SitePublish Administrator Guide - Jefferson R
Contents
1. j GE SE EE L L L o 3 bes Garden jpg et Image Manager af Eid Library Books jpg Eid Library Boy ipa bes meeting jpg fi Newspaper jpg bes Oscar Wilde jpg Gi P amp P jpg ire Persuasion jpq bes principal jpg Ges rowling jpg bes shakespeare jpg g Smiling Girl jog Eid student boy ig H student airl jg bes taj mahal jpg res teacher female pg bes Teacher Make jpg Teacher pg ann Administrators can also create subfolders under a Resource Type by clicking on Create Folder Note The system will prompt you to allow scripted windows For the purpose of File Administration you must enable this feature 38 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide W This website is using a scripted window to ask you for information If you trust this website click here to allow scripted windows a You can now add files to folders by clicking in Browse to select files from your computer and then clicking on Upload to upload it to SharpSchool s server 39 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide V General XML Sitemap This tab allows administrators to create an XML Sitemap for their site that can then be submitted to search engines such as Google To visit the XML sitemap please click the link below To submit to Google search engine please copy the URL below Internet Protected Mode Off 40 P2. When finished click on Copy Note Copying an event category will only copy the font color and icon of that event Copy PTA Meetings Copy to e Learning Server e New Category Name Student Meetings Copy PTA Meetings Copy to Content Manager c Delete an Event Category To delete an event category simply click on the icon next to the corresponding to the title 31 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide IL Site Administration The Site Administration section gives administrators Edit Site the ability to manage and monitor various aspects of el URL Administration the overall site This section is broken into six main Style Sheet Administration headings E BS ES Fi Page Types Administration a Security 1 Edit Site 2 URL Administration 3 Style Sheet Administration 4 Page Type Administration 5 Security 6 Activity Tip These options are also available as tabs when you click on the Edit Site button Edit Browse URLs Styles EE Edit Portal Name Standard Group Portal Theme sub Fage Update Portal Cancel 1 Edit Site This section gives administrators the ability to define the name of the site as it appears on the breadcrumb trail for the site The Theme dropdown defines the default look and feel of the site and is configured by SharpSchool 2 URL Administration This section displays a list of the porta
3. As discussed in the previous chapter the Gray Too Baris divided into 6 main headings 1 Page Properties 2 Tasks 3 Advanced 4 Administration 5 Help 6 Logout The purpose of this manual is to elaborate on some of the topics that were covered in Chapter 1 This will include a detailed description of elements in the Advanced menu bar and Administration menu 5 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide l Advanced Menu The Advanced menu comes third on the row of menus in the Gray Tool Bar Several topics under this menu have been covered in Chapter 1 The table below offers a comparison of the features that are available to system users and administrators Page Properties Users and Administrators Refer to Chapter 1 Save as Page Type Only Administrators New Content Page Users and Administrators Refer to Chapter 1 Import New XML Page Only Administrators Copy Page Only Administrators This manual will only contain information on tools that are used exclusively by Administrators These include 1 Save as Page Type 2 New Portlet 3 Import New XML Page 4 Move Page 5 Copy Page 6 View Local Portlets 6 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 1 Save as Page Type Administrators have the ability to create pages with custom portlet layouts that can be made available to all users in the system After creating a page with a particular
4. Search i Object Type This user has the following permissions on the object 1 3 of 3 Object ID Object Type Object Name Permissions Action 5912589 User charlie danner Read View Object 5912589 User charlie danner Write View Object 8223515 Calendar My Calendar Full Control View Object iii Activity Through the Activity page you can check the activities of a particular user You can specify the time range from the Date From and Date To fields and click Update to run a search on the user s activities Edit User Member Of Permissions Activity Access and Suspension l Delegation Email Accounts Date From SE Date To n Gs Search View All User Activity 1 7 of 7 Action Taken Target Object Occurred At Created English Essay Topics 10 21 2010 11 09 14 AM Event Test My Calendar 3 17 2010 12 25 42 PM Created Grand Rapids 11 26 2009 5 05 04 AM Created Bill Styles 11 26 2009 5 04 53 AM Created Cynthia Styles 11 26 2009 5 04 30 AM Created Company 11 26 2009 5 04 17 AM Created Project A97 11 25 2009 2 06 39 PM 25 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide iv Access and Suspension Administrator s have the ability to suspend user accounts for specific durations of time There are three options available through this interface esas Jam Access Granted This is a default setting on the system All users added into the SharpSchool system are given an Access Granted status
5. Snarpscn l elping schools succeed Administrator Guide Chapter 2 Site Publish Content Management System SharpSchool User Guide Chapter 2 SitePublish Administrator Guide Table of Contents ele a E tel 4 tee KE le TOUR EEN EN SO ANA pei as yd a e ea a avk l se e n a np t ka e n e ank ne a pe e a ke n e ae n a ab ti e 4 ele Ee WON SI ME 4 EE 5 TOC OGY TOOD I aeaa 5 l Advanced Men ga ki kt in e ls nt i E EEEE tat en vip po ere 6 di SAVE EE 7 A NEW De 7 a e OTA GO Create a New PON G E 7 6 e eg ep En EN 10 Set MPO WAME I Ea 12 A MOVE E 12 oy COPY TE 14 a VIEW LOUIN e d EE 15 Advanced Menu SUMIMANV EE 16 M DV te ACNNANANIS EE A LON kata tit a a kat n pe n sl ki e kr ef n tn sp a a si n apa ni aaa ea eee 17 dl SEN EE 17 de DEMEN SENN E 17 De deg deele e ele vite kado kinn ti at n non note at e ant lak a e a pe oo ae ena m om ai 17 c User Password Restrictions ccsccccccssssscccccsesseecccsseseccccsseuseesccsseuseesessauusecseeseaaeeees 18 d TimeZone ege CN 18 e Username Display SETEN PS k an st a an a a ka kn tn n e kn ak pe in ide ka a kolin kat 18 f Ao du 19 SA NR ENER EE 20 as e LI S EE 21 A RE 22 c OL IN AS AL S N EE 22 da SENEGAL S AN ANNO sess setan kl ke fai tt ap et e at kat a ta E e n ai pi oka yan kas 22 TG EE 23 SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 3 Manag Groups and A TT 28 d AUT OU onea E E E
6. As a default users added into SharpSchool s system are put in the Registered Users group and given an Approved status This status can be changed by clicking on the dropdown menu beside Registered Users and setting it to Deleted Rejected or Banned If a user is tagged as Pending this means the administrator must approve this user before they can sign in Edit User Member of Permissions Activity Access and Suspension Add User to Group Administrator This user is a member of the following groups 1 1 of 1 Group Action Registered Users Approved x 2 Assign user to specific groups To assign a user to a specific group simply click on the group from the dropdown menu and click Add This user is a member of the following groups 1 1 of 1 Group Action Registered Users Approved x 3 Delete user from specific groups To delete a user from a specific group simply click on the 6 icon corresponding to the group name and click OK when prompted 24 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide ii Permissions In this section administrators have the ability to see the specific permissions that have been granted to a user The first tab lists the objects on the site that the user has specific richts to The second tab lists the objects on the site that the user has D H j created W LE Ise Created Objects NM EE f D D D Assigned Permissions
7. If Administrators wish to grant access only for a specific duration of time then simply select the dates and times from the dropdown menus Users can be banned from using any aspect of the system Access Temporarily Suspended User accounts can also be suspended on a temporary basis Edit User Member Of Permissions Activity Access and Suspension Delegation li l l l Lal W Access Granted Access Banned Access Temporarily Suspended 12 00 am Submit Cancel 26 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide v Delegation Delegation of accounts is almost always used for student or parent accounts Administrators can delegate a student account to a parent or assign a parent account to a student This allows parents to view their child s progress on online tests assignments keep track of attendance and view their emails and messages ee eee SA eee RES The following users can act on behalf of charlie danner User Expiration Guardian Action karina west i l KSE E x Add Parent Update charlie danner can act on behalf of the following users 0 Add Child 27 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 3 Manage Groups and Roles In SharpSchool s system you have the ability to create groups and attribute permissions for each group via the Manage Groups and Roles section 1 Find view a
8. arrangement of portlets and sub pages simply click on Save as Page Type This page type will now be available to add users when they go to add a new page under the Page Properties menu Note If you save a specific page as a Page Type then its sub pages will also be associated with it by default For example the Teacher Page type includes several other pages such as the Calendar and Photo Gallery by default 2 New Portlet When sites are provisioned a default set of portlets are made available to users However administrators have the ability to create custom portlets for users as well The New Portlet tool is useful in situations where the default available portlets are not enough In Chapter 1 we were introduced to Jane a teacher who is using SharpSchool to create and maintain her teacher pages Let s assume that Jane decides to create a page that consists of multiple content portlets but the default available to her is no more than 4 portlets In such a scenario administrators can create additional content portlets using the pre defined portlet templates in the system These new portlets can be renamed and added to a specific category Collaboration Content Management Parent Applications or Student Applications In Jane s case the new content portlets can be called content5 content6 and so forth Details on how to use an existing template to create a new portlet and the various portlet types are lis
9. at your district or school and do not see some of the tools mentioned in this manual it is because of the permission settings applied at the district level Nonetheless you will still have the ability to perform many of the tasks mentioned in this manual Who Should Use this Guide The contents of this guide are written for administrators who have some technical background Primarily this guide will be used by IT personnel and technical resources at organizations If you have been given a training site it is a good idea to practice the steps covered in this guide on the training site before working with your real sites This eliminates the risk of accidentally deleting or ruining anything on your real site About SitePublish SztePublish is SharpSchool s Content Management System CMS This system offers a typical non technical web user all the tools needed to create edit and maintain content on websites We will go into greater detail on these tools later in the guide 4 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide Accessing your Website In order to use SitePublish you must first log into your website The login page to your school or district site will contain fields for username and password The location of the login button will vary according to your website s design however login buttons are typically available on the upper right corner of your website The Gray Tool Bar
10. to Through the Save as Page Type ability to create custom page carry out thetr own content templates that are made available migration No Administrators can Move and Copy to all users on the system ge e When moving or copying pages it is important to know exactly where pages within a website by using you want to move a page To add a the Move Page or Copy Page page under a particular parent page simply click Select next to the option respectively parent page title Administrators can Copy pages within a website by using the Copy Page option 16 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide EH System Administrator 1 Server Settings This is where general system settings may be configured such as configuring site notifications setting user password restrictions and default time zone locations a Server Settings Administrators can specify a server name this will appear on the breadcrumb for the site If you are working on building your own themes and templates you may also wish to specify a Document Type You may choose between XHTML1 0_ STRICT XHTML1 0_TRANSITIONAL and XHTML1 0_FRAMESET b Notifications Setting Administrators can choose who receives system wide notifications By default this is set to a SharpSchool representative Tip If you wish to use your own mail server then it is recommended that the firewall
11. to the name and click OK when prompted First Name Last Name Profile Delete Profile Delete 2 Bhinderliter riar Hinderliter a Cluke Profile Delete a darill Profile Delete 2 DistrictAdmin Profile Delete d dmartin Profile Delete d eugene levin Profile Delete d farah fatima C Profile d Gdent Profile Delete 5 C d Jason Whitman Whitman Profile Delete a d Jessica Flint sice Flint Profile Delete c Login as a User Administrators also have the ability to log in as users on the system This is often useful if an administrator wishes to see what a user sees on the site such as permissions to certain pages To log in as a user simply click the Login button corresponding to the user s name and you will be logged into the system as that user d Search User Names When looking for a specific user amongst a large pool of users it is impractical and time consuming to hunt through page after page of users to find the user you are looking for Fortunately you can speed this process up i Type all or part of a user name into the Search User Name field ii Choose what kind of users you would like to search for from the dropdown menu You can choose All Users Locked Out Users Banned Users Users Pending Approval or Suspended Users iii Press the Find button and wait for the search results to be displayed 22 Page SharpSchool User Guide Chapter 2 SitePublish Administra
12. 1t font gt lt strong gt lt p gt sitip align quot center quot gt lt strong gt 1t font size Equot 6 amp quot gt amp lt My Name amp gt 1t font gt 1t strong gt amp 1t p gt sit p align quot center6quot gt lt img height aquot 1286quot width quot 1006quot alt quot quot src quot common resources shared images photo gif quot t gt lt p gt sit p align 4quot center quot gt amp lt About Mesamp gt lt p6gt property b Add a Child Page Type Administrators also have the ability to define the list of default child page types that are available to users This can be done so by clicking on the Child Types tab where you can see a list of child page types Note If you wish to have a series of child page types available under the page then you must define these pages 35 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide To add a child page type select a type from the dropdown menu and click Add To delete a child page types click on the button next to the child page News Content Page Photo Gallery Content Space Page Discussion Forum Document Container Page Form Page News Section Page c Delete a Page Type Click on the amp button next to the page type you wish to delete 5 Search Settings If you want to make the content of your site searchable via SharpSchool s search bar you must enable the sear
13. EEEE 28 b Add Members toaGroup 28 GE ee 29 A Manage RSS Providers eege lt kn tn l a D ko so kk n ao e aki se 29 5 Manage Event Ee 30 a PROG GCE VENI CATS SON EE 30 SR ee ER VEn d e w fot eat abi kan ee date ki bone of to ata a eer a pa bi da eko ee ee eee 31 e Peler ANE EE PON f s ten ie en kek ta E a e e n ep a ki ae ae ae 31 IL SEENEN 32 DY Ze EE 32 2 URLAOMIMS A WON EE 32 di AGO IF TT 33 o KT EE 33 3 Style Sheet Administration EE 34 DE Ce e RE 34 ENC aca asosi poto E ok bain kise ki pi pe ie aaa 34 C RE E E ek e kaa pe in en ka at a a e n be e yn n im ene a a e n n ae e pen e en n ae kaa de 34 4A PageTypes PUGS EP AT e 35 w EM e 35 b AddaChild Pag Type ian kte kannot nn al ke TN T 35 E Deke AP BE Ke E 36 DI 10 FON S L du 36 E SECU CY beet io papa d e tdt E A 36 Ch EEN 37 IV l W EAT AN SAV e E 37 Va Ee ER Een ET DEE 40 VI Appendix B Importing an XML Page cccsccccsssccesseccceseccesceeeececeneceseneeeeescessueceseueeenenees 41 die Page Template cane 41 3 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide About this Guide his guide has been designed to help administrators make the best use of the SharpSchool s system The following chapters are divided into individual modules and contain important information in the form of Reminders Notes and Tips Pay attention to these alerts as they will help you to avoid common mistakes If you are an administrator
14. age SharpSchool User Guide Chapter 2 SitePublish Administrator Guide VI Appendix B Importing an XML Page The Import New XML Page has been designed to simplify the process of content migration If you have a page on your current site that you wished to be moved to SharpSchool s system then simply convert the information in the XML standards defined by the SharpSchool solution The concept behind this tool is simple If an administrator knows the structure of their existing website database then they can easily generate an XML file that can be used to recreate an existing site on the SharpSchool system 1 Page Template The following information is used to define the page lt page style single type Content Space Page name Capacity Building canonicalName capacity_building theme 0 U mn layout Template refresh Q This table contains descriptions of the tags in the code above kk L n Page Type Name of the Page Type i e Calendar Page Content Space Page etc canonicalName Page Name Spaces and special characters are not allowed 41 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide The following code defines portlet regtons lt column order 1 type men kanni eis JON Portlet Region Integer depends on Page Layout vertical style gt Number Portlet Direction vertical horizontal Portlet Order Integer ascending order lt pr
15. and it will revert to the default CSS for the page 34 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 4 Page Types Administration This page contains the list of all the Page Types available to users on the system This includes default page types that SharpSchool provides to your organization as well as custom page types created by administrators Content Space Page Discussion Forum Document Container Page Form Page News Content Page News Section Page Photo Gallery Teacher Page Wiki Page eooocoeooeo o a Edit Page Type To edit a specific page type click on the name of the page type this will allow you to change the Type Name and Template of the page This feature is only for advanced users since the template box requires that the entire template be added in HTML code Once the changes have been made click Update to save Edit Browse URLs Styles Page Types Search Settings Security Activity Edit Page Type Child Types Edit Page Type Type Name Teacher Page page style doubleright type Teacher Page name Teacher Page canonicalName teacher page theme 0 layoutTemplate refresh 0 gt lt column order 1 type vertical style gt instance order 0 title Web Content gt lt properties gt lt property name text alt p align squot centers quot gt lt srrong gt elt font size quot 4 quot qt Hello My Name Is
16. ch Settings Security Activity Activities on this object 1 5 of 5 Action taken Description Occured At User Context Updated A user updated the properties on this object 9 28 2010 2 07 02 PM karina west Site Root Updated A user updated the properties on this object 9 28 2010 2 06 33 PM Site Root Item Demonstration New Pageset ID 10648969 was deleted 7 29 2010 5 49 31 PM charlie danner Standard Updated A user updated the properties on this object 5 14 2008 10 29 03 AM Admin Site Root Updated A user updated the properties on this object 4 23 2008 10 04 53 AM barbara geng Site Root Available Alerts Content Item Subscribe This alert will provide you with an update on changes to this file and its children IV File Administration The File Administration component allows administrators to add files to the central repository of resources that will be made available to content authors via the WYSIWYG editor Administrators can create specific folders under the Resource Types dropdown It is important to note that the Resource Types directly correspond to elements on the WYSIWYG editor For example files added under the Image Resource Type will be made available to users via the Image Manager icon in the WYSIWYG Editor likewise files added to the File Resource Type will be made available to users via the Document Manager icon in the editor 37 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide L
17. ch portal in the Search Settings tab To name and enable the portal click the Edit button choose your preferred settings and press Update Edit Browse URLs Styles Page Types Search Settings Security Activity Concord Standard Community Schools 6 Security This section tabulates permissions on the site level Administrators can view and assign site Administrators and Authors The Browsers permission is assigned to all visitors on your site i e they do not have any editing capabilities and can only read the site As discussed in Chapter 1 Direct Permissions refers to the users who have direct permissions to the site and it expands upon the groups under the Roles tab The Actual Permissions tab lists all the users who have permissions anywhere on the site 36 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide URLs Styles Page Types Search Se Roles Direct Permissions Actual Permissions De H Standard Administrators C Administrators Group Add Remove Standard Authors Standard Browsers 7 Activity This tab displays any activity that has occurred on the site level that is if any changes were made to the site from the Edit Site option under System Administration You can also request to be notified of any updates to the site properties by subscribing to the Content Item alert found under Available Alerts Edit Browse URLs Styles Page Types Sear
18. change Group Name Group Name Singular Email Address or URL of the group l Edit Group Group Members Group Details Group Name Student Government Group Name Singular Student Government URL Cancel _ 4 Manage RSS Providers Several applications on SharpSchool s system have RSS capabilities Administrators can determine which application should offer RSS feeds by simply clicking on the Enable or Disable radio buttons Co Standard gt Administration gt Manage RSS Providers Description Sample Url Action albumimages RSS Subscribe syndication rss aspx feed albumimages amp album_id Enable 8 Disable blogposts Blog Feeds _ syndication rss aspx feed blogposts amp blog_id Enable Disable RSS Subscribe syndication rss aspx feed cmspages amp site_id Enable o Disable RSS Subscribe syndication rss aspx feed forumposts amp forum_id Enable Disable RSS Subscribe syndication rss aspx feed nbnotices amp board_id amp root_id O Enable Disable Podcast Feeds syndication rss aspx feed podcasts amp blog_id Enable Disable RSS Subscribe syndication rss aspx feed wikipages amp wiki_id Enable o Disable le le calendarevents RSS Feeds syndication rss aspx feed calendarevents amp calendar_id O Enable Disable le le 29 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 5 Manage Event Categories Administrators have the ability to
19. create event categories that will be made available to calendar users on the system such as teachers secretaries or athletics coaches These Event Categories can be customized to have a unique icon and font color associated with it There are three locations of Event Categories that can be created within the system and these are listed as individual tabs on this page These are e Learning Server Event Categories added under e Learning Server will only be available on calendars that are setup within online classrooms a Add an Event Category To add an Event Category simply click andi Catetgory Name PTA Meetin on P Add Event Category within ki This event category is specific Co your specific location Le Content weekly PTA meetings that happen at Building A2 room 201 Manager e Learning Server of f Description Collaboration Server Fill in information about your specific Text Color ES Icon a Select Icon Remove icon WEE event and assign it a font color and icon and click on Create Event Category 30 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide b Copy an Event Categoty If you wished to copy a specific event category simply click on the L t icon corresponding to the title of the event category You can select which location you wish to copy that event to from the Copy to dropdown Furthermore you can rename the title of the event in the New Category Name field
20. e already imported into the system However this may not always be the case and as new members are added to an organization it becomes important for the Administrator to take on the responsibility of adding these users Adding individual users into the system is straightforward simply click on the Add User icon Here you can enter distinct values for the user in specific fields such as Screen Name First Name Last Name Email Address Password Organization Name Department Name and Job Title Once these fields are completed simply click on Add User Note It is important to use a current and valid email address for users especially if this user will be responsible for editing content on pages since reminders and notifications will be routed to the email address provided in the user s profile information Note The Default Organization option will not be visible to regular users on the system 1 e non administrators Screen Name Jenn Lee First Name Jennifer Last Name Lee Email Address jennifer lee sharpschool com Password eeeeee Re enter Password essese Organization Name SharpSchool Department Name Technology Department Job Title T Staff Preferred Locale Use Server Default Time Zone Use Server Default E Add User Cancel 21 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide b Delete Users Administrators have the ability to delete users as well Simply click Delete next
21. ect RI Documentation For Parents Workflow TI Forum Archived linked to portlet instance 46519 National Parent Teacher Association RI Parents Calendar test calendar Archived e In this window it is essential to understand key pieces of information first a Site Root The site root contains the name of the server on which your site is located This will often contain the name of your organization b Site Name Here you will have two options the default pageset and the secondary pageset All your sites are set up under the default pageset so click on this option c Default Pageset Contains all the links available from the homepage of your website f At this point it is important to know exactly where you want to move a page To move a page under a particular parent page simply click on Select next to page s title In this case we have decided to move the page under Applications 13 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide Site Root Standard Default Pageset International News Archived a International news Archived 1 f8 Library Te News T Site Map RI Staff Directory g Let s assume that you wanted to move the page into a sub page under Applications In this case click on the Applications page and then click Select beside the sub page you wish to move the page under fil Site Root gt Standard gt Default Pageset gt Applications Name BR Deadli
22. ent Manager Custom Theme Uri Locale Mapping Enable Url Locale Mapping Educational Vertical Navigation Display Site Selection Box on Login Screen Display Authentication Source Selection Box on Login Screen Enable Signup on Login Page E Only allow Administrators to edit user account information Calendar First Day Monday v Security Setting Role Admin Privilege 19 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 2 Manage Users The Manage Users section lets administrators add and search for users edit user profiles and assign users to specific groups 2 Admin i in Profile Delete 2 Bhinderliter i Hinderliter Login Profile Delete 2 Gdent ori Dent Login Profile Delete 2 Jason Whitman Whitman in Profile Delete Jessica Flint est Flint Delete william re Williams in Profil Jwilliams Login Profile Delete a Lharris toya Login Profile Delete d Ljackson Lacker Login Profile Delete a Lreeder i 3 fLogin Profile Delete a martina wel Wei Login Profile Delete d msochay iche Login Profile Delete 12 There are five primary tasks that administrators can perform through the Manage Users interface these are a Add User b Delete User c Log in as a User d Search User Names e Edit User 20 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide a Add User As a general practice when you first recetve your site s from SharpSchool all your users ar
23. ibling Pages All Ancestors Siblings Current Page Sibling Pages I Child Pages Child or Sibling Pages Group Bios Tabulates a list of all the users in the system and displays summaries of their information 10 Page SharpSchool User Guide Group Blogs Group Recent Posts iFrame Template Mini Calendar Mini Upcoming Events Post Archives Presentation RSS Aggregator Site Map Parent Application Category Creates quick links to all the blogs on the site Displays links to the most recent posts in a selected blog The iFrame portlet allows you to insert an external webpage window with a page The default for an iFrame is www google com Summarizes a calendar You have the ability to link a mini calendar to any calendar on your site Summarizes the upcoming events of a selected calendar Lists and creates links to archived posts in a blog Displays applications such as a wiki on a content space page Note Almost all common SharpSchool applications are available as a page type under the Add New Page section in the Page Properties menu Displays RSS information according to a Site Render Template Displays a list of all pages on the site These portlets are available to content authors via the Parent Application Category The purpose of these portlets is to create parent portal on a site such that parents can login and access information about their children The different types of info
24. is enrolled in Student View 3 Import new XML Page The Import New XML Page tool has been designed to simplify the process of content migration If you have a page on your current site that you wished to be moved to SharpSchool s system then simply convert the information in the XML standards defined by the SharpSchool solution The concept behind this tool is simple if an administrator knows the structure of their existing website database then they can easily generate an XML file that can be used to recreate the existing site on the SharpSchool system Details on how to generate the XML file has been included in Appendix B of the SharpSchool manuals This document has been included at the end of this manual 4 Move Page Administrators have the ability to move existing pages from one area of a website to another area Moving a page involves multiple steps that have been itemized below a Go to the page you want to move b Go to Advanced in the Gray Too Bar and click on Move Page c In the following window you will be required to select the final destination of the page Click on Browse to find a location on your site 12 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide d Clicking on Browse will open a window that contains the current location of your page on the system Sa Site Root gt Standard gt Default Pageset For Parents Assessment Forms Select 4 District Policies Sel
25. l URLs These URLs will redirect you to the page you are editing 32 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide Edit Browse URLs Styles Page Types Search Settings Security Activity Add URL New URL SSES URL http concord sharpschool com a Add URL To add a URL i Type the URL you want to add into the New URL field ii Click the Add URL button b Delete URL To delete an existing URL click on the next to the URL 33 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 3 Style Sheet Administration The Style Sheet Administration feature is intended for advanced users This component allows you to create pre defined styles for the rich text editor and uses cascading style sheet parameters to set appropriate styles Styles Important Text a Add a Style To create a style simply define the Style Name and Display Name and insert your parameters in to the Style box Once you are done click on Add Style b Edit a Style To edit an existing style simply click on Do L ane the name of the style and edit it via the color 663300 font size x small form fields When you are done click on Style Modify Style c Delete a Style To delete an existing style click on the amp icon corresponding to the style name Note If you delete a style type anywhere that the style was applted will no longer display that CSS
26. let All portlet templates come with a default width that can be changed vii Detached Height This option configures the height of the portlet All portlet templates come with a default height that can be changed Portlet Name Group Biography Portlet Portlet Template Group Bios Category Content Management Options 7 Viewable Minimizable Maximizable Editable In page editable Detachable Personalizable Cachable Display Without a Chrome Contro Detached Width 200 Detached Height 300 After completing this information click on Add Portlet This portlet will now be available to users via the Add Portlet to Region option in Design Mode 9 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide b Portlet Templates In Chapter 1 we covered some of the most common portlet types that are available to user on the system The following table details all the portlets that are exclusively configured by administrators These ready made portlet templates are also used to create new portlets Advanced Site Navigation This portlet controls what pages are displayed in the left hand navigation Administrators have the ability to define which pages display as well as change the look and feel of the text in the Pages to Display b Mk fi L Home Fage navigation bar This configuration SONER an is already complete when L Parent Page All Ancestors SharpSchool hands over a site Parent s S
27. ll Groups 1 20 of 20 Group Name gi Administrators a Grade 10 a Grade 11 a Grade 12 as IT Staff Note To delete a group simply click on the jicon corresponding to the group name a Add a Group To add a group simply click on the Add Group Details Group icon on the page On the Group Name Student Government Group Name Singular Student Government following P Se EE lete the information Email Address studentgov concord sharpschool com about the group and click on Add URL concord sharpschool com students government Group The Email Address and URL Add Group Cancel fields are not mandatory b Add Members to a Group To add members to a group i Click on the group name ii Click on the second tab Group Members iii Click Add to access a list of users and groups within your organization iv Select users and click OK V Click Add Edit Group Group Members Search Group Name Find Ven i Group Members 1 3 of 3 SF Choose User Group Delete Selected Delete All C Member Name Type E James Gordon User 28 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide r You can also add individual members by clicking on their profiles and adding hrough the Member of option c Edit a Group You can edit a group s information by clicking on the group s name This will take you to the Edit Group option and this will allow you to
28. nes 5 Copy Page Administrators also have the ability to copy pages within a site The process of copying a page is similar to moving one in the system a Go to the page you want to copy b Go to Advanced in the gray tool bar and click on Copy Page c In the following window you will be asked to title the new page as well as select a destination for the copied page on the site You must click on Browse to select a location on your site 14 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide d To select an area on your website to move a copied page simply follow the steps covered in Umit 5 Move Page steps 5 8 6 View Local Portlets View Local Portlets displays the portlets that were created using New Portlet By clicking one of these portlets you can edit the settings you originally assigned when you first created the portlet For more information on these configuration options see the New Portlet section T Add Local Portlet Category j 4 Discussion Forum Collaboration Gi Document Container Collaboration 4 Photo Galle Collaboration RegisterNow Calendal Collaboration eh Web Content Content Management eh Workspace Calendar Collaboration 15 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide Advanced Menu Summary poo option administrators have the The Import New XML Page option makes it easy for otganizations
29. operties gt lt property name text gt SOURCE lt property gt properties lt portlet name Web Content category Content Management viewable True minimizable True maximizable True editable True inlineeditable False detachable False hidden False personalizable False cachable False nochrome True versioncontrolled True width 200 height 300 gt lt description gt lt description gt lt properties gt lt properties gt template provider ascx name Content Managed Data category minimizable True maximizable True editable True inlineeditable False detachable False personalizable False cachable False nochrome True versioncontrolled True width 200 height 300 gt lt resoutce gt cms portlets ManagedContent ascx lt resource gt 42 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide lt properties gt lt properties gt lt configuration gt lt properties gt properties lt configuration gt lt template gt lt portlet gt lt instance gt lt column gt lt page gt 43 Page
30. rmation available is defined by the portlets available these are Assessments Attendance Classes and Grades It is important to note that this information is only rendered if the organization is using SharpSchool s online classroom and attendance tool Furthermore these portlets are almost always configured by administrators at an organization Information on how to create parent accounts and set up online classrooms is detailed in the Learning Management System LMS section of the SharpSchool User Guides Student Assessment Parent View Student Attendance Parent View Student Classes Parent View Student Grade Parent View Student Application Category This portlet renders information on upcoming assessments and assignments from all the online classes a student is enrolled in This portlet renders information on student attendance from all the online classes a student is enrolled in This portlet created a list of all the online classes a student is enrolled in This portlet renders information on student grades including course averages from all the online classes a student is enrolled in rage SharpSchool User Guide Chapter 2 SitePublish Administrator Guide Student Assessment This portlet renders information of upcoming assessments and assignments Student View from all the online classes a student is enrolled in Student Classes This portlet created a list of all the online classes a student
31. settings on the mail server are set to allow messages from SharpSchool Server Rame rm ze S n Dozument Type HTMLI D TRANSITIONAL C DOCTYPE heal PUBLIC Email Address and Registration Email Sent From registabon sharpschool com reg straton yourdomain com Email Sent From Forgotten Password P 55Word_reminder sharpschool com Notification Email Sent From Sllfcation sharpschool com inegtcaton Sou roman com Email Address of Administrative Contact charl dann nig tcancard sharpschoolcom Email SMTP Mail Server Til sharpschool com 152 168 128 32 Email SMTP Mail Server Username auihentication sharpschool com Email SMTP Server Password Fi in the pazeayond onk when you meed to update it 17 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide c User Password Restrictions Password Related Settings Minimum Password Length 3 in characters Here administrators can define aspects of Password Expires After 5 Days User is locked out after 5 Failed Logins user passwords such as the length and Password must contain numbers between 0 9 L Password must contain upper and lower case letters between A Z Enable Password Expiration Password Retrieval Option F Users can reset their password expiration time of user passwords d Time Zone Locations Here administrators can define the time zone their site falls under Note This setting is configured when yo
32. ted below a How to Create a New Portlet It is only when a user wants to use additional portlets for instance if they wish to use more than two content portlets on a single page that you will need to create a new portlet 7 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide To create a new portlet on the Gray Too Bar go to Advanced and click New Portlet You will then be routed to a page where you will be able to specify details about the portlet The various fields that an administrator is required to fill in are i Portlet Name This name will be displayed to users via the Add Portlet to Region option ii Portlet Template Administrators can select the portlet template that they wish to duplicate The definitions of all the portlet templates are available in part b of this section iii Category Administrators can opt for inserting this new portlet template into a specific category In Chapter 1 we learned that users of the system have 4 default portlet categories available to them Collaboration Content Management Parent Applications and Student Applications You can leave the Category field blank therefore making the portlet available to users as part of their default list when they click on Add Portlet to Region Note In the following image content2 and content3 are not a part of any specific category This is because the administrator left the Category field blank when creating this por
33. tlet Content Edit Collaboration nt3 Edit Content Management Parent Applications Student Applications LE iv Description This is an optional feature where an administrator can insert a description of the portlet that will be viewable by other administrators v Options There are several options that are available when creating a portlet Depending on the portlet type some options may not be selectable The different options are 1 Viewable This makes the portlet viewable to visitors on your site 2 Minimizable This option allows content authors to minimize a portlet while in Design Mode 8 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 3 Maximizable This option allows content authors to maximize a portlet while in Design Mode 4 Editable This option allows content authors to edit a portlet after adding it to a page 5 In Page Editable This option inserts an edit option next to a portlet without having to Switch to Design Mode The edit option will not be visible to visitors coming to the site 6 Personalizable This option allows content authors to personalize a portlet 7 Display without a Chrome If this option is enabled the portlet is displayed without a border 8 Version Controlled This option gives you the ability to access multiple versions of the portlet t e Access previous edits of the portlet vi Detached Width This option configures the width of the port
34. tor Guide e Edit User Once a user has been added into the system an administrator has the ability to edit various aspects of that user s profile By clicking on a user s Screen Name in the Manage Users list the administrator can access the user s profile page In addition there are five tabs available that will allow the administrator to grant even further rights and permissions to an account These five tabs are i Member Of ii Permissions iii Activity iv Access and Suspension v Delegation Each tab is described in details later in this user manual Tip This tab is where administrators can reset user passwords Edit User Member Of Permissio Activity Access and Suspension l Delegation User Details Screen Name charlie danner First Name Charlie Last Name Danner Email Address cdanner concord intrafinity com Password Leave blank to keep the old password Preferred Locale Use Server Default Time Zone Use Server Default Update User Cancel Note Delegating an account is almost always used for student accounts In this step administrators have the ability to grant parents the rights to view their child s account We will go into further detail on this topic later in this user guide 23 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide 1 Member Of The Member Of tab allows administrators to do three primary functions 1 Apply permission status to a user
35. u are handed your site User Profile Default Settings Default Timezone GMT 05 00 Canada Eastern Default State Province Alabama M Default Country CANADA Default Date Format MM DDAYYYY 02 28 2008 Default Display Mode Split Vertically e Username Display Settings Here administrators can choose to display the user s name by showing their User Name the name used for logging in or their Full Name i e their first and last names Whenever the lt userlink gt tag is used it will show the Full Name or User Name Primary Display Full Name Optional Display None e Maximum Display User Group Number 0 18 Page SharpSchool User Guide Chapter 2 SitePublish Administrator Guide f Other Settings In the other settings section you have a number of important options If you would like new users to be able to sign up to the site on your own you can allow that by checking Enable Signup on Login Page Tip If you want to approve the accounts after the user signs up set Registration Status for New Users to Pending Another useful configuration option found in the Other Settings region is the ability to choose which day of the week the calendar starts on You can have the calendar start on Sunday the first day of the week or Monday the first day of the school week To make the change click on the Calendar First Day dropdown Other Settings Registration Status for New Users Approved Cont
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