Completing an Online Application Guidance Note
Contents
1. and t searching ategory ith attractive Advanced Search which is used for Show All real impact on Keyword Search more specific searches Register for alerts Once you have clicked Search any matching current vacancies will be listed in the Position Results page Download the Android app Download the iPhone app myjobscotland News amp Advice 4 9 Minutes can change everything Video Make the most of your transferable skills Whatever job you re aware of it or not you ve picked up transferable skills And these you do whether Read More Councils a gt Z business gateway find out more O Emergency Services Latest Jobs in Scotland Library Assistant Angus Council Team Manager R 148 12 Highland Learning Assistants How to turn your hobby into a job Hobbies can undoubtedly be a blessing in your life Helping you to unwind after a hard day you can leave behind the Read More At sheiland myjobscotland gov uk no need to add www you will open the Shetland Islands Council minisite homepage where you should click on the New Search link You can now search for vacancies available in Shetland Islands Council only Shetland Gi Islands 7 Council Shetland Islands Council Home Workinghere Livinghere Site FAQs Working here Living here Vacancy Search Unrivalled opportunities New Search Rich in2. 2 3 7 2 3 8 2 3 9 2 4 Before your application is fully submitted cies you will be presented with our Data My Job Alerts Protection statement and Declaration Disclaimer which you should read If you agree to the Data Protection statement and have complied with the Declaration to complete the submission of your application you need to click on Submit Application Shetland EA Islands ems Council Once click Submit Application you will see this final screen where you can complete a brief questionnaire on how you felt the process was Working here You will receive an automatic confirmation e mail acknowledging your application Your application details are now saved in your account to use again for other vacancies You simply login with your username and password and change update the relevant parts Thank you for your application You have been sent a confirmation email to your registered email address You can check the status of your application at any time by logging into your account and any emails we may send out to you can also be retrieved here You can also choose to receive job alerts by setting this up from your account as well Your feedback is important to us let us know about your recent myjobscotland experience by completing a StepStone a amp Personal Information User B Peterson Current application Temporary Part Time Teacher of Physical Education
3. Site FAQs Classroom Assistant Reference Number SHE0101 Council Organisation Shetland Islands Council Geographical Area Lerwick Job Category Early Years Nurseries Childcare Contract Type Temporary Position Type Part Time Display Salary Information Job Description You will be required to provide classroom support for primary teaching staff as well as help set up and organise active learning within the classroom and central areas Requirements e You must have experience in working as part of a small team e An ability to supervise children for the purpose of learning activities and e Agood general education and an ability to display creative skills is desirable Click here to apply for this job Email these job details to a friend gt Back to search results StepStone ou a Sve Local Government Jobs All on one site 2 2 You will now have to read the Application Questionnaire shown right and click on l accept if you agree to our Legal Statement then click on Save Answers to proceed with your application Application questionnaire tb 77 f Iy Account 2 2 8 Cl icki ng on do not accept will take you This system is operated by the Convention of Scottish Local Authorities COSLA and accessed by Shetland 0 Islands Council The information you supply will be processed in accordance with the 8 principles of the out of the application process as shown Data Protection Act 1998 the Act a
4. What should I write A All the text boxes in the application form are mandatory so you do need to add information even if it is not relevant for your application you should add N A Not applicable Q The text box size cannot accommodate what I want to write What can do A We do try to encourage applicants to only use the space available but where there is more information than Space you should include this in your text box then provide the additional information to the recruitment team for the vacancy and they will upload it to the recruitment portal along with your online application Q I cannot submit my application What should I do A You need to check that all 7 sections of the application form have been ticked as complete Any sections that have not been marked as complete will need to be checked and ticked before the application can be submitted Any other problems contact the Helpline Q have set up an account but have not received any e mails A You may need to check your Junk or Spam folders for any automated e mails from the Portal Or it may be the case that your e mail address has been keyed incorrectly so you may need a Superuser to check your log in details Q would like to withdraw my submitted application What should I do A You must contact the employing department the contact details should be on the advert Failing that contact our Helpline and ask them to change your status to W
5. or return to the Application Status page Submit Application Return to application brief questionnaire Part of myjobscotland Terms of Use and Privacy Click to visit the main council site Information on automatic e mails generated during the application process You will receive an automatic e mail for the following steps of the application process Once you have registered by entering an e mail address and password You will be advised of the process and be provided with a reminder of your Username and Password You will also be asked to verify the email address you wish to use for your account When you have completed an application form but have not yet submitted it You may receive an incomplete application reminder if you have not submitted the application within 5 days of starting it After you have submitted an application form You will receive an automatic e mail confirming the application has been submitted Please note that you should not reply to these e mails as they are not sent by individual Council Employees Applications i Grasp Recruiter User Manual Version September 2012 11 SteoStone j amp S Local Government Jobs All on one site 2 5 Incomplete Applications When applying online it is possible for you to log off and come back to complete your application form at a later date provided you do so before the position s closing date An incomplete application reminder e ma
6. 8 Equal Opportunities There is just 1 difference between the General Application Form and the Social Work Application Form Mark this section as complete C Save answers Section 3 Qualifications We will ask for your SSSC Registration number 1 3 The Teacher Application Form This is the outline of the Teacher Qualifications Appl ication Fo rm Note Your core information relates to the data contained in the following sections Main Details Qualifications Work History Courses and References If you amend these details at any stage then this information will be carried across to all of your previous and any future applications that you submit There are 8 sections Please input all the exams you have taken from Entry Level Standard Grades upwards and the grades you were awarded l 1 To add qualifications please choose the appropriate level and click Add Qualification The order that you Mai n Detai Is enter your qualifications is not important but you must ensure that you detail all of the exams you have sat nform ation and the grades you were awarded Ifi 1 lf you cannot see a qualification then please use the Level gt Other option and select the appropriate Type to Qual ifi cations add this information Courses All fields marked with an asterisk are required Application Questions Work History as gt References _Add Qualification _ Eq u al O ppo rt u n iti e S Please state below the followi
7. Application questionnaire As part of Shetland Islands Council s commitmentto Equal Opportunities applicants who have a disability are guaranteed an interview provided the essential qualification and experience requirements for the particular post applied for are met Do you have a disability Definition of a disability A physical or mental impairment which has substantial long term adverse effect on the ability to carry out normal day today activities Yes No Applications i Grasp Recruiter User Manual Version September 2012 17 SteoStone p a e sve Local Government Jobs All on one site Section 2 Information continued Application questionnaire Are there any particular arrangements you require us to make to enable you to attend for interview For example sign language interpreter location with ramp or information in large print etc Application questionnaire You will be notified ifthe post you are applying for is exempt from the provisions of The Rehabilitation of Offenders Act 1974 Exclusions and Exceptions Scotland Order 2003 In this case you must give details of any convictions both spent and unspent on a seperate form A Disclosure Scotland check will be undertaken prior to appointment to defined occupations eee Qualifications Section 3 Qualifications Note Your core information relates to the data contained in the following sections Main Details Qualifications Work Hi
8. Ness Learning Centre Boddam Hall Dunrossness 01950 460901 North Isles Learning Centre 1 Hagdale Baltasound Unst 01957 711806 North Mainland Learning Centre 4 Havragord Brae 01806 522126 West Mainland Learning Centre Leisure Centre Ajith 01595 810444 Whalsay Learning Centre Leisure Centre Whalsay 01806 566729 Suggestions on how to view the text on the J Internet F 100 screen bigger Click on the magnifying glass icon on the bottom right hand corner of your screen and increase it to either 125 or 150 or Click View on your toolbar and select Zoom click on Zoom 200 or From the Start menu All Programs select Accessories then Accessibility Click on Magnifier Applications i Grasp Recruiter User Manual Version September 2012 4 S Local Government Jobs All on one site 2 0 Vacancy Search You can search for vacancies two ways either from www myjobscotland gov uk minisite shetland myjobscotland gov uk SteoStone ou a or directly though our Council s At www myjobscotland gov uk a search may be A RAA pomii y Ae Scottish Local oe guide now carried out on ES eoo f Search All Jobs Why Local Government Your Career News amp Advice AboutUs Executives Organisation Category Keyword Search m Reference Number Search all jobs Organisation Show All local government in martest career d bethe s
9. Withdraw Show previous applications Status Not submitted yet Youremails Sign out Summary page Disclaimer This system is operated by Shetland Islands Council The information you supply will be processed in accordance with the provisions of the Data Protection Act 1998 the Act and will be used solely for the purposes of recruitment and personnel administration Shetland Islands Council will not otherwise copy or transfer your data to any person If your application is unsuccessful Shetland Islands Council will retain the information you supply for 6 months and then delete it You may log back on to the system to amend the information if it changes Declaration declare that the information have given is to the best of my knowledge true and correct understand that deliberately falsifying or omitting information will disqualify my application and if discovered after appointment could constitute grounds for dismissal consent to the processing by Shetland Islands Council of the information submitted by me including any information qualifying as sensitive information for the purposes of the Act undertake to inform Shetland Islands Council of any changes to the information provided Please ensure that your details are correct before submitting your application Once submitted an application CANNOT be amended Once you have read and understood the conditions please click below to either submit your completed application
10. g Education wid Tadching Promoted by Snt iing fhein one at a time 1 1 My Job Al alerted to any new vacancies posted to the website that Only the first 10 jobs matching your alert criteria will be sent per email We recommend that candidates m eet your search crite ria periodically conduct searches on the myjobscotland site regardless of having a job alert set up Unsubscribe from job alerts by selecting the unsubscribe link in any job alert email or log in to your job alerts and click on the unsubscribe link You can set u p seve ral J ob Al e rts My current search criteria Blank Geographical Area Show All f Unsubscribe from job alerts by selecting the unsubscribe link Job Categon Show All in any job alert email or login to your account and click on the aay age ee unsubscribe li nk Keyword Search When you ve completed entering your search criteria click on the create job alert button below Create job alert lcs Part of S myjobscotland Scu K ar EB eT EET ET E Applications i Grasp Recruiter User Manual Version September 2012 6 S Local Government Jobs All on one site 2 2 Applying for a Position To apply for a job you need to go through the following steps SteoStone ou Shetland 2 2 1 The Search Results page shows all positions that meet your search criteria 2 2 2 In the Search Results page you will see the Job Title Location Job Catego
11. of your previous and any future applications that you submit Do not tailor your work history per position All fields marked with an asterisk are required F Is ongoing Please provide address for leaving this position 100 characters Start Date End Date Job Tithe Please add a brief description of responsibilities experience and knowledge gained approx 2 000 character limit Save Cancel 19 ve Local Government Jobs All on one site Section 7 References You will be asked to enter details for a minimum of 2 referees The screen shot below shows the information you will need to enter for 2 referees Applications i Grasp Recruiter User Manual Version September 2012 SteoStone ee amp References Using the link below please give the names of two persons not related to you who are able to give confidential information with regard to your work One referee must be from you current or most recent employment preferably your immediate supervisor if you have not been employed since leaving school college then you must give a tutor as a replacement If you have previously worked for Shetland Islands Council we will in addition to any referees listed contact your previous employing department for reference information With the exception of posts working with children and vulnerable adults your referees will be contacted only if you are successful in being shortlis
12. Business Park Lerwick 2E1 OLZ HR Assistant Shetland Islands Council Shetland Islands Council career site a Save details Applications i Grasp Recruiter User Manual Version September 2012 14 StepStone Local Government Jobs All on one site Information Section 2 Information l PONI l l _ 7 This section will ask you a number of questions regarding your application for this position This section asks for essential Start questionnaire information that s and in line with our current application form and Recruitment and Selection Policy If required for the position PVG Questions will appear first It will be in the form of a Questionnaire Application questionnaire and asks you how you meet the Person Are you aleady a member ofthe PVG Scheme specification i the O No ALSO depending on the type of post being applied for you may be asked to provide PVG Protection of Vulnerable mE T Groups membership information Application questionnaire Please provide the 12 digit PVG Scheme Membership No This PVG questions will be asked at the beginning of the Information questionnaire 123456789101112 Answering Yes will then ask you to provide your membership number and what kind of registration you have O Adults O Children Both Application questionnaire Thank you for providing this information Please note if you are successful at interview you will be required to produce
13. StepStone amp we myjob Local Government Jobs All on one site Shetland Islands Council i GRasp Completing an Online Application Guidance Note september 2012 Applications i Grasp Recruiter User Manual Version September 2012 1 StepStone myjob Local Government Jobs All on one site TO MOU CUO nesre E EEEE EAEE NESA 3 1 1 Where we will advertise cccceeceeeceeeeeeeeneeeeeeneeenecesecneeeaseeeeonesensenescaesenseeesonesonsenssonseonssensones 3 12 AOW OY oea T ces wo een ncn a a 3 1 3 Where to get help with your application ssnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn 4 20 VACANCY SCAN eiaeia A EE EN EEEE EEREN 5 21 JOD AINS eee 6 2 2 APPIVING lor a POSION oessa a aaa A aaa aia 7 2 3 Completing the Application FOr c ccccessesseseeeeeeceseeceseseeseeeenesenseseenesoeseseasesoesenensesennesonees 9 2 4 Information on automatic e mails generated during the application process c ssceesee 11 2 9 IN omplete Applications cine sini se ana let ne selec naisasia a aaa aaa aaia 12 2 6 What Happens After Your Application Has Been Submitted Communications from SIC 12 3 0 Frequently Asked Questions nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnnm 13 ADPENOD A seisan E E E E 14 1 1 The General Application FOr cccccsseeceseeceseseeseseeeeeenseseeneseaneseaseeeeseeeaseeoesesonsesens
14. culture steeped in history and full of potential 1 697 miles of coastline 5 000 years of history and home to 22 000 people welcome to Shetland and some great opportunities to make a real impact From stunning seascapes to flower filled meadows Shetland s landscape is as welcoming and diverse as the communities we serve ss Explore the latest opportunities to join the team Situated just 400 miles south of the Arctic Circle Shetland enjoys long light summer nights and winter p pp aog Skies filled with the beauty of the northern lights And while storms can make for dramatic weather we often Our team is as diverse as the community we serve From manual workers to managers and everyone in between whatever your career ambitions the chances are you can pursue them with us For more recruitment information visit our website at www shetland gov uk jobs Visit our website www shetland gov uk Search and Apply Follow our latest jobs on Twitter Part of Si myjobscotland ACau Ka E e ick to visit the main council site enjoy surprisingly mild winters Keyword Search Postcode We have a strong history of welcoming people and cultures from across the globe and this is as evident Dist z Sh All eI 3 AA jistance g today as itis from the islands rich archaeology Over the last 30 years however Shetland has undergone CNAE Taai aw _ some major economic and social changes which we re co
15. er application form available on the intranet and intemet Applications i Grasp Recruiter User Manual Version September 2012 3 StepStone y myjob Local Government Jobs All on one site 1 3 Where to get more help with your application Firstly a Helpline is available through the Council s Human Resources please phone 01595 744032 for advice The following places will also help you with your online application If you do need assistance it is important that you get in touch with someone from the list below at the earliest opportunity to make an appointment It is also advised that you prepare your application by gathering relevant dates and notes of experience prior to any meetings taking place Organisation Address Telephone No Skills Develooment Scotland Charlotte House Commercial Road Lerwick 01595 695791 previously Careers Scotland JobCentre Plus Charlotte House Commercial Road Lerwick 0845 604 3719 LifeSkills 11 Market Street Lerwick 01595 695026 previously Support Training Ltd Shetland College Gremista Lerwick 01595 771000 SIC Adult Learning Service Corporate Headquarters 8 North Ness Lerwick 01595 743888 SIC Human Resources Helpline Corporate Headquarters 8 North Ness Lerwick 01595 744032 SIC Library Service Lower Hillhead Lerwick 01595 743868 Shetland College Learning Centres Community Learning in Lerwick C o Shetland College Gremista Lerwick 01595 711402
16. esensesonnes 14 1 2 The Social Work Application FON siscsiccnsicscencdensiennswensuisenemenemenanesenensnenencannenenuneneesneneneneneneneneanens 22 1 3 Tne Teacher APpliGallOn FONI ssicccsscescsusccuseasswsrensctasewenmesnneesnacanansmwsneeenaneensnmnmapneesscenaasneesnnaemeane 22 Applications i Grasp Recruiter User Manual Version September 2012 2 StepStone myjob Local Government Jobs All on one site 1 0 Introduction This manual has been produced to help support applicants using our online application system to apply for any vacancies with Shetland Islands Council This manual will tell you where you can find our job adverts and will help guide you through the application process As you will be contacted by e mail throughout the process it is important that you have access to your e mail account to receive information on your application and also to check for messages that will be sent to you Existing Council Employees can request access to the intranet and web mail by contacting the ICT Helpdesk telephone 01595 744777 or e mail C Tservicedesk shetland gov uk E mail and the intranet can both be accessed from your own home PC or any other PC provided it has an internet connection To access e mail the link is www webmail shetland gov uk and to access the intranet www intranet shetland gov uk You will be prompted for your normal network login name and password The Shetland Islands Council has allocated Supe
17. ethod obtained e g by examination expenence or election 0 characters entered max 5000 Application questionnaire Use this section to tell us about your most relevant experience to the post you are applying for your skills and abilities which are relevant Please refer closely to the criteria in the person specification Teachers Please confirm subjects you are qualified to teach 0 characters entered max 5000 Application questionnaire Why are you applying for this post 0 characters entered max 5000 Applications i Grasp Recruiter User Manual Version September 2012 16 SteoStone eu a S Local Government Jobs All on one site Section 2 Information continued Application questionnaire Are you related to any senior Shetland Islands Council employee or elected member O Yes No Application questionnaire Please give name and relationship 0 characters entered max 5000 Application questionnaire Do you hold a current full driving licence only required if specified as Essential criteria in the Person Specification Yes No Application questionnaire Please use this space to detail any other relevant information for your application 0 characters entered max 5000 Application questionnaire Do you have a suitable vehicle for use in your employment only required if specified as Essential criteria in the Person Specification Yes No
18. his section asks for essential information that s and in line with our current application form and Recruitment and Selection Policy It will be in the form of a Questionnaire This section may ask questions specific to the recruitment exercise Applications i Grasp Recruiter User Manual Version September 2012 Create an account Please enter the following details All fields marked with an asterisk are required S te tepSton 7 a Email Address Confirm Email Address Password Your password must be a Confirm Password Initial s Surname Save details Part of myjobscotland Terms o Personal Information Your application Section Completed View pnint your application summary remails Sign out ve Local Government Jobs All on one site 2 3 3 As you complete each section of the form 2 3 4 you must click on Mark this section as complete and Save answers a tick sign will appear beside each section title in the main menu to indicate that you have completed this section TIP You may also find it useful to type your application information into a word document then copy and paste it into this online application PLEASE NOTE e You will be timed out after 15 minutes of inactivity so please remember to SAVE your details to avoid losing any information e Your myjobscotland account will be archived after 6 months
19. il is sent by the system once you have been at the INCOMPLETE APPLICATION stage for 5 days unless the position closing date has passed S F Shetland EA Islands ees Council Working here Living here Site FAQs If you try to complete your application after the closing date you will be presented with this screen the wording may differ slightly Application Expired Unfortunately the position you were applying for Temporary Part Time Additional Support Needs Auxiliary has passed its closing date and we can no longer accept your application lf you would like to search for other vacancies click on the link below Vacancy Search Thank you for your interest in this position and we look forward to any future applications you may wish to make with us Part of myjobscotland Terms of Use and Privacy Click to visit the main council site 2 6 What Happens After Your Application Has Been Submitted What we will tell you o You will receive an automatic e mail acknowledging receipt of your application form o If unsuccessful at shortlist you will be notified by an automatic e mail o If successful at shortlist we will invite you to an interview o If unsuccessful at interview you will be notified by an automatic e mail Oo If successful at interview you will be contacted by the Interview Panel Chair with your offer of employment This will also be backed up with a detailed offer letter Applications i Grasp Recruiter User Man
20. ill be sent per email We recommend that candidates periodicall Category Show Al conduct searches on the myjobscotland site regardiess of having a job alert set up Your ch sed on our Search was based o ubscribe from job alerts by selecting the unsubscribe Sink in ary job alert email or log in to your job alerts and Keyword Search Unsubs Click on the unsubscribe link Organisation Keyword Search Shetland Islands Council Showing results 1 to 10 out of 13 Nex Ref No My current search criteria Ref No Ce s tio sounct AI gasaio ocaton Organisation Shetland Isiands Council SEARCH Shetland Islands Council Lerwick SEARCH 0 Organis ator v e g lt Salary Range Jow 4 v Job Alerts Snetiand Istands Council Sella Ness Categor Fow 4 v Road More Position Type Son A Ka 1 Snetiand Islands Council Lerwick Keyword Search Add search ontena Register for alerts _ m When you ve completed emtenng your search criteria click on the create job alert button below Create job aest Job Alerts can be set for Shetland Islands dis Council Working here Living here m Organisation Location or on the minisite Geographical Area Salary Range Category 7 Position Type Keyword Search My Job Alerts I I I 1 sci Select the search criteria you wish to base your job alerts on You can add multiple criteria such as multiple By register Ng for Job Alerts you will be automatically eee job categories e
21. it can be in giving people access to their personal information s g Individuals can find out if we hold any personal information by making a subject access request under the Naw Swan Application questionnaire Data Protection Act 1998 As you have not accepted our Legal Statement we cannot process your application You may log back on to the system at any time to amend the information in your account Alerts Back to search for other jobs accept Part of S myjobscotland MEGa of Use and Privacy Click to visit the main council site O do not accept Save answers Shetland es Islands J A 2 2 9 You will then be asked to register or to login if you have registered already Council Home Workinghere Living here Vacancies Site FAQs By entering an e mail address and password you have created an account with www myjobscotland gov uk You will now receive an e mail confirming your user name which is always an e mail address and password Choose your apply method If you have not applied for a position on any of the myjobscotland gov uk websites before please Apply Now to complete our short on line application form This will create an account which can be used to apply for ODNOS other jobs found on the myjobscotland website If you already have an account please log in below z You wi Il also be asked to verify the e m ail Please note that only one email address should be used per perso
22. ithdrawn and provide a reason Once this has been done you will receive an automated email confirming your new status Applications i Grasp Recruiter User Manual Version September 2012 13 Sa E cae ene amp Local Government Jobs All on one site Appendix A 1 1 The General Application Form Fields marked with a must be completed Please give as much information as possible to help shortlist you for our vacancy The screen dumps provided below show the mandatory fields that all 32 Scottish Local Authorities have agreed for the Application Forms Shetland Islands Council will add a set of standard Branching Questions to each position so that the online application is the same as our current application form these Branching Questions is known as Section 2 Information Personal Information This is the outline of the General Application Form There are 8 sections Main Details Information Qualifications Courses Application Questions Work History References Equal Opportunities Your application Sooo ee on Completed Main Details Section 1 Main Details Login Details This section captures your personal details 1 2 3 4 5 6 7 8 Contact details Name initials and surname Contact numbers Address details Latest Job Title Latest Company Name Current Salary Current Notice Period in weeks Where you heard about the vacancy i corporate Headquaners 8 North Ness
23. mmitted to managing Geographical Area Show All v Job Category Show All v Some ofthe issues you d face here are the same as you would expect to find within any local authority as are the rewards If you re ready for the unique challenges on offer we re ready to welcome you aboard Salary Range Show All v Reference Number Part of S myjobscotland Sekaa BE Applications i Grasp Recruiter User Manual Version September 2012 5 a a E S Local Government Jobs All on one site 2 1 Job Alerts Again there is two ways you can set up Job Alerts either through the www myjobscoitland gov uk or directly through the Shetland Islands Council minisite shetland myjobscotland gov uk This allows us to contact you about vacancies you might be interested in You should click on the Job Alert links from either website outlined in purple below then complete the necessary search criteria myjob Helping you search for Helping you search for Scottish Local omer find out more Scottish Local i Alert Search all jobs Search Results ermit eee Orgentaation Manage search criteria 13 jobs based on current search g ee Organisation Show AJ Select he search crtena you wish to base your job alerts on You can enter multiple criteria such as multiple jod S h R It categories e g Education and Teaching Promoted by emtening them one at a time earc esu S Only the first 10 jods matching your alen crfera w
24. n per account Email addresses address bel ng used f should not be shared and you should not share your myjobscotland account I do not have a myjobscotland account If you have applied before and have forgotten your ee Password there is a link shown right for you to ae ge click which will send a password reminder to your e mail address Forgotten your password Click on the link below Please email my password to me ac S myjobscotland Terms of Use and Privacy Click to visit the main council site Applications i Grasp Recruiter User Manual Version September 2012 8 S Local Government Jobs All on one site 2 3 Completing the Application Form There are 3 Application Forms General Social Work asks for SSSC Registration No Teaching asks for GTC Registration No For more information on each section see Appendix A Shetland To complete your registration details BA Islands eS Council 2 3 1 aa You will be asked to provide your e mail address enter a password and provide your initial and surname all of these fields are mandatory so must be completed then click on Save Details 2 3 2 This is the outline of the General Application Form My Account In the Shetland Islands Council minisite there are 8 main sections Main Details Information Qualifications Courses Application Questions Work History References Equal Opportunities T
25. nd used solely for the purposes of recruitment below if you are successful in your application and take up employment with Shetland Islands Council data will be used for purposes directly related to your employment Shetland Islands Council and COSLA will hold the information for as long as itis required for the purpose for which it was submitted We normally require to retain information for 6 months after your last application was submitted for administrative purposes After this time we will retain de personalised statistical information about applicants to inform our recruitment activities but no individuals are identifiable from that data Shetland Disclosure of personal information z a Islands eas Council By accessing the application form you consent to the processing by Shetland Islands Council and COSLA of the information provided including any information qualifying as personal data for the purposes of the Act Home Workinghere Living here Vacancies Site FAQs We will not disclose personal data without consent However when we receive a complaint or legal challenge relevant to the recruitment process for example we will need to use the personal information to carry out the investigation Circumstances where we pass on personal data without consent would include those necessary to prevent and detect crime and to produce anonymised statistics Access to personal information Shetland Islands Council is as open as
26. ng information 1 GTCS Registration Number 2 Full Provisional 3 Classification Registered Subject Level Please Select ee eae ee There is just 1 difference between the General Application Form and the Teacher Application Form 0 characters entered max 5000 Mark this section as complete Save answers Section 3 Qualifications We will ask for your GTC registration number whether that is full or provisional and the classification END OF DOCUMENT Applications i Grasp Recruiter User Manual Version September 2012 22
27. of inactivity and you will have to re register e Throughout the application where a text box appears you must enter at least one character before clicking Save answers to allow you to proceed even adding N A if the box is not applicable to your application Once you have completed all sections you will be able to submit your application BUT good practice is to view print your application summary prior to submission Applications i Grasp Recruiter User Manual Version September 2012 StepStone Mark this Section as complete Save answers My Account Personal Information User B Peterson Current application Temporary Part Time Teacher of Physical Education Withdraw Show previous applications Status Not submitted yet Summary page Youremails Sign out Your details have been saved Your application Section Completed Main Details Information Qualifications Courses cation Questions 5 SS SS View print your application summary Nearly finished just one more page to go Now you have completed every section please use the link below to continue to our disclaimer and submit screen Please ensure that your details are correct before submitting your application by clicking on the Print summary link above Once submitted an application CANNOT be amended Proceed to Disclaimer and Submit 10 S Local Government Jobs All on one site 2 3 9 2 3 6
28. rusers for this system all based within Human Resources namely Name E mail address Telephone number Beth Peterson beth peterson shetland gov uk 01595 744574 Elaine Murphy elaine murphy shetland gov uk 01595 744579 Annette Priest annette priest shetland gov uk 01595 744011 Louise Ratter louise ratter shetland gov uk 01595 744036 Robert Eramuson robert erasmuson shetland gov uk 01595 744559 Alison Copland alison copland shetland gov uk 01595 744703 If you have any comments on this Guidance Note please contact one of the Superusers listed above 1 1 Where we will advertise As well as using this National Recruitment Portal and any of it s Partner Agencies Shetland Islands Council will continue to advertise a list of vacancies in the Shetland Times and on SIBC each week and from time to time may use national newspapers and publications to advertise more difficult to fill posts We will also continue to work closely with JobCentre Plus and also publish the list of vacancies on Council notice boards 1 2 How to apply We encourage all applicants to apply online where possible however you can also still apply in writing You can apply in many different ways Shetland Islands Council Intranet Homepage SIC employees only www shetland gov uk jobs www myjobscotland gov uk www jobcenireplus gov uk please be aware from the end of March 2010 all info held on Jobcentre Plus website is migrating to www direct gov uk e Via a pap
29. ry amp Salary Range From the Search Results page click on the i Job Title to view the job advert 2 2 3 Another chance to set up Job Alerts __ __ F Shetland ci Islands tis Council 2 2 4 Read the advert and any additional information that is provided Job Profile Person Specification and Conditions of Service the link is at the bottom of the job advert Home Workinghere 2 2 9 To apply click on the link Click here to Apply for this job 2 2 6 Now you may need to answer any screening questions linked to the position If you do not match what we are looking for you will be informed immediately and screened out of the process If you do match you will proceed to the next stage of the application process Applications i Grasp Recruiter User Manual Version September 2012 Home Working here Living here Livinghere Vacancies Site FAQs Your search results are detailed below Please click on an underlined position title for more information Title Geographical Area Job Category Salary Range Showing results 1 out of 1 Lerwick Early 10 001 20 000 Classroom Assistant y Years Nurseries Childcare Showing results 1 out of 1 If you want to be informed of future vacancies that match these search criteria then enter your email address below EmailAddress fT New Job Search Vacancies
30. s will get the Myjobscotland Support Team to look into addressing this problem All fields marked with an asterisk are required Course Result Date Month Saye Applications i Grasp Recruiter User Manual Version September 2012 18 S Local Government Jobs All on one site Section 5 Application Questions If any application questions have been added to the position you will be asked to answer them in this section Any questions added here will not screen you out of the application it will only be a request for information specific to the job Section 6 Work History This section tracks your work experience record both paid and voluntary Applications i Grasp Recruiter User Manual Version September 2012 SteoStone p of Application Questions Mo application questions required for this application Mark this section as complete Save answers Work History Note This section is core to your account and any changes will display on current or previous applications To add further work experience details please click on the link below Add Work History Mark this section as complete Save answers Add Work History Note Your core information relates to the data contained in the following sections Main Details Qualifications Work History Courses and References Ifyou amend these details at any stage then this information will be carried across to all
31. selectiom gt E Save dania Applications i Grasp Recruiter User Manual Version September 2012 21 StepStone ve Local Government Jobs All on one site Appendix A 1 2 The Social Work Application Form This is the outline of the Social Work Qualifications Appl ication Fo rm Note Your core information relates to the data contained in the following sections Main Details Qualifications Work History Courses and References If you amend these details at any stage then this information will be carried across to all of your previous and any future applications that you submit There are 8 sections Please input all the exams you have taken from Entry Level Standard Grades upwards and the grades you were awarded To add qualifications please choose the appropriate level and click Add Qualification The order that you 1 Mal n Detai Is enter your qualifications is not important but you must ensure that you detail all of the exams you have sat and the grades you were awarded 2 Information If you cannot see a qualification then please use the Level gt Other option and select the appropriate Type to 3 Qualifications add this information 4 Cou rses All fields marked with an asterisk are required 5 Application Questions Level Please Select g Type 6 Work History in Please Select Add Qualification 7 References dein Please state your SSSC Registration number
32. story Courses and References lf you amend these details at any stage then this This section tracks what qualifications information will be carried across to all of your previous and any future applications that you submit you have For example standard Please input all the exams you have taken from Entry Level Standard Grades upwards and the grades you grades highers degree etc were awarded To add qualifications please choose the appropriate level and click Add Qualification The order that you You will also be asked to enter the enter your qualifications is not important but you must ensure that you detail all of the exams you have sat subjects and results and the grades you were awarded lf You cannot see a qualification then please use the Level gt Other option and select the appropriate Type to add this information All fields marked with an asterisk are required Level Please Select bz Type Please Select he Add Qualification Mark this section as complete Save answers Section 4 Courses List of courses taken Note This section is core to your account and any changes will display on current or previous applications This section can be used to enter training courses Use this link to add further course details Add anew course Mark this section as complete Save answers Edit course information There seems to be an overlap here with the Input or Modify course information Save Cancel function
33. ted for interview Ifyou do not wish your referee s to be contacted prior to interview please state in the box below References for posts working with children and vulnerable adults must always be available to the panel prior to interview and additional references maybe sought as deemed necessary Please state below the name of any referee that we are unable to contact prior to interview 0 characters entered max 5000 Mark this section as complete C Save answers Add reference person All fields marked with an asterisk are required First NWame Organisation Job Title Email Please enter a business email address Work Phone Number Address 1 Address 2 City Country Post code Cancel Save 20 StepStone amp pve Local Government Jobs All on one site Equal Opportunities Section 8 Equal Opportunities You will also be asked to complete your Equal Opportunities details You may choose not to disclose this Eee ni iT at a asl bee miij ee Eis is SIT biian whe rete arias information ii The information entered at this section will not be shown to the interview panel and will be used by the Council to provide statistical returns and to ensure that we are not discriminating against any applicants Pikast soHi PT a Gury 7 Aon Yow Pee skiti k Peate sohect Pom Poe Sahel PT ki Pe palpi iam 2 ie lt P Saleh ror F il Pigare
34. ual Version September 2012 12 SI na amp Local Government Jobs All on one site 3 0 Frequently Asked Questions Q If forget my password what can I do can my password be re set A You can request a password reminder following the details in 2 2 9 above The reminder e mail will be sent to your e mail account Q How do I stop my job alerts A When you login to your account you can unsubscribe and change your job alerts Q Do I have to complete the same information every time apply for a position A No once you have set up an account it stores your personal details so if you do apply for other positions the system will pre populate your core data You simply review each section re do the information questionnaire where you show how you meet the criteria in the Person Specification make any necessary changes from your previous application e g add work history change referees update qualifications then mark each section as complete before submitting Q Once have applied for a position how can review my Summary Application Form A After logging into the system at Personal Information click on Show Previous Applications You will see all previous applications listed and a link called View Summary click on this to view your Summary Application Forms Q I don t have any information to put in some of the text boxes but the system won t let me Save Answers and return to the main menu
35. your PVG Scheme Record Certificate before a PVG Scheme Update can be processed Please proceed with your applications Application questionnaire Answering No we will confirm that you Are you aleady a member of the PVG Scheme will require PVG membership for this position i No Application questionnaire Please note if you are the preferred candidate for this position you will be required to have PVG Membership Please proceed with your application Application questionnaire Do you wish to apply for this post on a Job Share basis Where PVG information is not required O Yes the Application Questionnaire will start On here Applications i Grasp Recruiter User Manual Version September 2012 15 O e ES myjob StepStone E Local Government Jobs All on one site Section 2 Information continued Application questionnaire Do you currently or have you previously worked for Shetland Islands Council if Yes please give full details in Employment History Currently Previously Never Application questionnaire Please give bref details of relevant training including apprenticeships 0 characters entered max 5000 Application questionnaire Please detail any professional membership or registration eg CIPD membership Please provide the following details Institute Professional body registering body Class of Membership including registration No where appropriate Date achieved registered M
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