ITB for goods
Contents
1. Warning Triangles 2 No Reflective Triangles Metallic Audio Speakers on Doors and roof Radio FM AM USB MP3 Bluetooth Lifting Jack Truck compatible Hydraulic Lifting Jack with levers Tools Wheel Spanner to suit Assorted Spanners Screw Drivers and tools in a metallic too box First Aid Box Stocked First Aid Box Mounted inside Cab Air Conditioning System Full function AC System with all controls Warranty Standard manufacturer Warranty 3 Years Unlimited Mileage Illustrations The images Below provided for illustrations only E UNOPS v2014 2 29 of 40 7 y ANNEX C UNOPS ITB 2015 073 CRANE Mounted on Truck Frame refer to illustration Bidder Fill in Yes No and or your Specification Lifting capacity 3030kg at 2 7m Working radius 7 5m Max hook Above ground 9 5m height Below ground 8 7m with 4 part line approx Boom length Min 3 31m Max 7 7m 3 section box beam type Boom sections telescoping boom i 1 to 78 Boom raise angle Slewing angle 360 continuous Winch Single line pull 7 35KN 750kgf Wire rope Construction IWRC 6 x WS 26 GRADE B Diameter x Length 8mm x 51m Breaking strength 42 4kN 4320kgf Outriggers Vertical jacks double acting hydraulic cylinders with pilot operated check valves Horizontal beams manual extension type Retracted 2 0m2. At the request of the supplier we hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of insert amount s in figures and words upon receipt by us of your first demand in writing declaring that the supplier is in breach of its obligation under the contract because the supplier used the advance payment for purposes other than toward delivery of the goods It is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the supplier on its account insert number and domicile of the account This guarantee shall remain valid and in full effect from the date of the advance payment received by the supplier under the contract until Insert date This guarantee is subject to the Uniform Rules for Demand Guarantees ICC Publication No 458 Signatures of authorized representative s of the bank The bank shall insert the amount s specified in the SCG and denominated as specified in the SCG either in the currency ies of the contract or a freely convertible currency acceptable to UNOPS Insert the Delivery date stipulated in the Contract Delivery Schedule UNOPS should note that in the event of an extension of the time to perform the contract UNOPS would need to request an extension of this guarantee from the bank Such request must be in writing and must be made prior to the expiration date established in the Guarantee
3. Exterior Material High strength steel welded cab Doors and Windows Wide opening doors with deep side windows for enhanced lateral visibility Single rear facing window in back wall of cab Finish Cathodic dip painted cab structure Mirrors Foldable multi adjusting rear view mirrors Engine bay Access Manual tilting mechanism Colour Cab White or other Other Head Lights Indicators lights Break Lights Equipment Instrument s and Controls Multi function electronic display screen Fuel consumption trip DPF status time odometer maintenance info Speedo Km h Fuel Gauge 9 graduations E F Other Controls Electric windows switches in door panels Wiper and Exhaust brake control Stalk Lighting and indicator control stalk Rotary heater controls Steering wheel mounted horn switch Interior lamp switch on head lining Batteries Heavy Duty 12V Batteries 2 x 12V Airbag Driver and co driver seat Fire Extinguisher 2kg mounted inside cab Warning Triangles 2 No Reflective Triangles Metallic Audio Speakers on Doors and roof Radio FM AM USB MP3 Bluetooth Lifting Jack Truck compatible Hydraulic Lifting Jack with levers Tools Wheel Spanner to suit Assorted Spanners Screw Drivers and tools in a metallic too box First Aid Box Stocked First Aid Box Mounted inside Cab Air Conditioning System Full function AC
4. Any envelope should be marked with ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 and be addressed as follows for mailing or hand deliveries For bid submission purpose UNOPS address is Attention Chairperson Bid Opening Committee UNOPS SSOC Behind State Ministry of Physical Infrastructure Central Equatoria State Juba South Sudan The deadline for submission of bids is 19 November 2015 Time 10 00 am Juba South Sudan Local time If the envelope is not sealed and marked as per the instructions in this clause UNOPS does not assume any responsibility for the bid s misplacement or premature opening Any e mail should have the subject line ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 and in the e mail body be addressed as follows Attention Chairperson Bid Opening Committee UNOPS SSOC Behind State Ministry of Physical Infrastructure Central Equatoria State Juba South Sudan A bid sent by e mail may only be sent to the secure bid e mail address ssocbidsfinancial unops org and must indicate the ITB reference number in the subject Bids sent or copied to any other e mail address will be declared invalid Bids sent via the correct route after having been sent incorrectly will be declared invalid The size of individual e mails including e mail text and attachments must not exceed 8 MB In case of bid submission by email to UNOPS the receipt time stamp shall be the date and time when the submission has been received in the dedi
5. UNOPS Invitation to Bid ITB for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 201 5 073 es ITB section1 Bid data UNOPS ITB 2015 073 Date 3 November 2015 Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Section 1 Bid data Bid number UNOPS SSOC 94094 ITB GOODS 2015 073 Project 00094094 Construction of River Port and Drainage for Displaced Population in Mingkaman Lakes State South Sudan Procurement official s name John Amoko Email Johnam unops org Telephone number 211957256735 Issue date 2 November 2015 Pre bid conference site visit Not Applicable Requests for clarifications due Date 13 November 2015 Time 04 00 p m GMT 2 UNOPS clarifications to Bidders due Date 16 November 2015 Time 05 00 p m GMT 2 Bid due BIDDERS ARE RESPONSIBLE FOR THE TIMELY SUBMISSION OF THEIR BIDS Bid due Date 19 November 2015 Time 11 00 a m GMT 2 Planned award date Date 4 December 2015 Planned contract start date delivery date on or before Date 31 January 2016 UNOPS v2014 2 2 of 40 UNOPS UNOPS aa Invitation to Bid Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Section 2
6. ITB letter UNOPS plans to procure A Truck with Crane and a Forklift_as defined in accordance with these documents UNOPS now invites sealed bids from qualified Bidders for providing the requirements as defined in the UNOPS specification attached hereto Bids must be received by UNOPS by mail or e mail at the address specified not later than 11 00 a m GMT 2 on 19 November 2015 This ITB is conducted in accordance with the UNOPS Procurement Manual and all other relevant directives and issuances These can be accessed by the link provided below For clarification on specific issues or to learn more details about procurement at UNOPS Bidders are encouraged to consult the UNOPS Procurement Manual In case of contradictions between this ITB and the UNOPS Procurement Manual the UNOPS Procurement Manual shall prevail htto www unops ora SiteCollectionDocuments Procurement UNOPS 20procurement 20manual 20EN pdf This UNOPS ITB consists of six sections and series of annexes which will be completed by bidders and returned with their bid ITB Section 1 Bid Data Sheet ITB Section 2 ITB Letter this document ITB Section 3 Instructions to Bidders ITB Section 4 UNOPS Technical Specifications ITB Section 5 UNOPS General Conditions of Contract Goods Small Services ITB Section 6 UNOPS Special Conditions for Goods ITB Section 7 UNOPS Contract Purchase Order Form Returnable ITB forms mandatory Annexes A C must be sent as part of
7. John Amoko by e mail at johnAM unops org cc FlorenceA unops org Bidders must not communicate with any other personnel of UNOPS regarding this ITB ATTENTION BIDS SHALL NOT BE SUBMITTED TO ANY OF THE ABOVE E MAIL ADDRESS BUT TO THE ADDRESS FOR BID SUBMISSION AS SET OUT FURTHER BELOW IN THIS ITB THE BIDDER ASSUMES FULL RESPONSIBILITY FOR THE TIMELY DELIVERY OF THE BID TO THE DESIGNATED ADDRESS BIDS DELIVERED TO ANY OTHER OFFICE LOCATION OR EMAIL ADDRESS MAY BE REJECTED 2 Eligibility and pre qualification criteria Bidders must not be associated or have been associated in the past directly or indirectly with a firm or any of its affiliates which have been engaged by UNOPS to provide consulting services for the preparation of the design specifications and other documents to be used for the procurement of the goods under this Invitation To Bid Bidders must not be under a declaration of ineligibility for corrupt and fraudulent practices published by UNOPS on its website Bidders must meet the eligibility criteria as published on the UNOPS website All suppliers are expected to embrace the principles of the United Nations Supplier Code of Conduct given that it originates from the core values of the Charter of the United Nations UNOPS also expects all its suppliers to adhere to the principles of the United Nations Global Compact When the Bidder is not the manufacturer of the goods and if so required in the UNOPS technical specif
8. amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Section 6 UNOPS Special Conditions for Goods The following Special Conditions for Goods SCG shall supplement and or amend the General Conditions for Goods GCG Whenever there is a conflict the provisions in the GCG shall prevail No Special Conditions apply UNOPS v2014 2 20 of 40 y ITB section 7 UNOPS Contract form EZ U N S ITB 2015 073 Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Section 7 UNOPS Contract Purchase Order form Purchase Order No GE Project No IMPORTANT All shipments invoices and correspondence must show P O DATE PURCHASE ORDER and PROJECT NUMBERS SHIP BY CONSIGNEE DELIVERY TERMS INCOTERMS 2010 PAYMENTTERMS CEC UNIT TOTAL ITEM DESCRIPTION QTY U M PRICE PRICE ee a Special Terms and Conditions a ee ee A This purchase order is subject to our Invitation to Bid Ref No XXXXX dated XXXXX and according to your offer dated B Notify Party C Final Destination D Other information if any E Attachments General Conditions for Goods Packing and Shipping Instructions others if any CURRENCY q ranptotar Queries should be addressed to BEE ee ee Buyer Name Title Tel C ee ON BEHALF OF UNO
9. submit a test certificate and also a guarantee warranty certificate that the goods conform to written specifications UNOPS or its representative may inspect and or test any or all item of the goods to confirm their conformity to the contract prior to dispatch from the manufacturer s premises Such inspection and clearance will not prejudice the right of the consignee to inspect and test the goods on receipt at destination If the goods fail to meet the laid down specifications the supplier shall take immediate steps to remedy the deficiency or replace the defective goods to the satisfaction of the purchaser UNOPS v2014 2 17 of 40 M Y ITB section 4 Tech specs SOW Er U N O P S ITB 2015 073 E Manufacturer s authorization form The Bidder shall require the manufacturer to fill in this form in accordance with the instructions indicated This letter of authorization should be on the letterhead of the manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the manufacturer The Bidder shall include it in its bid if so indicated in Section 2 ITB Letter Date insert date as day month and year of bid submission ITB No insert number of bidding process Alternative No insert identification no if this is a bid for an alternative To insert complete name of UNOPS office WHEREAS We insert complete name of manufacturer who are official manufacturers of insert ty
10. 2015 073 To establish compliance of their bid with the UNOPS technical specifications statement of work Bidders must complete the right column of the below table and the compliance confirmation statement LOT 1 LIGHT TRUCK WITH CRANE UNOPS Minimum Requirements Bidder Fill in Yes No and or your Specification General Information Description Truck with Crane Seating capacity 3 Steering Orientation LHD Pre Delivery Inspection PDI Yes carried out by local agent Number of doors 2 Cabin configuration Cab forward Seat belts 3 Head rests 2 Engine Engine type Stroke 4 Stroke Displacement 3000 CC Number of Cylinders 4 Valves per cylinder 2 Valve assembly OHV Cylinder formation In line Cooling system Liquid Aspiration High cab mounted Intake paper element type restriction indicator Power Output 100Kw Fuel Diesel Fuel Tank capacity 70 Litre Fuel injection system Diesel 4 stroke 16 valve DOHC VGT Turbo Intercooled common rail direct injection Engine mount Underneath Transmission Forward gears 5 Gear lever type Floor Mounted Transmission type Manual Traction 4x2 Clutch Maintenance Free Automated Dual Clutch Wet type multi disc without torque loss Suspension amp Steering Front Rigid axle leaf
11. Bid Confirmation Form If after assessing this opportunity you have made the determination not to submit your bid we would appreciate if you could return this form indicating your reasons for non participation Date To UNOPS E mail johnAm unops org CC John Amoko FlorenceA unops org Juba South Sudan From Subject ITB UNOPS SSOC 94094 ITB GOODS 2015 073 YES we intend to submit an offer NO we are unable to submit a bid in response to the above mentioned Invitation To Bid due to the reason s listed below an an pom pln pm alla selmi sn pits ew wa wa SS SS NS NS nnn ONC OT wee SS SS NS NS Vi The requested products are not within our range of supply We are unable to submit a competitive offer for the requested products at the moment The requested products are not available at the moment We cannot meet the requested specifications We cannot offer the requested type of packing We can only offer FCA prices The information provided for quotation purposes is insufficient Your ITB is too complicated Insufficient time is allowed to prepare a bid We cannot meet the delivery requirements We cannot adhere to your terms and conditions please specify payment terms request for performance security etc We do not export Our production capacity is currently full We are closed during the holiday season We had to give priority to other clients requests We do not sell directly but th
12. Extended 3 5m Mid extended 2 7m Hydraulic Rated pressure 20 6MPa 210kgf cm2 pump Hydraulic oil tank capacity 32L Safety devices Pressure relief valve for hydraulic circuit Counterbalance valves for boom raising and boom telescoping cylinders Pilot operated check valves for vertical outrigger cylinders Boom angle indicator with load indicator Hook safety latch Automatic mechanical brake for winch Digital load meter Automatic stop for overwinding Overwinding alarm Alarm buzzer Level Emergency stop button Overloading alarm Turnover protection Mounting amp Assembling Mounting and assembling the crane to the Truck Frame Between Cab and Body Mounting installation test certificate from dealer Crane Warranty 3 Years Unlimited Hours UNOPS v2014 2 30 of 40 4 N M N UNOPS ANNEX C ITB 2015 073 LOT 2 FORK LIFT UNOPS Minimum Requirements Bidder Fill in Yes No and or your Specification Dimensions Approximate Images for Illustration Only A Length to Fork Face 2490mm B Overall Width 1150mm C Overall Height Mast Lowered 2140mm D Whe
13. In preparing this Guarantee UNOPS might consider adding the following text to the Form at the end of the penultimate paragraph We agree to a one time extension of this guarantee UNOPS v2014 2 37 of 40 UNOPS rr 2015 073 ANNEX H Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 No Adverse Action Confirmation Form This is to certify that delete unwanted option a No adverse action has been taken against the Bidder Insert Bidder s name and the manufacturers insert manufacturer s names whose products are being offered by the Bidder against this Invitation To Bid in the last 5 five years b The following instances of previous past performance have resulted in adverse actions taken against the Bidder insert Bidder s name and the manufacturers insert manufacturer s names whose products are being offered by the Bidder in the last 5 five years Such adverse actions included Indicate date and reasons for adverse actions and result of adverse actions i e suspension or cancellation of manufacturing license by regulatory authorities product recalls blacklisting debarment from bidding etc Signature Name Designation with stamp Date UNOPS v2014 2 38 of 40 UNOPS ANNEX ITB 2015 073 ANNEX Invitation To Bid for the Supply amp Delivery of a Truck with Crane
14. We have been informed that name of the Bidder hereinafter called the Bidder has submitted to you its bid dated hereinafter called the bid for the execution of name of contract under Invitation To Bid No TB number the ITB Furthermore we understand that according to your conditions bids must be supported by a bid guarantee At the request of the Bidder we name of bank hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of amount in figures amount in words upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation s under the bid conditions because the Bidder a Has withdrawn its bid during the period of bid validity specified by the Bidder in the Form of Bid or b Having been notified of the acceptance of its bid by UNOPS during the period of bid validity i fails or refuses to execute the Contract Form or ii fails or refuses to furnish the performance security if required in accordance with the Instructions to Bidders This guarantee will expire a if the Bidder is the successful Bidder upon our receipt of copies of the contract signed by the Bidder and the performance security issued to you upon the instruction of the Bidder or b if the Bidder is not the successful Bidder upon the earlier of i our receipt of a copy of your notification to the Bidder of the name of the succe
15. indicating the various amounts and the respective currencies d The discounts offered and the methodology for their application are Discounts If our bid is accepted the following discounts shall apply Specify in detail each discount offered and the specific item of the Schedule of Requirements to which it applies Methodology of application of the discounts The discounts shall be applied using the following method Specify in detail the method that shall be used to apply the discounts e Our bid shall be valid for the period of time specified in Instructions to Bidders Sub Clause 12 Period of Validity of Bids from the date fixed for the bid submission deadline as set out in the Invitation To Bid Section 1 and it shall remain binding upon us and may be accepted at any time before the expiration of that period f If our bid is accepted we commit to obtain a performance security in accordance with Instructions to Bidders Sub Clause 11 Bid Security and Terms and Conditions of the Contract g We have no conflict of interest in any activity that would put it if selected for this assignment in a conflict of interest with UNOPS h Our firm confirms that the offeror and sub contractors have not been associated or had been involved in any way directly or indirectly with the preparation of the design terms of references and or other documents used as a part of this solicitation i We embrace the principles of the United Nations S
16. its bid during the period of bid validity specified by the Bidder on the bid submission form or b Inthe case of the successful Bidder if the Bidder fails to sign the contract in accordance with clause 25 Signing of Contract 12 Period of Validity of Bids Bids shall remain valid for 90 days after the date of bid submission prescribed by UNOPS pursuant to the deadline clause A bid valid for a shorter period may be rejected In exceptional circumstances UNOPS may solicit the Bidder s consent to an extension of the period of validity The request and the responses thereto shall be made in writing Bid security provided shall also be suitably extended A Bidder may refuse the request without forfeiting its bid security 13 Format and Signing of Bids The bid shall be typed and shall be signed in indelible ink by the Bidder or a person or persons duly authorized to bind the Bidder to the contract The latter authorization shall be indicated by written power of attorney accompanying the bid A bid shall contain no interlineations erasures or overwriting except as necessary to correct errors made by the Bidder in which case such corrections shall be initialled by the person or persons signing the bid 14 Sealing and Marking of Bids UNOPS v2014 2 7 of 40 8 ITB section 3 Bid data We U NOP S ITB 2015 073 The Bidder shall seal the bid in an envelope and or send the submission email or emails subject to size as detailed below
17. of a Forklift to Mingkaman Lakes State South Sudan 1 List of goods and delivery schedule Line Description of goods Quantity Unit Delivery schedule from item date of contract L2 1 Forklift 1 Item 90 days Consignee address and consignee wise quantity distribution Line item Consignee address Quantity Unit L1 1 Sungu Wilson National Logistics Officer UNOPS SSOC SunguW unops org Refer to table above Refer to table above L2 1 Sungu Wilson National Logistics Officer UNOPS SSOC SunguW unops org Refer to table above Refer to table above 2 List of Related Services and Completion Schedule Service Description of Quantity Physical Place where Final completion service unit services will date s of be performed services NA NA NA NA NA NA UNOPS v2014 2 10 of 17 ey ITB section 4 Tech specs SOW SA U N O P S ITB 2015 073 e e E E E E E E E E EE E E N E EEE Detailed technical specifications The technical specifications of the required items are as shown in the table below Further specifications are defined by Drawings and Pictures attached to this ITB please refer to C below LOT 1 LIGHT TRUCK WITH CRANE UNOPS Minimum Requirements General Information Description Truck with Crane Seating capacity 3 Steering Orie
18. of the supplier we hereby irrevocably undertake to pay you any sum s not exceeding 10 of the contract amount insert amount s in figures and words upon receipt by us of your first demand in writing declaring the supplier to be in default under the contract without cavil or argument or your needing to prove or to show grounds or reasons for your demand or the sum specified therein This guarantee shall expire no later than the insert number day of insert month insert year and any demand for payment under it must be received by us at this office on or before that date This guarantee is subject to the Uniform Rules for Demand Guarantees ICC Publication No 458 except that subparagraph ii of Sub article 20 a is hereby excluded Signatures of authorized representatives of the bank and the Supplier The bank shall insert the amount s specified in the SCG and denominated as specified in the SCG either in the currency ies of the contract or a freely convertible currency acceptable to UNOPS 2 Dates established in accordance with Clause 12 of the General Conditions of Contract GCG UNOPS should note that in the event of an extension of the time to perform the contract UNOPS would need to request an extension of this Guarantee from the Bank Such request must be in writing and must be made prior to the expiration date established in the Guarantee In preparing this Guarantee UNOPS might consider adding the following text
19. outrigger cylinders Boom angle indicator with load indicator Hook safety latch Automatic mechanical brake for winch Digital load meter Automatic stop for overwinding Overwinding alarm Alarm buzzer Level Emergency stop button Overloading alarm Turnover protection Mounting amp Assembling Mounting and assembling the crane to the Truck Frame Between Cab and Body Mounting installation test certificate from dealer Crane Warranty 3 Years Unlimited Hours UNOPS v2014 2 12 of 17 M Y ITB section 4 Tech specs SOW DS U N PP S ITB 2015 073 LOT 2 FORK LIFT UNOPS Minimum Requirements Dimensions Approximate Images for Illustration Only A Length to Fork Face 2490mm B Overall Width 1150mm C Overall Height Mast Lowered 2140mm D Wheel Base 1600mm E Ground Clearance 117mm F Height to Top of Overhead Guard 2105mm G Max Fork Height 3340mm Fork carriage width 1000mm Engine Specs Power 44Kw Power measured 2300 rpm Displacement max 3 3L Fuel Type Diesel Operational Specs Operating Weight 3400Kg Tyre Type Pneumatic Number of Front wheels 2 driven Number of Rear wheels 2 Maximum Speed 17 8 km h Brakes Hydarulic Operator type Seated Type of drive control Powershift Mast Mast Tip Forward 6 Degrees Mast Tip Rear 10 Degre
20. that its bid has been accepted The notifications of award will constitute the formation of the contract Please note that the Bidder if not already a registered vendor will be required to complete a vendor registration process on the UNGM prior to the signature and finalization of the contract if not registered already 25 Signing of Contract At the same time as UNOPS notifies a successful Bidder that its bid has been accepted UNOPS will invite the Bidder provided the Bidder is successfully registered on the UNGM to sign the final version of the Contract Form provided in the solicitation documents incorporating all agreements between the parties UNOPS v2014 2 10 of 40 amp UNOPS Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB section 4 Tech specs SOW ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Section 4 UNOPS Technical Specifications ITB 2015 073 Py TE NER ER AN E E SEE OBER SEE DENE ER E SERR A DENE EEE SE UHR SEE FREE anes suet suasccedaseeensvsuavacsvencesucvsutes Summary of Requirements LOT 1 Supply amp Delivery of a Truck with Crane to Mingkaman Lakes State South Sudan 1 List of goods and delivery schedule Line Description of goods Quantity Unit Delivery schedule from item date of contract L 1 1 Truck with Crane Cargo Truck with 1 Set 90 days Crane LOT 2 Supply amp Delivery
21. C UNOPS ITB 2015 073 ANNEX C Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Bid submission Technical and Price Schedule Offer Form Cover Page Bidders must complete this form and return it as part of their bid submission This cover page the specification statement of work form and the price schedule form are an integral part of the bid submission form Bidders are expected to return signed as part of their bid The Bidder shall fill in this form in accordance with the instructions indicated No alterations to its format shall be permitted and no substitutions shall be accepted Date Insert date as day month and year of bid submission ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 To Insert complete name of procurement official We the undersigned declare that a We have examined and have no reservations to the bidding documents including amendment No Insert the number and issuing date of each amendment b We offer to supply in conformity with the bidding documents and in accordance with the delivery schedules specified in the Schedule of Requirements the following goods and related services Insert a brief description of the goods and related services C The total price of our bid excluding any discounts offered in item d below is Insert the total bid price in words and figures
22. PS Name of Procurement Authority Title Business Unit ACKNOWLEDGEMENT COPY rs rs Vendor s Signature ates UNOPS Office Address Country Te Fax I This Purchase Order may only be accepted by the Vendor s signing and returning the Acknowledgement Copy Acceptance of this Purchase Order shall effect a Contract between the Parties under which the rights and obligations of the Parties shall be governed solely by the Conditions of this Purchase Order including the General Conditions for Goods of the United Nations Office for Project Services UNOPS and any UNOPS attachments hereinafter collectively referred to as This Contract No additional or inconsistent provisions proposed by the Vendor shall bind UNOPS unless agreed to in writing by a duly authorised official of UNOPS UNOPS General Conditions for Goods are available at UNOPS website at http www unops org english whatweneed Pages Guidelinesforsuppliers aspx under General conditions of contract If your company is unable to access the document Please send an e mail or fax request to insert e mail address and fax number of contact person and the UNOPS General Conditions for Goods will be sent to you electronically or by fax UNOPS v2014 2 21 of 40 ANNEX A UNOPS 118120151073 ANNEX A Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Bid No
23. System with all controls Warranty Standard manufacturer 3 Years Unlimited Mileage Warranty Standard Maintenance Intervals 40 000km 1 Year Include consumable for this maintenance provide list of consumables Illustrations The images Below provided for illustrations only UNOPS v2014 2 12 of 17 M Y ITB section 4 Tech specs SOW Er U N O P S ITB 2015 073 CRANE Mounted on Truck Frame Lifting capacity 3030kg at 2 7m Working radius 7 5m Max hook height Above ground 9 5m approx Below ground 8 7m with 4 part line Boom length Min 3 31m Max 7 7m Boom sections 3 section box beam type telescoping boom Boom raise angle 1 to 78 Slewing angle 360 continuous Winch Single line pull 7 35KN 750kgf Wire rope Construction IWRC 6 x WS 26 GRADE B Diameter x Length 8mm x 51m Breaking strength 42 4KN 4320kgf Outriggers Vertical jacks double acting hydraulic cylinders with pilot operated check valves Horizontal beams manual extension type Retracted 2 0m Extended 3 5m Mid extended 2 7m Hydraulic pump Rated pressure 20 6MPa 210kgf cm2 Hydraulic oil tank capacity 32L Safety devices Pressure relief valve for hydraulic circuit Counterbalance valves for boom raising and boom telescoping cylinders Pilot operated check valves for vertical
24. Yes No If yes please provide vendor number UNOPS v2014 2 25 of 40 amp UNOPS ITB 2015 078 a Bid Submission Technical and Price Schedule Offer Form This form must be completed and returned as part of their bid submission The Bidder assumes full responsibility for the timely delivery to the designated location Bids delivered to any other office location or email address will not be considered Contractor agrees to supply all goods and or perform all work as specified in this bid and in accordance with the terms and conditions of this bid at the prices quoted on this form Bidders shall fill in the enclosed forms in accordance with the instructions indicated The list of line items in column 1 ofthe Price Schedules shall reflect the list of goods and related services specified by UNOPS in the technical specifications statement of work UNOPS v2014 2 26 of 40 TEN ANNEX C U N O P S ITB 2015 073 Technical Offer Bidders are encouraged to include any additional information regarding the goods they offer in this section in form of free text List of subcontractors or suppliers Not Used Bidder must identify the names of all subcontractors suppliers who will be providing good services under this contract and the type of work being subcontracted A Full legal name and address of subcontractors B C UNOPS v2014 2 27 of 40 UNOPS Comparative Data Compliance Table ANNEX C ITB
25. amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Contract Matrix for HQ only Not Used UNOPS v2014 2 39 of 40 amp UNOPS UNOPS Headquarters Marmorvej 51 P O Box 2695 2100 Copenhagen Denmark Tel 45 45 3375 00 Fax 45 45 33 75 01
26. amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 UNGM vendor registration form As part of the bid it is desired that the Bidder goes to the United Nations Global Marketplace UNGM registration website https www ungm org Registration RegisterSupplier aspx and fills out the registration If the Bidder is already registered with UNGM please provide your UNGM registration number Please ensure that your firm s information on UNGM is current The Bidder may still bid even if not registered with the UNGM However if the Bidder is selected for contract award the Bidder must register on the UNGM prior to contract signature All suppliers are required to adhere to the principles of the United Nations Supplier Code of Conduct UNOPS also expects all its suppliers to adhere to the principles of the United Nations Global Compact and strongly encourages them to subscribe to it UNOPS v2014 2 34 of 40 A N ANNEX E amp UNOPS ITB 2015 073 ANNEX E Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Bid Security Bank Guarantee Form Note to Bidders The bank shall fill in this Bank Guarantee Form in accordance with the instructions Bank s name and address of issuing branch or office Beneficiary name and address of UNOPS Date BID GUARANTEE No
27. cated UNOPS inbox UNOPS is not responsible for any delays caused by network problems etc It is the sole responsibility of Bidders to ensure that their bid is received by UNOPS in the dedicated inbox on or before the prescribed tender deadline 15 Deadline for Submission of Bids Bids must be received by UNOPS at the email address office address specified under clause 14 Sealing and Marking of Bids not later than 11 00 a m GMT 2 on 19 November 2015 All bids will be opened shortly thereafter UNOPS may at its discretion extend this deadline for the submission of bids by amending the solicitation documents in accordance with clause Amendment of solicitation documents In this case all rights and obligations of UNOPS and Bidders previously subject to the deadline will thereafter be subject to the new deadline as extended 16 Late Bid Any bids received by UNOPS after the deadline for the submission of bids prescribed by UNOPS pursuant to clause Deadline for submission of bids will be rejected Where a bid security was requested any such bid security will be returned to the Bidder after the contract award has been made 17 Modification and Withdrawal of Bids The Bidder may withdraw their bid after the bid s submission provided that written notice of the withdrawal is received by UNOPS prior to the deadline prescribed for the submission of bids UNOPS v2014 2 8 of 40 Sy ITB section 3 Bid data wy U N w S ITB 2015 073 T
28. cation of the solicitation documents that it receives by the due date outlined on section 1 Written copies of UNOPS response including an explanation of the query but without identifying the source of inquiry will be sent to all prospective Bidders that have received the solicitation documents If the ITB has been advertised publicly the results of any clarification exercise including an explanation of the query but without identifying the source of inquiry will be posted on the UNOPS website and UNGM 6 Amendments of solicitation documents UNOPS v2014 2 5 of 40 8 ITB section 3 Bid data wy U N O gt S ITB 2015 073 At any time prior to the deadline for the submission of bids UNOPS may for any reason whether at its own initiative or in response to a clarification requested by a prospective Bidder modify the solicitation documents by amendment All prospective Bidders that have received the solicitation documents will be notified in writing of all amendments to the solicitation documents For open competitions all amendments will be posted on the UNOPS website in the tender notice In order to afford prospective Bidders reasonable time in which to take the amendment into account in preparing their bids UNOPS may at its discretion extend the deadline for the submission of bid UNOPS may at its discretion cancel the requirement in part or in whole 7 Language of Bids The bids prepared by the Bidder and all correspondenc
29. cordance with the required specifications and technical requirements Any deviations must be listed below UNOPS v2014 2 YES NO 32 of 40 UNOPS Te 2015 073 ne Bid Prices Bidders to submit their financial bid by completing the price schedules Bidders shall fill in these Price Schedule Forms in accordance with the instructions indicated The list of line items in column 1 ofthe Price Schedules shall coincide with the List of Goods and Related Services specified by UNOPS in the technical specifications statement of work CONTRACTOR AGREES TO SUPPLY ALL GOODS AND OR PERFORM ALL WORK AS SPECIFIED IN THIS BID AND INACCORDANCE WITH THE TERMS AND CONDITIONS OF THIS BID AT THE PRICES QUOTED ON THIS FORM Incoterm 2010 applies LOT 1 Bidder s prices for goods price to be entered by Bidder Item Currency USD Description Qty Unit price Total price a DAP MingKaman DAP MingKaman South South Sudan Sudan b c a x b L1 1 Truck with Crane Truck Mounted Crane 1 LOT 2 Bidder s prices for goods price to be entered by Bidder Item Currency USD Description Qty Unit price Total price a DAP MingKaman DAP MingKaman South South Sudan Sudan b c a x b L2 1 Fork Lift 1 UNOPS v2014 2 33 of 40 A N ANNEX D amp UNOPS ITB 2015 073 ANNEX D Invitation to Bid for the for the Supply amp Delivery of a Truck with Crane
30. de the determination not to submit your bid we would appreciate if you could return this form indicating your reasons for non participation Pre submission Bidders are requested to complete and return the Bid No Bid Confirmation Form prior to the submission deadline indicating whether they do or do not intend to bid Stand alone Bid no bid confirmation form Annex A hereto document 9 Bid Prices The Bidder shall indicate on the appropriate bid price sheet contained in these solicitation documents the prices of the goods it proposes to supply under the contract The price of the goods shall be quoted as per Incoterms detailed in the Price Schedule Form UNOPS v2014 2 6 of 40 C N ITB section 3 Bid data U N O P S ITB 2015 073 Fixed Price Prices quoted by the Bidder shall be fixed during the Bidder s performance of the contract and not subject to variation on any account A bid submitted with an adjustable price quotation will be treated as non responsive and rejected 10 Bid Currencies All prices shall be quoted in United State Dollars USD UNOPS reserves the right not to reject any bids submitted in another currency than the mandatory bidding currency stated above UNOPS may accept bids submitted in another currency than stated above if the Bidder confirms during the clarification of bids 18 in writing that it will accept a contract issued in the mandatory bid currency and that for conversion purpose
31. e and documents relating to the bid exchanged by the Bidder and UNOPS shall be written in English Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an appropriate translation of all relevant passages in English In any such case for interpretation of the bid the translation shall prevail The sole responsibility for translation and the accuracy thereof shall rest with the Bidder 8 Documents comprising the bid Bidders shall not submit more than one bid per Bidder in this ITB process with the exception of alternative offers if so provided for in the ITB Section 4 UNOPS technical specifications statement of work The bid prepared by the Bidder shall comprise the following components ITB Submission on or before bid due date As a minimum Bidders shall complete and return the documents listed below annexes to this ITB as an integral part of their bid Bidders may add additional documentation to their bids as they deem appropriate Failure to complete and return the documents listed below as part of the bid may result in bid rejection Part of bid Check list form Annex B hereto Part of bid Signed Bid submission Technical and Price Schedule Offer Form Annex C hereto Part of bid Signed Bid submission Technical and Price Schedule Offer Form Annex D and J Other Catalogue User Manual If after assessing this opportunity you have ma
32. el Base 1600mm Mm E Ground Clearance 117mm F Height to Top of Overhead 2105mm Guard G Max Fork Height 3340mm Fork carriage width 1000mm Engine Specs Power 44Kw Power measured 2300 rpm Displacement max 3 3L Fuel Type Diesel Operational Specs Operating Weight 3400Kg Tyre Type Pneumatic Number of Front wheels 2 driven Number of Rear wheels 2 Maximum Speed 17 8 km h Brakes Hydarulic Operator type Seated Type of drive control Powershift Mast Mast Tip Forward 6 Degrees Mast Tip Rear 10 Degrees Load Capacity 2000 Kg Load Centre 500mm Maximum Fork Spread 1000mm Lift Speed 38 1m min Lower Speed 29 9m min Operation Single Lift Tilt Hydraulic control Lever Seat actuated Operator Presence System Auto Mast Lock Return to Neutral Parking Brake with warning Buzzer Horn amp Back up alarm Full suspension seat with weight amp lumbar adjustment Guard mounted LED headlight Adjustable tilt steering wheel High visibility carriage Equipment and controls Multi function LCD display for Hour Meter Clock speedo gear Operator access control On board diagnostics Coolant Temperature Gauge Fuel gauge Low fuel light UNOPS v2014 2 31 of 40 ANNEX C ITB 2015 073 Over speed control Reinforced overhead guard Polycarbonate overhead cover Rear view mirrors Fire Extinguisher Warranty Standard manufacturer Warranty 3 Years Unlimited Mileage The offered products are in ac
33. es Load Capacity 2000 Kg Load Centre 500mm Maximum Fork Spread 1000mm Lift Speed 38 1m min Lower Speed 29 9m min Operation Single Lift Tilt Hydraulic control Lever Seat actuated Operator Presence System Auto Mast Lock Return to Neutral Parking Brake with warning Buzzer Horn amp Back up alarm Full suspension seat with weight amp lumbar adjustment Guard mounted LED headlight Adjustable tilt steering wheel High visibility carriage Equipment and controls Multi function LCD display for Hour Meter Clock speedo gear Operator access control On board diagnostics Coolant Temperature Gauge Fuel gauge Low fuel light Over speed control Reinforced overhead guard Polycarbonate overhead cover Rear view mirrors Fire Extinguisher Warranty UNOPS v2014 2 12 of 17 amp UNOPS ITB section 4 Tech specs SOW ITB 2015 073 Standard manufacturer Warranty 2 Years 4000Hrs C Drawings These bidding documents include the following drawings List of drawings Drawing no Drawing name Purpose NONE UNOPS v2014 2 12 of 17 A N ITB section 4 Tech specs SOW U N O P S ITB 2015 073 D Inspections and tests The following inspections and tests shall be performed The vendor must have the goods inspected in the manufacturer s workshop by a competent authority and
34. every ITB goods and Annexes D J are relevant for and add value to their ITB goods Please refer to the respective Annexes for relevance of Annexes D J Annex A Bid No Bid Confirmation Form Annex B Check List Form Annex C Bid Submission Technical and Price Schedule Offer Form Annex D UNGM Vendor Registration Form Annex E Bid Security Bank Guarantee Form Annex F Performance Security form Annex G Bank Guarantee for advance payments form Annex H No Adverse Action Conformation Form Annex Performance Statement Form Annex J Contract matrix for HQ only Interested bidders may obtain further information by contacting this e mail address johnam unops org cc FlorenceA unops ora Pre cleare Date 02 Nov 2015 Kristof Choinski Procurement Advisor IPAS UNOPS 1d of Support Services SSOC UNOPS v2014 2 3 of 40 UNOPS v2014 2 ITB section 3 ITB letter ITB 2015 048 3 of 40 8 ITB section 3 Bid data Rs U N O gt S ITB 2015 073 Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Section 3 Instructions to Bidders 1 Introduction UNOPS means the United Nations Office for Project Services P O Box 595 Juba South Sudan with offices located in more than 80 countries worldwide All communications regarding this ITB must be directed only to UNOPS procurement official
35. he Bidder s withdrawal notice shall be prepared sealed marked and dispatched in accordance with the provisions of the clause Deadline for submission of bids No bid may be modified subsequent to the deadline for submission of bids No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity 18 Clarification of Bids To assist in the examination evaluation and comparison of bids UNOPS may at its discretion ask the Bidder for a clarification of its bid The request for clarification and the response shall be in writing and no change in the price or substance of the bid shall be sought offered or permitted UNOPS will review minor informalities errors clerical mistakes apparent errors in price and missing documents in accordance with the UNOPS Procurement Manual 8 9 Discussions with vendors 19 Preliminary Screening UNOPS will examine the bids to determine whether they are complete the required sureties have been furnished the documents have been properly signed the bids are generally in order and there are no computational errors in the Price Schedule 20 Determination of Compliance Compliance refers to whether or not the bid substantially meets the quantitatively and qualitatively defined criteria as per the requirements and other qualification criteria as stated in the solicitation documents If the offer complies with all the criteria specified in
36. ical specifications The qualifications will be evaluated by UNOPS and Bidders determined to have met all mandatory requirements will be considered for award UNOPS will award the contract to the responsible contractor whose bid substantially conforms to the requirements set forth in the solicitation documents and offers the lowest overall cost to UNOPS UNOPS reserves the right to conduct negotiations with the vendor regarding the contents of their offer UNOPS reserves the right to accept or reject any bid and to annul the solicitation process and reject all bids at any time prior to the award of contract without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for UNOPS action 23 UNOPS right to vary quantities at time of Award UNOPS v2014 2 9 of 40 8 ITB section 3 Bid data wy U N O gt S ITB 2015 073 At the time the contract is awarded UNOPS reserves the right to increase or decrease the quantity of goods and related services originally specified in Section 4 Technical specifications provided this does not exceed the percentages specified in Section 4 Technical specifications and without any change in the unit prices or other terms and conditions of the bid and the bidding documents 24 Notification of Award Prior to the expiration of the period of bid validity UNOPS will notify the successful Bidder in writing by email or post
37. ications statement of work section 4 of this ITB the Bidder shall be duly authorized by the manufacturer of the goods to submit this bid by completing annex J and returning it with its bid assuring full guarantee and warranty obligations as per the contract The Bidder must have the required and relevant experience financial and production capability necessary to perform the contract as specified in the UNOPS technical specifications statement of work section 4 of this ITB a Financial Capability The bidder shall furnish documentary evidence that it meets the following financial requirement s e Business and commercial bank references combined that we may contact for further background information on your company The contact information should include Company Name Name of Company Representative Email of Company Representative Telephone Landline Telephone Mobile Contract value in the case of business references UNOPS v2014 2 4 of 40 VEN ITB section 3 Bid data wy U N O P S ITB 2015 073 Your credit worthiness in the case of commercial bank references e For non manufacturer bidders excluding agents quoting in the name of the manufacturer the bidder should have annual sales turnover of minimum the value as quoted against the required items in any one of the last five years to qualify for the supply b Experience and Technical Capacit The bidder shall furnish documentary evidence to demonstrate that it meets
38. ing rate Non Allergenic Seats cover Material Flame retardant interior materials Vinyl floor covering Seat Belts 3 point seat belt driver and 2 passengers Adjustable Steering wheel Yes Reach and Rake Accessories amp Storage Storage area between seats Pocket on rear wall of cab 12V power socket Central courtesy Light Electric Windows Yes for driver and passenger side Exterior Material High strength steel welded cab Doors and Windows Wide opening doors with deep side windows for enhanced lateral visibility Single rear facing window in back wall of cab Finish Cathodic dip painted cab structure Mirrors Foldable multi adjusting rear view mirrors Engine bay Access Manual tilting mechanism Colour Cab White or other Other Head Lights Indicators lights Break Lights Equipment Instrument s and Controls Multi function electronic display screen Fuel consumption trip DPF status time odometer maintenance info Speedo Km h Fuel Gauge 9 graduations E F Other Controls Electric windows switches in door panels Wiper and Exhaust brake control Stalk Lighting and indicator control stalk Rotary heater controls Steering wheel mounted horn switch Interior lamp switch on head lining Batteries Heavy Duty 12V Batteries 2 x 12V Airbag Driver and co driver seat Fire Extinguisher 2kg mounted inside cab
39. lls etc may be treated as unsatisfactory performance history while deciding the award of contract If no instance of previous past performance has resulted into adverse actions this should be clearly indicated in the bidder s bid 3 Cost of bid The Bidder shall bear all costs associated with the preparation and submission of its bid UNOPS will in no case be responsible or liable for those costs regardless of the conduct or outcome of the solicitation process 4 Content of solicitation documents The goods required bid procedures and contract terms are prescribed in these solicitation documents contents of which are listed in Section 2 ITB Letter Bids must offer goods for the total requirement unless otherwise permitted in the solicitation document Bids offering only part of the goods may be rejected unless permitted otherwise in the solicitation document The Bidder is expected to examine all corresponding instructions forms terms and specifications contained in the solicitation documents Failure to furnish all information required by these documents or submission of a bid that does not comply with these documents will be at the Bidder s risk and may affect the evaluation of the bid 5 Clarification of solicitation documents A prospective Bidder requiring any clarification of the solicitation documents may notify UNOPS in writing at UNOPS e mail address indicated in the ITB UNOPS will respond in writing to any request for clarifi
40. nt Front axle single Rear axle Dual Spare wheel total number per 1 include Tyre and Tube unit Tyres with tube or tubeless Tyre with Tube Electrical System Alternator AC 12V 140 Amp Electrical System Batteries 12 Volt 1x 12 Volt 100AH 760A EN Body amp Chassis Tolerance Linear 25mm Weight 5 Material Yield Strength 390MPa Body Tray Table body with Reinforced Drop Sides Maximum Body Length 5000mm Maximum Body Width 2300mm Rear Overhang 1400mm Front Overhang 1140 Minimum Chassis Height 725mm Bumper to back of cab 1670mm Frame Width 750mm Turning Circle kerb kerb Approx 11 4 12 6m wall wall Min Ground Clearance 265 mm Wheel base 3400 mm Gross Vehicle Weight GVW 3500Kg 5 Gross Train Weight GTW 7000Kg 5 Kerb weight 1900Kg 5 Pay Load 4ton UNOPS v2014 2 12 of 17 amp UNOPS ITB section 4 Tech specs SOW ITB 2015 073 Interior AC Outlets Access 2 door Walk through Driver Seat Suspension seat with adjustable Spring rate Non Allergenic Seats cover Material Flame retardant interior materials Vinyl floor covering Seat Belts 3 point seat belt driver and 2 passengers Adjustable Steering wheel Yes Reach and Rake Accessories amp Storage Storage area between seats Pocket on rear wall of cab 12V power socket Central courtesy Light Electric Windows Yes for driver and passenger side
41. ntation LHD Pre Delivery Inspection PDI Yes carried out by local agent Number of doors 2 Cabin configuration Cab forward Seat belts 3 Head rests 2 Engine Engine type Stroke 4 Stroke Displacement 3000 CC Number of Cylinders 4 Valves per cylinder 2 Valve assembly OHV Cylinder formation In line Cooling system Liquid Aspiration High cab mounted Intake paper element type restriction indicator Power Output 100Kw Fuel Diesel Fuel Tank capacity 70 Litre Fuel injection system Diesel 4 stroke 16 valve DoHC VGT Turbo Intercooled common rail direct injection Engine mount Underneath Transmission Forward gears 5 Gear lever type Floor Mounted Transmission type Manual Traction 4x2 Clutch Maintenance Free Automated Dual Clutch Wet type multi disc without torque loss Suspension amp Steering Front Rigid axle leaf springs Rear Rigid axle leaf springs Number of axles 2 Single steer single drive 4x2 Power steering Yes Brakes Front Brakes Drum Rear Brakes Drum Brake system Air Over Hydraulic Number of brake circuits 2 Parking brake Mechanical Retarder Electronically governed exhaust brake up to 50kW braking power Tyres Tyres dimensions front axle 195 75 R 16 107 105R Tyres dimensions rear axle 195 75 R 16 107 105 R Tyres total number per unit 6 Wheel Tyre Arrangeme
42. pe of goods manufactured having factories at insert full address of manufacturer s factories do hereby authorize insert complete name of Bidder to submit a bid the purpose of which is to provide the following goods manufactured by us insert name and or brief description of the goods and to subsequently negotiate and sign the contract We hereby extend our full guarantee and warranty in accordance with Clause 13 of the General Conditions for Goods with respect to the goods offered by the above firm Signed insert signature s of authorized representative s of the manufacturer Name insert complete name s of authorized representative s of the manufacturer Title insert title Dated on day of insert date of signing UNOPS v2014 2 18 of 40 EED ITB section 5 UNOPS Special Conditions for Goods Sv ITB 2015 073 Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Section 5 UNOPS General Conditions of Contract In the event of an order the following contract will apply e UNOPS General Conditions of Contract for goods and services The conditions are available at http www unops org english Opportunities suppliers how we procure Pages default aspx UNOPS v2014 2 19 of 40 EEN ITB section 6 UNOPS Special Conditions for Goods WV UNOPS ITB 2015 073 Invitation to Bid for the Supply
43. rough distributors We have no after sales service available The person handling the bids is away from the office Other please provide reasons We would like to receive future ITBs for this type of goods We don t want to receive ITBs for this type of goods If UNOPS has questions to the Bidder concerning this NO BID UNOPS should contact Mr Ms UNOPS v2014 2 phone email who will be able to assist 22 of 40 UNOPS Be ANNEXB Invitation to Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Check list form Bidders are requested to complete this form and return it as part of their bid submission Activity Yes No NA Page in your bid Remark Have you duly completed all the bidding forms provided in the Instructions to Bidders e Bid no bid confirmation e Bid submission technical and price schedule offer form e UNGM Vendor registration desired not required Bid security bank guarantee form e No adverse action conformation form Have you provided the required information for qualification purposes as contained in ITB document 4 UNOPS Technical specifications statement of works Including e Financial capability related documents e Experience and technical capacity related documents UNOPS v2014 2 23 of 40 7 N ANNEX
44. s the official United Nations operational rate of exchange of the day of the ITB deadline as stated in the ITB letter shall apply Regardless of the currency of bids received the contract will always be issued and subsequent payments will be made in the mandatory bidding currency above 11 Bid Security As a requirement to participate in this solicitation Bidders shall submit a bid security as part of the bid in the amount of USD 3 000 00 and USD 1 000 00 for Lo1 and Lot 2 respectively Any bid security will be in the same currency as stipulated in clause 10 Bid currencies The bid security shall be in the form of a bid bond a bank guarantee or irrevocable Letter of Credit issued by an accredited bank acceptable to UNOPS in the form provided in the solicitation documents or another form acceptable to UNOPS and valid for thirty 30 days beyond the period of bid validity prescribed by UNOPS pursuant to clause 12 Period of Validity of Bids Any unsecured bid may be rejected by UNOPS Unsuccessful Bidders bid securities will be discharged returned as promptly as possible but no later than thirty 30 days after the expiration of the period of bid validity prescribed by UNOPS pursuant to clause 12 Period of Validity of Bids The successful Bidder sy bid securities will be discharged returned upon the Bidder executing the contract pursuant to clause 25 Signing of Contract The bid security may be forfeited a If a Bidder withdraws
45. springs Rear Rigid axle leaf springs Number of axles 2 Single steer single drive 4x2 Power steering Yes Brakes Front Brakes Drum Rear Brakes Drum Brake system Air Over Hydraulic Number of brake circuits 2 Parking brake Mechanical Retarder Electronically governed exhaust brake up to 50kW braking power Tyres Tyres dimensions front axle 195 75R16107 105R Tyres dimensions rear axle 195 75R16107 105R Tyres total number per unit 6 Wheel Tyre Arrangement Front axle single Rear axle Dual Spare wheel total number per 1 include Tyre and Tube unit Tyres with tube or tubeless Tube Electrical System Alternator AC 12V 140 Amp Electrical System Batteries 12 Volt 1 x 12 Volt 100AH 760A EN Body amp Chassis Tolerance Linear 25mm Weight 5 Material Yield Strength 390MPa Body Tray Table body with Reinforced Drop Sides Maximum Body Length 5000mm Maximum Body Width 2300mm Rear Overhang 1400mm Front Overhang 1140 Minimum Chassis Height 725mm Bumper to back of cab 1670mm Frame Width 750mm Turning Circle kerb kerb Approx 11 4 12 6m wall wall Min Ground Clearance 265 mm Wheel base 3400 mm UNOPS v2014 2 28 of 40 M UNOPS ANNEX C ITB 2015 073 Gross Vehicle Weight GVW 3500Kg 5 Gross Train Weight GTW 7000Kg 5 Kerb weight 1900Kg 5 Pay Load 4ton Interior AC Outlets Access 2 door Walk through Driver Seat Suspension seat with adjustable Spr
46. ssful Bidder or ii twenty eight days after the expiration of the Bidder s bid Consequently any demand for payment under this guarantee must be received by us at the office on or before that date This guarantee is subject to the Uniform Rules for Demand Guarantees ICC Publication No 458 Signature s UNOPS v2014 2 35 of 40 UNOPS rr 2015 073 ANNEX F Invitation To Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Performance Security Form Note to Bidders the bank as requested by the successful Bidder shall fill in this form in accordance with the instructions indicated Date Insert date as day month and year of Bid Submission ITB No and title xx xxx and title of bidding process Bank s Branch or Office Insert complete name of Guarantor Beneficiary UNOPS South Sudan Operations Centre Juba South Sudan PERFORMANCE GUARANTEE No Insert Performance Guarantee number We have been informed that insert complete name of supplier hereinafter called the supplier has entered into Contract No Insert number dated Insert day and month Insert year with you for the supply of description of goods and related services hereinafter called the contract Furthermore we understand that according to the conditions of the contract a performance guarantee is required At the request
47. the following experience requirement s e Bidder should be in continuous business of manufacturing supplying the specific product as specified in the Schedule of requirement during the last 3 three years and similar products during the last 4 four years prior to bid opening e Details of experience and past performance of the bidder on product offered and on those of similar nature within the past 4 four years and details of current contracts in hand and other commitments e Brief write up backed with adequate data explaining the bidder s available capacity and experience both technical and commercial for the manufacture and supply of the required Goods within the specified time of completion after meeting of all of the bidder s current commitments c Additional Requirements e Certificate of incorporation of the bidder and manufacturer Legal status place of registration and principal place of business of the company or firm or partnership etc e The past performance of the bidder shall be taken into account for evaluation The bidder shall disclose instances of previous past performance that may have resulted in adverse actions taken against the bidder and the manufacturers whose products are being offered by the bidder in the last 4 four years Annex H No Adverse Action Conformation Form Such adverse actions including suspension or cancellation of its manufacturing license by regulatory authorities product reca
48. the solicitation documents such as pre qualification and eligibility requirements the offer is deemed substantially compliant 21 Evaluation steps All bids found substantially compliant with the formal criteria under 1 19 Preliminary Screening will go through subsequent evaluation as follows Evaluation and award will be done per Lot A bidder may submit a bid for one lot only or for both lots in which case the bidder must state clearly which lot s it is bidding for The Bidder must offer compliant bids for all items in a lot in order to be compliant for that lot a Pre qualification and eligibility criteria as outlined in the UNOPS technical specifications statement of work as contained in this ITB are evaluated prior to technical and financial evaluation Only bids meeting the minimum pre qualification and eligibility criteria will be evaluated further b Technical evaluation will be conducted to establish substantial compliance When the specifications of the item s quoted vary in one or more significant aspect s from the minimum required technical specifications the bid will not be considered substantially compliant and will not be evaluated further c The prices of bids found to be substantially compliant will be compared to identify the most substantially compliant bid which represents the lowest overall costs to UNOPS 22 Award Criteria Bidders must meet all the mandatory business criteria outlined in Annex C UNOPS techn
49. to the Form at the end of the penultimate paragraph We agree to a one time extension of this guarantee for a period not to exceed six months one year in response to UNOPS s written request for such extension such request to be presented to us before the expiry of the guarantee UNOPS v2014 2 36 of 40 PEN ANNEX G UNOPS Te 2016079 ANNEX G Invitation To Bid for the Supply amp Delivery of a Truck with Crane amp Forklift to Mingkaman Lakes State South Sudan ITB No UNOPS SSOC 94094 ITB GOODS 2015 073 Not Used Bank Guarantee for Advance Payments Form Note to Bidders The bank as requested by the successful Bidder shall fill in this form in accordance with the instructions indicated Date Insert date as day month and year of Bid Submission ITB No and title xx xxx and title of Bidding process Bank s letterhead Beneficiary Insert legal name and address of UNOPS ADVANCE PAYMENT GUARANTEE No Insert Performance Guarantee number We insert legal name and address of bank have been informed that insert complete name and address of supplier hereinafter called the supplier has entered into Contract No Insert number dated insert date of agreement with you for the supply of Insert types of goods to be delivered hereinafter called the contract Furthermore we understand that according to the conditions of the contract an advance is to be made against an advance payment guarantee
50. upplier Code of Conduct and adhere to the principles of the United Nations Global Compact UNOPS v2014 2 24 of 40 UNOPS Te 2015 073 ne j Our firm its affiliates or subsidiaries including any subcontractors or suppliers for any part of the contract has not been declared ineligible by UNOPS in accordance with Instructions to Bidders Sub Clause 2 Eligibility k We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive We have not offered and will not offer fees gifts and or favours of kind in exchange for this ITB and will not engage in any such activity during the performance of any contract awarded I name of signing official certify that am position of legal name of company that by signing this ITB for and on behalf of legal name of company am certifying that all information contained herein is accurate and truthful and that the signing of this bid is within the scope of my powers Signature Name Title Date Provide the name and contact information for the primary contact from your company for this quotation Name Title Mailing address street name number city town province state Tel no Fax no Email address Offer valid until date Must be at least 90 days Currency of offer state currency Payment terms 30 days accepted Are you a UNOPS registered vendor o
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