PIMS Safe Schools Submission
Contents
1. Location Fact Template PIMS Safe Schools Submission if CENTRAL g G SUSQUEHANNA INTERMEDIATE UNIT INTRODUCTION This Learning Guide will go over how to review PIMS related Discipline data and how to create the Discipline related templates required for the submission to PIMS The templates covered in this Learning Guide are those from the Discipline Domain and the Location Domain The following topics will be covered during this Webinar e Creating the PIMS Files e Reviewing Setup e Reviewing Student Incident and Action Records e Instructions for Opening the PIMS Files in Microsoft Excel e The PIMS Templates e Questions and Answers PLEASE NOTE All PIMS related information is based on the latest PIMS manuals and is subject to change by the Pennsylvania Department of Education PDE Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 1 PIMS Safe Schools Submission o aat i CENTRAL G i SUSQUEHANNA INTERMEDIATE UNIT CREATING THE PI MS FILES Create PIMS Files Screen REPORTS gt EXPORTS gt PA STATE REPORTI NG Select Scheduling Year and New Run Scheduling Year 2012 2013 G Date Run Staff Parameters Contents Status O 04 18 2013 13 34 06 Administrator District Demo SD 2012 2013 Student Calendar Fact Completed Student Student Snapshot Programs Fact School Enrollment Course Course Instructor Course Enrollment School Calendar Student Cal2. Select the Add Hearing that is located at the right side of the Hearings section to add a hearing record Since multiple offenders and actions may exist users have the ability to select the Offender and the Action that resulted in a hearing There must be at least one offender and action record before a hearing record may be added Fields marked with a red asterisk are required Hearing Date Enter the date of the hearing Time Enter the time of the hearing Location Enter the location of the hearing Hearing Officer Enter the name of the person who presided over the hearing Details Enter any details about the hearing up to 4000 characters Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 17 PIMS Safe Schools Submission if CENTRAL G t SUSOUEHANNA INTERMEDIATE UNIT Select the Edit Ef icon next to an existing district or offender representative to modify the representative s information Click the ar icon next to the appropriate heading to add additional district or offender representatives that were present at the hearing Add Offender Representative Representative Type N Save Cancel Fields marked with a red asterisk are required The fields are the same for both the district and offender representative The only difference is the preloaded entries that populate the Type drop down Representative Enter the name of the district offender s represent
3. CENTRAL SUSQUEHANNA INTERMEDIATE UNIT PIMS Reporting PIMS Safe Schools Submission Learning Guide 2013 Central Susquehanna Intermediate Unit USA i CENTRAL G i SUSOUEHANNA INTERMEDIATE UNIT Table of Contents Tassel este iiimimim iii ee E ee ee en ee ee ee ee 1 Cheah Tike FINS FSS mmmmmmmruarmmrmmmmmmmmmmmrmmmmmmmmmammmmmrmmrmmarmmrmcmmrmrmrmmmmmmmmmmmmmmmmmmmmmmmmmmrmmmmmivmmmmmmmmrmrmmrmmmmmmmkkHkHi 2 erede PIMS FS aici mmmmmmmmmmmmmmmmmmmmmmmmmm mmmmmmmmmmm mm mmmmmmmmmmmm mmmm mmmmmmmmmmmmmmmmkamrmrmmmmm 2 File Naming eis ais I cmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmaH 3 POV SI S OTUD mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm mmmmmmmmmm mmmmmmm mm mmmmmmmmmmmmmmmmmmmmmmH 4 BITeTsiii 9 Taare ao mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm m mmm mmmmmmmomHHa 4 DI CDEC as fe TYN mm mm wuuvwuwvuvwvvwwwvvvvvvvvuvvwvwwvwvwuvvvvvvvvvv 5 Reviewing Student Incident and Action Records c cece cece cc eeee eee e eee e eee e eens eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeanggaes 6 Bizele i s AL i i mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmi 6 Searching f r Existing FIhcidents re aiig Gin ara gha RG Sa evens aigh EE eis Ag Go a AG 6 Barao os mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm mmmmmmmmmrmmmmmmmmmmmmmmmm mm mmmmmmmmm mm mmmmmmmmrrmmkmayHHH i 7 ise Leo reer ere en
4. Level Code at Time of Incident Field 7 Required if grade is known Name of LLE Contacted Field 9 Required if the local law enforcement was notified Y in Field 8 Adjudication Code Field 11 Required if Arrested Code Field 10 is YW or YN Weapon Detected Method Code Field 13 Required if Arrested Code Field 10 is populated with YW Weapon Detected Comment Field 14 Required if Weapon Detected Method Code Field 13 ts 5 Other Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 27 PIMS Safe Schools Submission gt CENTRAL 4 G I i SUSQUEHANNA INTERMEDIATE UNIT Incident Offender Infraction Template Target Table INCIDENT OFFNDR_INFRACTION Excel PIMS Column Field PIMS Field Name CSIU Student Information System R O CR A 1 Submitting District Code System gt Registration District of R Responsibility AUN of District set as Current District 2 Incident ID Discipline Incident ID OI OW 3 Offender ID ID on Offender record R D Infraction Code State Code assigned to State Reporting Type R only Incident Category Codes E 5 School Year Date End Date of selected Scheduling Year R F Weapon Count Number of Weapons entered on the Offender CR record for the Incident G 7 Infraction Comment Infraction Description for Infraction Codes CR assigned State Codes of 16 41 or 46 NOTES Weapon Count Field 6 Required if Infractio
5. Schools Submission a i CENTRAL G SUSQUEHANNA INTERMEDIATE UNIT Hearings STUDENT gt DISCIPLINE gt DISCIPLINE ENTRY WIZARD HEARINGS The Hearing button allows the district to record any disciplinary hearings that resulted from an incident PIMS does not collect hearing information at this time so this information is only recorded for local purposes Staff cannot enter hearing information from the student profile This screen is the only place where hearing information may be added Discipline Wizard LZ Inddent Actions Offenders Victims Finish View Indent Discpline Letter Restart Hearings Hearings 1 aa Offender ID Offender Action Date Time Location Officer sl Ei K 1_1006 Jedlinski Amanda Rose Student S4 Out of school suspension 09 05 2012 16 00 00 HS Principal s Office Inddent Actions Offenders Victims Finish View Incident Disdpline Letter Restart Select the Edit af icon next to an existing offender to modify the hearing information Edit Hearing Incident ID 131 Incident Type 2 Aggravated Assault on Student Offender Jedlinski Amanda Rose Student i Action Out of school suspension Hearing Date 09 05 2012 E TE C oo TR em lt Location HS Principal s Office Hearing Officer It was determined that the student will serve the full Qut of school suspension Details 80 4000 characters Representative Type No Results E 2 Mr John Smith Principal Save Close Remove Hearing Save
6. Types that have the keystone icon EA in the State Reporting Type column are PIMS Sanction codes and have been preloaded No state defined codes may be added or deleted by the district In addition the Code of any state code may not be changed but the Discipline Action Type and Description fields may be altered for local purposes As state codes are changed or added by PIMS the CSIU will update the state defined Action Types Discipline LZ Sort Discipline Action Types New Discipline Type Discipline Action Type w Add Action Type Code Action Type Description State Code Select v Save Cancel Action Types may be mapped to PIMS Sanctions using the State Code field This should only be done when the district wishes to equate a locally defined action type with a PIMS Sanction NOTE Only Action Types defined as state codes will be reported to PIMS as sanctions Please keep this in mind when associating locally defined Action Types with PIMS Sanctions State Code This drop down is populated by PIMS Sanction codes Associate the action type with a PIMS Sanction code if desired Please keep in mind that if a state code is associated with an action that action is eligible to be reported to PIMS If the district allows staff to assign actions to local incidents i e a teacher s personal detention and the action they use is associated with a State Code the teacher s personnel detention will not be reported as a disciplinar
7. entering discipline records for students Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 4 i PIMS Safe Schools Submission S i CENTRAL g G b SUSQUEHANNA INTERMEDIATE UNIT Discipline Action Types SYSTEM gt DISCIPLINE DISCIPLINE ACTION TYPE Select Discipline Action Type from the Discipline Type drop down Discipline Sort Discipline Action Types New Discipline Type Discipline Action Type iv S oo eo Go to page no of Code Discipline Action Type Description Sort Order State Code State Reporting T f X R1 Alternative Education Alternative Education 0 R1 sf X RS Anger Management Anger Management 0 R8 Pa af X s2 Detention Detention 0 52 P F X R4 Drug Alcohol Counseling Drug Alcohol Counseling 0 R4 E x ss Expulsion less than one calendar year Expulsion less than one calendar year 0 ss Pa a xX s7 Expulsion more than one calendar year Expulsion more than one calendar year 0 S7 PA a x s6 Expulsion one calendar year Expulsion one calendar year 0 S6 Pa aw X RS Guidance Counseling Guidance Counseling 0 R5 P a X R2 Homebound Instruction Homebound Instruction 0 R2 Pe af XK s3 In school suspension In school suspension 0 53 PA a X Si None None 0 S1 af X RO Other Remedial Program Other Remedial Program 0 R9 Py e X s10 Other Sanction Other Sanction 0 10 Pe af X s4 Out of school suspension Out of school suspension 0 s4 Pa The Discipline Action
8. general enough to account for scenarios where there might be multiple offenders committing a mix of state defined and locally defined incidents An example of such an Incident Type might be Unique Primary Infractions that could be used when an incident contains multiple offenders with different infractions assigned to them Actions STUDENT gt DISCIPLINE gt DISCIPLINE ENTRY WIZARD ACTIONS Click the Actions button to display the Actions screen Discipline Wizard zZ Incident Offenders Victims Hearings Finish View Inddent Discipline Letter Restart Actions Actions P Action Type Date Description Offender Days Served sl ar E Out of school suspension 09 04 2012 09 12 2012 out of school suspension Jedlinski Amanda Rose Student P Incdent Actions fOffenders Victims Hearings Finish View Inddent Discipline Letter Restart k Select the Edit 4 icon next to an existing action to modify the action Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 8 PIMS Safe Schools Submission S if CENTRAL g SUSQUEHANNA INTERMEDIATE UNIT Select the P Add Action that is located at the right side of the Actions section to add an action record Acti Actions an Action Type Date Description Offender Days Served El Ej Out of school suspension 09 04 2012 09 12 2012 out of school suspension Jedlinski Amanda Rose Student ag Edit Action Disciplinary Action Type 54 Out of sch
9. of Student Victims Enter the number of victims Infractions Select the Edit is icon next to an existing infraction to modify the selected infraction Select the Add Infraction that is located at the right side of the Infractions section to enter new or additional infractions Assign Click the 7 Assign Offenders that is located at the right side of the Infractions section to assign new or additional offenders to the infraction Infractions Add Infraction Infraction Description Assign 2 X 18 Minor Altercation Minor Altercation Assign Offenders Last Name First Name Type C Armstrong Bretthyn Student Inddent Actions Offenders Victims Hearings Finish View Inddent Discipline Letter Restart Adding an Infraction to an incident record is useful if a student has committed several infractions that need to be separately defined or if there are multiple offenders that have committed different infractions related to an incident NOTE the Infraction drop down is populated with the same entries as the Incident Category field but the terminology was changed here to represent the specificity of how this field is to be used especially tn the case of multiple offenders However if a state defined infraction is selected it will not be reported to PIMS unless the Incident Category is also state defined This is why it is a good idea to have locally defined Discipline Incident Types in SYSTEM gt DI SCI PLI NE DISCIPLINE I NCI DENT TYPE that are
10. DENT The next portion of the file name represents the four digit year YYYY the two digit month MM and the two digit day DD followed by the hour and minute military time 24 hour clock when the file was created HHMM Time Stamp ensures uniqueness for the file e g 200709051134 The last part of the file is the file extension File Extension data separator type e g tab for tab separated NOTE Be sure to retrieve the appropriate file s when you are ready to submit the information to PDE via the ePDE Web Portal Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 3 PIMS Safe Schools Submission S Inn b CENTRAL i G j SUSQUEHANNA INTERMEDIATE UNIT REVI EWI NG SETUP Discipline Incident Types SYSTEM gt DI SCI PLI NE DISCIPLINE INCIDENT TYPE Discipline LS Sort Discipline Incident Types New Discipline Type Discipline Incident Type v te 0 Go to page no of 4 gt Code Name On State Report Discipline Incident Type Description Sort Name State Reporting T E x 1 Simple Assault on Student Simple Assault on Student Simple Assault on Student 1 E x 2 Aggravated Assault on Student Aggravated Assault on Student Aggravated Assault on Student 2 E x 3 Simple Assault on Staff Simple Assault on Staff Simple Assault on Staff 3 E XxX 4 Aggravated Assault on Staff Aggravated Assault on Staff Aggravated Assault on Staff 4 Pa axs Rape Rape Rape 5 Ei x6 Involuntary Deviate Sexual I
11. Hearings Finish View Incident Discipline Letter Restart Incident Incident ID 131 nade aiia School Damo High School SSCS Referred By Seles SSS Inexiion On school property orounds WA Jaffee Talia Specify Location Gym Incident Description Altercation that caused contusions Incident g abad ABC Time of Day During Regular School Hours Incident Date 08 31 2012 ra Incident Time Ho I as I am v Context Academic Drug and Alcohol Tobacco Violation of Student Code of Conduct H Violence O Weapon Publish to Portal J baa al ae Infractions wa Infraction Description Note Assign Ei gt 41 Possession of Other Firearm Possession of Other Firearm Possesson of Other Firearm code 41 Last Name First Name Type Number of Weapons Ei Jedlinski Amanda Rose Student 22 Incident Actions Offenders Victims Hearings Finish View Incident Discipline Letter Restart Fields marked with a red asterisk are required Incident ID This will be a unique id generated by the system when the record is saved Incident Category Select the incident category The entries for this drop down are supplied by SYSTEM gt DISCIPLINE DISCIPLINE INCIDENT TYPE NOTE If the Incident Category selected is a state defined code i e PIMS Infraction the incident will be reported to PIMS and all offenders added to this incident record will be reported as having committed that infraction to PIMS If this is not the desired outcome add
12. Incident Offender Disciplinary Action Incident Offender Parent Involvement and Incident Victim as well as the one Location Domain Submission file Location Fact Date Range Through Enter the district s first day of school in the first Date Range from date field The district s last day of school is entered in the through date field Alternately enter 07 01 yyyy as the from date and 06 30 yyyy as the through date to encompass the entire school year Run Select the Run button to create the PIMS Discipline Domain and the PIMS Location Domain templates If errors are detected when the files are being generated a message will display Error Reports are generated as needed to guide data correction or completion IMPORTANT NOTE Before performing the Create PIMS Files process for subsequent data files please update any required fields using any Error Reports that have been generated to guide correction or completion File Naming Conventions File naming conventions follow those mandated by PDE DistrictCode TargetTable YYYYMMDDHHMM csv example 100000009_incident_201006051134 tab The first nine digits in the file names are the digits entered as the AUN of the Submitting Agency District Code 9 digit Administrative Unit Number for example 100000009 The next portion of the file name is specified for each file layout in the PIMS User Manual Volume 1 available on the PIMS site Target Table located on template e g INCI
13. PLINE ENTRY WIZARD VICTIMS Click the Victims button to display the Victims screen Discipline Wizard LZ Incident Actions Offe d victims Hearings Finish View Inddent Discipline Letter Restart Victims Report Victims 1 P ID First Name Last Name Current Grade Age Type El Ei k 1 1292 Susan Armstrong 12 17 Student Select the Edit 3 icon next to an existing offender to modify the victim information Edit Victim Victim Type Student First Name Susan Middle Name Last Name Armstrong a Age at Incident 17 Victim Response Student Assistance Injury Severity Select ka Program Referral Medical Treatment Required I Comments The Edit Victim screen displays Fields marked with a red asterisk are required Student Assistance Program Referral Select this option if the victim was referred to a student assistance program Medical Treatment Required Select this option if the victim required medical treatment Victim Response Enter the victim s response Enter N A if not applicable Injury Severity Select an injury severity Comments Enter any comments about the victim Select the T Add Victim that is located at the right side of the Victims section to add a victim NOTE Since the Add Victim icon works like the Add Offender option please refer to that section of this Learning Guide for how to use it Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 16 PIMS Safe
14. R Excel PIMS Column Field PIMS Field Name CSI U Student Information System R O CR A Submitting District Code System gt Registration District of R Responsibility AUN of District set as Current District 2 Incident ID Discipline Incident ID 3 Offender ID ID on Offender record School Year Date End Date of selected Scheduling Year 5 Offender Type Mapped based on Type of person entered as an offender as well as other statuses attributed to a Student or Other Type person See Notes below Age at Time of Incident Will be calculated for Student Type Persons CR not submitted for Staff Type Persons and as entered in the Age field for Other Type mi UO O D TI D D D Persons G 7 Grade Level Code at Only reported for Student Type Persons CR Time of Incident H LLE Notified Indicator Reported as Y if the Police Notified option is R selected on any of the Offender s assigned Actions for the Incident Name of LLE Contacted Precinct LLE entered on assigned Action for CR the Incident Arrested Code Arrest selected on assigned Action for the R Incident Adjudication Code Adjudication selected on assigned Action for CR the Incident 10 11 12 L Assigned to Alternative Reported as Y if the Offender s assigned R Education Indicator Action for the Incident is mapped to a State Code of RL M 13 Weapon Detected Weapons Detection selected on Offender CR Method Code record N 14 W
15. a local Incident Category that will not be reported to PIMS and then assign infractions to individual offenders that will be reported to PIMS Adding Infractions to individual offenders is discussed in more detail below Referred By Select the staff member that reported the incident or type a name in the text box under the drop down list I ncident Description Enter a brief description of the incident Time of Day Select During Regular School Hours or Before or After School Regular Hours I ncident Date Enter the date the incident occurred Context Select any of the applicable incident contexts Publish to Portal Select this option to publish the incident on the parent portal so that this information IS available to the parents of the offenders online School Select the school in which the incident occurred or for which it is to be reported Location Enter where the incident took place these are the PIMS Incident Place codes Specify Location Enter the specific location the incident took place that is meaningful to the district Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 7 PIMS Safe Schools Submission i i CENTRAL i G j SUSQUEHANNA INTERMEDIATE UNIT I ncident Details Enter any details about the incident the district would like to record limit 2000 characters Click the Ea icon to run spell check for this field Incident Time Enter when the incident took place Number
16. ative Type Select a type that best categorizes the representative s relationship to the district offender The fields that populate this drop down are preloaded and differ depending on the representative s affiliation district or offender The Finish Button STUDENT gt DISCIPLINE gt DISCIPLINE ENTRY WIZARD FINISH Click the Finish button to return to the Search Offenders screen The Finish button cannot be clicked when a second window is open e g hearing victims etc Discipline Wizard 2 Hearings Hearings 1 Offender ID Offender Action Date Time Location Officer El Ej K 1_1006 Jedlinski Amanda Rose Student S4 Out of school suspension 09 05 2012 16 00 00 HS Principal s Office Inddent Actions Offenders Victims Hearings View Incident Discipline Letter Restart Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 18 PIMS Safe Schools Submission S i CENTRAL g G 1 SUSQUEHANNA INTERMEDIATE UNIT View Incident STUDENT gt DISCIPLINE gt DISCIPLINE ENTRY WIZARD VIEW INCIDENT Click View Incident to display details about the incident action offender victim and hearings This screen may also be used to assign actions to offenders A printer icon is also available for printing the incident View Discipline Incident amp Close Incident ID 131 School Demo High School Incident Category Aggravated Assault on Student Location On school property grounds Referr
17. der Victim Information Offender Victim Information Discipline Incident Options Discipline Infraction Options Discipline Action Options Offender Victim All Student Staff Other People O All Special Status Program Status Grade Counselor Course H Last Name Section O Include Transferred Students E Next Use this tab to select the students to be included on the reports Leaving the options with the default settings will return incidents and actions for all students for either the district or building depending on the School selection Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 19 PIMS Safe Schools Submission CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Click the Next button to enter discipline incident options Discipline Incident Options Offender Victim Information Discipline Incident Options Discipline Infraction Options Discipline Action Options Incidents Multi Different Infractions for different offenders BD Bus Discipline A 109 Cutting Class CD Classroom Disruption CHET Cheating Lying w DISS Disrespect Toward Staff L State Reportable Incidents only Incident Type Incident Location From El To E Bad Use this tab to select the incidents to be included on the reports NOTE Select State Reportable Incidents only and enter the full school year ex From 07 01 2011 To 06 30 2012 in order to inc
18. dicator Field 10 Required if Disciplinary Action Code Field 4 is S5 S6 or S7 Disciplinary Action Comment Field 11 Required if Disciplinary Action Code Field 4 is S10 R9 or if incident involved a firearm and student was not expelled Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 29 PIMS Safe Schools Submission gt CENTRAL B G Q SUSQUEHANNA INTERMEDIATE UNIT mu Incident Offender Parent Involve Template Target Table INCIDENT OFFNDR_PARENT_INVOLVE Excel PIMS Column Field PIMS Field Name CSI U Student Information System R O CR A 1 Submitting District Code System gt Registration District of R Responsibility AUN of District set as Current District 2 Incident ID Discipline Incident ID 3 Offender ID ID on Offender record R R Code Action for the Incident Parental Involvement Parent Notified By Description entry on the CR Comment Action record for the Incident Offender when the Parent Notified selection is NA OI OW NOTE Parental Involvement Comment Field 6 Required if the Parental Involvement Code Field 4 is 6 Other Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 30 PIMS Safe Schools Submission CENTRAL CY I SUSQUEHANNA i INTERMEDIATE UNIT I ncident Victim Template Target Table INCIDENT VICTIM Excel PIMS Column Field PIMS Field Name CSI U Student Information Sys
19. e E ee ee er ee ee eee 8 AVG a ri min ineiiiiRN ini eee ee ee ee ee ee ee ee ee eee re EEA 8 TONGS TE 11 V a ee ee ee eee A E eee eee ee ee EEE EE ee 16 EHET ir 17 0e STG 0 ds TTT 18 AAE feret L n eee O ee eee ee eer ee ee ee ee ee 19 Discipline Report Wizard mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmme 19 Omender victim laires pense mmmwwwwuuvwvvmvwvwwwvvvvwvvvvv 19 Discipline Incident eld eqs he he ne a re re ee 20 DISCI OUI S PTE ACEO ONON cmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmh 20 DISC DUNS ACUON ODCIONS mmmm wvvvmvvvvwevvvvvwvvwvwwvvvwwwvwvwvvvwwwvvwvvevvvvwuvwvvvvvv 21 Instructions Tor Opening the PIMS Files IN Excel svasirecenave trees ranr Ar Ea 22 TAC RIMS TOMPA TEN EE A EA T 23 DISC UNS DON I er e E E rr rmrmr rr rr r m ar 23 Nie eis Tr a E E E EE E E E E EEE EE EE EESE E EER 23 AS ON EIT r a A a A H 24 bete aine Tem ale mm 26 Incident Offender Infraction Template uueereeeeeeeenreeeeeeeeeeceeeeeneeeeneeecnneeeeeeeeeeeeeeeneeen ne eee nee 28 Incident Offender Disciplinary Action TeMplate ccc e eee ee 29 Incident Offender Parent Involve Template cccccccce cece cece ence eee eee eeeeeeeeeeee eee eeeeeeeeeeteeegeennenrenegs 30 Incident vicin Templo io mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmma 31 2013 Central Susquehanna Intermediate Unit USA Location Domain
20. eapon Detected Weapons Detection Comments entry on CR Comment Offender record Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 26 PIMS Safe Schools Submission 6 1 CENTRAL G SUSQUEHANNA INTERMEDIATE UNIT NOTES Offender Type Field 5 Here are the mapping guidelines 1 Student Will be submitted if the Person Type is Student and the student does not have an IEP Student Status record or if the Person Type is Other and the selected Person Type is Student 2 Student with IEP Will be submitted if the Person Type is Student and the student does has an IEP Student Status record or if the Person Type is Other and the selected Person Type is Student with EP 3 Student from another school Will be submitted if the Person Type is Other and the selected Person Type Is Student from another school 4 Parent Will be submitted if the Person Type is Other and the selected Person Type is Parent 5 Adult visitor intruder Will be submitted if the Person Type is Other and the selected Person Type is Adult visitor intruder 6 District employee Will be submitted if the Person Type is Staff or if the Person Type is Other and the selected Person Type is District employee 7 Other or unknown Will be submitted if the Person Type is Other and the selected Person Type is Other or unknown Age at Time of Incident Field 6 Required if age is known Grade
21. ed By Jaffee Talia Specify Location Gym Incident Description Altercation that caused contusions l l Time of Day During Regular School Hours era name Incident Date 08 31 2012 Incident Time 10 43AM Context Violation of Student Code of Conduct Violence No of Student Victims 1 Weapon Used No of Weapon Used 0 Infractions 1 Infraction Description Note 41 Possession of Other Firearm Possession of Other Firearm Possesson of Other Firearm code 41 Offender ID First Name Last Name Offender Type Number of Weapons 1 1006 Amanda Rose Jedlinski Student 22 Offenders Involved 2 Offender Type Offender ID First Name Last Name Current Grade Age Action Other Person 3 16 Charlie Brown a3 ag Student 1 1006 Amanda Rose Jedlinski 9 14 p Action Type Date Days Description Out of school suspension 09 04 2012 09 05 2012 09 06 2012 09 07 2012 09 10 2012 09 11 2012 09 12 2012 7 out of school suspension Hearing Date Time Location Hearing Officer Details 09 05 2012 4 00PM HS Principal s Office It was determined that the student will serve the full Out of school suspension Victims Involved 1 Victim Type Victim ID First Name Last Name Current Grade Age Student 1_1292 Susan Armstrong 12 17 amp Close Discipline Report Wizard STUDENT gt DISCIPLINE gt DISCIPLINE REPORT WIZARD The Discipline Report Wizard can be used to create reports containing selected incidents and actions This report wizard can be run at the District level or the Building level Offen
22. either an Offender or Victim Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 24 PIMS Safe Schools Submission i if CENTRAL Q SUSQUEHANNA INTERMEDIATE UNIT z J 10 Gender Code For Student Type Persons CR Registration gt Student Gender For Staff Type Persons System gt Staff gt Staff Gender For Other Persons Gender selected when an Other Person type Is added as either an Offender or Victim NOTES Person District Code Field 4 Only required if the person offender or victim is currently enrolled in an LEA other than where the incident took place Student ID Field 5 Since this field is only required for offenders who are current students it will not be Submitted for current students who are only victims Local Person ID Field 6 Since this field is optional we are not including it in the template First Name Field 7 Required for offenders only and will not be submitted for persons who are Victims only Last Name Field 8 Required for offenders only and will not be submitted for persons who are Victims only Race or Ethnicity Code Field 9 Only required if known Gender Code Field 10 Only required if known Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 25 PIMS Safe Schools Submission sm CENTRAL ma I 8 CEN ne gt 4 SUSQUEHANNA Z INTERMEDIATE UNIT Incident Offender Template Target Table INCIDENT OFFND
23. endar Fact Student Student Snapshot Programs Fact O 0423 2013 07 42 15 Administrator District Demo SD 2012 2013 School Enrollment Course Enrollment Student Completed Calendar Fact L 04 23 2013 07 34 09 Administrator District Demo SD 2012 2013 Completed This screen is used to create the eight tab delimited Discipline and Location Domain files These files meet the specifications outlined in the most recent revision of the PIMS Manual Volume 1 available on the PIMS site LJ Exclude Student SSN Date Range A Through Cl 6th Grade Courses L PK through Sth Grade Courses Ll Educated only for Student Snapshot Run 5 2 2013 Demo SD 2012 2013 Student Student Snapshot School Enrollment Programs Fact CTE Student Fact CTE Student Industry Credential Course Course Instructor Course Enrollment Special Ed Snapshot School Calendar Student Calendar Fact Discipline Location Fact L L L L L L L L L L L L L L Year End AAP Student Snapshot A http 10 0 51 182 wf Trusted sites Protected Mode Off PLEASE NOTE The process is to be used by any district using Discipline Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 2 PIMS Safe Schools Submission mm cail SUSQUEHANNA INTERMEDIATE UNII Discipline Location Fact This option is used to create the seven Discipline Domain submission files Incident Person Incident Offender Incident Offender Infraction
24. enna Rose Samsel Britton Michael James Sansalone Alissa Chanice Paige h Sassaman Donte Jillian Save and Add Response The Available People box contains all students that meet the search criteria To select a student click on the student s name and it will be transferred to the Selected People as Offenders box The student s name will then turn red in the Available People box to indicate that student is selected After the offenders have been selected click the Save and Add Response button to add an offender record If multiple students are selected multiple offender records will be created Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 13 PIMS Safe Schools Submission CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Select Staff To add a staff member as an offender click the Select Staff button Enter any search criteria and click the Select button Two boxes will display at the bottom of the screen Select Student Select Staff Select Person Close Select School Demo High School Staff b Criteria Last Name i Battista Rosanne Bechtel Chance Bosco Mary Selected People Available People Boteler Dionisio as Offenders Bower Andre The method for adding a staff member as an offender is the same as adding a student from this point Select Person Click the Select Person button to add an offender record for anyone who is not a student or staff member at the district T
25. he incident If this option is checked the Name of Parent Guardian and Parent Notified By fields are both required Name of Parent Guardian Enter the name of the person notified Parental Notification Date Enter the date the parent was notified Description Enter a brief description of the action Action Status Select Temporary or Permanent to categorize the duration of the action Room Enter the room where the disciplinary action will be enforced For example if detention is held in room 211 enter 211 here Offender Response Enter the offender s response if applicable Click the EA icon to run spell check for this field Parent Notified By Select the method of parent notification Description Enter a description of the parent notification if desired NOTE If the Parent Notified By selection is NA and the Action will be reportable to PIMS an entry must be made in the Description field to report method by which parents were notified Publish To Portal Select this option to publish the action on the parent portal so that this information is available to the parents of the offenders online Select Assign Days Served to display a new screen on which days can be assigned for the action to be served Action Out of school suspension Offender Jedlinski Amanda Rose Student Begin Date 09 04 2012 End Date 09 12 2012 Serve Date 09 04 2012 ra Status Assigned v Days SZ cese Once the Save butt
26. his includes students from other schools and parents Add Other Person Select Student SelectStaff fs Select Other Criteria Last Name Person Search Notice that the Add Other Person button is now available If the person has already been entered using this screen enter the person s name and criteria and click Search If the person has not previously been reported as an offender click the Add Other Person button Select Student Select Staff Select Person Close First Name Middle Name ast Name Gender Female Male Date of Birth Age Race American Indian Alaska District Person Type Save Fields marked with a red asterisk are required First Middle Last Name Enter the person s name Gender Select the gender Date of Birth Age Enter either Date of Birth or Age if desired Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 14 PIMS Safe Schools Submission i CENTRAL g G SUSQUEHANNA INTERMEDIATE UNIT Race Select the person s race if known If the race unknown select Unspecified District Enter the school or district that the person is from if the person is a student from a different school district Person Type Select the person type the best categorizes this offender After all required fields are entered click the Save button to add the person as an offender This person will then be stored in the database and may then be sea
27. level description of the aggregated data being Submitted Possible values will be TRUANCY EXPULSION or SUSPENSION In addition if a building being reported by the district does not have any reportable incidents then this field will have INCIDENTS and the following Category values will all have ZERO Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 33 PIMS Safe Schools Submission CENTRAL COU Sm Category 2 Field 5 This field will display the second level description of the aggregated data being Submitted The values displayed here relate to three different categories GRADE ETHNICITY and GENDER Category 3 Field 6 This field will display the third level description of the aggregated data being Submitted The values displayed here relate to values for the categories displayed in Category 2 Field 5 The values for the GRADE category are PKA PKP PKF K4A K4P K4F KRA K5P K5F OOT 002 003 004 005 006 EUG 007 008 009 010 011 012 and SUG The values for the ETHNICITY category are 1 3 4 5 6 9 and 10 The values for the GENDER category are M or F Category 4 Field 7 This field will display the fourth level description of the aggregated data being Submitted I
28. lude all incidents that are currently indicated to be reportable to PIMS for the entire school year on the reports Click the Next button to enter discipline infraction options Discipline Infraction Options Discipline Report Wizard Offender Victim Information Discipline Incident Options Discipline Infraction Options Discipline Action Options Infractions Equal ra Multi Different Infractions for different offenders BD Bus Discipline dw 109 Cutting Class l S CD Classroom Disruption CHET Cheating Lying v DISS Disrespect Toward Staff C State Reportable Incidents only From E To E Use this tab to select the incidents to be included on the reports Click the Next button to enter discipline action options Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 20 PIMS Safe Schools Submission CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Discipline Action Options Discipline Report Wizard Offender Victim Information Discipline Incident Options Discipline Infraction Options Discipline Action Options Action 70 Administrative Leave ALT Alternative Ed Fan R1 Alternative Education R8 Anger Management BUL Bullying BPR Bus Privilege Revoked Action Type Authority From IE To E Number Of Days Discipline Letters Student Report S Action Report Excel Report S Incident Report Z Incident Tally by Month S Infraction Re
29. n Code Field 4 is between 39 and 406 Infraction Comment Field 7 Required if Infraction Code Field 4 is 16 41 or 46 Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 28 PIMS Safe Schools Submission 6 ezn i CENTRAL G SUSQUEHANNA INTERMEDIATE UNIT I ncident Offender Disciplinary Action Template Target Table INCIDENT OFFNDR DSPLNRY ACTION Excel PIMS Column Field PIMS Field Name CSI U Student I nformation System R O CR A 1 Submitting District Code System gt Registration District of R Responsibility AUN of District set as Current District B Incident ID Discipline Incident ID C Offender ID ID on Offender record D Disciplinary Action Code State Code assigned to Disciplinary Action Type selection on Action record of Incident Offender E School Year Date End Date of selected Scheduling Year R F B Not collected G Not collected H Disciplinary Action Number of Days entered on the Action record CR Duration for the Incident Offender 9 Not collected J 10 Received Services Reported as Y if the Receiving Educational CR Indicator Service option as selected on the Action record for the Incident Offender K 11 Disciplinary Action Description entry on the Action record for the CR Comment Incident Offender NOTES Disciplinary Action Duration Field 8 Required if Disciplinary Action Code Field 4 is S3 S7 Received Services In
30. nvoluntary Deviate Sexual Intercourse Involuntary Deviate Sexual Intercourse 6 Intercourse Ei x 7 Statutory Sexual Assault Statutory Sexual Assault Statutory Sexual Assault 7 xX 8 Sexual Assault Sexual Assault Sexual Assault 8 E x 9 Aggravated Indecent Assault Aggravated Indecent Assault Aggravated Indecent Assault 9 X 10 Indecent Assault Indecent Assault Indecent Assault 10 ar XM 11 Indecent Exposure Indecent Exposure Indecent Exposure 11 sf X 12 Open Lewdness Open Lewdness Open Lewdness 12 E x 13 Obscene and other sexual materials Obscene and other sexual materials and performances Obscene and other sexual materials and 13 and performances performances E x 14 Sexual Harassment Sexual Harassment Sexual Harassment 14 After the selection of this menu path the Discipline Incident Types load The Discipline Incident Types that have the keystone icon EPA in the State Reporting Type column above are PIMS Infraction codes and have been preloaded for the district No state defined codes may be added or deleted by the district In addition the Code and the Name on State Report of any state code may not be changed but the Discipline Incident Type and Description fields may be altered for local purposes As state codes are changed or added by PIMS the state defined Incident Types will be updated by the CSIU NOTE Only Incident Types defined as state codes will be reported to PIMS as infractions Please keep this in mind as it will become important when
31. on is clicked a new button appears on the screen to Add Next Date Clicking this button will add the next date up to until you reach the End Date established earlier for the Action NOTE Since the Add Next Date button does not look at the schools calendar be sure that you do not accidentally add dates that are not school days such as Saturdays Sundays holidays etc Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 10 Actions Action Type El Ej C Out of school suspension S oug i CENTRAL g G 1 SUSQUEHANNA INTERMEDIATE UNIT Date 09 04 2012 09 12 2012 Description out of school suspension i PIMS Safe Schools Submission Offender Jedlinski Amanda Rose Student Days Served Date Status Days sf 09 12 2012 Assigned 0 00 A E X 09 11 2012 Assigned 0 00 sf X 09 10 2012 Assigned 0 00 A sf X 09 07 2012 Assigned 0 00 Sl sf X 09 06 2012 Assigned 0 00 EX 09 05 2012 Assigned 0 00 sf X osyoa 2012 Assigned 0 00 After the dates have been entered you can click the Edit E icon next to a date to record the Status The available statuses are Assigned Not Served Completed Absent and Excused Offenders STUDENT gt DISCIPLINE gt DISCIPLINE ENTRY WI ZARD OFFENDERS Click the Offenders button to display the Offenders screen Discipline Wizard 7 Incident Actions landes victims Hearings Finish View Incident Discpine Letter Restart Report Offende
32. onfigured to allow a broader spectrum of users if the district desires Searching for Existing Incidents Student and staff are driven by building Make sure the correct building is selected in the School Selection drop down in the upper right corner of the screen Discipline Wizard 2 Offenders Grade Select M Incident ID Students Criteria Select M Special Status Select h Course Number Program Status Select v Section h Group Select k Date ra Incident Type 22 Threatening School Official Student a Lau Go to page no of 1 gt ID Incident Ty Description Date Period Time Referred By Pi E X 115 Threatening School Official Student Threatening School 05 25 2012 10 084M Battista Rosanne S Official Student A 1 Lai Go to page no of i The Search Existing Incidents button displays all existing incidents that match the search criteria This button is useful for quickly locating incident records that may have been entered by a staff member and require more information or for viewing all incidents for a particular offender or of a specified Incident Type The Edit af icon is used to open the exiting Incident record Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 6 PIMS Safe Schools Submission CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Incidents STUDENT gt DISCIPLINE gt DISCIPLINE ENTRY WIZARD INCIDENT Discipline Wizard Inddent Actions Offenders Victims
33. ool suspension e Description out of school suspension Action Details Action Status Temporary w Ea Begin Date 09 04 2012 E Number Of Days 7 End Date 05 12 2012 La Room Tv Receiving Educational S Service Offender Jedlinski Amanda Rose Student E Offender Response Authority Teacher lt Authority Name G Police Notified C Telephone Letter Conference Parent Contacted x Parent Notified By L Counseling Law Enforcement NA Name of ee Paren Ouan Jim Oregano Description Parental Notification Date 08 31 2012 E Publish To Portal Fields marked with a red asterisk are required Disciplinary Action Type Select the action type The entries for this drop down are supplied by SYSTEM gt DISCIPLINE DISCIPLINE ACTION TYPE NOTE If the Disciplinary Action Type selected is a state defined code i e PIMS Sanction the action will be reported to PIMS as long as the incident is reportable to PIMS If the action type Is locally defined but has been associated with a state code in SYSTEM gt DISCIPLINE DISCIPLINE ACTION TYPE it will also be reported to PIMS This is why it is important to give careful consideration to linking locally defined actions with state defined actions Action Details Enter details of the action Click the K icon to run spell check for this field Begin End Date Enter the beginning and ending date for the duration of the action If the Action Status is Permanent
34. oth 8 The file can now be submitted to PIMS Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 22 PIMS Safe Schools Submission CU R THE PIMS TEMPLATES Discipline Domain Incident Template Target Table INCIDENT Excel PIMS Column Field PIMS Field Name CSI U Student Information System R O CR A 1 Submitting District Code System gt Registration District of R Responsibility AUN of District set as Current District B School Year Date End Date of selected Scheduling Year R C Incident ID Discipline Incident ID R D _ Incident ID Date Discipline Incident Date R E 5 Location Code of The PDE School assigned to Discipline R Incident Incident School F 8 Local Incident ID Not included G Incident Place Code Discipline Incident Location R H Incident Time Frame Determined by Discipline Incident Time of CR Code Day and Time I Incident Against Will be reported as True for only the following R Property Indicator Incident Category Codes 30 31 32 and 33 J Not collected K Not collected L Not collected M Not collected N Not collected O Not collected P 16 Not collected NOTES Local Incident ID Field 6 Since this field is optional we are not including it in the template Incident Time Frame Code Field 8 Required if Incident Place Code 1 on school property grounds Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 23 PIMS Safe Schools S
35. port Discipline Report amp Print with page break O Print without page break Use this tab to select the actions to be included on the reports This tab is also used to indicate the reports to be generated Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 21 PIMS Safe Schools Submission a loma INSTRUCTIONS FOR OPENING THE PIMS FILES IN EXCEL Please follow the steps below to open the PIMS files in Microsoft Excel 2010 IMPORTANT NOTE If any of the PIMS templates are opened in Excel DO NOT save them as Excel files The original file template is formatted SPECI FI CALLY for submitting to PDE Use Excel primarily to review the data If Excel is used to make corrections be sure to follow the instructions in the Guide to Manipulating Data located on the PDE PIMS website at PIMS Documents gt PIMS How to Guides amp Training Docs to save the data in the appropriate format We STRONGLY RECOMMEND that users first make a copy of the PIMS file for backup purposes then follow these steps Reviewing the PI MS Data Using Excel 1 Open Excel 2 From the Data menu select From Text An Import Text File window displays 3 Navigate to the copy of the PIMS file 4 Select the file and click Import A Text Import Wizard will appear 5 Using the Text Import Wizard perform the following three sub steps Step One Select Delimited as the Original data type leave the other options as the default setting
36. rched for if they are a repeat offender Edit Person After an Other Person type person has been added as an offender click the i Edit Other Person icon to edit the person s information Discipline Wizard LZ Victims Hearings Frish View incident petas Rastart Offenders Report Offenders 2 wp ID First Name Last Name Current Grade Age Type Actiag El Ei 3 16 Charlie Brown 12 Other Person ala f X 1 1006 Amanda Rose Jedlinski 9 14 Student P Action Type Date Description Days Served El Ej 7 Out of school suspension 09 04 2012 09 12 2012 out of school suspension Date Status Days SL E XX 09 12 2012 Assigned 0 00 SL lef S 09 11 2012 Assigned 0 00 A lef X 09 10 2012 Assigned 0 00 SL sf X 09 07 2012 Assigned 0 00 Sl sf XX 09 06 2012 Assigned 0 00 A af X 09 05 2012 Assigned 0 00 A E X 09 04 2012 Assigned 0 00 Incident Actions Offenders Victims Hearings Finish View Incident Discipline Letter Restart First Name Charlie x Middle Name Last Name Brown Gender Female Male Date of Birth 10 20 1999 E Age Race White G District 145896213 Person Type Student from another school If the selected Person Type contains the word Student then a Date of Birth or Age is required Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 15 PIMS Safe Schools Submission CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Victims STUDENT gt DISCIPLINE gt DISCI
37. rs 1 P ID First Name Last Name Current Grade Age Type Action AEX 1_1006 Amanda Rose Jedlinski 9 14 Student a Action Type Date Description Days Served E Ej Z Out of school suspension 09 04 2012 09 12 2012 out of school suspension Date Status Days sl E X 09 12 2012 Assigned 0 00 sf X 09 11 2012 Assigned 0 00 A af XX 9 10 2012 Assigned 0 00 f X 09 07 2012 Assigned 0 00 E amp 09 06 2012 Assigned 0 00 S EX 09 05 2012 Assigned 0 00 sf X 09 04 2012 Assigned 0 00 Offenders Victims Hearings Finish View Incident Select the Edit af icon next to an existing offender to modify the offender information Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 11 PIMS Safe Schools Submission anas H CENTRAL G i SUSQUEHANNA INTERMEDIATE UNIT Offender Type Student First Name Amanda Rose Middle Name Jayne Last Name Jedlinski TI Teacher Teacher Comment T ATERA Ea Contact the student s parent Offender Age at Incident 14 Response Weapons Detection Weapons Detection Number of Weapons Comments Save Close The Edit Offender screen displays Fields marked with a red asterisk are required Teacher Comment Enter any comments from the teacher reporting the incident if applicable Teacher Recommendation Select a teacher recommendation Offender Response Enter the offender s response if applicable Weapons Used Selec
38. s and then click Next Step Two Select Comma as the Delimiter and the double quotation mark as the Text qualifier Click Next Step Three a Select all of the columns in the Data preview area Be sure the first column is selected scroll to the last column hold down the SHIFT key and click the last column b Select Text as the Column data format and click Finish 6 On the Import Data window that appears select either Existing worksheet with A 1 as the location 7 The data in the selected template file will import into the worksheet 8 Use the PIMS Template Tables below to review the data Saving the PI MS Data Using Excel If changes had to be made to the file please follow the steps below to save the modified file in a format that can be submitted to PIMS 1 From the File menu select Save As Change the File Type selection to CSV Comma delimited CSV a To ensure that the correct name is used locate the file you used for importing the data and select it This will give the file the same name It is recommended that you save the file in a different location so as not to replace the original file Click Save Click OK to the message that appears asking if you want to save only the active sheet Click Yes to the message that appears asking if you want to keep the formatting aa Close the file You may be asked to save the file again and asked if you want to keep the format click Yes to b
39. t Required Indicator Field 10 is Y Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 32 PIMS Safe Schools Submission 1t CENTRAL N if SUSQUEHANNA INTERMEDIATE UNIT Location Domain Location Fact Template Target Table LOCATION_FACT Excel PI MS Column Field PI MS Field Name CSI U Student Information System R O CR A System gt Registration District of R Responsibility AUN of District set as Current District B The PDE School assigned to Discipline R Incident School cTan E L T8 eiegny T H 8 Not collected 9 Not collected J Not collected K Not collected L Not collected M Not collected P Not collected Q Not collected R 18 Not collected NOTES The information for this template includes counts for students who have been assigned Actions that have a State Code of S5 S6 or S7 for Expulsions or S4 for Out of School Suspensions and Academic or Violation of Student Code of Conduct assigned as the Context on the associated Incident record In addition the template includes counts of students who have been assigned a Student Status of HT for Habitually Truant In SYSTEM gt CODES gt STUDENT STATUS there ts a Habitually Truant status code HT Assign this status to habitually truant students for PIMS Reporting through REGISTRATION gt STUDENT gt STATUS Category 1 Field 4 This field will display the highest
40. t only applies to data where Category 1 Field 4 has either EXPULSION or SUSPENSION The value in this field will be either CONDUCT for Violation of Student Code of Conduct or ACADEMIC relating to the Context assigned on the associated Incident record Count Field 15 This field contains the relevant count For more information regarding the Location Fact template please consult the Location Domain section of the most current PIMS Manual Volume 1 and Appendix AA Categories to use in the Location Fact Template in the most current PIMS Manual Volume 2 Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 34
41. t the type of weapon used if the incident involved a weapon Weapons Detection Enter the method used to detect the weapon Number of Weapons Enter the number of weapons used Weapons Detection Comments Enter any comments about the weapon s detection Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 12 PIMS Safe Schools Submission S if CENTRAL g SUSQUEHANNA INTERMEDIATE UNIT Select Offenders Select School Demo High School v Grade Students Criteria Student Status Select E Cee Program Status Seon ma Group Date 4 Incident Type ER anc S Search There are four buttons at the top right of the screen Select Student Select Staff Select Person and Close The first three buttons allow the entry of different types of offenders and access different screens Select Students When the page loads the Select Student screen loads by default This screen allows users to search for students within the district Enter any search criteria and click the Search button Two boxes will display at the bottom of the screen Select Student Select Staff SelectPerson Close Select School Grade Select Students Criteria LastName Student Status Course Program Status 5 Section Group Date T Include Incident Type Transferred L a Sadow Bruce Perry Sadowski Scot Robert A TERS Salvucci Candyce Lynn Sige Available People Sampona Si
42. tem R O CR A Fa Submitting District Code System gt Registration District of R Responsibility AUN of District set as Current District 2 Incident ID Discipline Incident ID 3 Victim ID ID on Victim record School Year Date End Date of selected Scheduling Year 5 Victim Type Mapped based on Type of person entered as an offender as well as other statuses attributed to a Student or Other Type person See Notes below Age at Time of Incident Will be calculated for Student Type Persons CR not submitted for Staff Type Persons and as entered in the Age field for Other Type Persons Grade Level Code at Only reported for Student Type Persons CR Time of Incident Student Assistance Reported as Y if the Student Assistance R Program Referral Program Referral option as selected on the Indicator Victim record for the Incident Injury Severity Code Injury Severity option as selected on the R Victim record for the Incident Medical Treatment Reported as Y if the Medical Treatment R Required Indicator Required option as selected on the Victim mi J O D J D D WD G N m TI O record for the Incident Eaz KA Not collected 12 Incident Victim Comments entry on the Victim record for the CR Comment Incident Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 31 PIMS Safe Schools Submission 6 i CENTRAL i G SUSQUEHANNA INTERMEDIATE UNIT NOTES Vic
43. the end date is not required Number of Days Enter the duration of the action in days Receiving Educational Service Select this option if the offender is receiving educational services Offender This box displays all offenders To assign this action to one or specific offenders click on the offender name or hold down the CTRL button and click on specific offenders Any offenders not selected will not be assigned the action Authority Authority Name Select a predefined authority from the authority field This selection will populate the Authority Name field based on the SYSTEM gt DISCIPLINE DISCIPLINE AUTHORITY screen While Authority is a required field Authority Name is not Therefore it is permissible to let this field blank Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 9 PIMS Safe Schools Submission gt CENTRAL ll SUSQUEHANNA GOU INTERMEDIATE UNIT Police Notified Select this checkbox to indicate that police were notified and to display the Precinct LLE Central Complaint Number Arrest and Adjudication fields Police Notified M Central Complaint Precinct LLE Number Arrest Adjudication Precinct LLE Enter the name of the law enforcement agency notified Central Compliant Number Enter if known Arrest Enter the arrest code if known Adjudication Enter the adjudication if known Parent Contacted Select this box if the offender s parents were notified of t
44. tim Type Field 5 Here are the mapping guidelines 1 Student Will be submitted if the Person Type is Student and the student does not have an IEP Student Status record or if the Person Type is Other and the selected Person Type is Student 2 Student with IEP Will be submitted if the Person Type is Student and the student does has an IEP Student Status record or if the Person Type is Other and the selected Person Type is Student with EP 3 Student from another school Will be submitted if the Person Type is Other and the selected Person Type is Student from another school 4 Parent Will be submitted if the Person Type is Other and the selected Person Type is Parent 5 Adult visitor intruder Will be submitted if the Person Type is Other and the selected Person Type is Adult visitor intruder 6 District employee Will be submitted if the Person Type is Staff or if the Person Type is Other and the selected Person Type is District employee 7 Other or unknown Will be submitted if the Person Type is Other and the selected Person Type is Other or unknown 8 School facility Will be submitted if the Person Type is Other and the selected Person Type is School School Facility Age at Time of Incident Field 6 Required if age is known Grade Level Code at Time of Incident Field 7 Required if grade is known Incident Victim Comment Field 12 Required if Medical Treatmen
45. ubmission SY il i CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Person Template Target Table PERSON Excel PIMS Column Field PIMS Field Name CSI U Student Information System R O CR A KA Submitting District Code System gt Registration District of R Responsibility AUN of District set as Current District B 2 Person ID System automatically assigns to person when R first entered as either an Offender or a Victim C 3 School Year Date End Date of selected Scheduling Year R Person District Code AUN entered tn District field when an Other CR Person type is added as either an Offender or Victim E 5 Student ID Student gt Profile gt Registration gt State ID CR Number Local Person ID Not included O 7 First Name For Student Type Persons CR Registration gt Student First Name For Staff Type Persons System gt Staff gt Staff First Name For Other Persons First Name entered when an Other Person type is added as either an Offender or Victim Last Name For Student Type Persons CR Registration gt Student Last Name For Staff Type Persons System gt Staff gt Staff Last Name For Other Persons Last Name entered when an Other Person type is added as either an Offender or Victim Race or Ethnicity Code For Student Type Persons CR Registration gt Student Race J G For Staff Type Persons System gt Staff gt Staff Race For Other Persons Race selected when an Other Person type is added as
46. y action to PIMS This is because the incident code in this case is not defined by the state To Revised 05 06 2013 2013 Central Susquehanna Intermediate Unit USA Page 5 PIMS Safe Schools Submission gt CENTRAL 4 G ll t SUSOUEHANNA INTERMEDIATE UNIT a avoid confusion it is good practice to define local action codes with no associated state code and instruct Staff as to which they are to use for their personal purposes REVIEWING STUDENT INCIDENT AND ACTION RECORDS The primary method for reviewing incident and action records for students is to use the STUDENT gt DISCIPLINE gt DISCIPLINE ENTRY WIZARD This method was designed for administrative staff that Is responsible for the PIMS submissions and tracking information like hearings victims actions It is the method being covered in this Learning Guide A second method that can be used is STUDENT gt PROFILE gt DISCIPLINE It was designed for teachers or staff to use and can be accessed wherever the student Profile is available class rosters attendance etc This method will not be covered in this Learning Guide Discipline Entry Wizard STUDENT gt DISCIPLINE gt DISCIPLINE ENTRY WIZARD The discipline information entered on this screen is comprehensive and can be of a sensitive nature It is recommended that only those who are responsible for the administration and recording of student disciplinary actions and the PIMS submission access this screen Security may be c
Download Pdf Manuals
Related Search