fsis 200 fsis name/ssn search/id assignment/name change
Contents
1. Change 1 2011 NAME CHANGE August 1 2011 SLNS SLA980D COMMON NAME DATA ENTRY DATE 09 27 04 PAGE 1 OF 1 SSN NAME SEARCH TIME 15 45 24 CASE ID 946625111 ES FS SSN FIRST M LAST SUF DOB S P CO CO INDIVIDUAL SSI 000000000 JOHN ALAMANCE 01011960 M 92 9476697940 N RACE WAPBI ETHNICITY U ANG EN 000000000 MARY ALAMANCE 02021962 F 92 9476697950 N RACE WABIP ETHNICITY U ANG EN FIRST OR ONLY PAGE OF INDIVIDUALS RACE A B 1 P W U ETHN C H M N P U PF5 RETURN PREV SCN f From this screen you may view dependents on the case by entering P 2 PF2 to return to the initial SSN Name Search screen or PF3 to return to the FSIS Case Information screen within the Name Search function The SLIN Dependent Inquiry screen is displayed below SLIN DEPENDENT INQUIRY PAGE 2 OF 2 MM SSN V NAME DOB IN W EARN T PA T SS ASI I 01 000000000 P JOHN ALAMANCE 0101960 A R 0000 0 000 0 0000 0 I ID 9476697940 DC 000 LSO 0000 SEX M OTH 0000 T1 O T2 0 RACE WAPBI ETH U 02 000000000 P MARY ALAMANCE 0202962 A R 0000 0 000 0 0000 O I ID 9476697950 DC 000 LSO 0000 SEX F OTH 0000 T1 O T2 0 RACE WABIP ETH U P X TO VIEW DEPENDENTS X PAGE TO VIEW ENTER CONTINUE PF2 SLA980A PF3 PREVIOUS North Carolina Department of Health and Human Services Division of Social Service2. an individual whose SSI indicator is Y If you attempt to change data FSIS displays an error message INDIVIDUAL CANNOT BE UPDATED DUE TO SSI 4 You may key multiple changes for an individual on the same day however you may enter only one change at a time B Name Change Access Procedures From a blank screen enter SLNC Press Enter The following screen is displayed SLNC SLA985A COMMON DATA NAME CHANGE DATE 10 11 97 TIME 08 00 00 INDIVIDUAL ID WORKER NUMBER SSN FIRST NAME MIDDLE NAME LAST NAME SUFFIX DOB RACE Races A B T P W V SEX ETH C H M N P U LANGUAGE SSI EIS COUNTY FIS COUNTY ENTER INDIVIDUAL ID AND WORKER NUMBER ENTER PROCESS REQUEST PF3 END PF5 REFR ESH North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 1 2011 NAME CHANGE August 1 2011 gt PRESS PF3 TO END NAME CHANGE FUNCTION gt PRESS PF5 TO REFRESH CLEAR THE NAME CHANGE SCREEN C Name Change Instructions 1 Enter the Individual ID of the person whose data you wish to change in the INDIVIDUAL ID field Enter your WORKER NUMBER Press Enter FSIS displays the individual s current data from the Common Name Database SLNC SLA985A COMMON DATA COMMON DATA NAME CHANGE TIME 08 00 00 INDIVIDUAL ID 1111111110 WORKER NUMBER 123 CURRENT CHANGE SSN 411111111
3. county number to search ID s in a specific county 4 Press Enter 5 FSIS displays a list of potential match ID s D Social Security Number SSN Search Only This function is used to identify individuals with the same Social Security Number SSN and potential matches when the last 4 digits of the SSN are used Up to thirteen 13 individuals may be listed and searched from one Name Search screen 1 SSN Search Using Entire SSN a Enter S in the F Function column b Enter the SSN in the SSN column North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 3 2006 NAME CHANGE November 1 2006 C Press Enter d FSIS displays a list of potential match ID s 2 SSN Search Using Last 4 Digits of SSN a Enter zeroes for the first 5 digits of the SSN followed by the last 4 digits of the SSN b Enter Individual s First Name and Last Name C Enter if available Date of Birth Middle Initial and County Number to narrow the search of potential matches d Press Enter FSIS displays a list of potential match ID s E Name Social Security Number Search and Individual ID Assignment Use this function to do a complete Name Search You may identify an existing Individual ID or assign a new ID When completing Name Search for an application you may search all individuals up to th
4. D AS MUCH OF BOTH LAST NAMES POSSIBLE EX Recipient s name is Jose R Gonzales Bonilla Jose is the recipient s first name R is the middle initial last name Gonzales is the father s last name and Bonilla is the Mother s maiden name Enter it into FSIS as Jose R GonzalesBon NOTE IT IS MOST IMPORTANT THAT THE SEX CODE AND FIRST LETTER OF THE LAST NAME ARE KEYED CORRECTLY TO ENSURE A PROPER NAME SEARCH 3 DO NOT ENTER A COUNTY NUMBER If you are performing Name Search for an application a statewide search is required even if there may be an existing Individual ID You CANNOT assign an Individual ID if you enter a county number Enter the necessary information following instructions listed above Press Enter FSIS searches one individual at a time beginning with the individual on the first line FSIS uses the data entered to screen each individual against all individuals in the Common Name Database The individual may have FSIS case history EIS history or both Only FSIS case history displays in Name Search through FSIS You must inquire in EIS to view EIS history You can identify an ID having EIS history and or FSIS case history if a county number is displayed under ES CO EIS and or FS CO FSIS You may use any Individual ID assigned to an individual If an individual has more than one ID and one ID has EIS history always use the ID that has the EIS history If no ID has EIS history but has multiple FSIS ID
5. FIRST NAME NAME MIDDLE NAME LAST NAME SEARCH SUFFIX DOB 05291950 RACE Ww SEX F SSI N EIS COUNTY 34 FIS COUNTY 34 ENTER INDIVIDUAL ID AND WORKER NUMBER ENTER PROCESS REQUEST PF3 END PF5 REFRESH 2 Under the CHANGE column enter the new data a NAME CHANGE This function is used to change individual demographic data in the Common Name Database NOTE CHANGING DATA ON AN INDIVIDUAL ID CHANGES THE SAME DATA ON ACTIVE CASES FOR THE INDIVIDUAL IN FSIS AND EIS AS WELL AS PENDING FORMS IN EIS DO NOT CHANGE DEMOGRAPHIC DATA WITHOUT COORDINATING WITH ANY OTHER WORKERS INVOLVED 1 Enter letters only in the spaces provided 2 Do not space between letters in a name 3 Do not abbreviate 4 Do not punctuate 5 To delete the middle initial or suffix enter an asterisk in the field 10 200 North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 2 2005 NAME CHANGE May 16 2005 6 If the length of the name exceeds the space available for first or last name drop the ending letters EXAMPLES Incorrect Correct Rip Van Winkle Rip VanWinkle Sarah B Jones Sarah B Jones John Al Amin John AlAmin B Smith Jr B Smith Jr Maria Rivero Gonzales Maria RiveroGonzales b DATE OF BIRTH Enter a two digit month two digit day and four
6. H WITHOUT UPDATING PRESS PF5 BEFORE PRESSING PF1 TO REFRESH CLEAR THE NAME SEARCH SCREEN WITHOUT UPDATING F Inquiry of Active Inactive Individuals Associated with a FSIS Case ID This function is used to identify all individuals with individual ID numbers associated with the same FSIS Case ID From the SSN Name Search screen enter the FSIS Case ID by the CASE ID field Press Enter FSIS displays the following screen listing the individuals associated with the case North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 1 2011 NAME CHANGE August 1 2011 SLNS SLA980A COMMON NAME DATA ENTRY DATE 10 10 97 SSN NAME SEARCH TIME 11 48 42 CASE ID 246886045 F SSN FIRST M LAST SUF DOB S R CO INDIVIDUAL SSI l 111111111 NAME SEARCH 05291950 F B 34 1111111110 N l 000000000 JOB SEARCH SR 01011900 M O 34 121111111Q N ENTER CASE ID OR INDIVIDUAL DATA AND S TO NAME SEARCH F S EARCH A SSIGN PF3 END PF5 REFRESH PF7 BACKWARD PF8 FORWARD 200 02 NAME CHANGE FUNCTION A General Information 1 Changes to an individual s name race sex date of birth and social security number are made in the Common Name Database using the Name Change function 2 The CURRENT field SSI indicator FSIS COUNTY and EIS COUNTY are display only fields You cannot change them on this screen 3 You may not change ANY data for
7. INUE RACE A B 1 P W U ETHN C H M N P U PF5 RETURN PREV SCN C Select R and press enter to view R E L for the individual d If you have determined that more research is needed enter S under S Select column to view the FSIS Case Information List Press Enter FSIS displays the following screen SLNS SLA980C FSIS CASE INFORMATION PAGE PAGE 01 OF 01 FIRST NAME M LAST NAME SUF BIRTH DATE SSN RACE SEX CO NO NAME SEARCH 10091952 111111111 W F 26 eres ACTIVE INACTIVE CASE INFORMATION FOR 901473192M INDIVIDUAL ID S FIRST NAME M LAST NAME SUF DOB IND ID S SSN FSIS ID C NAME SEARCH 09031913 1111111110 F 111111111 222222222 A USE S FOR MORE INFORMATION PRESS ENTER PF2 END PF3 PREVIOUS PF4 SLA980A PF7 BACKWARD PF8 FORWARD e Enter S in the S Select column to view the FSIS case you wish to view The C field indicates whether the case is active A or inactive l The field indicates if the individual is part of the case If an N is present the individual is not part of the case The SLIN Food Stamp Inquiry screen is displayed gt PF2 ENDS THE NAME SEARCH FUNCTION gt PF3 RETURNS YOU TO THE POTENTIAL MATCHES SCREEN gt PF4 RETURNS YOU TO THE INITIAL SSN NAME SEARCH SCREEN North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT
8. North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 1 2011 NAME CHANGE August 1 2011 FSIS 200 FSIS Name SSN Search ID Assignment Name Change Change 1 2011 August 1 2011 200 01 NAME SSN SEARCH AND INDIVIDUAL ID ASSIGNMENT This function is used to search the Common Name Database for existing Individual ID s and Individual ID assignment A Name Search Access Procedure From a blank screen key SLNS Press Enter The following screen is displayed SLNS SLA980A COMMON NAME DATA ENTRY DATE 10 09 97 SSN NAME SEARCH TIME 09 42 45 CASE ID F SSN FIRST M LAST SUF DOB S COINDIVIDUAL SSI ENTER CASE ID OR INDIVIDUAL DATE AND S TO NAME SEARCH F SEARCH A SSIGN PF3 END PF5 REFRESH PF7 BACKWARD PF8 FORWARD B Screen Description 1 CASE ID Enter the FSIS case ID to view individuals included associated with that FSIS case 2 F Function Key one of the following S Search Key an S to complete a social security number SSN or name search A Assign Key an A to assign an Individual ID to an individual after a name and social security search if available has been completed 3 FIRST MLAST Name Fields 4 SUF Name Suffix 5 DOB Date of Birth Must enter MMDDCCYY gt 09211957 6 S Sex M Male or F Female North Carolina Department of Health and H
9. READY ON FILE The SSN you have entered is already in the Common Name Database in another individual ID Check to ensure the correct number is entered 12 200 North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 2 2005 NAME CHANGE May 16 2005 INDIVIDUAL DID NOT COMPLETE NAME CLEARANCE Ensure the ID number is entered correctly If so change only one item at a time for example first name date of birth etc 5 FSIS updates the individual data on the a Common Name Database immediately b FSIS active case immediately C EIS case and individual segments in EIS The EIS case individual data updates in the overnight process 6 An 8590 is produced the night the change is made and mailed to the county the next workday 7 EIS Changes When an individual with the same Individual ID is in EIS and FSIS changing an individual s name race sex date of birth or social security numbers in one system automatically changes it in the other 13 200
10. digit year 09151957 C Race Code CODE DEFINITION Asian Black or African American American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Unreported g c v o gt White d Sex Enter F Female or M Male e Ethnicity Code CODE DEFINITION Hispanic Cuban Hispanic Other Hispanic Mexican Not Hispanic Latino Hispanic Puerto Rican Cc U2 IO Unreported 11 200 North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 2 2005 NAME CHANGE May 16 2005 f Language Code CODE Definition CODE Definition EN English KO Korean SP Spanish LA Laotian AR Arabic MI Miao CA Cambodian MK Mon Khmer CH Chinese PE Persian FR French PO Polish FC French Creole PG Portuguese GE German PC Portuguese Creole GR Greek RU Russian GU Gujarati SC Serbo Croatian HI Hindi TA Tagalog HM Hmong TH Thai HU Hungarian UR Urdu IT Italian VI Vietnamese JA Japanese OT Other 3 Once the changed data has been keyed press ENTER A message appears to press PF1 to confirm change If error free FSIS displays the message UPDATE COMPLETE 4 Error Messages SSN AL
11. irteen 13 from one Name Search screen The minimum data to assign an individual ID is the first name last name date of birth race and sex code Examples of names are outlined below Further no assignment of an individual ID is allowed with a social security number that is already present in the Common Name Database EXAMPLES Incorrect Correct Rip Van Winkle Rip VanWinkle Sarah B Jones Sarah B Jones John Al Amin John AlAmin B Smith Jr B Smith Jr Maria Rivero Gonzales Maria RiveroGonzales le Enter S in the F Function column If more than one individual listed enter S for each individual SLNS SLA980A COMMON NAME DATA ENTRY DATE 10 09 97 SSN NAME SEARCH TIME 14 38 23 CASE ID F SSN FIRST M LAST SUF DOB S CO INDIVIDUAL SSI s Uiii name search ois fF E s number assigned 10091954 f ENTER CASE ID OR INDIVIDUAL DATA AND S TO NAME SEARCH F S JEARCH A SSIGN PF3 END PF5 REFRESH PF7 BACKWARD PF8 FORWARD 200 North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 1 2011 NAME CHANGE August 1 2011 2 Enter at a minimum first name last name date of birth race code and sex code Enter the SSN if available If an individual has had multiple names complete a name search using each name NOTE HISPANIC NAMES SHOULD BE ENTERED IN FSIS AS RECIPIENT S FIRST NAME MIDDLE INITIAL AN
12. s Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 1 2011 NAME CHANGE August 1 2011 g From this screen you may view the case by entering P I PF2 to return to the initial SSN Name Search screen or PF3 to return to the FSIS Case Information screen within the Name Search function h Continue the process until you have researched each individual entered on the initial SSN Name Search screen When each individual on the initial SSN Name Search screen has been searched and matched information or an A is displayed for the individual s press Enter 1 FSIS displays a message ENTER ADDITIONAL INFORMATION OR PF1 TO ASSIGN INDIV ID a If you entered an A to assign an individual ID FSIS displays the R E L Screen Choose appropriate Race Ethnicity and Language codes Press PF1 to assign ID b If you had a matched individual FSIS updates with the match ID NOTE NO ASSIGNMENT OF AN INDIVIDUAL ID IS ALLOWED WITH A SOCIAL SECURITY NUMBER THAT IS ALREADY PRESENT IN THE COMMON NAME DATABASE 2 FSIS displays the message UPDATE COMPLETE CONTINUE 3 FSIS retains the name date of birth race code sex code and SSN already associated with that individual in the Common Name Database If any of this data needs to be changed use the Name Change function after completing the Name Search ID assignment process for the group NOTE PRESS PF3 BEFORE PRESSING PF1 TO EXIT NAME SEARC
13. s use the most current ID unless associated with a claim FSIS displays the following screen When the Social Security Number is entered as part of the search criteria FSIS completes name and SSN search at the same time Individuals who match on SSN display first then individuals who match on name and date of birth within 5 years Only the first 120 potential matches display When there are more than one page of potential matches press PF8 to page forward one screen Press PF7 to page backward to a previous screen North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 1 2011 NAME CHANGE August 1 2011 SLNS SLA980B eee N AME SSN SEARCH PAGE 01 OF O1 FIRST NAME MI LAST NAME_ SUF BIRTH DATE SSN RACE SEX CO NO NAME SEARCH 10091952 111111111 W F aooo 04 M A T C H E S Peek 10 09 07 sessile sets ses sett ES FS S FIRST NAME MI LAST NAME SUF DOB IND ID R CO CO SSN SSI NAME SEARCH 05291950 1111111110 W 34 34 111111111 N AUGUSTINA HOORAY 08141966 121111111R O 60 111111111 N PRISCILLA CURTAINS 01011995 1311111110 O 60 111111111 N R INDV R E L PF9 All R E L USE S FOR MORE INFORMATION PRESS ENTER PF2 END PF3 PREVIOUS USE X FOR MATCHED INDIVIDUAL PRESS PF3 PF7 BACKWARD _ PF8 FORWARD 4 From this screen you could identify the individual you are searching for determine that an individual ID mus
14. t be assigned or determine that more research is needed gt PF2 ENDS THE NAME SEARCH FUNCTION gt PF3 RETURNS YOU TO THE POTENTIAL MATCHES SCREEN gt PF4 RETURNS YOU TO THE INITIAL SSN NAME SEARCH SCREEN PF9 Displays REL Screen all individuals a If you have identified the individual you are searching for enter an X in the S Select column beside the matched individual and press PF3 FSIS returns you to the initial SSN Name Search screen along with the demographic data from the Common Name Database b If you have determined that an individual ID must be assigned press PF3 FSIS returns you to the initial SSN Name Search screen Enter an A to the left of the individual under F Function for which you wish to assign anew ID Press Enter This will take you to the REL Screen Enter the appropriate codes and press PF1 to assign the ID 5 200 North Carolina Department of Health and Human Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 1 2011 NAME CHANGE August 1 2011 SLNS SLA980D COMMON NAME DATA ENTRY DATE 09 27 04 PAGE 1 OF 1 SSN NAME SEARCH TIME 15 30 02 CASE ID ES FS SSN FIRST M LAST SUF DOB S P CO CO INDIVIDUAL SSI TOM NAME SEARCH 01011960 M 947669852R RACE WABPI ETHNICITY N LANG EN ADD NEW INDIVIDUAL COMPLETE PRESS PF5 TO CONT
15. uman Services Division of Social Services Economic Services Section FSIS User s Manual FSIS NAME SSN SEARCH ID ASSIGNMENT Change 3 2006 NAME CHANGE November 1 2006 7 CO County Number If entered the search is made on the individuals in that county only To ensure a thorough search do not enter the county number A statewide search is then completed based on the search criteria entered 8 INDIVIDUAL Individual ID Do not key in this field The Individual ID displays when an individual is selected as a match from the list of potential matches or Individual ID assignment is performed 9 SSI SSI Indicator Do not key in this field The SSI Indicator displays when an individual is selected as a match from the list of potential matches Y This person receives SSI N This person does not receive SSI 10 Press PF3 to end the SSN Name Search function 11 Press PF5 to refresh clear the SSN Name Search screen 12 Press PF7 to page backward from a list of potential match ID s 13 Press PF8 to page forward from a list of potential match ID s C Name Search Only This function is used to identify an existing Individual ID Up to thirteen 13 individuals may be listed and searched from one Name Search screen 1 Enter S in the F Function column 2 Enter a minimum of first name last name and sex code however to narrow the search enter date of birth and the social security number 3 Enter
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