User Manual
Contents
1. IMG_0630 JPG 38 56 MB KEYWORDS PATH index CLIENTS A M CCSG Images EBMP48_57363151 tif Edit While in the Extended View you can edit the assets meta data Once in the meta data edit page the Cancel button will return you to the Extended View and the Submit button will make the changes to the metadata Note You may not have access to edit all of the meta data Replace Asset This command allows you to replace the asset file while maintaining the metadata The Upload button will transfer the file from your computer to the DAM System Note This function should only be used remotely When working internally the file server should be used Rename This command allows you to rename the asset This will not change any other attribute of the asset or its accompanying metadata Confirm will change the file name and return Change Log Loads the current asset s log All activity by any user is logged by the server Zoom Allows the user to zoom in on large assets simply select the area with your mouse Resubmit Asks R3volution to reimport the asset and regenerate the preview Replace Asset REPLACE ASSET Rename Asset Select a file to replace this asset RENAME ASSET Oya Use Aladdin Dropstutf h to create a sit archive Then upload the archive Please note the maximum size you can upload in this fashion is 2 GB 2 147 483 647 bytes DAM CROP amp D2. edie stickies number which is not always the highest number available Each sticky number that is used is listed to the right of the asset Message Board gt Done and Cancel button Returns you to the discussion page 15 DAM Download from the Selection action item This function gives you many format changes that can be performed on the asset prior to downloading You can download the asset as is change the colorspace and format or select from numerous resolution pre sets gt Format This function allows you to automate changing the assets format You can change your asset to JPG Photoshop TIFF PNG or EPS gt Download Request This function allows you to rotate your asset change the colorspace to RGB CMYK or numerous other colorspace options and to select from various preset resolutions Note There are many pre set options that will enable you to download to a specific size for adding assets to the AwardWorks web site gt Scale Reduce the size of your downloaded file by 25 50 75 or to 640x480 or 1280x1024 screen size gt Remove Directory Hierarchy Leaving this checked will download files to a single folder Unchecking this box will mimic the folder structure that the file currently resides in gt Notify me by email You will receive an email from the system once your request is complete DOWNLOAD REQUEST COMPUTER TYPE FORMAT Macintosh i TIFF Tagged
3. 17 DAM Save Selection under the Selection action item This function gives you an opportunity to allow third party individuals access to assets for review to pass files to another individual or to save a group of files in a private SELELTEIN SEARCH pe sun selection for you to review later gt gt Daily Assignment gt Selection Name Allows you to name your selection gt Public Selection Unchecking this box will make your selection private and only viewable by you Checking it will make it viewable by anybody that has access to the DAM System gt Send Notification To Allows you to have the system send an email notifying select individuals that a selection is ready for them to Description of selection contents access To add more than one email address separate the addresses with a comma gt Notes Any text entered in this box will be in the text field of j E Send Notification To the email sent by the system pgg SAVE SELECTION Selection Name Public Selection Load under the Selection action item Allows you to access your private selections or all public selections gt Selection Once the Public or Private selection window opens click on the link for the selection you wish to access You will then be able to view your selection in the main browser window gt gt Daily Assignment Gm tof7 SELECTION ADMIN SORT gt PRIVATE SEL
4. Request queue is empty All actions complete Download Individually This function allows you to download assets one at a time Burn All To CD This function allows you to enter appropriate information about the files and will burn all files on a CD with the information you entered printed directly on it The CD burner will be located in the Creative Asset Library FTP Delivery This function allows you to FTP all files to a server from the list of FTP servers or from a custom entered server You will have the ability to auto email the recipient with the FTP information Download all This function stuffs all files into a sit file and downloads to your desktop For Macintosh users files will automatically unstuff and be placed in a folder on your desktop Back To MediaBeacon This button takes you back to the main browser window Log Complete at Sun Feb 04 18 10 49 EST 2007 EBMP48_57363151 t1f 40 66 ME Download Mac Log Complete at Sun Feb 04 18 12 58 EST 2007 attach_home_0 psd 3 14 ME Download Mac Log Complete at Sun Feb 04 18 12 58 EST 2007 E008500 ipg 82 38 KB Download Mac Log Complete at Sun Feb 04 18 12 58 EST 2007 CRGB35_0P_han tlf 35 87 MB Download Mac Log Complete at Sun Feb 04 18 12 58 EST 2007 EBMP48_ 5 363151 tif 40 66 ME Download Mac Log Complete at Sun Feb 04 18 12 59 EST 2007 1MG_0625 JPG 433 12 KB Download Mac
5. DIGITAS DIGITAL ASSET iV My Guide to The BOSTON CHICAGO NEW YORK DIGITAS system DAM o oooooooo o Table Of Contents WELCOME o padre ad Coa Gaba Boe hee eh ae ee Cee eae eee ee od oa ee eee eee ee ee ee eee oe oe ee 1 NE 4 4 ocnameeaueencgae kee eee Se ooh eee Eee SE OOO EO SUSE OGRE EE SE eee ees Oe eee eee eee ee eeee 2 File Naming CONVENUONS ses rases aaier 46 oe hea ee bes oo SEERA eat ee eee wee a a REEMA a eee eee ae 3 Folder SUUCUUG ojos casado so sisas ease tk FS oo a AAA he oe heeds eee ee eas SG 4 WOIKIIOW 23 ss one Dee ee ete det ee ee eee daa Dupe aeawded ene wee besos et Pu eee eee ee ew od eee eee A eee 5 7 WEICOMC PACS uo obo a Suc oo ee eee Se Oe ee aa aa a aa ia ee eee eee es OSes bas oe eee ee 8 LOCI TAGS coros se eu eee fo6o aaa re aaa See ee eae ada daa Ree eee eb ea ee ea eee 9 MENUDak raros escanear areas eee ERS REE EER EOE Ge eee eRe eee eee Eee eee ee oe eee eee tee ee eee 9 MEW sois seer eae stan sabe dae eee k eee bee See Caw Roe AA ee eee ne eee haw en hea eae eee ere eee aoe eee ee as 10 MECON Sica See eet eat ace II eee see ee eee ates eee es eee ee eee 11 a ac Gee net eee ee Ghee eee eee Hee eee ae See eee eee ee eee ae Sete eee ee eee eee eee eae eee oes 12 ACI ens eses raro doo ear eet ee he hae eee eres ee 13 SOLD ma aw ene eae a wre a a A A Bee ee AAA ara eae eee 13 DON T OVEIVIEW duce aspiran soso dansa wees See eae eee Bow arr Pewee eee eee e 14 DA A A ee eee eee Bee Cee
6. Approvals Contact View Log Video Setup These functions will not be implemented during this phase of the DAM System implementation gt Checkouts Displays current checkout requests When checking assets back in select Checkouts from the Admin pulldown and check them in using the Check in button ER y gt Logout Logs you out of the system DIGITAS gt gt Daily Assignment VIEW SELECTION ADMIN SORT BY 1MG_0628 JPG Sort By Menu Item NAME Index gt 5elect a Folder H E QuickSearch gt Name Changes the view to display the assets in alphabetical order gt Size Changes the view to display the assets in order by their file size smallest first OS gt Last Post Changes the view to display the assets in the order of the latest message posting gt None Changes the view to display the assets in the order that the assets were imported 12 DAM Common Functionality in Detail DAM System Browser The most common way to view the assets within the DAM System is in DEHA gt gt Dally Assignment TD COL Ww SORT PET baa what s called the Tile view In this view you can increase or decrease the number of columns T and rows to suit your needs ndex gt gt Folder Navigation Index gt CLIENTSA M gt ESTABLISHMENT SERVICES Q QuickSearch This allows you to navigate the assets folder by folder If you know the file name of the file you are looking
7. Download This option helps you retrieve share files There are a number of options that you can specify for your downloaded files such as size format and quality PDF Catalog By selecting this option you can create a PDF that visually represents all the selected files in a customized PDF Catalog 10 DAM Search Menu Item Simple The easiest method to find files gt Search Type Allows you to specify if the search is a new search or a search of the current results gt New Search Perform a fresh search of all files available to you gt Search within current results Perform a search within the current results of the last search gt You can narrow your search by selecting from the Category and Contains pull down menus then entering the word or file name you are searching for Content_ Content Search can do full text searches of any unflattened files doc qxd unflattened psd or pdf files in the Same manner that internet search engines can do text search es As with all other search methods on DAM the speed of your search is determined in large part by the level you are search ing at Searching the entire Team Folder will be much slower than searching a particular job folder Workgroup Allows you to search all servers R3volution Currently not an option with the system running Keyword The Keyword Search allows you to search only the keyword field Up to four keywords may
8. Image File Format ROTATE SCALE RESOLUTION No Change 3 No Change H No Change Ei Remove directory hierarchy Submit Cancel Format conversion may result in loss or distortion of clipping path and may have other side affects on the original image For highest quality images please download the original without changes _ Notify me by e mail when processing is complete DOWNLOAD REQUEST COMPUTER TYPE FORMAT Macintosh TIFF Tagged Image File Format HH ROTATE SCALE No Change No Change HA No Change B Fax 200dpi Printer 300dpi Ed Remove directory hierarchy B00d pi Format conversion may result in loss or distortion of clipping path and may have other side affects on the original image For highest quality images please download the original without changes Notify me by e mail when processing is complete 16 e LOADING DOCK The Loading Dock Contains all of the files that you have requested to download This page allows you to determine if you would like to download each asset individually burn all selected assets to a CD Deliver assets via FTP or download all of the assets in the loading dock as a stuffed file BACK TO DAM Name mb_files EF FTP Delivery eerie cora Please drop the downloaded file on Stuffit Expander version 5 5 or above Long filenames may require each file be dropped individually on stuffit
9. PY 02Audio O Test_Cuts Final Cuts ES Assets O voiceover O Music O Effece O Transcripts O Seripts PH Assets_Inbox Shaded Folders on Audio Video Goud WEBSITES Fz Website_High_Level_Design 7 01Research a O2Customer_Experience_Model 7 03Web_Strate gy 0 04Design_Document C O5Wireframes C 06Site_Map FT 07Comps B LatestR3 O CLD Ri R2 P7 08Copy B LatestR3 O CLD Ri R2 F7 Website_Detailed_Design E 01Site_Map C 02Wireframes 0 03Functional_Specs E E 04Concepts O Concept_Assets O Working PY 05Copy B LatestR3 C OLD Ri R23 PY 06Comps B LatestR3 O CLD R1 R2 o0 O7Source_Materials LU 08Flash_Specs 0 O9Inventory_Asset_Tra cker Cl 10Fina _Comps_and_Templates C 1 11Final_Build_Assets F Website_Usability 1 010bjectives 1 O2Research_Plan E O3Moderators_Guide 1 D4Prototype 7 OSFindings F7 Website_Sitelet 7 01SiteMap 1 02Wireframes O3Speafications P7 04Concepts O Concept Aissets o Working O Comps FY 05Copy B LatestR3 doc O Old P1 R2 FY 06Production a Source _Matena ls O Flash_Specs O Finsl_Comps_and_Templates O Irmwentory_Asset Tracker O Fer_Development DAM THE DAM SYSTEM WORKFLOW Illustrated below are some simple steps to show where and how The DAM System will support our workflow This supports the training sessions and in no way covers all functions of t
10. User Folder All User folders will be monitored for adherence to this new process PITCH WORK So where do you put your pitch concepts and work in the newly established Pitch Folder The folder is called 07Pitch_Work on the bosdam51 server Pitch work files should be organized by Client and Job Number LOGOS amp FONTS What about Logos and Client specific fonts All logos will be retained in the Client_Logos folder on the Studio area This area is accessible only via the web browser This folder is accessible to all users regardless of channel Fonts are licensed items and should not be stored on the DAM If any team member receives a font or logo directly from another source he or she must send it directly to the studio for addition to the client folder MORE DAM STUFF There are many other features offered in The DAM System We ll take this slow once a team has their files clean and migrated and begins working comfortably and accurately within the system we will offer advanced training for other features Or you can be adventurous and seek out advanced features via the Web Browser DAM CONTACT As always please call our very own DAM Guys Michael Hollitscher in NY at x5411 andJeff Beauregard in Boston x1941 for anything regarding The DAM System The Login Page The Login page will show you only the team and personal folders that you have access to This is managed by Active Directory which also manages your login username and
11. be entered and the menu allows you to make the search criteria contain all of the keywords or any of the keywords Index gt SELECTION SEARCH SIMPLE CONTENT KEYWORD WORKGROUP Select a Folder SIMPLE SEARCH Search Type New Search 12 within Index File Name H contains Fields marked with a will be slow during searches CONTENT SEARCH KEYWORD SEARCH Search Type New Search i within Index Keywords must contain All H of the following Available Keywords Show All This button will clear search results and refresh the page to display all assets in a folder 11 DAM Admin Menu Item Note Not all menu choices will be available to every user DIGITAS gt gt Daily Assignment gt Upload This page allows you to upload new assets When uploading multiple files via this selection you pind pride AW pani should stuff your files using DropStuff then upload n UPLOAD the sit file The DAM system will automatically Index gt Selecta folder 1 GY ou un stuff your files pey Note It is highly recommended that you only use this VIEW LOG method of uploading when you are doing so remotely A bl a jaca the From within the Digitas network you should upload all oo F i files via the appropriate job folder on the file server _ I LOGOUT gt New Asset Allows you to create a placeholder in the DAM System with minimal meta data gt
12. eee peewee es eG ee ae ee ee eee eee ee 14 DISCUSSIONS eras Sniper edo oie aaa 15 DOWAlOJA o pap sacas a ado Skee eek oe ee ee a a here rd a A A a e ae oe bea caca ee a 16 Ros A So 17 Save SEN CIHION aer mis arras Eo o als e a a tee taeda aaa ei ada a es ha a 18 EDAO ceros pasas oa ee one esos bee oe oases ee eee Sate beeen ease ora seen ee eaae es eons es 18 POR CA AOG fad eee ee eae eee ees rana whe Ge eee eek eee eee eae eee N oe eee eee eee 19 a 6446526444464 Ge eee heed SSG EA SH Sea ee III 20 Quark XPress PrevieW waco cae b Goo a eee a wh OR oe ee wee ees Saw eee ee eee oe eee 21 Addendum A Component Types Abbreviations ee ee ee ee ee ee ee ee ee ee ee eee ee ene 22 Addendum B Extracted Meta Data lt lt 226544454448 4644 6 be bee ECS OBESE SRA ar EERO e 20 The Digital Asset Project Team welcomes you to the DAM System What is The Dam System what does it mean to you and why should you give a Dam The Dam System is an organized repository for storing archiving and accessing your files It will decrease the coordination of assets therefore allowing you more time to do what you love to do create The benefits are multiple individuals will benefit from faster location transfer and formatting of assets The Studio and other team members will benefit from electronic job distribution fewer bottlenecks fewer queues for asset formatting distribution of reusable assets to clients and vendors and more Overall the enterp
13. is turned on you CoL now can jump to any point below your root browse as o aia AN TES directory If folder transparency is turned off you can only jump inside the current folder Clicking on Jump will open a new graphic that will allow Jump Button you to type in what page number you want to jump to View Menu Item DIGITAS gt gt Daily Assignment Tile This view features a small version of the asset E TON A SORT typically referred to as a thumbnail and the file TILE name only SINGLE COL ct a Folder B E PEPEE a Single Col This view presents the thumbnails in a Wey single column on the left side of the browser Illa window with select metadata fields Text View A text only view is the fastest loading view of assets in the DAM System It presents selected metadata in a tabular format Preview A view that displays a larger version of the asset and select meta data Slide Show This view is specifically designed to present assets in a linear fashion similar to a presentation Use the Prev and Next buttons to move back and forth between assets IMG_0628 JPG DAM Selection Menu Item V V V V View By selecting this option the Browser only shows the selected files This is useful for refining a search or reviewing your selections Select All This selects all files in list not just those displayed on the page Clear This deselects all the selected items
14. xxx Job _Component_SitePlacementSize_Round_Sound xxx ABC123_OLA_Yahoo180x600_R1_S xxx OLA or or Job _Component_SitePlacementSize_KSize_NoSound xxx ABC123_OLA Yahoo180x600_30k_NS xxx Job _Component_ Descriptor_Round_Version xxx ABC123_EML_TexasHotel_over50_R2 xxx Original Photography Job _Category_Descriptor_Image xxx ABC123_OP_Descriptor_Image xxx Job _Component_ Descriptor_Round_Version xxx ABC123_WF_INTREV_R1_V12 xxx MPI ees ss nt it se Se eg ts a ja gt Folder Structure Pp Client Le Division Jobe _ProjectNarme Lp Channel Job _ProjectName A Jobe _ProjectName Breakdown by Channel OFFLINE EMAIL AUDIO_VIDEO P7 Offline FP Component i PostCa ref P 01PreStudio B ABC123_B3C_descriptor_WeIP_R3 qxd C Old iR1 F2 CI Creative Asse ts P7 02Copy B ABC123_CPD_Late st R3 doc O Old RI F2 arg O3Assets_Irbox F7 OLA L P Component i e Barner Popup P7 01Copy a LatestR3 doc n Old R1 R2 7 02Concepts n Concept Assets n Working O Presentatiors P7 03Production P7 04Assets_Inbox PY O5F or_Traffic PY 06Final_From_Vendor F 7 Email ES Component ti e Email 1 7 01Copy B LatestR3 doc O Old iR R3 Fy 02Concepts C Concept_Assets E Working O Presentatiors F7 03Production 7 04Assets_Inbox LA O5For_Development O Copy C Cut Graphics Pr Audio Video P O1Video O Test_Cuts O Final_Cuts O Assets O Story Boards
15. Create high resolution POF for print i ef R Q em ETT NS al 1 y y y HQ E E7 gt 2 1 y K Q search Add barcodes to output for scanners Drawer Back Forward Page of 7 Page Down Zoom In Zoom Out MA Drawer Back Forward Page of 7 Page Up Page Down Zoom In Zoom Out DIGITAS or Mon Oct 10 09 07 54 EDT 2005 Page 1 o a ee a JE On E Page 2 Per Page 2 GMC Image Catalog pem e me nu aS a Page 3 Page 3 ca a al on m am E 6 ES oe Ss a a These images were taken at the Q1 2005 GMC photoshoot m Page 4 de a age Photographer John Doe E os ee g a a a a Page 5 F Page 5 Bl pone a A ae oa oa aca ac Page 6 i Page6 amp amp Y v DAM Studio Daily Assignments The DAM System has been integrated Daily Assignment Link with the Job Manager system used in the Creative Studio making it easy for Studio users to easily access the jobs assigned to them DIGITAS gt gt Daily Assignment for the day VIEW SELECTION SEARCH ADMIN SORT gt To access Click on the Daily Assignments link in the upper right hand corner of the menu bar A seperate window will open asking for your username Once you enter your name an HTML version of your daily assignment O Z o Digitas Studio Job Sheet i a sheet will automatically open Index gt Select a Folder E QuickSearch lt tt https c
16. ECTION Private Selections My private files Delete Description of selection contents PUBLICSELECTION Public Selections My public files RAGA Description of selection contents 18 DAM ooooooooo o PDF Catalog Allows you to create catalogs in Adobe Acrobat format This page controls the content display and layout of the PDF catalog as well as the content on the cover page Images generated in the PDF are linked directly to their associated asset on the DAM System gt gt Daily Assignment SELECTION ADMIN SORT gt Summary Creates a PDF layout with thumbnail views and two meta data fields of your selected assets The creator can chose which meta data fields to include in the PDF gt Detail Does not offer any options All meta data for each asset will be 2 SUMMARY Create a thumbnail catalog of your selection Including Create a thumbnail summary of your selection with the labels all available fields from the included gt Coverpage Title and Coverpage Description Enter your desired title of the PDF and a description of what is included in the PDF and both will display on the coverpage of the generated PDF Coverpage Title gt Create Will create the PDF and automatically save it to your desktop iliii Coverpage Description Description of Catalog eee GMC Photoshoot pdf 7 Pages y eee GMC Photoshoot pdf 7 Pages _
17. Load Loads a previously saved selection of files Save Saves the current selection of files as a private or public selection Others on the DAM System can view your selections unless you save as private selection Saving selections makes it easy to pass files between users the entire Move Only available to system Administrators Copy Only available to system Administrators Delete Only available to system Administrators Edit Using this option you can change relevant information about this file Different users of the system may have different edit levels so not all options may be open to you Checkout Allows you to check out an asset or selection of assets Upon submitting a checkout request the user will need to name the request and specify if there will be a new version of the assets Checked out items still appear on the web browser but cannot be modified or downloaded New Version Makes a new version of an asset or selection of assets The DAM has the ability to keep track of separate versions gt gt Daily Assignment SEARCH ADMIN SORT SELECTION Index gt H E QuickSearch D G T A 5 gt gt Daily Assignment VIEW SELECTION ADMIN SORT CHECK OUT You are about to checkout 2 asset s Index gt CLIENTS A M gt IMG_0627 JPG Index gt CLIENTS A M gt IMG_0629 JPG Checkout Name _ Download files Computer type Macintosh H _ Create version of updated files
18. OWNLOAD O 1 Select top left ad 2S AS a Crop amp Download GLOBAL LOG Username Asset ID 2559 i None selected E Date Today HJ Type All i Action All B Go Groups Date H User Type Action import export Description EXPORT XML F MBDATA CLIENTS A M CCSG Images EBMP48_57363151 tif EXPORT XML F MBDATA CLIENTS A M CCSG Images EBMP48_57363151 tif N A ss download View original CLIENTS A M CCSG images EBMP48_57363151 tif export EXPORT XML F MBDATA CLIENTS A M CCSG images EBMP48_57363151 tif export EXPORT XML F MBDATA CLIENTS A M CCSG images EBMP48_57363151 tif export EXPORT XML F MBDATA CLIENTS A M CCSG images EBMP48_57363151 tif 04 Feb 07 5 21 PM 04 Feb 07 5 21 PM import ss export 04 Feb 07 5 21 PM 04 Feb 07 5 24 PM 04 Feb 07 5 25 PM 04 Feb 07 5 25 PM Change Log Do not append file extension AAA EBMP4B 57363151 tif Choose File no file selected EBMP48_257363151 14 DAM Discussion Edit This page is used to manage Stickies and their respective Discussions gt Delete button This button allows you to delete individual stickies This will not delete any discussions associated with the Sticky Note Past discussions will become orphaned without a sticky to identify them gt Topic field For you to provide a topic for the discussion The field under the topic field is the
19. actual discussion post The Stickies that have been applied to the asset are listed on the right of the Topic and discussion post fields You may apply a new discussion to one of the Stickies by selecting one or more of them with the associated check box gt Submit button This will add the discussion topic to the list of discussions with the asset Message Board This page contains the image of the asset from the Extended View and all discussions associated with that asset It will also be possible to send an email to gt Display Menu Controls the date range of the messages that will be displayed gt Hide Stickies check box Controls the display of stickies on the asset but does not affect the display of messages under the asset gt Edit Stickies button Will take you to the page that manages Stickies gt New Post button Allows you to create a new discussion topic gt Send Notification To Allows you to have the system send an email notifying select individuals that a selection is ready for them to access To add more than one email address separate the addresses with a comma gt Notes Any text entered in this box will be in the text field of the email sent by the system Discussion Edit Edit Stickies Page for adding and deletng stickies Click on yellow Edit Stickies button to access Delete Reply Reply With Quote gt Stickies Clicking anywhere on the asset will add the next available Sticky
20. ase kits any digital unit of work created by our professionals that s you and used at least once but most likely reused or repurposed multiple times DAM Digital Asset Management Keyword Searchable words that are used to describe the content of an image R3volution The software that we are now calling the DAM system Meta Data Pieces of information that are attached or tagged to individual assets This meta data allows you to easily search for and retrieve assets DAM File Naming Conventions and Folder Structure We have developed a company wide file naming convention as well as a standardized folder structure for storing all of our creative assets The main benefit of this standardized convention and folder structure is to limit the amount of manually keying data information into the database for each user By simply following the specified naming convention and folder structure most of the pertinent meta data is already parsed out of the file and folder names into the meta data fields for each asset automatically This will enable users to search for specific information within each asset from the web browser Once again allowing you to do more of what you like to do Create gt File Naming File Naming Convention File Naming Example Job _Component_Descriptor_Status_Round xxx ABC123_PC_Descriptor_WIP_R2 xxx Offline or or Job _Component_Descriptor_Size_Version xxx ABC123_AD_SAVOnly_S1_WIP
21. e Team Sites Examples of supporting documentation are Schedules Budgets Scopes Briefs Action Needed Forms and Spec Sheets etc There is a link on each Team Site allowing for easy movement to and from The DAM System COLLECTING FILES FOR THE STUDIO If your project is offline and ready for the studio simply collect your files and rename the folder using the project number and component type i e ABC123_letterone ABC123_envelope ABC123_insert Each component must be saved in its own folder and dropped into the Studio_Drop_Box for pickup by the Studio person assigned to your project JOB MANAGER DAILY ASSIGNMENTS The DAM System is integrated with our Job Manager system allowing Studio Production Designers to access their daily projects via an electronic job sheet This alleviates the to Bob folders and allows the smooth and accurate transition of work from one Studio person to another PASSING FILES BACK TO ART DIRECTORS If for some reason the Studio has to return the file to an Art Director they will use the same method in reverse and notify the Art Director that the folder is ready for pickup in the Studio_Drop_Box Retouched artwork will travel via CD directly to the Production Dept and Released Projects will travel by CD or FTP or BOTH directly to Production or to a vendor BURNING FILES TO DISC The DAM System has a disc burning device Rimage which will be centrally located in The DAM Library 12th floor in Boston but access
22. ed via all user s desktops Once installed users will be trained in its functions ONLINE PROJECTS For projects other than offline the process is similar in that the folder structures are set up after kickoff and the team uses the prescribed naming conventions and folder structure for saving assets Each channel has its own set of folders that are unique to its workflow and assets All channels have an Assets_Inbox or AV_Drop_Box for passing assets In addition the OLA channel has a folder called For_Traffic used for collecting the assets to be trafficked to the final destinations and a Final_From_Vendor folder used for collecting final assets 6 DAM The EMAIL and SITELET channels have For_Development folders used to collect files heading into development And the DETAILED WEB DESIGN channel has a folder for Final_Build_Assets Please study the folder structures for each channel and use them appropriately USER FOLDERS Yes we are retaining User Folders however they are to be used strictly for one purpose storing your personal assets All Digitas work must be saved on The DAM System Please remember that all project folders have an Assets_Inbox and a folder for delivering assets to another department or capability so you will not use your individual user folders for this purpose anymore Also remember that it is now easier to archive and to pull your work from archive no more saving Digitas work in your
23. for and would rather not navigate by folder simply type it in the QuickSearch field and hit enter gt QuickSearch This searches thirteen specific meta data fields See Addendum B for list eee Bla a RAT of these fields up a D _I WYETO7 _demo mpg CENTURION20 pdf ws i Extended View Displays the asset in its largest form along with all of its accompanying ls bae me o a El metadata The Extended View is usually accessed by clicking on a thumbnail which opens the j 1 e j asset in its own browser window While in this view you can edit meta data edit image start E 0 a discussion respond to a discussion download and view the change log ee E E E a gt Quick Download Drops image on the loading dock without any changes _ gt Convert Opens the Download Request window where users can convert files to IC tak different formats gt Crop Allows you to crop an image before download The image will first appear in the crop interface The first click will create the top left area to be cropped The second click creates the bottom right hand area to be cropped Crop and download adds the cropped image to the loading dock Start over starts the cropping process over and can cel takes the user back to the Extended View gt View Original This opens a new window where one can view the original asset For files such as pdfs the system substitutes View Original for View PDF
24. for simply drag it over the Reveal app and it will take you directly to the asset on the file server 20 DAM Addendum A Component Types and Abbreviations Component Component Abbr Point of Purchase OFFLINE Postcard Answer Card AC Poster Application APP Print Ad Banner BAN Self Mailer Belly Band BND Sleeve Billboards BB Specifications Box BX Style Guide Brochure BR Second Sheet Buckslip BS Sticker Business Reply Card BRC Stock Photography Business Reply Envelope BRE T_C Card CRD Take One Catalog CAT Variable Text CD Cover CDC Wrap CD Label CDL CD Sleeve CDS Cerificate CRT ONLINE Concept CON Online Ad Coupon COU E Booklet Copy Deck CPD EMAIL Door Hanger DH Email Floor Cling FLC Folder FLD Folio FOL WEBSITES Form FRM Comps Hero Card HC Final Comp Insert INS Final Template Invoice INV Flash Specifications Label LBL Functional Specifications Logo LG Inventory Asset Tracker Letter LTR Moderators Guide Newsletter NL Protptype Outer Envelope OE Research Plan Packaging PG Site Map POP PC POS PA SLF SLV SPC STG SS STK STP TC TO VT WRP OLA EB EML Technical Specifications Usability Findings Usability Objectives Wireframe ORIGINAL PHOTOGRAPHY Original Photography SHOWCASE KITS Brand Guidelines Photography Powerpoint Results Showcase Kits Story AUDIO VIDEO AudioVideo AVI Movie Motion Graphics Mpeg Movie OMF Audio List Original Music Quicktime Movie Sound Effects S
25. he system CREATE FOLDER STRUCTURE After Project Kick Off the delivery manager activates creates the job folders using the template and renames the template with the appropriate job and project name USE NAMING CONVENTIONS Once the project is initiated the team works on their assets naming them using the prescribed Naming Conventions and saving them into the project folders During the project it is imperative that users name their assets accurately and save them to the correct folders Metadata is pulled directly from the file and folder names to the appropriate fields which will enable you to use the system s search functions SAVE FILES BACK TO SERVER DAILY Please save files back to the server at least twice a day say at lunch and at the end of the workday and each new day use the search capability to search for project files using the search function and the reveal app All files and associated assets will be at your finger tips within seconds PASS FILES VIA THE ASSETS_INBOX During the project all team members should use the Assets_Inbox to pass assets to each other Each project folder structure has an Assets_Inbox just for this purpose No more emails no more posting no more dropping in the user folders All transmission of assets will be via the Assets_Inbox located within each project folder DAM SUPPORTING DOCS GO ON TEAM SITES All supporting project documentation will live on th
26. password so your DAM password will be the same as your Digitas network password Therefore as you change your network password you will need to remember that your DAM System password will automatically change with it Once again the system is permission based So when you login the system will know who you are and only give you access to the files and functions your position requires The Menu Bar Folder Transparency gt When turned on you will be able to see all files in all folders below their current folder Files will appear as if they were ina single folder gt When folder transparency is turned off you will see only the files that are within the specified folder Note Folder transparency must be turned on for global searches to work correctly Col and Row Buttons these buttons work when in Tile view gt The col buttons allow you to add or remove columns when in Tile view gt The row buttons allow you to add or remove rows on the Tile view MEDIA BEACON SE Please select a database AUDIOVIDE A K GO AUDIOWIDE A K great place to start AUDIOVIDEO L 5 AUDIOVIDEO L S Great place to find EY things STUDIO Studio place to get studio files GO Folder Transparency DAM The Menu Bar cont Jump Button gt The Jump button allows you to move around in the file gt gt Daily Assignment a O browser quicker If folder transparency
27. reativeassets digitas com creative_projects ZEN_JM_dailyreport jsp O Qy EQ vid DAM Secure ESI 401 k Portal SBS Arch Sign in FUFL Kane Football Eliminator gt If you wish to maintain a printed copy go to File Print STUDIO JOB SHEET in your browser menu bar Daily Assignments by Graphic Artist gt To access your jobs you have two options Oct 12 2005 5 27 57 PM Click on the job number link and it will take you ying a e ge CUENT TRAFFICIART DIRECTOR JOB DESCRIPTION DUE DATE comments directly to the asset within the DAM System browser Meril Thomas xuior 5866 R Derek 1713 ave 1686 5 brochures Note The asset it takes you to may not be the exact im Ez mado pom e document you need Limitations within the system cause it to go to the first asset it sees with that job number Drag the job number link over the Reveal app This will take you to the asset on the file server Note For this to work you must be logged into the file server This is the recommended workflow If you need the entire folder that the asset resides in make sure your window Reveal is in column view and navigate back one level Coo COS OCU Ge A D A 6514 A A A AS GM Merrill Thomas 6 SN Reveal Application Helps you easily access the assets you need within the file system Once you ve completed your search and i 1D A a found the asset you are looking
28. rise will benefit from faster production cycles greater quality management and easy gathering of assets for pitch and pr presentation First step was organization We created a folder structure and naming conventions that can be replicated across teams for consistency and ease Secondly we overlaid The Dam System on top of our new structure to monitor and index and meta tag our assets all of which enables searching finding and retrieving assets quickly and efficiently These two objectives together with numerous secondary objectives will create efficiencies within creative and across the organization The Dam System enables you to e Search for your files e Search for archived files that s right no more submitting a request and waiting hours sometimes days e Repurpose your files in a wide variety of formats and styles e Remotely upload new files into the system e Version files through the web browser e Download files in high or low resolution or in a different file format than the original e Create PDF catalogs of your files without any software e Preview and collaborate on Quark XPress files through the browser no Quark needed e Distribute assets to third party vendors e Manage audio video files e Manage PowerPoint files DAM ooooooooo o What are these DAM terms Creative Digital Asset logos photos graphics fonts quark layouts audio video flash files web presentation layers creative showc
29. till Graphics Stock Music Title Cards Transcript Voiceover Windows Media Movie TSP UF UO WF OP BG PH PP RS SC STR AV AVM MG MPM OAL OM QTM SFX STM TCD TSC VO WMM 21
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