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CaseScheduler UserManual CS20071129

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1. Number ield 1 Yes Record Identifier ASCII Fixed Must be either 103 or Plaintiff 2 Yes Case Number ASCII Max 50 _ Unique Case ID assignment 3 Yes External ID Key Numeric Max 25 CMS Record Identifier If Applicable 4 No Prefix ASCII Max 15 5 Yes First Name ASCII Max 50 6 Yes Last Name ASCII Max 50 T No Suffix ASCII Max 10 8 No Address1 ASCII Max 50 9 No Address2 ASCII Max 50 10 No City ASCII Max 50 4 No State ASCII Max 10 12 No Zip ASCII Max 10 13 No Phonet ASCII Max 14 14 No Phone2 ASCII Max 14 15 No Email ASCII Max 50 Examples 103 06RD112501 06RD112501PL01 John Doe 101 Some St Louisville KY 40223 0001112222 PLAINTIFF 06RD112502 06RD112502PL01 Dr John Smith 101 Some St Louisville KY 40223 0001112222 The Defendant Record matches the plaintiff in every way except for the first column which identifies the record type as presented here Defendant Record Record Description __ This record details information about one or more defendants assigned to a case Record Required No Record Identifier ASCII Fixed Must be either 104 or Defendant Examples 104 06RD112501 06RD112501DF01 Dr John Smith 101 Some St Louisville KY 40223 0001112222 DEFENDANT 06RD112502 06RD112502DF01 John Doe 101 Some St Louisville KY 40223 0001112222 Copyrig
2. iese fg Fens beg dsd To find a name that has already been entered into the database press the Search bi list of available Plaintiffs and Defendants will appear Sexe AdPhntetocae utton and a Sa i EET a eT EE EAEE a SB ia a m eee eee a a a a i IES 5 f i T You can limit your search results d Seach lPlinttDeterdonts by typing all or part of a name in vo the Search All Plaintiffs Defendants field and pressing Search Found Sentes LastName Ades Nevatand Fistane oly Jos Jackson Hole Skinner Jos Select the name you want to add to the case and press the Add to this case button Copyright UAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual The new Plaintiff will appear in the Edit Plaintiffs window Fospsansgreothis os Fiane Laane ase 8 a Fore a n bers When finished with Plaintiff entries press the OK button The New Case window will appear with the name of the newly entered plaintiff s IB New Case a cateNanber 2210 cae Tipe Anaigment z Depanirent Cimirei Count Case Tile State vs Colier Plain Sr J dehn Prosecution Deterdent Defense Press the Edit button to the right of the Prosecution field The Edit Prosecution Attorney screen will appear Copyr
3. WyNawok Abs of pe 4 The file will appear in the specified P em file field Press the Next button to M Eee start the import JAYS Import Wizard leave specify fle for moot cADocunente ard 5 A progress bar will appear showing the status of the import Press the Open Log File button and to determine what errors if any occurred Press the Finish button and the imported schedules will appear in CaseScheduler at the date and time specified in the file 5 JAYS Case Data Import JANS Import Wizard Import Completed With Errors Surcessfuly imported 10 Records Caa 63 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Case Management System Import Specification CaseScheduler 2 x 1 0 Introduction The purpose of importing in most cases is to reduce the amount of data entry by court clerks or management personnel in having to maintain two separate case systems Most often court management software is functionally different from case logging which is what the JAVS architecture achieves by design Importing records generally involves providing master case level information such as the Case Number and Case Title and scheduling information such as the location and time of the appointment Additional information can also be imported that details witness and or plaintiff defendant information By minimizing data entry tasks in maintaining two systems both systems can then co reside with e
4. Phone Activation Run Trial 14 days left Copyright JAVS 1981 2008 72 CaseScheduler 2 2 Software Instruction Manual A contact screen will appear with the JAVS help desk phone number Contact the JAVS help desk with the number provided and give the Pin Number to the help desk technician The JAVS help desk will then provide you with the appropriate activation code for your particular system Type this number in the Activation Code field and press Finish Activation Please contact customer service at _ 7 1 877 JAVS HLP 1 877 528 7457 to complete activation Ga Activation Code cae The JAVS CaseScheduler login screen will appear Type in your user name and password and CaseScheduler is ready to use EJ jAVS Courtroom Login Please Login 73 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual 15 Day Trial Period Select the Run Trial and press the Next button Activation Welcome to the Jefferson Audio Video Systems s software activation wizard Online Activation Phone Activation Run Trial 15 days left Back Next Cancel You will get a message indicating how many days are left on your trial period Activation Welcome to the Jefferson Audio Video Systems s software activation wizard Please Login Press OK and the CaseScheduler login screen will appear Type in your User Name and Passw
5. roe trek Td Bint Tk ems hie Balaena Ts nka Buke B Nore menn a Mere one ren 2 arteen Chreishae raas Lead Conca ema atte Gane ier Eau atowuto nea Sariren sean The Case History Log Report window will open There are Filter options available to suit the needs of your history report plus the ability to select all logged sessions for the selected case or a range of dates for the selected case Case Information Case Number 001 Filter I Include Private Events T Include Notes Include Private Notes Tile first of new database Sessions AN Sessions Date Range From To 57172006 z 57272006 z SE Preview Done Copyright JAVS 1981 2008 46 CaseScheduler 2 2 Software Instruction Manual Utilities PUBLISH CASE The Publish Case function allows the user to publish cases to CD DVD or a network folder The published case will consist of the audio video media for the case and a CVL file which when launched will open JAVS CaseViewer You can view the case with the options chosen for public and private information and the case log To publish a case 1 Select a case from a schedule view 2 Select Case gt Publish Case and the Publish Wizard main screen will open eRe Welcome to the Case Publishing Wizard ID Nen case ricse Fi manmanga J Resche
6. 1 Press the Add New User button and the Enter New User ID window will open Type in the new ID and press the OK button If a user already exists a Duplicate Name notice will appear Select a new ID until successful Enter New User ID Enter the new user s desired User ID 51 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual 2 The newly created user ID will appear in the Users list and a blank information page will appear E Edit Users and Site Information Users Site Inlamnaton User iD LatNane Fis Name Fa prec eo na iS First Name ted fed Fet seed Peek cres wene ooo l hal Bal Kaw uli ia ane testnane JAVSTech Technican VS Address m Bolins in ims Calin dames Judge Judge Default ENEN L jugea des inde iwood Woods dack m kelins Colins Kimbery Pane l mak Late Mark ee ak Lak Nick meser User New Fr nat attorney rew User Pasvord ee adan MoS Gurek Drow m T Userclass Ueno sschnitt Schmit Shite Tenplte None smith Sth Shaor F stevos England stove teas Lucas To aaanew user Dene 3 Type in the personal information for the new user Copyright JAVS 1981 2008 52 CaseScheduler 2 2 Software Instruction Manual Edit Users and Site Information cont Password User Class and Template For a user to be able to log in to JAVS AutoLog they must first be assigned a password a user class a
7. Work Week Week or Month T Single Day 5 Work Week F Week 33 Month 2 Select a location or All locations Courtroom 2 New Location 3 1 Select a day week or month you wish to print the schedule for This Example will use Single Day View Courtroom 1 and October 25th for the day of schedules to print There are 10 schedules on October 25th 2006 in Courtroom 1 ie Sainte Counce Soma Covent Cone Corl Pana Debrnk Pasei Detre Satine Wwe Nore bee ine Str Sd re SCORN 1234587 Sragrrert Noe ere Nowe Nere reser i sunt tot Mammen Nore Nave Nowe Non hae q5ea7 161820 21 ton hoart Nowe ere New None Pear st Araon Nare er Nomo Noe EA Dragret Nore ere Nme Nore oe Bragmmer Noe Nore Nome Hone aere 4 Select the menu item Case gt Print Schedule or press the toolbar Print Schedule button 7 Print Schedule Copyright JAVS 1981 2008 56 CaseScheduler 2 2 Software Instruction Manual 5 A Print Preview window will open with a list of schedules for that day EE oT Nrt Carseat sat aM Tras aM 1250M tubs H aun 25 PM faa tase tess pan osas en 6 Select File gt Page Setup and the Page Setup window will open Page Setup Pem o Ea Source ieraion Magne frohes O Potrai Let 08 Age 05 Olandseape Toor OB Boker D5 K tence ries 57 Copyright JAVS 1981 2008 CaseSchedul
8. the schedule will be set for today for Courtroom 2 Weevebe Weolee Select the column for Courtroom 2 Place your mouse starting at 8am then click and drag for the time interval you wish to schedule This schedule will be set for Courtroom 2 from 8am to 10am on Wednesday May 3rd Copyright JAVS 1981 2008 16 CaseScheduler 2 2 Software Instruction Manual When the mouse button is released the Edit Appointment window will open You can change the time and date the case is scheduled along with the location of the scheduled case WP Edit Appointment Case Number 202 Fou Location Courtroom 21 Start 05 03 2008 08 00 AM No Auto Start End osos 2006 10 00am No Auto Stop CANCEL For more details on the Edit Appointment window see the Edit Appointment Window section of this manual Press OK to confirm the appointment and you will return to the Schedule for Case XYZ At this point you may add more days and times for the particular case or press Save to confirm the appointment CaseScheduler will return to the Single Day view with the newly scheduled appointment in the case list for the current day This case is now ready to be used in JAVS AutoLog and will appear in Cases Scheduled Today view in the AutoLog interface Taa en ag Hee Chewa Reet R Oaai tit Pe ah ers a Stamatin cont ter sama Wa ik Sok FE me Dates Schadukdior Couto 2 Conti e
9. 0 errors 11 22 2006 10 59 55 AM Processed 11 Case Schedules with 4 errors Sample JAVS Import Log File Format Copyright JAVS 1981 2008 70 CaseScheduler 2 2 Software Instruction Manual Appendix A ACTIVATION The JAVS software set requires that each user activate the software before it can be used There are three ways to activate the software Online Activation Phone Activation and a 15 day trial period The first time CaseScheduler is launched an activation message will appear with three choices Activation Welcome to the Jefferson Audio Video Systems s software activation wizard online Activation Phone Activation Run Trial 15 days left Online Activation Select Online Activation and press Next Enter the Serial Number and Password provided on the Installation CD Activation Please enter your serial number and password for online activation n Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual After entering the Password and Serial Number press the Finish button and the JAVS CaseScheduler login screen will appear Type in your user name and password and CaseScheduler is ready to use Please Login INS Courtroom Login Courtroom Courtroom 1 Phone Activation Select Phone Activation and press Next Activation Welcome to the Jefferson Audio Video Systems s software activation wizard C Online Activation
10. cae Has neta Week Tee 5 ooh Cas Sid Comont Eure te 2aa5e 79 sort 141516 17 181820 22228 04 252827 123 ji 213 14181617 226 7 29290 cet ky Sindy Maye The Month view has two separate ways of viewing the scheduled cases depending on whether the user is looking at a Single Location or All Locations GB Find Case MF Today J Single Day 5 Work Week F Week 33 Month Copyright JAVS 1981 2008 26 CaseScheduler 2 2 Software Instruction Manual When All Locations is selected the view stays in the list view and shows all the scheduled cases for the selected month for each courtroom ise Yen Toke ower Hep E EE tae as Bale Ca Teac er yaks Shaw Dae Tommer t Ee on paraa Comval dav Sanwa ta Cow shee toaren 1 fives kn Cind bore ime Nre Case edu ted Sar Tis Seine Pant fa anren 1 mearen Ghi hanch Te Ea Cab Diam ay Eaten fees Ghd tert Cals C aa by ce HemnatyGht brah Tat Son eared lard kere ae ane pao nd Sere ha ane Tamen Mia Amnat ire Nee teen If a Single Location is selected CaseScheduler switches to a single month view of scheduled case blocks for each day of the month Cer Yor To Yous Elinvcen Beetle TET 3 eR uasd ete redone TE tw T rakom E wetna ee E Tent esc hias 27 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual There are several ways to navigate
11. field The Edit Witnesses window will open TERA epa _______ CE A LastName Wians Sis ide amh Fale E sm en non 7am aes EZ Select the witness you wish to change Prone information for and press the Edit Contacts fee Info button Erat atiera Pay QuainiNather GiPicn O Desne The Witness Edit window will open Delete add or edit any existing information and 2 press OK c Copyright JAVS 1981 2008 32 CaseScheduler 2 2 Software Instruction Manual Exhibits can be added to a the case through the Case e E Information tab Exhibits 2 can be electronic files or m physical objects that are pm noted in the Exhibit dialog s a oe E see m ra on i S To add an exhibit to the current case press Edit button next to the Exhibit field The Exhibits window will open Press the Create Shon aime ce e pme New button D ih Be Stee one Sanaa Ent egos eRe DGereiclerk bah QPrxcadenEshbl O Defense Eibt The Exhibit Info window will appear CaseScheduler will automatically assign an exhibit number pertaining to the party assignment Use this name or enter the name for the exhibit any notes that pertain to that exhibit and assignment press OK Name Ink Pen Description Pen was found under the defendants bed The Exhibit is a picture in JPG format Generic Joint Exhibit O Prosecutio
12. from month to month in the Month View By clicking the day area of the May 2006 calendar for any month will change the view to that selected month February 2005 March 2008 April 2006 Click and hold on the month title bar and a drop down menu of each month will appear for large jumps The view will show any scheduled ja cases for the selected month 415 16 17 18 19 21 22 23 24 25 26 27 Giger eee 28 29 30 31 28 29 30 31 June 2006 June 2006 SoM TW oT FS SMTWTFES 123 T23 45678910 45678910 a 111213 14 15 16 17 25 26 27 28 29 30 L e A maam gt Clicking on the blue right and left arrows will update the view by SMIWIFS consecutive months at a time The final way to navigate in the Month View is by scrolling using a mouse wheel or the scroll arrows to the right of the calendar view Scrolling down increments through the calendar one week at a time and scrolling up decrements through the calendar one week at a time Copyright JAVS 1981 2008 28 CaseScheduler 2 2 Software Instruction Manual CHANGING AND ADDING CASE INFORMATION Once a New Case has been scheduled all the information pertaining to that case can be edited By clicking anywhere in the row for a given case brings up an editable case information screen In this example select the row that has case CR101 and the case information screen will appear There
13. ies Die teh Ey oe uae ig 21 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual CaseScheduler Features CaseScheduler has a variety of editing and information tracking features that can be useful in keeping schedules changing schedules removing schedules adding personnel to the schedule and finding information on people who have been previously entered into the system These people can be searched out and added to the schedules along with changing their personal information There are also different views in which these operations can be performed This section will go into detail on how to edit and maintain your CaseScheduler information NAVIGATING CASESCHEDULER PE Today Single Day CF Work Week F Week F Month There are several views in CaseScheduler that allow the user freedom and flexibility to view edit and reschedule cases The Single Day view is the default view for CaseScheduler and allows the user to select any day in any month and see a list of schedules for any selected day and for any courtroom With All Courtrooms selected in the Locations window you can see that for May 3rd there are cases scheduled for both courtrooms 1 and 2 cee ou Toth venga Hep Crocus Grenik Bodeesoee nevsreaie Q ENuweani semanat Ean D wonsa D va F vont A Tam Sehed Lae lt Ma2006 All days that have a BOLD date on the calendar are days that SHY ES have schedu
14. locations and press the History tab above the Locations dialog In any view Day Week or Month the list of cases will be only those cases which have been logged Counoon2 Chuan In the Single Day view select a case from the list 7 Single Day Select the Case History tab and then select a date you wish to see the history for The Case Log Information field will have information about the case Casette Casato Panir Defensor Piosscuton Deke Stenting Location CES 5T TETEE ig 02 Pade Glu Trol Calne Purdy Coline dns Shoe RABIU Cahoon Bm xe tes ragent Gundy rem Law irk Show C me SAO OBI0 Couto ip os rot sv ellen Trel Eite Colne Colne Nore SAREI E Cato ee pelle Tel Nene Moe Bkes Buke HL Hone BREIE Lorton T ip aa CGelMatan Nene None Nave Nore SORT Couton pine revine CeiBench Tal Colne Cols Colne Cates SAR 1202 Couton ew caso seson GolBonch Til Colle Cale Coli Gen Euks Sioan Bav BARIBZB Couttoon Beat Crima Bore None Noe Nore Nore SIRI 437 Cournon 1 S cozin Jc yeCabedsr Cririnal Juy T Satans Colne Bommen Care Shoe BESIEESS _Co roar Bolin emuciyy Wie Gil Bench Tial Cale Sorina Serrit Powel Suta 5 03644 Couto Caeiio Case Helay ral Log oats caselog ufceratise Tenue aT 5 ENAIRE taten fat Loatonnidge Urkncun Cae toy Lea leres uniron i S Celog li inca aedo Copyright JAVS 1981 2008 44 CaseScheduler 2 2 Case Log Report as tomaron ue ube CRIO Th
15. 22 PLAINTIFF 06RD112502 06RD112502PL01 Bob Bay 999 Some St Louisville KY 40223 0001112222 2 2 XML Formats An XML document is a text document made up of a sequence of characters It is a well formed document that conforms to a set of rules similar to the following One and only one root element exists for the document However the XML declaration processing instructions and comments can precede the root element Non empty elements are delimited by both a start tag and an end tag e Empty elements may be marked with an empty element self closing tag such as lt lAmEmpty gt This is equal to lt AmEmpty gt lt IAmEmpty gt e Allattribute values are quoted either single or double quotes Single quotes close a single quote and double quotes close a double quote e Tags may be nested but must not overlap Each non root element must be completely contained in another element The document complies to its character set definition The charset is usually defined in the xml declaration but it can be provided by the transport protocol such as HTTP If no charset is defined usage of a Unicode encoding is assumed defined by the Unicode Byte Order Mark If the mark does not exist UTF 8 is the default e Element names are case sensitive For example lt Step gt lt Step gt a well formed matching pair lt Step gt step gt not a well formed matching pair Copyright JAVS 1981 2008 68 CaseS
16. JAVS Digital Recording and Documentation System 7 j aan AVIS de INS A Jefferson Audio Video Systems lih CaseScheduler Instruction Manual Manual Version CS20071129 5 CaseScheduler 2 2 Software Instruction Manual 1 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Table of Contents Introduction to CaseScheduler 2 0 Getting Started Interface at a glance Creating a new case New Case Window Adding Contacts to a Case Scheduling the Date and Time Edit Appointment Window Auto Schedule CaseScheduler Features Navigating CaseScheduler Changing and adding case Information Adding Witnesses and Exhibits Adding Attorneys defendants and plaintiffs Reschedule case Find Case Case History Utilities Publish Case Edit Users and Site Information Users Tab Site Information Tab Print Schedule Undockable Windows Load Default Tool Arraingment Configure Shortcuts Import Case Data Case Management System Import Specification Copyright JAVS 1981 2008 2 CaseScheduler 2 2 Software Instruction Manual Appendix A Activatio Online Activation Phone Activation 15 Day Trial Period Appendix B Help Menu Was this manual helpful E mail comments to manuals javs com 3 Cop
17. UD rasare g aries anik asror brooke becuade Ba biw bot Bue bieandonn heal Ceki contara y hae dare dood donore Fie Nene indan Any len vanced Butty ai ob fob ed tule ob Cracked ane eat Cake Tharos De Date Dew Dan baa Al iat i F ro Pyn Lastname Ponet Sai phero s mamoe ma erat anism Paad RO Useras Unkrenn x Teniate tione a nwe e iv rezea There are two tabs associated with the window the Users tab and the Site Information tab Software Instruction Manual Copyright JAVS 1981 2008 50 CaseScheduler 2 2 Software Instruction Manual USERS TAB In the left hand column is a list of all the users in the current database They are listed by User ID Last Name and First Name and can be sorted by clicking on the respective header 1 Select a user from the list and the right hand side of the window will show the personal information for the user the user s password and the assigned User Class and User Template 2 You can change a user s information by highlighting the fields to change and typing the information Site Information Infomation Ryan Administraior Adminstrator JAYS ise Nee liad andeng Green Arden LastName Powel oe S ee aa ae Crk __ fe ee i er a is User Chass Trenau duke Buke Debre Template Nene x bk oa Be To add a new user
18. a schedule or add a new schedule Copyright JAVS 1981 2008 38 CaseScheduler 2 2 Software Instruction Manual Another way to edit and reschedule a case would be through the Case Information window When in the Single Day View pressing the edit button to the right of the Scheduled Date s field for a selected case will also open the reschedule case dialog a ina camo an gt sootnaety EGE as The user can use the same conventions for editing and rescheduling a case just as if you had pressed the Reschedule Case button n lessee clon 39 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual When in the week or month views by selecting a case and using Case gt Case Properties the Case Properties window will open 1D Non cove JB raso ri E Restle cone B over stedio E ten cae ure sehed From here you can add delete or edit case information liao Cone Hier just as if you were in the aisis ee cai Sn Single Day View na ie Rata sat Sila setmateabaey Seaton srt Sh Perens Levin Rara Dae Dae becereon Bane Wan Detense Rati Borda E stro fore a tobe nie Ea Copyright JAVS 1981 2008 40 CaseScheduler 2 2 Software Instruction Manual FIND CASE The Find Case feature of CaseScheduler is useful when the user wishes to fi
19. ach other and help streamline the day to day tasks of court personnel 2 0 File Specification When creating files to be imported from an external source there are one of two file formats that are accepted by the import wizard Both formats are detailed and discussed in the following sections 24 CSV Formats Comma separated value files are text files which have one or more records i e lines of data that represent certain types of case information They can be automated by a hosting case management software system or user generated by use of a text editor application They can also be generated using most spreadsheet applications saving the spreadsheet information using the common CSV format where each spreadsheet column represents a field within the record Each record within a data file represents one of seven different record types Each record type follows a predefined format allowing fields of data to be separated by commas All records have required fields meaning they will not be processed unless the minimum amount of information is present for the record Some records also have additional optional fields of information that although not critical to the operation of the data being imported assists the system in categorizing and providing additional information about the case being scheduled Each record however must have placeholders for the field regardless of whether data is supplied for that field Each record is preceded w
20. amples 101 06RD112501 State vs John Doe KY Jefferson Louisville Family Justice Criminal Jury Trial CASE MASTER 06RD112502 John Doe vs State KY Civil Jury Trial 2 1 2 Case Schedule Record Record Description Case Schedule Record This record specifies and schedules a predefined case to a predefined resource for one or more days Record Required Yes If scheduling cases for a predefined resource eld Name orma Descriptio 1 Record Identifier ASCII Fixed Must be either 102 or Case Schedule 2 Yes Case Number ASCII Max 50 _ Unique Case ID assignment 3 Yes Location Numeric Max 3 JAVS System ID for a given location 1 255 4 Yes Schedule Date ASCII Max 250 _ Format MMDDYYYY S No Schedule Time ASCII Max 10 Format HHMM Military Time 6 No Judge LastName ASCII Max 50 7 No Judge FirstName ASCII Max 50 8 No ExternallDKey ASCII Max 50 CMS Record Identifier If Applicable Examples 102 06RD112501 1 11262006 900 Wapner George gwapner01 CASE SCHEDULE 06RD112502 2 11262006 900 Simoa Ki ksimoa59 2 14 3 Plaintiff Record and Defendant Record Plaintiff Record This record details information about one or more plaintiffs assigned to a case Record Required No 65 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Column Required Description SS e
21. ane ZAG Wilou Way Beston Dei ioe Defaut Monto The new attorneys will appear in the Edit Prosecution Attorneys amp Fait Prosecution Attorneys window Attorneys assigned ta the cate Curent actue atta Fistlame Ladtane Add Fiame Lastare When finished with Attorney Lad Lawe J Lenis entries press the OK button The New Case window will appear with the name of the newly entered Attorneys Copyright JAVS 1981 2008 14 CaseScheduler 2 2 Software Instruction Manual Use the Edit button to the right of each field and repeat the same process for adding or finding Defendant and Defense entries Defendant Defense When all entries have been made the prosecution and defense personnel will appear in the appropriate fields in the New Case window To schedule this case select the Save and Schedule button Bi New Case Case Number 202fqu Case Type Arraignment Case Tile State vs Colier Department Criminal Court Plaintt Smith Jr John Prosecution Lewis Ron Burke Debre Defendant Bums Jr Nathan Defense Retter Donald hg Save and Schedule 15 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Scheduling the Date and Time The Day Location View for the current day will appear From this window there are many options for scheduling a case which will be covered in more detail later in this manual For this example
22. antin cowie ean rase Laeta oae o eae Si oe tte seer Sa ion Lee fan 17 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Edit Appointment Window The Edit Appointment window will appear any time a new case is scheduled or if a case is to be rescheduled For more precise editing for the user enhancements have been made to the way the dates and time for the scheduled case is selected WP Edit Appointment pavsoor New Location 3 10 25 2006 i 11 00AM No Auto start 10 25 2006 m 12 29PM No Auto Stop CANCEL The Date selection field has been changed to include a calendar pull down To select a date in the Edit Appointment window 1 Press the Selection arrow to the right of the date field and a calendar will appear i Edit Appointment Pavsoor New Location 3 10 25 2006 11 00AM gt No Auto Start lt ooctob Sun Mon Tue Wed Thu No Auto Stop v Sat oK CANCEL 123 45 67 8 9 10 1 12 13 14 15 16 17 18 19 20 21 22 23 24 26 27 28 23 30 31 C Today 11 14 2006 2 Select the month and day for the case s schedule Clicking on any day in the calendar will highlight and select that day Copyright JAVS 1981 2008 18 CaseScheduler 2 2 Software Instruction Manual 3 Pressing the Today button will schedule the case for the current day L T
23. are 2 tabs associated with the selected case Ta aman Cain m cmene ope ie cane ium Din aaa z bedded Dai TENRO The Case Information tab which allows the user to change the Case Type the Case Title Department and the Scheduled Date ee a ie Also there are Prosecution aoe Defense Plaintiff Defendant Witness and Exhibit fields for eer adding or editing users and contacts oe a The Case History tab shows a list of dates a case has been started and logged 29 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual ADDING WITNESSES AND EXHIBITS To add a witness to the current case select a case in the Day view and the case properties for that case will appear oe ton Tate feces ree nme nonce PE kere entnay p z ce ei conte Sa z ca ice Dome Sen a Sossmsomno ERT 2 se i 5 oct Tim wj Dmi i ms i B veee m m ie ime Press the Edit button to the right of the Witness field and the Edit Witnesses window will open Wines ine Je If the witness exists in the database you can press the Search button choose the witness from a list and press the Add to this case button The witness will appear in the People assigned to this case field Press OK tee LedNene_ Aes oy al Diop Toe Copyright JAVS 1981 2008 30 CaseScheduler 2 2 Software Instruction Manual I this is a n
24. ased the Edit Appointment window will open You can change the time and date the case is scheduled along with the location of the scheduled case i Edit Appointment Case Number 202 Fau Location Start 05 03 2006 08 00 AM No Auto Start End 05 03 2006 09 29 am S No Auto Stop CANCEL The choices for automatically starting are No Auto Start Auto Start 5 minutes early 10 minutes early and 30 minutes early Sees am oseane eonan giv EE ol re mean ax a Ado Slt pesate CEE CEEE a The choice for automatically stoppinga PENE case is Stop and no Auto Start ces tin The Auto Start Completed and Auto Stop os Completed are not selections and will csovareceanit 55 iagat display in the cases schedule after the ssevarmensni 6 Auto Start and Auto Stop schedule is complete 4 Press OK to confirm the appointment and you will return to the Schedule for Case XYZ At this point you may add more days and times for the particular case or press Save to confirm the appointment CaseScheduler will return to the Single Day view with the newly scheduled appointment in the case list for the current day This case is now ready to be used in JAVS AutoLog and will appear in the Cases Scheduled Today list in the AutoLog interface The icon next to the case will show a small clock to indicate an Auto Schedule r tereacae Benson Stash 3 Eaves rtanin ameo T na T maner von
25. ay with time of day increments for that location BG cn Yn Tok Vernonis Wv j tert E TT E Ea S fmi cmo 7 Taber TE Sm Der IT Wa beah 7 Weah S3 Marin C Matean o rne a aie Ern sea i EEEH sa T Copyright JAVS 1981 2008 24 CaseScheduler 2 2 Software Instruction Manual By selecting any day Monday through Friday of any week in any month will show the schedules for that week of that month May 2006 SMTWTES 1415 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 The Week view has two separate ways of viewing the scheduled cases depending on whether the user is looking at a Single Location or All Locations QB Find Case F Today F Single Day 8 Work Week F Week S3 Month When All Locations is selected the view stays in the list view and shows all the scheduled cases for the selected week for each courtroom The week view extends through Saturday and Sunday of the selected week EC owh ae eee leg eee enka am eee oo ee ce time oe Daunte Ponce beteu Sane Laon od tals SH Costu 25 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual If a Single Location is selected CaseScheduler switches to a single week view Monday through Sunday of scheduled case blocks for each day CaseScheduler 2 0 oe on Tok poms Hap Dieroe i Rexheiie Cae Bde edie Fiihedie BY Edt Users nd ste Homan i Fra
26. cheduler 2 2 Software Instruction Manual One of the primary reasons companies utilize XML is because the careful choice of tag and node names for XML elements convey the meaning of the data in the markup thus increasing human readability while retaining the rigor needed for software parsing To that end the JAVS import wizard acknowledges such tag and node descriptors and complies with a predefined XML schema Most XML editing applications or processing hosts force the XML document definitions to adhere to the schema layout thus only processing the file if it conforms to the predefined format Schema details are available from the JAVS Engineering Team upon request 3 0 External Processing It is foreseeable that third party vendors may desire a managed means of executing external function prior to a file being processed as well as following execution to perform cleanup or some other pertinent function The JAVS Import architecture provides for this as follows 34 Pre Import Processing Pre import processing is handled external to the JAVS CaseScheduler application via means of a batch command file Prelmport bat This file if found is executed prior to the import wizard being activated CaseScheduler processing is suspended until the batch file is finished allowing the synchronous process to be completed The location for the file must reside in the same folder as the CaseScheduler plug in CAProgram Files JAVS WAVSAppHost Plugin CaseSc
27. cheduler 2 2 Software Instruction Manual RESCHEDULE CASE There are several ways to reschedule a case in CaseScheduler To reschedule a case select the case and press the Reschedule Case button or select Case gt Reschedule Case eduler 2 Case View Tools Viewpoints Help iNew case Reschedule Case JQ Delete Schedule Print Schedule 2 Edt Users and Site Information Find Case T Today PH Single Day T Work Week Week 34 Month The Schedule For Case ID window will open The default view is Day View with all courtrooms on the current day with time of day increments Tedes T oae T ek T tenh temesteae OP asta H TS imitam isazaan 2aase7a In this view cases can be moved in the current courtroom to reschedule a new time of day for that case or can be moved to other courtrooms and a new time of day 35 Copyright JAVS 1981 2008 CaseScheduler 2 2 In this example Case 202 fgu for Courtroom 2 will be moved from 8am to 2pm for Thursday May 4th Click on the case and drag it to 2pm for that courtroom The second method is to double click on Case 202 fgu and an Edit Appointment dialog box will open The Location Start and End times can be changed By Fat Appaimiment enmeno S When the new schedule has been completed press the Save button in the lower right corner of the screen Software Instruction Manual The new time is reflected for that case in the Cas
28. d the Configure Shortcuts window will open View Tools Viewpoints Help Tools 5 Single Day Work Week Week Month D fed i Load default tool arrangement Configure shortcuts 2 Select the command you wish to set a hot key for Corned New Cane Fd Case esched de Case Debts Serede Punith Ca Fl Scheie Side Day Wok Week Week Most Eck Users ad te lnoraton Ireo Case Dats Shotout Toad Delauts Month EA Users net Internation incor Ce Daa ronu tone Copyright JAVS 1981 2008 60 61 CaseScheduler 2 2 Software Instruction Manual 3 Use the Shortcut for selected command pull down to choose the keystroke or combination of keystrokes for the command Press the Close button Pirr scteate toon i Ermey Eat Usen ard Ste fomaion Iroce Cas Dara Sono D Cansa The command is ready to be used with the new shortcut You can set the keyboard back to the JAVS default by pressing the Load Defaults button Warning This action cannot be un done Load Defaults Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual IMPORT CASE DATA The JAVS architecture supports importing Case Management System data by use of either a comma separated value file i e CSV or an Extensible Markup Language file i e XML Data is written to these files in a predefined format and then processed by an impor
29. dule Case TI Deaete schedule Case Properties GB Pubish case Print Serede togn ext 3 Select Next and the Case Selection Criteria window J case sueccencreena pear Selec tna caer cave fount otha mada E e You can choose to k publish only the current EEA case a specific date for Pui oes that case or the entire publish today s log case history for that case rt onb teers eee Flt ened ey tads A case history means that Ontkhsediedis Tusdsyswlente c7 200 a case has been logged wash wre and madi Ha Fon tre alc drata det more than once on s Oriara wre al rts ard rudis fes for tis different dates and times Abiheasehoty rire cart dec Cea j ee 4 Press the Next button when the Case Selection Criteria has chosen 47 Copyright JAVS 1981 2008 CaseScheduler 2 2 5 The Select Files window will appear You can choose to include Public and Private case information The Options section se if you want to include the case log and public and private notes Press Next and the Select Action window will appear You can choose to want to publish on CD DVD or to a Network Share folder Software Instruction Manual select les Sebet the dacuments to hele centhe media PubiicfPrivate neue Pubic Case Information Only neue Pubic Ard Private Case 1nfermaton Optone 1 trek Case Log I trehide Cac Nintes Select Action Select nhat neds to burn or bo capy to a network share a Sta
30. e Smith vesener E neice eaters E meadomates E mace rates Mane Neo FOF Diver Software Instruction Manual To see a history of the selected date press the Case Log button and the Case Log Report window will open There are Filter options available to suit the needs of your history report Atypical Case Log Report has the information that was entered in the Case Properties dialog along with the current days Event Log e J Case Log Report Case 001 5 1 2006 cave Number 001 ude Cine Thiet frst of row databace Dam suzo Planeft Location Ceurrcom 1 Defendant Jim Colins Clerk Preseason Bb Law Ball Kimber Colins Defence Debra Burke Danny crane Alen Share Event Tine Log Event LSM Case Started ISPM Trial Dates Setsse L222PM Case Corthuad ISAM Order signed ISSM Order Demis 1 38 26 FM ugnent Guity Plea 28 7 PM Motor to Enter Gully Ples 359 PM Shod Prebaton SNS PM Prebation Order LNHM Case Recessed ISOM Case Resmed 25 06PM Witness Kissamee Bute caled 245 28 PM Wines describes the scene 38 30 PM Ebi Fala Lpe 24067 PM curer quectan 148 50 FM Pantis cpeang statement 149M FM Case Recessed DSRSSPM Case Rearmed LSSMZPM Cose Recessed 20M Case Resumed 2107 20 PM Prats Mode On 2 07 31PM Public Mode On DADAM Cane Reese 45 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual To see a full history of the selected case press the Case History Log button
31. e Seton SP a 90488 Ea Hanne Dana Pax Ctrl gt Click to view multiple non consecutive days The example shows a 3 day schedule for May 2nd May 4th and May 8th r Sheeran Caretimber Ceti Comte _ tit Deer Serine Lesion Bw Kad read Anaoa None Taim 1000A Caviar eo ceno Anaont Buoy Te Cartoon oo aseran Cel Benet Toll Cara 120 Cavin B octi sin CaS Cie Benet Vi olr Senne Bai Carnon T 141516 17 101820 yenvuna igor ese Cl Ber TL Calle Calre Been 12054 Carian 1 P fE m ve Cera Gil Bere Te Cobre Sariana aaau Casio ea Be oes aes ie BION Cartoon The Work Week view has two separate ways of viewing the scheduled cases depending on whether the user is looking at a Single Location or All Locations Qi Find case J Today MF Single Day 5 Work week F Week 3 Month 23 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual When All Locations is selected the view stays in the list view and shows all the scheduled cases for the selected week for each courtroom ere in om st tant i A Fee vi Ce Soin SMESAN Cammi qse wiag pri Clin cy cit or oeslet Canoni ALAREN Se Eovesiee Canen mam Smelt Camani PETERE ce z3 Smem tant Weanean Eins Cas oak Gen NBGA mt sense Fan tas If a Single Location is selected CaseScheduler switches to a single week view Monday through Frid
32. er 2 2 Software Instruction Manual 7 Press the Printer button Paine to select the printer you wish to use Select your printer and press OK Page Setup Printer Name Properties Staus Ready Type HP Lasevlet 8000 Series POL 6 Where Upstairs Hallway Comment mo 8 In the Print Preview window select the menu item File gt Print or press the Print buttor and the case schedule will be printed S Print Preview 9 When printing is complete press the Close button Close 1 to return to CaseScheculer Copyright JAVS 1981 2008 58 CaseScheduler 2 2 Software Instruction Manual UNDOCKABLE WINDOWS AutoLog 6 2 allows the user to arrange the tool windows or tabs to any layout you choose By selecting the particular windows header bar or tab the window can be pulled from its current location and placed in another location Double clicking the header or tab will also undock that window to the previously positioned location or upper left of the screen if it has never been moved There are two methods for moving and sizing windows Docked Method The docked method will allow you to use the docking controls to lock a window into place once it has been moved By selecting the window header or tab move the window to the area of the screen you want and roll over the docking controls The controls will allow you to go left right up or down and a highlighted area will appear indicating where the wind
33. es Scheduled list comti Colins Colins De Green Cossie Pan peni Prin Delors SSe Latin Kentucky v While Civi Bonon Tri Coline Sartana Schritt Ponel Buwko S0UAM Costaan 1 Sa er Ciel bad Mane epee hee TRAN Conten ehh toate Buse Gees Copyright JAVS 1981 2008 36 CaseScheduler 2 2 Software Instruction Manual There are two other views in the Reschedule Case window that can be used for rescheduling a case The Week View which shows the week in which the scheduled case exists from Monday through Sunday allows the user to move or edit schedules within a given week Just as in the Day View schedules can be dragged to new locations or double clicked for the Edit Appointment dialog CEECEE Tariana Tare Toda ce Ty A E 37 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual The Month View which shows the month in which the selected case exists from the first of the month to the end of the month allows the user to move or edit schedules within a given month Just as in the Day and Week Views schedules can be dragged to new locations or double clicked for the Edit Appointment dialog In all three views Day Week and Month case information is displayed at the left side of the window along with the existing scheduled date s for that case Also in all three views the user has the ability to delete
34. ew witness press the Create New button rst yams Susan tatta wits Skis PO Create New Address 2985 Bush Ferm Lane ma sem f The Witness Edit window will open After 9 F entering all the information to keep on tone r record press the OK button i a fee Be sure to include the Party to which the vat arien witness belongs Paty Quanta QI O Detense a r The new witness name wil appear in the People assigned to this case name field Foy anea ctw cee Fiber Lastlere Taaie Neo To remove a witness select the witness to remove and press the Remove from case button A confirmation screen will appear Press Yes or No to confirm If Yes the witness will be removed from the case Are you sure Remove Willams Susan From the current witness list Ce More witnesses can be added by creating new contacts or by searching the database for existing contacts When all witnesses are assigned to the case press the OK button at Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual CaseScheduler returns to the Day View and the new witness appears in the Available Witness List for that case E iamen Casein a Stead ei a227 lE parinn i a Posate Wie Io owt ire tee iw E3 tee ii i 1E es iine ES To add or edit information for a particular witness select the Edit button next to the Witness
35. heduled case s month day and time of day Location This field is to show the location for a scheduled appointment and will only be visible when you select All Locations which will only be available when multiple courtrooms exist CaseScheduler has a calendar view window which allows the user to choose a day to schedule a case from a scrolling calendar Bold dates indicate there is a schedule or multiple schedules entered for that date Screen size settings will determine how many months are displayed at a time Cases Scheduled x 4 January 2006 SMTWITES 1234567 8 91011121314 1516 17 18 E 20 21 22 23 24 25 26 27 28 Selecting the blue right and left arrows will scroll the month view up or down for scheduling on other months throughout the year Click once and hold on the date bar pon and a pull down menu will allow Cee Ye amans Nal Eiba you to choose the month in which F sysxiaues 10 wew cee SMTWTES you choose to schedule a case paima x TETA 56789101 feed 12 13 14 15 16 17 18 vis 19 20 21 22 23 24 25 peg 26 27 28 aaie 3 mema ast March 2006 or SMIWIFS ety 1234 Se ear 5678 91011 5878 sin 12 13 14 15 16 17 18 Tma 22 N 19 20 21 22 23 24 25 T 26 27 28 29 30 31 Copyright JAVS 1981 2008 6 CaseScheduler 2 2 Software Instruction Manual The Locations window allows the user to view scheduled cases for all courtrooms or locations All courtrooms or locations will appear in the Locations w
36. heduler 3 2 Post Import Processing Post import processing is handled external to the JAVS CaseScheduler application via means of a batch command file PostImport bat This file if found is executed after the import wizard has completed processing and has been acknowledged by the user CaseScheduler processing is suspended until the batch file is finished allowing the synchronous process to be completed The location for the file must reside in the same folder as the CaseScheduler plug in C Program Files UAVS JAVSAppHost Plugin CaseScheduler 4 0 Log File Specification Each execution of the Import Wizard generates a log file in the same location as the source file being imported The log file details the entire validation and import process identifying records that failed to meet the criteria as specified in section 2 of this document Through this file end users or technicians can obtain details to what if any records were rejected A sample of the Ihe log file format is displayed below 69 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual 11 22 2006 10 59 55 AM Import File C CaseScheduler Import Test Lesv 11 22 2006 10 59 55 AM t stetersvssssecseconevsessscnnnannenesscenee 11 22 2006 10 59 55 AM Starting Validation 41 22 2006 10 89 55 AM tstesremsrssssesetensesescscnennnnenesccnnee 11 22 2006 10 59 55 AM Checking input file exists 11 22 2006 10 59 55 AM Opening input file 11 22 2006 10 59 55 AM Fi
37. ht JAVS 1981 2008 66 CaseScheduler 2 2 Software Instruction Manual Plaintiff Representative Record and Defendant Representative Record Plaintiff Representative Record i i This record details information about one or more plaintiff representatives assigned tecord Description to a case Record Required No Column Number 1 Yes Record Identifier ASCII Fixed Must be either 105 or Plaintiff Representative 2 Yes Case Number ASCII Max 50 Unique Case ID assignment 3 Yes External ID Key Numeric Max 25 _ Maps Internally as JAVS UserlD 4 No Prefix ASCII Max 15 5 Yes First Name ASCII Max 50 6 Yes Last Name ASCII Max 50 P No Suffix ASCII Max 10 8 No Addressi ASCII Max 50 9 No Address2 ASCII Max 50 10 No City ASCII Max 50 11 No__ State ASCII Max 10 12 No Zip ASCII Max 10 13 No Phonet ASCII Max 14 14 No Phone2 ASCII Max 14 15 No___ Email ASCII Max 50 Examples 105 06RD1 12501 06RD112501PLREP01 Jay Walker 998 Some St Louisville KY 40223 0001112222 PLAINTIFF REPRESENTATIVE 06RD1 12502 06RD 1 12502PL01 Bob Arrow 999 Some St Louisville KY 40223 0001112222 The Defendant Representative Record matches the plaintiff representative in every way except for the first column which identifies the record type as presented here Defendant Representative Record This record details i
38. ight JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Press the Create New button to enter the name of the prosecuting attorney you will be scheduling After pressing the Create New button the Edit User screen will appear Enter the contact information for the assigned attorney and press ee OK ee 5 Ge The new Attorney will appear in the Edit Prosecution Attorneys window You may add more names by pressing the Create New button and entering the information for additional Attorneys or you can search the database for existing Attorneys Edit Prosecution Attorneys Attomeys assigned to this case Currently active attomeys FistName LastName Add op FistName LastName Cea aA Hes 13 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual To find a name that has already been entered into the database press the Search button and a list of available Attorneys will appear e e i TA SA Potene Lamers Ate w Fete tere aston e a toon oT eee r m PCES CEA You can also limit your search results by typing all SeachAl Attorneys or part of a name in the de Eiig Search All Attorneys field Found enties and pressing Search FistNane LastName Address Ciy Select the name you wart Paa e ea ee to add to the case and Debra Burke 234 North Ave Los Angele press the Defaut Clerk Add to this case button Dery C
39. indow By selecting a courtroom name the user can view the cases that are scheduled for that courtroom Crs en ue Yt Doves gi asosda cam B Doete tle T Pesado F EOE s r See nemo fh rican T Ty E mEn T rh ok reren pemalas Sete atten E REH pares pea fee Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual CREATING A NEW CASE New Case Window To create a new case press the New Case button or select Case gt New Case se 2 Case Edt View Viewpoints Help I New case J Reschedule Case J Delete Schedule edule The New Case dialog window appears x R aa c Sm z TR m menase izal Damart nis o ET b dii aa Enter the case number of the proceeding you are scheduling in the Case Number field Next you can enter the name of the case if any in the Case Title field Case Number Case Title State vs Colier Copyright JAVS 1981 2008 8 CaseScheduler 2 2 Software Instruction Manual The Case Type pull down will give choices of case types Select a type that is appropriate for the proceeding you are scheduling ee ae oe alias Eat ERRE Saena The Department selection pull down in the New Case dialog allows the user to select the department that the case will be a part of Select the appropriate department for your case 3 rhea Cobsicio 9 meste
40. ith an identifier at the beginning of each row in column 1 defining the format of the fields that follow in that row The identifiers are either fixed 3 digit numbers or fixed record labels Note that record labels are varying in length depending on the record being represented and are not case sensitive Each of the record types is discussed along with their formatting characteristics in the following tables Copyright JAVS 1981 2008 64 CaseScheduler 2 2 Software Instruction Manual 2 1 1 Case Master Record Record Description Case Master Record This is the main record type for which cases are defined For every case imported to the JAVS database at least one of these records must exist before any other records will be allowed for importing It need only be imported once to define a case but may be included as many times as desired across multiple days Subsequent imports will attempt to update information contained in the most recent import for cases already existing in the database Record Required Yes AA pa eld Name orma Descriptio 1 Yes _ Record Identifier ASCII Fixed Must be either 101 or Case Master 2 Yes Case Number ASCII Max 50 Unique Case ID assignment 3 Yes Case Title ASCII Max 250 4 No State ASCII Max 10 5 No County ASCII Max 50 6 No City ASCII Max 50 7 No Department ASCII Max 50 8 No Case Type ASCII Max 50 Ex
41. led cases 7 8 910111213 1415 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Copyright JAVS 1981 2008 22 CaseScheduler 2 2 Software Instruction Manual Clicking on individual days in the calendar will update the case list to reflect that days scheduled cases aie Sete Las CaeeNuimhar Caeile Cet Par Detve ieseen Oeoren Stain Lenton e uyae lg erin Brn v Com Cl Be Te Cali Serie Seri Pavel uke BUDAN Tauira SUTWTES r Smee Coa Beren Te Cot Cates Gen Dates ie Boy THEM Camon T2EaSS 7a 910111213 1 4415 16 17 16 820 PEHI as Scheie ort Laos Cashuma Caste Caste Parir Dalende Piassouion Derse Satine Lacaion a mwm a B China Tere Nere ewe None ene BAM touom 1 sutwire Wgosoe Chiral tare Nera ims hone ete ICONA Coutoom 1 ENESA 153617 E20 21 22 23 24 5 H Shift gt Select for multiple consecutive days The example shows a 3 day schedule for May 2nd through May 4th EEEE a Tsoi mend Pasar New Care Law Cale Bu Cai AE Caren oo cuties agree Bry Goon Lan Bua Sts Dane SHAE Cat a aoe soven Gel Ganen Calis ole Grom ec Ba SAMAR Cate 8 IB orin Sm a Cel peen Te Cab Saas Set Po Bi SAME Caste ursrer7s31320 gamo sweats Ganom Som aie iw wood SAME Carte 2 Ter E a e Corte nann ip cei Sm ve Jan Girne Bere Nerw Here ce iaa SANET Caron 2 _ aw ti Grl Sc Calin CR Gee A A Ct PEREP 0 ier Ge Ginn vated et Cee SAAR Corte 1 SEEN amme Seno Grek Te Ga
42. n Exhibit O Defense Exhibit The exhibit will appear in the Exhibit List for s ssunsomaoos the selected case hane en AN You can add or edit information for a particular me exhibit by selecting the exhibit and pressing in the Edit button The Exhibits window will open Delete add or edit any existing a information and press OK mores Cx 33 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Exhibits and witnesses have been added to the case CR101 and are now a part of that case m ase ito case Histor seein EE E rr reece EE a ta EE a een EE E ir E E You can delete exhibits by using the Remove from case button If an exhibit has been logged it cannot be removed from the case Remove A list of witnesses or exhibits can be printed using the Print Witnesses or Print Exhibits buttons and will be sent to a local or network printer or can be printed in PDF format ADDING ATTORNEYS DEFENDANTS AND PLAINTIFFS If attorneys defendants and plaintiffs were not entered during the New Case process they can be added in the Case Information window for that case by pressing the edit button to the right of each respective field Refer to the Creating a New Case section of this manual for adding users and contacts arest e ea resasan hw amp err ae amp vole G amp Copyright JAVS 1981 2008 34 CaseS
43. nd a specific case The Find Case feature will locate cases based on key letters or numbers for search criteria Case View Tools Viewpoints Help Gj New Case Gp Reschedule Case J Delete Schedule Print Schedule SA Edt Users and Site Information TE Work Week F Week 33 Month 1 Press the Find Case button or select the menu item Case gt Find Case Find Case 2 The Find Case window will open 3 Press the Search button and all the cases in the database will appear in the results list L O i Oe 4 Type in a partial case number and select the starts eto with variable Press the Search button and only a case that starts with that case number will be found ns m Braco omom 5 Select the contains variable and upon pressing the hee search button any case that contains the entered text in the search field will be found casein comais 6 Type in a specific case number and select the starts Resukt with variable Press the Search button and the specific case is found Case ID stars wth 06140 Fund cases Results OBCRAD a1 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual 7 As a Case Number is selected the data will drilldown through the Date Courtroom and finally Case Properties fields 8 Select the desired Case Number and the date s of the case are displayed in the Date field Case ID starts with O6er40 Found 1 cases
44. nd user template JAVS has created a default set of User Classes and Templates to assign to new users or re assign to pre existing users For Example If the new user is a judge he can be assigned a User Class of Judge with a Template of Judge Advanced The Password is hidden for the user s privacy a eres m wee ora Pee rae ae e emt ee This Judge would have JAVS AutoLog and JAVS CaseScheduler advanced user rights 53 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual SITE INFORMATION TAB The site information tab allows the user to add or delete Case Types and Departments JAVS provides a default list of case types to choose from and a Default department Tae Sieber Pere n E tren Babee Te Cao fates facata CO io iii Lo To add a case type 1 Press the Add Case Type button and the Add New Case Type window will open Type in the new case type and press the OK button Add New Case Type Enter new Case Type description Your Case Typed 2 The new case type will appear in the Case Types list and will be available in the Case type pull down in the New Case dialog Cave Types Tivi Motion Docket a a eacee _ Criminal Bench Trial Criminal Jury Trial Delete Case Type Family Coust Heating Family Law Trial Guity Plea Juny Selection Copyright JAVS 1981 2008 54 CaseScheduler 2 2 Software Instruction Ma
45. ndard CD c 25 Stender DVO Copyright JAVS 1981 2008 48 CaseScheduler 2 2 Software Instruction Manual 7 When Network Share is selected you will be prompted to select a folder for the media to be copied to JANS Publishing Wizard Select Action Select what media to burn ar to copy to a network share Browse For Folder c ko Standard cD i Desktop E My Documents My Computer E My Network Place Am ace ab ar 8 E Al Manual Pics E E AYR Studio E CAPTURE E 3AVs Setup Tool Glogs 8 After selecting the media or folder press the Next button and the copy and burn process will begin There will be a status bar to inform you of the progress When the process is finished the Completed screen will appear Press the Finish button and your files are ready to view epy poemes Completed av custias tars seeniten suey 49 Copyright JAVS 1981 2008 CaseScheduler 2 2 EDIT USERS AND SITE INFORMATION The edit users and site information is a utility tool used to add and edit users assign passwords and apply user types and user templates to users This utility requires the Edit Users And Staff user right to be able to use the utility Your Administrator can provide you with specific rights To launch the Edit Users and Site Information utility 1 Select Tools gt Edit Users and Site Information and the Edit Users and Site Information window will open User Sie Iniomation
46. nformation about one or more defendant representatives assigned to a case Record Required No Record Description Record Identifier ASCII Fixed Must be either 106 or Defendant Representative Examples 106 06RD1 12501 06RD112501PLREP01 Jay Walker 998 Some St Louisville KY 40223 0001112222 DEFENDANT REPRESENTATIVE 06RD1 12502 06RD 112502PLREP 1 Bob Bay 67 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual 2 1 4 Witness Record Witness Record Record Description TNS record details information about one or more plaintiff representatives assigned to a case No Naver ield Name ormat jescription 1 Yes Record Identifier ASCII Fixed Must be either 107 or Witness 2 Yes Case Number ASCII Max 50 Unique Case ID assignment 3 No Prefix ASCII Max 15 4 Yes First Name ASCII Max 50 5 Yes Last Name ASCII Max 50 6 No Suffix ASCII Max 10 7 No Address1 ASCII Max 50 8 No Address2 ASCII Max 50 9 No City ASCII Max 50 10 No State ASCII Max 10 14 No__ Zip ASCII Max 10 12 No Phonet ASCII Max 14 13 No Phone2 ASCII Max 14 14 No Email ASCII Max 50 15 No External ID Key Numeric Max 25 _ CMS Record Identifier If Applicable Examples 105 06RD112501 06RD112501WIT01 Jay Walker 998 Some St Louisville KY 40223 00011122
47. nished input File 11 22 2006 10 59 55 AM Processed 16 Records 11 22 2006 10 59 55 AM Status Success 11 22 2006 10 59 55 AM Processed 5 Master Cases with 0 errors 11 22 2006 10 59 55 AM Processed 11 Case Schedules with 0 errors 11 22 2006 10 59 55 AM Import File C CaseSchedulen Import Test l csv 11 22 2006 10 59 55 AM t steterersssseesesensvssscsnnnnnnesssassnee 11 22 2006 10 59 55 AM Starting Import 11 22 2006 10 89 55 AM sstestesttssssesetonnvsssccenennnnenescenee 11 22 2006 10 59 55 AM Checking Database 11 22 2006 10 59 55 AM Checking input file exists 11 22 2006 10 59 55 AM Opening input file 11 22 2006 10 59 55 AM Cannot schedule case start time has already expired on line 2 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM Case already scheduled for date Record Ignored Line 5 11 22 2006 10 59 55 AM User not found for id 1002 11 22 2006 10 59 55 AM Case already scheduled for date Record Ignored Line 8 11 22 2006 10 59 55 AM Case Does Not Exist Case Number IMPO4 line 10 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM Finished input File 11 22 2006 10 59 55 AM Processed 24 Records 11 22 2006 10 59 55 AM Status Success 11 22 2006 10 59 55 AM Processed 5 Master Cases with
48. nual To delete a case type 1 Select the Case Type to be deleted and press the Delete Case Type button A Delete Case Type confirmation window will appear Delete Case Type 2 Press Yes to delete and Noto fre you sure you wish to delete the case type Arraignment cancel To add a department 1 Press the Add Department button and the Add New Department window will open 2 Type in the new department and press OK Add New Department Enter new department description Your Department 3 The new department will appear in the departments list and will be available in the Department pull down in the New Case dialog Departments Defauit Departmen Add Department JAVS Department To delete a department 1 Select the department to be deleted and press the Delete Department button and a Delete Department confirmation window will appear Delete Department Are you sure you wish to delete the department Your Department Ce Ce Select Yes to delete and No to cancel 55 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual PRINT SCHEDULE CaseCsheduler has the ability to print the schedule for one day one location one day multiple locations multiple days one location and multiple days multiple locations Refer to the Navigating CaseScheduler section of this manual on page 16 Only consecutive days can be printed To print a schedule 1 Select a view Single Day
49. oday 11 14 2006 To navigate to a different month press the right or left arrows to increment or decrement the calendar month You can also select a month by clicking once on the month title and a pull down will appear allowing the user to select the month for the case s schedule pavsoor Sun Mon Tue Wel 5 1 2 3 4 8 9 10 11 15 16 17 18 2 23 2 29 30 1 CToday 11 Location New Location 3 Start 10 19 2006 11 00AM No Auto Start v End Auto Stop v January CANCEL February March Apri May June July August September October November December 19 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Auto Schedule The Auto Schedule function allows the user to schedule a case at a specific time and date and have the case automatically start and stop To create an Auto Schedule 1 Create a new case Refer to the New Case section of this manual Once the Save and Schedule button is pressed the Day Location View for the current day will appear 2 Select the column for Courtroom 2 Place your mouse starting at 8am then click and drag for the time interval you wish to schedule For this example the schedule will be set for Courtroom 2 from 8am to 10am on Wednesday May 3rd Copyright JAVS 1981 2008 20 CaseScheduler 2 2 Software Instruction Manual 3 When the mouse button is rele
50. ord and CaseScheduler is ready to use INS Courtroom Login ve Nae Pasma Coutoas Easteont Copyright JAVS 1981 2008 74 CaseScheduler 2 2 Software Instruction Manual Appendix B HELP MENU The Help menu item contains selections for the CaseScheduler Manual and an About information screen The CaseScheduler Manual selection opens the CaseScheduler User Manual in PDF format The User Manual is a comprehensive look at CaseScheduler features and step by step instructions on how to use the many functions The CaseScheduler User Manual is also available for download at http galileo javs com Help CaseScheduler Manual About The About selection will provide information about the version of CaseScheduler Libraries Platform and other pertinent information about your JAVS AutoLog system This information is useful when calling the JAVS HelpDesk 1 877 JAVS HLP 528 7457 JAVS Application Host Version 1 2 0 Copyright 2008 Jefferson Audio Video Systems InstaledPlugins Plugin AutoLog BaseLibraries CaseScheduler DataLayer 75 Copyright JAVS 1981 2008
51. ow will be positioned If you position over the center of the docking control the window will be placed as a tab in that particular window The windows can be resized by holding the mouse pointer over the edge of a window until the pointer turns into a resize cursor Click and drag to the size you want Undocked method The undocked method will allow the user to move a tool window or tab to any position on the screen and be free floating By selecting the window header or tab move the window to the area of the screen you want and release the mouse the window has been repositioned LOAD DEFAULT TOOL ARRAINGMENT Occasionally windows could be adjusted for size or moved to a different position The Load default Tool Arrangement function will allow the user to set the CaseScheduler window arrangement back to the default setting To set the window arrangement back to the default setting 1 Select View gt Load Default Tool Arrangement and the CaseScheduler window arrangement will re set to the default arrangement 59 Copyright JAVS 1981 2008 CaseScheduler 2 2 CONFIGURE SHORTCUTS Software Instruction Manual JAVS CaseScheduler gives the user the ability to map the keyboard with shortcuts for their most used commands with user configurable hotkeys Once configured the programmed keys will be saved for each windows user To configure the keyboard for shortcuts 1 Select the menu item View gt Configure Shortcuts an
52. roo at ee ees 9 Select the appropriate Date and the applicable courtrooms are displayed for that date in the Courtroom field Case ID stats with O6cr40 Search Found 1 cases 10 Select the appropriate Courtroom and properties for the case are displayed in the Case Properties field Case ID starts with O8cr40 B Seach Found 1 cases Resuts Started 1217 PM Judge Andy Krietiem Clerk Andy Knietiem Case Type Arraignment Plaintiffs Defendents Copyright JAVS 1981 2008 42 CaseScheduler 2 2 Software Instruction Manual Press the Add To A Schedule button and the Schedule For Case ID window will open Tes vat Re Berta 9 stn E cata The user can use the same conventions for editing and rescheduling a case just as if you had pressed the Reschedule Case button The Find Case dialog also provides the ability to publish a selected case by selecting the Publish Case button Follow the procedure for publishing a case in the Utilities section of this manual 43 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual CASE HISTORY Any case that has been logged by JAVS AutoLog will have a case history This history will consist of the Case Number the Location and Dates the case was logged and other information that pertains to that case To view a list of cases that have a history associated with them select a location or all
53. s F eusesenltemamten ers I mein T SEn T tatae vet Bo cas ean Covicon 1 Cohurbe Conste saa B A a Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Adding Contacts to a Case To enter a Plaintiff Prosecution Defendant and Defense press the Edit button to the right of each field Plain Edt Prosecution Edt Defendant Edt Defense Ex Press the Edit button to the right of the Plaintiff field to enter a new Plaintiff or to find an existing Plaintiff in the database The Edit Plaintiffs screen will open Case5cheduler 2 0 Eme et yem veports Heb a TA renn Peapie assignesito this onser Lastare Seach Al Peeters Erter sach sting or bark far al Fiatlane Letare Atere To create a new Plaintiff press the Create New button Create New Remove from case Copyright JAVS 1981 2008 10 CaseScheduler 2 2 The Edit Contact window will appear Enter all the information you wish to keep on record for that particular plaintiff and press OK ance Software Instruction Manual The new Plaintiff will appear in the Edit Plaintiffs window You may add more names by pressing the Create New button and entering the information for additional Plaintiffs or you can search the database for existing Plaintiffs Foope assoodtothe oss Fretane Larane adios
54. t library wizard incorporated into the CaseScheduler application The import procedure features moderate data validation pre and post processing batch file options and self managed log files that provide detailed analysis of the import process offering details as to the success and or failure of the job currently being performed The Import feature requires that the cvl and the xml files be in the proper format before schedules can be imported into CaseScheduler These format requirements are outlined in the Case Management Import Specifications in this manual To import a schedule 1 Select Tools gt Import Case Data and the JAVS Case data import wizard welcome screen will open Tools Viewpoints Help 5 JAYS Case Data Import JJ Edit Users and Site Information Welcome to the JAVS Import Wizard MI Import Case Data his nigerd enables you to Trpert Case eo Osta 2 Select the Next button and the wizard 5 JAYS Case Data Import will allow you to use the Browse button JAVS Import Wizard or type in the file path and file name for ERAS the file you want to import Press the Browse button lease spacty le tor irport Copyright JAVS 1981 2008 62 CaseScheduler 2 2 Software Instruction Manual 3 Locate the xml or csv file for schedule import and press the Open button Look sehsueinpots MyPan Decurenis Banana rene peno Bearemoaiori Bereta Beretta Ne Doomen S scheu m Ou va Cro
55. tarted This section will help you get started using your JAVS CaseScheduler LOGIN Double click on the CaseScheduler icon The Login dialog box appears The Login dialog allows multiple users to schedule and maintain court proceedings for any given day and multiple locations for scheduled events to occur The users and locations are set up during installation Inthe User Name field type your PPPRP assigned User Name If a password _ is required type that in the Password field If more than one courtroom exists then choose the location from the Courtroom field pull down Press Login User Name Password Couto x Come INTERFACE AT A GLANCE The CaseScheduler interface is designed with ease of operation in mind The interface has a row of pre determined data fields in which the user can view their information 5 Copyright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Case Number This field is for the case number that will be used in the court records Case Title This field is for the name of the case that will be used in the court record Case Type This field is for the type of case that is to be held in a particular courtroom Plaintiff Defendant These fields are for the name s of the plaintiffs or the defendants Prosecution Defense These fields are for the name s of the prosecution or defense attorneys Start Time This field is for the sc
56. yright JAVS 1981 2008 CaseScheduler 2 2 Software Instruction Manual Introduction to CaseScheduler 2 0 CaseScheduler is a scheduling tool primarily used in courtroom applications in conjunction with JAVS AutoLog 6 0 CaseScheduler will provide the end user with features such as an easy to use GUI Graphical User Interface that includes the location of the scheduled case a calendar the defendant plaintiff attorney s and court staff information From CaseScheduler a user can view a case s schedule history future trial dates and the current status of a case The user can create new cases reschedule dates edit existing cases add new attorneys and defendants exhibits and witnesses Different calendar views are available to the user including single day week and month views CaseScheduler will allow you to Create and edit case schedules on any day at any available time View Case Information view pre scheduled cases and history of cases already tried Provides the means for adding a witness list and exhibit list to scheduled cases With CaseScheduler a history will be created for every Judge Clerk Bailiff Attorney Plaintiff and Defendant that has ever been a party member in a courtroom All information entered in CaseScheduler will be available in the JAVS AutoLog 6 0 interface and ready to use for your next scheduled court proceeding Copyright JAVS 1981 2008 4 CaseScheduler 2 2 Software Instruction Manual Getting S

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