Teacher`s P.E.T.
Contents
1. Teacher s P E T Portable Educator s Toolkit by Coffee Pot Software Version 3 0 NEW July 2002 http www coffeepotsoftware com Teacher s P E T User Manual Coffee Pot Software Table of Contents TABLE OF COIN FING Bs sseccsccsscdecesnsssccscsdsscssnssees cscsssescsescseessesseed sseseveusecsassccucssecnssensssatsessssevessescssaseseatessassessssass 2 PINRO DUC TON PORY RY ssosoSis 3 WS DESCHER SERE Y aeui HER EHE ERE HERES EA Ai 3 Je KA HEA dios 3 OVERVIEW PART 1 0 LU LR c 5 SETINGTIPUSERJI DES aaa ka nenas ese ee 5 dox Mb s UM se Cd cs PTT 5 Edo M s UPS OTWIERA EEEE 5 SSE TUNG UP MARKING CATEGORIES v ssc cscccedecocesecesecesscheouccecuivecsedpiecesect pacsediosesedetncessdeesuctecbiveesedpiocesedtisaasesbs 6 SEFIING UP ASSIONMEN O OE 6 SEU TING UP ENHANCED SECURITY addon i kadr ddd 7 OVERVIEW PART2 DAMY USE cccascsesesescecccscsscdssescecsesesdecsescssendesesceodesesdessescsceedesesceedosssaassescsescsevesssesesees 9 PRACE CAGE EEK RZE 9 TAKING ATTENDANCE c scccsecesssccoseicossesestoesocesscesosesesssosssecesocesscedecthasecesesesedacedaiecsocdesedesudesestecdetedscedesteesstersde 9 REVIEWING AN INDIVIDUAL S DATA cccccssccsssecsssesssecsscecsssecsasecsescsseecsssecessecsasecsueceseecessecsaeecsaeeesaseeaecesaecsaes 10 RECORDING NOTES ee ia once reomenonenetie im a E eva2. 1 Using a spreadsheet application e g Microsoft Excel create a basic table of 6 columns Last Name First Name Phone Number email Student ID Number Note s EJ Microsoft Excel list txt File Edit View Insert Format Tools Data Window Help Acrobat D EG eT Se A A MO vs i G14 M A B G D E E Anderson Sarah 555 1212 anderson coffeepotsoftware com 12345 slow learner 1 2 Barker Lou 555 1212 barker coffeepotsoftware com 12346 3 Campbell George 555 1212 campbell coffeepotsoftware com 12347 gifted 4 B Dawson Chris 555 1212 dawson coffeepotsoftware com 12348 2 Save the data as a Text Tab delimited file File name fst txt Save as type Tab delimited txt Cancel 3 Launch the Palm Desktop software 4 Select Address 5 From the Category menu select Edit Categories Category Al Edit Categories 6 Create a new category Name it the same as the class whose list you are planning to import Teacher s P E T is a trademark of Coffee Pot Software 18 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Enter a new category name Period 1 Math Cancel 7 From the File Menu select Import 8 Switch the Files of Type drop down list to Tab Separated Values and locate the file you saved in previous steps Category Period 1 Math z Sort By Last Name First Name Look i
3. Teacher s P E T User Manual Coffee Pot Software L Roll Call 12 17 01 E Coates Jake Doctor s appointment Will make up quiz next week x a Brenton Ashley Buckley Jessica Budgell Melanie Burt Andrew Burt Leonard Byrne Victoria Coates Jake Cole David Collins Kevin Elliott Aimee OOOROOOOOR ROOROOOO0OO0O0 ROOOOOROOO 0 aaococaaaa Save Cancel A i 3 Tap Save to record entries and return to the main screen 4 Tapping the calendar icon will let you view previous days attendance data and make any necessary revisions NEW Reviewing an Individual s Data 1 From the main Teacher s P E T screen select a class then tap the Open button 2 Teacher s P E T will now display a class list The list shows the student s name lates absences and the currently calculated average MITTAFELETTERIL A Grade Note The mark that is displayed in the list view is Adams Brian 100 00 big cie MOS Es the currently calculated average Because of speed Carrey Drew 0 1 8154 m i j Gore f i n limitations in handheld devices mark averages can awson Joey E Goody Foody 1 0 5836 not be recalculated on the fly The overall Green Laura 0 1 7970 A Harris Cathy 0 0 042 average is stored from the last time a recalculation Hawes Tim I AL Serer was run Hopewell Andrea 0 2 7979 Jackson Michael 0 1 100 4 3 Toreview or edit an individual s Attendance Marks data or No
4. FET Install 4 Teacher s P E T should now launch automatically Teacher s P E T is a trademark of Coffee Pot Software 3 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software 5 If you have already purchased a registration code tap the menu bar and select About Teacher s P E T to enter your code Note Version 3 0 is a paid upgrade for owners of previous versions of Teacher s P E T Registered users of Teacher s P E T v2 x may be entitled to a discounted upgrade NEW 6 If you do not purchase a registration code and enter it you will be limited to 20 uses of the program After such time you will not be able to run the program until you supply a valid code Note Data is preserved within the program even if the demo sessions expire To gain access to the data after 20 uses you will need to purchase a registration code 7 Registration codes are based upon your HotSync Name sometime called your Palm ID or HotSync ID If you submitted an incorrect HotSync name when you purchased TPET then the numeric code will not work for you Email us your proper name as well as the reference number from the site you purchased from and we will correct the problem for you Please take an extra second to ensure that your HotSync ID is entered correctly case sensitive Entering an incorrect HotSync ID may cause the software you download to function incorrectly or not at all If you do not know
5. Note List lt gt d6N Calendar gt Sort 385 Columns Desktop Notes This Week Uncompleted Today Uncompleted 5 From the File menu select Import 6 Locate and open the file you saved earlier list txt Import Macintosh HD Macintosh HD Applications Applications Mac OS 9 Eject Documents Cj Library H _ Cj System amp j System Folder 7 In the Specify Import Fields window line up the appropriate fields by dragging up the field names on the left side and by unchecking all other fields Your User Data fields MUST appear as they do in this figure Import Specify field order for import Fields In User Data Data In list txt Last Name Anderson First Name Sar sh Phone 1 555 1212 Email lt andersonGcoffeepotsoftware com Custom 1 4 12345 Attached Note 4 zlow learner Category 1 Period 1 Math Division Address 1 Label Scan Data gt gt Record 1 Delimiters Tab amp Return gt 8 Click OK Teacher s P E T is a trademark of Coffee Pot Software 22 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Oo Contact List LauraG View _All Contacts w 31 of 31 Contacts m Full Name 7 Company v Phone 1 v Phone 2 v Categories v Email v Sarah Anderson 555 1212 Period 1 M
6. Select the Memo that you created and the name of the class you wish to import the students in to Then tap Import 14 Teacher s P E T will then import the students Depending upon the size of the class the number of assignments already created and the configuration of your handheld this process can take some time to complete Teacher s P E T is a trademark of Coffee Pot Software 28 Copvright Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Appendix 2 Calculating Grades with Teacher s P E T Teacher s P E T supports four different styles of marking l Total Points Basic All assignments are weighted based on their own Maximum possible points For example a test out of 40 would be equal to four homework assignments out of ten each This is comparable to using a simple spreadsheet to calculate total points total possible points To use this type of grading simply create only one category for your class on the Categories screen under Settings Give that category a weight of 1 0 Total Points Using Weighted Categories Mark categories or bins are used to force weight marks of different types For example in many states provinces tests are to account for 3096 of a student s final grade in a particular course homework for 40 and the remaining 30 to be divided between day to day class work and final evaluations exams The assignments are then binned so that no matter how many h
7. must have a valid email address in the appropriate field on the details section of the Students settings The Send Email option must also be selected for that student The messages can then be HotSync ed and delivered via a desktop email program For support with configuring the email conduit please consult the Palm User s Guide that came with your handheld or visit http www palm com Recalculate Issues a command to recalculate averages for all students in the current class Depending upon the amount of data collected and the configuration of your handheld this function can take significant time to complete Attendance Summary Screens and Attend Screen Export Export Export Range Export Displays a dialog allowing you to choose from various export options Export Range NEW Displays a dialog allowing you to choose from various export options Select a start date then an end date for the range Then choose the output location Export Options Destination ibl CS Memo Format Names IDs Marks Summary Screen Send Email Mark Details Show Graph Recalculate Special DZ JJ Export Export Displays a dialog allowing you to choose from various export options Send Email Queues an email report card message for the current student into the Palm OS email application Teacher s P E T is a trademark of Coffee Pot Software 14 Copvrieht Coffee Pot S
8. Chris 555 1212 dawson coffeepotsoftware com 12345 Help Category Unfied I I Private Category Jor Sort By Order on Handheld x a Memo 1 of 1 Anderson Sarah 555 1212 anderson coffeepotsoftware corm 12345 Barker Lou 555 1212 barker coffeepotsoftware com 12346 Campbell George 555 1212 campbell coffeepotsoftware com 12347 Dawson Chris 555 1212 dawson coffeepotsoftware com 12346 anderson Seren EE EEEE GAS Tinfled 10 Close the Palm Desktop software and synchronize your handheld 11 Launch Teacher s P E T on your handheld and navigate to the Student Settings screen 12 Tap the menu icon and select Import From Memo Pad nias Edit From Merano Pad From Address Book Name 13 Select the Memo that you created and the name of the class you wish to import the students in to Then tap Import 14 Teacher s P E T will then import the students Depending upon the size of the class the number of assignments already created and the configuration of your handheld this process can take some time to complete Teacher s P E T is a trademark of Coffee Pot Software 25 Copvright Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Importing from Memo Pad Palm Desktop 2 6 Macintosh 1 Using a spreadsheet application e g Microsoft Excel create a basic table of 5 columns Last Name First Name Phone Number em
9. memo pad document or from the Palm OS Address Book See Appendix 1 for details Teacher s P E T is a trademark of Coffee Pot Software 5 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software 5 Students may also be flagged as Active or Inactive Inactive students are left in the system but future assignments are marked as omitted and the students numbers are not counted in calculations NEW 6 Tap Done Period 1 Math Details Unger Mellissa Anderson Bob Student ID 12345 Email M Send Email munger cpu edu ca Phone 555 1214 Status M Active Name Rnderson Bob Details p one Setting Up Marking Categories 1 From the Settings screen tap Categories lt ategories 2 Select a class name from the drop down list in the top right corner 3 Add Delete categories as necessary The total weight of the categories must equal 1 0 for each class Categories w Period 1 Math mm ET Category Title asswor s Tests Qao final Exam Homework 0 20 Total 1 Setting Up Assignments 1 From the Settings screen tap Assignments Assignments 2 Selecta class name from the drop down list in the top right corner 3 Tap New to create a new assignment Teacher s P E T is a trademark of Coffee Pot Software 6 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software 4 Enter data for the assignmen
10. w Period 1 M Period 1 Math Coffee Pot Software 14 Teacher s P E T will then import the students Depending upon the size of the class the number of assignments already created and the configuration of your handheld this process can take some time to complete Import From Address Book Palm Desktop 2 6 Macintosh 1 Using a spreadsheet application e g Microsoft Excel create a basic table of 7 columns Last Name First Name Phone Number email Student ID Number Note s Class File Edit View Insert Format Tools Data Window Help SGA SA A a EE 1 Anderson Sarah 555 1212 anderson cof 2 Barker Lou 559 1212 barker coffe Campbell George 555 1212 campbell amp cof _ 4 Dawson Chris 555 1212 dawson coffe 5 2 Save the data as a Text Tab delimited 12345 slow learner Period 1 Math 12346 Period 1 Math 12347 gifted Period 1 Math 12348 Period 1 Math file c Macintosh HD aja tam ate rosie G Applications a Applications Mac 05 9 A Documents Gd Library mach Name Format Text Tab delimited 3 Launch the Palm Desktop software 4 Select View Contact List 5 27 01 5 26 01 5 17 01 5 17 01 5 26 01 Teacher s P E T is a trademark of Coffee Pot Software Copvrieht Coffee Pot Software 2000 02 pal Teacher s P E T User Manual Coffee Pot Software Create Locate Hots Contact List Task List eT
11. your HotSync ID simply tap the HotSync icon in your applications launcher and look for the name in the upper corner This name is your HotSync ID 8 To enter your registration code select the menu on the main screen and tap About Teacher s P E T About About Teacher s P E T Teacher s P E T is a trademark of Coffee Pot Software 4 Copvright Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Overview Part 1 Setup Setting Up User Data 1 From the main screen tap the Settings button 2 From the Settings screen tap the menu bar to access the menus Select User Settings 3 Enter your preferred user data This data is used in the headers footers of exported reports Tap Done User Data Data School Organization Mame Steve Jobs Middle Schoof Teacher Instructor First Mame Jacob Last Mame Johanson Email ji apple edu Done Setting Up Classes 1 From the Settings screen tap Classes classes 2 Create Delete classes as necessary Teacher s P E T 3 0 now supports an unlimited number of classes NEW 3 Tap Done Setting Up Student Lists Lg 1 From the Settings screen tap Students students 2 Select a class name from the drop down list in the top right corner 3 Add Delete students as necessary Tap the students name to enter or edit additional information 4 Student names information can also be batch imported from either a comma separated
12. 5 1212 anderson coffeepotsoftware com 12345 Barker Lou 555 1212 barker coffeepotsoftware cam 12346 3 Campbell George 555 1212 campbell amp coffeepotsoftware com 12347 Dawson Chris 555 1212 dawson coffeepotsoftware cam 12346 2 Save the data as a CSV Comma delimited file File name nemo cswv Save as type csv Comma delimited csv Cancel 3 Using a basic text editor such as Notepad open the memo csv file you just saved i memo csv Notepad File Edit Search Help Anderson Sarah 555 1212 anderson coffeepotsoftware com 12345 Barker Lou 555 1212 barker coffeepotsoftware com 12346 Campbell George 555 1212 campbell coffeepotsoftware com 12347 Dawson Chris 555 1212 dawson coffeepotsoftware com 12348 4 Select the contents of the message then select Edit Copy 5 Launch the Palm Desktop software 6 Select Memo 7 Click the New Memo Button bottom left corner Teacher s P E T is a trademark of Coffee Pot Software 24 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software 8 Paste the text you copied from the memo csv file into the new memo 9 Resize the window so that each student shows as an individual line iM xl Memo es ZEM Anderson Sarah 555 1212 anderson coffeepotsoftware com 12345 Cancel Barker Lou 555 1212 barken coffeepotsoftware com 12346 Campbell George 555 1212 carmpbell coffeepotsoftware com 12347 New Dawson
13. Attend screen NEW 2 From the Palm Desktop software select the newly created memo Category All T Sort By Order on Handheld zl E Palm Desktop File Edit View Create Locate HotSync Window Help 4 a mj d d t3 am Be New Address Addresses New To Do ToDos NewMemo Memos Newtvent GoTo Today D Description Class 1 12 18 01 eacher Memo List TimHawes Category 1 1 1 1 Assignment Al 1 Due Date 1240 01 12 10 01 meer None 142 1801 Terter Bary LA LLP None 3 Select and copy the entire contents of the memo Palm Desktop File FET view Create Locate HotSync Window Help a amp i 8 am E New Address Addresses NewTo Cut 9X os Newtvent GoTo Today Date eoe Paste EE c edu d 5 1 12 18 01 a ES XA LB EAC mu Title Class 1 12 18 01 Date 1 Time Edit m A Private Duplicate Memo D Delete M Ezel Adams Brian 1 1 5 Teachers elete Memo Appleby Dre Bob 1 Category 1 1 1 1 1 1 1 1 1 PET Cale Assignment Al 1 A2 2 3 3 4 4 poe Due Date 12 10 01 12 10 01 12 1 t 101 12 18 01 12 18 01 12 18 01 Adams Brian 1 1 5 3 4 5 6 7 89 83 Categories gt W 1 1 5 3 4 5 6 7 8 3 8 gee Hai Hawes Tim 1 1 5 3 4 4 Launch a basic text editor program e g Windows Notepad or BBEdit SimpleText on a Macintosh Save the file as yourtitle CSV be sure to add the CSV suffix Teacher s P E T is a trademark of Co
14. SING MINICALC OR CSV MEMO EXPORTS 22 20000000000 0000000000000000000000000000 34 Teacher s P E T is a trademark of Coffee Pot Software 2 Copvright Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Introduction What is Teacher s P E T Teacher s P E T Portable Educator s Toolkit is a ground breaking approach to student data collection and analysis It was designed to support the Palm enabled teacher Features Most complete and flexible grade book available for Palm OS Easy to use attendance tracking Handy Notes feature to record observations Complete contact management email personal info Tight integration with built in Palm OS applications email Date Book Address Book Memo Pad e Export or print formatted reports directly to your desktop PC Mac Installation 1 Teacher s P E T is distributed as a single Palm PRC file To install Teacher s P E T to your Palm OS device use the Install Tool from the Palm Desktop Software For more assistance with installing files to your Palm device refer to the manual that came with your handheld Packaged installers may also be available for some platforms Install Handheld Files EI Destination Handheld ize PET Install prc 215K 2 HotSync your device 3 Locate the PET_Install icon and tap it once This will run the self extracting installer IH TALL
15. ail Student ID Number l amp File Edit View Insert Format Tools Data Window ARUTA za EAEE memo csv Q r 5 4 B C D 1 Anderson Sarah 555 1212 andersonGcof 12345 2 Barker Lou 999 1212 barker coffe 12346 Campbell George 555 1212 campbellGcof 12347 4 Dawson Chris 555 1212 dawson coffe 12348 5 Save Microsoft Excel G Applications 5 27 01 a Applications Mac 05 9 5 28 01 Documents 5 17 01 Cj Library 5 17 01 list txt Today Format CSV Comma delimited kd Append file extension c3 Macintosh HD ala U 2 Save the data as a CSV Comma delimited file 3 Using a basic text editor such as SimpleText open the memo csv file you just saved Macintosh HD C3 Applications Preview Anderson Sarah 555 1212 anderson coffe Applications Mac OS 9 epotsoftware com 12 a Documents 345 Barker Lou 555 121 Library 2 barker coffeepots i oftware com 12246 list txt Campbell George 555 memo csv create Picture 1 4 Show Preview Macintosh HD Eject Desktop Cancel Teacher s P E T is a trademark of Coffee Pot Software Copvrieht Coffee Pot Software 2000 02 26 Teacher s P E T User Manual Coffee Pot Software Oo memo csv EB Anderson Sarah 555 1212 andersonGQcoffeepotsoftware com 12345 Barker Lou 555 1212 barkerQcoffeepotsoftware com 12346 Campbell George SS5 1212 camp
16. ath andersonfaicoffeepotsoft Lou Barker 555 1212 Period 1 Math barker ooffeepotsoftwa 23 C George Campbell 555 1212 Period 1 Math carrpbeli coffeepatsoft Chris Dawson 555 1212 Period 1 Math dawszrficoffeepotsoftw 9 Close the Palm Desktop software and synchronize your handheld 10 Launch Teacher s P E T on your handheld and navigate to the Student Settings screen Tap the menu icon and select Import From Address Book ies Edit From Merano Pad From Address Book Name 11 Select the Category that you created and the name of the class you wish to import the students in to Then tap Import UCM Into Class w Period 1 M Unfiled Business Personal QuickList Period 1 Math 12 Teacher s P E T will then import the students Depending upon the size of the class the number of assignments already created and the configuration of your handheld this process can take some time to complete Teacher s P E T is a trademark of Coffee Pot Software 23 Copvright Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Importing from Memo Pad Palm Desktop 4 Windows 1 Using a spreadsheet application e g Microsoft Excel create a basic table of 5 columns Last Name First Name Phone Number email Student ID Number Ed Microsoft Excel memo csv File Edit View Insert Format Tools Data Window Help Acrobat D Anderson Sarah 55
17. attached to the current assignment Settings Screen User Settings Grading Style Options Clean Up Backup User Settings Enter your preferred user data This data is used in the headers footers of exported reports Grading Style Options NEW Select from the various options that determine how a final grade is arrived at See Appendix 2 for more details on each option Grading Style Options Clear Tables B Total Point Caron SS SERF tt se Levels Letter Grades C Students 0 Level Description j A A O Categories 0 A High Low O Assignments Marks 40 B 100 00 100 00 O Events Attendance 40 O Notes 40 3 Equivalent 9 c B 100 00 O Preferences Clear Tables Displays an option to allow you to clear out some or all of the data tables for Teacher s P E T This option is most useful when clearing the program of data at the end of a term Note Extreme caution should be taken when using this command as it can permanently erase the data from your Teacher s P E T tables Backup P E T NEW This function copies all files necessary to run Teacher s P E T including the currently loaded data into a self extracting archive similar to the Teacher s P E T installation program This file will appear as PET Backup in the Palm Launcher pet Backup The file Teacher s P E T is a trademark of Coffee Pot Software 16 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coff
18. bell coffeepotsoftware com 12347 Dawson Chris 555 1212 dawson coffeepotsoftware com 12348 4 Select the contents of the message then select Edit Copy 5 Launch the Palm Desktop software 6 From the Create menu Select Note 11609 Locate Hotsynce Appointment VA Task NT Contact ABC Event Banner Attach to gt New Template Delete Templates 7 Paste the text you copied from the memo csv file into the new memo 8 Resize the window so that each student shows as an individual line Li Note I Tite gt Date June 3 2001 Time 9 51 PM 20 of 20 categories x Lx Anderson Sarah 555 1212 anderson coffeepotsoftware com 12345 Barker Lou 555 1212 barker coffeepotsoftware com 12246 Campbell George 555 1212 campbell coffeepotsoftware com 12347 Dawson Chris 555 1212 dawson coffeepotsoftware com 1 2248 9 Close the Note window and the Palm Desktop software Do not fill in the other fields 10 Synchronize your handheld 11 Launch Teacher s P E T on your handheld and navigate to the Student Settings Screen Teacher s P E T is a trademark of Coffee Pot Software 27 Copvright Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software 12 Tap the menu icon and select Import From Memo Pad es Edit From Merano Pad From Address Book Name Ae d LA 13
19. e option to enter and display scores as pegged levels or letter grades If this option is enabled a small pop up list will appear beside mark entry areas of the program and allow the teacher to select a letter grade or level These level letter options are defined on the Grading Style Options screen of the Settings Area Teacher s P E T is a trademark of Coffee Pot Software 30 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Grading Style Options Total Points KETNE LILEH Use Levels Letter Grades Level Description A A AR High Low B 100 00 100 00 B B Equivalent 96 B 100 00 Teacher s P E T is a trademark of Coffee Pot Software 3 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Appendix 3 Backup Restore The safest way to backup and restore your TPET data is to use the Backup menu command from the Settings screen see page 16 When you run the backup command you will be prompted to choose between a Data or Full backup Data backup safely stores on the data files related to TPET If a disaster occurred you would have to reload PET entirely then run the restore program to recover the data from this archive Full backup safely stores ALL files related to TPET If a disaster occurred you can simply run the restore program and continue where you left off Requires approximately 215 K more
20. ee Pot Software also gets copied to the desktop computer during HotSync and can be kept as a safe backup of all of your Teacher s P E T data The file can also be beamed to or installed on another Palm Sufficient free space for a copy is required SEE APPENDIX 3 FOR MORE DETAIL ON THE BACKUP RESTORE PROCESS Options Preparing files 3 Preparing files Please select desired a G option Full backup ae Setting backup bits ay Bundling files requires more memory Ge Ct Warning Extracting the PET Backup files by tapping the PET Backup icon in the Launcher will overwrite any Teacher s P E T files already loaded on your Palm If used improperly data loss may result Assignments Screen Select an assignment Period 1 KE wor m wow GUT M Co ro ET 1 10 Special Duplicate for Duplicate Cancel Duplicate Allows the user to duplicate an assignment from the currently selected set and choose which class the new assignment is given to Very useful for repeat assignments or multiple class tasks Teacher s P E T is a trademark of Coffee Pot Software 17 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Appendix 1 Importing Student Names Teacher s P E T supports two different Palm based methods of importing student names and data Import from Address Book and Import from Memo Import From the Address Book Palm Desktop 4 Windows
21. ffee Pot Software 34 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software ld medrule e ct r ou 5 Open the CSV file using your favorite spreadsheet database application that supports CSV imports e g Excel Filemaker Access T Excel File Edit View insert Format Tools Data Window Help IHZBTSR IXKHE lt 0 0 E i26 m s m 9 ma E El er T 1 1 T 1 1 PET Caledalor 1 1 o Gg aw bo bea rp leg Sg 3 rm OAO 2800 AEA ta tarzomi 2 8001 AEA Ren r aznnt DE 3 a 5 i 7 E E 15 3 4 E E T E E 333 B 3 4 5 5 7 B 3 EJ 15 3 D E E 7 E E a 15 3 4 5 B 7 B 3 u TS 3 4 5 6 7 E n 15 3 4 E z I B 8333 B 3 4 5 5 7 B 3 15 3 D E E 7 E E a Is 3 4 s B 7 B E CEJ Teacher s P E T is a trademark of Coffee Pot Software 35 Copvrieht Coffee Pot Software 2000 02
22. free space than a data only backup Once the backup process is complete synchronize your device and search for the PET Backup prc file now stored on your desktop e g C Palm User backup PET_Backup prc This file is a self extracting archive that can be used to restore your data from the latest backup Copy it to a safe location NEW If your device has a VFS Virtual File System compatible external storage card slot e g Sony MemoryStick Palm SD MMC card Handspring with a CF card adapter you will be prompted during backup and asked if you would like to move the PET Backup prc file to the external card for safe keeping The file will be stored in the Palm Launcher directory on the card Restoring The PET Backup restore program should now also show in your Palm launcher May require performing a soft reset if the file is on an external storage card CSetup HotSync hr MemoPad PET 2 0 IH TALL e g PET Back Prefs Security fe a TaskMaster ToDoList Welcome Tapping the PET_Backup icon will launch the restore program and begin to restore your data from the last backup To replace any existing files chose replace when prompted NOTE IMPROPER USE OF THIS FEATURE CAN RESULT IN OVERWRITING OF YOUR EXISTING DATA ONLY USE THE RESTORE PROGRAM WHEN ABSOLUTELY NECESSARY Teacher s P E T is a trademark of Coffee Pot Software 32 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Po
23. l Coffee Pot Software Overview Part 3 Advanced Features While daily use of Teacher s P E T is fairly intuitive for most users some of the more advanced features require further explanation Accessing Menu Items 1 On most screens advanced features are stored on menus To access a menu if they exist on the screen you are on you can either tap the folder tab in the top left corner or tap the silk screened menu button SS A Period 1 Math D Export Print List Export Memo Export All Memos Recalculate Send Email 2 Tapping an item on the menu will activate that command 3 To close the menu without selecting a command click back on the folder tab Menu Commands Available ew Open Screen Class List Special 777773 Class Info Export Send Ernail Export Batch Recalculate Export Spreadsheet Export Displays a dialog allowing you to choose from various export options Teacher s P E T is a trademark of Coffee Pot Software 12 Copvright Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Export Options Destination ZZ Format Names IDs Print This command attempts to send a report directly to an infrared port enabled printer The report will reflect the data currently displayed on the screen Note This function requires PalmPrint or SCS Print Server a shareware print library for Palm OS PalmPrint is availab
24. le from http www stevenscreek com For support with printer setting and connectivity please consult the PalmPrint manual Memo Exports the currently displayed data to a new memo in the Palm OS Memo Pad application This data can then be HotSync ed and printed using the Palm Desktop Software Export Batch Exports an individual report for each student in the class to the selected destination Similar options to the Export command Export Spreadsheet Displays a dialog allowing you to choose from various export options Export Options Destination Bible MM CS Memo Format Names Cancel OK MiniCalc Exports a complete spreadsheet view to the Palm OS application Minicalc http www solutionsinhand com Version 6 4 or better is required CSV Memo Exports a complete spreadsheet view to a Palm OS memo The memo can then be synced and copied into a CSV file for opening in a desktop spreadsheet program e g Excel AppleWorks Class Info Displays a dialog with class statistics name description number of students number of assignments class average Also used to print a checklist for the current class Teacher s P E T is a trademark of Coffee Pot Software 13 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Send Email Queues an individual email message for each student into the Palm OS email application For this function to work student s
25. n E Desktop J FH ek E My Documents My Computer ER My Network Places TPET images 3 Shortcut to Current TPET File name ist txt Files of type AENEZEESNENAWEMAS 9 In the Specify Import Fields window line up the appropriate fields by dragging up the field names on the left side and by unchecking all other fields Your Palm Fields MUST appear as they do in the figure below Teacher s P E T is a trademark of Coffee Pot Software 19 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Specify Import Fields Palm Fields Data in list txt First Name H Scan Records gt Record 1 10 Click OK Category Period 1 Math gt Sort By Last Name First Name Anderson Sarah 555 1212 fw Period 1 Math Barker Lou 555 1212 fw Period 1 Math Campbell George 555 1212 fw Period 1 Math 11 Close the Palm Desktop software and synchronize your handheld 12 Launch Teacher s P E T on your handheld and navigate to the Student Settings screen Tap the menu icon and select Import From Address Book ima From Memo Pad From Address Book Name 13 Select the Category that you created and the name of the class you wish to import the students in to Then tap Import Teacher s P E T is a trademark of Coffee Pot Software 20 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual UCM Into Class
26. n eu EN E EEEE issuances 11 OVERVIEW PART 3 ADVANCED FEATURES 222220020000 0000000000000000000000000000000000000000000090000000000000 12 ACCESSING MENDULTENIS ent eere und un RH I HH HIE 12 DIENGE OMMANDS CFALABNE HLC 12 ATTENDANCE SUMMARY SCREENS AND ATTEND SCREEN cccccccssssccessseccesessscesesscceseesecessuseceseuseceseususesuseveses 14 MARKS SUNVARY SCREEN m E 14 ASSIGNMENT MARES SCREEN ia diana AA AAE iii iwa aR 15 SETTINGS OOREEN RT a a AEE did A A A ca wikia AA AAA AAE 16 ASSIGNMENTS SORBEN ccsscccssccsdscsesccssscesscecscccsescaessteasdcessccesaccedecaessteevecesiceesaacuusteussteavecesiceusaacdseteuseiesveeeaees 17 APPENDIX 1 IMPORTING STUDENT NAM ES sccssscsssscsscssssssssccsscccssessssesssscssssccssssesscsssssssssscsssses 18 IMPORT FROM THE ADDRESS BOOK PALM DESKTOP 4 WINDOWS ecce nnne 18 IMPORT FROM ADDRESS BOOK PALM DESKTOP 2 6 MACINTOSH eee enhn 21 IMPORTING FROM MEMO PAD PALM DESKTOP 4 WINDOWS ccccccsssssssscsssscsssssssssessssssssssessessssessasesassues 24 IMPORTING FROM MEMO PAD PALM DESKTOP 2 6 MACINTOSH eene enne nnns 26 APPENDIX 2 CALCULATING GRADES WITH TEACHER S P E T sccsscsssssssssssssscsscssscsesessrenses 29 APPENDIX 3 BACKUP RESTORE cscscssssscscsssessssscosssecanssenassessesesdesscsacsecsosssssvsssavssenssecesscesssssssesesssosesesssesesees 32 APPENDIX 4 U
27. nal mark For example a test out of 40 would have equal weight to a homework assignment out of ten Each assignment is then multiplied by the weighting factor E g If the homework assignment was given a factor of 3 0 and the test a factor of 1 0 then the homework assignment would count for 3 times as much of the final mark as the test NEW 4 Total Points using Weighted Assignments and Weighted Categories Mark categories or bins are used to force weight marks of different types For example in many states provinces tests are to account for 30 of a students final grade in a particular course homework for 4096 and the remaining 3046 to be divided between day to day class work and final evaluations exams The assignments are then binned so that no matter how many homework checks or tests you have given your class the total weight of those assignments meets your needs Within each category assignments are given equal weight The importance of each mark is then determined by the Weighting Factor given to each assignment For example a homework assignment out of 40 would have equal weight to a take home quiz out of ten Each assignment is then multiplied by the weighting factor E g If the homework assignment was given a factor of 3 0 and the quiz a factor of 1 0 then the homework assignment would count for 3 times as much of the final mark as the quiz NEW Level Letter Grades NEW Teacher s P E T v3 0 now has th
28. oftware 2000 02 Teacher s P E T User Manual Coffee Pot Software Mark Details NEW Displays a dialogue showing a breakdown of the marks within each category Jobs Steve Category Classwork Weight 0 25 Score 251 667300 Percent 83 8896 L4 Category Howework Weight 0 75 Score 241 66 300 Percent 80 5596 L4 Show Graph NEw Displays a bar graph view of marks Tapping a bar item shows details A sub menu on the Histogram screen lets you view marks from a particular category only Bars on the graph are color coded to designate categories Tapping a bar will reveal assignment details 70 76 B 70 76 B Recalculate Issues a command to recalculate the average for the current student only Mark Screen Select Assignment to Mark JAJ Edit Export Export Exports an individual report for each assignment for the class to the selected destination Each report will show the mark on the assignment for each student in the class Assignment Marks Screen Class Average Special Epor t care Show Rubric Export Teacher s P E T is a trademark of Coffee Pot Software 15 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Export Displays a dialog allowing you to choose from various export options Class Average Calculates and displays the class average on the current assignment Show Rubric Displays any Notes Rubrics that are
29. omework checks or tests you have given your class the total weight of those assignments meets your needs Tests 3096 2 Homework 3096 Unit 1 Test 19 20 Check 1 09 10 Unit 2 Test 28 30 Check 2 12 16 Total 47 50 29496 Total 21 25 84 x Category Weight 28 2 x Category Weight 25 2 3 Classwork 20 4 Exam 20 Exercise 09 10 Total 44 75 58 6 Presentation 1 28 30 x Category Weight 11 7 Total 37 40 92 5 x Category Weight 18 5 Category 1 Points 28 2 Category 1 Points 25 2 Category 3 Points 18 5 Category 4 Points 11 7 Total 83 6 Overall Grade Note If a category is empty because no assignments yet exist in that category or because none of them are due yet then the student is temporarily omitted from Teacher s P E T is a trademark of Coffee Pot Software 29 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software that category This allows a category for say a final exam to be created without affecting your mark calculation all term Once a final exam assignment has been entered and the due date has passed the category will begin to count for the student again Assignments are not counted in any calculations unless the due date for that assignment has passed 3 Weighted Averages using Weighted Assignments All assignments are weighted equally and then multiplied by a Weighting Factor to determine their overall contribution to the fi
30. recover your data 6 To disable this security feature tap the Lock icon on the Settings screen again Teacher s P E T is a trademark of Coffee Pot Software 8 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Overview Part 2 Daily Use Marking Assignments 1 From the main Teacher s P E T screen select a class then tap the Mark button 2 Tap the name of the assignment you wish to mark 3 Marks for each individual student can now be entered or edited Tap the Details button to access individual records CHEN Mark_Max Anderson Bob Assignment 18 Barker Sue 7 50 10 0 Campbell Patty 7 50 10 0 Category 2 Drake Mike 7 50 10 0 Ezekel Isaac 750 10 0 ve ZE Ferris Liarn Mark 2 00 _5000 Out of 18 00 Weight Factor 1 00 Change to Z5 10 00 iNotes B O Omit from average 4 gt 4 Use the Palm Up Down buttons to scroll through records This works on both the List and Details views Using the stylus to enter a letter will jump the list down to the first student whose name begins with that letter 5 Tap Done Taking Attendance mew 1 From the main Teacher s P E T screen select a class then tap the Attend button 2 Check off students that are Late Absent Use the Ex to mark excused items and tap the note icon to enter a reason for the event Teacher s P E T is a trademark of Coffee Pot Software 9 Copvright Coffee Pot Software 2000 02
31. t Tite Quiz 1 Notes Rubric t Class Period 1 Math Purpose P Category w Classwork Torelate quadratics their solutions Due 06 01 01 and properties both graphically and Out Of 10 00 algebraically Default Mark 7 50 Objectives Optional The student will be able to graph a quadratic function w t O Omit from average 5 Tap Done 6 You will be asked if you would like this item to be displayed in you Palm DateBook If Yes is selected the assignment details will appear in your Palm DateBook application 7 Mark entries will be created for each student in the class This may take a moment 8 Note Assignments are not counted in mark calculations until after the due date has passed Setting Up Enhanced Security 1 From the Settings screen tap the Lock icon 5 2 If you have not done so already you will be prompted to set up a password HEW See your Palm Handheld manual for more information about the Palm OS Security application 3 When enhanced security is enabled the Lock icon will display as closed a 4 The next time you launch Teacher s P E T you will be prompted for your password Password Required Security enabled Enter password Enter Password Teacher s P E T is a trademark of Coffee Pot Software 7 Copvright Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software 5 Take care not to forget your password Without it there is no way to
32. t Software In the event of a total disaster load the PET Backup prc file onto your Palm then run the restore program Remember if you were doing only Data backups you will have to download and then reload TPET first You may also need to reenter your registration code Have it handy Teacher s P E T is a trademark of Coffee Pot Software 33 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Coffee Pot Software Appendix 4 Using MiniCalc or CSV Memo Exports One of the new features in v3 of Teacher s P E T is the ability to export all marks and attendance data in a spreadsheet layout using either MiniCalc by Solutionsinhand com or a slightly more complex CSV Memo pad export NEW MiniCalc Solutions in Hand http www solutionsinhand com provides tools for translating MiniCalc spreadsheets directly into MS Excel spreadsheets on Windows or into CSV files on other platforms that support java e g Mac OS Linux Please contact Solutions in Hand for support with these options or visit their web site http www solutionsinhand com mc minicalc1 htm or http www solutionsinhand com mc jmc JavaCSVconv html CSV Memo Pad Export 1 From the Open screen within Teacher s P E T select Export Spreadsheet from the menu Select CSV Memo Wait for the process to complete then HotSync your device To export attendance data use select Export Range from the menu on the
33. tes select the student from the list then tap one of the buttons 4 Tapping the L A or Grade column headers will sort the student list based on those criteria Teacher s P E T is a trademark of Coffee Pot Software 10 Copvrieht Coffee Pot Software 2000 02 Teacher s P E T User Manual Adams Brian Mark 19 0 20 18 9 00 17 17 00 16 16 00 15 12 30 14 14 00 13 13 00 11 11 00 10 10 00 3 3 00 TotalLates 1 Total Absences 0 Coffee Pot Software Max 19 00 18 00 17 00 16 00 15 00 14 00 13 00 11 00 10 00 3 00 Tapping a list entry in either of these views will allow you to edit the item 6 Tap Done to return to the class list Recording Notes mewy 1 A new Notes feature has been added to Teacher s P E T v3 0 2 These notes can be used to record things such as behavior learning skills or other observations about a particular student To access the notes for a particular student select his her name then tap the Note button Tap on a note to edit it or select to add a new note Green Laura Laura Green Laura 07 06 02 Seemed distracted toda 07 04 02 Great day On time well Date 07 06 02 Motes Observations the quiz Add Note Teacher s P E T is a trademark of Coffee Pot Software Copvrieht Coffee Pot Software 2000 02 Seemed distracted today Was late for class and was not preparred for 11 Teacher s P E T User Manua
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