 Enter your name using the letter keyboard To enter capital letters press and the desired key simultane ously You may add a space by pressing the Lo key The symbols are displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously It is not possible to insert a symbol as the first character of your name 4 Confirm with OK Pressing C will return you
58. ith OK A print out of the jobs list will now be dispensed Chapter 5 Copier 5 Copier You can copy documents with your fax machine You have two different options available for copying It is pos sible either to make copies automatically or to adjust the copies through your own settings Use documents of sizes A4 210 x 297 millimetres let ter 216 x 279 millimetres or legal 216 x 356 millime tres with 60 to 90 g m You will find a table listing sizes in the chapter entitled Installation Paper Do not use any documents that are smaller than A4 You can put in up to 20 documents at a time Ti Separate the documents by fanning them out then align them by tapping the edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once Press STOP to eject the documents without copying them Making Copies Automatically Insert the documents face down into the document feed slot Ihe lower most document will be copied first 2 Press the COPY key twice Ihe copying process now commences Adjusting Copies Insert the documents face down into the document feed slot Ihe lower most document will be copied first Press the COPY key You have the following options available Enter the number of copies you would like to make of the document You can make up to 99 copies of a document Confirm with OK Select the resolution You have
59. laserfax 825 laserfax 855 N o S ex NOD BSS User Manual PHILIPS Dear Customer Thank you very much for having decided to purchase a PHILIPS fax machine We hope that you will have lots of fun using your new laser fax machine With your new fax machine you can send and receive faxes make telephone calls send and receive SMS messages as well as make copies The machine prints on ordinary copier and type writer and photocopier paper With the time stamp of the Laserfax 855 you can verify the exact arrival time of a fax transmission at its destination location This function remains operative even after a loss of electrical power For printing purposes your fax machine utilises the most up to date laser technology The starter cartridge that is delivered with your fax machine is sufficient for up to 1 000 pages With the additional toner cartridges you can print out up to 3 000 pages You will be able to receive toner cartridges and other accessories through our telephone ordering service see reverse side You can connect the Laserfax 855 to your computer PC with Microsoft Windows 98 SE 2000 ME XP and can use the machine as a laser printer You can also use it to scan documents for use on your computer Please read the user manual carefully and always follow the safety instructions that are given there Try out the many and various possibilities of your laser fax machine You cannot damage the machine wh
60. ment into the fax memory and will send out the fax at the specified time To cancel a scheduled fax transmission simply delete the document from the jobs list Press MENU OK 5 3 and OK Select the fax transmission that you would like to delete by pressing W amp and confirm your selection by pressing OK see also the chapter entitled Jobs Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Fax Polling With the fax polling function you can retrieve docu ments that lie ready in a dialled fax machine It also is possible to prepare documents in your fax machine that can be polled by other machines Immediate Polling Press MENU OK 2 2 and OK 2 Enter the number from which you would like to poll a fax or select an entry from the telephone book the redial list or the caller list Press START Time Deferred Polling Press MENU OK 2 2 and OK 2 Enter the number from which you would like to poll a fax or select an entry from the telephone book the redial list or the caller list Press OK 3 Enter the time at which the document should be polled for example CD 4 9 0 for 2 00 pm Press OK 4 Select the desired contrast with W amp Press OK The fax machine is ready to poll the document The number will now appear on the display as well as the time at which the machine will poll the fax trans mission You can continue to carry on telephone conversations
61. n e Sending and receiving with sub address Terminal ID e SMS to e mail or fax depending on country and network Scanner Resolution 256 grey tones e Speed Six seconds for one A4 page Automatic document feeder for 20 documents Computer Connection Laserfax 855 e For PC e Microsoft Windows 98 SE 2000 ME XP USB connection 1 1 as well as 2 0 full speed nstallation CD with automatic installation e TWAIN scanner driver Paper Port 8 0 Printing from the computer ten pages per minute Add and edit telephone book entries Table of Contents Table of Contents Safety Instructions 4 Overview 0 Description of the Machine 6 Operation Panel with LCD Display 7 Package Contents ced sad EES RR 42 44 8 I Installation 8 Unpacking and Connecting 8 Toner Cartridge wes 9 Pape e RE 0 ee HEIEUS 11 Special Telephone Connections 13 Additional Devices ls 14 Basin 55 14 2 Settings 15 Setting the Country as 25 e sudes I wm mom 15 Setting the Language 2224 Fae ER pes 15 Setting the Date and Time 15 Entering Your Telephone Number and Name 15 Page Header 3 4 0 cm Ro 15 Ring One uo 3 x94 3 3 eR ve 16 Resolution
62. ne Calling Line Identification Depending on the country and telephone network Your fax machine will show a callers telephone number before you pick up the handset To make use of this func tion Calling Line Identification Presentation CLIP must be enabled for your telephone line Contact your telephone company to inquire about whether or not this additional function is available for your line Ihe number will not be shown if the caller suppresses his number If you receive a telephone call during your absence the symbol 9f will appear The callers number will appear in the display Your fax machine will store the telephone numbers of the last ten calls Press the blue key and Q yt The list of the last ten callers will appear on the display 2 Select an entry by pressing W amp New entries are marked with a star 3 Tocall back pick up the handset in If the number of the rings has been set to T zero with function 17 then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown 3 Telephone 4 Fax As much as possible use fax documents printed with darker coloured text black or dark blue Yellow orange and green are not suitable A Do not place any documents in your Laserfax machine that are wet that have been edited with correction fluid that are soiled or that have a coated surface Do not place foils or endless papers into yo
63. ntering of the correct code will it be possible to ac cess functions or enter numbers The lock will turn itself on again after each use of the fax machine You can cancel the keyboard lock by repeating this process and selecting WITHOUT under step 3 Locking the Number Pad Press MENU OK 6 1 and OK 2 Select LOCK HUMBER with W 4 and confirm it by pressing OK 3 Enter the four digit locking code and confirm by pressing OK Select ONL DIRECT with V A 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu The number keys on the fax machine are now locked You can cancel the lock on the number pad by repeating this process and selecting FREE under step 3 Energy Saving Mode Your fax machine switches into the energy saving mode by default It is not necessary for you to set the device to this mode Whenever you receive a fax or if you would like to print or make a copy your fax machine will auto matically switch back from its energy saving mode to its operating mode Setting the Fax Reception Mode The built in fax switch makes it possible to carry on a telephone conversation send and receive faxes and run additional devices on a single telephone PTT line Four different operating modes are available to you FH 1 answering machine AUTOMATIC or MANUAL Press the MODE key to select the desired operating mode The selected fax reception
64. od the defective equip ment will be repaired free of charge the customer must however return the defective equipment at his her own expense to the address given by SAGEM Communication Austria GmbH After Sales Department the phone number of which can be found on the delivery slip Unless the customer has concluded with SAGEM Communication Austria GmbH a maintenance contract in respect of the equipment which specifically provides for repairs to be carried out at the customer s premises the repairs will not be carried out on the equipment at the customer s premises The following sentence applies to purchases of equipment for the customer s trade business or profession Except as otherwise ex pressly provided in this Document and to the extent permitted by law SAGEM Communication Austria GmbH makes no represen tations or warranties express or implied Statutory or otherwise and to such extent all terms and conditions implied by law are hereby excluded This guarantee does not affect the Customer statutory rights Exclusions From Guarantee SAGEM Communication Austria GmbH shall have no liability under the guarantee in respect of damage defects breakdown or malfunction due to failure to properly follow the installation process and instruc tions for use or an external cause to the equipment including but not limited to lightening fire shock or water damage of any nature or modifications made without th
65. ode MH Modified Huffmann encoding method for faxes see Encoding MHC Modified Huffmann Code encoding method for faxes see Encoding MMR Modified Modified Read encoding method for faxes see Encoding MR Modified Read encoding method for faxes see Encoding MRC Modified Read Code encoding method for faxes see Encoding OCR Optical Character Recognition text recognition OGM Outgoing Message outgoing message of the answering machine PABX Private Automatic Branch Exchange POTS Plain Old Telephone Service analogue telephone service with low transfer rate PSTN Public Switched Telephone Network PTT Postal Telegraph and Telephone organisation RAM Random Access Memory RJ 1 1 Registered Jack 11 auch Western Plug standardised telephone plug SMS Short Message Service TAM Telephone Answering Machine answering machine TWAIN Tool Without An Interesting Name standard for scanner drivers USB Universal Serial Bus computer connection Appendix 40 amp work from a private branch exchange one must dial a number or press a key before the actual telephone number in most cases this is zero see Outside Line Access Code Pulse Dialling see Tone Dialling Resolution Number of dots per inch dpi For sending and receiving faxes the reso lution options available are Normal Fine SFine and Photo For copying the avail able resolutions are Fast Quality and Pho to The higher the resolution the long
66. olution 200 x 200 dpi Laserfax 825 EH 6 300 x 300 dpi Laserfax 855 Scan Area max 218 x 600mm Scan Width 208mm Speed 6 seconds A4 page SMS Short Message Service Gateway 30 messages Message Length 160 640 characters depending on country and telephone network Slerexe Letter The technical specifications are subject to change without notice Chapter Appendix V 43 Guarantee UK Terms and Conditions unsuitable operating conditions particularly of temperature and SAGEM SA is the European Number 1 in fax and offers a com plete range of fax terminals with Internet access and SMS func tion multifunctional terminals and servers covering the needs of all its customers from home users to multinational organisa tions In order to apply the guarantee you should contact your dealer Proof of purchase will be required Should malfunctioning arise the dealer will advise you what to do If you bought your equipment from SAGEM Communication Austria GmbH directly the following shall apply SAGEM Communication Austria GmbH undertakes to remedy by repair free of charge for labour and replacement parts any defects in the equipment during a period of twelve 12 months from the date of original delivery of the Equipment where those defects are a result of faulty workmanship During this twelve month guarantee peri
67. om which it is to be polled Documents on the jobs list can fall into the following categories with regard to their status TX Time deferred sending Polling send POL_Time deferred fax polling TR Job in progress SIS SMS transmission Chapter 4 Fax Immediate Job Execution Press MENU OK 5 1 and OK Select the job that you would like to execute immediately by pressing W 4 then press OK The transmission or polling will com mence immediately You may terminate the process by pressing STOP Changing a Job Press MENU OK 5 2 and OK Select the job that you would like to change by pressing W 4 then press OK Enter the desired changes and confirm by pressing OK To interrupt an operation in progress and return to the root menu without saving press STOP Deleting a Job Press MENU OK 5 3 and OK Select the job that you would like to delete by pressing W 4 then press OK Confirm the deletion by pressing OK To interrupt an operation in progress and return to the root menu press STOP Printing a Job Press MENU OK 5 4 and OK Select the job that you would like to print out by pressing W amp then press OK The print out of the job is now dispensed Print Out of the Jobs List Press MENU OK 5 5 and OK The fax machine will print out a list of all pending jobs You can also obtain a print out of the jobs list by pressing i and selecting HELF FAGE 6 COMMANDS Con firm w
68. one number or se lect another number from the telephone book the redial list or the caller list Dialling Pause see Fax Polling Direct Dial Number also Exten sion Number used to directly dial a specific extension of a private branch ex change see Private Branch Exchange Dual Tone Multi Frequency DTMF see Tone Dialling Encoding The data of your fax transmis sion are encoded and compressed for the transmission The minimum standard is MH Modified Huffmann Better encod ing methods are MR Modified Read or MMR Modified Modified Read Energy Saving Mode The laser fax machine is normally in the energy save mode Whenever you receive a fax or if you would like to print or make a copy your fax machine will automatically switch back into operating mode see Warm Up Phase Error Correction Mode ECM The ECM method reduces transmission er Chapter Appendix rors that result for example from bad telephone lines thereby reducing the du ration of transmissions Both of the con nected fax machines must support ECM Fax Groups Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed Connections between two devices of different groups is possible the lowest common transfer rate is selected The de termination of the speed takes place dur ing the handshake see Handshake Fax groups 1 to 3 are analogue fax machines Nowadays group
69. oner level If you would like to scan documents click on the large icon Doc Manacer in the middle of the start menu Chapter 7 PC Connection Editing the Telephone Book With CoMPANION SUITE you can edit the entries in your fax machine entries and in the Windows address book as well as in Microsoft Outlook Click on the ADDRESS Book button x File Edit View CERES New Properties Erase Print Find in the list below Name ett phone 5 WY Windows Outlook To edit the telephone book entries select the Laserfax machine You can add new entries or groups to your telephone book and edit or delete these entries as well as printing out a list of all entries To add an entry select NEw You can choose whether to add a single entry or a group Add entry a NAME Enter the name and number and select the transfer speed for fax transmissions to this recipient see also the chapter entitled Telephone Telephone Book Confirm with OK Edit Entry Select the entry that you would like to edit and click on PRorzRrIES Change the name or the number and con firm with OK Chapter 7 PC Connection Add group Selectthe members New contact Erase Properties Enter the name of the group Click on SELECT MEMBERS to add new entries to the group Select members 82 Address book Members Ok X Add new members to the group using the arrow bu
70. or send other fax transmissions during this time Polling Send You can prepare documents in your fax machine that can be polled by other machines Insert the document face down into the document feed slot The lower most document is sent first 2 Pres MENU OK 2 3 and OK 3 Select either SIMPLE or MULTIPLE with w 4 With the setting SIMPLE the document can be polled only once If you select MULTIPLE the document can be freely polled any number of times Confirm with OK 4 Select the desired contrast with V 4 Press OK Af ter a short warm up phase the fax machine will store the document in the fax memory To terminate the polling readiness simply delete the document from the jobs list Press MENU OK OG and OK Select the fax transmission that you would like to delete by pressing W amp Confirm your selection by pressing OK see also the chapter entitled Jobs Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Fax Polling with a Sub address If you would like to poll a fax from a direct dial number or from a sub address for example if you wish to make use of a certain service provided by a fax database sup plier with several different fax polling offers you can append the direct dial number or the sub address to the fax number with a dialling pause Ihis way you can also poll faxes from a machine that is protected by a code 25 4 Fax 26 Ente
71. ou can set whether or not your name should be sent with each SMS message identifying you as the sender You can store your name with function 14 see the chap ter entitled Settings Entering Your Telephone Number and Name Pres MENU OK 3 5 and OK 2 Select SEMDER HAME and confirm with OK Use P A to select whether or not to send your name with each SMS message 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Notification If the notification function is activated you will receive an SMS notification as soon as your SMS message has been delivered to the recipient Press MENU OK 3 5 and OK 2 Select MOTIF ICHTIOH and confirm with OK Indicate whether you would like to turn the notifica tion function on or off by selecting with W 4 Chapter 6 SMS 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Tip Sending of SMS notifications may involve the payment of a fee Inquire with your telephone company as to whether or not costs are incurred through the use of this function Sub address Terminal ID If you have several devices with an SMS function con nected to one telephone line you can assign sub ad dresses to these devices SMS messages can then be sent to a specific device Pres MENU OK 3 5 and OK 2 Select TERM ADDR with W 4 and confirm by pr
72. phone book the redial list or the caller list Manual entry Enter the number using the number pad Telephone book Press A z select SEARCH and confirm with OK Select the desired number by pressing 4 Chapter 4 Fax Redial list or caller list To select a number from the redial list press 08 9 and V A To select a number from the caller list press the blue key and 08 9 and V A 2 To start the fax transfer press START If the connection to the fax recipient cannot be made for example because the line is busy your fax machine will try to make that connection again after short time After two additional attempts the fax machine will discontinue the automatic redial process If you would like to terminate the redial process prior to this press STOP Ti Ihe contrast setting is automatically ad justed to the document If you would like to specify the contrast yourself use function 24 time deferred sending Manually Sending a Fax If the fax memory is full no additional fax documents can be read in However you can still send faxes manu ally Insert the document as described under Inserting Documents 2 Lift the handset or press the loudspeaker key Ck 3 Enter the desired number or select an entry from the telephone book the redial list or the caller list 4 Press START Hang up the handset The document will be scanned and sent Speed The device adjusts the transmission speed to
73. ption mode I7 Measurements 42 Menu Key 4 ok 4 xov reece s 7 Missed phone calls 21 Mode fax reception 17 AR Y v UR dE 7 Modem 14 39 hard modem 39 soft modem 40 Modify group ooa 20 groupat PC 35 JOOS 22 x bee es 26 telephone book entries 19 telephone book entries at PC 34 N Name enter 5 enteratPC 35 SMS sender 30 Notification SIMS 44444 9 30 Notification tone SIS uou wea EAS 30 Number enter 5 enteratPC 35 Number of rings 9 5 Qe 17 Number pad 006 RR 17 O OK Key gt ee age ee ae 3 7 Operation panel 7 Ordering service 48 Overview machine 6 operation panel 7 P PABX see Private branch exchange Package contents 8 Page header 15 enter 5 SMS sss gt eg 30 Panel see Operation paneel Paper s eco xxx OG we ws PA luae hee eas legal letter SIZES ys GAS GES Papersizes Paperjam 37 Paper outlet attaching 8 Paper Port installation 32 uninstallation 33 use oroe ke ee 36 Paper size copying 27 TOG amp de Ged Sog ER ER 22 Paper sizes 42 Paper tray insert paper letter legal paper 12 P
74. puter yourself at a later time Click on FINISH Installation of Companion Suite LL 1 0 2 x Your system must be restarted in order to complete the uninstall operation Please disconnect your device in order to avoid an automatic redetection the next time the computer is restarted Yes want to restart my computer now C No will restart my computer later Remove all disks from drives then click Finish button to complete the deinstallation lt Back Cancel After your computer has rebooted the installation of the CoMPANION SUITE is complete Uninstalling the Software Close all open programs and applications before begin ning the uninstall process Load the uninstall program by clicking on Start gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE gt UNINSTALL in the Start menu Your computer will now prepare for the uninstall process You can either repair the program or remove it Select REMOVE and click on NExT Installation of Companion Suite LL 1 0 2 Welcome Repair or remove the program Welcome to the Companion Suite LL Setup Maintenance program This program lets you modify the current installation Click one of the options below C Repair Reinstall all program features installed by the previous setup Remove 3 Remove all installed features InstallShield lt Back Next gt Cancel You will be asked to confirm the uninstall
75. r the fax number Add a dialling pause to the number by pressing the blue key along with R PAUSE Now en ter the direct dial number the sub address or the code for example DOG 0 RIPAUSE QM A F for pause will appear on the display 12 5453 F 12 The sub address is not dialled until after the fax connection with the main number has already been established Journal Ihe fax journal contains a list of the last 30 telephone calls faxes and SMS messages that you have either re ceived or sent A print out of the fax journal is automati cally dispensed after the completion of 30 transfers You can print out the fax journal at any time You have two options to choose from Press 1 Select HELF FAGE 3 LOGS and confirm with OK The print out of the fax journal is now dispensed You can also print out the fax journal by pressing MENU OK 4 2 and OK Jobs All fax and SMS transmissions that have just been sent that have been prepared for polling or that are to be sent at a later time are present on in the jobs list By pressing MENU OK 5 and OK you access the Jobs func tion You can immediately execute jobs as well as change or delete them in addition you can either print out indi vidual jobs or obtain a printed list of all pending jobs Jobs appear in the display one at a time PERF FRH amm B nd aod After the job number and job status indicator you will find the fax number to which a fax is to be sent or fr
76. ridge Your fax machine registers the extent of toner used for every print out and calculates the toner level of the toner cartridge on that basis The indicated toner level is only meaning ful if you update each new toner cartridge with the Plug n Print card that is provided with the cartridge Transfer Speed CCITT ITU has pub lished international standards for the transmission of data over telephone lines All short names begin with V so these are also referred to as V standards Ihe most important transmission speeds for fax transmissions are V 17 7 200 to 14 400 bps V 2 maximum 300 bps V 22 maximum 1 200 bps V 22 bis maximum 2 400 bps V 27 ter maximum 4 800 bps V 29 maximum 9 600 bps V 32 bis maximum 14 400 bps V 34 maximum 33 600 bps Warm Up Phase Normally the machine is in the energy saving mode see Energy Saving Mode In the warm up phase the fax machine heats up the printing unit un til it has reached the necessary operating temperature after which the copy or fax can be printed out Chapter Appendix Chapter Appendix Functions List Installation Il COUNTRY 5 List of the available countries I2 LAHGUAGE 5 List of the available languages I3 5 Entering the date and time 14 HIJMBER AHHME 5 Entering telephone number and name IS EME TIFE eee ees 3 Setting the PSTN PABX operation 6 TECHHICHLS Ls 15 16 V
77. rn you to the root menu t You can also access the function FEAD SHS by pressing MENU OK 3 2 and OK Chapter 6 SMS Printing SMS Messages If you have turned the automatic printing function off use this function to print your SMS messages Press D select PRINT SMS with W and con firm with OK 2 Use A to select the SMS messages that you would like to print SELECTED Confirm by pressing OK Select the SMS message that you would like to print out by pressing W 4 Confirm with OK HELL Confirm by pressing OK All new messages will now be printed HLL Confirm by pressing OK All SMS messages stored in the fax memory will now be printed Tip You can also access the function 7 SMS by pressing MENU OK 3 4 and OK Deleting SMS Messages Your fax machine can store up to 30 SMS messages If the memory is full no additional SMS messages can be received To free up space in the memory you should delete some SMS messages Press MENU OK 33 3 and OK 2 Use amp to select the SMS messages that you would like to delete SELECTED Press OK and use W to select the SMS message that you would like to delete Confirm with OK HLEERD Y REERHD Confirm by pressing OK All SMS messages that have been read will be deleted Confirm by pressing OK All SMS messages will be deleted Sending SMS Messages to E mail or Fax Depending on country and telephone network
78. s 1 and 2 are hardly to be found any longer fax machines of group 3 which have a transfer speed that ranges from 9 600 to 33 600 bps are currently most standard Group 4 fax machines are digital devices that function exclusively on ISDN systems They have a maximum transfer speed of 64 000 bps Fax Polling With active fax polling one can retrieve a document from another fax machine For fax polling from a larger company offering several polling services you can also enter sub addresses direct dial numbers In order to do this you must insert a dialling pause between the fax number and the sub address Fax Signal also CNG Tone Calling Signal The tone that a fax machine sends out to announce a fax transmis sion When the CNG tone occurs the fax switch of the device recognises an incom ing fax call and starts the fax reception Fax Switch The fax switch checks incoming telephone calls and controls the ringing be haviour of the fax machine According to the selected mode fax transmissions will be received either automatically or manually Flash Key R PAUSE Key With the flash key you can make use of additional telephone services if these special func tions are enabled for your telephone line The R PAUSE key has replaced the hook flash function see Call Waiting see Call Toggling Handshake The handshake is the initial and final phase of a fax transmission After establishing of the connect
79. s and re turn to the root menu without saving press STOP Sending SMS Messages Press P select SEND SHS with W 4 and con firm with OK 2 Enter the text that you would like to send You can enter a maximum of 160 characters or 640 characters depending on country and telephone network Gy a space by pressing the mm key The symbols are To enter capital letters press and the desired key simultaneously You may add displayed directly above the letter keys To enter symbols press the blue key and the corresponding letter key simultaneously Press J to begin a new paragraph Pressing COPY to obtain a print out of your SMS message before sending it 3 Press P lt when you have finished entering your message 4 You can enter a number with the number pad or P you can select an entry from the telephone book the redial list or the caller list Manual entry Enter the recipients telephone number then press DX The fax machine will now send the SMS message Telephone book Press A Z I then select the desired entry from your telephone book by pressing V A Press DX The fax machine will now send the SMS message Chapter 6 SMS Redial list Press Q yt then select the desired number from the redial list by pressing W amp Press DK The fax machine will now send the SMS message Caller list To select a number from the caller list press the blue key and 08 9 Press DX The fax machine will now sen
80. select a slower speed in order to save time and tel ephone costs for the automatic adjustment Using the Telephone Book Press A z 2 Select SEARCH with W 4 and confirm by pressing OK 3 Enter the initial letters or select an entry from the list by using W 4 4 Lift up the handset or if you would like to send a fax press START Ti The function SEARCH works even while you are conversing on the telephone Editing Entries Press A Z TI 2 Select MOLIFY with W 4 and confirm by pressing OK 3 Enter the initial letters or select the entry you would like to change with W amp Confirm with OK 4 Change the stored name the number and the trans mission speed Move the cursor with W 4 Delete individual letters or numbers with C or with 5 Confirm the changes by pressing OK 19 3 Telephone 20 Deleting Entries Press A Z TI 2 Select CAMCEL with W 4 and confirm by pressing OK 3 Enter the initial letters or select the entry you would like to delete with W 4 then press OK 4 Confirm the deletion by pressing OK Quick Search You can access the stored directory entries by using the letter keyboard If your fax machine is in the root menu enter the initial letters or the name of the desired entry Your fax machine will show you the telephone book entries for the corresponding letters Select the desired number by pressing W 4 Lift up the handset or if you would like to send a fa
81. stomer In the cases set forth in B as well as after expiry of the twelve month guarantee period the customer must ask SAGEM Com munication Austria GmbH for an estimate and he she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM Communication Austria GmbH The repair and delivery costs will be invoiced to the customer Ihe foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK If any provision of this guar antee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee Please note that only PHILIPS ink films should be used Your PHILIPS guarantee does not cover damage to your fax machine that may be caused by the use of any other ink films Appendix 44 2 Chapter Appendix Chapter Appendix Index A A4 paper Abbreviations 39 Activate deactivate automatic SMS print 30 066 so 9 17 name of SMS sender 30 page header 15 protected fax reception 16 ringer tone l6 SMS notification 30 SMS notification tone 30 sorted print out 24 time stamp 24 Additional devices 14 38 Easylink 2 2 2 14 fax reception mode I7 int
82. t as you insert the card into the machine It may take a moment to update the cartridge When the process is completed the following appears on the display HCTIUHM COMPLETED REMOVE CHRD I2 Pull the Plug n Print card out of the fax machine s g gt You can interrupt the recharging process at any time by simply pressing STOP However the toner level memo ry must be updated for each new toner cartridge If you have pressed the STOP key by mistake you can restart the recharging process as follows Press MENU OK 6 2 and OK 2 Select HEL BLACK with V 4 and confirm with OK Select YES with V 4 After a short time the fax machine will ask you to insert the Plug n Print card If the toner level of your cartridge is low then every time you open and close the cover the following question will appear on the display BLACE HELI If you have not installed a new cartridge press STOP If you have in stalled a new cartridge press OK and follow the descrip tion set forth above Displaying the Toner Level Whenever you insert a new toner cartridge you must update the toner level memory of your fax machine with the Plug n Print card that is included with the new cartridge Your fax machine registers the extent of toner usage for every print out and calculates the toner level of the cartridge based on this The indicated toner level is only meaningful if you update each new toner cartridge
83. t the fax reception process by pressing amp 5 or by pressing START on the fax machine EXT Answering machine Mode You should set the device to this mode if you have ad ditional devices connected to the EXT socket of your fax machine especially an external answering machine In the EXTAHHSll mode your fax machine works in the same way as in the MAMUAL mode If an addition ally connected answering machine receives a call your fax machine will check to determine whether or not the in coming call is a fax transmission If the device recognises a fax signal it will automatically receive the fax transmis sion If you do not have an answering machine connected or if a connected answering machine does not accept the call the fax machine will take over the call after a prede termined number of rings and automatically receive any possible fax transmission being sent If you lift up the handset on an additional telephone that is connected to the EXT socket and you hear that you are receiving a fax call whistling tone or silence you can start the fax reception process by pressing amp 5 or by pressing START on the fax machine Automatic Mode If the AUTOMAT IC mode is active the fax machine will check to determine whether the incoming call is a fax transmission or a telephone call The fax machine will automatically receive fax transmissions While the fax machine is checking the call it continues to ring You can accept
84. tection strip throwing them into fire Toner cartridges should never do not shake the toner cartridge any more be allowed into the hands of children Otherwise it is possible that toner dust will be released into the air Never open a toner cartridge If toner dust is released into the air you should avoid allowing it to contact 7 Place the toner cartridge into your laser fax machine your skin and eyes Do not inhale the released toner The cartridge should snap securely into position dust Remove the toner dust from clothing or ob jects with cold water hot water would only cause the toner to set 3 Take the new toner cartridge from the package 8 Close the cover Make sure that the cover snaps se curely into position on both sides 4 Remove the black protective foil and other packaging Le material but do not yet remove the protective strip from the cartridge 77 p KE ri S 9 HEL CHETEIDISE appears on the display Con firm with OK Chapter l Installation 10 Wait until INSERT CHRD appears on the display Push the Plug n Print card of the new toner cartridge into the opening on the left side next to the paper tray with the contacts facing to the left Only the starter cartridge can be used without inserting a Plug n Print card Ti Should the error message CHHH T READ CARED appear on the display you may have inserted the Plug n Print card incorrectly The con tacts must face to the lef
85. ted job 53 LHHCEL 4233s de 9 XE 25 26 Deleting a selected job 54 FISLHT sagas mm Tux x 26 Printing out a selected job 55 134 11 lens 26 Printing out the list of all pending jobs Others 61 LUCE 2 gt gt gt gt 0 7 Setting keyboard lock 62 FRIHT CHETE 1 37 Installing a new toner cartridge Appendix 42 Technical Data Measurements WxHxD 370 x 200 x 330mm Weight approx 7 25 kg Mains Connection 220 240 Volt 50 60 Hz Power Consumption standby lt 8 W 2 2 9 gt 2 8 8 m s transfer gt 7 W T reception gt 20 W standard Recommended Ambient temperature 7 28 C Anes gs relative humidity 20 80 0 8 0 0 0 4 non condensing Emissions corresponds to EN 55022 Class B OP EN 61000 3 2 TT EN 61000 3 3 Immunity corresponds to EN 55024 Paper Automatic Document Feeder 20 documents Paper Sizes A4 210x 297 mm letter 85x I inch 216x 279mm T legal 8 5 x I 4inch 216x 356mm Paper Thickness 0 08 0 12mm Paper Weight 60 90 g m EUR E legal 90 g m max 250 sheets Toner Cartridge Capacity 5 Black Slerexe Letter Starter Cartridge approx 1 000 pages Additional Cartridges approx 3 000 pages Printer Type aw we Class Las
86. telephone calls at any time After a predeter mined number of rings the fax machine will take over the call and automatically receive a possible silent fax transmission If you pick up the handset on an additional telephone that is connected to the same line and the fax machine continues to ring you can disconnect the fax machine Chapter 2 Settings from the telephone call by pressing on the addi tional telephone Ti To use this function additional telephones must be set to the tone dialling mode DTMF tones See the chapter entitled Instal lation Easylink Chapter 3 Telephone 3 Telephone Making a Telephone Call Dial the desired number then pick up the handset If you are loading entries from the telephone book it is possible to edit the numbers after you have loaded them For example you can add or delete prefixed numbers or direct dial numbers To dial without lifting up the handset press amp f amp You will hear the dial tone from the loudspeaker the dialling process will commence immediately You can also lift up the handset first then dial a number the connection will be made immediately At this stage any numbers that have been incorrectly entered can no longer be changed T ip Move the cursor on the display with W 4 g Delete individual numbers and letters with C or gt Io interrupt an operation in progress and return to the root menu without saving press STOP Redi
87. the quality of the telephone line You can normally use the highest speed If you would like to select a lower speed for in stance to send a fax overseas set this using function 21 before sending the fax This saves time and money that would result from the automatic adjustment Press MENU OK and OK 2 Select the desired speed with W 4 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Transmission Report Your fax machine will print you a transmission report depending on its settings after it has sent out a fax This report indicates whether or not the fax has reached the intended recipient Four different settings are available for the transmission report Press MENU OK 2 5 and OK Select one of the following options LII TH After every error free fax transfer a trans mission report is printed out A transmission report is also printed in cases in which a fax transfer is not successfully completed because the recipients line is busy I ITHU LIT No transmission report will be print ed However the fax machine will nonetheless save all fax transfers in its memory You can print out the transmission report by using the fax journal HLIJH TS Ihe transmission report will be printed out after each successful fax transfer as well as after interrupted transfers LH ERREUR The transmission will only be printed out if the f
88. to the previous menu step pressing STOP will return you to the root menu Page Header Your name and number appear in the page header of each fax transmission If you do not wish to send out your information you can turn this function off Press MENU OK D 6 and OK 2 Select T HEADER with W 4 and confirm with OK 15 2 Settings 3 With W 4 select whether or not the page header should appear on every fax transmission 4 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Ring Tone Volume With the function 18 you can set the volume of the ring tone Three different levels of volume are available to you To turn off the ring tone entirely select OFF Your fax machine will automatically receive incoming faxes without ringing If your fax machine is set to the manual reception mode you can neither hear nor receive incoming fax calls see chapter entitled Setting the Fax Reception Mode Pres MENU OK 1 8 and OK 2 Select the desired volume level with W 4 You have three levels of volume available to you LOM ME DIUM HIGH or OFF 3 Confirm with OK Pressing C will return you to the previous menu step pressing STOP will return you to the root menu Resolution With the EJ SF lg key you can set the resolution for fax reception or for fax transmission The symbol of the selected resolution appears in the display NORMAL
89. to the socket located on the rear side of the machine which is designated by the symbol ex Connecting the Telephone Cable Connect the telephone cable to the fax machine by plug ging it into the socket located on the rear side of the machine and designated by the word LINE Insert the telephone plug into your PTT line socket In GB Up H EM 2 For all other countries WC Connecting the Mains Cable Insert the mains cable into the connection located on the rear side of the fax machine Connect the mains cable to the electrical socket Once the fax machine is connected to the power supply the quick install process will immediately commence You will be asked to select your country and to enter your number and name as well as the date and time see chap ter on Settings If you would like to perform a quick in stall again simply press i and select it with W 4 HELF PAGE 2 IHSTRHLLRTIGOH Confirm with OK Toner Cartridge New Toner Cartridge Before you can receive documents make copies or print a toner cartridge must be inserted into the fax machine Fore this reason a starter cartridge is supplied with the machine this cartridge has a capacity of approximately 1 000 pages Ihe toner level memory for this starter cartridge was set at the
90. ttons Confirm with OK Edit group Select the group that you would like to edit Choose SELECT MEMBERS to add new entries to the group or re move entries from the group Click on DELETE to delete the entire group Confirm with OK Settings Click on the SErTINGS button to modify the basic set tings of your fax machine Among other setting you can enter your name and number set the date and time select the connection type and set the parameters for the A Da dN lt 2 fax machine You can also configure the security codes for the fax memory and keyboard lock l Settings gt COUNTRY LANGUAGE DATE TIME COUNTRY F NUMBER NAME LINE TYPE TECHNICALS United Kingdorn English z LANGUAGE of FAX ANSW LOCK Displaying the Toner Level Click on the Starus button The toner level of the toner cartridge is indicated by a percentile value between 100 percent full and 0 percent empty Monitor ep Consumables Options TONER order consumabies Counters PRINTED PG LOCAL COPIES SENT PAGES RECEIVED PG Printing from Computer When you install the COMPANION SUITE on your com puter the Laserfax is also installed as a printer under Windows In the print menu under START gt SETTINGS gt PRINTERS you will find your fax machine listed as LASER PRINTER SCANNER You can access your Laserfax 855 from any program and use it to make black and whit
91. up 20 enter group 20 groups 20 KEY vou amp 49 we 0 Ux 7 modify entries 19 modify entries at PC 34 modify group 20 print aor x sas a ws 20 quick search 20 savenewentry 19 use entries 19 Telephone cable connecting 9 Telephone connections 13 ISDN systems 13 private branch exchange 13 Telephone handset connecting 9 Terminal ID see Sub address Tex2Fax 3l send 3l Time setting 5 Time deferred polling 25 sending 25 Time stamp 24 40 Toner cartridge display level I INSEE ou uos e we aS s 9 installation 9 protection strip 10 remove old cartridge 10 starter cartridge 9 toner level memory 9 Toner level memory 0 display display at PC 35 update with Plug n Print card Tone dialling 40 Easylink 14 Transmission report 23 Troubleshooting 37 cleaning 37 paper or document jam 37 Twain scanner driver 36 Chapter Appendix U Uninstallation Companion Suite drivers Paper Port software Unpacking Update toner level memory USB port ees PC connection Use Companion Suite Paper Port telephone book User account sendSMS V
92. ur fax machine as documents that are written on with a soft pencil with paint chalk or charcoal that you have taken from newspapers or magazines printers ink smudges that are held together with office or notebook staples or with tape or glue Place into your fax machine only single sheers without paper clips or adhesive binding of any sort that are pasted with note papers that are too thick or too thin card stock or tissue paper that are creased crumpled or torn Use documents of sizes A4 210 x297 millimetres let ter 216 x 279 millimetres or legal 216 x 356 millime tres with 60 to 90 g m You will find a table listing sizes in the chapter entitled Installation Paper Do not use any documents that are smaller than A4 You can put in up to 20 documents at a time s Chapter 4 Fax Inserting Documents Tip Separate the documents by fanning them out then align them by tapping the edge of the stack gently against a flat surface This will prevent several sheets of paper from being drawn in all at once Insert the document face down into the document feed slot The lower most document is sent first 2 Push the document guide inwards so that it lies level on the documents Press STOP to eject the document without sending it Sending a Fax Dial the desired fax number You can enter a number with the number pad or you can select an entry from the tele
93. ut on either letter or legal format the table will show you the paper size A4 then set the device to 83 percent percentage value for the enlargement or reduction Chapter l Installation Adjusting the paper width Pull out both of the side borders Turn the borders around so that the imprint LTR faces inward toward the paper Insert the side borders back into position they must snap securely into place within the mount ings Always turn around both side borders Now you can use letter sized paper as well as legal sized paper since both formats have the same width If you would like once again to use A4 paper simply turn the side borders back around so that the imprint A4 can be seen 2 Adjusting the paper length Press the arrow key located at the bottom of the paper tray Pull out the front portion of the paper tray until the arrow key locks into position at the point labelled LGL Now you can load paper in legal format into the paper tray Press the paper tray together until the arrow key snaps into position at the point labelled LTR now you can load in paper in letter format For A paper the arrow key must be snapped into position within the field that is labelled as A4 Letter A4 Legal Special Telephone Connections ISDN Systems Your fax machine is an analogue fax machine Group 3 It is not an ISDN fax machine Group 4 and therefore it cannot be operated directly on an ISDN connection In order
94. uter Ihe program will start automatically If the program does not start automatically select the CD ROM drive in the Win Chapter 7 PC Connection dows Explorer and start the program SETUP EXE with a double click The CoMPANION SUITE window appears on the screen You can install or uninstall Companion Surte or load the user manual for Paper Porr Click on BROWSE CONTENTS to view the files on the installation CD This opens a Windows Explorer window that shows the CD contents C3 Install products e C3 Uninstall products Pic qul T J if 2s Click on INSTALL Propucts and select ALL PRODUCTS from the selection menu that follows T ip By selecting ALL Propucts you will install the COMPANION SUITE and PAPER PORT as well as the drivers for the printer and scanner If you would like to install only certain components click on CusroMIzzp then select the components that you would like to install Your computer will now prepare for the installation proc ess Then a window will appear on the screen in which you may start the installation process Click on NEXT Chapter 7 PC Connection Next you will be asked to accept the licensing conditions Click on YEs Installation of Companion Suite LL v1 0 2 License Agreement Please read the following license agreement carefully Press the PAGE DOWN key to see the rest of the agreement LICENSE AGREEMENT FOR THE SOFTWARE PLEASE READ THE
95. x press START Groups You can combine several telephone book entries into a single group If you select this group as the recipient of a fax or an SMS message the transmission is sent to all the members of the group see the chapter entitled Fax Broadcasting Your fax machine can store ten different groups Creating Groups Press A Z TI 2 Select HDD LIST with W 4 and confirm your se lection by pressing OK 3 Enter a name for the group Confirm your entry by pressing OK 4 Press A Z I and add entries from the telephone book Enter the initial letters or make your selection with W 4 Confirm by pressing OK Press A Z T and add additional recipients to the group Termi nate the entry process by pressing OK 5 Enter a group number from D to 9 and confirm your entry by pressing OK The group is now saved Chapter 3 Telephone Editing a Group Press A z 2 Select FIDDIF T with W 4 and confirm by pressing OK 3 Select the group that you would like to edit by press ing W 4 Confirm with OK 4 If necessary enter a new name for the group Con firm with OK 5 You can delete or add entries Move the cursor with V A use C to delete individual recipients To add a recipient from the telephone book press A Z T Confirm with OK 6 If necessary enter a new number for the group Con firm with OK Deleting a Group Press A z 2 Select CANCEL with W 4 and confirm by pressing OK 3

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