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1. e I A CNN NNEN ra k 5 N eeh SI 2 E 2 gt s See ki E de C d Se Z ZE ee SERRAS SO ES LS S 0 2 a se Ge Ge 72 L Ox SN CM 1 C C t C O s z d d Ge OO L kal SI a Ge k2 5 d Ges Ges e e C e te eise 5 Ss 2 C ate ZE ee OY kata d d bi Ko Current Floor 2 2 b K tate SN rare t t do 2 d Ge Ge FK KK KK KK KK KK NY YOY W KR RAK KK KK KK KK KK KK Ambulance 2 ee RS RES v a ata ta ati a a a 0 a 0 a ka tata ka a ta a Ambulance 3 i SC CE DAK KK KK KK KK RRK RSS d 2 e lt C Ges See e e m dw RS Du 1 OO FF Allen 3 FF llen 3 x 0 60 6 0 66 6 E DE eters C EE LL SS SA2. Due to the timing of the implementation Client Support Services costs are not anticipated to be due and payable until calendar year 2008 The amount is not included in Total Project Cost Group 1 Solutions Inc Page 6 of 7 11 20 2007 DOWNERS GROVE FIRE DEPARTMENT Appendix IV Project Pricing Project Payment Options LI Option 1 Pre Payment Discount Discount of five percent 5 of At Contract 36 091 Total Project Cost Signing LI Option 2 Contract Signing Invoice Twenty percent 20 of the At Contract 7 598 Project Cost due at time of Signing contract signing Monthly thereafter amount due is Monthly 7 098 based on actual work done or minimum of 20 or remainder of Minimum work to be performed whichever is greater All amounts to be credited towards remainder of work to be performed Client Support Services Payment Options LI Option 1 Annual Renewal 6 300 00 Annual Renewal Invoices subject to yearly increase Option 2 Pre Payment 2 Year Contract 11 970 00 5 0 discount 3 Year Contract 17 482 50 7 5 discount 4 Year Contract 22 680 00 10 0 discount Payment Policies The balance of the invoice willbe due 30 days after issuance If an invoice is not paid within 60 days an 18 0 Annual Percentage Rate APR will be applied to the outstanding balance Monthly Reminder Statements will be issued to indicate the Balance Forward Finance Charge and Current Balance For any client with an invoice more
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4. JIM UNA 50015525 0 21 swa sAs GYD Jossesse xe AJUNOD SU wouj poutejgo sounewos si Isi el deu eu UO SesseJppe noqe uonsenb e si ji uoneu ojui sseJppe GuiAyJeA u dnoio sisse o p piAoid ueo s lli Guimojioj OU JIM ji ji JO asn 0 55202f z1ouay Joj p p u se 65 SDI L OU ji ses O D M HA LM Q UBD SIU Jeujoue JO GYD Wouj ejqejieae UOHEO07 UOLULUOS e SI 18U ji ING ISH SIVIMSLVIN ONIMVAG ANY SID 552299 ONA 7 m HIX JO A 4 Vd O ONI SNOILNTOS L 29 suobAjod 03316 74617 sBuipiingi z w wp BNO K so sebeul X w ki d J k TIMBERLAKE DR data e W C ROCKSIDE OR eka UR TAND Li 142 CZ ra 2 pEENER A ii uone o7 5141 x is U NA x A i A 1 HE pa c sjeqeq uo d ELI LA 1 anou sl 1 lt AD a uopeso7 io si yu E mf EN 2 H PHTETT FRERE _ TICO WAN ouo g si qe euoya RETA baserad 1 9 1550 2 o gt x mir ou PG ss aag OBAU JINM Y 1611 STVIHALVIN ANY SID SSD OH 7 GIS AND DRAWING MATERIALS LIST TM APPENDIX I emor Access e LD n
5. Mobile Computing Interface RA Mobile Bundle of 5 To enable wireless interaction between CAD and Licenses Remore Access via interface to mobile messaging Bildi s 3 000 a knn le Licenses application eliminating need to manually enter Over 25 bundles of 10 Licenses dd S upon dispatch addresses up 0 3 000 GPS Interface KA GPS TM 200 00 1 License 600 00 Bundle of 5 2221 hicenses Il Bundle of 1 1 000 00 eos Licenses Over 25 0 00 bundles of 10 Licenses Oblique Aerial Imagery Interface 200 00 1 License RA Obligue For linked access to the third party oblique aerial 600 00 Bundle of 5 images e g Multivision USA Pictometry Licenses For real time viewing of an individual vehicle s location on the map in the vehicle via an interface with an onboard Global Positioning System GPS Bundle of 1 1 000 00 Licenses Over 25 bundles of 10 Licenses 0 00 TOTAL SOFTVVARE LICENSE COST 21 500 Group 1 Solutions Inc Page 2 of 7 11 20 2007 DOWNERS GROVE FIRE DEPARTMENT Appendix IV Project Pricing Map Importation Client has electronic map and address database in ESRI TM ArcView ArcGIS format No modifications need to be made for use with Remote Access Import existing client s ESRI based shp map file of parcels street centerline street intersection address ranges hydrology railroads and data base of Tax ID s and
6. One click takes you to a data sheet associated with the address which lists the presence of hazardous materials occupancy and key holder information and building construction information Decrease response time 2270 2 Access is designed to require the least number of keystrokes possible to reach critical information quickly Function keys can be used to navigate between map site plan and data sheet as an option to maneuvering using a mouse or touchpad on non touchscreen devices Street names automatically appear when you begin to enter an address Response time is also minimized by the quickly processed electronic file format of graphics displayed by REMOTE Access A GROUP 1 SOLUTIONS INC SECTION A PAGE 1 OF 8 Group f DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL Remore Access Version 6 5 x Standard Features dependent on the quality and accuracy of client provided maps database and drawing information View building outline street centerline parcel boundary hydrology bridges railroads and fire hydrant orthogonal and oblique aerial photography all on the map viewer Zoom in amp out of the map display full view and move map with omni directional pan Search for an exact address address range non addressed location or street intersection and display its location on the map Display utilities such as water storm sewer and sanitary sewer toggle the utility layers on and off View
7. Responder OY Tracking Settings Ambulance 4 RA Tools CELLS eens Team CELLS OE F Everette 4 Leaders ECC AE NE KK CEEE Show Profile C 4 ELOS SS ee e RIA S IDA CS VAZ A GROUP 1 SOLUTIONS INC SECTION A PAGE 4 OF 8 Group 1 DOWNERS GROVE FIRE DEPARTMENT Remote Access PROPOSAL 5 RA GPS M Global Positioning System Interface RA GPSenables a user to track oneself either moving throughout the map or in response to an incident An AVL server is not required and there are no bandwidth requirements During a response the user chooses to either display the current location of the vehicle and euss direction to the incident the location of the EZE 71 incident with an area around it and direction ws to the vehicle or both the vehicle and incident together r T F twit herme ra The control frame on the right improves the usability of the GPS functions within wor A s Access The large Indicator Arrow displays the relative direction either to the incident location from the unit position or to the unit location from the incident location To assist in general routing a graphically depicted Track Line is available to the user 6 RA ObDligue mu Aerial Imagery Interface R4 Oblique is an interface between emor Access and vendors
8. SECTION A PAGE 7 OF 8 Group P DOWNERS GROVE FIRE DEPARTMENT REMOTE Access PROPOSAL 11 Hardware Requirements emote Access is compatible with Microsoft Windows versions 95 98 2000 NT ME or XP Note Some tools and viewers may not be compatible with Windows versions 9X NT and ME Prompt access to fire preplans maps and data may be obtained with a personal computer or laptop possessing the following minimum specifications Systems configured with less than the minimum hardware specifications will display the data but less promptly than desired Configurations CPU size CPU speed RAM memory IDE Hard Disk Drive Floppy Disk Drive CD ROM Mouse Monitor size Monitor type Display Resolution Battery life USB Port Recommended Minimum Pentium IV 1 4 GHz 1 0 GB 40 GB 3 5 Yes Built in 14 Touch Screen 768 x 1024 pixels 3 hour Yes Note Response time and general loading time can be affected by additional software resident and running on each computer and by the size of the GIS map layers and data contained in the emor Access database While slower computers may be adequate for existing office workstations to run mor Access Group 1 recommends that any mobile units purchased for use with more Access either meet or exceed the above minimum recommendations If desired Group 1 is available for consultation as to the appropriate specifications for new laptop computers The remainder of t
9. Arlington County Virginia initiates access to the data for the neighboring jurisdiction of Falls Church via the Launch button alls 1 1 2 verc DC 3 Alexandria 10 24 Sync and RA Sync Manager Many of the emor Access applications are designed to allow communications between systems running emor Access and RA_Admin via a TCP IP based network 4_Syvc is embedded into many of the Remor Access applications This allows the different applications to communicate with WA_Syvc Manager systems and share various form of information need to keep the system updated or provide access to the latest incident information Through the R4 Sync Protocol users can process updates to the Remor Access database at the record level allowing field changes to flow through the entire system without the need to touch each system manually 2 9 can also process file updates when preplans maps photos or videos are added or changed providing easy processing of Jeor Access data on an ongoing basis The system requires a network attached Windows XP based system to operate as the W4_Syvc Manager host system Users and Groups are added to the system to enable easy sharing of information when responding to an incident A simple SMS messaging system is built into the J Sync Protocol which allows first responders to hold on line conversations while processing incident related information or creating 24 JacPadimages A GROUP 1 SOLUTIONS INC
10. GIS attribute data associated with parcels buildings hydrants water mains street centerline storm amp sanitary sewers lakes rivers and gridlines through the use O vo an easy one click feature Move the cursor over a parcel or building to display its street address and latitude longitude View digital photographs and video clips linked to an address or building View site plans with color coded industry standard symbols for each floor of commercial industrial and school buildings See below Note Color coding and symbology must be included in the electronic drawing to be displayed in REMOTE Access Utilize a variety of file formats for digitized preplan drawings including AutoCAD dwg Visio vsd and jpg files Switch Function Key tool bar from one side of the screen to the other on the fly based on user preference Access and maintain multiple data sheets per address Occupancy Building Information Fire Protection Special Considerations Special Hazards and Tactical Move between the site plans map views database records photos and videos with a single mouse click Store and retrieve important contact names phone pager and fax numbers Print any map screen site plan or database record Digital site plans reveal a a U U U U U U U U U 0 If included by the Client in the electronic drawing Exterior amp interior walls and doors Overall building dimensions when indicated Hydrants
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13. implement any Change Orders to the contracted Statement of Work and will be the main Group 1 Point of Contact POC for the Client throughout the life of the project The Client will be required to identify a Client POC that will be the primary representative and contact with Group 1 Due to the dynamic schedule of a typical Remore Access implementation Group 1 strongly urges that the Client POC be assigned to a Monday Friday regular workday shift schedule Accordingly the Client POC should be prepared to manage the following responsibilities A GROUP 1 SOLUTIONS INC SECTION B PAGE 2 OF 5 Group f DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL 2 3 Identify and schedule Client personnel for training sessions Act as a contact between Group 1 POC and various Client resources including but not limited to GIS specialists Information Technology IT representatives Purchasing Client management Client third party vendor representatives e g CAD vendor RMS vendor Coordinate contacts with required outside agencies eg regional dispatch center Approve and or recommended any changes to the scope of the project Arrange for the provision or work space for at least two 2 Group 1 project personnel plus 24 7 day access to the computer systems on which Jeor Access is schedule to be installed Review and recommend for payment all invoices submitted by Group 1 in accordance with the terms and conditions
14. than 90 days overdue sales and service on additional non software maintenance items will be provided only if the items are paid for in advance Group 1 Solutions Inc Page 7 of 7 11 20 2007 Group One Remote Access Current Illinois List Abbott Labs Lake Zurich Addison Lisle Woodridge Aurora Lockport Batavia Mundelein FD PD Bellwood FD PD Naperville FD PD Bloomingdale Palatine Bristol Kendall Pleasant view Buffalo Grove Peoria SWAT Carol Stream Rolling Meadows Champaign Sandwich Countryside Schaumburg Elburn Skokie Elgin Tinley Park Elmhurst Tri State Evanston Villa Park Geneva Wauconda Glen Ellyn West Chicago Glenside Wood Dale Hinsdale Wheaton Zion REMOTE Access 1 GROUP 1 SOLUTIONS INC mobile intelligence Village of Downers Grove Fire Department IL Group 1 All rights reserved No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopy recording or otherwise without the expressed written permission of Group 1 Solutions Inc Group 1 There are a number of proprietary logos service marks trademarks slogans and product designations found in this document By making them available in this document Group 1 is not granting a license to use them in any fashion DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL LL Section Table of Content
15. to possible delays in obtaining data and or support for the external component development and testing each of the component pieces will be considered separate from the base Access software and as such invoicing for emor Access and services rendered to deliver the software will be made at the end of the initial tests described above The remainder of this page left intentionally blank A GROUP 1 SOLUTIONS INC SECTION B PAGE 5 OF 5 DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL Se ction c Proposal Acceptance DOWNERS GROVE FIRE DEPARTMENT IL Accepted By Name Title P O Number Date Group 1 Solutions Inc Ted C Steinbrecher Name Title Ted C Steinbrecher Vice President Business Development Date November 19 2007 Accepted By A GROUP 1 SOLUTIONS INC SECTION PAGE 1 OF 1 Group f HIX JO 1 06 MO 91INS juounsede un Cony IS 0 3 56 oueu 1991S UOnNLONP 56 p pu uuuuo5 J Z o jdwexqy Jequnu 991S 100 qeuondo JOQUINN uonepolunu pi jaded d s oinbi4 ojdwexgj Aug Suu s s Juolouip Wouj p uleqo 91INS JUOWUede un soi ji Aew sedinos SAY IS py G e adA 656 SseJppe snouea ou JO uonejndiuew ejep 806 1991S pue Bulyoyew 3663 popinoJd ad uoneu ojui UONDOJIP JOSS dew ou J
16. which provide oblique aerial imagery e g Pictometry MultiVisionUSA This capability enables quick access to the aerial imagery when an address search is completed in Armor Access by passing the latitude longitude coordinates from emor Access to the vendors libraries The user can then easily view the oblique imagery associated with the incident location and utilize and use the vendor specific interface to measure distances heights perimeters lengths widths and area of objects within images A GROUP 1 SOLUTIONS INC SECTION A PAGE 5 OF 8 Group T DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL 7 RA RMS Records Management Interface Via RA RMS an association between the premise records in femorr Access and the Departments Records Management System RMS is formed through the creation of data mapping between the two sets of records This relationship allows AEmorE Access to populate the premise records with the corresponding data that was originally entered into the RMS 8 RA JacPad TM Incident Command Mark Up Tool At the incident scene communicating the actual deployment and personnel and equipment is often left to be documented on sheets of paper or grease boards The resulting product is often difficult to read and impractical to share in real time either with other units staged or en route to the scene or with a remote Command Unit until now RA TacPad enables the Incident Commander to ea
17. Electric panel Knox Box Hazardous materials Gas valve Fire alarm panel Fire alarm control room Suppression systems location and type Sprinkler risers Stairs and elevators Roof features skylights access points fans Roof construction type A GROUP 1 SOLUTIONS INC SECTION A PAGE 2 OF 8 Group 1 DOWNERS GROVE FIRE DEPARTMENT Remote Access PROPOSAL 2 KA Admin Administration Tool Standard Features Maintain datasheets maps and site plans Enter and maintain data regarding specific physical locations Link one or many images to a single location Identify the preplan drawings that you want to be associated with a particular address Pe Rep Macon mes ake Lien pee LINK LIRR 1 1 c HA PET Pl L HA MEA neorcapps B SP tA ae mar HAZARDS HAZARDE RA Admn Man Penu Form De Log Fecr Tablo pum sten wee E unu z man nar ay Record Entry Ptantrasace farm Mame Ian Ae Inc y Beitalo Grove Tele BHUT DING FIRE SYSTEMS See Wl osoase ri Sen sa d see mont Sprinider room knox box amp man 2 BELMONT Standard Haley pg Remote Access Administration Tool gt ARE Remore Access Administration Tool Tax 14 Number ABBOTT 1350 3 RA MobilE CAD Interface Between CAD and eemore Access B Access
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19. ITEM VILLAGE OF DOWNERS GROVE REPORT FOR THE VILLAGE COUNCIL WORKSHOP DECEMBER 11 2007 AGENDA SUBJECT TYPE SUBMITTED By Resolution Ordinance Motion Phil Ruscetti Remote Access Mapping Software Discussion Only 1 Fire Chief SYNOPSIS A motion is requested to authorize the purchase of mapping software from Group 1 Solutions Inc of Glen Ellyn Illinois The software will make critical information readily available to Fire Department units responding to emergencies The software will work with the Village s current software programs to provide responders with information from GIS CAD and firehouse software programs in real time STRATEGIC PLAN ALIGNMENT The Five Year Plan and Goals for 2006 2011 identified Exceptional Municipal Organization and the supporting objectives of Top Quality Core Services Responsive to Current and Future Community and Citizen Needs FISCAL IMPACT The software purchase is identified in the FY07 Municipal Budget and will cost 36 091 This includes software licensing mapping training and implementation and project management costs A support services fee of 6 300 will be assessed annually RECOMMENDATION Approval on the December 18 2007 consent agenda BACKGROUND The Remote Access software is technology only available from Group 1 Solutions Inc and therefore the product and company have been declared a sole source provider As such the recommended purchase was negotiated The software
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21. a fei a m IA lt P G E m LI ap Help DU 11 33 gt Z WHC Remote Acces 0 Qinfo E m E E Er D LLC Er LD lt Left L Labels Phone Ti m m m Lu E m Li a 2 m s 5 E a zi I Figure 3 Address Points squares Common B a BoxCard 117 TIMBERLAKE H E Eist an D mi m Di m LI S 2 m Fr sp Storm Overlays s Sanitary WW as Water B L H i T Co un T 5 m g Fi 8 PAGE vi OF xili GROUP 1 SOLUTIONS INC A HA Group P INI SNOILN10S dnodo L c N d 33 AN gt N kov 2 2 A E lt 2 277 T Ce Er e E soapi sabuu Fe gt A kk Ge ka E uone5o1 Ajpuapi yYouas l te Q SS dr DIS D i We WM yon sjaqe l a 0 Wer SA gt a A 6 Qu ANY 235 gt b x KO soapin seBeu Si 46 s b l E 5 cig r ac uone o7 C A 4 ki eh a S LEE op 001131032 1031168 p 1 SGT d EA 1 2 2 1 4 D Y GROVE CHURCH RD Ka A ie PINE easy yen sl
22. addresses Enable dynamic street names Import utility layers and databases 7 500 00 Flat Rate Jurisdiction Le County Municipality etc Import ESRI based shp files of neighboring jurisdictions Edge match the maps without 3 500 00 additional modifications Intersection Layer Development lt 10 square miles 1 000 00 Between 10 and 30 square miles 1 500 00 Between 31and 100 square miles 2 500 00 Between 101 and 300 square miles 3 500 00 Between 301 and 400 square miles 5 000 00 gt 400 square miles 6 000 00 TOTAL MAPPING COST All prices include link to Survey Form and or map at designated address Digitize 8 5 X 11 Paper Run Book Site Drawings Drawing Digitize All Other Size Paper Drawings l Drawing Clean up and or Link Drawings Provided In dwg Format Import amp Link Drawings From AutoCAD Visio Fire Zone or Other Approved Systems Drawing Drawing Update Previously Digitized Electronic Drawings I Drawing TOTAL PREPLAN COST so Group 1 Solutions Inc Page 3 of 7 11 20 2007 DOWNERS GROVE FIRE DEPARTMENT Appendix IV Pricing Training and Implementation Pree Per Qum Subtotal Remo Access Trainer Course Initial 4 hour course 10 students plus refresher training at 6 months provides train the trainer instruction and scenario dry run use One paper Manual and electronic file copy included Remote Access Administrator Training Course aiiai course 4 students p
23. adio or wireless system by your agency s computer aided dispatch CAD system Jeor Access will search for the incident s location on the available map information Once located and centered on the screen access to associated site plans and tactical address data is available via large function buttons and screen controls Of course you can always manually type in the address if the CAD interface is not available at your agency Jor Access also provides search capabilities by street intersections commonplace location names and address ranges Note Types and success of address searches is dependent on the availablility and accuracy of GIS map data provided by the client Reach mission critical data With zoom in amp out capabilities the map viewer in emor Access can display varying amounts of GIS map detail Depending on the available layers and system configuration map details can range from displaying street centerlines only to fully exposing the individual parcels building outlines locations of water storm water and sewer systems as well as the nearest fire hydrant For map locations that have associated tactical database information one click or screen touch takes you to a site plan of the address revealing the locations of pertinent items such as fire department connections electrical panel key box gas valve and fire alarm panel You may also view photographs video or aerial photos of the location with a single keystroke
24. cense 900 00 Bunge of 5 Licenses Bundle of 10 Licenses 14 500 Incident Command Markup Tool RA IncPad T Enables the ncident Commander to make notations on a snapshot of the incident location using symbols text or drawings 1 500 00 Over 25 bundles of 10 Licenses 0 00 Subtotal Base User Applications Synchronization Utility RA Syvc 4 800 00 To transmit and synchronize data amp application 600 00 Each additional updates between the server and clients License 90 00 Bundle of 5 275 00 l Licenses 450 00 Over 25 bundles of 10 Licenses Utility Applications Group 1 Solutions Inc Page 1 of 7 11 20 2007 DOWNERS GROVE FIRE DEPARTMENT Appendix IV Project Pricing Utility Applications continued pe Per Quantity Subtotal RMS Utility 24 RMS 2 000 00 000 00 1 1 License ilicense 1 2000 To map data fields in Company Records to ON dad s external database records for viewing in the field s 200 DEn Base unity Applications 22 s 2000 Interfaces Pie Per Quantity S ubtotar Asset Tracking RA Tracker 300 00 00 T License Tlicense 0 S 900 00 Bundle of 5 Licenses To enable interface to third party firefighter 1 500 00 Bundle of 10 tracking technology l Licenses Over 25 0 00 bundles of 10 Licenses
25. e part of the Client s data has been installed on the system and successful searches are made to the map locations This initial test event will constitute that the emort Access software is functioning and is compatible with the Clients computer s The following is a list of functions that will be tested and verified during the initial tests Launch of Remo Access from the Windows Desktop or Program Menu Display of the base test map layers at full extent at start up User ability to use the map movement functions including Zoom In Zoom Out and Move to verify that the map control is functioning with the configured map display GROUP 1 SOLUTIONS INC SECTION B PAGE 4 OF 5 Group f DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL Perform manual searches to three 3 pre defined address locations to test the system s searching function The type of search exact or approximate address will depend on the available data in the test map layers a Access to one 1 test Company Record to demonstrate access to tactical database information including a preplan photo and video example Demonstration of any other available features based on the configuration Other components of the system i e mobile and records interfaces oblique image software interfaces etc may or may not be delivered and tested at the same time depending on the project schedule available data for developing interfaces etc Due
26. ge area if the GIS map data contains appropriate and adequate address information as described below Address File Requirements Group 1 typically utilizes the attribute database files dbf associated with the address point building and or parcel map layer shp files For Remore Access to GROUP 1 SOLUTIONS INC SECTION B PAGE 1 OF 5 DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL 2 2 perform exact address search functionality the attribute database files must contain at a minimum A field that contains a unique identification number usually represented by Tax ID or Parcel Identification Number PIN Address information e Street Number Street Name Street Type etc separated into individual fields or b a full address string e g 123 W MAIN ST stored in a single field Remore Access functionality also requires the existence of address ranges based on street segments The ranges are used to complete approximate street centerline searches when exact address searches are unable to locate an address on one of the address enabled layers The absence of address ranges from the street centerline file will impair or eliminate this function in 069072 Access emote Access can be configured to support different address range formats and layouts Group 1 will review and report any possible problems when street centerline ranges follow non standard layouts Additional address standards that can im
27. has the ability to automatically search for and display the location of an incident based on the address files used by the clients CAD system This function is made possible through an interface between the CAD system and HAzvorr Access VVhen the address of the incident is transmitted to either the CAD workstation or the MDC s the interface between CAD and Jeor Access enables the address search to be completed without action required by the end user SI Type of Call SMOKE DETECTOR ACTIVATION vi In cases where there is an exact match between the addresses in CAD and GIS the search is automatically performed and the precise location of the incident is displayed RA Mobile collects the address information and centers the map at the correct incident location without user action needing to be taken In this example a Smoke Detector Activation at 990 NGHAM pR L 7 C E A A i L CHATHAM DR LIB ENB Kuhn Road is sent via dispatch to the mobile 27 20 VO aS i KS AU TERA UE LIL fas m unit RA Mobile collects the address Lee SO Rar Z ye Bes SSES information and centers the map at the correct incident location A GROUP 1 SOLUTIONS INC SECTION A PAGE 3 OF 8 Group 1 DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL 4 HA Iracker Responder T
28. his page left intentionally blank GROUP 1 SOLUTIONS INC Group 7 SECTION A PAGE 8 OF 8 DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL TTT Section B Scope of Work 1 Application Software The following software applications will be licensed to the Client Software Application Number of Licenses REMOTE Access 20 RA Admin Administration Tool RA TacPad Incident Command Markup Tool KA Sync Clients RA RMS Records Management Utility RA Tracker Responder Tracking Interface RA Mobile Computer Aided Dispatch Interface 20 RA GPS Global Positioning System Interface 20 RA Oblique Aerial Imagery Interface 0 2 0 KA Sync Manager 0 0 1 0 2 Professional Services 2 1 2 1 1 Geographic Information System Services GIS Map Utilization Group 1 understands that the Client will obtain all necessary Geographic Information System GIS electronic map files in ESRI shp file format Group 1 requires that the files be provided in the format as detailed in Appendix I Memore Access GIS amp Drawing Materials List and will act on the behalf of the Client in discussions with other government entities e g Assessor Development Water Utility if necessary Accuracy of searches in emor Access is dependant on the availability and accuracy of the map data provided Address Database Group 1 will enable a search of exact addresses for that section of the map defined by the map data s covera
29. istrator Course This six 6 hour course may include up to six 6 students and will provide training on alterations to the data system support and maintenance Additionally the administrative characteristics of all ancillary Remote Access software will be integrated in the session Group 1 will provide one 1 hard copy of the Administration Manual along with an electronic copy for duplication by the Client 3 Acceptance The Client has thirty 30 days after implementation to report any errors occurring with the software If Group 1 receives no such communication within that thirty 80 day period the project is automatically deemed Accepted Implementation is defined as the completion of installation and initial testing of the system by Group 1 and a representative of the Client The acceptance of the software licenses will be complete when Group 1 provides the Client with the installation media and accompanying license and maintenance agreement s This event will constitute the delivery and authorization for the Client to install and use the software The software will be deemed functional and ready for initial testing acceptance when the following conditions are met A successful installation of the Jour Access software has been completed on a computer identified by the Client and either a the Client provided map data has been configured and loaded onto the test system or b at Group 1 s choice a sample of data which may or not b
30. lJ SCH 2 ISH STVIJFLVIN ANY SID 55 22 ON 1 10 344 m o 2 IHX dO HX 4 ONI SNOLLNTOS dnos S SSIDIY UWOWZY U Buryui o solid Bmp ul suejdald yg inbiq ore pas 250011212 midas ug 0 151 3 c SL aye HANS A k I 2 1 A F SU R a C uq ms Eer k Cp H Y YI T l 107 UNTASV AST 6 d Ce J66 He Sall ISH 5 11 ONIMVAG ANY 51 55 22 ONA 7 Green HIX JO 1116 4 INI SNOLLTTOS dnodo E Jewo 24 291 0 5 0 o JOLId JO sn 10 000025 103160 UMBIPp Ppu ey 90 60 E Fas 1611 5 11 ANY SID 5522 OH 7
31. n CA N LV E B 3 2 3 1 A dE eT B 3 2 27 le ae eee ees o pera 6 B 4 3 Acceptance alama a B 4 C Proposal Acceptance wit on asasin e antik ai pa YU R ba e ke bk a pea y 1 Appendices hemor Access GIS and Drawing Materials List Agreement for Client Services H End User License Agreement IV Project Pricing GROUP 1 SOLUTIONS INC Group f DOWNERS GROVE FIRE DEPARTMENT Remote Access PROPOSAL Group 7 Mission Statement Believing in and providing effective solutions that make a difference in the lives of our clients and the people they serve GROUP 1 SOLUTIONS INC k Sik Group 1 DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL Wer ES R A Yemvore Access Functional Description z 1 Access software by Group 1 Solutions Inc aids in force and property protection by giving fire police EMS and military personnel access to critical emergency response data While enroute to an incident and during pre incident planning and training activities Developed with input from dozens of public safety agencies and utilizing the ODBC compliant database Microsoft Access emor Access provides access to site plans address maps and tactical database information stored on mobile laptop computers located in frontline vehicles Here s how it works As an incident address is transmitted through a r
32. n site or telephone support of non Client Services issues On Site map updates with client data 60 00 Hour Troubleshooting end user issues Supplemental training TOTAL RA Covunsel COST ESRI Deployment Licenses MapObjects 2 3 Deployment License Required for each system running a A 0 00 License Access product with imbedded mapping Note Fees are waived due to Client s statement that license of MapObjects Deployment Licenses have already been obtained TOTAL TOTAL REQUIRED THIRD PARTY SOFTWARE COST THIRD PARTY SOFTWARE COST Group 1 Solutions Inc Page 5 of 7 11 20 2007 DOWNERS GROVE FIRE DEPARTMENT Appendix IV Project Pricing PROJECT TOTALS SUBTOTALS FROM ABOVE Total Software License Cost 21 500 Total Mapping Cost 7 500 Total Preplan Cost Total Training and Implementation Cost Total Project Management Cost Total Professional Services Cost Total RA Counsel Cost TOTAL PROJECT COST Client Support Services 6 300 Annual Contract for telephone support bug fixes amp application updates Fees are calculated on the non bundled Software Cost 20 for all Base User and Utility Applications and 10 for all Interfaces Non bundled software value equals 36 500 Total Third Party Softwar R Software Pricing reflects discount for Bundled License Packs Site License Bundles over 25 Bundles are free of License fees but require Client Support Services as with any fee based license
33. nibip ou uo 2 oq o slu uu e AjJeajo Alhu pi o spoou 149110 SUL p pnioul pinous sseJppe uejdold yoes o 5 62 Jey suudjooj 60101 8 suoneoo uejdeud sutejuoo 161 132 580 Aue q enbiun e uA jeqej O spoou 149112 s sodind UONnBIIJLISA JO p sn q Uh pue qepe i pinous dew aul dew OU UO SISS9APPE 0 1811 lli JQP e ul JO lli dus e Ul pepinoud Aew ejep 511 3049 442 189x43 seqp 88900 X yewo pJepueys Aue ul eq ueo lli SIU s nb l uodn ull pin6 e epinoJd 0 suejdeid uo p pnioul 0 silEl b p ulu l p Loi S 9q 20 UO Ss uudjooj JO 550111060 856 OAV IS pu XF d 56 991S 6 ou o 2 200301860 765 oosed eu ul 50 0 7 5 S 91INS JO 30067 VAV 19 PY X3 d 6 ouweu Joelle UONDOJIP JOSS Jequunu 991S JOQUINN 122010561 jaded CO w O INI SNOILNIOS anos zis 3 v eNOS YOY p znibip eq o sueld ld Jeded 51623 SJUS U05 SIPL YE N uejdald e5s dew 95524 02 120110 SJUBJUOD 5 AdoSpieH ejep 2967 S ON S 0315 3 jaqed JOUJO YORS UI 3 002 SBdINOS SSseJppe JI uoneinBijuo2 jeu v 613 00102 o sod BuisseJppe 2 MMI p nb
34. pact the operation of the software include inconsistent street naming between different map layers inconsistent use of street types between map layers and dispatch systems when mobile interfaces are included lack of required map attributes data to display location or address information in the Amor Access map viewer Group 1 will complete an assessment of the various maps and address databases during the initial configuration of the system and report these to the Client for further action Group 1 s pricing assumes that the GIS data contains the address information necessary to be incorporated into emort Access Should the Client s address based files that are listed above lack the unique identification numbers addresses or address ranges Group 1 can create them Such tasks however would require a Change Order to this Statement of Work and to the associated contract price Additionally should the Client s map files lack associated dbf information Group 1 can import address information from other sources Such a task however would also require a Change Order to this Statement of Work and to the associated contract price Project Management Throughout the execution of the contract an assigned Client Manager will coordinate and oversee all the phases of the project including the map utilization digitizing interface development installation and training The Client Manager will schedule various meetings with the Client s internal staff
35. qeq E 1611 5 11 ANY SID SSD OH 7 40 PA PELES S Catia 0 EE S B wa Ao D Or OI k z e v GAA CA T z s pay S JULIPAH S nBi 3 A gt ON SA psegxog 46 uso s 55 w _ SAEH AQ wos APPENDIX I Remo Access GIS AND DRAWING MATERIALS LIST St e T cu Z SI New Exe Testing Proced S GIS Requirements doc 3 RA Config Profile and C En 5 ken o mi g m Li wo m Er S ArcView GIS 3 Figure 4 Water System Blue lines and points PAGE Vili OF xili GROUP 1 SOLUTIONS INC A RE IHX JO XI 3SVd O ONI SNOLLTTOS L dnodo sjuiod pue soul UMOJg WajsAs AIleyiues ounbiy R C i v 2 C E z go 2 Pos s l gt F A Ze z TETE e w5 E x X BAD WOOZ KON k a D S Zld E LS i e 2 ouwoj pregxog 4 ISH STVIJFLVIN ONIMV AT ANY SI 55 22 ONA 7 m o x ISH STVIJFLVIN ONIMVAG ANY SID 552299 ONA 7 m Green IX dO IX JOV O ONI SNOILNTOS anoyo Y SJoABe Uasoy9 ay uo 60 931 aq UPD Jeq 1 1 ou pue UONn94ISIP Jasn Je Ho pue UO p uin s1aAej 100 SABLISAQ N
36. racking Interface Through the use of existing core modules emor Access RA SyvcManger H RA Sync Group 1 is developing R4 Tracker a user interface with the capability for displaying individual responder positions with tracks supplied from a number of different technology vendors for tracking personnel These tracks will be available on the existing 2D map and building display in the main emor Access viewer and Group 1 is developing the capability for end users to view the location of responders in 3D building outlines The interfaced technology between Group 1 and tracking vendors will enable the operator of the base station to select specific tracked responders either by selecting the tracked individual from a roster list by name and by ID or by clicking an icon representation of the individual on the tracking display After selecting an individual specific data will be displayed about the responder such as name rank agency department certifications special training etc The roster display will also be enhanced to allow easy selection of responder groups to enable the base station operator to filter the track display by tracks at same relative elevation tracks by assigned team or agency and tracks by specialty show all medics show all search and rescue teams WNC Remote Access 6 5 0 3d Responding to 333 NASH ST E File RA GPS Tracking Launch Item Help s M o B E p En u Q os 2 6 A
37. rovides training on 1 600 00 alterations to data Interface Support amp System Support One paper Manual and electronic file copy included RA Sync Implementation 7 2 200 00 Quantity Installation configuration testing and training for the synchronization utility System Implementation 1 200 00 Course 1 600 Installation and testing of all workstations Kickoff Meeting System Specification Review amp Interface Meeting via telephone or on site Vendor coordination Based on Quantity of Application Licenses Installation coordination Acceptance via telephone or on site Handover to Client Services TOTAL TRAINING AND IMPLEMENTATION COST 4 920 Internal Planning meetings Materials acquisition and schedule alterations Dependent on Regular status reports and meetings telephone specific client Variable requirements 1 4 070 Documentation preparation and number of Test method assistance trips Travel out of pocket plus 50 of travel time TOTAL PROJECT MANAGEMENT COST Group 1 Solutions Inc Page 4 of 7 11 20 2007 DOWNERS GROVE FIRE DEPARTMENT Appendix IV Project Pricing Internal Planning and Kickoff meetings Dependent on Scope Review Meeting specific client Regular stat ts via teleph 1 000 00 equirements at egular status reports via telephone 000 Group dana Documentation preparation client s f consensus Other tasks as required TOTAL CUSTOMIZATIONS AND MODIFICATIONS COST e O
38. s Group 1 Solutions Inc Mission Statement A emote Access Product Description 8882 2828 8 l A 1 1 Remo Access Application 8828822882 A 1 2 RA Admin Administration Module A 3 3 RA Mobil CAD Computer Aided Dispatch Interface A 3 4 RA Tracker Responder Tracking Interface A 4 5 RA GPS Global Positioning System Interface A 5 6 RA Oblique Aerial Imagery Interface A 5 7 RA RMS Records Management Interface A 6 8 RA TacPad Incident Command Mark Up Tool A 6 9 Information Interoperability 7 10 RA Sync and RA Au Manager A 7 11 Hardware Requirements A 8 B eee ON 116 B 1 1 Application Software 828 13283389333 B 4 2 Professional Services eran rea reaa rena nenana B 6 2 1 Geographic Information System Services B 6 2 1 1 Map IZA ee E B 6 EC E eal BATAN pc a a aaa dA usss B 6 2 1 3 Address tieeourements B 1 2 2 Project Management B 2 2 3 Jude eine
39. set forth in this document Typical tasks that are performed by the Group 1 POC include the following Internal Planning meetings Kickoff Meeting System Specification Review amp Interface Meeting on site Materials acquisition Schedule alterations Vendor coordination Monthly status reports if required by contract Monthly meetings via telephone if required by contract Documentation preparation Installation and Training coordination Test method assistance Acceptance on site Handover to Client Services on site The Client Manager will work to jointly establish key dates to assure the timeliness of the project When possible a 10 day advanced notice of changes to the schedule is requested to minimize project delays and or extra costs Group 1 reserves the right to invoice costs associated with changes or cancellation of meetings that involve travel lodging and other expenses Group 1 reserves the right to also invoice for the above costs plus hourly rates of personnel at the then current rate for time lost should meetings be cancelled and or the appropriate people are not made available for project tasks after Group 1 has arrived on site Every effort will be made to eliminate these issues through communications from the Group 1 Client Manager Implementation 2 3 1 Installation Group 1 will install all required software on computers both mobile data and desktops based on the number and type of licenses selected by
40. sily make notations on a picture of the incident location using symbols text or drawings Ideally suited for touch screen notebook computers markups are easily made using a stylus or mouse with non touch screen computers As changes are made to the Incident Command image they are automatically saved for future review providing a valuable visualization tool for an After Action Report Coupled with the communications capabilities of R4_Syvc Manager and Client updated RA TacPad images and corresponding test messages are easily shared among public safety personnel with access to network connectivity m IE i Uy ri ey C n 4 ae Hr je fl INS FARM AD m HUNTINGTON L bi Kz a R We 1 HTH 1 a C ei 1 m TAMARA A GROUP 1 SOLUTIONS INC O SECTION A PAGE 6 OF 8 Group 1 DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL 9 Information Interoperability Group 1 recognizes the need to meet the federally mandated stipulation to share information between agencies The U S Department of Homeland Security has specifically stated that future grant funds will be targeted to meet regional and state solutions no longer simply for local EN vo 557 this FE a copy of another agency s GIS data can also be stored and accessed locally using the licensed of Menore Access installed on the MDC In this example
41. the Client as defined in Section B 1 The Client will be responsible to make sure Group 1 staff has access to the systems and that appropriate user rights are available to complete the installation of the software on the systems Any special configuration for network operation will be reviewed on site and may require additional fees if extensive time or research is required by Group 1 A GROUP 1 SOLUTIONS INC SECTION B PAGE 3 OF 5 Group f DOWNERS GROVE FIRE DEPARTMENT Access PROPOSAL Alternately a train the trainer approach may be mutually agreed upon based on the skill levels and aptitude of Client personnel Should it be determined that this approach will be used Group 1 will perform or supervise several installations of the software to ensure that correct procedures are being followed and the software is functioning correctly 2 3 2 Training Training is to be conducted in a facility to be provided by the Client with appropriate space and equipment for users and presenter for the following training sessions kenmore Access User Course This four 4 hour train the trainer course may include up to ten 10 students and will provide training on the use of the software in emergency response scenarios End user usage of all ancillary Remo Access software will also be covered Group 1 will provide one 1 hard copy of the User Manual along with an electronic copy for duplication by the Client RA Admin Admin
42. will give the Fire Department s laptop computers the ability to seize crucial information from many of the software programs already being used by the Village A common phrase in emergency management circles is information is power at an emergency scene This software will allow access to crucial information including fire hydrant locations structure construction information floor plans hazmat information fire apparatus responding locations special needs or hazards and directions to the incident The software is currently being used by many of the nearby Fire Departments which the Village provides and receives mutual aid ATTACHMENTS Project pricing document from Group 1 Solutions Customer list Group 1 Solutions proposal and overview DOWNERS GROVE FIRE DEPARTMENT Appendix IV Project Pricing End User Viewing Module evorr Access 1 000 00 a To view drawings GIS maps amp attribute data 3 000 00 gouae Licenses photographs videos associated attachments nannan and other similar information 5 000 00 of 10 EE dai Licenses PO Over 25 bundles of 10 Licenses Incident Support Initiative EMOTE Access No Cost User Application 0 00 Administration Module R4 Admin 4 000 00 1 License To add edit delete or link site plans maps 500 00 Each additional photographs scanned images and data records Li
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