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Full Text Mapper V2.0 User Manual

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1. D List Eaagle Full Text Mapper Advanced Ed Home Create Options Tools View Add Ins i JM x ox o erases be Mew Delete Delete Document List sublist Create Fly Create selection Path Map Sublist Map Charts The Create tab provides options for creating sublists and maps The Sublist group contains buttons to create New sublists Delete current sublists and Delete Selection s from within sublists The Map group allows you to create a map by choosing the relevant Word list sublist and Document list sublist from the drop down lists The Fly Path feature zooms the map in on activated items allowing you to focus on individual islands 23 Page FTM User Manual V2 Charts amp Graphs A new feature of FTM Version 2 is the ability to create graphical charts pie bar from the information contained in lists or sublists You can now use text or structured criteria for graphical representation analysis and reporting Two types of data can be graphically represented through Charts 1 Numerical information Word properties Texts Sum Max Please refer to the Explorer Window section for information about word properties 2 Structured text criteria when mapping text information with structured criteria in Excel Properties on items in the Document window please refer to Properties amp Filters for more information In the example below the map represents responses to a survey s open ended question We focused our
2. Create tab and choose New to create a new sublist Click on the Word sublist heading titled Words to sort the data in alphabetical order Left click on a word and Drag and Drop the word onto the top of another word to create a quick synonym Click on the List Create tab and choose Create Map to generate a new map that includes the synonyms Left click on the new map tab and drag it to a new location on your screen to compare the map without synonyms to the map with synonyms Quickly Adding Words and Expressions to a User Lexicon The User Lexicons dialog box allows you to quickly add words or expressions to a user lexicon Simply enter the words in the appropriate boxes separated by spaces 42 Page FTM User Manual V2 To Delete a Lexicon Highlight the lexicon file in the User Lexicons panel right click and choose Delete Click Yes to send the file to delete the file and then click OK to close the User Lexicon panel and regenerate the map based on the removal of the lexicon If you reopen the User Lexicon panel you will see that the lexicon has been deleted To Ignore a Lexicon Instead of deleting a lexicon you can choose to ignore it when mapping Highlight the lexicon file in the User Lexicons panel choose Ignore in the Lexicons option box and click OK The map will regenerate based on ignoring the lexicon To Create a New Lexicon Right click on User Lexicons in the User Lexicons panel and choose New File Type a
3. WbEaagle Full Text Mapper V2 0 User Manual FTM User Manual V2 2 Page FTM User Manual V2 Table of Contents Table A sccsaciatidsccccdscuncsantasacasdaesaddobsdsnededdesnancctetacsinbas adeedadscedabsaisaitnsntetacdehealsadsabad sovdehdaesenantetaddadeasadscis 3 MOCC on A o CU PP E E A o 6 AP PS 6 Whatdata can lanalyze with FEM Parsons inercia 6 WAV USE TM dot 6 Which data formats can be mapped with FIM Lo cccooccnnncnccnccnnncnnnnncnnncononncnnnnononnnonnnonnnnrnnononannnnnonnnnanoss 6 VOWS COS Sy ud Hii ad a ace RR RR RR 6 System and Software Information oooonnccnnncccccnonnnncnnnnnnnnnnnonnnnnnnnnnnononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnanenos 7 gt SUSI Fe ree iE METTRE 7 Tips to Optimize FTM eeeeeeesssesseeeeennnnnennennnnnnn nnne nennen nennen nnna nnn nns niis nnns iain inris sss E Daaa aaia 7 dicirur MT CT e PU PO O O UE e PC Re OOOO E 7 Airline o o UP O EE are osca qantence deeeseeseaaceeees 7 6 UNG Stand Win PM ns 8 CAU AINO ET ere E E E t 8 Isla MO Maps Im F EN eegee e dao a 9 Excel Spreadsheet Setup siesena aii iA EN EEA ANNE ERE iE EAE ANE inei 9 MAD TOK e E A E E A 9 Map Texts with Properties cn ica 10 Launching FTM from MS Word Word Add Inn cccccocooccnncccccnnconccononcconcconnnccnnnnononcnononononnonnnnnnnns 12 FIM Interr ce ComponenlS sacccnccasatedenecaz lt cdesoasnaumedinentscaddac
4. Ed Er br Er Er Er Er Er Er ir Er En En En R13666 1 R113101 R 140 i RSS97UI R116361 R043 1 OOOOOOU amp E E E E al 3 Explore All Themes and Create Sublists Explore the various islands and create sublists as needed for reporting In the example below we created four sublists Three primary themes and one weak signal Documents Words Library 4 x Document O activated elements 7 4 Map 1 mU Objects OJO Y R1392C1 OJO E R4332C1 OJO 9 R1439C1 t R3576C1 O O R2178C1 O O 9 R1273C1 T E y gt m p CE IMM 2 b P R Document Mofo R2969C1 Mofo R1366C1 L1O O 9 R1131C1 Mofo R1407C1 Mofo R897C1 O 0 0 R1163C1 gt P R Document Mofo amp R1273C1 Mofo R4i28c1 Mofo R3637C1 Mofo R3440C1 Mofo R378C1 O 0 0 R426C1 o MARR ams Primary Theme 3 CHANGE 0 located Document 7 L P R Document Mofo R27Cc1 Mofo 9 R33C1 Mo o Ri61C1 Gl y Mofo R1 9C1 Mofo Ri97C1 O 0 0 t R207C1 lil b e P R Document Mofo R3576C1 Mofo R2178C1 Mofo R1273C1 Mofo R4128C1 B O O R3637C1 DIBBBBImmimgpuas edvmmgylngs 49000000 41000000 4 Create the MS Word Report Activate the Document window click on List Options Export to MS Word Choose the desired report template select Export all Sublists or Export by Sublist 52 Page FTM User Manual V2 a Export by Sublist this option allows you
5. We tend to over insecurity that there may not be a business need for administer 2 Sometimes the balance with Company we me to move to the next level regardless how well have a common personality that tends to be controling its do So this insecurity is what leads me to be willing frustrating that there are always folks above you who want to consider listening to opportunities In addition the to control things as much as possible There are too many model changes all the time several times since Ive micromanagers been here So don t really know what the future SE role will be It s a moving target that we have not figured out yet 2 2 good people with good attitudes attitude matters alot some of the politics as you get further up in the Company i fm good have a great arrangement working 60 because some days the work is not so fun used to work in another company which was a very part time have a support network that allows me to heirarchical place and when i joined The Company it was work part time The work has been interesting not as i move up the chain iam seeing more politics and it From a life perspective iam thinking about different makes it harder things Not planning on moving to another corporte 3 position 3 working with clients on their personal and profesional conflicting measures and metrics apparent disparity of top re evaluate every 6 months right now things are agenda very relat
6. 1 Open the Word document you want to map 2 If you are using Microsoft Office 2007 Go to the Add Ins tab and click on Map to open the Word Document Mapping Wizard m E AIN a Home Insert Page Layout References Mailings Review View Add Ins Map Custom Toolbars Tonight more people are out of work and more are working harder fc you have lost your homes and even more are watching your home v More of you have cars you can t afford to drive credit card bills you c pay and tuition that s beyond your reach 3 Screen 1 The FTM Word Add In will split your document into small blocks to optimize the mapping You have the choice between default split recommended and split using Word s heading styles and levels Use the latter if your document was created using headings styles and levels otherwise use the default split configuration gt Keep Default split and click Next 4 Screen 2 Split amp Word Count setting a Word Count Keep the default number of Words per bloick recommended or set your desired number of words per block b Document Split By default FTM will split documents after paragraph You have other choices For example you can choose to split the document after each sentence if paragraphs are long e g more than 200 words or more 12 Page FTM User Manual V2 Click Next FTM is plitting the document into blocks according to your settings Click Finish to launch the map itself Once the ma
7. 100 5016 11025 oO E 322 0 0 Y organisation E Properties O our amp Maps O lad Map 1 100 5016 11025 O subst El O e E r O O E 207 0 0 amp organization Oo E 188 0 management O E 155 0 0 amp cost O E 154 0 0 E train O B 152 0 0 internal O E 150 0 0 decision oO E 138 D 0 information F 1i Ratio Documents 0 0 amp Respondent 1 Chicago o 0 0 Respondent 2HChicago 0 0 4 Respondent 3 Chicago 0 0 amp Respondent 4 Chicago 0 0 amp Respondent 5 Chicago 0 0 Respondent 6 Chicago io io io go go go go 0 0 amp Respondent 14 Chicago Activated Located mimi mini o 00 amp Respondent 15 Chicago 0 0 amp Respondent 16 Chicago 0 0 Respondent 17 Chicago 0 0 amp Respondent 18 Chicago 0 0 amp Respondent 19 Chicago 0 0 amp Respondent 20HChicago Y m b DIHBIBBDBBBBDBBBDBBDBDBELDEI 14 Page FTM User Manual V2 The Ribbon Bars A ribbon bar contains a set of buttons with features that impact the active window Some features can also be accessed through contextual menus by left clicking on the item or by right clicking to access shortcut menus Ribbon bars are accessed through tabs and change depending upon the active window The HOME Ribbon Bar Home Tools View Add Ins Duuc gg Open Save Save Clear Help About Exit AS All File Reset Help Exit The Home ribbon bar contains the buttons to Open a saved map Sa
8. It s really good to make use of this product Its really good Its really help Its really superub Its the hest Its too good to know about It s very good generally It s very good in general It s very good in overall Use Excel to Update Lexicons Lexicons can sometimes contain thousands of items We recommend to use MS Excel to update lexicons Open the lexicon in MS Excel use the alphabetical Data Sorting feature in the Sort amp Filter tab to monitor updates and redundancies and save the upated file back as a text txt file 47 Page FTM User Manual V2 Exploring Data Maps Case Study The following case study uses data contained in an MS Excel 2003 file and explains how the data can be analyzed This file may be provided for your use as you learn to utilize FTM Using FTM to Map Full Text Survey Answers This case study utilizes data contained in a MS Excel 2003 spreadsheet The data contains the answers of 600 managers to one open ended question see below The open ended question was What are the main obstacles that you encountered on Phase 1 of the project ES Microsoft Excel Obstacles 2 xls JE File Edit View Insert Format Tools Data Window Help IM MEIE MNA UA 53 08 AA E TENTI i Arial AI Z U Ea S oiana iE SIR is Ob A1011 Y f Maturity of requirements completeness of testing coordination schedule A Complex matrix organization new tools implementation Difficulty to integrate cu
9. MS Excel MS PowerPoint Text and PDF files documents Available in FTM Advanced Edition Only How does FTM work The founder of Eaagle is a renowned mathematician who greatly enhanced recursive topology a new family of systemic mathematics His findings spearheaded an entirely new field of data mapping and management The underlying principle of recursive topology is that the true wealth of information is found in the links between words the distances between the words or expressions across one or multiple texts Distances are identified calculated and mapped based on proprietary algorithms developed at Eaagle For example when mapping a 250 page financial report of Company X a separate island appeared on the data map containing the words accounting BP controlling cash and Ireland The appearance of this island means that when these five words appear in the report they mostly appear together The FTM technology allows users to click on those words in the island and see the actual portions of text from which those words were extracted By looking at the texts users can start to understand the actual theme In the example the portions of texts relate to British Petroleum s cash management issues in Ireland 6 Page FTM User Manual V2 System and Software Information System Requirements Hardware PC with Windows XP SP 2 and a minimum of 1 GB RAM 2 GB RAM is recommended and 1 6 GHz processor Performance is highly depende
10. Respondent 5 Monday 5 Poor processes multiple tool sets behaviours 3 Multiple Spreadsheet Workbook The Excel spreadsheet must contain three worksheets set up in the following order Sheet 1 Respondent Criteria The first line of the spreadsheet is considered a title line and is not taken into account during the analysis If there are no criteria on respondents then Sheet 1 can be eft blank but it must be contained in the worksheet Column A List of respondent names must match the spelling of the names contained in Column A of Sheet 3 Columns B to n Each of these columns can contain criteria on respondents with one criterion per column A B C 1 Repondent Department Location 2 Respondent 1 IT Chicago 3 Respondent 2 Finance Chicago 4 Respondent 3 R amp D Chicago 5 Respondent 4 R amp D Chicago 6 Respondent 5 IT Chicago T Respondent 6 IT Georgetown 8 Respondent 7 Systems Houston Sheet 2 Question Criteria The first line of the spreadsheet is considered a title line and is not taken into account during the analysis If there are no criteria on questions then Sheet 2 can be eft blank but it must be contained in the worksheet Column A List of questions must match the spelling of the questions contained in Column B of Sheet 3 Columns B to n Each of these columns can contain criteria on questions with one criterion per column B C 1 Question n Linked to closed question n Linked to closed
11. The Values tab allows you to reflect the possible Map Values of the words within the map according to available properties and perform computations You can also click in the Color Scale to find numerical information about these properties Property Values The Properties Values options are used to display the available values of map properties within the map The default display setting when the map opens is Texts Choose any of the following options and then click Display Map Values to display other values in the current map Max displays the maximum number of times that a word appears within one text Sum displays the total number of times that a word appears across all texts Texts displays the number of texts in which a word appears at least once default Computed Values The Computed Values options are used to compute values and display them within the current map Count computes and displays the number of texts in which a word appears at least once Sum computes and displays the total number of times that a word appears across all texts Average computes and displays the average number of times that a word appears in texts where the word appears at least once Use average to help identify weak signals which are words that appear in only a few texts but the word is very important in the texts in which they appear This feature is most helpful when analyzing fairly long texts documents versus short texts short
12. a successful installation of FTM you will need to modify the acceleration setting for your graphics hardware You can access this setting by 1 Right click anywhere on your desktop 2 Choose Properties click on the Settings tab and then click the Advanced button 3 Click on the Troubleshoot tab move the adjuster for hardware acceleration all the way to Full then click OKK 54 Page
13. all related items in all relevant windows are also stimulated Stimulation occurs even if the window is not activated Stimulation disappears when the mouse is moved to a different item The default setting for stimulation is off To Activate or Deactivate Stimulation Click in the Word or Document window to activate the List ribbon bar click on the Options tab and check or uncheck the Glowing option Activation Activation identifies items in other windows To activate an item click the white check box to the left of the item s name and a green checkmark will indicate the item is activated When items are activated in one window they are located in the other windows for reference You can also activate items by selecting highlighting multiple items in gold in the Word window or Document window using Shift or Ctrl on your keyboard then Right Click Selected Items Activate Location When an item is activated in one window it will be located in any windows where it appears The location of the item will be indicated by a grey highlight in the Word and Document windows and a grey label in the Map window Selection Highlight Selected items are highlighted in gold in the active window 30 Page FTM User Manual V2 Using Lists and Sublists A list is a set of fixed items such as words or documents A sublist is a subset of items that you can use for various types of operations adding deleting filtering report
14. in the map using Options in Analyzer Preferences Languages Mark adjectives as In all other criteria as Out and recalculate the map Then look at the most important words i e those with high frequency warm colors and at the center of islands or botton of building to get Using sentiment analysis lexicons Eaagle created a variety of lexicons including positive sentiment negative sentiment email cleanup and web cleanup lexicons These best practice lexicons include thousands of items and were enriched over time These files are generic not error free and should be used as starting point to create your own lexicons and be refined along the way applicable to your area of work or interest e Use Positive and Negative lexicons to get an overall sense of the percentage of positive vs negative comments overall To test positive comments using Eaagle s generic Postive Lexicon file 1 Make sure no lexicons are ignored and that words are neither added removed or marked as invariable in the User Lexicons tab 2 In Analyzer Preferences User Lexicons Activate as Add the Positive Sentiment lexicon 3 In Language tab Options Check the box Words from lexicon only click OK and Yes to recalculate map 4 A new map is recalculated please note that you don t need the map Left click anywhere in the Word window press Ctrl A to highlight all right click Selected Elements 100 Activat
15. roma SUDIIST scudo seiner hot ideas 32 AG Os EOD vx c T 32 Creatitig GUSANO O 33 Creating Document oUbliSiS a a 33 EXPONMO TOMS WO cae 33 Creating a MS Word Template ocooooncnncccccnnccnncccconncnncnnonnconnnnnnnncnnnnnnnnnnnnnnnnnnnrnnnnnnnnnrnnnnnnnnnrrnnennnancns 34 Using a Custom MS Word Template with FTM o ooooccnnccnnnnccnnnccnnncconcnonnnncnnnnonnnncononononnnonononanncanennnnns 35 Manipulating Windows nar A E aa 35 zione WV ING OWS cies Secale A A od 35 POSITIONING VVINGOWS m 36 BB 36 IS Pla VIA a Mapin o P ert EE 37 Properes and FIS NE 38 LODOS rr HR P Ep odiada 38 mise T ets 38 TEXANS S OO T M m 39 Analyzer references uo ius etUm ava Uto Ru ds 39 Bi LCXICONS ET M 41 Saving Maps with User Lexicons seessessssssessseeeeeene nennen nennen nennen nnn nnns a nnn nnne nnn nnns 43 Langdage S TET 44 SENMENN ANVOI S aan a a a r rE ae 46 FTM User Manual V2 Exploring Data Maps Gase Stu ni A A 48 Using FTM to Map Full Text Survey ANSWeFS cccccccconcccncccconcnoncnononcnononononnnnnnnnnnnnnnnnnonannnnnnnonanrnnnnnnnnnrass 48 Mapping the Dana DC 48 OPIMIZNO Me Data Mab eee c c 49 Analyzing UG IVAN ala lada lacio ici 50 o RTT 54 OLE Message unida is 54 BlankMap aten iastala Nvidia dido 54 5 Page FTM Us
16. the Window Positioning tool ER no xd oon Release the mouse over the location in the Window Positioning tool where you want to position your window The screen will refresh and the window will move to the new position Default View The default setup for FTM windows hides the Explorer window and displays the Map Document and Word windows To quickly return your display to the default window view click on View Default View in the menu bar List Eaagle Full Text Mapper Obstacles SingleFile Links 7 x Home Create Options Tools View Add Ins Uae gt 99 4 Open Save Save Clear Help About Exit As All File Reset Help Exit Obstacles SingleFile Links 4bx i Documents words ax F Word 0 activated Words 100 A Map 1 1 A X Words 0 located Words 100 Activated Located Values Ratio Words o B s 0 0 amp change O E 750 0 0 5 process J L1 E 626 00 lack T O E 322 D amp customer E 322 0 0 amp organisation O 318 0 0 amp behaviour O E 318 0 0 5 tool O E 310 0 0 quality oO 309 0 0 E time o O 287 0 0 5 resource O E 250 0 0 amp supplier O E 209 0 0 amp culture O E 207 0 0 5 organization O E 188 0 0 management FI E 155 0 0 amp cost O E 154 0 0 5 train O E 152 0 0 internal oO E 150 0 0 amp decision oO E 138 0 0 amp information 1O Bl 136 0 0 amp company oO budget Document Ratio Doc
17. to include additional information for your report During the export dialog you can provide alternate names for your themes include additional comments and refine your verbatim selection You can decide the order of your themes in the final report 1 Select Export by Sublist Next 2 Choose the topic that you would like to appear first from the drop down list provide a new name for your topic and include any additional comments then click Next 3 Review the verbatim and uncheck any verbatim that you would like to exclude then click Next 4 Choose Next to include additional topics or Finish if complete b Export all Sublists this option will create a report using the sublist names all verbatim and no additional comments Once the report is generated in MS Word you can delete and add information to customize the report 53 Page FTM User Manual V2 Troubleshooting For more information please refer to the Eaagle Knowledge Base available in the Resources section of www eaagle com OLE Message When mapping a large Excel file containing more than 1 000 lines you may see an Excel tab flashing in orange at the bottom on your screen and in Excel you may see a message pertaining to an OLE process This is a message generated by Excel and is not a bug Simply click the OK button in the Excel dialog box to clear the message Your file will map properly Blank Map after Installation If you have a blank map screen after
18. univers Tims User Lexicons The default setting ignores all lexicons and does not include any invariables words to be added or words to be removed If you are working on a map that has active lexicons i e any status other than ignore and choose to save the map the lexicon information is saved in the Map Lexicons folder When you reopen the map you will notice that your lexicon information has been transferred to a lexicon file under the Map Lexicons folder The lexicon file name will be listed as LexiconAdd LexiconDel etc To Add Words to a Lexicon Highlight the word s in the Word window right click and choose Save in a Lexicon File locate and highlight the lexicon file that you want to update then click Save To Create a New Lexicon Highlight the word s in the Word window right click and choose Save in a Lexicon File make sure the file path is correct type a name for your new lexicon then click Save User Lexicon Navigation Panel The navigation panel displays the Map Lexicons and User Lexicons The navigation panel allows you to vary the status of the lexicons that are available for use with the map If a lexicon status is set to Ignore then the lexicon is ignored and not considered for the map Add If a lexicon status is set to Add then the words or expressions included in the lexicon will be added to the word list and the map in their base form including the plural and feminine forms of the word For exam
19. 057 Explorer x Elements At O Links S E My Workspace S E Obstacles eX Word Properties 00 00 Max Sum Texts Words 100 SY Document 3 Properties Document 100 3016 12057 FTM automatically provides statistics for word occurrences under Word Properties in the Explorer window e Max Displays the maximum number of times the word appears in one response e Sum Displays the count for the number of times that a word appears across all texts e Texts Displays the number of texts in which the word appears at least once The MAP Window A map is a visual representation of your data Each island or building represents a group of words and their relationship to each other A foot word is positioned at the foot of an island and should be 18 Page FTM User Manual V2 considered during analysis The foot word position indicates that the word appeared first in at least one of the related texts which may indicate a key theme In short texts the foot word is comparatively less important L ooo The Map window displays one or more maps Use the Map tabs to optimize and customize your map You can also duplicate a map or display different maps within the FTM interface When creating multiple maps you can hide the Explorer window to maximize available space to display maps IMPORTANT FTM Tip about Maps and Sublists If a map is triggered to recalculate then all existing sublists are remov
20. Category German stop word English numeric Spanish naun French werb Italian adverb lt Ss I al 6 lI lt lt SI SI SI lt l dA HET T ds Portuguese BH adjective E Reduce to lemma Ww Keep words 4 Restrict to dictionaries Simple synonym The default settings for the Languages tab are applied to each new map created and are as follows Documents language 7o be detected Restrict to dictionaries On Options Stop word and numeric options set to Out Simple synonym On The Dictionary panel provides options for working with different languages You can define the language s that will be processed as you create your information map Currently TMM supports all Latin based languages L Uses the lemmatization dictionary for the specified language The lemmatizer reduces words to their base form in order to maximize the grouping of words for the word list and map W Includes the words of the language in the map If the option is not checked then the words in the specific language will not appear in the map 44 Page FTM User Manual V2 FTM Tip When analyzing large volumes of data more than 10 000 Excel lines it can be very helpful to remove verbs from the map results Important Note some verbs are also nouns and may be removed when you remove verbs Follow the steps below to ensure that you don t remove important words Map the data Click on Tools Preferences Languages tab Chec
21. aRetsdecdsagcencnBoienaseganddacstese2 daadsacnetteae naududdededeceiaass 14 TRAIDOR B WE ierra E E E E 15 The HOWE AIDDON erc Rm E me ee eee eee Oe 15 Me TOOLS RIDDOM BAN REIR Em 15 The VIEW iioii mmm 16 The ADD INS Ribbon Baf nica iia 16 The EXPLORER A m 16 Explorer Example MS Excel 2003 file forMat ooocccccccconncnnccononnconccononncnnnnonnnncnnnnononnnnnononannennnnnnnos 18 The MAP uu PE OPML O UA o e o E 18 Map Flags LA 1 REND RR HR 19 TR MAP RIDOON BaT METTE 20 The WORD and DOCUMENT Windows cccoccccnncnnnncccnccnoncconnncnonnnonnccnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnononnnannnnnnnnnnns 22 The LIST FIDO Dal ssteissi e nai dhe stalcchdaagtedsereededsbatees aeii aia Ri 23 AS BAIN MERE 24 WS ESE OP TIONS Vadis E 26 USE TN ces cee ro a E A 27 FTM User Manual V2 COP TMI ZI GY OUI Dit lio 27 Shoosma MAD TYDE veto iD Ces postu tanec cl anes 27 PUTS UC EMT WIEN VOU Map ont ahead A AAA IA A ulated A 27 Selecting Multiple Wao BIOCK Sip ad 27 USADO Ml endoso AO 28 MAMI Map Sha TITO CODE MET 28 Working WHA ERNIS cursis 30 Sn a a S 30 PICUVALION sinenion 30 LOCA orion ET 30 SClECIOM Ci MIMI DU Om 30 Using bists and SUblisSls ideis A A aad ha aus ala dat alee ieee 31 Creating a UD a o cu ti tus 31 Hiding amp Restoring a SUD arranca alcoi 31 realno a Govering SUD tas A vids 31 Creating a Mab trom 9SUbliSL 3 et da ao E abla ici 31 Expono Data
22. analysis on the primary theme process identified through the bottom building We created a sub list of respondents focusing on this theme to create two distribution charts The pie chart shows their geographical distribution across three sites Chicago LA and New York The pyramid chart represents their distribution across 4 departments Finance IT R amp D and Systems i Documents Charts nx S Finance E IT 291 Chicago 318 Los Angeles New York Number of Documents E Los Angeles Al New York Number of Documents El Chicago Properties Properties i Document 0 activated Documents 1183 Docu ents D loca d Documents FE Respondants focusing their answers on Processes as an issue 0 located Documents 1183 Activated Located P Ratio Documents Count Department Location O 00 Respondent 8663 Chicago y RED y Chicago Y O B 0 0 amp Respondent 2631 New York Finance New York O a OjO0 amp Respondent 3463 New York RED New York g a o O Respondent 874 Chicago Systems Chicago O BH o O Respondent 3637 New York RED New York L1 Li D O amp Respondent 395 Chicago R amp D Chicago L1 B O O Respondent 846 Chicago R amp D Chicago F BH 00 Respondent 8873 Chicago R amp D Chicago L1 BH 00 Respondent 11033 Chicago IT Chicago FJ il 0 0 amp Respondent 1903 Los Angeles Finance Los Angeles O am 0 0 amp R
23. answers to survey questions 21 Page FTM User Manual V2 Color Range Min 1 i s Max 270 TIUS 46 73 125 99 Color Range of Map 1 1 You can explore a data map by clicking and dragging your cursor over the Color Range When colors are highlighted then the corresponding words are located in the map and their labels are displayed This is a way to quickly see the words that correspond to the colors in the map The Map OPTIONS Tab pu i Home Image Values Options Tools View Add Ins V Labels On Off e Max Number O Palette Duplicate Max Length 15 Labels Colors Edit The Options tab allows you to manipulate settings for the map The Labels feature allows you to choose if you want to display the word labels in the map set the Max Number of labels and Max Length of the text inside the label press the Enter key after entering numbers into these boxes You can use the Palette feature to choose a different color palette for the map The Duplicate feature creates a copy of the current map so that you can compare information side by side The WORD and DOCUMENT Windows The Word window contains the reference list of items displayed on the map and in the word sublists This window can contain the reference list with or without associated properties and other lists resulting from queries or sublists The information contained in this window can be sorted by clicking any of the column headings To Add Wor
24. anual V2 Optimizing the Data Map FTM provides many different ways to view maps so that you can customize the way you look at information You may choose different A of to visualize various types of data Map 1 The first map displayed is the standard default Island representation for full text data You can change the shape of the map by using the adjuster bars for the map To Change the Map Shape Click in the Map window to activate the Map ribbon bar click on the Map tab and then use the adjusters to change the shape of the map Map 2 The second map displays the Island map after the Plow and Altitude adjuster bars have been used to separate the islands To Change the Map Type Click in the Map window to activate the Map ribbon bar click on the Map tab and then choose the Map Type that you wish to use Map 3 The third map displays the same data displayed as a Building map 49 Page FTM User Manual V2 Analyzing the Map l Identify Primary Themes Review the center of the map to identify primary themes Mouse over the island segments colored red or orange located at the foot of the central island s These words are important because they command central islands and reveal a central theme In the example below the three commanding words are Process Lack and Change As a result we can infer that the main obstacles encountered by managers in Phase 1 of the project pertain to process lack and chang
25. cation You must highlight the and use the Reporting feature to export to MS Word or Excel the results of your analysis The Settings group allows you to activate or deactivate features for Proximity Computation and Glowing The default setting for Proximity Computation is checked on When proximity is turned off it removes the proximity column from the Document window and increases the performance speed for FTM when analyzing large files that contain over 5 000 rows of information 26 Page FTM User Manual V2 Using FTM Optimizing your Map Choosing Map Type FTM provides two map types that allow you to visualize your data in different ways Each type uses a different algorithm and you can choose the type that best suits your approach and analysis pilis Mod Duplicate the map to E I E x h try other types before al icd 25 EE selecting the final one Beni p y for your analysis ii data Island Maps The most important topics are found closer to the center of the map and the weaker emerging topics are found on the outskirts of the map Building Maps The most important topics are found at the bottom edge of the map and the weaker emerging topics are found towards the top of the map To Change the Map Type Click in the Map window to activate the Map ribbon bar click on the Image tab and then choose the Map Type that you wish to use Interacting with your Map Selecting Multiple Map Blocks There are two wa
26. d 2 Drag and drop the word over another word of your choice A new red dotted line and a sign appear around the recipient word You can now drop the word 3 Open the sign next to the recipient word The word you dragged and dropped is now lumped under the recipient word 32 Page FTM User Manual V2 Creating Customized Reports A major time saving feature of FTM is the customized reporting module This module allows users to create customized reports from their analysis findings A typical analysis includes the following steps 1 Exploring the data map 2 Identifying key themes and creating sublists 3 Creating a report of the analysis findings Creating Document Sublists FTM utilizes the Document sublists as a basis for the customized report When exploring a data map you will be able to identify key primary and secondary themes based on the groupings of the words within the islands or buildings Once a theme is identified a Document sublist must be created to keep track of the theme for inclusion in the customized report Typically a theme and sublist is named using text similar to Primary Theme 1 Change or Secondary Theme 3 Motivation To Create a Sublist on a Specific Theme Right click in the Document window and choose Create Sublist type the name of the sublist ex Primary Theme 1 Change and then drag and drop selected items into the sublist after reviewing them with the Text Viewer E
27. d drag the mouse anywhere in the Mwap window to rotate the map C To exit 3D right click in the Map window and choose 2D Map Eaaale Full Text Mapper Obstacles_SingleFile Links 4099 oom Reset amp Home Image Values Options Tools View Add Ins mia 499 RAR As 60 pe mi a s FE Map Type Proximity Adjusters Image Adjusters Zoom 3 Obstacles_SingleFile Links Word 0 activated Words 100 Document Documents words i Map 1 1 37 Page FTM User Manual V2 Properties and Filters Properties Properties are keywords associated with documents words or links This information must be provided in your data in order to use it For example properties of employees can be their location age department or career level Available properties are listed in the Explorer window and can be displayed in the list by selecting the property with a checkmark Please refer to the Excel Spreadsheet Setup section for additional information Explorer x Elements Eal My Workspace B a FTM_Obstacles II Days One Sheet Links XE word 48 Document 2 453 Propertic Department Location Respondent ID 23 Propertie Maps J Sublist Filters Filters can be applied to properties that are displayed in both the Word and or Document windows To apply a filter simply click on the filter icon and select the items that you would like to display then click OK to d
28. down Multiple Column Spreadsheet You can also use the Map Texts feature to map the answers to multiple questions contained in a single spreadsheet The first column and the first line are considered titles and are not included in the analysis The spreadsheet should be formatted as Line 1 Question Text Column A Respondents ID Cells Respondent s answers to questions To launch FTM to map a multiple column spreadsheet simply highlight all columns that contain data and click on Add Ins Eaagle Map Texts A B C D Respondent Question 1 What makes your job fun and rewarding Question 2 What makes your job not so fun Question 4 What is your sense of your future within the company what do you believe might lead you to 1 seek employment elsewhere The people working with fantastic people and being A couple of things 1 Sometimes at Company we think that the situation that we re in is that we have amp hallenged by different and new work If idid the same overengineer things We can sometimes try to have the 14 SMs in the division The pipeline looks clogged titg every day would not like it at all Looking forward answer for everything In the quest for the answers we get concerned on if i can achieve moving forward to next assignment between opportunities at the create alot of materials and documentation that puts a burden based on demand and competition So have mofpent on everyone Sometimes unnecessary
29. ds to the Word Window You can quickly add words to the word list in the Word window using the right click menu in the Word window right click choose Add Word enter the word and click OK to regenerate the map and word list including the new word CAUTION Adding words can drastically impact the map and will introduce bias into the analysis The Document window lists information about the map structure and object sublists This window can contain the reference list with or without associated properties and other lists resulting from queries or sublists The information contained in this window can be sorted by clicking any of the column headings A sublist becomes a document as soon as a map is created 22 Page FTM User Manual V2 gt Explorer 1 Elements Obie FTM Tip te Obstacles_SingleFile Links Properties can be displayed through the iT 423 Properties Explorer Window Simply expand the E wor Properties section for the Word or V Document 429 Properties Document window and check the item s CDepartment i Repondent to be displayed Location S E Documents Words E 423 Properties 5 a Maps dad Map 1 1 Sublist The LIST Ribbon Bar The List ribbon bar is available when you highlight an item in the Word or Document window It contains two tabs Create and Options which allow you to work with the lists sublists when the Word or Document windows are active The CREATE Tab
30. e 5 In Analyzer Preferences Preferences tab augment the number from 100 to 1000 and recalculate map See the ratio in the title bar above the Documents window For example a 458 1000 ratio indicates that approx 46 of respondents are positive about the object of the survey product service travel experience training course Lexicons are TXT files that can be easily updated directly in Notepad or in Excel Please contact your Eaagle team for the latest lexicons 46 Page FTM User Manual V2 E SENTIMENT POSITIVE v1 txt Notepad File Edit Format View Help it will improve in my productivity it will improve it will improve my productivity it will improve our it will improve their it will improve LE It will positive help a lot It will surely help a lat It did provide me great pleasure It s an interesting product Its a good product Its a good thing know Its a good things know Its a good product its a good product Its a nice product It s a really good product Its a very good product Its a very good thing know Its a very good things know It s a wonderful product It s a wonderful product Its an eyeopener to Its an important ingridisent Its good It s good thing know It s good things know its great to be able to It s gud Its nice to use this product Its overall good Its pretty good LES i good to buy this praduct It s really good to use this praduct Its Pe good to try product
31. e This must be confirmed by reviewing the actual answers themselves 50 Page FTM User Manual V2 To Quickly View All Labels in a Map You can quickly activate the words in the map and display the labels by double clicking anywhere in the map background Important Note the number of labels that display is limited by the maximum number of labels set in Map Options Labels To Display Colored Labels in a Map To keep word labels displayed in a map while browsing the Islands simply left click on the label itself To quickly apply color to labels after they are visible right click in the Map Labels Apply Label Color To Remove Labels from Map To remove all labels from the map right click in the Map Labels Delete Labels 2 Explore Primary Themes and Create Sublists for your Report 1 Highlight the island that contains Lack as shown in the example below A quick first glance at the island reveals that although the word Lack is central to the island there is no apparent single theme around Lack This seems to indicate that there may be several things lacking This is revealed by this island s shape i e a frequent word commanding several blue rare words shooting out of it and parallel to each other 2 Right click on the island containing Lack and select Activate Island Building to activate all words contained in the island Click on the Proximity heading located in the Document window to rank the answe
32. ed Because of this fact it is important that you structure your analysis as follows 1 Work on the vocabulary first as needed i e group words into synonyms add words apply lexicons which will cause map recalculations 2 Once vocabulary is set then create sublists for your report Map Flags amp Labels Map flags amp labels are used to display the word associated with the map block A Flag and a Label both display the word associated with the map block The difference between Flags and Labels is threefold First a Label is always white and a Flag can be white or colored Second Label is the default status and a Flag results from an action using the right click menu in the map Third and most importantly a Label is temporary and a Flag is permanent A labeled word disappears when you click the F5 key or Clear All button in Home ribbon bar conversely a flagged word will remain on the map The only way to remove a flagged word is by using the right click drop down menu in the map Labels are typically used during the initial exploration of the map to visualize the words or expressions on the map Flags are used to keep the word s color frequency code for reference or further analysis or to prepare the map for screenshots The default setting for labels displays them only when mousing over the corresponding block on the map Please note that you may need to left click once in the map to enable the mousing ove
33. els The last feature in the drop down menu enables you to restore the default display of labels flags so that they spread appropriately to the left or right of the map This feature improves the map s display and readibility especially when there are numerous labels displayed on the map The MAP Ribbon Bar The Map ribbon bar is displayed when the Map window is active It contains the Image Values and Options tabs that include features used to configure the map The IMAGE Tab a Map Eaaqle Full Text Mapper C I i A Home Image Values Options Tools View Add Ins 3 Jh aes Fine Se Map Type Proximity Adjusters Image Adjusters Zoom ie The Image tab is where you can select a Map Type and change the structure of the map using the Proximity Adjusters and Image Adjusters Use Zoom to magnify an area of the map and Reset to remove the magnified area and restore the map to the default configuration To Focus the Map on an Island or Building Activate block s island s or building s in a map and then click the F Focus key once All inactive words islands or buildings will disappear This will allow you to focus your analysis on the active portions of the map 20 Page FTM User Manual V2 The VALUES Tab Map l Eaagle Full Text Mapper Obsi Home Image Values Options Tools View Add Ins Min 3 l Max 811 Computed values Display Map 1 Values 458 12456 Map Values Color Range of Map 1 1
34. er Manual V2 Introduction What is FTM Eaagle Full Text Mapper desktop software enables you to rapidly analyze large volumes of free text data create on the fly reports and quickly communicate findings from survey answers interviews or other sources This easy to use software was designed for survey analysts market researchers consultants professionals marketing communications HR R amp D etc professors and students What data can I analyze with FTM FTM allows you to analyze text based information Why use FTM Start Now Nothing to Prep read and manipulate full text data quickly and easily no need to index documents predefine categories or create taxonomies or lexicons e Comprehend vast amounts of data within a short amount of time through visualization of data on a single image e Discover additional unexpected pieces of information unearth new emerging trends and weak signals small pieces of relevant information buried under huge amounts of data e Communicate data rich findings on complex information intuitive graphical map interface provides a visual summary of the information in an easy to read format e Generate customized reports create custom report templates consistent with your company standards to use for reporting your data findings data formats can be mapped with FTM MS Excel versions 2003 2007 e MS Word versions 2003 2007 e Desktop folders containing MS Word
35. es on the strongest links This will allow several components islands to appear This map is easier to use and interpret however the error rate is higher Ideally it is advised that you try and leave the differentiation adjuster set between 40 and 60 IMAGE ADJUSTERS The Plow Adjuster The Plow adjuster is used to separate islands and buildings from each other in order to provide more space to manipulate the map The Plow adjuster is used in both map types The Dilation Adjuster The Dilation adjuster is only available for islands The adjuster is used in the Island map to expand the islands away from the center point of the map Use this adjuster to provide more Space to manipulate the map when there are lots of islands clustered near the map center 29 Page FTM User Manual V2 The Altitude Variation Adjuster The Altitude Variation adjuster is used in both map types The Altitude adjuster is used to provide a distance perspective to the map On an island map it is used to adjust the altitude from the center of the map on a building map it is used to adjust the altitude from the bottom of the buildings To Change the Map Shape Click in the Map window to activate the Map ribbon bar click on the Image tab and then use the proximity adjusters and image adjusters to change the shape of the map Working with Items Stimulation An item or set of items is stimulated when you mouse over it When an item s is stimulated
36. espondent 305 Chicago Systems Chicago L1 O 0 0 amp Respondent 1690 Los Angeles RED Los Angeles O a o O Respondent 6 Chicago IT Chicago O B 00 amp Respondent 755 Chicago IT Chicago To generate a chart from the main Lists or Sublists 1 Left click in the Document or Word window 2 Qoto the List Ribbon Bar Create Charts then choose the template you want to use for your chart 24 Page FTM User Manual V2 gt List Eaagle Full Text Mapper Advanced Edition Obstacli Home Create Options Tools View Add Ins Colertian Map Path Selection Sublist Map pe Obstacles_SingleFile 2 Links Create Chart Caption Select the source list Documents Choose the property an which vau want bo create Ehe chart Department z Ok Cancel 3 The Create Chart dialog box opens with 3 parts a Caption Enter text to name the chart b Source List Reference list for the chat c Property list Select 1 property from the list of properties associated to the reference list Please note that you do not need to display the properties in the Explorer window to create a chart properties are automatically identified by the Charting module In the example above we selected the Document list The property list includes all properties attached to Documents here respondents to a survey We select the Department for our chart d Anew window appears with the chart corresponding to y
37. ew ribbon bar includes the Display Explorer button which allows you to toggle the display of the Explorer window either ON or OFF To Rename an Item in Explorer You can rename items in Explorer Document lists sublists Word lists sublists Maps etc Left click on the name to highlight it and then click again to enter text NOTE You cannot rename the main document 17 Page FTM User Manual V2 Explorer Example MS Excel 2003 file format Highlight the columns that contain the information to be analyzed and then launch FTM In the example below column A contains the Respondent number or name and column B contains the Day number or date To map the answers highlight columns A B and C then click on Tools Eaagle Map Texts with Properties Repondent Dayi Answer Respondent 1 Monday 1 IS black box management struggle Respondent 2 Monday 2 GPP process not followed senior management bypass controls Respondent 3 Monday 3 Slow processes Al internal political games unclear RFC process Respondent 4 Monday 4 EICR process long winded Respondent 5 Monday 5 Poor processes multiple tool sets behaviours Respondent 6 Monday 6 Poor process requirements unclear responsibilities poor company transparency Respondent 7 Monday 7 Poor process orientation of peripheral domains must be broken down Respondent 8 Monday 8 Poor process optimisation as well as variety of suppliers Respondent 9 Monday 9 Make processes
38. file name including the txt extension and click Enter To add contents to the file highlight the new file name and click Open Enter the relevant words expressions into the file and then close the file to save the lexicon Remember to select an option for the file in order to make use of it Ignore Add Invariable Remove or Synonym Viewing and Editing Lexicon Lists Highlight the lexicon list in the navigation panel and then click on the Open button The lexicon list will open the txt file and you can add and remove words or expressions Remember to Save the file after editing To Create a Shortcut for Lexicons If you use lexicons extensively create a shortcut on your desktop to easily access the User Lexicon folder c program files eaagle ftm univers tims user lexicons Saving Maps with User Lexicons When a map is being explored and analyzed lexicons are saved in the User Lexicons folder It is important to note that when you save an FTM map the associated lexicon settings are saved with the map Any activated lexicons associated with the map will be found in the Map Lexicons folder upon reopening a saved map The lexicon names will correspond to their status for example LexiconAdd LexiconDel LexiconSyn etc 43 Page FTM User Manual V2 Languages Analyzer Preferences Preferences User Lexicons Languages Documents language Ta be detected Options Dictionary Wo Language Out
39. ialog bax opens with a default walk through for launching FTM Click Next Next and Finish 3 To open a saved map file impx you can use either of these options available on all FTM versions a Launch the FTM application by clicking on Start All Programs Eaagle FTM FTM then click on the Open button in the Home ribbon bar b Double click on the impx file that you would like to open and FTM will launch and display the map 4 To create a map from data stored in folders for file types like MS Word MS PowerPoint etc Available in Advanced and Academic version a Open Windows Explorer and locate the folder to be mapped b Select one or multiple folders C Right click and choose Map Your Files with FTM Advanced Edition Note on PDF Files 8 Page FTM User Manual V2 Unprotected PDF files can also be mapped with FTM by downloading the free Filter plug in from Adobe http www adobe com support downloads detail sp ftpID 2611 NOTE Adobe Acrobat Reader 7 05 and higher versions include iFilter Add FTM Shortcut to your Desktop for Quick Launch From your desktop click Start All Programs Eaagle FTM In the dropdown list left click on the FTM icon and drag and drop it onto your desktop Displaying Maps in FTM A map created from text data displays the relationship of all words to each other that are contained in the text FTM scans and maps large amounts of full text information to instant
40. ing etc You can also create a map from a sublist which turns the sublist into a fixed item list Creating a Sublist Select highlight a set of words or documents click on the Create tab then choose the New icon in the sublist tab OR Select highlight a set of words or documents right click on the highlighted items and choose Create Sublist A new window will appear containing the list of items in your sublist It is recommended that you name each sublist as it is created The Explorer window will display the new list and the relevant number of objects and links To Name a Sublist Right click on the title bar of the sublist then choose Rename Sublist OR Click on the title bar of the sublist click on the Options tab and then choose the Rename List button Hiding amp Restoring a Sublist You can hide and restore sublists in both Word and Document windows This feature is useful when you your maps has numerous themes topics and or when you are creating multiple sublists for your report To hide a sublist Right click in the sublist and Hide Sublist To restore a hidden sublist Go to View Display Explorer locate your hidden sublist in the corresponding Explorer root menu hidden sublists are greyed out and double click on the sublist s basket icon The sublist is restored in the corresponding window Creating a Covering Sublist The covering sublist feature available through right click in the map enab
41. ionship oriented view of fun 30 high performer rewards vs the 80 required to make good good project good work life balance good 4 m the machine turn mgmt connection if the Value List flips though Map Texts with Properties FTM can map texts and associated properties contained in properly formatted Excel spreadsheets using the Map Texts with Properties feature Properties are criteria that depend on respondents questions and or responses For instance a property may be the text of the question the location of the respondent or the date of the response These properties can be used to enrich your analysis by comparing responses from two different locations There are two different setup options to use Map Texts with Properties Single Spreadsheet Workbook The Excel spreadsheet must contain only one worksheet with a minimum of three columns Column A List of respondent names or other identifying criteria Column B Other identifying criteria such as response date department location etc Column C Must contain the full text data to be mapped responses 10 Page FTM User Manual V2 A B C D 1 Repondent Day Answer Severity level 2 Respondent 1 Monday 1 15 black box management struggle 1 3 Respondent 2 Monday 2 GPP process not followed senior management bypass controls 3 4 Respondent 3 Monday 3 Slow processes Al internal political games unclear RFC process 1 5 Respondent 4 Monday 4 EICR process long winded 2 6
42. isplay the sublist based on your selections Filters can be useful for breaking down an analysis by question or demographic and can be used to show how a specific group differs from the entire population gt Document zi Documents Words 0 located Documents 235 Activated Located F Ratio Documents Location STA Department fa F 00 Respondent 1 Monday 1 Chicago T T F C OO Respondent AMonday 2 Chicago Finance EI 0 0 Respondent 3H onday 3 Chicago ARO LET 00 Respondent 4 Monday 4 Chicaga RED 38 Page FTM User Manual V2 Filter on Location x Display only rows where the value of the property Location is equal to Value Count a Bend a O Boston 1 Chicago 59 O Colorado Springs 1 Georgetown 1 O seorg O Houston 44 O London a O Los Angeles 21 O Mew Orleans 16 Invert Selection wo Sublist 0 located Documents 8589 Activated Located P Ratio Documents Location Department C 040 Respondent 1 Monday 1 Chicago g IT T C 040 Respondent 24M anday 2 Chicago Finance C 040 Respondent 2 Monday 3 Chicaga RED C 040 Respondent 44 Monday 4 Chicago RED C E 040 Respondent 5 Monday 5 Chicaga IT m 1 nini Il Dasmandant OHkdandai asas IT Text Analysis Tools The Preferences button is available in the Tools Ribbon Bar This button accesses the Analyzer Preferences that allow you to customize your map analysis This feature is also available in the Word wind
43. k the Out box next to Verb and click OK Perform map analysis and identify primary and secondary themes Add verbs back into the map by removing the checkmark from the Out box next to Verb Review the map for potential new important words or islands Note the verb nouns that you prefer to include in your map Remove verbs from the map by rechecking the Out box next to Verb Add verb nouns into the verb free map by right clicking in the Word Window and choosing Add Word The Options panel allows you to include or exclude different types of data Choose the In column to include stop words numeric data nouns verbs adverbs and adjectives Choose the Out column to exclude these types of words If neither In nor Out is chosen then there is no action taken on the words contained within the data If the Words from lexicons only box is chosen then the resulting map words are restricted to only those words that are included in lexicons NOTE The numeric option will remove actual numbers 1 2 3 etc not the written form of the number one two three etc IMPORTANT NOTE FTM Analyzer Preferences Default Settings FTM default settings are applied to all newly created maps however when a map is saved it retains the settings chosen by the user The default settings for Analyzer Preferences are Preferences tab Filter on checked and set to 100 words and novice level User Lexicons tab All user lexicons set to ignore with no invariab
44. les words to be added or words to be removed Languages tab Language of document set to be detected restrict to dictionary option on simple synonyms option on and stop words and numeric options set to out 45 Page FTM User Manual V2 Sentiment Analysis You can use FTM for sentiment analysis in order to capture the attitudes judgements or evaluations contained in a body of text FTM enables you to capture sentiment at different levels of analysis 1 Use the map to get a high level understanding of sentiment gt look for words that provide an indication of sentiment Adjectives good excellent great strong bad weak poor terrible etc Nouns disaster pain hope joy Averbs poorly badly better Verbs improve worsen etc The goal is to get an overall sense of positive vs negative comments overall using words color code and position on the map For example a map of client feedback with red words good amp great at the bottom of primary islands reveals a strong probability of positive sentiment among respondents You should then read responses verbatim identified through these words to confirm this probability specifically since some words can be used in conjunction with stop words to actually mean the opposite e g not great less hope not bad etc Force adjectives
45. les you to create the optimal sublist from a cluster of words This feature will pull out the most representative texts or verbatim to illustrate a theme or topic identified through an island FTM automatically generates this optimal sublist this saving you time identifying the best texts for illustrationg purposes To create a Covering Sublist Activate a set of words in the map right click and choose Activated Elements Create a Covering Sublist You can name your covering sublist for reference or for your report Creating a Map from a Sublist 341 Page FTM User Manual V2 Click on the title bar of the Document sublist or within the sublist window click on the Create tab and then click the Create Map button You can choose to create an Island or a Building map type OR Right click on the title bar of the Document sublist select Create Map and then choose Island or Building Exporting Data from a Sublist Click on the title bar of the sublist window click on the Options tab and then choose Export to CSV from the Options tab Drag amp Drop With FTM you can drag amp drop words from the main Word lists into sublists and inbetween Word sublists This features enables you to group words expressions together It is useful when identifying synonyms or when for groupping word expressions that have the same meaning in your analysis e g J 17 the company name and its ticker symbol Chicago and the Windy Ci
46. ly reveal their content FTM visually maps full text documents or survey answers provided in MS Excel spreadsheets and highlights major themes that are commonly overlooked FTM creates themes from unstructured data by taking the most important words in a set of documents and organizing them into a picture Documents are loaded as is in the software without the need to enter predefined lexicons or dictionaries FTM scans the documents to extract words likely to best represent the content of the documents using the following criteria e Aword is considered as a series of characters with a blank before and a blank after e Articles and other redundant word types are removed from the map e ALemmatizer is used to reduce all nouns and verbs to their base forms for example be and been or pc PC and PCs FTM creates a picture or map that reveals themes through visual clusters of words and expressions called island or buildings The words and expressions contained in an island building are strongly connected together In mathematical terms the distance between these words and expressions is very small Conversely words and expressions contained in an island building are poorly connected with other words and expressions across the rest of the document As a result an island signifies clear information and reveals a distinct theme Users rapidly understand the meaning of words because they appear in their own context For example if we see the word Java
47. nd Statistics at the end of the document feature in Options will automatically create a bar chart at the end of the Word report The bar charts display only those words from the main list that appear in all sublists selected for the report ordered by Texts frequency i e the number of texts in which each word appears at least once see in Explorer Window Example 1 for Word Properties 33 Page FTM User Manual V2 After all export options are chosen MS Word will be automatically launched and the final report will be displayed At this point you can alter the report by adding comments and removing items that are not relevant You can also enhance the report by including images of the maps used to create the report FTM Tip An FTM analysis must include two things before you can generate the Word report 1 There must be at least one sublist in the Document window 2 The Document window must be active to enable the Export to MS Word button Creating a MS Word Template FTM supplies a generic MS Word template that is utilized to create the custom reports You can also create new templates to be used by FTM for your reports that can include your company logo colors and layout FTM uses MS Word bookmarks to specify the location of the exported data within the template When you create a template for use with FTM you must define the following bookmarks in your template FTM_TOPIC_TITLE Topic Title Sublist name or topic title en
48. ndow Review and accept the terms of the FTM License Agreement select accept the terms in the license agreement then click Next Enter the official license key for your software copy and click Next followed by Install Follow the onscreen instructions and click Finish to complete the installation Uninstalling FTM To uninstall a previous version of FTM follow these steps 1 Click on Start All Programs Eaagle FTM Uninstall FTM 2 Select Yes to uninstall FTM 7 Page FTM User Manual V2 Getting Started with FTM Launching FTM There are four ways to launch FTM depending on what you want to do 1 Tocreate a map from data stored in an open Excel file available on all FTM versions a MS Excel 2003 1 Highlight the column s containing the data to map and choose Tools Eaagle 2 Select Map Texts or Map Texts with Properties based on the data contained in your file b MS Excel 2007 1 Highlight the column s containing the data to map and choose Add Ins Eaagle 2 Select Map Texts or Map Texts with Properties based on the data contained in your file C To create a map from data stored in an open Word file available on Advanced and Academic versions i MS Word 2003 1 Opent the Word document and choose Tools Eaagle 2 Adialog bax opens with a default walk through for launching FTM Click Next Next and Finish li MS Word 2007 1 Open the Word document and choose Add Ins Map 2 Ad
49. nt on computer configuration With Windows Vista XP 7 and 8 4 Gb of RAM is recommended Operating System Microsoft XP Vista 7 8 Software MS Word and Excel 2003 or later in 32 bits version are required Tips to Optimize FTM Depending on your machine processor and memory you may find that FTM operates slowly Here are a few tips to optimize speed when using FTM e Clear out cache temporary Internet folders and perform disk defragmentation regularly To defragment Left click on Start All Programs Accessories System Tools Disk Defragmenter Defragment e Exit RAM consuming non critical processes while working on FTM To identify those processes Ctrl Alt Del Task Manager Processes and double click on Mem usage to rank processes according to how much memory they use Right click on individual process that you wish to stop Typical memory consuming processes that can be stopped Skype AIM MSN MS Outlook Lotus Notes iTunes Windows Media Player etc Installation After the setup exe file has been downloaded you can install the software The installation package includes DirectX to ensure your graphical software supports the visual mapping technology 1 Close all open software programs MS Excel must be closed in order to correctly install the Eaagle FTM plug in Double click on the setup exe file located in the c program files directory and select Run Click Next in the FTM InstallShield Wizard wi
50. on the map we might ask s it a programming language a Brazilian dance or an Indonesian island We can guess the answer by viewing the other words clustered with Java If Java is clustered with software coding and applet then it is obviously referring to the programming language Finally FTM reveals weak and emerging signals which may indicate additional relevant information that is buried under a mountain of general data of no interest For example while searching Epidemiology on a worldwide medical R amp D network a researcher discovered the existence of a new kind of emerging exotic disease through a small island on the edge of the map Excel Spreadsheet Setup Map Texts 9 Page FTM User Manual V2 Single Column Spreadsheet To quickly map full text data such as the answers to one question create a single column Excel spreadsheet that contains all data in Column A Highlight Column A and click on Tools Eaagle Map Texts Please note that the first row of the spreadsheet is considered a title line and is not included in the analysis A Answer IS black box management struggle GPP process not followed senior management bypass controls Slow processes Al internal political games unclear RFC process EICR process long winded Poor processes multiple tool sets behaviours Poor pracess requirements unclear responsibilities poor company transparency Poor process orientation of peripheral domains must be broken
51. ou to arrange the view of documents within FTM when you have more than one document open during an analysis The ADD INS Ribbon Bar Tools View Add Ins Eaagle Find Add Ins The Add Ins ribbon bar is a placeholder that provides access to current and future FTM features Currently it contains a link to the Eaagle home page where you can access additional information about FTM and other Eaagle products The EXPLORER Window The Explorer window outlines the data structure and displays information about the documents It is used to keep track of your current work specifically when you are creating multiple sublists and maps from the same data set or when you are working on two different projects at the same time By default the Explorer window is hidden from view To display the Explorer window click on View Display Explorer in the menu bar The Explorer includes tools to display and filter criteria called Properties It will also display counts frequency of words and expressions in a natural language body of text You can stack several documents within the same Explorer wndow and expand or collapse the information pertaining to each document by clicking on the plus or minus icon 16 Page FTM User Manual V2 Explorer x Elements Atoms Objects Links a My Workspace PE Properties amp E Library a Document 489 Properties l 11026 To Hide or Display the Explorer Window The Vi
52. our selection Click on Properties to change your selection if desired Changes will show immediately on the chart e Mouse over the chart s sections bars slices to see more information You can also double click on the bar to locate Docments in the list here Names of the 70 employees based out of the Los Angeles office 25 Page FTM User Manual V2 To Edit your Charts Right click in the Chart window to display the contextual drop down menu There are numerous tools and features included in the Chart module including displaying the toolbar data editing displaying legend box changing chart type font color Toolbar Data Editor Legend Box Gallery Color Edit title Point Labels Font Properties The List OPTIONS Tab F List Eaagle Full Text Mapper Advar Home Create Tools View Add Ins E HH A h a y v Proximity Computation MLS Rename Select Clear Reverse Expand Collapse Export Reporting Glowing List Sublist All Selection Selection Selection Ta CSV h Rename Select Export settings The Options tab provides features for working with your lists and sublists The Rename List Sublist feature allows you to create names for each of your lists or sublists The Select group includes buttons that help you to manipulate the selections within your list and sublists You can use the Export To CSV feature to export your list to a CSV file for use with another appli
53. ow right click menu ie Home Tools View Add Ins Preferences Word Selection Analyzer Preferences Analyzer Preferences Preferences User Lexicons Languages Y Filter Maximum number of words 100 Your knowledge level of the subject Novice Expert OK Cancel 39 Page FTM User Manual V2 FTM uses dictionaries to lemmatize words for each Latin based language A lemma is a word used as a headword in a dictionary glossary or index under which other words are grouped i e voice is the lemmatized form for voices voicing and voiced Dictionaries dramatically simplify the word list without losing any key pieces of information You can stop a word from being lemmatized by adding the word as an invariable For more information on invariables please refer to the section titled User Lexicons To Review Lemmatization Setting of Specific Words 1 Open Windows Explorer and navigate to the c program files eaagle ftm universe tims tools folder Double click on the tagger exe file In the DOS window type in the word that you would like to check for example challenge and hit Enter A list displays all lemmatization settings for the word For example challenge appears four times e Twice in English en once as a noun n and once as a verb v e Once in French fr as a noun n e Once in Italian it as a noun n The Filter option in the Preferences dialog b
54. ox allows you to choose the number of words to include in the map 100 is the default It is recommended that you leave the filter on checked to limit the number of words shown within a map for usability purposes When the filter is off unchecked all words are included in the map this setting is used for in depth corpus analysis NOTE It may be helpful to lower the number of maximum words when working with limited sets of data You can also set the scale for your knowledge level of the subject matter It is recommended that you use the default setting of 100 words and Novice when mapping documents related to a known topic for the first time Once you have a good understanding of the overall content structure primary and secondary themes and weak signals you can increase the number of words and or move the adjuster towards Expert to provide a more in depth analysis and to look for additional weaker signals 40 Page FTM User Manual V2 User Lexicons Preferences User Lexicons Languages 8 Map Lexicons User Lexicons Lexicons Open Ignore Add Ignore all Lexicon directory Remove Synonyme In the User Lexicons dialog box you can create custom user lexicons that allow you to manipulate the results of a map by adding removing and grouping words together You can also create a user lexicon list in a text file txt and save the file to the following path c program files eaagle FTM
55. p is created you will find in the Document window the blocks that include the text itself 13 Page FTM User Manual V2 FTM Interface Components The FTM graphical interface lets you e Discover amp Explore large amounts of information included in spreadsheets e Analyze data contained in simple or linked data tables such as employee demographics linked with their responses e Query simulate drill down into information by zooming in on specific data sets and creating sublists and maps The FTM interface is based on Microsoft Office 2007 interface and graphical charter The interface utilizes ribbon bars with tabs an Explorer window that lists information about the data currently being used and several movable information windows for words documents and maps E 136 D 0 amp company Y l b Eaagle Full Text Mapper Obstacles SingleFile Links 73 e Home Tools View Add Ins Did vd Open Save Save Clear Help About Exit RibbonBar As All File Reset Help Exit Explorer x Obstacles_SingleFile Links 4b Elements Atoms Obje Links l Documents words ax Word a a JMy Workspace f UE 4 Obstacles_SingleFil es oe om Word Activated Located Values Ratio Words Hg Properties L1 B 3 0 0 change ce E Words 100 O BH 780 0 0 process amp W Document O E 626 0 0 9 lack d y Properties O E 322 0 0 amp customer E Documents
56. ple the word sings will be included with sing NOTE If a word is listed in an Add Lexicon but it does not appear in the data set then the word will not appear in the word list Ignore 41 Page FTM User Manual V2 um Invariable If a lexicon status is set to Invariable then the words or expressions included in the lexicon will be included in the word list and map exactly as it is written For example sings will be in the word list and map but the plural and feminine forms of the word will NOT be included Remove If a lexicon status is set to Remove then the words or expressions included in the lexicon will not show in the word list or map The plural and feminine forms of the word will also be excluded from the word list and map Synonym 5 A synonym lexicon is a special type of lexicon that lists a word followed by a synonym for the word separated with a semicolon For example you can set house to be a synonym of building by including building house in the synonym list If a lexicon status is set to Synonym then the words or expressions included in the lexicon are grouped as synonyms in the word list and map To Test Synonyms Prior to Creating a Lexicon You can utilize the drag and drop feature available in Word sublists to compare a map that does not use synonyms to one that uses synonyms 1 Map the data 2 Click in the Word window click on the List Options tab and choose Select All Click on the List
57. progress and implemnt them Depvelop KRE type tools Respondent 10 Monday 10 Slow processes obtaining info REX non involvement of hierarchies Respondent 11 Monday 11 Tools lack of maturity task sharing is not respected neither are organizations Respondent 12 Monday 12 Sales process not efficient complexity of organisation empowerment Respondent 13 Monday 13 Heavy processes shared responsibility between SD and ST old tools Respondent 14 Monday 14 Local processes are too established Transmit processes to subcontractors Respondent 15 Monday 15 Adapt process according to the Make or Buy Respondent 16 Monday 16 Revew process cabin product structure Organizations Accountability Respondent 17 Monday 17 Tools processes availability of source data training Respondent 18 Monday 18 Legacy processes Respondent 19 Monday 19 Common processes across Countries resistance to change Respondent 20 Monday 20 Global lack of increasing awareness Respondent 21 Monday 21 Faster processing shorter decision process unclear decision circuits and processes When the Excel xls file is mapped the Document window data contains the respondent number and day number and the Word window data contains the individual words found across all text items This is a view of the Explorer for this file FTM extracted a list of 100 words from column C FTM also displays the number of answers in column C 5 016 and the number of links between answers and words 12
58. ps have four adjusters Within FTM you can mouse over the map image in the ribbon bar to view the name of the adjuster 28 Page FTM User Manual V2 ISLAND MAP ADJUSTERS Hierarchy EEE e o Dilation Altitude Proximity Adjusters Image Adjusters BUILDING MAP ADJUSTERS TALEE LE amp d lil a h Altitude Hierarch Toon Sl Plow Proximity Adjusters Image Adjusters The Hierarchy and Differentiation adjusters impact the shape AND the algorithm The image adjusters change the shape of the map to make it more readable and usable but do not change the algorithm For example the Dilation adjuster will make islands or buildings move away from each other which visually separate themes or topics and create a more defined map PROXIMITY ADJUSTERS The Hierarchy Adjuster The Hierarchy adjuster drives concentration on the map The adjuster forces the map to focus on commonalities rather than differences The Hierarchy adjuster is used in both map types The Differentiation Adjuster The Differentiation adjuster is used in both map types It drives dispersion on the map and will display more islands in an Island map When the adjuster is close to 0 left the algorithm takes all links into account There is a low probability of finding many separate components on the map and the map may not be easy to use when set to low differentiation Conversely when the adjuster is close to 100 right the algorithm focus
59. question n 2 1 T 38 3 2 12 4 3 22 42 5 4 T Sheet 3 Link Criteria and Actual Text The first line of the spreadsheet is considered a title line and is not taken into account during the analysis Column A List of respondent names must match the spelling of the names contained in Column A of Sheet 1 tilPage FTM User Manual V2 Column B List of questions must match the spelling of the questions contained in Column A of Sheet 2 Column C Full text answer of respondent X to question Y Columns D to n Each of these columns can contain criteria on the respondent s answers A B i D 1 Repondent Day Answer Severity level 2 Respondent 1 Monday 1 IS black box management struggle 1 3 Respondent 2 Monday 2 GPP process not followed senior management bypass controls 3 4 Respondent 3 Monday 3 Slow processes Al internal political games unclear RFC process 1 5 Respondent 4 Monday 4 EICR process long winded 2 6 Respondent 5 Monday 5 Poor processes multiple tool sets behaviours 3 Properties in the Explorer Window You can format your spreadsheet to analyze one question at a time or use the Explorer window and Properties once you have mapped your data For more information proceed to the section titled Explorer Window Launching FTM from MS Word Word Add Inn You can launch FTM from within a Word document providing that you have the advanced edition of FTM Version 2 To launch FTM from a Word document
60. r feature To pin the label to the map so that it displays while you browse different words simply click on the map segment There are fourdifferent methods to add color to the map segment label i e turn a label into a flag 1 Left click twice on a label to apply color to the label 19 Page FTM User Manual V2 2 Right click in the map panel and choose Flags amp Labels Apply Flag to apply the label color to chosen map segment labels for one time only 3 Right click in the map panel and choose Labels Automatic Flag to turn on the option which will automatically apply the color to chosen map segment flags To deactivate this feature uncheck the check mark next to Automatic Flag 4 Right click in the map panel and choose Flags amp Labels White Flag Color to apply the white color to a chosen map segment flag for one time only Note that the word needs to be flagged in order to use this feature To deactivate this feature uncheck the check dot next to White Color Flag After the label color has been added you can choose to reapply the block color to the map segment word or expression by clicking on the map block You may find it helpful to display these labels and their corresponding colors during your analysis and when creating snapshots of your map for reporting purposes To remove these labels from the map right click on the map and choose Flags amp Labels Delete Flags Rearrange Lab
61. rs identified in the island by proximity 3 Review the answers associated with the words identified in the island Right click in the Document window and select Open Text Viewer to display the verbatim text of the answer Use the Next and Previous arrows to review each answer FTM Tip You can reduce the size of the Text View window by placing your mouse above the Text View title bar when the cursor changes to two parallel bars with two arrows you Can click and drag to adjust the window size 4 Once you have identified a theme you must create a sublist to export the data to your final report To create a sublist Highlight a line in the Document window Right click and choose Create Sublist type sublist name for example Primary Theme 2 LACk After sublist is created drag and drop selected responses into the newly created sublist 51 Page FTM User Manual V2 x Map 1 n Docu ts Words 1133 l lea P PR Objects A 16013 T R38b54C1 R247501 R123980 1 R0791 ES21C1 R1590 1 144701 R31850 1 294 01 R251C1 RA128C1 2134551 2365901 Ri27 1C1 BRA4s32C1 BR7SOCI BR32yC1 Maw 7d involvement gt d rennin My TJAJBIBBmpmgmg B BIET BIET BIET 15 B E ES ES ET ES S ES E E E E D D ES ERI E I PO Go dad GO GU C a Go Cu Gu Gu DI Gu GO GU Lu y y mm e y Tre e y Tren Teen Free Tren Teen 0 ISI co pau pa ppp ppp cop opope pepe ppp pe pep pp PEE rj E E E
62. stomer needs Diffrent IT tools lack of resources inter Country process harmonization Maintain or upgrade suppliers at required level Insufficient technical and financial means Rules clarification Requirements and needs expressed not well defined changing exhaustive validation scenarios Tools lack of maturity task sharing is not respected neither are organizations Personal preference amp company policies Times constraints limited training programmes Understanding customer needs More support to implement value selling 1 a 3 4 E 6 7 8 9 e Mapping the Data 1 Launch FTM Open the spreadsheet in Excel 2003 highlight the column that contains the data that you would like to map column A in this example and then launch FTM by clicking on Tools Eaagle Map Texts The map will be created from the data stored in the highlighted column 2 Review the interface The default window layout for Eaagle FTM displays the Map window on the left side of the screen the Word window in the top right corner and the Document window in the bottom right corner With FTM you can reorganize your screen and the windows using the steps shown in the tip below 3 Change the Map Type You can change the map type from Island to Building by activating the Map window and clicking on the Map ribbon bar In the Image tab select the Map Type of Building and the Island map will be redrawn as a Building map 48 Page FTM User M
63. t ribbon bar click on the Options tab and then click the Export to MS Word button to activate the customized reporting module The initial export panel allows you to choose a different report template for your final report Click on the Browse button and locate and highlight your custom report template dot file and then click Open The template that will now be used to generate your report is now listed in the path window Manipulating Windows There are a number of ways to manipulate the many windows in FTM All windows can be displayed or hidden at any time When a window is active the window title bar is highlighted An inactive window title bar is displayed in blue Active Window Inactive Window a T LES Pinning Windows When you use the pinning option for a window the window is hidden but a tab remains visible so that you can access the window Click the Pin icon to hide the window A tab remains visible to access the window m E O rm Click on the tab to display the window To redisplay the window click on the Unpin icon 35 Page FTM User Manual V2 Positioning Windows Windows can be positioned in a number of ways within FTM You can drag a window so that it is positioned north south east or west of its current position by activating the Window Positioning tool To move the position of a window Left click on the window title bar and drag the cursor to activate
64. tered during the Export by Sublist option FTM_TOPIC_COMMENT Topic Comment Comments added during the Export by Sublist option FTM_TOPIC_REF Verbatim Reference Reference identifier for associated verbatim response FTM_TOPIC_TEXT Verbatim response FTM TOPIC VERBATIM Verbatim Reference and Links the Verbatim Reference to the Verbatim Verbatim FTM_NEXT_BLOCK Location where next text block will start FTM_ANALYSIS_BLOCK Topic Title and Topic Links all bookmarks together to identify a text Comment and Verbatim block Reference and Verbatim Type the text for the bookmark into the document template in the location where you would like it to appear Make sure to format bookmark text in the format that you would like it to appear in the final report font table color etc Highlight the bookmark text show in the chart above and click Insert Bookmark Type the bookmark name as indicated in the chart above and click Add to add the bookmark 34 Page FTM User Manual V2 to the template After all bookmarks are inserted into the document save the document as a template by clicking on the MS Office button Save As name the template and choose dot as the file type Using a Custom MS Word Template with FTM The included generic MS Word template is loaded as the default template into FTM Once all themes have been identified and the necessary Document sublists have been created click in the Document window to activate the Lis
65. ty octopus and squid e Drag amp drop within the main Word list 1 Left click on the word and drag it slightly to the right A red dotted line appears around the word as well as a file icon with a sign It means that you can now drag the word 2 Drag and drop the word over another word of your choice A new red dotted line and a sign appear around the recipient word You can now drop the word 3 Click Yes if you want to save your current map otherwise click No and Click here to apply your changes A new map gets recalculated because you are interacting with the main List 4 Open the sign next to the recipient word The word you dragged and dropped is now lumped under the recipient word e Drag amp drop from the main Word list to a sublist 1 Left click on the word and drag it slightly to the right A red dotted line appears around the word as well as a file icon with a sign It means that you can now drag the word 2 Drag and drop the word in the sublist of your choice Please note that FTM does not propose that you save your current map Drag amp dropping in a sublist does not impact the main list and hence does not impact the map itself e Drag drop from a sublist to another sublist 1 Left click on the word and drag it slightly to the right A red dotted line appears around the word as well as a file icon with a sign It means that you can now drag the wor
66. uments 0 0 amp Respondent 1 Chicago Activated Located 0 0 amp Respondent 2HChicago 0 0 amp Respondent 3HChicago 0 0 amp Respondent 4HChicago 0 0 Respondent 5 Chicago 0 0 amp Respondent BttChicago 0 0 Y Respondent 7 Chicago 0 0 amp Respondent 8 Chicago 0 0 Respondent SttChicago 0 0 amp Respondent 10 Chicago Respondent 11 Chicago 00 Respondent 12 Chicago 0 0 Respondent 13 Chicago 0 0 amp Respondent 14 Chicago 0 0 Respondent 15 Chicago 0 0 Respondent 16 Chicago 0 0 amp Respondent 17 Chicago 0 0 amp Respondent 18 Chicago 0 0 Respondent 19 Chicago 0 0 amp Respondent 20 Chicago 0 0 amp Respondent 21 Chicago v EIEICIES TET ESL IBI ET E ELI ELE ET CT ET IB ET EET e pampalulmii pdnmipiiumunrnmuumniiuui 36 Page FTM User Manual V2 Displaying a Map in 3D You can display an Island or Building full text map in 3D and rotate the map to better understand the content structure You can activate the 3D feature in two ways 1 Using shortcut keys a Click on the Map title bar to activate the Map window b Click the F7 key on your keyboard This causes the map s aspect to change slightly c Click and hold down the letter N Navigate and left click and drag the mouse anywhere in the Map window to rotate the map d To exit 3D click the F7 key 2 Using the application menus a Right click in the Map window and choose 3D b Click and hold down the letter N and left click an
67. ve a map and Save As to save a map with a new name The Clear All button will clear all selections from the current map Word window and Document window The Home ribbon bar also contains the Help button that displays the online user manual and the About button that provides information about FTM You can also use the Home ribbon bar to Exit the application The TOOLS Ribbon Bar i Home Tools View Add Ins Preferences Word Selection The Tools ribbon bar contains tools that can be used with the lists and maps The Preferences button displays the Analyzer Preferences toolkit This toolkit allows you to set the following items e maximum number of words in the map e level of knowledge of the subject matter e user lexicons e languages 15 Page FTM User Manual V2 The VIEW Ribbon Bar E n Em r ii E d i Home Tools Wiew Add Ins Display Output Default Move Explorer Window View P urs Explorer Arrange Documents The View ribbon bar is used to change how FTM displays on your screen The Display Explorer button allows you to choose whether you would like to display the Explorer Window The Output Window button shows files that could not be mapped with FTM from data stored in folders e g protected PDF files FTM Advanced and Academic Edition Only see Launching FTM The Default View button returns the window configuration to the default setup The buttons contained in the Arrange Documents section allow y
68. xporting to MS Word Once all themes have been identified and the necessary Document sublists have been created the custom report can be generated Click in the Document window to activate the List ribbon bar click on the Options tab and then click the Reporting Export to MS Word button to activate the customized reporting module The initial export panel allows you to choose a different report template for your final report FTM supplies a generic MS Word template for your use or you can alter it to meet your needs See the section on Creating a MS Word Template for more information on this topic There are two export options available to create your customized report The Export all Sublists option exports all sublists and their associated verbatim into the final MS Word report This option does not allow you to add comments change topic names or rearrange topics prior to the creation of the report The Export by Sublist option allows you to add comments rename topics review verbatim and exclude responses that are not applicable and reorder topics for the final report The Export Words feature in Options will automatically create a bar chart for each sublist in the Word report The bar charts display only those words from the main list that appear in each corresponding sublist ordered by Texts frequency i e the number of texts in which each word appears at least once see in Explorer Window Example 1 for Word Properties The Appe
69. ys to select multiple blocks within an island or building map 1 Drawing Method a Click in the Map window to activate the window b Click and hold the left mouse buttonDrag the mouse to draw activate map blocks 2 Box Selection Method a Click in the Map window to activate the window b Hold the Shift key down then click and hold the left mouse button c Drag the mouse to use a selection box to activate map blocks 27 Page FTM User Manual V2 Using Duplicate Use the Duplicate function to create a copy of a map in the Map window so that you can apply different map types and compare the maps for exploration Click in the Map window to activate the Map ribbon bar click on the Options tab and then click on the Duplicate button to create a copy of the map in the same window b Home Image Values Options Tools View Add ins of ARZ Dah 4444 R Zoom Reset Eaagle Full Text Mapper Obstacles_SingleFile Links Map Type Proximity Adjusters image Adjusters Zoom 3 Obstacles SingleFile Links 15x Document Word 0 activated Words 100 DocumertsAwords ax 8 X Map 1 2 f Mapil Changing Map Shape All adjusters are set to a default which provides an optimal setting for most analyses The proximity adjusters and image adjusters impact the shape of the map Each map type has its own sets of adjusters that have different functions and effect on the map shape Island maps have five adjusters and Building ma

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