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1. Click either the delete message or move message to radio button depending on what you want to happen to the filtered mail If you want the messages moved to a folder select that folder from the select folder pop up list d Click the Create button 5 Repeat Step 4 to create more filter rules 1f you wish 24 Chapter 3 Mail Intermediate Features 6 Specify the order in which you want the filters applied by ordering the list of filter rules Filters are applied in the order they appear in the list i e Click here bo Filter Rules HApply All Rules all fiker ru immediate your IME O Move messages to the reference folder where the Fro newsscan newsscan com a Move messages to the ITWeb folder where the Subject field conta Delete messages where the Subject field contains my party phot O Subject O Body P move message to select folder Specifying When to Apply Filters 1 In the icon bar at the top of any page click Options 2 In the Mail Management column click Filters 3 Check the appropriate checkbox to indicate when you want your filter rules applied Click the appropriate checkbox bo indicate when you want your filter rules app lied Filters T Edit my filter rules LJ Apply filter rules upon logging on bA Apply filter rules when INBOX is refreshed Lj Display message when filters have been applied Li Show Blacklist element in mall index and message disp
2. Using PGP What is PGP PGP stands for Pretty Good Privacy and is a tool for secure communication and data storage especially for use with e mail It can be used to encrypt data and to create digital signatures Mail uses GnuPG GNU Privacy Guard to provide this functionality Configuring PGP in Options In order to use PGP you must first configure it in your Options Enable PGP functionality If this option is selected you will be able to create view your personal PGP keys add delete public keys from other individuals read encrypted mail verify digitally signed mail and encrypt sign your outgoing mail If this option is not selected you will not be able to use any of the PGP features Attach Public Key If selected then a copy of your PGP public key if it exists will be attached to the outgoing message Scan Text Bodies If selected then the body of all text messages will be scanned for PGP data and display the results if any data is found Note that this may slow down the system as every text message must be scanned in its entirety for PGP data Sending Messages using PGP 30 Chapter 4 Mail Advanced Features When sending messages with PGP support enabled there are several options for how to send the message No Encryption Send the message with no PGP encryption or signatures cleartext Encrypt Message This option will encrypt the current message using PGP and the recipients personal public key an
3. by which you wish to sort the heading will change color to indicate the current sort order You can reverse the sorting direction using the triangle icons and next to the heading for example to show newest messages first instead of oldest when sorting by date Sometimes you may get several messages which are replies to a previous message A string of successive replies to the same original message forms what is called a thread It is often useful to view messages via such a threaded view so that you can read or skip all the messages of each subject in sequence This is especially useful if you want to reply to a message as threading lets you easily check if someone else has already replied with the same information You can also change some default sorting options using the Mail Options menu Messages Flags Message flags at the left side of the screen provide information about each message In addition messages are color coded to indicate their status The colors may be changed via different themes which are available but don t worry as there is a color legend at the bottom of the message list to help you identify the meaning of colors The table below explains the most common message flags and shows the default color scheme for messages Message Flag Message Color Bar Chapter 2 Mail Basics Message Flag Message Color What It Means Bar ae blue Unseen new message one that you have not yet opened and read Seen m
4. Cell Phone Fax Chapter 5 The Address Book 8 Press the f Browse button to see your address book including your newly imported entries 2 Outlook file Successtully imported 4 Chapter 5 The Address Book Importing vCards Import Addressbook Select the format to import from if importing CSV deta does the first row contain the held names Select fhe destination to impor to When vCard is selected from the Select the format to import from menu you can import vCard format files most commonly found in e mail attachments These files typically have the filename extension vcf and are not comma delimited files Importing a vCard from an email attachment 1 While reading a message that has a vCard attachment click on the in icon which downloads the file to your machine Save it to a known location for example to your desktop 2 Select the FA Addressbook Select Import Export and go to the Import Panel Select vCard from the Select the format to import from menu Select My Addressbook from the Select the destination to import to menu 3 4 5 6 Click the Browse button in the Select the file to import 7 Select the vCard file you saved and press OK 8 No other options need to be set Press Import 9 Press f Browse to see the new address book entry listed in your address book 20 vCard file successfully imported Importing from another Horde Addressbook With the CSV option
5. EN PU T E Enc ype MOSSI O aia o POR SIM ES id PGP SiomBaciypt Mess duda tddi dcola Mapas ine Publie RES is OV VIEW sess E A T TT ateneecadsuuaganeeubeees View Dl T A T a A oa O E ON OVNI Wisin a OUE PUDIC AP AA YOUR PIV ale KN ad Publio odiada O NI A EAT OEE A PA A A a E at amenam een eee Entera PASTA td Unload passpata Sentadillas O DE a A aes sania sence rete inate E aang eaaeceuraea ete Dia Creato Personals ltd O N Commentarios NNA E Fana Addes Saaana a a o A aN Kovic Ue de APA Oo A En mI E TE A A A A A A AN S 2 30 2 99 99 30 30 30 99 99 99 99 31 99 2 99 99 2 99 2 99 2 2 99 99 99 NT A A II E tact EEN OI 34 a A e o e baton arestanies ist we APA REP rete eortreet nee ermine mnt a conTrt A an S MIME OM COV Wo pada 34 Whats MIME oa Els Is AAA E O E UE sauce tieaatauensanens als Enable S MIME functionality aa ah S MIME Personal Keys carito 35 DY ELV CW arara A cueesoaecteseeesele pas IMPOR PAD di dsc 35 RO A ee aO EEEE e 36 CEOE O eaa a E E E E A EEN 36 Openme your address DOOK reia a a ts Balen amo ase Omi 36 Adding people to your address DOOK ccccccsseeeeeeseeeseeeeeeeeeeseeeeeeesseeeeeeeeeeeseseeseeeeeeeeeeeeeeeeeeeeeeees 36 Prom Within mail Mess at da 37 Fromihe address DOOK ale a cal 3J Opening ar address DOOK entity sorina a A a cecal 38 Deleting people from your address book ccceseseeseeeeeee
6. Java 1 1 x compatible If you are working with an older Java runtime environment e g 1 0 please upgrade to a newer version Along the top left of the terminal window 1s a menu bar with there main menus available the File Edit and Terminal menus Menubar File menu The file menu allows you to connect and disconnect ssh sessions You can also print the screen contents from this menu And last you can exit the terminal window Menubar Edit menu Copies the currently selected text to the clipboard Use the mouse to select text for copying to the clipboard The left mouse button is used to initiate a selection If the mouse button is held down and dragged then characters and lines are selected individually Once the text is selected use the Copy menu entry to copy the selected text into the clipboard The text may then be pasted back into the terminal window 67 Chapter 14 SSH Shell Paste Pastes the current selection from the clipboard into the terminal at the current cursor position Menubar Terminal menu Terminal configuration is accessed through the Terminal menu Reset Terminal Resets the terminal parameters This will not clear the screen or move the cursor but any subsequent terminal output will be reset to the default font and attributes This 1s probably only useful 1f a problem occurs causing the terminal to misbehave such as sending binary output to the terminal causing the character set to change Fo
7. day they occur on Each day box contains two icons at the top The first icon is the day number which also acts as a link to the day view for that day The other icon allows you to create a new event for that day 51 Chapter 7 The Calendar For each existing entry for a day you will also see a summary of the entry given which acts as a link to that event Clicking on an event will display the event and allow you to edit the event Each event will also have a small BE trash can icon next to it which can be used to quickly delete an entry Recurring events will be followed by a small icon of two arrows chasing each other Finally events with an alarm with show a small bell icon next to the description Calendar Actions Creating a New Event You can create new event at any time using the New Event icon in the calendar menu You will be presented with a form to fill out for the event you want to add The current date and time rounded to the next hour is used as default values in the Start and End Times for the event Use the Save Event button to save the entry to your calendar when you are done entering the information Viewing and Changing an Event Selecting an event from any of the Day Week or Month views retrieves the event and displays it for viewing deleting or editing Navigating via the Goto Pop UP The Goto menu item will display a small pop up window in which you can quickly select a year month week of the year or da
8. message 1w If you want to add information such as a nickname or postal address to the new address book entry you can edit the entry Only the available information such as mail address and possibly name will be added for now From the address book 1 Open your address book by clicking the Address Book icon in the icon bar near the bottom of your browser window 2 In the address book icon bar click Add 37 Chapter 5 The Address Book gs wm fs ZA 5 um Browse Add Search Advanced Search Import Export Options Help Mail Click Add to add an addressbook entry 3 Enter the contact information for your entry Add a new contact Nane Email Nickname Title Company Home Phone The new entry will be added to your address book Opening an address book entry 1 Open your address book 2 Open an entry by clicking the person s name Do not click the mail address that will open a new message addressed to the person aioi address you SE Browse Add Search Advanced Search Import Export Options Help Mail Contents of My Addressbook Name Email Nickname Barbara J Jensen bjensenS umich edu Babs Click the name to open the addressbock entry 38 Chapter 5 The Address Book Deleting people from your address book 1 Open the address book entry that you want to delete 2 Click the Delete link ra Mm inced Search AR Ootions Help M Janet Eaton Edit Delete El anet Eato
9. set who are sending the message to and what the subject of the message is If sending to multiple people separate the addresses with commas not semi colons or spaces these will not work properly ll To Ce Bec Chapter 2 Mail Basics Enter the text of your message in the space provided When finished click on the Send Message button About the Header Fields There are several addressing fields which contain email addresses for the message recipients These fields differ in logical importance and in concealment purposes but otherwise function the same The fields are The To field specifies direct recipients of the message These are people to whom the message is directed All the recipients will see these addresses in the To field of the message The Cc field specifies recipients who should receive a carbon copy of the message All recipients will see these addresses listed in the Cc field of the message The Bcc field specifies recipients who should receive a blind carbon copy of the message This is similar to the Cc field except that these addresses will not show up in the other recipients messages In this way you can send a copy to someone without the other recipients knowledge The last header field is the Subject field While a subject line is not required A subject line allows the recipient to know what the message is about without having to open and read the message It also allows for easy recogniti
10. to a comma delimited CSV formatted file Use the default settings for each step of the export Call the resulting file addressbook csv and place it in a known location e g on your Desktop After the file addressbook csv has been created return to Horde and do the following 1 Press Addressbook 2 Press Import Export 3 Select Outlook from the Select the format to import from menu 4 Select the address book you wish to import into You can always import into My Addressbook You can only import into a shared address book that you have permission to access This is dependent on the installation Please contact your administrator if you need assistance 5 Press Browse and locate your addressbook csv file you created in Outlook Once you ve found it press ok and it will be selected to be imported Important You can only select one address book at a time to be imported 6 After selecting the comma delimited file press the Import button to read the file into memory 7 The Map Import Fields panel will appear so you can fine tune the import settings Outlook has a default field order that is taken care of by the Outlook import option so changes to this panel usually aren t necessary 40 lastname 2 email homeAddrass wokAddress homePhone work Phone cellPhone tax Scroll down and press the Import to import the address book Map Import Fields E mail Home Address Work Address Hame Phone Work Phone
11. List window a Select the person s to whom you want to send mail from the list on the left side of the window b Click the To gt gt button to enter the selected address es in the To field of your message Click Cc gt gt to enter the address es in the Ce field and the Bec gt gt button to enter them in the Bee field Cc stands for carbon copy and Bcc stands for blind carbon copy c Click Ok 47 Chapter 5 The Address Book Contact List a ram Search J Please ohn Cad select address es Add these by clicking OK y To Barbara Jensen Recipients you personto whom hare selected YOU want to send mail b Click the To gt gt button Or the CC gt gt or Bcc buttons f you wE h C Glick OF You will be returned to the Message Composition window with the addresses filled in Searching in address books 1 From within your address book click Search m Mi a Y ZA Search Import Export Options Help Mail Browse Add Search Advanced mressbook all Nickname la La search ether your addressbook or Online Directory 2 Select and enter your search criteria a From the From menu on the right select whether you want to search your address book or some other address book such as a public directory b From the Find menu select whether you want to search by name nickname or mail address c In the Matching field type the text yo
12. Net Portal are stored on your mail server they are also available to you 1f you use another folder capable mail client like Pine Eudora or Outlook Create a New Folder 1 Click the Folders icon in the icon bar at the top of the window E EH i ae INEOS Compose Folders Options 5 earch Hel p 2 From the Choose Action selection box select Create Folder 18 Chapter 3 Mail Intermediate Features as E J cu F PE E A E E ES INNBO Compose Fol d ers Options Search Help Folder Navigator Choose Action a Create Folder Rename Folder Delete Folder ks Check Folder s for New Mall Do Not Check Folder s for New Mail Download Folders sE Mi EL 3 In the dialog box which appears type a name for your folder then click OK Prompt You are creating a top level folder Please enter the name of the new folder My New Folder The new folder will be created and added to your list of folders Delete a Folder Warning When you delete a folder you delete the folder and all the messages inside it Once the contents of a folder are deleted they cannot be retrieved 19 Chapter 3 Mail Intermediate Features 1 Click the Folders icon in the icon bar at the top of the window se r j Sa E INEOS Compose Folders Options Search Help 2 Click the checkbox next to the name of the folder s you want to delete You can select more than
13. User s Guide User s Guide Copyright O 2002 by the Horde Project Copyright This manual is O Copyright 2002 by the Horde Project The members of this group are listed on the front page of this manual This manual can be redistributed under the terms of the GNU General Public License as published by the Free Software Foundation either version 2 of the License or at your option any later version Table of Contents A O ees i Dy Gettine AAA i AE Tana oS aoas SEE NE D Es Tao 1 XUL WOD ONS its rola A S l Loa cdo S l The Summa Patio 2 Gene ePi 3 Seles Options APCE CNCES aeisi E E N a 3 he Application Navies atl OM Dar a 4 LOS om A teen ciara ere tren ere eve terete E ee ern rerer tae 5 Le VIE BASICS E E E E E E E E E A E A N E A aerea scan 6 Inroddu HO Meann A eats anaaasastn saacenaasaceeate via aac taacacm seaeeeenaaeeees camer eee saseuttenaeaee 6 The Folder NE 6 IA caatesnautata scaeshaa wcaniesaseauds mana heteaunetn doses han uteaasuned haat eraceiies a Sorting Messages in the Folder sun iii oe SNS A e AA pels How to sei messave Ma ode ae Ch ckins tor New Maldad 8 Openin ea Messats at ve ETAT Mesas ni a ads 9 The Messan Vi Wi A T dale Reply ie to the Wie Sa OS tersa leidas liada a Forwarding he Messa de suis e das Deletine thE MESSIT usina dolls EAA ae Printing a Message sas 10 Basic Navigation in Message View ccccccceccceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeesseeeeeeseeeeeeess 11 COMPA o o dl 11 About
14. abled some PhyNet Portal application features may not work Cascading Style Sheets are used for formating and colorizing the pages It is highly recommended that you leave Cascading Style Sheets support enabled in your browser when using PhyNet Portal applications Even with supported browsers you may notice minor variations in appearance depending on which web browser you use this is normal Due to site specific wording user selectable themes differences between versions of the software and other such concerns the actual screens you see may be slightly different from those shown here in this document However things should be close enough for you to be able to follow along with this document Logging In All sessions start at the login screen Your site may have some guest services which can be accessed without login But most applications require a valid login before you can access them Chapter 1 Getting Started Ele Edit View Go Bookmarks Tools Window Help Earle a OR a a e httod www example com T Home Bookmarks Google com Google Search Google Scout QuickMart Welcome to Horde Lae treme Poser Log in A amp E Horde Mal e e Log cit H 2 Ea Document Done 5 542 secs At the login screen enter your username login and password assigned to you by your computer administrator into the appropriate boxes You may select your preferred language from the list of available languages here if y
15. address book 1 In your address book click the address of the person to whom you want to send mail de ie aa F mz E oe Browse Add Search Advanced Search Import Export Options Help Mail Contents of My Addressbook Name Email Nickname bingeumich edu John bjienseneumich edu Babs greglyon umnnich edu Greg 2 The Message Composition window will open with the To field already filled in for you Write your message and send it as usual Using Nicknames While composing a message 1 Type the nickname s into the appropriate fields then click the Expand Names tab to expand the nickname into matching address or addresses Message Composition Thu May 16 11 49 49 2002 pe AA e VA AAA AA SE M ee rh A i i Lrs J a 0 p tions a 4 ye aa ge Address Book Expand Names Spell Check Special Characters Attachments bf Save a copy in sentra 2 If multiple matching names are found a list of them is returned Select the correct name from the list 46 Chapter 5 The Address Book Address Book Interface While composing a message 1 In the Message Composition window click the Address Book icon Message Composition Tue Jul 09 10 58 C AAA cda Default entry Click the Address Book Icom Subject Rama Ooti nog nl plions Bo ff Address Book Expand Names Spell Check Special Ch m Save a copy in enm cs T Sa Draft Cincel Mesage 2 In the Contact
16. age there will be a message letting you know 1f the new vacation notice was set or not Removing the setup stops any further vacation notices from being sent 66 Chapter 14 SSH Shell Introduction Menus Copy Today 1t 1s recommended to use secure communications on public networks 1 e the Internet The secure shell SSH provides such secure communications but it requires special software on the machines you are using To avoid this requirement on the client machine we provide a Java based SSH application This provides an easy to use but secure way to log into your shell account with a very nice terminal emulator all right from your web browser Important Security Note The applet is susceptible to the man in the middle attacks We cannot avoid this We can t even use the RSA based host authorization since the applet itself is downloaded from a remote host and might be modified by the man in the middle The only way to guard against applet modification would be having it signed with a trust certificate but this is too expensive in time money and development costs to be practical To summarize this applet provides good security through encryption to prevent normal packet sniffing which prevents the most common and easiest security attacks but can not prevent more complex security attacks like man in the middle attacks Note This application requires Java This version should run with all runtime environments that are at least
17. al options set in the PhyNet Portal options menu which apply to all PhyNet Portal applications as well as application specific options which apply only to an individual application Chapter 1 Getting Started oe To modify your preferences click on the bail Options icon in the top menu bar An Options menu for oe that application will be displayed For global options use the ms Options icon on the PhyNet Portal summary page Once in an options page click on an option heading to change the options for that section For example the follow shows what the options page for the email application looks like E A o 0 i Se an en E 2 ne INBOX Compose Folders Options Searc h Other Accounts Help Address Book Logout Open Fold Your Information a il Manage ment Other Optior Display Options Change display options the color scheme how m messages you see on Bac and how messages are st 4 Faata filtering rules to i Organize Your incoming rail sort it men A Em delete anam Message Composition Customize how you send and where drafts are sa a and Moving nani preferences for what pens when ee move and ete A CIKK ary heading to set options preferences for that area Customize SE a run L Sieti a Beil Set the language that menu A ADA items AE and d help are Maintenance Operations in Garpur a Custom
18. alendar Views You can view your calendar is various ways to get the level and detail of information you need The available views are the day work week week and month views You can switch between the views by using their icons in the calendar menu bar Day View The day view shows a single day s events in the window in chronological order through the day This is sometimes referred to as a Day Planner view The times shown are also links which can be used to create a new entry at that time If two or more events have overlapping times they will be shown side by side The longer events are shown first to the left with shorter duration events last to the right Week and Work Week Views The week and work week views display a week 5 days for the work week view or 7 days for the week view of entries The days in the week are shown side by side with events shown in the same format as the day view At the top is a header line showing the date of each day with the current day highlighted Clicking on a date in this header line will take you to the day view for that date Next to the date is a small icon which can be used to create a new entry for that date Month View The month view displays a traditional monthly calendar view for a month with the days of the month arranged in weekly rows The current day will be highlighted Each event is shown in the box for the day it occurs within Recurring events will be shown for each
19. anced Features Details Displays some details about the PGP public key Private Key Enter Passphrase Opens the passphrase dialog window The passphrase entered 1f correct will be stored until your session ends Unload Passphrase Removes the stored passphrase from Mail any additional usage of the private key will require you to reenter the passphease View Opens a window to view the PGP private key DO NOT SEND THIS KEY TO ANYONE this option 1s strictly so that you can export your personal private key for use in another program Details Displays some details about the PGP private key Delete This button will delete your personal public private keypair from IMP s preferences Create Personal Key Name The name you want embedded in your personal keys A required field Comment A comment string you want embedded in your personal keys An optional field E mail Address The e mail address you want associated with your personal keys A required field 33 Chapter 4 Mail Advanced Features Keylength The keylength in bytes of your generated key The greater the value the greater the protection and also greater generation time and encryption time 1024 bytes 1s the default this value provides excellent protection Passphrase The passphrase used to protect encrypt your personal private key This should be AT LEAST 6 characters should NOT be the same as your login password should NOT be bas
20. and Vents asii asia ERAS o O A AEAT te eran TAEAE A E TATE ETA TTY Calenda nenas E AE OO LOC a la O A e E E E cate ae recat A A AONE STD NOM areara a tasatice tetas E EA Recurring Events 2c aciGuwecsiich aie ain tes aaa Calendar Event InvitalloRS calandra A suced AA E A E EN AE E E EE E PP a E eelae eee tee aaa bacsaacaoee Why Tasks and not Calendar a os TER ACON eg eras a a o o seas ses sa sateen stead Maes ecco saan eee abaeceestee mane cele Listing and Reading TaskS iia A e A e SUP A eee eee Delen a Tae A T aitedaciatnos vamteks SCAD aaaea a a a eae eanandenenes A enseina a o aa EE E E Modicon iia INOUCS ACON S ian a a a a ouch tesattencenee soonouseeeeance isting and Roadin Notes eaa a N alli decia CLA AN A a A Modi yns am EXIN Nota A A A A O o eR RTS 10 DISCUSSION Sii da A Ada A a A TON Navigating INE WS9TO UPS lidad nia Mewine Articles and Mead siii iria Posune Messan tati ido ic Econo qbo aia eds New POSNE a ai bs Rep 1G ail OSCING uste side illa cali AA ccscuseassnesodeasdebsebausesbuasoeaess TTC HOM ult ltda tasted lo adecco lealtades A ccscuseassnevoseasdebsebauscstuasoeaecs TOG UCU OM tata da le a dc esla dela UNS A A A Deleting bookmarks ca Edine DOOKMATK Soiano n raices ers 99 2 99 99 2 2 99 56 99 2 99 99 99 99 2 99 99 2 99 vi DS IVEY PC COWIE enaissi eree NE EE EET E OR ER 64 Introduce id 64 OE W AUS als A tadas 64 Enable
21. asily Location You can specify the Location for an event here This could be any type of location such as a room number building name city etc Times You can specify the time for the entry in multiple ways You should always specify at least the Start On date Unless it is an all day event then you should also specify the starting time The duration will be automatically set to one hour after the start time but may be changed to any ending date and time You can set the ending time as either a date and time or as a duration There is a special duration checkbox for All Day entries 53 Chapter 7 The Calendar Alarms The PhyNet Portal applications can generate alarms for events in a calendar Each event can be set to either have an alarm or not have an alarm By default the alarm is generated fifteen minutes before the appointment is supposed to start but the alarm can be set per event to occur at almost any interval before the event start time Event with alarms will be indicated by a LA bell icon associated with the event Description You can optionally enter a Description in the area provided to provide more details about the entry While this is completely optional it is often very helpful to add extra information about the entry here This information can be seen when viewing the event and in some views may be seen as a mouse over when you move the the mouse pointer over the event Common contents might inclu
22. asiname 5 E mail Home Address Work Address Home Phone Work Phone all Phone Fax Scroll down and press Import to import the address book 8 Press the f Browse button to see your address book including your newly imported entries Importing Pine Address books 1 Open your address book 2 In the address book icon bar at the top of the page click the Import Export icon 44 Chapter 5 The Address Book E 7 Poma Search Advanced Search Import Export Options Help Mail f a 24 as Add Browse 3 Import your address book a From the Select the format to import from menu select Pine Address Book b Click the Browse button to navigate among the files on your computer to find your pine address book file Select it c Click Import ot i i EL E Browse Add Search Advanced Search IrnmporvExport Options Help Import Addressbook Select the format to import from Comma separated values Tab separated values Outlook 5 the first row contain the field na a Select the type of vLard addressbook you are Mulberry Addressbook mporting Pine Addressbook Select the Tile to import NE m TEPPER to select Cha adressbok file to import The entries will be added to your address book Note Some complex addresses distribution lists etc may not import correctly 45 Chapter 5 The Address Book Sending a message to someone in your address book From the
23. ble in a list of others tasks Category The task s category Categories allow you to separate your tasks into more manageable groups There is a default group called Unfiled for tasks that don t fit into any other category Due By If the task has a definite due date then it can be selected here You can select a due date by selecting the second option and entering a due date Priority Tasks can have priorities ranging from 1 to 5 You can use the priority to sort and color code your tasks There is no real meaning to the priority numbers but it is conventionally used as an importance indicator with 1 as the most important and 5 as the least important Completed This field specifies whether the task is completed Description This field is for entering a description of the task It can contain any information relevant to the task for example what needs to be done sub tasks or other information about the task Once you ve set the fields as desired use the Save Task button to create and save the task into the task list You can discard your entries without saving them by using the Undo Changes button Deleting a Task If you wish to delete one or more tasks from your task list you can mark the task s to be deleted by checking the small checkbox next to the task Then select Delete from the Choose Action drop down menu box A confirmation window will appear asking if you actually want to delete the entries Click on the Ok butto
24. ch contains the current message For example 1f you are reading a message from your INBOX then the link would read Back to INBOX and using 1t would return you to the folder view of your INBOX The other two links are small arrow icons Clicking the lt j left facing arrow will take you back to the previous message in the current folder Clicking the gt gt right facing arrow will take forward to the next message in the current folder What the previous and next messages are will of course depend on the current sorting scheme for the folder Composing a Message Click the Compose menu icon in the top menu bar to open a new message composition window EN E Fi E o E INBOR Compose Folders Options Search Help A new message composition window will open Use this window to compose new messages Message Composition Tue Feb 26 09 42 49 2002 gt rom Click here to save the message as a draft in progress ce ape Bco in these three Fields a Er EEE 2 r Ere E DEI a e mesbpcta your messa ion AE as Options a go tir zh Address Book Expand Names SpellCheck Special Characters Attachments E Save a copy in sent mall Click here bo spalling ln Clicking this takes your essage bo he bottom of E Ty after you haye message Fit is r e E pt already visible wi ee you can add an At the top of the message composition window are the header fields This is where you
25. cking ts checkbox 21 Chapter 3 Mail Intermediate Features From Within the Message 1 From the MovelCopy pop up menu select the folder to which you want to move the message 2 Click either Mo ft of that menu ve or Copy to the le Es Bh n INBOX INBO Compose Folders Options Seay Misa folder pen Folder from this pop up INBOX NewsScan Daily 17 February 2002 Above The Fold 7 of 27 Delete Reply Reply to All Forward Redi Print Date Thu 14 Feb 2002 07 20 13 From Mewsscan lt newsscani new To John Cady lt binaica example con Subject NewsScan Daily 14 February 2002 Above The Fold NewsScan Daily 14 February 2002 Above The Fold ENHERRA REA RARE RANA RE RARA ERA AREA AREA AA RENA ERA ARE RA AFERRA RE Teror ran Maal 13 underwritten ke Andersen anol ke RTM marinado Caution All your mailboxes are stored on the mail servers Moving a message from one mailbox to another will not reduce the amount of space you are using or keep you from going over quota if your mailbox is full See the Section called Your E Mail Quota To open a folder From the Folders pop up menu in the upper right corner of the page select the folder you want to open In most browsers that folder will open as soon as it is selected If it doesn t open automatically click on the Open Folder icon next to the selection list 5 a Search Help Sekda H
26. creen with three fields The first field 1s asking for your current old password the one with which you logged in with for the current session The next field 1s for the new password what you want the password changed to The third field is a repeat of the second field you must enter the new password here a second time Since the password is not displayed as you type it forcing you to type it twice helps to insure that you entered it correctly and helps prevent you from being locked out of your account due to a typing mistake Once you have filled in all three forms press the button to submit the password change request You will then be told if the password change was successful or not After you change your password PhyNet Portal functions will no longer work You will need to log out then log in again to resume using the PhyNet Portal apps Note that this changes your physics unix login password Also note that while this password change is immediate on the mail server there may sometimes be a slight delay before it is effective on the unix machines for login purposes If you are having problems logging into a unix machine with the new password immediately after changing your password try using your old password Vacation The Vacation application allows you to manage mail vacation notices or auto responders Once you set a vacation notice the system will automatically reply to any incoming mail you receive This can be us
27. d folder from y this menu IN GOA 22 Chapter 3 Mail Intermediate Features Mail Filters You can filter your mail by automatically deleting or filing messages with certain characteristics which you specify You do this by defining filter rules for example deleting all messages from a particular address and then specifying when to apply those rules for example every time your INBOX is refreshed Note These filters only get activated when you use the PhyNet Portal applications There are other better options for filtering mail that will filter all your mail and work with all your mail software These are called server side filters We don t yet have any documentation for server side filters Why Use Filters e To organize your incoming mail e You might for example have all the mail from a listserv that you subscribe to filed in a folder You can then review those messages at your leisure without them cluttering up your INBOX e You might for example have all the mail from one of your professors filed in a folder for easy reference e To reduce your exposure to SPAM e You might for example have all the mail with the word advertisement deleted e You might for example have all the mail from a particular SPAM sender deleted NOTE If you set a filter to delete certain mail that mail will be marked for deletion but will remain in your mailbox until you purge deleted messages Warning Define
28. d for deletion they will be either crossed out in the display or moved to your trash folder depending on your configuration In either case they will remain in your mailbox Page 2 of 2 2 ql Check the E 112 Move checkboxes LA next bo Delete messages you Zas Iw i rom Alsubject wank lo delete Hewsscan Dal o8 ae EN Above The Fi fi 11 22 17 William Rhee Re r1 185 revise Ed 11 59 00 Small ssl Profile dea O 12 16 55 John Cady e mallserverp 12 9055 LindaMPlace IRE Profile idea Dap eee ama a 3 To completely remove the message from your mailbox return to the folder view and click on the Purge Deleted or Empty Trash link in the text menu which one appears depends on your email configuration It is located on the right hand side of the window both above and below your list of messages 14 Chapter 3 Mail Intermediate Features Tip You can use the Select pop up menu to select that is check the checkbox next to all the messages flagged a particular way For example you can select all the seen messages all the important messages or all the not personal directed to you as a group member rather than as an individual messages Searching You may search for messages from your folders using different search criteria This provides a quick and easy way to locate messages 1 Use the Search menu icon at the top of the page to bring up the search form 2 Enter text in any ap
29. d then send it You can only send a message to a single person using this option You MUST have the public key of the recipient stored in your address book or else this option will fail If you have the public key for the recipient in your address book and are still receiving errors verify that the e mail address in the recipient field matches the e mail address where the public key is stored The encrypted data will be attached to the outgoing message PGP Sign Message This option will digitally sign the current message using PGP and your personal private key If you have not already entered the passphrase for your private key during this session you will be prompted for it The recipient must have a copy of your public key to digitally verify your signature PGP Sign Encrypt Message This option will first digitally sign your message and then will encrypt the resulting output See the Encrypt Message and PGP Sign Message entries above for further information Managing Public Keys Overview This screen lists all of the current users in your address book that have PGP public keys These users are the ONLY users that you can either 1 send an encrypted message to OR 2 verify a digital signature View Opens a window to view the PGP public key 31 Chapter 4 Mail Advanced Features Details Displays some details about the PGP public key Delete Deletes the public key from your address book Import This but
30. de directions to the location cost participants phone numbers preparation details etc Recurring Events Events can be made to repeat in various ways Many events repeat in certain frequently used ways For example the Monthly recurrence types make the selected item repeat each month and the Weekly recurrence type makes the selected item repeat each per week These can be made to represent events that repeat in complex ways for example an item that occurs on the last Friday of each month or an item that occurs on Monday Wednesday and Friday every week You can also restrict how long an event repeats by selecting the end date for the event s recurrence Normally a modification to a repeating event applies to all occurrences of that event A single occurrence of a repeating event can be modified by editing the occurrence removing its recurrence information and then choosing the Save as New option from the Repeat menu The selected occurrence can now be modified independently of the other occurrences Calendar Event Invitations If you create an event in a calendar you can then send an invitation to those you want to attend the event The invitation card is sent as an email attachment in Cal format Note To send an invitation you must have a default identity configured with a From email address in your email application To send an invitation 1 Select the event in the calendar 2 Click on the invite link 54 Cha
31. duties you must perform and for which you want to track their status through to their completion As an example consider the task of building an addition to a house Adding an entry such as build room addition in your calendar on a specific day 1s of little use 1t may remind you to start the task on that day but it won t help you identify the various stages needed schedule those stages by priority or timeline plan for completion of the various stages or the entire project or track the status of both the sub tasks and the entire project as it progresses It is a good fit for a task list rather than a calendar entry On the other hand a lunch date is a better fit for the calendar You only need information about where to be when to be there and who else will be there You don t require sub tasks progress tracking status reports etc Tasks Actions Listing and Reading Tasks By default when Tasks is entered it shows a list of your tasks in your default task list Tasks are shown one per line with the event description its priority and its due date Selecting a task entry will open it up for viewing 56 Chapter 8 Tasks Creating a Task Creating a task is very simple Select Add from the menu bar You will be presented with a form with several fields The fields are Name This is the label that will be shown in the List and Search views It uniquely identifies each individual task It should be simple and recogniza
32. e pathname 1f you use a Windows or unix computer or the file name if you use a Macintosh computer will be listed in the Attachments field 16 Chapter 3 Mail Intermediate Features 4 Click Attach Attachments Attachment 5 At the very top of the web page look for confirmation that the file has been attached successfully This note indicates Added an attachment that the tik has been attached to your message Compose a message lu Also the attachment will be listed below the Attachment field at the bottom of the message ed METE Aye LATE CANCEL Messape Attachments Attachment Browse a Filename Size a seo Par a Once a file s ls S4297 doc 130 50 KB attached to a message t is listed here 6 Repeat Steps 2 5 to add more attachments To remove an attachment first select it by clicking the checkbox next to it then click the Remove Selected link 17 Chapter 3 Mail Intermediate Features Send Message To remore an a alli attachment first click the checkbox Altachment i next to if y Filename Size bj s4297 doc 130 50 KB Remove Selected Total Size 130 50 KB Then click the Remove Selected link Browse Atach r Using Mail Folders Your incoming mail goes to your INBOX You can keep all your mail there or you can create additional folders to organize your mail Because the folders you create with the Phy
33. e sure that those folders are empty or the deletion will fail Next select the Delete Items actions drop down box Downloading Files To download a file or files select the files by clicking the checkbox to the left of the file name s Then select Download Items from the actions drop down box Note that downloading an entire folder is not possible so to get all the items in a folder you must first navigate to the folder select all the files in it and then choose the Download Items entry from the actions drop down box Uploading Files To upload a file to the current folder click on the Browse button navigate to the file which you wish to upload and click the OK button The filename will appear in the text box then click on the Upload File button and your file will be uploaded to the current folder 50 Chapter 7 The Calendar Introduction The calendar combines the functions of a desktop calendar and an appointment book to help you keep track of your activities and help plan your time It provides many of the functions commonly found in Day Planners It provides private and shared calendars multi calendar view collaboration and scheduling features recurring events with exceptions and various deletion options alarms remote iCalendar support importing exporting of Calendar and Palm DataBook PDB data an Calendar invitation and view system integrated with IMP and integration with other PhyNet Portal applications C
34. ed on a dictionary word and should include both numbers and letters You must enter this passphrase twice for verification purposes A required field Actions Create Keys Create and store your personal private keypair Import Keypair Import a personal private keypair This button opens a window where you can manually import your existing PGP personal public private keypair The keys can either be pasted into a textfield or if the keys reside in a file on your local computer you can import them If the keys are valid they will be inserted into your preferences and the window will close if not valid an error message will be returned explaining why S MIME Overview What is S MIME S MIME is a private public key pair system which provides digital signatures message privacy and tamper detection in a open interoperable way S MIME can provide message privacy by encrypting messages that only the sender and the intended recipients can decode It allows you to identify the sender of a message via a digital signature Together this encryption and digital signing help provide tamper detection allowing recipients to determine whether a message was altered after it was sent S MIME Options Before you can use S MIME you need to configure it in your Options 34 Chapter 4 Mail Advanced Features Enable S MIME functionality If this option 1s selected you will be able to import your personal S MIME keys read encrypted mail ve
35. eeeeeseeeeeeeeseeeeeeeeesseeeeeeeeeeeeeeeeseeeeeeeeeees 38 Editing address book entie Sosma a eee eee E A 39 Importe other address DOOK Senan nA a edad ae ee 39 Importing trom Microsoft Outlook sesinizin a dd oe POLIO VAC AGS anta dpla gle Importing from another Horde Addressbook cccoccccccnoncccnonononnnnnnnnnnnnnnnnnnnnnnnnnnnnnninininss we Importe Pine Address DOOKS Ad da 44 Sending a message to someone in your address book ooccccccccnnccnnonnnonnnnnnnnnnnnononnnnnnnnnnnnnnnnss 45 Promthie address DOOK sua abia 46 Using Nicknames While COMPOSING a message ooccccccnnnnncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnininenss 46 Address Book Interface While COMPOSING a Message coocccccnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnininininoss 46 Searchin IN address DOOK O 48 6 The File Manara A AA ii ai 50 Introduce N 50 SON ekaa a E E A 50 ACON Seea a E E A E Ea E 50 Craine a Folle arne E E are tr sete reer ener rs 50 Deleune Piles and Folde iS ss 50 Downloadine les td lada 50 Uploadine PICS raros ont ero 50 Pa chat sovastactensulusauensasieds E A E 51 O 51 A E N 51 BETA o EE E E e dd a er Week and Work Week VIEWSunerieroenennur eaa a A lolas loci ca MONO Vaina ias oe Calendar SA cece ieaan A a eum anecan ieatoteeata teats 52 Creating a New EVO E iorsdAs wee Viewing and Changing an ds ws Navigating vid the Golo Pope UP assis sees cansesanesanen s aa ets 52 Iniportiire and Exportine Calendars ita Printing Calendars
36. eful while you are away or unable to attend to your mail for example while on vacation or out of town on business It could be used as a courtesy to let others know why you are not answering their mail to you Enabling a vacation notice Check the Set Install checkbox to indicate that you desire to create a vacation notice Note If there is an existing vacation or forwards setup it will be replaced by the new vacation setup you create here There is a large message composition window in the middle for you to compose your vacation message This is the message that will be sent to others A sample message is there which you can edit to your needs The vacation message may include mail headers and should include at least a Subject header It should NOT however contain a To header as that will be generated automatically If the string SUBJECT appears in the message it will be replaced with the original subject line of the original message when the reply is sent When ready to submit the vacation notice enter your password into the password box and press the Submit button At the top of the new page there will be a message letting you know if the new vacation notice was set or not 65 Chapter 13 My Account Disabling a vacation notice When the vacation notice is no longer needed you can disable it by checking the Unset Remove checkbox enter your password in the password box and submitting the form At the top of the new p
37. el of the hierarchy separated by a dot character Some of the major hierarchies are alt for discussion of alternative topics comp for computer topics and sci for science topics From the major hierarchies individual newsgroups or lower hierarchies are formed People can read and post articles also called postings or messages to relevant newsgroups The people who contribute worthwhile postings to newsgroups make the system an invaluable resource Unfortunately many postings are not of worthwhile content and the signal to noise in un moderated groups can be very low Navigating Newsgroups When you first access the Discussions application you will be presented with a listing of the top level UseNet hierarchy from which you can navigate the list of discussion groups For example 1f you click on the plus sign link to the left of the group titled soc it will expand into a list of the forums and further hierarchies within the society hierarchy The name of each newsgroup such as soc answers soc athiesm etc is listed as a link You can click on the newsgroup names to view a list of their posted messages and or subgroups After viewing messages you can return to this top level listing of newsgroups by clicking on the Browse menu icon at the top of the page Viewing Articles and Threads You can view articles in two views a simple listing of postings sorted in some manner or by threads Many newsgroup postings are
38. en you have entered all the information click on the Save button On this Add page there is also a link which you can drag to your browser s toolbar Doing so will allow you to easily add bookmarks while surfing the web by simply using the toolbar link This process works with most popular web browsers which support JavaScript Deleting bookmarks You can delete bookmarks for example 1f you no longer need them or find you have entered duplicates When viewing your bookmark entries each will have a small i trashcan icon next to it Clicking on this icon will delete the bookmark Editing bookmarks You can edit existing bookmarks This can be used for example to fix typos change categories or even to update a bookmark should the url change When viewing your bookmark entries each will have a small edit icon it looks like a pencil and paper next to it Clicking on this icon will allow you to edit the bookmark 63 Chapter 13 My Account Introduction My Account allows you to maintain your account by doing a few standard account management tasks Currently 1t supports changing your password and managing your email forwards and vacation notices Forwards The Forwards application allows you to manage mail forwards A mail forward lets you redirect your mail to another mail address or a comma separated list of addresses 1f you wish You can even forward to another address and keep a copy in your local mailbox Warning You
39. essage one that you have opened at least once en Answered message one that you have replied to pink Important message one that you have flagged as important dark gray Deleted message one that you have marked for deletion 7 Personal the message was addressed to you as an individual rather than to you as a member of an mail group my Draft message one that you have saved to work on and send later How to set message flags 1 Select a message by clicking the checkbox to its left 2 Select the message flag you want to use from the Mark as pop up menu Checking for New Mail There are multiple ways to check for new incoming mail Some of these are listed below e Click the S Refresh icon two green arrows going in a circle located at the upper left of the message display ka E F INBOX Compose Folders Of __ Bites Click this icon ta lesa x refresh your malbox and check for ner mail 1 Lindelere e Click your browser s Reload or Refresh button e Configure the applications options to automatically check for new mail on a regular basis Chapter 2 Mail Basics Opening a Message To open display a message click the subject or sender name for the message you want to view A new window will open containing the details of the message and a text menu of common actions Email Messages The Message View Ml Pu Pr oe S P a nr ny e n INBOX Compose Folders Options Search Help Logou
40. in the Select the format to import from menu you can directly import files exported with the Export panel in the W Import Export menu 42 Chapter 5 The Address Book The below procedure shows how to import a CSV file exported from My Addressbook 1 Select the Addressbook 2 Select AM Import Export and go to the Import Panel 3 Select CSV from the Select the format to import from menu 4 Select the address book you wish to import into You can always import into My Addressbook You can only import into a shared address book that you have permission to access This is dependent on the installation Please contact your administrator 1f you need assistance 5 Press Browse and locate your addressbook csv file you created in Outlook Once you ve found it press ok and it will be selected to be imported Important You can only select one address book at a time to be imported 6 After selecting the comma delimited file press the Import button to read the file into memory 7 The Map Import Fields panel will appear so you can fine tune the import settings Outlook has a default field order that is taken care of by the Outlook import option so changes to this panel usually aren t necessary 43 Mate hina fie kde name email homeAddrass workAddress homePhone work Phone cellPhone Tax Renove par Chapter 5 The Address Book Map Import Fields Select teo matching falda ported fields Available hekds l
41. ing a Note Creating a note is very simple Select Add from the menu bar You will be presented with a form containing one field the text to enter into the note You can enter as much text as needed by the note and you can also paste it in from other sources using your system s or browser s cut and paste support The description of the note is the very first line of text in the note The rest of the note is defined as the body of the note Modifying an Existing Note Pressing Modify allows for the note to be modified The contents of the existing note will be displayed for editing You may modify the contents of the note then press the Save Note button to save the changes made to the note or Undo Changes to discard those changes Searching You can search your notes by description or by the content To search for a note press the Search icon from the menu bar This will open a view where you can specify Search Text or what text to search for It will also ask for the Search Scope which allows you to search the description and or the entire note body for matching text 59 Chapter 10 Discussions Introduction This is an application for accessing UseNet News also known as NetNews News or Discussion Groups Usenet News is a publicly accessible Internet collection of electronic discussion groups called newsgroups each devoted to a specific topic There are tens of thousands of newsgroups arranged in a hierarchy with each lev
42. ize maintenance coe Poe E a E e E ES ee o El pera ous f run vie login to Aa ATRA ar TAARE PLE O A Hail a ae siti eth erence ees Oe P a Control when new mail y Teetch Mail checked for and whethel Customize accounts for acts to notir K zy when te arr mail from SEPINE ri IMAP Spee EMTS ute aa a iiig Sib das ea select addressbook sour adding and See tule add rosses iiney Control PGF support for The Application Navigation Bar At the bottom of the web page is the application navigation bar Click on the icons on the navigation bar to switch between the PhyNet Portal applications Chapter 1 Getting Started A pe Ez H 1 la a Horde Mail Address Book File Manager Calendar Motes Tasks Log out Logging Out To protect your email messages calendar etc you should always log out when you are finished using the PhyNet Portal applications This is especially true if your web browser will be left running To log out click on the Logout icon located near the bottom right corner of the browser window Horde Mail Address Book File Mana wager Calendar Motes Tasks Log th If your login session is idle for a long period of time you may encounter a session timeout which logs you out This is a security feature which may help protect you if you forget to log out However you should not depend on this mechanism to log you out You should always log out when you are finished For extra security e
43. l 4 Click Save Options 23 Chapter 3 Mail Intermediate Features Applying Filters Shortcut To apply your filters at any time while reading your mail click on the Apply Filters icon at the top of your folder view Es e E BOX Compose Folders INBOX lt Dindelete Click this icon to apply Filters View Message Headers and Message Source Viewing Message Headers or Mailing List Information 1 Open the message whose full headers you want to see 2 Click the Show All Headers or Show Mailing List Information link at the top of the message The message view will refresh with the additional headers shown The links will change to allow you to hide rather than show the additional headers Viewing Full Message Source and Headers 1 Open the message whose full headers you want to see 2 Click the Message Source link in the text menu at the top of the message A new window with the full message and headers in it will open Creating and Using a Signature File A signature file contains text which is automatically added to your messages you compose usually at the bottom but the position is configurable They are often used to provide additional information about yourself such as full name job title contact information or just about any other desirable information 26 Chapter 3 Mail Intermediate Features Warning Do not include personal information in your signature which may endanger you
44. must be careful not to set up a forwarding loop where one account forwards to another account which forwards back to the first account either directly or indirectly Doing so can result in lost or bounced mail messages Enabling a forward Check the Set Install checkbox to indicate that you desire to create a forward and then enter the address es in the text box provided If you want to forward to more than one address separate the addresses with commas Note If there is an existing vacation or forwards setup it will be replaced by the new forward setup you create here If you want to keep a copy of the messages in your local INBOX as well as forward them to a remote address then check the check box for Keep a copy in your local mailbox When ready to submit the forward enter your password into the password box and press the Submit button At the top of the new page there will be a message letting you know 1f the new forward was set or not Disabling a forward When the forward is no longer needed you can disable it by checking the Unset Remove a forward checkbox entering your password in the password box and submitting the form At the top of the new page there will be a message letting you know if the new forward was set or not Removing the setup stops any further messages from being forwarded 64 Chapter 13 My Account Password When you select the option to change your password you will be presented with a s
45. n ACE mteston umich edu Nickname The entry will be deleted and you will be returned to your address book Editing address book entries 1 Open the address book entry that you want to edit 2 Click the Edit link E E i nced Search Import Export Options Help Ma Jan on e Sime Edit Delete cc Janet Eaton AE jmfestoneumichedu Nickname 3 Make whatever changes you want to the entry 4 Click the Save button to save your changes Importing other address books If you already have information stored in another address book which you want to use with the PhyNet Portal applications you probably don t have to re enter all your information Instead you can import address books from other software into PhyNet Portal in various formats Not all address books formats can be imported But it supports most common formats including Pine CSV comma delimited vCard and others Chapter 5 The Address Book To import addresses you must first get a copy of the address book you want to import onto your local computer Many mail and address book programs have an export function to create such a file Warning Any duplicates in the imported data will be imported again as a new card Please check your imported data for duplicates Importing from Microsoft Outlook In order to import from Microsoft Outlook you should have exported your address book using Outlook s Import and Export function and exported
46. n to delete the entries or click on the Cancel button to keep the entries Searching You can search your tasks by name or description or both To search for a task press the Search icon from the menu bar This will open a view where you can specify Search Text or what text to search for It will also ask for the Search Scope which allows you to search the description and or the name for matching text You must select at least one of these scope 57 Chapter 8 Tasks values Then click on the Search button to perform the search Any tasks matching your search criteria will be returned 58 Chapter 9 Notes Introduction Notes is an application which allows you to create the computer equivalent of sticky notes Notes can be created modified deleted and printed You can also search on your notes to locate information Support for importing and exporting notes is also available Unlike real sticky notes your computer notes can be shared with others in different physical locations Notes can be organized into different notepads and assigned categories Notes Actions Listing and Reading Notes By default when Notes is entered it shows a list of your notes in your default notepad What is actually displayed is dependent on the settings in the Display Options panel in the Options Selecting a note will open it up for viewing The entire text of the memo is shown The note can also be modified or deleted from this display Creat
47. on threading searching or filtering of messages Good subjects are as short and concise as possible conveying the contents of the message in as few words as possible Saving a Message as a Draft You can save a message you are composing as a draft so you can finish and send the message at another time The message is saved in your Drafts folder ready for you to resume at your convenience Tip lf you specify a meaningful subject on messages before you save them as a draft it will be much easier to find the correct message later when you want to resume it 1 Begin composing your message When you are ready to stop click the Save Draft button 12 Chapter 2 Mail Basics Message Composition Tue Jul 09 10 34 18 2002 Send Message Bava Drait YA Cancel Message Identity a Acc Subject hello AEG anil Options ge W y Address Book Expand Names Spell Check Special Characters Attachments A Save a copy in Grmi O a Hello Barbara I have lot to tell you 2 From the folders pop up menu in the upper left corner of the folder view select the Drafts folder e INEK O pen En d Er hd a an a mem the Folders ego LEE pop up menu select the Drafts folder 3 The Drafts folder will open To open the draft message click its subject or sender 4 To resume aa aie on the message click on the Resume link En y e E F j Dait INBOX Compose Folders Options Search Help Add
48. one folder pa ad En an LA F m INBOX Compose Folders Options Search Hel Folder Navigator next to the Folder YOU want to delete i INBOX 5 Doc writing general Es Drafts E extra copies e UTA A a al ee INNBO Compose arch Help Choose Action Create Folder Rename Folder Check Folder s for Do Not Check Folder s for New Mail Download Folder ks oh E E 4 In the dialog box asking if you are completely sure you want to delete the folder click OK 20 Chapter 3 Mail Intermediate Features Confirm You are attempting to delete the following folders My Mew Folder Are vou SURE vou want to continue Cancel The folder and everything inside it will be deleted To Move a Message to a Folder From Your INBOX or Another Folder 1 Check the checkbox next to the message that you want to move 2 From the MovelCopy pop up menu select the folder to which you want to move the message 3 Click either Move or Copy to the left of that menu Move Moves a copy of the message to the folder you selected and marks the copy in the current folder for deletion Copy Copies the message to the folder you selected leaving a copy in the current folder 1 to 13 of 13 Mes Delete Undelete lv la bate 4 From OG 09 17 01 Judy Dean a E 11 07 01 Joseph L Gelinas AA ee 18 ee 1 Select the message tobe mored by cli
49. ou may test your signature by sending a message to yourself If you aren t happy with the result use the above instructions again to edit it as necessary Note that you can not guarantee that everyone will see your signature as you intend if you make it complex or highly formated The reader s mail client formatting and fonts may be different than yours or they may use special equipment such as screen readers or braille printers for the blind to access their mail It is best to keep your signatures as simple as possible to ensure others will be able to read them properly 28 Chapter 3 Mail Intermediate Features Your E Mail Quota Many accounts have a disk quota how much disk space you can use to store your files including email folders in your account If you use more than this space you are said to have gone over or exceeded your quota If that happens various things may not work correctly or you may not see new mail messages until you return to within your quota allocation It is important to monitor your quota and make sure you do not exceed it for proper functioning of your account and protection of your files 29 Chapter 4 Mail Advanced Features Calendar Invitations If you receive a Calendar or vCalendar email attachment you can view the attachment to see the details of the invitation When viewing the attachment there will be a link at the top of the page allowing you to add the event to your calendar
50. ou wish There may also be other options on the login screen such as specifying servers to connect to or other server specific details Once you ve filled in the required fields click the Log in button to log in The Summary Page After logging in you ll be presented with your chosen initial page By default this is a summary page Chapter 1 Getting Started which provides a quick summary of all your important PhyNet Portal application information For example it might show how many new email messages you have in your INBOX or other folders you select upcoming events on your calendar tasks from your tasks lists headlines from selected news services current weather stock quotes and so on Many summary page items also have quick shortcut icons which allow you quickly access common functions without having to go to the specific application first For example there may be such shortcut icons to compose a new mail message create a new calendar event task or memo etc The contents of the summary page are customizable via the Options settings For example you can choose which items to include on the summary page as well as in which order they are shown You can also set a refresh interval for the summary page You can change which page is your initial page at login for example setting your initial page to be your email or calendar However most people find the summary page useful once they have customized it to their interest
51. ource and signature files Mail Advanced Features This covers advanced topics such as PGP and S MIME support and iCalendar support The Folder View The Folder View When you first enter Mail the contents of your INBOX will be displayed You will see this same folder view of Mail for every email folder you open If a folder has more than one page of email messages it will open to the first page that contains a message you haven t read yet You can use the navigation arrows at the top center of the list to move from page to page Chapter 2 Mail Basics Epa tran one page of EN 21 to 26 of 26 Messat 10 mesages click y Move Cobwy es JU these wrows to Sea E A Copy Messages w more from Delete Undelete to page Hide Deleted Purge Del E on eis i 2 Subject a x ROM hb Rhee oo messages you ve replied to show up in green EL two green arrows MESES poe Youve TER ping of to refresh your Plat RE home now in later fa malbox and check 0 Snes messages Hal a as r important Shaw Up aga gee i Al oF Fed o y AO of this ig 3 A MaGeage whi ch has been seen JES E 13 Ai 12 William Rhee this is a new REEE message New Seer C Deleted Delete Undelete Hide Deleted Purge Deal z Es 4 Move Copy Messages to Sorting Messages in the Folder You can sort your messages by date who they are from size subject and thread Click the heading for example Date or Subject
52. propriate fields to specify the search criteria You may search on a single field or multiple fields You may leave fields blank if you don t want to search based on that field For example 1f you wish to search for all messages from a particular individual you would need to fill in the From field with that individual s address but not the To Cc Subject or Body fields 3 Optionally choose the message flag s to further refine your search criteria 4 Optionally choose the folder s to search within for your messages 5 Click on the Search button to execute the search If any messages matched your search criteria they will be returned in a Search Results folder view Working with Attachments Reading Attachments Messages with attachments may be identified as containing attachments in your INBOX via a paper clip icon when viewing your INBOX When viewing a message attachments are listed on the Part s line of a message e Click the attachment name to view the attachment from within your web browser Note that this will only work if your web browser is capable of displaying the file For example most web browsers can display html and jpeg files Some versions of some web browsers will download the file instead of displaying it whether they are capable of displaying it or not e Click the download icon S to download the attachment file to your computer where you can use the appropriate application to open and read the file Fo
53. pter 7 The Calendar 3 Enter the email addresses of people you want to invite in the text box provided separated by commas You can use the button provided to add people from your address book Click the Invite these people button when done JI Chapter 8 Tasks Introduction Tasks is a fairly full featured task or to do list manager that supports private and shared tasks lists integration with the Calendar application categories priorities due dates searches printing and import export functions Why Tasks and not Calendar There is sometimes some confusion as to the difference between tasks and calendar entries But there 1s a large conceptual difference between tasks and calendars entries Briefly stated calendar events are either be there or date based events A be there event is anything that requires your physical presence at a specific place and time such as meetings appointments prearranged telephone calls vacations sports events etc Date based events are events that happen on a specific date like holidays birthdays anniversaries the start and end of classes at school etc By contrast tasks are things you need to do either alone or with others They can be simple tasks that need to be done as a single step or more complex tasks which require concerted effort over a period of time may have sub tasks target dates for start and completion etc Generally you use the tasks list for specific tasks or
54. r safety or privacy Including information such as your sex name home address and phone number can lead to harassment stalking or even in rare cases even endanger your safety 1 In the icon bar at the top of any mail page click on the Options icon 2 In the Your Information column click Personal Information 3 On the Personal Information page click Edit your identities ds ms A Compose Folders Options Search Personal Information Your default identity Edit your identities 4 Select Default identity from the Your identities pop up menu type your signature text and click the Create button 27 Chapter 3 Mail Intermediate Features Identities Select Default identity from this pop up menu Your identities Default identity Identity s name Default identity Your full name Your From address henecenpumich edu Your Reply to address Api Dai Type your Your signature A Signature text Barbara Jensen 8 avtbical ITCS documentation eriter bjenzernfimich edu Lj Preceed your signature with dashes O Place your nefore replies and forwards Y Save sent Then click Sent mall 104 Create 5 Confirmation that the change you have made to your default identity adding a signature file has been made will appear at the top of your window 20 The identity Default identity has been saved nur identities i Y
55. r example 1f the file is a Microsoft Word file you can use Word to open the downloaded file Some versions of some browsers might display rather than download the file 15 Chapter 3 Mail Intermediate Features INBOX Profile idea 20 of 31 F Delete Reply Reply to All Forward Redirect Message Source Save as Print Date Thu OF Feb 2002 11 39 00 05300 From John Cady lt binaita example comz To Lin Place lt Impteexample cam gt Judy Dean lt jude example cam gt Janet Ea imteatonidexample corn Subject Profile idea Part s 2 5 profile altidea pdf application pdf 68651 KB Hi alli 7 Click the attachment name te yiewthe altac hment Mote thatthis will only work your web browser is capable of displaying the fike Move Copy Thi message do Back to INBOX lt Click the diskette icon bed PDF to download the should attachment to pour computer Warning Attachments may contain viruses We recommend that you not download or open unsolicited attachments Also we recommend that you keep up to date antivirus software installed on your computer Sending Attachments 1 Compose your message as you normally do 2 In the Attachments section at the very bottom of the message you may need to scroll down to see it click the Browse button Attachments Attachment 3 Navigate among your files select the file you want to attach and click Open The fil
56. reground Color You can select from various foreground colors for the display with this menu This is the color used for font characters and the cursor Background Color You can select from various background colors for the display with this menu Smaller Font Click the Smaller Font entry to use a smaller font size This will reduce the entire window size to match the smaller font size Larger Font Click the Larger Font entry to use a larger font size This will expand the entire window size to match the larger font size Buffer 50 and Buffer 50 The terminal keeps a scrollback buffer through which you can view the history of the session The buffer history can be viewed using the scrollbar provided in the window You can adjust the number of lines that will be maintained in the scrollback buffer by using the Buffer 50 and Buffer 50 menu items 68
57. replies to previous postings A string of successive replies to the same posting forms what is called a thread It is often useful to view messages via such a threaded view so that you can read or skip all the messages of each subject in sequence This is especially useful if you want to reply to a posting as threading lets you easily check if someone else has already posted the same reply Posting Messages You can post messages in two ways by creating a new posting or by replying to an existing posting New Posting You can create a new message to post at any time by using the Post Message menu icon at the top of the screen It will fill in as much information for you as possible but you should always double check 60 Chapter 10 Discussions this information Type your message text into the Message area and click on the Post Article button to submit your posting Reply to a Posting When reading a message there will appear a menu at the top of the message area with various links including a Post Reply link You can use this link to post a reply to the current message It will automatically fill in as much information as possible including a quoted copy of the message you are replying to in the Message area You should double check the pre filled fields edit the included message for brevity add your reply text and then click the Post Article button to submit your posting 61 Chapter 11 Headlines Introd
58. ressbook Logout Open Folder Drafts hello 1 of 1 Y AAA This message to Delete Reply Reply to All Forward Redirect Message Source Resume Save as Print From rofeatoni example caom Back to Drafts Click Resume to To bjensen example cam open the message Subject hello eee ina separate Hello Barbara window SO you I have a lot to tell you Call PESTE Delete Reply Reply to All Forward F Save as Print Back to Drafts 13 Chapter 3 Mail Intermediate Features Deleting Messages Deleting a message from within the message view 1 Open the message you wish to delete 2 Click the Delete link in the text menu at the top of the message to mark it for deletion Depending on how your email is configured the message will either be marked for delete or moved to your trash folder 3 To completely remove the message from your mailbox return to the folder view and click on the Purge Deleted or Empty Trash link in the text menu which one appears depends on your email configuration It 1s located on the right hand side of the window both above and below your list of messages Deleting Messages from the Folder View 1 Click the checkbox to the left of each message you wish to delete You can select as many messages as you want as long as they are all on the same display page 2 Click the Delete link There are Delete links at both the top and bottom of the folder view The messages will be marke
59. rify digitally signed mail and encrypt sign your outgoing mail S MIME Personal Keys Overview If you want to digitally sign or encrypt messages you must have your own personal public private S MIME keypair Import Keypair Import a personal private keypair This button opens a window where you can manually import your existing S MIME personal public private keypairs The keys can either be pasted into a textfield or if the keys reside in a file on your local computer you can import them If the keys are valid they will be inserted into your preferences and the window will close if not valid an error message will be returned explaining why Key pairs must be imported as PEM format keys pkcs7 format Pkcs12 format is not supported 35 Chapter 5 The Address Book Introduction The address book functions like an address book phone book and Rolodex allowing you to store or retrieve contact information in a convenient manor and integrated into the other PhyNet Portal applications The address book lets you maintain your own private address book as well as letting you access some public internet directories You may find the address book useful to send email to people who have long or complex email addresses by setting nicknames which you can then use as short cuts for their addresses or to make distribution lists for groups of addresses It can also be used to store other information about your contacts Opening your addres
60. s Getting Help PhyNet Portal uses a simple help system to provide general as well as context sensitive help Most pages will have a help icon in the menu bar at the top of the page For example the email application menu bar might look like the following La ie an bod ae 7 N INBOX Compose Folders Options Search Accounts Problem Help Logout Clicking on the help icon will create a window showing all the available help topics for the current application The window is laid out very simply with List Help Topics located in the upper left corner of the window and Close Help in the upper right corner List Help Topics allows you to view all the available topics Clicking on a topic heading in the list will show the help information for that topic In addition to the help icon in the application menu bar there may also be small help icons within the pages for context sensitive help These icons look like small L 4 question marks inside a box and are located adjacent to the object they provide help on as shown below Choose Action i al Type La Name Clicking on one of these icons will take you to the same help file as the help icon in the menu bar but it will take you directly to a specific help topic rather than an index of the available topics Setting Options Preferences You can set a number of options or preferences in PhyNet Portal to customize how PhyNet Portal applications look or act There are both glob
61. s book 1 In the icon bar near the bottom of the browser window click the Address book icon 2 Your address book will open If you have not yet added any entries to your address book the page will be blank s ZA a um Browse Add Search Advanced Search Import Export Options Help Mail A A brand new addressbook ie at back a TREE click the Mail icon 36 Chapter 5 The Address Book Adding people to your address book From within an mail message 1 Click the Address Book icon next to an mail address to add that address to your address book INBOX addressbook example Move Copy This message to 16 of 16 Delete Reply Reply to All Forward Redirect Message Source Save as Print Back to INBOX E i i r Date Fri 26 Apr 2002 11 15 12 040 Click ihis Icon ka add From impi example cont the address next to itto To imp example com your addres shook Subject addressbook example Click the addressbook icon next to an address to add that address to your addressbook Delete Reply Reply to All Forward Redirect Message Source Save ag Print Back to INBOX This message fo Move Copy You will see a PSA message that the address has been added oe HBO Bis Componse Fo a s Uptons Searc Help Aaddres zee gk Lo gout Open Fo lidar do Entry imp i example com was successfully added to the addressbook INBOX addressbook example AE This
62. sage listings and you can still revisit them and in some cases even undelete them If you don t want to see the deleted messages in your message lists you can use the Hide Deleted link to conceal them from view In trash mode the messages are moved to a trash folder when deleted Again they are not actually deleted only moved to the trash folder until you empty your trash folder You can undelete them by moving them out of the trash folder and into another folder 1f desired You can manually empty the trash folder or you can schedule it to be emptied automatically at scheduled times Printing a Message When viewing a message you can easily print the contents of the message using the Print link You should print the message this way rather than using the browser print function as the browser s print function will print the entire web page rather than just the message contents 1 Open the message you want to print 2 Click the Print link in the text menu at the top of the message 3 The message will open in a new window so you can print it Depending on the web browser and operating system you use your browser s print dialog box may automatically open for you If it does not pull down the browser s File menu and choose Print 10 Chapter 2 Mail Basics Basic Navigation in Message View In the text menu at the top and bottom of the message are three navigational links One link is used to return you to the folder whi
63. specially when using public or shared machines it is a good idea to exit your browser completely after you log out Chapter 2 Mail Basics Introduction Email is used to send and receive electronic messages to and from people all over the world It is a fast and effective means of communicating in the written form Email is convenient as the sender and recipient s need not be using their computers at the same time recipients may choose top access the messages at any time which is convenient to them Mail is the PhyNet email application It provides a full featured robust email system which can be accessed from almost anywhere you have access to the web It supports most standard email client operations such as multiple accounts multiple folders attachments spell checking and address book support Due to the size and complexity of the Mail email application we ve broken the material up into three separate chapters Mail Basics The basic functionality you need to get started Covers how to use Mail how to read and send email how to print messages how to delete messages and how to work with draft messages Mail Intermediate Features This section covers more advanced functionality you may wish to use after you get used to using Mail or if you are already an experienced email user Topics covered here include more advanced deleting of messages searching attachments folders mail filters viewing message headers and message s
64. t Open Folder INBOX INBOX HRAA News January 31 2002 Amar te A This message 10 Message Source Save as al Print Back to INP SE H Human Resdirces Affirmative Displays full jews lis Prints the 002 lados 2 Lise these links to reply to the Message y Dj forvard it or 2 Student Bene redirect it 3 Retirement F E Changes in Family Status Flexible Spending Account Claime You can use the navigation arrows at the top right also duplicated at the bottom right to move to the previous or next message in the folder Just to the left of the arrows is a link to return to the Folder View of your INBOX Replying to the Message To reply to the message you re reading click the Reply Reply to All or Reply to List link at the top of the message Reply replies only to the person who sent the original message Reply to All replies to the original sender plus anyone else who was included in the original message Reply to List appears only if the message is from a compliant mailing list and using it will reply to the mailing list posting address only A new message window will open with the recipients and subject already filled in for you Optionally the original message text will be quoted in the body of the message Enter your message text and click Chapter 2 Mail Basics the Send Message button to send the reply See the following section on Composing a Message for more information on ho
65. the Header Held atada aida oe Savio a Messe aa eN 12 3 Mail Intermediate Features scicccsscscsaciccasccsssicavssssscesssccecesvaccescscnndsscwcdcsssdsecccecdceacebsanvencasdassesecccecsdiensaats 14 Dele Mess ae aid ve Deleting a message from within the message VICW ccccccceccccecccecececececeseceseeeeeeseeeseeeeeeseseess 14 Deleting Messages from the Folder View cccccccccccccecceececeeeececeeeceesceeeceseeesseesseessenssenseeness 14 DARGIS in die 15 WO WIR ACA a pes Reading Attachments A 15 NN A A ene 16 Usne Mal Rolders arca ib a a ica 18 Ce dle a INCW older encina iria 18 Delete a Poll ll 19 To Moveza Message 10 8 Polla 21 From Your INBOX or Another Folder ccoocccccnoccnnnnoconinocncnnnnccnnnnocononcccnnanicnnanonos 21 Eromi Within THE Mess ACC iaa iia 21 TooperaTolde esena ON 22 NEEE ETE ato 22 iii Why Use Blest dais 23 Deum ler Rules its pitan asia Specifying When to Apply Pl Applying Filters Shot aio a View Message Headers Md Message SUI uncino E AE E eee cadens Viewing Message Headers or Mailing List Information oooccccccnnnnnnnnnnnnanononcnnnnnnnccncnnnnnnos Viewing Pull Message Source and Headers an enea aA Ta Creatino and Using a Sienature Plena A a a Aa YOU M OO A S iS II daadaa CA e Using PGP Wiatis PO Pd E E E E N COMMS UTI POP Inr Opiate dto EEA Enable POP functionality 7 de ACE PODIE E an r S Scan TOKE OCICS arias Sendin Messages MSING POP isidro No
66. ton will open a window where you can manually import a PGP public key The key can either be pasted into a textfield or 1f the key resides in a file on your local computer you can import it If the key 1s valid 1t will be inserted into your address book and the window will close 1f not valid an error message will be returned explaining why Managing Personal Keys Overview If you want to digitally sign messages or enable others to send you encrypted messages you must have your own personal public private PGP keypair Your Public Key Your public key should be made available to any person that you want to be able to send you encrypted messages that only YOU can decrypt using your private key Additionally your public key needs to be made available to anybody you send a digitally signed message to the public key is required to verify the digital signature Your Private Key Your private key is necessary to decrypt any message encrypted using your public key Additionally your private key is needed if you want to digitally sign a message Your private key will be protected via a passphrase created when the keys are generated Thus to perform any activity that requires your private key you will be prompted for your passphrase You only need to insert your passphrase once per session it will be stored until you logout So be sure to logout Public Key View Opens a window to view the PGP public key 32 Chapter 4 Mail Adv
67. u want to search for 48 Chapter 5 The Address Book d Click the Search button at the far right F L de EE a qu A as Snarch Advanced Kan a Select whether to search your Aroi d earch rance 3 nr the tory Search Da Find iome matching O From IEEE Type the text to search For b Select the field you war bo search by Your search results will be displayed 49 Chapter 6 The File Manager Introduction The file manager allows you to access and manipulate your files easily via your web browser When you enter the file manager you will be presented with a view of all your files and folders and their details such as their size and permissions Sorting When viewing your files and folders you can sort them by any column by simply clicking on the appropriate column heading To switch the sort order between ascending and descending order click on the small arrow icon in the column heading The arrow will change to indicate the sort direction a for ascending and for descending Actions Creating a Folder To create a folder in the current directory simply choose Create Folder from the actions drop down box You will be prompted for the name of the folder to create Enter the name and then click on the OK button Deleting Files and Folders Select the file s or folder s to delete by clicking on the checkbox to the left of its name If you are deleting a folder you must b
68. uction The Headlines application provides various Channels of information covering a wide range of topics In addition to the more traditional headline type channels 1t also provides weather information and stock quotes You can select which channels you want to view so as to tailor the system to your interests Similarly you can select which stocks to view and which weather information you want by region 62 Chapter 12 Bookmarks Introduction The Bookmarks application allows you to store organize and manage and most importantly access your web browser bookmarks on line and in one central place accessible from any web browser By storing your bookmarks here you can access them from any browser on any machine that can access the PhyNet Portal applications This means you can easily access your bookmarks from multiple browsers multiple machines remote locations etc And if you upgrade switch or test out browsers you don t have to worry about what happens to your bookmarks or how to import them into the new browser Adding bookmarks You can add bookmarks in multiple ways The first way is by adding bookmarks directly from inside the application The other is to create a quick link in your web browser in order to add them quickly while browsing web pages To add a bookmark from inside the Bookmark application click on the Add menu icon You will be presented with a small form in which to enter the bookmark information Wh
69. ula edo o 64 Disab line alOrwand a aca cidos 64 PASS WOM GI oil 64 O 65 Enabling a Vacation NOTCE ii ae 65 DIS ABTS AV AC ALON nO lo 65 14 SS FS He es siae asda a O a 67 DD Ue CUS chats rn Sec istic a Sareea A O O nena paca tease 67 A uo onnee canees sale ouesan antuosenaamascanne senasmeaem csgaanmmusses vuocdiue 67 Men bare Piensa E E AA 67 Menubat F di Wem aa R E N Mee 67 Menubar Terminal MOT aia 68 vil Preface The PhyNet Project focuses on creating a unified suite of web based applications within an extensible common framework All applications are written using the PHP http www php net server side scripting language This guide is intended for anyone using the PhyNet Portal applications both new and experienced users It describes the usage of the most common applications in the PhyNet Portal suite Chapter 1 Getting Started Your Web Browser PhyNet Portal applications are designed to be accessible from many different types of Internet connected devices Any web capable device should be able to use the PhyNet Portal applications in some capacity This includes conventional web browsers PDA devices and WAP enabled cell phones However to be able to utilize the full functionality of the PhyNet Portal applications requires a web browser e g Netscape or Internet Explorer capable of supporting JavaScript and Cascading Style Sheets Most modern web browsers provide these capabilities If JavaScript 1s not en
70. w to compose replies Forwarding the Message To forward the message you re reading to another person click the Forward or Redirect link at the top of the message Forward sends the message with your email address as the From address so 1t will look like it came from you A new message window will open with the subject already filled in for you The original message text will be in the body of the message and you can add additional message text When ready click the Send Message button to forward the message See the following section on Composing a Message for more information on how to compose forwards Redirect simply bounces the message to the new person with the original From address intact so it will look like 1t came from the original sender Redirect does not allow you to make changes or additions to the message A new message window will not open you will simply be prompted for the email address you wish to redirect the message to Press the Redirect Message button when ready to send the message Deleting the Message To delete the message you re reading click the Delete link at the top of the message to mark it for deletion Deleting can be configured to work in two different modes delete mode and trash mode In delete mode the messages are marked for deletion Note that they are only marked for deletion and not physically deleted until you purge your deleted messages Until purged they will still appear in mes
71. y of the month to go to This is usually the quickest way to move within the calendar J 2002 Ge lt 5eptemberk gt jay Mo Tu We Th Fr Sa Su Eo LE RentD a Cha 3623 41567158 Tap 37 9 10 11 12 13 14 15 3816 17 18 19 2021 22 392324 25 26 27 28 29 E qe 4030 a E cha OZ Chapter 7 The Calendar Importing and Exporting Calendars The Import Export menu item allows you to import or export calendar events Currently you can import files in CSV Microsoft Outlook Palm DateBook and vCalendar iCalendar formats You can export to only CSV and Calendar formats Printing Calendars and Events Certain views are designed to be printable When in one of these views a Print icon will appear in the top menu bar Use this menu icon to print the current view Entry Settings You can set various attributes for each entry in a calendar Title Set the Title field to be the title of the entry This should be a short description of the entry and is what will show up in most views You should make sure this title is meaningful to you Calendar The calendar selection box lists all your calendars Select which calendar to which you want to add this entry Category You can select a category for this event using the Category selection box You can use a pre existing category or create a new category to use Categories help you organize your entries and allow you to color code them to locate different types of events e
72. your filter rules carefully to avoid inadvertently deleting or misfiling important mail Defining Filter Rules 1 In the icon bar at the top of any page click Options 2 In the Mail Management column click Filters 3 Click Edit my filter rules 23 Chapter 3 Mail Intermediate Features Filters Click here to creabe fiker rules A Edit my filter rules O Apply filter rules upon logging Orr OD Apply filter rules when INBOX is refreshed L Display message when filters have been applied O Show Blacklist element in mail index and message display screens 4 Specify how you want your filter rule to work i A Select the AURA ES rieki by which A ow mal ees yow mail Rule Definition AULE OT jcc O D Type the text you wanl to Filter for Fyou want the mail nov ed select a lo kief to move it to Body gt ubject 0 From JS Text O move message to selectfolder he 5 Click the appropriate radio button to indicate whether you want the mail deleted or moved d Click Create a Check the checkbox es next to the field names you want to filter by If for example you want to filter mail from a particular sender check the From checkbox AAA O delete message b In the Text field type the text by which you want to filter This might be an mail address a word a name or a phrase c

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