User Manual in Acrobat pdf form.
Contents
1. csv dbf dif wql slk pab wk qy 8 Powerpoint Presentations ppt pp pot 9 HTML Documents htm html mht 10 Image Files tif gif jpg Copyright OwnMail LLC All rights reserved 8 4 Administration OwnMail features a robust administration module to maintain the email to fax service and keep a tab on usage This is accessible by logging on either as admin or as an administrator for email to fax purposes These features are only available to OwnMail email system users or to those who have subscribed under a sub domain 4 1 Replenishing accounts Replenishing accounts can be accomplished in the same manner as when establishing credit for the first time Click on Options Email to Fax Direct to get a list of all users with their current credit remaining Add to their individual accounts by way of the text box against their name and proceed to payment 4 2 Viewing Consolidated Reports A report can be generated listing all fax messages sent in a given interval of time This can be generated for a single user or all users in the domain Click on Options Email to Fax Preferences and Reports and scroll down to Email to Fax Reports to access this feature This feature will tabulate a detailed report of every message sent with username destination time sent time taken to deliver pages result and charge 3 Email to Fax Preferences Microsoft Internet Explo2. doc dot rtf Excel Sheets xls x1 csv dbf dif wq1 slk pab wk qy Powerpoint Presentations ppt pp pot HTML Documents htm html mht Image Files tif gif jpg AP ea Copyright OwnMail LLC All rights reserved 7 3 2 Send fax messages using your current email system Type the sender s fax number instead of the sender s email address while composing the message followed by something like mail001 fax ownmail com the exact postfix will available by going to Options Email to Fax Preferences and Reports in the account under which you have subscribed It is usually the same for everybody in a company You must also attach your fax digital signature see ahead with the message that has to be faxed Everything else remains the same You can type in a message directly in the compose box or attach documents of virtually any type or even do both in which case the message typed in the compose box goes as a sort of cover sheet for the fax Your fax digital signature is available from the account under which you have subscribed for the email to fax service Login to that account and click on Options Email to Fax Preferences and Reports Scroll down to Email to Fax Signature and click on Get current Email to Fax Signature Save this file as ome2fax sig and attach it with every fax message that you send out It acts a sort of password to utilise you
3. driver to install and maintain making it perfect for large companies that need to provide email to fax to many users Addresses Select a nickname F adato To Ce Bec To John Jones lt 12126038989 faxnow gt Ce PO Bec fC Subject JUrgentFexmessage ss tsts S CAMy Documents Precision doc Attach more files Attachment Copyright OwnMail LLC All rights reserved 2 Subscription You do not need to be a user of OwnMail s email system to subscribe for this service virtually any existing email system will do However the subscription method varies depending on whether you are a user of OwnMail s email services or not 2 1 Iam a user of OwnMail s email services For existing users email to fax services can be subscribed for in the individual capacity or by the company on behalf of a group of employees 2 1 1 Subscription by a company Subscription by a company for email to fax services can be done by the admin account or by a user who has been made an administrator for email to fax purposes The latter method is recommended to reduce use of the root admin account Such a person would work in the accounts department of the company since his main role would be to keep track of usage he will be entitled to generate reports on usage and keep individual accounts refreshed To make a user an administrator for email to fax purposes click on Administer Email Inbox Compose Addresses Fold
4. USER MANUAL Cuts fax costs by 60 80 Send messages and attachments from any email system No software to install and maintain Robust administration utilities for companies Single subscription for the whole organisation Perfect for large companies that need to provide email to fax to many users Copyright OwnMail LLC All rights reserved OWNMALL OwnMail s Email TO Fax Service Contact helpdesk ownmail com Table of Contents 1 Service Description 2 Subscription 2 1 I am a user of OwnMail Email services 2 1 1 Subscription by a company 2 1 2 Subscription by an individual 22 I am not a user of OwnMail Email services 2 2 1 Subscription by establishing individual Accounts 2 2 2 Subscription by establishing a sub domain 3 Sending Fax Messages 3 1 Send fax messages using the web mail system 3 2 Send fax messages using your current email system 4 Administration 4 1 Replenishing accounts 4 2 Viewing Consolidated Reports 4 3 Viewing Usage Charges 1 Service Description OwnMail s Email to Fax service allows companies to cut their fax costs by up to 60 80 while greatly increasing user convenience The user can send messages and attachments to any fax machine directly from his current email system simply by typing the fax number in place of the email address The company can conveniently administer the system while keeping a tab on usage What s more there is no software or print
5. ers Options TA iminister This will give you a list of users Click on Rights for the user concerned and check mark Can Modify user account under User Management This will make him an administrator for email to fax purposes Copyright OwnMail LLC All rights reserved 4 After making a user an adminstrator for email to fax purposes login as that user and click on Options Email to Fax Direct This will open up Email to fax Credit Management for all users in the domain 3 Ownmail Email To Fax Microsoft Internet Explorer provided by Trikon I File Edit View Favorites Tools Help uy Links z Address Y Go Ei Email to Fax Credit Management Hote DO HOT USE YOUR BROWSER S BACK FORWARD BUTTONS Click here for instructions on how to use the form The values shown are in USD Click here to view tariff that you will be charged for new users However existing users will continue on their current tariff Previous Page Viewing 1 16 Go to Page 1 Next Page SS BEE Sa ee ees ee re B Amy Amy J Jones 0 E admin admin aardwa igai 5 dvank Abigail david David David Set individual credit limits for all users that are to be authorised to send faxes and press Done Choose payment method and continue according to instructions Should you choose to pay by cheque then your credit will become active only after its realisation 2 1 2 Subscription by an individual Log in to his account and cl
6. ick on Options Email to Fax Direct His current credit if any will be displayed and also a text box for credit to be added Add the desired credit and continue according to instructions Should you choose to pay by cheque then your credit will become active only after its realisation 2 2 I am not a user of OwnMail s email service and I want to subscribe for email to fax There are two subscription methods than can be used Establishing individual accounts under mail ownmail com Establishing a sub domain 2 2 1 Establishing individual accounts under mail ownmail com The company or the individual can set up an email account under mail ownmail com which he uses solely for the purposes of email to fax services He does not have to use the other email services He can continue send faxes from his current email system The delivery reports and receipts will also be sent to his current email address Go to http mail ownmail com and click on the sign up for an email account Click on Options Email to Fax Direct A text box will be displayed for credit to be added Add the desired credit and continue according to instructions Should you choose to pay by cheque then your credit will become active only after realisation OwnMail will provide the subscriber with a digital signature which he must include with the message to be faxed By sharing the digital signature the account may be shared by many employees eliminating the need to establ
7. ish separate accounts for each user However in this situation as with a shared fax machine it is difficult to keep a tab on individual users Copyright OwnMail LLC All rights reserved 5 2 2 2 Establishing a sub domain The company can establish a sub domain for the purposes of email to fax This allows powerful administrative control over usage Also most administration can also be delegated to the user eliminating the burden on the EDP staff This sub domain will have an account for each user that they use solely for email to fax purposes Here again the subscriber does not have to use other OwnMail email services He can continue send faxes from his current email system The delivery reports and receipts will also be sent to his current email address This method takes longer to set up but once established can greatly simplify management It is recommended for companies that will have more than 10 users of the email to fax service To set up a sub domain for email to fax purposes please contact our staff by email at helpdesk ownmail com and tell them you wish to use OwnMail s email to fax service They will be able to establish your system in less than 2 working days You will need to keep ready an initial list of users who will be allowed to send faxes You can add more later Copyright OwnMail LLC All rights reserved 6 3 Sending fax messages After subscription as per previous section you can choo
8. r email to fax credit and thus you must never give out this signature Should it be compromised then please get a fresh one from the same page at which you got the first one J Email to Fax Preferences Microsoft Internet Explorer provided by Trikon Electronics Pvt Mi Ea I File Edit View Favorites Tools Help ey gt x at A Address Email to Fax Signature To send Email to Fax messages from external email program such as Outlook express Netscape messenger or even Hotmail attach your email to fax signature and specify email address as destination_fax_no mail001 fax ownmail com for e g 91221234567 mail001 fax ownmail com Note This signature acts like a password so you must keep it in a secure place Get current Email to Fax Click here to obtain you current Email to fax signature ee You can use this option if you send faxes from different signature computers Get freshinew Email to Fax Click here to get a fresh new Email to fax signature You can use this option if you find somebody misusing your signature current signature Email to Fay Penaorts A 4 gt E Done g Internet Z Virtually all common file types are supported as attachments and more types are continually being added to the list The following is the current set of attachments supported The latest set is available on line 6 Word Documents doc dot rtf 7 Excel Sheets xls x1
9. rer provided by Trikon Electronics Pvt i Eg Address Email to Fax Reports I File Edit View Favorites Tools Help ers QO9 a a Please select the date range and PRESS the appropriate of the button Select this to mail the report to you Email the report to me Please type the username User Emily An empty field means all users From December aE 2000 To December y 29 2000 gt View Consolidated Report View Usage Charges of E Done g Internet 4 3 Viewing Usage Charges The usage charge for a given time period can also be generated in the manner described in the previous section This can also be for either one user or every user in the domain This report list the credit subscribed credit used credit remaining etc Copyright OwnMail LLC All rights reserved 9
10. se either the web mail system or your current email system 3 1 Send fax messages using the web mail system To send fax messages from the web mail system just type the sender s fax number instead of the sender s email address while composing the message followed by fax now E g if the fax number is 1 212 6038989 then type 12126038989 fax now in place of the sender s email address Its that simple Include the country code and area code but do not add the access code 011 or 00 before the number You can type in a message directly in the compose box or attach documents of virtually any type or even do both in which case the message typed in the compose box goes as a sort of cover sheet for the fax AJ Ownmail Compose Microsoft Internet Explorer provided by Miel Ea File Edit View Favorites Toc Address Addresses Select a nickname T saato To Cel Bcc To Jonn Jones 1212603898 9iefax now I e seel Subject Urgent Fax message Ss attachment O My Documents Precision doc Attach more files When using the web interface please ensure that you have filled in your full name under Options Personal This is essential so that the right From name is shown in the fax that is sent out Virtually all common file types are supported as attachments and more types are continually being added to the list The following is the current set of attachments supported The latest set is available on line Word Documents
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