Diatransfer user manual
Contents
1. a special infra red coupler Litelink Mini Diatransfer programme helps in reviewing the results of the measurements through statistics diagrams and charts resulted from the different calculations 2 Installation Minimum requirements of the Diatransfer program e Intel Pentium 100 MHz 32 MB RAM _10 MB HDD Serial Port _ Windows 95 OSR2 or Windows NT SP3 Recommended conditions for the operation of the Diatransfer program e Intel Pentium II _64 MB RAM _ 10 MB HDD Serial Port _ Windows 98 or Windows 2000 Windows XP For archiving a CD ROM writer is recommended although the program is not using it directly Diatransfer program was developed on the one hand for patients private users and on the other hand for doctors There is a significant difference between the funcionality of the two programs 2 1 Installation of the doctor s version E DiaTransfer Es English bi J Create Start Menu Icon J Create Desktop Icon TF Patient version License Key GUGEMJDO gt x 1 Installation of Doctor s version Doctor s version of the Diatransfer program can only be used after registration The registration code supplied by 77 Elektronika Ltd is also a region code and the unique identifier of the doctor the key of data management as well Therefore it is not recommended to use one registration code by several doctors because this may result in data loss in the data centre After sta2. tabbed panels to assure well arranged layout 3 2 1 Patient tab Patient tab contains personal data of patients name mother s name date of birth Address is divided into four fields city ZIP code address street house number and country It can be adjusted whether the country field should be visible refer to the Settings chapter for details ll El ej Program Data transfer 8 Patient Measurements Table Statistics Name DA007 Birth date 1964 07 24 v Mother s name Ruck Ter zia Patient ID 025654626 City V szt ZIP code 5530 Address Mikszath K u 14 Meter 1D 2007 05 08 Profile Prati Therapy Comment Therapy 1 Comment 1 Y Ok X Cancel 77 fi 8 DADO 025654626 4 Patient tab Three different types of information are stored from the measuring device last used by the patient serial number written on the back of the meter should be typed in manually meter s inner identification number and the date of the first use of the meter in the system Corresponding meters and patients should be coupled on doctors PC through the data upload process possible without measurement results as well Should you miss this coupling process data may be lost refer section Data Upload for details Patients can be assorted into profiles according to any desired parameter age gender etc Certain profiles are characterized by the lower and higher threshold limits of their normal blo
3. the serial port can be obtained from the description of the operating system or it can be determined through experiments Usually only the COM1 and COM2 ports can be used however it can be adjusted between COM 1 32 If you have an USB type device it is enough to check the USB radio button in this settings menu and the program automatically establishes the connection with the inserted device In case of using Windows 98 operating system it might be possible that the system will look for a cat type file In this case only press OK and your device will be ready to be used C Program Files 7Elektronika DiaT ransfer a EEN a mmo E C Program Files 77Elektronikas 10 Program settings Measurement results can be displayed either in mmol l or in mg dl units Changing of the measuring unit only affects the display of the results and not the storing of measurement data After the necessary settings the program is able to make a backward copy of the whole database with the press of only a button The path where the backward copy of the database should be saved can be entered into the archive path Active months give the result of the months data we would like to see int he database that in case of the doctor is always 24 This affects the data exchanging processes also see data transfer functions chapter for details The archiving process will be described in more detail later Lines of the lists in the program will be d
4. 2007 05 08 E Normal 30 2 All days o Low according to set profile 25 5 Number of measuring days 51 E High according to set profile 44 3 Measurements per day Rs E Out of the measuring range 0 0 Dawn Morning Noon Afternoon Evening Night DAO 025654626 7 Statistics tab Basic information of measurements can be studied in this tab Find below the detailed explanation of gathered information displayed e Starting date date of the earliest actual measurement stored e Ending date date of the latest actual measurement stored e All days number of days between the two above mentioned dates containing the last day as well e Number of measuring days number of days when measurements have been done e Measurements per day average number of measurements done per day The pie and column diagrams retrieve statistical information from the measurements Normal high and low measurement results are identified in comparison with the low and high threshold limits of the blood glucose level of the normal patient profile Out of the measuring range measurements are out of the measuring range of the blood glucose meter 10 3 3 Settings Settings of the program can be changed in the Program Settings menu Settings C Program Files 7Elektronika DiaT ransterk ee e E 9 momon C Program Files 77Elektronika 8 Settings 3 3 1 Data of the doctor Personal data of doctors can be studied and modified here T
5. Diatransfer Instructions for use Contents COMER AA NR A dd ate ar a A NIG 2 A AEAEE R a EEA TAE E EE 3 A O 3 2 1 Installation of the doctor s version se sessssessesessseesseserssressesstsseesseesresresseesesersseesse 4 2 2 Installation of the patient s private users version sssssessssseseesessrseessesetsesseseesesseee 4 3 Using the Diatransfer PM id A e dE 5 SPACED GE lect achat AS 5 3 24 PATE TECOT A eta inen a o Geet ote a ol as 6 3 21 PACT TAD A A A A ese eens 6 32 2 Meas rements ta ld A da 8 32 3 OS 9 A A A ACen 10 TE 11 Il Data of th DOC A 11 A Programi Settings instiintare a vas eclucoat E EE a eN a e 12 E ie 13 3 5 Data transfer functions a ai a a 13 3 5 Ly Import dat A a 14 3 5 2 Infrared Data O a ad io 14 A a de ana dz gece ads a A a a anak daneceun a 15 Ds o A IN 15 3000 Export data TO Tex TOMA da 15 3 5 6 Create patient database AA O eec cisco tases te Seack se mies rare enone 15 3 5 le EXChan gina OF dC a i 16 4 LiteLink Mini USB optical adapter iii is 16 EM woveatunente ac a Ae nscale A 16 AD SS VAD OLS a alah tone amt te a oc E 16 1 Introduction Diatransfer is a data monitoring system developed for the blood glucose meters of 77 Elektronika Ltd This system helps you and your doctor to obtain up to date information your the health status Results of the measurements saved in your blood glucose meter can be uploaded to the Diatransfer program operating on your own PC with
6. d glucose level within a day Numbers of the days that should be retrieved can be adjusted with the sliding button below the diagram while the scrollbar of the diagram helps to select the last day that should be displayed e Standard week can be retrieved with F7 button Measurement results are displayed within the total width of the diagram according to the days of the week This view helps to retrieve the fluctuation of blood glucose level within a week Numbers of the weeks that should be retrieved can be adjusted with the sliding button below the diagram while the scrollbar of the diagram helps to select the last day that should be displayed Measurements can be filtered according to a certain part of the day by the roll down list of the toolbar next to the slide button 3 2 3 Table tab info El e Program Data transfer 8 Patient Measurements E Table 10 Statistics Moming___ Noon_____JAftemoon_ Evening Nigt DA007 025654626 6 Table tab Measurements are ordered in the rows of the table according to measuring dates while they are arranged according to the parts of the day in the columns Depending on the numbers of measurements in a day rows can have different heights Background colours of the rows are different 3 2 4 Statistics tab 77 Diatransfer 2 13 joii El e Program Data transfer Patient 6 Measurements E Table Statistics Starting date 2006 10 18 Statistics Ending date
7. directory This archiving process provides data safety only if the archive directory is located on another computer or at least physically on another drive of the same computer This archiving routine is recommended to be done daily It is a good idea to burn archive files on CD every week or two weeks Do not use one CD multiple times by creating multiple session disks If a problem arises after the second or the third writing the whole disk becomes useless resulting in the loss of previous archive files Do not use floppy disks for archiving they are very insecure 3 5 4 Transfer data Transfer data is for data transfer between the computers of doctors and patients Data are saved in the selected directory which can be on a floppy or on any kind of flash memory pen drive The reason why the use of the floppy disks is recommended in this case and not in case of archiving is that in this case damaged data can be restored while they could not be in case of archiving 3 5 5 Export data to text format Results of the measurements can be saved in text format as well This is how they can be viewed by other programs also such as MS Excel Data are separated by tabulators except if CSV format was selected In this case a semicolon will be the separator Some Excel versions are using improperly CSV format for example Excel 97 By double clicking on text files data are displayed in one column In versions which have problems open files fr
8. he Edit Delete Patient menu or by pressing the Delete button the certain patient record can be marked indicated by a green minus sign at the beginning of the line in order to delete the record or to eliminate the mark The database is divided according to months refer section Data transfer functions for details so the record marked for deletion will be removed from the list only after the end of the month However a certain record will still not be deleted only the status of the record will change from active to archive All patient records including the archived ones can be listed if Program All Patients menu is selected or by Program Active Patients menu selection In the list a small icon indicates the archived records at the beginning of the line and the data of archived records cannot be modified Searching in the list is possible always according to the parameter by which the list is actually ordered Start to type the certain patient name or ID and the first matching record in the list will be automatically selected If no key 1s pressed for a few seconds the search process will restart from the beginning The selected patient record in the list can be retrieved by pressing the Enter or by double clicking on it 3 2 Patient record Patient records contain the results of measurements and the diagrams and statistics calculated from them besides personal data All these information are displayed on multiple
9. hese fields can be modified only by the doctors however they are stored in the patients database also The filling of these fields is only recommended not compulsory The phone numbers and e mail address of the doctors might be important for the patients in emergency cases E 1125 Budapest V ci Street 8 36 1 9999 777 9 Data of the Doctor Password is important for both starting the program and internet connection To make easier the program handing no other users have rights to the database than the patient and the doctor who are in a confidential relationship The program starts with entering the password In the set up menu there are to consecutive fields In case of changing the password the new password must be enterd in both fields By typing the new password two times the chance of any mistakes is reduced however in the fields only stars are displayed 3 3 2 Program settings As basically one doctor is using only one database the opening of the database is automatic and loads always from the same path This path can be typed into the database field or it can be also selected with the help of the button next to this field Depending on the type of infrared coupler for blood glucose meter it should be connected to one of the serial or USB ports of the PC We define by the serial port the place where the coupler is connected The number of the serial ports is not written on the cover of the PCs The number of
10. isplayed with different background colour Address of the patient may contain the country field as well It can be set whether the country field should be displayed Tone of the diagram displaying the measurement results may appear slightly different on separate monitors If settings menu is started when the measurements tab is active the changing of the tone of the diagram can be studied real time as the sliding button is moved 3 4 Profiles 77 Profiles Profile 3 11 Profiles Patients can be assorted into profiles according to any desired parameter age gender etc Certain profiles are characterized by the lower and higher threshold limits of their normal blood glucose range Determination of patients health is more flexible this way scientific results can be continuously adopted and integrated into the system Profiles can be modified in the Program Profiles menu Profiles are identified by their threshold limits of the normal blood glucose level and also by their name This name appears among patients data Threshold limits of a profile should be set according to the actually active measuring unit New profile can be added by pressing the Insert button This will add a new line to the list Profile can be deleted from the Edit Delete Profile menu or by pressing the Delete button In front of the deleted profile a green minus sign will be displayed Deletion can be cancelled by pressing the Dele
11. load through LiteLink Mini device If the blood glucose meter is not yet registered in the system data upload should be started after opening the data form of the actual patient If the blood glucose meter has already been registered and the patient list can be seen after the data upload the data form of the actual patient automatically opens A registered meter can be assigned to another patient if the data upload is started from the other patient s data form Data upload should be started by selecting the Data Transfer Data upload menu The progress bar in the appearing window shows the status of the uploading process The progress bar may stop before completion it is normal in case of some blood glucose meters Types of the blood glucose meters are stored in the APPLIANCE DDI file in the program s directory If a new blood glucose meter is purchased please upgrade this file from the webpage of 77 Elektronika Ltd Data upload 12 Data upload During data upload hold the meter firmly without shaking at a maximum distance of 50 cm from the infrared device In case of error check whether the infrared device is connected properly and whether the appropriate COM or USB port is selected 3 5 3 Archiving The program is able to store the actual database into backward file if certain settings have been done previously Settings can be set in the Data Transfer Archiving menu Actual data is saved into the given archive
12. ndly manner For more details on available collection facilities please contact your local distributor This information only apllies to customer int he European Union according to Directive 2002 96 EC OF THE EUROPEAN PALIAMENT AND OF THE COUNCIL OF 27 January 2003
13. ng days Only comments belonging to measurements from the actual month can be modified When stepping through the lines of the table bigger dots show relevant measuring results with the actual glucose value in the diagram on the right side The diagram goes to the selected result 1f the Enter button is pressed or upon double click Vertical scaling of the diagram depends on the size of the window and also on the minimal and maximal glucose values of the measurements Two grey lines indicate the glucose values of the minimal and maximal threshold limits of the patient s profile Scrolling the diagram affects the selected item of the table as well The diagram has three different views Switching between these views is possible with the icons located below the diagram e Normal can be retrieved with F5 button Measuring points are displayed on a linear time scale The scaling of the horizontal time axis can be adjusted with the and buttons between 6 hour diagram width and 8 days diagram width Displayed results within 12 hours are connected with lines to make the diagram more meaningful Connecting points being outside of the 12 hour range would result false curve Navigation is possible in the whole measuring range with the scrollbar of the diagram e Standard day can be retrieved with F6 button Measurement results are displayed in 0 24 hour range within the total width of the diagram This view helps to retrieve the fluctuation of bloo
14. od glucose range Determination of patients health is more flexible this way scientific results can be continuously adopted and integrated into the system Profile of the patient can be selected from a popup list after pressing either the F4 button or the button next to the profile caption In the Therapy and Comment fields any remarks or comments can be written in connection with the treatment or with the patient Modifications can be confirmed by pressing the OK button while they can be cancelled by pressing Cancel Both buttons take back to the patients list Uploaded data will be stored in the database anyhow these buttons have no effect on them 3 2 2 Measurements tab oix El ej Program Data transfer 8 Patient Measurements E Table Statistics 50 A 2006 10 18 06 05 i 2006 10 19 06 05 E 2006 10 20 06 02 i 2006 11 01 15 11 H 2006 11 13 18 11 j 2006 12 10 18 15 Comment DADO 025654626 5 Measurements tab On this panel measurement results are displayed in a table format and also graphically Measurements are ordered according to their dates in the table An exclamation mark is displayed in the first column if the certain measurement was marked in the meter see user s manual of the meter for details The second column contains the time of measurements while the results are collected in the third column Comment which can be found below the table can be assigned for each measuri
15. om the menu 3 5 6 Create patient database Database of the patient should be consistent with the doctors database after exchanging doctors as well By selecting this menu option after opening the data form of a patient a copy of the patients database can be made In this copy only data and region code of the doctor for data communication through the Internet if data centre is available and personal data of the patient are saved The copy is saved in a directory which can be on a floppy as well 3 5 7 Exchanging of doctors Database of the patient should be consistent with the doctors database after exchanging doctors as well With this function the patient database created in the 3 5 6 point can be loaded into the system After this procedure the database of patient and doctor will be consistent therefore data can be transferred through the Internet if data centre is available or by any data medium 4 LiteLink Mini USB optical adapter 4 1 Technical data Interface USB Reception angle 30 Reception distance 5 50 cm Size 60 x 25 x 13 mm Weight 10g 4 2 Symbols C CE conformity marking The crossed out waste bin label indicated on the packaging of the product means that it SHOULD NOT be disposed into normal household waste stream To prevent possible harm to the environment or human Y health please separate this product from other waste streams to ensure that it could be recycled in an environment frie
16. ram the aim was to provide simple and easily usable interface with high functional value in the background 3 1 Patient list Doctor s version of the program starts with the patient list obviously patient s version may have only one patient so this directly starts with the patient s data form CT El ej Program Edit Data transfer Name PatientiD__ Bithdate Address 025654626 1964 07 24 W szt Mikszath K u 14 032229103 1974 06 07 Sarkad S gv ri 46 079465320 1971 12 04 Doboz Honv d u 4 085982473 1980 06 17 F zesgyarmat Arany 37 013643496 1947 08 07 Gyula Ajt si u 21 0837089211 1977 05 19 Gyula Sport u 12 020333397 1956 03 29 Szabadkigy s Zr nyi u 39 040123012 1967 11 20 Szeghalom Arany Janos u 10 DA007 025654626 3 Patient list The table contains four columns patient name patient ID birth date and address By clicking on the title of each of the first three columns the list will be ordered according to the chosen parameter Width of the columns can be adjusted by clicking on the borders of the columns near the titles with the left mouse button Hold down the mouse button while moving the borders New patient can be added to the list by selecting the Edit New Patient menu or by pressing the Insert button New patient data form will automatically be displayed By pressing the Cancel button the process will be cancelled Patient cannot be directly deleted from the database By selecting t
17. rting the installation choose the appropriate language type in the registration code licence code and press the Next button Program will install automatically and display the result after finishing Registration code may contain 0 zero and O as well These are considered to be different so please type in the code carefully 2 2 Installation of the patient s private users version 8 DiaTransfer Fa English bd IV Create Start Menu Icon IV Create Desktop Icon K occsescscosesosesssssossssssoessook License Key F _3 _ gt _x 2 Installation of Patient s version After starting the installation choose the appropriate language select the Patient s version button and press the Next button Program will install automatically and will display the result after finishing At the first start of the program a blank patient data form is displayed which can be filled out accordingly Database at the patient s site should be consistent with the database on the doctor s site in order to have automatic data transfer without data loss later If the attending physician is willing to use the same program patient database should be required from the doctor The patient database provided by the doctor should be loaded by the attending physician as if the doctor was exchanged For details refer section 3 5 7 3 Using the Diatransfer program During the development of the prog
18. te button once more and then the green minus sign disappears also Modifications can be set by pressing the OK button or they can be cancelled by pressing Cancel 3 5 Data transfer functions The program has its own data handling mechanism Data are saved in different backward files every month This provides easy database handling The names of the backward files contain the year and the month of saving that is 13 how they can be identified These files can be saved removed and replaced by the Windows Explorer as well However there are particular menu points for special procedures Thanks to this storing routine old data are always available when needed but do not retard daily work All data stored in the files in the directory set in the Settings menu are handled by the system Direct modification of the content of this directory is only possible if the program is not running Do not rename backward files and also do not mix them with other database files Operation of the data transfer functions described in the followings depends on the number of active months set in the Settings menu Transfer functions only affect the time interval set there 3 5 1 Import data Archive files or database files brought by the patient can be imported to the program by this menu function Files to be imported should be located in a directory All files from the certain directory are imported by the program 3 5 2 Infrared Data upload Data up
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