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APM Usage Monitor User Manual

1. General selections License Categories Report history Fav Name Created Status Link Copy Delete Name lt Y Initial cleanup 2013 06 26 11 28 09 Complete is E sg S SY 2013 06 26 11 26 13 Complete R F x Date to sir Manager review 2013 06 26 11 24 26 Complete ix i gt x gg one i 2013 06 26 11 22 06 Complete BR x rg Firefighter User 2013 06 26 111501 Complete ES Fiz x User selection gt lt Y 2013 06 26 11 11 31 Complete im x Group Lastname Firstname Y Savings on license 2013 06 26 11 0235 Complete ix H x ae s r 2013 06 25 17 13 10 Complete iS Figs x BATCHMRP SY Audit report 2013 06 25 17 11 57 Complete ix Fr x BATCHUSER Role cleanup 2013 06 25 17 09 47 Complete F Fr x BATCHZMM Sy XOM VS VADI 2013 06 14 13 17 43 Complete R F x BUJARLR a x Uz XD01VS VA01 2013 06 14 13 14 15 Complete i Fra x BOBJAUTH of 7 SoD connicts 2013 06 14 13 11 56 Complete ix H x Add typed User re 2013 06 14 13 08 34 Complete R Fia x s r Userspecificctesnup 2013 06 14 00 34 54 Complete SK Fa x Role selection S 2013 06 14 00 34 53 Complete F H x S7 License UM VS SU01 2013 06 14 00 34 51 Complete is Figs x gt Tcode selection gt 2013 06 14 00 34 51 Complete ix ES x More options SY Gen role 2013 06 14 00 34 50 Complete amp hh x Show roles license categories from UM 3 2013 06 14 00 34 48 Complete i Fe x Show users assigned license type from SU01 s r poode executedon 3913 06
2. APM Usage Monitor User Manual Table of content T oO e E E eee ee ee ee ee ee 3 SV SUC Ii TAN dab Er 5 sess aceannbassaneesaendcctadecbessactanabaascaneesaeied E E 4 User mide Or ARNE UN crs cece pt cone E E E denne ocd EE E E herrer 5 Da ADOI SEE E A E E E esses iencachupeeedeseee conc assedeiesancectepeeceseeceo stesso 6 LL AlUSrOns ye ee a e a 7 t Non De eC O a A E saan esaunseeaceshonere 8 Eo BES KR 0 0 Cai E O costes caine seniersec ssnae yadeaisae ues smaananusedicaue saath adeceacnuestnaadsnudeaesuceseataaceate 9 La Users WENO AC LIVI seente E en renees 10 ES LOETU T E E ES E EA E EE ER 11 LO SAP ALL DSO eenn EET 12 Med EEO O E E E E 13 koe EA TO ES 00 HEE E E E R E T E donseeee 14 L UTS OE e E E E Er re 15 LIO Unique Rok USAS acs orienterer eee rese ore roerne dean 16 ELSE PORER RE EET Eee 17 EL POLS Uy ROERE EU E E E E E EE 18 L gt Roles perLicense Cal eirese tn E EEEE Ei 19 Pa 0 re 6 e E E E E E 20 Ser Ta O O ea E E I E E E E A E ES 21 Ee O oE o E E E E E E E E E E E E rrrEe 22 RED ORD e E E E E E E spe E EEEE E EE ER 23 RER SEE EMMA SE E AT E O E E E A EAE 35 1 1 Example 1 Initial authorization concept overview seeeessssssssseeresssssssseeresssssssseeeees 35 1 2 Example 2 Individual role and tcode usage c ccccccccssssssssecccccceeeeenseseceeceeesaaaeeseeeeees 36 1 3 Example 3 Cleanup of tcodes in individual roles 2 0 0 0 eecccccccecccceeseeeeeceeeceeeeaeesseeeeeees 37 1 4 Example 4 Clea
3. x gt Role selection s r Savings onlicense 2013 06 26 11 02 35 Complete amp Fm x lt 7 2013 06 25 17 13 10 Complete mH X gt Tcode selection TY Audit report 2013 06 25 17 11 57 Complete amp amp x v More options SY Role cleanup 2013 06 25 17 09 47 Complete G R X Show roles license categories from UM Vy XD01VS VA01 2013 06 14 13 17 43 Complete amp amp x Show users assigned license type from SU01 SY XD01 VS VA01 2013 06 14 13 14 15 Complete F F x Show users lock status RB BN So da s r SoD conflicts 2013 06 14 13 11 56 Complete amp amp xXx Show alternate roles wv 2013 06 14 13 08 34 Complete G amp x Show role descriptions s r User specific deanup 2013 06 14 00 34 54 Complete amp FR x Show tcode descriptions Ww 2013 06 14 00 34 53 Complete amp RR X Exclude non role usage YY License UM VS SU01 2013 06 14 00 34 51 Complete G amp x 2013 06 14 00 34 51 Complete fx x Generate report X Clear selections w s E SY Gen role 2013 06 14 00 34 50 Complete AA x SY 2013 06 14 00 34 48 Complete amp amp x sr Site erecutedon 2013 06 14 00 34 48 Complete GE RH x y 2013 06 14 00 34 47 Complete amp A x B L D SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 23 The Report selections part contains the following e General selection e User role or Tcode selection e More options In the following the
4. Example 5 Role Usage and license analysis More options Roles license categories from UM and Users lock status Role Usage and License analysis Microsoft Excel Page Layout Formulas Data Review View Add Ins Home Insert Fe KHHTP Role Tcodes assigned Tcodes used ZSG C LALO PERIODISKE ARBEJDER License category 0 Semi Professional 0 Semi Professional ZSG C LALO STATUSOPT ZSG C LALO ITEM RECEPTION ZSG C SALES INVOICE ZSG C SALES CLAIMS ZSG C FORS STOCK DISPATCH ZSG C FORS PLANNING ZSG C GENERAL ZSG C PURCHASE ORDER ZSG C SHIFTS ZSG C PURCHASE RETURN SUPPLIER ZSG C LALO ANBRUD 0 Professional 0 Professional 2 Professional 1 0 Unassigned O TEST 4 ESS MSS 0 Professional 0 Professional 0 Professional 0 Professional 0 Semi Professional 1 Semi Professional 0 Semi Professional 0 Semi Professional ZSG C LALO STOCK REG SISA ZSG C LALO REPACKING ZSG C LALO REGULAR WORK ZSG C LALO STATUS COUNTING ZSG C LALO ITEM RECEPTION ZSG C SALGBILLING ZSG C SALE REGULAR WORK ZSG C SALE CLAIMS ZSG C TEKN ZSD PACKAGING 364 KHIFR 365 KHIFR 366 KHIFR 367 KHIFR 368 KHIFR 369 KHIFR 370 KHIFR 371 KHIFR 372 KHIFR ZSG C GENERAL ZSG C PURCHASE FORWARD ZSG C PUR E3 SUPERUSER ZSG C PUR FORECAST ZSG C PURCHASE PUR ORDER ZSG C PUR MRP ZSG C INDK OMLAGRING ZSG_C_INDK_ORDRECYKLUS ple BS wuKbBubwraanharue Kui Su 0 Professional 0 Professional 0 Professional 0 Professional 0 Professional
5. Periodiske Arbejder ZSG_C_GNFK_REGISTRERING ZSG_C_INDK_E3_SUPERUSER Indk b E3 Superbruger ZSG_C_INDK_FAKTURAKONTROL Indk b Fakturakontrol Forsendelse Planl gning Gennemfakturering Registrering ZSG C INDK FORECAST indk b Forecast ZSG C INDK INDKOEBSORDRE indk b Indk bsordre ZSG_C_INDK_MRP Indk b MRP ZSG_C_INDK_OMLAGRING FS C INNK ORNRECYKI IIS indk b Omiagring Inikah Renandi ardrecvidiue SEN SIT 1 000 APM DEMO INS Reporting Different reports are available in order to make use of the data generated in the APM UM By choosing the Reporting tab you can either create new APM UM reports or download existing reports The reporting screen is divided into two parts In the Report selections part you choose the data you want to create your report on In the Report history part the generated reports are listed APM Usage Monitor ert 48 CaQIBHR ANLSE GE Dashboard Data Collector User Information License Categories Reporting Report selections Report history S v General selections i Fav Name Created v Status Link Copy Delete Name op SY Initial cleanup 2013 06 26 11 28 09 Complete G hm xX g i Ww 2013 06 26 11 26 13 Complete x ate t i v 10 3 sy Manager review 2013 06 26 11 24 26 Complete E fi x Group User WW 2013 06 26 11 22 06 Complete im x YY Firefighter User 2013 06 26 11 15 01 Complete amp BR x gt User selection vw 2013 06 26 11 11 31 Complete G
6. 14 00 34 48 Complete SMS Rm x Show users lock status Show users first and lastnames Y 2013 06 14 00 34 47 Complete is Fe x Show altemate roles Dinamis enie atm nett mm Select a column that the filter should apply on from the drop down list te APM Usage Monitor g H C e SHH SBS DE OR D SIT 1 000 APM DEMO INS Dashboard Data Collector Userinformation License Categories Report selections Report history y v General selections Name Created v Status Link Copy Delete Name initial cleanup 2013 06 26 11 28 09 Complete G x 2013 06 26 11 26 13 Complete fx x Date to fis Manager review 2013 06 26 11 24 26 Complete amp Q Xx Group User 2013 06 26 11 2206 Complete BR x Firefighter User 2013 06 26 11 15 01 Complete amp amp xXx User selection a 2013 06 26 11 11 31 Complete iP x User Group Lastname Firstname Savings on license 2013 05 26 11 02 35 Complete amp x wK i No Mier spred 2013 06 25 17 13 10 Complete amp amp xX BATCHCREA BATCHUSER Role clesnup 2013 06 25 17 09 47 Complete A amp x BATCHZMM XD01 VS VA04 2013 06 14 13 17 43 Complete RF xX A Sar XD01 VS VA01 2013 06 14 13 14 15 Complete G x BOBJAUTH TA l FT SoD conflicts 2013 06 14 13 11 56 Complete amp hm x Add typed User 2013 06 14 13 08 34 Complete G xX User specific cleanup 2013 06 14 00 34 54 Complete amp h xXx gt Role selection 2013 06 14 00 34 53 Complete R E x License UM VS SU01 2013 06 14
7. 26 16 8 7 21 ZSG_C PROCUR_STOCK_SHIFTS 190 113 6 6 22 ZSG_C PROCUR ORDER CYCLE 15 12 2 2 23 ZSG C PROCUR RETURN SUPPLIER 189 112 6 6 24 ZSG C LALO ANBRUD 17 o 1 0 25 ZSG_C PRODUCT FLOW 5 4 1 1 26 ZSG_C LALO DRIVER 23 5 27 ZSG C LALO STORGE 85 0 3 0 28 ZSG_C LALO SUPPLIES 7 2 i 1 29 ZSG_C LALO ELIVERY RATE 7 4 3 3 30 ZSG_C LALO REPACKAGING 96 84 15 13 31 ZSG_C LALO PERIODIC_WORK 89 17 5 5 32 ZSG_C LALO SERVICE LEVEL 1 0 3 0 22 756 C IMO STATISTICS 1 A A A vl M 4p h Selection Data 23 Dar ao Ready 100 g This report shows the following columns Role The name of the roles that are added to a user on the system An empty role name indicates a profile such as SAP ALL SAP NEW etc Users with role assigned The number of users assigned to the role Users how have used role The number of users executed a tcode in the specific role tcodes assigned The number of tcodes contained in the specific role tcodes used The number of tcodes that are executed and used in the specific role Benefits of report The report shows a total overview of the allocated roles in the system By information this report an initial cleanup can be initialized The report is a good way of getting the full picture of roles and tcodes and to what extent they are actually used by the end users Use the report to spot a trend and copy for instance the role name of the roles that need the further analysis into the selection screen In this way
8. 4 30 ESS MSS 2 Professional 1 Professional 0 Professional 11 Professional 2 Professional 4 Professional 1 Professional en nno wo ADe wa 272 KHIER ld 4 Lt bl Ready ZSG C INNK RETIIR TH tev A Drofaccinnal Selection Data fa Ila m Count 80 Sum 299 100 This report shows the following columns User User name of the users how are assigned to the selected role Role The name of the role allocated to users The number of tcodes contained in the role assigned to the users searched for Tcodes assigned The numbers of days the tcodes have been used by the users assigned to the role Tcodes used The report delivers an overview of selected users and the role usage The UM maintained license category is switched on giving the information on the license category of the individual roles The combination of role usage data and license category supports an individual evaluation of the users if a lower license categorization is possible In the example the user in the highlighted area can be moved from professional to semi professional by removing the unused roles Benefits of report information Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 39 1 6 Example 6 False positive SoD conflicts Selection Group none Tcode XDO1 and VA01 When the report is generated save the report to a folder of your own choice Ot
9. C GENR GENERELT FVAHA ZSG C INDK INDKOEBSORDRE FVAHA ZSG_C_INDK_OMLAGRING FVAHA ZSG_C_INDK_RETUR_TIL_LEV FVAHA ZSG_C LALO LAGERREG SISA FVAHA ZSG_C LALO OMPAKNING FVAHA ZSG_C LALO PERIODISKE ARBEJDER FVAHA ZSG_C LALO STATUSOPT FVAHA ZSG_C LALO _VAREMODTAGELSE FVAHA ZSG_C SALG DISTR EMBALLAGE 22 EVAHA ZSA C SAIG ECAKTIIRERING M 4 gt gt Selection Data FI li Ready 100 Won DO fw Ne 5 a uoaohb6unhuaak 3 5 1 8 0 0 0 0 2 0 5 0 5 1 4 0 4 0 3 6 1 ron obunwnaanharvuwe NoN Ww Y Ohe Ne NO Oo 90 8 This report shows the following columns User User name of the users assigned to the selected role Role The name of the role allocated to users Tcodes assigned The number of tcodes contained in the role assigned to the users in search for Tcodes used The numbers of days the tcodes have been used by the users assigned to the role Benefits of report The report gives an overview of which roles have been used by which information users By filtering on the column tcodes used you can deliver a list with either the roles used or roles not used In a cleanup the unused roles information makes a quick win and for the process business analysis the used roles gives input about who is doing what Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 38 1 5 Selection Group tcode Users KH
10. Can take the following values e Queued queued behind one or several other reports e Initializing the report is initialized e Preparing selection tables the report prepares the selection done in the selection part e Calculating the size the report size in excel is been calculated e Generating X rows The X indicates the size of the finished report e Generating X rows report will be truncated As excel has a size limitation depending on the excel version this status will indicated in an early stage of the report generation that the report in excel will not shows all of the data that was selected for Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 30 e Creating file The data is been retrieved the report is ready to be created e Complete the report is ready to be downloaded e Partial the report generator could not save all rows in the report e Failed the report has failed e Killed the unfinished report is been manually stopped by the user Link Can display the following icons e When the report is created it shows up with the x icon e The icon shows up when the report is finished but the report generator ran out of RAM and could not save all rows F in the report The report is downloadable by clicking the ig icon e The a icon shows up when the report is no longer available e The Gi icon shows up when the report generator is
11. analyzed In the role selection part from the dropdown list three different types can be selected Options are Composite Single or Both The last option will take into account both the single and composite roles APM Usage Monitor EEE g O e BAR Anaa MA OB APM Usage Monitor Dashboard Data Collector User Information License Categories Reporting are Report selections Report history v General selections Fav Name Created Status Link Copy Delete Name V7 XD01VS VA01 2013 06 14 13 17 43 Complete amp e x ed A 7 XD01VS VA01 2013 06 14 13 14 15 Complete A Xx ate 0 LY 2013 06 14 13 11 56 Complete fx a x aia fete s wv 2013 06 14 13 08 34 Complete m A x ir 2013 06 14 00 34 54 Complete KR fe xXx gt User selection A ig 2013 06 14 00 34 53 Complete amp ime x v Role selection 5 tr 2013 06 14 00 34 51 Complete E Fra x Role type Single 2013 06 14 00 34 51 Complete fy xX Role Composite Tyt Role WW 2013 06 14 00 34 50 Complete HR BR x Single wv 2013 06 14 00 34 50 Complete amp amp x CRYS Both a z Add r 2013 06 14 00 34 48 Complete amp A x name ina selected SE r Background Processing W 2013 06 14 00 34 48 Complete A x SAP BC BAJGH ADMIN Administrator A TY 2013 06 14 00 34 47 Complete fx Fry x SAP_BC_BATCH_ADMIN_RED s er 2013 06 14 00 34 47 Complete fx i x SAP_BC_CSMREG CCMS Agent Pro
12. further analysis of other role or tcode usage is possible Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 35 1 2 Example 2 Individual role and tcode usage Selection Group Tcode Role type Single Role ZSG_C_INDK_MRP More options Roles license categories from UM and Users lock status x Gel a oa APM_UM_Report_789 1 Microsoft Excel c Ee oe Home Insert Page Layout Formulas Data Review View Add Ins 9 Q ep ss A2 fx BRVKJ v B D E F K a User Role Tcodes assigned Tcodes used License category Assigned license BRVKJ__1ZSG_C_INDK_MRP 8 0 Professional 3 FVAKH ZSG C _INDK_MRP 8 2 Professional 4 FVANA ZSG C INDK MRP 8 2 Professional 5 FVANG ZSG C_INDK_MRP 8 2 Professional 6 FVANI ZSG C_INDK_MRP 8 0 Professional 7 FVCHN ZSG C INDK_MRP 8 0 Professional 8 FVEFB 2ZSG C _INDK_MRP 8 0 Professional 9 FVIMJ ZSG_C _INDK_MRP 8 1 Professional 10 FVJAH 2ZSG C INDK_MRP 8 4 Professional 11 FVJJO ZSG C INDK_MRP 8 0 Professional 12 FVKII ZSG_C_INDK_MRP 8 0 Professional 13 FVKRO ZSG C INDK_MRP 8 1 Professional 14 FVMAB ZSG C _INDK_MRP 8 1 Professional 15 FVMAM ZSG_C_INDK_MRP 8 2 Professional 16 FVMES ZSG _C _INDK_MRP 8 0 Professional T 17 FVPLA ZSG_C_INDK_MRP 8 1 Professional 18 FVSHO ZSG_C_INDK_MRP 8 2 Professional 19 INHBP ZSG_C_INDK_MRP 8 2 Professional i 20 JENKNU ZSG_C_INDK_MRP 8 1 Professional 21 KHCEJ ZSG_C_INDK_
13. the report history part Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 33 APM Usage Monitor Wala g 14 DICE BAHAR Ht HS Hee Dashboard Data Collector User Information License Categories Reporting L Report selections Report history v General selections Fav Name Created v Status Link Copy Delete Name i acco Generating 80 2013 06 30 13 45 59 ows le E Date Se ect date v to Select date i Running 0 queued 2013 06 30 13 45 16 Complete fx Fry x i a a ee x x Group Both user and tcode Y Type Report 2013 06 26 11 28 09 Complete E Fa x SISSE SEEGER System Client SIT 000 2013 06 26 11 26 13 Complete x Fr x User SAS 2013 06 26 11 24 26 Complete he x gt i Created 2013 06 30 13 45 59 nGnewedion 2013 06 26 11 22 06 Complete x x Started 2013 06 30 13 46 01 gt Tcode selection Duration 2 secs 2013 06 26 11 15 01 Complete fx fe x 2013 06 26 11 11 31 Complete x Fr x gt More options 2 2013 06 26 11 02 35 Complete amp he x Generate report x Clear selections rr 2013 06 65 17 13 10 Complete ES Ta x SY Audit report 43 06 85 17 11 57 Cdmplete KR eh x id Role cleanup 2013 06 25 17 09 47 Complete x Fe x lt 7 XD01 VS VA01 2013 06 14 13 17 43 Complete ie x SY XD01 VS VA01 2013 06 14 13 14 15 Complete KS OR X sr SoD conflicts 2013 06 14 13 11 56 Complete am
14. up first in the table Go to the reporting module of APM UM to get a full list of users with no activity APM Usage Monitor EED g 4E CaQ CHR SOS 8A oe Dashboard Data Collector User Information License Categories Reporting AN Users on Svstem Non Dialoa User Count Users Who Can Loa On Users with No Activitv Locked Users 2 User name First name Last name Inactivity in months HEW Henrik willems 3 kd Jac Jane Baundal Christiansen 3 JEA Jim Erik Andreasen 3 JPD J rn Pedersen 3 KAL Kanna Lynder 3 KEK Kent Kaltoft 3 KLN Kim Lave Nielsen 3 KPV Kari Pater Villandt 3 LGK Lars Gliskov 3 MLN Mette Leth Nielsen 3 OBR Ove Bryntesson 3 OSH Ole Selvsten Hemmingsen 3 PBA Per Beckmann Andersen 3 PEL Peter Egelund Ellebye 3 PET Per Bundgaard Thellersen 3 PJA Peter Jacobsen 3 RAM Rasmus Maah 3 RA Ricky Lemle 3 ROF Rime Overg d Fayed 3 SAB Sandr Bosse 3 SAN Sand Cucarano 3 SAS Sarmad Salah Reda 3 Users with No Activity S SHA Sara Holst Andersen 3 Sto Sindri Onundarson 3 SKO Steen Koefoed 3 STP Steen Pedersen 3 SUV Susanne Vasegaard 3 TNS Thorsten Nordholm Sebirk 3 TRL Troels Lindgaard 3 HEB Henrik Bentzen 2 HEI Henrik Ibsen 2 LOB Lone Brandenborg SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 10 1 5 Locked Users Dashboard view The total number of locked users in the system Show details Sho
15. 00 34 51 Complete amp hm x gt Tcode selection 2013 06 14 00 34 51 Complete G BR x v More options Gen role 2013 06 14 00 34 50 Complete FR Fa x Show roles license categories from UM 2013 06 14 00 34 48 Complete fx Fi x Show users assigned license type from SU01 han scat 2013 06 14 00 34 48 Complete fx ip x Show users lock status Show users first and last names lt 7 2013 06 14 00 34 47 Complete F F x Show altemate roles Nhar snie annan a SAPA D SIT 1 000 APMDEMO INS So of Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 25 Choose between different conditions from dropdown list system Help se g 4U CaA SHH anaana oem Dashboard Data Collector Userinformation License Categories Reporting Report selections Report history v General selections Name Created Status Link Copy Delete Name Initial cleanup 2013 06 26 11 28 09 Complete R BR x2 2013 06 26 11 26 13 Complete fx Date to pi T x Manager review 2013 06 26 11 24 26 Complete x Fo x Group User 2013 06 26 11 22 06 Complete amp im x Firefighter User 2013 06 26 11 15 01 Complete ix Fey x User selection 2013 06 26 11 11 31 Complete amp e x User Group Lastname Firstname Savings on license 2013 05 26 11 0235 Complete ix Fey x 30 No filter applied 2013 06 25 17 13 10 Complete R y BATCHCREA p fe X BATCHMRP Audit report 2013 06 25 17 11 57 Complete K Fig x BAT
16. 2 21 BRDAC o o q Row Labels Values 22 BRDBE o o User v Sum of Days v 23 BRDJZ 72 24 BRDOM 15 25 BREGA o 26 BREIS 3 E Defer Layout Update Update Ready li gt fi 100 This report shows the following interesting columns Row Labels Column Labels Benefits of report information User name of the users who have the SoD conflicts or authorization to one of the tcode The tcode selected and the numbers of days the tcodes have been used by the users What you see in these columns is that if there is a value in both columns the users have the SoD conflict combination and if the value is zero then we know that the tcode have not been used by the users If there is no value in of the columns it means that the user do is not authorized to the tcode You can identify your false positives SoD conflicts Now you can begin cleaning and removing tcodes that causes SoD conflicts but not been used false positives Furthermore the report gives you the overview of all users mitigated and you will have a full overview of which users are actually using the tcodes that causes the SoD conflicts and which users are actually not using the tcodes causing the SoD conflicts Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 40
17. 7 Fi 7 16 ZSG_C_INDK_DISPONENT 29 13 3 3 17 ZSG_C_INDK_E3_SUPERUSER 2 1 1 1 18 ZSG_C_INDK_FAKTURAKONTROL 31 16 5 3 19 ZSG_C_INDK_FORECAST 26 1 16 1 20 ZSG_C_INDK_INDKOEBSORDRE 219 135 25 22 21 ZSG_C_INDK_MRP 26 16 8 7 22 ZSG_C_INDK_OMLAGRING 190 113 6 6 23 ZSG_C_INDK_ORDRECYKLUS 15 12 2 3 24 ZSG_C_INDK_RETUR_TIL_LEV 189 112 6 6 25 ZSG_C LALO _ANBRUD 17 8 1 1 26 ZSG_C LALO ANN_VAREBEVAEG 5 4 1 1 27 ZSG_C LALO CHAUFFORER 5 5 23 5 28 ZSG_C LALO LAGERREG SISA 85 11 3 3 29 ZSG C LALO LEVERINGER 7 2 1 1 30 ZSG C LALO LEVERINGSGRAD 7 4 3 3 31 ZSG_C LALO OMPAKNING 96 84 15 13 32 ZSG_C LALO PERIODISKE ARBEJDER 89 17 5 5 33 ZSG_C LALO SERVICEGRAD 1 0 3 0 34 ZSG_C LALO STATISTIK 11 6 5 4 35 ZSG_C LALO STATUSOPT 88 45 10 9 36 ZSG_C LALO VAREMODTAGELSE 170 78 12 12 37 ZSG_C LALO ZTPOIC 2 2 1 38 ZSG_C_MADA_DEBITORER_VEDL 21 4 5 4 39 ZSG C MADA FINANS VFDI 19 0 nm L 4 gt gt Selection Data 3 T i gt Ready 100 y Recommendations Time for creating a report depends on the size of the data set being analyzed base on the report selections Therefore running a full report on Users Roles and or Tcodes will take a long time to generate the report especially if you have a large system landscape Furthermore a report with show alternate roles filtering will take long time to generate There is the option to cancel an unfinished report This is done by clicking on the sign in the top right hand side of
18. CHUSER Role cleanup 2013 06 25 17 09 47 Complete amp RR x BATCHZMM XD01 VS VA01 2013 06 14 13 17 43 Complete e x ee XD01 VS VA01 2013 06 14 13 14 15 Complete amp amp x BOBJAUTH F SoD conflicts 2013 06 14 13 11 56 Complete A BR xXx Add typed User 2013 06 14 13 08 34 Complete amp x User specficcieanup 2013 06 14 00 34 54 Complete ix F x Role selection 2013 06 14 00 34 53 Complete GE h x License UM VS SU01 2013 05 14 00 34 51 Complete R F x gt Tcode selection 2013 06 14 00 34 51 Complete amp BR X v More options Gen role 2013 06 14 00 34 50 Complete KR Fe x Show roles license categories from UM 2013 06 14 00 34 48 Complete x E x Show users assigned license type from SU01 Ses Here executedon 2013 05 14 00 34 48 Complete fx ip x Show users lock status Show users first and last names SY 2013 06 14 00 34 47 Complete R ip x Show altemate roles Nhan enla danne z z SAPA D sIT 1 000 APM DEMO INS 7 S gf Add the selection Value which is case sensitive APM Usage Monitor e 4B COR SHH BH HSH OB Dashboard Data Collector Userinformation License Categories Reporting Report selections Report history v General selections Fav Name Created v Status Link Copy Delete Name SY initial cleanup 2013 06 26 11 28 09 Complete G Q x 2 g sr 2013 06 26 11 26 13 Complete amp im x le Wy Manager revew 2013 06 26 11 24 26 Complete amp Q xXx Group User y sy 2013 06 26 11 22 06 Complete a
19. MRP 8 1 Professional 22 KHEBN ZSG_C_INDK_MRP 8 0 Professional 23 KHIFR ZSG_C_INDK_MRP 8 2 Professional 24 KHSRA ZSG_C_INDK_MRP 8 2 Professional 25 LIZNIE ZSG C _ INDK_MRP 8 0 Professional 26 RIMBL ZSG C _INDK_MRP 8 0 Professional 27 RIUCH ZSG C _INDK_MRP 8 2 Professional 28 29 30 31 _ 32 22 L al M 4 gt bi Selection Data 3 a4 m gt Ready EO GI 100 This report shows the following columns User User name of the users assigned to the selected role Role The selected role tcodes assigned The number of tcodes contained in the selected role tcodes used The number of tcodes executed and used in the selected role License category The license category assigned to the role Assigned license The license category that are assigned the user in SU01 Benefits of report information The report shows which users are assigned to the selected role and how many of the tcodes contained in the selected role are used by the users i e during a clean up the roles not used can be identified and removed accordingly Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 36 1 3 Example 3 Cleanup of tcodes in individual roles Selection Group none Role type Single Role ZSG_C_INDK_MRP x W 97 CC Cleanup of tcodes in individual roles Microsoft Excel 2 amp Home Insert Page Layout Formulas Data Review View Add In
20. SHR BHHLD FE OoB8 Dashboard Data Collector User information License Categories Reporting 7 16 7 30 7 13 8 22 10 5 11 19 11 3 12 17 12 31 12 Bl APA D SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 13 1 8 Allocated tcodes Dashboard table The total number of tcodes contained in allocated roles for the last three months In other words the dashboard shows the size of the authorization concept in regard to the tcodes contained in roles assigned to the users on the system Show details Shows a graph on historical trend on allocated tcodes for the last year System Help ED 8 C e SHH anaa fF Oe APM Usage Monitor Dashboard Data Collector User information License Categories Reporting Riviere on System i Non Dialoa User Count Users Who Can Loa On Users with No Activitv i Locked Users 2 6000 Allocated Tcodes g 2800 2C 2400 000 A tee PAN a A eT ay S W W WwW L AN 1600 NTEN MAA MWY YYY a SORTER EL 1200 NA Ah A li AAA AN M yv v VJ VU VV V VU 800 Ar SL a VW 400 V A 0 v P J April May 4000 vV NI OT a VAA VANN 3000 00 i FOR UYVS N 1000 o ly August Septem be Octob November Decembe January y February March April May june D SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsoluti
21. a license category are shown as a list Role The name of the roles that are contained in the highlighted license category Description The description of the roles that are contained in the highlighted license category Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 22 gt APM Usage Monitor I H c e DHAR BHA PE eR Dashboard Data Collector User information License Categories Reporting Maintain license categories Roles assigned to selected category id Category Roles Boesen Description e Any 92 SAP_BC_BATCH_ADMIN Background Processing Administrator 0 Unassigned 10 SAP_BC_BATCH_ADMIN_REDWOO c 1 Professional 51 SAP_BC_USR_CUA_SETUP_CENT Arnie skuden ea cue in CUA Central System 2 Limited Professional 23 3 ESsmss 3 SAP_IS_MONITOR SAP_J2EE ADMIN Administration User for the SAP J2EE Engine SAP_S_CSMREG Role accto profile S_CSMREG SAP_XI_RWB_SERV_USER_MAIN ZSG C FINA DEBITORER Finans Debitor ZSG C FINA FINANSKONTO Finans Finanskonto KRITISK ZSG_C_FINA_HOVEDBOG Finans Hovedbog ZSG C FINA KREDITORER Finans Kreditor ZSG C FINA PERIODISKE ARBEJIFinans Periodiske Arbejder Ada category Delet ZSG C FORS LAGEREKSPEDITIOIForsendelse Lagerekspedition ZSG_C_FORS_PLANLAEGNING tchanos ZSG_C_GNFK_FAKTURERING Gennemfakturering Fakturering ZSG_C_GNFK_GENFAK_UDVIDET Udviddet gennemfakturering ZSG_C_GNFK_PERIODISKE_ARBE Gennemfakturering
22. code is assigned to a role This means that report will not show if the tcode executed by a user is assigned to the user via a profile gt APM Usage Monitor EEE Gg 4E Cae BAHAR ALOHA ee APM Usage Monitor Dashboard Data Collector User Information Lice Report selections gt General selections gt User selection gt Role selection gt Tcode selection More options Show roles license categories from UM Show users assigned license type from SU01 Show users lock status Show users first and last names Show alternate roles Show role descriptions Show tcode descriptions Exclude non role usage Generate report Clear selections Bi SIT 1 000 APM DEMO INS Generate report After making the desired selections click on button to start generating the report Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 29 When the report is created it shows up in the Report history list It normally takes some time for the system to generate a report A report is available when an Excel icon appears in the link column gt APM Usage Monitor g IHI CaQ BAR APM Usage Monitor Haida Os Dashboard Data Collector User Information License Categories Report selections v General selections Name Date to Group User gt User selection gt Role selection gt Tcode selection
23. different selections options will be described General selection General selection gives the following selection options Name Add a name to your reports Date The start date when the report should start from To The end date Group Choose grouping from the drop down list e None e User e Tcode e Both user and tcode When choosing to group on User or Tcode your excel report will have a summarizing column on users or Tcode i e when grouping on tcode instead of having the name of the tcodes contained in the roles the number of total tcodes contained in a specific role will show up in the report User Role and Tcode selection There are different selection options for selecting on User Role and Tcode Define Filter Select by selecting the rows Type a name A here means all Pasting from the clipboard iS Please note These selections options are the same for selecting on User and Tcode For role selection there is an option to choose between reporting solely on composite or single roles or both composite and single roles In the following the four different selection options for user selection will be described Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 24 Define Filter For defining a filter on users click on gt APM Usage Monitor g i dB8 c e e BAR BAS fF Oe Dashboard Data Collector User information Report selections
24. e dashboard contains the following views All Users on system Non Dialog User Count Users Who Can Log On Users with no activity Locked users SAP_ALL users Executed Tcodes Allocated Tcodes Unused Tcodes Unique Role Usage Total Role Usage Roles By Role Type Roles per License Cat Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 1 1 All Users on systems Dashboard view Total number of users on the system The number takes account for locked and not valid users on the system Show details ee q NANON Clicking the icon will shows a historical graph of the total number of users on the system APM Usage Monitor ibis G 4EICaAA BARI BHHS GE All Users on System CY 1671 July August September October November December January February March April May June gt SIT 1 000 Y APM DEMO INS a if Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 1 2 Non Dialog User Count Dashboard view A pie chart on the total number of non dialog users The non dialog users in APM UM are system communication service and reference users Show details Shows historical graphs on the number of non dialog users on the system gt APM Usage Monitor whey Gg H e e GHHR SLS amp Dashboard Data Collector User information License Categories Report
25. ets S Editing S Number t Styles Cells Editing le System Client User isit ooo SAS Name 3 From date 6 To date 7 Role type 8 Teode 9 Tcode 10 Group a 12 Roles license categories from UM 13 13 Users assigned license type from SU01 14 Users lock status 16 Alternate roles 19 20 Exclude non role usage Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 32 The second sheet called Data contains the report data The number of columns in the report depends on selection criteria The following data manipulation in excel will not be saved in reports that exist in APM_UM r x WH 97 j Initial cleanup Microsoft Excel Ee Home Insert Page Layout Formulas Data Review View Add Ins 9 Q o EH 2 A2 gt fe v B c D E F G H I Ja 1 Role Users with role assigned Users who have used role Tcodes assigned Tcodes used l 381 381 753 753 3 SAP_BC BATCH ADMIN 1 1 13 2 4 ZSG C FINA DEBITORER 2 0 1 0 5 ZSG_C FINA _FINANSKONTO 2 1 1 1 6 ZSG C FINA HOVEDBOG 1 1 1 1 7 ZSG_C FINA KREDITORER 24 14 6 5 8 ZSG C FINA PERIODISKE ARBEJDER 3 3 21 5 9 ZSG_C FORS LAGEREKSPEDITION 142 95 7 7 10 ZSG_C FORS PLANLAEGNING 138 82 1 1 11 ZSG C GENR GENERELT 293 283 176 124 12 ZSG C GNFK FAKTURERING 35 13 5 4 13 ZSG_C_GNFK_GENFAK_UDVIDET 3 2 6 4 14 ZSG_C_GNFK_PERIODISKE_ARBEJDER 32 5 5 1 15 ZSG_C_GNFK_REGISTRERING 35 2
26. file SAP AC RPENWOANN COMM IN Fi 5 SF 2013 06 14 00 34 45 Complete E F x 4 gt 4 gt z oT 2013 06 14 00 34 45 Complete E Fry x Add typed Role Remove selected Role s y 2013 06 14 00 34 44 Complete amp a x 34 ix F gt Tcode selection LW 2013 06 14 00 34 43 Complete fx 3 x SIT 1 000 Y APM DEMO INS Y More options By More options it s possible to add new columns on your reports You can choose from the following options Show roles license categories from UM Adds a column to the reports with the license categories created and managed in the License Categories tab Show users assigned license type from SU01 Adds a column to the report with the license type assigned to the users in standard SAP SUO1 Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 28 Show Users lock status Show users first and last name Show alternate roles Show role description Show tcode description Exclude non role usage A column will be added to the reports with the user s lock status on the system Shows the user s first and last names Adds a column with a role name if the same tcode executed by a user is contained in two different roles It shows a column with the description of the roles from the standard SAP tcode PFCG It shows a column with the description of the tcodes Shows only the tcode usage if the t
27. gt More options Generate report X Clear selections Reporting Report history Fav Name Created v Status Link Copy Delete SY Initial cleanup 2013 06 26 11 28 09 Complete fix Fra x sr Internal controls 2013 06 26 11 26 13 Complete amp A x LY Manager review 2013 06 26 11 24 26 Complete fix Fra x Sv 2013 06 26 11 22 06 Complete RK Fe x S Firefighter User 2013 06 26 11 15 01 Complete fix FF x 5 2013 06 26 11 11 31 Complete KR FF x sr Savings onlicense 2013 06 26 11 02 35 Complete fix Fra x Ww 2013 06 25 17 13 10 Complete x FF x gt Audit report 2013 06 25 17 11 57 Complete fix FF x S Role cleanup 2013 06 25 17 09 47 Complete x Fe x lt 7 XD01 VS VA01 2013 06 14 13 17 43 Complete fx Fa x tig XD01 VS VA01 2013 06 14 13 14 15 Complete Se FF xX VY SoD conflicts 2013 06 14 13 11 56 Complete m iH x 5 Finance roles critical 2013 06 14 13 08 34 Complete x Fa x User specific cleanup 2013 06 14 00 34 54 Complete fix Fa x Ww 2013 06 14 00 34 53 Complete ge ih x License UM VS SU01 2013 06 14 00 34 51 Complete amp Hm xX Ww 2013 06 14 00 34 51 Complete KE BR x Z Gen role 2013 06 14 00 34 50 Complete ffx lie x SIT 1 000 APM DEMO INS Y The Report history part contains the following information Favorite Name Created Status Mark a report as a favorite by clicking Add or change a report name by double clicking on the name field The time when creation of the report was initiated
28. herwise Excel doesn t allow you to make a Pivot table which is perfect for the analysis Now choose the Insert menu in Excel and the PivotTable option Now drag the User to the Row Labels area Tcode to the Column Labels area and Days used into Values area The report will look like this rc xx 9 le APM UM Report 2000 Microsoft Excel M 4 gt Selection Sheeti Data J Home Insert Page Layout Formulas Data Review View Add Ins Options Design A Q EH ss n n z ac sE 1 A PivotTable Name Active Field ji S gt us Clear v Summarize Values By Fie PivotChart PivotTable1 Sum of Days used TER ER Select ig Show Values As Fa E Insert Refresh Change Data a Options 9 Field Settings een Counce B Move PivotTable ig Fields Items amp Sets PivotTable Active Field Group Sort amp Filter Data Actions Calculations Tools Show A3 J Sum of Days used A B D E F G H i J K L PivotTable Field List Xx 2 Choose fields to add to report r Sum of Days used Column Labels Fuser 4 Rowlabels 7 Rate 5 BATCHUSER Wi Toode 6 BJARLR o o ne 7 BRAFE o o 8 BRAHN o o 9 BRAJE o o 10 BRAKH 6 6 11 BRALB o o 12 BRANI 11 11 13 BRBOS o o 14 BRBRI o o 15 BRBVE i Drag fields between areas below 16 BRCHE 2 2 pera Column Labels 17 BRCPM o o Tcode z 18 BRCSJ o o 19 BRCSV o o 20 BRCWA i
29. iew The total number of users with a SAP_ALL and or SAP_NEW profile assignment on the system Show details Shows a table with 100 users if that many and whether they are assigned SAP_ALL and or SAP_NEW Furthermore the table shows the user type which gives the option to decide on whether it is a critical dialog user or a system service communication or reference users the profiles are assigned to APM Usage Monitor ar 8 C e SHH SBS HOB APM Usage Monitor Dashboard Data Collector User Information License Categories Reporting eb Ser ivi a sers on System Non Dialoa User Count Users Who Can Loa On Users with No Activitv Locked Users Type User name First name Last name SAP_ALL SAP_NEW Dialog ABCW Albert Weiss Dialog BJEK Bjarne Krall Dialog ISME Isa Mende Dialog OLKS Olie Smart Service BC_1 BC_1 Service BC_2 BC 2 Service 8c 3 ec 3 Service Bc_4 Bc_4 Service BCS BCS Communica tion PI_USER PI_USER Communication RFC USER RFC USER SAP ALL Users g D SIT 1 000 APM DEMO INS ft Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 12 1 7 Executed tcodes Dashboard view Shows a historical graph on the number of tcodes executed on the system for the last three months Show details Shows a historical graph on the number of tcodes executed on the system for the last year system Hep a i En m m m E Go 8 e
30. ing Non Dialog User Count amp February D D SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 1 3 Users Who Can Log On Dashboard view Total number of users on the system that can log on This means that this number doesn t count the locked users or user that or not valid on the system Show details Shows a historical graph on the number of users who can log on the system APM Usage Monitor wba g HB e BHR SLS GB Dashboard Data Collector User Information License Categories Reporting Rn TRSTEUTR Svstem U Non Dialoa User Count t Users Who Can Loa On u Users with No Activity u Locked Users i y 2000 1800 1600 1400 1000 Users Who Can Log On 2 i 1423 July August September October November December January February March April May June amp D SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 1 4 Users with no activity Dashboard view A pie chart with total number of users with no activity in 3 months or more 2 months and 1 month Show details Shows a table with user name first name and last name of a user that has been inactive in 1 2 and 3 months The table will only show 100 user names in total The users with three months inactivity show
31. lection is performed by a scheduled batch job which normally runs once a day For recommendations and technical setup of the batch job please refer to the installation guide Date The date the last time statistical data was collected Transfers The total number of data transfers performed Y Records How many records were selected in the single data collection gt ms The total time used by the data collector in milliseconds g 8H e SAR SBS HOR APM Usage Monitor Last data collected 2012 02 24 03 03 42 UTC Data collector history Date Transfers E Records ims 2012 02 24 43 5845 34183 2 2012 02 23 97 136469 185917 2012 02 22 97 167138 201849 ti 2012 02 21 96 152077 201191 2012 02 20 97 163695 206882 2012 02 19 76 18841 55458 2012 02 18 79 23623 41330 2012 02 17 94 106309 152441 2012 02 16 96 138068 192008 2012 02 15 97 151787 197841 2012 02 14 97 147162 206655 2012 02 13 96 162439 219292 2012 02 12 76 19509 61371 2012 02 11 75 20616 44395 2012 02 10 94 127686 193103 2012 02 09 97 152385 229148 a b SIT 1 000 APM DEMO INS Fy Please note If the last data collection date do not match the time and the date of the scheduled batch job please ensure that the batch job runs correct Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 20 User Information In the User Information tab the information on the synchronization of the authorizati
32. lutions applicon dk System landscape The APM UM consists of two components An ABAP add on package blue dot on drawing is installed on the SAP systems relevant for using the APM UM A MySQL PHP web application containing the majority of the APM UM solution The web application is installed on a web server SAP ERP SAPCRM Solution Manager SERED UUS HTTP Communication Web Server APM Web Service The SAP systems communicate with the web server via HTTP using a standard RFC destination The APM UM is called from any of the SAP systems with the following Tcode N APPLISOL APMUM APM UM Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk User guide for APM UM We created APM UM hand in hand with our Authorization Process Manager customers who asked us to solve another pain point the year to year accumulation of obsolete roles Authorization Process Manager customers were also overspending on licenses due to poor visibility into roles and access levels APM UM solves these issues APM UM is a sister product to the Authorization Process Manager delivered in the same software package but with individual license keys APM UM provides continuous monitoring of users role usage in support of processes such as yearly access review role redesign removal of critical access rights adjustment of users to their correct license category and m
33. m Mail solutions applicon dk 17 1 12 Roles by Role Type Dashboard table A pie chart with the number of unique roles divided into four role types These are composite single master and derived roles Show details Shows a historical graph of the number of unique roles divided into these four role types APM Usage Monitor whey g 8 C e CHR SBS DE Oa Dashboard Data Collector User information License Categories Reporting Roles By Role Type May June a D sIT 1 000 APMDEMO INS OS of Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 18 1 13 Roles per License Cat Dashboard table A pie chart with total number of unique roles based on the various license categories created and managed in the APM UM license category tab Show details Shows a historical graph of the number of unique roles divided into the number of license category Sistem Heb oo g JIE CAQ BHR DNAd GE Dashboard Data Collector User Information License Categories Reporting IN BEJ pe en 1000 600 2 400 5 Roles per License Cat amp L D SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 19 Data Collector In the Data Collector tab information on statistical data collection is displayed Data col
34. mp im x CY Firefighter User 2013 06 26 11 15 01 Complete amp amp xX v User selection x Ww 2013 06 26 11 11 31 Complete amp x User Group Lastname Firstname Sv Savings oniicense 2013 06 26 11 02 35 Complete ix fe x i A z No filter applied sy 2013 06 25 17 13 10 Complete amp amp x BATCHOREA BATCHMRP Ly Audit report 2013 06 25 17 11 57 Complete amp amp Xx BATCHUSER SY Role cleanup 2013 06 25 17 09 47 Complete xe amp x BATCHZMM V7 xD01VS VA01 2013 06 14 13 17 43 Complete mm x werk r XDO1VS VADI 2013 06 14 13 14 15 Complete G RR X BOBJAUTH FT GF SoD conficts 2013 06 14 13 11 56 Complete KR mH x Add typed User vy 2013 06 14 13 08 34 Complete G X VY User specific cleanup 2013 06 14 00 34 54 Complete ix Fig x Role selection wv 2013 06 14 00 34 53 Complete amp D x SY License UM VS SU01 2013 06 14 00 34 51 Complete amp hm x gt Tcode selection SY 2013 06 14 00 34 51 Complete RR x v More options SY Gen role 2013 06 14 00 34 50 Complete fx Fr x Show roles license categories from UM Sy 2013 06 14 00 34 48 Complete R E x Show users assigned license type from SU01 Sieg ee otc 2013 06 14 00 34 48 Complete fx ip x Show users lock status Show users first and last names SY 2013 06 14 00 34 47 Complete R fe x Show altemate roles Nhar salia dan atiotiona z z TEY Thee Sh D SIT 1 000 APM DEMO INS So Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutio
35. ns com Mail solutions applicon dk 26 For adding more filters on the same selection click on kd i For applying the filter click on The result of the filter will now show up on the search table Name LY Initial cleanup 2013 06 26 11 28 09 Complete amp hm x Sug 2013 06 26 11 26 13 Complete F Fey x ate s r Manager review 2013 06 26 11 24 26 Complete amp eh x i mer 2013 06 26 11 22 06 Complete KH RR x Firefighter User 2013 06 26 11 15 01 Complete fx ie x v User selection 2013 06 26 11 11 31 Complete amp ih x User d Lastname Firstname User s r Savings onlicense 2013 06 26 11 02 35 Complete KK Fe x 1 77 lear filte A m i 01376 Users shown i 2013 06 25 17 13 10 Complete fx E x FVAAP 2 ET FVAHA parse 7 Audit report 2013 06 25 17 11 57 Complete amp ih x FVAKH T Role cleanup 2013 06 25 17 09 47 Complete E Fa x FVALLAGE Fo 7 XD01 VS VA01 2013 06 14 13 17 43 Complete amp A Xx kth lt 7 XDO01VS VA01 2013 06 14 13 14 15 Complete KK Fr x FVANG FE SY SoD conflicts 2013 06 14 13 11 56 Complete fx fg x 4 gt Ee ag i Add typed User Remove selected User s 2013 06 14 13 08 34 Complete bs D x sr User specificcleanup 2013 06 14 00 34 54 Complete fx Fe x gt Role selection H 2013 06 14 00 34 53 Complete A xXx 7 License UM VS SU01 2013 06 14 00 34 51 Complete G A x gt Tcode selection 2013 06 14 00 34 51 Complete fx Fr x v More options 7 Gen role 2013 06 14 00 34 50 Complete amp i x Sh
36. nto two parts In the left side of the License Categories screen the various license categories are created and maintained The roles assigned to the various license categories are displayed on the right hand side of the screen The Maintain license categories part contains the following information Id A unique number assigned by APM UM for identification of the license category Category The name of the SAP license category as maintained in APM UM Roles The number of roles contained in the license category Click on the add lt atesery button to create a new category This new row will appear 10 new category 0 A new license category can be added to the Category row by double clicking the new category cell and inserting a new license category name The APM UM pre defined categories are the following Any All the roles that are synchronized with APM UM Unassigned The roles that are not assigned to a category appear here When a category is created the roles are assigned to a license category by highlighting the role roles Now click on the highlighted role and drag and drop the role into the right category To delete a license category it is required that the category doesn t contain any roles To delete a category highlight the category and click on the Pelete category button Save changes The and Revert changes buttons can be used when moving the roles between the license categories The Roles assigned to
37. nup of unused roles allocated to a list of users eccceeeceeeseseeeeeeeees 38 1 5 Example 5 Role Usage and license analySIs ccccccccsssssssecccecceeeeeeesececceeesaeaesseeeeeees 39 1 6 Example 6 False positive SoD conflicts 2 0 0 ecccccccccccccsssseeeeccceeceeaseeeeeceeeeesseaeeeseeeeeees 40 Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk Introduction The APM Usage Monitor in the following called APM UM is an add on module for SAP customers faced with the challenging task of maintaining the integrity of their SAP authorization concepts and license administration The APM UM is composed of two components The first is an ABAP add on that is installed on all SAP systems where the APM UM is to be used The second is a web application that is installed on a separate web server The SAP GUI is used for all access to the APM UM as the ABAP add on package on the SAP system manages the interaction between the SAP GUI and the web server The present user documentation will take you through the following topics System landscape Understanding the system landscape of the APM UM User guide A user guide giving detailed information about the functionality and usage of the APM UM Any comments or questions Mail sas applicon dk or call 45 52195118 Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail so
38. o the selected role The name of the selected role The tcodes contained in the selected role The numbers of days the tcodes have been used by the users assigned to the role The report shows which transactions in the selected role have been used by which users or the opposite In other words the report shows you which transactions to keep and which could be left out in cleanup phase Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 37 1 4 Example 4 Cleanup of unused roles allocated to a list of users Selection Group tcode Users FV x i 7 Cleanup of unused roles allocated to users Microsoft Excel o xs Home Insert Page Layout Formulas Data Review View Add Ins Vv o pep X co N A cC D User Role Tcodes assigned Tcodes used FVAAP 3 FVAAP ZSG_C_FORS_LAGEREKSPEDITION Li FVAAP ZSG_C_FORS_PLANLAEGNING 1 FVAAP ZSG_C_GENR_GENERELT FVAAP ZSG C INDK INDKOEBSORDRE FVAAP ZSG C INDK OMLAGRING FVAAP ZSG C INDK RETUR TIL LEV FVAAP ZSG C LALO LAGERREG SISA FVAAP ZSG C LALO OMPAKNING FVAAP ZSG C LALO PERIODISKE ARBEJDER FVAAP ZSG_C LALO STATUSOPT FVAAP ZSG_C LALO VAREMODTAGELSE FVAAP ZSG_C SALG DISTR EMBALLAGE FVAAP ZSG C SALG FAKTURERING FVAAP ZSG C SALG ORDRER FVAAP ZSG C SALG PERIODISKE ARBEJDER FVAAP ZSG C SALG REKLAMATIONER FVAAP ZSG C TEKN ZSD EMBALLAGE FVAHA FVAHA ZSG C FORS LAGEREKSPEDITION FVAHA ZSG C FORS PLANLAEGNING FVAHA ZSG
39. on concept is displayed The authorization concept data that are synchronized here are users the roles assigned to these users and the transaction codes contained in the assigned roles The table in the upper part of the User Information screen contains the following information Timestamp The date and time last synchronization was executed User The user that initiated the synchronization Total user The total number of users that have been imported into the APM UM in the last synchronization Total roles The total number of roles that have been imported into the APM UM in the last synchronization Total tcodes The total number of transactions code that have been imported into the APM UM in the last synchronization Please note Synchronization of the authorization concept is performed by a scheduled batch job which normally runs once a day For recommendations and technical setup of the batch job please refer to the installation guide In the lower part of the User Information screen it is possible to add the latest synchronized roles into the license categories tab This is done by clicking on the Premete roles button The roles are handled as described on the screen iB eee BAK ans DE APM Usage Monitor SIT 1 000 APM DEMO INS a Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 21 License Categories The License Categories tab is divided i
40. ons com Mail solutions applicon dk 14 1 9 Unused tcodes Dashboard table The number of the tcodes contained in roles allocated users which have not been executed during the last year Show details Shows a historical graph on the number of unused tcodes allocated in roles on the system The trend can be displayed for the last year and gives the overview of the authorization concept and to which level the concept can be downsized to oes we 4A CRA SHH SANS fA OB APM Usage Monitor Dashboard Data Collector iser information License Categories Reporting RITES on Svs sers on System Non Dialoa User Count Users Who Can Loa On Users with No Activity Locked Users 5000 Unused Tcodes g 4000 z 0 o0 a gt 000 1000 o August mb Octob November December January Febru h A June zi SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 15 1 10 Unique Role Usage Dashboard table Unique number of roles assigned to the users on the system and the unique number of roles that are used by the users on the system for the last three months In other words the unique number of roles shows the size of the authorization concept and how many of the roles in the concept are being used Clicking the icon will show the same graph over a longer time period Show details E amp E APM Usage Monitor
41. ore APM UM enables you to know the impact of changes before they are implemented rather than relying on unproven assumptions and handling unforeseen consequences after changes are made The APM UM contains four different tabs These are the following Dashboard Data Collector User Information License Categories Reporting In the following the content of each tab in APM UM will be described Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk Dashboard With the unique combination of data made available in APM UM the APM UM delivers a graphical dashboard showing instant information about the authorization concept both as is information and seen in a historical perspective gt System Help _ g I J4E CA BHR Doaa HH ORE APM Usage Monitor Dashboard Data Collector User Information License Categories Reporting All Users on System amp Non Dialog User Count Users Who Can Log On Users with No Activity 4 Locked Users 8 Q Executed Tcodes amp Allocated Tcodes Q Unused Tcodes Unique Role Usage 1200 1200 2800 1000 2400 1000 800 2000 800 r 600 1600 se Ww 600 1200 400 aa 400 200 400 200 1 4 15 4 29 4 13 5 27 5 10 6 24 6 April May June Total Role Usage Roles By Role Type Roles per License Cat ay D SIT 1 000 APM DEMO INS 24000 20000 16000 12000 8000 4000 o Bi Th
42. ow roles license categories from UM w 2013 06 14 00 34 48 Complete F i x Show users assianed license type from SU01 SY Tcode executed on 2013 06 14 00 34 48 Complete x Efe x Add selected The users can be added to the selection criteria by highlighting the users and clicking on The selected users roles and tcodes can be removed by highlighting the selected users and dikine Remove selected User s on Please note When creating a new report it is necessary to ensure that the old selections are removed from the selected tables in the different selection options To ensure that all of the previous selections are cleared click on 36 Gear selections Select by selecting the rows All of the users roles and tcodes that are synchronized on APM UM will be available on the search table These users can be added as a selection criteria by highlighting the desired values and eo selected clicking on snout 9 Type a name If you have the user role or tcode name the easiest way to add the user in the cell and click on Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 27 Pasting from the clipboard If you have an external list of values that you have copied into the clipboard these can be pasted as selection criteria by clicking Filtering on composite or single roles A report in APM UM can be based on the type of the roles that are been
43. p ih x SY Finance roles critical 2013 06 14 13 08 34 Complete x ie x sr User specificcleanup 2013 06 14 00 34 54 Complete fx Fry x An NAAN AN AOD ED A nemle Em ER se SAP b SIT 1 000 APM DEMO INS Si Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 34 Report example In the following a few reports will be explained 1 1 Example 1 Initial authorization concept overview Selection Group Both user and tcode x hell 7 Total role amp tcodes usage overview Microsoft Excel ge a xs Home Insert Page Layout Formulas Data Review View Add Ins v o ep Al fe Role A B C D E j G 1 Role Users with role assigned Users who have used role Tcodes assigned Tcodes used 2 SAP_BC_BATCH_ADMIN 1 1 13 2 3 ZSG_C_FI_DEBIT 2 0 1 0 4 ZSG_C Fl Fi ACCOUNT 2 1 i 1 5 ZSG C Fl LEDGER 1 1 1 1 6 ZSG C FI_CREDITORS 24 14 6 5 7 ZSG_C Fl PERIODIC WORK 3 3 21 5 8 ZSG_C FO STOCK_DISP 142 95 7 7 9 ZSG C FO PLANNING 138 82 1 1 10 ZSG_C_GENR_GENERL 293 283 176 124 11 ZSG_C_GNFK_BILLING 35 13 5 4 12 ZSG C GNFK GENFAK EXTANDED 3 2 6 4 13 ZSG_C_GNFK_PERIODIC_WORK 32 0 5 0 E 14 ZSG C GNFK REGISTRATION 35 27 7 7 15 ZSG_C PROCUR_DISPONENT 29 13 3 3 16 ZSG C PROCUR E3 SUPERUSER Fo 1 1 1 17 ZSG C PROCUR_INVOICE CONTROL 31 16 5 3 18 ZSG_C_PROCUR_FORECAST 26 a 16 1 19 ZSG_C PROCUR PURCHASE ORDER 219 135 25 22 20 ZSG_C PROCUR_MRP
44. s 9 o ep 8s D75 A 1 User 7 54 FVANI 55 FVANI 56 FVANI 57 FVANI 58 FVANI 59 FVANI 60 FVANI 61 FVANI FVANI FVANI 64 FVANI FVANI 66 FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHF FVCHN FVCHN FVCHN 25 EVCHN HM 4 gt bi Ready Selection Data Role Tcode ZSG C PROCUR FORECAS MC81 ZSG C PROCUR FORECAS MC8E ZSG C PROCUR FORECAS MC8G ZSG C PROCUR FORECAS MC8J ZSG C PROCUR FORECAS MC90 ZSG C PROCUR FORECAS MC94 ZSG C PROCUR FORECAS MC9A ZSG C PROCUR FORECAS MCSY ZSG C PROCUR FORECAS MD74 ZSG C PROCUR FORECAS MD75 ZSG C PROCUR FORECAS ZMAT HIST ZSG_C_PROCUR_FORECAS ZUP_HIST ZSG_C_PROCUR_FORECAS MC59 ZSG_C PROCUR_FORECAS MC62 ZSG_C_PROCUR_FORECAS MC64 ZSG_C_PROCUR_FORECAS MC65 ZSG_C PROCUR_FORECAS MC81 ZSG_C_PROCUR_FORECAS MC8E ZSG_C_PROCUR_FORECAS MC8G ZSG_C_PROCUR_FORECAS MC8J ZSG_C_PROCUR_FORECAS MC90 ZSG_C_PROCUR_FORECAS MC94 ZSG_C_PROCUR_FORECAS MC9A ZSG_C_PROCUR_FORECAS MCSY ZSG_C PROCUR_FORECAS MD74 ZSG_C_PROCUR_FORECAS MD75 ZSG_C_PROCUR_FORECAS ZMAT HIST ZSG_C_PROCUR_FORECAS ZUP HIST ZSG C PROCUR FORECAS MC59 ZSG C PROCUR FORECAS MC62 ZSG C PROCUR FORECAS MC64 ZSG C DRONIIR CEORECAS MCAS PE A AAT AA AAAA DADAANAN I 100 This report shows the following columns User Role tcode Days used Benefits of report information User name of the users who are assigned t
45. stopped before the report is generated start the generator by clicking the icon e The amp icon shows up when the report has failed and will not be automatically restarted can be forced to reboot by clicking the E icon Copy The selection criteria of an already generated report can be copied to the Report selection part by clicking TI Delete Delete a generated report by clicking Opening the report is done by clicking on the x icon The process from here is the normal process for saving and further work with an excel file Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 31 te APM Usage Monitor Gaby 7 4E CaQ BAR ADHLDA FAH OBE I jf f Dashboard Data Collector User Information License Categories Reporting Report selections Report history v General selections Fav Name Created Status Link Copy Delete Name optional SY Initial cleanup 2013 06 26 11 28 09 Complete fe i x ee 7 EF Date select date v to select date v iiai x s x 2 Vil du bne eller gemme denne fil Group User gt ie x x Navn APM UM Report 5438 xlsx x Si Fitype Microsoft Excel Worksheet gt User selection Fra apm demo applicon local i x Role selection 2 x gt Tcode selection L x Selvom filer fra intemettet kan v re nyttige kan nogle filt
46. wih g 8 C e CHRI DOAA A Dashboard Data Collector User Information License Categories Reporting Sr UEST on Svstem A Non Dialoa User Count Users Who Can LoaOn amp Users with No Activity 4 Locked Users 2 Unique Role Usage Q 1200 1200 1000 1000 600 July August September October November December January February March April May June D SIT 1 000 APM DEMO INS y Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 16 1 11 Total Role Usage Dashboard view Total number of roles assigned to users on the system and the number of roles that are used by the users on the system for the last three months PONCE Clicking the Y icon will show the same graph over a longer time period APM Usage Monitor EHD 8 C SHH DHHS am Dashboard Data Collector User Information License Categories Reporting TRIGE on Svstem A Non Dialoa User Count a Users Who Can LoaOn amp Users with No Activity lt a Locked Users a 2 Total Role Usage CY 26000 24000 20000 124 eos 16000 12000 122000 8000 4000 120000 0 18000 116000 14000 1 12000 10000 8000 6000 July August September October November December January February March April May June D SIT 1 000 APM DEMO INS B le Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions co
47. ws a table with user name first name and last name of locked users The table shows only the first 100 users which are locked in the system Go to the reporting module of APM UM to get a full list of locked users te APM Usage Monitor leuz 4 4A CAQ SHH BNA om Dashboard Data Collector User information License Categories Reporting Ril sars on Svstem a Non Dialoa User Count amp Users Who Can Loa On amp Users with No Activity amp Locked Users l User name First name Last name j ABM Asger Brandt Madsen a AGO Anders Gormsen AMJ Anna Marie Jacobsen 58 Birger Bj rk BIB Bjarke Brandt CAS Carsten S rensen CER Claus Eriksen OCK David Kargo ONI Dennis Nielsen DOF Dorthe Offersen Galland ERH Erling Hansen HEI Henrik Ibsen HEQ Henrik Qvarnstrem HEW Henrik Willems HMC Henri Christiansen Jec Jane Baundal Christiansen JEA Jim Erik Andreasen JPD Jorn Pedersen KAL Karina Lynder LHE Lars Hentzen LSN Lars Schack Nielsen MAF Magnus Friden Locked Users 9 MAP Martin Plambeck MAT Maria Tunyogi MBM Miksel Bo Madsen MMN Michael M lgaard Nielsen MNW Morten Nicolai Wittrock MOL Mona Olsen MTH Michael Thogersen MZA Michael Zabinski OBR Ove Bryntesson DBA Per Beckmann Andersen S L D SIT 1 000 APM DEMO INS Applicon Solutions Copenhagen Denmark Phone 45 52195118 Web appliconsolutions com Mail solutions applicon dk 11 1 6 SAP ALL users Dashboard v
48. yper v re gt More options potentielt skadelige for din computer Hvis du ikke har tillid til kilden ie xX skal du ikke bne eller gemme denne fil Hvad er risikoen ENE x Generate report Clear selections SY XD01VS VA01 2013 06 14 13 14 15 Complete G x r SoD conflicts 2013 06 14 13 11 56 Complete i x SY Finance roles critical 2013 06 14 13 08 34 Complete E x s r User specific cleanup 2013 06 14 00 34 54 Complete fx x wv 2013 06 14 00 34 53 Complete KR x SY License UM VS SU01 2013 06 14 00 34 51 Complete fx x SY 2013 06 14 00 34 51 Complete amp x SY Gen role 2013 06 14 00 34 50 Complete fx x i y D SIT 1 000 APM DEMO INS t ji The standard APM UM report contains two sheets The sheet called selection describes your report data selections and the system client and the user name that created the report File Home Insert Page Layout Formulas Data Review View Add Ins a o a ea e Hee ee Bo or Calibri a Wrap Text General f in A Ra t Eg Cmi E Fin d Eg Merge amp Center ag 9 538 398 Conditional Format Cell Insert Delete Format Sort amp Find amp Al rE Al GHEE Ezra emmer A System Client User v ms 17 Role descriptions Formatting as Table Styles X lt 2 Clear Filter Select B amp S ES F cs w 1 J kr L 15 Users first and last names 18 oa descriptions Clipboard Alignment a Clipboard a Font tw lignment Number Styles S

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