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1. Level1 Level2 Level3 Options Descriptions Page Fax Print Document Prints incoming faxes 52 continued stored in the memory Remote Access Set your own code for 53 Remote Retrieval Remaining Jobs Check which jobs are in 39 the memory and lets you cancel chosen jobs Setup TAD OGM TAD Message Play Record or erase the 72 outgoing message F T Message going 9 ICM Max Time 30 Secs Choose the maximum 77 oec length of incoming messages 120 Secs 180 Secs ICM Rec Monitr On Allows you to turn the 78 wee speaker volume On or Off for voice messages as they come in Miscellaneous Mem Security Prohibits most functions 29 exceptreceiving faxes into memory BT Call Sign On Used with BT Call Sign 59 U K Only off Caller ID On View a list of the last 30 58 U K and _ moet stored in the Ireland only y K The factory settings are shown in Bold with an asterisk 164 Network menu Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP IP BOOT Method Auto Chooses the Seat BOOT method n that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 masg 000 255 000 255 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 25
2. the CD ROM Cut Sheet Paper Envelopes 3 4 3 4 1 11 2 192 Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 3mm 3mm 3mm 3mm Envelopes 12mm 24 mm 3mm 3mm Note The Borderless feature is not available for envelopes 16 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper E When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the correct print media in the Basic tab of the printer driver or in the Paper Type setting of the menu See Paper Type on page 24 E When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose E When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams E Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Loading paper and documents Recommended pr
3. Quality Selectable File Format Color 150 dpi JPEG PDF Color 300 dpi JPEG PDF Color 600 dpi JPEG PDF B W 200x100 dpi TIFF PDF B W 200 dpi TIFF PDF Make sure you have put the memory card or USB Flash memory drive in the proper slot IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or data stored on them Load your document Press Scan Press Scan to Media A Printing photos from a memory card or USB Flash memory drive Do one of the following E To change the quality press lt or gt to display Quality Press Quality and choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi or B W 200 dpi E To change the file type press lt or gt to display File Type Press File Type and choose PDF JPEG Or TIFF E f you want to change the file name press lt 4 or gt to display File Name Press File Name and enter the file name You can only change the first 6 characters Press OK E Press Mono Start or Colour Start to start scanning without changing additional settings E Note e If you chose colour in the resolution setting you cannot choose TIFF e Ifyou chose monochrome in the resolution setting you cannot choose JPEG QO Press Mono Start or Colour Start Auto Crop You ca
4. 19 Paper weight thickness and capacity Chapter 2 Paper Type Weight Thickness No of sheets Cut Plain Paper 64 to 120 g m 0 08 to 0 15 mm 100 1 aoe Inkjet Paper 64 to 200 g m 0 08 to 0 25 mm 20 Glossy Paper Up to 220 g m Up to 0 25 mm 2023 Cards Photo Card Up to 220 g m Up to 0 25 mm 2023 Index Card Up to 120 g m Up to 0 15 mm 30 Postcard Up to 200 g m Up to 0 25 mm 30 Envelopes 75 to 95 g m Up to 0 52 mm 10 Transparencies 10 1 2 3 20 Up to 100 sheets of 80 g m paper BP71 260 g m paper is especially designed for Brother inkjet machines For Photo 10 x 15 cm paper and Photo L paper use the photo paper tray See Loading photo paper on page 14 Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 15 pages and feeds each sheet individually Use standard 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Temperature 20 C to 30 C Humidity 50 to 70 Paper 80 g m Document Sizes Supported Length 148 to 355 6 mm Width 148 to 215 9 mm Weight 64 to 90 g m How to load documents IMPORTANT DO NOT pull on the document while it is feeding e DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped past
5. cececeeeeeeceeeeeeeeeeeeeeeseaeaeaeaeaeaeeaeaeaeeees 27 Setting the Dim Timer for the backlight cccceecetcceeeeeeeeeeeeeeeteeeeeeeeeeee 27 4 Security features 28 Memory Sec rity serierne eer re Uekeern Eara 28 Setting and changing the memory security password ccccceeeeeeeeeeeeees 28 Turning the memory security on off ccseccsecied set saeccnvsehecadsdaxteseccesenseascusedsebicpianes 29 Section Il Fax 5 Sending a Fax 32 Entering Pax MOdE coercion eer e ena Gecdaadadonjansneni E aE areri ER 32 Faxing fromthe ADF serrr mesom aes neni errore sE ER ANERER raana SRE 32 Faxing from the scanner glass sseseseeeeeseeeeeeeeeeerttntrtrtrrrrrrnrnnnnnnennne nenene nt 33 Faxing Letter size documents from the scanner glass eeeeeeeereees 33 Colour fax transmission ccc cacseccececetcinsauacccatecicccataediergaaneeacidenteanseueneanidataadcade 33 How to preview an outgoing fax Monochrome only sssssssssssssnersnsrsessss 34 Cancelling a fax iN progresS sssssssenernrnenrnerrnrntnrntnrnrnrsnsrsreesrsent etet etetetene 34 Broadcasting Monochrome ONIY cceeeceeeceeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteteteeteeeees 35 Cancelling a Broadcast in Progress cccccsecccecceecececeeeeeeceececeeeeeeeeeeeeeeees 35 Additional sending OD EIALONS wis cesececsdsekccces sancd ccc erwsdecddsucaniceunecewcats el abiuesiiesieniesel 36 Sending faxes using Multiple settings 0
6. 0608 52 printing from Memory nsss 52 reducing to fit on paper seese 52 retrieving from a remote site 54 55 Ring Delay setting c eee 44 telephone line interference 138 NN sorrise 32 81 Broadcasting eeeeeeeeeeeeeeeeeeeeeeeeeees 35 cancelling from memory s 39 colour fax socecatcecateeleactnchecceteatnaateces 33 CONAS Saran een a ree ant ate Sanne nee 36 delayed batch transmission 38 delayed fax re 38 enter Fax mode cccccssseseeeeeeeeees 32 fax preview cccuteductcies cds ieaeiieceecaes 34 from ADF eretici enipe 32 from memory Dual Access 37 from scanner glass s es 33 FAN eal eane oas 40 OVEISCAS ssi scaceccanesSosiedadsdessasninianaseonencs 38 Real Time Transmission 0 006 37 Resolution csccctccesncecssuescnabissencbecnteasacts 37 return to factory setting 39 set new default cc ceeeeeeeeeeeeeeeeeees 39 telephone line interference 138 Fax Tel mode Announcement ccccesseeeeceeeeeseeeeennes 72 answering at extension telephones is cs wetecztescctdacdchdesetenestueees 61 63 Remote Activation Code aene 61 63 Remote Deactivation Code 61 63 Ring Delay ss dertechcceoecmedantist ass dacnarmcenecence 44 G Greyscale cceccesseeseeeeeeeeeeeeeeeees 185 190 Groups for Broadcasting 69 H Handset installation 0 0 0 0 ceeeeeeeeeeee ee 15
7. Transparency DODDO E D gt gt DODO Colour Purple Places text into your document as a Watermark using a template 92 The factory settings are shown in Bold with an asterisk 175 2 Option1 Option2 Option3 Option4 Descriptions Page Use Image Scan Transparency Agi Talal Places a logo or text into 92 Set page and bd 22 your document as a ACELE Watermark using a press start I 7 oS i A scanned image etalai _ rA PE _ roy CEEEEEI Media Position A Places a logo or text into 5 your document as a Watermark using an image C from removable media D E F G H I Pattern Size Small Medium Large Angle 90 45 0 45 90 Transparency Ag TATAA VY 2 VY JEL IEEE QER x lt ATATA gt mnnn FA e YORE A The factory settings are shown in Bold with an asterisk 2 176 Photo Capture Menu and Features Level1 Level2 Level3 Options Descriptions Page View Photos a WT See the print The machine starts a Slide 99 S settings in the Show of your photos Slide Sh i ne oy Auto Correct following table The machine deci
8. cccceceeeceeeeeeeeeeeeeeeeeeeeteteeeeeeeeeeees 36 OEY A ce ee tens cece ee ele doe de ect aan nds eects Oeae 36 Changing Tax resol tioN senseca eaaa a aE RERE EN 37 Dual Access Monochrome Omly cccceeeeeeeeeeeeteeeeee cece eeeeaaeaaaaeaeaeaeeeneees 37 FeGal Time TranSMlSSloWrenicstesecscsuusecetsdiencctesecucpctsevacdieniistusesMeuseucaptereddenieniivts 37 MVS WONG es cence cate dveder ec tcerena de nedndceren nb E E E EE 38 Delayed Faxing Monochrome onlly 2 2 ceeeeeeeeeeeeeeeeeeeeaeeeeeeeeeaeaeaaeaeaees 38 Delayed Batch Transmission Monochrome only 000eeeeeeeeeeeeeeeees 38 Checking and cancelling waiting jODS ccccceececeeceeeeeeeeeeeeeeeeeeeeeeeeeneaeaees 39 Setting your changes as a new defaull ccccccccceeeeeeeeeeeeeeeeeeeeeteeeeeeeeeees 39 Restoring all fax settings to the factory settings eeeeseeeeeeeeeeneeeeeees 39 Sending a fax manually icstescocceotarscee ian cxposctonn cen iaecteccartaccdas teen mu aoasas 40 Out of Memory message aos sabes caccteaianterecrctgedeandonsacdieus sebers si cadeugemnedacnientios 40 6 Receiving a Fax 41 Receive 9g 88 oe ae ie a nee Oe eee en eee ere ee 41 Choose the Receive Mode ccccecceeeeec cece teceeeeeeeeeaaeaeaeaeaanaeanaeeeeeeeeeeeeeeeneeeees 41 Using Receive GSS sek sh he aac ee ered Bee inte eas 43 FAX ODIY ae ee ne on ee ere ne eee er ee ee eee ee eee rs 43 Feels TS E eg eerste eens henuee e
9. The factory settings are shown in Bold with an asterisk 2 162 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive F T Ring Time 20 Secs Sets the fast double ring 44 continued continued 30 Secs Mave in Fax Tel mode 40 Secs 70 Secs Fax Detect On Receives fax messages 45 automatically when you Semi answer a call and hear the Off fax tone Remote Codes On x51 51 Allows you to answer all 63 calls at an extension or Off external telephone and use codes to turn the machine on or off You can personalize these codes Auto Reduction On Cuts the size ofincoming 52 faxes Off Memory Receive Off You can set the machine 46 to either forward fax Fax Forward messages store incoming Fax Storage faxes in the memory so f you can retrieve them PC Fax Receive p while you are away from your machine or send faxes to your PC If you choose Fax Forward or PC Fax Receive you can turn on the Backup Print safety feature Fax Preview On You can preview faxes 49 of Report Setting XMIT Report On Initial setup for 79 wasteaue Transmission Verification d Report and Fax Journal off Report Off Image Journal Period Off 79 Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Fr The factory settings are shown in Bold with an asterisk 163
10. cee 80 Quick Dial List a an 80 Transmission Verification 79 80 User Settings cccceeeeeeeeeeeeeeeeees 80 Resolution COPY nee ee ae nee en pene reek erer ere ee ere 187 VAN aiee 185 aE eo T 191 SCAM arrcti e E Ee 190 setting for next fax eee 37 Ring Delay setting cceeceeceeeeees 44 S Safety Instructions 0 121 125 Scannable area sesser 22 Scanning See Software User s Guide on the CD ROM Serial Number how to find See inside front cover Shipping the machine 158 Sleep Mode cccceeeeeeeeeeeeneteeeeeneeeees 27 Sockets EXT External telephone cee 61 Speed Dial changing emenneereees terrae ame aer nme arr 67 68 dialihgi dissensio 64 1641918 ae ce eerie Neel eee e oe 66 T TAD telephone answering device extemal neare e Os ee eetententes 41 60 COnnecting esccetesnde tors Aeresdactyeeddeseencaedss 60 receive MOE ceeceecceeeeceeeeeeeeeeeeeeees 41 recording OGM cccccccceececeeeeeeeeeeeees 61 TAD mode a Conversation cccseeeeeccecseeseeeeeeeeeees 75 erasing messages n 75 76 Fax Tel OGM aortic cece ececsdeawssdeiantoncerens 73 outgoing message OGM 0 72 playing voice messages 74 75 76 recording a conversation s 75 setting toll saver esesessseseseserrereese 77 SEUNG UP sucdewientereseraccecteahnbadionevdes 72 73 Telephone Handse
11. Press Playing OGM Adjust the volume by pressing ED or a 900060086 Press Stop Exit Erasing your OGM Press MENU Press A or Y to display Fax Press Fax Press Aor Y to display Setup TAD Press Setup TAD Press OGM Press Erase MSG 600006006 Do one of the following E Press Yes to erase the OGM E Press No to exit without erasing Press Stop Exit Press TAD Message orF T Message Press TAD Message orF T Message Digital TAD Fax Tel OGM Announcement If your machine is in Fax Tel Receive mode your Brother machine will play this message to callers Unlike the TAD OGM the caller will not be able to leave a message To record your Fax Tel OGM follow the instructions on Outgoing message OGM on page 72 If you need to review the steps for setting up the Fax Tel receive mode see Receive modes on page 41 Activating TAD mode When the fam light glows TAD mode is active Press fay to enter TAD mode 73 Chapter 9 Managing your messages Message indicator The light on the control panel blinks if there are any new messages or unplayed recorded conversations stored in the TAD Press the button to play the messages automatically The LCD displays the total number of voice and fax messages stored in the TAD memory Fax messages are only stored when Fax Storage or Fax Preview is turned on See Memory Receive Monochrome only on page 46 Playi
12. Make sure the paper length guide is fit to the paper size Do not extend the paper tray when you load A5 or smaller size paper Touchscreen initialization failed The Touchscreen was pressed before the power on initialization was completed Make sure that there is nothing resting on or touching the Touchscreen Unable to Clean XX Unable to Init XX Unable to Print XX Unable to Scan XX The machine has a mechanical problem OR A foreign object such as a paper clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects and paper scraps inside the machine If the error message continues disconnect the machine from the power for several minutes then reconnect it The machine can be turned off for approximately 24 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 144 Unusable Device Disconnect device from front connector amp turn machine off amp then on A broken device has been connected to the USB direct interface Unplug the device from the USB direct interface then press On Off to turn the machine off and then on again Unusable Device Please Disconnect USB Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com Unplug the device from t
13. O On Off key eccccccceeeeeseseceeceeeeeeessenneaeeees 23 Out of Area Caller ID eerste 58 Outgoing Message OGM eee 72 203 P Packing and shipping the machine 158 Pap r senemi GEAT 17 184 capacity eee ee eee eee ene eer 20 oteto Ilaro ME S E ee eepiee cues 10 loading envelopes and postcards 12 loading photo paper 14 printable area csseeeeeeeeeeeeeeeeees 16 I ae icc selena cate ecuasueen 24 size of document cccceeeeteeeeeeeees 21 0 6 eee ae nee AE E ree ae 19 24 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides Photo Paper Tray sn ccicceccecicsesscceecssenscenneess 14 PhotoCapture Center Borderless siicsciceinises sevesentorbocescadansiantactas 107 CompactFlash eee ere ee ener 96 Cropping cscs ede cesetetci see ct tate gebcmntedseates 106 DPOF printing fact sansdeecesecceltidscaeducties 103 Enhance Photos Auto Correct cinticctedneterntcinteo cide 101 Enhance Scenery eierens 101 Enhance Skin cccchevctheseureaceaudearetebietest 101 Monochrome ssssssssssssssrsrsesrnrrrenrrrreee 101 Remove Red Eye ccececseeesees 101 SG led E teeth dence cemccancetedeenins 101 DENG E E 101 from PC See Software User s Guide on the CD ROM Memory Stick PRO saaaannnnnnnnsneesessene 96 Memory Stick eerren 96 Preview photos
14. Press On or Off Telephone and External devices Press Stop Exit Note If you turn offBT Call Sign the receive mode stays in Manual You will need to set the receive mode again See Choose the Receive Mode on page 41 59 Chapter 7 Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings Note If you do not receive all your faxes shorten the Ring Delay setting on your external TAD 1 TAD When the TAD answers a call the LCD shows Ext Tel in Use 60 IMPORTANT DO NOT connect a TAD elsewhere o
15. to display the print setting menu and press the setting you want to change See page 104 If you do not want to change additional settings press Press Colour Start to print Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will affect the appearance of white The white areas of a picture may be slightly pink yellow or some other colour By using this setting you can correct that effect and bring the white areas back to pure white Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness 106 e Colour Density This setting adjusts the total amount of colour in the image You can increase or decrease the amount of colour in an image to improve a washed out or weak picture Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will automatically be cropped The factory setting is On If you want to print the whole image turn this setting to Off If you are also using the Borderless setting turn the Borderless to off See Borderless printing on page 107 Press Print Setting Press A or Y to display Cropping Press Cropping Press Off or On If you do not want to change additional
16. If you have tried Eject from within Windows take out the memory card or USB Flash memory drive before you continue If an error message appears when you try to eject the memory card or USB Flash memory drive it means the card is being accessed Wait a while and then try again If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure that you have correctly inserted the memory card or USB Flash memory drive Part of my photo is missing Make sure that Borderless printing and Cropping are turned off See Borderless printing on page 107 and Cropping on page 106 136 Network Difficulties Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot print over the network Make sure that your machine is powered on and is online and in Ready mode Print a Network Configuration list see Reports on page 80 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are having Network problems see Network User s Guide on the CD ROM for more in
17. Press Black Color oOrAll The machine cleans the print head When cleaning is finished the machine will go back to the Standby mode automatically Note If you clean the print head at least five times and the print has not improved try installing a new Brother original Innobella replacement cartridge for each problem colour Try cleaning the print head again up to five more times If the print has not improved call your Brother dealer 153 Checking the print quality If faded or streaked colours and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern OK 154 Press mk Press Test Print Press Print Quality Press Colour Start The machine begins printing the Print Quality Check Sheet Check the quality of the four colour blocks on the sheet The LCD asks you if the print quality is OK Do one of the following E If alllines are clear and visible press Yes to finish the Print Quality check and go to step E f you can see missing short lines as shown below press No Poor The LCD asks you if the print quality is OK for black and three colours Press Yes or No The LCD asks you if you want to start cleaning Press Colour Start The machine starts cleaning the print head After cleaning is finished press Colour Start The machine starts printing the Print
18. cccsssscceceeeseeeeeeennes 99 Print settings Brightness cessecideusce Leecctacebieceeneeecceess 105 Colour enhancement 8 105 COMMAS S 105 Paper type amp size ee 104 105 QUAY see eaiitcetsctibevaSacecensataanneateiaticcsies 104 Return to factory setting 4 107 Set new default cccceeeeeeeeeees 107 204 Printing all photos as osisee cet bieneee tend oereuecceeenedendes 99 MNKs A E E E 100 PHOTOS esen en aaeeea ias 101 Scan to Media a COD ore a n ten ner eine Pree 109 memory card 0 eee eeeeeeeeeee eee ee ee eeeeees 108 USB Flash memory assesses 108 SDa o sun Susinanemanaatanest 96 Dc Seager ee ae a ar 96 Slide ShoW eee 99 specifications ee eee eeeeeeeteeees 188 xD Picture Card ooo 96 PictBridge DPOF Printing 2cccdencenccesiescavennsncncndsnctens 114 PostcardS aannonnnnennneennnnennn 12 13 19 20 Power failure cecceeeseseeseeeeeeeeeeeeeeeees 160 Presto PageManager See Help in Presto PageManager application Print difficulties 525 enc cciesisteecedeecctede 130 132 IETS lene sais ctr eattrpes Santee eiie Es 191 fax from Memory coccsicetceeadscltiueteneeetees 52 paper jamS cea cbsccaiavesiendimehacepiesmesreseante 146 OPOTI oiiae non e eneee Es 80 resolution ciccider cnn anivncsursasevnanssciansensnnsniins 191 specifications cictcecccesedscncenccaieereentden 191 Print settings Scan to Media change file name s
19. 108 Printing on small paper ceceeeeeeeeeeeeeee es 15 See Software User s Guide on the CD ROM Programming your machine 160 Q Quick Dial Broadcasting c sccst ce cote Rene 35 USING GrOUPS cee eeeeeeeeeeeetreeeeees 35 Group dial changing 3 soc nik oS ca semscaceieccscecestands 67 68 setting up Groups for Broadcasting 69 Speed Dial CHIANIQUING dicted cheered 67 68 setting up by 2 digit location 66 setting up from Caller ID history 67 setting up from outgoing calls 67 USING recni eeu et eden ta 64 R Receive Mode External TAD scsiticssssiutnaptcarsiniienlinienraaans 41 Fax ONIY esceto ar 41 FT Slaa a ten meee 41 WANG veciccsaxtentides na eisceudericeetataacends 41 Redial Pause ficointinincacectcsetientieerctsese 64 Reducing COPIES senrose ureo abet 88 INCOMING faxes eseeeeeeeerererersrsreseesee 52 Remote Retrieval cccccssssseeessseseeeees 53 access code aecctacereetaaaessceeteseieseacaads 53 commands sacsscadantiaisutidduaspesdcseeatuasaniesias 54 getting your faxes oo eeeeeeeceeeeeeeeeeeeeees 55 Remote Setup See Software User s Guide on the CD ROM 219 8 9 anne eer eee ee eee eee ere 79 Pax Jornal goctisiercasnchaecepiapteiedietiardiowers 80 Journal Period i siicseccdeetarsaccndessbasenceete 79 Help LISD sorire ree 80 how to print ctecaccudes eect etter eds 80 Network Configuration
20. 113 Chapter 14 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print Note A DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support website or accompanying documentation 114 Printing photos directly from a digital camera without PictBridge If your camera supports the USB Mass Storage standard you can connect your camera in storage mode This enables you to print photos from your camera If you would like to print photos in PictBridge mode see Printing photos directly from a PictBridge camera on page 112 GY Note The name availability and operation differ among digital cameras Please refer to the documentation supplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode Printing Images EA Note Remove any memory cards or USB Flash m
21. Sah I 1a CSS 370 mm T 460 mm F 460 mm 390 mm 8 7 kg LPam 50 dB A or less 1 Lwad 63 1 dB A Mono Lwad 56 6 dB A Colour Office equipment with Lwad gt 63 0 dB A is not suitable for use in room where people do primarily intellectual work Such equipment should be placed in separate rooms because of the noise emission Specifications Temperature Operating 10 35 C Best Print Quality 20 33 C Humidity Operating 20 80 without condensation Best Print Quality 20 80 without condensation ADF automatic document Recommended environment for best results feeder Up to 15 pages Temperature 20 C 30 C Humidity 50 70 Paper 80 g m A4 or Letter size 1 This depends on printing conditions 183 Print media Paper Input Paper Tray E Paper type Plain paper inkjet paper coated paper glossy photo paper p transparency 12 and envelopes E Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 10 x 15 cm Photo 2L 13 x 18 cm Index Card and Postcard Width 98 mm 215 9 mm Length 148 mm 355 6 mm For more details see Paper weight thickness and capacity on page 20 E Maximum paper tray capacity Approx 100 sheets of 80 g m plain paper Photo Paper Tray E Paper type Plain paper inkjet paper coated paper and glossy paper E Paper size Photo 10 x 15 cm and Photo L 89 x 127 mm Wid
22. USER S GUIDE 795CW MFC If you need to call Customer Service Please complete the following information for future reference Model Number MFC 795CW Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt and E may support an insurance claim by you in the event of product loss covered by insurance 2009 Brother Industries Ltd Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest pro
23. page 6 Do one of the following E To delete the fax press Yes E To keep the fax in the memory press No How to print all faxes in the list Press Fax Preview Press More Press Print All 4 Press Stop Exit How to delete all faxes in the list Press Fax Preview Press More Press Delete All Press Yes to confirm Press Stop Exit Receiving a Fax Turning off Fax Preview Press Fax Preview Press More Press Turn O Fax Preview Press Yes to confirm If there are faxes stored in the memory do one of the following E f you do not want to print the stored faxes press Continue The machine asks you to confirm the deletion of the stored faxes Press Yes to confirm E f you want to print all the stored faxes press Print all faxes E f you do not wish to turn off Fax Preview press Cancel Press Stop Exit 51 Chapter 6 Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of A4 Letter or Legal size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting See Paper Size on page 24 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Auto Reduction Press Auto Reduction Pr
24. to display General Setup MENU General Setup Print Reports Press General Setup G Press A or Y to display Sleep Mode gt MENU General Setup LCD Settings Sleep Mode 5 Mins Press Sleep Mode Press 10 Mins gt MENU gt General Setup Sleep Mode 1 Min 2 mins 3 Mins Mins 10 Mins Ga gt Press Stop Exit General Information Loading paper and other print media Note To print on Photo 10 x 15 cm or Photo L 89 x 127 mm paper you must use the photo paper tray See Loading photo paper on page 14 If the paper support flap is open close it and then close the paper support Pull the paper tray completely out of the machine 10 Loading paper and documents With both hands gently press and slide the paper side guides 1 and then the paper length guide 2 to fit the paper size Make sure that the triangular marks 3 on the paper side guides 1 and paper length guide 2 line up with the marks for the paper size you are using Loading paper and documents F Note Gently put the paper into the paper tray a print side down and top edge in first When you are using Legal size paper Check that the paper is flat in the tray press and hold the universal guide release __ button 1 as you slide out the front of the paper tray IMPORTANT Be careful that you do not push the paper
25. 1 2 3 4 or 5 rings Nordic countries only Public switched telephone network 185 Memory Transmission Out of Paper Reception 1 Monochrome only 2 Up to 480 2 400 pages Up to 480 2 400 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Digital TAD TAD ICM Recording Time Toll Saver Recording Conversation OGM OGM Recording Time 186 Yes Max 29 minutes Max 99 messages Max 180 secs 1 message Yes Yes Yes 20 secs Copy Colour Monochrome Document Size Multiple Copies Enlarge Reduce Resolution Ink Save Mode Specifications Yes Yes ADF Width 148 mm to 215 9 mm ADF Length 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm Scanner Glass Length Max 297 mm Copy Width Max 210 mm Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Monochrome E Scans up to 1200 x 1200 dpi E Prints up to 1200 x 1200 dpi Colour E Scans up to 600 x 1200 dpi E Prints up to 600 x 1200 dpi Yes 187 PhotoCapture Center Compatible Media 1 Resolution File Extension Media Format Image Format Number
26. Ink Save Mode and Enlarge Reduce are not available with Page Layout IMPORTANT e Make sure the paper size is set to Letter or A4 You cannot use the Enlarge Reduce setting with the N in 1 and Poster features If you are producing multiple colour copies N in 1 copy is not available You can only make one poster copy at a time P means Portrait and L means Landscape v Press Copy 2 Load your document Enter the number of copies you want 4 Press lt 4 or gt to display Page Layout QO Press Page Layout QO Press lt 4 or gt to display Off 1in1 2in1 P 2in1 L 4in1 P 4in1 L or Poster 3 x 3 Press the setting of your choice If you do not want to change additional settings press Mono Start or Colour Start to scan the page If you placed the document in the ADF or are making a poster the machine scans the document and starts printing If you are using the scanner glass go to step After the machine scans the page press Yes to scan the next page Making copies D Place the next page on the scanner glass Press Mono Start or Colour Start Repeat steps and for each page of the layout D After all the pages have been scanned press No to finish Place the document face down in the direction shown below m 2in1 P q ive 4 a p m 2in1 L E a 4 m 4in 1 P q ie a de a a
27. Manual E TAD Digital TAD 4 Voice messages in the machine s memory Shows how many received voice messages are in the memory 5 New Fax es When Fax Preview is set to On you can see how many new faxes you have received 6 Faxes in memory Shows how many received faxes are in the memory 7 Fax Preview Lets you preview received faxes 8 MENU Lets you access the main menu 10 11 12 13 INK indicator Lets you see the available ink volume Also lets you access the Ink menu Speed Dial Lets you search the number you want to fax dial Warning icon Appears when there is an error or maintenance message Press the Warning icon to view the message and then press Stop Exit to return to the Ready screen Digital TAD Lets you listen to and manage voice messages and recorded conversations Call History Lets you view a list of outgoing calls and the caller ID history Also lets you fax or call the number you have chosen from the lists Basic Operations To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen To display and access all the screen menus or options in a setting press AY or 4 gt to scroll through them Press 4 to return to the previous menu The following steps show how to change a setting in the machine In this example the Sleep mode setting is changed from 5 Mins to 10 Mins D Press MENU Press A or
28. Monochrome Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of grey oris a photograph This has the slowest transmission Colour Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Colour Start key to send a fax the machine will send the fax using the Fine setting Sending a Fax Dual Access Monochrome only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on them E Note If the Out of Memory message appears press Stop Exit to cancel or Mono Start to send the scanned pages so far Real Time Transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the telephone line is free the machine will start dialling and sending Sometimes you may want to send an important document immediately without waiting for
29. Quality Check Sheet again and then return to step Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged colour After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call your Brother dealer IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone Checking the print alignment You may need to adjust the print alignment after transporting the machine or if your printed text becomes blurred or images become faded Dp Press _ Ink Press Test Print Press Alignment Press Mono Start or Colour Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 QO Do one of the following E f the number 5 samples of both the 600 dpi and 1200 dpi test prints are the best matches press Yes to finish the Alignment Check and go to step E f another test print number is a better match for either 600 dpi or 1200 dpi press No to choose it
30. Third party USB ports are not supported See Network LAN on page 195 and the Network User s Guide for detailed network specifications Computer requirements Specifications SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform amp Supported Processor 7 Hard Disk Space to instal s PC oe Minimum Recommended Operating System PC Software Minimum For For Interface RAM RAM Version Functions Speed Drivers Applications Windows Windows 2000 Printing USB Intel Pentium 64 MB 256 MB 110 MB 340 MB Operating Professional gt PC Fax 10 100 or equivalent j Base TX System 1 Scanning sem Windows XP Removable Ethernet 128 MB 110 MB 340 MB Home 25 Di k 6 Wireless ee gt 802 1 1b g Windows XP Professional 2 5 Windows XP 64 bit Intel 64 or 256 MB 512 MB 110 MB 340 MB Professional x64 AMD64 supported Edition CPU Windows Intel Pentium 4 512 MB 1GB 600 MB 530 MB Vista 2 or equivalent 64 bit Intel 64 or AMD64 supported CPU 2003 print only via Base TX or equivalent network Ethernet Wireless Windows Server 802 11b g 64 bit Intel 64 or 2003 x64 Edition AMD64 supported CPU print only via network Windows Server Intel Pentium 4or 512 MB 2 GB 2008 print only via equivalent 64 bit network Intel 64 or AMD64 supported CPU Macintosh Mac OS
31. U K and Ireland Only ccccececeeceeeeeeeeeeeee eee eee eeeeeaeeeneeeeeeeaes 58 BT eal Sign UG OOTY os Sat Seecset crete ct tec ee a Sa Later eaea eah 59 Connecting an external TAD telephone answering device eeeeeeeeees 60 COMING CLOVIS scssi cccntecacecceacntancnutcansusnedneuiapeindubuualndaiuetchalsakadudtelactatiancays 60 Recording outgoing message OGM on an external TAD ccceceeeeeeees 61 Multi line connections PBX ccccesctucncssensegsasevnlvectevieniinienadiecacqedouusedacuant arcaaees 61 External and extension telephones 2 cccccecceceeeeeeeeeeeeeeeeceeeeeeeesaeeeeeneeeeeeees 61 Connecting an external or extension telephone 0ceeeeeeeeeeeeeeeeeeee 61 Operation from extension telephones ccccceceeeeeeeeeeeeeeeeeeteeeteeeeeeeeeenees 61 Using extension telephones U K only c ccscccecececeeeeeeeeeeeeeeeeeeeeeeeees 62 Using a cordless external telephone cecceeeeeceeceeeeeeneeeeeeneeeeeeeeeeeenees 63 Using TEIMOLS COGS asc c2 cs cate suscep err a RERE E EEREN 63 8 Dialling and storing numbers 64 HOW to Ta icere EEKE EEEE ESS 64 Manual dialihan aaae anit eu icweeneeedewadeses 64 Speed Dialling feeer ener eee net ee er nee e ne oe e a renee ne terre EEES 64 F Redal eae eee een Sree E ee cee eee ree 64 Qu tg ing Call HiStOry geen ame Penner merry rete rrr her ie reas terete serene sterner 65 Caller ID DISTO secre ta
32. and then hang up ah Note You can also use the Fax Detect feature to make your machine automatically take the call See Fax Detect on page 45 Using extension telephones U K only Your premises may already be wired with parallel extension telephones or you may plan to add extension telephones to your line as well as your machine While the simplest arrangement is a straightforward parallel connection there are some problems with this arrangement the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call Also remote activation code may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission ata pre set time This pre set job may coincide with someone picking up an extension handset These problems can easily be eliminated if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your machine in a master slave configuration see fig 2 In this configuration the machine can always detect whether a telephone is in use Thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 and the recommended master slave configuration is shown in figure 2 62 This new connect
33. in too far it may lift at the back of the tray and cause feed problems Fan the stack of paper well to avoid paper jams and misfeeds QO Gently adjust the paper side guides 1 to fit the paper using both hands Make sure the paper side guides touch the sides of the paper IMPORTANT Always make sure that the paper is not curled 11 Chapter 2 Close the output paper tray cover Slowly push the paper tray completely into the machine While holding the paper tray in place pull out the paper support until it clicks and then unfold the paper support flap IMPORTANT DO NOT use the paper support flap for Legal size paper 12 Loading envelopes and postcards About envelopes E Use envelopes that weigh between 80 to 95 g m E Some envelopes need margin settings to be set in the application Make sure you do a test print first before printing many envelopes IMPORTANT DO NOT use any of the following types of envelopes as they will cause paper feed problems That are of a baggy construction e That are embossed have raised writing on them e That have clasps or staples e That are pre printed on the inside Glue Double flap Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using Loading envelopes and postcards D Before loading press
34. 4 Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS WINS LPR LPD Custom Raw Port Port9100 DNS Resolver mDNS LLMNR responder FTP Server TELNET SNMPv1 TFTP Scanner Port LLTD responder Web Services Printing SSID ESSID 128 104 64 40 bit WEP WPA2 PSK AES WPA PSK TKIP AES SecureEasySetup Yes simple setup with your SecureEasySetup capable access point router AOSS Yes simple setup with your AOSS capable access point router WPS Yes simple setup with your Wi Fi Protected Setup capable access point router See the Computer Requirements chart on page 193 If you require more advanced printer management use the latest Brother BRAdmin Professional utility version that is available as a download from http solutions brother com Print only via network For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com 195 Wireless one push configuration If your wireless access point supports either SecureEasySetup Wi Fi Protected Setup PBC 1 or AOSS you can configure the machine easily without a computer By pushing a button on the wireless LAN router access point and the machine you can set up the wireless network and security settings See the user s guide for your wireless LAN router access point for instructions on how to access one p
35. 9 om copies 0 an 0 ae 0 ae 0 ae C EA The factory settings are shown in Bold with an asterisk 173 Favorite 3 Level1 Level2 Level3 Options Descriptions Page Contrast 4 Adjusts the contrast of 90 9 Domm copies 0 mits 0 0 Bamm 0 See Ink Save Mode On Uses less ink 91 off Stack Sort Stack You can choose to stack or 90 E sort multiple copies Page Layout Off 1in1 You can make N in 1 or 88 2in1 P Poster copies 2in1 L 4in1 P 4in1 L Poster 3 x 3 Book Copy On Corrects dark borders and 92 On Preview Skew Adjustment A A from Shadow Revise off Watermark Copy Use Watermark See the You can place a logo or text 92 watermark copy into your document as a settings in the Watermark Edit Template following table Use Image Scan Media Favorite Settings Store Favorite 1 You can save your 93 Rename pian Favourite settings EA The factory settings are shown in Bold with an asterisk 174 Watermark Copy Settings Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Edit Template Text CONFIDENTIAL DRAFT COPY Position A B T Q 4 Pattern Size Small Medium Large Angle 90 45
36. A Safety and Legal 120 UNS UTC a ON a ces eae te em ete eee 120 To use the machine Sale vxiccecctecdernteriadlsateaeatesuensat ieenchet sual lecuetuadiatiacteneiad 121 Important safety INSIUCHIONS wscheccscpesesdorsd3eepceGuidediend serie nsheGuC te eoedanerstedereune 125 IMPORTANT For your safety ss cscisisceccee ce edactasestvevacsvdebecses evs adadducsccuuenssaesies 126 LAN COMMS GU OM acct cos ereere rakeen a eire oE ie EEEE E EEEE Erer EGF 126 R dio NEST ST INO iiaiai ianea ra E area waves aa i EER 126 EU Directive 2002 96 EC and EN50419 cece cece cee eeeeeee ene eeeaeaeaeeeeeeeees 127 EU Directive 2006 66 EC Removing or Replacing the Battery 127 International ENERGY STAR Qualification Statement 0 0ccccce eee 127 Legal limitations for copying ccc cee ce ccessicccaic neeencaetnewccae a nlaeeietadereadevaee cagccstancen 128 TAGS IANS rreren aree e E E Ee a EE 129 B Troubleshooting and Routine Maintenance 130 Troubleshooting sosola ipee wae an ere E E ree ee ee 130 If you are having difficulty with your machine ccccececeeeeeeeeeeeeeeeeeeeeeees 130 Dial Reig lees les 2 9 eemeenmee reer ener ere mere erent eee eee nnn ae ee eee ee ee 138 Telephone line interference ccececececeeeeceeeeecaeaeaeeeeeeeeecececeeeeeeeeneeeeeees 138 Error and Maintenance MeSSAQGES 2 eeceeeceececeeeeeeeeeeeeeeeeeeeeeeseeeeensaeeeeneees 139 ERROR MOINS seiersen thdactec tcc tact see
37. Driver Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 1 Windows Server 2003 x64 Edition 1 Windows Server 2008 1 driver supporting Brother Native Compression mode Mac OS X 10 3 9 10 4 x 10 5 x Brother Ink Driver Resolution Up to 1200 x 6000 dpi 1200 x 2400 dpi 1200 x 1200 dpi 600 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Colour 450 x 150 dpi Mono Print Speed Up to 35 pages minute Mono 3 Up to 28 pages minute Colour 3 Printing Width 204 mm 210 mm 46 Borderless Letter A4 A6 Photo 10 x 15 cm Index Card Photo L 89 x 127 mm Photo 2L 13 x 18 cm Postcard Print only via network For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com Based on Brother standard pattern A4 size in draft mode When Borderless feature is set to On See Paper type and size for each operation on page 19 When printing on A4 size paper 191 Interfaces USB A USB 2 0 interface cable that is no longer than 2 m 1 LAN cable 2 Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless communication 192 with your wireless LAN using Infrastructure mode or a wireless Peer to Peer connection in Ad hoc Mode Your machine has a Hi speed USB 2 0 interface The machine can also be connected to a computer that has a USB 1 1 interface
38. Fax Q Press lt or gt to choose the setting you want to change and then press the new option Repeat this step for each setting you want to change After changing the last setting press lt or gt to display Set New Default Press Set New Default Press Yes ooo Press Stop Exit Restoring all fax settings to the factory settings You can restore all the fax settings you have changed to the factory settings These settings will stay until you change them again Press Fax Press lt or gt to display Factory Reset Press Factory Reset Press Yes Press Stop Exit 39 Chapter 5 Sending a fax manually Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax Note If you are sending a multiple page fax use the ADF Press Fax D Load your document To listen for a dial tone press Speaker Phone on the machine or pick up the handset Dial the fax number using the dial pad You can also enter the fax number on the LCD by pressing Speed Dial and Send a fax For details see How to Dial on page 64 When you hear the fax tone press Mono Start or Colour Start If you are sending from the scanner glass press Send on the LCD to send the fax If you have picked up the handset replace it 40 Out of Memory message If you get an Out of Memory message while scanning the first page of a fax
39. For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Press Stop Exit Troubleshooting and Routine Maintenance Checking the ink volume Although an ink volume icon appears on the LCD you can use the ink menu to see a large graph showing the ink that is left in each cartridge Press mk Press Ink Volume The LCD shows the ink volume ey Press Stop Exit Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Uninstalling and installing the handset and handset cradle If you do not use the handset you can remove the handset and handset cradle Uninstalling the handset and handset cradle 1 Unplug the curled handset cord from the machine 155 Pull the tab 1 back and hold it in Align the recessed arrows on the cradle position as you push the cradle 2 to the with those on the machine and then back of the machine slide the cradle toward the front of the machine until it clicks into place Connect the curled handset cord to the machine Installing the handset and handset cradle D Remove the side cover Note If you cannot open the cover with your hand use a coin to open it 156 Machine
40. Information Checking the serial number You can see the machine s serial number on the LCD D Press MENU B Press A or Y to display Machine Info Press Machine Info 4 Press Stop Exit Reset functions The following reset functions are available 1 Network You can reset the print server back to its default factory settings such as the IP address information 2 Speed Dial amp Fax Speed Dial amp Fax resets the following settings E Speed Dial Speed Dial and Groups E Programmed fax jobs in the memory Polled Transmit Delayed Polling Delayed Fax and Delayed Batch Transmission E Station ID Name and Number E Remote Fax Options Fax Forwarding E Report settings Transmission Verification Report Quick Dial List and Fax Journal E Digital TAD OGM ICM and Recorded Calls Troubleshooting and Routine Maintenance E Call History Caller ID history and Outgoing Call history E Faxes in the memory 3 All Settings You can reset all the machine settings back to the settings that were set at the factory Brother strongly recommends you use this operation when you dispose of the machine GY Note Unplug the interface cable before you choose Network orAll Settings How to reset the machine Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display Reset Press Reset Press the reset function you w
41. Press lt 4 or gt to display Paper Type Press Paper Type Press Plain Paper Inkjet Paper Brother BP71 Other Glossy or Transparency e660 If you do not want to change additional settings press Mono Start or Colour Start Paper Size If you are copying on paper other than A4 size you will need to change the paper size setting You can copy only on A4 A5 10 x 15 cm Letter or Legal paper Press Copy Load your document Enter the number of copies you want 91 Chapter 12 Press lt 4 or gt to display Paper Size Press Paper Size Press A4 A5 10x15cm Letter or Legal 000 If you do not want to change additional settings press Mono Start or Colour Start Book Copy Book copy corrects dark borders and skew when copying from the scanner glass Your machine can correct the data automatically or you can make specific corrections Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Book Copy Press Book Copy 0000 Do one of the following E f you want to correct the data yourself press On Preview Press Mono Start or Colour Start and go to step E f you want the machine to correct the data automatically press On and go to step Adjust the skewed data using or C Remove the shadows by using 4 or gt If you have finished making corrections press Mono
42. Press Yes to confirm E To exit without cancelling press No or Stop Exit GD Do one of the following E To cancel the current job press Yes E To exit without cancelling press No or Stop Exit Polling Polled transmit Monochrome only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and cancelling waiting jobs on page 39 Setup for polled transmit Press Fax Load your document Press lt 4 or gt to display Polled TX Press Polled TX Press Standard Press Mono Start 0000000 If you are using the scanner glass the LCD will prompt you to choose one of the following options E Press Yes to scan another page Go to step E Press No or Mono Start to send the document Place the next page on the scanner glass and press Mono Start Repeat steps and for each additional page Your machine will automatically send the fax when it is polled 83 Chapter 11 Setup for polled transmit with secure code Secure Polling lets you restrict who can get the documents you set up to be polled Secure Polling only works with Brother fax machines If another person wants to retrieve a fax from your machine they will have to enter the secure code a Press J Fax Load your document O Press
43. Printer jam or paper jam on page 146 The Jam Clear Cover is not closed properly Check that the Jam Clear Cover is closed evenly at both ends See Printer jam or paper jam on page 146 No Response Busy The number you dialled does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 66 Out of Memory The machine s memory is full Fax sending or copy operation in progress Do one of the following Press Stop Exit and wait until the other operations in progress finish and then try again E Clear the data in the memory To gain extra memory you can turn off Memory Receive See Turning off Memory Receive Operations on page 48 E Print the faxes that are in the memory See Printing a fax from the memory on page 52 The memory card or USB Flash memory drive you are using does not have enough free space to scan the documents Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again 142 Troubleshooting and Routine Maintenance Error Message Cause Action Paper Jam Paper is jammed in the machine Open the Jam Clear Cover at the back of the machine and pull out the jammed paper by following steps in Printer jam or paper jam on page 146
44. Receive Setup Receive Press A or Y to display Memory Receive Press Setup Receive Press A or F to display Press Memory Receive Memory Receive Press PC Fax Receive Press Memory Receive 6008 080 6960 Press lt USB gt or the PC you want to Press off receive faxes Press OK Press Stop Exit Press Backup Print Onor fi Note Backup PPIMETOLE The LCD will give you more options if there are received faxes still in your machine s memory See Changing Memory Receive Operations on page 49 9600 OO 69690 Press Stop Exit 48 Changing Memory Receive Operations If received faxes remain in your machine s memory when you change the Memory Receive Operations the LCD will ask you one of the following questions E Erase All Doc E Print All Fax e If you press Yes faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again If you press No faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward or Fax Storage press Aor Y to choose lt USB gt or the PC The LCD will ask you the following question E Send Fax to PC e If you press Yes faxes in the memory will be sent to your PC before the setting changes You will be asked i
45. Receive operation at a time E Fax Forwarding E Fax Storage E PC Fax Receive E Off You can change your selection at any time If received faxes are still in the machine s memory when you change the Memory Receive operation a message will appear on the LCD See Changing Memory Receive Operations on page 49 Fax Forward When you choose Fax Forward your machine stores the received fax in the memory The machine will then dial the fax number you have programmed and forward the fax message Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Memory Receive Press Memory Receive Press Fax Forward OOO 00 690086 Enter the forwarding number up to 20 digits using the buttons on the LCD Press OK Press Backup Print Onor Backup Print Off IMPORTANT e If you choose Backup Print On the machine will also print the fax so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine Backup Print On feature does not work if Fax Preview is on The machine can store faxes for approximately 24 hours if there is a power failure ee D Press Stop Exit Fax Storage If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using
46. Setup Receive Press A or Y to display Memory Receive Press Memory Receive 00 69 Receiving a Fax Press PC Fax Receive Press lt USB gt or the PC you want to receive faxes Press OK Press Backup Print Onor Backup Print Off Press Stop Exit Note PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see PC FAX Receiving in the Software User s Guide on the CD ROM If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error and Maintenance messages on page 139 When you receive a colour fax your machine prints the colour fax but does not send the fax to your PC IMPORTANT In the event of a power failure the machine will store your faxes in the memory for approximately 24 hours However if you choose Backup Print On the machine will print the fax before it is sent to the PC so you will have a copy if there is a power failure Es 47 Chapter 6 Changing the destination PC Turning off Memory Receive D Press MENU Operations Press A or V to display Fax D Press MENU Press Fax Press A or Y to display Fax Press A or Y to display Setup Receive Press Fax Press A or Y to display Press Setup
47. Stick is a trademark of Sony Corporation xD Picture Card is a trademark of FUJIFILM Corporation Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick PRO Memory Stick PRO Duo Memory Stick Duo MagicGate Memory Stick Memory Stick Micro and M2 are trademarks of Sony Corporation BROADCOM SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and or other countries AOSS is a trademark of Buffalo Inc Wi Fi WPA WPA2 and Wi Fi Protected Setup are either trademarks or registered trademarks of Wi Fi Alliance in the United States and or other countries Intel and Pentium are trademarks of Intel Corporation in the U S and other countries AMD is a trademark of Advanced Micro Devices Inc FaceFilter Studio is a trademark of Reallusion Inc Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other trademarks are the property of their respective companies 129 Troubleshooting and Routine Maintenance Troubleshooting If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If
48. aa a Eaa a EEEa EEEE 144 Transferring your faxes or Fax Journal report cccccceceeeeeeeeeeeeeeeeeeeeeees 144 Do ment GANT rarere arretener ar aeeie ode deiei aE EEan aE SERRES 145 Printer jam or paper jam sececese cceeteruten cae nee lacieiate tnerdaceeceeeubueis deeetenee 146 Routine TAI VE SS FNC ao os ese cep dec comenscrepestet mended iedencdtead soseenensecag acc cucoacatecaaxtinss 148 Replacing the ink cartridges cc cscdentctecaninstseidicrnccebiaentseenindanienanctexecsaeces 148 Cleaning the outside of the machine ccccceceee eee ee eee ee eee e eee te ee teeeeeeeees 151 Cleaning the scanner GlASS cp scertereces ct cendaelee chi au elie dee ee 152 Cleaning the machine s printer platen cccececeeeeeee ee eee eee eeeee ee teeeeeeeees 152 Cleaning the paper pick up rollers cccceececeee eee e eee ee eee te eee ee ee ee teeeeeeeeee 153 Cleaning the print head 0 ccccccscceceeeseceeceeee cece eeeeeeeeeeeeeeeee eee eteeeeeteneneneees 153 Checking the print quality esse ecge vce beccedat ce heedecechdotet Minetdidussstsdvedbbiuesieteaeisveies 154 Checking the print alignment ccccccecececeeeeeeceeeeeeeeeeeeeeeeeeeeteeteeeteneeeeees 155 Checking the ink volume sicci nc aeoac etc ecti etka ch oeeradiciacnaedtndetipudndadsabioebeemeantics 155 Uninstalling and installing the handset and handset cradle 06 155 PV TeA CC MISUSE NAUIOIN ccc tiezdsesccocaceieliecu
49. directly from any PictBridge compatible digital camera If your camera is using the USB Mass Storage standard you can also print photos from a digital camera without PictBridge See Printing photos directly from a digital camera without PictBridge on page 114 PictBridge requirements To avoid errors remember the following points E The machine and the digital camera must be connected using a suitable USB cable E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center operations are not available when using the PictBridge feature 112 Printing photos from a camera Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depending on your camera some of these settings may not be available Camera Menu Options Selections Paper Size Letter A4 10 x 15 cm Printer Settings Default setting Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting 7 Layout Borderless On Borderless Off Printer Settings Default setting 2 DPOF setting Print Quality Normal Fine Printer Settings Default setting Color On Off Printer Settings Enhancement Default setting Date Print On Off Printer Settings Defaul
50. easily identify and troubleshoot any problems E Hub is Unusable This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface E Media Error This message will appear if you put in a memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card E No File This message will appear if you try to access a memory card or USB Flash memory drive in the drive slot that does not contain a JPG file E Out of Memory This message will appear if you are working with images that are too large for the machine s memory This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document E Media is Full This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive E Unusable Device This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com This message will also appear if you connect a broken device to the USB direct interface 111 Printing photos directly from a PictBridge camera as PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos
51. error remains check the media drive slot of the machine by putting in another memory card that you know is working Media is Full The memory card or USB Flash memory drive you are using already contains 999 files Your machine can only save to your memory card or USB Flash memory drive if it contains less than 999 files Try deleting unused files to free some space and try again No Caller ID There is no incoming call history You did not receive calls or you have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See Caller ID U K and Ireland only on page 58 No Cartridge An ink cartridge is not installed correctly Take out the new ink cartridge and re install it slowly until it clicks See Replacing the ink cartridges on page 148 No File The memory card or USB Flash memory drive in the media drive does not contain a JPG file Put the correct memory card or USB Flash memory drive into the slot again 141 Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray Do one of the following Refill the paper in the paper tray and then press Mono Start or Colour Start E Remove the paper and load it again and then press Mono Start or Colour Start The paper is jammed in the machine See
52. feed properly When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose Clean the paper pick up roller See Cleaning the paper pick up rollers on page 153 Machine feeds multiple pages Make sure the paper is loaded correctly in the paper tray See Loading paper and other print media on page 10 Check that more than two types of paper are not loaded in the paper tray at any one time There is a paper jam Make sure the paper length guide is set to the paper size Do not extend the paper tray when you load A5 or smaller size paper See Printer jam or paper jam on page 146 Printed pages are not stacked neatly Make sure you are using the paper support flap See Loading paper and other print media on page 10 Machine does not print from Adobe Illustrator Try to reduce the print resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty As
53. in Bold with an asterisk 179 Speed Dial GREENS Level1 Level2 Level3 Options Descriptions Page Speed Dial More Set Speed Dial You can set up dial by 66 pressing only a few keys Setup Groups You can set up a Group 69 numbers for Broadcasting Change You can change Speed Dial 68 numbers Delete You can delete Speed Dial 68 numbers Press a Speed Send a fax You can send a fax after 64 Dial number pressing Mono Start or Colour Start Make a phone You can make a telephone 64 call call 4 The factory settings are shown in Bold with an asterisk Call History EARRA Level1 Level2 Level3 Options Descriptions Page Call History Outgoing Call Send a fax You can choose a number 65 Wake phone from the Outgoing Call call history and then make a telephone call to it send a More Add to Speed fax to it add it to Dial Speed Dial or delete it Delete Caller ID hist Send a fax You can choose a number 65 Make a phone call More Add to Speed Dial Delete from the Caller ID history and then make a telephone Call to it send a fax to it add it to Speed Dial or delete it A The factory settings are shown in Bold with an asterisk 180 Menu and Features Entering Text When you are setting certain menu selections you may need to enter text into the machin
54. inserted E Photo Capture light is off the memory card or USB Flash memory drive is not correctly inserted E Photo Capture light is blinking memory card or USB Flash memory drive is being read or written to IMPORTANT The USB direct interface supports only a USB Flash memory drive a PictBridge compatible camera or a digital camera that uses the USB mass storage standard Any other USB devices are not supported DO NOT unplug the power cord or remove the media from the media drive slot or USB direct interface while the machine is reading or writing to the media the Photo Capture key is blinking You will lose your data or damage the card The machine can only read one device at a time Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive the LCD displays the PhotoCapture options The LCD shows PhotoCapture Sis View Enhance Photos Photos E Press View Photos if you want to quickly view and print your photos See View Photos on page 99 E Press Enhance Photos if you want to add special effects to your photos See Enhance Photos on page 101 E Press Index Print if you want to print an Index page Thumbnails You can also print photos using the image numbers of the Index page Thumbnails See Print Index Thumbnails on page 100 Note If your digital camera supports DPOF pr
55. lt 4 or gt to display Polled TX C Press Polled TX Press Secure Enter a 4 digit number using the buttons on the LCD Press OK Press Mono Start If you are using the scanner glass the LCD will prompt you to choose one of the following options E Press Yes to scan another page Go to step E Press No or Mono Start to send the document Place the next page on the scanner glass press Mono Start Repeat steps and for each additional page Your machine will automatically send the fax when it is polled 84 Copy Making copies 86 How to copy Entering Copy mode When you want to make a copy press Copy to illuminate it in blue Radica Paper Type 100 _ Plain Paper Quality Enlarge Normal 1 No of Copies Press the number box directly and enter the number you want Then press OK Also you can enter the number of copies by pressing or on the screen as shown above Press lt or gt to scroll through the copy options Press the option that you want to set E Quality See page 87 E Enlarge Reduce See page 88 Paper Type See page 91 Paper Size See page 91 Brightness See page 90 Contrast See page 90 Ink Save Mode See page 91 Stack Sort See page 90 86 Making copies E Page Layout See page 88 E Book Copy See page 92 E Watermark Copy See page 92 E Favorite Settings See
56. media card or USB Flash memory drive as the watermark insert the media card or USB flash memory drive and then press Media The image will be shown on the LCD Press the image you want to use for the watermark a Note You can use your own image of up to 1280 x 1280 pixels as a watermark You can adjust the Position Size Angle and Transparency of the watermark Press OK Go to step IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or the data stored on them Making copies Press OK to confirm to use watermark Load the document you want to copy Enter the number of copies you want If you do not want to change additional settings press Mono Start or Colour Start Setting your favourites You can store the copy settings that you use most often by setting them as a favourite You can set up to three favourites Press Copy Choose the copy option and settings you want to store Press lt or gt to display Favorite Settings Press Favorite Settings Press Store S E Note Set Watermark Copy to Off or Template when storing Favorite Settings QO Press the location where you want to store your settings for Favorite 1 Favorite 2 or Favorite 3 Do one of the following E f you want to rename your favourite setting press to delete characters Then enter the
57. memory transmission You can turn on Real Time TX Press Fax Press lt 4 or gt to display Real Time TX amp Press Real Time TX 37 Chapter 5 GD Press On E Note e Ifthe memory is full and you are sending a black and white fax from the ADF the machine will send the document in real time even if Real Time TX is setto off If the memory is full faxes from the scanner glass cannot be sent until you clear some of the memory In real time transmission the automatic redial feature does not work when using the scanner glass Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off D Press Fax Load your document Press lt 4 or gt to display Overseas Mode Press Overseas Mode Press On or Off 38 Delayed Faxing Monochrome only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in step Load your document Press lt 4 or gt to display Delayed Fax Press Delayed Fax Press On Enter the time you want the fax to be sent in 24 hour format using the buttons on the LCD For example enter 19 45 for 7 45 PM Press OK Note The number of pages you can
58. number at the off i same time of day into one transmission Real Time TX On You can send a fax without 37 off using the memory Polled TX Standard Sets up the document on 83 your machine to be retrieved Secure by another fax machine of g The factory settings are shown in Bold with an asterisk 170 Menu and Features Level1 Level2 Level3 Options Descriptions Page Polling RX Standard secure Timer off Sets up your machine to poll another fax machine 81 Overseas Mode On off If you are having difficulty sending faxes overseas set this to On 38 Glass ScanSize Letter A4 Adjust the scan area of the scanner glass to the size of the document 33 Set New Default You can save your fax settings 39 Factory Reset You can restore all settings to the factory settings 39 Call History Outgoing Call Send a fax Make call a phone More Add to Speed Dial Delete You can choose a number from the Outgoing Call history and then make a telephone call to it send a fax to it add it to Speed Dial or delete it 65 Caller ID hist Send a fax Make a phone call More Add to Speed Dial Delete You can choose a number from the Caller ID history and then make a telephone call to it send a fax to it add it to Speed Dial or delete it 65 S
59. of the scanner glass as shown in the illustration You must place the documents at least 10 mm apart from each other Auto Crop adjusts the skew of the document on the scanner glass but if your document is skewed more than 10 degrees this setting will not work The ADF must be empty to use the Auto Crop The Auto Crop feature is available for up to a maximum of 16 documents depending on size of your documents IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or data stored on them 110 How to set a new default You can save the Scan to Media settings Quality File Type and Auto Crop you use most often by setting them as the default settings These settings will stay until you change them again Press Scan Press Scan to Media Press lt or gt to display Set New Default Press Set New Default Press Yes to confirm Press Stop Exit How to reset to factory settings You can reset the factory settings which you et n Press Scan Press Scan to Media Press lt 4 or gt to choose Factory Reset Press Factory Reset Press Yes to confirm Press Stop Exit Printing photos from a memory card or USB Flash memory drive Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center you can
60. on page 103 Please be aware of the following E When printing an index or image PhotoCapture Center will print all valid images even if one or more images have been corrupted Corrupted images will not be printed E memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you need to modify the image data stored on a memory card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image E USB Flash memory drive users This machine supports USB Flash memory drives that have been formatted by Windows 97 Chapter 13 Getting started Firmly put a memory card or USB Flash memory drive into the correct slot _ USB Flash memory drive CompactFlash SD SDHC Memory Stick Memory Stick PRO xD Picture Card IMPORTANT a fF O N Photo Capture key indications w o w amp I gt Photo uF Capture wa 4 N gt amp a gt m E Photo Capture light is on the memory card or USB Flash memory drive is correctly
61. or Y to display Initial Setup Press Initial Setup Press A or Y to display Compatibility Press Compatibility oo 00 Press High Normal or Basic for VoIP E Basic for VoIP cuts the modem speed to 9 600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only when needed E Normal sets the modem speed at 14 400 bps E High increases the modem speed to 33 600 bps factory setting Press Stop Exit Note When you change the compatibility to Basic for VoIP the ECM feature is only available for colour fax sending Troubleshooting and Routine Maintenance Error and Maintenance messages As with any sophisticated office product errors may occur and consumable items may need to be replaced If this happens your machine identifies the error and shows an error message The most common error and maintenance messages are shown below You can correct most errors and routine maintenance by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Action B W Print Only One or more of the colour ink cartridges have reached the end of their life You can use the machine in monochrome mode for approximately four weeks depending on the number of pages you print While this message appears on the LCD each operation wo
62. or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Caller ID Press On or Off 60090 0000 Press Stop Exit BT Call Sign U K only This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line Each telephone number has its own distinctive ringing pattern so you know which telephone number is ringing This is one way you can have a separate telephone number for your machine Your machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second telephone number on the same telephone line just for receiving faxes Note e You can switch BT Call Sign off temporarily then turn it back on When you get a new fax number make sure you reset this function This machine will automatically answer incoming calls that use your new fax number e When you set the BT Call Sign feature to On the receive mode is set to Manual automatically Manual mode will not respond to incoming telephone calls since the number you use for telephone calls will use the normal ring pattern To enable the machine to work with BT Call Sign with your external telephone only Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press BT Call Sign
63. printer driver Advanced tab click Colour Settings and uncheck Bi Directional Printing for Windows or Bi Directional Printing for Macintosh Make sure you are using Brother Original Innobella Ink Cannot perform Page Layout printing Check that the paper size setting in the application and in the printer driver are the same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click Colour Settings and make sure you uncheck Colour Enhancement Turn the borderless feature off Borderless printing is slower than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Colour Enhancement is not working correctly If the image data is not full colour in your application such as 256 colour Colour Enhancement will not work Use at least 24 bit colour data with the Colour Enhancement feature 131 Printing continued Difficulty Suggestions Photo paper does not feed properly When you print on Brother photo paper make sure you always load one additional sheet of photo paper first before loading the paper you want to print on Clean the paper pick up roller See Cleaning the paper pick up rollers on page 153 Photo paper does not
64. the Transmission Verification Report as proof that you sent a fax The report lists the receiving party s name or fax number the time and date of transmission duration of transmission number of pages sent and whether or not the transmission was successful There are several settings available for the Transmission Verification Report E On Prints a report after every fax you send E On Image Prints a report after every fax you send A portion of the fax s first page appears on the report E off Prints a report if your fax is unsuccessful due to a transmission error The report will also print if you send a colour fax that the receiving machine prints in black and white of is the default setting E Off Image Prints a report if your fax is unsuccessful due to a transmission error The report will also print if your fax is successful but you sent a colour fax that the receiving machine printed in black and white A portion of the fax s first page appears on the report D Press MENU Press A or Y to display Fax Press Fax Printing Reports Press A or Y to display Report Setting Press Report Setting Press XMIT Report 000 6 Press On On Image Off or Off Image Press Stop Exit aH Note e If you choose On Image or Of f Image the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off See Re
65. the corners and sides of envelopes or postcards to make them as flat as possible IMPORTANT If envelopes or postcards are double feeding put one envelope or postcard in the paper tray at a time A Loading paper and documents Put envelopes or postcards into the paper tray with the side to be printed on face down and the shortest edge in first as shown in the illustration We recommend you load one extra envelope or postcard With both hands gently press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or postcards 13 Chapter 2 If you have problems when printing on Loading photo paper envelopes with the flap on the short edge try the following Use the photo paper tray which is located on the top of the output paper tray to print on open the envelope fap Photo 10 x 15 cm and Photo L 89 x 127 mm size paper When you use the photo paper tray you do not have to take out the paper that is in the tray beneath it You can load maximum of 20 sheets of photo paper in the tray Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration Squeeze the blue photo tray release button 1 using your right index finger and thumb and push the photo tray forward until it clicks into the photo printing position 2 o Adjust the size and margin in your application Photo
66. to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table that begins on page 161 These pages list the menu selections and options Memory storage Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time IMPORTANT During a power failure the machine will retain messages that are in the memory for approximately 24 hours Menu and Features Mode and menu keys Access the main menu Access each mode and its menu of temporary settings Co Photo ey Capture Exit the menu or stop the current Stop Exit operation Menu and Features Menu table The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk MENU ew Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer Off Sets the time to return to 23 oe Fax mode 30 Secs 1 Min 2 Mins 5 Mins Paper Type Plain Paper Sets the type of paperin 24 inkjet Paper the paper
67. to the cordless handset Using remote codes Remote Activation code If you answer a fax call on an extension or external telephone you can tell your machine to receive it by dialling the Remote Activation Code x 5 1 Wait for the chirping sounds then replace the handset See Fax Detect on page 45 Remote Deactivation Code If you receive a voice call and the machine is in Fax Tel mode it will start to sound the F T Ring a fast double ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T Ring off by pressing 5 1 make sure you press this between the rings If the machine answers a voice call and fast double rings for you to take over you can take the call at the machine s handset by pressing Speaker Phone Changing the remote codes If you want to use Remote Activation you have to turn on the remote codes The preset Remote Activation Code is 5 1 The preset Remote Deactivation Code is 5 1 If you want to you can replace them with your own codes Telephone and External devices Press MENU 2 Press A or Y to display Fax amp Press Fax e Press A or Y to display Setup Receive 5 Press Setup Receive QO Press A or to display Remote Codes Press Remote Codes Press On or Of f Do one of the following E If you want to change the Remote Activation Code enter the new code Press OK go to step E f you d
68. your settings press OK to confirm 11 Press Stop Exit 68 Changing Speed Dial names or numbers You can change a Speed Dial name or number that has already been stored Press Speed Dial Press More Do one of the following E Press Change to edit the names or numbers E Press Delete to delete all information in a Speed Dial location Press the number you want to delete Press OK Press Yes to confirm Go to step Press the number you want to change O Press Name Fax Tel1 or Fax Tel2 Do one of the following E f you chose Name enter the name up to 16 characters using the buttons on the LCD See Entering Text on page 181 Press OK E f you chose Fax Tel1 or Fax Tel2 enter the new number up to 20 digits using the buttons on the LCD Press OK GY Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Re enter the character O Do one of the following E To change more details go to step E Press OK to complete The LCD will display your settings To change another Speed Dial location repeat steps to Press Stop Exit Dialling and storing numbers Setting up groups for broadcasting Groups which can be stored in a Speed Dial location allow you to send the same fax message to many fax num
69. 0 00 000 Press Stop Exit o erase all of your messages Press i on the LCD Press ICM Press Erase All The LCD will ask you if you want to delete all messages Press Yes Press Stop Exit Recording a conversation You can record a telephone conversation during the conversation Your recording can be as long as the incoming message maximum time up to 3 minutes See Setting the maximum time for incoming messages on page 77 The other party will hear an intermittent beeping while recording D Press Record during the conversation Press Stop Exit to stop recording Digital TAD Playing recorded conversations individually Recorded conversations can be played individually The LCD shows the list of recorded conversations with the phone number of the caller and the time and date the message was recorded Follow the steps below to listen to your voice messages Press 5 on the LCD Press Recorded Calls amp Press A or Y to display the conversation you want to listen to amp Press the conversation you want to listen to The following commands are available when playing messages Erase Erases the current message a or mi Adjusts the volume Press Stop Exit 75 Chapter 9 Playing all recorded conversations All recorded conversations are played in the order they were recorded The LCD displays the total number of recorded calls
70. 5 Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the l WINS Static i R configuration mode WINS Server Primary Specifies the IP 000 000 000 000 address of the Secondary ee 000 000 000 000 Y server DNS Server Primary Specifies the IP 000 000 000 000 address of the Secondary aaa ae 000 000 000 000 Y server APIPA On Automatically allocates the IP Off address from the link local address range See Network User s Guide on the CD ROM CA The factory settings are shown in Bold with an asterisk 165 Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN Ethernet Auto Chooses the continued continued 100B FD Ethernetlink mode 100B HD 10B FD 10B HD MAC Address You can see your machine s MAC address from the LCD WLAN TCP IP BOOT Method Auto Chooses the gati BOOT method T that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 masr 000 255 000 255 Gateway 000 255 Enter the Gateway 009 293 address 000 255 000 255 Node Name BRWXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS Static A configuration mode WINS Server Primary Specifies the IP 000 000 000 000 Secondary 000 000 000 000 address of th
71. 5 Help LCD messages cceeeeeeeee te eeteteteees 160 using Mode and menu keys 160 Menu Table ccccceeceeeeeeeeees 160 161 Ink cartridges checking ink volume eeeeeee eee 155 ink dot counter ssssesssressrerrerrrereerrene 148 replacing are ee ee 148 Ink Save Mode ececcecccceeceeeeeeeeeeeeeenaeeees 91 Innobella suirirsririrnorrerciriinnicsnn 194 J Jams dOCUMENt ccccecccceceseeeeeeeeeeeeeeeeeteees 145 paper shcaceivetveccicuene ierg eniaint 145 L LCD liquid crystal display 0 160 Brightness secc 27 Dim TUMOR csctwcves s2erideactecee Sacataseessiesaeentens 27 Help gL Rare ene cere re eer nen ore cero ete 80 Macintosh See Software User s Guide on the CD ROM Maintenance routine replacing ink cartridges ee 148 Manual ANN sete ceed ese cte Rina cate ceeatce ascend 64 PCS IE sic sess les peace ett 41 transmission sSccccedadct ait eaeinedabtebasieae so 40 Memory Security sisien 29 83 Memory Storage ceeeeeeeeeeeeeeees 160 Menu TONS fogcet Secctcst sc uetvcettenerc teerteates 160 Mode entering GODY ener meen eT eee ce me near errr 86 FAK eee eeiceeren ace soso R 32 PhotoCapture xc ccccte hteertenencudsceteeeeettecets 99 CAND fetes ces cate toace ETA 108 Multi line connections PBX 0 61 N Network Printing See Network User s Guide on the CD ROM Scanning See Software User s Guide on the CD ROM
72. FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When a memory card CompactFlash Memory Stick Memory Stick PRO SD SDHC or xD Picture Card containing DPOF information is put into your machine you can print the chosen image easily D Make sure you have put a memory card in the correct slot The machine will ask you if you want to use DPOF setting Press Yes Do one of the following E Press Print Setting to change the print settings See page 104 E f you do not want to change any settings press Colour Start to print E Note A DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support website or accompanying documentation 103 Chapter 13 PhotoCapture Center print settings You can change the print settings temporarily for the next print The machine returns to its default settings after 3 minutes or if the Mode Timer returns the machine to Fax mode See Mode Timer on page 23 Note You can save the print s
73. Manager Quality Management Dept Table of Contents Section General 1 General Information 2 Using the documentation occas a sete tencen tev cceeasniencetebnecsincehesisgsSeiantined ebadeeiccdeueaaens 2 Symbols and conventions used in the documentation ccccccecseeseeeeeeeees 2 Accessing the Software User s Guide and Network User s Guide 00008 3 Viewing Doc ment tioM sssri eepe ipare drapa RENEE 3 Accessing Brother Support Windows be cede EE E E ae lett 5 Control panel OVS VI W cs rs 8b saw chat ct a cs E EREE E EEEIEE 6 LCD screen WMO CAMO NS isseire areae eae ba rE io aheri 8 Basic Opera tlonS rscsmorcennerieceri rene e E E E 9 2 Loading paper and documents 10 Loading paper and other print media s sssessssessssrsnr eee reer cee eeeeeeeeaeneeeneeeeeeees 10 Loading envelopes and PpOStcards ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeaaeeaeeeeeees 12 L ading photo papt serere ereere er Epee eei 14 Removing small printouts from the machine ssssseseseseseseernrrrrrrrrrrrrrr rerne 15 Printable aleg cerere eira E r pA E ORLE EER EEEE 16 Acceptable paper and other print media ssssssnessessssssrsrr rrr rrrrrrssrsrrsnrrrrrrnnt 17 Recommended print media scycccveedececssey spi guaherecuceciond ee beresdiveioiepeepedieniendiveseeed 17 Handling and using print Media cee ceeeeeeee eee e eee ceeee eens eneseeeneeeeeeeeeeeeeaes 18 Choosing the right print MEA es
74. NOT place anything in front of the machine that will block received faxes DO NOT place anything in the path of received faxes 11 Wait until pages have exited the machine before picking them up 12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions E f liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the casing has been damaged E f the product exhibits a distinct change in performance indicating a need for service 13 To protect your product against power surges we recommend the use of a power protection device Surge Protector 14 To reduce the risk of fire electric shock and injury to people note the following E DO NOT use this product near appliances that use water a swimming pool or in a wet basement E DO NOT attempt to operate the machine during an electrical storm or gas leak 125 IMPORTANT For your safety To ensure safe operation the supplied three pin plug must be inserted only into a standard three pin el
75. Note You cannot use and as dial numbers However press if you want to create a pause Press 9 0 when you have finished QO Hang up after you hear your machine beep 55 Voice operations Voice calls can be made either with the handset the speaker phone an extension or external telephone by dialling manually or by using Quick Dial numbers Making a telephone call To start a voice call do one of the following E Pick up the handset E Press Speaker Phone When you hear the dial tone enter a number using the dial pad or pressing Speed Dial amp If you pressed Speaker Phone speak clearly toward the microphone 4 To hang up do one of the following E Replace the handset E Press Speaker Phone 56 Telephone and External devices Answering calls with the Speaker Phone When the machine rings instead of lifting the handset press Speaker Phone on the machine Speak clearly toward the microphone To end the call press Speaker Phone EA Note If you have a bad connection your caller might hear your voice echoed during the call If you experience this problem pick up the handset or hang up and try the call again Mute D Press Mute to put a call on Hold You can replace the handset without disconnecting the call Pick up the machine s handset or press Speaker Phone to release the call from Hold Note You can pick up an extension telephone and co
76. OM 206 Orother Visit us on the World Wide Web http www brother com This machine is approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries
77. PC may be rejecting the necessary network connection For detail see the instruction above lt Macintosh users gt Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 Touchscreen Difficulties Difficulty Suggestions The dial pad does not work when entering numbers or characters Use the touchscreen buttons to enter information 137 Dial Tone detection When you send a fax automatically by default your machine will wait for a fixed amount of time before it starts to dial the number By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone This setting can save a small amount of time when sending a fax to many different numbers If you change the setting and start having problems with dialling you should change back to the factory No Detection setting Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display Dial Tone Press Dial Tone Press Detection or No Detection 00000 OS Press Stop Exit 138 Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line you can change the compatibility setting which reduces the modem speed to minimise errors 1 Press MENU Press A
78. Paper Tray Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size 14 Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper Make sure the paper side guides touch the sides of the paper Check that the paper is flat in the tray a Note e Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems e Always make sure that the paper is not curled or wrinkled When you have finished printing photos return the photo paper tray to the normal printing position Squeeze the blue photo tray release button 1 using your right index finger and thumb and pull the photo tray back until it clicks 2 Loading paper and documents Removing small printouts from the machine When the machine ejects small paper onto the output paper tray cover you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine 15 Chapter 2 Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on
79. Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Auto Daylight Press Auto Daylight Press Off or On 000 690 00 Press Stop Exit Sleep Mode You can choose how long the machine will remain idle from 1 to 60 minutes before it goes into sleep mode The timer will restart if any operation is carried out on the machine Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Sleep Mode Press Sleep Mode Press 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Mins or 60 Mins 96690 O96 Press Stop Exit General setup LCD screen Setting the backlight brightness If you are having difficulty reading the LCD try changing the brightness setting Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display LCD Settings Press LCD Settings Press Backlight Press Light Med or Dark O00000 OG Press Stop Exit Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on for after you go back to the Ready screen Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display LCD Settings Press LCD Settings Press Dim Timer Press 10 Secs 20 Secs 30 Secs or Off 00000 OG Press Stop Exit 27 Memory Security Memory Security lets you prevent un
80. Pull the paper tray 1 completely out of the machine 2 Wipe the outside of the machine with a dry lint free soft cloth to remove dust Lift the output paper tray cover and remove anything that is stuck inside the paper tray a Wipe the paper tray with a dry lint free soft cloth to remove dust O Close the output paper tray cover and put the paper tray firmly back in the machine 151 Cleaning the scanner glass Cleaning the machine s OO printer platen Lift the document cover 1 Clean the scanner glass 2 and the white plastic 3 with a soft lint free cloth moistened A CAUTION with a non flammable glass cle r P g cs Be sure to unplug the machine from the electrical socket before cleaning the printer platen 1 to avoid electrical shock D Lift the scanner cover until it locks securely in the open position Q Clean the machine s printer platen 1 and the area around it wiping off any scattered ink with a soft dry lint free cloth inthe ADF unit clean the white bar 1 and the glass strip 2 with a lint free cloth moistened with a non flammable glass cleaner Note In addition to cleaning the glass strip with a non flammable glass cleaner run your finger tip over the glass strip to see if you can feel a
81. Receive Press Aor Y to display Ring Delay Press Ring Delay Press Ring Delay again Press the number of times the machine will ring before it answers If you choose 0 the line will not ring at all 0000 6900 Press Stop Exit 44 F T Ring Time Fax Tel mode only When somebody calls your machine you and your caller will hear the normal telephone ring sound The number of rings is set by the ring delay setting If the call is a fax then your machine will receive it however if it is a voice call the machine will sound the F T Ring fast double ring for the time you have set in the F T Ring Time setting If you hear the F T Ring it means that you have a voice caller on the line Because the F T Ring is made by the machine extension and external telephones will not ring however you can still answer the call on any telephone For more information see Using remote codes on page 63 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display F T Ring Time Press F T Ring Time OO 00O 6006 Press how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press Stop Exit GY Note Even if the caller hangs up during the fast double ring the machine will continue to ring for the set time Fax Detect If Fax Detect is On The machine recei
82. SDN to send and receive faxes it is also necessary to change the Telephone Line Type accordingly by completing the following steps Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display Phone Line Set Press Phone Line Set Press PBX ISDN or Normal 000 690 00 Press Stop Exit 57 Chapter 7 PBX and TRANSFER The machine is initially set to Normal which lets the machine connect to a standard PSTN Public Switched Telephone Network line However many offices use a central telephone system or Private Branch Exchange PBX Your machine can be connected to most types of PBX The machine s recall feature supports timed break recall only TBR TBR will work with most PBX systems allowing you to gain access to an outside line or transfer calls to another extension The feature works when the R button on the LCD or the R key on the control panel is pressed ah Note You can program a press of the R LCD button key as part of a number stored in a Speed Dial location When programming the Speed Dial number press R first the LCD shows then enter the telephone number If you do this you do not need to press R each time before you dial using a Speed Dial location See Storing numbers on page 66 However if PBX is not chosen in the Telephone Line Type setting you cannot use the Speed Dial number that the R press is programmed in
83. Start or Colour Start aA Note Page Layout Sort Ink Save Mode Fit to Page and Watermark Copy are not available with Book Copy 92 Watermark Copy You can place a logo or text into your document as a Watermark You can select one of the template watermarks data from your media cards or USB Flash memory drive or scanned data Note Fit to Page Page Layout Ink Save Mode and Book Copy are not available with Watermark Copy D Press i 2 Press lt or gt to display Watermark Copy Press Watermark Copy Press Use Watermark Do one of the following E f you want to use a template from the machine press Edit Template and go to step E f you want to use your own data as a watermark press Use Image and go to step O Press Text and choose the data you want to use CONFIDENTIAL DRAFT or COPY Press OK Change other watermark settings from the available options as needed Press OK Go to step Do one of the following E f you want to use a document as the watermark press Scan Place the document that you want to use for the watermark on the scanner glass and press Mono Start or Colour Start The scanned data will be shown on the LCD If you want to adjust the degree of Transparency for your scanned data press Transparency Press lt 4 or gt to adjust the degree and then press OK Go to step E f you want to use data from a
84. Using the scanner glass on page 21 OCR does not work Try increasing the scanner resolution Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD Cannot print images from FaceFilter Studio To use FaceFilter Studio you must install the FaceFilter Studio application from the CD ROM supplied with your machine To install FaceFilter Studio see the Quick Setup Guide Also before you start FaceFilter Studio for the first time you must make sure your Brother machine is turned On and connected to your computer This will allow you to access all the functions of FaceFilter Studio 135 PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work correctly 1 Have you installed the Windows 2000 update If not do the following 1 Unplug the USB cable 2 Install the Windows 2000 update using one of the following methods E Install MFL Pro Suite from the CD ROM See the Quick Setup Guide Download the latest service pack from the Microsoft Web site 3 Wait about 1 minute after you restart the PC and then connect the USB cable Take out the memory card or USB Flash memory drive and put it back in again
85. X Printing USB PowerPC G4 G5 128 MB 256 MB 80 MB 400 MB oe 10 3 9 10 4 3 PC ki 10 100 PowerPC G3 ystem Send Base TX 350MHz Scanning Ethernet a a Removable Wireless PowerPC G4 G5 512 MB 16GB ce em Si Disk S 802 11b g Intel Core Processor Conditions 1 Microsoft Internet Explorer 5 5 or greater 2 For WIA 1200 x 1200 resolution Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Third party USB ports are not supported PC Fax supports black and white only 5 PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for XP Center Removable disk is a function of PhotoCapture For the latest driver updates visit http solutions brother com All trademarks brand and product names are property of their respective companies 193 Consumable items Ink The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Service Life of Ink The first time you install a set of ink cartridges the machine will use Cartridge an amount of ink to fill the ink delivery tubes for high quality printouts This process will only happen once After this process is complete the cartridges provided with your machine will have a lower yield than standard cartridges 65 With all following ink cartridges you can print the specified number of pages Replacement lt B
86. You can turn the machine on or off If you turn the machine off it will still periodically clean the print head To maintain print quality prolong print head life and provide the best ink cartridge economy you should keep your machine connected to the power at all times Digital TAD Turns the Telephone Answering Device TAD on or off It will flash when you have new voice messages MFC 795CW 01 01 2010 New MSG New Fax 01 03 06 54 Pita Fm Digital AD Call History CHP Touchscreen 3 Fax and telephone keys E Redial Pause Redials the last 30 numbers called It also inserts a pause when dialling numbers This function transfers to the touchscreen during some operations ER Use this key to gain access to an outside line or transfer a call to another extension when it is connected to a PBX E Mute Puts the current phone call on hold E Speaker Phone Lets you speak to another party without lifting the handset Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine This function transfers to the touchscreen during some operations The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone General Information MFC 735CW New MSG New Fax 01 03 a 01 03 Digital Fax TAD Preview INK Speed Dial Co Photo PY Capture 5 LCD liquid crystal display 8 Stop Exit This is a Touchscree
87. actory settings are shown in Bold with an asterisk 167 MENU ww continued Basic for VoIP transmission problems Level1 Level2 Level3 Options Descriptions Page Print Reports XMIT Verify Prints these lists and 80 reports Help List Quick Dial Alphabetical Order Numerical Order Fax Journal User Settings Network Config Caller ID hist Machine Info Serial No Lets you check the serial 157 number of your machine Initial Setup Receive Mode Fax Only Choose the receive mode 41 that best suits your needs Fax Tel Manual Date amp Time Puts the date and time on See the LCD and in headings Quick of faxes you send Setup Station ID Fax Set your name and fax Guide number to appear on each Name page you fax Tone Pulse Tone Choose the dialling mode Pulse Dial Tone Detection Turns Dial Tone Detection 138 __ onor Off No Detection Phone Line Set Normal Choose the telephone line 57 Bae type ISDN Compatibility High Adjusts the modem speed 138 to help resolve Normal The factory settings are shown in Bold with an asterisk 168 Menu and Features Level1 Level2 Level3 Options Descriptions Page Initial Setup Reset Network Resets the print server 157 back to its factory default settings such as the p
88. al Time Transmission on page 37 e If your transmission is successful OK will appear next to RESULT on the Transmission Verification Report If transmission is not successful ERROR will appear next to RESULT Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps on How to print a report on page 80 The factory setting is Every 50 Faxes Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Report Setting Press Report Setting oo 6006 Press Journal Period 79 Chapter 10 Press lt or gt to choose an interval If you choose Every 50 Faxes goto step E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM If y
89. and the time and date each call was recorded Follow the steps below to listen to all the recorded calls ap Press 2 on the LCD Press Recorded Calls O Press Play All The following commands are available when playing messages 44 Repeats a conversation f J Skips to the next A conversation m or Adjusts the volume r l Erases the current Erase conversation C Press Stop Exit 76 Erasing recorded conversations To erase recorded conversations individually Press on the LCD Press Recorded Calls Press A or Y to display the recorded conversations you want to delete Press the conversation you want to delete Press Erase while playing the recorded conversations Press Yes to confirm 00 000 Press Stop Exit To erase all of your recorded conversations Press 40 on the LCD Press Recorded Calls Press Erase All The LCD will ask you if you want to delete all recorded conversations Press Yes Press Stop Exit Additional TAD operations Setting the maximum time for incoming messages Your machine s default setting will save incoming messages up to 30 seconds long To change this setting follow the steps below Press MENU Press A or Y to display Fax Press Fax Press Aor Y to display Setup TAD Press Setup TAD Press ICM Max Time Press the maximum time setting for incoming
90. ansmission Verification Report your machine may be out of memory To gain extra memory you can turn off Memory Receive see Turning off Memory Receive Operations on page 48 print fax messages in memory see Printing a fax from the memory on page 52 or cancel a Delayed Fax or Polling Job see Cancelling a fax in progress on page 34 or Checking and cancelling waiting jobs on page 39 If the problem continues ask the telephone company to check your telephone line 133 Sending Faxes continued Difficulty Suggestions Transmission Verification Report says RESULT ERROR continued If you often get transmission errors due to possible interference on the telephone line try changing the menu setting of Compatibility to Basic for VoIP See Telephone line interference on page 138 If you connect your machine to PBX or ISDN set the menu setting of Telephone Line Type to your telephone type See Setting the Telephone Line Type on page 57 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner glass on page 152 Vertical black lines when sending Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner glass on pa
91. ant to use Press Yes Press Yes for 2 seconds to confirm to reset O00000 OG 157 Packing and shipping the machine When you transport the machine use the packing materials that came with your machine Follow the instructions below to properly pack your machine Damage caused to your machine during transit is not covered by your warranty IMPORTANT It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head Eee D Open the ink cartridge cover amp Press the ink release lever to release the ink cartridge and take out the ink cartridges See Replacing the ink cartridges on page 148 Install the green protective part and then close the ink cartridge cover 158 IMPORTANT e Make sure that the plastic tabs on both sides of the green protective part 1 have securely clicked into place 2 e If you are not able to find the green protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the green protective part or the ink cartridges in position Shippi
92. are User s Guide on the CD ROM and Paper Type on page 24 Make sure that your ink cartridges are fresh The following may cause ink to clog E The expiration date written on the cartridge package has passed Genuine Brother Innobella Ink cartridges stay usable for up to two years if kept in their original packaging E The ink cartridge has been in your machine for over six months E The ink cartridge may not have been stored correctly before use Try using the recommended types of paper See Acceptable paper and other print media on page 17 The recommended environment for your machine is between 20 C to 33 C 130 Printing continued Troubleshooting and Routine Maintenance Difficulty Suggestions White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 153 Make sure you are using Brother Original Innobella Ink Try using the recommended types of paper See Acceptable paper and other print media on page 17 The machine prints blank pages Clean the print head See Cleaning the print head on page 153 Make sure you are using Brother Original Innobella Ink Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 155 Printed text or images are skewed Make sure the paper is loaded correctly in the paper tray and the paper side guides a
93. area Avoid placing your machine on a carpet DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Avoid interference sources such as other cordless telephone systems or speakers DO NOT tip the machine or place it on any tilted surface Doing this may cause ink spillage and internal damage to your machine TN Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance E Note If there are faxes in the machine s memory you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours To print the faxes in memory see Printing a fax from the memory on page 52 To save the faxes in memory see Transferring faxes to another fax machine on page 144 or Transferring faxes to your PC on page 144 I WARNING A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket Doing this will prevent an electrical shock A DO NOT handle the plug with wet hands Doing this might cause an electrical shock A DO NOT
94. assword and IP address information continued Speed Dial amp Fax Deletes all stored Speed Dial numbers and restores the Station ID Quick Dial List Transmission Verification Report and Fax Journal back to the factory default settings All Settings Resets all the machine s settings back to the factory settings Fh The factory settings are shown in Bold with an asterisk 169 Fax a Level1 Level2 Level3 Options Descriptions Page Record You can record your 75 conversation Appears only when the handset is up or Speaker Phone is pressed Volume Speaker Off Adjusts the volume level of 26 Appears only Low the speaker when the handset Med is up or Speaker Phone High is pressed Fax Resolution Standard Sets the resolution for 37 Pine outgoing faxes S Fine Photo Contrast Auto Changes the lightness or 36 l darkness of faxes you send Light Dark Broadcasting Add Number You can send the same fax 35 Does not appear Speed Dial message to more thanone fax number when handset is up or Speaker Phone is pressed Preview On You can preview a fax 34 off message before send it Delayed Fax On 00 00 Sets the time of day in 38 off 24 hour format that the delayed faxes will be sent Batch TX On Combines delayed faxes to 38 7 the same fax
95. at steps and for each additional page Faxing Letter size documents from the scanner glass When documents are Letter size you need to setGlass ScanSize to Letter If you do not the side portion of the faxes will be missing Press Fax amp Press lt or gt to display Glass ScanSize 3 Press Glass ScanSize e Press Letter Note You can save the setting you use most often by setting it as default See Setting your changes as a new default on page 39 Colour fax transmission Your machine can send a colour fax to machines that support this feature Colour faxes cannot be stored in the memory When you send a colour fax the machine will send it in real time even if Real Time TXis set to Off 33 Chapter 5 How to preview an outgoing fax Monochrome only You can preview a fax message before you send it You must set the Real Time Transmission and Polling RX to off before you use this feature aA Note To send a colour fax do not use Preview D Press Fax amp Press lt 4 or gt to display Preview amp Press Preview Press On Load the document Enter the fax number using the dial pad You can also enter the fax number by pressing Speed Dial Then press Aor Y to display the number you want press the number to choose it and then press Send a fax 34 Press Mono Start The machine starts scanning the document and the outgoing fax app
96. authorized access to the machine You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on Memory Security so they will not be lost While Memory Security is On the following operations are available E Receiving faxes into memory limited by memory capacity E Fax Forwarding if Fax Forwarding was already On E Remote Retrieval if Fax Storage was already On While Memory Security is On the following operations are NOT available E Printing received faxes E Sending faxes E Copying E PC printing E Scanning E PhotoCapture E PC Fax Receive E Operation from control panel Note e To print the faxes in memory turn off Memory Security e You must turn off PC Fax Receive before you can turn on Memory Security e If you forget the Memory Security password please call your Brother dealer for service 28 Security features Setting and changing the memory security password Note If you have already set the password you will not need to set it again Setting a password for the first time Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Mem Security Enter a 4 digit number for the password using the buttons on the LCD Press OK 080090 690606 When the LCD shows Verify re enter the password using the buttons o
97. ay Broadcasting Sending a Fax Press Mono Start e Note e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 250 different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax e Ifthe Out of Memory message appears press Stop Exit to cancel or Mono Start to send the pages scanned so far Cancelling a Broadcast in progress Press Stop Exit Q Do one of the following E Tocancel the entire broadcast press Entire Broadcast Go to step E To cancel the current job press the button that displays the number being dialled Go to step E To exit without cancelling press Stop Exit When the LCD asks if you want to cancel the entire broadcast do one of the following E Press Yes to confirm E To exit without cancelling press No or Stop Exit amp Do one of the following E To cancel the current job press Yes E To exit without cancelling press No or Stop Exit 35 Chapter 5 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast scan size overseas mode delayed fax timer polling transmission and real time transmission D P
98. bers by pressing only a Speed Dial the 2 digit location Send a fax and Mono Start First you ll need to store each fax number in a Speed Dial location Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can have up to six Groups or you can assign up to 198 numbers in a large Group if you have 2 numbers in each location See Storing Speed Dial numbers on page 66 and Broadcasting Monochrome only on page 35 Press Speed Dial 2 Press More amp Press Setup Groups D Enter the Group name up to 16 characters using the buttons on the LCD Press OK When the LCD displays the next available Group number press OK to confirm This Group number and name will automatically be assigned to the next available Speed Dial location QO Add Speed Dial numbers to the Group by pressing them to display a red checkmark Press OK If you want to list the numbers by alphabetical order press 4 When you have finished choosing the numbers press OK to confirm Press Stop Exit E Note You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Reports on page 80 69 Chapter 8 Changing a Group name Press Speed Dial Press More Press Change Press A or Y to display the Group you want to change Press the Group Press Name 000 6006 Enter the new name up to 16 characters using the bu
99. ceive a fax Setup to receive polling Press Fax Press lt 4 or gt to display Polling Rx Press Polling RX Press Standard Enter the fax number you are polling using Speed Dial or the dial pad on the control panel Press Mono Start or Colour Start Setup to receive polling with secure code Secure Polling lets you restrict who can get the documents you set up to be polled Secure Polling only works with Brother fax machines If you want to get a fax from a secured Brother machine you have to enter the secure code Press Fax Press lt 4 or gt to display Polling Rx Press Polling RX Press Secure Enter a 4 digit secure code using the buttons on the LCD This is the same as the security code of the fax machine you are polling Press OK 81 Chapter 11 6 Enter the fax number you are polling using Speed Dial or the dial pad on the control panel Press Mono Start or Colour Start Setup to receive delayed polling Delayed polling lets you set the machine to begin polling receive at a later time You can only set up one delayed polling operation Press lt 4 or gt to display Polling RX amp Press Polling RX Press Timer Enter the time in 24 hour format you want to start polling For example enter 21 45 for 9 45 PM Press OK Enter the fax number you are polling using Speed Dial or the dial pad on the control panel Press Mono Start or Colour Start Th
100. chine s ring Scan to Media You can scan a monochrome or colour document into a memory card or USB Flash memory drive Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format Scanning The process of sending an electronic image of a paper document into your computer Search An electronic numerical or alphabetical listing of stored Speed Dial and Group numbers 199 Speed Dial A pre programmed number for easy dialling You must press Speed Dial the two digit code and Mono Start or Colour Start to start the dialling process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution Mono only 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine User Settings A printed report that shows the current settings of the machine Xmit Report Transmission Verification Report A listing f
101. cts Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information Interface USB direct interface 189 Scanner Colour Monochrome Yes Yes TWAIN Compliant Yes Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Mac OS X 10 3 9 10 4 x 10 5 x 1 WIA Compliant Yes Windows XP 7 Windows Vista Colour Depth 36 bit colour Processing Input 24 bit colour Processing Output Actual Input 30 bit colour Actual Output 24 bit colour Resolution Up to 19200 x 19200 dpi interpolated Up to 1200 x 2400 dpi optical Scanner Glass Up to 1200 x 600 dpi optical ADF Scanning Speed Monochrome up to 3 44 sec Colour up to 4 83 sec A4 size at 100 x 100 dpi Document Size ADF Width 148 mm to 215 9 mm ADF Length 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm Scanner Glass Length Max 297 mm Scanning Width Up to 210 mm Greyscale 256 levels Auto Crop Yes For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com 2 Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 190 Specifications Printer Printer
102. de follow the instructions below Press MENU Press Aor Vtodisplay Initial Setup Press Initial Setup Press A or Y to display Receive Mode Press Receive Mode Press Fax Only Fax Tel or Manual 0000000 Press Stop Exit The LCD will display the current receive mode 42 Using Receive Modes Some receive modes answer automatically Fax Only and Fax Tel You may want to change the ring delay before using these modes See Ring Delay on page 44 Fax Only Fax Only mode will automatically answer every Call as a fax call Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognising whether they are fax or voice calls and dealing with them in one of the following ways E Faxes will be automatically received E Voice calls will start the F T Ring to tell you to pick up the line The F T Ring is a fast double ring made by your machine Also see F T Ring Time Fax Tel mode only on page 44 and Ring Delay on page 44 You can provide useful information or advise callers to hold until their call is answered by recording a voice message They will hear this message when the F T Ring sounds The caller will not be able to leave a message See Outgoing message OGM on page 72 Receiving a Fax Manual Manual mode turns off all automatic answering functions unless you are using the BT Call Sign feature or an external telephone answering device TAD To receive a fax in manual
103. delayed and stored faxes In the event of a power failure your machine will retain messages that are in the memory for approximately 24 hours Setting up the TAD Recording the TAD outgoing message TAD Message is the first step you need to follow before you can use the TAD feature To enter TAD mode follow the steps below D Record your TAD OGM TAD Message See Outgoing message OGM on page 72 Press fef to activate the TAD 72 Outgoing message OGM Recording your OGM You can record the following two different types of OGM E TAD Message This message will be played when a call is received The caller will be able to leave a voice or fax message E F T Message This message is played when a call is received and your machine is set to Fax Tel mode The caller will not be able to leave a message See Fax Tel OGM Announcement on page 73 Your OGM must be less than 20 seconds long Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup TAD Press Setup TAD Press OGM The LCD prompts you to choose an OGM Press either TAD Message or F T Message Press Record MSG Pick up the handset record your message and replace the handset when finished 660 8 896006 Press Stop Exit Listening to your OGM Press MENU Press A or Y to display Fax Press Fax Press Aor Y to display Setup TAD Press Setup TAD Press OGM
104. des the 101 suitable effect for your photo You can print all photos in 99 sal your memory card or USB Print A11 Flash memory drive Enhance Photos Enhance WT See the print You can adjust your photos 101 settings in the with these settings Auto Correct following table Enhance Skin Remove Red Eye nd Enhance Scenery Tt Monochrome ae ap Sepia E Auto Correct amp Remove Red Eye Trim You can trim your photo 101 and print a part of the image Index Print Index Sheet 6 Images Line See the print You can print a thumbnail 100 l settings in the page gt Images Line following table Print Photos You can print an individual 101 image KA The factory settings are shown in Bold with an asterisk 177 Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Choose the print quality 104 Does not appear Photo for DPOF printing Paper Type Plain Paper Choose the paper type 104 Inkjet Paper Brother BP71 Other Glossy Paper Size 10x15cm When A4 or Choose the paper and print 104 Asien Letter is chosen size 8x10cm A4 9x13cm Letter 10x15cm 13x18cm 15x20cm Max Size Brightness Dark Light _ Adjusts the brightness 105 Does not appear 5 ae G nen ae Enhance Photos l a is chosen 0 Bimm 0 Bimm 0
105. drive 96 Printing photos from a camera 112 PhotoCapture Center Operations Printing from a memory card or USB Flash memory drive without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media or a USB Flash memory drive See Print Images on page 99 Scanning to a memory card or USB Flash memory drive without a PC You can scan documents and save them directly to a memory card or USB Flash memory drive See Scan to a memory card or USB Flash memory drive on page 108 Using PhotoCapture Center from your computer You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer See PhotoCapture Center for Windows or Remote Setup amp PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM 96 Printing photos from a memory card or USB Flash memory drive Using a memory card or USB Flash memory drive Your Brother machine has media drives slots for use with the following popular digital camera media CompactFlash Memory Stick Memory Stick PRO SD SDHC xD Picture Card and USB Flash memory drives La Memory Stick Memory Stick PRO SD SDHC xD Picture Card E CompactFlash a 22 mm or less 11 mm or less USB Flash memory drive E miniSD can be used with a miniSD adapter E microSD can be used with a micr
106. duct descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication EC Declaration of Conformity EC Declaration of Conformity Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Industries Shenzhen Ltd G02414 1 Baochangli Bonded Transportation Industrial Park Baolong Industrial Estate Longgang District Shenzhen 518116 Gung Dong China Herewith declare that Products description Facsimile Machine Model Name MFC 795CW is in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Standards applied Harmonized Safety EN60950 1 2006 EMC EN55022 2006 A1 2007 Class B EN55024 1998 A1 2001 A2 2003 EN61000 3 2 2006 EN61000 3 3 1995 A1 2001 A2 2005 Radio EN301 489 1 V1 8 1 EN301 489 17 V1 3 2 EN300 328 V1 7 1 Year in which CE marking was first affixed 2009 Issued by Brother Industries Ltd Date 25th June 2009 Place Nagoya Japan Signature lt J Junji Shiota General
107. e Press to choose numbers letters or special characters Up to four letters are assigned to each button on the LCD By pressing the correct button repeatedly you can access the character you want Inserting spaces gt To enter a space press to choose special characters then press the space button or _ Note The characters available may differ depending on your country Making corrections If you entered an incorrect letter and want to change it use the arrow buttons to move the cursor under the incorrect character Then press Re enter the correct character You can also insert letters by moving the cursor and entering a character Repeating letters If you need to enter a letter that is on the same button as the letter before it press to move the cursor to the right before you press the same button again 181 General Printer Type Print Method Memory Capacity LCD liquid crystal display Power Source Power Consumption Dimension Weight Noise Noise per ISO9296 182 Specifications Inkjet Mono Colour 48 MB Piezo with 94 x 1 nozzle Piezo with 94 x 3 nozzles Touchscreen 5 in 120 7 mm Colour LCD Touchscreen active area 4 95 in 125 96 mm AC 220 to 240V 50 60Hz Off Mode Average 0 6 W Sleep Mode Average 4 5 W Standby Average 7 5 W Operating Average 30 W Operating Operating
108. e m 4in1 L TE A p E Poster 3 x 3 You can make a poster size copy of a photograph 89 Chapter 12 Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 321 321 321 and so on Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Stack Sort Press Stack Sort Press Sort 0000000 If you do not want to change additional settings press Mono Start or Colour Start Note Fit to Page Page Layout and Book Copy are not available with Sort Adjusting Brightness and Contrast Brightness You can adjust the copy brightness to make copies darker or lighter Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Brightness Press Brightness Press lt 4 or gt to make a darker or lighter copy Press OK 9660086 If you do not want to change additional settings press Mono Start or Colour Start Contrast You can adjust the copy contrast to help an image look sharper and more vivid D Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Contrast Press Contrast Press lt 4 or gt to change the contrast Press OK 00000 If you do not want to change additional settings press Mono Start or Colour Start Ink Save Mode Ink Save Mode can help you save ink The mac
109. e primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server See Network User s Guide on the CD ROM EA The factory settings are shown in Bold with an asterisk 166 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network continued WLAN continued TCP IP continued APIPA On Off Automatically allocates the IP address from the link local address range Setup Wizard You can configure your print server SES WPS AOSS You can easily configure your wireless network settings using the one button push method WPS w PIN Code You can easily configure your wireless network settings using WPS with a PIN code WLAN Status Status You can see the current wireless network status Signal You can see the current wireless network signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode MAC Address You can see your machine s MAC address from the LCD Network I F Wired LAN WLAN You can choose the network connection type Network Reset Restores all wired and wireless network settings to the factory default See Network User s Guide on the CD ROM CA The f
110. e Document jam on page 145 High Temperature The print head is too warm Allow the machine to cool down Hub is Unusable A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface A Hub or USB Flash memory drive with Hub are not supported Unplug the device from the USB direct interface 140 Troubleshooting and Routine Maintenance Error Message Cause Action Image Too Long The proportions of your photo are irregular so effects could not be added Choose a regularly proportioned image Image Too Small The size of your photo is too small to trim Choose a larger image Ink low One or more of the ink cartridges are near the end of their life If a sending machine has a colour fax to send your machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be printed at your machine as a black and white fax Order a new ink cartridge You can continue printing until the LCD shows Cannot Print See Replacing the ink cartridges on page 148 Low Temperature The print head is too cold Allow the machine to warm up Media Error The memory card is either corrupted incorrectly formatted or there is a problem with the memory card Put the card firmly into the slot again to make sure it is in the correct position If the
111. e Documentation icon G Double click your language folder and then double click top html CD Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the Top Menu and then click the heading you would like to read from the list at the left of the window DY NETWORK USER S GUIDE Site ma BS SOFTWARE USER S coum GUIDE 10 ControlCenter2 DO SOFTWARE USER S GUIDE General Information Section I windows pple E 11 Remote Setup amp For DCP users This documentation is for bath MFC and DCP models Where it says PhotoCapture MFC in this user s guide please read MFC as DCP Center Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 120 130 160 182 197 Safety and Legal Choosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone socket and a standard grounded electrical socket Choose a location where the temperature remains between 10 C and 35 C WARNING DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply CSCS A CAUTION 120 Avoid placing your machine in a high traffic
112. e How to preview an outgoing fax Monochrome only on page 34 Press Mono Start or Colour Start Note To cancel press Stop Exit e If you send a mono fax when the memory is full it will be sent in real time Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time The documents can be up to Letter or A4 size You cannot send colour faxes with multiple pages Note Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document D Press Fax Place your document face down on the scanner glass See Using the scanner glass on page 21 Enter the fax number using the dial pad or Speed Dial K Note You can preview a fax message before sending it by pressing Preview For details see How to preview an outgoing fax Monochrome only on page 34 Press Mono Start or Colour Start E f you press Mono Start the machine starts scanning the first page Go to step E f you press Colour Start the machine starts sending the document When the LCD asks you Next Page do one of the following E To send a single page press No or press Mono Start again The machine starts sending the document E To send more than one page press Yes and go to step Sending a Fax QO Place the next page on the scanner glass Press Mono Start or Colour Start The machine starts scanning the page Repe
113. e ceseerc ts os ee cheese cee ett 65 Storing UII GTS essre ee a e E bites r E aE 66 Stoning a pa sSE sbspep kopere eas aei a E Eea aeei EEEIEE IEE 66 Storing Speed Dial MUMBO S wasccssscsecdsetassacsausicrteatecdineseutesa Ghenaeixenbnmdunceonide 66 Storing Speed Dial numbers from Outgoing Calls cccceeceteeeee eee 67 Storing Speed Dial numbers from the Caller ID history ccccceeeeeeeees 67 Changing Speed Dial names Or NUMDETS ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 68 Setting up groups for broadcasting es sicsiscedasssiecdeaccesdendendecteptinisindxeneaneseeede tiene 69 Combining Quick Dial numbers ss ccciceicecceoccteus sence ccesecend vende ceciwestntassvencsestanes 71 9 Digital TAD 72 TAD Mode for internal TAD 0 ceeeeeeeeecnee cece eee eeeeeeeeeee eee eeee eee eeeetteteeeeeeaeaeas 72 Sett ng p the TAD iieri aep net aeeai iE aaaea 72 Outgoing message OGM cecece cee eeeeeeeeeeeeeeeeeeaaeaeaeaaeeeaeaeeseceeeeeeeeeeeeeeees 72 Fax Tel OGM Announcement ecccccccccecectcenseecnesesateseeesasdeeseieincencnessectuseueecones 73 Activating TAD mode alsa Scheer tcincine na sins daticunsetoecciderd jase dnageenennceicecigecdiate dines 73 Managing your MNES SAG SS icra cece tesa hce das avelerndiaet Ri Uhl erezedecuce eee 74 Message MGIC AGO Fara so tas cree aeccch erccrnpeoevenoue is cacathca careers coos ace oeeathanteee 74 Playing incoming messages individually ccc
114. e ee ee eeeteteeteeeeeeenees 87 Enlarging or reducing the image Copied c ccccsseeseeeeeeeeeeeeeeeeeeeaeeneenees 88 Making N in 1 copies or a poster Page Layout eeeeeeeeeeeeeretteeees 88 Sorting copies USING the ADF ooccc ccs csc oth cevends scntdvec ce teebeilaaaiidadwaeandedeeondeacii 90 Adjusting Brightness and Contrast c cccececeeeeeceeeeaeaeecececeeeeeeeeeeeeeeeeees 90 IAK Save MOHE See nee eae errno ne eee eee rere reece e eee ee eee 91 Paper OUI Sa ee cee aaaea aea ER AEE EA EEE ENEE Nios bess ee E EEEE 91 Book COPY cerere ee eee 92 Watermark GOI as dices esescaeene cea enceeseec cnet loed ec enh denmeeecnoncmndacdaaxutenenmtnmnnances 92 Setting your TA OUI IGS oie alle cee cee ns ats ne nseteciscntncad neceekeddaseatapeentehseekbeetietecacs 93 Out of Memory message oo mcrae sesce cess co teere ios smniias idncecastdeamnsnyneautdoredicttedesseatancenses 94 vii Section IV Direct Printing 13 14 viii Printing photos from a memory card or USB Flash memory drive 96 PhotoCapture Center Operations cccccecececeeeeee eee ee ents eeeeeeeaeaeaeaeaeaeeeeaees 96 Printing from a memory card or USB Flash memory drive without a PC 96 Scanning to a memory card or USB Flash memory drive without a PC 96 Using PhotoCapture Center from your Computel c eeseeeeeeeeeees 96 Using a memory card or USB Flash memory drive cccecceee
115. e machine makes the polling call at the time you entered 82 Sequential polling Monochrome only Sequential polling lets you request documents from several fax machines in one operation ce Press Fax Press lt 4 or gt to display Polling RX amp Press Polling RX Press Standard Secure or Timer Do one of the following E f you chose Standard go to step E f you chose Secure enter a four digit number press OK and go to step E f you chose Timer enter the time 24 hour format you want to begin polling press OK and go to step Press lt 4 or gt to display Broadcasting Press Broadcasting Do one of the following E Press Add Number and enter a number using the buttons on the LCD Press OK E Press Speed Dial Press A or Y to select a number Press OK After you have entered all the fax numbers by repeating step press OK Press Mono Start The machine polls each number or group in turn for a document Cancelling a Sequential Polling Job Press Stop Exit Q Do one of the following E To cancel the entire sequential polling job press Entire Seq Poll Go to step E To cancel the current job press the button that displays the number being dialled Go to step E To exit without cancelling press Stop Exit When the LCD asks if you want to cancel the entire sequential polling job do one of the following E
116. e one of the last 30 numbers from the Outgoing Call List Redial Pause only works if you dialled from the control panel f you are sending a fax automatically and the line is busy the machine will automatically redial up to three times at five minute intervals Press Redial Pause Press the number you want to redial amp Press Send a fax Press Mono Start or Colour Start Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass Outgoing Call history The last 30 numbers you called or sent a fax to will be stored in the outgoing call history You can choose one of these numbers to telephone to fax to add to Speed Dial or delete from the history D Press Redial Pause You can also press Call History Press Outgoing Call tab Press the number you want G Do one of the following E To make a telephone call press Make a phone call E To send a fax press Send a fax Press Mono Start or Colour Start E f you want to store the number press More and then press Add to Speed Dial See Storing Speed Dial numbers from Outgoing Calls on page 67 E f you want to delete the number from the Outgoing Call history list press More and then press Delete Press Yes to confirm Press Stop Exit Dialling and storing numbers Caller ID history This feature requires the Caller ID subscriber service offered by many local teleph
117. e the document cover IMPORTANT If you are scanning a book or thick document DO NOT slam the cover down or press on it On Off key You can turn the machine on and off by pressing the On Off key Note If you have connected an external telephone or TAD it is always available Turning the machine off Press and hold down the On Off key until the LCD shows Shutting Down The LCD will stay on for a few seconds before going off You cannot use the handset when the machine is off Turning the machine on Press the On Off key General setup Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and Photo Capture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose off the machine stays in the mode you used last Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Mode Timer Press Mode Timer Press 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press Stop Exit 23 Chapter 3 Paper settings Paper Type To get the best print quality set the machine for the type of paper you are using Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Paper Type Press Paper Type 0000 O86 Press Plain Paper Inkjet Paper Brother BP71 Other Glossy or Tran
118. ears on the LCD When the fax is displayed press MENU The buttons will appear on the LCD and perform the operations shown below Button Description ow Enlarge the fax e Reduce the fax A na Scroll vertically C y a or i Scroll horizontally at Rotate the fax clockwise a 3 Go back to the previous page e Go to the next page x Close the preview table Press Mono Start GY Note The fax message in the memory will be sent and then erased when you press Mono Start Cancelling a fax in progress If you want to cancel a fax while the machine is scanning dialling or sending press Stop Exit Broadcasting Monochrome only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Press Fax Load your document Press Broadcasting You can add numbers to the broadcast in the following ways E Press Add Number and enter a number using the buttons on the LCD Press OK E Press Speed Dial Press to search by Alphabetical Order or Numerical Order Press the entries that you want to add to the broadcast Press OK After you have entered all the fax numbers by repeating step press OK Press lt 4 or gt to displ
119. ectrical socket that is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Important Wiring information U K only If you need to replace the plug fuse fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse Always replace the fuse cover Never use a plug that does not have a cover Warning This machine must be earthed The wires in the mains lead are coloured in line with the following code E Green and Yellow Earth E Blue Neutral E Brown Live If in any doubt call a qualified electrician LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over voltages Radio interference This product complies with EN55022 CISPR Publication 22 Class B When connecting the machine to a computer ensure that you use a USB cable which does not exceed 2 m in length 126 Safety and Legal EU Directive 2002 96 EC and EN50419 European Union Only This equipment is marked with the above recycling symbol It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream This will ben
120. ed or taped DO NOT use cardboard newspaper or fabric Loading paper and documents Make sure documents written with ink are completely dry Unfold the ADF Document Output Support Flap 1 Fan the pages well Adjust the paper guides to fit the width of your documents Make sure you place your document face down top edge first in the ADF underneath the guides 2 until you feel it touch the feed rollers and the LCD screen shows ADF Ready IMPORTANT DO NOT leave thick documents on the scanner glass If you do this the ADF may jam Using the scanner glass You can use the scanner glass to fax copy or scan pages of a book or one page at a time Document Sizes Supported Length Up to 297 mm Width Up to 215 9 mm Weight Up to 2 kg Chapter 2 How to load documents Scannable area Noe The scannable area depends on the settings To use the scanner glass the ADF must in the application you are using The figures be empty below show unscannable areas D Lift the document cover 3 4 14 Using the document guidelines on the left and top place the document face down in the upper left corner of the scanner glass a l S e t2 Usage Document Top 1 Left 3 Ha Bottom 2 Right 4 Fax Letter 3 mm 4 mm A4 3 mm 1mm Copy Letter 3mm 3mm A4 3 mm 3 mm Scan Letter 3 mm 3 mm A4 3 mm 3 mm Clos
121. ee ee 192 Computer requirements 5 5ccceccenscinxvencuncseseds wee tenebseeeel Sadeccote Lectentearucestacedecsenttactad 193 Go pF aafe 0 eke 10 eee nee nm mo erro ene let eo err ene a eater ere eee 194 Network LAN ates eis celexa iaeiei aeo e EEE e a A REAR EEEa 195 Wireless one push configuration c cccecccccececececeeceeeeeececeeeeeeeeeeeeees 196 E Glossary 197 F Index 201 General General Information 2 Loading paper and documents 10 General setup 23 Security features 28 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific buttons on the machine s control panel or on the computer screen Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in Courier New font New identifies messages on the LCD of the machine General Information A WARNING Warnings tell you what to do to prevent possible personal injury A CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries Q IMPORTANT IMPORTANT describes procedures you must follow or avoid to prevent possible machine problems or damage to other objects Electrical Hazard icons ale
122. eeeeeaees 107 Scan to a memory card or USB Flash memory drive cccceceeeeeeeeeeeeeeteeees 108 Entering Scan Mode et cee teers Een ce cancanincicesaietcaiscestonauedbane mene atncugeeidendces 108 How to scan to a memory card or USB Flash memory drive 000 108 PU OD se See ede eer a e r a vids caceeaauneusetecne aces ceeaatacece 109 How to set a new default gc rar cae hs hreere le aengis eevee ini eedasedaeddeaded 110 How to reset to factory settings cccccceeeeeeeeee eee eeeeeeeeeeeeeeeeaeaeaeaeaaeaees 110 Understanding the Error Messages ecceccceeeeeeeee eee eeeeceeeeee sae eeeneeeteeeeeeeees 111 Printing photos from a camera 112 Printing photos directly from a PictBridge Camera cceeceeeeeeeeeeeeteeeteeeeees 112 PictBridge requirement ccecceeeeeeeee cece ceeeeeeeaeneeeeeeeeeseeseaeaeeaeneeenees 112 Setting your digital camera sxsccc depseeesciescacedincedanntecetedct Qeccee tbe cc Gditeneenbendbdetecas 112 Printing NTA esrin cette else ace E O EEEE EREE EEE 113 DPOF PAN cassette ee oe See enera eenei t aS 114 Printing photos directly from a digital camera without PictBridge 4 114 PhntngilmageS ene mene erm ene re tee eer re eerie Eee rrp ener Meee ee 115 Understanding the Error Messages 0 0 0 eee cece cece cence cette ee rrr teen eee ae aaeeaeeeeeeeeeeeeeeees 115 Section V Software 15 Software and Network features 118 Section VI Appendixes
123. eeeeeeeeaeeneees 96 Memory cards USB Flash memory drive and folder structure 0 97 Getting Started reiner ei ea ERE cesses Ea EE i EEEE EEE eE Aaa EEEE ERER 98 Entering PhotoCapture mode chc2ccccstes A eines een deeeeeiandieine cued 99 POINT UC lM S arsenic lee lee cee sega dae EE 99 VIEW PROLOS ee ee ee enn een ee ee eee er eee eee ree 99 Print Index Thumbnails aS sade ctces an lente tex veeace daca teat cenmauersnieteesbsecccstecceeate 100 13 A 9 61 6 lt lt gree cme cart Ere Be eee ede Se eee ee eee ee am er 101 Enhance gg 0 0 gene mn a eon re nee en Pe 101 DPOF PO MM assets seh cee cece Sedan ani eani ke a iea S 103 PhotoCapture Center print settings ccecececee cece cece ee eeeeeeeeee eee eaeaeaeaeeeees 104 Print Speed Boy oigl 6 1 Gamaneenenee yar tree nv eter ee meee enn emer nena irae nae ener eneey eee 104 Paper Options xia secede ccerte dorexceceniced sea deiettinededacecnececicinccesse doneauncecentepneeeecenaheeden 104 Adjusting Brightness Contrast and Coloul eeeeececeeeeeeeeeeeeeeeeeeees 105 RPM IGN at cd cae ca EAT E TET 106 3316 09 5 1 ociom 61110 ieereemne ner ten eer merry ree eae nae ee ree nero ae eer e ee 107 Date PANT eeror ere ean ene ne Omran ena TE ren eo eee 107 Setting your changes as a new defaullt ccccccceeeeceeeeeeeeeeeeeeeeeeteeeeeeeees 107 Restoring all settings to the factory settings ceceeeeeeeeeeeeeeee
124. eeeeeeeeeeeeeeeeeeeeaeeeaeeeeeeeeees 74 Playing all incoming messages cceeeeeee cece eee eeeeeeeeeeeeeeeeeeeeeeeaaeaaaaeeeeeeees 74 Erasing incoming MessagesS se sessessssestettrrtsrssrsrr rrr rtrtrtretssrssrnrnrerreennt 75 Recording a conversation sesesesseseeseserrrrrrrrrrssrsrr rnr rttrttretssresrr rn rtrreennt 75 Playing recorded conversations individually cc eeeeeeeeeeeeeeeeetneeeeeeeeees 75 Playing all recorded conversations cccccceeeeeeeeeeeeeaeeeeeeeeeeeeeeeeeaaeaaeeeeeeeeees 76 Erasing recorded conversations 2 eeceeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeaeneenees 76 Additional TAD operations tccacis ce iestetcstee cs aetennetestesvabieanecataielanseeredetesealiecmeadtanteees 77 Setting the maximum time for incoming messages ccceceeeeeeeeeeeteeetees 77 Setting toll saver gee ae eee ee en nt eae ea eee ne 77 ICM Recording MOM set acctea cpevdeus tect taeda fepcecedereh cabs biemesdicaueumeu uaa Peete 78 vi 10 Printing Reports 79 Fax FO DOM penssar e e tenia E er Ca dada ccaccausateeide webs iisencenatauseceateueeded 79 Transmission Verification REPOM is scddeceiicvrensecsseaceeastc aguas masnccabiisexencsmeadtenneds 79 Fax Journal activity report ice cetesedicvieninediensjeasicauseucudaediaus ius abesdeeseaueuswdieeges 79 REPONS e aa dere ced seedy AE A ced oceo tru aa A 80 How to pinta TODO cssccdeccccccccscdeetiecscesshajiascecicerdeedesstieesca
125. efit the environment for all European Union only EU Directive 2006 66 EC Removing or Replacing the Battery This product incorporates a battery that is designed to last for the lifetime of the product It is not to be replaced by the user It should be removed as part of the machine recycling process at end of life and appropriate precautions taken by the recycler International ENERGY STAR Qualification Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR specifications for energy efficiency ENERGY STAR 127 Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud This memorandum is intended to be a guide rather than a complete list We suggest you check with relevant legal authorities if in doubt about a particular item or document The following are examples of documents which may not be copied E Money E Bonds or other certificates of indebtedness E Certificates of Deposit E Armed Forces Service or Draft papers E Passports E Postage Stamps cancelled or uncancelled E Immigration Papers E Welfare documents E Cheques or Drafts drawn by Governmental Agencies E Identification Documents badges or insignias Copyrighted works ca
126. eis oeren ce el E EEEE rE 52 Printing a fax from the Memory cece eeeeeeeeceeeeaeeeeeeeeecececeeeeeeeeeeeeeeneees 52 Remote Retrieval sgicpcedecoccccpaeesedaced codes aietinnscedghantacincadesdeniyiivenneneeiccacasesiesdanioeeer 53 Setting a Remote Access Code cccccececeeeeee cette teeta eeeeeaeeasaeaeaeaeeaeaeaeeees 53 Using your Remote Access COG ic scdiiesiciierczecreseeiondsetaenasedneeeqguecudseusensdrcetes 53 Remote Fax commandS isi iaredavereescdeesdove bes wietinciacwnnes deren daencacedemsnlaceewtuarneecas 54 Retrieving fax messages ac ccsets ccs cpaiyeee ric eis eivedeasdlaendi ser esniadGeeaiesacnd aces 55 Changing your Fax Forwarding nNUMbeE cccccceeeeeeeeeeee eee teteteeeeeeeenees 55 7 Telephone and External devices 56 Voice operations sic scencatecitoecen see ascnanesncecaccetipectinsae cae pevesnncnencancesn dicen niaddasiecaegencancs 56 Making a telephone CAM occ 20 oa etcads een rg i edudtect cate Lia caddet er geucte ott erteteds 56 Answering calls with the Speaker Phone ceeeecceecceeceeeeeeeeeeeeeeeeeeeeees 56 ee ee eee 56 Tone lO een ea Es RE ee E One rege ee er eT 57 Fax Tel MOJE pepe emer ete eet eet nate earn ere eee ere rere eel eae ee 57 Telephone SSIVIC OS ei ack ccete ce ccente ae siecle ctce sent ae ceceseenauacencnctedpagecetectncedceaeeteeancebemens 57 Setting the Telephone Line Type cccccceeeeeeeeeeeeeeeeeeeeeeeeeeaeaeaeaeeaeanenees 57 Caller ID
127. ele Contrast Adjusts the contrast 105 0 Binna Does not appear lt 2 a when 0 ee 9 Enhance Photos x is chosen I Comm 0 6 ls 9 0 ee C Z The factory settings are shown in Bold with an asterisk ss 178 Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Color Enhance On White Balance z o Adjusts the hue of the white 105 D A lt Does not appear O Bd OLE 2 eee when BEHAE Enhance Photos a o is chosen Y i 0 RETTE 9 Gi 0 TENTE 9 Gi Sharpness z Enhances the detail of the raat rN a J BEE e image 2 0 i 0 a 0 TARARE 9 Gid 0 TTSRE 9 Gi Color Density z y Adjusts the total amount of a J MII gt colour in the image 2 a 1 0 A 6 TERRE 9 Gi 6 SERRE 9 Gi Cropping On Crops the image around the 106 margin to fit the paper size Off A i f or print size Turn this feature off if you want to print whole images or prevent unwanted cropping Borderless On Expands the printable area 107 to fit the s of the paper Off edge pape Date Print On Prints the date on your 107 Does not appear of photo when DPOF Print is chosen Set New Default You can save your print 107 settings Factory Reset You can restore all the 110 settings to factory settings FY The factory settings are shown
128. emory drive from the machine before connecting a digital camera Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable O 1 USB direct interface Turn on the camera Follow the steps in Print Images on page 99 IMPORTANT To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface Printing photos from a camera Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera you can easily identify and troubleshoot any problems Mout of Memory This message will appear if you are working with images that are too large for the machine s memory E Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard This message will also appear if you connect a broken device to the USB direct interface For more detailed solutions see Error and Maintenance messages on page 139 115 Chapter 14 116 Software Software and Network features 118 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These guides have easy to use links that when clicked will take you directly to a part
129. en immediately after plugging in the power cord or turning the machine on Doing this may cause an error 124 Safety and Legal Important safety instructions a A OO N gt Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product DO NOT use this product near water DO NOT place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided Use only the power cord supplied with this machine This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet DO NOT defeat the purpose of the grounded plug DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cord 10 DO
130. ered 29 Chapter 4 30 Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Digital TAD Printing Reports Polling 32 41 56 64 72 79 81 Entering Fax mode When you want to send a fax or change fax send or receive settings press the Fax key to illuminate it in blue The LCD shows Fax Resolution Contrast Standard Auto off Broadcasting A F Call History B Speed Dial Press lt or gt to scroll through the Fax key options Some functions are only available when sending monochrome faxes Fax Resolution See page 37 Contrast See page 36 Broadcasting See page 35 Preview See page 34 Delayed Fax See page 38 Batch TX See page 38 Real Time TX See page 37 Polled TX See page 83 Polling RX See page 81 Overseas Mode See page 38 Glass ScanSize See page 33 Set New Default See page 39 E Factory Reset See page 39 Press the option you want 32 Sending a Fax Faxing from the ADF D Press J Fax Place the document face down in the ADF See Using the ADF on page 21 amp Enter the fax number using the dial pad You can also enter the fax number by pressing Speed Dial Press the number or name you want and then press Send a fax For details see How to Dial on page 64 EA Note You can preview a fax message before sending it by setting Preview to On For details se
131. ereeniereers 94 page layout N in 1 ceeeeeeeeeeeeeeees 88 paper S ZE isco hoserepccevtixaccstecisshnietee 91 paper type occecpiccne cece stars 91 q allty scierie tne espiare pir ieee 87 SINGE sirce enera s 86 SOM ADP OM cirenean 90 using ADF aessssssssssensesssssssrsnrsrrrrrrenne 90 using scanner glass s s s 21 Cordless Handset ceeeeeeeeeeeees 6 Cordless telephone ceeeeeeeees 63 Custom telephone features on a single line avscvsewsietsmechetiiendee pccasenieotess 134 D Dialling rs oret LE gt E area rer ere Pere 66 access codes and credit card nNUMDbersS ae acd a tecdeedelcaincenctecbactaincetaaeasins 68 Caller ID history cccecceeeeeeeeeeeeeeeees 65 GTOUPS sessed cet a EEE EERE EEn 35 manual sores Nna s 64 Outgoing Call 0 0 0 ceeececeeeeeeeeeeeeeeeteees 65 Speed Dial ecetee tect ecteecute cteatiendecateace 64 Direct printing from a non PictBridge camera 114 from a PictBridge camera 04 112 Document eree TaLe peneeen rene ETT 21 22 D AVACCOSS meszet 37 201 E Envelopes ccccceeseeseeees 12 13 19 20 Error messages on LCD 139 B amp W Print Only aasien 139 Cannot Detect cccccceecececeeeeeeeeeeeeees 140 Cannot Print aeee 140 Comm Erro serepan 140 KLEON atic ercecael tua nactie eni aate 141 No Cartridge Caer ener ee meer pm ene eSnen 141 Not Registered c sseeeeeeeeeeeeeee
132. erent location When the LCD displays your settings press OK to confirm D Press Stop Exit Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID U K and Ireland only on page 58 Press Call History Press Caller ID hist Press the name or number you want to store Press More Press Add to Speed Dial 67 Chapter 8 QO Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 181 E To store the number without a name press OK Press OK to confirm the fax or telephone number you want to store Do one of the following E Enter a second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK Note If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a different location when the LCD displays
133. es have reached the end of their life the LCD shows B amp W Print Only or Cannot Print Press the lock release lever as shown to release the cartridge indicated on the LCD Remove the cartridge from the machine Q Open the new ink cartridge bag for the colour shown on the LCD and then take out the ink cartridge Troubleshooting and Routine Maintenance CD Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal then remove the cap 1 Each colour has its own correct position Insert the ink cartridge in the direction of the arrow on the label Gently push the ink cartridge until it clicks and then close the ink cartridge cover 149 The machine will automatically reset the ink dot counter Note e If you replaced an ink cartridge the LCD may ask you to verify that it was a brand new one forexample Did You Change Black For each new cartridge you installed press Yes to automatically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one be sure to press No e Ifthe LCD shows No Cartridge or Cannot Detect after you install the ink cartridges check that the ink cartridges are installed correctly A CAUTION If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned 150 IMPORTANT DO NOT take out ink cartridges if you do
134. es if you enter an invalid command Press 9 0 to stop Remote Access when you have finished QO Hang up E Note If your machine is set to Manual mode and you want to use the remote retrieval features wait for about 100 seconds after it starts ringing and then enter the remote access code within 30 seconds 53 Chapter 6 Remote Fax commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by the system will give two short beeps and you must enter a remote command Remote commands Operation details 91 Playing Voice messages After one long beep the machine plays the ICM 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it If you press 1 before a message you will hear the previous message 2 Skip Forward Press 2 while playing the ICM you can skip to the next message 9 STOP Playing Press 9 to stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there are no voice messages to erase This code erases all recorded messages not one at a time 94 Play and Record OGM in Memory 1 Play 1 TAD Message The machine plays the selected OGM You can stop playing 2 F T Message OGMs b
135. es or photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging Choosing the right print media Loading paper and documents Paper type and size for each operation Paper Type Paper Size Usage Fax Copy Photo Printer Capture Cut Sheet Letter 215 9 x 279 4 mm 8 1 2 x 11 in Yes Yes Yes Yes A4 210 x 297 mm 8 3 x 11 7 in Yes Yes Yes Yes Legal 215 9 x 355 6 mm 8 1 2 x 14 in Yes Yes Yes Executive 184x267 mm 7 1 4 x 10 1 2 in Yes JIS B5 182 x 257 mm 7 2 x 10 1 in Yes A5 148 x 210 mm 5 8 x 8 3 in Yes Yes A6 105 x 148 mm 4 1 x 5 8 in Yes Cards Photo 10 x 15 cm 4 x 6 in Yes Yes Yes Photo L 89 x 127 mm 3 1 2 x 5 in Yes Photo 2L 13 x 18 cm 5 x 7 in Yes Yes Index Card 127 x 203 mm 5 x 8 in Yes Postcard 1 100 x 148 mm 3 9 x 5 8 in Yes Postcard2 148 x 200 mm 5 8 x 7 9 in Yes Double Envelopes C5 162 x 229 mm 6 4 x 9 in Yes Envelope DL 110 x 220 mm 4 3 x 8 7 in Yes Envelope COM 10 105 x 241 mm 4 1 8 x 9 1 2 in Yes Monarch 98 x 191 mm 3 7 8 x 7 1 2 in Yes JE4 105 x 235 mm 4 1 x 9 3 in Yes Envelope Transparencies Letter 215 9 x 279 4 mm 8 1 2 x 11 in Yes Yes A4 210 x 297 mm 8 3 x 11 7 in Yes Yes A5 148 x 210 mm 5 8 x 8 3 in Yes Yes Legal 215 9 x 355 6 mm 8 1 2 x 14 in Yes Yes
136. ess On or Off OOO 00 69606 Press Stop Exit 52 Out of Paper Reception As soon as the paper tray becomes empty during fax reception the LCD shows No Paper Fed and begins receiving faxes into the machine s memory Put some paper in the paper tray See Loading paper and other print media on page 10 The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored into memory until the memory is full When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray Printing a fax from the memory If you have chosen Fax Storage you can still print a fax from the memory when you are at your machine When a fax is displayed press More if you have chosen Fax Preview See Fax Preview Monochrome only on page 49 and Memory Receive Monochrome only on page 46 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Print Document Press Print Document Press Mono Start 000 0000 Press Stop Exit Note When you print a fax from the memory the fax data will be erased Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets y
137. ess Service Press Data Transfer Press Report Trans Enter the fax number to which the Fax Journal report will be forwarded 000000 Press Mono Start Troubleshooting and Routine Maintenance Document jam Documents can jam in the ADF unit if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed B Open the ADF cover amp Pull the jammed document up and to the left amp Close the ADF cover O Press Stop Exit IMPORTANT To avoid future document jams close the ADF cover correctly by pushing it gently in the middle 145 Document is jammed inside the ADF unit Take out any paper from the ADF that is not jammed Lift the document cover Pull the jammed document out to the left Close the document cover 5 Press Stop Exit 146 Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine If the paper support flap is open close it and then pull the paper tray completely out of the machine Pull out the jammed paper 1 and press Stop Exit E Clear the error message by lifting the scanner cover from the front of the machine and then closing it E f the error message is still displayed or if you cannot remove the jammed paper from the front
138. ettings you use most often by setting them as the default See Setting your changes as a new default on page 107 Print Setting 5 Print Quality Paper Type Other Glossy y 10x15cm Print Speed and Quality Paper options Paper Size Brightness Press Print Setting Paper Type Press A or Y to display i i Press Print Setting Print Quality 0 eons Pr A or Y to display P T Press Print Quality SSSA 9 odisplay Paper Type Press Paper Type Press Normal or Photo P YP Press the paper type you are using Plain Paper Inkjet Paper Brother BP71 or Other Glossy If you do not want to change additional settings press Press Colour Start to print If you do not want to change additional settings press Press Colour Start to print 104 Printing photos from a memory card or USB Flash memory drive Paper and print size Press Print Setting Press Aor Y to display Paper Size Press Paper Size Press the paper size you are using 10x15cm 13x18cm A4 or Letter Do one of the following E f you chose Letter or A4 go to step E f you chose another size of paper go to step O Press the Print Size you want to choose Example Printed Position for A4 paper 1 2 3 8x10cm 9x13cm 10x15cm 4 5 6 13x18cm 15x20cm Max Size E QO If you do not want to chan
139. f you want to turn on Backup Print For detail see PC Fax Receive Windows only on page 47 If you press No faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged Receiving a Fax Fax Preview Monochrome only How to preview a received fax You can view received faxes on the LCD by pressing the Fax Preview button on the LCD When the machine is in Ready mode a popup message will appear on the LCD to alert you of new faxes Setting Fax Preview Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Fax Preview Press Fax Preview Press On or Off Press Yes 8000090 0000 The LCD will tell you that any future faxes will not be printed as you receive them Press Yes D Press Stop Exit Note e When Fax Preview is turned on your machine can only print the colour faxes it receives It cannot store them in memory e When Fax Preview is turned on a backup copy of received faxes will not be printed even if you have set Backup Print On e Fax Preview is not available when PC Fax Receive is turned on 49 Chapter 6 Using Fax Preview When you receive a fax you will see a pop up message on the LCD For example New Fax 02 io Press Fax Preview The LCD will display the new fax list g Note You can also see your old fax list by pres
140. formation The network scanning feature does not work lt Windows users gt Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 user s please visit the Brother Solutions Center http solutions brother com lt Macintosh users gt Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 The network PC Fax Receive feature does not work lt Windows users gt Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 user s please visit the Brother Solutions Center http solutions brother com Your computer cannot find your machine lt Windows users gt Firewall settings on your
141. g a pause Press Pause to put a 3 5 second pause between numbers If you are dialling overseas you Can press Pause as many times as needed to increase the length of the pause Storing Speed Dial numbers You can store up to 100 2 digit Speed Dial locations with a name Each name can have two numbers Fax Tell and Fax Tel2 When you dial you will only have to press a few keys For example Press Speed Dial the number you want to make a call and Make a phone call D Press Speed Dial Press More Press Set Speed Dial Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 181 E To store the number without a name press OK 66 Enter the first fax or telephone number up to 20 digits using the buttons on the LCD Press OK 6 Do one of the following E Enter the second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK GY Note If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work C
142. ge 152 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Fax Detect is set to On your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Fax Detect to Off See Fax Detect on page 45 Sending a fax call to the machine If you answered on an external or extension telephone press your Remote Activation Code the factory setting is 5 1 When your machine answers hang up Custom features on a single line If you have Call Waiting Call Waiting Caller ID an alarm system or other custom feature on a single telephone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM Error Correction Mode feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate telephone line with no custom features i
143. ge additional settings press Press Colour Start to print Adjusting Brightness Contrast and Colour Brightness Press Print Setting Press A or Y to display Brightness Press Brightness Press lt or gt to make a darker or lighter print Press OK If you do not want to change additional settings press 5 Press Colour Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid Press Print Setting amp Press A or Y to display Contrast Press Contrast Press lt or gt to change the contrast Press OK If you do not want to change additional settings press 5 Press Colour Start to print Colour Enhancement You can turn on the colour enhancement feature to print more vivid images Printing time will be slower D Press Print Setting 2 Press A or Y to display Color Enhance Press Color Enhance 105 Chapter 13 GD Do one of the following E f you want to customize the White Balance Sharpness or Colour Density press On and then go to step E f you do not want to customize press Off Go to step Press white Balance Sharpness or Color Density QO Press lt or gt to adjust the degree of the setting Press OK Do one of the following E If you want to customize another colour enhancement repeat steps to E f you want to change other settings press
144. he USB direct interface Wrong Paper Size Paper is not the correct size Check that the machine s Paper Size setting matches the size of paper in the tray Load the correct size of paper and then press Mono Start or Colour Start See Paper Size on page 24 143 Error animations Error animations display step by step instructions when paper gets jammed You can read the steps at your own pace by pressing to see the next step and lt 4 to go backward If you do not press a key after 1 minute the animation starts running automatically Note You can press lt 4 or gt to pause the auto animation and go back to step by step mode Transferring your faxes or Fax Journal report If the LCD shows E Unable to Clean XX E Unable to Init XX E Unable to Print XX E Unable to Scan XX We recommend transferring your faxes to another fax machine or to your PC See Transferring faxes to another fax machine on page 144 or Transferring faxes to your PC on page 144 You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine on page 145 144 Transferring faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Enter personal information station ID in the Quick Setup Guide Press Stop Exit to interrupt the error temporarily Pre
145. hine prints the colours lighter and emphasises the outlines of the images as shown below The amount of ink saved will vary depending on the document Ink Save Mode Off j Suscipt Lobortis Adipiscing Enim Ut e Donec citae diam pellenteque sem vitus et ala em luctus semper e Praesent nulla lacus ultrices quis um toper bine e Maecenas felis leo posuere quis sagittis pradem e Pellentesque in dui et sollicitudin dictum etoper Ink Save Mode On i Suscipt Lobortis Adipiscing Enim e Donec citae diam pellenteque sem vitus et ala em luctus semper e Praesent nulla lacus ultrices quis um toper bine e Maecenas felis leo posuere quis sagittis pradem e Pellentesque in dui et sollicitudin dictum etoper Press Copy Load your document Enter the number of copies you want Press lt or gt to display Ink Save Mode Press Ink Save Mode oo 60086 Press On or Ofi rm Making copies Q If you do not want to change any additional settings press Mono Start or Colour Start Note e Watermark Copy Book Copy or Page Layout are not available with Ink Save Mode e Ink Save Mode may make your printouts look different from your original document Paper Options Paper Type If you are copying on special paper set the machine for the type of paper you are using to get the best print quality D Press Copy Load your document Enter the number of copies you want
146. hoose a different location when the LCD displays your settings press OK to confirm Do one of the following E To store another Speed Dial number go to step E To finish storing numbers press Stop Exit Storing Speed Dial numbers from Outgoing Calls You can store Speed Dial numbers from the Outgoing Call history Press Redial Pause You can also choose the number by pressing Call History Press Outgoing Call Press the name or number you want to store Press More O Press Add to Speed Dial Do one of the following E Enter the name up to 16 characters using the buttons on the LCD Press OK To help you enter letters see Entering Text on page 181 E To store the number without a name press OK Press OK to confirm the fax or telephone number you want to store Do one of the following E Enter the second fax or telephone number up to 20 digits using the buttons on the LCD Press OK E f you do not want to store a second number press OK Dialling and storing numbers To choose where the number will be stored do one of the following E To accept the displayed next available Speed Dial location press OK E To enter a different Speed Dial location press a 2 digit number using the buttons on the LCD Press OK Note If the 2 digit Speed Dial location you choose is already taken the OK button on the LCD will not work Choose a diff
147. icular section You can find information on these features E Printing E Scanning E ControlCenter3 Windows E ControlCenter2 Macintosh E Remote Setup E Faxing from your computer E PhotoCapture Center E Network Printing E Network Scanning E Wired and Wireless Network How to read HTML User s Guide This is a quick reference for using the HTML User s Guide Windows Note If you have not installed the software see Viewing Documentation on page 3 D From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the Top Menu 5S NETWORK a a USER S GUIDE MARAEA 118 Software and Network features lick the heading you would like to view from the list at the left of the window v SOFTWARE USER S GUIDE 4 Remote Setup Not models MFC 253CW For DCP users This documentation is for both MFC and DCP models Where it says SEARS MFC in this user s guide please read MFC as DCP 295CN 5 Brother PC FAX UK Software MFC models only 6 PhotoCapture Center 7 Firewall settings For Network users Section Il Apple Macintosh Section Ill Using the Scan key Macintosh D Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive Double click th
148. idedetdat dees duladund nua leeMareeveewiaus eE Si beens cts 157 Checking the serial MUMDED cccccceeceee cee eececeeceeeeeeeeeeeee eset eteteteteneneeeees 157 Reset RIN LUN eee secs ere a pet cere 157 How to reset the Machinne cccccccseeeeeeeeeeeee cence ceeeeee a eaaeaeeeeeeeeeseeseaeaees 157 Packing and shipping the machine ccccecceccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeennees 158 C Menu and Features 160 On screen progr MMING pee e ar e a ea eri p Eeee aaa 160 Menu table a a te estes cas eeaeee sieve aeo e or arean wae eee RNN 160 M mory SOLAS serres ch retsesed cases biden eles eensbeese hel vanewebenalas 160 Mode and menu keys Si wire teds ste Gteedorwe tee ceen nye ore medenied cess beeeedusepavedacioeeceue ees 160 Men table oe chess cs estat eE ee atecanccnend EES 161 Entering GN cas cect ed neei O a AE este ciate 181 D Specifications 182 General ccc eat es tcc ecient tees egg eee EEEE 182 Printmedia ee oon RR e e e Oe eee een E 184 Re SEO eo e eee rr eee orn or ere te ore 185 Digita TAD iea penetra tn tsp rind ter aor teeth noire oreo erence erent Meet ery ee 186 COPY ete E E E E E E E e eeeeee 187 PhotoCapt re Center oecskirsireciinennaia aiaiai e iaaa a e E eaaa eiS 188 ag 4 110 01 wis en E eer eer E ee eee E E ESS 189 LN es ee ce ar ee eee 190 PAMET ec a ete em oe e ge cect ae mee weg oe eueea eee eee 191 NEATE hc ener eee ne ne ee aa ar ne one ey errr ee eer eee e
149. if the power cord is frayed or damaged doing so may cause a fire 122 Safety and Legal A When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak A CAUTION DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the paper tray cover Doing this may Cause injury 123 DO NOT touch the area shaded in the illustration Doing this may cause injury When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover or Jam Clear Cover Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm DO NOT touch the Touchscre
150. in E E 43 AEs LeU SP eee en nee sen bee E ere sree ne Orr nr r ee ene etme Sener ne ree 43 TAD ace Aid See A ee eee ec eee eee 43 Receive mode settings aaa siti sesces Secdeiisinncindicpannetnntaisaandensesuephatgepatbepeunnenvaneccertedens 44 Ring DP gt ame a ee er eo meee eE renee 44 F T Ring Time Fax Tel mode onlly ccccceeceee eee eeeeeeteeeeeee ease eaeaeaeaeeeeaees 44 cep DEEG Mr ener ee ae eee ee Ree er ere ee nee eee eee 45 Memory Receive Monochrome Onlly cccceceeeeeeeeeeeeeeeeeeee ee eeeceeeeeneeaeaeaneees 46 Fax FORWaANd sessscperdcecetietaeedocctadcstarisiecqudeceelaeient EE REEERE RRE 46 Fax Storages eop cee ce cat acca beard ars setae esd a E AEE EEEa 46 PC Fax Receive Windows OMY ee E 47 Turning off Memory Receive Operations ccccccccceeee eee eeeee ee teeeeeeeeeeeeee 48 Changing Memory Receive Operations ccceeeeeeeeeeeeeeeeeeeeeeteenaeaeees 49 Fax Preview Monochrome only ccccceeceeeeee cece teste e eee eeeeeeeaeaeaeaeaeaaeeeaneeeees 49 How to preview a received TAK oisctegtsuscesinstevecesessdudexiuabee aviivadgaqumesddaeusdutiedianes 49 T rning off Fax PrevieW sssini diinan aiarrak edeNueedceemeiadsantys 51 Additional receiving operations sseseessssenertrrerrrerserssrenr trn ttreerrersrereere nnn nne 52 Printing a reduced incoming fax 2 2 ceccceeeeeeeeee eee ee eeeeeee ea ea eaeaeaeaeeeeaeaeeees 52 Outlot Paper RECEDON ecr
151. int media To get the best print quality we suggest using Brother paper See the table below If Brother paper is not available in your country we recommend testing various papers before purchasing large quantities We recommend using 3M Transparency Film when you print on transparencies Brother paper Paper Type Item A4 Plain BP60PA A4 Glossy Photo BP71GA4 A4 Inkjet Matte BP60MA 10 x 15 cm Glossy Photo BP71GP 17 Chapter 2 Handling and using print media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E Avoid touching the shiny coated side of photo paper Load photo paper with the shiny side facing down E Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing IMPORTANT DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 2mmorgreater curl may cause jams to occur e Extremely shiny or highly textured paper e Paper that cannot be arranged uniformly when stacked e Paper made with a short grain 18 Paper capacity of the output paper tray cover Up to 50 sheets of 80 g m A4 paper E Transparenci
152. inting see DPOF printing on page 103 Press the option you want to set Print Images View Photos You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD Make sure you have put a memory card or USB Flash memory drive in the correct slot Press Photo Capture Q Press View Photos Do one of the following E f you want to choose photos to print or print more than one for an image go to step E f you want to print all photos press EA Press Yes to confirm Go to step aH Note e Eight thumbnails are displayed at a time with the current page number and total number of pages listed under the thumbnails e Press lt 4 or gt repeatedly to select each photo or hold down to scroll through all photos Press WFF to start Slide Show Press a photo from the thumbnail 4 Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Press OK Repeat steps and until you have chosen all the photos that you want to print 99 Chapter 13 After you have chosen all the photos press OK You now have the following options E To add the Auto Correct effect to your chosen photos press pea See page 101 E f you want to change the print settings press Print Setting See page 104 E f you do not wa
153. into a separate wall socket External telephone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Storage You can store received faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs 198 Greyscale The shades of grey available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Innobella Innobella is a range of genuine consumables offered by Brother For best quality results Brother recommends I
154. ion configuration can be arranged by contacting BT Kingston upon Hull Telecommunications your PBX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be put into the modular socket of the white T shaped connector provided as part of the line cord assembly Inadvisable connection of extension sockets Fig 1 1 2 1 r 3 6E Ar B 1 Extension socket 2 Master socket 3 Incoming line Recommended connection of extension sockets Fig 2 1 1 2 X BA BA FAX 1 Extension socket 2 Master socket 3 Incoming line The fax machine must be plugged into the master socket Note These telephones are now connected as external devices see Connecting an external or extension telephone on page 61 because they are connected to the fax machine via the T connector Using a cordless external telephone Once the base unit of the cordless telephone has been connected to the same telephone line as the machine See External and extension telephones on page 61 Itis easier to answer calls during the Ring Delay if you carry the cordless handset around with you If you let the machine answer first you will have to go to the machine so you can press Speaker Phone to send the call
155. k the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received colour fax prints only in black and white Replace the colour ink cartridges that have reached the end of their life and then ask the other person to send the colour fax again See Replacing the ink cartridges on page 148 Left and right margins are cut off or a single page is printed on two pages Turn on Auto Reduction See Printing a reduced incoming fax on page 52 132 Troubleshooting and Routine Maintenance Telephone Line or Connections Difficulty Suggestions Dialling does not work No dial tone Make sure the machine is plugged in and turned on Check the line cord connections Change the Tone Pulse setting See the Quick Setup Guide Lift the external telephone s handset or the machine s handset and listen for a dial tone If there is no dial tone ask your telephone company to check the line and or socket Lift the external telephone s handset or the machine s handset and then dial the number to send a manual fax Wait to hear fax receiving tones before pressing Mono Start or Colour Start The machine does not answer when called Make sure the machine is in the correct receiving mode for your setup See Choose the Receive Mode on page 41 Check for a dial tone If possible call your machine to hear it an
156. lack gt LC1100BK lt Cyan gt LC1100C Consumables lt Magenta gt LC1100M lt Yellow gt LC1100Y Black Approximately 450 pages Cyan Magenta and Yellow Approximately 325 pages 1 1 Approx cartridge yield is declared in accordance with ISO IEC 24711 For more information about the replacement consumables visit us at http Awww brother com pageyield What is Innobella 2 Innobella is a range of genuine consumables offered by Brother D The name Innobella derives from the words Innovation and innobella Bella meaning Beautiful in Italian and is a representation of the py innovative technology providing you with beautiful and long lasting print results When you print photo images Brother recommends Innobella glossy photo paper BP71 series for high quality Brilliant prints are made easier with Innobella Ink and paper 194 Specifications Network LAN LAN Support for Protocols Network Security Setup Support Utility You can connect your machine to a network for Network Printing Network Scanning PC Fax Send PC Fax Receive Windows only Remote Setup and Removable Disk 1 Also included is Brother BRAdmin Light 2 Network Management software Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 Windows Server 2003 x64 Edition Windows Server 2008 3 Mac OS X 10 3 9 10 4 x 10 5 x
157. le Auto Crop On Scan multiple documents 109 off placed on the scanner glass to a memory card or USB Flash memory drive at a time Set New Default You can save your scan 110 settings Factory Reset You can restore all settings to 110 the factory settings The factory settings are shown in Bold with an asterisk 172 copy G Menu and Features Level1 Level2 Level3 Options Descriptions Page Quality Fast Choose the Copy resolution 87 Normali for the next copy Best Enlarge Reduce 1003 88 Enlarge 198 You can choose the 88 10x15cm gt A4 enlargement ratio for the 186 next copy 10x15cm gt LTR 142 A5 gt A4 Reduce 97 LTR gt A4 You can choose the 88 reduction ratio for the next 93 A4 gt LTR copy 83 LGL gt A4 69 A4 gt A5 47 A4 gt 10x15cm Fit to Page Your machine will adjust 88 the size automatically to the paper size you set Custom You can choose the 88 25 400 enlargement or reduction ratio for the next copy Paper Type Plain Paper Choose the paper type that 91 matches the paper in the Inkjet Paper tray Brother BP71 Other Glossy Transparency Paper Size A4 Choose the paper size that 91 a5 matches the paper in the tray 10x15cm Letter Legal Brightness Dark Light Adjusts the brightness of 90
158. messages 30 60 120 or 180 seconds 8006006 Press Stop Exit Digital TAD Setting toll saver When the toll saver feature is on the machine will answer after two rings if you do have voice or fax messages and after four rings if you do not have any messages This way when you call your machine for remote retrieval if it rings three times you have no messages and can hang up to avoid a toll charge The toll saver feature is only available when TAD mode is on When toll saver is On it overrides your ring delay setting If you are using BT Call Sign do not use the Toll Saver feature Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press Aor Y to display Ring Delay Press Ring Delay Press Toll Saver Press On or Off 8000090 0000 Press Stop Exit 77 Chapter 9 ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Of When you turn the monitor Off you will not hear messages as they come in Press MENU Press Aor Y to display Fax Press Fax Press Aor Y to display Setup TAD Press Setup TAD Press ICM Rec Monitr Press Off or On 8800600080 Press Stop Exit 78 Fax reports You need to set up the Transmission Verification Report and Journal Period using the MENU button Transmission Verification Report You can use
159. mode press Speaker Phone or lift the handset of the machine or an external telephone When you hear fax tones short repeating beeps press Mono Start or Colour Start and then Receive You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine Also see Fax Detect on page 45 TAD TAD helps you automatically manage incoming calls by recognising whether they are fax or voice calls and dealing with them in one of the following ways E Faxes will be automatically received E Voice callers can record a message To set up the TAD mode see page 72 _ _ If TAD Mode is On it will override fa your receive mode setting The 7 gt screen shows TAD If TAD Mode is Off the receive mode returns to your original setting See TAD Mode for internal TAD on page 72 43 Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only Fax Tel or TAD mode If you have external or extension telephones on the same line as the machine choose the maximum number of rings See Operation from extension telephones on page 61 and Fax Detect on page 45 If toll saver is On then the ring delay setting has no effect See Setting toll saver on page 77 Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup
160. n LCD You can access Stops an operation or exits from a menu the menus and options by pressing buttons 9 Start keys displayed on the screen Also you can adjust the angle of the display by E Colour Start Lets you start sending faxes or making las copies in full colour Also lets you start a 6 Mode keys scanning operation in colour or mono E Fax depending on the scanning setting in the Lets you access Fax mode ControlCenter software E Scan E Mono Start Lets you access Scan mode Lets you start sending faxes or making m Copy copies in monochrome Also lets you start a scanning operation in colour or mono Lets you access Copy mode d i oan epending on the scanning setting in the m Photo Capture ControlCenter software Lets you access PhotoCapture Center mode 7 Microphone amp Picks up your voice when you speak to another party using Speaker Phone Chapter 1 LCD screen indications The LCD shows the current machine status when the machine is idle 1 2 34 i 678 9 06 54 Digital KE TAD Preview pase Speed Dial 13 12 11 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection MENU INK E T ES m m 0 Max 2 Memory Status Lets you see the available memory in the machine 3 Current Receive Mode Lets you see the current receive mode E Fax Fax only E F T Fax Tel E Mnl
161. n scan multiple documents placed on the scanner glass An individual document can be previewed on the LCD before you save it When you choose Auto Crop the machine will scan each document and create separate files For example if you place three documents on the scanner glass the machine will scan and create three separate files If you want to create a three page file choose PDF or TIFF for File Type If you use this setting use the scanner glass 2 1 10 mm or greater top left right 2 20 mm or greater bottom R Note Auto Crop feature is supported by technology from Reallusion Inc T Se REALLUSION Make sure you have put a memory card or USB Flash memory drive in the correct slot Load your document Press Scan Press Scan to Media Press lt 4 or gt to choose Auto Crop 109 Chapter 13 6 Press Auto Crop 7 Press On If you do not want to change additional settings press Mono Start or Colour Start to start scanning The number of the scanned documents appears on the LCD Press OK D Press 4 or gt to preview each document data Press Save A11 to save the data Note Auto Crop is available for paper that has all four corners with right angles of 90 degrees If one of the angles is not square Auto Crop cannot detect the document If your document is too long or wide this setting does not work properly You must place the documents away from the edges
162. n the same telephone line Connections The external TAD must be connected as shown in the previous illustration D Set your external TAD to one or two rings The machine s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls Gy Set the Receive Mode to Manual and turn Fax Detect on See Choose the Receive Mode on page 41 Recording outgoing message OGM on an external TAD Timing is important in recording this message D Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds R Note We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it Multi line connections PBX We suggest you ask the company who installed your PBX to connect your machine If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system This prevents the machine being activated each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual We cannot g
163. n the LCD Press OK Press Stop Exit Changing your memory security password Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Mem Security Press Set Password Enter the registered 4 digit number for the current password using the buttons on the LCD Press OK 980090 0000 Enter a 4 digit number for a new password using the buttons on the LCD Press OK When the LCD shows Verify re enter the new password using the buttons on the LCD Press OK D Press Stop Exit Security features Turning the memory security on off Turning on the memory security lock Press MENU Press A or to choose Fax Press Fax Press A or Y to display Miscellaneous Press Miscellaneous Press Mem Security Press Set Security 980090 0000 Enter the registered 4 digit password using the buttons on the LCD Press OK The machine goes offline and the LCD shows Memory Security Note If there is a power failure the data will stay in memory for approximately 24 hours Turning off the memory security Press Unlock Enter the registered 4 digit password using the buttons on the LCD Press OK Memory Security is automatically turned off e Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in Secure mode until the registered password is ent
164. nected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point or router supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide General Information Accessing Brother Support Windows You can find all the contacts you will need such as Web support Brother Solutions Center on the Brother CD ROM E Click Brother Support on the Top Menu The following screen will appear Macromedia Flash Player 8 agii Multi Function Center __brother _ Brother Support a Brother Home Page a Brother Solutions Center a Supplies information a Brother CreativeCenter E To access our website http www brother com click Brother Home Page E For the latest news and product support information http solutions brother com click Brother Solutions Center E To visit our website for original Brother Supplies http www brother com original click Supplies Information E To access the Brother CreativeCenter http Awww brother com creativecenter for FREE photo projects and printable downloads click Brother CreativeCenter E To return to the Top Menu click Back or if you have finished click Exit Chapter 1 Control panel overview 1 2 4 Redial Pause R Mute Speaker Phone On Off
165. new name up to 12 characters Press OK See Entering Text on page 181 E f you do not want to rename your favourite setting press OK 93 Chapter 12 Retrieving your favourite setting When you are ready to use one of your favourite set of settings you can recall it D Press Copy 2 Press Favorite Press the favourite setting you want to retrieve Rename your favourite setting After you stored your favourite setting you can rename it Press Copy Press lt 4 or gt to display Favorite Settings Press Favorite Settings Press Rename Press the favourite setting you want to rename Enter the new name up to 12 characters See Entering Text on page 181 Press OK 6690 00 94 Out of Memory message If the Out of Memory message appears while scanning documents press Stop Exit to cancel or Mono Start or Colour Start to copy the scanned pages You will need to clear some jobs from the memory before you can continue To free up extra memory do the following E Turn off Memory Receive See Memory Receive Monochrome only on page 46 E Print the faxes that are in the memory See Printing a fax from the memory on page 52 When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 Direct Printing Printing photos from a memory card or USB Flash memory
166. ng E f you chose Enlarge or Reduce press the enlargement or reduction ratio you want E f you chose Custom 25 400 enter an enlargement or reduction ratio from 25 to 400 Press OK E f you chose 100 o0rFit to Page go to step 88 1003 198 10x15cm gt A4 186 10x15cm gt LTR 142 A5 gt A4 97 LTR gt A4 93 A4 gt LTR 83 LGL gt A4 69 A4 gt A5 47 A4 gt 10x15cm Fit to Page Custom 25 400 If you do not want to change additional settings press Mono Start or Colour Start Note Page Layout is not available with Enlarge Reduce e Page Layout Sort Book Copy and Watermark Copy are not available with Fit to Page e Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees Using the document guidelines on the left and top place your document in the upper left hand corner with the document face down on the scanner glass Making N in 1 copies ora poster Page Layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass GY Note Watermark Copy Book Copy Sort
167. ng incoming messages individually Incoming messages can be played individually The LCD shows the list of incoming messages with the phone number of the caller and the time and date the message was recorded Follow the steps below to listen to your voice messages Press s on the LCD Press ICM want to listen to The following commands are available when playing messages Press A or Y to display the message you Press the message you want to listen to Erase Erases the current message or m Adjusts the volume Press Stop Exit 74 Playing all incoming messages All messages are played in the order they were recorded The LCD shows the number of the current message the total number of messages and the time and date the message was recorded Follow the steps below to listen to your voice messages D Press s on the LCD Press ICM Press Play All The following commands are available when playing messages 44 Repeats a message rp I Skips to the next message m or mj Adjusts the volume Erase Erases the current message GD Press Stop Exit Erasing incoming messages To erase incoming messages individually Press 3 on the LCD Press ICM Press A or Y to display the message you want to delete Press the message you want to delete Press Erase while playing the message Press Yes to confirm 0
168. ng the dial pad See Storing Speed Dial numbers on page 66 For example you might have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys Press Speed Dial Press 03 Press Send a fax Press Speed Dial Press 02 0090 Do one of the following E To make a telephone call press Make a phone call E To send a fax press Send a fax Go to step Press Mono Start or Colour Start You will dial 555 7000 Dialling and storing numbers To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 555 7001 you could press Speed Dial choose 03 press Send a fax and then press 7001 using the dial pad Note If you must wait for another dial tone or signal at any point in the dialling sequence create a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay 71 Digital TAD TAD Mode for internal TAD The TAD feature will store up to 99 incoming messages Messages are stored in the order in which they are received Voice messages can be up to 3 minutes in length and can also be picked up remotely see Using your Remote Access Code on page 53 The number of messages you can store will depend on how much memory is being used by other features for example
169. ng without them will cause damage to your machine and may void your warranty Lift the front of the machine and hook the long end 1 of the green protective part into the T shaped hole underneath the machine Push the forked end 2 onto the top of the paper tray Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine Unplug the machine from the electrical socket and from the machine Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected Lift the scanner cover 1 to release the lock Gently push the scanner cover support down and close the scanner cover using both hands Troubleshooting and Routine Maintenance D Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration Do not pack the used ink cartridges in the carton D Close the carton and tape it shut 159 On screen programming Your machine is designed to be easy to operate with LCD on screen programming using the menu buttons on the Touchscreen User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions
170. nnobella Ink and Paper Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of your external telephone you can hear the receiving fax machine answer before you press Mono Start or Colour Start to begin sending the fax Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort 11SE with OCR or Presto PageManager software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Pause Allows you to place a 3 5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing Speed Dial numbers Press the Redial Pause key on the control panel or the Pause button on the LCD as many times as needed for longer pauses Photo resolution Mono only A resolution setting that uses varying shades of grey for the best representation of photographs Ph
171. nnot be copied Sections of a copyrighted work can be copied for fair dealing Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 128 Safety and Legal Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and or other countries Microsoft Windows Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and or other countries Apple Macintosh and Safari are trademarks of Apple Inc registered in the United States and other countries Adobe Flash Illustrator PageMaker and Photoshop are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Microdrive is a trademark of International Business Machines Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory
172. not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink gets on your skin or clothing immediately wash it off with soap or detergent If you mix the colours by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Cleaning the outside of the machine Clean the Touchscreen as follows IMPORTANT e Disconnect the power when you clean the Touchscreen DO NOT use any type of liquid cleaners including ethanol Clean the Touchscreen with a dry lint free soft cloth Clean the outside of the machine as follows IMPORTANT e Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine e DO NOT use cleaning materials that contain ammonia e DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Troubleshooting and Routine Maintenance a
173. nt to change any settings press Colour Start to print Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as NO 1 NO 2 NO 3 and so on Neues 0 Toke The PhotoCapture Center uses these numbers to identify each picture You can print a thumbnail page to show all the pictures on the memory card or USB Flash memory drive Note Only file names that are 8 characters or less will be printed correctly on the index sheet Make sure you have put the memory card or USB Flash memory drive in the correct slot Press Photo Capture amp Press Index Print 100 Press Index Sheet and choose 6 Images Line or5 Images Line OOOOOU OOOOOO oe eee OOOO OOOOOO 6 Images Line 5 Images Line Print time for 5 Images Line will be slower than 6 Images Line but the quality is better GD Do one of the following E Press Print Setting to change the paper type or the paper size you are using E If you do not want to change the paper settings go to step Press Paper Type Choose the paper type you are using Plain Paper Inkjet Paper Brother BP71 or Other Glossy QO Press Paper Size Choose the paper size you are using Letter Or A4 Press Colour Start to print Printing photos from a memory card or USB Flash memory drive Printing Photos Before you can print an individual image you have to know the image number Make sure you ha
174. ntaxedecietaesdeocueteer 80 11 Polling 81 PUI eed ora aa a Ea ea a EE EE 81 POllINg SS cs cee secs nerenin eree aeiia ta aae EEEE Eie 81 Setup to receive polling 2 0 2 0 cecececcceceeeseeceenceecececeeeeeeeeeeeeeeeeeeeeeeeteeeteneneneesees 81 Setup to receive polling with secure code ccceeeeeeeee tee ee ee eeteeeeteeeeeeeeeeee 81 Setup to receive delayed Polliing cccccececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeeeeeneeees 82 Sequential polling Monochrome only ccceeeeeeeeeee eee ee ee ee eteteteeeeeeeeeeneee 82 Cancelling a Sequential Polling JOD cccceceeeeeeeeeeeeeceeeceeeeeeeeeaeaeaeeeeeeeeeess 83 Polled transmit Monochrome Only cceceeeeeeeeeeeeecececeeaeaeaeeeeeeeeeeeeeeeeeeeeeeeess 83 Setup for polled Tea SN sats cs aoe arc Aotaeeneen reece Neate eGR dadebbaadleneennaaies 83 Setup for polled transmit with secure COdE ccceeeee cette ee ee cette teeeeeeeeneee 84 Section Ill Copy 12 Making copies 86 HOW tO CODY nrrainn Sen ae OEP eee err eS Rr Teen Sent oe a eee are renee Eee 86 Entering COpy MOda igi e i enana d aaa a e acti 86 Making a single COpy Sanam tase nnn ann mn ee nt tan nO ene eer 86 Making multiple copies 2 sds cos vseueeutacse saute deccatetaien he uicntadseseesndeeddeuadeeareealenes 87 2112 88 10 6 01 PPE ee eee et i eee aan eer E 87 COPY SENGS nee eo meee rer eee ge ee 87 Changing copy speed and quality cccccceceeceeeeeeeeeeee ee
175. ntinue speaking without releasing the call from Hold on the machine Tone or Pulse If you have a Pulse dialling service but need to send tone signals for example for telephone banking follow the instructions below Press Speaker Phone on the machine Press on the machine s control panel Any digits dialled after this will send tone signals When you hang up the machine will return to the Pulse dialling service Fax Tel mode When the machine is in Fax Tel mode it will use the F T Ring fast double ring to alert you to pick up a voice call If you are at the machine you can lift the handset or press Speaker Phone to answer If you are at an extension telephone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the fast double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 5 1 Telephone and External devices Telephone services Your machine supports the Caller ID subscriber telephone service that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID answering services alarm systems or other custom features on one telephone line may create problems with the operation of your machine g Note Caller ID is available for U K and Ireland only Setting the Telephone Line Type If you are connecting the machine to a line that features PBX or I
176. nything on it If you feel dirt or debris clean the glass strip again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning attempt 152 Cleaning the paper pick up rollers D Pull the paper tray completely out of the machine Unplug the machine from the electrical socket and open the Jam Clear Cover 1 at the back of the machine X Clean the Paper Pick up Rollers 1 with isopropyl alcohol on a cotton swab Close the Jam Clear Cover Make sure the cover is closed correctly 6 Put the paper tray firmly back in the machine QO Re connect the power cord Troubleshooting and Routine Maintenance Cleaning the print head To maintain good print quality the machine will automatically clean the print head when needed You can start the cleaning process manually if there is a print quality problem Clean the print head and ink cartridges if you get a horizontal line in the text or graphics or blank text on your printed pages You can clean Black only three colours at a time Cyan Yellow Magenta or all four colours at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty Press mk Press Cleaning
177. o not want to change the Remote Activation Code press OK go to step Do one of the following E If you want to change the Remote Deactivation Code enter the new code Press OK go to step E f you do not want to change the Remote Deactivation Code press OK go to step D Press Stop Exit Ea Note e If you are always disconnected when accessing your external TAD remotely try changing the Remote Activation Code and Remote Deactivation Code to another 3 digit code using the numbers 0 9 x e Remote Codes might not work with some telephone systems 63 How to Dial Manual dialling Press all of the digits of the fax or telephone number using the dial pad Speed Dialling D Press Speed Dial Press the number you want to call You can also choose the number by alphabetical order by pressing on LCD Do one of the following E Press Send a fax and go to step E Press Make a phone call The machine will start dialling G gt Press Mono Start or Colour Start Note If the LCD shows Not Registered when you enter or search a Speed Dial number a number has not been stored at this location 64 Dialling and storing numbers Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to a number you recently dialled you can press Redial Pause and choos
178. oSD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter E Memory Stick PRO Duo can be used with a Memory Stick PRO Duo adapter E Memory Stick Micro M2 can be used with a Memory Stick Micro M2 adapter E Adapters are not included with the machine Contact a third party supplier for adapters Printing photos from a memory card or USB Flash memory drive E This product supports xD Picture Card Type M Type M Type H Large Capacity E IBM Microdrive is not compatible with the machine a CompactFlash Type Il is not supported The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Memory cards USB Flash memory drive and folder structure Your machine is designed to be compatible with modern digital camera image files memory cards and USB Flash memory drive however please read the points below to avoid errors E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E Direct PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E The machine can read up to 999 files ona memory card or USB Flash memory drive E The DPOF file on the memory cards must be in a valid DPOF format See DPOF printing
179. of Files Folder Borderless 2 16 MB to2 GB 34GB to 16 GB CompactFlash 4 MB 16 GB Type only Microdrive is not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick 16 MB 128 MB Memory Stick PRO 256 MB 16 GB Memory Stick Duo with adapter 16 MB 128 MB Memory Stick Micro M2 with adapter SD 2 SDHC 2 microSD with adapter miniSD with adapter xD Picture Card 4 USB Flash memory drive j Up to 1200 x 2400 dpi DPOF ver 1 0 ver 1 1 Exif DCF up to ver 2 1 Photo Print JPEG Scan to Media JPEG PDF Colour TIFF PDF Mono Up to 999 files The folder inside memory cards or USB Flash memory drive is also counted File must be stored in the 4th folder level of the memory card or USB Flash memory drive Letter A4 Photo 10 x 15 cm Photo 2L 13 x 18 cm 7 Memory cards adapters and USB Flash memory drive are not included 4 xD Picture Card Conventional Card from 16 MB to 512 MB xD Picture Card Type M from 256 MB to 2 GB xD Picture Card Type M 1 GB and 2 GB xD Picture Card Type H from 256 MB to 2 GB 5 USB 2 0 Standard USB Mass Storage standard from 16 MB to 32 GB Support format FAT12 FAT16 FAT32 188 Progressive JPEG format is not supported See Paper type and size for each operation on page 19 Specifications PictBridge Compatibility Supports the Camera amp Imaging Produ
180. of the machine please go to the next step Troubleshooting and Routine Maintenance Open the Jam Clear Cover 1 at the QO Lift the scanner cover 1 from the front back of the machine Pull the jammed side of the machine until it locks paper out of the machine securely in the open position Make sure that there is no jammed paper left inside the machine IMPORTANT If the paper is jammed under the print head unplug the machine from the power source and then move the print head to k i take out the paper x SS e If the print head is at the right corner as VA A WI shown in the illustration you cannot move NY 5 the print head Hold down Stop Exit until the print head moves to the middle Then Close the Jam Clear Cover unplug the machine from the power Make sure the cover is closed properly source and take out the paper e If ink gets on your skin immediately wash it off with soap or detergent 147 Lift the scanner cover to release the lock D Gently push the scanner cover support down 2 and close the scanner cover using both hands Push the paper tray firmly back into the machine While holding the paper tray in place pull out the paper support 1 until it clicks and then unfold the paper support flap IMPORTANT DO NOT use the paper support flap for Legal size paper Routine maintenance Replacing the ink ca
181. of their life The machine will stop all print operations While memory is available black and white faxes will be stored in the memory If a sending machine has a colour fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be stored in the memory as a black and white fax Replace the ink cartridges See Replacing the ink cartridges on page 148 Comm Error Poor telephone line quality caused a communication error If the problem continues call the telephone company and ask them to check your telephone line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again The ink cartridge cover is not completely closed Firmly close the ink cartridge cover until it clicks Data Remaining Print data is left in the machine s memory Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Disconnected The other person or other person s fax machine stopped the call Try to send or receive again Document Jam The document was not inserted or fed correctly or the document scanned from the ADF was too long See Using the ADF on page 21 Se
182. one companies See Caller ID U K and Ireland only on page 58 The number or name if available from the last 30 faxes and telephone calls you received will be stored in the Caller ID history You can view the list or choose one of these numbers to telephone to fax to add to Speed Dial or delete from the history When the thirty first call comes in to the machine it replaces information about the first call Press Cal History Press Caller ID hist Press the number or the name you want to call Do one of the following E To make a telephone call press Make a phone call E To send a fax press Send a fax Press Mono Start or Colour Start E f you want to store the number press More and then press Add to Speed Dial See Storing Speed Dial numbers from the Caller ID history on page 67 E f you want to delete the number from the Caller ID history list press More and then press Delete Press Yes to confirm Press Stop Exit Note You can print the Caller ID list See How to print a report on page 80 65 Chapter 8 Storing numbers You can set up your machine to do the following types of easy dialling Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storin
183. or each fax sent that shows its date time and number 200 A Access codes storing and dialling 71 ADF automatic document feeder 21 32 Answering machine TAD aaee 60 COnnecting aacencaleres acc diecieccncracsiaptestackaade 60 Apple Macintosh See Software User s Guide on the CD ROM Automatic TAX TOCEIVG onini 41 Fax Detect ncdecederea i Gidsessseddetececeedueuss 45 B Broadcasting occcncs cas cceusbectesteswedantactensetees 35 setting up Groups for ceeeeeeeeeeees 69 C Caller D maissin naro 58 Cancelling Fax Forwarding cccceeeeeeeeeeeeeeeeeeeeeees 54 jobs awaiting redial eee 39 Cleaning paper pick up roller ceeeeeees 153 print head aos sacs se cede eehometexe Secessscernecuaned 153 printer platen eeeeeeeeeeeeeeeeeees 152 SCANNET sesdedces ste eatee eee sercecandereneegacest 152 Connecting external TAD answering machine 60 external telephone 2 e ceee 61 Consumable items ceeeeeeeeeeeees 194 Control panel overview c cc eeeeeeeeeeeeeees 6 ControlCenter See Software User s Guide on the CD ROM Copy DQM SS ciriciri arire 90 CONUASE eepe eee n area eei 90 enlarge reduce oo eceeecccccceeceeeeeeeeeeeeeees 88 enter Copy mode esteeeeeeeeee 86 favorite Soepen orein i 93 ink save mode ccun cies 91 MUlple eeii ee eee reer 87 out OF MeEMOTY scceceetesdestcecerccett
184. ork You can find basic setup instructions in the Quick Setup Guide If your wireless access point or router supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide Viewing Documentation Macintosh Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear eoo t MEL Pro Suite amp Start Here OSX Presto PageManager Utilities Documentation Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click top html to view the Software User s Guide and Network User s Guide in HTML format 800 C English 0 wm html top html Click the documentation you want to read E Software User s Guide E Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning Mac OS X 10 3 9 10 5 x E Contro Center2 Mac OS X 10 3 9 10 5 x E Network Scanning Mac OS X 10 3 9 10 5 x Presto PageManager User s Guide E The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Network setup instructions Your machine can be con
185. otoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dialling on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Glossary Remote Access Code Your own 4 digit code that allows you to call and access your machine from a remote location Remote Activation Code Press this code 5 1 when you answer a fax call on an extension or external telephone Remote Deactivation Code For Fax Tel mode only When the machine answers a voice call it fast double rings You can pick up at an extension telephone by pressing this code 5 1 Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only Fax Tel and TAD Ring Volume Volume setting for the ma
186. ou access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you have to set up your own code The factory default code is the inactive code Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Remote Access Press Remote Access Ooo 6006 Enter a 3 digit code using numbers 0 9 or by pressing the buttons on the LCD Press OK The preset x cannot be changed Note Do not use the same code as your Remote Activation Code 5 1 or Remote Deactivation Code 5 1 See Operation from extension telephones on page 61 D Press Stop Exit Note You can change your code at any time by entering a new one If you want to make your code inactive press in step to restore the inactive setting and press OK Receiving a Fax Using your Remote Access Code Dial your fax number from a touch tone telephone or another fax machine When your machine answers enter your remote access code 3 digits followed by at once The machine signals if it has received messages E 1 long beep Fax messages E 2 long beeps Voice messages E 3 long beeps Fax amp Voice messages E No beeps No messages When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three tim
187. ou choose 7 days the LCD will ask you to choose the first day for the 7 day countdown Press Stop Exit 80 Reports The following reports are available E XMIT Verify Prints a Transmission Verification Report for your last transmission E Help List A help list showing how to program your machine E Quick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order E Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive E User Settings Lists your settings E Network Config Lists your Network settings E Caller ID hist Lists the available Caller ID information about the last 30 received faxes and telephone calls How to print a report Press MENU Press A or Y to display Print Reports Press Print Reports Press the report you want Quick Dial only Press Alphabetical Order or Numerical Order Press Mono Start 00 6690 OS Press Stop Exit Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to re
188. page 93 Press the option you want Note e The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 23 Book Copy Watermark Copy and Ink Save Mode features are supported by technology from Reallusion Inc gt Making a single copy Press GJ Copy Load your document See Loading documents on page 21 Press Mono Start or Colour Start Making multiple copies You can make up to 99 copies in one print run Press Load your document See Loading documents on page 21 Enter the number of copies you want Press Mono Start or Colour Start Note To sort the copies press lt 4 or gt to choose Stack Sort See Sorting copies using the ADF on page 90 Stop copying To stop copying press Stop Exit Making copies Copy settings You can change the copy settings temporarily for the next multiple copies The machine returns to its default settings after 1 minute or if the Mode Timer returns the machine to Fax mode See Mode Timer on page 23 If you have finished choosing settings press Mono Start or Colour Start If you want to choose more settings press lt 4 or P Note You can save some of the settings that you use most often by setting them as a favourite up to three favourites can be saved These settings will stay until you change them again See Set
189. peed Dial More Set Speed Dial You can set up dial by pressing only a few keys 66 Setup Groups You can set up Groups for Broadcasting 69 Change You can change Speed Dial numbers 68 Delete You can delete Speed Dial numbers 68 Press a Speed Dial number Send a fax You can send a fax after pressing Mono Start or Colour Start 64 Make a phone call You can make a telephone call 64 EA The factory settings are shown in Bold with an asterisk 171 Scan a Level1 Option1 Option2 Option3 Descriptions Page Scan to E mail You can scan a monochrome See or a colour document into Software your E mail application User s Scan to Image You can scan a colour picture Guide into your graphics oy application ape Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a monochrome or a colour document into your computer Scan to Media Quality Color 150 dpi You can choose the scan 108 when a memory _ resolution file format for your l card or USB Colot 400 dpa document Flash memory Color 600 dpi drive is inserted B W 200x100 dpi B W 200 dpi File Type If you chose colour option in Quality setting PDF JPEG If you chose Mono option in Quality setting TIFF PDF File Name You can rename the fi
190. press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Mono Start or Colour Start to send the pages scanned so far or to press Stop Exit to cancel the operation Note To free up space wait until any jobs stored in the memory have been sent cancel any waiting jobs see Checking and cancelling waiting jobs on page 39 or send the fax in real time See Real Time Transmission on page 37 Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line Choose the Receive Mode By default your machine will automatically receive any faxes that are sent to it The diagram below will help you choose the correct mode For more detailed information on the receive modes see Using Receive Modes on page 43 Are you using the built in TAD Yes l No Do you want to use the telephone features of your machine or an external See Digital TAD telephone or external telephone answering device connected on the same line as the machine Yes No Are you using the voice message function of an external telephone answering device No Fax Only Do you want the machine to answer fax and Manual telephone calls automatically No gt ee Fax Tel Yes Manual Yes We recommend you set Fax Detect to On 41 Chapter 6 To set a receive mo
191. pull on the middle of the AC power cord Doing this might cause an electrical shock A DO NOT use flammable substances any type of spray liquid or aerosol cleaners to clean the inside or outside of the machine Doing this may cause a fire or electrical shock 121 A If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the electrical socket Call your Brother dealer or Brother Customer Service A If metal objects water or other liquids get inside the machine immediately unplug the machine from the electrical socket Call your Brother dealer or Brother Customer Service A Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket Never install telephone wiring during a lightning storm Never install a telephone wall socket in a wet location A This product must be installed near an electrical socket that is easily accessible In case of an emergency you must unplug the power cord from the electrical socket to shut off the power completely A This product should be connected to an AC power source within the range indicated on the rating label DO NOT connect it to a DC power source or inverter If you are not sure contact a qualified electrician A Always make sure the plug is fully inserted A DO NOT use the machine
192. r name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Colour Enhancement Adjusts the colour in the image for better print quality by improving sharpness white balance and colour density Delayed Fax Sends your fax at a specified time later Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax 197 ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone using the same line as your fax but plugged
193. re adjusted correctly See Loading paper and other print media on page 10 Make sure the Jam Clear Cover is closed correctly Smudged stain at the top centre of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other print media on page 17 Smudged stain at the right or left corner of the printed page Make sure the paper is not curled when you print on the back side of the paper with the Print Odd Pages and Print Even Pages settings Printing appears dirty or ink seems to run Make sure you are using the recommended types of paper See Acceptable paper and other print media on page 17 Don t handle the paper until the ink is dry Make sure you are using Brother Original Innobella Ink If you are using photo paper make sure that you have set the correct paper type If you are printing a photo from your PC set the Media Type in the Basic tab of the printer driver Stains appear on the reverse side or at the bottom of the page Make sure the printer platen is not dirty with ink See Cleaning the machine s printer platen on page 152 Make sure you are using the paper support flap See Loading paper and other print media on page 10 Make sure you are using Brother Original Innobella Ink The machine prints dense lines on the page Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the
194. repeatedly to select each photo or hold down to scroll through all photos Press M28 to start Slide Show amp Press a photo from the thumbnails Press Enhance or Trim You can also choose both together Press OK QO Do one of the following E f you chose Enhance go to step E f you chose Trim go to step 101 Chapter 13 6 Press the effect you wish to add Press OK Go to step Note e You have 7 ways to add effects to your photo Auto Correct The machine decides the suitable effect for your photo Enhance Skin E E Best used for adjusting portrait photographs It adjusts human skin colour Press lt or gt to adjust the level of contrast Remove Red Ey A The machine will attempt to remove red eye from your photo If red eye detection fails you can press the Try Again button to re detect Enhance Scenery il Best used for adjusting landscape photographs It highlights green and blue areas in your photo Press lt 4 or gt to adjust the level of contrast Monochrome E You can convert the colour of your photo to monochrome m Sepia 4 Adds a sepia tone shades of brown effect to your photo Auto Correct amp Remove Red Ey E The machine decides the suitable effects for your photo Also it will attempt to remove red eye from your photo e There are some cases when red eye ma
195. ress Fax Press lt 4 or gt to display a setting you want to change and press the setting then press the option you want Repeat step to change more settings Note e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as default These settings will stay until you change them again See Setting your changes as a new default on page 39 36 Contrast If your documentis very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used It automatically chooses the suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark document D Press Fax 2 Press lt 4 or gt to display Contrast D Press Contrast Press Auto Light or Dark GY Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a colour fax e When you choose Photo as the Fax Resolution Changing fax resolution The quality of a fax can be improved by changing the fax resolution Press Fax Press lt or gt to display Fax Resolution Press Fax Resolution Press the resolution you want Note You can choose four different resolution settings for monochrome faxes and two for colour
196. rks in the following way E Printing If you click Greyscale in the Advanced tab of the printer driver you can use the machine as a monochrome printer E Copying If the paper type is set to Plain Paper or Inkjet Paper you can make copies in monochrome E Faxing If the paper type is set to Plain Paper or Inkjet Paper the machine will receive and print the faxes in monochrome If a sending machine has a colour fax the machine s handshake will ask that the fax be sent as monochrome If the paper type is set to Other Glossyor Brother BP71 the machine will stop all print operations If you unplug the machine or take out the ink cartridge you cannot use the machine until you change to a new ink cartridge Replace the ink cartridges See Replacing the ink cartridges on page 148 139 Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it Take out the new ink cartridge and re install it slowly until it clicks If you are using non Brother Original ink the machine may not detect the ink cartridge Replace the cartridge with a Brother Original ink cartridge If the error message remains contact your Brother dealer An ink cartridge is not installed properly Take out the new ink cartridge and re install it slowly until it clicks Cannot Print One or more of the ink cartridges have reached the end
197. rt you to a A possible electrical shock Hot Surface icons warn you not to A touch machine parts that are hot FA Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read Software User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guides in HTML format If you have not installed the software you can find the documentation by following the instructions below D Turn on your PC Insert the Brother CD ROM into your CD ROM drive E Note If the Brother screen does not appear automatically go to My Computer Computer double click the CD ROM icon and then double click start exe If the model name screen appears click your model name General Information amp If the language screen appears click your language The CD ROM Top Menu will appear Macromedia Flash Player 8 OB gt te bother M
198. rtridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you to replace an ink cartridge there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly IMPORTANT Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance and reliability when used with genuine Brother Original ink cartridges Brother cannot guarantee this optimum performance and reliability if ink orink cartridges of other specifications are used Brother does not therefore recommend the use of cartridges other than genuine Brother Original cartridges or the refilling of used cartridges with ink from other sources If damage is caused to the print head or other parts of this machine as a result of using other brands of ink or ink cartridges any repairs required as aresult may not be covered by the warranty D Open the ink cartridge cover If one or more ink cartridg
199. s 64 Out of Memory asiscac ete ct eacecricsateededeniens 142 while scanning a document 94 Unable to Clean eeeeeeeeeees 143 Unable to Init coc ccscecccntxentetrecdecseedea ans 143 Unable to Print cxccccatesterctedacrcticasiecardens 143 Unable to Scan cecececeteeeteeeeeeeees 143 Extension telephone using 62 63 External telephone connecting 61 F Fax codes Changing s sisisiiirisrersiiieiirinisinsnes 53 63 Remote Access Code n 53 Remote Activation Code 45 61 63 Remote Deactivation Code 61 63 SING ese oaccses E tan eeaceenenepeneece 63 Fax DOIG U ausecjaidesdicdidieetbacestecadasdvldentcatence 45 Fax Forwarding changing remotely s es 54 55 programming a number eee 46 Pax Storage scoi e E 46 printing from Memory ssssssssssssseseseeeseeene 52 turning Off eresien eaa 48 ilialoke pan 46 Fax from PC See Software User s Guide on the CD ROM 202 Fax stand alone FE E V N ceirnin 41 at end of conversation seee 43 difficulties naaaaannnaaaannnana 130 132 F T Ring Time setting 44 Fax Detect wick aitnccceiatuesan 45 Fax Forwarding ccsisccsecsececencsectscdesseness 54 Fax Preview ccccceccccceeseeeeeeees 49 51 from extension telephone 61 63 IMO PC rrei emer eer ener 47 into the Memory ceeeeeeeeeeeeeeeeees 52 out of paper reception
200. s recommended 134 Copying Difficulties Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 86 Copies are blank Make sure you are loading the document properly See Loading documents on page 21 Poor copy results when using the ADF Try using the scanner glass See Using the scanner glass on page 21 Vertical black lines or streaks appear in copies Vertical black lines or streaks on copies are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner glass on page 152 Fit to Page does not work properly Make sure the document is not skewed Reposition the document and try again Paper feeding and copying speed are slower when copying from the ADF Paper feeding and copying speed become slower to prevent overheating of the machine when you make many copies using the ADF Let the machine cool and then try again later Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear when starting to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click Select to choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See
201. s sso oce sae absccearacect cccoeedtcaptennnueidaeeuselaenicaiiamentes 19 Loading documents iseosc sees ceetete tsetse lenin cd uieaen coca ded egdareuden epeee aatseiusiealaniuees 21 Using ING ADP resccpereeseccatuaguaecdicadeularespesideceaenepeulaviensancstespeduc EEEE Er EEES 21 Using the scanner glass nnnoo0oooeee neee oerre rrene rere etrteerrerrnnn rnn reeeereeene nenne 21 S annable area eei a e a E EE REEE 22 3 General setup 23 ONOM KEY erran ea a a e ee aE EE 23 Turning the machine OT isos nceescherseede Ga ercnde acest eece dda astinteabee la ceceecetenalcnaanbecand 23 Turning the machine OMN nce ease eee cede rea acai hcaedecitaruat ve cu deuerd ieecenekcade 23 Mode TIMEN ec cate act e e e E e ssn ceca een eect eee iene E aeececuees 23 Paper SettihgS ereenn a ee eee ee eee ee meee nee 24 Paper TYPO eae emcee ety eo een eect eas 24 Paperi SIZE sir ee oe rae ee a er eer ee eee eee eer ee eee eee 24 Volume SSN Sissin eiere ae Ea e gues ote e E E aaa Eaa a aE aE ERARE IET 25 RING VOIUME So eea e a eel rage a a e errr ee 25 Beeper OU NNN oak gered tisede pein aec nn rtertrerrner rnnt tnn tntereereen renerne renee 25 Speaker VolUM Ensis risio eron aeaaea eaaa eE aA a aud ER EOE arrana aiai 26 Automatic Daylight Saving TiMe ssesseseseeseseseesseeerrrsrerrrrrrrnrnrnrrrnnnrsnnnseneseserene 26 Sleep Mode eistir en ee eee ee 27 LOD SCOM eee ee cee ere ee e ere ee Er E ER rere ee ee ee EESE 27 Setting the backlight brightness
202. scan into the memory depends on the amount of data that is printed on each page Delayed Batch Transmission Monochrome only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Press Fax Press lt 4 or gt to display Batch TX Press Batch TX Press On Press Stop Exit Checking and cancelling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting D Press MENU Q Press A or Y to display Fax Press Fax Press A or Y to display Remaining Jobs Press Remaining Jobs Any waiting jobs appear on the LCD Press Aor Y to scroll through the jobs Press OK Do one of the following 00 E To cancel press Yes If you want to cancel another job go to step E To exit without cancelling press No When you have finished press Stop Exit and choose the job you want to cancel Sending a Fax Setting your changes as a new default You can save the fax settings for Fax Resolution Contrast Preview Real Time TX andGlass ScanSize you use most often by setting them as default These settings will stay until you change them again amp Press
203. settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Print Setting Press A or Y to display Factory Reset Press Factory Reset Press Yes to confirm Press Stop Exit 107 Chapter 13 Scan to a memory card or USB Flash memory drive Entering Scan mode When you want to scan to a memory card or USB Flash memory drive press Scan The LCD shows Scan t Scan to Scan to E aes Bins a OCR p Scan Sean to Site L Media Press Scan to Media If you are not connected to your computer only the Scan to Media selection is available on the LCD See Using the Scan key for Windows or Macintosh in the Software User s Guide on the CD ROM for details about the other menu options 108 How to scan toa memory card or USB Flash memory drive You can scan monochrome and colour documents onto a memory card or USB Flash memory drive Monochrome documents will be stored in PDF PDF or TIFF TIF file formats Colour documents may be stored in PDF PDF or JPEG JPG file formats The factory setting is Color 150 dpi and the default file format is PDF The machine automatically creates file names based on the current date For details see the Quick Setup Guide For example the fifth image scanned on July 1 2009 would be named 01070905 PDF You can change the colour and quality
204. settings press Press Colour Start to print Cropping On Printing photos from a memory card or USB Flash memory drive Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower Press Print Setting Press A or Y to display Borderless Press Borderless Press Off or On If you do not want to change additional settings press Press Colour Start to print Date Print You can print the date which is already in the data on your photo The date will be printed on the lower right corner If the data doesn t have the date information you cannot use this function Press Print Setting Press Aor Y to display Date Print Press Date Print Press On or Off If you do not want to change additional settings press 5 Press Colour Start to print Note The DPOF setting on your camera must be turned off to use the Date Print Setting your changes as a new default You can save the print settings you use most often by setting them as the default settings These settings will stay until you change them again Choose the print settings and options you want to store After changing the last setting press A or Y to choose Set New Default Press Set New Default Press Yes to confirm Press Stop Exit Restoring all settings to the factory
205. sing 9 0 allows you to exit remote retrieval Wait for the long beep then replace the handset Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine Before you use this feature you have to turn on Fax Storage D Dial your fax number When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages When you hear two short beeps press 9 6 2 amp Wait for the long beep enter the number up to 20 digits of the remote fax machine you want your fax messages sent to using the dial pad then enter AY Note You cannot use and as dial numbers However press if you want to create a pause Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine Dial your fax number When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages When you hear two short beeps press 9 5 4 amp Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter
206. sing the Old Fax tab on the LCD Press the New Fax tab to go back to your new fax list Press A or Y to display the fax number of the fax you want to see Press the fax you want to see Note e If your fax is large there may be a delay before it is displayed on the LCD e The LCD will show the current page number and total pages of the fax message When your fax message is over 99 pages the total number of pages will be shown as XX 50 When the fax is displayed press More The buttons will appear on the LCD and perform the operations shown below Button Description ow Enlarge the fax e Reduce the fax A or Scroll vertically y or gt Scroll horizontally DF Rotate the fax clockwise Delete the fax uij Press Yes to confirm lt y Go back to the previous page gt Go to the next page 5 Go back to the fax list Print the fax x Close the preview table amp Press Stop Exit How to print a fax Press Fax Preview Press the fax you want to view Press More Press I Print E f the fax is multiple pages go to step E f the fax is a single page it will start printing Go to step Do one of the following E Press Print All Pages to print all pages of the fax E Press Print Displayed Only to print the displayed page E Press Print From Displayed to print the displayed page to the last
207. sparency Press Stop Exit a Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams 24 Paper Size You can use five sizes of paper for copying A4 A5 Letter Legal and 10 x 15 cm and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page Press MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Paper Size Press Paper Size Press A4 A5 10x15cm Letter or Legal Press Stop Exit 0000 00 Volume Settings Ring Volume You can choose a range of ring volume levels from High to Off The machine will keep the new setting until you change it Setting the Ring Volume from the menu Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Ring Press Low Med High or Off Press Stop Exit O00000 OG General setup Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off Pre
208. ss MENU Press A or Y to display General Setup Press General Setup Press Aor Y to display Volume Press Volume Press Beeper Press Low Med High or Of O00000 OG Press Stop Exit 25 Chapter 3 Speaker Volume You can choose a range of speaker volume levels from High to Off Press MENU Press A or Y to display General Setup Press General Setup Press A or Y to display Volume Press Volume Press Speaker Press Low Med High or Of O00000 OG Press Stop Exit You can also adjust the speaker volume by pressing Speaker Phone Press Speaker Phone Press lt 4 or gt to display Volume Press Volume Press m or m This setting will stay until you change it again Press Speaker Phone Note e You can adjust the speaker volume while you are listening to your outgoing message OGM and incoming messages ICM s by pressing or ti If you turn the Incoming Recording Monitor to OFF the Speaker for screening calls will be disabled and you won t hear callers leaving messages The volume for other operations can still be controlled using m4 or mi 26 Automatic Daylight Saving Time You can set the machine to change automatically for daylight saving time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct date and time in the Date Time setting
209. ss MENU Press A or Y to display Service Press Service Press Data Transfer Press Fax Transfer 000000 Do one of the following E If the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit E Enter the fax number to which faxes will be forwarded Press Mono Start Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC D Press Stop Exit to interrupt the error temporarily Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM Make sure you have set PC Fax Receive on the machine See PC Fax Receive Windows only on page 47 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC G Do one of the following E To transfer all faxes to your PC press Yes You will be asked if you want a backup print E To exit and leave the faxes in the memory press No QO Press Stop Exit Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Enter personal information station ID in the Quick Setup Guide Press Stop Exit to interrupt the error temporarily Press MENU Press A or Y to display Service Pr
210. swer If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine ask your telephone company to check the line Receiving Faxes Difficulty Suggestions Cannot receive a fax Check all line cord connections Make sure the machine is in the correct receiving mode for your setup See Receive mode settings on page 44 If you often have interference on the telephone line try changing the menu setting of Compatibility to Basic for VoIP See Telephone line interference on page 138 Make sure your machine has a dial tone by pressing the Speaker Phone key If you hear static or interference on your fax line please contact your local telephone company Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections Make sure that the Fax key is illuminated See Entering Fax mode on page 32 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 80 Sent faxes are blank Make sure you are loading the document properly See Loading documents on page 21 Transmission Verification Report says RESULT ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get RESULT ERROR on the Tr
211. t installation 155 Telephone line COMME CONS citt caasckccs cy eesceteucedtesetaciaaens 60 CMI UES secsec rrisnin 133 interference 0 cee cececcecececeeaeeeesseeeeeess 138 multi line PBX cccccececeeeeeeeeeeeeeeeees 61 WG Gee eaa e a eiee 57 Text entering cceceeeeeeeeeeeeeeeeeeeeeees 181 special Characters 181 Transferring your faxes or Fax Journal ODOM E teense te eenceneaninnee 144 Transparencies 068 17 18 20 184 205 Troubleshooting cccceceeceesseeeeeeeees 130 checking ink volume eeeeeeeeeees 155 document JAM 0 ceeeeeceeeceteceeeeeeeeees 145 error messages ON LCD ceee 139 if you are having difficulty COPYING eer eas ae a 135 CGocument jAM ceeeeeeeeeeeeeees 145 incoming calls aseeseen 134 Network siccriedinac2 sc Gscesaantibiucdecceecetaias 137 PhotoCapture Center 0 136 PATO cs insted errearen 130 printing received faxes ccc0 132 receiving FAXES ccececeeeeeeeeeeeeneeees 133 Scanning oeza Gio ese 135 software ocscesdesdedvesthoceaunvaiscvencetcndsaaves 135 telephone line or connections 133 paper jam sccsciccactantccsscesceteeseesceeceerntoncas 146 V Volume setting DCS E E E E EET 25 alake a A E 25 SUCAKED cencenccuseeeeeeids alecedanae aan 26 W Windows See Software User s Guide on the CD ROM Wireless Network See Quick Setup Guide and Network User s Guide on the CD R
212. t setting See DPOF printing on page 114 for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings Settings Options Paper Size 10x 15cm Paper Type Glossy Paper Layout Borderless On Print Quality Fine Color Enhancement Off Date Print Off E When your camera does not have any menu selections these settings are also used E The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings Printing photos from a camera Printing Images a Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Dp Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using a USB cable 1 USB direct interface Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected amp Choose the photo you want to print following the instructions from your camera When the machine starts printing a photo the LCD will show Printing IMPORTANT To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface
213. th 89 mm 101 6 mm Length 127 mm 152 4 mm E Maximum paper tray capacity Approx 20 sheets Paper Output Up to 50 sheets of A4 plain paper face up print delivery to the output paper tray cover For glossy photo paper or transparencies we recommend removing printed pages from the output paper tray cover immediately after they exit the machine to avoid smudging Use only transparencies recommended for inkjet printing See Paper type and size for each operation on page 19 184 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Greyscale Polling Types Contrast Control Resolution Speed Dial Groups Broadcasting 1 Automatic Redial Ring Delay Communication Source Specifications ITU T Super Group 3 MH MR MMR JPEG Automatic Fallback 33 600 bps ADF Width 148 mm to 215 9 mm ADF Length 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm Scanner Glass Length Max 297 mm ADF 208 mm A4 paper Scanner Glass 204 mm A4 paper 208 mm Levels 64 Monochrome 256 Colour Standard Secure Timer Sequential Monochrome only Automatic Light Dark manual setting E Horizontal 8 dot mm E Vertical Standard 3 85 line mm Mono 7 7 line mm Colour Fine 7 7 line mm Mono Colour Photo 7 7 line mm Mono Superfine 15 4 line mm Mono 100 stations x 2 numbers Up to 6 250 stations 3 times at 5 minute intervals 0 1 2 3 4 5 6 7 or 8 rings 0
214. the remote retrieval commands If you have set Fax Storage a backup copy will automatically be printed at the machine Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or F to display Memory Receive Press Memory Receive OO 00 0000 Press Fax Storage Press Stop Exit E Note Colour faxes cannot be stored in the memory When you receive a colour fax your machine prints the colour fax automatically PC Fax Receive Windows only If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear on the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press
215. ting your favourites on page 93 Changing copy speed and quality You can choose from a range of speed and quality The factory setting is Normal E Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies Even if you set this option the copy speed will be slower with Ink Save Mode Book Copy or Watermark Copy turned on E Normal Normal is the recommended mode for ordinary print outs This produces good copy quality with good copy speed E Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed 87 Chapter 12 Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Quality Press Quality Press Fast Normal or Best 0000000 If you do not want to change additional settings press Mono Start or Colour Start Enlarging or reducing the image copied You can choose an enlargement or reduction ratio If you choose Fit to Page your machine will adjust the size automatically to the paper size you set If you want this setting use the scanner glass Press Copy Load your document Enter the number of copies you want Press lt 4 or gt to display Enlarge Reduce Press Enlarge Reduce Press 100 Enlarge Reduce Fit to Page or Custom 25 4003 00 0000 Do one of the followi
216. to Caller ID U K and Ireland only The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings You can use a number in the Caller ID history to make a phone call send a fax add it to Speed Dial or delete it from the history See Caller ID history on page 65 58 After a few rings the LCD shows the telephone number of your caller and name if available Once you answer a call the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory E You can see the first 20 characters of the number or name E The ID Unknown message means the call originated outside your Caller ID service area E The ID Withheld message means the caller has intentionally blocked transmission of information You can print a list of the Caller ID information received by your machine See How to print a report on page 80 Note The Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area Setting the Caller ID to On If you have Caller ID on your line then this function should be set to On to display the caller s telephone number on the LCD as the telephone rings Press MENU Press A
217. tray Brother BP71 Other Glossy Transparency Paper Size A4 Sets the size of the paper 24 in th tray AE in the paper tray 10x15cm Letter Legal Volume Ring Off Adjusts the ring volume 25 LOW Med High Beeper Off Adjusts the volume level 25 Low of the beeper ed High Speaker Off Adjusts the volume level 26 of the speaker LOW Med High Ff The factory settings are shown in Bold with an asterisk 161 Level1 Level2 Level3 Options Descriptions Page General Setup Auto Daylight On Changes for Daylight 26 continued Off savings Time automatically LCD Settings Backlight Light You can adjust the 27 Wed brightness of the LCD backlight Dark Dim Timer Off You can set how long the 27 TE LCD backlight stays on for ae after you go back to the 20 Secs Ready screen 30 Secs Sleep Mode 1 Min You can choose how long 27 gt Min the machine will remain SR idle before it goes into 3 Mins sleep mode 5 Mins 10 Mins 30 Mins 60 Mins Fax Setup Receive Ring Delay Ring Delay Sets the number of rings 44 before the machine 0 answers in Fax Only or 1 Fax Tel mode 2 3 4 3 6 7 8 Example for the U K Toll Saver Cost saving feature the 77 On off machine rings 2 times if there are messages and 4 times if there are no messages so you can hang up and not pay for the call
218. ttons on the LCD Press OK See Entering Text on page 181 For example type NEW CLIENTS Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Re enter the character Press OK Press Stop Exit Deleting a Group Press Speed Dial Press More Press Delete Press A or Y to display the Group you want to delete Press the Group Press OK Press Yes to confirm O00000 0000 Press Stop Exit N N So Deleting a number from a Group ep Press Speed Dial Press More Press Change Press A or Y to display the Group you want to change Press the Group Press Add Delete Press A or Y to display the number you want to delete from the Group Press the check box of the number you want to delete to uncheck it Press OK to confirm Press OK 80 000 68690 Press Stop Exit Combining Quick Dial numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialling usi
219. uarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX Note Make sure the Telephone Line Type is set to PBX See Setting the Telephone Line Type on page 57 Telephone and External devices External and extension telephones Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below 1 Extension telephone 2 External telephone When you are using an external or extension telephone the LCD shows Ext Tel in Use A Note Please make sure you use an external telephone with a cable no more than 3 metres long Operation from extension telephones Using extension telephones If you answer a fax call on an extension telephone you can make your machine take the call by using the Remote Activation Code When you press the Remote Activation Code 51 the machine starts to receive the fax If the machine answers a voice call and fast double rings for you to take over use the Remote Deactivation Code 5 1 to take the call at an extension telephone See F T Ring Time Fax Tel mode only on page 44 61 Chapter 7 If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press 5 1 and wait for the chirp or until the LCD shows Receiving
220. ulti Function Center Top Menu pein EN L J Documentation Advanced 7 Additional applications d Brother Support amp On Line Registration Click Documentation O Click the documentation you want to read E HTML documents Software User s Guide and Network User s Guide in HTML format This format is recommended for viewing on your computer E PDF documents User s Guide for stand alone operations Software User s Guide and Network User s Guide in PDF format This format is recommended for printing the manuals Click to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required Chapter 1 How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning Windows 2000 Professional Windows XP and Windows Vista E Contro Center3 Windows 2000 Professional Windows XP and Windows Vista E Network Scanning Windows 2000 Professional Windows XP and Windows Vista ScanSoft PaperPort 11SE with OCR How to Guides E The complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selection in the ScanSoft PaperPort 11SE application How to find Network setup instructions Your machine can be connected to a wireless or wired netw
221. ush mode 1 Push Button Configuration Note Routers or access points that support SecureEasySetup Wi Fi Protected Setup or AOSS have the symbols shown below Wi Fi PROTECTED 196 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external telephone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Black and white faxes only As a cost saving feature all delayed faxes to the same fax number can be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number o
222. ve put a memory card or USB Flash memory drive in the correct slot Press Photo Capture Print the Index See Print Index Thumbnails on page 100 Press Index Print Press Print Photos Enter the image number that you want to print from the Index page Thumbnails After you have chosen the image numbers press OK E Note e You can enter multiple numbers at one time by using a comma or a hyphen For example Enter 1 3 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 e You can enter up to 12 characters including commas for the image numbers you want to print QO Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Do one of the following E Press Print Setting to change the print settings See page 104 E f you do not want to change any settings press Colour Start to print Enhance Photos You can edit and add effects to your photos and view them on the LCD before printing Note The Enhance Photos feature is supported by technology from Reallusion Inc F ad REALLUSION D Make sure you have put a memory card or USB Flash memory drive in the correct slot Press Photo Capture Press Enhance Photos Note e Eight thumbnails are displayed at a time with the current page number and total number of pages listed under the thumbnails e Press lt 4 or gt
223. ves a fax call automatically even if you answer the call When you see Receiving onthe LCD or when you hear chirps through the handset Receiving a Fax Press Setup Receive Press Aor Y to display Fax Detect Press Fax Detect Press On Semi or Off 0000 Press Stop Exit you are using just replace the handset Your machine will do the rest If Fax Detect is Semi The machine will only receive a fax call automatically if you answered it using the machine s handset or Speaker Phone If you answered at an extension telephone press 5 1 See Operation from extension telephones on page 61 If Fax Detect is Off If you are at the machine and answer a fax call by pressing Speaker Phone or lifting the handset press Mono Start or Colour Start then press Receive to receive the fax If you answered at an extension telephone press 5 1 See Operation from extension telephones on page 61 GY Note If this feature is set to On but your machine does not connect a fax call when you lift an extension or external telephone handset press the remote activation code 51 If you send faxes from a computer on the same telephone line and the machine intercepts them set Fax Detect to off Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive 45 Chapter 6 Memory Receive Monochrome only You can only use one Memory
224. y not be removed e When the face is too small in the image e When the face is turning too far up down left or right e After adding each effect you can enlarge the view of the image by pressing To go back to the original size press e While the image is enlarged you can move around the image with up A down left lt and right gt e Press Cancel to return to the list of effects Adjust the red frame around your photo The part inside of the red frame will be printed E Press or to enlarge or reduce the frame size E Press A Y lt or gt to move the position of the frame E Press ka to rotate the frame Press OK when you have finished adjusting the frame setting Press OK to confirm GY Note If your photo is very small or has irregular proportions you may not be able to trim the photo The LCD will display Image Too Small or Image Too Long Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing or Press OK Do one of the following E Press Print Setting and change the print settings See page 104 E f you do not want to change any settings press Colour Start to print Printing photos from a memory card or USB Flash memory drive DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company
225. y pressing 9 2 Record 1 TAD Message After one long beep you can record the selected OGM You 2 F T Message will hear the message played once You can stop recording the message by pressing 9 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose off after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear 4 Fax Forwarding number three short beeps you cannot change because something has not been set up for example a Fax Forwarding number 6 Fax Storage has not been registered You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 55 Once you have registered the number Fax Forwarding will work 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 55 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax 2 Voice You can check whether your machine has received any faxes or voice messages If yes you will hear one long beep If no you will hear three short beeps 54 Receiving a Fax Remote commands Operation details 98 Change the Receive Mode 1 TAD If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pres
226. you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable or wireless connection on both the machine and your computer See the Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges have reached the end of their life See Replacing the ink cartridges on page 148 If the LCD says Cannot Print and Replace Ink see Replacing the ink cartridges on page 148 Check to see if the LCD is showing an error message See Error and Maintenance messages on page 139 Check that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked When you choose the Print Odd Pages and Print Even Pages settings you may see a printing error message on your computer as the machine pauses during the printing process The error message will disappear after the machine re starts printing Poor print quality Check the print quality See Checking the print quality on page 154 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Softw

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