Trust web browser update 23rd March 2009
Contents
1. You are logged in as Password expires on 1 Dec 2010 You are presently working with the following Trust Central Manchester amp Manchester Childrens Uni Refuse Bookings Input Availability Available Shifts will display all outstanding shifts matching your qualification Input Contact Preferences Ward Preferences Select the dates you wish to Select Date Range to List Outstanding Requests clicking on the calendar Start Date MARC2008 button next to the Start Date User 11 55 f prend ndoo NET Pale wee Help Online E IT Security Guide Date Range 4 Show Requests Help Note If Date fields are blank All Future Available Requests are Displayed Enter the dates using the Calendar and then click on the Show Requests button Select a Trust ll Trusts T Outstanding shifts are listed below Click in the box against the shift you wish to work 43 Oct 2008 7 Central Manchester 8 Manchester Childrens Uni Hos MR Eye Hospital Outpatients Department RMOD 13 00 18 00 14 Oct 2008 7 Central Manchester amp Manchester Childrens Uni Hos MR Eye Hospital Outpatients Department RMOD 09 30 14 30 Ly 15 Oct 2008 7 Central Manchester amp Manchester Childrens Uni Hos MR Eye Hospital Outpatients Department RNOO 09 30 14 30 18 Oct 2008 7 Central Man2. Web Training Document Page 23 of 27 Version 4 3 Issue Date May 2008 NHS Professionals Add New Trust Worked For If you have completed the NHS Professionals full recruitment process you will be able to Add any of the Trusts that NHS Professionals has a partnership with To Add A new trust click Add New Trust Worked For bye able Trust CSE and at Peters Ashford and St Peters mS Tier 2 Wiltshire Mental Health Partnership Trust Barking Havering and Redbridge NHS Trust Berkshire Healthcare NHS Trust Bracknell Forest PCT M Buckinghamshire Hospitals Trust Buckinghamshire PCT F Central Liverpool Primary PCT a Christie Hospital NHS Foundation Trust Hospital University Foundation Trust Select the trust you wish to be available for and click Ok to save that trust or to discard your changes Note That if you work substantively within a trust and joined NHS Professionals using your substantive post you will only be able to work in the Trust that you hold your substantive post in Add Will ONLY Work At Click on the Add Will ONLY Work At button and the following pop up will be displayed Add Will Only Work Ad Trust Select the trust location ward Central Manchester amp Manchester Childrens Un you wish to add and click Ok to save the changes or Cancel to ALL o Te discard the changes Ward ALL _ Note That
3. Web Training Document Page 22 of 27 Version 4 3 Issue Date May 2008 NHS Professionals Location Availability Click on the Locational Availability Tab Personal Details Availability Bookings Standard Man Standard TD Availability Trusts Worked For This page will show you Central ee D Uni Hos the options that have been setup for Trust Worked at Will ONLY Work At and Will NOT werd Username Date Time 0 Work At Note that if you have indicated that you will NOT work at a specific Will NOT Work At area you will never be Te 5 5 rT offe red 5 h ifts for th at Central Manchester amp Manchester Childrens Uni Hos Eye Hospital Cataract Services sk sm 12 Sep 2008 13 55 25 area Central Manchester amp Manchester Childrens Tameside General Uni Hox Hospital Renal Dialysis Satellite Unit rashweorth sm 30 Sep 2008 12 06 19 To edit your Locational Availability click on the Edit button Trusts Worked For Wiest Essex PCT Central Manchester amp Manchester Childrens Uni Hos Add Will Only Work At Vill ONLY Work At Add Will Hot tok At Vill MOT Work At 4 UL MEET Eye Hospital Cataract Services sk sm 12 Sep 2008 13 55 25 Delete Childrens Uni Haz Central Manchester amp Manchester Tameside General Childrens Uni Hos Hospital Renal Dialysis Satellite Unit rashyyvorth sin 30 Sep 2008 12 06 19 Delete
4. HN 23 Add New Trust Worked For 24 Add WII ONLY WOrK AE M P 24 Ada WIINOT WOK AL osese aeaii 24 Deleting Availability for 25 BOOKINGS sree mtn we ee le ect ce te ee NENEN 25 Certification teeczanceseveerszeuestcuscnsscdseuessucusiensacsevessevastensucsanessavaeensecsayestavauuss 25 Contract informati n sede teen sce sa cere scree a arenes 26 Professional Ihformationi T 26 iO 27 Web Training Document Page 2 of 27 Version 4 3 Issue Date May 2009 NHS Professionals 1 0 Getting Started The following guide has been compiled to aid you in your day to day use of your NHS Professionals On Line access to help with all aspects of interacting with NHS Professionals from updating your availability booking a shift and updating personal details through to viewing future bookings and reference numbers for your shifts To gain access to the system you must access the NHS Professionals web site This can be done by loading your web browser typically Internet Explorer and typing in the following address http www nhsprofessionals nhs uk 2 NHS Professionals flexible andi mporary NHS jobs in the UK Windows Inte
5. cold calls from the Service Centre Click Submit to save your changes or Cancel to discard them Web Training Document Page 20 of 27 Version 4 3 Issue Date May 2008 NHS Professionals Clicking on the Edit Button underneath the contact details will allow you to edit your contact details Once the Edit button is clicked the contacts will be displayed as Add Contact Mobile 45454479561545 Between 1200 18 00 Down Work Phone 454544 73551545 Anytime Up Down Home Phone 454544 79561545 Between 12 00 15 00 Up Down Mobile 45454479561545 Between 10 00 21 00 Up Down Email icinhsprafessionals nhs uk Between 10 00 20 00 Ok The Edit option will pop up the edit box for this contact The delete button will allow you to delete this contact The Add Contact button will allow you to add a new contact to the system The Up Down option will allow you to set your preference for which contact NHS Professionals will use first The list works in a descending order so the first option in this list will be used first and then in order working down the list Editing your Contacts Click on Edit next to the contact you wish to edit Contact Details Edit the detail you wish to change Cantact Type Mobile The use contact Tick box and start ad a and end times will allow you to nrzz7777771 specify when NHS Professionals y can use this contact If you do not Use Contact
6. Manchester Royal 06 03 2008 402134541nfirmary RMOD 10 00 1010 00 10 10 00 A410 20 03 50 Release Bed Management Fw left earlier Ward Manager OF 03 2008 13 27 Fw lett earlier than shift end time Ward Manager OF 03 2008 11 02 Trafford General ripa Awalin 0703 2008 40213457 Intermediate ROC 10 00 10 10 0 4 Authorisation Neurarehabilitation Unit Ward 1 The Comments Section will display any comments passed between yourself and the Ward Manager who is the individual that has already modified your eTimesheet You may add a comment using the Add Comment link on the right of this section A list of your eTimesheets will be displayed to you here with the detail of the booking along with the Start and End Time of the booking Contract and the Start and End Time of the Actual worked The actual is the total amount of time you will be paid for Web Training Document Page 15 of 27 Version 4 3 Issue Date May 2008 NHS Professionals Querying a Timesheet If you wish to query the detail of your timesheet then click on the query link You will be able to type a message into the pop up box and this will then be notified to your manager Query for shift with Ref Hum 10213454 worked 16 03 2008 Stan time was 09 00 and finsh time was 14 00 SBE La BE Once you have queried a timesheet you will be returned to the Timesheet screen Contract tua 5 MM WASO Mm
7. Under the Add Booking Lead Time button is a list of the Preferences that you have entered and the default to inform NHS Professionals Edit Usually available up to 8 hours before the shift start how soon before a shift start that you Edit Del 15 05 2008 2 hours before the shift start are not available to be contacted Add Booking Lead Time To add a Booking Lead Time for a specific date click on the Add Booking Lead Time button In the pop that appears enter your Booking Lead Time detail Enter the date of the preference and the number of hours prior to the shift starting that you wish to be contacted Click Ok to save these changes Web Training Document Page 11 of 27 Version 4 3 Issue Date May 2008 NHS Professionals You will be returned to the previous screen and the new entry will be displayed Add Booking Lead Time Usualy available up to 8 hours before the shift start 1405 2008 hours before the shift start 15 05 2008 2 hours before the shift start You may edit any of your preferences by clicking on the Edit link next to the preference that you wish to change Usually available upto 12 hours before shift start Change the details of your preference and click Ok to update these changes If you require to delete the Booking Lead Time that you have entered click on the Del link and the Booking Lead Time will be removed from NHS Professio
8. to delete that availability Staffbank Reason No longer wish to work herel Bookings To view your bookings select the Bookings tab Personal Details Availability Bookings The Bookings page will be displayed Use the filter options to filter the list of shifts that are returned Bookings Refused Bookings Deleted Bookings Future Date Options Trust Use the filter options and Previous Date Range zl ALL Click the Filter button to Start Location 13 10 2008 ALL SO reduce the list of returned End Ward shifts 0 2008 ALL Past Bookings 34 2 42038016 RNOO 02 Oct 2008 20 30 08 00 Manchester AM2 Acute ababs Royal Infirmary Medical 2 42038014 RNOO 01 Oct 2008 20 30 08 00 Manchester AM2 ababs Royal Infirmary Medical 2 Manchester 2 Acute 42038017 RNOO 30 Sep 2008 20 30 08 00 fiere Medical 2 ababs Future Bookings Certification Information Certification Information gontract Information Professional Information Web Training Document Page 25 of 27 Version 4 3 Issue Date May 2008 NHS Professionals From the main Personal Details page click on the Certification Information This will direct you to the following page Contacts Certification Information Contract Information Professional Information Registration Body Wisa Status Standard CRB Held SmartCard Inactive HMC Ho Ho Registration No
9. like to Date Select Location Ward gt o o o work Once you have finished 19 Mar 2008 M your selection then click on Save Bookings Save Bookings Reset A Confirmation screen will appear Thank for your interest in this shift 19 Mar 2008 Meura Yard 1 10 00 10 10 Your booking is contirmed Reference Number for this shift is 40213469 Please note there are several possible outcomes that could occur from selecting the shifts that you would like to work It is important that you read the message as the shift may not be confirmed Possible messages are displayed below Possible messages are 1 Thank you for your interest in this shift Your booking is confirmed Reference number for this shift is ZC23456 This means that your name has been booked into the shift and you are now expected to attend for the duty you have selected You should enter the reference number displayed on your timesheet 2 Thank You for your interest in this shift The Service Centre will contact you if your request to work this shift is successful Please note this booking is not confirmed until you are contacted This message highlights that your interest in this shift has been identified and if the shift is still available to you the Service Centre will contact you on the telephone numbers you have previously provided This shift is not confirmed as your shift unless a Placement Officer contacts
10. spi have a specific time to contact for tat time 12 00 tine 18 00 this contact leave the Use Contact tick box unticked Click Ok to save the changes or the Cancel option to discard the changes Deleting your contacts Click on the Contact you wish to delete The following confirmation pop up will appear Statihank sure you want to delete the contact record Mobile gt Click Yes to confirm the deletion or No to cancel 78G15 7 Web Training Document Page 21 of 27 Version 4 3 Issue Date May 2008 NHS Professionals Availability At the top of the personal details page you will see the tabbed options for Personal Details Availability and Bookings Personal Details Availability Bookings Click on Availability to view your availability Personal Details Availability Bookings Standard Non Standard Locational Availability Works Public Holidays Works School Holidays Accepts Cold Call Shifts Unavailable all day Go Week Containing Available for the time period 10 00 18 00 Available all day except for the time period 15 00 16 30 Available for the time period 10 00 18 00 Fri Available for the time period 14 00 23 00 Available for the time period 10 00 15 00 Sat Available for the time period 10 00 18 00 Sun Available for the time period 14 00 23 00 Unavailable all day
11. 27 Version 4 3 Issue Date May 2008 NHS Professionals Weekly Pattern Clicking on the Weekly Pattern availability button will allow you to enter any availability that you have Week in Week out For instance if you know you are available for specific time periods every week for the same days you should enter that here Weekly Pattern Available for the time periad d C Available all day C Available all day except for the time period Unavailable all day Dawys O Monday O Tuesday Enter either the times you are available or Available all day or Available all day except for the time period and the times you are unavailable or Unavailable all day and then select the days of the week that this availability applies to Click Ok and this will save your availability for those days selected Click Cancel and this will return you to the previous screen and disregard any changes you have made E Wednesday Thursday Friday E Saturday Sunday Date Specific Availability If you require entering your availability because you are not available on a weekly pattern then you will be required to enter your availability here If required click on the white box next to Go to Week Containing and select the date that you require to enter your availability for If required select the date that you require from the calendar that June 2008 appea
12. Available all day except for the time period 15 00 16 30 Available for the time period 10 00 18 00 Usually available up to amp hours before the shift start Available far the time period 14 00 25 00 Available far the time period 10 00 18 00 Available for the time period 14 00 23 00 Click on the Edit Button to allow you to edit your availability Availability Standard Non Standard Works Public Holidays M Works School Holidays M Accepts Cold Call Shifts M You can tick or o Week Containing U ntic k th O pti o n S fo Unavailable all day Add Edit Date Snecific Availability W O rks P u b IC Available for the time perio Available all day except fo You should refer to section Holidays 5 Works Avaisbie rorthetine pend Availability to use these pages School Holidays and Accepts Cold Available all day except for the time period 15 00 16 30 a Call Shifts Weekly Pattern GoT Available for the time perio Available for the time Available for the time period 14 00 23 00 1 0 u 7 18 0 Available for the time period 10 00 18 00 Fri 1740 Add Booking Lead Time Available for the time period 14 00 23 00 Edit Usually available up to 6 hours before the shift start Available for the time period 10 00 18 00 Available for the time period 14 00 23 00 Click Ok to save these changes or Cancel to discard
13. Lists all available shifts for your assignment code at the Trusts you are registered with Refuse Bookings Enables you to refuse shifts Allows you to provide your availability for working shifts if a shift that meets your needs is not available at the time you are looking Also allows you to enter the timescales within which NHS Professionals may contact you Available Shifts Input Availability Bookings Enables you to highlight your preferences for the wards you Ward Preferences would like to work at and those where you would prefer not to work Enables you to review shifts at other Trusts where you are Select Trust registered with NHS Professionals to work Allows you to Release or Query Timesheets your electronic Timesheets Lists all future shifts where you are Bookings Future Confirmed confirmed as working including reference numbers Functionality Web Training Document Page 5 of 27 Enables you to reset your on line password You should do this prior to your password expiry date Enables you to review the personal details we have for you and Personal Details provide updates to those details where appropriate Version 4 3 Issue Date May 2009 NHS Professionals 3 0 Available Shifts This menu option shows all the available bookings that match your assignment codes in a specified time period Click on Available Shifts from the main menu
14. Professionals FLEXIBLE WORKER ONLINE USER MANUAL Web Training Documen t Page 1 of 27 Version 4 3 Issue Date May 2009 NHS Professionals CONTENTS Page LO Starless A a 3 cui wee seg ete tre ene te te ee ee eet an E ene cee 5 S RUE NIE ERR 6 A0 BOOKNG aA SN e 7 5 0 Herusing SHINS e a 8 Avalla Dily sosser A a a a E a a 9 Tad WW AVG ooi a 13 WITS SINC Emm 14 Querying a 16 9 0 REDON S EE TRPER TIU RE PEE P REV SB 16 Future Confirmed Bookings M nnmnnn nnn 16 10 0 Oth r MENU 17 10 1a Changing Your Password once logged 17 10 1b Resetting a forgotten password 18 10 2 Personal SCL Le 20 cuc iu croi uds ed RR IUS CRT VRERRwEUVC 22 Location
15. Visa Expiry Date CRB Ref No SmartCard Unique User Identification 123456789123 Registration Expiry CRB Issue Date SmartCard Issue Date 30 11 2008 01 09 2008 Intention To Practice Adult RNA RNOO 0 Nursing and Midwifery This page holds details of your professional registration visa work permit CRB Smart Card and Assignments If you notice any mistakes in this page you should contact NHS Professionals to amend these details Contract Information Certification Information Contract Information Professional Information Dd Click on the Contract Information tab and the following page will be loaded Contacts Certification Information Contract Information Professional Information Contract Start Date PayScale Self Employed 20 05 2008 Contract End Date Spine Limited Company Name 0 Reason for End Insurance Expiry Date Fay Scheme Payment Calculation Rule AFC 0 Incremental Date Previous Bank Hours This page holds details of your NHS Professionals contract information If you notice any mistakes in this page you should contact NHS Professionals to amend these details Professional Information _ Certification Information Contract Information Professional Information Click on the Professional Information tab to show details of any Mandatory Training that you may have undertaken or completed Contacts Certification Information Contract I
16. anager will be displayed Awaiting Release this option is ticked eTimesheets that have been authorised by the ward manager but have not been agreed for payment by you will be displayed You will need to Release these eTimesheets in order to be paid Released If this option is ticked eTimesheets that have been agreed for payment by you will be displayed These eTimesheets will be paid at the next NHS Professionals payroll If this option is ticked eTimesheets that have been queried by you and are awaiting Authorisation from the ward manager will be displayed this option is ticked eTimesheets any eTimesheet that has been paid will be displayed Web Training Document Page 14 of 27 Version 4 3 Issue Date May 2008 NHS Professionals The following options will be displayed to you Any requests that have been authorised by the ward manager will be displayed to you The options for Query and Release will be in the columns to the left of these shifts Hide Filter Parameters Date Range Mat Authorised Start M awaiting Release Any shifts that have yet to be authorised will display the Awaiting 06 03 2008 Released Authorisation text this column alls V Queried with Ward Manager You will also see any comments that the manager has left if they 07 03 2008 have modified the timesheet 3 Months Comrat Actua MM MEME NM LL V 2
17. chester amp Manchester Childrens Uni Hos MR Eye Hospital Outpatients Department RNDD 09 30 14 30 47 Oct 2008 7 Central Manchester 8 Manchester Childrens Uni Hos MR Eye Hospital Outpatients Department RNDD 09 30 14 30 All available shifts that match your assignment codes will be displayed for your default Trust the Trust that you have selected If the ward has entered notes about these shifts you will need to read them before you book yourself Should you require to contact the ward directly click the Ward Details button of the ward s contact details You may also select the trusts to view the requests for By default the option of All Trusts is selected To filter for individual trusts select the trust from the trust drop down Temp Out Patients 0161 276 5504 Close Eye Hospital Outpatients Department Examples of Ward Details and Notes pages that are displayed when you Request Notes For Reference Number 42038203 click on the appropriate buttons 13 Oct 2008 09 28 Escort Duty Web Training Document Page 6 of 27 Version 4 3 Issue Date May 2009 NHS Professionals 4 0 Booking a Shift If there are shifts available that match the Trust that you have selected and your assignment code s you will be able to book into the shifts of your choice Outstanding shifts are listed below Click on the Select Box next Click in the box against the shift you wish to work to the shift s you would
18. d Edit Date Specific Availability HERES Tue Unavailable all day et Reports ed Unavailable all da y Unavailable all day Thu Unavailable all day Payment Fri Unavailable all day Unavailable all day Paid Bookings Cleared Unpaid Bookings Bookings Mot Cleared Sat Unavailable all day Sun Unavailable all day Add Booking Lead Time Unavailable all day User Change Password Personnel Details Help Online Online IT Security Guide Unavailable all day Unavailable all day Edit Usually available up to 0 hours before the shift stat Mon 15405 Tue 0605 0215 Thu 0805 Fri 09 05 Unavailable all day Unavailable all day QT iin 7 Availability Option Weekly Pattern Allows you to enter availability for days of the week regardless of the date For instance if you are always available on Mondays you should enter your availability which will then indicate that you are available for ALL Mondays Booking Lead Time Allows you to enter the timescales at which NHS Professionals can contact you before the start of a shift If you do not wish to be contacted if the shift starts in x number of hours you should enter this information in here Date Specific Availability Allows you to enter Availability for individual dates If for instance your availability is not the same from week to week you can specify here which dates you are available Web Training Document Page 9 of
19. e am G mom To Cl ll 2 Manchester Royal Gueried 06 05 2006 40213454 Infirmary RHOD 10 00 4010 00 10 10 00 1410 20 03 50 with ard Bed Management Manager start Time was 0600 and end time was 1400 Nurse OF 032008 15 27 Fw lett earlier Ward Manager OF 03 2008 13 27 Fw lett earlier than shift end time Ward Manager OF 03 2008 11 02 Note that you can no longer query the timesheet and this will require action from the Ward Manager to allow you to release the shift for payment Once the Timesheet has been authorised by the manager and then released by you the timesheet will be paid at the next payroll After this point the timesheet will be locked and no further modification will be possible The timesheet will be marked as Paid 9 0 Reports Future Confirmed Bookings This report will show you all the bookings that you have in the future that have been expressly confirmed by you that you will be working Future Confirmed Bookings when Select the dates you wish to view and then Click Go From Mar 2008 To Marcos MORTEM EC Any future confirmed bookings you have will be displayed in the grid 40213457 2008 10 00 10 10 Trafford General Hospital Intermediate Meurorehabilitation Unit ard 1 RM Gen Acute Web Training Document Page 16 of 27 Version 4 3 Issue Date May 2008 NHS Professionals 10 0 Other Menu Options 10 1 Changing or Resetting Your Password It is possible for NHS Professionals O
20. ersion 2 00 11 5 2 07 02 e 75 Database Staffbank DEV GPT Version Mo 1 0 0 4 ucc iy Pet ate You are lagged in as Password expires on i 1 Dec 2010 Logout login JOC EE B You are presently working with the following Trust Requests Available Shifts Refuse Bookings Hotifications Input Availability Ward Preferences Select Trust Timesheets Please note the information Reports bar This will allow you to Future Confirmed i i view whom Is logged your Change Password This is the Main Menu Each Password Expiry Date and the of these items will be covered trust you are currently online 1T Security cuf In more detail throughout the working with remainder of this document If the system is holding an electronic timesheet for you that has been authorised by a ward manager then you Will see the following under the notifications section in the middle of the screen Hotifications Click here to view the 1 authorised Timesheet s awaiting ta be released by you This will be covered in the later section Timesheets of this manual Web Training Document Page 4 of 27 Version 4 3 Issue Date May 2009 NHS Professionals 2 0 Main Menu The main menu provides you with the ability to navigate easily to the task you wish to perform Each of these will be covered in more detail throughout the remainder of this document Menu Options Are Requests amp Bookings
21. if you work substantively within a trust and joined NHS Professionals using your substantive post you will only be able to work in the Trust that you hold your substantive post in Add Will NOT Work At Click on the Add Will NOT Work At button and the following pop up will be displayed Add wil Mot A Trust Select the trust location ward a a t 5 enira ancmnester ancmnester WOrens al you wish to add and click Ok to Location save the changes or Cancel to Baoth children s Hospital discard the changes PLEASE NOTE Will NOT Work At will override the Will ONLY Work At This means that if you have selected a location ward in Will ONLY Work At and there is an entry in Will NOT Work At for ALL ALL you will not be available to work for this area Web Training Document Page 24 of 27 Version 4 3 Issue Date May 2008 NHS Professionals Deleting Availability for Trust If you no longer wish to work at a particular trust click on the Delete link next to this trust You will be asked to confirm your selection Staffbank Are vou sure you want to delete West Essex PCT trust Click Yes to delete your availability for this trust or No to cancel If you wish to delete a particular Will ONLY Work At or Will NOT Work At availability click on the delete link next to that availability You will be asked to enter the reason and click Ok
22. mp Clerical to a wide range of online services JOIN US NOW Apply to join now its easy Select Profession v On this page click the Flexible Workers Trusts and Agencies login here for online bookings gt link Doctors Development Flexible Workers Trusts and Agencies n here for online bookings gt NHSP Change in Status Hot Jobs Management information Reports for Trusts News Please note that browser bookmarks leading to NHSP login pages may need CONCLUSION TO Logins updating to match our new website CONSULTATION FAQ s User Guides Flexible Workers Click here for user manual gt Trusts Click here for user manual gt Click here for Management Information user manual gt Agencies Click here for user manual gt v Internet R100 Done Web Training Document Page 3 of 27 Version 4 3 Issue Date May 2009 NHS Professionals You will now be asked to insert your Login ID and Password Once you have completed this information click the Login Button Login ID Password Login Forgot your password You should now be successfully logged onto your personal on line booking system and this page will be displayed Edit View Favorites Tools Help Back gt gt gt n Search Favorites ae X Address amp 1 http idev int www s1 LWardClerkStartUp asp Go Links staffBank i Professionals V
23. nals records It is important that you continue to enter you availability to inform NHS Professionals when you are available to work Without this information NHS Professionals will not be able to contact regarding available shifts Web Training Document Page 12 of 27 Version 4 3 Issue Date May 2008 NHS Professionals 7 0 Ward Preferences This allows you to highlight wards that you like to work on as well as those where it is your preference not to work Click on Ward Preferences on the main menu If you have no preferences in the Hi i Yon Paint REA Sirah amp Manchester Childrens Uni system you will receive an Requests amp Bookings Available shifts acknowledgement of this Refuse Bookings Input Availability Input Contact Preferences T 75 Pratatansis Click on Add Ward Preferences to _Umeshesis allow you to add your preferences sua Confirmed User Change Password Personnel Details No Ward Preferences are Available Sorry Help Online Online IT Security Guide Add Ward Preferences You will be then asked what Trust you would like to add preference for If you work in add ward preference multiple Trusts the drop down list will enable Which trust would you like to work at Select Trust you to choose Continue Central Manchester amp Manchester Childrens Uni Hos C ick O n C
24. net Explorer provided by NHS Professionals i E x File Edit view Favorites Tools Help ae Bak gt at A Search f Favorites 68 68 X fA Address Ej http uat int www s10 4001 ForgottenPasswordEntryPoint1 aspx AspxAutoDetectCookieSupport 18returnurl http uat int www s 1 0 amp showHeaders truetdoadinframe f Go Links 35 Password Management INHS Professionals Forgotten Password Username mfrostagorh Email Address mark frast nhsprofessionals nhs uk Confirm Email Address mark frost nhsprofessionals nhs uk 2 the characters you see IK 4 66 in the picture Cancel After clicking reset you will receive an email with a link to a web page to allow you to enter a new password gi E Done Q Local intranet Enter your username and then the email address you registered your username with NHS Professionals with twice please note you will not be able to copy and paste your email address from one box to the other Once you have done this you will be asked to enter the CAPTCHA information Simply type in the 5 letter number and letter combination into the box below the CAPTCHA detail Click Reset Password and an email will be automatically sent if your email address is recognised Retrieve your email and click on the link in this email You will see the following page appear Web Training Document Page 18 of 27 Version 4 3 Is
25. nformation Professional Information Mandatory Training Web Training Document Page 26 of 27 Version 4 3 Issue Date May 2008 NHS Professionals 11 0 Logging Out otaff Bank Version 2 00 09 2 07 02 67 Database Staffbank DEV GPT Version Mo 1 0 0 2 You are logged in as Password expires on 1 20101 You are presently working with the following Trust Central Manchester amp Manchester childrag Requests amp Bookings Hos Available Shifts Refuse Bookings Hotification Input Availability Input Contact Preferences macie saei Once you have finished using the Ex EX rus H Flexible Worker on line service Reports please logout by clicking on the Future Confirmed oe Logout button Change Password Personnel Details Help Online Online IT Security Guide If you have logged out successfully the browser window will close Web Training Document Page 27 of 27 Version 4 3 Issue Date May 2008
26. nline Users to change their own passwords via the change password link in the menu or if you have forgotten your password you can reset your password using the Forgot Password link on the login page 10 1a Changing Your Password once logged in The top of the page shows details of the logged on user along with the password valid to date this will enable you to keep a check but the system will remind you to change your password 14 days before and for everyday after until it expires We recommended you change your password as soon as you see these prompts to avoid any problems Staff Bank Click on the change password link in the menu and you will see the following page appear one number and one upper case letter CHANGE PASSWORD Enter your current Password Enter the new Password Confirm your mE Password Enter your current password and then your new password twice NOTE that your NEW password must be between 8 and 24 Characters long and contain at least one number and one upper case letter click submit and your password will be changed if it matches the rules above Web Training Document Page 17 of 27 Version 4 3 Issue Date May 2008 NHS Professionals 10 1b Resetting a forgotten password If you have forgotten your password click the Forgot Password link from the main login page You will be redirected to the Password Management System 3 Password Management Microsoft Inter
27. o nti n u e Hote Ward Preferences is simply addditional information given to the co ordinator s about your willingness to work this ward given a choice does not prevent your name from appearing in the list of available staff You will then be asked for the location Once again select from the list and click Continue You will be then asked what Ward you would like to add preference for Add Ward Preference Once you have chosen the ward you can nominate preferences as Keen Trust preference Central Manchester amp Manchester Childrens Uni Hos Which Location would you like to work at Like to Prefer not to Very Keen Would not like it Add Ward Preference Click on Update Preferences to save your changes Trust preference Central Manchester amp Manchester Childrens Uni Location preference Manchester Royal Intirmary Anaesthetics amp Recovery Which ward ls sould you like to work at Ww 8 i Antenatal Clinic Hold Ctrl Key to select multiple wards What ix your Level of Preference Tick if you like to york in all the listed wards Update Preferance Web Training Document Page 13 of 27 Version 4 3 Issue Date May 2008 NHS Professionals 8 0 Timesheets YOU MUST RELEASE YOUR ELECTRONIC TIMESHEET BY 23 59 ON A TUESDAY IN ORDER FOR THAT TIMESHEET TO BE PAID THE FOLLOWING WEEK Clicking on the Timesheets Menu op
28. rnet Explorer Sie px SE gt yip Favorites NHS Professionals flexible and temporary NHS jobs i i B geh Page Safety Tools The No 1 for NHS flexible workers NHS Professionals toe apt al With 50 000 healthcare professionals we are the dukkan leading employer of flexible staff for the NHS Home Nursing NHSP manages a wide range of flexible Doctors work opportunities for nursing medical and administration and clerical staff Learning amp We enable nurses doctors and other Development healthcare professionals to work flexibly within the NHS fully Hot Jobs R work life balance needs News development goals Logins Select Your Professio FAQ s On this page click the Quick Login link Internet fg i00 FAQ s aboutthe Allacate Software Partnershin Done 2 NHS Professionals Logins Windows Internet Explorer Go http ihsp sekforde co uk locin bs 3 zl P File Edit view Favorites Tools Help 3 Favorites NHS Professionals Logins me deh Pager Safety Toos The No 1 for NHS flexible workers NHS Professionals Your guide to flexible working Home NHS Professionals Nursing Online Flexible Workers Trusts Doctors and Agencies can all login from this page iq a
29. rred name Web Login Bah Prefer To Use Wieb Tes Disability Status Ho Disability Emergency Contact Name Melanie Mother Emergency Contact Certification Information Contract Information Professional Information Address 10 Happy House China Town Lamdan Mobile Work Phone County Home Phone Country Mobile Swaziland Email PostCode 406981 ESR Assignment HI Humber AFC Accepted Yes AFC Accepted From 20 05 2008 45454479561 545 Between 12 00 18 00 45454479561 545 Anytime 454544 79561545 Between 12 00 15 00 45454479561545 Between 10 00 21 00 fanhsprofessionals nhs uk Anytime You will automatically be sent to your Personal Details when you click on the Personal Details menu option Please note the Tabs indicated by the red boxes above and the two Edit Buttons Clicking on the First edit button will allow you to change you personal details Personal Details Personal Information Sex Male Date of Birth Nationality Afghan Ethnic Origin iddl ens Middle name British Preferred name Prefer To Use Web Iv Submit Disability Status Ho Disability Emergency Contact Name Melanie Frost Mother Emergency Contact No 01227 792586 You will be able to change your Emergency Contact Name Emergency Contact No and the option Prefer To Use Web If you tick the Prefer To Use Web option you will not receive any
30. rs and then click on the Go Tu Wie To Week Containing button Unavailable all day 25 ue uh cu This will allow you to view any 3 4 availability you have already Unavailable all da 10 entered for these dates 11 Unavailable all day 17 15 24 25 Click on the Add Edit Date Specific Availability button Unavailable all day ee Unavailable all day Today May 6 2008 1 Web Training Document Page 10 of 27 Version 4 3 Issue Date May 2008 NHS Professionals Once you have clicked on the Add Edit Date Specific Availability button you will see the following screen Add Edit Date Specific Availability Enter the date range that you are for the following dates available for in the From box From To and the To box and then click Add Ad You can then enter the time period that you are available for if you are available all day available all day except for a time period or Unavailable all day available Tor the time periad Click Ok to save your availability for these dates C available dary Click Cancel to return to the available day except tor the time period previous screen and disregard your changes Unavailable ail day Booking Lead Time Booking lead time allows you to inform NHS Professionals of the number of hours prior to the request Starting that you wish to be contacted with regards to you availability
31. sue Date May 2008 NHS Professionals Enter your new password details following the rules on screen Enter the CAPTCHA information you see displayed on screen Click Reset Password and your password will be reset and you will see a page to confirm you have changed your password You will not be able to login to the system 3 Password Management Microsoft Internet Explorer provided by NHS Professionals File Edit View Favorites Tools Help ay Back a Qsearch fe Favorites C amp X fA Address http uat int www s10 4001 ForgottenPasswordEntryPoint2 aspx AspxAutoDetectCookieSupport 1 ref c387 362 7 707 47a2 a3db e85ab3136915 e Go Links Password Management NHS Professionals Forgotten Password Please submit a password that is 8 24 characters long and contains at least two of the following numbers lowercase letters and uppercase letters i e password1A or passWORD New Password Confirm New Password Type the characters EQR QS you see in the picture Reset Password Cancel El 2 Done g Local intranet pE E Ei Web Training Document Page 19 of 27 Version 4 3 Issue Date May 2008 NHS Professionals 10 2 Personal Details This shows your personal details Personal Details Availability Bookings Personal Information Sex Male Date of Birth 2 05 2008 Hationality Afghan Ethnic Origin British Middle name Frefe
32. tion that your booking has been successfully updated You may only Refuse a booking if that booking is more than 24 hours in advance For any late notice refusals please contact the NHS Professionals National Service Centre from the Contact Us section of the NHS Professionals website Web Training Document Page 8 of 27 Version 4 3 Issue Date May 2008 NHS Professionals 6 0 Input Availability This allows you to update when you are available to work Select Input Availability from the Main Menu 4 StaffBank on Web Main Page Microsoft Internet Explorer provided by NH This screen gives you a variety of options to enter you availability non availability and booking lead time File Edit View Favorites Tools Help d Bak gt amp Search Favorites H amp ng Address amp http dev inb wwiw s11 NewFrame aspx The next few pages will discuss how best to enter you availability for NHS Professionals otaffBank Version Mo Z 00 11 7 2 07 02 6 75 Database Staff bar You are logged in as Password expires on 1 Dec z 010 1 You are presently working with the following Trust Heath eg EDE PPCM ue TENE TUAE LR Menu Options erm Park Hospitals MHS Trust Requests amp Bookings Available Shifts Refuse Bookings Weekly Pattern Input Availability Ward Preferences Week Containing Mon Unavailable all day Ad
33. tion will display the options for entering your electronic timesheets The process for electronic timesheet authorisation is as follows 1 The booked shift will be worked 2 The ward manager will authorise the timesheet 3 You will need to either Release the timesheet your acknowledgment that you agree to the pay details or you can query the time sheet 3a If you query your timesheet it will then be passed back to the ward manager to authorise and the process from step 2 will need to be repeated Once you have clicked on the Timesheet option you will see a list of any of the electronic timesheets for the current day Show Filter Parameters A Timezheets Contrat 0 Actual MENU ILLI LL 2 Trafford General mop rmasz2008 4021345 Intermediate 10 00 10 10 0 00 10 10 00 10 10 0 4 oe Authorization Meurarehabilitation Unit 1 To view other timesheets you will need click on the Show Filter Parameters blue arrow This will display a list of filter options available to you Not Authorised Awaiting Release 3097 2006 V Released End M Queried with Ward Manage 31072006 3 Months You can select the options from the drop down list the calendar boxes and the series of check boxes Once you have selected you filter options click on the Filter button to update the list of eTimesheets that match your criterion payment by the ward m
34. you so do not arrive for the shift Please be aware that without the NHS Professionals Reference Number you booking is not confirmed 3 The other messages that you may see relate to issues with your booking such as you are booked elsewhere for that time period or you have an expired NMC Pin if relevant To view your confirmed bookings are please see the Confirmed Bookings Report For other queries please contact the Service Centre using the Contact Us section of the NHS Professionals website Web Training Document Page 7 of 27 Version 4 3 Issue Date May 2008 NHS Professionals 5 0 Refusing Shifts This option allows you to view all your booked shifts and refuse shifts If you require to refuse a shift that you have already accepted to work then you can do this via the Refuse Bookings link in the menu All your future Bookings will be displayed Hame Stat End Assignment Location Refuse 14 Jul 2008 40949535 09 30 14 31 IIR heather oog Ante Matal Clinic Refuse heathervvoad Ante Matal Clinic Refuse heatherwoad Ante Matal Clinic Refuse z Jul 2008 40949939 09 30 14 30 2008 40949940 09 30 14 30 refuse the booking click on the Refuse link next to the booking you wish to refuse The following screen will be displayed and you should then select the reason why and then click Refuse Refuse the Shift with Request Number 40213469 You will then receive confirma
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