i3n data base on invasive alien species web interface user manual
Contents
1. 28 5 1 CARRYING OUT SEARCHES THRU THE WEB 28 De GS EARCHING FOR Litt ehm betta a Rae P E TM EUN 29 5 1 2 SEARCHING FOR CONTACTS EXPERTS PROJECTS AND BIBLIOGRAPHY 32 6 APPENDIX UNDERSTANDING DATA FIELDS eer 35 SPECIES TAXONOMY isset ED Vlr ne iram ae tm E 35 SPEGIESGCOENERAE CITARACTERISTICS aside a Rib ei 36 SPECIES CHARACTERISTICS OF THE INVASION iei 36 SPECIES MANAGHEMBNUT eiae rotundata eo E 37 SPE CIES OC CORREN CES S ecin poet bn UR natos pues 37 CONTACT SAE XB TITS sass stains sic eoe E Mitt anco inca E UM M a n Gone es 38 PROJECTS desse Eom M MN 39 TIOE JOE R E Sata iSi M Mtr DM AMI MA LE 39 7 AKNOWLEDGEMENTS 40 PROLOGUE The tool described in this manual was designed under the framework of the database which was initially developed by the Universidad Nacional del Sur in Bahia Blanca Argentina and improved by the Instituto Horus de Desenvolvimento e Conserva o Ambiental and The Nature Conservancy with support from the Red Inter Americana de Informacion sobre Especies Invasoras 13N This information system forms2. 5 32 1 HOW TO CHANGE THE TEXTS SHOWN IN THE WEB 1 6 32 2 HOWTO EXPLAIN THE SCOPE AND DEFINITIONS OF THE DATABASE 6 32 3 HOW TO DESCRIBE THE CHARACTERISTICS OF THE I3N INITIATIVE IN YOUR COUNTRY RR 7 324 HOW TO ADD SUB PAGES TO YOUR WEB PORTAL cte 7 325 HOW TO ADD BANNERS 8 32 6 HOW TO MODIFY PREVIOUSLY ENTERED BANNERS 10 3 3 ADDING DATA PREVIOUSLY STORED IN THE DATABASE IN MICROSOFT ACCESS AND MAKING BACKUPS IN MDB 11 3 4 ADDING NEW DATA FROM THE ADMINISTRATION LEVEL 12 3 5 ADDING PHOTOGRAPHS OF SPECIES INCLUDED IN THE DATABASE 12 3 6 MANAGING INTRANET USERS DATA 5 13 361 HOW TO ADD A NEW USER DATA PROVIDER ee 13 362 HOWTO CHANGE AN USER OPTIONS ee 15 3 65 HOW TO LOOK AT ALL THE REGISTERED USERS 16 3 7 VALIDATING INFORMATION ENTERED BY DATA PROVIDERS 17 3 8 CREATING REPORTS IN XML FORMAT 0cccccececceceececseceeseeeeseeterseraes 18 4 INTRANET LEVEL HOW DATA PROVI DERS ENTER I NFORMATI ON 19 4 1 ENTERING THE INTRANET SYSTEM 19 4 2 EDITING SPECIES RECORDS iese emere eere nenne enn 20 4 3 EDITING INFORMATION ABOUT CONTACTS PROJECTS AND PrE OGRA GI 23 5 PUBLIC USE OF THE WEB
3. Maimiananca Susana 20100 Oremnopratis CONICET UNS eme IT Epaper Cantects the full infurmatsen abeunt a Contact ar expert clik the correspamding Proje ride FIGURE 46 Results of search for contacts and experts 33 Searches Lj hu h EF ope cis Cate Epari Babi gprs pity C Exp Mamtenesce Tien o Postion Eeemitigader Species Contis Organization restituto Argentina de Qoranbgratia CONICET Pra pete fan Camino La Carrindanga km 7 5 dreiaittead ins uL RN Bahis Blanca CCP EO j ru Adding s Banner Changin Benners Buc fures m bmhaffent ieriba edu hip Le a ae Digi poblacional trofismn y fecundidad de Eurytemora amencane Willems Copepoda en al estuana de Dahls ini a Blanca N 04 7 CONICET To sam the full informashon about a project cit tts corresponding rau FIGURE 47 Information referring to a certain contact or expert In the case of a contact or expert being associated with a research project on invasive exotic species this information will appear in their file and the complete details of the project can be accessed by clicking on the corresponding line The search for projects can be carried out using one or several criteria project title contact and scientif
4. DATA BASE ON INVASIVE ALI EN SPECIES WEB INTERFACE USER MANUAL Sergio M Zalba Silvia R Aller Tt i E ie Red Interamerican de Conservaciony Manejo Instituto H rus inlarmaci n sobre Biodmerskd ad D servelimernia Red de Informaci n sobre Especies m dui Eur Conservac o Ambienta ZUSGS science for changing world The Nature 73 Conservancy t gt a TE Les T GAT DATABASE ON INVASIVE ALIEN SPECIES WEB INTERFACE USER MANUAL This manual contains the information needed for administrating the web interface of the 3N database on invasive alien species Basic instructions are provided for changing the appearance of the web site managing the system of passwords for on line data providers entering editing and removing records and other functions of the system The installation configuration and testing of the Internet interface at the web server level are described in the Web Interface Installation Manual INDEX INDEX E 2 PROLOGUE ae 1 1 SYSTEM REQUIREMENTS c cceceecceccecceccecceeceuceceecceceuceeceeceeceeeeeseeeeeeseess 2 2 STRUCTURE OF THE WEB INTERFACE nennen nnn nnn nnn nnn nnns 3 3 WEB INTERFACE ADMI NI STRATI nnne nnne nnn nnns 4 3 1 ENTERING THE ADMINISTRATION LEVEL ese eene 4 3 2 CHANGING THE APPEARANCE OF THE WEB
5. ri h Species considered o a Latin names Bibliography Keywords Administrative Users FIGURE 49 Form for searching for bibliography 35 6 APPENDIX UNDERSTANDING DATA FIELDS SPECIES TAXONOMY Latin Name Common name Idioma Kingdom Phylum Series Class Order Family Sub family Genus Species Author Sub species Author Synonyms Validated Refers to the scientific name of the species Refers to the common or popular name of the species Relates each common name with the corresponding language It is symbolized with a flag at the left of the name Refers to the Kingdom to which a species belongs It can be filled out or selected when a new species is appended Refers to the Phylum to which a species belongs It is filled out when a new species is appended Refers to the series to which a species belongs It is filled out when a new species is appended This content is optional since not all species belong to Series Refers to the Class to which a species belongs It is filled out when a new species is appended Refers to the Order to which a species belongs It is filled out when a new species is appended Refers to the Family to which a species belongs It is filled out when a new species is appended Refers to the Sub family to which a species belongs It is filled out when a new species is appended This content is optional Refers to the genus to
6. sub page will appear and it must be replaced by a name of your choice 3 2 5 HOW TO ADD BANNERS Enter the option Add a Banner from the administration menu Administrative Users 4dding 4 Banner Changing Banners FIGURE 5 Entering the system to add banners The next step consists of selecting the graphic file to be added and deciding on its position on the page Each position is referred to by a number 2 3 4 5 and 6 as shown in FIGURE 6 The file must not be greater than 97kb and it is important that its dimensions are proportional to the space destined to each banner in the portal so that it does not become distorted More than one banner can be entered to each position In this case the banners reappear when the page is revisited i e if two banners are added to a position each one will appear every two times the page is revisited Ex a 0 ALI cj p m er Pa IE dci cee FIGURE 6 Selecting the position of the banners After selecting the graphic file to be added and its position click on the next step button to enter a preview of how the banner will look its position can still be changed Moreover each banner can be associated with a web page serving as a link when a click is made on it FIGURE 7 Finally with the Next step button a final look can be taken at the banner Banner s Maintenance zalba Sergia Second step Banner file jc hostin
7. database In the first case select the person from the list FIGURE 28 and in the second case select Add contact The latter alternative will lead to the dialog box for adding information as shown in FIGURE 29 R m mom r m IPTA gBmanh Add Contact Finish Contacte experts Contacts Update jedes F CLAUDIA HONDA F 2 GASKIN Mainima e AJ a2 PRCA zz EAR R iLL CARLEE Update Aleiandro Propecte 2 Remove Aleiandro biography e FIGURE 28 List of contacts or experts included in the database to be modified Searches Sees Contacts Update Contacts Experts Lael name Controlled First name Vocabulary Tithe Mainipnasre Position Expertise s Expertise Contacts Drgaruzatian eae Adress Bibliography City zip Cade Administrativa Wie Stale She State Adding a Banner Country Changing Banners email User informatio a Cancel FIGURE 29 Dialog box for completing information about a new contact or expert 24 To enter information on projects proceed in the same way by accessing the table of projects from the Maintenance menu FIGURE 30 fearchen Beare Add Project Fish TEATEL Contactar x pert
8. parameters have been used to compile information In particular it is important to define what is meant by exotic species and invasive exotic species and whether the database is restricted to species that have been introduced into the country or whether on the other hand it also contains species that have been transported from one region to another within the boundaries of the countries or whether opportunist native species are considered as well A special area of the portal called Scope and definitions of the database was designed to describe the scope of the recording system FIGURE 4 iabin Inter American Biodiversity T3M INSER 1 iar ia IEY 1 information Network INSERT TOUR INSTITUTION NAME Invasives Information Network 3N Hame About J3N INSERT TOUR COUNTRY FIGURE 4 Scope and definitions of the database To modify the text in this section you should write it and save it in the directory C intePub wwwRoot i3n publico with the name alcancetexto asp 3 2 3 HOW TO DESCRIBE THE CHARACTERISTICS OF THE I3N INITIATIVE IN YOUR COUNTRY In the same way as described in the previous section a specific area is included in the portal with the name About the I3N INSERT THE NAME OF YOUR COUNTRY especially for describing the national I3N network initiative FIGURE 5 To include the corresponding text write it and save it in the directory C intePub wwwRoot i3n publico with the na
9. Cancel FIGURE 34 Holding list to select species to relate to the active project Finally information on bibliographical references can be added by selecting the appropriate option in the Maintenance box and so accessing the list of publications included in the database FIGURE 35 26 og labin IMNSERT YOUR ENSTITUTION MAME O Information Network LIN pee m TT 35 YOUR Tni rr rpp and use nr lah e a e 3 Contacts Experts Ralerances Update vocabulary F y a mracOUCIDOS EN LA ARGENTINA Y EL URUGUAY MOLLUSCA STYLDMMATDPHORTDA MIGUEL 5 Maintenance JF d 4 B CEL CONOCIMIENTO FLORISTICO DEL PARQUE PROVINCIAL E TORNQUIST BUENOS AIRES ARGENTINA LONG Conbacts 2 of M neces AEDES ALBOPICTUS DIPTERA CULICIDAE Y ELE SLI PAPEL COMO VECTORES 145 AM RICAS LA SITUACI N DE URLEGLIAY BALVATELLA AGRELO 8 Eib ograeghy a ANIMALES EXTIMCILE4 EN LA AELGEHNHTIMEA PASTE WIL L DE ESPECIES EXOTICAS CHESER 3 C Aderimivtrative Alpe F INVASORES Dt LA SIERRA De SAN JAVIER TUCUM N _ ARGENTINA GRAU H R ARAGON F Adds F 4 urnas Y PLANTAS DE INTER S ALERGOL GDCO EN Espa a MARTIN E SUBIZA GARAIDO LESTACHE F J amp JERET LUNA G4 a c
10. YP Add Species Finish Contacts Experts 5 e Projects Bibbography Pairin F 2 ACACIA DEALBATA F ee BAL AC IA LO PLLA Maintenance i F 2 acacia MEARNSEI 2 ACACIA HELANOXYLON Contacts 42 ACER MEGUNDO F 2 CARYOPHYLLEA Bibbography F AIRA ELEGANTISSIMA FIGURE 37 List of species already related to a reference ee Species Bibliography Species Update Contacts Experts Projects Bibliography 22 ACTUALIZACI N DEL CONOC Bibliography Bibliography NEM Controlled MEALS Vocabulary Save Cancel Maintenance b Save Cancel FIGURE 38 Holding list to select species to relate to the active reference In all cases the data provider can use the mechanism found in the top part of each maintenance page to help find records that are to be modified FIGURE 39 I3N INSERT YOUR COUNTRY NAME bier American hoire ty Organaad Ey aif information Network IMEERT YOUR INSTITUTION MAME Inyasives intarmation Nebweek Searches Je Search Add Specs Firmasi LS 421 ursi ide 1260 rart M an Spaces piae 28 FIGURE 39 Search facility for information to be modified 5 PUBLIC USE OF THE WEB PORTAL 5 1 CARRYING OUT SEARCHES THRU THE WEB PORTAL Searching for information by accessing the web portal is free and does not need a password The search menu is in the square
11. at the top left hand side of the portal FIGURE 40 Searches gt Species Contacts Experts Projects Bibliography Controlled Vocabulary FIGURE 40 Search Menu in the web portal The search results in a list of species contacts projects and references that have been previously validated by the Administrator all the information that has not been already validated will not be shown The search facilities can be accessed by selecting the corresponding option for Species Contacts Specialists Projects or Bibliography To look at the tables used for recording data in the following categories diet economic use dispersal route reproduction preferred habitats of the invasion dispersal agents and biological form FIGURE 41 use the Controlled Vocabulary option Searches Controlled vocabulary tables ces Carntactz xmertz Projects Bib5agraphy Controlled Vocabulary Diet Economic ures Propagation Reproduction Preferred habitats for invasion Pathways Factors Habit FIGURE 41 Tables of controlled vocabulary A complete list of categories will be shown when selecting any of these tables 29 5 1 1 SEARCHING FOR SPECIES To search for species select the corresponding category in the box shown in FIGURE 40 A form will appear on the screen with the following fields Scientific name Common Name Kingdom Phylum Class Order Family Biological form Diet Dispersal Dispersal agents Dispe
12. part of I3N network and it is possible to participate in the regional network of institutions that share data concerning invasive exotic species by using this tool and other products created by the network The web interface is perfectly compatible and complementary to the tools developed in this project for I3N Access database and mechanism for the creation of reports in XML format This new tool is designed with the idea of publishing information on Internet promoting the participation of many data providers in each country and coordinating their work through a centralized data administration mechanism At the same time this tool has the advantage of rapid publication of information on Internet for access by those who are interested in the invasive exotic species issue and it is a powerful mechanism for updating data included in our records When this tool was developed care was taken to avoid informatic sophistications that might limit its use for users with limited access to information technology The fields of information considered are the result of experience of the authors and the collaboration of key people in the management of biological invasions such as Philip Thomas of the Hawaiian Ecosystems at Risk project www hear org and Michael Browne manager of the Global Invasive Species Database www issg org database as well as many other people who are concerned about the problem of the advance of invasive exotic species in Centr
13. reference a contact or a project made by a data provider needs to be approved by the Administrator When the Administrator accesses the list of species localities of a species experts projects or bibliographical references using the Maintenance function the state of verification of each item can be seen in a text to the right of its name FIGURE 21 I Searches alejandro Species Search Add Specie Finish Projects Bibliography Species Update 1 vocabulary Maintenance TT APIUM GRAVEOLENS VAR DULCE F 2 APIUM REPENS d AULACTINIA RETNAUDI cy cnus oLor EURYTEMORA AMERICANA EUROPAEUS User information F e PASSER DOMESTICUS PINUS HALEPENSIS Update Alejandro dados especies User 4 sALSDLA KALI pz sp z P 505 Remove Alejandro Login Contacts Projects Bibliography FIGURE 21 Verification of species data For example in the case of the verification of information of the species presented in the previous figure 1 The text Update Alejandro in yellow shows that the data provider who was assigned the username Alejandro by the Administrator changed information referring to that species and that this change is waiting for verification by the Administrator before being published on the Web The text dados especies indicates that the Access table with this name was changed 2 The
14. which a species belongs It is filled out when a new species is appended Refers to the name of the Species only not to the binomial nomenclature used for the Latin name It is filled out when a new species is appended Refers to the author who named the species It is filled out when a new species is appended It is an optional field Refers to the sub species It is filled out when a new species is appended It is an optional field Refers to the author who named the sub species It is filled out when a new species is appended It is an optional field Lists the synonyms most commonly used to designate the species Confirms the validation of the Occurrence records for each species in the country This option should be affirmative when the information is precise usually when provided by experts 36 SPECIES GENERAL CHARACTERISTICS Native range Natural habitat Description of species Organism type Reproduction Dispersal Diet Economic uses Geographic region to where the species is native For instance South Asia Mekong River Basin in China Varies according to the information available therefore it is a free format field Ecosystems biomes to where the species is native For instance open prairies mesic to dry habitats tropical rainforest river banks marine habitat with shallow waters The more detailed the description the easier it will be to understand the species habits and define control strateg
15. Alternatively the web interface Administrator could carry out the updating at distance using the FTP file transfer protocol function In this case the web interface Administrator would have to obtain an ftp account and a password from the Web Server Administrator Alternatively the files held in the c inetPub wwwroot I3N tablas directory could be down loaded to the Access database for their off line management 3 4 ADDI NG NEW DATA FROM THE ADMINI STRATI ON LEVEL As has already been stated the Administrator of the web interface can add edit or remove information concerning the species localities experts or contacts projects and bibliography by following the procedure described in point 4 for the entry of data by data providers at the intranet level 3 5 ADDI NG PHOTOGRAPHS OF SPECI ES INCLUDED IN THE DATABASE To add a photograph to the file of each species or to change the available image the Administrator must select the species of interest by entering via Maintenance Species Searches b d systermeatics general characteristes Information about the vasion process Species ji Management intarmmation Locations of occunrance Assoasted Projects Eubliographs Projects Bibliography Latin name Pinus halepensis tr Slee Pina tasquera FOTO E Common nares Pino de Alepo man 6 u 1 Synonyms Contacts FIGURE 11 Adding or changin
16. Banner Changing Banners U ker information User Password 30 Species Search f you want to see the full list of registers m this category leave all the Fields in blank amd press Enter m can search Tor a full ord part af it a More than ome criteria can be applied Latin name Common kingdom Phyla Class Order Family Propagation Pathways traduction Place of intraducthen Date State FIGURE 42 Form for searching for species The result of your search will be a list of species that conform to the selected criteria and will contain the common names as well as the Kingdom Phylum Class and Family of each species and the scientific name FIGURE 43 ETT T peges List coca Contacte Experts Projects Controlled Lied Hainin Cantacts Pinus pinester Latin name Common name Kingdom Phylum Class Farnily Pinus halepensis Pine de Alapa Hantas Conferaphyts Propsda Prags Pine mantra Plantas Coreferaphyts Propada Prapa see the full information shout species clik the corresponding row FIGURE 43 Result of search for species By clicking on a species in the list you will be able to access information corresponding to each species FIGUR
17. E 44 31 os iabin I3N INSERT YOUR COUNTRY NAME ler American Necesita m BESEFT YOUR IMSTITUTION HARE laa Iefarmaliken Metis k 125 Li Fus Teh ri Aysternalics cheracterisbes abautthrmvasian imagem inition Larcadieags sf arciresnrs iaia P Pipe E Hitt Lahn Sus irali poa Carde b t irgraph Imo ueri ir IP RP boa i dirs e sil lalate ied a Batrar ann Changm 5 waterrebticd hou 2 Kingdorn Phylum Class Ciria Farnity Subfamily Waar bie Chardans Pol gre Li Pele FIGURE 44 Information referring to a particular species On this initial page information is provided about the general characteristics of each Species native area of distribution natural habitat description of the species biological form reproduction dispersal diet and economic use characteristics of the invasion process type and cause of introduction site date and author of the record title of the reference where the introduction is cited description of the introduction dispersal agents dispersal routes preferred habitats of the invasion affected organisms impact of the species on the biodiversi
18. EN L mrim frances Common names if Administrative Sub species Adding Banner Sub speries Author Changing Bsorerz 2 Kingdom Phylum Class Order Family Subfamily TBE rmataphta koty le2cpeak Fabales FIGURE 27 Dialog box for completing information about a new species Information about the classification and the common name of the species can be added or edited on this initial screen by clicking on the pencil _f which appears next to the corresponding box In a similar way information about the categories described above can be added It is advisable to read carefully the annex Interpretation of the information fields for a full understanding of the significance of each category of information and the kind of data to be added If a data provider has to add data referring to a species already recorded in the database e g a new locality they must start by selecting it from the list shown in FI GURE 21 to access the corresponding dialog boxes 23 4 3 EDITING INFORMATION ABOUT CONTACTS PROJECTS AND BIBLIOGRAPHY To access the system for adding information about contacts projects or bibliography click on the appropriate option in a similar way as it was described for modifying species To enter information on contacts access a list of contacts already in the database and then add the information or a person who is not already included in the
19. Projects Update Projects Pibingrapi hb 2 X BIODDVERSDCUC DEL BA PRODUCTIVE DE ROTHOFAGLE T SUS EN TIERRA DEL AUB Mainiesarcr _ B eiopreensimr OF ANIMAL SS 5EMSLA5E5 IH TERRESTELSL EOGETSTENS OF CHILE THE POFHULATECH ano a COMMUNITY APPROACH Ad P CLAVES UTILIZADAS POE LK amp UISPA SOCLAL WESPULE GERHANICA DURANTE EL FoREAJEO Projects Bibloperapesy fad COHERNTAEDOS fOOPLARCTOM DULCEAOULCOLA d xy P DIM MICA DE LOZ AGROECOSISTEMAS PAMPEANCKS mm Um amp dminiszraiisa S RESPLESTA DISTURBECE NATURALES Y ANTROPICOS F o4 B DANICA POBLACIONAL Y CEGANIZACION SOCIAL DE Adding a Banner CABALLOS CIMARRONES EN EL PARQUE TORNQUIST DE BUENOS AIRES Changing Banners F V B on nica POBLACIONAL TROFISMO Y FECUNDIDAD DE nHEEDZAMA WOLLOKAS COF ERICA ZALANOIDSEI El OF PET Ra ORE TA FIGURE 30 List of projects included in the database to be modified Select the project to be modified by pressing on the drawing of the pencil next to the corresponding name or click on the Add Project button which opens the dialog box for adding new projects FIGURE 31 Searches Projects Lipdate Contacts Experts Pro
20. URE 26 21 Searches gt Adding a new species Species Contacts Experts Projects Select theKingdom 1H TERN Kingdom Select the Kingdom Add Controlled Phylum Add Vocabulary Series Maintenance Species Class Add Contacts Projects Ordem OO mm Bibliograph hen Family E mm Hama Spe Seti SS Users _ Adding a Banner Changing Banners Specific epithet User information Author ache Sub species Password Sub species Author Logi Login Add Species FIGURE 26 Dialog box for registering new species Once there you will be able to complete the information about the taxonomy of the species from Kingdom down thru all the hierarchical classification Kingdom Phylum Class etc If any taxon was already entered for another related species you have just to select it from the alphabetical list and if not you have to type it in Once the taxonomy has been completed click on Add Species and then a dialog box will appear for completing information about the new species This dialog box is organized into categories according to the following schema general characteristics native area of distribution natural habitats description of the species biological form reproduction dispersal diet and economic use characteristics of invasion process type and cause of introduction site date and author of the record title of the reference where the introduction is cited de
21. a report in XML format the Administrator must first import the updated version of the information held in the database on line using the FTP function described in point 3 2 in this manual The creation of the report itself is done off line at the level of the database in Access 19 4 INTRANET LEVEL HOW DATA PROVIDERS ENTER INFORMATION 4 1 ENTERING THE INTRANET SYSTEM As has already been said the intranet system is designed for data entry via the Internet taking advantage of the collaboration of data providers even when these are at a distance from the central administration of the database The data provider must have a username and password provided by the Administrator FIGURE 23 to access the intranet system and the maintenance level of the database FIGURE 24 User information User Password Login FIGURE 23 Username and password fields for accessing the intranet system Beasches we Welcome p Cortacts Emperts Projects Wl plonme nrenmm Algjaniro Daniel Contraled Vocabulany Bainbsrancs can i cik i 4 Projects Bablsegraphy User Uber Passord L g FIGURE 24 Access to the intranet level maintenance 20 Data providers can contribute information such as new records of species localities contacts projects or bibliography at this level 4 2 EDITING SPECIES RECORDS Click o
22. al and South America The people who created this product hope that it will help to avoid new negative introductions identify species of potential risk in time and efficiently manage species that affect production and the environment and social and cultural values Please send any suggestions for making improvements to this manual in the future The manual was written by Sergio Zalba Alejandro Moreno M nica Sonaglioni y S lvia R Ziller For the optimum use of this facility it is important that the users read this manual before starting to record data The authors contact addresses are found in item 7 Argentina Nacional Lead responsible for the Nacional Data Basde on Biological Invasions InBiAr Programmer responsible for the designo f the web interface 3 Administrator of InBiAr Nacional Data Basde on Biological Invasions Argentina 3N Brazil Nacional Lead President of Instituto H rus de Desenvolvimento e Conservac o Ambiental Brasil Coordinator of the Invasive Alien Species Program The Nature Conservancy Soutj America 1 SYSTEM REQUIREMENTS Client PC requirements Software Hardware Hardware Pentium III Mhz RAM 512 Mb Disco Duro 20Gb Network Required Windows 95 98 ME NT NT Server 4 0 NT Operative System Workstation 4 0 2000 Professional 2000 Server or Windows XP or superior Internet Explorer 5 0 or superior recommended or Browsers Netscape Navigator Web Server Requiremen
23. ased only on physical or mechanical methods May refer to the country managing the database or to other countries indicating geographic references of application Control techniques using chemical products such as herbicides and others May refer to the country managing the database or to other countries indicating geographic references of application Control techniques that utilize biological agents to control invasion May refer to the country managing the database or to other countries indicating geographic references of application Methods and best practices to prevent or mitigate invasion processes Information about the risk assessment process for the species in the country managing the database or in other countries Specify geographic location for each case and methods used SPECIES OCCURRENCES Local reference State City Source contact River basin Datum Zone Longitude x Latitude y Reference to where the species is located within the city district For instance a protected area a specific kilometer on a road or highway a rural property a village the name of a local area etc State province where the occurrence was registered City district where the occurrence was registered Name of the person who provided the occurrence record This person must be registered as a contact before you enter the occurrence so that he or she can be selected from the pull down list of contacts and be linked to the
24. ches and data entry The Administrator also supervises the information entered by the data providers and decides if it should be published on the web portal This verification is fundamental for ensuring that records are controlled and it should be carried out in continual consultation with specialists of different taxonomic groups The Administrator also regulates the portal image through a system of entering banners This manual describes the functions of the system starting with the administration point 3 then the intranet i e the data providers level point 4 and finally the search engine for information from Internet at the level of the web portal point 5 3 WEB INTERFACE ADMINISTRATION 3 1 ENTERING THE ADMINISTRATION LEVEL As has already been stated the administration level is the central area of the system The portal appearance can be changed at this level and the register of data providers can be managed by assigning usernames and passwords The Administrator can enter edit and remove information from the database and also supervise information entered by the data providers before authorizing its publication on the web portal Each of the functions in this level of the web interface is described in this section A special username and password are needed FIGURE 1 to access the administration level of the database FIGURE 2 User information User Password Login FIGURE 1 Fields of username and passw
25. contact person lives or works E mail s address for contact Home or Office telephone number s for contact Personal or professional Website Home or office fax number for contact PROJ ECTS Project title Contact Starting date Ending date Species related to active project Geographical range Main objectives 39 Title of the project appended Reference to the person registered in the Contacts for correspondence The person s data must be registered before you add the project so that you can select it from the pull down list Date when the project started Estimated date for the end of the project month and year List of all species related to the project All species must be registered before adding the project so they can be selected from the pull down list Area where the project takes place cities states ecosystems river basin etc Add local geographic references city district and state province whenever possible Main objectives or goals of the project REFERENCES Title Title of the reference Autor Author or authors of the reference Edited in City where it was published Editorial Editorial Year Year of publication Journal Name of the journal if the reference corresponds to a periodical Volume Volume of the journal if the reference corresponds to a periodical Page Pages where the reference appears Web Web page if the reference corresponds to an article in the Internet Keywor
26. ds Words defining the subjects covered by the reference 40 7 AKNOWLEDGEMENTS Andrea Grosse 3N Inter American Invasive Species Information Network USA CNPq National Research Council Brazil CONICET National Technical and Scientific Research Council Argentina Enrique Zucchino Universidad Nacional del Sur Danielle Kioshima Romais Biology student Tuiuti University of Parana Brazil Franco Amato Cartographic Engineering IGPlan Brazil Jerry Touval Director of Conservation Programs The Nature Conservancy USA Joachim Graf Neto Forestry Student Federal University of Parana Brazil Joao Scucato Programmer and Database Developer Brazil John Randall Executive Director Invasive Species Initiative The Nature Conservancy Michael Browne ISSG IUCN Manager Global Invasive Species Database New Zealand Miguel Calmon Director Atlantic Forest Program The Nature Conservancy Brazil Philip Thomas www hear org USGS Hawaiian Ecosystems at Risk USA Probio National Biodiversity Program Ministry of Environment Brazil For questions remarks suggestions or more information please contact Sergio Zalba Universidad Nacional del Sur Bah a Blanca Argentina e mail szalba criba edu ar http www uns edu ar inbiar S lvia R Ziller Instituto H rus de Desenvolvimento e Conserva o Ambiental Rua Dr Manoel Pedro 495 906 Cabral Curitiba PR e mail contato institutohorus org br http www institutohorus org br T
27. e system a password will be assigned initially coinciding with his or her ID number FIGURE 17 Searches a Results of adding a new user to the ISN intranet system Species Contacts Experts Projects Bibliography Controlled Vocabulary User 12545 Password 111111 eae d FIGURE 17 Password for the new user Alter registering a new user a profile Administrator or data provider and the associated operations must be assigned to him her For doing so you have to enter the Users Management option as described in section 3 5 2 3 6 2 HOW TO CHANGE AN USER OPTI ONS Any user on the list can be selected by entering Users Management FIGURE 14 and accessing the corresponding file FIGURE 18 Bgarrhan Usar Spaces m zh nm amp Cantscte Expmrts Information shut uzer botnet Projects Fielde with acterizk 5 ars obligatory User TD zy Cantrelled jerga Passwenrd i uu o Last change Fabia 10 14 42 Contacts Failed attensps Last failed attemp Pubbagrack MN E Blocked Last blerk Administrative Last TUER sers EE Banner fd ministrative block Chenang Manners nd profiles Data presvdar uar information ie User Pesseord 1 La
28. echnalogs for this Web tite developed by Universidad del Sur Argentina wath the coliaboratian It amp ERT YOUR INSTITUTION of Institute Horus Brazil and support From the US Geological Survey the Nabonal Biological Informstion 2 M Irfrastructure and The Nature Coreervancy YOUR COLPFNTRY MAHE FIGURE 3 Acknowledgement of the design and funding of the web interface The following procedure shows how to change the rest of the notices and replace the general texts for more specific ones 3 2 1 HOW TO CHANGE THE TEXTS SHOWN IN THE WEB PORTAL The texts shown in the initial page of the web portal are saved in asp files which can be edited using the Notepad program To modify the general sentences on the initial page edit the file C intePub wwwRoot 3N codigo cuerpo asp and save the changes using the same name To change the institutional data email country name of the institution etc edit the file C intePub wwwRoot i3n publico valores_institucion asp making the necessary changes e g replace NAME OF YOUR COUNTRY with Argentina and save the changes with the same name 3 2 2 HOW TO EXPLAIN THE SCOPE AND DEFINITIONS OF THE DATABASE One of the most critical issues at the moment of understanding the contents of a data base concerns the criteria used for the inclusion of a record In the specific case of the invasive exotic species it is fundamental that the database Administrator states which
29. g Webhost lite memberadmorenoinbiar_EN Location option gt Preview GEKKO de Estudios en Corserveciin v kinejo del Ser ie L1 Image zoom name Gekko 00027 gif Image 196 x 102 URL http www mipagina com Next gt gt gt FIGURE 7 Assigning properties to the banners 10 3 2 6 HOW TO MODIFY PREVIOUSLY ENTERED BANNERS To modify the banners that are already installed in your page you must select the Modify Banners option FIGURE 8 and then select the banner which you want to modify according to its position on the page FIGURE 9 Administrative Users Adding a Banner Changing Banners FIGURE 8 Entering the option for modification of banners Banner s Maintenance First step labin LE Lxx ee LE lm 1 I Location imis um Option 3 p ENE LEN GOL Cul Eod 8 RH VB EN i RU r ee mpm d RS N S d Ll z LIN eee pm ber mg me pe Gea EL 4 ES Le Bs De Dar ee 4o 0 mr ee ee FIGURE 9 Selecting the banner you wish to modify 11 Once banner has been selected its prope
30. g the photograph of a species Then to include a new photograph click on the image A dialog box will appear where the file name and the route that indicates how to find the photograph in your PC FIGURE 12 must be completed Finally press Record 13 Saart hos Species Contects Experts Projects Bibliography Controlled Vocabulary FIGURE 12 Showing the route for finding the photograph of the species 3 6 MANAGING INTRANET USERS DATA PROVIDERS The addition of information on line must be authorized by the administration by assigning usernames and passwords to the data providers Enter the Users option Administrative Users Adding a Banner Changing Banners FIGURE 13 Entering the administration of users function 3 6 1 HOW TO ADD A NEW USER DATA PROVI DER To add a new user select Users Management Intranet 5ecurity Users Management Change permits password and users See user by profile See authorized users for each profile Cancel gt FIGURE 14 Entering the users management function 14 You will obtain a list of users who are registered in the web interface Then select Add a new user at the bottom of the screen FIGURE 15 Experts Pris jab Biblingraghy Contested Vocabulary Maintenance gt m Contacts Projects Biblingraphy Admuimintrativ
31. gin FIGURE 18 User file 16 Once the user file has been entered the password can be changed or the user can be temporarily blocked To change the user s profile e g if a data provider becomes the Administrator click on the Next button Liter Control Assign permit to the user zalba Sergin Z7 sergio Select 4 Adrmnistrator Data provider Back Next gt FIGURE 19 Assignation of User profiles If the Administrator profile is given to a user he she will be able to manage all the other users to add and change banners Users with the Data Provider profile can add data but cannot manage users or validate information 3 6 3 HOW TO LOOK AT ALL THE REGISTERED USERS The list of users both administrators and data providers registered in the system can be seen by using the See user s by profile function FIGURE 20 See users by profile User Control 23 Administrator ftadmin Administrador Intranet alejandro Moreno Alejandro Daniel ZI Data provider Ei sergio zalba Sergio Back Finish 2 gt FIGURE 20 List of users registered in the system and their assigned profiles 17 3 7 VALIDATING INFORMATION ENTERED BY DATA PROVIDERS For a register to be published in the Web it has to be previously validated by the Administrator Any change in data deletion addition or edition related to a species its occurrences a
32. he Nature Conservancy Programa de Esp cies Exoticas Invasoras da Am rica do Sul Alameda J lia da Costa 1240 Bigorrilho Curitiba PR 80 730 070 e mail invasoras tnc org br http www nature org http tncweeds ucdavis edu
33. ic or common name of the species studied FIGURE 48 Searches 4 Projects Search Species Contacts E xperts s JP you eant to sea the full list of registers an this category leave all the Fields in Projects blank and press al ld m A Bibli h Tou can searc r ward or part of it Eorum s than ame Gera can be applied Controlled Vocabulary Project title Maintenance Contact quee MuR Bibliogreph y p 8 FIGURE 48 Form for searching for projects 34 The search will result in a list of projects that coincide with the criteria used and once again you can find detailed information on each one by clicking on the corresponding line Finally the search for bibliographical references may include the following criteria titles author scientific and common names of the species and key words FIGURE 49 iabin o 7 Bodies I3N INSERT YOUR COUNTRY NAME Information Network INSERT YOUR INSTITUTION NAME Invasives Information Network Al hes Searc Bibliography search Specirs Contacts Experts a JF you want to see the full list of registers m this category leave all the fields in Projects blank amd press Enter Bibliography a You search for full woed part af it Controlled More than one criteria can be applied Vocabulary Title Maintenance gt Author
34. ies Characterizes the species by its morphology physiology and or phenology so that it can aid other people in identification The more detailed the description the better Characterizes the species by its biological form Always use the more specific term you can and choose all that apply to the active species You may select one or more terms for each species Refers to the species reproduction types You may select one or more terms for each species This field only relates to plants and fungi You may select one or more terms for each species It describes the different ways species are propagated This field only relates to animals You may select one or more terms for each species It describes different feeding habits Refers to the different ways that a species is used and how that provides income to those who cultivate produce raise it This data is divided in two folders a drop down list and a free format field for more detailed description SPECI ES CHARACTERI STI CS OF THE INVASI ON Introduction Author Reference of introduction Description of introduction Vectors Pathways Preferred habitats for invasion Characterizes the type of introduction voluntary Introduction accidental unknown Cause of Indicates the reason why a species was introduced introduction or if it was an accidental introduction Place Indicates the location where the species was introduced This should be as specific as po
35. ies is found in natural habitats producing offspring locally but does not show wide range spread It refers to very early stages of invasion at the local level Invasive the process of invasion is clear and widespread with dissemination going beyond the place of introduction cultivation or initial occurrence Habitat where the species is present Covers terrestrial and aquatic terms The record is validated when people with technical and scientific knowledge provide and guarantee the reliability of information It is an indicator of the reliability of data Provides a detailed description of the invasion and its impacts You must describe the degree of invasion observed in initial or advanced stages as well as the habitat invaded and give any relevant details whenever possible CONTACTS EXPERTS Name Last name Title Position Area of expertise nstitution Address City Zip Code State Country E mail Telephone Number Website Fax number First name of the contact person Last name of the contact person Professional academic or technical background Position that the contact person holds within the institution Area in which the professional has more specific knowledge Institution where the contact person works Mailing address es home or work address City where the contact person lives or works Zip code for mailing purposes State province where the contact person lives or works Country where the
36. information Indicates the river basin related to the occurrence This field is used for aquatic species and continental semi aquatic species being optional for terrestrial Species The projection in which the coordinates where collected Quadrant where the coordinates are found To be expressed in the follwing format xx D for example 27 S or 12 N Longitude In UTM it is expressed as a numerical sequence while in decimal degrees it must be expressed in the following format 22 35 It is preferable to use UTM Latitude In UTM it is expressed as a numerical sequence in decimal degrees it must be expressed in the following format 22 35 It is preferable to use UTM Unit Date appended Date observed Invasiveness Habitat Validated Description of invasion 38 It indicates if the geographical reference is measured in UTM or in degrees and minutes Year when the record was added to the database Use four digits Year when the invasion was observed Use four digits The degree of the invasion in each occurrence may be Contained only present in laboratories or pet stores with no records in natural habitats Detected in nature present in natural areas even if it nos invading at the moment of register or if it does not even reproduce successfully The term is also used when the level of invasion is not known but there are records of the species invasive potential in other places Established the spec
37. ject Tite amp bbography Controlled Contact Contact vocabulary Rested Species Maintenance Study Area Contads Projects bil graphy Main Administrative Users Adcng a Banner Changing Banners Brief descrpcion staring date year User infermano fpe Fina date year User Obseryalions Nm FIGURE 31 Dialog box for completing information about a new project 25 Information can be written in the box and the contact can be selected from the alphabetical list Finally information can be saved by clicking on the corresponding button Alter adding a new Project you have to create a relationship between it and the related species For doing so you Nave to click on the symbol located at the left of the projects name FIGURE 30 A new screen will appear as shown in FIGURE 33 containing the list of species already related to this project click on Add species and select the species from the folding list FIGURE 34 Searches 5 Search Add Epecias Finish posta Species Lindale nri Imi mm tirer SE F EQUUS CABALLUS Mainienanca e FIGURE 33 List of species already related to a project Searches Species Project Species Update Contacts Experts Projects Project 22 DIN MICA POBLACIONAL Y OF Project Bibliography Controlled SOR BBGIBS Vocabulary Maintenance S In
38. me contactenostexto asp It is particularly important to include in this section the credits concerning the information included in the data base and any eventual restriction or requirements for using it eo iabin L3M INSERT YOUR COUNTRY i information Network INSERT YOUR INSTITUTION NAME Irmvacsives Information Network IN and used in ts Gatabase FIGURE 5 About your national initiative 3 2 4 HOW TO ADD SUB PAGES TO YOUR WEB PORTAL The Administrator of the portal might be interested in adding complementary information to that shown in the basic structure of the web page and links to sub pages can be used for this These links will appear in the upper green back grounded menu and the procedure for adding them is as follows 1 Create the file with the information that you want to add to the page and save it with a specific name and the extension htm in the directory i3n publico e g newpage htm 2 Add the corresponding link in the upper menu Open the file and find the following text A id menu href alcance asp gt Definiciones y alcances de la base de datos lt A gt amp nbsp lt DIV gt Add a new line just before lt DIV gt with the following text A id menu href publico newpage htm gt New Page lt A gt amp nbsp New Page represents the name with which the access button to the recently created
39. n Species in the Maintenance dialog box to access the complete list of species held in the database The data provider can add information about a species that is already on the list e g its occurrence in a new locality or add a new species To find out if a species is already in the database the alphabetic list on this page can be searched by using the search facility of the web portal or by using the search facility on the maintenance page FI GURE 25 I Baarahes e _ Add Specie Finish pen Contacbs Exparts anes and 1 1 ae Sibiagrachy Bnarins Lipdsta T e F F d aput GBAVEDLENS TAIL cai F APTUM REPENS 0 2 IRLA HE TPs Ae se T F rris cra TTL 2 AMERICANA F uerus ina 7 PASSER DOMESTICI e JJ pras nir prs iS Update Alejandro SAL KALI aus scunra Remove Alejandro Farsin rti Login FIGURE 25 Maintenance of information about species Note that information about the state of verification of the data appears together with each name however data cannot be verified from this screen because it is at the intranet level data providers and this can only be carried out by an Administrator If the species has not yet been registered you must select the New Species option to access a dialog box for adding the information FI G
40. onBICULA FLUMINEA IN NORTHWESTERN 9 PATAGONIA ARGENTINA CAZZANIGA J amp P REZ C Jd B asane coss conBICULA FLUMINEA REACHENG PATAGONLA ARGENTINA CAZZANIGA J ee Ee PP rrr See ee NS eee eee FIGURE 35 List of bibliographical references included in the database for editing A new reference can be entered by using the Add Bibliography function in the same way as in previous cases by typing the data in the dialog box shown on the screen FIGURE 36 Searches Cee eh References Updabe Cuntnctz xpertz Projects 1718 Bbbography lt TIS Bibliography Bibliography Controlled Vorsbulary Titig Maintenance Place Edition Contacts Edilontdaganne Prats Bibliography Printed media Vol Administrative Lisers Adding a Banmer Pagers Changing Banners Website User information i Save Cancel 2 FIGURE 36 Dialog box for completing information a new bibliographical reference 2 Alter adding a new Reference you have to create a relationship between it and the related species For doing so you have to click on the symbol located at the left of the references name FIGURE 35 A new screen will appear as shown in FIGURE 37 containing the list of species already related to this reference click on Add species and select the species from the folding list FIGURE 38
41. ord for accessing the administration system By default the web interface has two registered users at the administration level whose names are admin and alejandro and the corresponding password for both of them is 12345 ia b i n I3N IMSERT YOUR COUNTRY Inter American Bixinversity rgsrezsted by inlarmation Network INSERT YOUR INSTITUTION Invasives Information Metwark 1 Tariki b Species Welcome p Conkacbi parbi Project Welcenee Adnsinistradnur Intranet Bibi a grapes Controlled ju nave aree gt Species Cnn ahs Projects Biblio grapes red this nits T LI LIE T FIGURE 2 Access to the administration level 3 2 CHANGING THE APPEARANCE OF THE WEB PORTAL The web portal has a general design which should be modified to include information corresponding to the institution that is responsible for the national database and others associated with it The only part of the portal that has to be maintained is the notice in the lower part of the page that acknowledges the design and funding of the original version of this tool FIGURE 3 gt Co labin Greve Eshucios en T ry saa Nature e in ammabon Metwork Camerun y Manejo Instituto H rus du dae Oe ey brvasives Information Network pan 999989010 m TT ante ZUSGS The t
42. rsal routes Type of introduction Causes of introduction Sites of introduction Date of introduction and Provinces and Municipalities where found It is recommended that you read the annex Interpretation of the fields of information to fully understand the scope of each category To look at a complete list of species included in the database leave all the fields in blank and click on the Search button If on the other hand you want to concentrate your search on a sub group of information you must fill in the boxes that define your interest with the corresponding criteria To look at the list of available alternatives in the fields of controlled vocabulary click on the corresponding button as illustrated in FI GURE 41 The boxes can be completed with the whole or part of a word or with a string of words or part of them For example if you complete the box of the scientific name with the letters pin you will be provided with a list of species registered in the database that have that combination of letters in some part of their name genus or species epithet e g Pinus Lupinus and Undaria pinnatifida If you also type tree in the biological form box then you will be only be provided with tree species from that group FIGURE 42 prm Species gt Contacts Experts Projects Bibliography Conbralled Vocabulary Maintenance Species Contacts Projects Bibliography Adnvinistrative A m Jaars Adding a
43. rties can be changed or it can be removed FIGURE 10 Banner s lookup Option 2 2 found Mew B x A cossses Annnuncer 17 alejandro ACT o File Lago Gekko_OO0017 gif E m MM URL sre T 3 d Title ce SS tS Last 5 9 2006 9 55 22 PM Annnuncer 4 admin File Z qif LRL Title Access 503 Last 5 9 2006 8 55 22 PM 1 FIGURE 10 Changing the properties of the banners 3 3 ADDING DATA PREVIOUSLY STORED IN THE DATABASE IN MICROSOFT ACCESS AND MAKI NG BACKUPS IN MDB FORMAT In some cases information may already have been entered into the I3N database in MS Access before the installation of the web interface system or the Administrator might continue to add information through this off line program and then add it to the Web at regular intervals It is important to note that both systems of organization and storage of information the database in Access and the web interface are completely compatible and therefore it is possible to enter information onto Internet that was previously stored in the database as well as the other way round create a mdb file from data entered in the Web This file could serve as a backup or allow the addition of off line information from MS Access The entry of information from Access to the Web can be done from the Internet server by simply copying the updated Access database to the directory 12 c inetPub wwwroot I3N tablas
44. s o Agr Banner Changrg Banners User selection Geek fer usas clicking cs lage ease ical alirjandre MORENO ALEJANDRO BANJEL TALBA JUAN sergic ZALBA SERGIO ZILLER Sir vA Aw new user FIGURE 15 Adding a new User The following form must be completed for the new user with a name as indicated on the screen FIGURE 16 Searches B a Specs Contacts Expertz Projects Biblagraph Contro y acabulary User information Lagin User Register o New Usar Ta ect ar an JJA data prosider you should first Ge registered mz ars usar Only ons weer nemna will be arsignad to mach aka provider Please Al this Ferr Fad marc amp ed sith F acc obligatorias E Last rara NENNEN um pe TD Type aed Doc Mac de Tdemtidad e Garde Farm eas p Telephone rex d il e Prafemwed tmelorcontact traat miber Floor l Apt or suit embar Provinces Stabe m FO Dp sede Web site C Hairi previde an iamai Lidar fared rust paml mmm e ard ef 10 dar lihar H the prepoded ulimni hive ahead gay wll ba krkaed to a Pre ONE Username foeMenB cation Next Cancel FIGURE 16 Registration form for new users 15 Once the new user has been added to th
45. scription of the introduction dispersal agents dispersal routes preferred habitats of the invasion affected organisms impact of the species on the biodiversity economic impact social impact and impact on health management information control of the species physical control chemical control biological control prevention and risk analysis localities where it occurs locality contact province municipality river catchment coordinates date when the record was entered in the database date of the observation verification of the record habitat type population and 22 description of the invasion related projects title contact species studied initial and finishing dates geographic area principal objective brief description and observations and references Title Author Edited in Edition Editorial Year Journal Volume Pages Web Keywords FIGURE 27 6 bur dumrican I3N INSERT RY NAME 1 UNSEAT YOUR INSTITUTION NAME Ireasmes Information MNebwark ma Aut IHA INSERT POUR COUNTRY NAME Seopa and usad m this database Searches F Systematics General Charectenetes Enfarrnaben about Bw invasion process Management fermion Lecabens of accorrence Associated Projects Bibliography Conta Projects BEibliegrapiry Coniroded Vocsbjlagry Mainienance b Projects Eibligraphy Latin nme Acacia dealiatn
46. ssible Indicates the year when the species was Date introduced Indicates the author s of the reference in which the introduction is described You must register the reference first Indicates the title of the reference related to the introduction You must register the reference first Details regarding the introduction that describe the context and complement the information in this folder Refers to the means of transportation through which the species are carried along a pathway You may select one or more terms for each species Refers to the routes through which species are transported You may select one or more terms for each species Describes the habitats where the species can successfully adapt therefore having a higher potential to become invasive Organisms affected Ecological impacts Economic impacts Social impacts Impacts on health 37 Refers to all species that suffer negative impact due to the invasion of one species Describes the impacts caused by the species in natural habitats Describes the impacts caused by the species to the economy Describes the impacts caused by the species to the population s way of life altering their cultural values or causing social impact Describes the potential and real impacts caused by the species to human health SPECIES MANAGEMENT Mechanical control Chemical control Biological control Prevention measures Risk assessment Control techniques b
47. text Remove Alejandro in red signifies that the data provider Alejandro is recommending the removal of that species from the list 18 3 The text Unverified data in grey implies that the entry has never been verified e g if the data was imported from an Access database file 4 When there is no text on the right of the entity it means that the information has been verified and can be seen on Internet 5 The symbol indicates that one or more occurrences were added or modified for this species This information can be validated by clicking on Locations of occurrence and then on the corresponding locality FIGURE 22 Once the proposed change has been revised by a data provider the Administrator only has to click on the corresponding verification box A dialog box will then request that the verification operation is confirmed FIGURE 22 If accepted the change will be published on the Web immediately Microsoft Internet Explorer X Information will be validated and published in the internet Are you sure about this operation FIGURE 22 Confirmation request for data to be published on the Web 3 8 CREATING REPORTS IN XML FORMAT Reports in XML Extended Markup Language format of data in the database can be produced at the administration level This function was developed for the MS Access database and more details about its use can be found in points 9 to 15 in the corresponding manual To produce
48. ts Software Hardware Pentium III Mhz RAM 1024 Mb 40 UDMA Gb Video Hardware 800x600 Network Required Windows NT Server 4 0 with Service Pack 4 0 Operative System Windows 2000 Professional Windows 2000 Server or Windows XP Professional or superior Browsers Internet Explorer 5 0 or superior Web Server 15 5 0 or superior 2 STRUCTURE OF THE WEB INTERFACE The web interface has three main utilities 1 A web portal 2 An intranet system 3 An administration level The portal is the visible image of the database in the Internet as seen by the public Basically it includes the search engine for the database as well as institutional information and links to sites of interest including the pages of IABIN Searches for records of species contacts projects and bibliography can be made freely from Internet using one or more criteria The intranet system is designed for data providers so that they can enter new information into the database including records of species not yet included new localities for species already entered new contacts projects bibliographical references A username and password provided by the Administrator are necessary for entering the intranet The Administrator of the portal has access to a register of users who are authorized to enter information and can assign passwords to data providers or block them as well as using the functions of the two previous levels information sear
49. ty economic impact social impact and impact on health management information control of the species physical control chemical control biological control prevention and risk analysis localities where it occurs locality contact province municipality catchment area coordinates date recorded date observed verification of the record habitat type population and description of the invasion related projects title contact species studied initial and finishing dates geographic area principal objective brief description and observations and references references Title Author Edited in Edition Editorial Year Journal Volume Pages Web Keywords In the case of projects localities where a species occurs and references the same species might be associated with a group of records more than one project related to studies of the species and several localities where it has been recorded In that case the search will provide a list and then specific information can be accessed for each locality project or references by clicking on the corresponding line 32 5 1 2 SEARCHING FOR CONTACTS EXPERTS PROJ ECTS AND BI BLIOGRAPHY To search for contacts experts projects and bibliography follow the same procedure as for the species search starting by selecting the category of information you require from the box shown in FIGURE 35 The contacts and experts can be found by surname or first name their specialty the pro
50. vince or country To search by first name or surname you can use whole words or parts of words whereas the other fields are of controlled vocabulary and must be selected from one of the options on the alphabetical table FIGURE 45 Searches b 5 Contacts Experts search Conbscts Expertz a you want to see the Full list of registers in the category leave all the fields m Project blank snd press Enter You can search for a Full word or part of it Biblagraph OCT IMEEM More than one criteria can be Contraled Vocabulany Last Maintenance Species Contacts v Projects Bibliography State Select state Country Select Courery wl Admigigtratiwe B Search FIGURE 45 Form for searching for contacts and experts A list of the search results is obtained FIGURE 46 and you can find complete information on any of the people included there by clicking on the line corresponding to their name FIGURE 47 See Contacts and Experts list Spass Centers Exparis Country Contact Expertise Organization city State Fro x inrtbutg rganti a de Baiarea Coriri isg e le rsestipacienes de las Zora HAE Unceabulars LECTZA CARROT ql Home Argentiea de
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