USB Recorder User Guide
Contents
1. Open To System Tray View List LIFO W Disable Box Keys Hl Close To System Tray Ej Disable auto List Update jf Compress Recordings Start With Small Player ff Use outlook to send mail Auto Room Recording E Y e ac Auto Phone Recording Si a Rewind Interval Last Login SUN AUG 24 06 08 09 Enter in your new users User ID and Password For now don t worry about filling in any of the other data fields Click the Save button at the bottom of the window to create the new user Log In as the New User Enter the newly created users ID and Password into the User D and Password fields and then click the OK button You will see the main recorder screen and can now begin recording conversations For more information see Section 3 2 Administration 2 1 General Administration General administration options are controlled from the General tab on the administration screen User System Login Saved General Users Login Needed Always Record Room hse O01 445D3E DC Hide Recordings Main Data Location i Email Server E Email Server requires authentication General Server FTP Server E Enable FTP Operation A P Server Port a E Enable F I Link E Enable Foreign integration Hew Admin Password Confirm Password Login Needed If checked users will always be required to enter a User ID and Password i e no automatic login Always record Room Used for phones with a low side tone Should not b2. User ID The users User ID Password The users Password User Name The users name Prefix A three letter prefix appended to all audio files created by the user Data Dir The first Data Dir field is the directory the user s audio files are stored in Click the Data Dir button to browse for a new location The second Data Dir field is the directory used for storing backups of the user s audio files This directory must be typed in manually User Email The return email address shown on emails the user sends Checkbox Settings Open To System Tray If checked the user can only run the software in the background never seeing a player only a system tray icon In this mode the user can only record using the buttons on the USB Recorder itself or through automatic recording of conversations Note that a user with this option enabled cannot even quit the software his or herself an admin or other user with higher access must log in first Close To System Tray Indicates that when the player is closed the application will simply collapse to the system tray and continue running in the background Start With Small Player This option indicates that upon logging in the user is initially presented with the small version of the player The default is for the large player to come up at first View List LIFO Orders the users recording list see Section 4 1 from most recently recorded to least recently
3. instead of the other way around Disable auto List Update Stops the software from updating the recording list every time a new recording is made Can greatly improve performance in situations where a user has thousands of saved recordings Disable Box Keys Disallows the user from accessing the USB Recorder functionality by pressing the buttons on the recorder itself Compress Recordings All recordings will be compressed if this feature is enabled Note that compressed files can only be played through the speaker s and not over the phone Automatic Recording Settings Auto Room Recording Auto Phone Recording Enables or disables automatic room phone recording Only one of these can be active at a time if both are checked the software defaults to automatic room recording Voice Activation Start Duration in seconds for which system must hear audio to begin automatic recording The default is 2 if no value is entered Ends Duration in seconds for which system must hear silence to turn off automatic recording The default is 2 if no value is entered Sensitivity The threshold at which the automatic recording function determines noise from silence The default is 100 if no value is entered Rewind Fast forward interval Defaults are 3 seconds Recording length Default is O meaning there is no minimum If set to 10 for example recordings with less than 10 seconds will not be saved Buttons
4. Queries To save a query in order to run it again later tyoe a name into the Query Name field and then click the Save button J Click to save a query When you wish to re run the query simply select it from the Query Name popup menu and click the Check button 6 Errata 6 1 Automatic Login There are two cases where automatic login will occur if it has been enabled by the administrator see section 2 1 1 Users with the Open to System Tray option selected see section 2 2 will be automatically logged in if they were the last user to access the system 2 If the last user to access the system is not an Open to System Tray user the system will attempt to automatically log in with user URX using password URX The administrator must explicitly create this account if he or she wishes to allow default access to the USB Recorder software 6 2 Sparky Support The Sparky model USB Recorder enables headset usage and the ability to play recordings over a phone connection Note The Use Headset checkbox allows headset usage and playing recordings over the phone simultaneously 6 3 Head Set Support Wireless headset s can be connected to the recorder The phone should be connected to the recorder first Than connect the Head set amp to the side of the USB Recorder where the handset connects In other words the head set takes the place of the hand set of the recorder Phone lt gt recorder lt gt headset amp 2 5mm
5. Save button Click to save a new user or to save changes to a previous users settings ak Clear button Click to reset all data fields x Delete button Click to delete a user from the system 3 Recording and Playing 3 1 Using the Recorder Once a user has logged in he or she can begin recording and playing back conversations One of the ways to do that is by using the buttons on the USB Recorder itself assuming the administrator has not disabled the user s ability to do so Prayistop Plays the last file recorded Rec Prone Begins recording from the phone Press the button again to stop recording Ree Room Begins recording from the room using the room microphone Press the button again to stop recording 3 2 Using the Software The user can also record and play conversations using the software player Begins recording Stops playback or recording Plays a recorded conversation Pauses playback or recording Rewinds playback by three seconds a Fast forwards playback by three seconds The slider allows jumping to a given point in the recording If checked the software player s record button will record from the USB Recorders room microphone Otherwise the record button will record from the phone Play Phone i checked recordings will be played using the telephone rather than using the PC speakers This settin
6. Attach Comment 153 SAMPLE NAME Fai Sample Comment Lorem ipsum dobor ait ammat consectetur adipisicing elit ced do eiusmod tempor incididunt ut labore of dolore magne aliqua Ut enim ed minim veram quid Aogird esenciinhon ullamco labana nisi ut aliquip ex ee commodo consegual Duis aut irure dolor in roprebendarit in volupate veld esse Cillum dolore cu agimi nulla pesintur Excepteur aini occaeca cupidetal non prodem aunt in culpa qui oficis deserunt mollit anim id est laborum The text seen above starting with Sample Comment is the text of the comment which you can edit here The buttons on the top right work as follows Saves the changes to the Comment vi S the ch to the C t D Clears the text in the Comment editing section Exits the Comment editing screen without saving changes Emailing a Recording To email a recording select from the List tab the recording you wish to email and then click the Email button at the bottom of the Rec Data tab Click to email a recording The Email Recording screen will appear CAUS BE AS A a A Type in an email address in the Send To field or select one from the popup menu of addresses previously used Next type your message into the space below the Send To field Finally click the Check button to send the email A Click to send the email Note The system administrator must have entered an email server for the system and an email address for th
7. USB Recorder User Guide Table of Contents 1 Getting Started aa First Login E E EE E E Creating a New User A I EE E General Administration ee R User Administration 3 Recording and Playing S E N E Using the Recorder Oe AEE ES Using the Software 4 Organizing Recordings r a a pecectantaumietd addinowee tacewieunsunciasnces Recording List A EE exenesannenis Recording Data 5 Queries 6 Errata Od cto vasenas E teenies Automatic Login oe eee Oe nee eee eet oe Sparky Support oC ee ee ee Head Set Support 1 Getting Started 1 1 First Login When you first start up the USB Recorder software you will see the following screen Enter ADMIN as the User ID and make the password field blank then click the OK button The administrator settings screen will appear System Login Saved General Login Needed Always Record Room chee 001 445033700 Hide Recordings Main Data Location oo Email Server E Email Server requires authentication General Server Ts FTP Server E Enable FTP Operation A P Server Port a E Enable F I Link E Enable Foreign integration Hew Admin Password Confirm Password The first thing you should do is create a new administrators password Enter a password in the New Admin Password field and then re enter the pas oy stem Login General User List EI hn User ID Password l Prefix po N C USBXREC C USBXREC BKUP User Email DAVID USBRECORDER COM FIP
8. e checked with the Sparky model Gain control should be used with the Sparky model instead Hide recordings Recordings in the List Tab will not be displayed to the user or agent Main Data Location This is the directory where the system will keep the user settings database Email Server The SMTP server for outgoing user email FTP Server location of the ftp server for users who need the recordings on an ftp site usually to be viewed by managers General Server Reserved for future use New Admin Password Confirm Password Use these fields to change the admin password q Save button Click to save your changes D Clear button Click to reset all data fields 2 2 User Administration User administration options are controlled from the Users tab on the administration screen q ike Ce par T F N System Login F General User List U serii Password L Recording Prefix p WE IUPACI C USBXREC C USBXREC BKUP User Email DAVID USBRECORDER COM iat Open To System Tray View List LIFO W Disable Box Keys i Close To System Tray J Disable auto List Update gf Compress Recordings ff Start With Small Player ff Use outlook to send mail Auto Room Recording 1 acti Ea Auto Phone Recording al oO Rewind Interval Fa T Last Login SUN AUG 24 06 08 09 User List This popup menu allows the administrator to select any of the users on the system and change their settings
9. e user for this function to be available for a given user Other buttons on the Email Recording screen BI Clears the destination email address as well as the text in the email editing section Exits the Email Recording screen 5 Queries The Query tab displays the Query screen To run a query you select the various options you wish to use when querying the recordings and click the Check button The Recording List screen will appear with only the recordings which match the Query displayed v Click to run the query To clear a query and return the List view to showing all recordings click the New button which erases all the query settings and then the Check button to run the blank query D Click to reset all query options to blank Preset Query Options The five checkboxes below the Query Name field are preset queries All Return all recordings Today Return recordings made today Last Return the last recording made Rec Phone Return all recordings made from the phone Rec Room Return all recordings made from the room Date Time and Length Query Options You can select a date time range for the query as well as a length range Note that times of day must be entered in 24 hour format Both specific times and lengths of time are entered in hour minute second format File Name Subject and Source Query Options The File Name Subject and Source query options al
10. en the moment you wish to mark arrives click either the Bookmark button on the Rec Data tab Click to set a Bookmark Or click the Bookmark button to the right of the recording time display on the player Bookmark Click to set a Bookmark Added Bookmarks will appear in the Bookmark list along with a number indicating the number of seconds into the recording they mark To give a Bookmark a short name click on it type the name in the field between the list of Bookmarks and the Bookmark button and press Enter Comments Comments are an extension of Bookmarks that also allow you to save a short note about the marked position To add a Comment start playing a recording When the moment you wish to mark arrives click either the Comment button on the Rec Data tab Click to mark the Comment location Or click the Comment button to the right of the recording time display on the player Comment Click to mark the Comment location Added Comments will appear in the comment list along with a number indicating the number of seconds into the recording they mark To give a Comment a short name click on it type the name in the field between the list of Comments and the Comment button and press Enter To edit the actual Comment select the Comment you wish to edit from the list and then click the Edit Comment button I Click to edit a Comment The Comment editing screen will appear
11. g will affect the function of both the software play button and the Play Stop button on the USB Recorder User D ia Logout a Pause FF te es Sj E Pause Image Concatenating files 1 Select two or more recordings in the list tab 2 Right click the selection 3 Choose Combine Note that the new file will not be displayed in the List tab but will be displayed in windows explorer Export a short clip of a file 1 Begin playback of a file 2 Pause playback 3 Right click the Pause image choose Set Export Clip Start 4 Resume playback pause again some time later 5 Again right click the pause button this time choose the Export From option and save the file 4 Organizing Recordings The recorder software provides two functions for organizing recordings The first covered in section 4 1 is a list view of all a users recordings The second explained in section 4 2 is a facility for changing the filenames of recordings assigning subjects and sources and bookmarking commenting certain locations within the recording 4 1 Recording List To view the Recording List click the List button on the right side of the main player Click the List button to bring up the Recording List The Recording List will come up below the player Type Filo Kame Date E fl Minas PoP 7a a Ss Ee e E es eT E La ol i Ta Click any of the recordings in the list to play that reco
12. l work the same way and are best explained by example The following are the steps to query for all recordings with a subject that contains the word sales The File Name and Source query functions operate identically First select the Subject tab Now click in the first column of the first line The word AND should appear the AND and OR keywords will be explained momentarily Click in the second column and type sales The asterisks are wildcards and indicate that any string of zero or more characters can occur before or after the word sales The input in the second column is case insensitive so there is no need to worry about capitalization Finally click on the Check button to run the query All recordings with subjects containing sales will be returned i osmega wn z2 ZANDA 10 ra a etl i goes IMAG Hg BRER GALi Re CECI EEO nance DESALES UNIVERSITY p AND and OR Keywords The AND and OR keywords have a simple function if not necessarily straightforward Recordings matching query text following any OR keyword will be displayed on the results list In contrast the AND rows query text gets grouped together so that only recordings matching the query text of every AND row will appear on the results list For example take the following query This query will return any recording containing brian in the subject any recording with ted in the subject plus any recording with both sales and the in the subject Saving
13. rding The list can also be sorted by the data in a given column by clicking on any of the column headers Clicking on the same column again switches between an ascending descending sort orders An icon of a hand distinguishes between the two Right clicking a recording brings up a popup menu where you can remove the recording back it up copy it to the user s backup directory do both or email it to a third party 4 2 Recording Data With a recording selected from the List tab click the Rec Data tab You can also access the Recording Data tab from the player by clicking the Data button on the player Click the Data button to bring up the Recording Data tab The Recording Data tab File Name Subject and Source File Name The recordings current file name New Name Here you can enter a new name for the recording Subject The subject of the recording Source The source of the recording a Save button Click to save changes to the file name subject or source x Delete button Click to delete the recording altogether Bookmarks and Comments A single recording can have multiple Bookmarks and Comments as they mark an instant of time within the recording A Bookmark is just a simple marker allowing the user to quickly return to a specific moment within the recording A Comment is the same thing but with the added ability to attach a note Bookmarks To add Bookmarks start playing a recording Wh
14. wired headset s can be plugged into the 2 5 mm jack located on the bottom of the recorder
Download Pdf Manuals
Related Search