OA180 user manual
Contents
1. Communication and power interface illustration ION N DC5V GND WG D1 GND RS485 A RS485 B GND 79 80 7 2 Illustration of pressing finger Correct Make the center of the finger on the center of scanner 1 Please register and punch by thumb or index finger if possible 2 Press any key to activate the sleeping unit 3 Please stand in a line and don t punch with finger not registered 4 Please avoid direct sunlight water collision and use in extreme environment JUILON Wrong D Wrong E Wrong F 81 82 1 1 2al 2 2 3 1 3 2 3 3 4 1 CONTENTS CATSO Hr duectioh ann ana 3 1 1 1 OATSO APPEARS 3 OATSD Operal n Gulden aan u 7 2 5 1 Kevpadintroducion seits 7 2 12 User Registration aussen ats see 7 2 1 3 Delete U Sas 8 2 1 4 Time UN es 8 E 9 221 Initialization Empty all data cccccccnnnnnnnnnnnncnnnnnnns 9 Operation Environmental an 13 System Taste 13 Uniistall AS PEOR 16 Terminal management amp communication 19 4 1 1 Add time attendance terminal oooooooononoccncncnnnnnnnnnnss 19 4 1 2 Modify Time attendance terminal ooooonnnnnccncnonnnnnnns 20 4 1 3 Delete time attendance terminal cccccceeeeeeeeeeeees 20 4 1 4 Connect to Time attendance terminal ccccceeeees 21 4 1 5 Download records nadas 21 4 1 6 Download Stall 0 AAA 22 4 1 7 Download staff fingerprint ccccccccccccnnnno2. 2 1 2 User Registration O TS M o Press 22 firstly enter original password 9999 and press IN to enter into user enrollment status as following USER REG FINGER 1 Input ID MA aa RA AL MA MA Pa I Please note Use M to change menu The sequence is user enrollment user deletion time setting System will auto start with default serial number Such as 0001 enter new ID a Esc Y ye when it is required press E to delete current ID and enter specified ID Input ID i Ci J Hob Press Finger ES Please note Use 2 to choose options 1 The 1 fingerprint 2 The 2 fingerprint 3 Password N Use to choose options and then press OK J to ensure user enrollment Operate according to LCD indication 2 1 3 Delete users Use o to choose User deletion menu enter the user ID and press oo DEL USER Input ID Ii ri J Lie 2 1 4 Time setting oo Ga o Press and select time setting following displays enter correct date and time format is YY MM DD HH MM SS for example 07 01 01 08 00 00 Press Ook Ss to confirm 2 2 Other settings 2 2 1 Initialization Empty all data O A Enter into enrollment mode enter 0000 and then press _ then enter 9999 to empty all data All data will be deleted such as attendance records staff information staff fingerprints US
3. 9 Ra Add Del Modify Connect Disconnect Exit Setting Record COM IP 12345678 Com Comi ia Managing Permission x Data on the Time an Staffers Please input the Managing password Records Firmware Ver Mach No e K E Cancel Mach Tine Notice Ifthe selected communication is LAN computer IP should be set as 192 168 0 7 and subnet mask as 255 255 255 O Refer to 4 1 8 for IP address modification Enter correct password Original password is 9999 After successful connecting terminal information staff firmware version fingerprint capacity can show up in the main window Meanwhile we can do some operation accordingly 4 1 5 Download records Click Download Records in Operating Items and the window prompts Please make sure x h 2 j Are you sure to download the attendance record From the Time and Attendance Machine i Cancel Click LOK following will show 21 la Download Records xi usnunenusnsennsensnunenssnnennnensnussnusnnennnennunsennet sx _Bp cancel If select Download New Records new records will be downloaded If select Please Select IC Download New Records C Download All Records Download all Records all records will be downloaded Click OK to download records to management software 4 1 6 Download Staff Click Download Staffs in Operati
4. Select the relative items and click append when ready 5 5 3 Punching in out collectively When part or all of the staffers in a department did not punch in out because of some reasons please you can use this function to add punching in out collectively click Exception Punching in out collectively following springs is Append record collectively Departments list Staffers list Y head office Staffer No A Al Name gt When Staffers can not clock in or clock out for some reasons You can add the massive clock in or clock out record here You can use the Ctrl key when selecting many Staffers The added record can be found in the record modification log State Clockin l Record Time 2005 1 0 18 y 8 00 00 A OK Ex Cancel Select the department thus the staffers in the department will be listed in the Staffer list select the staffers whom you want to add records on to then select punching in or out and the time click ok to finish 5 5 4 Deal with coming late leaving early collectively 66 When collectively coming late leaving early takes place for some allowable reasons you can use this function Click append record collectively in exception menu The following springs E e al wilh collectie Lale Early Deal vah Coming Late E Lering Eai Igor clock m ed Fl fo fi ra limo Tha ibea k r a 14 aan Search Slaffent Deparmard hesa Fu
5. File Edit Format View Help 1000 Mar R amp D 1001 Jac Sales The definition of MS Excel xls data format as follows This format of file can import the staffer info includes ID Name Department card position employ date telephone address sex nation birthday native place ID card mobile education SIN specialty put those items on the head line and input the items by order the order can not be changed Ej Microsoft Excel Booki Ioj xj Bd Fie Edit View Insert Format Tools Data Window Help Adobe PDF ex DE UB 9 B Times New Roman lt 12 v B Z U ggm Boag v XV Sex Name Department Card Position 1001 Mary R amp D 0007923565 Technician 1002 Jack Sales 0007989566 Manager 5 7 1 Attendance records importing Click import attendance record in data maintenance menu Springs the following window 69 hu Import Attendance Record Select a file to import D Failures in importing vx Boe Click 1 to select the attendance record file for importing and click ok to start 5 7 2 Clear the obsolete data Click clear obsolete data in data maintenance menu springs the following window har Clear The Obsolete Data Select the end date Before poo 3 15 r After your system is used for a long time you will get a large number of obsolete data in the database It ties up the hard disk space and influence your system operation speed Atthis mome
6. Steps as follows 1 Click Dealing with Collectively Late Early 2 Select time range for ignore clock in record 3 Select the modified clock in time 4 Search staff through department or shift 5 Select staff 6 Click OK to confirm 5 6 Data maintenance Click data maintenance on the main menu following springs El Import Staffer List Ctrl Y Import Attendance Record Ctrltl Clear Obsolete Data Compress Database ey Backup Database Initialize System 5 Personnel lists importing Click import staffer list inl data maintenance menu Pop up the following 67 window hu Import Attendance Record Select a file to import fel ss Failures in importing So Bos Click 1 to select the personnel list file for importing open ee 2x vi E img Ed Look in Desktop My Documents 4 My Computer My Network Places E File name stat info et Files of type Tex File bd y Cancel Select the right file which can be in txt or MS Excel xls formats then click open to get back to above window click ok to start The definition of txt data format as follows This format of file only can import the staffer info of ID Name department The format of data must follows Staffer ID Tab Name Tab Department Each staffer information takes one line no blank line between one another See following 68 P staff list bct Notepad
7. he will be either considered absence or treated according to Not clock in count as late XXX minutes in Parameter Settings If he didn t clock in or ask for leave Otherwise even if there is Off duty record for him only his attendance will be treated as normal The timetable Modification Select the timetable name you want to revise and click Modify then input the new information click Save when finished The timetable Deletion Select the timetable you want to delete click Delete and click OK Jto make sure Please note Begin Clock in Time and End Clock in Time makes the valid time range for Clock in Clock in out of this time range will be treated as invalid records It is the same with Clock out time Please setup in accordance with practical situations Example Add a timetable 50 Complete process for adding four timetables Day shift 08 00 17 00 Morning shift 04 00 12 00 Noon shift 12 00 20 00 Night shift 20 00 04 00 Other information can be setup according to practical situations Please refer to Picture A on Page 50 Please note there should be no blank left Shift Maintenance Click Shift Maintenance in Picture A on Page 50 and the following window pops up hu TimeTable and Schedule Maintenance Timetable Maintenance Shift Maintenance Y Save Cancel Shift Name a 3 Normal Shift Shift Name Normal Shift Cycles t Cycle Unit Week Three Shifts Add Delete X Cle
8. Administrator s Password Set Modified Record Log Managing Log Database Linking Ctrl Exit System 5 2 1 Parameters Setting Click Parameters setting lin system menu The following window will prompt li System parameters setting x Basic int Unit Name head office Common Rule 400 A workday count as Minute Shift expands two days Count as the 1st day T Not clock in count as late 60 Minute Count as the 2nd day T Not clock out count as early bo Minute otf duty bl minutes later clock out count as overtime Cancel Basic parameters Set your company name the default is Head office Input your company name that will be deemed as the head of departments list A working day count as how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work early to leave free overtime items minute is the good transition standard of hours and 35 working day Late for work as how many minutes can be set when no clock in on duty early to leave as how many minutes when no clock out for off duty Free overtime work can also be calculated on the base that how many minutes working after off duty time Shift expand two days is set under real condition Stat Rules Click page Stat Rules following shows AR System parameters setting Late E arly x Dy El Business Leave Unit Pay Min
9. Click add temporary the following window appears xi 2 Are you sure to make temporary shift schedule to the selected Staffers from 2004 02 17 to 2005 06 17 _o coca 56 Click LOK and the temporary scheduling can be operated Then click Add and the following window will pop up hi Add a temporary timetable x Select the timetable to add Select the dates Tall Timetable name On duty time Off dutyt L i Ai Aa Normal Shif 08 00 700 aturday 2NormalShft 08 00 17 00 06 19 Sunday 06 20 Monday 06 21 Tuesday 06 22 Wednesda 06 23 Thursday 06 24 Friday 06 25 Saturday 06 26 Sunday 06 27 Monday 06 28 Tuesday 06 29 Wednesday De 06 30 Thursday DODOOOORERANaDo Cancel Click OK and the timetables will be saved Click Save and the temporary scheduling will be saved Delete Delete the selected timetable Clear Delete all the timetables in the current time range Cancel Delete the existing temporary scheduling in the selected time range 5 4 4 Attendance records Click Attendance Records lin Attendance menu the following appears be Search Staffer t Attendance Fa Record Tine Pl ne Departmani i heed alice Fon O mm swaha F Toms a asa Diepartmerd Sites Ho Mame Chata Time Sinto Locator ID 57 Inquiry of attendance record Select the department staff the beginning and ending time that need to inquire about then click search you
10. clicks Append and input staff s information then click Save to complete Note The items of Calculate attendance Calculate overtime Rest on holiday below Attendance Set is correlated with report please set it correctly If the checkbox of Calculate Attendance of this staffer is not checked there will be no statistical result for this staffer in the report If checkbox Calculate Overtime is not checked the statistical result of overtime of this staffer will be 0 unless he had Temporary Shifts which defines as overtime working If the checkbox of Rest On Holiday is not checked holidays will make no effect on the shifts for this staffer if the checkbox of Rest On Holiday is checked thus for those holidays even there are shifts on those days for the staffer those shifts will be invalid And if there are time attendance records of this staffer those records will be deemed as free overtime Staff s modification Choose the staff click Modify and input the new information then click Save Note Staffer ID is the exclusive identity of staffer which can only be added or deleted but not revised Staff s deletion Choose the staff click Delete and then click OK to complete Please be cautious when delete the staff since all this staffer s time attendance records shift arrangement will be deleted at the same time Import staffers Click Import staffer importatio
11. m Alam Statler o Mame Chcking Time ENS ty 08 Adi p TEAN AEA A A 0 Lk Ir ur FEAR E Ei We WAP Arr 1800 EDIT iG Ceki A Forgetting cinck ini dran 12001 AA DD DO Clock at Ad Forgetting clock mut An 1200 SOG 26 1100 00 Ceki A Forgetting clock ini Arrar A 1100001 2005 01 24 12 00 00 Clock Dut Add Forgetting chock nfout Arz i 10007 ZOO 120000 Clock Al Forget cik ivit Areas 120003 2005 01 24 12 00 00 Check Dut Add Forgetting clock infout Arz 120004 A ER Chock hat Aad Forgetting clock no Ana 180006 AERO hc cl Fogoly clock ini Arras 12 006 SG 12 00 00 Clock Out Adi Forgetting dlock imfout Arit TAO AMEN 120000 ick Ad Forget ini Arrat 180008 2005 01 24 12 00 00 Clock Dut Add Forgetting clock infout Arnar paria SALSA VO Chock hut Aad Fogeting dock info Ariat wani A268 12000 ick A Forgetting cinck it Arw 1000011 2005 01 24 13 00 00 Ciwertirrs In Ad Forgetting clock infout Arit T TAO AMEN 130000 Chock ak Forgery dock find rea 180003 2005 04 24 13 00 00 Clock Dut Add Forgetting clock infout Arnar IB ADDA 10001 00 Check Una Aal Forgetting clock in Arie 180008 AMA 26 130000 Clock Da A Forgetting cinck vou drin Timigi 20A 13 00 00 Check Dut Adi Forgetting clock infout Arit 1a AA ick Ad Forgery dock find Arms 100000 2005 01 24 1 00 00 Clock Dut Add Forgetting chock infout Arz arial ADDAN 10001 00 Chah hu Aal Forgetting clock in Arie Note Modified record log shows all the time at
12. Admin MV Blank password Allow saving password Test Connection Cancel Help Input the database name or click the button to select the correct database file Note you can click Test connection to test the connection correctness of the database 42 5 2 6 Exit System Click Exit system in System menu The following menu springs Please make sure J Are you sure to exit cn Click ok to exit management software and return to Windows system 5 3 HR management Click HR Management on the main menu Following springs fit Department Management Ctri D ide Staffers Maintenance Chrl 6 5 3 1 Department management Click Department Management inthe HR Management menu springs the following window hei Department Hanagement x y 2 Append Delete Modify Departments List Being Selected Dept Input the new department name When adding a new department You can t use any same department name When deleting a department Staffers of the department will be move to head office automatically Add a new department Click Append input the new department name and click Save to add a sub department for the chosen department Department modification 43 Choose the department click Modify and input the new department name then click Save Delete the department Choose the department click Delete and then cli
13. Please make sure En xj Are you sure to delete the attendance record From the machine il Cancel Note Please be carefully to do it do it after successfully downloaded all records Delete staff information Click Delete staff information in Data management following shows 25 1 Delete the appointed staffer x Dept List Staffer List FW Denis International Staffer No Name Dept Dy Engnse as u C Head Office 10 O Development 1100 D Sales 101 102 103 104 1105 1106 B107 108 109 Ei 110 2111 112 3 114 F115 te y 7 Delete the appointed staffer on the computer Y DK Cancel Tall Click the staff Use Ctrl or Shift key to multi select and if the staff has to be deleted at the same time please choose Delete the selected staffs on computer Click OK to delete staffs Please note M Delete staff information on computer here please pay attention to this item please make sure if you want to do or not 4 1 10 Upload Staffers Click Upload Staffs in Operating Items and the window prompts 26 is Upload the Staffers Dept List Staffer List Staffer No Name 5 Y Engineer O Head Office Y Development i D Sales Y OK Cancel Tall RecordCount 300 Choose the staffs Use Ctrl or Shift key to multi select and click OK to uploadstaff information 4 1 11 Upload fingerprints Click Upload Fingerp
14. Shift Exceptions Other Exceptions Calculated Items the following shortcut menu will pop up Export llata Create report for current grid Columns Show all columns The operation is the same as stated above Report Click Report and the following menu will pop up AAA a a al g Calculate Report Export Exception _ BE Report General Report e Operat Exceptions Report tk In Create a Report For Current Grid k Du Overtime In rong state Picture D Attendance Report Calculate staff s attendance record Daily Report Calculate staff s daily attendance record General Report Calculate all staff s attendance items such as normal actual late early absent overtime etc Exceptions Report Calculate staff s out overtime business leave personal leave etc Create a Report For Current Grid Print preview of the current displayed 61 grid 62 See reports respectively rim suUa AX head office attandence record report 3005 01 34 To I005 01 30 2006 04 34 080000 Clockin 2005 01 34 09 00 00 2005 01 34 1700 00 2005 01 24 10 00 00 Clock Ou A Cavosoza 110000 ciockou ETE 2005 01 24 13 00 00 Cwerlinne MC 2005 01 24 18 00 00 cet ee m Hesse _200501 2412 00 00 cwekou zer ze 15 00 00 eine Ou 2005 01 24 13 00 00 Clock Ou 2005 01 34 15 00 00 Ciock Ou 2005 01 24 16 00 00 Chock Gu C
15. can get the corresponding attendance record Attendance record report form preview Click Report when the window displays the attendance inquiry records you can get the report form automatically Attendance records exporting If need to lead out the attendance record only need to click export you can lead out the data inquired File format txt xls Click Modify Log land the log modifying window will be called for reviewing the modification log of time and attendance records 5 4 5 Attendance statistical report forms Inquiry of report form Click Calculating and report in Attendance menu the following window appears he Attendance Calculating and Report Altendanen Exceptions Shit Exceptions Omen Exceptions Caleulated tema Depurtmera Name Staffer No Due Timetable Select the beginning the ending date and the department and staff that need to be calculated then click calculate the following window appears 58 Atte ndance Cabculating and Report Hox 2 Em fons 3 seja ara fas El E Attendance Exceptions Sh Exceptions Other Exceptions Caleutated tema Depautmerk Name Staffer No Date Tenetable 180006 There are four Tabs of information after search and calculation which can be viewed respectively Attendance Exceptions Display the dealt result of the original attendance records Shift Exceptions Display Staff s attendance result in the scheduled
16. leave When the staff can t punch in out because of going out on business or asking for leave in order to guarantee the exactness of the final statistics we should make these settings through this function Click away on business leave in exception menu the following interface springs be Stafler Be away on Business amp Asking for Leave k 19 Time Range Deputrert te Bogirring Tine 2005 124 20000 Staffer No ad Ending Time 200 1 24 17 an Leave Type a Department Stall Mo Narra Begerug Ime Ending Tene Leave Type Ramon Deal with staff away on business leave Click append then select the proper department staffer ID beginning time ending time leave type and click save when ready Modification of staff away on business or leave Select the appointed staffer whom you want to make this modification to and click modify Then you can modify the relative information click save when ready Deletion of staff away on business or leave Select the appointed staff and the relative information you want to make this deletion and click delete 65 5 5 2 Deal with forgetting punching in out If a staffer didn t punch in because of special reason you can use this function to append the forgetting attendance record Click append record in exception menu the following window Springs Deparment UL heed once i cure E Freud Tirra ao 1 24 Paco wi iwed Gp Cee
17. 5 Background management Management software can collect attendance records from different terminals calculate according to shift setting and finally generate different reports The background software can manage staff information set rules of attendance etc 5 1 Log in system Time and Attendance Double click the icon rsten on the desktop to start the attendance background management program The log in interface will pop up as follows System Logining The default administrator s name is Admin and password is empty Log in system and the following interface will be displayed 33 yorFingerprint T amp A management system i l xj System HR Management Attendance Exception Access Control Data Maintenance External Help A f Ferrer N Br Ha Staffers Timetable Schedule A Record Report Clear Data i n ma 2 Compress DB Exit System a Append Rec Leave 2005 01 21 17 33 l Anviz i Fingerprint T amp A management system Service On Line The main interface includes three parts 1 System menu Include the whole function module amp information 2 Shortcut button Shortcut button of common function module array in working order easy to work on 3 Status column Show the current time logged in administrator and system information 5 2 System settings Click System on the main menu following springs 34 sre Parameter Settings E Administrators
18. EEE BEE Ex Cancel Alt After downloading we can see which staffs have downloaded fingerprint and K which staffs have not operation can be down in accordance with actual need 4 1 8 Set parameters for time attendance terminal Click setting parameters in Operating Items setting parameters the following shows ia Set the parameters i x Managemen Initialize System Time synchronization Clear Records Delete Staffers TCP IP parameter setting via COM TF IP Address T Default Gateway 192 168 1 10 Subnet Mask 255 255 255 0 TF Mac Address EE 19 BC 41 02 21 Server IP Address 192 168 1 10 Items of Time and Attendance Machine parameter setti How long change to sleeping status D Xi Minute Y OK If you want to modify any of these options please firstly select the check box and then enter new value after successful setting click OK Button to save 23 M IP address You can revise the IP into your own net section according to your need as the following shows TCP IP parameter setting via COM IP Address T Default Gateway Subnet Mask Mac Address Server IP Address Apply Modify accordingly and click Apply to save all settings Note IP address ect parameters only can be set by RS232 communication M Managing password 0001 9999 The original managing password is 9999 you can reset your password between 0001 9999 M How long time no operatin
19. ER REG FINGER 1 N Ny Input ID Lu u l l I Ll ER 10 Gele System installation This chapter mainly discusses the installation and un installation of T amp A software as well as the hardware and operation system requirement 11 12 3 System installation First we should install background management software on the computer Please refer to the following steps 3 1 Operation environment Hardware requirement Pentium II 266 and above PentiumlIl500 and above is recommended 128 Memory and above Minimum 100M hardware space COM Port CD ROM CD ROM needed in installation VGA support 800 600 resolution and above Operation system Microsoft Windows 2000 recommended Microsoft Windows XP 3 2 System installation Please insert T amp A disc into CD ROM and the disc will automatically run the installation program If not please run setup exe in the root directory of the disc The following window will pop up s3 Fingerprint Attendance System x Welcome to Fingerprint Attendance System Setup program This program will install Fingerprint Attendance System on your computer It is strongly recommended that you exit all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program WARNING This program is protected by copyright law and international treaties Unauthoriz
20. Im 2005 01 24 05 00 00 Li Du Over In a Haba FUE 4 10 00000 keh Du Orea Elia Wrong tials Cancel cparation for selected Ctr vertima in Bey ae cae Eee Cir Cines Show all columns The definition of each option as follows Export Data Export the data in the current attendance record list to a file in txt or xls format Create report for current grid Generate report based on the data in the current attendance record list for preview and print Change state Change the selected attendance record to a new state Manually deal with the attendance record according to the practical situation Delete selected mark the record as manual deleting deleting when save it Cancel operation for selected Cancel revision to this record Deal with and save You can save the records that have been treated If you want to see the changed records you can click modified record log in system menu Filter the record If there are too many records you can filter them and 60 keep down the corresponding record you want Columns Define the fields displayed Meanwhile the modification will take effect and be saved Show all columns Display all fields in Columns Please note We can manually modify the record as stated above to assure the veracity of the report according to the practical situation If there is misoperation the records can be recovered through Modified Record Log in System Right Click in
21. Preface Honorable customers Thanks for choosing products of this company OA180 with world cutting edge technologies fingerprint recognition computer communication as well as microelectronics is considered to be combination of three technologies electronics optics and computer communication It is no doubt that it has become the first choice of standalone time amp attendance for enterprises with its strong function and veracity Please read this user manual carefully to have an initial understanding of functions and basic knowledge of installation debugging maintenance application and management to better use this product Utilizing the state of the art biometric tech this product will bring unprecedented reliability convenience and benefits to the top management of enterprise in HR OA180 Fingerprint T amp A Advantages Veracity Record and reflect staffs attendance conditions equally correctly and promptly Checking on work attendance by passwords and cards paper card magnetic card IC card etc it is hard to avoid buddy punching and cannot reflect the actual attendance condition With the help of fingerprint recognition attendance it is easy to solve all the problems like buddy punching card loss or stolen and password forgetting Thus HR dispute is avoided and the justness of time attendance is materialized Convenience It is more convenient to use fingerprint standalone units with no card reader or at
22. al fingerprint sensor and new fingerprint recognition algorithm OA180can identify all difficult fingerprints and has solved the long lasting problem in fingerprint recognition field 1 1 1 OA180 Appearance OA180 is a wall mounted 128x64 blue LCD fingerprint T amp A and access control system can be used offline or online It can control locks also record time and attendance transactions OA180 Standalone model compact design easy installation and user friendly interface Korean design Blue 128 x 64 dotted LCD Philips industrial CMOS chip reliable performance Anviz optical sensor durable and maintenance free Excellent identification speed less than 1 second Several verification modes fingerprint only ID password Wiegand output to work with standard access controller Bundle with advanced software to meet all kinds of HR requirement Voice prompt three color LED indicator Communication method RS232 and optional TCP IP AA battery for emergency use Fingerprint capacity 512 Record capacity 30000 Operation Guide This chapter is mainly about appearance Illustration and relevant system settings such as how to add and delete users etc 2 Operation Guide 2 1 0A180 Operation Guide 2 1 1 Keypad introduction In Out Key Option Key No Key ge we a gt Menu Key Power 0K Key ESC Key
23. ar Date Timetable 1 Timetable 2 TimeT able 3 TimeT able 4 Add a shift Click Append land enter corresponding shit information in Shift Name such as normal shift Cycle 1 Cycle Unit week and click Add select the timetables and time range required in this shift in the springing window see the Picture B below For instance select the timetable Day shift and select from Monday to Friday and then click OK back to this window and click Save to complete Please refer to the example for details 51 jr Add Shift Timetable Choice a timetable Timetable Name On Duty Time gt Day Shift 08 00 Morning Shift 04 00 Noon Shift 12 00 Night Shift 20 00 Picture B Add a timetable Modify a shift Select the shift to be modified and click Modify and enter new information in Shift Name etc click Save to complete Delete a shift Select the shift to be deleted and click Delete Example Three shifts Add Three shifts Shift Please note It is assumed that the shift goes around every week cycle every three weeks and staff are on holiday every Saturday and Sunday Step 1 Click Append enter Three shifts in Shift Name set Cycle to 3 and Cycle Unit to week Please see the picture below 52 Dla 1 lz 2C 04 jt TimeTable and Schedule Maintenance Timetable Maintenance Shift Maintenance 3 Ap Delete Modify Shift Name N
24. ching in out COMECHVElY nas ae 66 5 5 4 Deal with coming late leaving early collectively 66 Data m nitenanee nennen 67 Personnel lists IMPORTA A a 67 Sy Attendance records importing ccccccccccnnnnnnnnnonnnncnnnnnnnnnnnoss 69 9 2 Clear the obsolete data ooooocccccnnnnnnnnnnnnnnnnnnnnnnnnonoss 70 5 8 7 1 2 3 13 Compress and repair database cccccccccccnnnnnnnnnnnnnnnnnnnoss 70 5 7 4 Back Up tie data DAS ans 71 5 7 5 Initialize Syste AAA A Ra 71 External program management coccccccncncnnnnnnnonnnonannnnnnnnnnnnnnnnnos 71 5 8 1 External protam N 71 5 8 2 Connect to time attendance machine 72 6 1 1 My fingerprint has been enrolled but I often 1get failure in denti CaO A aseasacea aasdev assasaguasaseevcmeaagsaagasaeeats 75 6 1 2 T amp A system can t be connected with PC 75 6 1 3 Why no records found though staff have clocked in out 75 OA180 ports definition ccccccccnnnnnnoonnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnss 79 7 1 1 Communication and power interface illustration 79 Mustr ti6n f pressing MN Ser esien a u 81 85
25. ck OK to complete Please make sure Are you x delete this department Cancel Note repetition of department name is not allowed if there are staffers existing in the deleted department those staffers will be automatically transferred to department of head office 5 3 2 Staffer maintenance Click Staffer Maintenance in HR Management menu the following window appears jit Staffer Maintenance Search Staffers s amp Append Delete Modify a Transfer Import Staffer No Name Department Position Employ Date Telephone Address L Engineer Dxion Engineer 2005 02 18 C Head Office Hujun Engineer 2005 03 01 O Development Huwei Engineer 2004 12 29 D Sales Huyu Head Office 2004 12 29 Liy Head Office 2004 12 29 Nixu Head Office 2004 12 29 Nuw Head Office 2005 02 25 Suncu Head Office 2004 12 29 Wanch Development 2004 12 29 xiaogi Development 2005 02 26 xiasan Development 2005 03 01 xush Development 2004 12 29 Yanhu Development 2005 02 26 Youwen Development 2004 12 29 e AAN AAA 4 Staffers Information Enroll Fingers F Attend Set Staffer No 1001 Name chenjun ID Card en Sex Female N ationality al Birthday rv IV Calculate Attendance Education gt Specialty 7 Position y V Calculate Overtime Telephone Mobile Employ Date E X Native Place Polity Y Ada RecordCount 18 MV Rest On Holiday 44 Append staff Choose the department that the staffs belong to
26. default synchronization 75 1 Please refer to 5 5 2 to add records manually 2 Please refer to 4 1 8 to adjust fingerprint matching precision 3 Change another finger and enroll again 6 1 4 Why staff can t clock in out when the light of the fingerprint 2 Minority staff fingerprint false accepted scanner is off and clock time is working fine Reason Solution 1 Unit in dormancy status Press any key to activate 2 Fingerprint scanner abnormal oc HMMs lt Cnangs ADS TP get nant 6 1 5 Why can t ID fingerprint get verified 1 Wrong ID entered Enter the right ID is ae has no right 10 gt use 1 1 Please refer to 2 2 2 to activate this option identification method 61 6 Why does the unit beep automatically when no one punches in out 1 Direct sun light or too bright light vr elrect SUN Might or OMET Org 2 Latent fingerprint on the surface of Clean sensor surface adhesive tapes sensor recommended Please note Should you have any other problems please kindly email us the log files in zip or rar The log files are in Log directory in the installation directory of the software 76 Appendix The main theme of this chapter is the additional information of this T amp A including access control cable connection and way of pressing finger 71 78 7 Appendix 7 1 7 1 1 P OA180 ports definition USB Ta 6 mun 2 10Base T DC5V YA
27. e class Select the name of leave class which one need to be revised click Modify input new name of leave class and color click Save to finish 37 Delete leave class Select the name of leave class which one need to be deleted click Delete click OK to finish Field definition hi System parameters setting P r xl Field Name Input new held value Delete y DK Exp Cancel This page add the corresponding value for Nation Specialty 1 Position Education in menu Staffer maintenance 5 2 2 Administrator management Click System Administrators following window shows 38 fur Administrator set x Y Append Delete Modify Save Cancel Name Administrator invi Items operable Zi x ttings operatings log lt III II IST IH w a MN e 1 19 LU ua A The new administrator has a default password 88888 Append new administrator Click Append input the name of new administrator within input field of Administrator select corresponding privileges below and click Save to finish adding of new administrator The default password of new administrator is 888888 Please log in as the new registered administrator and click menu System Administrator s password set to set new password of administrator for system security Note When many administrators operate
28. ed reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law Cancel Click Next to continue installation see the picture below 13 J3 Fingerprint Attendance System Destination Location Select the target directory to install the program and the default is C Att Click Next to continue installation see the picture below 3 Fingerprint Attendance System Start Installation Click Back and installation will return to the previous screen and re select target directory Click Next and the installation will start as the following picture shows 14 Fingerprint Attendance System Cancel Time and Attendance Click Finish to close the installation program and an icon te will be added to the desktop Double click it and the T amp A management system will be started In addition Time and Attendance System has been added to All Programs Please see the picture below 15 MIA un The shortcut of Time and Attendance System is included in All Programs 3 3 Uninstall the program Click Uninstall Time and Attendance System in the above picture click Next and the program will be uninstalled automatically Please note All the files and data will be deleted after uni
29. el rais impor 1 Grabe Han Dopin Position Escalas Dato Teer Ach ran home office VDL Kara titi TREE home office RR Kira of TEA home chos err hort ofits ae Kerns lhe 100600 home office e Kan ollo vi home ollas E Staffers Informatico Drapa Fingers Stafter Ma 1 Nana ID Cara marca Sel ael _ O Bita e ct F Caketan arranca Fastin speci z Posta 2 F Cobain Derine Telephone Mabie lino as E Picture C Staff scheduling Choose the department or several personnel that need to arrange shifts click Arrange the following window appears 55 META FW Break han att Add a new shift Select the corresponding shifts for instance The commencement date and deadline of this shift of normal class click Add button click ok on the pop up dialog box to finish the adding of new shifts Please note If the cycle unit of scheduling is week and the amount of cycle is more than 2 the starting date should setup as Sunday If the cycle unit of scheduling is month and the amount of cycle is more than 2 4 st the starting date should setup as day of a month Deletion of the shifts Select the shifts in the shifts form which you want to delete click Delete button click ok on the pop up dialog box to finish the deletion 5 4 3 Arrange a temporary shift When one or many staff s working time needs to be changed temporarily you can arrange a temporary shift
30. g entering into standby mode After a certain time without any operation to the system the system will automatically enter into standby mode such as close the LCD display close light of sensor in order to save power M Terminal language display Set for the language support in the terminal Chinese and English are optional 4 1 9 Initialize terminal Initialize the attendance machine Click Initialize System in Data Management the following shows 24 Please make sure Tu xj Initialize the Time and Attendance Machine will delete all data and return back to leave factory status m P Are you sure bo initialize the machine a Cancel Click OK to start initialization The machine system will resume to factory settings All data will be cleaned up Attention should be taken for this operation Synchronizes the machine time with computer This function is to adjust time of the attendance machine automatically according to the computer Click Time synchronization in Data management following shows Please make sure 3 xj This operation will synchronize unit time with your computer Cancel Click OK to synchronize time on machine Are vou sure Delete attendance records After operation download records is done click Delete attendance records to delete the out of date records in the attendance machine As following shows click OK to delete records
31. he report file frp to be opened select it and click Open to see the report 63 Save report to file Select the directory to save the report to enter the file name and click Save to complete the backup of the report for future check or copying to another computer for printing extension file name is frp Print Report Close Preview Data Export In picture D on page 62 click Export and the displayed data of grid in the current window will be exported to a file txt or xls It has the same function as Export Data when right clicking in each grid Exceptions dealt with In picture D on page 62 click Exception and the following menu will pop up Append Record Late Early Collectively Business Leave Leave Modified Record Lag Click options one by one in the menu and the following modules will pop up respectively Append record Late Early Collectively Business Leave leave and Modified Record Log If the calculation result is incorrect for some staff first please check whether there is leave or forgetting Clock in or Clock out for this staff If there is please deal with the records through above menu Please refer to the next chapter for more details 5 5 Deal with exceptions Click Exception on the main menu following springs 64 Away On Business Leave Ctr1 L Append Record Ctrlti Append Record Collectively Dealing With Collectively Late Early 5 5 1 Away on business ask for
32. illustration of pressing finger 2 Direct sun light or too bright light ae are cios un NONE OF OMET Bnght Touch the forehead to increase oily level of 3 Too dry finger l the finger 4 Too wet finger with oil or cosmetics Clean fingers with towel 5 Low fingerprint quality with callus or peeling Enroll other fingers with better quality 6 Wrong way in placing fingers when Please refer to illustration of pressing punching in out finger 7 Latent fingerprint on the surface of Clean sensor surface adhesive tapes sensor recommended E E E ER T A Place the finger evenly on the sensor with gn nger p moderate pressure E MA Enroll fingerprint again Please refer to 9 Influence by fingerprint image change illustration of pressing finger 10 Fingerprint not enrolled yet Place enrolled finger 6 1 2 T amp A system can t be connected with PC Reason Solution 1 Communication method not set Select the correct communication method correctly 2 Cable not plugged firmly or cable Plug the cable firmly or change another hardware problem cable 3 Not able to connect COM wrong l CON No Please enter the right COM No 4 Not able to connect COM setting 6 1 3 wrong Please refer to 4 1 4 Connecting Time Attendance terminal Why no records found though staff have clocked in out Reason Solution 1 Unit power break for a long time Please refer to 4 1 8 for time time turn to zero as
33. imum fi Free Overtime Round off control Round down C Round up e Round at total C Round off T Accumulate by tines ff OK Em Cancel This page describes the stat rules of items normal late early business leave leave absence overtime free overtime Accumulate by times Only calculate the total times display the accumulated times in report Round at total Add up the total time and then round according to corresponding unit Round down Abandon the decimal regardless it is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of 36 calculation is 1 day Round up Add one unit regardless the decimal is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 2 day Round off If the decimal is equal to or over 0 5 add one unit or else abandon Note the setting of stat Rules above will directly affect the statistical result Please make above setting according to the true status of your company to ensure the accuracy of reports Leave class Click Leave class following shows hi System parameters setting ES vw Y Delete Modify Save Lancel Leave Class Show Color E Aqua gt Mame Color a OF Ed Cancel Add new leave class Click Append input the name of leave class and choose color and click save to finish Revise leav
34. l Number Serial number is used to identify every time attendance terminal this number is on back label as Serial No Connecting methods Set communication method between terminal and PC COM network RS485 IP address the default IP address of the attendance machine is 192 168 0 218 Com port number Normally it is COM 1 but if COM 2 is used COM port number should be set as 2 Notice the defaulting IP address of the attendance machine is 192 168 0 218 If this IP address does not belong to your company network section terminal IP address should be revised accordingly Please refer to 4 1 8 for how to change IP address After entering terminal information click OK to finish and return to main window 4 1 2 Modify Time attendance terminal Choose the terminal and click Modify the following window will pop up Connection information Mach No 12345576 Mach Name Com Port f Ex Cancel l Choose the communication method and click OK to finish modification 4 1 3 Delete time attendance terminal Choose the terminal and click Delete the following window will pop up x 2 Are you sure to delete this terminal i Cancel Click OK to finish deletion of the chosen terminal 20 4 1 4 Connect to Time attendance terminal Choose the time attendance terminal and click Connect the following window will pop up Time and Attendance Machine management Y XK qa e
35. metable Name For instance Day Shift On duty Time 08 00 Off duty Time 17 00 Begin Clock in Time 07 00 End Clock in Time 13 00 Begin Clock out Time 16 00 End Clock out Time 20 00 Late error allowance 5 early error allowance 1 5 Count as work day 1 1 Count as work time XXX minutes 1 480 49 Check Must C In and Must C out Finally click Save to confirm Please note Every item should be setup in timetables with no blank left Begin Clock in Time and End Clock in Time setup the valid time period for clock in Records out of this time range will be treated as invalid ones For instance Begin Clock in Time lis 07 00 andl End Clock in Time Jis 13 00 If clock in record is 07 01 or 12 59 they are valid records but if clock in record is 06 59 it is invalid Besides Begin Clock in Time and End Clock in Time can be more than one day meaning End Clock in Time can be before Begin Clock in Time but it can t be longer than 24 hours Late error allowance means how many minutes after On duty are treated as late Early error allowance means how many minutes before End Clock in Time are treated as early Count as work day and Count as work time XXX minutes are used in calculating business leave leave absence and overtime Checking Must C In and Must C out or not will affect the result of calculation If Must C In is checked and the timetable is included of Staff A s shift
36. n window springs for importing staffers Staff s department shifting Choose the staff you want to shift the department click Transfer and following window will pop up 45 e Staffer Transfer v OK Emp Cancel Select the new department and click OK to complete Export Staff Right click on staff list and the following window pops 46 Name Department Position Employ Date Telephone Addres Denis International aten a a 1006 Denis International Export Data 1007 Denis International w Staffer No 1008 Denis International Show all columns w Hame 1009 Deniz International AT a Department 101 Denis International w Position 1010 Denis International Employ Date 102 Denis International w Telephone 103 Denis International w Address 104 Denis International w SEX 105 Denis International w Nationality 106 Denis International w Native Place 107 Denis International 108 Denis International All displayed fields in staff info list can be defined through submenu of Column Meanwhile the modification will take effect and be saved Click Show all columns to display all fields in the list Click Export Data and following window will prompt Open 2 xi Look in EF Desktop er EJ My Documents 4 My Computer My Network Places B staff no be ET Files of type Text File bd 7 Cancel y Da Please select your target directory of your export file format tx
37. ng Items and the window prompts xi 2 p Are you sure to download the Staffer s data from the Time and Attendance machine E Cancel Click OK to download staffs to management software 4 1 7 Download staff fingerprint Click Download Fingerprints1 in Operating Items and following window will pop up x z Dept List Staffer List E Denis International Stafter No Name Dept 1st finger 2nd finger a I Engineer mn al ie El C Head Office 110 N E Development 1100 m u O Sales 101 m 1102 O 103 m O 104 105 E L 1106 O 1107 O 108 i El 1109 ll El ya rel O 1110 O F111 O O 11112 O 2113 O C 9114 O M is bid F 116 m Y OK Ex Cancel All Click the staff Tip With Ctrl choose individual and shift choose many and if click choose all all staffs will be chosen then click OK to download fingerprints 22 The following window will pop up is Download the Staffer s fingerprints Dept List Staffer List Denis International StafferNo Name Dept 1st finger 2nd finger a Engineer E al Y Head Office Y Development Y Sales SS SSS ME gt EN ME AE he ee SS UD p Prompt information 4g be KS KS KS KS 6S 53 S S y Download the Staffer s fingerprints completed a ME
38. nonononnnnnnnnnnnnnnnnnos 22 4 1 8 Set parameters for time attendance terminal 23 4 1 9 imitar tear 24 AiO Upload States bid 26 41 1 Upload AAC ae 27 4 1 12 Timing record collection ccccccononoonooononncnnnnnncnnnnnnnnoss 28 83 84 Sl 5 2 33 5 4 5 3 5 6 5 7 4 1 13 Syster s IE a 28 41 14 A A E AN 29 4 1 15 Disconnect attendance machine oooooooooooconcccnnncnnnnnnnnnss 30 AO TEXTS Sisa 30 LOS MSM arena 33 DV SECM SPIN OS ste iones 34 532 1 Parameters Std ad 35 322 Administrator management cccccccncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnos 38 523 Modified record MO A 40 5 2 4 Manas ne LOs 41 5 2 5 Database Link eserse a A stages 42 5 2 6 EKES YS Mc 43 HR Management is 43 331 Department management cooooooonnnnnnnnnnnnnnnnnnnnnnnnnnnnaneninnnos 43 3 32 Staffer Maintenance Ran 44 Attendance Management 47 5 4 1 Festivals and holidays Settidg ooooooooooooooccncccncnnnnnnnnnos 48 5 4 2 SMr Management 48 5 4 3 Arrange a temporary shift cccccconnooooooonnnnnnnnnnnnnnnnnnos 56 5 4 4 Attendance TECOS aiii 57 5 4 5 Attendance statistical report fOrmS ccccccceeeeeeeeeeees 58 Deal WACK CE OMS rear en 64 5 5 1 Away on business ask for leave ooooooonnncccccncnnnnnnnoss 65 Deletion of staff away on business or leave oooooooonnncccccnonnnnnnnnnss 65 3 2 Deal with forgetting punching in out ooooccccncnnnnncncns 66 5 5 3 Pun
39. nstalling the program so please make sure before operation 16 Chapter4 Communication The chapter is mainly about how to add delete and set communication between PC and terminal 17 18 4 Data communication 4 1 Terminal management 8 communication Click External on the management menu and choose Connect To Time and Attendance Machine the following window will pop up la Time and Attendance Machine management iol xj 4x amp amp amp p amp Add Del Modify Connect Disconnect Setting Record Exit com IP 7 Data on the Time and Attendance Machine Operating items Download Records Setting Parameters Download Staffers Upload Staffers Staffers Fingerprints __ Records Hew R cords Firmware Ver Capacity fC O O Download Fingerprints Upload Fingerprints Mach No Mach Time Auto Collect Set After successful connection via com port or network date upload and download between terminal and software parameters setting of the terminal can be realized very easily Please do in accordance with follows The major functions of this software is 4 1 1 Add time attendance terminal Click Add the following window will pop up ia Add Time and Attendance Mach x Connection information Mach No fi Mach Name Comm km Com Port fi Y DK E Cancel 19 Seria
40. nt you can use this function to clear these useless data Select the ending date for your data clearing And click clear to complete this operation after the clearance the system will prompt asking you to compress the database as following shows select ok to finish Note you can only clear the data of one month ago 5 7 3 Compress and repair database 70 Click compress database in data maintenance menu to compress and repair the database 5 7 4 Back up the database For ensuring the safety of data and recoverability we advise you to back up the database regularly Click backup database in data maintenance menu then select the route to backup the database Click save when ready Back up the database manually Copy the Att2003 mdb from the installation directory to the route you want to backup the database so if the system collapses you just copy Att2003 mdb to installation directory over again after re installation 5 7 5 Initialize system Click Initialize system in data maintenance to initialize the system Note After the system is initialized all information will be lost the system will get back to the state when just installed Please make sure that you want to initialize the system 5 8 External program management Click External on the main menu following springs External Program Management Connect To Fingerprint Time and Attendance Machine Connect To Card Time and Attendance Machine 5 8 1 Ex
41. ompany and all departments need to be entered manually unlike the directly import of staffer Department setting should be completed before staffer maintenance 3 When the software is used for the first time please make a Text file txt or MS Excel file xls for company staffer in accordance with certain format For the format please refer to import staffer list so that all staffer can be import to the system at one time Staffer can be added deleted modified and transferred to new department during future use 4 First add the proper timetable from on duty time to off duty time according to the company rule and then set shifts 5 After the shift setting is completed it will work until shift is allocated to staffer Each staffer can only have one shift Please note the starting date of the shift After the allocation of the shift the arranged working date and time can be seen clearly for each staffer 6 Transaction records are stored in the time attendance unit Please download the records from the unit before report calculation In addition staff information and fingerprint templates can be uploaded and downloaded between the unit and the computer Please refer to Background management for detailed information 7 There is always staff away for business asking for leave and forgetting clock happening in a company Once it occurs please deal with it in time in the software to ensure the correctness of the
42. onia 7005 01 74 1300 00 al 2096 01 24 12 00 00 Cros 2005 01 44 1E00 00 Clock cha P nosot 2a 13 00 00 ereou Leow ru 4x Denis International attandence stat total report 2005 02 01 To 2005 09 10 Ou actuar absent Late Eany or Freeor Out BL team rein recut wTime annate oa Day Day uine unse Hour Minute Hour Day Hour Times Times Hour os 0 EEE s 00 TCM so IE IS IS IS IS IS E 0 0220202000000 A LLL Denis International attandence exceptions_ report Other Report tio US AN x Exception a fren Fann 08 0000 tock in __ Normal record IS A ETE CI VETE ro fae or 13 0 tock Ou Jonas Oa Wense DO CS RI ELA NT he Fi 1 20 15 00 00 Chock Ou JOvectine Ot Wong state ss a A oc ee E CNT inns rr 15 0000 ETT Joviets TOTS I C ho Fann 0 24 16000 clock Ou ____ Normal record Me e fomes Pese ee T f _ soaa Sanos A Tea IE fos nao _jOiock Ou _ Normal record fion ict Gu ome Oo Foo a Wrong ste fg 12006 01 24 750000 Cie Ou Jose Tak record_ io 130 ecke fom ncn Jena eS aeia t pas iss E 1 24 13 00 00 Dach Qu verre OA Wrong nun 2005 01 24 15 00 00 Print Report Toolbar of report preview is as the following picture qT 100 Y Adjust the ratio of preview content Open the existing report file Clock Ou Overiene in Wrong state F Find t
43. ormal Shift Shift Name Three Shifts Cycles i Cycle Unit Week gt 3 Three Shifts Sunday Monday Tuesday Thursday Step2 Add corresponding working hour timetable in accordance with Cycle first week morning shift from Monday to Friday Click Add and the following window pops up pit Add Shift Timetable Choice a timetable BE zer Choice the date _ Timetable Name On Duty Time 01 L Sunday Tuesday 17 Day Shift 08 0 e Monday O Wednesday e cd F a M Tuesday Thursday La blomning Shift 04 00 3 rel Wednesday O Friday Noon Shift 12 00 Thursday C Saturday Night Shift 20 00 pe Frida C Sunday Monday Tuesday Wednesday C Thursday Friday Select the timetable Morning shift to be added and select the time range to apply to this timetable from Monday to Friday of the first week and click Ok to 53 complete the setting of the first week The second week noon shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below pir Add Shift Timetable Choice a timetable Choice the date Timetable Name On Duty Time Aig Ol ee _ Monday Wednesday Day a pee _ Tuesday C Thursday Morning Shift 04 00 C Wednesday C Friday a Hoon Shift 2 O Thursday C Saturday Ni C Friday Night Shift atadas CI Sunday i Monday W Tuesday Wednesday Thu
44. rints in Operating Items and the window prompts xl Dept List Staffer List Staffer No Name Dept 1st finger 2nd finger a Y Engineer v E Head Office 10 iv O Development 100 Y O Y Sales 101 Y 1 102 v 103 v g 104 105 Y 106 a 107 Y 108 v 109 v C 11 iv _ 110 v 111 112 v 113 114 M O 115 v C 116 v x Y DK Ex Cancel All RecordCount 300 0 Choose fingerprints of the staff Use Ctrl or Shift key to multi select and click OK to upload staff fingerprints 27 4 1 12 Timing record collection Click Timing Record Collection in Operating Items and window prompts ia Record timing collection 3 x The Condition xxx dh Mach No 12345678 z Parawd Add Delete Collecting Time fbs 00 X Clear 03 00 00 AddTime Mach No Collecting Time 912345673 E This function enable collecting attendance records from the attendance machine automatically for timing each machine can have 5 timings Mach No Please select the correct machine Password Input password of the selected machine Collecting time Input the time in the input field before clicking Add Time on which you would like the system to auto collect the record and click Add to finish adding the first timing Do the same operation do add more timing Note the maximum is 5 timings 4 1 13 Sys
45. rsda eal C Saturday Sunday C Monday lt Cancel Click ok to complete the working hour setting for the second week The third week night shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below pit Add Shift Timetable Choice a timetable l Choice the date Timetable Name On Duty Time _ Sunday W Tuesday TIRa Cht Aana _ Monday iw Wednesday pb sy Silt Sa Tuesday Thursda Morning Shift 04 00 O Wednesday w Noon Shift 12 00 C Thursday C Saturday pen AN Te C Frida Jight Shift 20 00 i y Night Shit O Saturday Sunday _ Monday Tuesday Wednesday Thursday Friday Saturday _ Sunday Wl Monday lil Cancel 54 Click ok to complete the working hour setting for the third week After the completion of above steps please don t forget to click Save and the setup of three shifts will be done see the picture below er T melable and Schedule Waintenance Timetable Maintenance Shift Maintenance Append Delete Modify Save Shift Name u iomal Shat Shift Name Three Shifts Cycles 2 E Cycle Unit Week z gt Three Shifts Date Timetable 1 Monday Morning Shift Morning Shift Morning Shift Thursday Morning Shift Morning Shift Click staffer scheduling in attendance menu The following window appears Sessch Stadler w a p a i pu E C H Append beete odie n
46. statistic report 8 After all the above mentioned operation is done the calculation of report can be operated The report can calculate the time attendance status of all staffer or a certain staffer from a certain department in a certain time period In Attendance Calculating and report first please select the starting and ending date of the staffer click Calculate and the system will calculate automatically and check the validity of the records There are some invalid records during the use of the unit For instance if one staffer presses the finger twice during a very short time period one of the records will be regarded as invalid If there is any error in the software calculation admin can also modify manually to ensure the correctness of the result Please note From the above flowchart we can see that if there is an error in calculation report for one staff the possible reasons are as follows Staffer shift or temporary shift is incorrect Exceptions such as staffer away for business ask for leave forgetting clock in out is incorrect Checking and calculation of transaction records is incorrect Chapter 1 Introduction The main theme of this chapter is the advantage of this T A as well as function introduction 1 Product introduction 1 1 0A180 introduction Bio series OA180 is a new standalone time attendance and access control system produced by this company in 2007 With the use of Anviz optic
47. t or xls and the file name Click Save to confirm the operation Notice Exported Excel file can be used as backup information and can be imported again 5 4 Attendance management Click Attendance in the main menu following springs 47 Holiday List TimeTable and Shift Ctrl B Staffer Scheduling Ctrl P Attendance Record Attendance Calculating and Report Ctrl kR 5 4 1 Festivals and holidays setting Click Holiday List in attendance menu The following appears Add festivals or holidays Click Append then input the festival or holiday name and the rules Click Save when ready Modification of festivals or holidays Select the festivals or holidays you want to revise then click Modify and input the new information Click Save when ready Deletion of festivals or holidays Select the festivals or holidays you want to delete then click Delete to perform Deletion of festivals or holidays 5 4 2 Shift management The relationship between shift and timetables Shift setup should be done in two steps First setup necessary timetables Second setup shifts One or more timetables can be included in one shift Timetable is the time period between On duty and Off duty required in the company rule For instance the company rule requires the working hours be 08 00 12 00 and 13 00 17 00 so 08 00 12 00 and 13 00 17 00 are two timetables If such a shift needs to be setup these two timetables should be se
48. tem settings Click Setting in tool menu following shows A Run automatically when windows starts r Realtime Comm Parameter Setting Iv Listen senal port Com Z I Listen TCP IP port Y OK E Cancel M Run automatically when system starts 28 M Listen to Serial port Whether listen to it or not according to real need M Listen to LAN port Whether listen to it or not according to real need 4 1 14 Real time control Click Setting in tool menu following shows ia Records Supervision x display records in the latest it 3 minutes Department StafferNo Name Date Time Location ID This window displays records immediately of those that get verified real time control time range can be adjusted from 1 to 120minutes Note Only when you select Listen to serial port or Listen to LAN port in Setting so that you can get real time data 29 30 4 1 15 Disconnect attendance machine wa Click Bisconnect to disconnect 4 1 16 Exit system Click Exit and following prompts xl h P j Are you sure to exit Cancel Click OK to exit from system Chapterb Background management The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports The background software can manage staff information set rules of attendance etc 31 32
49. tendance cards needed no worrying about cards loss or damage no need to do system maintenance and saving time and money Only placing enrolled finger on the sensor surface system will check users automatically and record the correct time and checking status Full Function The system can realize different functions such as attendance remark calculation and report printing The remark can be made for reasons such as business leave absence marriage holiday and etc the checking and calculation can be made in accordance with different time periods departments individual or combination due to various reasons for absence the report generation and printing function can be realized perfectly Flexible Shift Maintenance The software supports shift on week basis rotation shifts etc Various shifts public holidays individual leave and overtime are available to meet the complicated needs of every enterprise Standalone The machine can work without connecting to PC convenient in operation and no need to occupy any extra resource Network management Many units can be connected through network via TCP IP for easy management in central software Software operation flowchart Important chapter Please read carefully This software includes System parameter department management staffer maintenance shift management staffer leave and statistic report etc Then how to use this system in a right way lt is far from enough to
50. tendance record modifications If there s record that has been revised incorrectly before it can be recovered by selecting this record and clicking Restore Click Close to exit 5 2 4 Managing Log Click menu System Managing log following springs administrator operation log E ioj x Tire Flange 5 dscmirinalos 54 I rojas om g To 2005 1 24 225089 Gesch Clore IE Mare Managing Time Flernavh EAT Operating pilai parameter nethngs POE ee peraling purines kakune SOHO E Destino batirads ave eave This log records all the operations of every administrator Select Administrator and the time range then click Search to see what operations have been done by this administrator within the selected time range which makes it possible that the multi administrators can use the software at the same time 41 5 2 5 Database Link This system adopts the database interface of Microsoft ADO The acquiescence database is Access2000 The defaulted is att2003 mdb under the main setup directory You can set up the database linking again according to the actual conditions When the following mistake appears you should link database again Prompt information Data Link Properties Provider Connection Advanced All Specify the following to connect to Access data 1 Select or enter a database name gramsl Att200 mdb a 2 Enter information to log on to the database Username
51. ternal program We can append external program into time attendance program for convenient operation for example we need calculator when we are operating we can click External External program management following springs 71 wit External program management Append Delete Modify Program Hame Executable File O N External program list Program Name Executable File r Click Append Input calculator into the input field of Program name input c winnt System32 calc exe into the input field of Executable file or browse to find the calculator program click Save to finish You will see Calculator program when you open External program management over again 5 8 2 Connect to time attendance machine Click External Connect to time attendance machine springs the communication interface between the software and the machine which can control the current machine connected with the computer it can collect the records from the machine upload and download staffer info amp clear the old data 4 modify the time on the machine Find detail on clause Time and attendance management communication 72 HE FAQ Frequently asked questions and answers 13 74 6 FAQ 6 1 1 My fingerprint has been enrolled but often 1get failure in identification Reason Solution 1 The fingerprint was not captured Enroll the finger again Please refer to properly
52. the software it is necessary to set the access right for each administrator That is to say when an administrator log in the functions he can operate are limited Modify administrator Select the name of administrator click Modify input new name of administrator and corresponding rights in Administrator and click Save Ito finish Delete administrator Select the name of administrator who will be deleted and click Delete to finish deleting according to the prompt Revise administrator password Click menu System Administrator s password set following springs 39 jus Administrator modify password Did Pwa New Pwd Confirm Pwd Y OK Cancel Input the original password in Old Pwd enter the new password in New Pwd enter again in Confirm Pwd and click OK to finish 5 2 3 Modified record log Click menu System Modified record log following springs e Cakulating and Report bes tte loilxi rn rw z ra a oma wet y oo 235959 fi El E Attendance Exceptions Shit Exceptions Other Exceptions Caleutated tema Oepartmert Nome Staffer No Date Timetable o E Select department staffer ID and time range and click Search and those records which match the above condition will be displayed as follows 40 f Attendanoe record modification log f Tira Pare r Deparimens ab heat cite El Foi fmn PT Tole
53. time period Other Exceptions Display Staff s leave out and overtime etc Calculated Items Display all Staff s calculated items such as normal 113 113 kk 113 actual late early absent overtime etc Please note When dealing with Out calculation there should be Out back and only Out and Out back in one shift can be calculated Working hours in the report Actual Late Early Out Exceptions of attendance records dealt with Open the attendance exceptions option card to deal with the records 59 ww itemi E Colculabing and Report Tires Flange FR heed oire malas a fun 7 TAE Ta am assa El E a Adendance Ceceptions Shih Excectone Other Exceptions Calculsted hera Diepuniraend Shale Me Marc Liste Tene Shale Esooplewnt Dene Taahe 2 ima E M oa ksk In omaes Hruna Bean 200 01 24 06 00 00 Cheek Ou een Where thats I E24 PO Clock Cu Ovet Due wing iate TENUI ppe Date one 100005 Cgrcel operation for selected Oele Creer in 160006 Modify and sava ception Cies Chygertins cal 100007 s Chapge Hiber F GuLi Cha i Brew afl columns We will see such mistakes as state mistake invalid record repeated record etc are described If we will revise to write down click the right key and springs the following menu Cada Terms Slabs p 2005 01 24 080000 Clock
54. tup first Here we 48 use time table morning to indicate 08 00 12 00 and time table afternoon to indicate 13 00 1 7 00 so two timetables have been setup Please refer to the following chapter for details of how to add time tables and then we can add a shift such as Normal shift in which shift cycle and cycle unit will be setup Then we should add two timetables morning and afternoon so that a shift setup is completed Brief introduction is mentioned here for you to get a general picture of the relationship between timetable and shift The details of shift setup will be found in the next two sections Timetable maintenance Click Timetable and Shift in attendance menu The following window appears jut TimeTable and Schedule Maintenance Timetable Maintenance Shift Maintenance gt E Append Delete Modify Timetable Name On Duty Time Off Duty Time a Timetable Name Day Shift Day Shift 08 00 17 00 EE DE Morning Shift 04 00 12 00 On Duty Time Noon Shift 12 00 20 00 17 00 Night Shift 20 00 04 00 ar tine Begin Clock In Time 07 00 End Clock In Time 13 00 Begin Clock Dut Time 6 00 End Clock Out Time 20 00 Late error allowance E Minutes Early error allowance E Minutes Count s Workday f Count As WorkTime 1480 Minutes V Must C In V Must C Out Picture A Timetable Maintenance Add a new timetable Click Append and enter the corresponding information Ti
55. understand only the function of each module but to know the connections between them and the system operation flowchart Thus a correct report can be generated Software operation flowchart can be described in brief as follows Set T amp A rule statistic rule company name and leaving class 1 System parameter 7 2 Department management Add delete and modify departments Add delete and modify staffer Import ffer maintenan 3 Staffer maintenance and transfer staffer Set timetable and shift 4 Shift management X 7 Allocate staffer shift or temporary shift 5 Staffer schedule 7 Collect records from the unit or import the backup record file 6 Record collection ri Deal with business leave asking for 7 Exception management p 9 leave forgetting clock in collective late Track check and calculate records to 8 Statistic report p generate time attendance report 1 When the software is run for the first time please set parameters including company name time attendance rule statistic rule for early late and overtime etc leave class When the setting is completed it is usually not needed to be modified unless the management rule of this company changes 2 Normally there are many departments in one c
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