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a/v equipment - Thames Valley District School Board

1. JACK BOX MONAURAL 8 WAY eight listening positions permanently attached 5 with 1 4 mini plug silver plated contact points rugged ABS plastic housing Califone 1218AV PY or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LEARNING CENTRE DELUXE RECORDER Takes standard type cassette microphone in amp out jack speaker amp headphone jack Quantity Unit of Measure 1 EACH 1 EACH 1 EACH 2 EACH 2 EACH 1 EACH Printed 5 26 2014 Item 24 25 26 27 28 Product 110374 110441 110569 Overview 110453 110412 Page 6 of 21 Descripton Quantity builtin electret microphone 1 Califone 1776PLC or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LISTENING CENTRE 11 eight learning positions attached 5 cord amp dual 1 4 and mini plug rugged ABS plastic housing c w 8 Headphones c w Heavy Duty Carrying Case c w jackbox with volume controls Califone 1218AVP 01 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LISTENING CENTRE CD Cassette Player 27 A station for up to 6 sets of Headphones Stereo CD cassette player recorder AM FM radio with four speakers Headphone jack Foam lined carry storage case Ten position stereo jackbox with individual volume controls six Switchable Stereo Mono Headphones Mono to stereo for multiple applications Individua
2. STATE TERMS OF WARRANTY BOOM BOX CD CASSETTE PLAYER SD CARD USB PORT Built in mic Top loading CD player AM FM radio Band switch Tuning control SD card slot and 11513 connector Top mounted 3 5mm headphone jack Powerful enough for classes of 40 people AC and battery operation Califone Spirit SD Model 1886 or equivalent Quantity 12 20 31 22 Unit of Measure EACH EACH EACH EACH EACH Printed 5 26 2014 Item 10 11 12 13 14 Product 110605 110459 110344 110596 110594 Page 3 of 21 Descripton STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY CD CASSETTE BOOM BOX PLAYER RECORDER dual cassette player recorder CD player AM FM radio 1 4 and mini plug headphone jacks rugged ABS plastic exterior case Califone 2395AV 02 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY COMPACT DISC PLAYER 5 CD Capacity c w headphone jack amp remote control Sony CDPCE375 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY DOCUMENT CAMERA 30 Frames per Second XGA SXGA WXGA 720P 1080P Shooting area 3 4 MP CMOS Sensor 12 Optical Zoom Remote Control Video Recording ELMO TT 12 ONLY STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY DOCUMENT CAMERA ZIGGY HD USB 5 0 megapixel Resolution 2592 x 1944 Full autofocus lens
3. c w headphone jack 8 ohms impedance built in limiter Behringer K900FX or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY AMPLIFIER 2000 Watts 2 x 1000 watts into 2 Ohms 2000 watts into 4 Ohms bridged operation 2 channel parallel or bridged mono operating modes for flexible application balanced XLR and 1 4 TRS inputs c w all necessary connectors cables Behringer EP2000 Power Amplifier or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MIXER amp AMPLIFIER 2 X 800 watt 1600 watts bridged mode 16 channel comprised of 8 mono and 4 stereo channels plus separate tape return Studio grade 24 bit stereo FX processor with 100 VIRTUALIZER presets including reverb delay chorus amp flanger feedback detection system 8IMP invisible mic preamps w switchable 48 V phantom power for condenser mic voice canceller function removes singer s voice from recordings adjustable stereo CD tape input for connecting external signal sources Behringer PMP4000 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MIXER AUDIO 4 Channel volume control for sound effects rackmount with handles Quantity Unit of Measure 3 EACH 3 EACH 1 EACH 1 EACH 1 EACH Printed 5 26 2014 Item Product 76 110191 77 110349 78 110350 Page 18 of 21 Descripton 1 XLR microphone input 1 1 4 phone microphone input DJ microphon
4. proponent s to the TVDSB s representative within 24 hours 9 The successful proponent s must be covered by Commercial General Liability Insurance throughout the term of the contract Each proponent must state if it has Commercial General Liability Insurance Coverage 9 2 Each proponent should show proof with the submission of this bid that upon the award of this contract that it will be covered by Commercial Liability Insurance coverage with limits of 5 million per occurrence for liability by way of primary coverage and or Umbrella Coverage and or otherwise arising at law for damages caused by reason of bodily injury including death or damage to property by its employees or subcontractors If the proponent does not presently have 5 million per occurrence of Commercial Liability Insurance coverage the proponent shall provide a written assurance from his insurer or agent on the insurer s or agent s letterhead that liability insurance limits will be increased to 5 million per occurrence from the commencement of the contract should the contract be awarded to the proponent The successful proponent s further agrees to maintain good standing throughout the term of the contract The TVDSB reserves the right to request proof of coverage any time throughout the duration of the contract cy shall contain the following coverage Oll FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 16 ITEM NO 5 9
5. CABLE 1 EACH designed specifically for critical vocal reproduction in music recording and live performance rigid structure allows easy movement of capsule for higher sensitivity and reduced mechanical noise urethane coating for extremely low handling noise uni directional polar pattern SONY F780 amp CABLE or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE DYNAMIC amp 25 XLR CABLE 6 EACH Multipurpose dynamic microphone with high sonic quality Suitable for voice and suitable for voice and instrument pick up high sensitivity UniDirectional Handheld Microphone XLR to 3 5 mini adapter to be included Sony F720 amp CABLE or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Printed 5 26 2014 Item Product 45 110561 46 110475 47 110575 48 110354 Page 11 of 21 Descripton Quantity MICROPHONE Lapel System 3 c w windscreen and clip for AKG wireless systems Connects to AKG WMS40PT wireless bodypack AKG Cardoid Lavalier CK55L or Shure equivalent STATE TYPE OF BATTERY REQUIRED STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE LINE amp GRADIENT CONDENSER 1 designed for critical long distance pickup in broadcasing film TV production and theater sound reinforcement applications direct coupled balanced output ensures a clean signal even in high output conditions switchable low frequency ro
6. Municipal Bylaws proponent complies with the conditions above The TVDSB reserves the right to request a copy of a proponent s Health amp Safety Policy Procedures and Guidelines WORKPLACE SAFETY AND INSURANCE BOARD FIRM NAME SIGNATURE Page 14 COMMENT TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 15 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMPLY 8 1 The successful proponent s must ensure that all workers are covered by the Workplace he eel Safety amp Insurance Board for the duration of this contract if on site warranty is provided 8 2 The successful proponent s must furnish a Certificate of Clearance from the Workplace Safety and Insurance Board as evidence that all returns have been made and all necessary assessments have been paid as required or levied by the Workplace Safety and Insurance Board This certification is to be furnished prior to the commencement of this contract The good standing must be maintained throughout the contract It is the responsibility of the Contractor to ensure that the Workplace Safety amp Insurance Board Certificate is updated every sixty 60 days The TVDSB reserves the right to request proof of coverage any time throughout the duration of the contract Sa es po fe ee De el pO pO Pe as 5 8 3 All workplace injuries or accidents on TVDSB property must be reported by the successful 1
7. Bretford BB44 E4 SBRT or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY TELEVISON STAND CART LCD for flat panel monitors up to 65lbs Bretford FPBBUL32 E4BK or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Quantity 5 29 20 Unit of Measure EACH EACH EACH EACH EACH EACH Printed 5 26 2014 Item Product Descripton Quantity Unit of Measure 88 Overview TELEVSION LCD 110495 TELEVISION LCD 32 8 EACH 1366 x 768 pixel resolution 150 Vertical and Horizontal Viewing Angle 720p 60Hz HDMI c w remote TOSHIBA 32C120U or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY 89 110584 TELEVISION LED HDTV 39 16 EACH 1920 x 1080 pixel resolution 300 cd m2 Brightness HDMI ports 2 rear 1 side c w remote control TOSHIBA 39L1350UC or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY 90 110612 USB CHARGER 4 PORT FOR MOBILE DEVICES 8 AC 100 240 V 4 output connector s ISOUND 2106 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Page 21 of 21 Printed 5 26 2014
8. CAMCORDER Canon Viia HFR400 or equivalent s en O Tooo o o o B5 CAMCORDER Canon Vixa HFR42 or equivalent Jsl en O o Be CAMCORDER Sony HDR CX320B high definition or equivalent 3 ean O To B7 CAMERA Canon Powershot ELPH 135HS or equivalent Jio ean OO O Too o Ba CAMERA Canon Rebel T3 W 18 55 EF S IS ll orequvaem a ean O Too Bo CAMERA Nikon Coolpix L27 orequivaem Jie en O O o B10 CARD READER Delkin Universal Card Reader USB 30 or equivalent a ean O Tooo o B11 CARD READER Lexar Pro USB 3 0 SDHC CF or equivalent Jiof ean DO O Tooo S yS B12 CD DVD Memorex DVD R 16X 50PK per Spindle or equivalent e ean O To B13 CD DVD Sony 25DMR47SP 25PK DVD R Spindle or equivalent 5 ean D o B14 DIGITAL ACCESSORIES GOPRO Tripod Mount HERO3 or equivalent 3 ean O To B15 DIGITAL ACCESSORIES Olympus Video Multi Cable CB VC2 or equivalent 3 eah D o B16 DIGITAL TAPE Fuji DVM60 60 min mini DV tape or equivalent 2 ean O Tooo o o B17 _ FILM Mord MGIV 25M 8x10 100 sheets pearl finish or equivalent 6 ean O Oo B18 LIGHTING Photo Basics 40 5 m 1 reflector kitor equivalent Jif ean O Tooo B19 MEMORY CARD Lexar 16GB SDHC 200X Platinum lor equivalent 12 ean 0O o Oo B20 MEMORY CARD Lexar 8GB SDHC 400X UHS 1 Pro or equivalent 15 ean O To B21 MEMORY CARD SANDISK 16GB SDHC EXTREM
9. MS MS Pro MS Duo MS Pro Duo MSr xD USB powered no eternal power or battery needed LED indicates card insertion and data transfer Compatible with 16GB SDHC Cards Transcend TS RDM3W or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY PLAYER PLAYER DIGITAL DVD Playable Disk Types DVD R CD RW DVD RW CD R VCD SVCD WMA amp MP3 Playback NTSC Television Signal System c w remote control Toshiba SD4300 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY PROJECTOR OVERHEAD PROJECTOR OVERHEAD standard classroom model 2000 ANSI Lumens Califone OHP2000 or equivalent STATE REPLACEMENT BULB REQUIRED STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY PUBLIC ADDRESS SYSTEM COMPONENTS ADMINISTRATIVE CONTROL CENTRE Dukane ACC5 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY RADIO AM FM EMERGENCY RESPONSE KIT Pocket Radio Quantity 26 36 22 Unit of Measure EACH EACH EACH EACH EACH EACH Printed 5 26 2014 Item Product 62 110582 63 Overview 110102 64 110066 65 110067 66 110587 67 110032 Page 15 of 21 Descripton AM FM digital tuner LCD Display Nexxtech 1208799 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SCREENS PROJECTION fibreglass fabric matte white surface BRACKETS PLASTIC 14 for use with wall
10. WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY The successful proponent s must not at any time subcontract any portion of its contract with oo ees eee the TVDSB nor shall it assign the contract without the written permission of the TVDSB The successful proponent s must not at any time change subcontractors approved by the TVDSB without written permission of the TVDSB While the TVDSB has used considerable efforts to ensure an accurate representation of information in this bid document the information contained herein is contained solely as a guideline for proponents The information is not guaranteed or warranted to be accurate by the TVDSB nor is it necessarily comprehensive or exhaustive Nothing in this bid document is intended to relieve proponents from forming their own opinions and conclusions in respect to the matters addressed in this bid document The TVDSB may accept or waive a minor irregularity or where practical to do so the TVDSB may as a condition of bid acceptance request a proponent to correct a minor irregularity with no change in bid price Items of non compliancy on any bid submissions which do not strictly comply with the provisions procedures and requirements of this bid or are incomplete ambiguous or which contain errors alterations misleading information omissions or irregularities of any kind may be rejected and disqualified at the discretion of the TVD
11. and address is labelled as we have duplicate location names 3 4 10 2 The successful proponent s must ensure packages are labelled containing the number of packages in each shipment ie 1 of 2 2 of 2 etc 4 10 3 Each school s order should contain their own packing slip 3 4 10 4 The successful proponent s must ensure the packaging materials used are adequate so that the product is protected at all times during the distribution process 3 4 10 5 Our distribution centre will sign for delivery on all orders subject to inspection at the school 3 4 10 6 The successful proponent must contact the Shipper Receiver at the Distribution Centre 519 852 4443 prior to shipping any large shipments skid lots for arrangement of a delivery date and time 3 5 INVOICING PAYMENT TERMS _ o o o S O 3 5 1 All invoices must be sent to the Thames Valley District School Board P O Box 5888 London ON N6A 5L1 Attention Accounts Payable FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 7 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY 3 5 2 Applicable taxes must be shown as separate line items on all invoices 3 5 3 Proponents should indicate any specific payment terms It is generally expected that payment will be 45 days from receipt of invoice 3 5 3 1 Proponents should state percentage discount for early payment and net
12. and ceiling mount screens 8 X 8 or smaller c w adapter kit Da Lite 40957 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SCREEN PORTABLE TRIPOD 70 X 70 tripod amp screen attached portable Bell lock legs Built in keystone eliminator disappears when not in use Fabrik lok steel roller Friction free case design Suspension saddle holds viewing surface flat Heavy gauge extruded aluminum legs Fibreglass matte white Draper Consul 216004 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SCREEN PROJECTION 10 x 10 wall or ceiling mount included Draper 206010 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SCREEN PROJECTION 60 X 60 amp BRACKET wall ceiling mount c w screen and bracket Draper V Screen 210004 amp Draper 14 bracket 227223 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SCREEN PROJECTION 70 X 70 wall ceiling mount Quantity 15 14 34 Unit of Measure EACH PAIR EACH EACH EACH EACH Printed 5 26 2014 Item Product 67 110032 68 110175 69 110315 70 110313 71 110227 72 Overview 110545 Page 16 of 21 Descripton Draper V 210006 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SCREEN PROJECTION 8 H x 10 W wall ceiling mount Draper Luma2 206009 or equivalent STATE LENG
13. taken to New Account Application 2 2 1 7 2 4 Complete account information and click Create My Account o o ooo o o Click TVDSB Login es O 2 2 1 7 2 6 Login using new TVDSB Client Portal account and password o o ooo o ET 2 2 1 8 Withinthe Client Portal click Open to Bid o o o o O 2 2 1 9 Click on the New icon for the bid upon which you will be bidding o S SE 2 2 1 10 Download the 2014Appendices23 xlsx file to your hard drive o o So o O 2 2 1 10 1__ The file contains the following worksheets o Z o Z o SS o o y O 2 2 1 10 1 1 Worksheet A Terms and Conditions in Excel format o Z o o o e O 2 2 1 10 1 2 Worksheet B Additional Product Requirements in Excel format o Z o o o Soo o y O 2 2 1 11 Complete bid information See Section 9 Electronic Bidding Instructions o S o O 2 3 RETURN LOCATION _ __ o S i y y FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 4 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY 23 1 Sealed bid submissions must be returned to o d o 2 3 2 Tenders Clerk o S o 2 3 3 Tenders Clerk s box Basement Education Centre i d o 2 3 4 Thames Valley District School Board o S o 2 3 5 1250 Dundas Street G o 2 3 6 London Ontario S S o fe NON a a ee ee 2 3 8 The bid submission envelope should show the bid document name number return date and ti
14. 3 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY Upon an award to the successful proponent s by the TVDSB the successful proponent s shall be required to submit certification in a form satisfactory to the TVDSB of the above mentioned coverage to protect the TVDSB against claims for property damages and personal injuries including accidental death caused by the successful proponent s or its employees or subcontractors during the performance of its obligations under the contract The successful proponent s agrees to indemnify hold harmless and defend the TVDSB from and against any and all liability for loss damage and expense which the TVDSB may suffer or for which the TVDSB may be held liable by reason or injury including death or damage to any property arising out of negligent or wilful acts on the part of the successful proponent s or any of its representatives or employees or subcontractors in the execution of the work performed or from defects in the equipment supplied Proponents must state if its own vehicles and or those vehicles owned by its employees or subcontractors shall operate on the property of the TVDSB In the event of an affirmative answer to 5 10 1 the successful proponents must be covered by Automobile Liability Insurance through the term of the Contract If the proponent s employees or subcontractors will operate their own vehicl
15. Clerk in the same manner and within the same time constraints as the bid submission WILL COMPLY WILL NOT COMMENT COMPLY FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 10 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY A proponent may withdraw the bid at any time up to the official closing time by letter bearing his her signature as it is in the submission Withdrawal requests received after the closing date shall not be permitted Submission withdrawals must be submitted to the Tenders Clerk in the same manner and within the same constraints as a bid submission a pee lee issuance of this call for bids shall not constitute any obligation on the part of the TVDSB pe to any firm or individual who submits a bid 5 1 5 The proponent should have satisfactorily fulfilled all relevant obligations as required under the pe em and conditions of any previous award in order to be considered as an acceptable proponent 5 1 6 The laws of the Province of Ontario shall govern in any dispute occasioned as a result of the performance or non performance and or workmanship of a contract issued pursuant to the bid and any dispute arising out of the issuance of and response to this bid 5 1 7 The TVDSB reserves the right to withdraw the award of the contract to a successful proponent s within 30 days of the award if in the opinion o
16. E 1 EACH 4 each lightweight Par 38 black cans with medium screw base gel holder socket and cord w plug 1 each light stand that is lightweight has 4 mounting screws included and a load capacity of 45 Ibs 1 each 4 channel chaser that is sound activated fully automated 2400 watts total and has 16 patterns foot switch 4 each LED bulbs Red Green Blue Yellow Chauvet Par 38 Package or equivalent STATE MAKE amp MODEL OF BULB STATE COST OF REPLACEMENT BULB STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Printed 5 26 2014 Item Product 34 110363 35 110282 36 110324 37 110513 Page 8 of 21 Descripton LIGHT DIMMER PACK CONTROL 6 CHANNEL c w control panel to work with dimmer pack 6 dimming channels rated 2400 W 120 volt integral circuit breaker per each channel c w cables and inline adaptor Leviton DS8 24E or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LIGHT DIMMING SYSTEM COMPLETE SYSTEM 6 six channels 2 two scene controllers master fader for each scene momentary switches on each channel dead blackout switch 6 six channel chaser with 3 three modules speed and level controls compact lightweight 5 five amps per channel Leviton 2 D4 DMX 1 MC 7008DMX or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LIGHT ELLIPSOIDAL 6 x 9 575 watt 2000 hr lamp Fi
17. E UHS 1 or equivalent 22 eah DO Oo B22 MEMORY CARD Transcend 4GB SDHC Card Class 10 orequivalent 10 ean O To B23 MEMORY CARD Transcend 8GB SDHC Card Class 10 or equivalent 13 ean O O Too B24 PHOTO PAPER Epson Borderless Photo Paper 8x10 20 Sheets or equivalent 4 ean O To B25 PHOTO PAPER Epson Glossy Photo Paper 4x6 50 Sheets or equivalent 5 eah 0 Z o B26 POUCH Camera Pouch Roots RSW2 Executive or equivalent e ean O To B27 TRIPOD Velbon DF40 Photo Video or equivalent 5 en PC To FIRM NAME SIGNATURE Item Product Overview 110087 110088 110089 110585 110586 110401 Thames Valley District School Board Tender Details Tender 23 Descripton AV CART AV CART 3 Shelf 24 wide x 18 deep x 42 high 14 1 2 from top to middle 17 1 2 from middle to bottom Bretford 42 E4 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY AV CART 3 Shelf 24 wide x 18 deep x 34 high 13 from top to middle 11 from middle to bottom Bretford 34 E4 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY AV CART 2 Shelf 24 wide x 18 deep x 26 high 17 between top and bottom shelf Bretford 26 E4 C or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY CABLE SPEAKER 50 0 long Neutrik Speakon L50 2 14 N4 or equivalent STATE LENGT
18. ESS ee O 8 1 1 JAn evaluation committee will be established to evaluate bid submissions ene bid submissions will first be evaluated on their compliance with the requirements of this bid document pe te compliant bid submissions will be evaluated by a TVDSB evaluation committee based on the following evaluation criteria 7 1 4 All bid documents should be submitted in an envelope marked with the bid name and number as set out in Section 9 7 Labeling Instructions 2 1 2 2 2 3 1 4 1 2 Signed copies of all Worksheets and Bid Report Failure to respond in electronic format will deem the bid noncompliant 1 5 1 6 1 7 1 4 1 1 1 1 1 1 1 1 FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 19 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY 8 1 4 Compliant proponents may be requested to make a presentation of their bid for clarification only No alteration of your submission will be permitted Notification will be given to qualified proponents as to the time and place The presentation shall be at the expense of the proponent Delivery lead times service performance record and the value of the overall award will also be taken into consideration when awarding this contract In the event of a tie score the TVDSB will resolve the tie by a draw The names of the tie proponents will be entered into the draw Al
19. GOODS POLICY 4 1 The TVDSB will return any shipment COLLECT if in our opinion the product supplied does not conform to the specification and or samples submitted in the bid 3 3 3 4 Proponents should state if there is a time limit on returning goods 4 4 4 4 4 4 4 3 Proponents should state if there is a restocking charge on any returned item and the amount or rate to be charged if goods are returned for any other reason than those stated in 4 4 1 4 4 4 Proponents should describe their procedure for returned goods with respectto Attention To labeling ee TVDSB will not pay to return any goods which do not meet the specifications listed in this bid SAMPLES DEMONSTRATION E geen 45 4 5 1 Each proponent may be required to submit at the proponent s own expense the items which are being bid upon for examination and comparison purposes This must be done on request and at a time and location chosen by the TVDSB 4 6 SUBSTITUTIONS SS SS 4 6 1 In the event that an item ordered becomes discontinued during the contract all proponents must notify the Purchasing Services Department for authorization before the item is substituted and shipped to the appropriate location Successful proponents may be required to provide samples of the proposed substitutions before sending shipments The Board reserves the right to return any shipment COLLECT if in our opinion the products supplied do not conform to the specifica
20. H OF WARRANTY STATE TERMS OF WARRANTY CABLE SPEAKER 100 0 long Neutrik Speakon L100 2 14 N4 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY CART FOR NOTEBOOK LAPTOP COMPUTER minimum 12 Outlet Capacity shipped assembled comes with UL C Listed electrical outlets Quantity 12 5 26 2014 Unit of Measure EACH EACH EACH EACH EACH EACH Item Product 6 110401 7 110531 8 110591 9 Overview 110606 10 110605 Page 2 of 21 Descripton perforated panels for proper ventilation on 5 heavy duty casters Bretford LAPTG15ESA GM or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY CART LOCKING FOR A V includes a pull out keyboard tray top and middle shelves 24 W x 18 D cabinet 15 1 2 H x 23 1 2 W x 17 1 2 D includes a lower locking compartment 4 casters locking adjustable height capability from 26 42 H Luxor AVJ42KBC or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY CART STAND FOR LAPTOP Top shelf supports projector or monitor up to 20 three open shelves 14 D x 20 W pull out notebook shelf 24 x 18 x 26 42 Bretford A2642NS E4 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY CD PLAYER BOOMBOX BOOM BOX CD PLAYER WITH iPOD DOCK CD player AM FM radio 3 5 mm headphone jacks Hamilton HB 100i or equivalent STATE LENGTH OF WARRANTY
21. IGHT EXTRA It is the intention of the TVDSB to rationalize its supplier base This contract may be awarded on a per item basis or on the best cost of various groupings The groupings will be determined by the TVDSB Each proponent agrees to the award on this basis The TVDSB would like to take advantage of any promotions price decreases rebates or new technologies available during the term of the contract Detail your company s strategy related to future pricing new hardware components or new technologies HST Where applicable Harmonized Sales Tax must be shown separately as extra on all invoices in accordance with Canadian and Provincial Government regulations Centre Facility Services Offices or Community Education Centres as stated at http www tvdsb ca schools cfm subpage 3826 Delivery dates will be specified on all of our purchase orders Immediate delivery will be accepted unless otherwise designated on our purchase orders FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 6 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY 4 3 Orders are to be delivered to the address stated on the purchase order If delivery is made to an incorrect location it will be the responsibility of the successful bidder to pick up and deliver to the correct location 3 The successful proponent s bears the cost of repairs to th
22. P3 Playback Capability c w remote control Line In for Digital Music Player and PC Digital AM FM Tuner 7 Preset EQ Settings Subwoofer supplied 180 watts CD changer with play exchange 2 Way Bass Reflex Speaker System Sony MHCEC9O09IP or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Quantity Unit of Measure 1 EACH 1 EACH 1 EACH 12 EACH 5 EACH Printed 5 26 2014 Item Product 82 110071 83 110526 84 Overview 110496 85 110590 86 Overview 110147 87 110274 Page 20 of 21 Descripton STUDIO BOOTH HEAD PHONES full cup broadcast quality padded Behringer HPM 1000 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY TELEVISION BRACKETS amp ACCESSORIES TELEVISION BRACKET FOR 10 37 LCD LED TV wall mount style tilt vertical must be able to hold a minimum of 110 Ibs mounts to wood stud concrete cinder blk Pearless ST635 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY TELEVISION BRACKET FOR 36 52 LCD LED TV wall mount style holds up to 132 pounds Tilt capability 15 inch 15 inch mounts to wood stud concrete cinder blk Mustang MV TILT3 or Peerless ST660 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY TELEVISION STAND CART WIDE BODY MODEL TELEVISION STAND CART Use with up to 27 monitor Three Shelves c w 2 outlet power bar with 20 cord c w Safety belt
23. SB All proponents agree to provide all such additional information as and when requested at their own expense provided no proponent in supplying any such information shall be allowed in any way to change the pricing or other cost quotations originally given in its bid submission or in any way materially alter or add to the solution originally proposed All TVDSB policies procedures and regulations must be adhered to by the successful proponent s 1 15 1 Smoking is prohibited in all TVDSB buildings and on all TVDSB property 1 15 2 The successful proponent s is obliged to cooperate with all recycling and environmental procedures and initiatives established by government the TVDSB and each school The successful proponent s will reimburse the TVDSB for any damages through negligence or wilful acts of any of the successful proponent s employees or contracted staff The successful proponent s employees and contracted staff shall not be considered TVDSB employees and shall not represent themselves as an agent of the TVDSB nor be eligible for any of the benefits provided to TVDSB employees The TVDSB reserves the right to demand the removal of any successful proponent s employees or contracted staff engaged in this contract if in the TVDSB s opinion their conduct has been of an unacceptable nature 5 1 12 5 1 13 5 1 14 5 1 15 5 1 15 3 5 1 16 5 1 17 5 1 18 FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DIS
24. TENDER 23 AUDIO VISUAL EQUIPMENT Issue Date Monday May 26 2014 Buyer Jennifer Frederickson Issued by The Thames Valley District School Board RETURN DATE and TIME prior to 12 00 00 noon local time Thursday June 19 2014 TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 2 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY INTRODUCTION 1 0 1 The Thames Valley District School Board hereafter referred to as the TVDSB invites interested parties to submit sealed submissions in response to this bid document The TVDSB is one of the largest public school boards in the Province of Ontario and is comprised of all public schools within the counties of Elgin Middlesex and Oxford The TVDSB is the employer of approximately 8 000 staff and operates 162 schools with an estimated enrolment of 71 000 students 1 0 2 The TVDSB may agree to permit other public organizations within Southwestern Ontario to access any contract s that may result from this solicitation The successful proponent s shall allow such access with the understanding that the participating organizations be responsible for their own contract management ies PURPOSE SEE 1 1 1 The purpose of this bid document is to provide interested parties with sufficient information to enable them to prepare and submit bids for consideration by the TVDSB for Audio Visual 20 uipment subject to the condition
25. TH OF WARRANTY STATE TERMS OF WARRANTY SCREEN PROJECTION 96 x 96 wall ceiling mount Draper V 210008 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SCREEN PROJECTION TRIPOD 60 X 60 Bell lock legs Built in keystone eliminator disappears when not in use Fabrik lok steel roller Friction free case design Suspension saddle holds viewing surface flat Heavy gauge extruded aluminum legs Fibreglass matte white Draper Consul or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SCREEN AUDITORIUM ELECTRIC 12 FEET X 12 FEET matte surface on off switch c w mounting brackets Draper Targa 116012 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY STEREO COMPONENTS AMPLIFIER AUDIO VIDEO DISTRIBUTION must provide dedicated feed to multi media system c w PARTS LIST SERVICE MANUAL SCHEMATICS amp OPERATING MANUAL TEAC AG 790 or equivalent Quantity 34 14 Unit of Measure EACH EACH EACH EACH EACH EACH Printed 5 26 2014 Item 72 73 74 75 76 Product 110545 110157 110001 110046 110191 Page 17 of 21 Descripton STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY AMPLIFIER PORTABLE 3 CHANNEL suitable for vocals amp accoustic instruments built in tweeter balanced line out 90 watts power
26. TRICT SCHOOL BOARD Page 12 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY The successful proponent s will be responsible for seeing that regular supervision is maintained over all working personnel It is the proponent s responsibility to see that all their activities are properly coordinated with the TVDSB s operations and modify assignments as required A This bid document is being issued pursuant to the TVDSB s Purchasing Policies and Procedures CANCELLATION OF CONTRACT LOSS OF SERVICE ce et oe 5 2 1 The TVDSB reserves the right to terminate this contract within 30 days written notice if in its opinion the successful proponent s fails to meet the terms and conditions of the contract Notwithstanding the termination of the contract the successful proponent s shall remain responsible for its obligations under this contract up to the date of termination The TVDSB reserves the right to commence an action in a court of competent jurisdiction against the successful proponent s for damages that result from the breach of the terms and conditions of the contract by the successful proponent s o o _ ere Po ou oO The TVDSB shall have the right to retain and set off from any monies payable to the successful proponent s under the contract the total outstanding amount from time to time and for all damage claims by the TVDSB or a
27. ased on previous one years purchases Quantities are subject to equipment breakdowns user requests program changes and budget approval which may be increased or decreased when orders are placed All items may not be purchased if costs exceed budget In no way should the information 4 Any material equipment service or work ordered which in the opinion of the TVDSB does not completely fulfill the specifications must immediately be removed and or completed to the specifications or sample quality at the expense of the successful proponent 42 furnished be considered as a guarantee with respect to the future volume of business The successful proponent s will be responsible for supplying the quantities that are eventually ordered for each item awarded during the term of this bid at the quoted price FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 8 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY 4 3 REQUIREMENTS i O Proponents must be able to provide a minimum of 80 of the items on Worksheet B The TVDSB will purchase any new additional items from the successful proponents s 3 Proponents should state the discount from their price list that they will offer the TVDSB on their complete product range E Proponents should submit a catalogue illustrating pricing and their complete product range 44 RETURN OF
28. cator 25 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LAMINATOR maximum 12 roll 110 volt power variable temperature control preset speed control adjustable side guide on feed tray c w SERVICE MANUAL PARTS LIST SCHEMATICS AND OPERATING MANUAL GBC 1701680 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Quantity 224 75 11 Unit of Measure UNIT EACH EACH EACH EACH Printed 5 26 2014 Item Product 19 110464 20 110607 21 Overview 110574 22 110572 23 110571 24 110374 Page 5 of 21 Descripton LAMINATOR up to 13 Wide Pouch Laminates up to 10 mil thickness 4 roller design Speeds up to 2 feet per minute Adjustable temperature control hot and cold lamination MJ 12 Pouch Laminator or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LEARNING CENTRE COMPONENTS CASSETTE PLAYER RECORDER 500mW amplifier for class size up to 20 built in mic rugged ABS plastic exterior optional remote mic headphone jack Califone 1300AV or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY JACK BOX MINI STEREO 4 WAY four listening positions 3 5mm input and jacks with individual volume controls and detachable cord rugged ABS plastic housing connects with media players Califone 1114AVPS or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY
29. coverage anytime throughout the duration of the contract This liability policy shall contain the following coverage FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 17 ITEM NO 5 10 4 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY Upon an award to the successful proponent s by the TVDSB the successful proponent s shall be required to submit certification in a form satisfactory to the TVDSB of the above mentioned coverage to protect the TVDSB against claims for property damage and personal injuries including accidental death caused by the successful proponent s or its employees or subcontractors during the performance of its obligations under the contract by way of the ownership or operation of an automobile The successful proponent s agrees to indemnify hold harmless and defend the TVDSB from and against any and all liability for loss damage and expense which the TVDSB may suffer or for which the TVDSB may be held liable by reason of injury including death or damage to any property arising out of negligence on the party of the successful proponent s or any of its representatives or employees by way of the ownership or operation of an automobile PROPONENT PROFILE New proponents should provide a minimum of three references where you have successfully provided goods and or services similar to this bid docume
30. ctional stereo aux returns with flexible routing control room phones outputs with multi input source matrix tape inputs assignable to main mix or control room phones outputs Behringer XENYX 2442FX or equivalent STATE LENGTH OF WARRANTY Quantity Unit of Measure 1 EACH 2 EACH 1 EACH Printed 5 26 2014 Item Product 78 110350 79 110525 80 110069 81 110149 82 110071 Page 19 of 21 Descripton STATE TERMS OF WARRANTY SPEAKER 250 watt power capacity 1000 watt peak power capacity 60 Hz 16 kHz 10 dB frequency range 70 Hz 12 kHz frequency response 12 2 way stage monity 99 dB SPL sensitivity 1w 1m 8 ohms nomnial impedance 1 8 kHz crossover frequency 90 deg x 50 deg nominal dispersion 129 dB maximum SPL 22 5 in x 15 5 in x 12 5 in 43 pounds high freq JBL 2412 1 exit compression driver low freq driver JBL M112 8 JBL JRX112M or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY SPEAKER STANDARD AUDITORIUM Ergonomically shaped handles for easy transport Rugged steel grill for optimal speaker protection 2 professional 1 4 jack connectors Behringer S1530 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Speaker Stand Onstage SS7730 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY STEREO SYSTEM AM FM CD 360 watts total 180 watts channel X 2 CD R RW with M
31. e site and to hardware with respect to damage caused from shipping 3 The successful proponent s bears the risk of loss with respect to equipment supplies until delivery and or installation is complete 3 3 fe alee TVDSB s purchase order number must appear on all packages packing slips correspondences customs documentation and freight bills of lading 4 7 The lead time shown will be used to calculate delivery dates on our purchase orders and to _ monitor your company s performance The lead time must be met as it is one of our criteria considered in the decision and award of this and future contracts Not all goods will be ordered at one time orders will be placed as requests are received from our schools 9 3 4 9 Proponents must state minimum dollar value per order 3 4 10 In order to meet any minimum order stipulation we may combine orders from different sites for delivery to our Distribution Centre at 951 Leathorne Street in London Those orders would be labeled in the ship to portion of our purchase order as Wrap and Label Care of Distribution Centre Our expectation is that these shipments will arrive packaged and labeled PER SITE ready for us to forward directly to the school with no further packaging or resorting A A A 4 required 3 4 10 1 Each package must be clearly labelled for the school or location specified on our purchase order The successful proponent s must ensure the school s full name
32. e talkover 3 channel phono RCA inputs 4 channel line level RCA inputs dual assignable crossfader 14 Band stereo equalizer c w by pass C W PARTS LIST SERVICE MANUAL SCEMATICS AND OPERATING MANUAL Numark C3FX or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MIXER Audio 12 Channel Micro 4 Mono Channels 4 Stereo Channels 4 IMP invisible mic preamps with 130 db dynamic range for 24 bit 192 kHz sampling rate inputs amp utra wide 60 dB gain range amp 0 0005 distortion 20 Hz 20kHz feedback detection system voice canceller function on dedicated CD tape return channel 4 input channels featuring 2 additional mic inputs 2 aux sends per channel 1 pre fader amp 1 post fader 2 multi functional stereo aux returns BEHRINGER XENYX 1222 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MIXER CONSOLE AUDIO 24 CHANNEL ten IMP invisible mic preamps with 130 db dynamic range for 24 bit 192 kHz sampling rate inputs ultra wide 60 dB gain range 0 0007 20 Hz 20kHz distortion integrated 24 bit digital stereo FX processor with 99 VIRTUALIZER presets inc incl reverb delay chorus compressor tube distortion vinylizer amp 1 KHz test tone generator 2 headphones outputs 4 aux sends per channel 2 pre post fader switchable for monitoring FX application 2 post fader for internal FX or as external send 4 multi fun
33. es during the contract then they must maintain the same Automobile Liability Coverage as the proponent Each proponent must state if it or its employees or subcontractors have Automobile Liability Insurance Coverage Sub clauses also subsection 5 10 3 to subsection 5 10 4 applies to those employees or subcontractors who operate their own automobiles on the property of the TVDSB Proponents should show proof with the submission of this bid that upon the award of this contract that it will be covered by Automobile Liability Insurance with coverage limits of 2 million Commercial and 1 million on all personally owned vehicles per occurrence for liability arising at law for damages caused by reason or bodily injury including death or damage to property by its employees or subcontractors If the proponent does not presently have 2 million per occurrence of Automobile Liability Insurance Coverage the proponent shall provide a written assurance from his insurer or agent on the insurer s or the agent s letterhead that liability insurance limits will be increased to 2 million for Commercial Vehicles and 1 million personally owned vehicles per occurrence from the commencement of the contract and annually thereafter for the term of the contract should the contract be awarded to the proponent The successful proponent s further agrees to maintain that good standing throughout the term of the contract The TVDSB reserves the right to request proof of
34. f the TVDSB the successful proponent s is unable or unwilling to enter into a form of contract satisfactory to the TVDSB The TVDSB shall be entitled to do so without any liability being incurred by the TVDSB to the proponent 5 1 8 The lowest or any bid submission may not necessarily be accepted The TVDSB reserves the right to decline any or all bid submissions or to cancel the bid call in whole or in part at any time prior to making an award for any reason or no reason without liability being incurred by the TVDSB to any proponent for any expense cost loss or damage incurred or suffered by the proponent as a result of such withdrawal ee a of the proponent supplier or from multiple suppliers 5 All of the terms and conditions of this bid are deemed to be accepted by the proponent and incorporated into the proponent s proposal submission It is the TVDSB s intention that the Terms and Conditions stated in this bid and the successful proponent s response to this bid will form the contract between TVDSB and the successful proponent s Any conflict in the wording of the proponent s invoice and or sales agreement and the wording of the terms and conditions of this proposal shall be resolved in favour of the TVDSB and shall be deemed to be incorporated into the proponent s invoice and or sales agreement FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 11 2014 AUDIO VISUAL EQUIPMENT
35. iation from the bid request which affects the price quality quantity or delivery and is material to the award If the deviation is permitted the proponent could gain an unfair advantage over competitors The TVDSB will reject any bid submission which contains a major irregularity Minor Irregularity A deviation from the bid request which affects form rather than substance The effect on the price quality quantity or delivery is not material to the award If the deviation is permitted or corrected the proponent would not gain an unfair advantage over competitors The TVDSB may permit the proponent to correct a minor irregularity PO Oooo G y eS es ee a ee C Ooo G 2 2 STRUCTURE OF THIS BID _ _ S O Board Scroll to the end of the document click Proceed to inquiry download page Proceed to the bid click New icon 2 2 1 7 You will be directed to the TVDSB Client Porta o o T 2 2 1 7 1 Proponents that already have a TVDSB Client Portal account o o G O 2 2 1 7 1 1 Click TVDSB Login o S T O 2 2 1 7 1 2 Login using TVDSB Client Portal account and password o o G O 2 2 1 7 2 Proponents that do not already have a TVDSB Client Portal account doo o y 2 2 1 7 2 1 Click Sign up now o S T O 2 2 1 7 2 2 Read TVDSB Client Portal Disclaimer scroll to bottom and click I agree or I do not agree ee 2 2 1 7 2 3 If I do not agree was clicked you will not be able to proceed If I agree was clicked you nn ol will be
36. l parties will have representation when the draw a 8 2 1 5 Electronic Bidding Instructions Bid Download and Bid Results Scroll to the end of the document click Proceed to inquiry download page Proceed to the Bid click Results Check Mark View documents in PDF format Jennifer Frederickson Buyer Ruth Tisdale Purchasing Department Chairperson FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 20 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY 9 0 ELECTRONIC BIDDING INSTRUCTIONS 9 1 DOWNLOADING BID DOCUMENTS eC CSCSCSC idC Click Board Click Bids a Read Electronic Bidding Instructions Bid Download and Bid Results or Bids E 9 1 6 Click Proceed to Inquiry Download page S o 9 1 7 Click on the Name of the Bid to view documents in PDF format o 9 1 8 Click on the NEW logo to be directed to the TVDSB Client Portal o o 9 1 9 Follow log in instructions beginning with item 2 2 1 7 O O ef 9 2 COMPUTER SYSTEM REQUIREMENTS _ Z O Z O O O T 9 2 1 To use the electronic system proponents must be using Microsoft Internet Explorer 9 3 BID WORKSHEETS _ _ Z O Z y y 9 3 1 Download the file 2014Appendices23 xlsx from the Associated Files T y 9 3 1 1 The file contains the following worksheets CS y Print and sign all worksheets The
37. l volume controls 6 cord with 3 5mm plug snap on 1 4 adapter Noise reducing earcups lower noise Califone 1776PLC 6 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LIGHTING AUDITORIUM amp DRAMA ROOMS BARN DOORS FOR 6 FRESNEL LIGHTING 1 FE Lighting STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Ceiling Grid 33 x 24 1 1 1 2 sch 40 pipe grid AL flush mount c w COMPLETE installation Strand or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Unit of Measure EACH EACH EACH KIT EACH Printed 5 26 2014 Item 28 29 30 31 32 33 Product 110412 110413 110414 142306 142315 110507 Page 7 of 21 Descripton Quantity Unit of Measure 1 EACH Ceiling Grid 4 Metre x 11 4 Metre 1 EACH c w COMPLETE installation Strand or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Ceiling Grid Rectangular Parameter 1 EACH for 60 x 60 area c w COMPLETE installation Strand or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY CONTROL CONSOLE TO BE USED WITH DIMMER 1 EACH 12 24 Channel Strand 64314 200 Series Console or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY GEL FRAMES FOR 6 FRESNEL LIGHTING 1 KIT Strand 18105 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY GRID LIGHTING PACKAG
38. ll off rugged housing made of lightweight structural grade aluminum alloy 9 13 long 83 body diameter c w stand clamp for 5 8 27 threaded stand windscreen protective carrying case MUST include appropriate hot shoe adapter AUDIO TECHNICA AT4073A w hot shoe adapter or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE Remote 1 2 5mm and 3 5mm plugs on off switch for remote operation includes mic stand 6 cable rugged ABS for plastic for durability Califone 4805 or equivalent STATE TYPE OF REPLACEMENT BATTERY REQUIRED STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE Vocal Dynamic High Output 11 60 15 000 Hz frequency response cardio id polar pattern 300 ohms impedance built in on off switch three pin professional audio connector male XLR type Unit of Measure EACH EACH EACH EACH Printed 5 26 2014 Item 48 49 50 51 52 Product 110354 110524 110276 110016 110017 Page 12 of 21 Descripton Quantity die cast metal handle black matte finish 11 hardened silver coloured spherical steel mesh grille c w swivel adapter on off switch storage bag amp cable minimum 15 long Shure Model PG58 XLR or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE Vocal Dynamic High Output 8 50 15 000 Hz frequency response cardioid
39. me as set out in Section 9 7 Labeling of Envelope ee Fore des bid submission must be returned to the Tenders Clerk for your bid submission to be ee accepted es y 2 3 10 Delivery to the Tenders Clerk is the responsibility of the D 2 3 11 Submissions received by electronic transmission i e fax or email will not be accepted Oooo G y 2 3 12 Late bids will be returned to the proponent unopened if a return address is included on the a a submission envelope po 2 4 IMPORTANT DATES ISSUE DATE Monday May 26 2014 2 4 2 RETURN DATE and TIME prior to 12 00 00 noon local time Thursday June 19 2014 QUESTIONS 2 2 2 2 All questions pertaining to this bid document are to be addressed to Jennifer Frederickson Buyer by Fax 519 452 2399 or j frederickson tvdsb on ca All questions pertaining to this bid document must be submitted in writing the addendum will be posted to the TVDSB Web Site All Addenda will be issued at least seven days prior to the closing date If an addendum is issued within seven days of the closing date the date will be extended accordingly CONTRACT TERM PRICING TAXES DELIVERY PAYMENT 4 1 4 2 5 1 5 2 5 3 5 4 CONTRACT TERM ee ater term of this agreement shall be for one year unless otherwise provided herein terminating on May 31 2015 ass as eee rr l J TS Questions concerning the terms and conditions of the bid document whether made orally or in
40. mp c w Cord and 20 amp TLG plug c w Gel frame amp Barn doors Strand 12081 Fresnelite 6 or equivalent STATE MAKE AND MODEL OF BULB STATE COST OF REPLACEMENT BULB STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LIGHTING FOLLOW SPOTLIGHT 1000 watt FEL Quartz Lamp Built in framing shutter with nichrome lens Ventilation louvres 2 built in blowers Quartz follow spot c w Booster and fan c w Iris control dual lens system horizontal masking device colour boom Quantity Unit of Measure 1 EACH 1 EACH 1 EACH 6 EACH 1 EACH Printed 5 26 2014 Item Product 41 110035 42 Overview 110030 43 110548 44 110528 Page 10 of 21 Descripton Quantity Unit of Measure with six colours and one blackout dowser 1 EACH c w Telescoping caster stand c w 25 extension cord with On Off switch and 20 amp u ground plug Dual lens system c w Heavy duty 3 leg base with locking rubber casters c w Safety chain c w Mounting C clamp c w SERVICE MANUAL PARTS LIST SCHEMATICS AND OPERATING MANUAL Altman Comet or equivalent STATE MAKE amp MODEL OF BULB STATE COST OF REPLACEMENT BULB STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONES amp ACCESSORIES MICROPHONE CLIP ADAPTER 3 EACH for stand to microphone Shure A25D or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE DYNAMIC amp 25
41. nt The reference should contain the following information FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 18 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY The TVDSB reserves the right at any time after the closing date to request from any proponent evidence of its financial standing and stability including that of each of its officers directors and principals All proponents agree to provide at their own expense all such above 6 2 3 6 related information as may be requested by the TVDSB within four 4 days of the date of any such request 6 Proponents are required to list any and all pending or ongoing legal claims or disputes where the proponent could individually or in combination with other claims suffer a potential economic loss greater than 100 000 00 6 6 2 4 Proponents should state if the staff involved in the execution of this contract are employees or sub contractors BID SUBMISSION 2 2 2 1 7 1 PROPONENT SRESPONSEGUIDE gt o o O Each bid submission should be structured using only the criteria identified in this bid pe acumen When submitting bids proponents should use the same numbering format as on this bid document 7 1 2 The bid submission must include 7 members supplemental materials requirements unless specifically requested 8 0 AWARD 8 1 EVALUATION PROC
42. ny third parties arising out of this contract which have not been resolved by the successful proponent s or its insurer The TVDSB reserves the right to withhold monies owing under a contract to the value of the obligation to a maximum of the monies owing to the successful proponent s for any indebtedness of the supplier that may impact on the TVDSB The successful proponent s shall be responsible for ensuring continuous delivery of the goods and services in the event of a labour disruption by either the successful proponent s the TVDSB s staff or third party interruptions In the event that the successful proponent s becomes insolvent and or the successful proponent s is unable or unwilling to provide the contracted service for a period of more than 30 consecutive days during the period of the contract the TVDSB shall have the right to aa replace the successful proponent s with another service provider suitable to the TVDSB in addition to all of its other rights pursuant to the term of this bid Ss Sa FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT Proponents agree that all documentation and information contained in any bid submissions and any addendum that becomes the property of the TVDSB shall be subject to disclosure pursuant to an application pursuant to a Municipal Freedom of Information and Protection of Privacy Act request for disclosure Notwithstanding that a bid submission or an addendum may contain a trade secret of
43. o delivery The TVDSB shall not accept any equipment that has not been inspected and approved If not so approved the TVDSB reserves the right to invoice the successful proponent s for the cost of certification replacement Every person who supplies any machine device tool equipment or service to the TVDSB must ensure that the machine device tool equipment or service complies with the Occupational Health and Safety Act and Regulations of Industrial Establishments The burden of proof rests with the supplier The Ministry of Education and Training and the Ministry of Health provides regulations specifying which substances products are not acceptable If applicable the successful proponent s must supply MATERIAL SAFETY DATA SHEETS providing us with the breakdown of components for any products used in our facilities with every shipment The Occupational Health and Safety Act describes the responsibilities of an employer The TVDSB requires contractors maintain procedures training and enforcement so that the responsibilities are carried out at our workplace The contract shall abide by and strictly adhere to the regulations and conditions set out and laid down by the most current versions of the Occupational Health and Safety Act 1990 Chapter 0 1 Their workers must be trained in WHMIS in accordance with Occupational Health and Safety Act Regulations They must adhere to all of the TVDSB s Health and Safety Policy Procedures and Guidelines and
44. p M 260 W K amp M 21140 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE SYSTEM Wireless 4 multi channel transmitter operates for 30 hours off a single AA battery FM modulation method 40 Hz to 20 kHz audio bandwidth wireless transmitter amp non diversity receiver electric condenser c w lapel clip battery AKG WMS470 Presenter with lapel clip microphone belt transmitter and receiver or equivalent STATE TYPE OF REPLACEMENT BATTERY REQUIRED STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE SYSTEM Wireless 5 System consist of the following components PT470 Bodypack Transmitter SR470 Receiver C555L Headworn Microphone AKG WMS470 SPORT or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MP3 PLAYER WITH VOICE RECORDER 26 2GB record notes with a built in mic clip on up to 40 preset channels Unit of Measure EACH EACH EACH EACH EACH EACH Printed 5 26 2014 Item Product 57 110008 58 110011 59 Overview 110002 60 Overview 110058 61 Overview 110259 62 110582 Page 14 of 21 Descripton has a screen to sort through music has FM stations and audio books SandDisk Sansa Clip 2GB or equivalent STATE LENGTH OF WARRANTY MULTI CARD READER Hi Speed USB 2 0 Hi Speed data transfer rate up to 480MB s Supports the direct input of memory cards CF SD SDHC miniSD miniSDHC microSD MMC MMC Plus RS MMC MMCmobile
45. payment terms 3 5 4 Purchase Order numbers must be stated on all invoices invoices without the Thames Valley District School Board Purchase Order will be returned unpaid SPECIFICATIONS REQUIREMENTS 5 Ai 4 1 Unless otherwise specified supplies must be new in good condition fit for the purpose for which they are being acquired and free from defects The decision of the TVDSB pertaining to items being rejected is final 4 1 Manufacturers brand names and numbers are used as guidance for the proponents alternate items of equal quality will be considered If bidding on an alternate item the manufacturer s 1 1 name and model number must be indicated in the appropriate field in the Bid Report or Worksheet B FOR EVERY ALTERNATE ITEM BID 2 1 1 1 2 1 3 The determination of equal quality will be based on our internal professional opinions 1 5 1 6 2 1 4 1 4 In addition to price quality and suitability to school use will be among the first considerations Delivery lead times service performance record manufacturer s warranties and the value of the overall award will also be taken into consideration when awarding this contract The successful proponent s must carry out all work to the satisfaction of the TVDSB All trade work is to be performed by appropriately certified staff Must be included for bids with service and or warranty component QUANTITY 4 2 The quantities indicated in the bid report and Worksheet B are b
46. printed and signed copies must be returned as hardcopies 2 Upload files back to us using the Your Uploaded Files for this Tender area r 2 1 3 9 4 ONLINE BID ENTRY gt O Eves ie bids will default to the Price Expiry Date and Delivery Days entered in the company info However if necessary these can be changed at the product level Pe cee dropdown list under Products lists all items open to bidding Use it to select the items that you will be bidding upon Enter bids under Your Bids 9 5 TIPS FOR USING THE BID PROGRAM ee O Z O O U OO Proponents must answer all questions on the Company Information Screen before proceeding If you do not wish to bid on an item do not enter NO BID just ignore that item and move i ae onto the next If you add a bid you must enter a price 0 00 is not valid 9 6 BID REPORT N 3 5 5 FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 21 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY 9 6 1 Use the Bid Report option on the menu to create a report showing your bids If any changes are made after printing the Bid Report you must reprint the Bid Report Running the Bid Report initiates the transfer of data into our system Any items entered into the bid entry system will not transfer into our system until a Bid Report has been gene
47. rated The first page of the Bid Report will list any items that require answers to questions Bids will not be transferred into our system until the answers are entered and the Bid Report is generated again 19 6 3 The printed and signed Bid Report must be included in your hard copy submission ee SE 9 7 LABELING OF ENVELOPE _ o o o T y O 9 7 1 __ ADDRESS BID ENVELOPE AS SHOWN BELOW eC o o OO 9 7 2 From Company Name amp Address Ci Cs i iS T y O 9 7 3 To OFFICEOFTHETENDERSCLERK Ci Cst iSC o y O 9 7 4 Thames Valley District School Board o o o o ooo o T y O 9 7 5 EDUCATION CENTRE gt gt Sd y O 9 7 6 1250 Dundas Street ooo o o y O 9 7 7 LONDON Ontario oo o y O 9 7 8 N5W5P2 gt ooo o o y O 9 7 9 Audio Visual Equipment s o e O 9 7 10 Bid 23 ooo o o y O 9 7 11 RETURN DATE and TIME prior to 12 00 00 noon local time Thursday June 19 2014 J S O 10 0 SIGNATURE PAGE C ee section must be completed signed and included with your submission for your bid to be i accepted 10 2 hereby acknowledge and agree that have read and completed all of the preceding Contract Terms and Conditions and all Appendices All required Appendices are included in our bid submission I We the undersigned are duly authorized to execute this Bid Submission on behalf of lt AME Please print po 410 5 TITLE po 0 6 pO FIRM NAME a State the legal entity that your organization ope
48. rates under PO Proprietorship 2 Partnership po Gorporation C O 10 9 If your organization is incorporated proponents must state the jurisdiction in which the corporation was originally incorporated in mos SIGNATURE FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 22 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY Name of each individual Partner or Correct Legal Name of Corporation PO MAIL ADDRESS E po po po eel po po po po eT INTERNET ADDRESS 10 10 If subcontracting proponents must provide the correct legal name for any sub contractor their full personal name and address telephone number fax number as well as the name s of appropriate contact persons with whom the TVDSB may consult regarding this bid with whom the proponent enters into a contract s with to carry out any portion of this contract FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD PAGE 23 2014 AUDIO VISUAL EQUIPMENT WORKSHEET B ADDITIONAL PRODUCT REQUIREMENTS ITEM DESCRIPTION QTY UNIT OF STATE UNIT PRICE NO LENGTH OF WARRANTY AND TERMS Bi BINOCULAR Bushnell 8x42 Legacy WP orequivalent 5 each To B2 BINOCULAR Nikon 10x42 A211 Aculon orequvaet J en O To B3 CAMCORDER Canon Vivia HFR40 or equivalent z en OO Sid B4
49. s herein 210 E BID DEFINITIONS AND INFORMATION The following words are used throughout this bid document and proponents should note these conditions when completing their bid submission 2 1 1 1 The word MUST shall mean proponents must include the required information in bid pe nan Failure to include the required information will deem submission noncompliant Ee ce cn ae ce S submission fe a ee word NONCOMPLIANT shall mean bid submissions will be eliminated from further es See evaluation if the submission does not include the required information oan word SUBCONTRACTOR shall mean a person firm or company hired by the i ae portion or all of this bid 2 1 1 5 The word QUALIFIED shall mean a proponent who is compliant and has included the required information in their bid submission 2 1 1 6 BID IRREGULARITY A deviation between the requirements terms conditions specifications special instructions of a bid response for the purposes of this bid bid irregularities are further classified as major irregularities or minor irregularities The classification of what is a major irregularity or a minor irregularity shall be the sole discretion of the TVDSB FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 3 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY Major Irregularity A dev
50. ssibility for persons with disabilities to such goods or services This legislation can be accessed through the following link to the Government of Ontario s website http www e laws gov on ca html statutes english elaws_statutes_05a11_e htm 5 6 HUMAN RIGHTS AND CHILD LABOUR LAWS FIRM NAME SIGNATURE 5 5 5 5 5 TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMPLY 6 1 6 2 6 3 6 3 1 7 Any infringement on human rights but namely those of children is of considerable concern to the TVDSB Proponents wishing to do business with the TVDSB are asked to promote the purchase of goods from companies that operate in full compliance with the laws of their respective countries and with all applicable child labour laws rules and regulations related to hiring wages hours worked overtime and working conditions Proponents should indicate your firm s policy and present practices and procedures in place to encourage promotion of this objective For proponents information the web site address of the International Labour Organization and its objectives toward the abolition of child labour is http www ilo org HEALTH SAFETY REGULATIONS All equipment requiring approval Hydro One C S A ULC etc must be completely assembled and must bear a label showing approval of assembly prior t
51. the proponent intellectual property right of the proponent or scientific technical commercial pricing or other financial or labour relations information or any other similar secret FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 13 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY A proponent specifically consents to the disclosure of any and all information contained in their bid submission or any addendum pursuant to a request for disclosure pursuant to a Municipal Freedom of Information and Protection of Privacy Act and such consent shall be considered a consent given pursuant to Subsection 10 2 of the said Act Notwithstanding the aforesaid the proponent assigns all rights titles and interests that they have in the bid submission and any addendum to the TVDSB including the right to copy and or publish the same as the TVDSB sees fit notwithstanding that no request for disclosure is made pursuant to the Municipal Freedom of Information and Protection of Privacy Act All proponents agree not to disclose any information provided by the TVDSB in this bid document to any third party without the written consent of the TVDSB 5 5 5 4 PERSONAL INFORMATION PROTECTION AND ELECTRONIC DOCUMENTS ACT 5 5 5 _ 1 The proponent represents and warrants that if the proponent is or becomes subject to any private sector pri
52. tions in this bid document 7 WARRANTY AND MAINTENANCE E ee FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOAR 2014 AUDIO VISUAL EQUIPMENT D Page 9 WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS 4 7 1 Proponents must state length of warranty where indicated on the bid report and Worksheet B Proponents must state the terms of the warranty if warranty includes parts labour and if the warranty is on site Proponents must state mean time to repair commitments in the event of service disruption and associated penalties in the event of extended outages site 4 7 7 Proponents must include a statement outlining your company s quality assurance philosophy and program This statement should detail how your company will respond to 8 4 1 4 8 ENVIRONMENT Proponent s should include a detailed description of any environmental initiative and how your program would be implemented and benefit TVDSB 5 0 TERMS AND CONDITIONS 5 1 _ _ GENERAL TERMS AND CONDITIONS 5 1 1 Any response submitted to the bid is IRREVOCABLE for 120 days 5 1 2 A proponent who has already submitted a bid may submit an addendum in writing and signed by the proponent at any time up to the official closing time No facsimiles shall be accepted The last submission shall supersede and invalidate all previous submissions by that proponent as it applies to this bid Addenda must be submitted to the Tenders
53. unidirectional 150 ohms impedance 300 ohms actual positive pressure on diaphragm produces positive voltage on pin 2 with respect pin3 3 pin professional audio connector male XLR type 298 grams 10 5 oz Shure Model SM58 LC or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE Wireless Hand Held Style 6 c w battery transmitter receiver and hand held microphone Single Antenna AKG WMS470 VOCAL PRO SR40 w handheld microphone and Receiver or equivalent STATE TYPE OF REPLACEMENT BATTERY REQUIRED STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE CABLE 32 25 feet long c w XLR connecting ends Digiflex HXX 25 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE CABLE 25 50 feet long c w XLR connecting ends Digiflex HXX 50 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Unit of Measure EACH EACH EACH EACH EACH Printed 5 26 2014 Item 52 53 54 55 56 57 Product 110017 110027 110158 110187 110611 110008 Page 13 of 21 Descripton Quantity 25 MICROPHONE CABLE 22 15 feet long c w XLR connecting ends Digiflex HXX 15 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY MICROPHONE STAND SOLID BASE 30 adjustable height floor stand c w boom amp clip K am
54. up to 2 macro focus 6x digital zoom up to 30 fps live video capture Built in microphone USB 2 0 Video Class Interface Max shooting area 12 4 x 9 1 Max shooting area w ext stand 17 5 x13 USB Cable Length Black c w start guide c w CD with software IPEVO Presenter and user manual c w anti glare sheild IPEVO ZIGGI 584920800 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Quantity 22 21 40 Unit of Measure EACH EACH EACH each UNIT Printed 5 26 2014 Item Product 14 110594 15 110595 16 110601 17 110610 18 110021 19 110464 Page 4 of 21 Descripton DOCUMENT CAMERA PORTABLE 2 Megapixel USB web camera multi jointed stand handheld grip and universal monitor clip Continuous or single click autofocus One touch snapshot mode Plug and Play for PC and MAC IPEVO Point 2 View document camera ONLY STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY iPod Touch Protection Case for 16GB 4th Gen Sonix 202 1002 001 Snap or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY iPod Touch Protection Case for 5th Gen MCC iPodGen5 Case or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LAMINATOR laminates up to 25 Preset pressure amp speed setting Adjustable heat control To laminate 1 5 mil 3 mil 5 mil and 10 mil plastic film c w reverse switch Ledco Edu
55. vacy legislation in responding hereto or in carrying out its obligations under any subsequent agreement the proponent will be solely responsible for compliance with such legislation Without limitation the proponents represents and warrants that if the proponent is subject to the Personal Information protection and Electronics Act S C 2000 c 5 including any amendments thereto PIPEDA the proponents shall ensure PIPEDA compliance of je SS al Lo a do eee indirectly form the Board or others Ee ole PIPEDA Protected Information the proponents uses or discloses in the course of responding hereto or in performing its obligation under any subsequent agreement and 5 4 4 All PIPEDA Protected Information the proponent transfers or discloses to the Board For the purposes hereof PIPEDA Protected Information means any Personal Information or Personal Health Information as such terms are defined in PIPEDA 5 5 ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES 3 2 3 3 4 4 2 4 3 4 4 5 5 1 The successful bidder shall comply with the provisions of the Accessibility for Ontarians with Disabilities Act 2005 and the regulations thereunder with regard to the provision of its goods or service to persons with disabilities The proponents acknowledge that pursuant to the Accessibility for Ontarians with Disabilities Act 2005 the Board must in deciding to purchase goods or services through its procurement process consider the acce
56. writing to any individual other than indicated above may at the sole discretion of the TVDSB render your submission noncompliant Direct questions in written form only to Jennifer Frederickson Buyer The TVDSB will only be bound by written answers to questions 3 1 E FIRM NAME SIGNATURE TENDER 23 THAMES VALLEY DISTRICT SCHOOL BOARD Page 5 2014 AUDIO VISUAL EQUIPMENT WORKSHEET A TERMS AND CONDITIONS ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMMENT COMPLY a eu The TVDSB may at the end of this contract term extend the contract for a period of two years in one 1 year increments and will advise the proponent in writing of their intentions a re ll same terms and conditions for a second year ending May 31 2016 Proponents should state if your company would agree to extending this contract with the ae same terms and conditions for a third year ending May 31 2017 See PRICING EENI a ee a Proponents must complete the online pricing section Section 9 0 Electronic Bidding ee Instructions 3 2 1 1 Proponents must print and sign the Bid Report eS o O 3 2 1 2 Proponents must print and sign Worksheet A and Worksheet B Ooo o O E charges must be included in the cost of the item Prices quoted must be for goods and EO O O O e services exactly as specified and in Canadian funds unless otherwise indicated Prices must include delivery F O B destination NO AWARDS WILL BE MADE TO FIRMS eO SS QUOTING FRE
57. xed focus lamp plano convex lense 4 shutters Pattern Holder B Size Gel Frame 20 amp Twist Lock grounded Mounting C clamp c w Safety chain Altman Shakespeare 30 Strand 11331 or equivalent STATE MAKE amp MODEL OF BULB STATE COST OF REPLACEMENT BULB STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LIGHT REDHEAD PORTABLE laniro 850 018 or equivalent STATE MAKE AND MODEL OF BULB STATE COST OF REPLACEMENT BULB STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY Quantity Unit of Measure 1 EACH 1 EACH 1 EACH 1 EACH Printed 5 26 2014 Item Product 37 110513 38 110285 39 142311 40 110579 41 110035 Page 9 of 21 Descripton LIGHT BOARD 48 Channel Console Split cross fader with tracking LED 192 memories 4 pages of 48 display Fade rate control 1 second to 4 minutes Blackout switch manual override Grandmaster c w 25 control cables 25 power cables amp power supply STRAND MANTRIX 64324 ONLY STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LIGHT KIT PORTABLE consists of 3 redheads without accessory holders 3 four way barndoors 3 safety screens 3 light Pro stands 1 carrying case laniro Redhead Kit 3 or equivalent STATE LENGTH OF WARRANTY STATE TERMS OF WARRANTY LIGHT SPOT FRESNEL 6 Recommended throw 10 60 c w 500 watt BTL Lamp fresnel lens safety chain mounting C cla

a/v equipment - Thames Valley District School Board

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