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CMR User`s Manual - AVSS - University of California, Santa Barbara

1. UR 5 r2 gt SELECTION gt 1 Enter CMR1L ALPHA LIST OF CMR DATA FOR RANGE OF DATES SENT TO STATE ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 98 1 1 94 Enter 1 1 94 ENTER ENDING VALUE FOR DATE OF BIRTH T 12 31 94 Enter 12 31 94 RUN THIS REPORT IN THE BACKGROUND lt N gt Y Enter Note The output code name must be 8 or less alphanumeric characters Saving the output from this report allows you to print the listing later see REPORT GENERATOR OUTPUT SAVED REPORT SOC SAVE OUTPUT CODE CMR1L94 Enter ENTER A DESCRIPTION FOR THIS REPORT ALPHA LIST OF CMRS FOR 1994 Enter DELAY UNTIL NOW Enter THIS REPORT BEING RUN IN THE BACKGROUND EXIT 2 13 REPORT GENERATOR OUTPUT SAVED REPORT AVSS CMR User s Manual OUTPUT SAVED REPORTS Reports that have been run in the background may be retrieved using this option The report may be sent to the terminal printer or to a file on the hard disk of your computer The reports may be printed many times until they are deleted SYSTEM OPTION gt Enter EPORT GENERATOR REPORT GENERATOR OPTION gt O Enter UTPUT SAVED REPORT Note You will be prompted for an ID Code if your system security is set to manager status thus allowing a manager to output any report for any user The default ID code will be your own To get a complete list of ID Code
2. 0 N ee 0 Hantavirus Infections 0 Toxic Shock Syndrome 0 Kawasaki 0 001101155 6 eee 7 7 0 sis aa R 0 o si e E T TTL T 0 Leprosy Hansen s Disease 0 0 Eeptospirosis 6 TTC 0 Typhoid Fever acute 0 Eisteriosi sre nan ee a 0 Carriers wee a eee 0 101116 015656 1 0666 0 111 5 sssessostessssosi 0 0 Vibrio Infections non Cholera 0 Measles Rubeola 7 to Berkeley 1 REVERS heen TT TT 0 Meningococcal Infections 9 0 MUND S Pr ee AU 0 Pertussis Whooping 0 CONFIDENTIAL MORBIDITY REPORT 1 36 AVSS User s Manual WEEKLY MORBIDITY REPORT continued SECTION D OUTBREAKS AND DISEASE OF UNUSUAL OCCURRENCE 10 Diarrhea of the Newborn Outbreak ere te eee Foodborne Disease Outbreaks Waterborne Disease Outbreaks HEP C CR 1 UNK VH FVR 1 Missing file numbers NO MISSING FILE NUMBERS LAST USED NUMBER IS 4199542000011 CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 37 REPORT GENERATOR AVSS CMR User s Manual QUERY DATABASE REPORT GENERATOR The various Report Generator options allow you to make use of the demographic and medical data contained in th
3. e teca nett quitte doe teet caute lee eed dea theca dec da 5 10 ECC 5 11 ADD AUSER EP 5 11 EDIT A USER iisa en ne aia 5 12 DEACTIVATE USER C 5 13 REAGTIVATE A USER nti te ede tt estt tei 5 13 WSERS Er MI 5 14 LIST USERS EAST LOGIN o teeth ue ee tcd 5 14 CLASSIFICATION SECURITY OPTION TABLES CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual REGISTER CONFIDENTIAL MORBIDITY REPORT REGISTER CONFIDENTIAL MORBIDITY REPORT The process in AVSS of entering and storing the information from a CMR data sheet Data entry is accomplished using a simple item by item prompting sequence After entering the data you will be allowed to display and then file the data as a permanent record in AVSS EXAMPLE 1 TO REGISTER A CONFIDENTIAL MORBIDITY REPORT RECORD SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt Enter EGISTER CONFIDENTIAL MORBIDITY REPORT CNTY COUNTY lt 42 gt Enter SANTA BARBARA DATREC DATE OF RECEIPT T 1 2 95 Enter DAY 2 OF WEEK 1 OF YEAR 95 DATSENT DATE SENT TO STATE gt 1 7 95 Enter DAY 7 OF WEEK 1 OF YEAR 95 Note The following line illustrates the CONCATENATE function LNAM PATIENT S LAST NAME SMITH JOSEPH G Enter OPTIONAL FIELD
4. DISEASE CHLAMYDA 452 SUCCESSES 950 FAILURES 32 24 452 SUCCESSES 0 FAILURES 100 0 6 1 0 22 FILE 49442000061 42 CMR 13 3 0 66 14 10 2 21 15 17 3 76 16 17 3 76 17 23 5 09 18 40 8 85 19 49 10 84 20 48 10 62 21 50 11 06 9 51 23 29 6 42 24 20 4 42 25 13 2 88 26 10 2 21 Meh 28 13 2 88 29 4 0 88 30 3 0 66 31 102222222219 377 IER 8 5 NANI 34 6 1 33 35 4 0 88 36 1 0 22 FILE 49442000914 42 CMR 51 5 39 4 0 88 42 1 0 22 FILE 49442000938 42 CMR 43 3 0 66 44 2 0 44 45 1 0 22 FILE 49442000767 42 CMR 50 1 0 22 FILE 49442000333 42 CMR 54 1 0 22 FILE 49442000898 42 CMR REPORT GENERATOR AVSS CMR User s Manual QUERY DATABASE continued Note To see these values displayed as groups by ages continue the query by entering G G ROUP DISTINCT V ALUES C JONTINUE OR Q UIT gt G Enter LOW VALUE gt 0 Enter HIGH VALUE gt 12 Enter OUTPUT DEVICE lt T gt Enter FOR RANGE 0 TO 12 INCLUSIVE THERE ARE 1 DISTINCT VALUES WITH 1 ENTRIES 0 22 DO YOUR WISH TO SEE THE 1 DISTINCT VALUES AND THEIR STATISTICS lt N gt Y Enter DISEASE CHLAMYDA 452 SUCCESSES 950 FAILURES 32 24 PATIENT S AGE 0
5. See CONFIDENTIAL MORBIDITY REPORT MODIFY USER LISTS REPORTER REPORTER NAME LAST FIRST AND ADDRESS gt MA Enter RIAN MEDICAL CENTER Note You may type the name and phone number of the individual who reported the disease or just hit Enter RPTSPEC OPTIONAL REPORTER NAME gt Enter OPTIONAL FIELD RPTRPHON REPORTER S TELEPHONE NUMBER gt Enter OPTIONAL FIELD CTRACT PATIENT S RESIDENCE CENSUS TRACT gt 1234 Enter COMMENT OPTIONAL FIELD gt Enter any free text comment Enter Note AVSS will display your completed CMR and you can check it over to make sure it is correct You may also display the record you are working on by pressing the F3 function key at any time during data entry or edit CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual REGISTER CONFIDENTIAL MORBIDITY REPORT continued CONFIDENTIAL MORBIDITY REPORT ID UNASSIGNED DATREC 1 2 95 DATSENT 1 7 95 CTRACT 123400 LNAM SMITH FNAM JOSEPH MI G SEX MALE AGE 32 DOB 4 1 60 ADDRESS 1234 MAIN STREET COUNTY SANTA BARBARA CITY SANTA MARIA STATE CA ZIP 93456 WORK HEALTH CARE PHONE 805 555 1269 SSN 222552525 RACE WHITE DATON 12 5 94 COUNTRY GERMANY ARRIVE DATDX 12 27 94 DATDTH DISEASE CAMPYBAC SEROTYPE NOC REPDIS Y OUTDIS OUTNUM REPORTER RPTSPEC RPTRPHON EXPOSURE HAVIGM HBSAG HBCIGM HBC HBS HCV DELTA TBSTAT TBSITE XRAY DATBACRT SMEAR CULTURE SKINTEST TBSIZE COUGH GCCOMP ENTERED U
6. 125 452 SUCCESSES 0 FAILUES 100 0 6 1 0 22 FILE 49442000061 42 CMR LOW VALUE gt 13 Enter HIGH VALUE gt 19 Enter OUTPUT DEVICE lt T gt Enter FOR RANGE 13 TO 19 INCLUSIVE THERE ARE 7 DISTINCT VALUES WITH 159 ENTRIES 52 65 DO YOUR WISH TO SEE THE 1 DISTINCT VALUES AND THEIR STATISTICS lt N gt Y Enter DISEASE CHLAMYDA 452 SUCCESSES 950 FAILURES 32 24 PATIENT S AGE 0 125 452 SUCCESSES 0 FAILUES 100 0 13 3 0 66 10 2 21 B sao E aoo 537690 16 17 3 76 17 23 5 09 18 40 8 85 19 49 10 84 Note You may continue to group these values as necessary When done hit Enter at the LOW VALUE gt prompt LOW VALUE gt Enter G ROUP DISTINCT V ALUES C JONTINUE OR Q UIT gt Q Enter REPORT GENERATOR OPTION gt REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND AVSS CMR User s Manual GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND A report run in the Foreground rather than the Background means that the report will tie up your terminal while it is running You won t be able to use your terminal until the report finishes Since most reports take only a few minutes to run this is usually the easiest way to run reports Note The following reports are examples of how to run the Annual STD Reports SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt G
7. Displaying the status of your AVSS system allows you to check the number of jobs which are currently active Other System Maintenance functions may ask for the JOB NUM ROUTINE NAME and DEVICES OWNED so note the values displayed SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt SY Enter STEM STATUS MSM System Job Status Max Partitions 13 Currentin Use 4 JOB UCI VOL ROUTINE P SIZE STATUS COMMANDS DEVICES NUM NAME NAME CURR MAX TOTAL INCR OWNED d DC ee 3 MGR AVS FSPCTIM 1 1 20 0 Hang 49389 49189 9 MGR AVS 88 5 8 20 0 Running 2817 0 11 MGR AVS FSDI 11 6 20 0 Termi 11 22256 1 7 Principal Device Current Device Total Buffers In System 88 Modified 0 Flush Thresholds 4 8 22 Flush Interval 2 Flush Count 1 Disk Cache Efficiency 88 8 Note On your AVSS PC system device 1 is always the main screen and keyboard that you use FSPCTIM is a background job that should always be running SYSTEM MAINTENANCE OPTION gt SYSTEM MAINTENANCE JOB KILL AVSS CMR User s Manual JOB KILL If your terminal or printer device becomes locked or hung killing the job associated with that device may be necessary Find out the Job Number you need to stop by first running System Status to review the jobs that are currently running See SYSTEM MAINTENANCE OPTION SYSTEM STATUS SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt
8. Completion is Optional Female Male Female Male Female Male Female Female Female Male Female Male Unk Total 0 4 Ld d gd 5 9 w ta Se SS QUELS ONE INE NW EMEN ca neem TER EE Dade MS 28 10 I6 34 JW een LI REC ENERGIE Pe wie So eh ee Lay ie he ie cn 175 45 54 I 5564 HE MS E EE M a MEN ee gt ween bok NU qu TIME Pee x ES TOTAL 12 2 9 1 9 il 101 19 53 350 72 452 REPORT GENERATOR OPTION gt 2 9 REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND continued AVSS CMR User s Manual Note Each of the following four Annual STD reports will print out four pages one for each reporting source Military 1 Public 2 Private 3 and Totals The samples below are the Totals page only CMRGONN GONORRHEA BY SOURCE SEX RACE AND AGE FOR 1993 AND ON County SANTA BARBARA County Code 42 Reporting Source Totals Reporting Range 1 1 1994 DAY 7 OF WEEK 52 OF YEAR 1993 Thru 12 31 1994 DAY 7 OF WEEK 52 OF YEAR 1994 GONORRHEA BY AGE GROUP RACE ETHNICITY AND SEX RACE ETHNICITY AND SEX ASIANOR BLACK JAMERICAN INDIAN WHITE PACIFIC Not Hispanic HISPA
9. ENTER ENDING VALUE FOR DATE SENT STATE lt T gt Enter SAVE THE OUTPUT FROM THIS REPORT lt gt OUTPUT DEVICE lt T gt P Enter Note See following page for Example of Weekly Morbidity Report 1 35 CONFIDENTIAL MORBIDITY REPORT WEEKLY MORBIDITY REPORT continued AVSS CMR User s Manual WEEKLY MORBIDITY by Place of Report 1 Health Jurisdiction SANTA BARBARA Week No 1 Ending Date 1 7 1995 Preparer s Name RODRIGUEZ ANGELA CMR CLERK Telephone Number 805 555 3827 FAX SECTION A REPORTED NUMBER OF CASES ONLY este COTES 0 Pelvic Inflammatory Disease 0 1 51 1 Pelvic Inflammatory Disease 0 Chlamydial Infections 0 Other than Typhoid Fever 0 Conjunctivitis Acute Newborn 0 Shigellosis 0 Giardia sisa ere A ne 1 Group S dvsenteriase 0 Gonococcal Infections Total 0 Group B S 0 Civilian M F Group C S boydii 0 0 0 Group S sonnei 0 Private sane oE T 0 0 1 A AT 0 Hepatitis D 3 acute 0 Coccidioidomycosis 0 Hepatitis other viral 3 acute 0 0 Meningitis viral
10. Enter ENERATE REPORT 5 0 10 PWN N9 RR REP REPORT gt Enter CMRIL ALPHA LIST OF CMR DATA FOR RANGE OF DATES SENT TO STATE CMRANN ANNUAL REPORT FOR CMR S CMRCLMD CHLAMYDIAL INFECTIONS BY SOURCE SEX RACE AND AGE BEFORE 1993 CMRCLMN CHLAMYDIAL INFECTIONS BY SOURCE SEX RACE AND AGE CMRDSE DISEASE TABLES BY SEX RACE AND AGE BEFORE 1993 CMRDSEN DISEASE TABLES BY SEX RACE AND AGE FOR 1993 ON CMRGEN GENERAL CMR REPORT FOR INPUT INTO EPI INFO CMRGEND GENERATE EPI INFO FILE FOR SPECIFIC DISEASES CMRGENR CMR REPORT FOR EPI INFO WITH REPORTER SPECIFICATION CMRGON GONORREA BY SOURCE SEX RACE AND AGE BEFORE 1993 CMRGONN GONORRHEA BY SOURCE SEX RACE AND AGE FOR 1993 AND ON CMRHEP HEPATITIS CMR REPORT FOR INPUT INTO EPI INFO CMRNGU NON GONOCOCCAL URETHRITIS BY SOURCE SEX RACE AND AGE BEFORE 1993 CMRNGUN NON GONOCOCCAL URETHRITIS BY SOURCE SEX RACE AND AGE CMRPID PELVIC INFLAMMATORY DISEASE BY SOURCE SEX RACE AND AGE BEFORE 1993 CMRPIDN PELVIC INFLAMMATORY DISEASE BY SOURCE SEX RACE AND AGE FOR 1993 AND ON CMRTB TB CMR REPORT FOR INPUT INTO EPI INFO CMRTBLN DISEASE TABLES BY SEX RACE AND AGE FROM 1993 ON CMRTBLS DISEASE TABLES BY SEX RACE AND AGE BEFORE 1993 CMRWPR WEEKLY MORBIDITY REPORT FORMAT FOR ANY DATE PERIOD Note The reports included in the selection of Annual STD reports are report number
11. FNAM PATIENT S FIRST NAME JOSEPH OPTIONAL FIELD MI PATIENT S MIDDLE INITIAL gt OPTIONAL FIELD SEX PATIENT S SEX gt M Enter ALE DOB PATIENT S DATE OF BIRTH 4 1 60 Enter AGE PATIENT S AGE 35 Enter OPTIONAL FIELD Note The zip code is prompted for first to set the default values for state county and city ZIP PATIENT S RESIDENCE ZIP CODE gt 93456 Enter SANTA MARIA STATE PATIENT S RESIDENCE STATE CA Enter CALIFORNIA COUNTY PATIENT S RESIDENCE COUNTY SANTA BARBARA Enter CITY PATIENT S RESIDENCE CITY SANTA MARIA Enter OPTIONAL FIELD ADDRESS PATIENT S STREET ADDRESS 1234 MAPLE STREET Enter OPTIONAL FIELD WORK PATIENT S OCCUPATION gt AL Enter or use function key F3 to see a list OPTIONAL FIELD DAY CARE FOODHANDLER HEATLH CARE OTHER WORK PATIENT S OCCUPATION gt HE Enter ALTH CARE PHONE PATIENT S RESIDENCE PHONE NUMBER gt 805 555 1269 Enter OPTIONAL FIELD SSN PATIENT S SOCIAL SECURITY NUMBER 222 55 2525 Enter OPTIONAL FIELD RACE PATIENT S RACE ETHNICITY gt Enter use function key F1 to see Help text OPTIONAL FIELD THIS ITEM IS OPTIONAL ENTER ENOUGH CHARACTERS TO IDENTIFY ONE OF THE RACE ETHNICITIES IN THE LIST ENTER L TO SEE THE LIST RACE PATIENT S RACE ETHNICITY gt WH Enter ITE COUNTRY PATIENT S COUNTRY OF BIRTH gt GER Enter MANY OPTIONAL FIELD ARRIVE MONTH YEAR PATIENT ARRIVED IN U S
12. gt Enter OPTIONAL FIELD 1 1 CONFIDENTIAL MORBIDITY REPORT REGISTER CONFIDENTIAL MORBIDITY REPORT continued AVSS CMR User s Manual Note To see a complete list of reportable diseases type ML or press the key You can also type the first few letters of the disease you want to report then press Enter AVSS will display those diseases which match You can then select from the list of diseases whose names begin with those letters DISEASE DISEASE CA Enter CALIFORNIA ENCEPTHALITIS CAMPYLOBACTERIOSIS CANCER CAT SCRATCH FEVER SELECTION gt 2 Enter CAMPYLOBACTERIOSIS DATON DATE OF DISEASE ONSET gt 12 5 94 Enter OPTIONAL FIELD WN Note The following line illustrates the backup function key F2 to be used to return to a previous prompt DATDX DATE OF DISEASE DIAGNOSIS gt Enter or use function key F2 to backup to the previous prompt DATON DATE OF DISEASE ONSET gt lt 12 5 94 gt 12 15 94 Enter OPTIONAL FIELD DATDX DATE OF DISEASE DIAGNOSIS gt 12 27 94 Enter OPTIONAL FIELD DATDTH DATE OF PATIENT S DEATH Enter OPTIONAL FIELD Note To see a complete list of reporters type ML or press the key You can also type the first few letters of the reporter then press Enter AVSS will display those reporters which match You can then select from the list of reporters whose names begin with those letters If the facility does not appear on the list you can add it
13. lt gt Enter E ERRORS ONLY A ALL ERRORS AND WARNINGS OR N NO REPORTING E Enter RUN IN BACKGROUND lt N gt Y Enter SOC SAVE OUTPUT CODE 1C010195 Enter Note The default name of the Output Code changes depending on the date that the AVSS Data Base Integrity Checker was run e g 1C010195 would be the name for the Output Code for January 1 1995 You may also name the Output Code and Description anything you wish DESCRIPTION INTEGRITY CHECK FOR 01 01 95 Enter DELAY UNTIL NOW Enter INTEGRITY CHECKER RUNNING IN BACKGROUND EXIT 5 8 SYSTEM MAINTENANCE AVSS CMR User s Manual LIST OVERRIDE PROCESSING LIST OVERRIDE PROCESSING AVSS maintains lists of choices for many fields such as zip codes states in the U S countries and reporters in each county When you enter data for a field and the information you have entered does not match any entry on a list AVSS will ask ARE YOU SURE If you enter a Y AVSS will accept your data and store the override The System Manager can review this information later to see if there is any new data that should be added to any list in AVSS PRINT VERIFICATION TABLE SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ILI Enter IST OVERRIDE PROCESSING PRINT OR SCRATCH VERIFICATION TABLE lt P gt Enter ENTER FORM CODE lt gt CMR Enter ENTER FIELD NAME lt gt Enter OUTPUT DEVICE lt T gt Enter N
14. the same summary report as shown on the previous page 1 22 is then printed 1 24 CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual USER REPORT BY ACTIVITY INDEX USER REPORT BY ACTIVITY INDEX The information provided on this report is to help keep statistics on the activities of all users and the types of activities for each Confidential Morbidity Report record Activities include entering and updating records and the time it takes to do each A report can be printed in a summary format or all activities of each record can be displayed The statistics for this report will be gathered based on when the records were entered or updated within the user specified date range SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt US Enter 1 USER REPORT 2 USER REPORT BY ACTIVITY INDEX 3 USER SUMMARY SELECTION gt 2 Enter SEARCH DATA BY FILE NUMBER RANGE F OR DATE RANGE D lt D gt Enter BEGINNING DATE lt 1 1 95 gt Enter ENDING DATE lt TODAY gt 1 7 95 Enter Note You will now get prompts for SUMMARY STATISTICS ONLY and or FULL AUDIT TRAIL The following examples of reports will allow you to decide how much detail you would like to see for each report SUMMARY STATISTICS ONLY lt Y gt Enter RODRIGUEZ ANGELA ENTERED LINKED UPDATED PRINTED 3 AVG ELAPSED TIME OF 1 72 N 13 AVG ELAPSED TIME OF 0 64 N 3 dede dede dede
15. 4 CMRCLMN report number 11 CMRGONN report number 14 CMRNGUN and report number 16 CMRPIDN Examples of these reports are on the following pages SELECTION gt 4 Enter CMRCLMN CHLAMYDIAL INFECTIONS BY SOURCE SEX RACE AND AGE ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 94 Enter 1 1 92 ENTER ENDING VALUE FOR DATE OF BIRTH lt T gt 12 31 94 Enter 12 31 92 RUN THIS REPORT IN THE BACKGROUND N Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter OUTPUT DEVICE T P Enter PREPARING REPORT e Lh dede de EXECUTING REPORT AVSS CMR User s Manual GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND continued Note Each of the following four Annual STD reports will print out four pages one for each reporting source Military 1 Public 2 Private 3 and Totals The samples below are the Totals page only CMRCLMN CHLAMYDIAL INFECTIONS BY SOURCE SEX RACE AND AGE County SANTA BARBARA County Code 42 Reporting Source Totals Reporting Range 1 1 1994 DAY 7 OF WEEK 52 OF YEAR 1993 Thru 12 31 1994 DAY 7 OF WEEK 52 OF YEAR 1994 CHLAMYDIA BY AGE GROUP RACE ETHNICITY AND SEX RACE ETHNICITY AND SEX ASIANOR BLACK JAMERICAN INDIAN WHITE PACIFIC Not Hispanic HISPANIC Not SPECIFIED TOTAL GROUP ISLANDER Origin ALASKAN NATIVE Origin
16. DATE BACTERIOLOGY SUBMITTED gt Enter OPTIONAL FIELD SMEAR BACTERIOLOGY SMEAR gt AL Enter OPTIONAL FIELD NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN SMEAR BACTERIOLOGY SMEAR gt NOT DONE Enter CULTURE BACTERIOLOGY CULTURE gt AL Enter OPTIONAL FIELD NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN CULTURE BACTERIOLOGY CULTURE gt POS Enter ITIVE SKINTEST TUBERCULIN SKIN TEST gt L Enter OPTIONAL FIELD CONVERTER ONLY REACTOR ONLY SKINTEST TUBERCULIN SKIN TEST REA Enter CTOR ONLY TBSIZE MILLIMETERS INDURATION Enter OPTIONAL FIELD THIS ITEM IS OPTIONAL ENTER THE SIZE OF THE INDURATION AS MEASURED IN MILLIMETERS VALUES OUTSIDE THE RANGE 0 35 ARE VERIFIED COUGH COUGH SPUTUM PRODUCTION Enter OPTIONAL FIELD THIS ITEM IS OPTIONAL ENTER Y IF THE PATIENT HAS A COUGH OR IS PRODUCING SPUTUM ENTER N OTHERWISE COUGH COUGH SPUTUM PRODUCTION gt NO Enter Note Continue on with the entry of the remainder of the record CTRACT PATIENT S RESIDENCE CENSUS TRACT gt EXAMPLE 3 ENTRY OF A CONFIDENTIAL MORBIDITY REPORT FOR A PATIENT WITH HEPATITIS B DISEASE DISEASE gt HEP Enter HEPATITIS NON A NON B HEPATITIS UNSPECIFIED HEPATITIS A HEPATITIS B ACUTE HEPATITIS B CARRIER HEPATITIS C ACUTE HEPATITIS C CARRIER HEPATITIS D ACUTE HEPATITIS OTHER ACUTE OANDARWN SELECTION gt 4 Enter HEPATITIS B ACUTE CONF
17. DEPT MEETING Enter SEND SAME MESSAGE TO ANOTHER USER N Y Enter MAILBOX SEND MAIL continued AVSS CMR User s Manual NEXT ADDRESSEE NAME LAST FIRST gt BAR BON Enter IDEA D LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 8 A BARTLETT BONNIE CMR CLERK BONNIE HOSPITAL DATA ENTRY CNTV 42JHOSP IS THIS THE PERSON Y Enter MAIL FOR BARTLETT BONNIE CMR CLERK 1 gt DEPARTMENT MEETING AT 4 00PM TODAY 2 PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT 3 gt THANKS OK Y Enter DESCRIPTION DEPT MEETING Enter SEND SAME MESSAGE TO ANOTHER USER lt N gt Enter SEND A DIFFERENT MESSAGE ADDRESSEE NAME LAST FIRST gt Enter MAILBOX OPTION gt MAILBOX AVSS CMR User s Manual PRINT MAIL PRINT MAIL MESSAGES MANAGER S Note When you sign on MANAGER S MESSAGES appear immediately GOOD MORNING BONNIE TODAY IS MONDAY 1 9 95 AT 9 22 AM MANAGER S MESSAGES 1 WILSON DENNIS SITE SYSTEM MANAGER 12 30 94 10 18 DESCRIPTION BACKUP SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT 5 00PM PLEASE COMPLETE YOUR AVSS WORK BY THEN THANK YOU SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt P Enter RINT MAIL PRINT MANAGER S MESSAGES N Y Enter PRINT MESSAGES gt AL 1 WILSON DENNIS SITE SYSTEM MANAGER 12 30 94 10 18 AM DESCRIPTION BACKUP SCHEDULE PRINT MESSAGES gt 1 OUTPUT DEVICE lt T gt Enter Note Enter a P as the ou
18. Enter ACKNOWLEDGEMENT NAME gt ANGELA Enter Note The acknowledgement name is the name that AVSS greets you with when you first sign on 5 11 SYSTEM MAINTENANCE ID FILE continued AVSS CMR User s Manual CONTACT PHONE NUMBER gt 805 555 2222 Enter Note Enter the phone number where you can normally be reached at work ALL COUNTYS lt N gt Enter CNTY COUNTY gt 42 Enter SANTABARBARA ALL HOSPITALS lt N gt Y Enter Enter DISPLAY HELP gt Enter DISPLAY LISTS gt Enter Note Displaying HELP and LISTS can be beneficial as a training aid If you choose YES to these options all help text and lists within AVSS will be displayed at appropriate prompts without using F1 for HELP or F3 for LISTS LAST FIRST MIDDLE TITLE gt RODRIGUEZ ANGELA CMR CLERK CLASSIFICATION gt 500 PASSWORD gt DISEASE ACKNOWLEDGEMENT NAME gt ANGELA PHONE gt 805 555 2222 INDEX gt CNTY 42 HOSP DISPLAY HELP gt DISPLAY LISTS gt OK Y N gt Y Enter SETTING UP ID FILE ENTRY ID FILE FUNCTION gt EDIT A USER SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION E Enter DIT NAME LAST FIRST gt MOFF Enter ID A D LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 7 MOFFAT THOMAS COUNTY CLERK TOM COUNTY DATA ENTRY CNTY 42 HOSP IS THIS THE PERSON lt gt Enter NAME LAST FIRST MIDDLE TITLE lt MOFFA
19. Manual CONFIDENTIAL MORBIDITY REPORT REGISTER CONFIDENTIAL MORBIDITY REPORT continued HCV anti HCV LAB TEST RESULT gt AL Enter NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN HCV anti HCV LAB TEST RESULT gt Enter DELTA Anti Delta LAB TEST RESULT gt L Enter NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN DELTA anti Delta LAB TEST RESULT gt NO T DONE EXPOSURE HOW WAS PATIENT EXPOSED TO DISEASE L Enter BLO CHO HOO IVO OTO SEO UNO BLOOD TRANSFUSION CHILD CARE HOUSEHOLD CONTACT DRUGS OTHER SEXUAL CONTACT UNKNOWN EXPOSURE HOW WAS PATIENT EXPOSED TO DISEASE gt IV Enter Note Continue on with the entry of the remainder of the record CTRACT PATIENT S RESIDENCE CENSUS TRACT gt EXAMPLE 4 LINKING DMR RECORD TO A CMR RECORD SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt Enter EGISTER CONFIDENTIAL MORBIDITY REPORT CNTY COUNTY lt 42 gt Enter SANTA BARBARA OPTIONAL FIELD OPTIONAL FIELD OPTIONAL FIELD DRUGS CONFIDENTIAL MORBIDITY REPORTS MAY BE LINKED TO THE FOLLOWING FORMS DMR DISTRICT CONFIDENTIAL MORBIDITY REPORT AVSS WILL ATTEMPT TO RETRIEVE DATA FROM A LINKED FORM SEARCHING DISTRICT CONFIDENTIAL MORBIDITY REPORT DHC DISTRICT HEALTH CENTER gt 9876 SANTA MARIA HEALTH CENTER PLEASE ENTER THE APPROPRIATE IDENTIFYING INFORMATION IF YOU WANT TO L
20. PERSON lt gt Enter RETRIEVING DATA FIELD S TO MODIFY gt PHONE SSN Enter PHONE PATIENT S RESIDENCE PHONE NUMBER lt 805 555 1269 gt 805 555 1265 Enter SSN PATIENT S SOCIAL SECURITY NUMBER lt 222552525 gt 222 55 5252 Enter FIELD S TO MODIFY gt Enter F ILE E DIT V ALIDATE D ISPLAY OR P RINT gt F Enter CONFIDENTIAL MORBIDITY REPORT ALPHA LIST OF CONFIDENTIAL MORBIDITY REPORTS AVSS CMR User s Manual ALPHA LIST OF CONFIDENTIAL MORBIDITY REPORTS To see those records registered into AVSS in alphabetical order by last name of patient AVSS allows you to list names within a specified alphabetic range SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt A Enter LPHA LIST OF CONFIDENTIAL MORBIDITY REPORTS FROM lt gt Enter THRU lt z gt Enter RUN THIS REPORT IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE lt T gt Enter SITE SANTA BARBARA CONFIDENTIAL MORBIDITY REPORT ALPHA LIST FROM THRU 777 NAME FILE NEXT SKIPPED AMENDED ANGUS FLETCHER J 49542000003 ARNOLD ROSIE 49542000004 REPORTER DE LA PENA CHRISTOPHER 49542000011 SSN HALL ROGER R 49542000002 JAMES RICK 49542000006 MARTINI HECTOR 49542000010 DOB MILLER MICHELLE 49542000007 DOB MORAIN CARTER
21. User s Manual Note Each of the following four Annual STD reports will print out four pages one for each reporting source Military 1 Public 2 Private 3 and Totals The samples below are the Totals page only CMRPIDN PELVIC INFLAMMATORY DISEASE BY SOURCE SEX RACE AND AGE FOR 1993 AND ON County SANTA BARBARA County Code 42 Reporting Source Totals Reporting Range 1 1 1994 DAY 7 OF WEEK 52 OF YEAR 1993 Thru 12 31 1994 DAY 7 OF WEEK 52 OF YEAR 1994 PELVIC INFLAMMATORY DISEASE PID BY AGE GROUP RACE ETHNICITY AND SEX RACE ETHNICITY AND SEX ASIANOR BLACK JAMERICAN INDIAN WHITE PACIFIC Not Hispanic HISPANIC Not Hispanic NOT SPECIFIED TOTAL GROUP ISLANDER Origin ALASKAN NATIVE Origin Completion is Optional Female Female Male Female Male Female Female Male Male Female Male JUnk Total REPORT GENERATOR OPTION gt 2 12 AVSS CMR User s Manual GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND A report run in the Background rather than the Foreground means that the report will not tie up your terminal while it is running You will be able to use your terminal for other AVSS functions This method is advisable when you feel the report you are about to run may take longer than a few minutes The length of time will dep
22. de de dede de dee de dee dede dee dede de de dede dede de dede de dede de dede de dede dede de de dede de RRR dee ede e e TOTALS ENTERED 1 LINKED 0 UPDATED 3 AVG ELAPSED TIME OF 0 64 N 3 PRINTED 0 3 AVG ELAPSED TIME OF 1 72 N 13 THE TOTAL NUMBER OF ENTRIES WITH NO USAGE STATISTICS IS 0 THE TOTAL NUMBER OF ENTRIES WITH USAGE RECORDED IS 13 1 25 CONFIDENTIAL MORBIDITY REPORT USER REPORT BY ACTIVITY INDEX continued AVSS CMR User s Manual SUMMARY STATISTICS ONLY lt Y gt N Enter FULL AUDIT TRAIL Y Enter 1 2 95 5 NEW CERTIFICATES WERE ENTERED RODRIGUEZ ANGELA ENTERED FILE 249442000292 FROM 08 31 AM TO 08 33AM TIME 2 12 MINUTES RODRIGUEZ ANGELA ENTERED FILE 249442000293 FROM 08 36 TO 08 38AM TIME 1 95 MINUTES RODRIGUEZ ANGELA ENTERED FILE 249442000294 FROM 08 42 AM TO 08 45AM TIME 2 77 MINUTES RODRIGUEZ ANGELA ENTERED FILE 249542000001 FROM 08 46 AM 08 50 TIME 3 78 MINUTES RODRIGUEZ ANGELA UPDATED FILE 749542000001 FROM 08 51 08 52 AM TIME 0 13 MINUTES RODRIGUEZ ANGELA ENTERED FILE 749542000002 FROM 08 54 AM TO 09 56 TIME 1 33 MINUTES 1 3 95 1 NEW CERTIFICATES WERE ENTERED RODRIGUEZ ANGELA ENTERED FILE 749542000003 FROM 09 02 AM TO 09 03 AM TIME 1 10 MINUTES 1 4 95 3 NEW CERTIFICATES WERE ENTERED RODRIGUEZ ANGELA ENTERED FILE 749542000004 FROM 08 0
23. 1 06 95 12 23 PM FINCH ROBIN BIRTH CLERK 01 03 95 01 36 PM SANDIEGO CARMEN 12 11 94 08 01 AM WILSON DENNIS SYS MGR 12 10 94 09 10 AM DORFMAN RENEE MANAGER 12 08 94 03 02 PM WALTERS RUFUS CMR CLERK 01 14 94 08 52 AM LAMOREAUX BELINDA CMR SUPV ID FILE FUNCTION gt 5 14 CLASSIFICATION SECURITY OPTION TABLES Classification types 100 SITE SYSTEM MANAGER 200 COUNTY SYSTEM MANAGER 300 HOSPITAL SYSTEM MANAGER 400 REMOTE HOSPITAL MANAGER 500 COUNTY DATA ENTRY 600 HOSPITAL DATA ENTRY 700 REMOTE HOSPITAL DATA ENTRY 800 ANALYST 900 RESERVED FOR FUTURE USE CONFIDENTIAL MORBIDITY REPORT OPTION MENU OPTION REGISTER CONFIDENTIAL MORBIDITY REPORT DISPLAY CONFIDENTIAL MORBIDITY REPORT EDIT CONFIDENTIAL MORBIDITY REPORT ALPHA LIST OF CONFIDENTIAL MORBIDITY REPORTS COMPLETE INCOMPLETE CONFIDENTIAL MORBIDITY INCOMPLETE CMR REPORT FILING VARIABLE LIST VARIABLE DISPLAY INDEX LIST DISPLAY NON CONFIDENTIAL DISPLAY VALIDATION DISPLAY INDIVIDUAL INQUIRY USER REPORT USER REPORT BY ACTIVITY INDEX USER SUMMARY SCRATCH CONFIDENTIAL MORBIDITY REPORT MODIFY USER LISTS MISSING FILE NUMBER REPORT SUMMARY DATA ENTRY VERY OLD WEEKLY MORBIDITY REPORT OLD WEEKLY MOBIDITY REPORT WEEKLY MORBIDITY REPORT MAILBOX Classification MENU OPTION SEND MAIL PRINT MAIL DELETE MAIL REPORT STATUS OF SENT MAIL MENU OPTION 100 CPRINEMAEE EDEIETEMMEE ucc REPORT STATUS OF SENT MAE 5
24. 15 CLASSIFICATION SECURITY OPTION TABLES continued Classification types 100 SITE SYSTEM MANAGER 200 COUNTY SYSTEM MANAGER 300 HOSPITAL SYSTEM MANAGER 400 REMOTE HOSPITAL MANAGER 500 COUNTY DATA ENTRY 600 HOSPITAL DATA ENTRY 700 REMOTE HOSPITAL DATA ENTRY 800 ANALYST 900 RESERVED FOR FUTURE USE YOUR PASSWORD Classification MENU OPTION 100 200 300 REPORT GENERATOR OPTION Classification MENU OPTION 5 16
25. 49542000009 PRESTON ROCHELLE 49542000008 WORK SMITH JOSEPH G 49542000001 TORMLEY TIA 49542000005 CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 12 CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual COMPLETE INCOMPLETE CONFIDENTIAL MORBIDITY REPORT COMPLETE INCOMPLETE CONFIDENTIAL MORBIDITY REPORT This option is used for completing a confidential morbidity report which has been filed before all of the necessary fields have been entered This certificate could have been filed as an INCOMPLETE FORM SAVED FOR LATER COMPLETION using the key F6 at any time during data entry or it may contain fields which were skipped using the key F9 because the information was not available at the time of data entry Data entry using this option will begin prompting you at the point which you filed the record or will prompt you only for the fields which were skipped There is no need for you to remember where you filed this record or which fields you previously skipped INCOMPLETE CONFIDENTIAL MORBIDITY REPORT SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt COM Enter MPLETE INCOMPLETE CMR REPORT FILE OR INDEX TO SEARCH gt 10 Enter NAME DATE FILE NEXT SKIPPED 41MARTIN HECTOR 14 7 95 49542000010 DOB IS THIS THE PERSON lt Y gt Enter RETRIEVING DATA Note AVSS will immediately begin at the field where you filed this record as an INCOMPLETE FORM SAVED FOR LATE
26. 542000002 42 CMR DO YOU WISH TO GROUP SEE DISTINCT VALUES CONTINUE OR QUIT G V C Q Q Enter REPORT GENERATOR OPTION gt EXAMPLE 2 LIST FILE NUMBERS OF ALL OF GC VALUES IN THE DISEASE FIELD FOR TEENS SYSTEM OPTION gt Enter EPORT GENERATOR REPORT GENERATOR OPTION gt Enter UERY DATABASE INITIALIZING FORM SELECTION CMR Enter CONFIDENTIAL MORBIDITY REPORT FORM SELECTION Enter Note Enter your two digit county code XIND SITE CODES gt 42 Enter XIND SITE CODES Enter REPORT GENERATOR AVSS CMR User s Manual QUERY DATABASE continued THE FOLLOWING SITES FORMS WILL BE REPORTED ON 42 CMR LEVEL 1 FIELD TO BE REPORTED ON gt AGE Enter LEVEL 1 PLEASE ENTER SPECIFIC VALUE S gt 1 18 Enter LEVEL 2 FIELD TO BE REPORTED ON gt DISEASE Enter DISEASE Note You must enter the AVSS abbreviation for this disease See Appendix B for a complete list of these abbreviations LEVEL 2 PLEASE ENTER SPECIFIC VALUE S gt GC Enter LEVEL 3 FIELD TO BE REPORTED ON gt Enter ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 94 Enter 1 1 94 ENTER ENDING VALUE FOR DATE OF BIRTH T 12 31 94 Enter 12 31 94 DO YOU WANT TO FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY N Y Enter SAVE THESE COMMANDS FOR THE REPORT GENERATOR lt N gt Enter Note You can run this query in the background if you wish See REP
27. 63622 gt NOT ON FORM WORK ADDRESS PATIENT S STREET ADDRESS 123 CLOVER AGE PATIENT S AGE lt 38 gt ARRIVE MONTH YEAR PATIENT ARRIVED IN 0 5 lt gt CITY PATIENT S RESIDENCE CITY SANTA MARIA CNTY NOT ON FORM lt 42 gt COUNTRY PATIENT S COUNTRY OF BIRTH lt gt COUNTY PATIENT S RESIDENCE COUNTY SANTA BARBARA CTRACT lt gt DATDTH DATE OF PATIENT S DEATH lt gt DATDX DATE DISEASE DIAGNOSIS lt 12 4 94 gt DATON DATE OF DISEASE ONSET 8 19 94 DATREC DATE OF RECEIPT lt 1 3 95 gt HIT RETURN TO CONTINUE Q OR Q TO QUIT gt Q Enter 1 16 AVSS User s Manual EXAMPLE 2 To see a list of the variables available VARIABLE S gt L Enter THE FOLLOWING VARAIBLES ARE AVAILABLE CONFIDENTIAL MORBIDITY REPORT VARIABLE DISPLAY continued FILE UPDT USAGE VER ADDRESS AGE CITY CNTY COMMENT COUNTRY COUNTY CTRACT DATDTH DATDX DATON DATREC DATSENT DHC DISEASE DOB FNAM ICDA ICITY ICOUNTRY ICOUNTY ID IDATDX IDATON IDATREC IDATSENT IDOB IRACE ISTATE LNAM MI NETSSPHONE RACE RPTRSPEC SEX SSN STATE WORK ZIP VARIABLE S gt EXAMPLE 3 To see one or a list of the variables separated with semi colons VARIABLE S gt FNAM MI LNAM Enter FNAM PATIENT S FIRST NAME lt TIA gt MI PATIENT S MIDDLE INITIAL lt gt LNAM PATIENT S LAST NAME lt TORMLEY gt VARIABLE S Enter CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 17
28. 8 AM TO 08 09 AM TIME 1 00 MINUTES RODRIGUEZ ANGELA UPDATED FILE 249542000004 FROM 08 10 AM TO 8 11 AM TIME 0 28 MINUTES RODRIGUEZ ANGELA ENTERED FILE 749542000005 FROM 08 14 AM TO 08 16 AM TIME 1 75 MINUTES RODRIGUEZ ANGELA ENTERED FILE 749542000006 FROM 08 22 AM TO 08 23 AM TIME 1 47 MINUTES 1 5 95 1 NEW CERTIFICATES WERE ENTERED RODRIGUEZ ANGELA ENTERED FILE 249542000007 FROM 08 27 AM TO 08 28 AM TIME 0 33 MINTUES RODRIGUEZ ANGELA UPDATED FILE 7249542000008 FROM 08 46 AM 08 48 AM TIME 1 50 MINUTES 1 6 95 1 NEW CERTIFICATES WERE ENTERED RODRIGUEZ ANGELA ENTERED FILE 749542000009 FROM 10 03 AM TO 10 04 AM TIME 0 88 MINUTES 1 7 95 2 NEW CERTIFICATES WERE ENTERED RODRIGUEZ ANGELA ENTERED FILE 749542000010 FROM 09 08 AM TO 09 09 AM TIME 0 68 MINUTES RODRIGUEZ ANGELA ENTERED FILE 7290 FROM 10 14 AM TO 10 18 AM TIME 4 40 MINUTES Following this report the same summary report as shown on the previous page 1 25 is then printed 1 26 AVSS CMR User s Manual SUMMARY STATISTICS ONLY lt Y gt N Enter FULL AUDIT TRAIL lt Y gt Enter 1 2 95 RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA 1 3 95 RODRIGUEZ ANGELA 1 4 95 RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA 1 5 95 RODRIGUEZ ANGELA RODRIGUEZ ANGELA 1 6 95 RODRIGUEZ ANGELA 1 7 95 RODRIGUEZ ANGELA RODRIGUEZ ANGELA 5 NEW CERTIFICATES WERE ENTERED
29. AST FILE DATE 01 02 1995 01 03 1995 01 04 1995 01 05 1995 01 06 1995 01 07 1995 TOTAL USER COUNTY BY LAST FILE DATE RODRIGUEZ ANGELA CMR CLERK TOTAL 1 28 CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual SCRATCH CONFIDENTIAL MORBIDITY REPORT SCRATCH CONFIDENTIAL MORBIDITY REPORT To remove a Confidential Morbidity Report record Access to this procedure is limited by a special password See your System Manager SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT HOSPITAL BIRTH RECORD OPTION gt SC Enter RATCH RECORD Note You must have access to the special password to delete records See your System Manager PASSWORD gt Password Enter FILE OR INDEX TO SEARCH gt 6 Enter NAME DATE FILE NEXT SKIPPED 1 JAMES RICK 49542000006 IS THIS THE PERSON lt Y gt Enter SCRATCH JAMES N Y Enter SCRATCHED SCRATCH ANOTHER lt N gt Enter CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 29 CONFIDENTIAL MORBIDITY REPORT MODIFY USER LISTS AVSS CMR User s Manual MODIFY USER LISTS To add change delete or list the REPORTERs field REPORTER that are specific to your facility Maintaining a current list of your REPORTERS reduces the amount of time you may spend typing in this repetitive data ADDING A NEW REPORTER NAME SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt MO Enter DIFY USER LISTS Note To get a c
30. AVSS Automated Vital Statistics System Confidential Morbidity Report User s Manual AVSS PROJECT UNIVERSITY OF CALIFORNIA INSTITUTE FOR SOCIAL BEHAVIORAL AND ECONOMIC RESEARCH SANTA BARBARA CA 93106 June 1998 ACKNOWLEDGEMENTS The production of this manual was supported in part by funds received from the State Of California Department Of Health Services Maternal And Child Health Branch This manual was written by Ellen Needham Edits by John Marinko and Ronald Williams This document may be copied and distributed without restriction Please address all questions regarding AVSS to AVSS Project Institute for Social Behavioral and Economic Research University of California Santa Barbara CA 93106 2150 telephone 805 893 3143 fax 805 893 2790 e mail avss omni ucsb edu TRADEMARKS Automated Vital Statistics System and AVSS are trademarks of the Regents of the University of California TABLE OF CONTENTS CONFIDENTIAL MORBIDITY REPORT eee 1 1 REGISTER CONFIDENTIAL MORBIDITY REPORT EXAMPLE 1 TO REGISTER A CONFIDENTIAL MORBIDITY REPORT 1 1 EXAMPLE 2 TO REGISTER A RECORD WITH THE DISEASE CHLAMYDIA OR GONORRHEA 1 3 EXAMPLE 3 TO REGISTER A RECORD WITH THE DISEASE TUBERCULOSIS 1 4 EXAMPLE 4 TO REGISTER A RECORD WITH THE DISEASE HEPATITIS 1 5 EXAMPLE 5 T
31. CERTIFICATES WERE ENTERED ENTERED FILE 749542000004 FROM 08 08 AM TO 08 09 AM UPDATED FILE 7249542000004 FROM 8 10 AM TO 8 11 AM ENTERED FILE 749542000005 FROM 08 14 AM TO 08 16 AM ENTERED FILE 749542000006 FROM 08 22 AM 08 23 AM 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000007 FROM 08 27 TO 08 28 AM UPDATED FILE 749542000008 FROM 08 46 TO 08 48 AM 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000009 FROM 10 03 AM 10 04 AM 2 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000010 FROM 09 08 TO 09 09 AM ENTERED FILE 7290 FROM 10 14 AM TO 10 18 AM CONFIDENTIAL MORBIDITY REPORT USER REPORT continued TIME 3 78 MINU TIME 0 13 TIME 1 33 MINU TIME 1 10 MINU TIME 1 00 MINU TIME 0 28 MINU TIME 1 75 MINU TIME 1 47 MINU TES TES TES TES TES TES TES TIME 0 33 MINTUES TIME 1 50 MINU TIME 0 88 MINU TIME 0 68 MINU TIME 4 40 MINU Following this report the same summary report as shown on the previous page 1 22 is then printed 1 23 TES TES TES TES CONFIDENTIAL MORBIDITY REPORT USER REPORT continued SUMMARY STATISTICS ONLY lt Y gt N Enter FULL AUDIT TRAIL lt Y gt Enter 1 2 95 RODRIGU RODRIGU RODRIGU 1 3 95 RODRIGU 1 4 95 RODRIGU RODRIGU RODRIGU RODRIGU 1 5 95 RODRIGU RODRIGU 1 6 95 RODRIGU 1 7 95 RODRIGU RODRIGU EZ ANGELA EZ ANGELA EZ ANGELA EZ ANGELA
32. DING VALUE FOR DATE OF BIRTH T Enter 1 7 95 DO YOU WANT TO FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY lt gt Enter Note Enter a Y here if you wish to see the record number for each match in your query SAVE THESE COMMANDS FOR THE REPORT GENERATOR lt N gt Enter Note You can run this query in the background if you wish See REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND RUN THIS REPORT IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter QUERY DATABASE continued AVSS CMR User s Manual OUTPUT DEVICE lt T gt Enter SEARCHING DATABASE XXXXXXX 10 CERTIFICATES ARE REGISTERED THE NUMBER OF CERTIFICATES REPORTED ON IS 10 100 0095 DO YOU WISH TO GROUP SEE DISTINCT VALUES CONTINUE OR QUIT G V C Q V Enter Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE lt T gt Enter DISEASE UNDEF 2 16 67 AIDS 1 8 33 FILE 4 49542000008 42 CMR 1 8 33 49542000001 42 CMR DIPTHRIA 1 8 33 FILE 49542000004 42 CMR E COLI 1 8 33 49542000003 42 CMR GIARDIA 1 833 FILE 49542000007 42 CMR HEP C CR 1 8 33 FILE4 495000011 42 CMR MEASLES 1 833 FILE4 49542000006 42 CMR SHIGL UN 1 8 33 FILE 49542000005 42 CMR VH FVR 1 8 33 49
33. ED REPORT sectari eet c e OE t 2 15 TABLE OF CONTENTS continued 3 1 SEND MAIL S 3 1 PRINT MAIL ES 3 3 MESSAGES eii 3 3 MESSAGES USER S tette te tene beet ee Ege 3 3 DELETE rtt eee terr crt eere 3 5 YOUR PASSWORD rnc rca rau rues eran osa c aes 4 1 CHANGE YOUR PASSWORD net recti ntes 4 1 SYSTEM ii cin eaa 5 1 SYSTEM STATUS xti ete doeet nt atte e breve ire tiated 5 1 DOB UU Er EP 5 2 SHUTDOWN II E H 5 3 SHUTTING DOWN AVSS THROUGH SYSTEM MAINTENANCE seems 5 3 SHUTTING DOWN 55 AT LOG ON 5 4 INITIALIZE MODEM E 5 5 HOW MUCH DISK SPACE REMAINS 5 6 OPERATING SYSTEM INTEGRITY nn nn ta 5 7 AVSS DATA BASE INTEGRITY 5 8 HUSTOVERRIDE PROCESSING ntes tee street en tede secte e ase E et 5 9 PRINT VERIFICATION TABLE titre ied tak oe aan a deca secs 5 9 SCRATCH VERIFICATION
34. ENTERED FILE 749442000292 FROM 08 31 TO 08 33AM ENTERED FILE 749442000293 FROM 08 36 AM 08 38AM ENTERED FILE 749442000294 FROM 08 42 AM TO 08 45AM ENTERED FILE 749542000001 FROM 08 46 TO 08 50 UPDATED FILE 749542000001 FROM 08 51 08 52 AT 08 51 AM FIELD ADDRESS CHANGED FROM 41234 MAPLE STREET TO 1244 MAPLE STREET ENTERED FILE 749542000002 FROM 08 54 09 56 AM 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000003 FROM 09 02 TO 09 03 AM 3 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000004 FROM 08 08 AM TO 08 09 AM UPDATED FILE 749542000004 FROM 08 10 AM TO 08 11 AM AT 08 10 AM FIELD FNAM CHANGED FROM ROSELUANNE TO ROSIE ENTERED FILE 749542000005 FROM 08 14 AM TO 08 16 ENTERED FILE 749542000006 FROM 08 22 AM 08 23 AM 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000007 FROM 08 27 TO 08 28 AM UPDATED FILE 749542000008 FROM 08 46 AM TO 08 48 AM AT 08 46 AM FIELD RPTRSPEC CHANGED FROM TO DR SEUSS 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000009 FROM 10 03 AM TO 10 04 AM 2 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000010 FROM 09 08 AM TO 09 09 AM ENTERED FILE 7290 FROM 10 14 AM TO 10 18 AM TIME 2 12 MINU TIME 1 95 MINU TIME 2 77 MINU TIME 3 78 MINU TIME 0 13 MINU TIME 1 33 MINU TIME 1 10 MINU TIME 1 00 MINU TIME 0 28 MINU TIME 1 75 MINU TIME 1 47 MINU CONFIDENTIAL MORBIDITY REPORT USER
35. EZ ANGELA EZ ANGELA EZ ANGELA EZ ANGELA EZ ANGELA EZ ANGELA EZ ANGELA EZ ANGELA EZ ANGELA 2 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000001 FROM 08 46 TO 08 50 AM UPDATED FILE 749542000001 FROM 08 51 TO 08 52 AM AT 08 51 AM FIELD ADDRESS CHANGED FROM 41234 MAPLE STREET TO 1244 MAPLE STREET ENTERED FILE 749542000002 FROM 08 54 TO 09 56 AM 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000003 FROM 09 02 09 03 AM 3 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000004 FROM 08 08 TO 08 09 AM UPDATED FILE 749542000004 FROM 08 10 AM TO 08 11 AM AT 08 10 AM FIELD FNAM CHANGED FROM ROSELUANNE TO ROSIE ENTERED FILE 49542000005 FROM 08 14 AM TO 08 16 AM ENTERED FILE 49542000006 FROM 08 22 AM TO 08 23 AM 2 NEW CERTIFICATES WERE ENTERED ENTERED FILE 49542000007 FROM 08 27 AM TO 08 28 AM UPDATED FILE 49542000008 FROM 08 46 AM TO 08 48 AM 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 49542000009 FROM 10 03 AM TO 10 04 AM 2 NEW CERTIFICATES WERE ENTERED ENTERED FILE 49542000010 FROM 09 08 AM TO 09 09 AM ENTERED FILE 7290 FROM 10 14 AM TO 10 18 AM AVSS CMR User s Manual TIME 3 78 MINUTES TIME 0 13 TIME 1 33 MINUTES TIME 1 10 MINUTES TIME 1 00 MINUTES TIME 0 28 MINUTES TIME 1 75 MINUTES TIME 1 47 MINUTES TIME 0 33 MINTUES TIME 1 50 MINUTES TIME 0 88 MINUTES TIME 0 68 MINUTES TIME 4 40 MINUTES Following this report
36. FILE NUMBER RANGE F OR DATE RANGE D D Enter BEGINNING DATE 1 1 95 Enter ENDING DATE TODAY 1 7 95 Enter Note You will now get prompts for SUMMARY STATISTICS ONLY and or FULL AUDIT TRAIL The following examples of reports will allow you to decide how much detail you would like to see for each report SUMMARY STATISTICS ONLY Y Enter RODRIGUEZ ANGELA ENTERED 1 LINKED 0 UPDATED 3 AVG ELAPSED TIME OF 0 21 N 3 PRINTED 0 0 AVG ELAPSED TIME OF 1 79 N 10 TOTALS ENTERED 1 LINKED 0 UPDATED 3 AVG ELAPSED TIME OF 0 21 N 3 PRINTED 0 0 AVG ELAPSED TIME OF 1 79 N 10 THE TOTAL NUMBER OF ENTRIES WITH NO USAGE STATISTICS IS 1 THE TOTAL NUMBER OF ENTRIES WITH USAGE RECORDED IS 10 1 22 AVSS CMR User s Manual 1 2 95 SUMMARY STATISTICS ONLY lt Y gt N Enter FULL AUDIT TRAIL Y Enter RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA 1 3 95 RODRIGUEZ ANGELA 1 4 95 RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA RODRIGUEZ ANGELA 1 5 95 RODRIGUEZ ANGELA RODRIGUEZ ANGELA 1 6 95 RODRIGUEZ ANGELA 1 7 95 RODRIGUEZ ANGELA RODRIGUEZ ANGELA 2 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000001 FROM 08 46 TO 08 50 UPDATED FILE 749542000001 FROM 0851 AM 08 52 AM ENTERED FILE 749542000002 FROM 08 54 AM 09 56 1 NEW CERTIFICATES WERE ENTERED ENTERED FILE 749542000003 FROM 09 02 TO 09 03 AM 3 NEW
37. GM HBSAG HBCIGM HBC HBS HCV DELTA TBSTAT TBSITE XRAY DATBACRT SMEAR CULTURE SKINTEST TBSIZE COUGH GCCOMP ENTERED USER AVSS 1 3 95 LAST UPDATED USER AVSS 1 4 95 HIT RETURN TO CONTINUE gt Enter CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 19 CONFIDENTIAL MORBIDITY REPORT VALIDATION DISPLAY AVSS CMR User s Manual VALIDATION DISPLAY This option produces the list of validation and warning messages which would have appeared just before filing the Confidential Morbidity Report A validation will require you to confirm the accuracy of the information that was entered A warning will alert you to data that may be considered unlikely but a confirmation is not required SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt VAL Enter IDATION DISPLAY FILE OR INDEX TO SEARCH gt 11 Enter INDEX VALUES DATE FILE NEXT SKIPPED 1 DE LA PENA CHRISTOPHER 49542000011 IS THIS THE PERSON lt Y gt Enter RETRIEVING DATA Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE T Enter VALIDATION MESSAGES WARNING SURNAME LNAM IS SPANISH BUT RACE IS NOT CODED AS HISPANIC CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 20 CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual INDIVIDUAL INQUIRY INDIVIDUAL INQUIRY A display of the audit trail for a particular Con
38. IDENTIAL MORBIDITY REPORT REGISTER CONFIDENTIAL MORBIDITY REPORT continued DATON DATE OF DISEASE ONSET gt 6 6 94 Enter DATDX DATE OF DISEASE DIAGNOSIS gt 7 6 94 Enter DATDTH DATE OF PATIENT S DEATH gt Enter REPORTER gt MA Enter REPORTER TYPE PUB RPTSPEC OPTIONAL REPORTER NAME gt Enter RPTRPHON REPORTER S TELEPHONE NUMBER lt 805 555 2838 gt Enter HAVIGM anti HAV IgM LAB TEST RESULT gt L Enter NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN HAVIGM anti HAV IgM LAB TEST RESULT gt NO Enter HBSAG HBsAG LAB TEST RESULT gt AL Enter NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN HBSAG HBsAG LAB TEST RESULT gt PO Enter HBCIGM anti HBc IgM LAB TEST RESULT gt AL Enter NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN HBCIGM anti HBc IgM LAB TEST RESULT gt NO Enter HBC anti HBc LAB TEST RESULT L Enter NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN HBC anti HBc LAB TEST RESULT gt Enter HBS anti HBs LAB TEST RESULT L Enter NEGATIVE NOT DONE PENDING POSITIVE UNKNOWN HBS anti HBs LAB TEST RESULT NE Enter AVSS CMR User s Manual OPTIONAL FIELD OPTIONAL FIELD OPTIONAL FIELD RIAN MEDICAL CENTER OPTIONAL FIELD OPTIONAL FIELD OPTIONAL FIELD T DONE OPTIONAL FIELD SITIVE OPTIONAL FIELD T DONE OPTIONAL FIELD SITIVE OPTIONAL FIELD GATIVE AVSS CMR User s
39. INK OR AT INDEX TO SEARCH TO REGISTER NEW FORM CONFIDENTIAL MORBIDITY REPORT REGISTER CONFIDENTIAL MORBIDITY REPORT continued AVSS CMR User s Manual FILE OR INDEX TO SEARCH gt LNAM PATIENT S LAST NAME gt CHAN Enter FNAM PATIENT S FIRST NAME gt JA Enter MI PATIENT S MIDDLE INITIAL gt Enter BEGINNING SEARCH USE CTRL C TO TERMINATE SEARCH INDEX VALUES DATE FILE NEXT SKIPPED 1 CHAN JACKM CHJM550406 IS THIS THE PERSON Y RETRIEVING DATA DATSENT DATE SENT TO STATE gt 1 14 95 Enter DAY 7 OF WEEK 2 OF YEAR 1995 Note AVSS will display the completed CMR and you can check it over to make sure it is correct F ILE E DIT V ALIDATE D ISPLAY OR P PRINT gt F Enter ASSIGNED ID 49542000012 FILING CONFIDENTIAL MORBIDITY REPORT REGISTER ANOTHER Y N Enter CONFIDENTIAL MORBIDITY REPORT OPTION gt CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual DISPLAY CONFIDENTIAL MORBIDITY REPORT DISPLAY CONFIDENTIAL MORBIDITY REPORT You may display all the data on a previously filed record AVSS will ask you to identify the person whose information you wish to display by the process known as person selector This process allows you to select a record by the file number or name You may also display a record at any time while registering editing or completing a CMR record using the D command or F4 function key SYSTEM OPT
40. ION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt D Enter ISPLAY CONFIDENTIAL MORBIDITY REPORT Note Enter a or use the F1 function key to display a list of the ways available to search for this person such as by the date filed or by the patient s name To select a search method enter the first few characters of the displayed search methods FILE OR INDEX TO SEARCH gt Enter LNAM PATIENT S LAST NAME SMITH Enter FNAM PATIENT S FIRST NAME JO Enter MI PATIENT S MIDDLE INITIAL Enter BEGINNING SEARCH USE CTRL C TO TERMINATE SEARCH INDEX VALUES DATE FILE NEXT SKIPPED 1 SMITH JOSEPHG 49542000001 IS THIS THE PERSON Y Enter RETRIEVING DATA Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE lt T gt Enter 1 9 CONFIDENTIAL MORBIDITY REPORT DISPLAY CONFIDENTIAL MORBIDITY REPORT continued AVSS CMR User s Manual CONFIDENTIAL MORBIDITY REPORT ID 49542000001 LNAM SMITH ADDRESS 1234 MAIN STREET CITY SANTA MARIA WORK HEALTH CARE RACE WHITE COUNTRY GERMANY DISEASE CAMPYBAC REPDIS Y REPORTER RPTSPEC EXPOSURE HAVIGM HBC HBS TBSTAT TBSITE DATBACRT SMEAR SKINTEST TBSIZE GCCOMP ENTERED USER AVSS 1 3 95 DATREC 1 2 95 FNAM JOSEPH STATE CA PHONE 805 555 1269 ARRIVE SEROTYPE OUTDIS HBSAG HCV XRAY CULT
41. ITES FORMS WILL BE REPORTED ON 42 CMR LEVEL 1 FIELD TO BE REPORTED ON DISEASE Enter Note You must enter the AVSS abbreviation for this disease See Appendix B for a complete list of these abbreviations LEVEL 1 PLEASE ENTER SPECIFIC VALUE 5 gt CHLAMYDA Enter LEVEL 2 FIELD TO BE REPORTED ON AGE Enter DISEASE LEVEL 2 PLEASE ENTER SPECIFIC VALUE S Enter ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 94 Enter 1 1 94 ENTER ENDING VALUE FOR DATE OF BIRTH T 12 31 94 Enter 12 31 94 DO YOU WANT TO FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY lt N gt Enter SAVE THESE COMMANDS FOR THE REPORT GENERATOR lt N gt Enter Note You can run this query in the background if you wish See REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND RUN THIS REPORT IN THE BACKGROUND lt N gt Enter QUERY DATABASE continued AVSS CMR User s Manual SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter OUTPUT DEVICE lt T gt Enter SEARCHING DATABASE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 1402 CERTIFICATES ARE REGISTERED 950 CERTIFICATES OF THOSE HAD OTHER THAN THE SPECIFIC VALUE S LEAVING 452 THE NUMBER OF CERTIFICATES REPORTED ON IS 452 32 24 G ROUP DISTINCT VJALUES C JONTINUE OR QJUIT gt V Enter OUTPUT DEVICE T P Enter
42. J Enter OB KILL MSM Job Termination Device Release Job number be HALTed 11 Enter Job 11 being HALTED Job 11 has terminated Job number to be HALTED Enter SYSTEM MAINTENANCE OPTION 5 2 SYSTEM MAINTENANCE AVSS CMR User s Manual SHUTDOWN AVSS SHUTDOWN AVSS In order to do a backup or other system maintenance functions it is necessary to shut down AVSS Before you do a shutdown inform anyone else on AVSS and make sure that their jobs are not active SHUTTING DOWN AVSS THROUGH SYSTEM MAINTENANCE SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt SH Enter UTDOWN AVSS MSM System Shutdown Other users are on the system MSM System Job Status Max Partitions 13 Current in Use 3 JOB UCI VOL ROUTINE P SIZE STATUS COMMANDS DEVICES NUM NAME NAME CURR MAX TOTAL INCR OWNED UU Ru SUED uc EM A 3 MGR AVS FSPCTIM 1 1 20 0 Hang 49389 49189 9 MGR AVS 55 5 8 20 0 Running 2817 0 p Principal Device Current Device Total Buffers In System 88 Modifiedt 0 Flush Thresholds 4 8 22 Flush Interval 2 Flush Count 1 Disk Cache Efficiencv 88 8 How long in seconds to wait for users to logoff lt 60 gt 0 Enter Do you want to force a shutdown Y Enter System going down immediately Exit SYSTEM MAINTENANCE SHUTDOWN AVSS continued AVSS CMR User s Manual SHUTTING DOWN AVSS AT LOG ON START AVSS gt SHUTDOWN Enter O
43. K BY THEN THANK YOU SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt D Enter ELETE MAIL DELETE MANAGER S MESSAGES MESSAGES lt N gt Y Enter DELETE MESSAGES gt AL Enter 1 WILSON DENNIS SITE SYSTEM MANAGER 12 30 94 10 18 AM DESCRIPTION BACKUP SCHEDULE DELETE MESSAGES gt 1 Enter 1 WILSON DENNIS SITE SYSTEM MANAGER 12 30 94 10 18 AM DESCRIPTION BACKUP SCHEDULE OK TO DELETE lt N gt Y Enter 1 DELETED DELETE MESSAGES gt Enter MAILBOX OPTION gt MAILBOX DELETE MAIL continued AVSS CMR User s Manual MESSAGES USER S SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt D Enter ELETE MAIL DELETE MESSAGES L Enter 1 WILSON DENNIS SYSTEM MANAGER 1 9 95 8 14AM DESCRIPTION DEPT MEETING 2 RODRIGUEZ ANGELA CMR CLERK 1 4 95 10 30AM DESCRIPTION HAPPY BIRTHDAY DELETE MESSAGES gt 2 Enter 2 RODRIGUEZ ANGELA CMR CLERK 1 4 95 10 30AM DESCRIPTION HAPPY BIRTHDAY OK TO DELETE lt N gt Y Enter 2 DELETED DELETE MESSAGES 1 Enter 1 WILSON DENNIS SYSTEM MANAGER 1 9 95 8 14AM DESCRIPTION DEPT MEETING OK TO DELETE lt N gt Y Enter 1 DELETED ALL MESSAGES DELETED MAILBOX OPTION gt AVSS User s Manual REPORT STATUS OF SENT MAIL SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt R Enter EPORT STATUS OF SENT MAIL MAIL TO WILSON DENNIS MESSAGE 2 SENT 1 9 95 1 30PM UNREAD COMMENT RSVP TO DEPT MEE
44. L94 ALPHA LIST OF CMRS FOR 1994 1 6 94 9 54 AM CMR1L94 Enter OK TO DELETE Y Enter OUT OUTPUT REPORT CODE Enter 2 15 MAILBOX AVSS CMR User s Manual SEND MAIL MAILBOX This option provides a way of communicating messages between AVSS users of the same computer system If another user has sent you mail AVSS will notify you when you sign on Your system manager can leave a message to all users on your system This message will appear on every user s screen as soon as they sign on Messages may be printed to your screen or sent to a printer The messages in your mailbox will remain on your system until you delete them You will also be able to check a message that you have sent to another user to see if that user has read the message yet SEND MAIL SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt S Enter END MAIL ADDRESSEE NAME LAST FIRST gt RODR Enter IDEA D LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 2 A RODRIGUEZ ANGELA CMR CLERK ANGELA COUNTY DATA ENTRY CNTY 42 HOSP IS THIS THE PERSON Y Enter ENTER MESSAGE EXAMPLE 1 DEPARTMENT MEETING AT 4 00PM TODAY Enter 2 PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT Enter 3 THANKS Enter 4 Enter MAIL FOR RODRIGUEZ ANGELA CMR CLERK 1 gt DEPARTMENT MEETING AT 4 00PM TODAY 2 gt PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT 3 gt THANKS OK lt Y gt Enter DESCRIPTION
45. LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 5 A WALTERS RUFUS CMR CLERK RUFUS COUNTY DATA ENTRY CNTY 42 HOSP IS THIS THE PERSON lt gt Enter WALTERS RUFUS CMR CLERK OK TO REACTIVATE lt N gt Y Enter REACTIVATED ID FILE FUNCTION gt 5 13 SYSTEM MAINTENANCE ID FILE continued AVSS CMR User s Manual LIST USERS SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION gt L Enter IST LIST ACTIVE USERS ONLY Y Enter ID A D LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 7 MOFFAT THOMAS COUNTY CLERK TOM COUNTY DATA ENTRY CNTY 42 HOSP 6 D DORFMAN RENEE MANAGER RENEE SITE SYSTEM MANAGER CNTY HOSP 8 A FINCH ROBIN BIRTH CLERK ROBIN HOSPITAL DATA ENTRY CNTY 42HOSP 9 RODRIGUEZANGELA CMR CLERK ANGELA COUNTY DATA ENTRY CNTY 42 HOSP 3 D LAMOREAUX BELINDA CMR SUPV LINDA COUNTY SYSTEM MANAGER CNTY 42 HOSP 1 A SANDIEGO CARMEN CARMEN SITE SYSTEM MANAGER CNTY HOSP 4 WILSON DENNIS SYS MGR DENNIS SITE SYSTEM MANAGER CNTY HOSP 5 WALTERS RUFUS CMR CLERK RUFUS COUNTY DATA ENTRY CNTY 42 HOSP ID FILE FUNCTION gt LIST USERS LAST LOGIN SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION gt Enter SER LAST LOGIN LIST DATE TIME NAME 01 10 95 03 52 PM RODRIGUEZ ANGELA CMR CLERK 01 07 95 05 22 PM MOFFAT THOMAS COUNTY CLERK 0
46. NG A REPORTER sibi i sia ia eel gent add 1 33 MISSING FILE NUMBER 1 34 1 35 REPORT GENERATOR i g 2 1 QUERV DATABASE EXAMPLE 1 TO LIST ALL DISEASES REPORTED WITH A COUNT OF EACH DISEASE 2 1 EXAMPLE 2 LIST FILE NUMBERS OF ALL GC VALUES FOR TEENS 2 2 EXAMPLE 3 SEARCH FOR ALL DISEASES REPORTED A SPECIFIC 2 4 EXAMPLE 4 SEARCH FOR THE DISEASE CHLAMVDA BY 4 42440221 2 5 GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND ANNUAL STD REPORTS CMRCLMN CHLAMYDIA INFECTIONS BY SOURCE SEX RACE AND 2 8 CMRGONN GONORRHEA BY SOURCE SEX RACE AND AGE 2 10 CMRNGUN NON GONOCOCCAL URETHRITIS BY SOURCE SEX AND 2 11 CMRPIDN PELVIC INFLAMMATORY DISEASE BY SOURCE SEX RACE AND AGE 2 12 GENERATE REPORT RUNNING A REPORT IN THE 0000 2 13 OUTPUT SAVED REPORT iii e kie iet ba ar qa aa ipad esee te deas edet dec duse D de laa dead aede 2 14 DELETE SAV
47. NIC OR Not Hispanic NOT SPECIFIED TOTAL GROUP ISLANDER Origin ALASKAN NATIVE Origin Completion is Optional Female Male Female Male Female Female Female Male Female jFemale Male Unk Total REPORT GENERATOR OPTION gt 2 10 AVSS CMR User s Manual GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND continued Note Each of the following four Annual STD reports will print out four pages one for each reporting source Military 1 Public 2 Private 3 and Totals The samples below are the Totals page only CMRNGUN NON GONOCOCCAL URETHRITIS BY SOURCE SEX RACE AND AGE County SANTA BARBARA County Code 42 Reporting Source Totals Reporting Range 1 1 1994 DAY 7 OF WEEK 52 OF YEAR 1993 Thru 12 31 1994 DAY 7 OF WEEK 52 OF YEAR 1994 NON GONOCOCCAL URETHRITIS NGU BY AGE GROUP RACE ETHNICITY AND SEX RACE ETHNICITY AND SEX ASIANOR BLACK AMERICAN INDIAN WHITE PACIFIC Not Hispanic HISPANIC Not SPECIFIED TOTAL GROUP ISLANDER Origin ALASKAN NATIVE Origin Completion is Optional Female Male Female Male Female Male Female Female Female Male JUnk Total REPORT GENERATOR OPTION gt 2 11 REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE FOREGROUND continued AVSS CMR
48. O LINK A RECORD TO CMR 1 7 DISPLAY CONFIDENTIAL MORBIDITY 1 9 EDIT CONFIDENTIAL MORBIDITY nanna 1 11 ALPHA LIST OF CONFIDENTIAL MORBIDITY 1 12 COMPLETE INCOMPLETE CONFIDENTIAL MORBIDITY REPORT eee 1 13 INCOMPLETE CONFIDENTIAL MORBIDITY 20 1 13 SKIPPED FIELD S a iwa qa a l d tla 1 13 INCOMPLETE CMR REPORT iiti 1 14 FIEING VARIABEE LIST iie tcc er der 1 15 VARIABLE DISPLAY eM 1 16 INDEX EIST DISPLAY P ect Seaside 1 18 NON CONFIDENTIAL DISPLAY re aj 1 19 VALIDATION i cater ER eer Ti d a E TETT 1 20 INDIVIDUAL INQUIRY tette ttti eti tenes ott Skeda aq l u fela 1 21 USER REPORT e 1 22 USER REPORT BY ACTIVITY INDEX ii triente A tbe ice qa der ifa dekan 1 25 USER SUMMAR PE 1 28 SCRATCH CONFIDENTIAL MORBIDITY 2 1 29 MODIFY Miu d pcc 1 30 ADDING A NEW REPORTER 1 30 EDITING A REPORTER S 0 0 ressentir inten iens 1 31 LIST REPORTERS ea er e rani ECL dd E ca na b re EL a pa Ea 1 32 DELETI
49. ORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND RUN THIS REPORT IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE T Enter SEARCHING DATABASE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 1402 CERTIFICATES ARE REGISTERED 1394 CERTIFICATES OF THOSE HAD OTHER THAN THE SPECIFIC VALUE S LEAVING 8 THE NUMBER OF CERTIFICATES REPORTED ON IS 8 0 57 G ROUP DISTINCT V ALUES C JONTINUE OR Q UIT gt V Enter OUTPUT DEVICE lt T gt P Enter GC 49342001244 42 GC 49442000277 42 GC 49442000438 42 GC 49442000486 42 GC 49442000513 42 GC 49442000556 42 GC 49442000699 42 GC 49442000888 42 12 50 FILE 49342001244 42 CMR 12 50 FILE 49442000277 42 CMR 12 50 FILE 49442000438 42 CMR 12 50 FILE 49442000486 42 CMR 12 50 FILE 49442000513 42 CMR 12 50 FILE 49442000556 42 CMR 12 50 FILE 49442000699 42 CMR 12 50 FILE 49442000888 42 CMR gt OO G ROUP DISTINCT V ALUES C JONTINUE OR Q UIT gt Q Enter REPORT GENERATOR QUERY DATABASE continued AVSS CMR User s Manual EXAMPLE 3 SEARCH FOR ALL DISEASES REPORTED BY A SPECIFIC REPORTER SYSTEM OPTION gt En
50. PORTED DISEASE IS GC OR CHLAMYDIA WE WOULD LIKE TO KNOW IF ANY OF THE COMPLICATIONS IN THE LIST WERE PRESENT ENTER L TO SEE THE LIST GCCOMP COMPLICATION OF GC CHLAMYDIA gt L Enter CONJUNCT NONE OTHER PID PNEUMONIA GCCOMP COMPLICATION OF GC CHLAMYDIA gt PID Enter Note Continue on with the entry of the remainder of the record CTRACT PATIENT S RESIDENCE CENSUS TRACT gt EXAMPLE 2 ENTRY OF A CONFIDENTIAL MORBIDITY REPORT FOR A PATIENT WITH TUBERCULOSIS DISEASE DISEASE gt TB Enter DATON DATE OF DISEASE ONSET gt 7 1 94 Enter OPTIONAL FIELD DATDX DATE OF DISEASE DIAGNOSIS gt 8 31 94 Enter OPTIONAL FIELD DATDTH DATE OF PATIENT S DEATH Enter OPTIONAL FIELD REPORTER gt MA Enter RIAN MEDICAL CENTER RPTSPEC OPTIONAL REPORTER NAME gt Enter OPTIONAL FIELD RPTRPHON REPORTER S TELEPHONE NUMBER gt Enter OPTIONAL FIELD TBSTAT TUBERCULOSIS STATUS L Enter OPTIONAL FIELD DEFINITE SUSPECT TBSTAT TUBERCULOSIS STATUS gt DEF Enter INITE TBSITE TUBERCULOSIS SITE gt L Enter OPTIONAL FIELD NON PULM PULM TBSITE TUBERCULOSIS SITE gt PULM Enter XRAY X RAY RESULTS gt AL Enter OPTIONAL FIELD CAV CAVITARY NONCAV NON CAVITARY WNL WITHIN NORMAL LIMITS XRAY X RAY RESULTS gt NONCAV Enter NON CAVITARY CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual REGISTER CONFIDENTIAL MORBIDITY REPORT continued DATBACTR
51. R MUMPS OPTION gt SHUTDOWN Enter MSM System Shutdown Other users are on the system MSM System Job Status Max Partitions 13 Current in Use 3 JOB UCI VOL ROUTINE P SIZE STATUS COMMANDS DEVICES NUM NAME NAME CURR MAX TOTAL INCR OWNED EIC CDM mur Oras 3 MGR AVS FSPCTIM 1 1 20 0 Hang 49389 49189 9 MGR AVS 55 5 8 20 0 Running 2817 0 p Principal Device Current Device Total Buffers In System 88 Modified 0 Flush Thresholds 4 8 22 Flush Interval 2 Flush Count 1 Disk Cache Efficiency 88 8 How long in seconds to wait for users to logoff lt 60 gt 0 Enter Do you want to force a shutdown Y Enter System going down immediately Exit SYSTEM MAINTENANCE AVSS CMR User s Manual INITIALIZE MODEM INITIALIZE MODEM A modem that may not be working or transmitting data should be reset Turn the power off to the modem then back on Continue by reinitializing the modem through AVSS SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt INI Enter TIALIZE MODEM INITIALIZE MODEM ON LINE NUMBER gt AL Enter 4 HAYES INITIALIZE MODEM ON LINE NUMBER gt 4 Enter INITIALIZING SYSTEM MAINTENANCE OPTION gt 5 5 SYSTEM MAINTENANCE HOW MUCH DISK SPACE REMAINS AVSS CMR User s Manual HOW MUCH DISK SPACE REMAINS As you enter Confidential Morbidity Report information into AVSS the space that is available decreases I
52. R COMPLETION You can complete this record as usual SKIPPED FIELD S SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt COM Enter COMPLETE INCOMPLETE REPORT FILE OR INDEX TO SEARCH gt 11 Enter NAME DATE FILE NEXT SKIPPED 1 DE LA PENA CHRISTOPHER 1 7 95 4954200001 1 SSN IS THIS THE PERSON Y Enter RETRIEVING DATA FIRST WE WILL REPROMPT ALL THE QUESTIONS PREVIOUSLY SKIPPED FILE HAS BEEN DISABLED BUT IF YOU STILL WISH DELAY ANSWERING YOU MAY SKIP AGAIN Note AVSS will immediately begin at the first skipped field or will immediately begin at the field where you filed this record as an INCOMPLETE FORM SAVED FOR LATER COMPLETION You can complete this record as usual SSN PATIENT S SOCIAL SECURITY NUMBER 505549999 Enter CONFIDENTIAL MORBIDITY REPORT INCOMPLETE CMR REPORT AVSS CMR User s Manual INCOMPLETE CMR REPORT This report will list all the records which were filed during data entry as an INCOMPLETE FORM SAVED FOR LATER COMPLETION using the key F6 SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt INC Enter OMPLETE CMR REPORT BEGINNING DATE 1 1 95 Enter 1 1 95 ENDING DATE lt T gt Enter 4 1 95 RUN THIS REPORT IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter Note Enter a P as the output device if you would
53. R REPORT CNTY COUNTY gt 42 Enter SANTA BARBARA ALL SITES lt N gt Enter Note For the following prompts you may enter a specific beginning and ending file number or you may scan the entire year of file numbers by designating a specific year BEGINNING FILE 0 Enter ENTER YEAR lt 1995 gt Enter ENDING FILE lt 999999999999 gt RUN THIS REPORT IN THE BACKGROUND lt gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE lt T gt Enter MISSING FILE NUMBER REPORT FOR SANTA BARBARA RANGE 49542000000 TO 49542999999 49542000000 LAST USED CERTIFICATE NUMBER IN RANGE 49542000000 49542999999 49542000011 1 34 CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual WEEKLY MORBIDITY REPORT WEEKLY MORBIDITY REPORT This report will list all the records which were completed and are to be reported to the State Department of Health Services for each seven day period It is to be printed by all local health jurisdictions SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt WEE Enter KLY MORBIDITY REPORT CNTY COUNTY lt 42 gt SANTABARBARA PREPARER S NAME RODRIGUEZ ANGELA CMR CLERK gt Enter PREPARER S PHONE NUMBER lt 805 555 3827 gt Enter PRINT FOOTNOTE PAGE lt gt Enter ENTER BEGINNING VALUE FOR DATE SENT TO STATE 1 1 1995 Enter
54. RAL PRISON FED PRS PUB LOO LOMPOC PRIVATE CLINIC LO PRV PRV MARIAN MEDICAL 805 555 2838 101 LOMPOC PUBLIC CLINIC LO PUB PUB SBO SANTA BARBARA PRIVATE CLINIC SB PRV PRV SBI SANTA BARBARA PUBLIC CLINIC SB PUB PUB STO 5 PRISON ST PRS PUB UCO UCSB CLINIC UCSB PUB CARL REPORTER S LAST NAME gt Enter CALIST LIST TO EDIT gt Enter CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 32 AVSS CMR User s Manual CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual MODIFY USER LISTS continued DELETING A REPORTER SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt MO Enter DIFY USER LISTS CALIST LIST TO EDIT gt R Enter EPORTER LIST MD CARL REPORTER S LAST gt ST Enter ATE PRISON ST PRS PUB IS THIS THE PERSON Y Enter STO STATE PRISON ST PRS PUB STO K Enter DELETE Y Enter CARL REPORTER S LAST NAME gt Enter CALIST LIST TO EDIT gt Enter CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 33 CONFIDENTIAL MORBIDITY REPORT MISSING FILE NUMBER REPORT AVSS CMR User s Manual MISSING FILE NUMBER REPORT This report will scan the file numbers in the range you have specified to determine if there are any numbers in that range that are missing SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt MIS Enter SING FILE NUMBE
55. REPDIS REPORTER RPTRPHON CONFIDENTIAL MORBIDITY REPORT INDEX LIST DISPLAY INDEX LIST DISPLAY AVSS CMR User s Manual Provides a display of confidential morbidity report data in a list format The information is displayed in the same order that it was entered into the Confidential Morbidity Report record SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt INDE Enter X LIST DISPLAY FILE OR INDEX TO SEARCH gt 5 Enter DATE FILE NEXT SKIPPED 1 HALL ROGER 49542000005 IS THIS THE PERSON Y Enter RETRIEVING DATA DATREC DATSENT LNAM FNAM MI SEX DOB AGE ZIP STATE COUNTY CITY ADDRESS WORK PHONE SSN RACE COUNTRY DISEASE CONFIDENTIAL MORBIDITY REPORT DATE OF RECEIPT lt 1 2 95 gt DATE SENT TO STATE lt 1 7 95 gt PATIENT S LAST NAME lt HALL gt PATIENT S FIRST NAME lt ROGER gt PATIENT S MIDDLE INITIAL lt R gt PATIENT S SEX lt MALE gt PATIENT S DATE OF BIRTH lt 7 23 1940 gt PATIENT S AGE lt 54 gt PATIENT S RESIDENCE ZIP CODE lt 93106 gt PATIENT S RESIDENCE STATE lt CA gt PATIENT S RESIDENCE COUNTY lt SANTA BARBARA gt PATIENT S RESIDENCE CITY lt SANTA BARBARA gt PATIENT S STREET ADDRESS 826 ANAPAMU gt PATIENT S OCCUPATION lt DAY CARE gt PATIENT S RESIDENCE PHONE NUMBER 805 555 5342 PATIENT S SOCIAL SECURITY NUMBER lt 501999936 gt PATIENT S RACE ETHNICITY lt WHITE gt PA
56. REPORT BY ACTIVITY INDEX continued TES TES TES TES TES TES TES TES TES TES TES TIME 0 33 MINTUES TIME 1 50 MINUTES TIME 0 88 MINUTES TIME 0 68 MINUTES TIME 4 40 MINUTES Following this report the same summary report as shown on the previous page 1 25 is then printed 1 27 CONFIDENTIAL MORBIDITY REPORT USER SUMMARY USER SUMMARY AVSS CMR User s Manual This summary report contains a count of records by the date they were originally filed into AVSS Record Count By Date of Registration and also a county of the records that were most recently updated Record County By last File Date based on a user specified date range SYSTEM OPTION C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt US Enter 1 USER REPORT 2 USER REPORT BY ACTIVITY INDEX 3 USER SUMMARY SELECTION gt 3 Enter BEGINNING DATE 1 1 95 Enter ENDING DATE TODAY 1 7 95 Enter Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE lt T gt Enter SUMMARY REPORT FROM ACTIVITY INDEXING SITE Santa Barbara County Vital Statistics DATE RANGE FROM 1 1 1995 TO 1 7 1995 FORM CONFIDENTIAL MORBIDITY REPORT RECORD COUNT BY DATE OF REGISTRATION 01 02 1995 01 03 1995 01 04 1995 01 05 1995 01 06 1995 01 07 1995 TOTAL USER COUNT BY DATE OF REGISTRATION RODRIGUEZ ANGELA CMR CLERK TOTAL RECORD COUNT BY L
57. ROGER R ANGUS FLETCHER J ARNOLD ROSIE TORMLEY TIA JAMES RICK MILLER MICHELLE PRESTON ROCHELLE MORAIN CARTER MARTINLHECTOR DE LA PENA CHRISTOPHER CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 15 FILE NEXT SKIPPED AMENDED 49542000001 49542000002 49542000003 49542000004 49542000005 49542000006 49542000007 49542000008 49542000009 49542000010 49542000010 REPORTER DOB WORK DOB SSN CONFIDENTIAL MORBIDITY REPORT VARIABLE DISPLAY AVSS CMR User s Manual VARIABLE DISPLAY This display provides a list of field numbers and an expanded description of each field name The field names are listed according to the sorting order of the data field number It is possible to select only one data field or a group of data fields This display is useful in analyzing record data in depth and also allows you to view the values of internal variables which are created during data entry for certain fields to be used in reports computer tapes or for mathematical computations SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt VAR Enter IABLE DISPLAY FILE OR INDEX TO SEARCH gt 5 Enter NAME DATE FILE NEXT SKIPPED 1 TORMLEY TIA 49542000005 IS THIS THE PERSON lt Y gt Enter EXAMPLE 1 To see all variables available on this form VARIABLE S gt Enter FILE FILE DATE lt 56251 1 gt UPDT LAST UPDATE lt 56252 1 gt USAGE NOT ON FORM lt 1 56251 63716
58. SER AVSS 1 3 95 LAST UPDATED USER AVSS 1 4 95 HIT RETURN TO CONTINUE gt Enter F ILE E DIT VALIDATE D ISPLAY OR P RINT gt F Enter EXAMPLE 2 ENTRY OF A CONFIDENTIAL MORBIDITY REPORT FOR A PATIENT WITH CHLAMYDIA OR GONORRHEA DISEASE DISEASE GC Enter 1 GC PPNG 2 GC SELECTION gt 2 Enter GC DATON DATE OF DISEASE ONSET 10 31 94 Enter OPTIONAL FIELD DATDX DATE OF DISEASE DIAGNOSIS 11 27 94 Enter OPTIONAL FIELD DATDTH DATE OF PATIENT S DEATH Enter OPTIONAL FIELD Note To see a complete list of reporters type ML or press the key You can also type the first few letters of the reporter then press Enter AVSS will display those reporters which match You can then select from the list of reporters whose names begin with those letters If the facility does not appear on the list you can add it See CONFIDENTIAL MORBIDITY REPORT MODIFY USER LISTS REPORTER REPORTER NAME LAST FIRST AND ADDRESS UC Enter SB CLINIC Note You may type the name and phone number of the individual who reported the disease or just hit Enter RPTSPEC OPTIONAL REPORTER NAME gt Enter OPTIONAL FIELD RPTRPHON REPORTER S TELEPHONE NUMBER gt Enter OPTIONAL FIELD CONFIDENTIAL MORBIDITY REPORT REGISTER CONFIDENTIAL MORBIDITY REPORT continued AVSS CMR User s Manual GCCOMP COMPLICATION OF GC CHLAMYDIA gt Enter OPTIONAL FIELD THIS ITEM IS OPTIONAL SINCE THE RE
59. T THOMAS COUNTY CLERK Enter CLASSIFICATION gt lt 500 gt Enter PASSWORD gt lt 3769281114 gt Enter ACKNOWLEDGEMENT NAME gt TOM Enter PHONE gt 213 555 2321 805 555 1200X1 736 Enter 5 12 SYSTEM MAINTENANCE AVSS CMR User s Manual ID FILE continued ALL COUNTYS lt N gt Enter CNTY COUNTY gt 42 Enter SANTA BARBARA ALL HOSPITALS N Y Enter DISPLAY HELP Enter DISPLAY LISTS Enter LAST FIRST MIDDLE TITLE gt MOFFAT THOMAS COUNTY CLERK CLASSIFICATION gt 500 PASSWORD gt 3769281114 ACKNOWLEDGEMENT NAME gt TOM PHONE gt 805 555 1200X1736 INDEX gt CNTY 19 HOSP DISPLAY HELP gt DISPLAY LISTS gt OK Y N gt Y Enter SETTING UP ID FILE ENTRY ID FILE FUNCTION gt DEACTIVATE A USER SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION gt D Enter EACTIVATE NAME LAST FIRST gt LAM Enter ID LAST FIRST TITLE ACKNOWLEDGE CLASSIFICATION SITE 3 A LAMOREAUX BELINDA CMR SUPV LINDA COUNTY SYSTEM MANAGER CNTV 42JHOSP IS THIS THE PERSON Y Enter LAMOREAUX BELINDA CMR SUPV OK TO DEACTIVATE N Y Enter DEACTIVATED ID FILE FUNCTION gt REACTIVATE A USER SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION R Enter EACTIVATE NAME LAST FIRST gt WAL Enter ID
60. TIENT S COUNTY OF BIRTH lt USA gt DISEASE lt E COLI gt HIT RETURN TO CONTINUE Q OR Q TO QUIT gt Q Enter 1 18 CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual NON CONFIDENTIAL DISPLAY NON CONFIDENTIAL DISPLAY You may display all the data on a previously filed record AVSS will ask you to identify the person whose information you wish to display by the process known as person selector This process allows you to select a record by the file number or name You may also display a record at any time while registering editing or completing a CMR record using the D command or F4 function key SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt NON Enter CONFIDENTIAL DISPLAY FILE OR INDEX TO SEARCH gt 1 Enter INDEX VALUES DATE FILE NEXT SKIPPED 1 SMITH JOSEPHG 49542000001 IS THIS THE PERSON lt Y gt Enter RETRIEVING DATA OUTPUT DEVICE lt T gt Enter CONFIDENTIAL MORBIDITY REPORT ID 49542000001 DATREC 1 2 95 DATSENT 1 7 95 CTRACT 123400 LNAM SMITH FNAM JOSEPH MI G SEX MALE AGE 32 DOB 4 1 60 ADDRESS 1234 MAIN STREET COUNTY SANTA BARBARA CITY SANTA MARIA STATE CA ZIP 93456 WORK HEALTH CARE PHONE 805 555 1269 SSN 222552525 RACE WHITE DATON 12 5 94 COUNTRY GERMANY ARRIVE DATDX 12 27 94 DATDTH DISEASE CAMPYBAC SEROTYPE NOC REPDIS Y OUTDIS OUTNUM REPORTER MMC RPTSPEC RPTRPHON EXPOSURE HAVI
61. TING MAIL RODRIGUEZ ANGELA MESSAGE 1 SENT 1 4 95 10 45AM READ 1 4 95 12 15PM COMMENT BIRTHDAY LUNCH MAILBOX OPTION gt MAILBOX REPORT STATUS OF SENT MAIL YOUR PASSWORD AVSS CMR User s Manual CHANGE YOUR PASSWORD CHANGE YOUR PASSWORD In order to insure the security of your AVSS system you will be alerted when you are required to change your password Changing your password regularly prevents others from learning and using your password to gain access to AVSS SYSTEM OPTION gt Y Enter OUR PASSWORD OPTION YOUR PASSWORD OPTION gt C Enter HANGE YOUR PASSWORD Note Enter the password that you are currently using In other words enter the same password that you used to get into AVSS The passwords that you type in will not be displayed on the screen ENTER CURRENT PASSWORD gt DISEASE Enter ENTER DESIRED PASSWORD gt MORBID Enter Note Enter your new password This must be different from your current password AGAIN gt MORBID Enter Note At the AGAIN prompt you must enter the exact password that you put in at the ENTER DESIRED PASSWORD prompt If it is not exactly the same AVSS will not allow you to change your password PASSWORD HAS BEEN CHANGED CONTACT PHONE NUMBER lt gt 805 555 2222 Enter Note Enter the phone number where you can normally be reached at work YOUR PASSWORD OPTION gt 4 1 SYSTEM MAINTENANCE AVSS CMR User s Manual SYSTEM STATUS SYSTEM STATUS
62. URE COUGH DATSENT 1 7 95 MI G CTRACT 123400 SEX MALE AGE 32 DOB 4 1 60 COUNTY SANTA BARBARA ZIP 93456 SSN 222552525 DATON 12 5 94 DATDX 12 27 94 NOC OUTNUM RPTRPHON HBCIGM DELTA DATDTH LAST UPDATED USER AVSS 1 4 95 HIT RETURN TO CONTINUE gt Enter CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 10 CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual EDIT CONFIDENTIAL MORBIDITY REPORT EDIT CONFIDENTIAL MORBIDITY REPORT To change edit or correct information originally entered on a Confidential Morbidity Report AVSS will allow you to edit only those fields you need to change one by one After changing the data you will be allowed to re file the data as a permanent record SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt ED Enter IT CONFIDENTIAL MORBIDITY REPORT Note Enter a or use the F1 function key to display a list of the ways available to search for this person such as by the date filed or by the patient s name To select a search method enter the first few characters of the displayed search methods FILE OR INDEX TO SEARCH gt Enter PATIENT S LAST NAME gt SMITH Enter FNAM PATIENT S FIRST NAME JO Enter MI PATIENT S MIDDLE INITIAL Enter BEGINNING SEARCH USE CTRL C TO TERMINATE SEARCH INDEX VALUES DATE FILE NEXT SKIPPED 1 SMITH JOSEPHG 49542000010 IS THIS THE
63. XXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 1402 CERTIFICATES ARE REGISTERED 1394 CERTIFICATES OF THOSE HAD OTHER THAN THE SPECIFIC VALUE S LEAVING 8 THE NUMBER OF CERTIFICATES REPORTED ON IS 8 0 57 G ROUP DISTINCT VJALUES C JONTINUE OR Q UIT gt V Enter OUTPUT DEVICE lt T gt P Enter REPORT GENERATOR AVSS CMR User s Manual QUERY DATABASE continued REPORTER NAME LAST FIRST AND ADDRESS LOMPOC 31 SUCCESSES 1371 FAILURES 2 21 DISEASE CHLAMYDA 20 64 52 ENCP UNK 1 3 23 FILE 49442000873 42 CMR GIARDIA 1 3 23 FILE 49442000700 42 CMR HEP A 2 6 45 HEP NANB 2 6 45 PID 1 3 23 FILE 49442001161 42 CMR SHIGL UN 1 3 23 FILE 49442000786 42 CMR SYP ERLT 1 3 23 FILE 42442000981 42 CMR TB 2 6 45 Note Enter a C to continue in the query database suboption for another query G ROUP DISTINCT V ALUES C JONTINUE OR Q UIT gt C Enter EXAMPLE 4 SEARCH FOR THE DISEASE CHLAMYDA abbreviated form for CHLAMYDIA BY AGE See Appendix B for complete list of diseases and their abbreviations SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt Enter UERY DATABASE INITIALIZING FORM SELECTION CMR Enter CONFIDENTIAL MORBIDITY REPORT FORM SELECTION Enter Note Enter your two digit county code XIND SITE CODES gt 42 Enter THE FOLLOWING S
64. asceptic 0 EVStICETCO eae ee 0 Rheumatic Fever Acute 0 Encephalitis 2 Streptococcal Infections 4 ATDON ATA Rot Cee TES 0 Foodhandlers 0 Other iit eee 0 Dairy workers 0 ECC TT 1 Syphilis Hemolytic Uremic Syndrome 01 eee en ILIUM Hepatitis 19 7 1 997 25 0 ee 1 1 Hepatitis 6 acute m Hepatitis B Carriers 0 LateLatent Late 21 1160301115 ALL CASES HISTORIES MUST ACCOMPANY THIS REPORT EXCEPT MEASLES RUBEOLA AND INFANT BOTULISM 6 7 SECTION V VUA REPORT REOUIRED AIDS history to Office of AIDS PLAGUE Human 5 0 UE 110101116111195 eae ETT 0 BOTULISM 5 0 0 0 OUI QS RETE 0 Rabies Anima 60680 TEE TE 0 Infant 6 hist To Berkeley 0 RABIES HUMAN 5 0 Brucellosis ao e era re ee EET 0 RELAPSING FEVER 5 0 CHOEERA 0 Reye Syndromes TT 0 Hensies ed M E 0 Rocky Mountain Spotted Fever 0 A 1 Rubella German Measles 0 Haemophilus influenzae Rubella Congenital Syndrome 0 Invasive Disease 8
65. ast name CARL REPORTER S LAST NAME UC Enter IS THIS THE PERSON Y Enter UCO UCSB STUDENT HEALTH UCSB PUB Note First use the space bar to move the cursor so it is directly underneath the character s you want to replace or delete or just in front of where you want to insert new characters Type one of the following codes Insert R Replace D Delete Refer to the following examples EXAMPLE 7 Inserting Characters 060 UCSB STUDENT HEALTH UCSB PUB 18 CLINIC Enter UCO 0 5 STUDENT HEALTH amp CLINIC UCSB PUB BOO Enter Warning Do not remove the semicolons EXAMPLE 2 Replacing Characters 060 UCSB STUDENT HEALTH UCSB PUB RCLINIC Enter UCSB STUDENT CLINIC UCSB PUB BOO Enter EXAMPLE 3 Deleting Characters UCO UCSB STUDENT CLINIC UCSB PUB BOO DDDDDDD Enter UCSB CLINIC UCSB PUB BOO Enter 1 31 CONFIDENTIAL MORBIDITY REPORT MODIFY USER LISTS continued LIST REPORTERS SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt MO Enter DIFY USER LISTS CALIST LIST TO EDIT gt R Enter EPORTER LIST CAAT REPORTER S LAST NAME gt AL Enter Use the F3 key Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE T Enter BLO BLOOD BANK BB CO0 HOSPITAL CH PUB CO1 COUNTY JAIL JAIL PUB FEO FEDE
66. e Confidential Morbidity Report Ad hoc queries and standard reports including listings cross tabulations and summary reports are available QUERY DATABASE Querying a database may be used to search the database using one or more fields from the Confidential Morbidity Report record The resulting report will display the records that matched the criteria you requested Included below are several examples of various queries which you can try EXAMPLE 1 TO LIST ALL DISEASES REPORTED AND A COUNT IN YOUR SPECIFIED TIME RANGE SYSTEM OPTION gt Enter EPORT GENERATOR REPORT GENERATOR OPTION gt Q Enter UERY DATABASE INITIALIZING FORM SELECTION gt CMR Enter CONFIDENTIAL MORBIDITY REPORT FORM SELECTION gt Enter Note Enter your two digit county code XIND SITE CODES gt 42 Enter XIND SITE CODES gt Enter THE FOLLOWING SITES FORMS WILL BE REPORTED ON 42 CMR Note Enter theConfidential Morbidity Report field number that you want to ask about or if you re unsure you can get a complete list of fields to choose from by typing L or using the key LEVEL 1 FIELD TO BE REPORTED ON gt DISEASE Enter DISEASE LEVEL 1 PLEASE ENTER SPECIFIC VALUE S gt Enter Note You may type L or use the F3 key to see all the search indexes you can use to select the data INDEX TO SEARCH DATE CMR SENT TO STATE Enter ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 95 Enter 1 1 95 ENTER EN
67. end on the speed of your computer the number of records entered at your site and the time period you are covering SYSTEM OPTION gt Enter EPORT GENERATOR REPORT GENERATOR OPTION gt G Enter ENERATE REPORT REP REPORT gt Enter CMRIL ALPHA LIST OF CMR DATA FOR RANGE OF DATES SENT TO STATE ZCMRANN ANNUAL REPORT FOR CMR S ZCMRCLMD CHLAMYDIAL INFECTIONS BY SOURCE SEX RACE AND AGE BEFORE 1993 ZCMRCLMN CHLAMYDIAL INFECTIONS BY SOURCE SEX RACE AND AGE ZCMRDSE DISEASE TABLES BY SEX RACE AND AGE BEFORE 1993 ZCMRDSEN DISEASE TABLES BY SEX RACE AND AGE FOR 1993 ON ZCMRGEN GENERAL CMR REPORT FOR INPUT INTO EPI INFO ZCMRGEND GENERATE EPI INFO FILE FOR SPECIFIC DISEASES CMRGENR CMR REPORT FOR EPI INFO WITH REPORTER SPECIFICATION ZCMRGON GONORREA BY SOURCE SEX RACE AND AGE BEFORE 1993 ZCMRGONN GONORRHEA BY SOURCE SEX RACE AND AGE FOR 1993 AND ON ZCMRHEP HEPATITIS CMR REPORT FOR INPUT INTO EPI INFO ZCMRNGU NON GONOCOCCAL URETHRITIS BY SOURCE SEX RACE AND AGE BEFORE 1993 ZCMRNGUN NON GONOCOCCAL URETHRITIS BY SOURCE SEX RACE AND AGE ZCMRPID PELVIC INFLAMMATORY DISEASE BY SOURCE SEX RACE AND AGE BEFORE 1993 ZCMRPIDN PELVIC INFLAMMATORY DISEASE BY SOURCE SEX RACE AND AGE FOR 1993 AND ON CMRTB TB CMR REPORT FOR INPUT INTO EPI INFO CMRTBLN DISEASE TABLES BY SEX RACE AND AGE FROM 1993 ON CMRTBLS DISEASE TABLES BY SEX RACE AND AGE BEFORE 1993 CMRWPR WEEKLY MORBIDITY REPORT FORMAT FOR ANY DATE PERIOD PWN 0 10
68. er UCI to validate lt ALL gt Enter Enable TRACE lt N gt N Enter Enter output device lt xx gt 51 Enter File Name gt VALIDATE L OG Enter File exists Do you want to overwrite it NO Y Enter Validating Routines from MGR AVS Validating Globals from MGR AVSS The globals in AVSS will be displayed Done Exit 5 7 SYSTEM MAINTENANCE AVSS DATA BASE INTEGRITY CHECKER AVSS CMR User s Manual AVSS DATA BASE INTEGRITY CHECKER AVSS maintains and updates its files when you enter edit or delete any Confidential Morbidity Report record Occasionally power outages hardware or computer failures or program errors can cause the data base to become corrupted The AVSS Database Integrity Checker will report any errors it finds and whenever possible correct these errors This program can take several hours to complete and may slow your computer down so it is best to run at times when there is very little activity taking place SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt A Enter VSS DATA BASE INTEGRITY CHECKER Note Ifthe AVSS DATA BASE INTEGRITY CHECKER had been previously interrupted you will be allowed to start this procedure at the exact place it was interrupted by entering a Y or you may start at the beginning by entering an N INTEGRITY CHECKER INTERRUPTED DO YOU WISH TO RESTART Y N Enter FOR WHICH SITE 42 Enter FOR WHICH FORMS
69. fidential Morbidity Report This audit trail includes the name and date of the person who entered the original Confidential Morbidity Report and the names and dates of any other users who updated any data and refiled this record SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt INDI Enter VIDUAL INQUIRY FILE OR INDEX TO SEARCH gt 4 Enter INDEX VALUES DATE FILE NEXT SKIPPED 1 CARTER JIMMY A 49342000004 2 ARNOLD ROSIE 49542000004 REPORTER PERSON gt 2 Enter ENTERED RODRIGUEZ ANGELA ON 1 5 95 UPDATED RODRIGUEZ ANGELA ON 1 5 95 CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 21 CONFIDENTIAL MORBIDITY REPORT USER REPORT AVSS CMR User s Manual USER REPORT The information provided on this report is to help keep statistics on the activities of all users and the types of activities for each Confidential Morbidity Report record Activities include entering and updating records and the time it takes to do each report can be printed in a summary format or all activities of each record can be displayed The statistics for this report will be gathered on the basis of the file numbers you specify or on the date the record was sent to the state SYSTEM OPTION C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt US Enter 1 USER REPORT 2 USER REPORT BY ACTIVITY INDEX 3 USER SUMMARY SELECTION gt 1 Enter SEARCH DATA BY
70. like your listing to print on your printer OUTPUT DEVICE lt T gt Enter INCOMPLETE CERTIFICATES FOR FORM CONFIDENTIAL MORBIDITY REPORT SITE CODE 42 INDEX FILED SKIPPED 49542000004 REPORTER 49542000007 DOB 49542000008 WORK 49542000010 DOB 49542000011 SSN SUMMARY REPORT OF INCOMPLETE CERTIFICATES SITE CODE 123 FORM CONFIDENTIAL MORBIDITY REPORT DATE RANGE 1 1 55 1 795 TOTAL NUMBER OF CERTIFICATES 11 NUMBER OF INCOMPLETE CERTIFICATES 5 CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 14 AVSS CMR User s Manual FILING VARIABLE LIST CONFIDENTIAL MORBIDITY REPORT FILING VARIABLE LIST This list will show all the records entered in AVSS for a date range specified by you It will be sorted by the filing variable or the patient s file number ID This is the number automatically assigned to identify this patient s record SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt Fl Enter LING VARIABLE LIST FROM FILE BEGIN Enter ENTER YEAR lt 1995 gt Enter TO FILE lt END gt Enter RUN THIS LISTING IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS PROGRAM lt gt Enter Note Enter a P as the output device if you would like your listing to print on your printer OUTPUT DEVICE lt T gt Enter SITE 42 CONFIDENTIAL MORBIDITY REPORT INDEX LIST FROM 49542000000 THRU lt END gt NAME EVENT DATE SMITH JOSEPH G HALL
71. must first be admitted to AVSS Any individual may then be deactivated reactivated or edited as needed Listings of all users active and inactive may also be printed or you may print a list of when each user last logged onto AVSS ADD A USER SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt ID Enter FILE ID FILE FUNCTION gt AL Enter ENTER A TO ADMIT A PERSON E TO EDIT A PERSON D TO DEACTIVATE A PERSON R TO REACTIVATE A PERSON L TO LIST ID FILE ENTRIES U FOR USER LIST BY LAST LOGIN ID FILE FUNCTION A Enter NAME LAST FIRST MIDDLE TITLE gt RODRIGUEZ ANGELA CMR CLERK Enter PERSON NOT FOUND NAME LAST FIRST MIDDLE TITLE gt RODRIGUEZ ANGELA CMR CLERK Enter Note AVSS is confirming for you that there is no other user being admitted by that name If there had been a user with the same or similar name that user would have been displayed and you would choose to continue or not TION gt L Enter 108 SITE SYSTEM MANAGER 200 COUNTY SYSTEM MANAGER 300 HOSPITAL SYSTEM MANAGER 400 REMOTE HOSPITAL MANAGER 500 COUNTY DATA ENTRY 600 HOSPITAL DATA ENTRY 700 REMOTE HOSPITAL DATA ENTRY 800 ANALYST 900 RESERVED FOR FUTURE USE CLASSIFICATION 500 Enter Note See the CLASSIFICATION SECURITY OPTION TABLES for a breakdown of the access provided each classification LOG IN PASSWORD DISEASE
72. omplete list of the various types of User Lists type L or the F3 key CALIST LIST TO EDIT R Enter EPORTER LIST CARL REPORTER gt IMARIAN MEDICAL CENTER Enter CARA REPORTER ABBREVIATION MMC Enter CAPH REPORTER PHONE 805 555 2838 Enter CART REPORTER TYPE L Enter BLOOD BANK MILITARY PRIVATE PUBLIC CART REPORTER TYPE PU Enter BLIC MARIAN MEDICAL CENTER MMC 805 555 2838 PUB ADDED TO LIST CARL REPORTER gt Enter CALIST LIST TO EDIT Enter CONFIDENTIAL MORBIDITY REPORT OPTION gt 1 30 CONFIDENTIAL MORBIDITY REPORT AVSS CMR User s Manual MODIFY USER LISTS continued EDITING A REPORTER S INFORMATION If you need to make minor changes in an REPORTER s information such as replacing inserting or deleting a few characters follow the instructions below However if there are major changes such as a name change or a completely new address and city it is usually easier to completely delete the old information see CONFIDENTIAL MORBIDITY REPORT OPTION MODIFY USER LISTS DELETING A REPORTER and then completely re enter the new information see CONFIDENTIAL MORBIDITY REPORT OPTION MODIFY USER LISTS ADDING A NEW REPORTER NAME SYSTEM OPTION gt C Enter ONFIDENTIAL MORBIDITY REPORT CONFIDENTIAL MORBIDITY REPORT OPTION gt MO Enter DIFY USER LISTS CALIST LIST TO EDIT R Enter EPORTER LIST Note You may type the first two or three letters of the REPORTER s l
73. ote Enter a P as the output device if you would like your listing to print on your printer FORM CMR CONFIDENTIAL MORBIDITY REPORT FIELD WORK PATIENT S OCCUPATION SITE 42 INDEX 49542000006 BY RODRIGUEZ ANGELA CMR CLERK ON 1 4 95 VALUE PET HANDLER FIELD ZIP PATIENT S RESIDENCE ZIP CODE SITE 42 INDEX 49542000009 BY RODRIGUEZ ANGELA CMR CLERK ON 1 6 95 VALUE 93104 HIT RETURN TO CONTINUE Q OR Q TO QUIT gt Enter SYSTEM MAINTENANCE OPTION 5 9 SYSTEM MAINTENANCE LIST OVERRIDE PROCESSING continued AVSS CMR User s Manual SCRATCH VERIFICATION TABLE SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt L Enter IST OVERRIDE PROCESSING PRINT OR SCRATCH VERIFICATION TABLE lt P gt S Enter ENTER FORM CODE lt gt CMR Enter ENTER FIELD NAME lt gt Enter FORM CMR CONFIDENTIAL MORBIDITY REPORT FIELD WORK PATIENT S OCCUPATION SITE 42 INDEX 49542000006 BY RODRIGUEZ ANGELA CMR CLERK ON 1 4 95 VALUE PETHANDLER SCRATCH lt N gt Y Enter SCRATCHED FIELD ZIP PATIENT S RESIDENCE ZIP CODE SITE 42 INDEX 49542000009 BY RODRIGUEZ ANGELA CMR CLERK ON 1 6 95 VALUE 93104 SCRATCH lt N gt Enter KEPT HIT RETURN TO CONTINUE Q OR Q TO QUIT gt Enter SYSTEM MAINTENANCE OPTION 5 10 SYSTEM MAINTENANCE AVSS CMR User s Manual ID FILE ID FILE A designated System Manager controls user access to AVSS at your site Each user ID
74. reviewed and printed will need to be deleted periodically so that valuable disk space is not wasted SYSTEM OPTION gt Enter EPORT GENERATOR REPORT GENERATOR OPTION gt D Enter ELETE SAVED REPORTS DELETE REPORT OUTPUT LISTINGS THE FOLLOWING PEOPLE HAVE SAVED OUTPUT SANDIEGO CARMEN LAMOREAUX BELINDA CMR SUPV WILSON DENNIS SYS MGR DORFMAN RENEE MANAGER OR SELECT ID lt ALL gt 3 Enter LAMOREAUX BELINDA CMR SUPV ID DATE SIZE NAME DESCRIPTION 3 10 16 92 100 CMRHEP QUERY CMRS FOR HEP C AND HEP C CR 10 16 92 02 45 PM DELETE lt N gt Y Enter DELETED 3 11 22 92 100 DISEASES QUERY OF ALL DISEASE FOR 1991 11 22 92 04 11 PM DELETE lt N gt Y Enter DELETED 3 1 31 93 200 CMR1L92 ALPHA LIST OF CMRS FOR 1992 1 31 93 9 03 AM DELETE N Enter REPORT GENERATOR OPTION gt Note To delete just one report continue as follows SYSTEM OPTION gt R Enter EPORT GENERATOR REPORT GENERATOR OPTION gt Enter UTPUT SAVED REPORT Note Type the first few characters of the code name of the report or you can get a complete listing of all the reports typing L or using the key OUT OUTPUT REPORT CODE gt L Enter ARCHIV01 GENERAL BACKUP LOG 1 22 94 03 43 PM ARCHIVOZ GENERAL BACKUP LOG 1 17 95 11 11 AM CMR1L93 ALPHA LIST OF CMRS FOR 1993 CMR1L94 ALPHA LIST OF CMRS FOR 1994 OUT OUTPUT REPORT CODE gt CMR1L94 Enter ALPHA LIST OF CMRS FOR 1994 1 6 94 9 54 AM CMR1
75. s type L or use the F3 key ID ID CODE 4 Enter WILSON DENNIS SYS MGR Note Type the first few characters of the code name of the report or you can get a complete listing of all the reports typing L or using the key OUT OUTPUT REPORT CODE L Enter ARCHIV01 GENERAL BACKUP LOG 1 22 94 03 43 PM ARCHIVO2 GENERAL BACKUP LOG 1 17 95 11 11 AM CMR1L93 ALPHA LIST OF CMRS FOR 1993 CMR1L94 ALPHA LIST OF CMRS FOR 1994 OUT OUTPUT REPORT CODE CMR1L94 Enter ALPHA LIST OF CMRS FOR 1994 1 6 94 9 54 AM CMR1L94 ALPHA LIST OF CMRS FOR 1994 1 6 94 9 54 AM CMR1L94 Note Enter a as the output device if you would like your listing on your terminal OUTPUT DEVICE T P Enter Example DATE 1 7 1994 CMR ALPHA LISTING LAST FIRST MIDDLE BIRTHDATE SSN DISEASE FILE ADDRESS CITY STATE ZIP AARON BARBARA C 8 7 22 HEP C 49442000826 22 STATE ST SANTA BARBARA CA 93102 AROYO SEYMOUR T 12 3 34 COCCIDIO 49442001032 454 ANAPAMU SANTA BARBARA CA 93103 ASTON JOHN R 2 22 54 MENG BAC 49442000698 22 COTTAGE DR SANTA BARBARA CA 93102 BARRERA KAREN W 6 30 84 KAWASAKI 49442001142 18540 STATE ST SANTA BARBARA CA 93103 BARTON CECILE C 8 23 47 49442000992 REPORT GENERATOR OPTION gt 2 14 AVSS User s Manual DELETE SAVED REPORTS DELETE SAVED REPORTS The reports that you have run in the background and have
76. t is important to monitor the space that is available so that you will know when to have your database expanded or when to delete old records to make space available SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt H Enter OW MUCH DISK SPACE REMAINS MSM Disk Space Free Space Utility Vol Maps Tot Blks Free Spe Free Host File Name 0 240 122880 26267 21 38 c avss database msm Note AVSS will give you a warning message when you log on if you have only a small amount of space remaining less than 2 Free depending on the size of AVSS on your computer Contact your System Manager if you notice the Free Spc to be less than 2 Free SYSTEM MAINTENANCE OPTION gt 5 6 SYSTEM MAINTENANCE AVSS CMR User s Manual OPERATING SYSTEM INTEGRITY CHECKER OPERATING SYSTEM INTEGRITY CHECKER Your AVSS system runs a daily integrity check or validation of all the files and programs This routine is run automatically but occasionally at the request of the System Manager this Integrity Checker may be run through the menu If you have received the message DATABASE ERROR DETECTED and have notifed your System Manager to fix the error this routine is usually run after the error has been fixed to make sure that AVSS has no further errors SYSTEM OPTION gt S Enter YSTEM MAINTENANCE OPTION SYSTEM MAINTENANCE OPTION gt 0 Enter PERATING SYSTEM INTEGRITY CHECKER MSM Database Integrity Utility Ent
77. ter EPORT GENERATOR REPORT GENERATOR OPTION gt Enter UERY DATABASE INITIALIZING FORM SELECTION CMR Enter CONFIDENTIAL MORBIDITY REPORT FORM SELECTION gt Enter Note Enter your two digit county code XIND SITE CODES gt 42 Enter THE FOLLOWING SITES FORMS WILL BE REPORTED ON 42 CMR LEVEL 1 FIELD TO BE REPORTED ON gt REPORTER Enter Note In the following prompt entering LOMPOC will retrieve any reporter name which contains letters LOMPOC see a more detailed explanation of ways to customize specific values in your query type a or use the F1 key at this prompt LEVEL 1 PLEASE ENTER SPECIFIC VALUE S gt LOMPOCI Enter LEVEL 2 FIELD TO BE REPORTED ON DISEASE Enter DISEASE LEVEL 2 PLEASE ENTER SPECIFIC VALUE S Enter ENTER BEGINNING VALUE FOR DATE OF BIRTH 1 1 93 1 1 94 Enter 1 1 94 ENTER ENDING VALUE FOR DATE OF BIRTH T 12 31 94 Enter 12 31 94 DO YOU WANT TO FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY lt N gt Enter SAVE THESE COMMANDS FOR THE REPORT GENERATOR lt N gt Enter Note You can run this query in the background if you wish See REPORT GENERATOR GENERATE REPORT RUNNING A REPORT IN THE BACKGROUND RUN THIS REPORT IN THE BACKGROUND lt N gt Enter SAVE THE OUTPUT FROM THIS REPORT lt N gt Enter OUTPUT DEVICE T Enter SEARCHING DATABASE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
78. tput device if you would like your mail to print on your printer 1 WILSON DENNIS SITE SYSTEM MANAGER 12 30 94 10 18 AM DESCRIPTION BACKUP SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT 5 00PM PLEASE COMPLETE YOUR AVSS WORK BY THEN THANK YOU MESSAGES USER S Note When you log on to AVSS you will be notified if you have NEW or OLD mail GOOD MORNING BONNIE YOU HAVE NEW MAIL TODAY IS MONDAY 1 9 94 AT 9 22 AM MAILBOX PRINT MAIL continued AVSS CMR User s Manual SYSTEM OPTION gt M Enter AILBOX OPTION MAILBOX OPTION gt P Enter RINT MAIL PRINT MESSAGES gt AL Enter 1 WILSON DENNIS SYSTEM MANAGER 1 9 95 08 14AM DESCRIPTION DEPT MEETING 2 RODRIGUEZ ANGELA CMR CLERK 4 1 93 10 30AM DESCRIPTION HAPPY BIRTHDAY PRINT MESSAGES gt 1 Enter OUTPUT DEVICE lt T gt Enter Note Enter a P as the output device if you would like your mail to print on your printer 1 WILSON DENNIS SYSTEM MANAGER 1 9 94 08 14AM UNREAD DESCRIPTION DEPT MEETING DEPARTMENT MEETING AT 4 00PM TODAY PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT THANKS PRINT MESSAGES MAILBOX AVSS CMR User s Manual DELETE MAIL DELETE MAIL MESSAGES MANAGER S GOOD MORNING BONNIE TODAY IS MONDAY 1 9 95 AT 9 22 AM MANAGER S MESSAGES 1 WILSON DENNIS SITE SYSTEM MANAGER 12 30 94 10 18 DESCRIPTION BACKUP SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT 5 00PM PLEASE COMPLETE YOUR AVSS WOR

CMR User`s Manual - AVSS - University of California, Santa Barbara

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