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SeGOV User Guide

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1. Ele Edit View Favorites Tools Help de Qe O x 2 Al JO sx gerens A 02 72 8 2 9 a Address https www humanservices t state pa usfidm managedidm cal2jindex jsp FacesViewId app page profile profile sp s Go Links wu pennsylvania DEPARTMENT OF PUBLIC WELFARE Task Completed Your Password and Security Answers has been successfully saved Please close this browser and open a new window to login into the system Close Window Copyright 2005 2009 Commonwealth of Pennsylvania ipee TEE IB Risa Click Close Window User Hint Questions have been established Exit ALL Internet Browser sessions Click the SeGov URL to continue with the following configurations and procedures Forgot Userl D Users are able to receive an email advising them of their forgotten UserID It is very important that the user information request match exactly to information on file in Active Directory f the user information has changed user must submit the new information to their Program Office Coordinator for submission to USEC for change Please submit the following information Business Entity Name User Full Name as was listed in Active Directory Domain Managed PROD SeGov UserID b lt account gt Old email address New email address Phone Number From the User s Internet Browser Home page or favorite open the following SeGov URL https missl dhs state pa us Pennsylvania Departmen
2. f pone OE B Mioara 16 Click Close Window on the screen above Close ALL Internet Browser sessions 17 OnLine Manual The Online Manual link provides an overview and general instructions from Software Provider This is for reference only and does not fully support DHS use of this product Pennsylvania Department of Public Welfare Windows Internet Explorer provided by PA Dept of Public Welfare Go gt BD hitos missi s dpw state pa us eI fes x loe sen File Edit View Favorites Tools Help We EO Mi Pennsylvania Department of Public Welfare gt Gv eh gae O Toos pennsylvania DEPARTMENT OF PUBLIC WELFARE DEPARTMENT OF PUBLIC WELFARE Sign On Username Security Notice You are aboutto access a secured resource Password Pennsylvania Department of Public Welfare reserves the right to monitor and or limit access MS Sign On to this resource at any time Need Help Tech Support Online Manual Password Reset KJ Local intranet 100 7 pts sf S ERE E ibor m nertest Brennsyv E omen 5 g 2 KHz Sd SO 10 56 AM y MOvEit DMZ Manual Windows Internet Explorer provided by Department of Public MOV MOVEite DMZ dmz Manual Introduction Contents Search MOVEite DMZ Enterprise is a secure file transfer and secure message server It is a vital component of the MOVEite family of D Introduction secure file processing storage and transf
3. Fes fes f Histor 95 Ez ES 13 I G3 d m 5 ic inbox mirosoft 4 3 Reminders J 8 vennsvivamia o e OBS rsm Delete Files that have been Downloaded After downloading files SeGov requires that Users maintain their site and delete files after download New files with the same name will not be posted to the site until the existing file has been deleted SeGOV folders are NOT intended to be storage areas for Business Partner Files The User will be notified by email that file has not been downloaded within 7 days Files will be removed from the SeGOV after 30 days All requests for files to be resent MUST be directed to DPW Program Office coordinator To maintain their SeGov Home page and DELETE files that have been downloaded click the boxes to the left of each file name and then click the Delete button in the Selected File Folder Actions section 27 gt Pennsylvania Department ol Pubie Wellare b krmeier Windows Intrroet Explorer provided by PA Dept of Public Wolare sjaj xi oo ape oom 4 dpw state pa us human aspx r 1566422608 l x Search P Fie Edt Vew Favorites Toole Heip m E TP SY mp Pennayivania Department of Pubic Welfare b kemeier PD Do eb Page OrTo IPA pennsylvania DEPARTMENT OF PUBLIC WELFARE Signed onto Pennsylvania Department of Public Welfare as b komeior My Account Sign Out f Home Folders Confirm Deletion of Folders and Files Logs Nama Creates Size Co
4. fg bore FF OF B R3tocdintanet User information will be displayed on screen above If this is NOT correct please contact OIS Account Administration at 1 800 281 5340 User must answer two Hint Questions and then click OK Upon successful answers to two Hint Questions user will be allowed to change their SeGov password Z CA Identity Manager Windows Internet Explorer provided by Department of Public Welfare E laj xj File Edit View Favorites Tools Help ay Ow O x A pl rs O 2S a JOH S Address e https www humanservices t state pa us idm managedidmpub ca1 2 index jsp FacesViewld app page screen fp_identify user jsp gt Bo Links 9e d T D o DPW Forgotten Password Reset Required Organization UAT User ID b bawadlinge First Name Barbara Last Name Wadlinger Password Policy Requirement minimum eight characters at least one Uppercase Letter dhai Password __ at least one Lowercase Letter at least one Number digit at least one Special Character e g 968 May neither contain the user ID nor any part of the user s full name May not reuse any of the last ten previously used passwords Confirm New Password Cancel Copyright 2005 2009 Commonwealth of Pennsylvania Done Pf B R3tecslintranet Please follow the Password Policy Requirements as defined to the right of the password fields on the screen Click Submit on the screen above
5. If user receives Invalid username password or not allowed to sign on from this location e Validate the SeGov UserID i e UserName is correct e Validate that the Password is correct Has the Password expired The password expires after 60 days The user will be locked out after five unsuccessful attempts to log in Successful Log In to the SeGOV website User will be placed in their designated SeGov Home page Pennsylvania Department of Public Welfare b kemeier Windows Internet Explorer provided by PA Dept of Public Welfare i 8 x A G m B htips missl s dpw state pa us human aspx transaction dummy s ajelxfex A File Edit View Favorites Tools Help We emp Pennsylvania Department of Public Welfare b kemeier gt Bl deb gt p Page Grools gt pennsylvania DEPARTMENT OF PUBLIC WELFARE DEPARTMENT OF PUBLIC WELFARE Signed onto Pennsylvania Department of Public Welfare as b kemeier My Account Sign Out Home Folders a Home Logs Fiod Elle Eolder Browse Files and Folders ja To search for a particular file enter the file name or file ID in the Find File box on the left side ofthe page and press the Find File button Find File GoTo Your Home Folder Zj Browse Other Folders Go To Folder Upload Files Now Score Select a folder MHMR TEST gt Need Help CLICK HERE to Launch the Upload Download Wizard Online Manual
6. Go EP betes missi s dpw state pa usfhuman aspx r 16011110288Arg12 home 2 File Edit View Favorites Tools Help XE Pennsylvania Department of Public Welfare b kemeier pennsylvania DEPARTMENT OF PUBLIC WELFARE DEPARTMENT OF PUBLIC WELFARE Signed onto Pennsylvania Department of Public Welfare as b kemeier_ My Account Sign Out Home Folders gt Home Logs x aidin Browse Files and Folders To search for a particular file enter the file name or file ID in the Find File box on the left side ofthe page and press the Find File button 2 Find File Go To Your Home Folder Browse Other Folders Go To Folder zi Upload Files Now cT Select a folder MATP TEST v Need Help CLICK HERE to Launch the Upload Download Wizard Online Manual Upload Wizard Transfer Report Tech Support Local File Status Password Reset C Documents and Settings kmeier My Documents Intefaces and Exchanges MOVEI MATP Uploaded to MATP TEST OK ID Migration Testing O1MATP csv amp 690117976 Powered by MOVET gt E SQ Localintranet Hw0 Z fes Bsn E G2 S iG E D br B O0 Cr tnoox m A Rs test Pennsyiv Ca Testing Search Desktop XEM S 11 05 AM Note Files are transferred based on standard file naming patterns If the file remains in this directory 24 hours later there is a problem Review the defined file naming pattern or contact
7. Seen and reviewed by audiences including the general public who were not the intended recipient of the message 4 Ensure that content is appropriate and consistent with business communication avoid sarcasm exaggeration and speculation which could be misconstrued 5 Be as clear and concise as possible be sure to clearly fill in the subject field so that recipients of Email can easily identify different E mail messages Avoid subject fields that are vague and general e g question comment etc Electronic Message Distribution Size and Technical Standards a Authorized Users should receive authorization from their chain supervisor before wide scale broadcasting an E mail bulletin to groups of employees b The use of reply to all should be avoided unless it is appropriate to respond to all addressees c Authorized Users wishing to send E mail bulletins to all Commonwealth or agency employees must first obtain authorization from agency management d E mail messages should be brief and attachments to E mail messages should not be overly large Agency IT staff will inform Authorized Users of limitations on the size of E mail messages and attachments The Office for Information Technology periodically will provide technical standards and guidance to agencies through IT Bulletins on the technical capacities of the Commonwealth Connect System and limitations on Email message size Technical standards will be provided in areas s
8. Tech or p ero Tesr sj Copy Move Options To er BFO TEST Or py p To Foster Advanced CopviMoye Options Powered ny MOVE Te Upload Files Now Select a folder MHMR TEST 7 GUGK HERE to Launch tne Uptoad Download Wizard F OFOFOFOFOD Rdiointenet Paw a Asaj HERG BOE dA D m co nex meroon J 9 Pennsylvania o L Upprademovelt 7 z Po Go rum To download both of the files in the screen above click the boxes to the left of each file name in the screen above and then click the Download button in the Selected File Folder Actions section browse ForFolder zii Choose destination folder Desktop m My Documents PWISWCT33007 ker My Network Places E Archives Jan 01 thru Oct 06 CDOS E Archives Jan 01 thru Oct 06 CD5 L3 CIR on Hbgpwisfpso1 lE Deloitte Contacts for webMethods Projects lE eGovernment Exchanges on Hb gpwisfps O 1 El E E RI BI _ im a om ome Navigate to the folder on local computer network where files are to be placed Then click OK The screen below indicates the file transfer was completed Click Open Folder to see the files in your computer 25 MOVEit Download Wizard Intefaces and Exchanges MOVEitVTestinglUpgradeMoveit Test ScreenShots 3 1 11 3 9 2011 1 25PM 3 9 2011 1 23 PM 3 9 2011 1 23 PM 3 9 20111 19 PM EhengetetterToR 3 9 2011 1 18PM lr Migrations 3 9 2011 1 14PM K OCDE qM 3
9. authorized for personal use on a limited occasional and incidental basis and in a manner consistent with this policy b Incidental personal use of Internet access is restricted to Authorized Users it does not extend to family members or other acquaintances C Access to the Internet from an agency owned home based computer must adhere to all the same policies that apply to use from within agency facilities Employees may not allow family members or other non employees to access agency computer systems d Incidental use must not result in direct costs to the Commonwealth e Incidental use must not interfere with the normal performance of an Authorized User s work duties f No user may send or solicit files documents or data that may risk legal liability for or embarrassment to the Commonwealth g All files and documents located on Commonwealth IT resources including personal files and documents are owned by the Commonwealth and may be accessed in accordance with this policy In addition it should be understood that such documents may be subject to the Right to Know Law 65 P S 66 1 et seq and other laws that may require the Commonwealth to disclose the content of its IT resources Acceptable Use of the Internet Accepted and encouraged use of the Internet for Authorized Users on Commonwealth IT Resources includes but is not limited to the following 1 Access research exchange or posting of information that relates to t
10. directive and in Enclosures 1 and 2 These standards encourage effective use of IT resources and provide a framework to prevent misuse or illegal use of these resources This directive does not prohibit employees from performing authorized job duties 3 SCOPE This directive applies to all Authorized Users in all agencies under the Governor s jurisdiction who have access to Commonwealth IT resources 4 POLICY a These standards are designed to prevent use that may be illegal abusive or which may have an adverse impact on the Commonwealth or its IT resources and to identify permissible and effective uses Authorized Users are encouraged to assist in the enforcement of these standards by promptly reporting any observed violations to their supervisor the human resources office agency contact or contracting officer 205 34 Amended This directive establishes policy for the acceptable use of Commonwealth information technology IT resources including of the Internet and electronic mail E mail by Commonwealth workforce members including employees contractors consultants volunteers and other authorized users hereinafter referred to as Authorized Users Marginal dots have been excluded due to major changes March 28 2007 b The improper use of Commonwealth IT resources by employees or volunteers may result in disciplinary action up to and including termination depending on the circumstances of the incident The improper use of Commonw
11. information software data files or programs that are provided stored or otherwise utilized by or on any Commonwealth provided IT resource is the property of the Commonwealth d All Authorized Users should understand that all electronic communication and access may be traced and or monitored Agencies and their designees may use tracking blocking and monitoring software to restrict certain access and or alert information technology staff to certain inappropriate uses Authorized Users must use passwords and or encryption in a manner that is consistent with Commonwealth and agency policy Utilization of special passwords or encryption does not necessarily guarantee the confidentiality of any electronic communication Authorized Users must keep passwords secure and must not share them with others e The Internet and E mail are information tools that the Commonwealth has made available on Commonwealth computer resources for Commonwealth business purposes Where personal use of these resources does not interfere with the efficiency of operations and is not otherwise in conflict with the interests of the Commonwealth reasonable use of the Internet and or E mail for personal purposes will be permitted in accordance with standards established for business use Such personal use shall be limited occasional and incidental Any personal use which is inconsistent with Commonwealth policy regarding availability or capability of computer equipment or inappro
12. of their SeGov Home page It is VERY important that files be uploaded to the proper folder with the proper file name SeGOV team will not move files that have been uploaded incorrectly In the Upload Files Now section click the drop down arrow to select the folder that you want the file to be uploaded to In the screen below the folder was selected as MATP TEST Pennsylvania Department of Public Welfare b kemeier Windows Internet Explorer provided by PA Dept of Public Welfare Palgi xi JMe ies BD Peresyivaens Department of Public Welfare bkemoer PA pennsylvania DEPARTMENT OF PUBLIC WELFARE Signed onto Pennsylvania Department of Public Welfare as b kemeier My Account Sign Qut Home Folders e Welcome to Pennsylvania Department of Public Wetfare Please watch this area for important messages Logs Find File Folder Home Browse Files and Folders Ed BD deb Pope rem To search for a particular file enter the flle name or file ID in the Find File box on the left side of the page and press the Find File button CQ Go To Yow Home Foiger G3 peo Quer Folders Go Te Need Help Upload Files Now Seiect a over AS 1 Online Manual o Tech Support Q Password Reset 7 CLICK HERE te Launch the Upload Downtoad wizard a A D wow A Moni HE AGAR AA w iae 3 nes i nes Cup En J ren Jf Po SR Siw vernm Click Click Here to Launch Upload Wizard
13. of three drop down lists Enter Answer this answer is unique to the user and should never be shared When used in Change Password user must enter answer exactly as created here If user enters that they grew up on Market Street then Market Street is the correct answer to the HINT question Select Security Question 1 Enter Answer recommend one word answers all in lower case Select Security Question 2 Enter Answer recommend one word answers all in lower case Select Security Question 3 Enter Answer recommend one word answers all in lower case Enter Primary Phone Number for user must have all 10 digits Select SUBMIT User may receive a message Task has been submitted Please wait CA Identity Manager Windows Internet Explorer provided by Department of Public Welfare l x Ele Edit View Favorites Tools Help de i es Q O ha BO Paes y6 3 28 709483 Address https www humanservices t state pa us idm managedidmpub ca12 index jsp FacesViewld app page profile profile jsp Eje tins VEN pennsyivania DEPARTMENT OF PUBLIC WELFARE DPW Forgotten Password Reset Task has been submitted Please wait Copyright 2005 2009 Commonwealth of Pennsylvania zi a T i A toca intranet At this point user should receive a Task Completed message Password has now been changed Confirmation Windows Internet Explorer provided by Department of Public Welfare aj x
14. your Program Office coordinator 32 The user will receive an Email Alert Notification like the one below that your file has been uploaded to SeGov Os a7 ve eee Upload into Folder TEST Confirmed Message HIMU TEES G EA t E 2 D AAwa X lD gai HY Sy el 4 uM P ure Reply Reply Forward Delete Moveto Create Other Block Not Categorize Follow Mark as All Folder Rule Actions Sender Up Unread 5 Select Respond Actions Junk E eat fs Options fe fing From Pennsylvania Department of Public Welfare Nonficaten Service ra wmadmns state paus Sent Tue 3 1 2011 1 59 PM To Meter Kenneth ce Subject Upload into Folder TEST Confirmed EN E File Upload Confirmation Your file has been saved into the MATP TEST folder and the appropriate people have been notified Name 01MATP csv Tracking ID 690164117 Original Size 5 bytes amp For non repudiation purpases it has been confirmed that the Sle received by MOVEit DMZ is IDENTICAL to the file you uploaded Please use the following URL and your usernarme password to view the current status httns imisst 5 dow state pa us human asox72Orai 7767SAr012fileviewSAra07 690164117820 Regards Pennsytvania Department of Public Welfare Notification Service Bises GENEDE iuga Eam S ona Coupe upa 2 yw hme 12 269 End Session Per Commonwealth policy Secure eGovernment browser sessions will time out from non use When your session is complete
15. CO SAT fe 2 Click Next all defaults are used 31 A Vennsylvanta Departinent of Pula Wellare bolometer Winliws Internet Explorer previled by PA Dept of Public Vielfare Tiel xi MOVEIt Upload Wizard Upload to MATP TEST J sx e Pl Transfer complete Integrity verified on al les ThE Pope Tone Tronsfessed 1 file in 0 seconds 0 02 KB sec Press OK to close thes wandow and view the Tronster Report of Public Welfare Please watch this area for important messages JP Find File Browse Files and Folders Go To Folder To search for a particular file enter the file name or file ID in the Find File box on the left side of the page and press the Find File button 7 Ei GD GoTo YourHome Folder GQ Browse Other Folders Upload Files Now Select a folder MATP TEST z 7 CLICK HERE to Launch the uoloadDownioad wizard Need Help Online Manual 9 Tech S Password Reset Powered ny MONET Lu 777 gai osanet IT A Bestar C1 E E GOgE m5 ise inis riis Cures eun mem 0 0 SSS vum File Upload is verified in the small dialog box at the upper left part of the screen above Click OK to complete the file transfer and you will return to your SeGov Home page Review the Upload Wizard Transfer Report at the bottom of the Home page Pennsylvania Department of Public Welfare b kemeier Windows Internet Explorer provided by PA Dept of Public Welfare
16. ICK HERE to Launch the Upload Download Wizard e Online Manual Tech Suppor Password Reset z COO Aam R 7 Aston WE s ks COR ES BA rie eremo RETEST Met i pensyon 2 C o SES VO 10 55 a Under Browse Files and Folders click Go to Your Home Folder User will be sent to their SeGov Home folder which is also called their SeGov Parent folder A Pennsylvania Department of Public Welfare b kemeter Windows Internet Explorer provided by PA Dept of Public Welfare T alej x gao n o misi 5 dew state na us human aspx e 1175264498470 12 efllelsthArg06 609503978 amp x e Se p Fle Edt View Favorites Tools o ae M Perms ytvania Depar tment of Publ Welfare b keemeier TE 0B e Toos IPA pennsylvania DEPARTMENT OF PUBLIC WELFARE tf I MHMR TEST Go To Folder P Find File Folders and Files Name amp eajez Go To Folder Parent Folder E T KMIesfie2td MT2011 45400 PM Go To r Kid TostFiiosm 9 3 7 2011 4 64 02 PM Select Fies AJ New Oi None Need Help Selected File Folder Acbons Q Online Manual Perform Action 3 Delete iCopy ie Move GS Download 4 Tech Support Copyntove Optons vo roe BFO 7 TEST s Password Reset Advanced Copy Move Qorong gt gt Powered by wp Upload Files Now Select a folder MHMR TEST z 7 CLICK HERE to Launch tne UploagDowntoad Wizard EE NL LG zi zi Bsen 8 62 SIGE DE BA otro feront i IRe
17. Numbers PIN Security Tokens i e Smartcard or similar information or devices used for identification and authorization purposes with any other person or Authorized User Authorized Users are strictly responsible for maintaining the confidentiality of their Commonwealth or agency account s passwords PIN Security Tokens or similar information or device c Authorized Users may not make unauthorized copies of copyrighted software d Authorized Users may not use non standard shareware or freeware software without agency IT management approval unless it is on the agency s standard software list e Authorized Users may not purposely engage in activity that may harass threaten or abuse others degrade the performance of IT Resources deprive an Authorized User of access to an IT resource obtain extra IT Resources beyond those allocated or circumvent computer security measures Appendix 1 Enclosure 1 to Management Directive 205 34 Amended Page 2 of 6 37 f Authorized Users may not use Commonwealth IT resources for personal gain g Authorized Users may not engage in illegal activity in connection with their use of Commonwealth IT Resources including but not limited to downloading installing or running security programs or utilities that reveal or exploit weaknesses in the security of a system For example Authorized Users may not run password cracking programs packet sniffers port scanners or any other non approved programs on Com
18. PA DEPARTMENT OF HUMAN SERVICES SeGOV User Guide Https Browser Users Version 1 2 B A Wadlinger 3 16 2011 The document is a user guide for SeGOV users It demonstrates the one time administrative tasks required by security and also provides notes in use of the MovelT Browser Contents SEGOV User GUAE jme D M 1 SeGOV User Guide Https Browser cccccecssssccecececeesesssaecececscessesaeseeececssceseaaeseeeescssseseaaeaeeeessessesuaeeeeess 3 SOGOV URL g 3 SEG OW USENS E 3 ieuhrej ucmee Hm 4 DPW USER AGREEMENT ceesceesceesceeececceceaeceaeceaeceaecaecsaeeseeeeeeeeaeeeaeeeacecaaecaaecaaeceaeseaeeeaeeeaeeeeeeseneeeeeeees 6 HINC QUESTION mec 6 Forgot UserlD m M 9 M Friensbidee secede reine eniai a vale eaeck nue cds Sane e i hued dds sadcd E aE 13 OnLine Maal lis s2ccsssnsescescsetcegscaeeaced arene teeesnatecnencslsgeeuadeg guccteacageasaaegsceceesntenind daccgedeatensiacaavecdecatendsa Gassteses 18 MRPAGIXSICeQUELCIMNERERORCUIU 19 Installation of ActiveX essesssseesseeessseeeeeeenee enne nnne nennen nennen inttr en ia Ea set Ea aa eiai enn esent nennen ns 20 Home Page Wizard Install reto ce
19. Q Tech Support Q Password Reset Powered by MOVET gt M I FE FTT OF R3tealntanet iw 7 i Sta JE S GASH E C Inbox Merosof A RE TEST Mover Pennsylvania Search Desk 2 ACOs LO 10 59 aM Installation of ActiveX 20 Home Page Wizard I nstall The first time a user signs on to MOVEit DMZ MOVEit DMZ will notice that the Upload Download Wizard is not installed and will send the user to a page from which they can install the Wizard or choose to disable it Internet Explorer XP and Windows 7 Internet Explorer users will be sent to the ActiveX Wizard Installation page which gives options to install the ActiveX Wizard disable it or disable it and install the Java Wizard NOTE User must have Administrator rights to perform this task If unable to install Active X contact local IT support and request Administrator to install e Account Options John Smith Wizard Installation noticed due to missing cookies that you don t have the Activex Wizard installed Would you like to 7 Try to install the ActiveX Wizard Disable the Wizard Disable the Wizard this session oniy A Tryto install the Java Wizard If you choose Try to install User will be sent to a page which will attempt to download the ActiveX control This may take several seconds User may need to alter browser s security settings to permit signed ActiveX controls to be installed in order to successfully
20. The next screen will be the Task has been submitted Please wait below CA Identity Manager Windows Internet Explorer provided by Department of Public Welfare E 18 x Ele Edt View Favorites Tools Help 8 Om O ha Gl pr yc O Z 28 170483 Address https Imm humanservices t state pa us idm managedidmpubjcal 2 index jsp Facesview d app page profile profie jsp Ie S ANE LIE DEPARTMENT OF PUBLIC WELFARE DPW Forgotten Password Reset Task has been submitted Please wait Copyright 2005 2009 Commonwealth of Pennsylvania E EFE B Rtocatintranet User may receive an error message that the password cannot be reset User must re enter password information according to rules at right of the password fields and then click Submit again If the password was reset successfully user will receive the Task Completed screen below Confirmation Windows Internet Explorer provided by Department of Public Welfare lej x File gdt View Favorites Tools Hep 2 O O 9l 2 D yere O I 2 a JOA 3 Address Address i https twa Jhumanservices t ate pa usfidm managedidmpub cal 2 ind jsp FacesViewld app page profile profile jsp pennsylvania DEPARTMENT OF PUBLIC WELFARE Task Completed Your task is successfuly submitted Please close this browser and open a new window to log in to the system Close Window Copyright 2005 2009 Commonwealth of Pennsylvania
21. ble Delivery Receipts by default Ad Hoc Transfer Signature Pow lowered by wu a a Now press the Change Ad Hoc Transfer Settings button Change Ad Hoc Transfer Settings Upload Download Wizard Status The ActiveX Upload Download Wizard is Installed and Enabled 7 Change Upload Download Wizard Status ActiveX Version The Java Upload Download Wizard is Disabled for this session only gt Change Upload Download Wizard Status Java Version Return to Home Paae y a es amp J Local intranet 100 7 diste HE RG GOE a L rrbox vicosof cutosk B Pennsylvania Depart Ise DEPT PST Access to Multiple Folders One user may have access to multiple folders It is VERY important that files be uploaded to the proper folder with the proper file name SeGOV team will not move files that have been uploaded incorrectly SeGOV allows one user to access multiple folders This can be accomplished in several ways e From list of options at the left side of the Home page click Folders e From Home page navigate to Browse Files and Folders section and then click on Browse other Folders e From Find File Folder link at the left side of the Home page In the field enter the name of the file followed by a forward slash and then enter the name of the folder Then click Find File 29 Upload Files If user is required to send files to DPW start with the Upload Files Now section
22. blishedcontent publish global files itbs security itbs sec031 itb secO31 doc SeGOV URL PRODUCTION Login URL https missl dhs state pa us TEST Login URL https missl s dhs state pa us Use only if Authorized SeGOV Users SeGOV users are a member of one of the following domains e Managed e CWOPA Two SeGov users are permitted per entity Primary and Backup Each user is required to complete the required confidentiality agreements i e User Agreement This document will be accepted and registered in the database when the user creates HINT questions Failure to accept this document may result in denial of access to SeGOV UserNames and Passwords MAY NOT be shared Every user must have a unique UserName and Password Two Users are permitted per Entity If the information displayed is NOT correct please contact your DPW Program Office coordinator to review and update the user information You may need to obtain a new username if previous username is no longer valid Generic Accounts are no longer supported As personnel changes are made the old user will need to be deleted and new user must be registered User Registration forms are available thru the DPW Program Office coordinator Please allow two weeks for this process It is understood that there will be emergencies but because of approvals required same day service cannot be expected Invalid usernames will need to be disabled in DPW security system To keep user acces
23. c Signature Policy Signed agreements must be accessible to individuals who are authorized to view or use the documents Appendix 1 Page 3 of 3 35 i Technical standards for use of the Commonwealth IT resources will be published in Office of Administration Office for Information Technology OA OIT IT Bulletins that will be available on the OA OIT Internet site at lt http www oit state pa us gt j Requests for records pertaining to Commonwealth IT resources must be addressed consistent with all laws directives or policies that would apply to the same information if maintained in a non electronic format These requests should be referred to agency legal counsel k This policy supplements and where conflicting supersedes Management Directive 205 29 Commonwealth Internet Access I This policy supersedes any existing IT Internet and or E mail use policy issued by agencies under the Governor s jurisdiction that is inconsistent with this directive unless specific exemptions are granted by the Secretary of Administration or designee Approved labor agreements or side letters should be read in a manner to effectuate both this policy and any such agreement or letter In cases where a provision of an approved labor agreement or side letter cannot be reconciled with this policy the labor agreement or side letter will control Agencies may develop supplemental IT Internet and or E mail policies only with the approval of the Secretary of Ad
24. complete the process If user chooses Disable user will not be prompted to install the ActiveX Wizard again unless user explicitly requests it via the Account Options page If user choose Disable this session only during the next browser session user will be shown a link to install the Wizard If user has trouble installing ActiveX user can go to the Tools menu on the Internet Explorer tool bar at the top of the screen and then click Internet Options Security and then Sites A list of existing trusted sites will appear and MOVEit DMZ site should be listed in the Add this website to the zone text box Click the Add button to finish trusting the MOVEit DMZ site and use the Close and OK buttons to leave the window behind 21 Internet Security Properties 2 X Security Select a zone to view or change security settings Restricted sites Trusted sites Sites This zone contains websites that you trust not to damage your computer or your files Internet Localintranet 3f EE When complete user should see a Trusted sites label with a green checkmark in place of the Internet label with the globe at the bottom of the IE browser window 4f Trusted sites 100 AL Internet Explorer 7 0 on Windows Vista If user is running Internet Explorer 7 0 on Windows Vista user may have to perform an extra step before user can use all the features of the Wizard such as the ability to downl
25. e Double click on each file to open up the files After the user has looked at the files close the window and return to the SeGOV screen gt Pennsytvania Department of Public Welfare b kemeier Windows Internet Explorer provided by PA Dept of Public Welfare lei xd go p N 117526 4418712 f ctst amp Ar GOS 607903978 z a x P Fie dt Vew Favorites Toole Helo imesha drw stote pa us Pro ix fit ED repe G Tools JR BE mp Pemncvivarnn Department of Public Welfare b kemeer P pennsylvania DEPARTMENT OF PUBLIC WELFARE Signed onto Pennsylvania Department of Public Welfare as b kemeier My Account Sign Out Home 3 Folders da 1 MHMR TEST Logs Find File Folder GoTorede E Gala 2 Find File Folders and Files Find Fite pees uds INTLITNSA crestor 3 Actors Go To Folder 8 Parent Folder m kMIestfie2ti STI011 4 54 00 PM 1KS mover Genkai 1 Dricte Dovinioad Go To r KM Test Fite 404 3 7 2011 4 54 02 PM T MOVER Central 1 fa Delete Dewnioad Select Fiss AB New OM tone Need Help Selected filefolder Actions Online Manual Perform Action 3 Delete Copy amp Move 4 Download Tech Support Copyntove Options To Foiter BFO TEST x Password Reset Advanced Copv Moye Options Powerea oy MOVE Te Upload Files Now Select a tolder MHMR TEST I CLICK HERE to Launch the Upload Downtoad Wizard z Jte intranet Ko
26. ealth IT resources by contractors or consultants may result in disciplinary action that may include formal action under the terms of the applicable contract or debarment under the Appendix 1 Page 2 of 3 34 Contractor Responsibility program When warranted the Commonwealth or its agencies may pursue or refer matters to other authorities for criminal prosecution against persons who violate local state or federal laws through the use of Commonwealth IT resources c Authorized Users of Commonwealth IT resources should be aware that all records of computer use Internet use and or E mail communication sent received or stored conducted on Commonwealth IT resources are the property of the Commonwealth Individual Authorized Users do not control access to such records At its discretion executive level or Human Resources staff or their authorized designees may access and review any computer files or data Internet records or E mail communications for compliance with the provisions of this directive Agency heads may determine who may access these records including but not limited to executive level staff legal staff human resource management staff network system administrators individuals in the Authorized User s chain of command or others including law enforcement Files and records of IT resource use may be reviewed at any time and are routinely backed up and stored without the user s knowledge All physical equipment intellectual property
27. ennsyiv E Document Search Desktop 2 Rc S3 S7 10 56 aM Troubleshooting If user receives Page Cannot be Displayed error please review the following items e Validate that the SeGov URL is correct https missl dhs state pa us e If using a favorite or desktop icon Does URL match SeGOV URL e Validate that the IP address used to access the Internet is registered in the Commonwealth Internet Firewall The IP address required is Business Partner IP to the Internet This is most likely NOT the user s desktop address Contact your local user Information Technology IT or Internet Service Provider ISP to answer any questions regarding IP addresses If the IP address has changed submit a request to update the IP address to the Program Office Coordinator User will experience access failure until correct IP is registered o The IP addresses must be routable external and static o The IP addresses can t fall in the following ranges of IP addresses 19 10 0 0 0 10 255 255 255 172 16 0 0 172 31 255 255 192 168 0 0 192 168 255 255 o ThelP address that SeGov needs is the IP address that the Commonwealth Internet Firewall will see when the SeGov UserlD accesses the SeGov website A maximum of four IP addresses for each SeGov Business Entity that can be registered i e some organizations have fail over or backup servers to handle the work load e If user still cannot access SeGOV contact the Program Office coordinator
28. er products developed Print Friendly Version by Ipswitch Inc These products provide comprehensive Getting Started integrated standards based solutions for secure handling of General Information sensitive information including financial files medical records legal documents and personal data MOVEIt Client Secure File EAE FTP SSL Client Transfer FTP SSH Client AS2 AS3 Client fs Secure Messaging Remote Administration Fa La 18 Using the SeGOV system From the User s Internet browser Home page or favorite open the following SeGov URL https missl dhs state pa us Sign On with valid SeGov UserID i e Username and valid Password Pennsylvania Department of Public Welfare Windows Internet Explorer provided by PA Dept of Public Welfare laj xl GO Bb nostis dow state pnus e amp I x flive seer pl File Edit View Favorites Tools Help Ve EO Pennsylvania Department of Public Welfare FE eppage Tons gt pennsylvania DEPARTMENT OF PUBLIC WELFARE DEPARTMENT OF PUBLIC WELFARE Sign On Username a Security Notice You are about to access a secured resource Password a Pennsylvania Department of Public Welfare reserves the right to monitor and or limit access MS Sign On to this resource at any time Need Help Tech support Online Manual Password Reset CECE oana amp 0 amp 7 Hi stad HER fa E B io e fnbox Mi A RE TEST P
29. from the Office of Administration Office for Information Technology e The agency head or designee should determine specific agency policy regarding business information which is determined to be too confidential or sensitive to be transmitted via E mail f All user activity on Commonwealth IT resources is subject to logging and review Access Control and Authorization a Only Authorized Users may use Commonwealth IT resources to send or view E mail or access the Commonwealth s E mail systems b Unauthorized persons may not use the network or Commonwealth equipment to originate E mail messages or read E mail messages directed to others c Access Commonwealth E mail will only be granted to Commonwealth workforce members including employees contractors consultants volunteers and other authorized users if they agree to abide by all applicable rules of the system including this policy and its related standards d Unauthorized access of an Authorized User s E mail files is a breach of security and ethics and is prohibited An Authorized User may not access the E mail or account of another Authorized User unless granted permission to do so by the Authorized User This restriction does not apply to system administrators and management staff in the Authorized User s chain of command who are authorized to access E mail for legitimate business purposes e In accordance with agency policy Authorized Users should use password protection to lim
30. g in or promoting computer sabotage through the intentional introduction of computer viruses worms or other forms of malware i e malicious software 7 Promoting soliciting or participating in any activities that are prohibited by local state or federal law or the Commonwealth rules of conduct Appendix 1 Enclosure 1 to Management Directive 205 34 Amended Page 6 of 6 41 8 Violating or infringing the rights of any other person 9 Using any other Authorized User s password and or equipment to conduct unacceptable activities on Commonwealth IT Resources 10 Harassing or threatening activities including but not limited to the distribution or solicitation of defamatory fraudulent intimidating abusive or offensive material 11 Transmitting or soliciting any proprietary material such as copyrighted software publications audio or video files as well as trademarks or service marks without the owner s permission 12 Promoting or participating in any unethical behavior or activities that would bring discredit on the Commonwealth or its agencies 13 Downloading and or installing any unapproved software 14 Transmitting or posting any messages that intentionally misrepresent the identity of the sender hide the identity of the sender or alter a sender s message 15 Sending or forwarding confidential or sensitive Commonwealth information through non Commonwealth email accounts Examples of non Commonwealth email accounts i
31. he assigned job duties of an Authorized User for carrying out Commonwealth business 2 Promotion of public awareness in regard to Commonwealth law agency services and public policies 3 Posting of agency information that has been authorized by appropriate management E MAIL USE Expectation of Privacy a When sensitive material is sent electronically via E mail it is important to verify that all recipients are authorized to receive such information and to understand that E mail is not fully secure and or private except where appropriate security applications are used e g data encryption b Users should understand that messages can be quickly and easily copied and may be forwarded inappropriately c Where it is necessary to transmit Commonwealth proprietary or restricted information beyond the Commonwealth Connect E mail network the messages should be protected by encryption Authorized Users should contact their agency network coordinator or Information Technology Coordinator for assistance if encryption is needed Appendix 1 Enclosure 1 to Management Directive 205 34 Amended Page 4 of 6 39 d E mail messages to be transmitted outside of the United States should comply with local laws governing international transmission of data as well as United States export control regulations For assistance Authorized Users should contact their network coordinator or Information Technology Coordinator who may receive technical assistance
32. horized Users use of and access to Commonwealth IT Resourses a All software used to access the Internet must be part of the agency s standard software suite or approved by the agency IT department This software must incorporate all vendor provided security patches b All files downloaded from the Internet must be scanned for viruses using the approved Commonwealth distributed software suite and current virus detection software c All software used to access the Internet shall be configured to use an instance of the Commonwealth s standard Internet Access Control amp Content Filtering solution Expectation of Privacy a Authorized Users may not rely on any communications via the Internet using Commonwealth IT Resources being secure private or inaccessible except where appropriate security applications are used e g data encryption b All activity on Commonwealth IT resources is subject to logging and review Enclosure 1 to Management Directive 205 34 Amended Page 3 of 6 38 Access Control and Authorization Agencies should authorize access to the Internet using Commonwealth computer resources through the utilization of a user ID password system Security violations can occur through unauthorized access and all possible precautions should be taken to protect passwords Authorized Users are responsible for activity and communications transmitted under their account Incidental Use a Use of Commonwealth IT resources is only
33. ic Welfare Windows Internet Explorer provided by PA Dept of Public Welfare laj xj GO wb nostis don state onus s amp 5 x ove seara p File Edit View Favorites Tools Help 3 Ve EO Mp Pennsylvania Department of Public Welfare dh iy Page D Tools pennsylvania DEPARTMENT OF PUBLIC WELFARE DEPARTMENT OF PUBLIC WELFARE Sign On Username a Security Notice You are about to access a secured resource Password a Pennsylvania Department of Public Welfare reserves the rightto monitor and or limit access S Sign On to this resource at any time Need Help Tech Support Online Manual Password Reset y LIFT OFF tecalintranet X109 7 Bsa E S iG ES GH B D inbox m retest i Pennsytv amp Doaument Search 0 9 A Ry SI 10 56am Click on Forgot Password from the Keystone Key screen below 13 Welcome to the Pennsylvania Department of Public Welfare Windows Internet Explorer provided by PA Dept of Public Welfare x 84 x Gee humanservices state esl xL P tiv e File Edt View Favorites Tools Help x Share Browser WebEx x Google sen more gt gt Signin ie Favorites 35 S suggested Sites amp Web Slice Gallery Welcome to the Pennsylvania Department of Public W TE Cl ah Page Safety Toos Lone trn Lior LOGIN Self service for Business Partner Forgot Userid
34. it access to E mail files Authorized Users must safeguard their passwords so that unauthorized users do not have access to their E mail Authorized Users are responsible for messages transmitted under their account Message Retention E mail messages may be subject to Commonwealth and or agency document retention standards See Management Directive 210 5 Hecords Management for additional guidelines E mail Security Issues Worms amp Viruses E mail and attachments to E mail increasingly are reported to be sources of computer viruses All Authorized Users should act in accordance with the latest Information Technology Bulletins regarding containment methods for computer viruses Maintaining Professionalism Every Authorized User who uses Commonwealth computer resources is responsible for ensuring posted messages are professional and businesslike As a way to impose personal restraint and professionalism all employees should assume that whatever they write may at some time be made public Authorized Users should follow the following guidelines 1 Be courteous and remember that you are representing the Commonwealth with each E mail message sent 2 Review each E mail message before it is sent and make certain that addresses are correct and appropriate Appendix 1 Enclosure 1 to Management Directive 205 34 Amended Page 5 of 6 40 3 Consider that each E mail message sent received deleted or stored has the potential to be retrieved
35. j9 2011 1 04PM ler SeGov User Regis 3j9 2011 1 02 PM 3 9 2011 12 59 PM 3j9 2011 12 56 PM BFO TEST F 3 8 2011 9 32 AM 3 NewFileFolder_BFO_TEST_File1 htm 3 8 2011 9 31 AM G MyAccount_UploadDownloadWizardStatus_Activex_Java docx 3 8 2011 9 16 AM fs OpenFolderAfterSecondDownloadComplete BFO TEST File3 docx 3 8 2011 9 12 AM f amp DownloadComplete SecondBFO TEST Fie3 Save docx 3 8 2011 9 10 AM 2 FinalPlaceForDownloadedBFO_TEST_File3 docx 3 8 20119 08 AM G selectFile FolderAction_Download_BFO_TEST_File3 docx 3 8 2011 9 05 AM DeleteBFO_TEST_File1_Step3 docx 3 8 2011 9 01 AM 2 DeleteBFO_TEST_File1_Step2 docx 3 8 20118 59 AM G DeleteBFO_TEST_File3_Step 1 docx 3 8 2011 8 58 AM R Download_BFP_TEST_File3_SaveCompleted docx 3 8 2011 8 56 AM fl openBFO_TEST_File3 docx e 3 8 2011 8 56 AM Save KM Test Fie3 txt 3 8 20118 53 AM G Download BFO TEST File3 docx 3 8 20118 52 AM 3 8 2011 8 51 AM 3 8 20118 45 AM 3 8 20118 42 AM 3 8 20118 39 AM 3 8 20118 38 AM s 3 8 2011 8 35 AM F Email Alert Notification in New Upgrade 3 4 11 docx 3 7 2011 1 27PM f amp j ForgotUserID EmailNotice Test htm 3 1 2011 2 30 PM G2 MyAccount_Test_ docx soe 3 1 2011 2 19 PM 62 ThirdStep_ForgotUserID_Test docx ee 3 1 2011 2 16 PM R secondStep_ForgotUserID_Test docx ee 3 1 2011 2 14 PM Notice the two files that were downloaded are highlighted on the screen abov
36. ministration or designee Agencies must ensure that Authorized Users with access to Commonwealth IT resources have access to this directive and Enclosures 1 and either Enclosure 2 or Enclosure 3 as appropriate either electronically or in hard copy All use of Commonwealth IT resources must conform with Executive Order 1980 18 Code of Conduct Management Directive 505 7 Personnel Rules and Commonwealth policies on nondiscrimination and sexual harassment Appendix 1 ENCLOSURES 1 Commonwealth Acceptable Use Standards for Information Technology IT Resources 36 2 Commonwealth Acceptable Use Policy Agreement Commonwealth Employee or Volunteer Form 3 Commonwealth Acceptable Use Policy Agreement Commonwealth Contractor or Consultant Form This directive supersedes Management Directive 205 34 dated September 12 2000 Appendix 1 Enclosure 1 to Management Directive 205 34 Amended Page 1 of 6 COMMONWEALTH ACCEPTABLE USE STANDARDS FOR INFORMATION TECHNOLOGY IT RESOURCES Each Authorized User must comply with these standards when using the Internet or Commonwealth IT resources AUDITING AND REPORTING The Commonwealth reserves the right to monitor and or log with or without notice all Internet activity all Internet web site access all E Mail and any other communications or data accessed stored or otherwise used by or on Commonwealth IT resources Therefore Authorized Users should have no expectation of privacy in the use of
37. mnders I Erud l 08 SBT om In the screen above files available for download will be displayed in a Business Entity folder have access In the screen above the parent folder is called MHMR Under MHMR there is a Business Entity 24 folder called TEST The files available for download are in the Business Entity folder called TEST Note that the user may have multiple Parent folders each with their own Business Entity folders gt Pennsylvania Department of Public Wellare b kemeicr Windows Internet Explorer provided by PA Dept of Public Welfare H go EP https misel cow state ps us human aspxir 1291695 1348979 12 flelst Arg06 605903378 J xf LIE F e Eat View Favorites Toots Help XE BE Mp Pervaytearin Department of Pubic Welfare b kemeier IPAj pennsylvania DEPARTMENT OF PUBLIC WELFARE Signed onto Pennsylvania Department of Public Welfare as b kemoier MyAccount Sign Our f Home Folders MHMR TEST 9 Logs w s es GoTofode GeTe P Find File Folders and Files Name Creates SizerComents Creator 6 Actons Go To Folder Parent Folder s L4 KMIesiEHe 20 3 7 2011 4 54 00 P 1KB MOVER Contrai 1 Delete Qownioag laSo To F KM Test File 4t amp NT 2011 4 54 02 PM 1 Kb5 MOVER Central 16 Delete Download Select Files AJ New Oki Hone Need Help Selected Filef older Actions 4 Online Manual Perform Acton 3 amp Delete icopy eMove 3 Download
38. monwealth IT resources unless they are specifically authorized to do so h Authorized Users may not intentionally access create store or transmit material that is generally considered to be inappropriate or personally offensive including sexually suggestive pornographic or obscene material i Authorized Users may not utilize unauthorized proprietary and or commercial Instant Messaging IM products on Commonwealth computer resources Refer to Management Directive 210 15 Instant Messaging j Authorized Users are personally responsible for the security of authorized portable Commonwealth IT resources such as issued laptops Blackberries and cell phones Care must be exercised to ensure these devices are not lost stolen or otherwise accessed in an unauthorized manner k Authorized Users may not store non public information on IT resources if those IT resources will be removed from Commonwealth facilities without prior approval from the agency Secretary or designee I Authorized Users may only use encryption methods approved by the Commonwealth to encrypt information m Authorized Users may not use non Commonwealth or non approved storage devices or storage facilities without the approval of the agency Secretary or designee INTERNET USE All security policies of the Commonwealth and its agencies as well as policies of Internet sites being accessed must be strictly adhered to by Authorized Users Software In connection with Aut
39. nclude but are not limited to Hotmail Yahoo mail AOL mail and email provided by other Internet Service Providers 16 Sending forwarding or storing confidential or sensitive Commonwealth information utilizing non Commonwealth accredited mobile devices Examples of mobile devices include but are not limited to Personal Data Assistants two way pagers and cellular telephones 17 Participating in any other Internet or E mail use that is deemed inappropriate by the Commonwealth and or its agencies and is communicated as such to Authorized Users 42 Appendix 1 Enclosure 2 to Management Directive 205 34 Amended Page 1 of 1 COMMONWEALTH IT RESOURCE ACCEPTABLE USE POLI CY USER AGREEMENT COMMONWEALTH EMPLOYEE OR VOLUNTEER This user agreement does not prohibit employees from performing authorized job duties have read the attached Management Directive Commonwealth of Pennsylvania Information Technology Acceptable Use Policy and in consideration of the Commonwealth of Pennsylvania making its IT Resources available to me agree to abide by the requirements set forth therein understand that disciplinary action up to and including termination may be taken if fail to abide by any of the requirements of this agreement I further understand that my Commonwealth IT resource usage may be monitored at any time and by signing this Agreement specifically acknowledge such monitoring further understand that if have any question
40. nt is on file with Active Directory AD maintained by the DHS Unified Security team USEC The user may have previously completed a physical form however to set the flag properly in AD the user needs to Accept the DHS User Agreement at this time Failure to accept the User Agreement will cause delays in use of the SeGOV application Please read the Management Directive 205 34 A copy of this document is supplied in Appendix 1 of this document Click I have read fully understand and agree to the Management Directive MD 205 34 on the screen below Click Next Home DPW User Agreement and Update Hint QA User Agreement 1 4 2t User Agreement Hint QA z Required Below is the Commonwealth s Management Directive MD 205 34 You must read agree with and accept all of the terms and conditions contained in the directive eu Ww i nuniee n Hu MANAGEMENT 20534 Amended _ DIRECTIVE COMMONWEALTH OF PENNSYLVANIA GOVERNOR S OFFICE PRIORE ad EN PEA ONENE TEE NUMAE TEE ibaa rata alar Acissmank C I have read fully understand and agree to the Management Directive MD 205 34 9 I do not accept the terms and conditions in Management Directive MD 205 34 Next Cancel User will receive Task Completed Message Hint Questions In order to utilize the Password Reset functionality the Self Service Password Hint Q A Process must be completed This is typically a one time process However if user contacts OIS acco
41. nteots Creator Pere ora KM Teat Fite 2 4 3 7 2011 4 54 00 PM es MOVER Central m KMLIesLEle 4 Dd 322011 4 54 02 PM eo MOVER Central Go To Are you sure you want to delete these items YES NO 7 Saa To Need Help Online Manual Tech Support Ponerd ty MONET zl ed ed ee ed eS Rie Se Ea Seach nesaco ould peur danse S Em S AOE MODO 0t iie 8 Pennsyivanie 0 A file mask will be displayed in the screen above The question Are you sure you want to delete these files will be asked Click Yes to Delete file Click No file will be retained Deleted files will no long appear in parent directory Vennsylvania Department of Public Welfare b kemeser Windows Internet Explorer provided by PA Dept of Public Welfare fie Eat vew Favorites Tools hep z YU Sr ap remnsyivania Department of Pubi welfare b kemeer D oh e beage rom IP pennsylvania DEPARTMENT OF PUBLIC WELFARE Signed onto Pennsylvania Department of Public Welfare as b kemeler My Account Sign Out Home Folders Deleted 2 files OK Logs e 8 Find File Folder TR MHMR TEST P Find File Go To Folder STe Go To Folder p aae Folders and Files d Parent Folder CIAR There are no files or folders in this folder Need Help Upload Files Now Q Online Manual Seloct a folder MHMR 7 TEST Q Tech Support Password Reset 7 CLICK HERE to Launch the Upload Download Wizard Pewee o
42. oa Youru User is now able to reopen the SeGov URL and login with SeGov UserID and password B 2 Local intranet Sent Tue 3 1 2011 245 PM e EADS zsm 12 Password Reset All passwords expire and must be reset every 60 days At this time there is no provision to notify the user in advance of this occurrence The user must currently use a tickler system and change the password prior to 60 day expiration Failure to reset the password within 60 days will result in a disruption in connectivity to SeGov User will not be able to access the SeGov site if their password has expired It is expected that ALL users will accept the 205 34 agreement and create HINT questions with answers If HINT questions have been created the user will be able change the password even if it has expired If user receives error Not enough information to complete HINT questions the user has NOT completed the 205 34 agreement and created HINT questions If user has NOT created HINT questions user will NOT be allowed to reset their password Please contact OIS Account Administration at 1 800 281 After the user supplies the SeGov UserlD name ask the service desk to reset the password Please make sure that new password is clearly understood From the User s Internet Browser Home page or favorite open the following SeGov URL https missl dhs state pa us Select Password Reset from the Sign On screen below Pennsylvania Department of Publ
43. oad multiple files at once To change security settings double click on the Internet label with the globe at the bottom of the IE browser window Internet R10 7 An Internet Security Properties dialog window will be displayed Click the Trusted Sites icon the green checkmark and then click the Sites button A list of existing trusted sites will appear and the MOVEit DMZ site should be listed in the Add this website to the zone text box Click the Add button to finish trusting the MOVEit DIVZ site and use the Close and OK buttons to leave the window behind 22 Internet Security Properties 2 xl Security Select a zone to view or change security settings Restricted sites Trusted sites E 1 Sites This zone contains websites that you trust not to damage your computer or your Files Internet Local intranet 34 En E When complete user should see a Trusted sites label with a green checkmark in place of the Internet label with the globe at the bottom of the IE browser window f Trustedsites i009 J The first time a user signs on to MOVEit DMZ with a browser other than Internet Explorer e g Firefox MOVEit DMZ will display a slightly different page with a link to install the Java Upload Download Wizard The Java Upload Download Wizard is a component very similar to the ActiveX Wizard designed for environments that can t run ActiveX controls Other Browsers e Acc
44. on the same screen Upload wizard screen will be displayed Select Add File in the screen below DO NOT select Add Folder SeGOV may experience difficulties accessing user defined folders MOY Eit Upload Wizard Upload to LIHEAP TICO SAT Please drop files into the list below MOVE P or use the buttons to the right i Hemave Add Folder Filename Size Modified Next gt Cancel 30 Select a file to be uploaded from user computer network by finding it in local computer network and double click on the file name Select a file to add to the upload list uy MOWEitBrowserAccounts Generic doc Wl MOVEitBrowserAccounts doc MOWEitBrowserAccounts docx BI Copy of Master SeGOV data exchange spreadsheet 2 xls my REQUEST FOR MIDDLEWARE SERVICES_DOI CAPS Daily doc IM Cognos Model Package Development Standard doc Desktop ef Copy of Movelt Se GOV data exchange spreadsheet 1 xls 4 bawPCError docx o gt WI ARB Notes AEOMP doc Il ARB Notes Template doc MALE ei Santas Wild Ride Theme Wl eGovernment Data Exchange Standards doc il DPwW HealthAmerica FTP Setup Request Form doc i HTTPS Server Setup Requirements 091120 doc BI Copy of DPW DLI IP Addresses R2 xls The location of the file on local computer network and the file name will both appear as one address in the field called Filename Click Next to continue MOYEit Upload Wizard Upload to LIHEAP TI
45. orgot Password Edit Profile Self service for Commonwealth Employees DEO e e LL DE Enter your UserlD on the screen below F CA Identity Manager Windows Internet Explorer provided by Department of Public Welfare Elle Edit View Favorites Tools Help O O A 5 so verom C Address E http pwvmhbgsmi30 dpw state pa us idm managedidmpub ca12 index jsp task tag PWForgottenPasswordReset gt pennsylvania DEPARTMENT OF PUBLIC WELFARE DPW Forgotten Password Reset Please enter the following to identify yourself User ID Copyright 2005 2009 Commonwealth of Pennsylvania Ee L tocaintrenet Click OK on the screen above 14 CA Identity Manager Windows Internet Explorer provided by Department of Public Welfare 81 xj Ble Edt view Favorkes Tools Hep a Q O 9g Dx yr9 e0028 70483 Address https www humanservices t state pa us idmj managedidmpubjca1 2 index jsp f acesViewId app page screenjfp identify user jsp ka Be Links 2 a ennsylvania DEPARTMENT OF PUBLIC WELFARE DPW Forgotten Password Reset Please enter the following to verify your identity User ID b bawadlinge First Name Barbara Last Name Wadlinger Password Hint What was the model of your first automobile eAnswer Password Hint What was the first name of your childhood best friend eAnswer Cancel copyright 2005 2009 Commonwealth of Pennsylvania zi
46. ount Options John Smith Wizard Installation noticed due to missing cookies that you don t have the Java Wizard installed The Java Wizard requires that you have Sun Java 1 4 2 or later installed Would you like to 7 Try to install the Java Wizard Disable the Java Wizard 7 Disable the Java Wizard this session only The choices are similar to those for the ActiveX Wizard If Java is not installed the user can simply choose Disable to avoid being prompted to install the Java Wizard in subsequent sessions Java can be downloaded from Sun s Java website Select Java version 1 4 2 or higher 23 Download New Files After signing onto the SeGov website user will see an SeGov Home page Pennsylvania Department of Public Welfare b kemeier Windows Internet Explorer provided by PA Dept of Public Welfare lex sj amp jja fie 2 rtp mies a eros state pus co fncemuni apx t arac tion meum y Fie Eat View Favorites Toos Hep V BE mp Pennsytvanis Department of Pubie Welfare b kemeier IPA pennsylvania DEPARTMENT OF PUBLIC WELFARE E d Bo G took A Browse Files and Folders To search for a particular file enter the file name or file ID in the Find File box on the lef side of me page and press the Find File button 2 Fund File Gg GoTo Your Home Folder G Browse Other Folders Go To F 1 bed Upload Files Now Go To Select a folder 7 MHMR 7 TEST Need Help 7 SL
47. priate content of communications as defined by this policy is prohibited f All existing employees must be provided a copy of this policy All new employees must review this policy during new employee orientation All non employee Authorized Users must review this policy prior to their use of Commonwealth IT resources g As acknowledgement of receipt and understanding of this policy agencies must obtain a signed user agreement in the form of Enclosure 2 from each Authorized User who has been granted access to Commonwealth IT resources Agencies must obtain a signed user agreement from each new employee prior to granting such employee access to Commonwealth IT resources Agencies may continue to use existing user agreements for ninety 90 days after the issue date of this Directive but thereafter agencies may only grant access to Commonwealth IT Resources to Authorized Users who had signed a user agreement in the form of Enclosure 2 unless a waiver of this requirement has been granted by the Office of Administration h Each agency must maintain copies of the agreement signed by each user authorized by the agency Completed user agreements shall be maintained as part of the employee s Official Personnel Folder Alternately users may sign and agencies may store these agreements in an electronic format consistent with Management Directive 210 12 Electronic Commerce Initiatives and Security and ITB SECOO06 Commonwealth of Pennsylvania Electroni
48. r UserlD or password Complete the information requested This must match information as stored in Active Directory when the user registered for access to the Managed Domain 4ACA Identity Manager Windows Internet Explorer provided by Department of Public Welfare File Edit View Favorites Tools Help d Y 4 E R ae Gx O a 5 sewn yere OZ a JOA a Address https www humanservices t state pa us idm managedidmpub ca12 index jsp task tag DPWForgottenUserID INote You are reading this message either because you can not see our css files or because you do not have a istandards compliant browser Welcome to Identity Manager Skip directly to Task Menu Content DPW Forgotten User ID Please enter the following details eFirst Name eLast Name E Mail An email will be sent to your registered email account with your User ID Cancel Copyright 2005 2009 Commonwealth of Pennsylvania zi fioe I FIF OF B Si tecatintranet Click OK User will see a screen Confirmation Task Completed as seen below CA Identity Manager Windows Internet Explorer provided by PA Dept of Public Welfare 18 xj Gc CA httos www humanservices t state pa us idm managedicmpub ca 12 index jsp faces Viewld app page screen fp_i 2 File Edit View Favorites Tools Help We Be Oca Identity Manager A Bl gt mB Page G Tools E Q pennsylvania DEPARTMENT OF PUBLIC WELFARE DPW Forgotten U
49. re LIE II M pennsylvania DEPARTMENT OF PUBLIC WELFARE DEPARTMENT OF PUBLIC WELFARE Sign On Username ud Security Notice You are aboutto access a secured resource Password Pennsylvania Department of Public Welfare reserves the rightto monitor and or limit access to this resource at any time Need Help Tech Support Online Manual Password Reset a ECT Rtealintenet Ros s el saf JERGGHU e D oae RETEST E Pennsyiv GiDoament se Ds A AWB gea Select Password Reset from the Sign On screen above ajx Welcome to the Pennsylvania Department of Public Welfare Windows Internet Explorer provided by PA Dept of Public Welfare oN we https www humanservices state pa us siteminderagent forms loginim fcc TYPE 335544338REALMOID Ele Edit view Favorites Tools Help x Share Browser WebEx x x Google ED Search gt sip Favortes 95 E suggested sites E Web Slce Gallery E Welcome to the Pennsylvania Department of Public W Ty E i ap pager Safety Tose More SignIn A Self service for Business Partner Forgot Userid Forgot Password Edit Profile Self service for Commonwealth Employees i PT TT P Rue a Rio At the Keystone Key page enter SeGov Username and Password Click Login DHS USER AGREEMENT The Reset Password functionality verifies that the User Agreeme
50. re Eee ceterae qe onde e EHE ERE Dn dE ENEE DNA 21 Internet Explorer XP and Windows 7 ccccccesssscecsessececeesaeeecsesaeeeceesaeeecsesseeeceesaeeecsesaeeecseaaeeecsesaeeeeseaaes 21 Internet Explorer 7 0 on Windows Vista csccccccssececesssececeesaececeesaeeeceesuececsesaeeeceesaeceesesaeceesesaeeeeneaaes 22 ugue ll H 23 BIS gre 24 Delete Files that have been Downloaded sees nnne nennen enne 27 Mua seal OR 29 Access to Multiple Fold amp rs er e eror mex Rede aver a edu Cv eee eee ttn aver du 29 Upload Files c neret ANE S EAA PAEA Etude uic M e eeu EE ee 30 End S SSION mE M 33 Appendix 1 page Lof 3 ooi GENERE UHR SEE REERR EX QE Eee ve e EE e TO RN Eu FERES FETA EX Re UP EE RET EYRRR EERE 34 Appendix 1 Enclosure 3 to Management Directive 205 34 Amended Page 1 of 1 44 SeGOV User Guide Https Browser This document represents a guide to the functionality available to the SeGOV Https Browser Users Please refer to this document when navigating thru the browser screens Use of SeGOV meets requirements set forth in OA Information Technology Bulletin ITB SECO31 Encryption Standards for Data in Transit This document can be accessed at http www portal state pa us portal server pt gateway PTARGS 0 2 785 416 0 43 http 3B pubcontent State pa us pu
51. remember to Sign Out of the SeGov server by clicking the Sign Out button in the upper right hand part of any SeGov screen 33 Appendix 1 page 1 of 3 MANAGEMENT DIRECTIVE COMMONWEALTH OF PENNSYLVANIA GOVERNOR S OFFICE Subject Commonwealth of Pennsylvania Information Technology Acceptable Use Policy By Direction Of Joseph S Martz Secretary of Administration Bureau of Enterprise Architecture OA 717 772 8062 1 PURPOSE This policy is established to provide Authorized Users with guidelines for restrictions upon and standards for acceptable use of Commonwealth IT resources All Authorized Users must be familiar with this policy and adhere to it 2 BACKGROUND The Commonwealth of Pennsylvania has established a complex enterprise network of IT resources that connects agency networks with the Internet and other business partner networks for the purpose of sharing and accessing information in accordance with the mission of the Commonwealth Commonwealth workforce members including employees contractors consultants volunteers and other Authorized Users are expected to use this network and its connected IT resources in accordance with authorized job functions and in accordance with the acceptable use guidelines documented in this directive It is the policy of the Commonwealth to ensure that all Authorized Users that have access to Commonwealth IT resources are made aware of and comply with the standards set forth in this
52. s regarding this Directive am required to ask for clarification from my supervisor or my agency Human Resource representative Printed Name 0000 00 LLL Employee Number Signature Date SCC Agency 2 022020 00000000 LLL Bureau Facility Division Section JeJ c 2 2 LL Mailing E mail Address Work Phone Date Appendix 1 Enclosure 3 to Management Directive 205 34 Amended Page 1 of 1 COMMONWEALTH IT RESOURCE ACCEPTABLE USE POLI CY USER AGREEMENT COMMONWEALTH CONTRACTOR OR CONSULTANT This user agreement does not prohibit contractors or consultants from performing services required by their contract with the Commonwealth have read the attached Management Directive Commonwealth of Pennsylvania Information Technology Acceptable Use Policy and in consideration of the Commonwealth of Pennsylvania making its IT Resources available to me agree to abide by the requirements set forth therein understand that the Commonwealth may take appropriate action including any action specified in my contract with the Commonwealth as well as under the Commonwealth s Contractor Responsibility Program if fail to abide by any of the requirements of this agreement further understand that my Commonwealth IT resource usage may be monitored at any time and by signing this Agreement specifically acknowledge such monitoring Printed Name Contractor Signature Date J D 2 4 20 e a a Contrac
53. s up to date after a period of time users that have not logged in will be asked to refresh access by a certain date Failure to comply will result in removal of user from SeGOV Please provide following to DHS program office coordinator when a user no longer requires access to SeGOV Name of Individual SeGov UserlD Name i e starts with b Business Entity Name IP Address if known or appropriate To meet Commonwealth security standards all users must be registered in Unified Security USEC and all IP addresses must be registered in Commonwealth Office of Administration OA firewall Users will have access to folders for upload download of files as defined by the application requirements The DPW program office coordinator is the user interface to adding removing users within SeGOV Getting Started In order to utilize the Password Reset functionality the DPW User Agreement and Self Service Password Hint Q A Process must be completed Since this is intended to be a one time process there is no need to revisit this page once completed unless user has contacted OIS Account Admin to reset password From the User Internet home page or favorite open the SeGov URL https missl dhs state pa us Pennsylvania Department of Public Welfare Windows Internet Explorer provided by PA Dept of Public Welfare ale x jo iO SGX fees File Edit View Favorites Tools Help we B Pennsylvania Department of Public Welfa
54. ser ID ie Confirmation Task completed ex Copyright 2010 CA All rights reserved gt IMS OR X Your user ID This email is sent from an unmonitored account Please do X notreply to this message a m 1 1 images corner4 pna SQ tocal intranet 100 amp 7 Asn 62 X GE Bo bx B D amp mbox m Eun toe Pensa er Search Desktop 2 ERS zs 11 Z Confirmation Windows Internet Explorer provided by Department of Public Welfare E Ele Edt Wew Favortes Tools Help lsd ay Q o x 2 N JO search Sp Favorites Ole 3 m L d 3 Address fa https www humanservices t state pa us idm logaut jsp localezen US pennsylvania DEPARTMENT OF PUBLIC WELFARE Your have been logged out of the system Please close this browser and open a new window to try again Close Window J Be we opytight 2005 2009 Commonwealth of Pennsylvania EE Click Close Window in the screen above Exit ALL Internet Browser sessions User will receive an email notice confirming userlD g a eae ee A Message 3 i fina Ca C4 L3 9X ul wp L We tm hi en D Relates to All older Rute A n Sender Up Unread Le Sete From ms To Meter Kenneth ce This email is sent from an unmonitored account Please do not reply to this message User Information Your user ID is b kemeier sen DEAE ASH BS ue Eruwa oom aj
55. t of Public Welfare Windows Internet Explorer provided by PA Dept of Public Welfare ajx o p toss ion ste peus a 16s x uve search Pe Fie Edt View Favorites Tools Help Te SE mp Pennsylvania Department of Public Welfare Ww pennsylvania DEPARTMENT OF PUBLIC WELFARE th v ee e gt Sign On Username Security Notice You are about to access a secured resource Password IE Pennsylvania Department of Public Welfare reserves the rightto monitor and or limit access to this resource at any time Need Help Tech support Online Manual Password Reset E T Mainat 100 77 e l IG Bear QER ia gie 69 reme res E renew E eamen 0 0 ACOH sse Select Password Reset Welcome to the Pennsylvania rtment of Public Welfare Windows Internet Explorer provided by PA Dept of Public Welfare aN A T JE https www humanservices state pa usjsitemindersgent forms loginim fcc TYFE 335544338REALMOID Z es x P Live Search p Signin fe Favorites 35 E suggested Sites 4 Web Sice Gallery E Welcome to the Pennsylvania Department of Public W amp 7 hy Page Safety Toos E ice for Business Partner Forgot Userid Forgot Password Edit Profile Self service fo mmonwealth Employees Pont F T E E T aa SEES 10 Select Forgot Userid from the Keystone Key login screen do NOT ente
56. the Commonwealth s IT resources Authorized Users are encouraged to assist in the enforcement of these standards by promptly reporting any observed violations to their supervisor the human resources office agency contact or contracting officer All physical equipment intellectual property information software data files or programs that are provided stored or otherwise utilized by or on any Commonwealth IT resource is the property of the Commonwealth DISCIPLINE Misuse of Commonwealth IT resources by employees or volunteers may result in disciplinary action up to and including termination depending on the circumstances of the incident The improper use of Commonwealth IT resources by contractors or consultants may result in disciplinary action that may include formal action under the terms of the applicable contract or debarment under the Contractor Responsibility program When warranted the Commonwealth or its agencies may pursue or refer matters to other authorities for criminal prosecution against persons who violate local state or federal laws through the use of Commonwealth IT resources GENERAL IT RESOURCE USE a As part of the privilege of being an Authorized User Authorized Users may not attempt to access any data or programs contained on Commonwealth systems for which they do not have authorization or explicit consent b Authorized Users may not share their Commonwealth or agency account s passwords Personal Identification
57. ting Agency Bureau Facility Division Section L AX LLL Mailing E mail Address Work Phone J 5 2220 02022 0 LLL Optional Agency Approval DL RESCUE Federal ID 0000000000000 Mailing Address E mail address J Work Phone Signature 44
58. uch as file size and backup procedures and will be available on the OA OIT Internet site at lt http www oit state pa us gt UNACCEPTABLE USES OF IT RESOURCES The following are examples of impermissible uses of Commonwealth IT resources This list is by way of example and is not intended to be exhaustive or exclusive Authorized Users are prohibited from 1 Viewing accessing posting or transmitting any material that is generally considered to be personally offensive or inappropriate including sexually suggestive pornographic or obscene materials 2 Viewing accessing posting or transmitting material that expresses or promotes discriminatory attitudes toward race gender age nationality religion or other groups including but not limited to protected groups identified in Executive Order 1996 9 Equal Employment Opportunity 3 Conducting personal for profit transactions or business or conducting any fundraising activity not specifically sponsored endorsed or approved by the Commonwealth 4 Participating in Internet activities that inhibit an employee s job performance or present a negative image to the public such as auctions games accessing pornographic or offensive material or any other activity that is prohibited by directive policy or law 5 Attempting to test or bypass the security hacking or cracking of computing resources or to alter internal or external computer security systems 6 Participatin
59. unt administration to reset password user will need to re do HINT questions The PW Update Hint Questions page must be completed for each SeGov user Users must change Passwords when HINT questions are created ON pennsylvania DEPARTMENT OF PUBLIC WELFARE Logged in as Logout Home PW Update Hint Questions Required User ID b testCIS2 First Name test Last Name cis2 Password should be at least 8 characters in length contain at least one uppercase character contain at least one lowercase character and contain at least one number Password Confirm Password Email gt Confirm Email Security Question 1 What is the first school you attended z eAnswer 1 Security Question 2 What is the first school you attended z eAnswer 2 Security Question 3 What is the first school you attended E Answer 3 Primary Phone Submit Cancel User Name will be displayed User First Name will be Displayed User Last Name will be Displayed Enter New Password See Password rules to the right of the field Confirm New Password Enter Email Address it is very important that the user confirms this is the email address for their SeGov UserID changes must be submitted through the Program Office Contact Re enter Email Address to Confirm or review again that that the email address is correct Create Answers to three security Questions Select Security Question from each
60. y MOVE gt l V TOF PEE Rg oainveet iow a Daj C EZ S s ES C do BS itex meacot Brennsyivaniad Cp Uogadetiovett 09 Smeg nias 28 My Account The user can click My Account on their SeGov Home page User CANNOT change their email address here Submit email address changes to the DPW Program Office Coordinator Pennsylvania Department of Public Welfare b kemeier Windows Internet Explorer provided by PA Dept of Public Welfare x Gc I https missl s dpw state pa us human aspx r 19444898798Arg12 account zl ftx Seard Pjr Fie Edit View Favorites Tools Help Ve af Mp Pennsylvania Department of Public Welfare b kemeier M Gl deh e Pepe G Tools DEPARTMENT OF PUBLIC WELFARE n Signed onto Pennsylvania Department of Public Welfare as b kemeier My Account Sign Out t Home Folders 8 My Account b kemeier Logs Find File Folder Edit Your Notification Settings Email Addresstes kmeier state pa us Find File You may specify multiple email addresses separate each address with a comme Preferred Email Format HTML Text Go To Folder VERS H Now press the Change Notification button Change Notification 8Go Te Edit Your Display Settings File Folder Entries Per Page 100 Need Help s Now press the Change Display button Change Display Online Manual Tech Support Edit Your Ad Hoc Transfer Settings Q Password Reset Ena

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