Teacher Data Entry
Contents
1. Data can only be changed on this screen during the progress report grade entry time period set by the main office If changes need to be made after the time period has passed the change must be made through the main office Click the Print button for a printout of the class currently displayed on the screen Figure 10 PRUPDATE PROGRESS REPORT UPDATE LIST 09 10 2004 Semester i Report Number 0i Page 1 Teacher DILLON Course 0080 02 Period 2 COMPUTERS Student s Name Grade Comments ADAMS BRIDGET A Excellent Student Always turns work in on time Outgoing and pleasant BAKER CHAD B Always turns work in on time Example of Progress Report Update List by using the Print button Figure 10 Grade Entry Screen The Grade Entry screen allows you to enter grades and comments to generate Report Cards for the students The Report Cards are then printed by the main office for distribution Click on Screens on the menu bar and select Grade Entry The Grade Entry screen will appear Figure Il 7 Revised August 3 2006 MADE FOR MICHIGAN Grade Entry Course Section oos0 02 Period 2 Sem 1 Student Name ADAMS BRIDGET COMPUTERS I MP 11 comment codes _ Building Click the arrow next to the course title box and select the course you wish to enter data for a VANDROSS JAMES ADAMS BRIDGET BAKER CHAD ELSMAN JULIE HUDSON KAREN HUDSON KRISTA G MOORE JACKSON B PETERSON PA2. J BAKER CHAD ELSMAN JULIE HUDSON KAREN HUDSON KRISTA MOORE JACKSON PETERSON PATRICIA Class Attendance Roster Figure 6 Attendance Codes A Absent T Tardy S School Related Absence O Office entered absence The office has entered this absence and it cannot be changed P Present this option is used by certain schools on count days to indicate a student is present Send Data to Office Once you have entered the absences for your classes click the Send Data button to send the data to the office You can enter attendance and make changes throughout the day as needed except for those designated with an O office entry Simply click Send Data button again to update the send Data class attendance entries Note If you do not send your data to the office for the current date your name will appear on the Bad Teacher Report that the office prints daily to make sure attendance has been entered and submitted Reports available from the Attendance Entry screen Each report selected will have different options available for printing Reports can be previewed on your screen printed to your printer printed as an ASCII file printed as a PDF file emailed as a PDF file or submitted to Kalamazoo RESA for printing Revised August 3 2006 Student Information System Data Entry By Teachers Daily Absence Report Weekly Absence Report Absence Totals Report Tardy Totals Report Studen
3. the teacher s class with student pictures Can be printed for one class or for all classes of one teacher and can be printed for specified semester or marking period Prints a class list of all students in the teacher s class with birthdates listed Can be printed for one class or for all classes of one teacher and can be printed for specified semester or marking period Prints mailing labels addressed to parents and or guardians of all students in the class currently displayed on the Attendance Entry screen Prints a 3 line listing of teacher s students with address and phone Prints a listing of all students assigned to the teacher with their class periods Takes you to a listing of all reports that have been created by the user Allows you to set up and use filters for the reports 5 Revised August 3 2006 MADE FOR MIC HIGA AN For specific information regarding creating reports setting up filters creating and emailing PDF files please click Help on the Menu Bar and select User Manual to be taken to the Kalamazoo RESA website to allow you to print the documentation relative to your needs Progress Report Screen The Progress Report screen allows you to enter grades and comments regarding the student s progress The Progress Reports are then printed by the main office for distribution Click on Screens on the menu bar and select Progress Report The Progress Report Entry screen will appear Figure 7 Progress Re
4. 02 COMPUTERS 2 Absent 1 1 Tardy 0 0 cend Data Student name Comment ADAMS BRIDGET On this screen you will be able to view the J ne roa fre wea Tue current week s ADAMS BRIDGET attendance Changes J BAKER CHAD cannot be made to the ae attendance prior to the nian current date unless the office has allowed the option to do so Monj Fri PETERSON PATRICIA J TEAL MARY Attendance Entry Screen Figure 4 Unless the office has issued rights to allow you to change the date in the date box you will only be able to enter attendance for the current date To begin entering attendance click on the arrow next to the drop down box under class and select the class you would like to enter the data for Figure 5 Click on the arrow to see a Class list of all of your Period 2 COMPUTERS hi current riod 1 COMPUTERS Period 2 COMPUTERS Attendance Entry Period 3 COMPUTERS Period 4 COMPUTERS AAM HHL Class Drop Down Box Figure 5 3 Revised August 3 2006 MADE FOR MICHIGAN Once you select the class you would like to enter attendance data for the class roster for that class will appear in the large grid on the screen Click the arrow next to the student s name under the today column to select the appropriate attendance code Figure 6 Student name Lomment A Click on the arrow ADAMS BRIDGET to see a list of codes used for E Name ADAMS BRIDGET
5. Student Information System Data Entry By Teachers Data Entry by Teachers for Attendance Grades and Progress Reports For detailed instructions refer to Chapter 7 of the Student Information System User Manual SIS which can be downloaded from the Kalamazoo RESA website at http support kresanet org sis usersguide htm You can also get to the page on the website by clicking Help and User Manual from your toolbar while in the S S program Login Screen The first screen you will see when you click the application icon is the KRESA Technology Services Application Login Screen Using the login information given to you by your main office type in the Login ID which is always TEACHER Password and the Teacher Password as shown in Figure 1 K RESA Technology Services Application Login Screen Enter your Enter TEACHER teacher code in ee IL TEACHER as the Login ID the Password box Password Me Teacher Password EZ You can change E Cancel Enter your your password assigned at anytime by Change Password After Login password in the clicking the box Teacher in front of the KALAMAZOO REGIONAL EDUCATIONAL SERVICE AGENCY Password box Change Password After Login option Technology Services Department He make technolosy work for seiaaks C1884 2000 RK RESATECHNOLGGY SERVICES Teacher Sign in Screen Figure 1 Click OK to be taken to the Teacher Application module Menu amp Tool Bar The menu a
6. TRICIA J TEAL MARY E Grade Entry Screen Figure 11 Click on the arrow next to the course title box and select the class you want to enter the report card data for The class roster will appear for the course selected Enter grade information for each student under the appropriate column You school s office will allow entry on this screen for a specific length of time for the current Marking Period or Semester The comments have been entered by your main office Click on the Comment Codes box to view available comments The Report Card Comments screen will appear which shows a listing of all comments Figure 12 The numbers next to each comment is what you will enter under the Com or Com2 column on the Grade Entry Screen To enter a comment for the student click in the grid under the Com or Com2 column and type in the number of the comment that you would like to have printed on the report card For a printed list of comments available click Reports on the Menu bar and select Print Comments List Enter the comment number under the Com1 or Com2 column that you would like printed on the report card i e If you enter a 7 under Comi on the Grade Entry screen the comment will be Great Work Report Card Comments 01 20 21 40 81 99 Comments may not exceed 40 characters Building 1 Great Work 11 Disrupts class 2 Excellent Student 12 Inconsiderate of others 3 Shows Improvement 4 Ver Outgoi
7. ch as backup restore etc Displays program Help files Includes a link to the Kalamazoo RESA website for support documentation updates etc Typical word processing edit options Closes the active program Used to store new and or changes in your records to your database If you click Save after entering attendance information it also sends the data to the school s office the same as clicking the Send Data button Clicking this button on certain screens allows you to print a pre defined report relative to the screen showing Revised August 3 2006 Student Information System Data Entry By Teachers Send Clicking this button allows you to send reports to Kalamazoo RESA for printing Click on the Screens button on the menu and choose the screen you wish to use as in Figure 3 Records View Rep Click on the Screens button and then click Grade Entry on the screen of your choice to begin Frogress Report entering data Teacher Screens Figure 3 Note The office controls when and how data is to be entered into the Attendance Entry Grade Entry and Progress Report screens Attendance Entry Screen The Attendance Entry screen allows you to enter attendance directly into the S S database over the school s computer network Figure 4 Attendance Entry Class Date MP Sem Building Period 2 COMPLITERS Ti 09 10 2004 i 1 EFKS Course Section Title Hour M F Sem MP Sem o0
8. ence with guardian numbered columns on the Progress Report Entry Screen omment 2 Always turns work in on time Comment 12 omment 3 Shows improvement Comment 13 Comment 4 Outgoing and pleasant Comment 14 Comment 5 Disrupts class Comment 15 Comment 6 Often late for class Comment 16 Comment 7 Needs to try harder Comment 17 Comment 8 Does not tum work in on time Comment 18 omment 9 Could be doing much better Comment 19 Comment 20 i e If you enter a Y under column 4 on the Progress Report omment 10 would like conference with parents Entry Screen the comment will be Outgoing and Pleasant Progress Reports Comment screen Figure 8 Revised August 3 2006 Student Information System Data Entry By Teachers You can also add your own comment to the Progress Report To do so enter a Y in the column under the U This procedure activates the Teacher Defined Progress Report Comment screen Figure 9 Type in the comment up to 40 characters that you would like to have print on the progress report and click OK when finished Teacher Defined Progress Report Comment Type in your defined comment and click OK The comment User defined comment Jim is failing in all areas Call Me can be up to 40 characters long gt Lance Teacher Defined Progress Report Comment Figure 9 Click Save when you have finished entering data for each class
9. hat have been created by your school s office Operations Available Create ABANTE Export Creates an export that can be imported to the ABANTE program Create GradeQuick Creates an export that can be imported to the Grade Quick program Export 9 Revised August 3 2006
10. nd tool bars allow different options for the screen you are working in Figure 2 Below you will find details for each option Modules Screens Records View Reports Tools Set Up Administratve Help Edit Exit Menu amp Tool Bar Figure 2 send 1 Revised August 3 2006 Pij MADE FOR MICHIGAN Menu Bar Modules Screens Records View Reports Tools Set Up Operations Administrative Help Edit Exit Tool Bar Save Print Kalamazoo RESA Technology Service Programmers have sectioned the program into categories called Modules Each Module contains the screens related to that category Displays a list of the screens available for the Module selected Displays a list of the Tool Bar commands Displays statistical summaries related to the currently active Module and Screen as in the screenshot below from the Attendance Entry screen Reports Tools Set Up Student Schedule Student Data AtteNdance Absence Totals Tardy Totals Absence Letters Sent Lists reports available to be printed for the current Screen Displays a list of tools to assist in creating reports or exports Displays a list of system configuration options such as printer selection screen color show deleted records etc Displays a list of action choices for updating organizing and manipulating data within a record This command is specific to certain Modules and Screens Displays a menu of administrative functions su
11. ng and Considerate 5 Tries very hard 6 Homework Always turned in on time 7 Homework Seldom turned in on time 3 Needs to improve 93 Could do better 10 Failing Figure 12 Report Card Comments You can also add your own note to be printed on the Report Card To do so enter a Y in the column under the Notes This procedure activates which marking period and semester comments you have entered for this card and click OK when finished the Notes screen which will list the Student s name course number and you are entering the note for Figure 13 Also displayed are the student Type in the note that you would like to have print on the report Revised August 3 2006 Student Information System Data Entry By Teachers ee a I Student ADAMS BRIDGET Course 0080 Section 07 Semester 1 MP 1 Comment 1 i eat Work CC Comment 2 2 Excellent Student Hotes Bridgetis a joy to have in class She always turns her workin on time participates in class discussions and is considerate of others Enter Notes for Report Cards Figure 13 Click Save when you have finished entering data for each class Data can only be changed on this screen during the grade entry time period set by the main office If changes need to be made after the time period has passed the change must be made through the main office Reports Available Print Comments List Prints a list of the comments for the Grade Entry screen t
12. port Entry Fi t Course 0080 Section 02 Sem 1 Period 2 Nabe polly Student name Building COMPUTERS fi Eate F HUDSON KURT Click the arrow next See STE tothe course title box BROESE J SIT TT ET TT TT and select the course ea you wish to enter maue CE EEE EET EEE ET data for eee PT A ea A E SP ee Se IE JMOORE JACKSON pt tT tT tT TE TE TT TE EE TT ET tT TT tT PETERSON PATRICIA Ee Te IE We ee EI Te fac mary UE CEE EEE ETE TE PT TT PT ET TE TT tT Progress Report Entry screen Figure 7 A VANDROSS JAMES Click on the arrow next to the course title box and select the class you want to enter the progress report data for The class roster will appear for the course selected Enter grade information for each student under the Grade column The comments have been pre entered by your main office Click on the Comment Codes box to view available comments The Progress Report Comments screen will appear which shows a listing of all comments Figure 8 The numbers next to each comment corresponds to the numbered columns on the Progress Report Entry Screen To enter a comment for the student enter a Y under the column with the corresponding number on the comment screen To print a list of the comments click reports and select Print Comments List The numbers next to each ogress Report Comments comment corresponds to the l Excellent Student Comment 11 would like confer
13. t Master Absence Class List Class List with Grids Class List with Pictures Class List with Birth Dates Class Mailing Labels Student 3 line list Teacher List of Students Custom Reports Prints a list of individual student absences and tardies for a specified date This report can be printed for one student one class or for all students Prints a list of individual student absences and tardies for a specified week This report can be printed for one teacher or one class Prints a class list with absence totals for each student in the class Totals can be printed for a specific marking period or semester Report can be printed for one class or for all classes of one teacher Prints a class list with tardy totals for each student in the class Totals can be printed for a specific marking period or semester Report can be printed for one class or for all classes of one teacher Prints a complete list of absences and tardies for one student The report can be printed for the current date year specified semester specified marking period or you can choose to print the data by entering a specified duration by entering a begin and end date The report defaults to the first student of the class list and can be changed by entering a different student s last name and first name Prints all of the teacher s class lists Prints all of the teacher s class lists with grid lines Prints a class list of all students in
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