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Adobe Acrobat Standard Help

1. Show when displaying onsoeen E Show vihen printing att Spure lt p h wee a T AY Prom beat ai Officers and Directors Oficer and Direceora md meinen es dihal Ce Tied iy ees tee ne od ed ed ee mhii npl m aio pe ie Pe Ps Pathe thd koias i bed isi t zi pa Phak ee aiski aie Layar ipa i ditai a ath rhif eel miian Bah mei ae ped niga a my a m io eens time fe ete Be Feet tme ers e TE aa es ot iida eE B E eam N a mE ip mbe Cons bo Farn l ah e mt Se prem Pagg rw hte all P ric soos d a Ta i m printis Before and after adding a watermark To add watermarks and backgrounds 1 Choose Document gt Add Watermark amp Background 2 In the Add Background amp Watermark dialog box select one of the following e Add A Background to add an image or effect behind the text and image on the page e Add A Watermark to superimpose text an image or effect over text and images on the page 3 Select Show When Displaying On Screen if you want the background or watermark to be visible when the page is viewed on screen 4 Select Show When Printing if you want the background or watermark to be visible when the page is printed 5 Do either of the following e Select From Text and then type the text in the text box Specify the type size and color of the text e Select From File click Browse to locate the file that contains the background or watermark and click Open I
2. About accessibility preferences Adobe Acrobat provides several settings that help make PDF files more accessible for visually impaired and motion impaired users These settings change how PDF documents appear on screen and are read by a screen reader They also allow users to navigate documents using only keyboard shortcuts The Accessibility Setup Assistant provides on screen instructions for setting preferences in Acrobat You can select all of these settings in the Preferences dialog box as well as preferences that aren t available by using the assistant Specifically you can set your Multimedia preferences to hear available descriptions for video and audio attachments and your Reading preferences to read form fields out loud For a list of keyboard shortcuts for Adobe Acrobat see KEYBOARD SHORTCUTS For more information about how users with disabilities access PDF documents visit the Adobe website at http access adobe com Acrobat 7 0 Standard Setting accessibility preferences If you start Adobe Acrobat for the first time in Windows while a screen reader or screen magnifier is running the Accessibility Setup Assistant a wizard starts to help you set Acrobat preferences for better accessibility Indicate the type of assistive device that you use to present the best options for your system If you use Mac OS or want to change your preferences later you must start the Accessibility Setup Assistant from the Advance
3. The Company D mr Percentage of Crop Division amp Financial Highlights amp To Our Shareholders amp Financial Review Bookmarks tab A Standard bookmark representing the web server B Tagged bookmark representing downloaded web pages C Parent bookmark D Child bookmark Tagged web bookmarks are initially all at the same level but you can rearrange them and nest them in family groups to help keep track of the hierarchy of material on the web pages You can also use the tagged bookmarks to rearrange their corresponding pages in the PDF document If you move or delete a parent tagged bookmark its children tagged bookmarks are moved or deleted along with it To move or delete a tagged bookmark eee V Select the tagged bookmark B To select multiple tagged bookmarks Ctrl click Windows or Command click Mac OS them To select a contiguous range of tagged bookmarks Shift click To move the tagged bookmark drag it If you release the mouse button when the arrow is below another tagged bookmark s icon the relocated bookmark becomes a child of that bookmark If the arrow is below another tagged bookmark s name the relocated bookmark becomes a sibling To delete the tagged bookmark do one of the following Press the Delete key Choose Delete Bookmark from the Options menu Choose Edit gt Delete To move a web page along with its tagged bookmark Ctrl drag Windows or Option drag Mac OS the tagged
4. Using the Dimensioning tool to specify an area between two points Acrobat 7 0 Standard Adding attachments as comments Acrobat allows you to add a file or audio attachment as a comment by using the Attach A File As A Comment tool on the Commenting toolbar To view an attachment the reader must have an application installed that can open the attachment Comment attachments are tracked with other comments in a review workflow unlike file attachments that you add using the Attach A File tool Comment attachments appear in the Attachments tab with a page number indicating their location Audio attachments appear in the Comments List You can add comments in the form of audio clips and file attachments Adobe Acrobat 7 0 Professional is required to add movies to a PDF document Related Subtopics Using the Record Audio Comment tool Using the Attach File As Comment tool Pasting an image from the Clipboard Acrobat 7 0 Standard Using the Record Audio Comment tool You can use the Record Audio Comment tool to add a prerecorded WAV or AIFF file as a comment or to record and place an audio comment in a document Attached audio files can be played back on any platform However the appropriate hardware and software for playing audio files must be installed To add a prerecorded audio comment L 2 3 4 5 On the Commenting toolbar choose Record Audio Comment tool a from the Attach A File As A Comment menu Clic
5. Using the navigation tabs Tabs display such items as a document s bookmarks page thumbnails and articles Tabs appear in the navigation pane on the left side of the document pane or in floating panels To show or hide tabs in the navigation pane Do one of the following e Move the pointer over the vertical bar that separates the document pane from the navigation pane Click the bar when the pointer icon changes to the Double Arrow icon 4 e Choose View gt Navigation Tabs gt desired tab e Click the tab on the left side of the document pane Note The creator of the Adobe PDF document may set the contents of the navigation tabs In some cases a tab may not contain any content To choose a command from a tab Options menu Click Options at the top of the tab to open the menu and choose the command you want The commands in each tab vary To close the menu without choosing a command click outside the menu or press Esc E eee i D GET New Bookmark rla 3 A Table New Bookmarks from Structures da The Ka Expand Current Bookmark ey Comm a Collapse Top Level Bookmarks LA Finane E je i z l z D Our ed H Highlight Current Bookmark IFE To Our Hide After Use Finane Text Sige F 4a Uilicer Go bo Bookmark Cut Corl x Delete Bookmart s Set Bookmark Destination Rename Bookmark ed ler e all i Ti k T a i o a Use Current Appearance as New Default Wrap Lon
6. Choose which pages to apply the header or footer to You cannot specify different ranges for headers and footers If you want page numbering to start at a number other than the page s sequence in the document select Start Page Numbers At and specify the number you want For example if you want page numbering to start on the third page but don t want Page 3 to appear on that page select Start Page Numbers and choose 1 To alternate pages choose Odd Pages Only or Even Pages Only from the Alternation menu For example you may want to insert page number information in the left box and choose Even Pages Only and then create a different header or footer that includes the page number information in the right box with Odd Page Only selected To keep the header and footer size constant when printing the PDF document in large format select Prevent Resizing Repositioning When Printing To set white space around the header or footer set the margins The top margin setting applies to headers The bottom margin setting applies to footers Click Preview to preview the results Preview displays all header and footer information including previously added headers and footers To remove or restore all headers and footers Do one of the following Choose Edit gt Undo Headers Footers All headers and footers added last are removed If headers and footers were added in several stages you may need to repeat this step to remove all headers
7. Drag the splitter bar up or down to resize the panes Choose Window gt Remove Split to restore the document window to a single pane To view a document in a spreadsheet split window view L Choose Window gt Spreadsheet Split 2 Click a pane to make it active and then scroll or change the magnification to adjust the view Note that magnification and scrolling changes are coordinated to ensure that column headings and row labels are lined up Drag the horizontal splitter bar up or down and the vertical splitter bar left or right to resize the panes Choose Window gt Remove Split to restore the document window to a single pane Acrobat 7 0 Standard Viewing a document in multiple windows You can create multiple windows for the same document using the Window gt New Window command New windows have the same size magnification and layout as the original window and open at the same page and on top of the original window When you open a new window Acrobat adds the suffix 1 to the original file name and assigns the suffix 2 to the new window You can open multiple windows with the suffix incrementing with each new window Closing a window causes the remaining open windows to be renumbered sequentially that is if you have five windows open and you close the third window that you opened the windows are renumbered with the suffixes 1 to 4 To open or close a new window 1 To open a new window select Windo
8. Entering text in a form field that spans across two pages Acrobat 7 0 Standard About typing in forms with barcodes PDF forms can contain barcode form fields that the creator of the PDF document added for various identification purposes such as for an inventory of products Barcode fields are either static or interactive Interactive barcode fields that are created in Adobe Designer automatically encode the data that s entered into the form fields The process of filling in an interactive PDF form that contains a static or interactive barcode is no different from filling in any other interactive PDF form amp lz234567890 Static barcode left and interactive barcode right created in Adobe Designer Acrobat 7 0 Standard Spell checking text in forms You can spell check the text you typed in note comments and form fields However you cannot check the spelling of text in the underlying Adobe PDF document To do that use the source application to spell check the document before you create the PDF document Unrecognized words appear underlined after you type them You can edit these words in context or you can open the Check Spelling dialog box To change a single misspelled word Right click Windows or Control click Mac OS the word in the form field or comment pop up window and then choose the correct word from the list of alternatives To spell check text in comments and forms L Choose Edit
9. Initial View The Initial View tab describes how the PDF document appears when it s opened This includes the initial window size the opening page number and magnification level and whether bookmarks thumbnails the toolbar and the menu bar are displayed You can change any of these settings to control how the document appears the next time it is opened See Initial View options for document properties Custom The Custom tab lets you add document properties to your document See Creating document properties Advanced The Advanced tab shows PDF settings and reading options Base URL displays the base Uniform Resource Locator URL set for web links in the document Specifying a base URL makes it easy for you to manage web links to other websites If the URL to the other site changes you can simply edit the base URL and not have to edit each individual web link that refers to that site The base URL is not used if a link contains a complete URL address Search Index associates a catalog index file PDX with the PDF file When the PDF file is searched with the Search PDF window all of the PDF files that are indexed by the specified PDX file are also searched See Searching across multiple Adobe PDF documents The Trapped menu indicates whether trapping is applied to the file Prepress software uses this information to determine whether to apply trapping at print time Print Scaling determines whether the Page Scaling value i
10. Interacting with 3D content In Adobe Acrobat you can view and interact with high quality 3D three dimensional content created in professional 3D CAD Computer Aided Design or 3D modeling programs 3D content may initially appear as a two dimensional poster image To interact with the 3D content use tools from the 3D toolbar that appears above the enabled 3D content You can also select tools by right clicking Windows or Control clicking Mac OS the 3D canvas To navigate in 3D Select a tool from the 3D toolbar and then drag in the canvas area Note If the 3D toolbar doesn t appear you may need to enable the 3D content by clicking in the 3D canvas area with the Hand tool e Rotate lets you orbit around objects in a scene To increase the orbit distance hold down the Shift key e Navigate lets you advance in any direction To tilt the view hold down the Ctrl key Windows or Command key Mac OS To move the view hold down the Shift key e Zoom moves you toward or away from objects in the scene e Pan lets you move up down or from side to side Acrobat 7 0 Standard Using Picture Tasks features The Picture Tasks plug in is specifically designed to allow you to extract JPEG formatted pictures sent to you in an Adobe PDF file that was created with Adobe Photoshop Album Adobe Photoshop Elements 2 0 or Adobe Acrobat using JPEG source files With Picture Tasks you can export and save the pictures to your l
11. 2 For Language specify which level of PostScript to generate for the pages Choose the level of PostScript appropriate for your printer 3 For Font And Resource Policy specify how fonts and resources in the document are sent to a printer when those fonts and resources are not present on the printer e Send At Start downloads all fonts and resources at the start of the print job The fonts and resources remain on the printer until the job finishes printing This option is the fastest but uses the most printer memory e Send By Range downloads fonts and resources before printing the first page that uses them and then discards them when they are no longer needed This option uses less printer memory However if a PostScript processor reorders the pages later in the workflow it might not reorder the font downloading correctly resulting in missing fonts e Send For Each Page downloads all fonts and resources for a given page before the page prints and then discards the fonts when the page has finished printing This option uses the least printer memory 4 Do any of the following and then click OK e Select Download Asian Fonts to print documents with Asian fonts that are not installed on the printer or embedded in the Adobe PDF document The Asian fonts must be present on the system in use See About downloading language specific fonts e Select Emit CIDFontType2 As CIDFontType2 PS Version 2015 And Greater to preserve the hinting inform
12. Using eEnvelopes to send secure files When adding security to a document you can choose to encrypt only the attachments The PDF document in which documents are embedded is called an eEnvelope Encrypting only the document attachments is especially useful for sending secure file attachments without modifying the file attachments themselves The eEnvelope is not otherwise encrypted or permission restricted When other users open the eEnvelope they can extract the file attachments and save them to disk The saved files are identical to the original file attachments and are no longer encrypted when saved For example suppose that you want to send several documents including non PDF documents to your accountant but you don t want anyone else to view the documents You can embed these documents as file attachments in an eEnvelope encrypt the eEnvelope so that only your accountant can open the attachments and then email the envelope Anyone can open the envelope view its cover page and even view a list of the contents of that envelope but only your accountant can view the encrypted attachments and extract them to the computer Lisa Jones Adobe Acrobat sheer Kahili Corporate p Danar Mai camia 7 ue Headquarters ePaper Mail Service alge Chettra Lee Coffee Grounds Co Click to Open Envelope Laje Lane Market Attach files to an eEnvelope for secure transit Related Subtopics Creating eEnvelopes for secure delivery of fi
13. Acrobat 7 0 Standard Color options Whether you are using color management information in the PostScript file using Distiller CSFs or defining custom settings you set all color management information for Distiller on the Color panel of the Adobe PDF Settings dialog box For more information on color management see Managing color in Acrobat Standard Adobe PDF Settings f High Quality Print POE A Dirakt Audobe Dolor Settings POF 1 a 200 Settings File None F POF a 2003 f POR 2002 E POF 3 2003 Color Management Policies Press Qualty Convert All Colors to 2AGB Smallest File Sie Sarndad D Garea DJ Image 2j Fonts Woking Spaces Ceo Gray _ Advanced j 2 Slarcdards BGE AGE IECE1966 2 1 OMY U S Web Coated SWP v2 Document Rendenng ribet Preserve Device Dependent Data L Preserve under color removal and black generation When barnater humctons are hound Apply we Preserve halftone informabon E Show All Settings Adobe PDF Settings dialog box with the Color panel displayed Settings File Choose the color setting you want to use This menu contains a list of color settings that are also used in major graphics applications such as Adobe Photoshop and Adobe Illustrator The color setting you choose determines the other options available in this dialog box For example if you choose anything other than None all options other than those for Device Dependent Data are predefined and di
14. Choose whether to open linked pages in Acrobat or in a web browser Select Show Bookmarks Panel When New PDF File Created From Web Page Is Opened to automatically open the navigation pane and display tagged bookmarks when you open a new file If this option is not selected the navigation pane is closed when you open converted web pages but the tagged bookmarks are still created Click the Bookmarks tab to see the tagged bookmarks in the document pane Select Always or After to skip secured pages when downloading multiple levels of a website If you select After a password dialog box appears that times out and skips the secured pages after the specified number of seconds Click Reset Conversion Settings To Defaults if you want to change the conversion settings back to their original settings Acrobat 7 0 Standard Creating Adobe PDF files from screen captures You can quickly convert screen captures to Adobe PDF files To convert screen captures to Adobe PDF files Do one of the following e Windows In an authoring application such as Adobe Photoshop capture the current window to the Clipboard Then in Acrobat choose File gt Create PDF gt From Clipboard Image or choose From Clipboard Image from the Create PDF menu You can also use the PrntScrn key to copy the screen to the Clipboard e Mac OS Choose Acrobat gt Services gt Grab gt Screen Selection or Timed Screen Grab is the Mac OS X screen
15. See Keys for general navigating Clicking the Stop button under the search progress bar cancels further searching and limits the results to the occurrences already found It does not close the Search PDF window or delete the Results list To see more results you must run a new search Related Subtopics Search options Advanced search options Closing the Search PDF window Acrobat 7 0 Standard Search options The Find toolbar provides the following search options in the toolbar s Find Options menu The Search PDF window provides these options in either the basic or advanced search mode e Whole Words Only finds only occurrences of the complete word you enter in the text box For example if you search for the word stick the words tick and sticky aren t found e Case Sensitive finds only occurrences of the words that are in the case that you typed For example if you search for the word Web the words web or WEB aren t found e Include Bookmarks searches the text in the Bookmarks tab as well as in the document e Include Comments searches the text in comments and in the document For details about searching for specific text within the Comments tab see Finding comments Note The Search PDF window searches all of the areas that the Find toolbar searches and also searches additional areas by default See Searching for words in an Adobe PDF document Acrobat 7 0 Standard Advanced search options The Advan
16. To return toolbars to their default configuration Choose View gt Toolbars gt Reset Toolbars Acrobat 7 0 Standard Setting preferences You can use the Preferences dialog box in Acrobat Standard to define a default page layout and customize your application in many other ways These preferences control the application on your system they are not associated with a particular Adobe PDF document Note If you install any third party plug ins set these preferences using the Third Party Preferences menu item To set preferences Ne o Do one of the following Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS Choose Preferences from the document pane menu In the Preferences dialog box select one of the preference categories from the list at the left Select preference options for that feature and then click OK Click Cancel to leave the settings unchanged Related Subtopics Preference categories Startup preferences Page Display preferences General preferences Full Screen preferences Acrobat 7 0 Standard Preference categories You set the preference options by category Accessibility Sets preferences for making Adobe PDF documents easier to access for vision and motion challenged users See Setting accessibility preferences Color Management Sets preferences for interpreting color accurately across devices See Managing color in Acrobat Comm
17. Unless you experience unsatisfactory results with a specific document or have performance problems when using this option leave this option selected e Left To Right Top To Bottom reading order reads the text according to its placement on the page and is faster than Use Infer Reading Order From Document This option analyzes text only form fields are ignored and tables aren t recognized as such You may use Document mode with this setting or type a large number for the Minimum Number Of Pages In A Large Document setting e Reading Order In Raw Print Stream delivers words in the order in which they were recorded in the print stream and reads documents faster than Use Infer Reading Order From Document This option analyzes text only form fields are ignored and tables aren t recognized as such You may use Document mode with this setting or type a large number for the Minimum Number Of Pages In A Large Document setting e Override The Reading Order In Tagged Documents Select this option only if you encounter problems reading a tagged document Acrobat 7 0 Standard Enabling single key accelerators You can improve the functionality of your keyboard by using single key accelerators Most keyboard shortcuts in Acrobat don t require that you enable this option See Keys for selecting tools To enable single key accelerators 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS 2 Select General and then s
18. a ac dP i i apis ade E i Li 0 J Bi j F 7 l 2004 2004 Properties toolbar A With note icon selected B With pop up text selected For information on changing comment preferences such as determining whether the connector lines appear between a note icon and pop up window see Setting Commenting preferences To set properties for a single comment using the Properties toolbar 1 To display the Properties toolbar choose View gt Toolbars gt Properties Bar hil 2 Select the Hand tool and then select the comment 3 Select options from the Properties toolbar The type of comment selected determines which options are available To set properties for a single comment using the Properties dialog box 1 Display the Properties dialog box e If the comment includes a pop up window choose Properties from the Options menu e If the comment doesn t include a pop up window right click Windows or Control click Mac OS the note icon or markup and then choose Properties 2 In the Properties dialog box do any of the following and then click Close e Click the Appearance tab to change such options as the color and type of icon used The type of comment selected determines which options are available e Click the General tab to change the author s name and subject of the current comment e Select the Review History tab to see the history of changes people have made to the status of a comment during
19. e Choose File gt Create PDF gt From Web Page or choose From Web Page from the Create PDF menu on the toolbar e Click the Create PDF From Web Page button on the toolbar e Choose Advanced gt Web Capture gt Append Web Page 2 Click Settings To set general conversion settings 1 In the Web Page Conversion Settings dialog box click the General tab 2 For File Type Settings select the file type to be downloaded If you select HTML or Plain Text as the file type you can control the font properties and other display characteristics See Setting display options for converted HTML pages and Setting display options for converted text files 3 Select any of the following e Create Bookmarks to create a tagged bookmark for each converted web page using the page s title from the HTML Title element as the bookmark name If the page has no title the URL is used as the bookmark name e Create PDF Tags to store a structure in the PDF file that corresponds to the HTML structure of the original web pages If this option is selected you can create tagged bookmarks for paragraphs list elements table cells and other items that use HTML elements e Place Headers amp Footers On New Pages to place a header and footer on every page The header shows the web page s title and the footer shows the page s URL the page number in the downloaded set and the date and time of the download e Save Refresh Commands to save a list of all URLs
20. e To add a new folder under an existing folder select the existing folder in the Adobe PDF pane and click New Folder or right click the folder and choose New Folder e To rename or delete a folder right click the folder and choose the appropriate command To set the Internet Explorer Adobe PDF conversion preferences 1 In Internet Explorer choose Preferences from the Convert Current Web Page To An Adobe PDF File pop up menu AH 2 In the Adobe PDF Preferences dialog box deselect any options not to be applied and click OK Acrobat 7 0 Standard Converting Microsoft Office files Windows Files created in a number of Microsoft applications can be converted directly to Adobe PDF without leaving the Microsoft application In all cases PDFMaker is used for the conversion and the resulting files are Adobe PDF files To verify which applications are supported see About Acrobat PDFMaker 0 Choose Adobe PDF gt Change Conversion Settings periodically to check which Adobe PDF conversion settings are being used Changes made in Distiller and to the Adobe PDF printer may affect options in the Advanced Settings tab of the PDFMaker conversion settings The default Acrobat installation adds the PDFMaker toolbar which lets you create Adobe PDF files quickly and easily from within Microsoft Word Access Excel and PowerPoint An Adobe PDF menu is also added By default Adobe PDF files created using these commands and buttons prese
21. the pictures are saved as Sunset jpg Sunset2 jpg and Sunset3 jpg 5 Click Export To export pictures in a slideshow 1 On the toolbar choose Export To Slideshow from the Picture Tasks pop up menu a 2 In the Export To Slideshow dialog box select the images you want to include in the slideshow or click Select All to include all pictures 3 Select the slideshow preferences you want to use for slide duration transitions and music and then click Export 4 Name the slideshow select a location for the file and then click Save Acrobat 7 0 Standard Editing pictures You can edit exported pictures on your local machine using Adobe Photoshop Photoshop Elements or another image editing application If you use the Export And Edit Pictures command the pictures are exported saved and automatically opened in an image editing application Note When you export pictures from an Adobe PDF file and then edit pictures in an image editing application the changes you make are not reflected in the PDF file that contains the original pictures To export and edit pictures qu 1 On the toolbar choose Export And Edit Pictures from the Picture Tasks pop up menu ir 2 In the Export And Edit Pictures dialog box select each picture you want to edit or click Select All to edit all the pictures 3 To change the location where the pictures are saved click Change select the location and click OK 4 In the File Names se
22. Click View File to view the converted PDF file in Acrobat Click Done to return to the Microsoft application Acrobat 7 0 Standard Converting Microsoft Outlook email messages Windows Acrobat adds the PDFMaker toolbar to the Microsoft Outlook application which lets you convert one or more email messages or a folder of email messages to an Adobe PDF file or append an email message to an existing PDF file In addition the Attach As Adobe PDF toolbar appears in the Outlook email Message window The Attach As Adobe PDF toolbar lets you convert a file to a PDF file and attach the PDF file to the email message If you ve configured an Adobe Policy Server in the Acrobat Security Settings window the Attach As Adobe PDF toolbar also contains the Attach As Secured Adobe PDF button which lets you restrict access to the PDF file PDPM F X PDFMaker toolbar 9 If you don t see the PDFMaker toolbar in Outlook choose View gt Toolbars gt PDFMaker in Outlook To change the PDFMaker conversion settings 1 Choose Adobe PDF gt Change Conversion Settings 2 From the Compatibility menu choose the earliest version of Acrobat that you want to be able to open the resulting PDF file All later versions of Acrobat can also open the resulting PDF file 3 From the Attachments menu choose whether to include email attachments as attachments to the resulting PDF file 4 Optional To create PDF bookmarks from the email message s sender dat
23. Deselect Display Notification Dialog At Startup if you don t want to be advised about available updates when you start Acrobat Deselect Display Installation Complete Dialog if you don t want to be advised when updates are successfully installed To manually update components L Choose Help gt Check For Updates Now 2 Select updates from the column on the left and click Add or Reinstall to move them to the column on the right Only the updates and components appropriate for your platform and product are listed Click Update Acrobat 7 0 Standard What s New in Adobe Acrobat 7 0 New features Adobe PDF document creation Additional usage rights File attachments Forms authoring and management Reviewing Document security Accessibility Language support Additional new features Acrobat 7 0 Standard New features With Adobe Acrobat 7 0 Standard new features and enhancements enable businesses to simplify all their document processes Acrobat is a critical component of Adobe Intelligent Document Platform designed to make it easier to connect people processes and applications both inside and outside your business Enhanced security provides greater control over shared documents Extended workgroups including users of Adobe Reader if you assign additional usage rights can attach files save form data and use the automated review features and expanded set of commenting tools Cr
24. Do one of the following e Choose Help gt Complete Acrobat 7 0 Help e Click the Help button on the toolbar and choose Complete Acrobat 7 0 Help e Click the Complete Acrobat 7 0 Help link on the home page of the How To window To close Help Click the Close button 9 There are many keyboard shortcuts to help you navigate the Help See About keyboard shortcuts Related Subtopics Using the Help navigation pane to find topics Navigating your Help session history Printing Help topics Using other Help features Acrobat 7 0 Standard Using the Help navigation pane to find topics The Help window opens with the Contents tab selected in the navigation pane e Click the Contents tab to view the Help topics organized by subject matter as in the Table of Contents of a book You can click the icons to the left of the topics to collapse or expand the outline Click a topic name to show that topic in the topic pane e Click the Search tab to find a specific word in Help Type the word in the text box and click Search The results list shows the titles of all topics in which the search word appears Topics are listed in the order that they appear in the Contents tab Note You cannot use Boolean operators such as AND OR NOT or quotation marks to limit or refine your search If you type more than one word the search results include every topic in which at least one of the words appears e Click the Index tab to find
25. Full Screen mode is often used for presentations sometimes with automatic page advancement and transitions See Setting up a presentation The pointer remains active in Full Screen mode so that you can click links and open notes You can use keyboard shortcuts for navigational and magnification commands and the Full Screen preferences let you display a navigation bar in Full Screen mode See Full Screen preferences To read a document in Full Screen mode Click the Full Screen button Hl in the lower left corner of the document window Press Enter or Return or the Down Arrow or Right Arrow key to page through the document Press Shift Return or the Up Arrow or Left Arrow key to page backward through the document Note If you have two monitors installed the Full Screen mode of a page may appear on only one of the monitors To page through the document click the screen displaying the page in Full Screen mode To exit Full Screen mode Press Esc if Escape Key Exits is selected in the Full Screen preferences or press Ctrl L Windows or Command L Mac OS If the full screen navigation bar is showing you kaJ can also click the Exit Full Screen button Acrobat 7 0 Standard Viewing the Info panel The Info panel lets you see the coordinate position of the mouse pointer within the document pane The position numbering begins at the upper left corner of the document The Info panel also shows the width and height o
26. JPEG2000 is the international standard for the compression and packaging of image data For more information see Compressing and downsampling images Set the RGB CMYK Grayscale and Other color management options e Preserve Embedded Profiles uses the embedded ICC profile from the input file e Off discards profiles from the input file e Ask When Opening displays a dialog box that allows you to choose whether to embed or discard the ICC profile from the input file The size of the profile is given Acrobat 7 0 Standard Setting conversion options for nonimage files You can set Adobe PDF settings and Adobe PDF Security settings for supported application files For Adobe PDF settings you can select a predefined set of options or you can edit the settings by clicking View See Using default Adobe PDF settings files and Creating custom Adobe PDF settings For Adobe PDF Security you can select a predefined option None Reconfirm Security For Each Job or Use Last Known Security Settings You can use one of these default settings to apply security or you can edit the setting by clicking Edit See About document security Windows For Microsoft Office files you can also select options for enabling accessibility and reflow adding bookmarks and links and converting an entire Excel workbook Acrobat 7 0 Standard Setting display options for converted text files You can determine the font properties and other di
27. if the fonts are embedded in the PDF files If the fonts are embedded you can view and print the files on any system Fonts do not need to be embedded to use the Search feature Note If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system choosing Help gt Check For Updates Now automatically prompts you to download and install the necessary language font kits Acrobat 7 0 Standard Finding Adobe PDF Files Using Organizer Using the Organizer window Acrobat 7 Using the Organizer window Organizer helps you find PDF files that you ve previously opened and PDF files that you ve organized into collections and favorites With Organizer you can see thumbnail images of PDF pages to quickly find files organize related PDF files and quickly browse find and sort PDF files that you recently viewed After you select one or more files you can start one of several different tasks using the buttons above the file list Orga nizer EES Histor C3 open pS Print Emel oo reste POF From Multiple Files at Send for Review ay My Computer eB Kahili Coffee Company Sort by Filenam me 1 Annual_Report pdf hed EG Favorith Places CI ARTE T Modified T2200 3 00 22 Phl HO Desktop ame Pages 10 Fie Size 2 2 MB i it Kahili 2004 ae Citecuments and Settings inharverdin Annua Report pdi ei oye Muhi Colur Kahili 2005 ERI
28. make the email application active answer any alert messages that may appear and send the message To make sure that the setup is correct add a note comment to the document and then click Send And Receive Comments on the Commenting toolbar If your comments can t upload to the server your Reviewing preferences settings are likely incorrect See Setting Reviewing preferences for browser based reviews Note When reviewers click Send And Receive Comments their comments are stored in the location specified by the initiator in the Reviewing preferences Acrobat 7 0 Standard Example of setting up a browser based review You can set up a browser based review in many different ways The following steps provide you with sample workflows for setting up a WebDAV server in Windows XP To set up a web server review in Windows XP 1 Make sure that you have access to a WebDAV server See your system administrator 2 In My Network Places click Add A Network Place and follow the prompts When asked to enter an Internet or network address use an http link such as http server folder to the WebDAV server 3 In Acrobat open the Reviewing panel of the Preferences dialog box choose WebDAV from the Server Type menu and type the http address under Server Settings to specify where the comments are stored Then select Identity in the list on the left and make sure that your email address is provided 4 Initiate the rev
29. on the Bookmarks tab You can set the background color of pages and the color of the text in the Preferences dialog box Preferences affect your view of all PDF documents but they do not affect printing or what other users see when they view the same documents on another computer To change background and text colors L Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Accessibility Select Replace Document Colors Do one of the following Select Use High Contrast Colors and then choose a color combination from the pop up menu Select Custom Color and then change the Page Background and Document Text colors by clicking the color swatch and then clicking a color in the color palette Windows only Select Use Windows Color Scheme to choose the standard color scheme for Windows Note If you do not want to change the color of text that is already colored select Change Only The Color Of Black Text and then click OK Acrobat 7 0 Standard Setting Reading preferences You can use the Reading preferences to determine how documents are read by screen readers or the Read Out Loud feature and in what order Set the volume and speed and choose between voices that come with the system or that are installed with speech engines such as SAPI 4 and SAPI 5 on Windows Note For information on other preferences that affect accessibility see Accessibility options To set preferences for
30. select any of the following items to trust this certificate for Signatures And As a Trusted Root Certified Documents Trusts documents in which the author has certified the document with an author signature Dynamic Content Trusts buttons links movies and other dynamic elements Embedded High Privilege JavaScript Trusts embedded scripts Click OK and then click OK again Acrobat 7 0 Standard Configuring identity search directories Identity search directories help you locate specific digital ID certificates from network servers including LDAP Lightweight Directory Access Protocol servers By developing a trusted digital ID certificate storage area you or a member of your workgroup can facilitate the use of encryption in your workgroup After you locate a digital ID certificate you can add it to your list of trusted identities so that you don t have to look it up again To configure an identity search directory 1 Choose Advanced gt Security Settings 2 Select Directory Servers on the left 3 Click New specify a directory name and type server settings and then click OK For more information on server settings contact your system administrator Acrobat 7 0 Standard Setting Trust Manager preferences Use the Trust Manager panel of the Preferences dialog box to change multimedia security settings for trusted and nontrusted documents For example you can allow multimedia files to be played in truste
31. such as Microsoft Outlook or Eudora For next steps see Submitting PDF forms with a desktop email application e Internet Email for web browser based services such as Microsoft Hotmail or Yahoo mail For next steps see Submitting PDF forms with a web based email service e Other if your email application or service isn t available or you don t know which option to choose For next steps see Submitting a PDF form at a different time Related Subtopics Submitting PDF forms with a desktop email application Submitting PDF forms with a web based email service Submitting a PDF form at a different time Acrobat 7 0 Standard Submitting PDF forms with a desktop email application When you click an email based submit button in a PDF form you have the option to submit the form data with your preferred desktop email application To submit a PDF form with a desktop email application 1 After you ve filled in the PDF form click the submit or return form button on the PDF form 2 In the Select Email Client dialog box select Desktop Email Application then click OK 3 In the Send Data File dialog box click Print Form if you want a copy of the filled in form then click Send Data File Your default email application displays a new email message with the To Subject Body and Attachment fields automatically filled in 4 Use your email application to send the email 5 Click Close in the Email Confirmation dialog box in Acrob
32. type or status e Select Turn Track Changes On Before Importing Comments if you want to see the changes that are made by the imported comments 5 Optional If you imported text edits that can be integrated click Integrate Text Edits in the Successful Import dialog box to review and apply each edit individually Do the following e Review each of the text edits that were imported For each text edit comment click Apply to make the change in the document and delete the comment bubble or click Discard to leave the text in the document unchanged and delete the comment bubble Click Next to move to the next text edit without deleting the comment bubble Click Apply All to integrate all remaining text edits e If acomment appears empty you may want to integrate it to see if it is a space or paragraph return Click the Undo Last button if you don t like the result This undoes the last text edit including any manual changes Oo After the integration any comments that were skipped or not integrated appear in comment bubbles in Word To remove these comments choose Acrobat Comments gt Delete All Comments In Document To delete an individual comment right click it and choose Delete Comment Acrobat 7 0 Standard Tips for exporting comments to a Word document When exporting PDF comments to a Word document note the following e Ideally a copy of the Word document should have comments imported into it only once If you want to
33. you can place parameters in the file to control compression of text and vector objects downsampling and encoding of sampled images and embedding of Type 1 fonts and instances of Type 1 Multiple Master fonts For details see the Acrobat Distiller Parameters manual at http partners adobe com links acrobat English only on the Adobe website Allow PostScript XObjects PostScript XObjects store fragments of PostScript code to be used when a PDF file is printed on a PostScript printer Such objects are sometimes used to achieve special results on particular printers that cannot be achieved using normal PDF or printing methods PostScript XObjects are rarely needed and should only be used in controlled workflows where there is no other option PostScript XObjects are generated only if the PostScript information contains instructions intended specifically for Distiller to make them To display this option you must select either the Standard or Smallest File Size option from the Default Settings menu Convert Gradients To Smooth Shades Converts blends to smooth shades for Acrobat 4 0 and later making PDF files smaller and potentially improving the quality of final output Distiller converts gradients from Adobe Illustrator Adobe InDesign Macromedia Freehand CorelDraw Quark XPress and Microsoft PowerPoint Create Job Definition Format JDF File Produces a standardized XML based job ticket with information about the file for a printing pr
34. you can use links and bookmarks to jump to different locations in a document execute commands from a menu and perform other actions Actions are set in the Properties dialog box The Locked option prevents the appearance and actions associated with an object from being accidentally changed Related Subtopics Adding actions Action types Types of triggers Acrobat 7 0 Standard Adding actions For bookmarks or links you specify an action that occurs when the bookmark or link is clicked For other items such as pages media clips and form fields you define a trigger that causes the action to occur and then define the action itself You can add multiple actions to one trigger See Types of triggers To specify action options 1 Do one of the following e Using the Hand tool right click Windows or Control click Mac OS the bookmark or page thumbnail and choose Properties e Using the Select Object tool double click a link or form field and choose Properties 2 Click the Actions tab 3 From the Select Action menu select the action type to occur and then click Add See Action types You can add multiple actions actions execute in the order that they appear in the Actions list box 4 Do any of the following and then click Close e If you defined more than one action for a behavior and if you want to reorder the actions select an action and then click the Up or Down button e To edit an action select the
35. 0 Standard Editing text with the TouchUp Text tool In general you should use the TouchUp Text tool for minor text edits in an Adobe PDF document For extensive revisions you should edit the document in its original application and then regenerate the PDF file You can also regenerate only pages needing revision and insert them into the PDF document See Deleting and replacing pages To edit text using the TouchUp Text tool L e o o o Fee WwW Choose Tools gt Advanced Editing gt TouchUp Text Tool or select the TouchUp Text tool ir on the Advanced Editing toolbar Click in the text you want to edit A bounding box outlines the selectable text Select the text to be edited using one of the following methods Choose Edit gt Select All to select all the text in the bounding box Drag to select characters spaces words or a line Do one of the following Type new text to replace the selected text Press Delete or choose Edit gt Delete to remove the text Choose Edit gt Copy to copy the selected text Right click Windows or Control click Mac OS the text and choose the appropriate option Click outside the selection to deselect it and start over Note You cannot add or replace text unless the font is installed on your system You can however change text attributes if the font is embedded in the Adobe PDF document Acrobat 7 0 Standard Editing text attributes Use the TouchUp tool to edi
36. 0 Standard Submitting a PDF form at a different time When you click an email based submit button in a PDF form you have the option to not submit the form data and instead to save the form data on your computer to send at a different time To submit a PDF form at a different time 1 Click the Submit or Return Form button on the PDF form If the form fields are blank the Email A Blank Copy Of This Form dialog box appears click Email A Blank Copy 2 In the Select Email Client dialog box select Other and then click OK 3 In the Sending The Data File dialog box click Save Data File 4 In the Save Data File dialog box choose a location on your computer to save the file then click Save 5 Write down the values that appear in the To Subject and Message Text fields so you can use them later when you want to email the form data 6 If you want a copy of the filled in form click Print Form in the Sending The Data File dialog box in Acrobat 7 Click Close in the Sending The Data File dialog box 8 When you want to submit the PDF form create a new email message in your email application Enter the To Subject and Message Text values that you wrote down in step 5 Use your email application to attach the data file that you saved in step 4 then send the email Acrobat 7 0 Standard REVIEW AND MARKUP Types of review workflows Reviewing documents with additional usage rights Tool operation basics Using em
37. 000 inches 38 100 000cm Document boxes The ability to specify crop boxes and media boxes page sizes Acrobat 7 0 Standard Printing About printing Printing Adobe PDF documents Setting advanced print options About downloading language specific fonts Previewing how colors overprint Printing over the Internet Acrobat 7 0 Standard About printing Printing is the process of sending the pages in your document to an output device Whether you are providing a multicolored document to an outside service provider or just sending a quick draft to an inkjet or laser printer knowing a few basics about printing makes the print job go more smoothly and helps to ensure that the finished document appears as intended To make optimal decisions about printing you should understand basic printing principles including how the resolution of your printer or the calibration and resolution of your monitor can affect the way your document appears when printed Types of printing When you print a file the application sends it to a printing device to be printed directly on paper or on a digital printing press or to be converted to a positive or negative image on film which can then be used to create a master plate for printing by a commercial press The application can also convert a document to PostScript for use in printing and prepress applications The PostScript file includes full Document Structuring Conventions comments a
38. About document metadata About Digital Editions Acrobat 7 0 Standard About document metadata Document metadata includes information about a document and its contents Some document metadata is created automatically when a PDF file is created the application used to create the PDF document the PDF version the file size page size and whether the file is optimized for fast web view Other document metadata can be added manually by the creator or user of the document the author s name the document title and search keywords Unless security is added to a document to prevent changes you can edit any metadata that can be set by the document creator Metadata is commonly used by search engines For example you can refine a search of multiple PDF documents by including an author name a keyword or a creation date in the search criteria if you know that the appropriate metadata has been added to the files you are searching See Creating document properties You can also review a document s metadata to determine a file s properties For example you can look at the metadata to determine if a file has been optimized for fast downloading from the web If it hasn t you can optimize the file before posting it to the web See Creating document properties Acrobat 7 0 Standard About Digital Editions Adobe Digital Editions eBooks are PDF files that have been specially packaged to protect the copyright of the author o
39. Acrobat 7 0 Standard Checking the meaning of words in a Digital Edition You can check the meaning of words on the Internet To check the meaning of words 1 Use the Select tool to select the word or phrase you want to check 2 Right click Windows or Control click Mac OS the word and choose Look Up selected word Your browser starts automatically and opens Dictionary com English only and the selected word or phrase is checked Ac ro bat 70 Standard Using My Digital Editions You access and manage your Digital Editions as well as other Adobe PDF files using the My Digital Editions bookshelf My Digital Editions ni hai lt a i Egres gt Email Ce Email The Raven and Other Category irerature amp Fiction Categorye siones w My Digital Editions bookshelf To open the My Digital Editions bookshelf Choose Advanced gt Digital Editions gt My Digital Editions To close the My Digital Editions bookshelf Click the Close button Related Subtopics Viewing the contents of My Digital Editions Viewing permissions for a Digital Edition Adding Adobe PDF documents to My Digital Editions Organizing Digital Editions Backing up Digital Editions on your computer Acrobat 7 Viewing the contents of My Digital Editions The contents of your library appear in the My Digital Editions bookshelf as a series of thumbnails or as a list of book titles with author access an
40. Choose File gt Document Properties click the Initial View tab choose Attachments Panel And Page from the Show menu and click OK 3 Save the PDF document Acrobat 7 0 Standard Adding attachments to Adobe PDF documents Sometimes you want to attach a separate file to your PDF document that contains related information In Acrobat 7 0 you can attach a PDF file or a file from other applications to your PDF document To attach a file as a comment see Adding attachments as comments To attach a file to a PDF document 1 Do one of the following e Choose Document gt Add File Attachment e Click the Attach A File button G on the File toolbar e Click the Attachments tab and click the Add button 2 2 In the Add Attachment dialog box select the file you want to attach and click Open Drag a PDF file to the Attachments tab of an open PDF file to attach it Related Subtopics Personalizing attachments with a description Linking between files Acrobat 7 0 Standard Personalizing attachments with a description Adding a description to an attachment helps you differentiate between similar files in the Attachments tab To add a description to an attachment 1 Select the attached file and choose Options gt Edit Description 2 Edit the text of the description 3 Save the file Acrobat 7 0 Standard Linking between files In Acrobat 7 0 you can link from a PDF document to a file attach
41. Cotes Company lt ampd gt gt Insert Daba Style mid sert Insert Page Number Style 1 ka Insert POWs rssrier A header appears at the top of the page A footer appears at the bottom of a page To add headers and footers e ene Choose Document gt Add Headers amp Footers In the Add Headers amp Footers dialog box click the Header or Footer tab To include text in the header or footer do any of the following To add the date of creation click in one of the boxes left center or right choose a date style from the Insert Date menu and click Insert To add a page number click in one of the boxes left center or right choose a page number style from the Insert Page Number menu and click Insert Type the text you want to appear in the appropriate box or boxes Text typed in these boxes appears left aligned centered or right aligned Note You can combine text with dates and page numbers You can also add several lines of text to an entry or add entries in the other boxes Add Headers amp Footers Tage lt lt gt gt Kahl Mountain Coffee Company lt cniic so Insert Gate Insert Page Number Font Font Myriad Pro k Font Size iz ha Select the font and type size The font and type size apply to all headers and footers created in the session You cannot apply a different font or size to part of the header or footer To specify page options do any of the following
42. Create PDF gt From Web Page or choose From Web Page from the Create PDF menu on the toolbar e Click the Create PDF From Web Page button on the toolbar e To add the pages to the end of the current file choose Advanced gt Web Capture gt Append Web Page 2 Enter the URL for the web pages or browse to locate the page 3 Enter the number of levels you want to include or select Get Entire Site to include all levels from the website Q9 Some websites may have hundreds or even thousands of pages and can take a long time to download as well as use up your system s hard disk space and available memory causing a system crash You may want to begin by downloading only one level of pages and then go through them to find particular links to download 4 Specify the following options e Stay On Same Path downloads only web pages subordinate to the URL you provide e Stay On Same Server downloads only web pages stored on the same server as the pages for the URL you provide 5 To set options that apply to all web pages you convert click Settings You can define a page layout for PDF documents set options for converted HTML and plain text and choose to generate items such as tagged bookmarks See Specifying conversion settings for capturing web pages 6 Click Create If you re downloading more than one level of pages in Windows the Download Status dialog box moves to the background after the first level is downloaded Choose Ad
43. Do one of the following e Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and then select Commenting on the left side of the Preferences dialog box e Inthe Commenting toolbar choose Show gt Commenting Preferences 2 Select from the following options and then click OK Font In Windows you can determine the font and the size of text in pop up windows In Mac OS you can select only Large Medium or Small settings for the font This setting applies to all new and existing comments Pop up Opacity The value that you specify between 0 100 determines the opacity of the comment pop up windows When the pop up window is open but not selected an opacity value of 100 makes the window opaque while lower values make the window more transparent Print Notes And Pop ups Specifies that pop up windows associated with comments and icons for note audio and file attachments print exactly as they appear on the page Instead of selecting this option you may prefer to choose File gt Print With Comments which allows you to print the text of all comments in different configurations See Printing a summary of comments Show Lines Connecting Comment Markups To Their Pop ups On Mouse Rollover When you place the pointer over a comment markup such as highlighting or a note icon the shaded connector line between the comment and the open pop up window appears Selected by default Ensure That Pop ups Are Visible As The Docu
44. Document Options do the following e Set Open To Page Number to to start the presentation at the first page e Choose Page Only from the Show menu e Choose Single Page from the Page Layout menu 4 For Window Options select Open In Full Screen Mode to open the document without the menu bar toolbar or window controls displayed Click OK You have to save and reopen the file to see the effects Note Users can exit Full Screen mode by pressing Esc if their preferences are set this way However in Full Screen mode users cannot apply commands and select tools unless they know the keyboard shortcuts You may want to set up page actions in the document to provide this functionality See Using actions for special effects For additional information on setting the initial view see Initial View options for document properties 5 Add page transitions for selected pages or the entire document See Adding page transitions Note Acrobat supports page transitions and bullet fly ins in PowerPoint Acrobat 7 0 Standard Defining an initial view You can define an initial view including magnification level and page layout that appears when a user opens your document or document collection A common initial view appearance is to open the document in Full Screen Mode See Defining the initial view as Full Screen mode To define an initial view for a document 1 Choose File gt Document Properties 2 In the Document Pr
45. Erint Pictures i Share Pictures uine HF xport to Slideshow i F Share Project Online a from the pictures order Prints Online Onder Project Online a Export Pictures Get Adobe Photoshop Abum Export pictures and seve them in a folder of your choice H To Picture Tasks Export and Edit Pictures mare and edit pictures in Adobe ll Photoshop ot Photoshop Elements Picture Tasks page in the How To window and Picture Tasks menu Windows Acrobat 7 0 Standard Exporting pictures Use the export function of the Picture Tasks plug in to save any number of pictures contained within an Adobe PDF file to your local machine You can also export pictures to a slideshow To export pictures 1 On the toolbar choose Export Pictures from the Picture Tasks pop up menu Ea 2 In the Export Pictures dialog box select each picture you want to export or click Select All to export all pictures 3 To change the location where the pictures are saved click Change select the location and click OK 4 In the File Names section do one of the following e Select Original Names to save the pictures using their original file name e Select Common Base Name and enter a base file name to save the pictures using a file name common to all the pictures Each picture is saved with the common file name and appended with a number to differentiate the pictures For example if you choose to export three pictures and assign the file name Sunset
46. For simple OR searches the Any Of The Words option produces the same results Use exclusive OR to search for all instances that have either operator but not both For example type cat dog to find all documents with occurrences of cat or dog but not both cat and dog Use parentheses to specify the order of evaluation of terms in a query For example type white amp whale ahab The query processor performs an OR query on whale and ahab and then performs an AND query on the result with white To learn more about Boolean queries syntax and other Boolean operators that you can use in your searches refer to any standard text website or other resource with complete Boolean information Note You cannot do wildcard searches using asterisks or question marks when searching Acrobat 7 0 indexes Acrobat 7 0 Standard Searching Adobe PDF documents on the Internet If you have an active Internet connection you can search for Adobe PDF documents meeting your search criteria To search Adobe PDF documents on the Internet A BWN Re Choose Edit gt Search or click the Search button rat At the bottom of the Search PDF window click Search PDFs On The Internet Type the word or phrase that you want to find To limit the search results select a search criteria option Click Search The Internet After a pause your default web browser opens to a page of results Click an item to examine that documen
47. If you want to add additional document characteristics to the search criteria repeat steps 1 3 Acrobat 7 0 Standard Refining results of multiple document searches After you search more than one document you can use the Refine Results pane to reduce the number of search results by adding additional criteria This can save time because only the existing results are searched For example you can first search for all documents by a specific author and then define a search query for that subset of documents The result is a subset of documents by the specified author and that contain the search string To refine the results of a multiple document search 1 With the results of the first search still listed click Refine Search Results at the bottom of the Search PDF window 2 Specify additional search criteria See Search options Advanced search options and Using advanced search options for multiple document searches 3 Click Refine Search Results You can continue to refine the results by repeating this procedure Acrobat 7 0 Standard Searching Adobe PDF index files An Adobe PDF index is a specially prepared file that catalogs multiple Adobe PDF files and is available through Search If a full text index is available for a set of Adobe PDF documents you can search the index for a word rather than searching each individual document A full text index is an alphabetized list of all the words used in a document or m
48. My Digital Editions bookshelf with the a Time out icon next to the thumbnail of the book You can click the Time out icon to see when the Digital Edition expires Note The Time out icon also appears on Digital Editions that you have purchased but that are packaged with an expiration date To return a Digital Edition to an online library 1 Connect to the Internet ba a Fs 2 Click the Time out icon next to the Digital Edition thumbnail and in the Document Expiration dialog box click Return To Lender Note Digital Editions borrowed from a library generally cannot be sent by email or shared with other users You can send a borrowed Digital Edition to a mobile device however you can t return the Digital Edition from the mobile device The Digital Edition continues to honor the expiration settings and expires when due Acrobat 7 0 Standard Sending Digital Editions to another mobile device You can send Digital Editions to any computer or mobile device that has Acrobat or Adobe Reader installed and activated If the devices are activated with the same login no further action is required If the devices are not activated with the same login or with Easy Activation follow the on screen instructions to establish ownership of the transferred Digital Edition To send a Digital Edition to a mobile device 1 Choose Advanced gt Digital Editions 2 Do one of the following e Inthe My Digital Editions bookshelf click th
49. Options menu To save a copy of one or more attachments 1 In the Attachments tab select one or more attachments 2 Click Save or choose Save from the Options menu 3 Save the attachments e To save a single attachment name the file specify a location and then click Save e To save multiple attachments specify a location and then click Save Related Subtopics Saving modified files into the primary Adobe PDF document Working with attachments created in Acrobat 6 0 or earlier Acrobat 7 0 Standard Saving modified files into the primary Adobe PDF document If you make changes to a non PDF attachment you must delete the existing file attachment in the primary PDF document and then create a new file attachment with the modified document Acrobat 7 0 Standard Working with attachments created in Acrobat 6 0 or earlier In Acrobat 7 0 you can view and save attachments in PDF files that were created in Acrobat 5 0 or 6 0 To ensure that attachments you created in Acrobat 7 0 open in earlier versions of Acrobat save a PDF file that contains an attachment with the option to show attachments when the file is opened To create attachments that can be viewed in Acrobat 5 0 or 6 0 1 Add a PDF attachment to the document See Adding attachments to Adobe PDF documents 2 Do one of the following e Click the Attachments tab and select Show Attachments By Default from the Options menu selected by default e
50. PDF thumbnail and choose Send By Email For Review from the Send For Review menu in the Organizer toolbar You can also start an email based review directly from other applications that use PDFMaker such as Microsoft Word Choose Adobe PDF gt Convert To Adobe PDF And E Send For Review or click the Convert To Adobe PDF And Send For Review button a Specify a PDF document if the document isn t open and then click Next Specify each reviewer by typing their email address or by clicking Address Book and selecting email addresses in the address book for Lotus Notes or Microsoft Outlook Make sure to insert a comma semicolon or return between each address If you didn t set up your Identity preferences you are prompted to do so Click Customize Review Options to do either of the following and then click OK To specify persons other than you to receive all comments that reviewers send for the review type their email addresses in the Request That Reviewers Return Their Comments To box To specify the Drawing Markup toolbar to appear for a review select Display Drawing Markup Tools For This Review Check the preview of your email invitation and then click Send Invitation If your email application does not let you send email automatically for security reasons answer any alert messages that may appear and send the message A copy of the PDF document is sent to the reviewers as an attachment When reviewers open this fi
51. RGB model A large percentage of the visible spectrum can be represented by mixing red green and blue RGB colored light in various proportions and intensities Where the colors overlap they create cyan magenta and yellow RGB colors are called additive colors because you create white by adding R G and B together that is all light is reflected back to the eye Additive colors are used for lighting television and computer monitors Your monitor for example creates color by emitting light through red green and blue phosphors elo Additive color RGB Acrobat 7 0 Standard CMYK model Whereas the RGB model depends on a light source to create color the CMYK model is based on the light absorbing quality of ink printed on paper As white light strikes translucent inks a portion of the spectrum is absorbed Color that is not absorbed is reflected back to your eye Combining pure cyan C magenta M and yellow Y pigments would result in black by absorbing or subtracting all colors For this reason they are called subtractive colors Black K ink is added for better shadow density The letter K came into use because black is the key color for registering other colors and because the letter B also stands for blue Combining these inks to reproduce color is called four color process printing Subtractive color CMYK Acrobat 7 0 Standard Grayscale model Grayscale uses tints of black to repres
52. Replacement enter the first page of the replacement page range The last page is calculated based on the number of pages to be replaced in the original document A BWN To replace one or more pages using a page thumbnail 1 Open the PDF document that contains the pages you want to replace and open the PDF document that contains the replacement pages 2 In the Pages tab of the navigation pane do one of the following e Select the page number box of the page thumbnail or page thumbnails you want to use as replacement pages e Shift click to select multiple page thumbnails Ctrl click Windows or Command click Mac OS to add to the selection Drag a rectangle around a group of page thumbnails 3 Drag the selected page thumbnails onto the Pages tab of the target document Position the pointer directly over the page number box of the first page thumbnail you want to replace 4 Release the mouse button The pages you selected in the first document replace the same number of pages in the second document starting at the page number you selected to drop the new pages on Acrobat 7 Setting up a presentation Full Screen mode is often used for presentations In Full Screen mode Adobe PDF pages fill the entire screen and the Acrobat menu bar toolbar and window controls are hidden You can also set other opening views so that your documents or collections of documents open to a consistent view In either case you can add page t
53. Single Page 2 Open the Crop Pages dialog box by choosing one of the following e Document gt Crop Pages e Crop Pages from the Options menu on the Pages tab 3 Choose a unit of measure from the Units menu 4 Adjust the Top Bottom Left and Right margins by entering values or clicking the increment arrows Select Constrain to adjust all margins simultaneously 5 Do any of the following as needed e Select Remove White Margins to crop the page to the artwork boundary This option is useful for trimming the edges of presentation slides saved as PDF files e Click Set To Zero to restore the crop margins to zero 6 For Page Range specify whether the new margins apply to all pages a range of pages or selected pages only if you selected page thumbnails in the Pages tab 7 Select Even And Odd Pages Odd Pages Only or Even Pages Only from the Apply To menu Related Subtopics Setting art trim and bleed box preferences Acrobat 7 0 Standard Setting art trim and bleed box preferences You can set the Page Display preferences to show any art trim and bleed boxes that are defined in the Adobe PDF document To set the art trim and bleed box preferences 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Page Display on the left side of the Preferences dialog box You can also choose Preferences from the document pane menu 2 To display defined boxes in the PDF document
54. Tags Only compresses structural information in the PDF document Using this setting results in a PDF file that can be opened and printed with Acrobat 5 0 but any accessibility structure or tagged PDF information will not be visible by Acrobat 5 0 or Acrobat Reader 5 0 Acrobat 6 0 and later and Adobe Reader 6 0 and later are able to view this information Auto Rotate Pages Automatically rotates pages based on the orientation of the text or DSC comments For example some pages such as those containing tables may require the document to be turned sideways to be read With Auto Rotate Pages selected choose Individually to rotate each page based on the direction of the text on that page Choose Collectively by File to rotate all pages in the document based on the orientation of the majority of text Note If Process DSC Comments is selected in the Advanced panel and if Viewing Orientation comments are included these comments take precedence in determining page orientation Binding Specifies whether to display a PDF file with left side or right side binding This affects the display of pages in the Facing Page Continuous layout and the display of thumbnails side by side Resolution Emulates the resolution of a printer for PostScript files that adjust their behavior according to the resolution of the printer they are printing to For most PostScript files a higher resolution setting results in larger but higher quality PDF files wh
55. Text tool we the Cross Out Text tool or the Underline Text tool from the Highlight menu 2 Drag from the beginning of the text you want to mark up Ctrl drag Windows or Option drag Mac OS to mark up a rectangular area of text This is especially useful to mark up text in a column To delete a highlight cross out or underline markup Do one of the following e Right click Windows or Control click Mac OS the markup and then choose Delete e With the Highlight Text Cross Out Text or Underline Text tool still selected click the markup and then press Delete fal e Select the Hand tool click the markup and then press Delete If markup comments are placed on top of one another use the Comments List to delete the markups See Using the Comments List You can view the author and text of a highlight comment without opening the pop up window Pass the pointer over the comment while the highlighting tool or Hand tool is selected Acrobat 7 0 Standard Adding stamps You can use the Stamp tool to apply a stamp to an Adobe PDF document in much the same way you would use a rubber stamp on a paper document You can choose from a list of predefined stamps or you can also create your own stamps Dynamic stamps obtain information from your system and from the Identity panel of the Preferences dialog box allowing you to indicate name date and time information on the stamp APPROVED By Lisa Jones at
56. To jump to another page click the page s thumbnail Acrobat 7 0 Standard Navigating with links Clicking a link in a PDF document is like clicking a link on a website Links take you to another location in the current document to other PDF documents or to websites The PDF document creator determines what links look like in the PDF document For information on adding links to a PDF document see Creating links Clicking a link can also open file attachments and play 3D content movies and sound clips To play these media clips you must have the appropriate hardware and software installed For information on changing multimedia preferences see Setting Multimedia preferences Note Unless a link was created in Acrobat using the Link tool you must have the Automatically Detect URLs From Text option selected in the General preferences for a link to work correctly To follow a link Th 1 Select the Hand tool 2 Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger The hand has a plus sign if the link points to the web Then click the link Acrobat 7 0 Standard Viewing layers Information can be stored on different layers of an Adobe PDF document The layers that appear in the PDF document are based on the layers created in the original application You can examine the layers and show or hide the content associated with each layer by using the La
57. To select characters spaces words or lines of text 1 Select the Select tool gt and do one of the following e Drag across the text to be selected You can also click to create an insertion point and Shift click to create a second insertion point The text between the two insertion points is selected Double click to select a word Triple click to select a line of text Click four times to select all the text in a page If you want to extend a selection letter by letter press Shift and an arrow key To extend a selection word by word press Shift Ctrl Windows or Shift Command Mac OS and an arrow key Ne o o You can revert to the Hand tool at any time by pressing Esc You can switch to the Hand tool temporarily by holding down the space bar If you hold the pointer over the text selection a menu appears that lets you copy highlight or underline the text among other options To select a column of text 1 Select the Select tool gt and move the pointer towards the column of text When the pointer changes to a vertical bar with a box superimposed the Select tool J is in column select mode To force column selection rather than text selection press Ctrl Windows or Command Mac OS 2 Do one of the following and drag a marquee over the block or column of text e Ctrl Alt drag Windows or Command Option drag Mac OS a marquee over the block or column of text e To select text in more than one column drag
58. Using Photoshop Album Starter Edition to create slideshows With Adobe Photoshop Album 2 0 Starter Edition software you can freely explore the basic features of Photoshop Album 2 0 Photoshop Album 2 0 Starter Edition makes it easy to find fix and share your digital photos Organize your digital photos in a snap Instantly fix photo flaws in just a click or two Easily share your memories in a slideshow with captions or email individual photos to family and friends If Photoshop Album 1 0 or Photoshop Album 1 0 Starter Edition is already installed on your computer Photoshop Album 2 0 Starter Edition automatically creates a copy of your existing catalog Photoshop Album 2 0 Starter Edition is available as an update and can be installed by choosing Help gt Check For Updates Now For information about using Photoshop Album 2 0 Starter Edition see the Help menu in Photoshop Album Starter Edition Acrobat 7 0 Standard SEARCH AND INDEX About searching Adobe PDF documents Acrobat 7 0 Standard About searching Adobe PDF documents Acrobat includes several methods that allow you to find what you re looking for e Search within PDF documents or a PDF index to find words or PDF files that meet specified criteria You can search PDF documents for words that appear in the text layers form fields digital signatures comments bookmarks attachments document properties custom document properties metadata object data and
59. Using email in a review By contrast tracked reviews provide helpful tools for each phase of the review Setup wizards help you initiate reviews enable commenting for Adobe Reader users and present toolbars automatically in PDF documents instructions in the How To window and Document Message Bar assist reviewers through the process and the Tracker monitors responses and the review status letting you send reminders and invite additional reviewers Acrobat 7 0 Standard Reviewing documents with additional usage rights Adobe Reader 7 0 users can participate in document reviews if the PDF document includes additional usage rights Acrobat 7 0 Professional can include additional usage rights to PDF documents for email based reviews only To include additional usage rights for browser based reviews you must use an additional Adobe server product such as Adobe Document Server or Adobe Reader Extensions Server Additional usage rights such as commenting rights are document specific When Adobe Reader 7 0 users receive a PDF document for which commenting is enabled they can add their comments using commenting and markup tools that are otherwise unavailable See Additional usage rights Acrobat 7 0 Standard Tool operation basics Adobe Acrobat provides all the tools you need to complete a PDF document review Acrobat includes wizards to help initiators set up email based and browser based reviews invite participants and s
60. When other users import your certificate they may ask you to check your fingerprint information against the information they receive with the certificate You can check certificate information for your own digital ID files or for ID files that you import The Certificate Viewer dialog box provides the validation period in which the certificate is valid the certificate s intended usage and certificate data such as a unique serial number and public key method To check information on your own certificate 1 Choose Advanced gt Security Settings 2 Select your digital ID and then click Certificate Details To check information on a certificate 1 Choose Advanced gt Trusted Identities 2 Select the contact and click Details 3 Select the name and click Show Certificate Acrobat 7 0 Standard Determining the trust level of a certificate You can change the trust settings of a certificate For example if you have confidence in a certificate that you received from someone else you can change the settings so that you explicitly trust digital signatures and certified documents created with this certificate and you can even trust a certified document s dynamic content and embedded JavaScript To view the trust level of a certificate ee FWwNr Choose Advanced gt Trusted Identities Select the contact on the left and click Details Select the name on the left and click Edit Trust In the Trust Settings tab
61. a review See Changing the review status of comments e Select Locked at the bottom of the Properties dialog box to prevent a comment from being edited or deleted To specify default properties for comments 1 In the Commenting panel in the Preferences dialog box deselect Always Use Log in Name For Author Name 2 Right click Windows or Control click Mac OS a comment that has the properties you want and then choose Make Current Properties Default All subsequent comments that you create of that type share the same comment properties Existing comments are not affected nor is the appearance of text in pop up windows Acrobat 7 0 Standard Initiating Document Reviews Setting up an email based review Setting up a browser based review Tracking review comments Acrobat 7 0 Standard Setting up an email based review When an initiator sends an Adobe PDF document in an email based review reviewers receive the PDF document as an email attachment They can add their comments to the PDF document and return the document with their comments by using the Send Comments button in the Commenting toolbar In email based reviews Acrobat enables commenting tools and features in Adobe Reader that would otherwise be unavailable When the initiator opens an email attachment sent by a reviewer the master PDF document opens with options to import comments or open the reviewer s copy of the PDF file In a tracked review
62. a file s text Language Specific Font Settings determine the font used for text To change the fonts used to display text click Change select a new font from the menu and click OK to apply the changes Font Size sets the font size used for text Embed Platform Font When Possible stores the font used on the pages in the PDF file so that the text always appears in the original fonts Note that embedding fonts increases the size of the file See Accessing and embedding fonts Acrobat 7 0 Standard Adobe PDF Settings Using default Adobe PDF settings files Creating custom Adobe PDF settings Adobe PDF settings options Making custom Adobe PDF settings available to other users Compressing and downsampling images Accessing and embedding fonts Acrobat 7 0 Standard Using default Adobe PDF settings files Adobe PDF settings which are customizable determine the characteristics of the PDF file created You can choose from several sets of default Adobe PDF settings Options may vary depending on the Adobe authoring application You should evaluate the default PDF settings with your service provider and decide whether to use those or create a custom set based on their prepress and post processing requirements Note Check your Adobe PDF settings periodically The applications and utilities that create Adobe PDF files use the last set of Adobe PDF settings defined or selected The settings do not automatically revert
63. a text field Read Out Loud doesn t read the new text until you press Tab to exit the text field and Shift Tab to reenter the text field 3 Make entries and selections as needed Acrobat reads the state of selected check boxes and radio buttons 4 Press Tab to select each field until you complete the form Acrobat 7 0 Standard EDITING About editing Adobe PDF documents About electronic publication of Adobe PDF documents Improving electronic output Acrobat 7 0 Standard About editing Adobe PDF documents A common misconception about Adobe PDF documents is that they should behave like any other document with images and text letting you freely copy paste and move items on a page Consider an Adobe PDF file as a snapshot of your original document whether it s an Adobe InDesign file or Microsoft Office file Reserve the more substantial changes for the authoring application and use Adobe Acrobat to enhance the snapshot PDF file for readability and distribution The major advantages of Adobe PDF are its ubiquitous format small file size navigational tools and accessibility Furthermore you can create tagged bookmarks and add links and attachments Examples of edits you can make to a PDF document include the following Add or remove text with the TouchUp Text tool To create a new line use Ctrl click Windows or Option click Mac OS See Editing text with the TouchUp Text tool Copy a line or two o
64. action click Edit and make the necessary changes e To delete an action select the action and click Delete Acrobat 7 0 Standard Action types You can assign the following actions to links bookmarks pages media clips and form fields Execute A Menu Item Executes a specified menu command as the action Go To A Page View Jumps to the specified destination in the current document or in another document Import Form Data Brings in form data from another file and places it in the active form Open A File Launches and opens a file If you are distributing a PDF file with a link to a non PDF file the reader needs the native application of the non PDF file to open it successfully You may need to add opening preferences for the target file Open A Web Link Jumps to the specified destination on the Internet You can use http ftp and mailto protocols to define your link Play A Sound Plays the specified sound file The sound is embedded into the PDF document in a cross platform format that plays in Windows and Mac OS Play Media Acrobat 5 Compatible Plays the specified QuickTime or AVI movie that was created as Acrobat 5 compatible There must already be a link to the movie in the PDF document for you to be able to select it Play Media Acrobat 6 Compatible Plays a specified movie that was created as Acrobat 6 compatible There must already be a link to the movie in the PDF document for you to be able t
65. adjust it so that characters are clean and well formed If characters are touching use a higher brighter setting If characters are separated use a lower darker setting lropical Tropical Tropical Characters that are too thin well formed and too thick Acrobat 7 0 Standard Converting image only scanned pages to searchable text If you did not apply OCR when you scanned the paper document you can apply it afterward using the Recognize Text Using OCR command OCR software enables you to search correct and copy the text in a scanned Adobe PDF file You can convert the pages in one of three file formats Formatted Text and Graphics Searchable Image Exact and Searchable Image Compact All formats apply OCR and font and page recognition to the text images and convert them to normal text The searchable image file types have a bitmap image of the pages in the foreground and the converted text on an invisible layer beneath You can use the Recognize Text Using OCR command on pages that were scanned or imported at 144 ppi and higher To convert scanned pages to searchable text L Open the file you want to convert and choose Document gt Recognize Text Using OCR gt Start Specify the pages to be converted Under Settings click the Edit button if you want to change the primary OCR language the PDF output style or the image downsampling For PDF Output Style choose Searchable Image Exact to keep the orig
66. and change the security settings and click Next See Password security options Click Finish To create a certificate security policy BR WN 6 From the Secure menu on the Tasks toolbar choose Manage Security Policies Click New Select Encrypt Using Public Key Certificates and then click Next In the General Settings panel type a name and comments for the policy Select Ask For Recipients When Applying This Policy if you want to specify recipients whenever you apply this policy to a document Click Next If Ask For Recipients When Applying This Policy is not selected specify the recipients and click Next See Encrypting Adobe PDF files using certificates Click Finish To create a security policy using Adobe Policy Server L From the Secure menu on the Tasks toolbar choose Manage Security Policies 2 Click New Select Use The Adobe Policy Server and then click Next If this option is unavailable you do not have access to Adobe Policy Server Contact your system administrator If you have not already logged into Adobe Policy Server type your user name and password and then click OK To enter the general information for the security policy do the following and then click Next Type the name of the user policy and a description of the user policy such as Marketing Plan Expires after 30 Days No printing or editing Specify how long the document will be valid Selec
67. and footers Choose Document gt Add Headers amp Footers Delete all entries in the boxes in the Headers and Footers tabs select Replace Existing Headers And Footers On These Pages and then click OK Choose Edit gt Redo Headers Footers to restore headers and footers If headers and footers were added in several stages you may need to repeat this step to restore all headers and footers To edit headers or footers L 2 3 Choose Document gt Add Headers amp Footers The information from the most recently added header or footer appears Edit or delete any of the header or footer text or specify different options If you want to replace all header and footer information with the newest information select Replace Existing Headers And Footers On These Pages Leaving this option unselected ensures that existing header and footer information is retained and that new information is added to it Acrobat 7 0 Standard Adding watermarks and backgrounds A watermark is text or an image that appears on top of existing document content when a document is viewed and printed For example in a list of tasks to complete you could use a watermark to place Complete over the task list when the tasks are complete A background is an image that is placed behind text or images on the page Add Watermark tt Backeround E Type Freja add a Beckground appears behind page is Hd a Watermark Spcears on bop of page
68. and is well suited to documents that will be converted to CMYK Use this space if you need to do print production work with a broad range of colors Apple RGB Reflects the characteristics of the Apple Standard 13 inch monitor and is used by a variety of desktop publishing applications including Adobe Photoshop 4 0 and earlier Use this space for files that you plan to display on Mac OS monitors or for working with legacy older desktop publishing files ColorMatch RGB Matches the native color space of Radius Pressview monitors This space provides a smaller gamut alternative to Adobe RGB 1998 for print production work sRGB IEC61966 2 1 Reflects the characteristics of the average computer monitor This standard space is endorsed by many hardware and software manufacturers and is becoming the default color space for many scanners low end printers and software applications This space is recommended for web work but not for prepress work because of its limited color gamut Acrobat 7 0 Standard CMYK working space options Euroscale Coated v2 Produces high quality separations using Euroscale inks under the following printing conditions 350 total area of ink coverage positive plate bright white coated stock Euroscale Uncoated v2 Produces high quality separations using Euroscale inks under the following printing conditions 260 total area of ink coverage positive plate uncoated white offset stock Japan Col
69. are applied to the PDF document C Users can open edit and print the document only if permitted by the policy The process of using server based security policies requires four main stages Configuring the policy server The system administrator of your company or group usually configures Adobe Policy Server manages accounts and sets up organizational policies For more information on configuring the policy server see the Adobe website Publishing a document with a security policy An author creates a PDF document and applies a policy stored on Adobe Policy Server to the document The policy server generates a license and unique encryption key for the document Acrobat embeds the license in the document and encrypts it using the encryption key The author or administrator can use this license to track and audit the document Viewing a document with a policy applied When users try to open the secure document in Acrobat 7 0 or Adobe Reader 7 0 they must authenticate their identities If the user is granted access to the PDF document the document is decrypted and opens with whatever permissions are specified in the policy Administering events and modifying access Using the Web Console the author or administrator can track events and change access to policy secured documents Administrators can view all document and system events modify configuration settings and change access to policy secured documents Users may be required to
70. are stored in your Reviewing preferences If you want to add comments to the PDF document you may want to wait until after you upload the document to the server If you add comments beforehand they are embedded and you can t edit them To start a browser based review e o o XN n A Specify the comments repository in the Reviewing preferences See Setting Reviewing preferences for browser based reviews Start the setup wizard by doing one of the following Choose Comment gt Send For Review gt Upload For Browser Based Review Choose File gt Send For Review gt Upload For Browser Based Review Choose Upload For Browser Based Review from the Send For Review pop up menu If you haven t set up your Identity preferences you are prompted to do so You must provide your email address Specify the PDF document to upload and then click Next Do one of the following Type the path for the server location such as http server folder in the box and then click Next Click Browse Windows or Choose Mac OS to select a folder on a network server and then click Next In the Invite Reviewers dialog box specify the reviewers email addresses at least one address must appear in the box insert a semicolon comma or return between each address Edit the review description as necessary and then send the message If your email application does not let you send email automatically for security reasons
71. as part of an email based review special instructions and toolbar options appear when you open the email attachment You can add comments to the document and then use the Send Comments button on the Commenting toolbar See Participating in an email based review e If the initiator sent you the PDF document as part of a browser based review special instructions and toolbar options appear when you open the email attachment You can review the PDF document in a web browser or offline See Participating in a browser based review e If the initiator simply sent you the PDF document via email use the tools on the Commenting toolbar to add comments save the PDF document and send it back If it s a large PDF file you may want to just export the comments into a much smaller FDF file before you send it See Exporting and importing comments Acrobat 7 0 Standard Participating in an email based review When you open the attached PDF document as part of an email based review a tracked copy of the document opens with a Document Message Bar which indicates that the document is part of a review You must use the tracked copy of the review document to ensure that your comments appear in the Tracker window and merge into the initiator s original document automatically when you send them You can use the tools on the Commenting toolbar to add comments and then send the comments back to the initiator Note the following e Acrobat 7 0 a
72. attachment and then click Set Link Acrobat 7 0 Standard Using destinations A destination is the end point of a link represented by text in the Destinations tab Destinations enable you to set navigation paths across a collection of Adobe PDF documents Linking to a destination is recommended when linking across documents because unlike a link to a page a link to a destination is not affected by the addition or deletion of pages within the target document To display and sort the destinations list 1 Choose View gt Navigation Tabs gt Destinations Acrobat automatically scans for all destinations 2 Do one of the following e To sort the destination names alphabetically click the Name label at the top of the Destinations tab e To sort the destinations by page number click the Page label at the top of the Destinations tab To change or delete a destination 1 Choose View gt Navigation Tabs gt Destinations 2 Right click Windows or Control click Mac OS the destination and choose a command e To move to the target location choose Go To Destination e To delete the destination choose Delete e To reset the target of the destination to the page displayed choose Set Destination e To give the destination a different name choose Rename To create and link a destination in the same or another Adobe PDF document 1 In the target document to which you want to link a destination navigate to the locati
73. can select text a table or an image in an Adobe PDF document copy it to the Clipboard or paste it into a document in another application The Select tool lets you select any page item In Acrobat 6 0 three different tools Select tool Select Image tool and Select Table tool let you select different page items You can also export all the text and images from a PDF document convert every page to an image format or export all the images from a PDF document See Converting Adobe PDF documents to other file formats Related Subtopics Copying text Copying tables Copying images Copying a combination of text and image as an image Acrobat 7 0 Standard Copying text The Select tool lets you select text or columns of text in an Adobe PDF document You can use the Copy and Paste commands to copy the selected text into another application Or you can use the context menu to add comments and create links from the text Note the following e You can specify in the General preferences that whenever the Hand tool is over text in an Adobe PDF document it functions as the Select tool You can also determine whether text is selected before images or images before text See General preferences e Ifthe Cut Copy and Paste commands are unavailable when you select text the author of the PDF document may have set restrictions against copying text See About document security e Ifa font copied from a PDF document
74. create multiple windows for the same document by using the New Window command Subscribe to digital periodicals and journals Periodicals can be obtained in the same way as Digital Editions When you subscribe to a digital periodical and download the first issue Acrobat asks you how often to check for the availability of subsequent issues Keep Acrobat up to date Depending on your Updates preference settings Acrobat downloads updates in the background even while other web transactions are occurring In Windows you can minimize the download dialog box to a status bar icon When all the components are downloaded a dialog box lets you choose which updates to install View PDF documents in the browser Mac OS Acrobat works automatically with Safari to make viewing Adobe PDF documents on the web easy The first time you open Acrobat your system automatically is configured to use Acrobat to open PDF files in your browser If you use Windows you can still configure Internet Explorer to open PDF files Acrobat 7 0 Standard Looking at the Work Area About the work area Selecting tools Opening documents Navigating in documents Viewing documents Customizing the work area Setting preferences Managing plug ins Viewing Adobe PDF documents in a web browser Working with non English languages in Adobe PDF files Acrobat About the work area The Acrobat Standard window includes a document pane that displays Ad
75. delete an XML schema select it and click Delete To import metadata into a document Choose File gt Document Properties click Additional Metadata and then do any of the following Note You must save a metadata template before you can import metadata from a template To replace the current metadata with a template of metadata choose a template name from the dialog box menu To append the current metadata with metadata from a template hold down Ctrl Windows or Command Mac OS and choose a template name from the dialog box menu To replace the current metadata with information stored in an XMP file select Advanced in the list on the left click Replace select the XMP file and click Open To share metadata code among documents e 9N Choose File gt Document Properties Click Additional Metadata and then select Advanced in the list on the left Do one of the following To save the metadata to an external file click Save Specify the file name and location and then click Save The information is stored in XMP format To save the metadata as a metadata template choose Save Metadata Template from the pop up menu Enter a template name and click Save To use the saved metadata in another PDF document open the document and use the instructions for importing metadata into a document Acrobat 7 0 Standard Creating document properties You can add custom document properties to store specific types of
76. document To extract a page 1 Choose Document gt Extract Pages 2 Specify the range of pages to extract 3 Do one of the following and click OK e To remove the pages from the document select Delete Pages After Extracting e To save the pages as a new file but leave the original pages in the document do not select Delete Pages After Extracting 4 If you selected Delete Pages After Extracting click OK or Yes to confirm the deletion The extracted pages are placed in a new document named Pages From document name Note The creator of a PDF document can set the security to prevent the extraction of pages To view the security settings for a document choose File gt Document Properties and select Security To move or copy a page within a document using a page thumbnail 1 Click the Pages tab of the navigation pane and select one or more page thumbnails 2 Do one of the following e To move a page drag the page number box of the corresponding page thumbnail or the page thumbnail itself to the new location A bar appears to show the new position of the page thumbnail The pages are renumbered e To copy a page Ctrl drag Windows or Option drag Mac OS the page thumbnail corresponding to the page To move or copy a page between documents using a page thumbnail 1 Open both Adobe PDF documents and display them side by side with their Pages tabs open 2 Select one or more page thumbnails in the file you want to
77. enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box you can use an Adobe PDF file to find the exact spelling of the name To find a PostScript font name AUN Use any application to create a one page document with the font Create an Adobe PDF file from the document Open the PDF file with Acrobat and choose File gt Document Properties gt Fonts Write down the name of the font using the exact spelling capitalization and hyphenation of the name as it appears in the Font Info dialog box Click OK to close the dialog box Acrobat 7 0 Standard Saving and Converting Adobe PDF Content Saving Adobe PDF files Reducing Adobe PDF file size Converting Adobe PDF documents to other file formats Converting images to an image format Acrobat 7 0 Standard Saving Adobe PDF files If you modify an Adobe PDF document in Adobe Acrobat Standard for example by adding comments you can save your changes by saving the PDF file or saving a copy of the PDF file You can also save changes to your work incrementally and then recover those changes if a problem occurs Note Saving a digitally signed PDF document invalidates the signature Related Subtopics Saving document changes Preventing and recovering lost changes Acrobat 7 0 Standard Saving document changes If the document properties allow you can save your changes to the current Adobe PDF document Otherw
78. focus to menus F10 Move focus to toolbar in Shift F8 Shift F8 browser Open Properties toolbar tr1 E Open Properties dialog box trl I Move to next open document Ctrl F6 Command tilde when focus is on document pane Move to previous open Ctrl Shift F6 Command Shift F6 document when focus is on document pane Close current document Ctrl F4 Command F4 Close all open windows tr1 Shift W Command Shift W Move focus to next pane or F6 F6 panel Move focus to previous pane Shift F6 Shift F6 or panel Move focus to next comment Tab Tab link or form field in the document pane Move focus to document pane Move focus to previous Shift Tab Shift Tab comment link or form field in the document pane Activate selected tool item Spacebar or Enter Spacebar or Enter such as a movie or bookmark or command Shift F10 Control click Closecomextmens Po CS Retum to Hand too Move focus to next tab ina Ctrl Tab Command Tab tabbed dialog box Move to next search result F3 and highlight it in the document Select text with Select tool Shift arrow keys Shiftt arrow keys selected Select next word or deselect Ctrl Right Arrow or Left Command Right Arrow or previous word with Select tool selected Move focus to status bar Shift F5 when focus is in document pane Acrobat 7 0 Standard Keys for working with navigation tabs Windows Action Mac OS Action Open close navigation pane Command Shif
79. folder in the My Computer Windows or disk name Mac OS category All PDF files within that folder are listed in the files pane Acrobat 7 0 Standard Using the files pane of the Organizer window The files pane in the Organizer window lists the PDF files that are within the subcategory or folder selected in the categories pane each listing of a PDF file displays the file s name modification date page number file size location and a thumbnail image of the first page You can sort the list by file name metadata information number of pages file size modification date and date last opened The buttons at the top of the Organizer window let you open print email or combine one or more selected PDF files in addition you can send a selected PDF file for review or approval or upload it for a browser based review To work with PDF files in the files pane L Select a subcategory or folder under a main category in the categories pane to display PDF files in the files pane If you want to sort the list of PDF files according to a particular property choose a property from the Sort By menu To change the sorting direction click the Ascending Sort Order button or the Descending Sort Order button F to the right of the Sort By menu Select the file or files you want to work with To select a listed PDF file click it to select all of the PDF files listed click Select All to add or remove noncontiguous PDF files t
80. folders stored on your system Only PDF files appear in the Adobe PDF pane if you attempt to delete a folder that contains other files files that are not visible in the Adobe PDF pane you are asked to confirm the deletion a l Fh Convert Web Page to POF Add Web Page to Existing PDF Print Web Page Convert Web Page and Emal Adobe PDF Explorer Bar Preferences A menu on the PDF toolbar provides easy conversion and print capabilities To convert a web page to an Adobe PDF file 1 In Internet Explorer open the web page and do one of the following e Click the Convert Current Web Page To An Adobe PDF File button e on the Internet Explorer toolbar e Choose Convert Web Page To PDF from the Convert Current Web Page To An Adobe PDF File pop up menu 2 In the Convert Web Page To Adobe PDF dialog box specify a file name and location and then click Save The default file name is the text used in the HTML tag lt TITLE gt Any invalid characters in the file name are converted to an underscore when the file is downloaded and saved If the Adobe PDF pane is open the file name is highlighted when the conversion is complete To add a converted web page to an Adobe PDF file In Internet Explorer open the web page and do one of the following e Choose Add Web Page To Existing PDF from the Convert Current Web Page To An Adobe PDF File pop up menu on the Internet Explorer toolbar Select the Adobe PDF file that you want t
81. gain or dot loss that may occur when an image is transferred to film Dot gain occurs when the ink dots that make up a printed image are larger for example due to spreading on paper than in the halftone screen dot loss occurs when the dots print smaller With this option the transfer functions are kept as part of the file and are applied to the file when the file is output e Apply does not keep the transfer function but applies it to the file changing the colors in the file This is useful for creating color effects in a file Acrobat 7 0 Standard Advanced options The Advanced options specify which Document Structuring Conventions DSC comments to keep in an Adobe PDF file and how to set other options that affect the conversion from PostScript In a PostScript file DSC comments contain information about the file such as the originating application the creation date and the page orientation and provide structure for page descriptions in the file such as beginning and ending statements for a prologue section DSC comments can be useful when your document is going to print or press When you work with the Advanced options it is helpful to have an understanding of the PostScript language and how it is translated to PDF See the PostScript Language Reference Third Edition Addison Wesley and the PDF Reference Fifth Edition Version 1 6 at http partners adobe com links acrobat English only on the Adobe website Note Th
82. gt Preferences Windows or Acrobat gt Preferences Mac OS and select Forms from the list on the left 2 Click Edit Entry List 3 In the Auto Complete Entry List dialog box do one of the following and click Yes in the confirmation dialog box e To remove all of the entries click Remove All e To remove only some of the entries select the entries and click Remove Shift click to select multiple adjacent entries Ctrl click Windows or Command click Mac OS to select multiple nonadjacent entries Acrobat 7 0 Standard About form fields that span multiple pages Dynamic PDF forms can contain a dynamic text field that grows in size to accommodate the data you ve entered into it if necessary the field may span onto the next page A scroll bar appears in dynamic text fields when the data you enter exceeds the current size of the field when you re finished entering data and the field is deactivated the text field expands to display all of the entered data If you want to continue editing a dynamic text field that spans across more than one page you can begin editing the field on either page you ll have access to all of the text in the box no matter which page the text appears on Kahili Coffee Company welcomes comments kahili coffee beans are the best Thanks for the good prices geod senice and great taste MI be sure to recommend Kahili to all my friends will be oncerineg W more of the Vienna berd tor gure
83. help you create an accurate monitor profile gt Keep your monitor s user guide handy while using a monitor calibration utility e Calibrate your monitor regularly using an ICC compliant calibration utility your monitor s colors will shift over time e Make sure that your monitor has been on for at least half an hour This gives it sufficient time to warm up for a more accurate color reading e Make sure that your monitor displays thousands of colors or more e Remove colorful background patterns on your monitor desktop Busy or bright patterns surrounding a document interfere with accurate color perception Set your desktop to display neutral grays only using RGB values of 128 For more information refer to the manual for your operating system e If your monitor has digital controls for choosing the white point from a range of preset values set those controls before starting the calibration tool Later in the calibration utility you ll set the white point to match your monitor s current setting Be sure to set the digital controls before you start the calibration utility If you set them after you begin the calibration process in the utility you ll need to begin the process again e Monitor performance changes and declines over time recharacterize your monitor every month or so If you find it difficult or impossible to calibrate your monitor to a standard it may be too old and faded Acrobat 7 0 Standard SPECIAL FEATURES
84. if you search for documents by typing in pdf Most web browsers web servers and versions of Microsoft Windows have been configured to associate PDF documents with Adobe Reader Adobe Acrobat or the web browser plug in and to start that application when they encounter a file name ending in pdf Acrobat 7 0 Standard Adding searchable information and setting the binding You can provide a title a subject an author and one or more keywords for an Adobe PDF document in Acrobat or in a browser These entries are also reflected in the document metadata Metadata provides users with basic information about the document and gives them a useful way to search for that information especially if the document is part of a collection that is going to be indexed See About using Catalog to index Adobe PDF documents You can select a type of binding for when the document is viewed on screen The binding affects how the pages are arranged side by side when they are viewed in Facing Page or Continuous Facing page layouts You should select the binding that matches the reading direction of text in the document left edge for text read from left to right and right edge for text read from right to left For example right edge binding is preferable for viewing Arabic Hebrew Chinese or Japanese vertical text To add searchable information and set the binding 1 Choose File gt Document Properties and click Description on the left side o
85. installed on the printer If the printer has similar fonts the printer substitutes those If there are no suitable fonts on the printer Courier is used for the text If Download Asian Fonts does not produce the results you want print the PDF document as a bitmap image Printing a document as an image may take longer than using a substituted printer font Note Some fonts cannot be downloaded to a printer either because the font is a bitmap or because font embedding is restricted in that document In these cases a substitute font is used for printing and the printed output may not match the screen display Acrobat 7 0 Standard Previewing how colors overprint Overprint Preview mode provides an on screen simulation that approximates how blending and overprinting will appear in color separated output Overprinting effects can also be simulated when you output to a composite printing device Both of these methods are useful for proofing documents that will be color separated Appearance of artwork on monitor left and printed artwork right To preview how colors will overprint and blend With the PDF file open choose Advanced gt Overprint Preview The overprint display turns on or off when overprint previewing is on a checkmark appears next to the Overprint Preview command Acrobat 7 0 Standard Printing over the Internet You can send open Adobe PDF documents to printers and fax machines in the PrintMe network o
86. is usually password protected and can be stored on your computer as a PKCS 12 file on a smart card or in the Windows Credential Store You can get a digital ID from a third party provider or you can create a self signed digital ID and share your signature information with others using a public key certificate A certificate is a confirmation of your digital ID and contains information used to protect data See Managing digital ID certificates When a digital signature is applied a unique fingerprint with encrypted numbers is embedded in the document The recipient needs the signer s certificate to validate that the digital signature and certificate match the signer s digital ID Adobe Acrobat 7 0 includes one handler that has access to trusted certificates in a number of different locations The locations include Microsoft s cryptographic store used for Windows security PKCS 12 encryption which is a standard encryption format and PKCS 11 encryption which is used on smart cards Related Subtopics Obtaining a digital ID from a third party Creating a digital ID Finding and adding existing digital IDs Selecting digital IDs Using third party digital IDs Acrobat 7 0 Standard Obtaining a digital ID from a third party In general digital IDs are issued by a third party for use in any official capacity Third party providers such as Entrust include advanced security features The provider of digital ID certifi
87. is not available on the system displaying the copied text the font cannot be preserved The font is substituted on the receiving system with a close match or a default font e If the PDF document is tagged properly you can use the Copy With Formatting command which retains the document s multicolumn layout if any This option functions the same as Copy To Clipboard in untagged PDF documents e Insome situations your selection may include unwanted text For example while selecting text that spans two pages the text selection may include footer information By tagging text properly you can avoid such errors See Understanding and optimizing Reflow e If the PDF document was created using a scanner and wasn t made searchable or if the text is part of an image the text may be recognized as an image not as characters that you can select Both the Create PDF From Scanner and the Recognize Text Using OCR commands let you convert image text to text that can be selected See Creating Adobe PDF files from paper documents beans develop ing beans develop ina round orc rN FOL pericarp Meany experienced coitee connosseurs clam the flat sided siblings because the flat sided sibfiags because the bay res wit Peaberry bean matures wrth the nutiont Mow intended fey we compete cofee beans we complete coffer beans Select text by dragging from an insertion point to an end point left or by dragging diagonally over text right
88. known as a user password anyone who tries to open the PDF document must type in the password you specify If you are restricting printing and editing you should add a Document Open password to enhance security When you set a Permissions password also known as a master password only those people who have typed the Permissions password can change security settings If the PDF document has both types of passwords it can be opened with either password but a user can set or change the restricted features only with the Permissions password If the PDF document has only the Permissions password or if the user opens the document using the Document Open password the password prompt appears when the user tries to change security settings Important If you forget a password there is no way to recover it from the document Keep a backup copy of the document that is not password protected To change password security settings for a document 1 From the Tasks toolbar choose Secure gt Show Security Settings For This Document 2 Click the Change Settings button 3 If prompted type the Permissions password that lets you change security settings If you do not know the password contact the author of the PDF document 4 In the Password Security Settings dialog box set the security options as desired Note You can also restrict editing changes when you certify a document or when you apply a policy to a document To change password secu
89. lack the internal structure necessary to correctly place imported comments in a revised document so results may be less reliable than in tagged documents See Tagging Adobe PDF documents for accessibility Text comments that reference particular words such as highlights squiggly underlines cross outs and insertion carets appear within the word grouping where they were originally placed Drawing markups stamps and notes appear in the same structural location as they did in the original document For example if the comment was placed between a tagged text block element and a figure element the comment tries to locate those tagged elements in the logical structure order of the revised document If the revised document no longer contains the original word groupings or logical structure order that the comment references the comment will appear on the same page as the original document or on the last page if the referenced page no longer exists If the word groupings for text edits can t be located the text edits are converted to note comments Circle polygon rectangle and stamp comments do not search for word groupings or logical structure order These comments always appear on the same page as the original document or on the last page if the referenced page no longer exists Migrate Comments Ed Kahil Coffee Company annual Report 2004 w Page 3 Mark T Underline 420 2004 2 19 04 PM Trac eo High
90. layout all objects in the document are selected If a tool on the Advanced Editing toolbar is active all objects of that type in the document are selected e Drag to create a marquee around the desired objects If the Select tool is active all objects within the marquee are selected If an Advanced Editing tool is active press Ctrl as you drag all objects of the tool type within the marquee are selected e Ctrl click Windows or Option click Mac OS an object to add it to the selection Shift click an object to add it and all intervening objects to the selection The Select Object tool includes all objects when you Shift click Using Shift selects all items that lie within the rectangular bounding box formed by all items in the selection including the item that was just added Acrobat 7 0 Standard Cropping pages The Crop Pages dialog box lets you adjust the visible page area for specified pages of your document You can adjust page margins by setting specific parameters The resulting cropped area shows the content that appears when the page is displayed or printed To undo a crop operation reset the margins in the Crop Pages dialog box Cropping does not reduce file size because information is not discarded but hidden from view You can also change the page size of your document in the Crop Pages dialog box however you must change the page size in a different session To crop pages 1 Choose View gt Page Layout gt
91. match to the text string you type Click a link to go to that topic Acrobat 7 0 Standard Opening the Help documentation Acrobat 7 0 includes complete built in documentation in a fully accessible Help system The Help documentation provides extensive explanations about the tools commands concepts processes and keyboard shortcuts You can print individual Help topics as needed See Printing Help topics Complete Acrobat 7 0 Help opens in a separate window with two panes a navigation pane on the left and a topic pane on the right You use the tabs in the Help navigation pane to find the topics you want For example you click the Contents tab to show the list of topics available in Help You click a title in the list to open that topic in the topic pane For information on using Contents Search and Index see Using the Help navigation pane to find topics A B Adobe Acrobat 70 standard Help F Using Help 3a ACROBAT Acrobat 7 0 Standard ESSENTIALS i 7 What s New in Adobe Acrobat 7 0 i Ia Looking at the Work Area Complete Acrobat 7 0 Help A Contents Search and Index tabs in the Help navigation pane B Help topic pane You can drag the vertical bar between the navigation pane and the topic pane to change their widths You can drag the lower right corner to resize the entire window The Help window remains visible until you close it To open Help
92. metadata such as the version number or company name in a PDF document Properties you create appear in the Document Properties dialog box Properties you create must have unique names that do not appear on the other tabs in the Document Properties dialog box To create or change document properties 1 Choose File gt Document Properties and then select Custom 2 To add a property type the name and value and then click Add 3 To change the properties do any of the following and then click OK e To edit a property select it change the Name or Value and then click Change e To delete a property select it and click Delete Acrobat 7 0 Standard Viewing object metadata and object data With Acrobat 7 0 you can view the metadata information of certain objects tags and images within a PDF document You use the TouchUp Object tool to view metadata associated with objects or the Object Data tool IEA to view the object data of Microsoft Visio custom properties If a PDF document contains Visio object data the Object Data r Tool icon ie appears in the Acrobat status bar in the lower left Note An object s metadata is created in the application that created the object you can t edit the object metadata in Acrobat Object Data E Highight Color Options Object Grouping Property Product Nunnber Purchase date Product descniphon Model name Model TD or tag Manufacturer Serial number Seset number
93. not automatically created with a document unless specified Instead you create page thumbnails dynamically by clicking the Pages tab in the navigation pane The process of drawing page thumbnails may require several seconds particularly in larger documents To prevent page thumbnails from redrawing each time you click the Pages tab embed the page thumbnails You can unembed or re embed them as needed Note Drawing of page thumbnails may pause if you interact with the application during the process To display page thumbnails 1 Click the Pages tab in the navigation pane 2 Choose Reduce Page Thumbnails from the Options menu if you want to view page thumbnails at about one half the current size Choose Enlarge Page Thumbnails from the Options menu to view page thumbnails at about twice the current size x Options x TERED Large and small page thumbnails To embed or unembed page thumbnails in a document 1 Click the Pages tab in the navigation pane 2 Choose Embed All Page Thumbnails or Remove Embedded Page Thumbnails from the Options menu Acrobat 7 0 Standard Adding page actions with page thumbnails To enhance the interactive quality of a document you can specify actions such as changing the zoom value to occur when a page is opened or closed To set an action associated with a page opening or closing ies Click the Pages tab in the navigation pane Select the page thumbnail
94. not just a blank box or choose Document gt Digital Signatures gt Sign This Document 2 If the document isn t certified you are prompted to sign or certify it Click Continue Signing Otherwise to certify the document see Certifying documents 3 Select whether you want to sign an existing signature field if available create a new one or create an invisible signature that can be viewed only in the Signatures tab and then click Next If prompted draw a signature field 4 If prompted select the certification method and then click OK See Using digital IDs and certification methods 5 If you have not yet selected a digital ID select one and then click OK See Using digital IDs and certification methods 6 In the Apply Signature To Document dialog box type your password if prompted and specify the reason for signing the document 7 Click Show Options and do the following e If desired add contact information for validation purposes e Choose a signature appearance Standard Text displays a Validation icon with the name and other information If you defined a personalized signature choose it from the menu To preview your signature before signing the document click Preview To create a new signature appearance click New and follow the steps in Changing signature appearance 8 To sign and save the document do one of the following e Choose Sign And Save As recommended to sign the document and save it usi
95. on line PDF forms contain a button that sends the form data to an online repository such as a database Related Subtopics Elements of an Adobe Acrobat PDF form Acrobat 7 0 Standard Elements of an Adobe Acrobat PDF form A PDF form created by Acrobat Professional can contain the following form elements Button Can specify an action such as opening a file playing a sound or submitting data to a web server Check boxes Present a group of choices from which you can typically select one or more items Combo box Presents a list of items in a pop up menu for you to choose from or lets you enter your own values Digital signature field Lets you electronically sign a PDF document with a digital signature Document Message Bar Displays information about the PDF form and can display tools and options List box Displays an entire list of options that you can scroll through and from which you may be able to select more than one item Radio buttons Present a group of choices from which you can typically select only one item Text field Lets you fill in text such as name address and phone number This form contains a email submit buthon Clicking this butkon will email the information typed into the Form but mot the form itself TF Print Form O D Specify Order Hare a aad fling bint or o dao php 4 teach Tht CAE OT a eT PORE eT a ee Ts Waiver for 2 i ifidenie le en perk wj Jior pkg gai
96. operation may create tags that combine unrelated textual elements or that place content out of order You can identify these problems by using the Read Out Loud feature or the Save As Text Accessible to read through a document To fix reading order problems you must upgrade to Adobe Acrobat 7 0 Professional For an in depth guide about creating accessible PDF documents visit the Adobe website at http access adobe com Related Subtopics Tagging Adobe PDF documents for accessibility Acrobat 7 0 Standard Tagging Adobe PDF documents for accessibility Creating a tagged document directly from an authoring application is the best way to make PDF documents accessible to screen readers and reflow correctly on handheld devices If your PDF document was created without tags Adobe Acrobat can add them The tagging feature identifies most elements of a PDF document including irregularly shaped columns bulleted lists captions that span columns images that overlap text and colored backgrounds If your document is a fillable PDF form or conveys information through images you must use Adobe Acrobat 7 0 Professional to make these elements accessible To add tags to an existing Adobe PDF document 1 Open the PDF document 2 Choose Advanced gt Accessibility gt Add Tags To Document Acrobat 7 0 Standard Creating tagged Adobe PDF from web pages You can create tagged Adobe PDF files from within Acrobat when you convert we
97. or choose the Cross Out Text For Deletion command T from the Text Edits pop up menu To associate a note with a text edit 1 Using the Indicate Text Edits tool E select the text 2 Choose Add Note To Selected Text from the Text Edits pop up menu on the Commenting toolbar Note If you export your text edits to Microsoft Word any text you add to the pop up that s associated with an insert replace or delete text edit is imported with the text edit See Tips for exporting comments to a Word document To delete text edit markups Do one of the following e Right click Windows or Control click Mac OS the markup such as the highlighting or cross out and then choose Delete AL NTh e Select the Hand tool click the markup and then press Delete If markup comments are stacked use the Comments List to delete the markups See Using the Comments List Acrobat 7 0 Standard Highlighting crossing out and underlining text You can use the Highlight Text tool the Cross Out Text tool and the Underline Text tool to add comments to an Adobe PDF document Select these tools from the Commenting toolbar or from the Highlighting toolbar You can use these comments by themselves or in conjunction with notes For example you may want to highlight a section of text and then double click the markup to add text in a pop up window To highlight cross out or underline text 1 On the Commenting toolbar choose the Highlight
98. other comments and may cause your attached comments to be lost To add a file attachment as a comment 1 In the Commenting toolbar choose Attach File As Comment Tool 6 from the Attach File As Comment menu 3 2 Click in the PDF document where you want to place the attachment 3 Select the file that you want to attach and then click Select 4 In the Properties dialog box select the settings for the file icon that appears in the PDF document See Changing the appearance of comments Then click Close If the attached file is a PDF document you can add comments to it that point out the items of interest To delete the attached file Right click Windows or Control click Mac OS the Attach File icon and choose Delete Acrobat 7 0 Standard Pasting an image from the Clipboard You can use the Paste Clipboard Image As Stamp tool to add images to a PDF document You can copy most image formats from drawing and image editing applications such as Adobe Photoshop and Adobe Illustrator If you want to add the image to PDF documents repeatedly create a custom stamp of the image See Creating custom stamps Note The Paste Clipboard Image As Stamp tool is not available until you copy an image To paste an image from the Clipboard 1 Copy an image e In Acrobat use the Select tool or the Snapshot tool ea to select an image from a PDF document See Copying images e In another application select an image and
99. other submissions This option is available only if a form and query results are on the pages To change which pages are updated by refreshing select Edit Refresh Commands List select the URLs you want and click OK Click Refresh Acrobat 7 0 Standard Comparing converted pages with current web pages You can start a web browser and display a web page corresponding to the page you ve already converted to an Adobe PDF page This can be useful if you want to compare any differences between the downloaded Adobe PDF version and the current web page at the site To compare a converted page with a current web page Do one of the following e To open the current page in a web browser choose Advanced gt Web Capture gt Open Page In Web Browser e To open the bookmarked page right click Windows or Control click Mac OS a tagged bookmark and choose Open Page In Web Browser e To open a linked page right click Windows or Control click Mac OS a link in the PDF version of the web page and choose Open Web Link In Browser The browser opens in a new application window to the page you specify Acrobat 7 0 Standard Working with articles Many traditional print documents such as magazines and newspapers arrange text in multiple columns Stories flow from column to column and sometimes across several pages While the format is effective for printed material this type of structure can be difficult to follow o
100. pages are not enlarged When Tile Large Pages is selected you can specify settings for Tile Scale Overlap Cut Marks including Western or Eastern style and Labels For Overlap type the minimum amount of duplicated information you want printed on each tile for ease in assembly The Overlap option uses the unit of measure specified for the document The value should be greater than the minimum nonprinting margins for the printer You can specify up to half the size of the shortest side of the document page to overlap For example tiles for a page that measures 11 by 17 inches 279 4mm by 431 8mm can overlap up to 5 5 inches 139 7mm The Labels option adds to each tile in a print job the PDF document name date of printing and tile coordinate such as Page 1 1 1 which means row 1 column 1 of the first page emitted from the printer Labels are used for reassembling the tiles The Cut Marks option lets you choose Western or Eastern style marks for tiling pages e Tile All Pages divides all pages or selected areas into segments or tiles When Tile All Pages is selected you can specify settings for Tile Scale Overlap Cut Marks including Western or Eastern style and Labels e Multiple Pages Per Sheet prints multiple pages on the same sheet of paper Page rendering is properly adjusted to the actual paper size and all rendering is done at the actual resolution of the output device When Multiple Pages Per Sheet is selected you can specify se
101. partners adobe com links acrobat English only Acrobat 7 0 Standard Using online support If you have an Internet connection you can use the Online Support command to access additional resources for learning Acrobat These resources are continually updated The many useful learning tools available from the Adobe Acrobat support page include step by step tutorials updates and related product downloads a searchable knowledgebase of answers to technical questions links to user forums and Acrobat Top Issues containing the latest Acrobat technical support solutions Visit the Adobe Studio website at http studio adobe com to see a variety of tips and tutorials to improve your skill set Note You may need to register the first time you go to the Adobe Studio To use the Adobe Acrobat online support page L Choose Help gt Online Support 2 Click Refresh to make sure that you have the latest version of the Adobe Acrobat support page Information is constantly updated so it is important to refresh the page Do either of the following Click a link under Top Issues Type a word or phrase in the text box to search for information on Acrobat all tutorials or troubleshooting information Close or minimize the browser window to return to Acrobat Acrobat 7 0 Standard Customer support When you register your product you are eligible for product support Visit the Adobe support website for d
102. policy server but the PDF document to which the policies are applied need not be You can apply policies to PDF documents using Acrobat server side batch sequences or other applications such as Microsoft Outlook To apply a security policy to a document 1 Open the PDF document 2 From the Tasks toolbar choose Secure gt Refresh Security Policies to ensure that you have access to the most up to date server policies 3 Do any of the following e Choose the security policy from top of the Secure menu on the Tasks toolbar If no policies appear log into Adobe Policy Server See Using Adobe Policy Server Click Yes to change the Security settings of the document e Choose Secure gt Secure This Document from the Tasks toolbar Select the policy and then click Apply Acrobat 7 0 Standard Removing user security policies applied to a document Use the Remove Security Settings For This Document command from the Secure menu in the Tasks toolbar to remove a user security policy from an open PDF document If you made a PDF document available to a group of users and if you want to revoke permission to open it you can change the policy For details on editing security policies choose Secure gt Use APS Web Console from the Tasks toolbar and then click Help To remove security from a PDF document From the toolbar choose Secure gt Remove Security Settings For This Document and then click OK Acrobat 7 0 Standard
103. ps 4 Ad Amencaps K Bd Asia ps Eahili Ad Amenca pd kahili Ad Asiapi t gt Cancel Jobs F tr waning Mywied Bolditahe not fou Pause bon Font cannot be A embedded Diehl Time 2 seconds p00 000z Desr History 7 End of dob Save List Acrobat Distiller main window Windows A Menus B Adobe PDF settings files C Files in job queue D Failed job E Context menu F Status window Note In Mac OS there is no context menu Instead a Clear List button clears all distilled jobs from the list For your convenience you can use one of the predefined Adobe PDF settings files included with Distiller to create PDF files optimized for a specific medium Once you become familiar with PDF options you can customize the settings to change the quality or size of your PDF files To start Acrobat Distiller In Acrobat choose Advanced gt Acrobat Distiller In Windows you can also choose Start gt Programs gt Acrobat Distiller 7 0 To create an Adobe PDF file using Acrobat Distiller 1 In Distiller select an Adobe PDF settings file from the Default Settings pop up menu For details see Using default Adobe PDF settings files 2 In your authoring application convert your file to PostScript See Creating PostScript files 3 Convert the PostScript file using one of the following methods e Choose File gt Open and open the PostScript file e Drag the PostScript file to the Acrobat Distiller
104. reading text out loud L Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Reading Choose a reading order option and choose whether to override the reading order in tagged documents See Selecting a reading order If you use a screen reader select the options you want See Accessibility options 4 If you use Read Out Loud select the settings you want for Volume Voice Pitch and Words Per Minute Then select Read Form Fields to have the Read Out Loud feature read text fields check boxes and radio buttons in fillable forms Note The Pitch and Words Per Minute options are available only when you deselect Use Default Speech Attributes Acrobat 7 0 Standard Selecting a reading order On pages with multiple columns or stories the natural visual progression through various blocks of text may be complicated especially if the page design is complex or if the document is poorly structured Choosing a reading order can improve how untagged Adobe PDF documents are read by both screen readers and the Read Out Loud feature The reading order also affects the order of text when you choose File gt Save As and select the Text Accessible txt option Acrobat includes the following reading order options e Use Infer Reading Order From Document recommended to deliver words according to a sophisticated structure inference process that determines the most likely reading order
105. reflow devices for display on mobile platforms such as Palm OS Symbian and Pocket PC devices Businesses revert to paper exchange of PDF documents may have special access documents and forms because of alack of frights and be digitally signed verifiable and auditable electronic processes Documents with complex formatting are not Tagged PDF files contain information on accessible to visually impaired readers content and structure which makes them accessible on screen readers See Working with Adobe Acrobat Acrobat 7 0 Standard Working with Adobe Acrobat Adobe Acrobat 7 0 Standard software offers robust tools that make it easy to exchange Adobe PDF files conduct electronic reviews fill in forms and deliver print ready files Browse through these topics to get an overview of Acrobat s capabilities Related Subtopics If you want to navigate Adobe PDF documents If you want to select and copy text tables or images If you want to set tool and object properties If you want to insert append or extract pages If you want to add headers footers watermarks and backgrounds If you want to create documents that extend features to Adobe Reader users If you want to create a secure document If you want to create an accessible document for vision and motor impaired users If you want to manage PDF files If you want to view an Adobe PDF document on the web If you want to prepare a document fo
106. screen magnifier Default Display Zoom Set a percentage value 8 33 6400 to magnify documents on the screen Allows low vision readers to read reflowed PDF documents more easily Always Use The Keyboard Selection Cursor Keeps the pointer on automatically instead of requiring the user to select the Select tool after a PDF document opens Select this option if you use a screen magnifier Reading Order for untagged documents Specifies the reading order of untagged documents See Selecting a reading order Override The Reading Order In Tagged Document Uses the reading order specified in the Reading Preferences instead of that specified by the tag structure of the document Use only when encountering problems in poorly tagged PDF documents See Selecting a reading order Confirm Before Adding Tags To Document When selected Acrobat lets the user confirm the options that will be used before it prepares an untagged document for reading by assistive technology Tagging can be a time consuming procedure particularly in larger documents Deliver Pages Or Document Deliver Currently Visible Pages opens one page or a few pages at a time Page Only mode Deliver The Entire Document At Once opens the entire document and may negatively affect performance Deliver All Pages Only For Small Documents lets Acrobat selectively switch to Page Only mode if the document exceeds the page number limit that you set in Maximum Number Of Pages In A Small
107. server based security policies to PDF documents Server based security policies are especially useful if you want others to have access to PDF documents only for a limited time See Encrypting Adobe PDF files using security policies e Apply the same security settings to a number of PDF documents by creating a custom security policy See Creating user security policies e Add security settings to PDF attachments and use eEnvelopes See Using eEnvelopes to send secure files Acrobat 7 0 Standard If you want to create an accessible document for vision and motor impaired users Acrobat provides a set of features that let you create accessible documents from new or existing PDF documents e Check your Adobe PDF documents for accessibility before distributing them to users See Checking the accessibility of Adobe PDF documents e Optimize PDF documents for reflow by tagging them See Tagging Adobe PDF documents for accessibility Acrobat 7 0 Standard If you want to manage PDF files Acrobat provides a host of features that let you organize and search PDF files e Use the Organizer to quickly locate and organize PDF files See Using the Organizer window e Attach PDF or other files to your Adobe PDF document See Adding attachments to Adobe PDF documents e Combine different document types into a single Adobe PDF file by using the Create PDF From Multiple Files command See Creating Adobe PDF files
108. speeds up the Print dialog box display Use Single Key Accelerators To Access Tools Enables you to select tools with a single keystroke This is off by default Enable Text Selection For The Hand Tool Enables the Hand tool to automatically function as the Select tool when it hovers over text in an Adobe PDF document Disable Edit Warnings Disables warning boxes that would normally open when you delete items such as links pages page thumbnails and bookmarks for example Show Documents in Taskbar Turns on or off the feature that adds a button to the Windows taskbar for each document open in Acrobat You can click this button to move between open documents Select Tool Options Determines the selection order of text and images Text Selection Margin Size Sets the distance in pixels that the Select tool has to be from text before it changes to a text selection pointer You can set the value from zero to twenty pixels Column Selection Margin Size Sets the distance in pixels that the Select tool has to be from the text selection margin before it switches from text selection to column selection You can set the value from zero to twenty pixels If you set the value at zero pixels you cannot select columns only text Use Fixed Resolution For Snapshots Sets the resolution used to copy the image captured with the Snapshot tool Enable Version Cue Workgroup File Management Turns on Version Cue and adds the Save A Version comm
109. stock This profile was created using the TROO1 characterization data U S Web Uncoated v2 Produces high quality separations using U S inks under the following printing conditions 260 total area of ink coverage negative plate uncoated white offset stock Acrobat 7 0 Standard Grayscale working space options You can specify a Grayscale working space profile that is based on the characteristics of a particular dot gain Dot gain occurs when a printer s halftone dots change as the ink spreads and is absorbed by paper Dot gain is the amount by which the expected dot increases or decreases For example a 50 halftone screen may produce an actual density of 60 on the printed page exhibiting a dot gain of 10 The Dot Gain 10 option represents the color space that reflects the grayscale characteristics of this particular dot gain Original image proof no dot gain and printed image with dot gain You can also specify a Grayscale working space profile that is based on the characteristics of a particular gamma A monitor s gamma setting determines the brightness of midtone values displayed by the monitor Gray Gamma 1 8 matches the default grayscale display of Mac OS computers and is also the default grayscale space for Photoshop 4 0 and earlier Gray Gamma 2 2 matches the default grayscale display of Windows computers Acrobat 7 0 Standard Specifying a color management engine The color management engine specifies
110. tagged bookmark s pages Select the links to download and click Download Click Properties to set the download options See Specifying conversion settings for capturing web pages If you re downloading more than one level of pages in Windows the Download Status dialog box moves to the background after the first level is downloaded Choose Advanced gt Web Capture gt Bring Status Dialogs To Foreground to see the dialog box again To convert and append web pages for all links on a page Do one of the following e Choose Advanced gt Web Capture gt Append All Links On Page e Choose Advanced gt Web Capture gt View Web Links Click Select All and click Download To convert and open linked web pages in a new PDF document Do one of the following e Right click Windows or Control click Mac OS the web link and choose Open Weblink As New Document e Ctrl click Windows or Command click Mac OS the web link To copy the URL of a web link Right click Windows or Control click Mac OS the web link and choose Copy Link Location Acrobat 7 0 Standard Specifying conversion settings for capturing web pages You can specify conversion settings for each type of file to be downloaded These options apply to web pages to be converted to PDF not to pages already converted You can use the Preferences dialog box to restore the original options To open the Web Page Conversion Settings dialog box 1 Do one of the following
111. target document open choose Document gt Insert Pages 2 In the Select File To Insert dialog box select the source document you want to insert into the target document and click Select 3 In the Insert Pages dialog box specify where you want to insert the document and click OK Acrobat 7 0 Standard Numbering pages The page numbers on the document pages do not always match the page numbers that appear below the page thumbnails and in the status bar Pages are numbered with integers starting with page 1 for the first page of the document Because some Adobe PDF documents may contain front matter such as a copyright page and table of contents their body pages may not follow the numbering shown in the status bar Printed page numbering top compared to online page numbering bottom You can number the pages in your document in a variety of ways You can specify a different numbering style for groups of pages such as 1 2 3 or i ii iii or a b c You can also customize the numbering system by adding a prefix For example the numbering for chapter 1 could be 1 1 1 2 1 3 and so on and for chapter 2 it could be 2 1 2 2 2 3 and so on Using the Number Pages command affects only the page thumbnails and the status bar You can physically add new page numbers to a PDF document using the headers and footers feature See Adding headers and footers To renumber one or more pages L Click the Pages tab in t
112. text see Conversion options for HTML XML or plain text format To convert an Adobe PDF document to accessible txt format In the Save As dialog box choose Text Accessible txt for Save As Type Windows or Format Mac OS and click Save Acrobat 7 0 Standard Converting images to an image format In addition to saving every page text images and vector objects to an image format using the File gt Save As command you can convert each image in an Adobe PDF file to an image format Note You can export raster images but not vector objects To convert each image in an Adobe PDF file to an image file format L Choose Advanced gt Export All Images 2 In the Export All Images As dialog box choose the image type for Save As Type Go Windows or Format Mac OS By default the source file name is used as the file name with the image file type appended Click Settings In the Export All Images As Settings dialog box select the file settings color management and conversion settings for the file type See Conversion options for JPEG and JPEG2000 format Conversion options for PNG format and Conversion options for TIFF format For Exclude Images Smaller Than select the smallest size of image to be extracted Select No Limit to extract all images Click OK and in the Export All Images As dialog box click Save or OK Acrobat 7 0 Standard FORMS About Adobe PDF forms
113. that uses Asian language fonts Acrobat asks if you want to download the fonts Other updates are available only from the Help menu where you must manually install them Some updates are available using either method You can also use the Updates panel in the Preferences dialog box to determine how to handle updates Acrobat can automatically check for critical updates and notifications once a month Depending on your preference settings Acrobat downloads updates in the background even while other web transactions are occurring In Windows you can minimize the download dialog box to a status bar icon When all the components have been downloaded a Summary Install Now dialog box lets you choose which updates to install To set updating preference options L Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and then select Updates on the left side of the dialog box Select an option to determine how to handle updates If you select Do Not Automatically Check For Critical Updates you should periodically check for updates manually by choosing Help gt Check For Updates Now Click View Notifications to preview any notifications before deciding whether to update Click OK to close the dialog box Click Installed Updates to view the names and descriptions of installed updates If several versions of an update have been installed only the latest version appears in the Installed Updates dialog box
114. the Polygon tool but the segments turn into a cloud shape when you finish drawing The Pencil tool amp creates free form drawings and the Pencil Eraser tool rd removes the pencil markups that you scrub The Dimensioning tool H jets you create lines with special properties that measure dimensions in the PDF document See Using the Dimensioning tool To use the drawing tools to create a markup e Neo To select a drawing tool choose one of the following Tools gt Drawing Markups gt drawing tool or Show Drawing Toolbar Comment amp Markup gt Drawing Markups Tools gt Show Drawing Toolbar Add a markup to the PDF document If you re drawing a rectangle or oval drag across the area where you want the drawing comment to appear If you re drawing a line drag across the area where you want the line to appear If you re drawing an arrow the arrow pointer appears where you begin drawing If you re drawing a polygon or polygon line click a starting point move the pointer and click to create a segment of the polygon and then continue clicking to create segments of the polygon When you finish drawing the polygon click the starting point or double click to close the shape Double click to end a polygon line Use the same method to draw a cloud When you finish the cloud shape appears 9 To draw a straight or diagonal line a square or a circle press Shift while you draw the markup Make sure that you don t release S
115. the Tools menu choose the toolbar name and then choose the tool To select a visible tool in a toolbar click the tool or make the appropriate keystroke e To select the Hand tool temporarily without deselecting the current tool hold down the spacebar To select the Zoom In tool temporarily press Ctrl Windows or Command Mac OS and hold down the spacebar To select a hidden tool hold down the mouse button on either the related tool or the triangle next to the related tool until the additional tools appear and then drag to the tool you want To replace a visible tool with a hidden tool click the related tool or the triangle next to it until the additional tools appear and click the name of the hidden tool To display hidden tools alongside the other tools click the related tool or the triangle next to it and choose Expand This Button To collapse the hidden tools click the left pointing arrow to the right of the expanded button 4 Di baa Fi NT Lad al EA 150 ia A Zoom In a Zoom Que s Dynamic Zoom a Loups ig Pan amp Zoom Window Show Zoom Toolbar lS Clicking the triangle next to a tool to open a hidden group of tools Related Subtopics Using the Properties toolbar Acrobat 7 0 Standard Using the Properties toolbar The Properties toolbar provides easy access to the properties for many tools and objects including links comments form fields media clips and bookmarks Th
116. the destination color space and shifts all colors accordingly Out of gamut colors are shifted to the closest reproducible color in the destination color space Relative colorimetric preserves more of the original colors in an image than Perceptual Note In all cases intents may be ignored or overridden by color management operations that occur subsequently to the creation of the PDF file Working Spaces For all Color Management Policies values other than Leave Color Unchanged choose a working space to specify which ICC profiles are used for defining and calibrating the grayscale RGB and CMYK color spaces in distilled PDF files e For Gray choose a profile to define the color space of all grayscale images in files This option is available only if you chose Tag Everything For Color Management or Tag Only Images For Color Management The default ICC profile for gray images is Adobe Gray 20 Dot Gain You can also choose None to prevent grayscale images from being converted e For RGB choose a profile to define the color space of all RGB images in files The default sRGB IEC61966 2 1 is generally a good choice because it is becoming an industry standard and is recognized by many output devices You can also choose None to prevent RGB images from being converted e For CMYK choose a profile to define the color space of all CMYK images in files The default is U S Web Coated SWOP v2 You can also choose None to prevent CMYK images fro
117. the style and format of the comment Most types of comments include a pop up window that contains your name the date and time you created the comment and any text message that you type in the pop up window Pop up windows include a range of other options such as replies and text formatting The tools you use to create comments are located on the Commenting and Drawing Markups toolbars These toolbars are listed under the Tools menu the Comment menu and the Comment amp Markup pop up menu See Selecting tools to add comments The Note tool lets you add the equivalent of a sticky note to your Adobe PDF document the pop up window contains your text message Other tools let you add stamps drawing markups or text edit comments that indicate where you want text to be added or deleted You can paste copied text and images into a PDF document or attach a separate file or audio clip See Adding note comments Pasting an image from the Clipboard and Adding attachments as comments Note however that only files that are attached by using the Commenting toolbar are tracked with other comments in a document review A B C D E i Sal Note Tool FE Text Edits SB stamp Tool Y S A Show Commenting To Drawing Markups Toolbar Dy Calot Tool Cloud Tool A Arrow Tool H Dimensioning Tool F G H Commenting and Drawing Markups toolbars A Note tool B Indicate Text Edits tools C Stamp tools D Highlighter to
118. the system and color matching method used to convert colors between color spaces See About color management To specify a color management engine L 2 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS Select Color Management in the left pane of the Preferences dialog box For Engine choose one of the following standard engine options If you have installed additional color management engines they may also appear as options Adobe ACE Uses the Adobe color management system and color engine This is the default setting for most preset color configurations Microsoft ICM Windows only Uses the color management system provided by Microsoft Corporation for Windows XP Windows 2000 and Windows NT computers Apple ColorSync Mac OS only Uses the color management system provided by Apple Computer Inc Apple CMM Mac OS only Uses the Apple ColorSync color management system and this color matching method Acrobat 7 0 Standard Using output intents An output intent is used for device dependent workflows It describes the final destination device you will use to reproduce the color whether that s your monitor composite proofing device or final separations standard Output intents override working spaces when viewing and printing but they do not convert the colors in the Adobe PDF document There are two kinds of output intents One includes an embedded device profile that defines th
119. then click Next Click Finish Acrobat 7 0 Standard Selecting digital IDs Before you certify sign or encrypt a PDF document you may be prompted to select a digital ID file To avoid being prompted repeatedly you can select a digital ID to use all the time or until you quit Acrobat You can determine whether these digital ID files are used for signing or encrypting PDF documents or both To select a default self signed digital ID file 1 Choose Advanced gt Security Settings 2 Select a digital ID on the left 3 From the Set Default menu choose whether you want to use the digital ID for signing encrypting or both If you choose not to be prompted for the digital ID the Lock And Pen icon Ai appears next to the selected digital ID that can be used for signing and encrypting the Lock icon i appears for encryption only and the Pen icon appears for signing only Acrobat 7 0 Standard Using third party digital IDs When you certify sign or encrypt a document you can use a third party security method When you install a third party signature provider new menu commands may appear Use these commands instead of or in addition to the Manage Digital IDs commands In addition a Third Party Preferences submenu may appear on the Edit menu Windows or on the Acrobat menu Mac OS so that you can change the provider s preference settings To specify a third party security method ies If necessary inst
120. to the default settings To use a default Adobe PDF settings file L Do one of the following Start Acrobat Distiller 7 0 In authoring applications or utilities target the Adobe PDF printer See Using the Adobe PDF printer Windows In the Acrobat PDFMaker dialog box choose Adobe PDF gt Change Conversion Settings Choose from the following options in the Default Settings or Conversion Settings pop up menu High Quality Print Creates PDF files that have higher resolution than the Standard job option file It downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi prints to a higher image resolution and preserves the maximum amount of information about the original document PDF files created with this settings file can be opened in Acrobat 5 0 and Acrobat Reader 5 0 and later Press Quality Creates PDF files for high quality print production for example for digital printing or for separations to an imagesetter or platesetter but does not create files that are PDF X compliant In this case the quality of the content is the highest consideration The objective is to maintain all the information in a PDF file that a commercial printer or prepress service provider needs in order to print the document correctly This set of options downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi embeds subsets of fonts used in the document if allowed and prints a
121. to your advantage to do everything you can to accommodate the diverse needs of that audience Before you publish your Adobe PDF files consider the following options e Tagging your documents so that users can read them on devices with different output capabilities and sizes such as handheld devices digital book readers and standard computer monitors See Tagging Adobe PDF documents for accessibility e Employing helpful practices to ensure ease of accessibility and reading See Improving electronic output Acrobat 7 0 Standard Improving electronic output When you distribute Adobe PDF files electronically there are a number of steps you can take to ensure that the user s reading experience is as smooth as possible such as streamlining downloading using recommended naming conventions for files and providing keywords for searching Also make sure that your files are fully accessible for users who depend on screen readers and other devices See Making existing Adobe PDF documents accessible Related Subtopics Enabling Fast Web View in Adobe PDF files Adding a Welcome page Naming Adobe PDF documents Adding searchable information and setting the binding Acrobat 7 0 Standard Enabling Fast Web View in Adobe PDF files Fast Web View restructures an Adobe PDF document for page at a time downloading byte serving from web servers With page at a time downloading the web server sends only the requested pag
122. used as the default To set spelling preferences 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and choose Spelling from the list on the left 2 Do any of the following and then click OK e Select Check Spelling While Typing so that unrecognized words are underlined as you type in a form field or comment e Click Underline Color to select the color to use for underlining unrecognized words e Inthe Dictionaries list select the languages you want to use to spell check the document This list is the order in which the spell checker goes through dictionaries in search of words The dictionary at the top of the list is the first dictionary searched Click Up or Down to change its position in the list Acrobat 7 0 Standard Adding words to a dictionary You can add to the list of words the dictionary that are recognized when spell checking text in note comments and form fields Adding names and company terminology can reduce the number of words that are flagged during a spell check You can also exclude words from being considered For example if you want to use an alternate spelling for a common word like bicycle add it to the list of excluded words so that it is flagged during a spell check Acrobat can maintain a separate set of added and excluded words for each installed language To add words to a dictionary 1 Do one of the following e During a spell check if an unrecognized word app
123. watermarks to a PDF document after it s created Acrobat 7 0 Standard If you want to create documents that extend features to Adobe Reader users If you want to create a PDF document that gives Adobe Reader users some of the tools and features that are normally available only in Acrobat Standard or Acrobat Professional you need to include additional usage rights These additional usage rights can give users the necessary tools to fill in forms and submit them online or offline to participate in email and web based reviews to add comments and to sign documents using Adobe Reader To add these additional usage rights you use a server extension For more information on additional usage rights and system requirements see the Adobe website at www adobe com products server readerextensions main html English only Acrobat 7 0 Standard If you want to create a secure document Acrobat provides several methods of applying security e Use digital signatures to indicate approval of a PDF document or form that you filled out See Signing Adobe PDF documents e Certify documents to disallow subsequent changes See Certifying documents e Add passwords and set security options to restrict opening editing and printing PDF documents See Adding passwords and setting security options e Encrypt a document so that only a specified set of users have access to it See Encrypting Adobe PDF files using certificates e Apply
124. window You can also drag multiple PostScript files to the Acrobat Distiller window to convert them To control job processing Use any of the following methods e To temporarily stop processing the current job click Pause Or right click the job queue Windows only and choose Pause The Pause button changes to Resume e To resume processing the current job click Resume Or right click the job queue and choose Resume Windows only e To stop processing the files click Cancel Jobs Or right click the job queue and choose Cancel Job s Windows only Cancel Jobs cancels all selected files waiting to be distilled or failed jobs in the queue e Windows only To open the folder where the selected files are right click the job queue and choose Explore e Windows only To open the selected PDF file in Acrobat a browser or Adobe Reader right click the job queue and choose View To clear files in the job queue Do one of the following e Windows Right click the job queue and choose Clear History e Mac OS Click the Clear List button above the queue All successfully converted files are removed from the list To save a history of the job queue Windows only Right click the job queue and choose Save History The list saves as a PDF file To add security to Adobe PDF files 1 In Acrobat Distiller choose Settings gt Security 2 In the Security dialog box specify desired security options For descriptions of security optio
125. working space into the output file Embedding the working space profile may increase file size Off does not add any profile to the output file Ask When Saving displays a dialog box that lets the user choose whether to embed or discard the ICC profile from the input file The size of the profile is given Note If you use the Save As or Export All Images command on a PDF document that contains JPEG and JPEG2000 images and convert the content to JPEG or JPEG2000 format the resulting image may look different when opened in Acrobat This can happen if the images have a color profile included at the page level but not inside the image data In this case Acrobat cannot bring the page level color profile into the resulting saved image Colorspace Resolution For Colorspace let Acrobat determine the color space or choose Color RGB Color CMYK or Grayscale Choose Grayscale for example to convert color images in the file to shades of gray Choose Color RGB or Color CMYK to override the document s original color management information with the default settings For Resolution let Acrobat determine the resolution automatically or choose 72 96 150 300 600 1200 or 2400 ppi You can also type a resolution from 1 to 2400 ppi Note Higher resolutions such as 2400 ppi are suitable only for small page sizes up to 6 826 inches Defaults Restores all settings in the dialog box to the default settings Acrobat 7 0 Standard Con
126. you have the option of reviewing the document later This copy is now your tracked copy of the PDF document 3 Use the tools on the Commenting toolbar or Drawing Markups toolbar to add notes and mark up the document See About adding comments 4 When you re finished adding comments save the document and then click Send Comments in the Commenting toolbar A PDF document containing your comments is attached to an email message that you can send back to the initiator If you need help configuring your email application see Using email in a review Note If the PDF document you re sending exceeds the 10 MB file size limit for comments Acrobat offers to send your comments as an FDF attachment instead To adjust the value for this limit choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS select Reviewing and enter the new value for the Send Comments As FDF For Files Greater Than MB box 5 If you want to send additional comments open the version you saved add or edit your comments and click the Send Comments button again The initiator receives the new and edited comments Unedited comments are not duplicated and deleted comments are not deleted in the initiator s document If you did not save the document during the first review reopen the email attachment that the initiator sent to add new comments 6 To share your comments with other reviewers choose Comment gt Send Comments and type their email addre
127. you open or download PDF documents from the web they open in a separate Acrobat window If you set your preferences to start Acrobat as a separate application outside your browser and automatically open linked PDF documents in Acrobat you cannot use Fast Web Viewing form submittal in a browser or search highlighting on the web To use Acrobat as a helper application 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Internet on the left 2 Deselect Display PDF In Browser and click OK To set browser and Internet preferences 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Internet on the left 2 Set the following options and then click OK Display PDF In Browser Displays any PDF document opened from the web inside the browser window If this option is not selected PDF documents open in a separate Acrobat window Check Browser Settings When Starting Acrobat Checks your default browser settings for compatibility with the application each time the application starts Allow Fast Web View Downloads PDF documents for viewing on the web one page at a time If this option is not selected the entire PDF file downloads before it is displayed If you want the entire PDF document to continue downloading in the background while you view the first page of requested information also select Allow Speculative Downloading In The Background Allow Speculative
128. you try to play the media clip using the selected player To set the media playback options select any of the following options Allow Playback In A Floating Window With No Title Bars Allow Document To Set Title Text In A Floating playback Window Allow Playback In Full screen window For information on setting general multimedia preferences see Setting Multimedia preferences Acrobat 7 0 Standard ACCESSIBILITY AND REFLOW About accessibility and Adobe PDF documents Understanding and optimizing Reflow Reflowing the contents of tagged Adobe PDF documents Checking the accessibility of Adobe PDF documents Acrobat 7 0 Standard About accessibility and Adobe PDF documents Adobe Acrobat 7 0 incorporates two distinct sets of accessibility features that is features that assist users with blindness low vision and mobility impairments The first set of features helps authors create accessible documents from new or existing PDF documents These features include simple methods for checking accessibility and adding tags to PDF documents See Making existing Adobe PDF documents accessible The second set of accessibility features helps readers with motion or vision limitations navigate and view PDF documents more easily Many of these features can be adjusted by using the Accessibility Setup Assistant See Setting accessibility preferences e Keyboard alternatives to mouse actions See Using keyboard
129. your Reviewing preferences for subsequent reviews unless the server information changes To change Reviewing preferences Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Reviewing From the Server Type menu select the type of server you re using to store the FDF file that contains browser based review comments and then specify the corresponding server settings Ask your system administrator for the specifics about your server type and settings Enter the appropriate settings for server type that you select Custom Type the settings provided by your administrator Database Type the appropriate path in the box Network Folder Click Browse Windows or Choose Mac OS to select a network folder WebDAV Type the web address for example http in the box Web Discussion Server Note To use a web discussion server as a comments repository reviewers must configure the web discussion server in Internet Explorer and install Microsoft Office 2000 or later To make sure that your How To window displays the appropriate topic as part of your review cycle select Reset Automatic How To Pages and then click OK Acrobat 7 0 Standard Tracking review comments The Tracker lists all Adobe PDF documents that you have sent and received for email based and browser based reviews and for offline review documents PDF documents that you send for review are listed as links in the My Re
130. your session The Back and Forward buttons are no longer available for navigating until you start a new session Acrobat 7 0 Standard Using Acrobat Online Through Acrobat Online you ll find product information and links for downloading plug ins and updates as well as information on training support vertical market solutions and Acrobat related products To use Acrobat Online 1 In Acrobat Choose Help gt Acrobat Online to open the Adobe Acrobat web page Note You must have an Internet connection and a web browser installed Acrobat Online starts your browser using your default Internet configuration 2 Refresh the page to make sure that you have the latest version of the Acrobat Online web page Information is constantly updated so it is important to refresh the page 3 Optional Move the pointer over the main categories at the top of the page to view links to related pages 4 Click a button or link to open a page 5 Close or minimize the browser window to return to Acrobat Acrobat 7 0 Standard Accessing the Adobe Solutions Network The Adobe Solutions Network ASN provides various product and technical resources for developing with Acrobat and Adobe PDF Here you can find software developer kits SDKs sample libraries the developer knowledgebase and technical guides for areas such as JavaScript pdfmark and Distiller parameters The Adobe Solutions Network for Acrobat is located at http
131. 45 Park Avenue San Jose California 95110 USA Adobe Systems Incorporated 345 Park Avenue San Jose California 95110 USA Notice to U S Government End Users The Software and Documentation are Commercial Items as that term is defined at 48 C F R 2 101 consisting of Commercial Computer Software and Commercial Computer Software Documentation as such terms are used in 48 C F R 12 212 or 48 C F R 227 7202 as applicable Consistent with 48 C F R 12 212 or 48 C F R 227 7202 1 through 227 7202 4 as applicable the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U S Government end users a only as Commercial Items and b with only those rights as are granted to all other end users pursuant to the terms and conditions herein Unpublished rights reserved under the copyright laws of the United States Adobe Systems Incorporated 345 Park Avenue San Jose CA 95110 2704 USA For U S Government End Users Adobe agrees to comply with all applicable equal opportunity laws including if appropriate the provisions of Executive Order 11246 as amended Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 38 USC 4212 and Section 503 of the Rehabilitation Act of 1973 as amended and the regulations at 41 CFR Parts 60 1 through 60 60 60 250 and 60 741 The affirmative action clause and regulations contained in the preceding sentence shall be incorporated by ref
132. 89 Zanichelli Copyright 1989 All Rights Reserved Proximity Technology Inc THE PROXIMITY MORPHOLOGIC INC DATABASE Copyright 1997 Morphologic Inc Copyright 1997 All Rights Reserved Proximity technology Inc THE PROXIMITY RUSSICON COMPANY LTD DATABASE Copyright 1993 1995 Russicon Company Ltd Copyright 1995 All Rights Reserved Proximity Technology Inc THE PROXIMITY ESPASSA CALPE DATABASE Copyright 1990 Espassa Calpe Copyright 1990 All Rights Reserved Proximity Technology Inc THE PROXIMITY C A STROMBERG AB DATABASE Copyright 1989 C A Stromberg AB Copyright 1989 All Rights Reserved Proximity Technology Inc The TWAIN Toolkit is distributed as is The developer and distributors of the TWAIN Toolkit expressly disclaim all implied express or statutory warranties including without limitation the implied warranties of merchantability noninfringement of third party rights and fitness for a particular purpose Neither the developers nor the distributors will be liable for damages whether direct indirect special incidental or consequential as a result of the reproduction modification distribution or other use of the TWAIN Toolkit Portions of Adobe Acrobat include technology used under license of Verity Inc and are copyrighted This product contains either BISAFE and or TIPEM software by RSA Data Security Inc e_Db is a licensed product from Simple Software Solutions Inc Adobe Systems Incorporated 3
133. 9 27 am 5 6 04 APPROVED 4 L hawe reviewed your document D Liz Thomas Stamp Tool categories A Dynamic stamp B Sign Here stamp C Standard Business stamp D Custom stamp To stamp a document 1 From the Stamp Tool pop up menu a on the Commenting toolbar choose the stamp you want to add to your document Note Clicking the Stamp tool selects the stamp that was most recently used 2 Click the document page where you want to place the stamp at its default size or drag a rectangle to define the size and placement of the stamp 3 If you haven t provided a name in the Identity preferences the Identity Setup dialog box prompts you to do so To edit a stamp Select the Hand tool Do any of the following To move a stamp drag it to a new location To resize the stamp click it and then drag a corner handle To delete a stamp right click Windows or Control click Mac OS the stamp and then choose Delete e To change the stamp s opacity or the color of its pop up window right click Windows or Control click Mac OS the stamp and choose Properties Use the Appearance tab to change the opacity or color e o o N To move a stamp to the favorites list 1 Using the Hand tool select the stamp 2 Choose Favorites gt Add Current Stamp To Favorites from the Stamp Tool menu on the Commenting toolbar Related Subtopics Creating custom stamps Deleting custom stamps Acroba
134. Acrobat 7 0 Standard Acrobat 7 0 Standard Using Help About the built in help features Using Help for vision and motor impaired users Opening the Help documentation Using the How To pages Using Acrobat Online Accessing the Adobe Solutions Network Using online support Customer support Adobe Press The Adobe Certification program Acrobat 7 0 Standard About the built in help features Adobe Acrobat 7 0 Standard offers many built in features to assist you while you work including the Help window you re using right now e Help documentation e How To pages See Using the How To pages e Tool tips which identify the various buttons tools and controls in the work area by name These labels appear when you place the pointer over the item you want to identify Tool tips are also available in some dialog boxes e Help buttons in some dialog boxes When you click these Help buttons the Help window opens with the related topic You can also consult online resources and guides for plug ins See Using Acrobat Online and Using online support Note There is no printed user manual for this product Overviews explanations descriptions and procedures are all included in Help Acrobat 7 0 Standard Using Help for vision and motor impaired users Vision and motor impaired users can use the Accessibility Setup Assistant to change how PDF documents appear on screen and are handled by a sc
135. Acrobat opens a dialog box that offers you the opportunity to visit the owner s or publisher s website Click OK and follow the on screen instructions to obtain ownership of the Digital Edition e Click I Own It And I Copied It To This Computer Or Restored It From A Backup and then click the Obtain Ownership button The Adobe DRM Activator website displays instructions on how to reactivate Acrobat to allow sharing or restoring of documents If the Digital Edition is restricted to one computer the available options are different Acrobat 7 0 Standard Smoothing text for improved readability You can set preferences for smoothing text line art and images as well as determining whether CoolType is used to improve readability Smoothing text line art and images can improve the quality of the display on screen especially with larger text sizes by minimizing the contrast between the background and the text or image To set Page Display preferences L In Acrobat choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Page Display in the Preferences dialog box Select whether to smooth text line art or images The default is to smooth both text and images Select Use CoolType if you want to adjust Adobe PDF text display to work optimally with your monitor This option is recommended for laptops and mobile devices Click OK to apply the settings and close the Preferences dialog box
136. Backup button and then select Restore 3 Select Include User Comments And Markup if you want to restore the comments and markups that you have stored in the Digital Edition 4 Locate the folder that contains the content you want to restore and then click OK Note Acrobat must be activated before you can restore the library To save a copy of an individual Digital Edition 1 In the My Digital Editions bookshelf select the icon or title of the Digital Edition 2 Click the Save A Copy button H 3 In the Save Copy dialog box select the directory in which you want to save the Digital Edition and click Save To remove a Digital Edition 1 In My Digital Editions bookshelf right click Windows or Control click Mac OS the Digital Edition and select Remove 2 In the confirmation dialog box verify that you want to remove the Digital Edition from your bookshelf Note that the Digital Edition is not deleted from the My Digital Editions folder on your disk Acrobat 7 0 Standard KEYBOARD SHORTCUTS About keyboard shortcuts Keys for selecting tools Keys for editing Keys for working with comments Keys for moving through a document Keys for general navigating Keys for working with navigation tabs Keys for navigating the Help window Keys for navigating the How To window Acrobat 7 0 Standard About keyboard shortcuts Many keyboard shortcuts appear next to the command names in menus If you can t fi
137. Blend 5 Hawaiian Rich TA Vienna Blend Styla Rew ee ia Color O Set a bookmark s appearance in the Bookmark Properties dialog box To edit a bookmark s destination 1 Click the Bookmarks tab and select the bookmark 2 In the document pane move to the location you want to specify as the new destination 3 If necessary adjust the view magnification 4 Choose Set Bookmark Destination in the Options menu To delete a bookmark 1 Click the Bookmarks tab and select the bookmark or range of bookmarks you want to delete 2 Choose Delete Bookmark s in the Options menu Important Deleting a bookmark deletes any bookmarks that are subordinate to it Deleting a bookmark does not delete any document text To wrap long bookmarks Click the Bookmarks tab and choose Wrap Long Bookmarks from the Options menu All the text of long bookmarks shows regardless of the width of the navigation pane This option is on when checked and off when not checked Creating a bookmark hierarchy Acrobat 7 0 Standard You can nest a list of bookmarks to show a relationship between topics Nesting creates a parent child relationship You can expand and collapse this hierarchical list as desired To expand or collapse a bookmark Do one of the following e Click the plus sign or horizontal triangle next to the bookmark icon to show any children Click the minus sign or inverted triangle to collapse the list again e Select the book
138. DF form manually you can import file data from a text TXT Extensible Markup Language XML Acrobat Form Data Format FDF XML Data Package File XDP FormFlow99 Data Files XFD or Acrobat XFDF XFDF file into a PDF form Some file formats are available only when you re importing the data into particular PDF forms such as a PDF form created in Adobe Designer Note If you re importing file data from a text file each row in a text file must be tab delimited to create columns as in a table When a row of data is imported each cell becomes the value of the form field that corresponds to the column name To import form data from a file 1 Open the Adobe PDF form 2 Choose File gt Form Data gt Import Data To Form 3 Choose the form data type from the Files Of Type menu select a file and click Select Note If you import form data from a form that does not match the form you are importing into only the form fields that match are updated and those that do not match are ignored Existing text in text form fields is replaced if you import data to those fields Acrobat 7 0 Standard Exporting form data You can export the data you ve entered into a form to a separate file Exporting form data lets you save existing data to a file that s considerably smaller than the original PDF file A smaller file is preferable for archiving or sharing the data electronically You can save the form data as a tab separated text TXT Acro
139. Distiller window select the folder and click Clear Security To set Adobe PDF conversion settings for the folders do one of the following and then click OK To edit the Adobe PDF settings to be applied to a folder select the folder click Edit Settings and edit the Adobe PDF settings See Creating custom Adobe PDF settings This file is saved to the watched folder as folder joboptions To use a different set of Adobe PDF settings select the folder and click Load Settings You can use any settings that you have defined named and saved See Creating custom Adobe PDF settings Set options to manage the processing of files e Enter a number of seconds to specify how often to check the folders You can enter up to 9999 For example 120 equals 2 minutes and 9999 equals about 2 and 3 4 hours Choose what to do with a PostScript file after it has been processed The file can be moved to the Out folder along with the PDF file or deleted Any log file is also automatically copied to the Out folder To delete PDF files after a certain period of time enter a number of days up to 999 This option also deletes PostScript and log files if you have chosen to delete them Acrobat 7 0 Standard Creating Adobe PDF files from various file types You can convert different types of files to Adobe PDF by opening the files using the Create PDF From File command Supported file types are listed in the Open dialog box in the Files
140. Document Page Only mode is recommended for use with screen magnifiers but requires that you use keystroke commands in Acrobat not in the screen magnifier to navigate to new pages Disable Document Auto Save Select to disable the auto save function Each time a PDF document is auto saved the screen reader or magnifier must reload the document Reopen Documents To The Last Viewed Page Allows you to save your place in the document for the next time you open it Display PDF Documents In The Web Browser Opens PDF documents from the Internet in the web browser instead of a separate Acrobat window Deselect for greater control when navigating a document in a screen reader Acrobat 7 0 Standard Using high contrast colors Acrobat provides various options for making text in Adobe PDF documents easier to see and read on screen You can enlarge small type and adjust the colors and contrast of text and background Magnify the displayed document by using the Viewing toolbar the Zoom options on the status bar or the commands on the View menu See Magnifying and reducing the view The Accessibility preferences change only the colors for the page background document text and line art Additional color options that affect other areas of the on screen display are located on the Forms Full Screen Layout Grid and Spelling panels of the Preferences dialog box Q9 You can enlarge or reduce the font size of your bookmarks with the Options menu
141. Downloading In The Background Allows a PDF document to continue downloading from the web even after the first requested page appears Downloading in the background stops when any other task such as paging through the document is initiated in Acrobat Connection Speed Choose a connection speed from the menu This setting is also used by the multimedia plug in Internet Settings Click to set up your Internet connection Follow the prompts or consult your ISP if you need help Related Subtopics Viewing in a browser in Windows Viewing in a browser in Mac OS Acrobat 7 0 Standard Viewing in a browser in Windows You can view the PDF document in the web browser if you are using Internet Explorer 5 5 or later Netscape Navigator 7 1 or later or America Online 9 0 or later Because keyboard commands may be mapped to the web browser some Acrobat shortcuts may not be available Similarly you may need to use the tools and commands in the Acrobat toolbar rather than the browser toolbar or menu bar For example to print a PDF document you need to use the Print button in the Acrobat toolbar rather than the Print command in the browser In Internet Explorer you can choose File gt Print Edit gt Copy and Edit gt Find on the Internet Explorer toolbar Acrobat 7 0 Standard Viewing in a browser in Mac OS Acrobat 7 0 works automatically with Safari version 1 2 3 or later and Mac OS 10 3 or later to make view
142. English only on the Adobe website Save Original JPEG Image In PDF If Possible Processes compressed JPEG images images that are already compressed using DCT encoding without recompressing them If this option is selected Distiller decompresses JPEG images to ensure that they are not corrupt but it does not recompress valid images thus processing the original image untouched With this option selected performance improves because only decompression not recompression occurs and image data and metadata are preserved Save Portable Job Ticket Inside PDF File Preserves a PostScript job ticket in a PDF file The job ticket contains information about the PostScript file such as page size resolution and trapping information rather than about content This information can be used later in a workflow or for printing the PDF Use Prologue ps and Epilogue ps Sends a prologue and epilogue file with each job Prologue ps files can be used to add custom PostScript code that you want to have executed at the beginning of every PostScript job being converted This file can be used for many purposes including adding a cover page to a job or defining PostScript procedures for gathering statistics while a PostScript job is executing Epilogue ps files can be used to add custom PostScript code that you want to have executed at the end of every PostScript job being converted This file can be used for many purposes including running PostScript procedur
143. F documents Hold the pointer over a tool to see the name of the tool Hold the pointer over the gripper bar on the left edge of a toolbar to see the name of the toolbar To show or hide toolbars Do any of the following e Choose View gt Toolbars and then select the toolbar you want to show or hide A checkmark next to the toolbar name indicates that the toolbar is displayed e Choose Tools select the appropriate topic and choose Show toolbar name Toolbar e Right click Windows or Control click Mac OS the toolbar area and then select the toolbar you want to show or hide See Using context menus e Click the arrow next to a Tasks toolbar button and select the associated toolbar name The expanded toolbar appears as a floating toolbar in the document pane For example click the arrow next to the Comment amp Markup button oF and then select Commenting Toolbar e To hide all toolbars choose View gt Toolbars gt Hide Toolbars Choose Show Toolbars to display them again e Choose View gt Toolbars gt Reset Toolbars to display the default set of toolbars For information on changing the appearance and position of toolbars see Customizing the work area Acrobat 7 0 Standard Selecting tools Th As a general rule you should use the Hand tool when browsing through PDF documents However you can select a number of other helpful tools from the toolbars To select a tool Do one of the following From
144. FMaker conversion settings Windows 2 Windows To switch between settings select Show All Settings at the bottom left and then select an Adobe PDF settings option from the list on the left Standard Adobe PDF Settings High Quality Print POF amp Ciratt POFJ 1a 2001 I POR 1 a 2003 Descnption POFJs 3 2002 Use hese settings to create Adobe POF documents suitable for reliable viewing and POP 3 S003 cairn cf business documents Crested POF documents can be opened with Pp z ai Acrobat and Adobe Reade 50 and later ners Quality Smallest File Size fae Standard File Options E General Compatibilty Acrobat 50 PDF 1 4 v J Image T a Earb Object Level Compression Tage onk w Doky Advanced Auto Fotate Pages Cobectrvely by File we Cj Standards ee Binding Lett ww Adobe PDF Settings dialog box Windows A Predefined Adobe PDF settings B Options panels 3 Change the desired options in the various panels e General options set Adobe PDF file compatibility default page size for EPS files resolution and other file settings See General options e Images options reduce file size by changing the way images text and line art are compressed See Images options e Fonts options affect font embedding See Fonts options e Color options specify how to manage color See Color options e Advanced options set DSC comment processing and other options that affect the conversion from Pos
145. In tools B Zoom Out button C Zoom menu D Zoom In button To increase or decrease magnification Do one of the following e Click the Zoom In button or the Zoom Out button in the toolbar or select a magnification percentage from the toolbar menu o e From the Zoom menu in the toolbar choose the Zoom In tool Q or the Zoom Out tool Q and then click the page To zoom in on a specific area use the Zoom In tool to draw a rectangle When you re finished zooming you may want to select the Hand tool e Click the magnification percentage area in the toolbar type a new percentage and press Enter or Return e From the Zoom menu in the toolbar select the Dynamic Zoom tool Q and then drag up to zoom in to the area where you begin dragging or drag down to zoom out from that location If your mouse has a mouse wheel you can roll it forward to zoom in or backward to zoom out Q When the Zoom In tool is selected you can hold down Ctrl Windows or Option Mac OS while clicking or dragging to zoom out When the Zoom Out tool is selected hold down Ctrl or Command to zoom in With either zoom tool hold down Shift to use the Dynamic Zoom tool To change the magnification level by using a page thumbnail 1 Click the Pages tab on the left side of the window to view the page thumbnails Each thumbnail represents a page 2 Locate the thumbnail for the current page and then position the pointer over the lower right corner of the page v
146. Internet In Acrobat choose Advanced gt Digital Editions gt Adobe Digital Media Store On the Welcome To The Digital Media Store web page click the link that lets you download a free Digital Edition Follow the on screen instructions to select a free Digital Edition to download add the Digital Edition to your order and download it The Easy Activation process begins A congratulatory web page prompts you to complete the full activation using an Adobe ID or NET Passport login On the congratulatory web page click the Sign In And Reactivate button and follow the on screen prompts to complete the full activation To activate Acrobat using an Adobe ID or NET Passport ID L While connected to the Internet do one of the following e If you have just completed an Easy Activation click the Sign In And Reactivate button on the congratulatory page that appears after the Easy Activation process and follow the on screen prompts to complete the full activation In Acrobat choose Advanced gt Digital Editions gt Authorize Devices On the Adobe DRM Activator website sign in using your Adobe ID or NET Passport ID and follow the on screen instructions to activate Acrobat Go to the Adobe website at http aractivate adobe com and follow the on screen prompts Note To activate Acrobat you need your Adobe ID and password or your Microsoft NET Passport ID and password If you don t have either ID follow the on screen pr
147. Modified Rajanas br Use the Object Data tool to view object grouping and object data To view object metadata 1 Choose Tools gt Advanced Editing gt TouchUp Object tool 2 Right click Windows or Control click Mac OS an object and then choose Show Metadata If Show Metadata is unavailable the image has no metadata associated with it To view object data for Visio custom properties 1 Choose Tools gt Object Data gt Object Data Tool 2 Double click an object to show the Object Data window 3 If you want to change the color that borders the selected object choose a color from the Highlight Color menu 4 Optional Choose any of the following from the Options menu to change the view within the document window e Zoom To Selection to have the object fill the document window e Previous View to return to the most recently viewed document view 5 To select all objects that have the same object data associated with them choose Select All Same from the Options menu or choose Select All to select all objects that contain object data 6 To display the number of objects that have the same object data associated with them choose Count from the Options menu 7 To search for objects that contain particular data choose Search from the Options menu and search by using the Search PDF window See Searching for words in an Adobe PDF document 8 To copy the Object Data information choose Copy Data To Clipboard fro
148. Of Type Windows or Show Mac OS menu You can use the default conversion settings or customize the conversion settings In Windows you can also right click a file in Windows Explorer and choose a Convert To Adobe PDF command from the context menu In Mac OS you can Control click a file and choose an Open command to convert files The last used Adobe PDF settings file is used to create the PDF file The Convert To Adobe PDF command is not available for file types that cannot be converted You can convert multiple source files of different types and consolidate them into one PDF file using the Create PDF From Multiple Files command See Creating Adobe PDF files from multiple files To create an Adobe PDF file using the Create PDF From File command 1 In Acrobat choose File gt Create PDF gt From File or click the Create PDF button T on the toolbar and choose From File 2 Select your file type from the Files Of Type menu Windows or the Show menu Mac OS and locate the file you want to convert to an Adobe PDF file 3 If you want to customize the conversion settings click the Settings button to change the conversion options For image file formats you can set conversion options for compression and color management See Setting conversion options for image files For other file formats you can set Adobe PDF settings and security settings See Setting conversion options for nonimage files Note The Settings button
149. PDF Printing Preferences Adobe PDF Printing Defaults or Adobe PDF Document Properties depending on how you access it amp Adobe PDF Printing Preferences Layout Papar Quality A Adobe POF Settings Adobe POF Gomversion Settings te these seltings bo creste POF document sukable for teleble viewing and printing of o documents Crested POF documents can be opened with Acrobet and Adobe Reader 5 0 and later Defauk Settings Et Adobe PDF Securty None Adobe POF Output Folder Prompt for Adote POF filename Browse Adobe POF Page Size Lette x Add W View Adobe PDF results W Add Document nformation W Do not send fonts bo Adobe POF mw Delete log thes for succesetul jobs Ask to Replace existing PDF file ok Cance Setting preferences for the Adobe PDF printer To set Adobe PDF printing preferences e o o gt Nn Do one of the following to open the dialog box Open the Printers or Printer And Faxes window from the Start menu Right click the Adobe PDF printer and choose Printing Preferences In an authoring application such as Adobe InDesign choose File gt Print Select Adobe PDF as the printer and click the Properties or Preferences button In some applications you may need to click Setup in the Print dialog box to access the list of printers and then click Properties or Preferences to customize the Adobe PDF settings In the Adobe PDF Settings tab specify conversion set
150. R Modified 7 13 2004 10 27 31 AM EHEJ Kahili Print ITD Pages 3 File Size 97 1 KE B Collections es Modified 7 15 2004 12 07 20 PM a Kahili Advertising Pages 1 Fie Size 1 0 MB eeaKahili Coffee Co i Documents and Settingainharwardiiiy Do torder form pdi Kahili Mise Select Al 3 files Clear History Organizer window in Windows A Categories pane displays categories for viewing PDF files B Files pane lists PDF files contained in the selected category C Pages pane displays thumbnails of each page within the selected PDF file To display the Organizer window Click the Organizer button in the File toolbar or choose File gt Organizer gt Open Organizer To resize a pane relative to the other panes drag the vertical line that separates two panes To resize the entire Organizer window drag the left right or bottom edge of the window It isn t necessary to open the Organizer window if you want to open a PDF file that s in a collection to create a new collection to add an open PDF document to a collection or to open a PDF file from your history of opened PDF files In Acrobat click the Organizer button fs in the File toolbar or choose File gt Organizer or File gt History These items contain commands that let you do all of these things Related Subtopics Using the categories pane of the Organizer window Using the files pane of the Organizer window Using the pages pane of
151. Related Subtopics About Asian language Adobe PDF files About Central and Eastern European language Adobe PDF files Acrobat 7 0 Standard About Asian language Adobe PDF files This section covers creating and managing Asian language PDF files on a non Asian language system Almost all of the Acrobat features are supported for Traditional and Simplified Chinese Japanese and Korean text In Mac OS application and system support for Asian text is automatic In Windows you must install the Asian language support files by using the custom installation and selecting the Asian Language Support options under Create Adobe PDF and View Adobe PDF You must also have Asian language support installed for your system PDFMaker and the Adobe PDF printer automatically embed most Asian fonts in your file when creating PDF files You can control whether Asian Fonts are embedded In Windows you may be able to view and print files that contain Asian languages without having the necessary Asian language support installed on your system If you try to open a PDF file for which language support is required you are automatically prompted to install the required language pack Acrobat 7 0 Standard About Central and Eastern European language Adobe PDF files You can work with Adobe PDF files that contain Cyrillic text including Bulgarian and Russian Central European text and Eastern European text including Czech Hungarian and Polish
152. Results gt Previous Result The most recent search results remain until you do another search or close Acrobat Acrobat 7 0 Standard Searching across multiple Adobe PDF documents You can use the Search PDF window to find words in Adobe PDF files stored in a specific location on your hard disk or network in prepared Adobe PDF index files and in Adobe PDF files on the Internet Related Subtopics Searching all Adobe PDF files in a specific location Using advanced search options for multiple document searches Refining results of multiple document searches Searching Adobe PDF index files Using Boolean queries in multiple document searches Searching Adobe PDF documents on the Internet Acrobat 7 0 Standard Searching all Adobe PDF files in a specific location You can search multiple Adobe PDF files that are in a specific location such as a folder on your hard disk or local network You do not need to open the files Note If documents are encrypted have security applied to them you cannot search them as part of a multiple document search You must open those documents first and search them one at a time However documents encrypted as Digital Editions are an exception and can be searched as part of a multiple document search To search Adobe PDF documents in a specific location 1 Open Acrobat on your desktop not in a web browser 2 Click the Search button pir or choose Edit gt Search and type the
153. Security Method or Security Settings for Adobe DRM documents Acrobat 7 0 Standard Adding Adobe PDF documents to My Digital Editions You can also add PDF documents to the My Digital Editions bookshelf For example you might want to include technical papers in Adobe PDF in your library You can open and manage these PDF documents in the same way as you open and manage Digital Editions To add a PDF document to the My Digital Editions bookshelf 1 In My Digital Editions click Add File 2 In the Add File dialog box locate and select the PDF document and then click Add Acrobat 7 0 Standard Organizing Digital Editions You can organize your Digital Editions into categories to make them easier to manage You can use the predefined categories or define your own Digital Editions can be assigned one or two categories For example a Digital Edition on resolving conflict might be stored under Business and Self improvement Digital Media Store Al All Dagital Editions All Documents All Subscription Issues Fiction History Literature amp Fiction Piystery IS Phystery amp Thrillers Referente l Category menu in My Digital Editions To add or edit categories 1 Choose Advanced gt Digital Editions gt My Digital Editions and then choose Edit Categories from the category menu at the top of the My Digital Editions bookshelf You may need to scroll down the menu 2 In the Digital Edit
154. Setting Forms preferences Acrobat 7 0 Standard About Adobe PDF forms An Adobe PDF form is an electronic based document that can collect data from a user and then send that data via email or the web A PDF form can contain static or interactive form fields interactive form fields let the user fill in the form using his or her computer while static form fields must be printed and filled in by hand Users who fill in a PDF form that contains interactive form fields using Adobe Acrobat Professional or Adobe Acrobat Standard can save their form data along with the PDF form Adobe Reader users can save only a blank copy of the PDF form unless the form author added special usage rights to the PDF form It s easy to create electronic PDF forms using Adobe Designer or Adobe Acrobat Professional You can design and create an entirely new form or you can quickly convert your existing paper and electronic forms to PDF and then add PDF form fields There are three types of Adobe PDF forms e Fill and print PDF forms are typically digital presentations of paper forms Fill and print forms may contain interactive form fields or static form fields either way the user must manually deliver the form such as via postal mail or fax machine e Submit by email PDF forms contain a button that either extracts the form data from the PDF form and attaches that data to an email message or attaches the filled in PDF form to an email message e Submit
155. Sieh fo wa b Per O DPE ESOPE every l Signatures L E ms idenngy d s Outhery umel dc pie F ri Jior pig fa aingi i medium bodied bimi 1 me ingheann i i ipe wink a dry autty dow wj daar phy i ew D m Join Kahili Mountain Coffee Club e me apl ri E y 1 Join basic fary WL A and mermiye a f Blah i hiounimin Coffe ETA mug and sample pack 4 oz pakaya indiya y wopped Our oe Ns FETI Lee z 1 Hee lub member abo recieve 4 Goo passes to the plortation pe ry otari 4440 dollar yaluel 1 mw o Pes Sign meup i F 4 for he kahl Mountain z Subscribe to Kahili Mountain Coffee Oniier News and send meihe Complementary E l On line News T Shirt See indicated lt p th ee Gara es opel agaia phia tery cag gg i d way The wbaiipibon cone wih a ony iinentary a tal eae G ahari ee a lar a enie me diea los Chambers See Grand Total radi Cand Humber 3 4 anp Lit BE Ese Dts hz Moke Checks Payable to s Comments Ni T T Kahi Moun rome Corre _ l Sitachments A OB T Adobe Acrobat PDF form A Combo box B Digital signature field C Text boxes D Forms Document Message Bar E Check boxes F Radio buttons G List box H Buttons Acrobat 7 0 Standard Setting Forms preferences To control various aspects of your interaction with form fields use the Forms preferences Note These preferences aren t saved with a PDF form The Forms preferences affect only how Acrobat
156. The text box expands horizontally to fit the text until you press Enter or Return If the Properties toolbar is not visible right click Windows or Control click Mac OS the toolbar area and then choose Properties Bar 4 Do any of the following e Click the text box to select it Use the Properties toolbar to change the border and fill options e Double click the text box to edit the text or to change the text attributes Drag across text to select it and then select options from the Properties toolbar When you re finished you may want to close the Properties toolbar e To change additional properties right click Windows or Control click Mac OS the text box and then choose Properties e To delete the text box right click Windows or Control click Mac OS the text box and then choose Delete J wi h 9 To resize a text box comment select the text box using the Hand tool or the Text Box tool and then drag one of the corners To add a text box comment by pasting text 1 Select and copy text in any text editing application 2 In Acrobat select the Hand tool 3 Choose Edit gt Paste 4 If you want to resize the window drag any corner Acrobat 7 0 Standard Using the Callout tool Use the Callout tool to create text box markups that point to specific areas of a PDF document Callout markups are especially useful when you want to single out but not obscure a particular area of the document Callout mar
157. Use the Dimensioning tool to add a line markup that spans between two points You can add lines that include your text comments in technical drawings or blueprints Dimensioning lines can be drawn from right to left or left to right and then positioned in any direction Each end of the line includes an anchor point and arrow Each dimensioning markup includes a text box centered above the line that expands to accommodate lengthy entries Line endings display arrows by default line endings color opacity and thickness can be modified To add a Dimensioning markup 1 Select the Dimensioning tool from the Drawing Markups toolbar 2 Drag from where you want the line to start to create a line of the desired length When you re finished the tool switches to edit mode and a text box appears above the line 3 Enter a value in the text box To edit a Dimensioning markup 1 Use the Hand tool to select the Dimensioning markup and then do any of the following e To adjust the width or direction drag one of the handles that appear on the vertical lines at each end e To adjust the height drag the handle in the middle of the line e To change the value for the markup double click the line to make the Text Insertion icon appear 2 Use the Properties toolbar if you want to change the color line thickness and opacity or arrow Style If the Properties toolbar is hidden choose View gt Toolbars gt Properties Bar to select it 12
158. When you clear all signature fields the signatures are deleted but the empty signature fields remain You can also remove the signature fields if the author of the PDF document allowed editing To clear all signature fields in a document In the Signatures tab choose Clear All Signature Fields from the Options menu To remove a signature field 1 Clear the signature field 2 Choose Document gt Digital Signatures gt Delete Signature Field Acrobat 7 0 Standard Certifying documents When you save an Adobe PDF document as certified you attest to its contents and specify the types of changes that are permitted for the document to remain certified For example suppose that a government agency creates a form with signature fields When the form is complete the agency certifies the document allowing users to change only form fields and sign the document Users can fill in the form and sign the document but if they remove pages or add comments the document does not retain its certified status Certifying a document helps ensure that PDF documents are not altered without the author s approval When you save a document as certified the Blue Ribbon icon 4 appears next to the digital signature and in the Signatures tab Digitally sign ec by Lisa Jones DN cn Lisa Jones o Kahili Coffee Company ou Sales Reason have reviewed this document Date 2004 07 14 13 17 03 0700 Certifying signature For information on ot
159. You can sort comments in many ways including by date author or page number Each comment displays its associated text next to the comment icon If you edit this text in the Comments List the comment in the document window is also updated T Kal ig Show oe 4 g Dpiians Fa in g Pam ls this figure accurate Kellie Let s revise this text Caj Nobs SILL 2009 2 36 42 FM Status Plank Pigration state Confirmed 426 2004 2 14 36 PM Mark Review stabe Accepted 4 28 2004 2104 15 PM Comments List To open the Comments List Do one of the following Choose View gt Show Comments List Click the Comments tab in the navigation pane Choose Comment gt Show Comments List Using the options at the top of the Comments List do any of the following Expand or collapse the comments Click Expand All or Collapse All on the Comments List toolbar To expand or collapse individual comments click the plus and minus signs next to the comment e Neo oo e Browse through the comments Click a comment in the list or click the Next button or the Previous button Q to go to the next or previous comment These buttons are unavailable if no comment is selected The page on which the selected comment is located appears in the document pane and the selected comment scrolls into view To go to the page where another comment is located simply click the comment in the list Related Subtopics Changing the review status
160. Your source document is converted to PostScript and fed directly to Distiller for conversion to PDF without manually starting Distiller The current Distiller preference settings and Adobe PDF settings are used to convert the file If you re working with nonstandard page sizes see Creating a custom page size Note The Adobe PDF printer creates untagged PDF files A tagged structure is required for reflowing content to a handheld device and is preferable for producing reliable results with a screen reader See Creating tagged Adobe PDF from authoring applications To create an Adobe PDF file using the Print command Windows L Open the file that you want to convert to an Adobe PDF file in its authoring application and choose File gt Print Choose Adobe PDF from the list of printers Click the Properties or Preferences button to customize the Adobe PDF printer setting In some applications you may need to click Setup in the Print dialog box to access the list of printers and then click Properties or Preferences For information on customizing the Adobe PDF printer settings see Setting Adobe PDF printing preferences Windows In the Print dialog box click OK By default your Adobe PDF file is saved in the folder specified in the printer port The default location is My Documents The file name and destination are controlled by the Prompt For Adobe PDF Filename setting in Printing Preferences To create an Ad
161. a linked alphabetical list of terms for various functions features and concepts You can browse the index in two ways You can click the controls or to expand or collapse the entries under a letter of the alphabet scroll to the term you want and click a link Or you can type an entry into the Select Index Entry text box The list scrolls to the first match to the text string you type Click a link to go to that topic Acrobat 7 0 Standard Navigating your Help session history The Help system maintains a history of your Help session so that you can go back and forth quickly among the topics you open Click the Previous Topic button on the Help toolbar to return to topics you opened earlier in your Help session Click the Next Topic button B to move forward again When you close Help you end your Help session and delete the history Acrobat 7 0 Standard Printing Help topics You can print any individual topic from the Help documentation From the Help window each topic must be printed individually Your Acrobat 7 0 installation CD includes the Complete Acrobat 7 0 Help documentation as an Adobe PDF file that you can print either in part or as a whole To print a Help topic 1 Open the Help topic 2 Click the Print Topic button Fe on the Help toolbar Acrobat 7 0 Standard Using other Help features Choosing Help gt Acrobat Online leads to links for software downloads product information suppo
162. a subject Click Email A new email message appears in your default email application with the certificate request attached Send this message in your email application If the Export Data As dialog box appears choose a location for the certificate file in the Save In box type a file name click Save and then click OK To add a certificate from email to your list of trusted identities L 2 After a user sends you certificate information open the email attachment in Acrobat and then click Set Contact Trust in the dialog box that appears Select trust options and then click OK Click OK again and then click Close To add a certificate from a file to your list of trusted identities L e o AUN Nn If you re using the Certificates feature in Windows to organize certificates select the Enable Import And Use Of Identities From The Windows Certificate Store option in the Security preferences Click the Windows Integration tab in the Digital Signatures Advanced Preferences select the desired options click OK and then click OK again See Setting Digital Signature preferences Choose Advanced gt Trusted Identities Click Add Contacts Do any of the following If Windows Certificate digital IDs are allowed select the appropriate directory and group If you configured an identity search directory select the appropriate directory and group You can then click Search to locate specific digital ID certificates See Co
163. age To Clipboard e Drag the image into an open document in another application e To save the image as a file right click Windows or Control click Mac OS the image and choose Save Image As In the Save Image As dialog box name the image and select a location in which to save it Acrobat 7 0 Standard Copying a combination of text and image as an image You can use the Snapshot tool to copy the contents of the selection marquee either text an image or both to the Clipboard or to another application Both text and images are copied as an image To copy an image text or both in image format using the Snapshot tool e Select the Snapshot tool veal and do one of the following e Click anywhere in the page to capture the entire content displayed on the screen e Drag a marquee around the text or images or a combination of both e Drag a marquee within an image to copy just a portion of the image Colors in the selected area are inverted momentarily to highlight the selection The selection is copied automatically to the Clipboard when you release the mouse button If a document is open in another application you can choose Edit gt Paste to paste the copied selection directly into the target document 9 You can save all the images from a PDF document See Converting images to an image format Acrobat 7 0 Standard Editing text You can perform minor corrections to a PDF document using the TouchUp Text to
164. ags embeds ICC profiles only in images not in text or vector objects when distilling files This prevents black text from undergoing any color shift If you selected Acrobat 3 0 PDF 1 2 compatibility this option does not embed ICC profiles in the files However device dependent color spaces in images RGB Grayscale and CMYK are converted to device independent color spaces CalRGB CalGray and LAB Text and vector objects are not converted e Convert All Colors To sRGB or Convert Everything To CalRGB Calibrates color in the file making the color device independent similar to Tag or Convert Everything for Color Management If you selected Acrobat 4 0 PDF 1 3 or later compatibility on the General panel CMYK and RGB images are converted to sRGB If you selected Acrobat 3 0 PDF 1 2 compatibility CMYK and RGB images are converted to calibrated RGB CalRGB Regardless of the compatibility option you select grayscale images are left unchanged This option usually reduces the size and increases the display speed of PDF files because less information is needed to describe RGB images than CMYK images Because RGB is the native color space used on monitors no color conversion is necessary during display which contributes to fast online viewing This option is recommended if the PDF file will be used online or with low resolution printers e Convert All Colors To CMYK Converts color spaces to DeviceGray or DeviceCMYK according to the opt
165. ail in a review Managing reviews using the Tracker Acrobat 7 0 Standard Types of review workflows You can conduct reviews for many types of content by sending out a PDF version of the source document for review Adobe Acrobat 7 0 can set up your review invite participants and track the responses from reviewers To initiate a review all you need is a PDF document to review an email application and a mail server connection If you create documents in Microsoft Word for Windows you can import comments directly into the source document to revise the content Before you initiate a PDF document review workflow determine which type of review best suits your project e Start a tracked email based review Acrobat allows you to track reviewers comments send reminders and keep a record of reviewed documents You can even initiate reviews in other applications See Setting up an email based review e Start a tracked browser based review The main advantage to using a browser based review is that the participants can view each others comments during the review process but participants must have access to a shared server See Setting up a browser based review You can also send a PDF document as an email attachment and then ask reviewers to add comments and send the document or the exported comments back to you However the primary disadvantage to an ad hoc approach is that you must manage the review and comments manually See
166. al features For example it may be certified or it may be part of a commenting review The bottom left corner of the status bar displays icons that represent these special status icons You can click any of these to view the document status Q9 If more than one document is open you can switch between documents by choosing the document name from the Window menu In Windows Acrobat places a button for each open document on the Windows taskbar You can click this button to move between open documents To open a PDF document from outside Acrobat Do one of the following Open the PDF attachment from within an email application In most email applications you can double click the attachment icon to open the document Click the PDF file link in your web browser The PDF document may open within your web browser In this case use the Acrobat toolbars to print search and work on your PDF documents because the menu commands may apply to the browser and not to the PDF document See Viewing Adobe PDF documents in a web browser Double click the PDF File icon in your file system Note In Mac OS you might not be able to open a PDF document created in Windows by double clicking the icon If double clicking the icon in Mac OS does not open the document choose File gt Open in Acrobat Acrobat 7 0 Standard Navigating in documents You can navigate in Adobe PDF documents by paging through them or by using navigational tools such as b
167. all a third party signature provider Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and then click Security Click Advanced Preferences Choose the provider from the Default Method To Use When Signing And Encrypting Documents menu which lists all security methods installed in the Acrobat Plug ins folder Click OK Acrobat 7 0 Standard Managing digital ID certificates A digital ID certificate contains a public key that is used to validate digital signatures and to encrypt documents e Validating signatures Before other users can validate your signature on documents they receive they must have access to your certificate which you can share with them Likewise other users can share their certificates with you so that you can build a list of trusted user certificates called trusted identities for validating signatures See Validating signatures e Encrypting documents If you re encrypting a document using certificates you need access to the certificates of the people for whom you re encrypting the document You can use a directory search to locate these trusted identities or you can store the users certificates in your list of trusted identities Acrobat keeps track of the trusted identities that you build You can also configure Windows Certificate Security to trust identities in the common Windows Certificate Store See Setting Digital Signature preferences Third party provid
168. also include the page number of their location m8 Kahili Coffee Company Annual Report 7004 g Table of Contents 4 The Kahili Commitment 5 Commitment to our Crops 6 Financial Highlights 8 50 x 21 00 im GP open i save Add Jif neee tog Search Options Name Description Modified TB autocapcoffeePump dig 110 2003 4 05 43 FM Ei coffeearrow ipg JBJ 2004 1144 02 4M H Coffee E gi O 19 2002 3 52 11 PM BAS SoC OFFEE pic Lififeno2 2 25 00 PM TT FinancialReports pdf Sf f2004 9 00 59 AM Use the Attachments tab to add delete or view attachments Acrobat 7 0 Standard Opening and saving attachments Opening and saving attachments is simple in Acrobat However you must have an application installed that can handle the file format of the attachment You can open a PDF attachment in Acrobat and make changes to it if you have permissions to do so and your changes are applied to the PDF attachment When you open a non PDF attachment you have an option of opening or saving the file opening the file starts the application that handles the file format of the attachment Any changes you make to a non PDF attachment are not applied to the attachment Instead save changes to the file and then reattach it to the primary PDF document See Saving modified files into the primary Adobe PDF document To open an attachment 1 In the Attachments tab select the attachment 2 Click Open or choose Open from the
169. ame from either the File gt Organizer submenu or the Organizer menu E in the File toolbar 3 If you want to move a PDF file from one collection folder to another select the collection folder that contains the PDF file right click Windows or Control click Mac OS the PDF file in the files pane and choose Move To Folder gt collection folder name 4 If you want to remove a PDF file from a collection folder select the collection folder right click Windows or Control click Mac OS the PDF file in the files pane and choose Remove From collection folder name To organize PDF files with the Favorite Places category 1 If you want to add an existing folder or hard drive to the category s list do one of the following e Click the Add A Favorite Place button ey select a folder or hard drive and click OK e Right click Windows or Control click Mac OS the desired folder in the My Computer Windows or disk name Mac OS category and choose Add folder name To Favorite Places e Right click Windows or Control click Mac OS the desired subfolder in the Favorite Places category and choose Add favorite place name To Favorite Places 2 If you want to remove a folder or hard drive from the list of Favorite Places right click Windows or Control click Mac OS the item and choose Remove folder name From Favorite Places To locate PDF files with the My Computer Windows or disk name Mac OS category Select a
170. an Front Sides a Destination Append bo Current Document ka settings latd Tags bo Document Improves accessibility for disabled users Help Image Settings Cancel You can apply OCR and add tags for accessibility while scanning paper documents 2 In the Create PDF From Scanner dialog box select your scanning device Choose Front Sides or Both Sides format The scanner s settings might overwrite these settings in Acrobat For example if you select Both Sides in Acrobat and Single Side in the scanner only one side scans Specify whether to create a new PDF document or append the converted scan to the currently open PDF document If no PDF document is open the Destination menu is unavailable and the converted scan becomes a new document 5 Select Recognize Text Using OCR if you want to apply OCR and font and page recognition to the text images and convert them to normal text Click Settings and specify options e Primary OCR Language specifies the language for the OCR engine to use to identify the characters In the Japanese version of Acrobat the roman languages are available only if you perform a Custom installation and select Roman Language Support In non Japanese versions of Acrobat the Japanese language is available only if you perform a Custom installation and select Asian Language Support e PDF Output Style allows you to specify either Searchable Image or Formatted Text amp Graphics Choose Searchab
171. and Acrobat Reader 5 0 and later Acrobat 7 0 Standard Creating custom Adobe PDF settings You may want to create custom conversion settings for certain jobs or output devices The selections you make determine such things as whether the document fonts are embedded and subsetted at 100 how vector objects and images are compressed and or sampled and whether the resulting Adobe PDF file includes high end printing information such as OPI comments For detailed information about all the settings see Adobe PDF settings options Default settings files cannot be modified but can be duplicated to help create new settings files Note If the PDF file is intended for high end printing ask your service provider for their custom joboptions file with the recommended output resolution and other settings This way the PDF file you give them will have characteristics optimized for your print workflow To create custom Adobe PDF settings 1 Do one of the following to access the Adobe PDF Settings options depending on the application or utility you re using e In Acrobat Distiller select one of the predefined sets of options from the Default Settings menu to use as a Starting point and then choose Settings gt Edit Adobe PDF Settings e In authoring applications or utilities target the Adobe PDF printer See Using the Adobe PDF printer e Inthe Acrobat PDFMaker dialog box click Advanced Settings in the Settings tab See Editing PD
172. and and the Versions command to the File menu Note To use Version Cue in Acrobat you must be able to access a Version Cue Workspace in Adobe Creative Suite Acrobat 7 0 Standard Full Screen preferences The Full Screen panel of the Preferences dialog box provides the following navigation and appearance options when an Adobe PDF document is being viewed in Full Screen mode Advance Every Specifies whether to advance automatically from page to page every set number of seconds You can page through a document using mouse or keyboard commands even if automatic paging is selected Loop After Last Page Lets you page through a PDF document continuously returning to the first page after the last This option is typically used for setting up kiosk displays Escape Key Exits Lets you exit Full Screen mode by pressing the Escape key If this option is not selected you can exit by pressing Ctrl L Windows or Command L Mac OS Left Click To Go Forward One Page Right Click To Go Back One Page Lets you page through an Adobe PDF document by clicking the mouse You can also page through a document by pressing Return Shift Return to go backward or the arrow keys Show Navigation Bar Shows a minimal navigation toolbar regardless of the document settings Ignore All Transitions Removes transition effects from presentations that you view in Full Screen mode Default Transition Specifies the transition effect to display whe
173. and paragraph returns that you want added If you add extra instructional words such as Add the following they ll have to be deleted manually from the Word document See Exporting comments to a Word document Windows Commenting Toolbar Note Tool F Text Edits EA Stamp Tool g F Show T Indicate Text Edits Tool H b Replace Selected Text T Highligihgselected export and pride ourselves on the excellence that has grqwn from the pri A B TF Add Note To Sele sed to culture our cro ps Ta Insert Text At Ou T Underline Selected F Cross Out Text f As revenues from green bean prices conmtinuetofall highquality coffees Replacement Text 8600S 4e28 Phi the few in receiving more substantial comps Options D L Hoy To Indicate earned for these coffees and we believe th marke prices change In fiscal 2000 Kahili Mountain Coffee expe Text Edits options A Text is selected using the Replace Selected Text tool B New text is added to the Replacement Text comment To indicate where text should be inserted On the Commenting toolbar choose the Indicate Text Edits tool i from the Text Edits pop up menu Click between the words or characters where you want to insert text Do any of the following Type the text you want to insert or choose Insert Text At Cursor from the Text Edits pop up menu and then in the pop up window that appears type the text to be inserted e T
174. and remember how they were downloaded in the PDF file for the purpose of refreshing updating pages This option must be selected before you can update a PDF converted website To set page layout conversion settings In the Web Page Conversion Settings dialog box click the Page Layout tab Select a page size or enter a width and height in the boxes below the Page Size menu Specify orientation and margins Select the scaling options and then click OK Scale Wide Contents To Fit Page Windows or Scale Contents To Fit Page Mac OS rescales a page s contents if necessary to fit the width of the page If this option is not selected the paper size adjusts to fit the page s contents if necessary e Switch To Landscape If Scaled Smaller Than changes the orientation of the page from portrait to landscape if the contents of a page are scaled beyond a specified percentage If the new version is less than 70 the default setting of the original size the display switches to landscape This option is available only if you selected portrait orientation e AUNE Acrobat 7 0 Standard Setting display options for converted HTML pages You can determine the font properties and other display characteristics such as text and background colors of HTML pages that you convert to Adobe PDF pages To set display options for HTML pages e ME Wh Ss o Do one of the following to open the Web Page Conversion Settings dialog box Cho
175. and then click OK See Using digital IDs and certification methods In the Restrict Opening And Editing To Certain Identities dialog box do the following e Create a recipient list for your encrypted file Use the options at the top of the dialog box to locate identities then select an identity name and click Add To Recipients List to move that name to the Recipients list In the Recipients list highlight the recipient or recipients for whom you wish to set levels of access and click Set Recipient Permissions See Password security options You can set different levels of access for different recipients If you don t set permissions the recipients have full access by default Select Enable Plaintext Metadata if you want search engines to have access to the document metadata even though the document contents are encrypted From the Encryption Algorithm menu choose 128 bit AES or 128 bit RC4 If you select 128 bit AES Acrobat 7 0 or Adobe Reader 7 0 is required to open the document Click OK to implement your settings and then click OK again Save and close the document When someone from your recipient list opens the PDF document the security settings you specified for that person are used To change the security settings for an encrypted document L 2 3 e From the Tasks toolbar choose Secure gt Show Security Settings For This Document In the Security panel choose Change Settings Do any of the follow
176. ann an ire fe ire Embedding ene Dy Images Font Source Always Embed E Fonts C Program FilestAdobe cnoth Color MimonPro lt Advanced MintorPro Aegular J Staredards MirionPro Semibeld MinionPro S emibolell O MyriacPro Black O MyriadPro Blackit O MynacFro Bold f O MyriadPro Boldlt Mever Emoed O MiiadProdi T Ania Black O MyriadFro Lighi T AriahBlackltalic O MuriacPre Lightt T AviatBoldtalicMT O MyriadPro Requilar T AviatBoldMT O Mynadd ro Semibold T AviaHtabcMT MyriadPro S emibeldlt T AriaMT Symbol T AviaNanrow e Show All Settings Adobe PDF Settings dialog box with the Fonts panel displayed Embed All Fonts Embeds all fonts used in the file Font embedding is required for PDF X compliance Embed OpenType Fonts Embeds all OpenType fonts used in the file and maintains Open Type font information for advanced line layout This option is available only if Acrobat 7 0 PDF 1 6 is selected from the Compatibility menu in the General panel Subset Embedded Fonts When Percent Of Characters Used Is Less Than Specifies a threshold percentage if you want to embed only a subset of the fonts For example if the threshold is 35 and less than 35 of the characters are used Distiller embeds only those characters When Embedding Fails Specifies how Distiller should respond if it cannot find a font to embed when processing a file You can have Distiller ignore the request and substitute the font warn
177. arch options choose Open Full Acrobat Search from the Find Options menu in the Find toolbar To search for words in a PDF document using the Search PDF window Open the document ae Click the Search button i on the File toolbar If you want to perform an advanced search click Use Advanced Search Options See Advanced search options You can set a preference to open Advanced Search options instead of Basic Search options when you click Search See Setting Search preferences Type the word words or partial word that you want to search for Set options as desired See Search options and Advanced search options Click Search The results appear in page order and if applicable show a few words of context Each result displays an icon to identify the type of occurrence the Bookmark Result icon ER the Comment Result icon EA the Layer Result icon F or the Attachment Result icon All other searchable areas display the Search Result icon Ef To display the page that contains a search result click an item in the Results list The occurrence is highlighted Choose Edit gt Search Results gt Next Result or Edit gt Search Results gt Previous Result or use the Back button a and the Next button at the top of the Search PDF window to move forward and backward through search panes Note During a search you can click a result or use keyboard shortcuts to navigate the results without interrupting the search
178. archable Adobe PDF file Creating a PDF file from multiple files You can now preview PDF files before combining them and Acrobat automatically creates bookmarks for each file combined to make it easier to find material as well as print extract or delete individual documents Adding headers footers backgrounds and watermarks In Acrobat headers and footers are easier to create edit and remove and don t resize during printing You can also protect watermarks or backgrounds from resizing or moving during printing Recovering your original document You can extract individual documents in their original file formats from an Adobe PDF document created by combining multiple files Acrobat 7 0 Standard Additional usage rights You can assign special rights to a PDF document making more tools and features available to users of Adobe Reader and letting them save the data that they type in a PDF form sign documents participate in online document reviews and attach files to a PDF document If a user opens a document that has these additional usage rights a yellow Document Message Bar displays the additional tools required to work with the document and Adobe Reader provides instructions You add additional usage rights by using a server extension For more information see the Adobe website at www adobe com products server readerextensions main html English only Acrobat 7 0 Standard File attachments You ca
179. ard Adjusting your monitor to the graphic arts standard white point 5000 Kelvin is an example of calibration Determine in advance the standard to which you are calibrating so that you can enter the set of values for that standard Coordinate calibration with your workgroup and prepress service provider to make sure that you re all following the same standard Monitor calibration involves adjusting video settings A monitor profile uses these settings to precisely describe how your monitor reproduces color Brightness and contrast The overall level and range respectively of display intensity These parameters work just as they do on a television set A monitor calibration utility helps you set an optimum brightness and contrast range for calibration Gamma The brightness of the midtone values The values produced by a monitor from black to white are nonlinear if you graph the values they form a curve not a straight line Gamma defines the value of that curve at halfway between black and white Gamma adjustment compensates for the nonlinear tonal reproduction of such output devices as monitor tubes Phosphor The luminescent substance that monitors use to emit light Different phosphors have different color characteristics White point The RGB coordinates at which full intensity red green and blue phosphors create white Acrobat 7 0 Standard Guidelines for creating an ICC monitor profile The following guidelines can
180. arize comments you can specify whether hidden comments are printed or summarized When you hide a note comment that has been replied to all other replies in the thread are hidden as well Note In an email based review hidden comments are not included when you send the comments to the initiator To show or hide comments in a document From the Show menu k on the Commenting toolbar or in the Comments List do one of the following e Select the comment types that you want to display For example if you want only unchecked note comments to appear in your document choose Show gt Show By Type gt Notes to hide all but the note comments and then choose Show gt Show By Checked State gt Unchecked to hide all note comments that have been checked e To hide all comments choose Show gt Hide All Comments Choose Show gt Show All Comments to show them again e To show comments that you have hidden in a certain category select the All command for that category For example if you have shown only comments by a certain reviewer choose Show gt Show By Reviewer gt All Reviewers Acrobat 7 0 Standard Finding comments You can use a special comment search feature to find specific comments based on their text To find a comment 1 Click the Comments tab to display the Comments List 2 Click the Search Comments button on the Comments List toolbar 3 In the Search PDF window specify the word or phrase you want to sea
181. arks from the Excel file messages appear You can either follow the instructions in the messages to modify the Excel file or edit the PDFMaker settings See About PDF conversion settings Microsoft Office files By default the Adobe PDF file is saved in the same folder as the source file using the same file name but with a pdf extension The conversion of files to Adobe PDF uses the printer settings or page setup you have chosen for your Microsoft application Related Subtopics About PDF conversion settings Microsoft Office files Converting Microsoft Word headings and styles to Adobe PDF bookmarks Converting Microsoft Word document features to Adobe PDF features Acrobat 7 0 Standard About PDF conversion settings Microsoft Office files The options in the Acrobat PDFMaker dialog box determine the settings that the PDFMaker feature uses to create a PDF file from a Microsoft Office application file To learn more about each setting place your pointer over an option to view a summary of the option To display the Acrobat PDFMaker dialog box choose Adobe PDF gt Change Conversion Settings in the Microsoft application Note All of the following options appear in the PDFMaker dialog box for all Office applications except for the dialog box in Outlook which contains only View Adobe PDF Result PDFMaker Settings The following settings control various aspects of the PDF file conversion and process e Conversion Sett
182. at Acrobat 7 0 Standard Submitting PDF forms with a web based email service When you click an email based submit button in a PDF form you have the option to submit the form data with a web based email service To submit a PDF form with a web based email service 10 Click the submit or return form button on the PDF form If the form fields are blank the Email A Blank Copy Of This Form dialog box appears click Email A Blank Copy In the Select Email Client dialog box select Internet Email then click OK In the Sending The Data File dialog box click Save Data File In the Save Data File dialog box choose a location on your computer to save the file then click Save Open a new browser window log in to your web based email service and use your service to create a new blank email In the Sending the Data File dialog box in Acrobat select the value in the To field then right click Windows or Control click Mac OS and choose Copy In your blank email message in your Internet email service click in the To field and paste the data you copied Repeat steps 6 and 7 for the Subject and Message Text fields Use your Internet email service to attach the data file that you saved in step 4 to your email message If you want a copy of the filled in form click Print Form in the Sending The Data File dialog box in Acrobat Click Close in the Sending The Data File dialog box Acrobat 7
183. ata if you are working with a PDF form You ll also need a CGI script and values assigned for the form data e Allow for page at a time downloading This can greatly decrease download time if you have a large PDF document that will be accessed from a web server See Enabling Fast Web View in Adobe PDF files Acrobat 7 0 Standard If you want others to review an Adobe PDF file If you want people to review your Adobe PDF document and make comments you can start an automated email based or browser based review to simplify the reviewing process The review features streamline your document reviews by providing a variety of tools and automated support throughout the review cycle Even Adobe Reader users can participate in a review process if additional usage rights are assigned And training isn t necessary Acrobat walks you through the entire process See Types of review workflows Acrobat 7 0 Standard If you want to control the color in your document e Adjust color settings when you create the Adobe PDF document See Creating custom Adobe PDF settings e Specify a color management engine define working spaces and set other color management options See Managing color in Acrobat Acrobat 7 0 Standard Updating Acrobat Acrobat files and components can be updated in a variety of ways Some updates are available if you open an Adobe PDF document that triggers the updating process For example if you open a form
184. ation in the original font when printing If this option is not selected CIDFontType2 fonts are converted to CIDFontType0 fonts which are compatible with a wider range of printers This option is available for PostScript 3 and PostScript Level 2 PostScript version 2015 and later output devices e Select Discolored Background Correction to correct severe discoloration during printing such as white backgrounds printing as yellow e If normal printing doesn t produce the desired results select Print As Image and choose a resolution from the pop up menu Print As Image prints pages as bitmap images which resolves many problems associated with printing to desktop printers This option is not available for QuickDraw Mac OS printing Acrobat 7 0 Standard About downloading language specific fonts Select the Download Asian Fonts option in the Advanced Print Setup dialog box if you want to print an Adobe PDF document with Asian fonts that are not installed on the printer or embedded in the document Embedded fonts are downloaded whether or not this option is selected You can use this option with a PostScript Level 2 or higher printer To make Asian fonts available for downloading to a printer be sure you have downloaded the fonts to your computer using the Custom or Complete installation option during installation of Adobe Acrobat If Download Asian Fonts is not selected the PDF document prints correctly only if the referenced fonts are
185. ation to another application If you re having trouble opening a PDF document or if you re restricted from using certain features contact the author of the PDF document For information on opening documents to which security has been applied see About security If a document is set to open in Full Screen mode the toolbar command bar menu bar and window controls are not visible You can exit Full Screen mode by pressing the Esc key if your preferences are set this way or by pressing Ctrl L Windows or Command L Mac OS See Reading documents in Full Screen mode To open a PDF document from within Acrobat L 2 Do one of the following Choose File gt Open or click the Open button in the toolbar In the Open dialog box select one or more file names and click Open PDF documents usually have the extension pdf Windows From the File menu choose a previously opened document s file name Mac OS Choose File gt Open Recent File and then choose the document s file name From either the File gt Organizer submenu or the Organizer menu fs on the File toolbar choose Collections gt collection name gt PDF file name For information on using Organizer see Using the Organizer window From the File or the Organizer menu tS on the File toolbar choose History gt time period gt PDF file name If the Document Message Bar appears when a PDF document is opened the document has a special status or speci
186. ations e Select Custom Link and click OK to open the Link Properties dialog box You can set actions associated with the link such as reading an article in this dialog box See Adding actions to a link To create a link using the Select tool or the Snapshot tool 1 Select the Select tool gt or the Snapshot tool Ch and drag to select the text or image from which you want to create a link 2 Right click Windows or Control click Mac OS the selection and choose Create Link 3 Select options in the Create Link dialog box as described in the previous procedure Note The Custom Link option is not available for links created from selected text Acrobat 7 0 Standard Changing the appearance of links You can change the appearance settings for links at any time by using the Properties toolbar or the Link Properties dialog box The Link Properties dialog box opens automatically when you create a custom link and has more options than the Properties toolbar For other link types you must open the dialog box manually You can choose properties to make a link visible or invisible To change the appearance of a link L eeee XN On the Appearance tab of the Link Properties dialog box choose a color line thickness and line style for the link Click the pop up menu next to each button or text box to see the available options Select a highlight style for when the link is selected To not change the appearance of a l
187. author of a layered PDF document to specify layer visibility based on user information Display The Document Status Dialog When These Status Items Appear Determines which documents automatically show a status dialog box when they are opened Display Splash Screen Determines whether the application splash screen appears each time the application starts Use Only Certified Plug Ins Ensures that only Adobe certified third party plug ins are loaded Acrobat 7 0 Standard Page Display preferences The Page Display panel of the Preferences dialog box includes the following options for the appearance of pages Default Page Layout Sets the page layout used for scrolling when you first open a document Display Art Trim and Bleed Boxes Displays any art trim or bleed boxes defined for a document Display Large Images Displays large images If your system is slow to display image intensive pages you may want to not select this option Display Page To Edge Eliminates the thin white border that is displayed around the edge of Adobe PDF pages created by some applications If you do not select this option pages are printed with a white border as defined by the printer driver Display Transparency Grid Displays the grid behind transparent objects Use Logical Page Numbers Enables you to use the Number Pages command to display Adobe PDF page numbering that matches the numbering printed on the pages A page s number followed b
188. b links from an Adobe PDF document 1 Choose Advanced gt Links gt Remove All Links From Document Acrobat 7 0 Standard Linking to file attachments In Acrobat 7 0 PDF documents can have file attachments which appear in the Attachments tab To open attachments you can either use the Attachments tab or better yet create a link in your document that lets users open the file attachment within the document pane You can also create links between attached files or from an attachment back to the parent PDF document Note Don t confuse file attachments with files that can be opened from a link File attachments are added to the document using the Add File Attachment command To open a file from a link you select the Open A File action while creating the link See Creating links To create a link to a file attachment 1 Open a PDF document that contains a file attachment See Adding attachments to Adobe PDF documents 2 Go to where you want to create a link If that location is in the file attachment click the Attachments tab select the file attachment and click Open 3 Choose Tools gt Advanced Editing gt Link Tool or select the Link tool on the Advanced Editing toolbar 4 Select the area for the link 5 In the Create Link dialog box set the link appearance select Go To A Page View and then click Next 6 Set the page number and view magnification you want either in the parent PDF document or in the file
189. b pages to Adobe PDF See Converting web pages in Internet Explorer Windows To create a tagged Adobe PDF file from a web page A BWN In Acrobat choose File gt Create PDF gt From Web Page For URL type the address of the web page or navigate to the web page location Click Settings In the General tab select Create PDF Tags and then click OK Select any other options you want and then click Create Acrobat 7 0 Standard Creating tagged Adobe PDF from authoring applications In most cases you create tagged Adobe PDF files from within an appropriate authoring application such as Adobe FrameMaker Adobe InDesign or Microsoft Word Creating tags in the authoring application generally provides better results than adding tags in Adobe Acrobat PDFMaker provides conversion settings that let you create tagged PDF documents in Microsoft Excel PowerPoint and Word See About PDF conversion settings Microsoft Office files In Acrobat you can determine if a PDF document is tagged by viewing Document Properties For more information see the documentation for your authoring application Acrobat 7 0 Standard Customizing Adobe Acrobat for Accessibility About accessibility preferences Setting accessibility preferences Using keyboard shortcuts for menu commands and navigation Scrolling automatically Using a screen reader Using the Read Out Loud feature Acrobat 7 0 Standard
190. bat XFDF XFDF Acrobat Form Data Format FDF or Extensible Markup Language XML file Some of these file formats are available only when you re exporting the data from particular PDF forms such as a PDF form created in Adobe Designer You can also import data from an exported file into another form if that form has fields with the same names Alternatively you can import file data from a text file See Importing form data To export form data to a file 1 Open the Adobe PDF form and fill it out 2 Choose File gt Form Data gt Export Data From Form 3 Choose a format type from the Save As Type menu specify a location and file name and then click Save Acrobat 7 0 Standard Emailing completed forms PDF forms can contain an email based submit button that exports the information that you entered into the PDF form which you must then email with your own email application You have the option to email the PDF with a desktop or web based email application or you can submit the form data at a later time Note If the PDF form doesn t contain an email based submit button it may have a submit button that sends the form data via the web or some other service To submit an email based PDF form 1 After you ve filled in the PDF form click the submit button on the PDF form 2 In the Select Email Client dialog box select the option that best describes how you send email and then click OK e Desktop Email Application
191. be Reader users can use the indexes that you create in Acrobat Professional See Searching Adobe PDF index files Acrobat 7 0 Standard PRINT AND COLOR MANAGEMENT About printing and color management in Acrobat Acrobat 7 0 Standard About printing and color management in Acrobat Whether your projects are destined for high end composite printing or desktop printing you will find a host of advanced capabilities in Acrobat for preparing and producing printed products Acrobat provides creative professionals with output capabilities for handling the most sophisticated layouts created in professional products such as Adobe Photoshop CS Adobe Illustrator CS and Adobe InDesign CS These features are located primarily in the Color Settings dialog box and the Advanced Print Setup dialog box The following is an overview of Acrobat s printing capabilities Cross product interface and terminology More consistent user interface and terminology with other Adobe applications for PDF output features For example the Adobe PDF Settings files are the same in Adobe InDesign CS Adobe Illustrator CS Adobe Photoshop CS and Adobe Acrobat 6 0 Standard and later Color management interface Ability to correct colors in the document whether it be conversion between CMYK and RGB spot to process or process to spot or mapping multiple spot colors Support for large paper sizes Page sizes up to 15 000 000 inches 38 100 000cm by 15 000
192. bookmark To delete a web page along with its tagged bookmark Right click Windows or Control click Mac OS the tagged bookmark and choose Delete Page s Acrobat 7 0 Standard Adding tagged bookmarks to converted web pages If Create PDF Tags is selected in the Web Page Conversion Settings dialog box when you download web pages structure information that corresponds to the HTML structure of the original pages is stored in the PDF document You can use this information to add tagged bookmarks to the file for paragraphs and other items that have HTML elements To add tagged bookmarks to an Adobe PDF document 1 Choose New Bookmarks From Structure from the Options menu 2 Select the items you want specified as tagged bookmarks An article is a complete web page represented by the HTML Title element The other items in the list are HTML elements used in the web pages Acrobat 7 0 Standard Getting information on converted web pages You can display a dialog box with the current page s URL the page s title from the HTML lt TITLE gt tag or URL of the page the date and time downloaded the content type such as HTML text or JPEG image and the preferred zoom setting based on the scaling and image size To get information on the current web page Choose Advanced gt Web Capture gt Page Info Acrobat 7 0 Standard Refreshing converted web pages You can refresh web pages in an Adobe PDF document t
193. capture utility Your screen capture automatically converts to an Adobe PDF file and opens Acrobat 7 0 Standard Setting conversion options for image files You can set compression and color management options for supported image files The compression settings are predefined and unavailable for JPEG and JPEG2000 Note JPEG2000 compression is not backward compatible with Acrobat 4 0 Full object stream compression is not backward compatible with Acrobat 4 0 or 5 0 Set the compression to be applied to monochrome grayscale and color images e For Monochrome choose CCITT G4 to apply a general purpose method that produces good compression for most types of monochrome images Choose JBIG2 Lossless or JBIG2 Lossy to apply better compression than that obtained with CCITT G4 In lossy mode the compression ratios can be several times higher e For Grayscale or Color choose ZIP to apply compression that works well on images with large areas of single colors or repeating patterns such as screen shots simple images created with paint programs and black and white images that contain repeating patterns Choose JPEG quality minimum to maximum to apply compression that is suitable for grayscale or color images such as continuous tone photographs that contain more detail than can be reproduced on screen or in print Choose JPEG2000 quality Lossless to apply lossless compression with additional advantages such as progressive display
194. cated Contact the review initiator or your system administrator 2 Use the tools on the Commenting and Drawing Markups toolbars to add comments to the PDF document See About adding comments If you want to add comments in Acrobat instead of in your browser click Save And Work Offline on the Commenting toolbar See Working offline in a browser based review Note When you re reviewing a PDF document in a web browser use the commands on the Acrobat toolbar In most cases the menu commands apply to the browser not to the PDF document 3 Click the Send And Receive button S in the Commenting toolbar to upload your comments This lets you view other reviewers most recent comments and lets others see your comments See Sending and receiving comments in a browser based review 4 If you want to add more comments later open the document using the Tracker See Tracking review comments Or if you saved the document offline open the saved document add comments click Go Back Online on the Commenting toolbar and upload your comments The initiator receives the new and edited comments Unedited comments are not duplicated and deleted comments are not deleted in the initiator s document Related Subtopics Sending and receiving comments in a browser based review Working offline in a browser based review Acrobat 7 0 Standard Sending and receiving comments in a browser based review When you add comments to a PDF document
195. cates is sometimes called a certificate authority or a signature handler Third party providers verify your identity issue the private key protect the public key and maintain system integrity You may want to obtain more than one digital ID if you sign documents in different roles or with different certification methods See the Adobe website for information on using providers with advanced security features To get information on third party digital IDs e WN Re Choose Advanced gt Security Settings Select Digital IDs on the left Click Add ID Select Get A Third Party Digital ID click Next and follow the instructions on the web page that appears To specify a default signing method L Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and then select Security on the left Click Advanced Preferences and select the Creation tab Choose a signing method such as your third party provider from the Default Method To Use When Signing And Encrypting Documents menu Acrobat 7 0 Standard Creating a digital ID If you re not using a third party digital ID you can create your own self signed digital ID When you create a self signed digital ID the resulting file stores an encrypted private key used for signing or decrypting documents and a public key contained in a certificate which is used for validating signatures and encrypting documents You can create either a PKCS 12 dig
196. ced Search options in the Search PDF window can either broaden or restrict your search results You can view Advanced Search options by clicking Use Advanced Search Options at the bottom of the Search PDF window when the window displays Basic Search options Note The options Whole Words Only Case Sensitive Include Bookmarks and Include Comments are also available when the window is in basic search mode For information on these options see Search options The Return Results Containing menu lets you restrict your search results according to the option you choose e Match Exact Word Or Phrase searches for the entire string of characters including spaces in the order in which they appear in the text box For example if you type Adobe Acrobat the results list only instances of Adobe Acrobat both words next to each other and in that order e Match Any Of The Words searches for any instances of at least one of the words typed For example if you type each of the results include any instances in which one or both of the two words appear each of each of or of each e Match All Of The Words searches for instances that contain all your search words but not necessarily in the order you type them For example if you type of each the results include instances of of each and each of This option is available only for a search of multiple documents or index definition files e Boolean Query searches for terms or phrases you indicate using B
197. cessing with Distiller In this case you should deselect the compression and downsampling or subsampling options in Distiller e Create separate PostScript files for each part of the document you want to process differently and use different compression options to distill each part Then use Distiller to merge the files See Creating PostScript files e Create color grayscale and monochrome images Then select different compression and downsampling settings for each image type e Insert Distiller parameters before images in a PostScript file You can use this technique to process every image in a document differently This technique is the most difficult because it requires knowledge of PostScript programming For more information on using parameters see the Acrobat Distiller Parameters manual at http partners adobe com links acrobat English only on the Adobe website Note To apply the inserted Distiller parameters select Allow PostScript File to Override Adobe PDF Settings This option is on the Advanced panel of the Adobe PDF Settings dialog box in Distiller However selecting this option overrides the settings you selected in the Adobe PDF dialog boxes Acrobat 7 0 Standard Accessing and embedding fonts When converting a PostScript file to Adobe PDF Distiller needs access to the file s fonts to be able to insert appropriate information in the PDF file Distiller can access a file s fonts in several ways e Type 1 T
198. check in the PDF document periodically to continue to have access to the file See Using Adobe Policy Server Acrobat 7 0 Standard Using Adobe Policy Server Adobe Policy Server is a web server based security system that provides dynamic control over PDF documents Adobe Policy Server can be configured to run with LDAP ADS and other enterprise systems Policies provided by Adobe Policy Server are stored on the server and can be refreshed from the server You must log into Adobe Policy Server to use these server policies While security policies are stored on a policy server the PDF documents are not However users may be required to connect to the policy server so that they can open or continue to use PDF documents to which a security policy has been applied For information on configuring Adobe Policy Server see the help system that appears when you start Adobe Policy Server Web Console in your browser To log into Adobe Policy Server 1 Choose Advanced gt Security Settings 2 Select Adobe Policy Servers on the left 3 Select a server on the right and click Edit 4 Type your user name and password and then click Connect To This Server To view Adobe Policy Server policies 1 From the Secure menu on the Tasks toolbar choose Use APS Web Console 2 If prompted type your user name and password and then click OK Organizational policies and policies you created appear in your browser For more information on u
199. choose Create A New Collection from the Organizer menu in the File toolbar or choose File gt Organizer gt Collections gt Create A New Collection Type a name for the collection 2 If you want to add a PDF file to a collection folder do one of the following e Right click Windows or Control click Mac OS the collection folder name choose Add Files select one or more PDF files and click Add e Select the subcategory or folder that contains the PDF file right click Windows or Control click Mac OS the PDF file in the files pane and choose Add To Folder gt collection folder name e Drag a PDF file from Windows Explorer or Mac OS Finder to the collection folder in the categories pane e After selecting a subcategory in the History My Computer or Favorite Places category drag a PDF file from the files pane to the desired collection folder e In Acrobat open the PDF file Choose Add To A Collection from the Organizer menu Ba in the File toolbar To add the PDF file to an existing collection select a collection and click OK To add the PDF file to a new collection click New Collection type a name for the collection and click Create then click OK Q9 You can open any PDF file from a collection by using the Open button 2 in the Organizer window or by simply choosing the PDF file name from a submenu directly in Acrobat To open a PDF file from a collection in Acrobat choose Collections gt collection name gt PDF file n
200. choose Edit gt Copy 2 Open a PDF document 3 Choose the Paste Clipboard Image As Stamp tool from the Stamp Tool menu on the Commenting toolbar 4 Click in the document where you want the image to appear 5 Do any of the following e Using the Hand tool 4 i drag the image to move it or drag one of its handles to resize it Press the Shift key when resizing the image to maintain the original proportions e To change its properties right click Windows or Control click Mac OS the image and then choose Properties e To delete the image right click Windows or Control click Mac OS the image and then choose Delete Acrobat 7 0 Standard Spell checking comments and forms You can spell check the text you add in note comments and form fields However you cannot check the spelling of text in the underlying Adobe PDF document To do that use the source application to spell check the document before you create the PDF document Unrecognized words appear underlined after you type them You can edit these words in context or you can open the Check Spelling dialog box To change a single misspelled word Right click Windows or Control click Mac OS the word in the form field or comment pop up window and then select the correct word from a list of alternatives To spell check text in comments and forms L Choose Edit gt Check Spelling gt In Comments And Form Fields If the PDF document is open in a web bro
201. ck OK Acrobat 7 0 Standard Creating Adobe PDF Files Using PDFMaker About Acrobat PDFMaker Converting web pages in Internet Explorer Windows Converting Microsoft Office files Windows Converting Microsoft Office files Mac OS Converting Microsoft Outlook email messages Windows Converting Microsoft Access files Windows Converting Microsoft Publisher files Windows Editing PDFMaker conversion settings Windows Acrobat 7 0 Standard About Acrobat PDFMaker Files created in a number of applications including Microsoft Access Excel Internet Explorer Outlook PowerPoint Project Publisher Visio Word and Autodesk AutoCAD can be converted directly to Adobe PDF files without leaving the authoring application In all cases PDFMaker is used for the conversion in each authoring application and the resulting files are Adobe PDF files In Windows the default Acrobat 7 0 installation installs the PDFMaker feature for the following third party applications Microsoft Access 2000 2002 and 2003 Microsoft Excel 2000 2002 and 2003 Microsoft Internet Explorer 6 0 Microsoft Outlook 2000 2002 and 2003 Microsoft PowerPoint 2000 2002 and 2003 Microsoft Publisher 2002 and 2003 Microsoft Word 2000 2002 and 2003 In Mac OS the default Acrobat 7 0 installation installs the PDFMaker feature for the Professional Standard and Student and Teacher Editions of the following Microsoft applications Mic
202. compression JBIG2 Applies the JBIG2 compression method to black and white input pages At high quality settings with the slide bar set far to the right at 0 95 or higher the page is compressed using the lossless method At lower quality settings text is highly compressed JBIG2 compressed text pages typically are 60 smaller than CCITT Group 4 compressed pages but processing is slow JBIG2 compression is compatible with Acrobat 5 0 PDF 1 4 CCITT Group 4 Applies CCITT Group 4 compression to black and white input page images This fast lossless compression method is compatible with Acrobat 3 0 PDF 1 2 See Methods of compression Slide Bar Use the slide bar to set the balance between smallest file size and maximum image quality The slide bar does not affect black and white output for CCITT Group 4 If the slide bar covers a numerical range between 0 0 and 1 0 with 0 0 being the lowest quality and 1 0 being the highest then at the position 0 95 the JBIG2 implementation switches to lossless compression For JPEG output the default setting gives compact pages of good quality higher settings result in more accurately compressed less compact pages lower settings increase compression and reduce quality For Adaptive compressed output the slide bar determines both the JPEG quality of gray and color output images and the use of low resolution images to represent some page content Deskew Rotates the skewed page so that it app
203. copy or move pages from 3 Do one of the following e To copy a page drag the corresponding page thumbnail into the page thumbnail area of the target document A bar appears at the bottom or top when the page thumbnails are in a single column or to the left or right if more than one column of page thumbnails is displayed Release the mouse button when the bar is in the correct location The page is copied into the document and the pages are renumbered e To move a page select the page thumbnail corresponding to the page and then press Ctrl Windows or Option Mac OS as you drag The page is inserted into the target document and deleted from the source document The pages are renumbered To move pages using tagged bookmarks 1 Click the Bookmarks tab of the navigation pane and select the Tagged Bookmark icon E for the material you want to move Shift click and select additional bookmarks to add to the selection Note You can select bookmarks from different levels in the hierarchy the hierarchy is maintained when the bookmarks are moved If you move a parent bookmark its children are moved automatically To move a child without the parent select it individually 2 Press Ctrl Windows or Option Mac OS as you drag A bar appears above or to the left of the new location Release the mouse button when the bar is in the correct location The hierarchy in the Bookmarks tab changes as does the organization of the document content I
204. corresponding to the page and choose Page Properties from the Options menu In the Page Properties dialog box click Actions From the Select Trigger menu choose Page Open to set an action when the page opens or choose Page Close to set an action when the page closes Choose an action from the Select Action menu and click Add For information on the actions that can be associated with page thumbnails see Action types Specify the options for the action and click OK The options available depend on the action selected Do any of the following To create a series of actions choose another action from the menu and click Add again Use the Up and Down buttons to arrange the actions in the order you want them to occur To edit a page action select the page action and click Edit Click OK to accept the changes and return to the Page Properties dialog box To delete a page action select the page action and then click Delete Click Close to accept the page actions Note If you set an action that switches to Full Screen View on Page Open or Page Close the next time the same page opens or closes Full Screen View is turned off Acrobat 7 0 Standard Defining the tabbing order In the Pages tab you can set the order in which a user tabs through form fields links and comments for each page To set the tabbing order for form fields links and comments e VN Click the Pages tab in the navigation
205. crosoft Publisher support crop marks bleed marks links bookmarks spot colors transparency and CMYK color conversion To convert a Microsoft Publisher file to an Adobe PDF file 1 Open the Publisher document 2 Click one of the following buttons on the toolbar e The Convert To Adobe PDF button e The Convert To Adobe PDF And EMail button The Adobe PDF file automatically attaches to a new message in your default email application e The Convert To Adobe PDF And Send For Review button l The file converts to an Adobe PDF file and an email based review process begins See Setting up an email based review 3 In the Save In box specify a folder in which to save the PDF file type a file name and then click Save 4 Mac OS Click View File to view the converted PDF file in Acrobat Click Done to return to the Microsoft application Acrobat 7 0 Standard Editing PDFMaker conversion settings Windows You can use one of several sets of predefined PDFMaker settings for converting application files to Adobe PDF files or you can customize the settings in the Acrobat PDFMaker dialog box To display the PDF conversion settings choose Adobe PDF gt Change Conversion Settings in your third party application This dialog box has two types of settings e The PDFMaker settings at the top of the dialog box are applicable to all file conversions that use PDFMaker regardless of which application created the file e Th
206. ction do one of the following e To save the pictures using the original file name select Original Names e To save the pictures using a name common to all the pictures select Common Base Name and enter the base file name in the box Each file name is appended with a number to differentiate the pictures For example if you choose to export three pictures and assign the file name Sunset the pictures are saved as Sunset1 jpg Sunset2 jpg and Sunset3 jpg 5 Select an application to edit the pictures To change the editing application click Change locate the new editing application and click Open 6 Click Edit The editing application launches opening all the pictures you selected You can then edit and save them separately Acrobat 7 0 Standard Sharing or ordering prints online Windows only Use the Online Services features to send your images to online printing service providers to order prints to be sent to you or to share the images with others online You can share or order prints from Adobe PDF files or Adobe PDF project files A PDF project file is an Adobe PDF file that was created using a specific template in Photoshop Elements 2 0 or Photoshop Album 1 0 such as a calendar or photo album The template you used to create the project determines which online service providers are available Once you ve uploaded the file you can view it and select options for sharing or select print options and complete the order p
207. cument see Working with articles To read an article 1 Do one of the following e Choose View gt Navigation Tabs gt Articles to open the Articles tab Then double click the article s icon to start reading the article Note You cannot open the Articles tab if you are viewing the PDF document inside a browser You must open the document in Acrobat e Select the Hand tool J and then click anywhere in the article to start reading it at that point 2 The pointer changes to the follow article pointer Do any of the following to navigate through the article e To scroll through the article one pane at a time press Enter or Return or click e To scroll backward through the article one pane at a time Shift click in the article or press Shift Return e To go to the beginning of the article Ctrl click Windows or Option click Mac OS in the article e To exit the article before reaching the end press Shift Ctrl Windows or Shift Option Mac OS and click 3 When you reach the end of the article the pointer changes to the end article pointer Press Enter or Return or click to return to the view displayed before you started reading the article Acrobat 7 0 Standard Viewing documents Acrobat provides tools that help you adjust the view of your Adobe PDF documents including simple tools such as Zoom In and Zoom Out and more advanced tools You can also adjust the view by rotating pages and determining whether you ll
208. cument can be signed more than once and by more than one person For example the author can save a PDF document containing form fields as a certified document allowing only form fields to be filled in When another user opens the PDF document a message indicates whether the certification is still valid This user can then fill out the form and sign the document when finished You can sign a document in an existing field create a new field or create a signature that appears only in the Signatures tab The signature that appears is just its representation on the page and is not the actual digital signature information The Signatures tab indicates which changes have been made since each signature was added and whether the signatures are valid See Validating signatures Digitally signed by Lisa Jones DN cn Lisa Jones o Kahili Coffee Company ou Sales A Reason have reviewed this document Date 2004 07 14 13 17 03 0700 Digitally signed by Lisa Jones DN cn Lisa Jones o Kahili Coffee Company ou Sales B Reason have reviewed this document Date 2004 07 14 13 17 03 07 00 Signature formats A Text signature B Graphic signature Note If you sign a field be aware that the document author may have put duplicates of the field on other pages For example sometimes a field is copied to the same place on every page You need to sign the field only once and your signature appears in all occurrences of the field This
209. cument was modified after it was signed you can view a previous version or you can compare the versions to see which changes have been made See Viewing previous versions of a signed document or Comparing versions of a signed document Related Subtopics Viewing previous versions of a signed document Comparing versions of a signed document Acrobat 7 0 Standard Viewing previous versions of a signed document If a document is signed more than once all the signed versions are maintained in a single Adobe PDF file Each version is saved as append only so that it cannot be modified All signatures and their corresponding versions appear in the Signatures tab To view a previous signed version Select the signature in the Signatures tab and choose View Signed Version from the Option menu The previous version opens in a new Adobe PDF file with the version information and the name of the signer in the title bar To return to the original document choose the document name from the Window menu Acrobat 7 0 Standard Comparing versions of a signed document After a document is signed you can display a list of the changes made to the document after the last version To compare two versions of a signed document Select the signature in the Signatures tab and choose Compare Signed Version To Current Version from the Option menu Acrobat 7 0 Standard Setting Digital Signature preferences You can use the Secu
210. d menu The wizard presents accessibility preferences that most affect users with screen readers and magnifiers Additional preferences may be set manually in the Accessibility Reading Forms and Multimedia panels of the Preferences dialog box See Accessibility options To set accessibility preferences with the Accessibility Setup Assistant 1 Start the Accessibility Setup Assistant by doing one of the following e Choose Advanced gt Accessibility gt Setup Assistant e Windows only Start Adobe Acrobat while a screen reader or screen magnifier is running 2 Select the option that you prefer e Select Set Options For Screen Readers if you use a device that reads text out loud or sends it to a braille output device e Select Set Options For Screen Magnifiers if you use a device that makes text appear larger on screen e Select Set All Accessibility Options if you use a combination of assistive devices e Select Use Recommended Settings And Skip Setup to use the recommended settings for accessibility 3 Follow the on screen instructions to select accessibility options See Accessibility options If you click Cancel at any point Acrobat uses default settings for accessibility not recommended 4 Click Done To set additional accessibility preferences in the Preferences dialog box 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS 2 Select Accessibility To improve compatibility with document
211. d after it s signed See Signing Adobe PDF documents The first signature in a document is called the author signature When you add the first signature to a document you have the option of certifying the document Certifying a document lets you attest to its contents and specify the types of changes allowed for the document to remain certified Changes to the document are detected in the Signatures tab Subsequent signatures to the document are called ordinary signatures To sign a document you must select a digital ID which contains the signature information that you can share with other users in a certificate You can create a self signed digital ID or you can obtain a digital ID from a third party provider Using certificates other users can validate your signatures and you should validate the signatures of others See Using digital IDs and certification methods Note For the latest information about digital signatures choose Help gt Online Support to open the Adobe Acrobat support page on the Adobe website and then search for digital signatures Credit Card Number ExpDate Digis agd p amii Hogas _ Your Signature fie pepe Fann i anan ana dba dmana Cale Ora de oa 70a ee Please keep a copy for your records Valid digital signature in a PDF form Acrobat 7 0 Standard Signing Adobe PDF documents An author of a PDF document can simply add a signature to indicate approval Alternatively a PDF do
212. d category information When you select a Digital Edition information such as the author title publisher and number of pages appear at the bottom of the My Digital Editions bookshelf To change the display of the library contents Do one of the following e Click the Thumbnail View button 24 to display thumbnails of all the books in the library e Click the Detail View button to list the title author access information and category of all books in the library My Digital Editions Cad Add File PP adobe Digital Media Store All v F Library contents A Detail View B Thumbnail View To sort the library contents in Detail View Select the column heading to sort the Digital Editions by title author date last accessed or category in ascending or descending order Acrobat 7 0 Standard Viewing permissions for a Digital Edition All Digital Editions contain permissions set by the publisher that specify how many times you can print and copy a Digital Edition whether the document can be read aloud by Acrobat and when the document expires These permissions are saved with the document and downloaded when you borrow or purchase a Digital Edition To view permissions settings 1 Open a Digital Edition 2 Choose File gt Document Properties and then click the Security tab 3 In the Document Security section of the Document Properties dialog box click Show Details Note You cannot change the
213. d documents but not in nontrusted documents A document is trusted if it s added to the list of trusted documents and authors If a document is not trusted you are prompted to add the document to this list when you try to play a media clip in which the permission is set to Prompt If you decide to add a certified document to the list both the document and the author s certificate are added to the list All documents certified by this author are trusted To set Trust Manager preferences L e o o Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and then select Trust Manager on the left From the Display Permissions For menu choose whether you want to display security permissions for trusted documents or nontrusted documents Select whether the trusted documents or nontrusted documents can open other files or launch applications Under Multimedia Permission Settings select Allow Multimedia Operations to allow media clips to be played To change the permission settings for a particular multimedia player select the player in the list and choose one of the following options from the Change Permission For Select Multimedia Player To menu Always to allow the player to be used without prompting Never to prevent the player from being used Prompt to ask whether the player can be used This option lets you decide whether to add a nontrusted document to the list of trusted documents when
214. d tool and clicking the link Acrobat 7 0 Standard Editing layered content You can select or copy content in a layered Adobe PDF document using the Select tool or the Snapshot tool You can edit content using a touch up tool These tools recognize and select any content that is visible regardless of whether the content is on a selected layer See Editing text with the TouchUp Text tool If the content that you edit or delete is associated with one layer the content of the layer reflects the change If the content that you edit or delete is associated with more than one layer the content in all the layers reflects the change For example if you want to change a title and byline that appear on the same line on the first page of a document and the title and byline are on two different visible layers editing the content on one layer changes the content on both layers You can add content such as review comments stamps or form fields to layered documents just as you would to any other PDF document However the content is not added to a specific layer even if that layer is selected when the content is added Rather the content is added to the entire document You can use the Create PDF From Multiple Files command to combine Adobe PDF documents that contain layers The layers for each document are grouped under a separate heading in the Layers tab of the navigation pane You expand and collapse the group by clicking the icon i
215. deleted or transferred directly to the source Word document When you export the comments to Word you can choose to delete the Word text marked in cross out or insert text marked to be inserted See Indicating text edits To transfer comments to a Word document 1 Make sure that all the comments including those from multiple reviewers are merged into one PDF document Save the PDF document See Tips for exporting comments to a Word document 2 Do one of the following e Choose Comment gt Export Comments gt To Word Select the Word document from the dialog box and then click Open e In Word open the source document and then choose Acrobat Comments gt Import Comments From Acrobat Read the instructions and then click Yes 4 In the Import Comments From Adobe Acrobat dialog box make sure that the appropriate PDF and Word files are selected select the comments you want to import and then click OK e Select All Comments to import all comments into Word e Select All Comments With Checkmarks to import only those comments marked with checkmarks See Marking comments with checkmarks e Select Text Edits Only if you want to import only those comments that you ve added using the text edit commands on the Commenting toolbar These text edit commands indicate which text should be inserted deleted or replaced See Indicating text edits e Select Custom Filters To Comments to import only comments that you specify by author
216. ds And Signing lets users fill in forms and add digital signatures as well as allowing the actions in the previous option This option doesn t allow users to add comments or create form fields This option is available only if the Compatibility option is set to Acrobat 5 0 And Later or a later Acrobat version e Commenting Filling In Form Fields And Signing lets users fill in forms and add digital signatures and comments e Any Except Extracting Pages lets users change the document using any method listed in the Changes Allowed menu Enable Copying Of Text Images And Other Content Lets users select and copy the contents of the PDF document It also lets utilities that need access to the contents of a PDF file such as Acrobat Catalog get to those contents This option is available only if the Compatibility option is set to Acrobat 5 0 And Later or a later Acrobat version Enable Copying Of Text Images And Other Content And Access For The Visually Impaired Lets visually impaired users use screen readers to read the document s contents Users can also copy and extract information from the document This option is available only if Compatibility is set to Acrobat 3 0 And Later Enable Text Access For Screen Reader Devices For The Visually Impaired Lets visually impaired users read the document with screen readers This option doesn t allow users to copy or extract the document s contents This option is available only if the Compatibili
217. duce file size by limiting the compatibility with earlier versions of Adobe Acrobat This is recommended only if you are sure that all your users use Acrobat 7 0 or Adobe Reader 7 0 To reduce file size 1 Choose File gt Reduce File Size 2 Select the version compatibility that you need and click OK Note If you select Acrobat 4 0 And Later and the document contains transparency the conversion will fail Acrobat 7 0 Standard Converting Adobe PDF documents to other file formats You can convert text and images in Adobe PDF documents to a different file format using the Save As command When you save files to an image file format each page is saved as a separate file You can also extract content from PDF documents using the selection tools to select text tables and images and then copy and paste them into other applications For example you can select a table and open it in Microsoft Excel See Copying and pasting text tables and images Note If the PDF document that you are copying uses a font that is not available on the system displaying the copied text a default font is substituted To convert an Adobe PDF file to other file formats 1 With the PDF document open choose File gt Save As name the file and select the location in which to save the file 2 For Save As Type Windows or Format Mac OS choose a file format and select conversion options e PostScript and Encapsulated PostScript See Con
218. duplication allows quick initialing of every page in a document Related Subtopics Signing Adobe PDF documents in Acrobat Signing Adobe PDF documents in a web browser Changing signature appearance Setting up Palm OS appearance files Clearing or removing digital signatures Acrobat 7 0 Standard Signing Adobe PDF documents in Acrobat A digital signature can be either visible or invisible A visible signature appears in both the document and the Signatures tab An invisible signature appears only in the Signatures tab Adding a signature does not affect the validity of existing signatures in the document When you sign a document your signature and the related information can be stored in a signature field embedded on the page A signature field is an Acrobat form field You can add a signature field to a page as you sign or you can use the Signature tool f to create an empty signature field that can be signed later Important Sign a document only after you make final changes If you make changes to a PDF document after you sign it the signature may still be valid but the caution triangle A appears in the signature field and in the Signature tab indicating that changes were made The author of the PDF document can also lock fields after the document is signed to prevent additional changes To sign a document in Acrobat 1 Click the unsigned signature field in the PDF document the field must be a signature form field
219. e C D Suitable compression methods for different art types A ZIP B JPEG C CCITT D Run Length You can choose from the following compression methods e ZIP works well on images with large areas of single colors or repeating patterns such as screen shots and simple images created with paint programs and for black and white images that contain repeating patterns Acrobat provides 4 bit and 8 bit ZIP compression options If you use 4 bit ZIP compression with 4 bit images or 8 bit ZIP with 4 bit or 8 bit images the ZIP method is lossless which means it does not remove data to reduce file size and so does not affect an image s quality However using 4 bit ZIP compression with 8 bit data can affect the quality since data is lost Note Adobe implementation of the ZIP filter is derived from the zlib package of Jean loup Gailly and Mark Adler whose generous assistance we gratefully acknowledge e JPEG Joint Photographic Experts Group is suitable for grayscale or color images such as continuous tone photographs that contain more detail than can be reproduced on screen or in print JPEG is lossy which means that it removes image data and may reduce image quality but it attempts to reduce file size with the minimum loss of information Because JPEG eliminates data it can achieve much smaller file sizes than ZIP compression Acrobat provides six JPEG options ranging from Maximum quality the least compression and the smallest loss o
220. e and subject select Add Bookmarks To Adobe PDFs 5 In the Page Layout section of the dialog box set the page size orientation and margins To convert email messages to a PDF file In Outlook select one or more email messages Click the Convert Selected Messages To Adobe PDF button in the PDFMaker toolbar Choose File gt Save As In the Save In box specify a folder in which to save the PDF file type a file name and then click Save AUN e To convert email messages to a PDF file and append the file to an existing PDF file 1 In Outlook select one or more email messages 2 Click the Convert And Append Selected Messages To An Existing Adobe PDF button T 3 Select the PDF file to which you want to append the new PDF file 4 Click Open To convert a folder of email messages to a PDF file 1 In Outlook select the folder 2 Click the Convert Selected Folder To Adobe PDF button F 3 In the Save In box specify a folder in which to save the PDF file type a file name and then click Save To convert a folder of email messages to a PDF file and append the file to an existing PDF file 1 In Outlook select the folder 2 Choose Adobe PDF gt Convert And Append To Existing Adobe PDF gt Selected Folder 3 Select the PDF file to which you want to append the new PDF file 4 Click Open To convert a file to a PDF file and attach it to an email message 1 In the Outlook email Message window click
221. e media clips only When the page containing the media clip is visible regardless of whether it is the current page It s possible for a page to be visible without being the current page such as when a continuous page layout displays pages side by side Page Invisible media clips only When the page containing the media clip is moved out of view Page Enter media clips only When the page containing the media clip becomes the current page Page Exit media clips only When a user goes to a page other than the page containing the media clip Mouse Down When the mouse button is clicked without being released In most cases Mouse Up is the preferred trigger Mouse Enter When the pointer enters the field or play area Mouse Exit When the pointer exits the field or play area On Focus media clips only When the form field receives focus either through a mouse action or tabbing On Lose Focus media clips only When the focus moves to a different form field Acrobat 7 0 Standard Navigating Adobe PDF documents converted from web pages You can work with an Adobe PDF document created from web pages as with any other PDF document Depending on how you configured Acrobat clicking a link on a converted web page adds the pages for that link to the end of the PDF document if they aren t already included For other ways to append web pages see Creating Adobe PDF files from downloaded web pages Note Remember that
222. e rather than the entire PDF document This is especially important with large documents that can take a long time to download from a server Check with your web master to make sure that the web server software you use supports page at time downloading To ensure that the PDF documents on your website appear in older browsers you may also want to create HTML links versus ASP scripts or the POST method to the PDF documents and keep path names or URLs to the files at less than 256 characters To check whether an Adobe PDF document has Fast Web View 1 Choose File gt Document Properties 2 Click the Description tab The right side of the dialog box includes a Yes or No for Fast Web View To include Fast Web View in an Adobe PDF document 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS 2 On the left side of the dialog box select General 3 On the right side of the dialog box under Miscellaneous select Save As Optimizes For Fast Web View This option is set by default Click OK 4 Choose File gt Save As and select the same file name and location Acrobat 7 0 Standard Adding a Welcome page When a user first visits a website or opens a CD it can be difficult to know where to begin or to determine what s in the document collection To point your users in the right direction consider including a Welcome page Such a page typically gives an overview of the included documents and provide
223. e ASCII Format option has been removed from Distiller but is still available as a Distiller parameter For details see the Acrobat Distiller Parameters manual at http partners adobe com links acrobat English only on the Adobe website Standard Adobe PDF Settings High Quality Print Option PDF amp Diratt v Allow PostScript file bo ovenide Adobe POF settings POF 4 1 a 200 f PDE Ad 9 20 Allow PostScript Objects POF AM 200 e Convert gradients to smooth shades PDF 4 3 2003 F Convert smooth lines bo curves S Preset Quality i w 1 Smallest File Size Preserve Level Sirma semantics Standad H Preserve overpint settings General Oye printing delaull is morgen ce prnbing She L Save Adobe PDF settings inside PDF fle LIPS DD Cow F Save onginal JPEG images in POF if possible OW are L Save Portable Job Ticket inside POF tile Standards Use Prologue p and Epilogue pe L Greate Job Definition Format JCF tile T Em Document Structuring Conventions DSC Process DSC comments Log DSC wamings Preserve EPS information from DSC L Preserve OP comments Preserve document information from DSC v Resse page and canbe artyork for EPS files e Show All Settings Adobe PDF Settings dialog box with the Advanced panel displayed Allow PostScript File To Override Adobe PDF Options Uses settings stored in a PostScript file rather than the current PDF settings file Before processing a PostScript file
224. e Distiller window saves to a file called messages log The messages log file is located at Documents and Settings current user Application Data Adobe Acrobat Distiller 7 Windows or Users current user Library Application Support Adobe Acrobat Distiller 7 Mac OS To view the messages log file open it in a text editor Acrobat 7 0 Standard Creating PostScript files In some cases you might first want to create a PostScript file and then convert this file to Adobe PDF For example advanced users might want to use this method to fine tune the creation of the PDF document by inserting Distiller parameters or pdfmark operators into the PostScript file For details see the Acrobat Distiller Parameters manual and pdfmark Reference Manual at http partners adobe com links acrobat English only on the Adobe website For information on combining PostScript files see the Acrobat Distiller Parameters manual In authoring applications such as Adobe InDesign use the Print command with the Adobe PDF printer to convert your file to PostScript Print dialog boxes can vary from application to application For instructions for creating a PostScript file from your specific application see the application s documentation Keep the following guidelines in mind when creating PostScript files e Use PostScript LanguageLevel 3 whenever possible to take advantage of the most advanced features of PostScript e Use the Adobe PDF printer as your Po
225. e My Digital Editions bookshelf and click the Visit Subscription Website button in the Subscription Preferences dialog box Acrobat 7 0 Standard Sharing Digital Edition subscriptions Your Digital Edition issues appear in the My Digital Editions bookshelf with your other Digital Editions You can forward a copy of the PDF file to a friend or you can email a copy directly from the My Digital Editions bookshelf When the recipient tries to open the issue they are directed to the publisher s website to obtain ownership of the document or register for a personal subscription Acrobat 7 0 Standard Borrowing Digital Editions from an online library You can borrow or check out Digital Editions from a Digital Editions library in the same way that you borrow printed books Borrowed Digital Editions expire at the end of the loan period and are returned or checked in automatically so you never have to worry about overdue fees Because some online libraries limit the number of Digital Editions that you can borrow at a time you may want to return a borrowed Digital Edition before it is due The website for each online library provides its own particular instructions for selecting borrowing and downloading Digital Editions the Reader My Digital Editions bookshelf doesn t automate those processes but does let you manually return a Digital Edition to the online library that lent it to you Borrowed Digital Editions appear in the
226. e Send To Mobile Device button eh This button is not available if you don t have a mobile device activated e Right click Windows or Control click Mac OS and select Send To Mobile Device The procedures that follow step 2 depend on the type of mobile device you have installed Follow the on screen instructions Note Non DRM PDF documents can t be sent to a mobile device from the My Digital Editions bookshelf Acrobat 7 0 Standard Sharing Digital Editions with others You can email a Digital Edition to someone else if it contains a URL for the Digital Edition retailer If the recipient tries to open a Digital Edition for which they don t have a license or permission a dialog box prompts them to obtain the license from the retailer To email a Digital Edition 1 Select the thumbnail or the book title in the My Digital Editions bookshelf 2 Do one of the following e Click the Email button e Inthe thumbnail view right click Windows or Control click Mac OS and select Email 3 Select the email option you want to use and click OK Acrobat 7 0 Standard Reading Digital Editions You read a Digital Edition in much the same way you read any other PDF document While reading a Digital Edition you may want to do the following e Use the Read Out Loud feature if the publisher of the Digital Edition allows this See Using the Read Out Loud feature e Use smooth text to improve readability See Smoothing text
227. e Settings determines the PDFMaker and application settings that will be used in the conversion of the PDF file See About PDF conversion settings Microsoft Office files e Security controls the opening printing and editing of your Adobe PDF file See Adding passwords and setting security options Note that the encryption level is determined by the compatibility level set in the conversion settings Note Not all conversion settings are available for all applications Not all tabs in the dialog box are available for all applications 3 When you have set the required options click OK to apply the settings Click Restore Defaults if you want to restore the default application specific settings Acrobat 7 0 Standard Creating Adobe PDF Files Using Acrobat Creating Adobe PDF files using Acrobat Distiller Creating PostScript files Creating Adobe PDF files from various file types Creating Adobe PDF files by dragging and dropping Creating Adobe PDF files from multiple files Creating Adobe PDF files from paper documents Creating Adobe PDF files from downloaded web pages Creating Adobe PDF files from screen captures Setting conversion options for image files Setting conversion options for nonimage files Setting display options for converted text files Acrobat 7 0 Standard Creating Adobe PDF files using Acrobat Distiller Acrobat Distiller provides easy and repeatable Adobe PDF creation according to your sp
228. e an image of your company logo When you use an SVG image in a signature only the image is used not the white space around it The image is cropped and scaled to fit in the signature field Note To use a signature appearance that you ve created you choose it during the last step of signing the document See Signing Adobe PDF documents in Acrobat To create a new signature appearance 1 If you want to include an image such as a scanned signature or logo in your signature create or import an image from any authoring application place the image on a page by itself and convert the file to PDF 2 Choose Edit gt Preferences Windows or Acrobat Mac OS gt Preferences and select Security on the left Click New 4 In the Configure Signature Appearance dialog box type a title for the signature appearance When you sign a document you select the signature by its title so use a short title that accurately describes the signature 5 Select one of the following in the Configure Graphic section to define the signature s appearance e No Graphic displays only the default digital signature icon and other information specified by the Configure Text options e Imported Graphic displays a graphic signature that you specify Click the File button click the Browse button choose the graphic file type from the Files Of Type menu select a graphic click Select and then click OK Windows or Select Mac OS Go Note The Palm Organ
229. e application specific settings in the lower portion of the dialog box affect only the named application For example if you are creating an Adobe PDF file from Word these settings apply only to the conversion of Word files to Adobe PDF Both PDFMaker and application specific settings remain in effect until changed amp Acrobat PDF Maker Settings Security Word Bookmarks PDF Maker Settings Conversion Settings printing of business documents Created POF documents can be opened with Acrobat and Adobe Reader 5 0 and laber e View Adobe PDF resuk Brompt for Adobe POF file name l E A Advanced Settings Application Settings C Attach source file to Adobe PDF A l Add bookmarks to Adobe POF i Add links to Adobe POF M Enable accessibility and reflow with Tagged PDF Copyright 1987 2004 Adobe Systems Incorporated and its licensors All rights A reserved Adobe the Adobe loga Acrobat the Acrobat logo PostScript and the PostScript logo are either registered trademarks or trademarks of Adobe Adobe Syebeme Incorporated in the United States and or other countries Restore Defaults Lx Cancel Help PDFMaker conversion settings A Settings that apply to all applications B Settings that apply only to the current application in this case Microsoft Word To change the PDFMaker conversion settings 1 Choose Adobe PDF gt Change Conversion Settings 2 Set the conversion settings in the various tabs
230. e approach you want to use Sometimes called the color management module CMM the color management engine is the part of the CMS that does the work of reading and translating colors between different color spaces Color profiles The CMS translates colors with the help of color profiles A profile is a mathematical description of a device s color space that is how the reference CIE values of each color in the color space map to the visual appearance produced by the device For example a scanner profile tells a CMS how your scanner sees colors so that an image from your scanner can be accurately translated into the CIE color space From the CIE space the colors can then be translated accurately again via another profile to the color space of an output device Adobe products use ICC profiles a format defined by the International Color Consortium ICC as a cross platform standard Adobe products also support Microsoft ICM Image Color Management profiles and system level CMSs on Windows XP and Windows 2000 Rendering intents No single color translation method can manage color correctly for all types of graphics For example a color translation method that preserves correct relationships among colors in a wildlife photograph may alter the colors in a logo containing flat tints of color Color management engines provide a choice of rendering intents or translation methods so that you can apply a method appropriate to a particular graphic
231. e color space of the destination device such as U S Web Coated SWOP v2 the other is a name that defines the destination color space and usually names a standard output condition Using a named output intent rather than an embedded profile helps reduce the size of a PDF file If you open a PDF document with an output intent the color space defined by the output intent determines which working space RGB CMYK or Grayscale is used If the document includes more than one output intent only the first one is used For documents with named output intents rather than embedded profiles the program looks for the color profile associated with the named intent If the profile is unknown the program displays a message and ignores the output intent To include an output intent with an Adobe PDF file Use the PDF X options in the Standards tab of Acrobat Distiller See Making custom Adobe PDF settings available to other users You can also use third party plug ins To use output intent color spaces rather than working spaces In the Color Management panel of the Preferences dialog box select the option OutputIntent Overrides Working Spaces Acrobat 7 0 Standard Using black point compensation The Use Black Point Compensation option controls whether to adjust for differences in black points when converting colors between color spaces If this option is selected the full dynamic range of the source space is mapped into the full dynamic
232. e contains special document properties such as layers attachments or a digital signature an icon appears for each property in the thumbnail s title bar placing the pointer over the icon displays a tool tip identifying those properties 2 Open fey Print Email gt Create POF From Multiple Fies Send for Review kK ahili 2004 Sort by Filename r T Annual_Report pdt be Annual_Report pdf a iy ome I TE Modified 7 20 2004 3 0622 PM i she Pages 10 File Size 22 MB l r ee E Documente and SettingsinharwardDesktopikahili 2004 Page 5 PageG Page Muhi Colur paf Modified 7A 2004 10 27 37 AM Pa 3 File Sime 57 1 KB C Deacumens and Settings inharwardibestion tard 2004 Page 3 orderfonm pat SS Modified 745 2004 1207 20 PM EE Pages 1 File Size 1 01 6 CM iDacuments and Setting sinharvardibestop carl 2004 Acrobat 7 0 Standard ADOBE PDF CREATION About creating Adobe PDF files Creating Adobe PDF files from other applications Using the Adobe PDF printer Creating a custom page size Acrobat 7 0 Standard About creating Adobe PDF files You can convert a variety of file formats to Adobe Portable Document Format PDF a universal file format that preserves all the fonts formatting images and color of a source file regardless of the application and platform used to create it Adobe PDF files are compact and can be exchanged vie
233. e item selected determines the contents of the Properties toolbar When the Properties toolbar is displayed it appears by default as a floating toolbar If you prefer you can dock it next to the other toolbars To show or hide the Properties toolbar ee Nr Select the object such as a note comment that contains the properties you want to edit Do one of the following Choose View gt Toolbars gt Properties Bar Right click Windows or Control click Mac OS the toolbar area and choose Properties Bar from the context menu If you want to change properties other than those listed on the Properties toolbar right click Windows or Control click Mac OS the object and choose Properties Acrobat 7 0 Standard Opening documents You can open an Adobe PDF document from your email application from your file system on a network from within a web browser by choosing File gt Open in Acrobat or by using the new Organizer window The initial view of the PDF document depends on how its creator set the document properties For example a document might open to a particular page or at a particular magnification When someone sends you a restricted PDF document you may need to enter a password to open it If a document is encrypted you may not be able to open it without permission from the person who created the document In addition restricted or certified documents may prevent you from printing a file or copying inform
234. e left pane of the Preferences dialog box 2 For Settings choose one of the following configuration options When you choose a predefined configuration the Color Management panel is updated to display the specific color management settings associated with the configuration Note The color management information embedded in an Adobe PDF file always takes precedence over the CSF In Acrobat the information in the CSF is used only to determine the color management engine and profiles used to display or print unmanaged device dependent colors in a document The information in the CSF may also affect whether PostScript printing uses the CMYK working space as the default when the policy for CMYK is not off Color Management Off Uses minimal color management settings to simulate the behavior of applications that do not support color management Use this option to prepare content for video or on screen presentations ColorSync Workflow Mac OS only Manages color using the ColorSync 3 0 or later CMS with the profiles chosen in the ColorSync control panel This configuration is not recognized by Windows based systems or by earlier versions of ColorSync Emulate Acrobat 4 Simulates the color workflow used by Adobe Acrobat 4 0 Emulate Photoshop 4 Simulates the color workflow used by Adobe Photoshop 4 0 and earlier Europe General Purpose Defaults Provides general purpose color settings for consistent color handling across Adobe software p
235. ears in the Check Spelling dialog box click Add to add it to the dictionary The word is added to the language dictionary selected from the Add To menu e Choose Edit gt Spell Checking gt Edit Dictionary Type the word you want to add in the Entry box and then click Add When you re finished adding words click Done 2 To remove a word from the list select the word in the Edit Custom Dictionary dialog box and then click Delete To exclude words from being considered during a spell check 1 Choose Edit gt Check Spelling gt Edit Dictionary 2 Select Excluded Words from the menu in the dialog box 3 Type the word you want to exclude in the Entry box and then click Add When you re finished adding words click Done Acrobat 7 0 Standard Setting Commenting preferences Set Commenting preferences to change the way you view comments in PDF documents For example you can make comments easier to read by selecting a larger font size or make comments easier to create by making sure that the Note tool remains selected after you add a note comment Q If you don t want the Note tool to switch to the Hand tool after you add a note select the Keep Tool Selected option in the Properties toolbar Make sure that the Note tool is selected and that all note pop up windows are closed then right click Windows or Control click Mac OS the toolbar and choose Properties Bar from the pop up menu To set preferences for comments 1
236. ears vertical and not at an angle Background Removal Affects gray and color input but has no effect on black and white input This filter makes nearly white page areas white If the background is not white Adaptive applies JPEG compression resulting in poor compression Low Medium and High settings increase the darkness of the not quite white clutter which the filter makes white For good results calibrate your scanner using its contrast and brightness or other controls so that a scan of a normal black and white laser printer page has dark gray or black text and a white background With this calibration the Background Removal filter should produce good results for its Off or Low settings However if something printed on the backside of a page shows through or if off white paper or newsprint is scanned the Medium or High setting may be preferred to clean up the page Edge Shadow Removal Removes dark streaks that occur at the edges of scanned pages where the scanner light is shadowed by the paper edge Despeckle Removes isolated black marks in black and white page content Low uses a basic peephole filter Medium and High use both a peephole filter and a large area filter that removes larger spots farther from nearby features Descreen Removes halftone dot structure Most printing technologies represent a continuous range of color by controlling the size of tiny dots yellow cyan magenta and black on a page Higher resolution
237. eating Adobe PDF files is easier than ever with tighter integration between Acrobat and popular office application software And the new Organizer makes it easier than ever to find and organize your Adobe PDF files In Acrobat 7 0 language support has been extended file attachments can be edited searched and saved a new autosave feature guards against losing your work in case of a power failure and new accessibility features make Acrobat even easier to use for vision and motor impaired users Acrobat 7 0 Standard Adobe PDF document creation Acrobat 7 0 lets you create Adobe PDF easily from within even more applications than before The improved Create PDF From Multiple Files feature lets you create one Adobe PDF file from different types of files in one quick step Single click PDF creation In Acrobat Standard you have the single click creation of Adobe PDF files without leaving many of your Microsoft applications including Office Access Internet Explorer and Publisher Word documents convert faster than before Excel worksheets Windows only can be scaled to fit to a single PDF page Transparent objects in PowerPoint presentations Windows only convert to PDF transparency Acrobat also adds Adobe PDFMaker buttons to the Microsoft Outlook application that allow you to convert single or multiple email messages or a complete mail folder in the Outlook window You can convert your email messages into an easily archived and se
238. ecifications By defining customized settings you create PDF files that are specifically tailored to meet your needs In the Acrobat Distiller window you select the Adobe PDF settings to use when converting documents to PDF files You can customize the default settings supplied by Adobe by selecting the settings that most closely resemble your desired output modifying the settings to fit your needs and then saving those settings with a unique file name This default settings file can then be distributed to other computers and users to ensure consistent PDF creation From the Acrobat Distiller window you can open PostScript files for conversion to PDF files set security for the PDF files choose font locations and watched folders for Distiller and get help on how to use Distiller From the Acrobat Distiller window you can also control basic processing of jobs such as pausing resuming and canceling and get feedback on jobs in the queue amp Acrobat Distiller Seles File Settings Help Adobe POF Sethnigs Detauk Settings Standard Compatibilty Acrobat 5 0 PDF 1 4 Use these settings to create POF documents suitable for reliable viewing and b pining of business documents The POF documents can be opened wih Acrobat and Reader 5 0 and later Progress Status Ready a C FOF Fie Size Time PS File E I i E kahili Annual Repot L COC Kahii_4nnual Repo 2 kahili Ad Europe pdi ZB KB 00 00 FKahii Ad Europe
239. ected option in the Default Settings menu Acrobat 7 0 Standard Compressing and downsampling images When converting PostScript files to Adobe PDF you can compress text and line art which is also called vector objects and compress and downsample color grayscale and monochrome images Line art is described with a mathematical equation and is usually created with a drawing program such as Adobe Illustrator Images are described as pixels and are created with paint programs or from scanners Monochrome images include most black and white illustrations made by paint programs and any images scanned with an image depth of 1 bit Adobe Photoshop for example works with images When you downsample or decrease the number of pixels information is deleted from the image With Distiller you specify an interpolation method average downsampling bicubic downsampling or subsampling to determine how pixels are deleted Depending on the settings you choose compression and downsampling can significantly reduce the size of a PDF file with little or no loss of detail and precision Related Subtopics Methods of compression Applying different settings to different images Methods of compression Distiller applies ZIP compression to text and line art ZIP or JPEG compression to color and grayscale images and ZIP CCITT Group 3 or 4 or Run Length compression to monochrome images Financial Review Sales Plan cahili Mountain Coffe
240. ecure menu You can make multiple policies a Favorite Acrobat 7 0 Standard Creating user security policies You can create three types of security policies password security to password protect documents public key certificate security to encrypt documents for a list of recipients and Adobe Policy Server policies Creating policies for password and public key certificate security lets you reuse the same security settings for a set of documents without having to change security settings for each document The policies for password and certificate security are stored on the local computer When you create a user security policy using Adobe Policy Server the policy is stored on a server letting you audit actions and change security settings dynamically You can use Adobe Policy Server if your company has purchased rights and made it available to you You can use either Acrobat or the Adobe Policy Server web page to create policies stored on the server To create a password security policy BR WN 6 From the Secure menu on the Tasks toolbar choose Manage Security Policies Click New Select Use Passwords and then click Next In the General Settings panel type a name and comments for the policy Deselect Save Passwords With The Policy if you want to specify a password and restrictions whenever you apply this policy to a document Click Next If Save Passwords With The Policy is selected specify the password
241. ed and then click OK 3 Send the email message Additional reviewers appear with other participants in the right pane of the Tracker window See Tracking review comments Acrobat 7 0 Standard Setting up a browser based review When an initiator sends an Adobe PDF document in a browser based review reviewers receive an email message with an FDF attachment that opens the PDF document in a web browser and configures their review settings to upload comments to the comments repository for that session They can add their comments and upload them by using the Send And Receive Comments button in the Commenting toolbar For a browser based review the initiator must specify servers that are accessible to all reviewers Two server locations are required Before initiating a review the initiator must specify the server for the comments repository in the Reviewing preferences See Setting Reviewing preferences for browser based reviews The initiator specifies the server for the uploaded PDF file when setting up the review PDF files can be uploaded to WebDAV servers using web addresses for example http server folder or to network folders using UNC Universal Naming Convention addresses for example server folder UNC addresses are less desirable because reviewers who use different operating systems or who map network locations to a drive letter in Windows may not see each others comments For example reviewers on Mac OS may n
242. elect Show How To Window At Startup on the How To home page lt 29 Comment amp Markup pis Send tor Review oO Add a Hote HE robat Essentials z Show Commenting Toolbar gr Create FDF Commenting Toas b kh Comment amp parkup Show Drawing Markups Toolbar Forms R Drawing Markups Tools i Secure fo Fa Erint Production How To Add Comments amp Markups N Tracker E Tools Export Comments p k Engineering Too Summarize Comments Complete Acrobat 7 0 Help Fi Show Comments List Opening a How To topic page from a toolbar pop up menu left and from the Help menu right To reposition the How To window In Windows right click the How To title bar and choose either Docked Left or Docked Right In Mac OS do any of the following e Control click the How To toolbar under the title bar and choose either Docked Left or Docked Right e Drag the title bar of the How To window to the opposite side of the Acrobat window You can change the width of the How To window by dragging the separator bar The vertical dimension adjusts to match any changes you make to the document pane To navigate through the How To pages 1 Use the Back button and the Forward button in the How To window to navigate among the pages you ve viewed in your current session 2 Click the How To home page button to return to the home page Note Once you return to the home page you erase the navigation history of
243. elect Use Single Key Accelerators To Access Tools Acrobat 7 0 Standard Using keyboard shortcuts for menu commands and navigation You can navigate by using the keyboard instead of the mouse See About keyboard shortcuts In Mac OS several keyboard access features are available In Windows some of the keyboard shortcuts used to navigate in Acrobat may differ from those used in other Windows applications Related Subtopics Setting up full keyboard access Mac OS only Using shortcuts within web browsers Windows only Acrobat 7 0 Standard Setting up full keyboard access Mac OS only In Mac OS you can navigate and interact within the Acrobat work area and Adobe PDF documents by setting up the appropriate system level preferences To set up full keyboard access L U On the Apple menu choose System Preferences and select Keyboard amp Mouse Mac OS 10 3 or Keyboard Mac OS 10 2 Click the Keyboard Shortcuts tab Mac OS 10 3 or Full Keyboard Access tab Mac OS 10 2 Select the Turn On Full Keyboard Access option Do one of the following e In Mac OS 10 3 choose System Preferences from the Apple menu select Universal Access and then select either Enable Access For Assistive Devices to use installed screen reader technology or Enable Text To Speech For Universal Access to use the Mac OS speech technology In Mac OS 10 2 select Any Control and then exit the System Preferences Whe
244. element In Adobe Acrobat Standard you specify rendering intents when you create the PDF file using Adobe PDF settings See Color options Note Don t confuse color management with color correction A CMS won t correct an image that was saved with tonal or color balance problems It provides an environment where you can evaluate images reliably in the context of your final output Acrobat 7 0 Standard About color models No device in a publishing system is capable of reproducing the full range of colors viewable by the human eye Each device operates within a specific color space which can produce a certain range or gamut of colors The RGB red green blue and CMYK cyan magenta yellow and black color models represent two main categories of color spaces The gamuts of the RGB and CMYK spaces are very different While the RGB gamut is generally larger that is capable of representing more colors than CMYK some CMYK colors fall outside of the RGB gamut The extent of the RGB color gamut exceeds that of the CMYK color gamut A RGB color gamut B CMYK color gamut In addition different devices produce slightly different gamuts within the same color model For example a variety of RGB color spaces can exist among scanners and monitors and a variety of CMYK color spaces can exist among printing presses and desktop printers Related Subtopics RGB model CMYK model Grayscale model Acrobat 7 0 Standard
245. elete Attachment from the Options menu Acrobat 7 0 Standard Working with Digital Media in Adobe PDF Documents Setting Multimedia preferences Interacting with 3D content Using Picture Tasks features Using Photoshop Album Starter Edition to create slideshows Acrobat 7 0 Standard Setting Multimedia preferences You can select the preferred media player to play sound and movie clips determine whether the Player Finder dialog box is displayed and set multimedia accessibility options for visually impaired users For example some movie clips include subtitles dubbed audio or supplemental text captions You can determine whether these items are displayed when the movie is played in your Adobe PDF document You must use Acrobat Professional to add movies and sounds to a PDF document To change multimedia preferences L 2 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and then select Multimedia from the left side of the dialog box From the Preferred Media Player menu select an option to determine the default player that will play the media clip Under Accessibility Options select which special features are allowed to be played specify the preferred language for the media in case multiple languages are available and then click OK For information on setting multimedia preferences for trusted documents see Setting Trust Manager preferences Acrobat 7 0 Standard
246. eleting the page s page thumbnail or tagged bookmarks After you have edited a PDF document minimize the size of the file by choosing File gt Reduce File Size to save the restructured document under a new name e Extract pages You can extract pages from an Adobe PDF document by using the Extract command You can delete the extracted pages or copy them to a separate file See Extracting moving and copying pages and Deleting and replacing pages Acrobat 7 0 Standard If you want to add headers footers watermarks and backgrounds Choose Document gt Add Headers amp Footers to add headers and footers See Adding headers and footers If your document in the original application includes page numbering those page numbers appear in the PDF document When you remove pages or combine several PDF documents page numbers may be out of sequence However you can add headers and footers to PDF documents allowing you to add page numbers or other information specific to the PDF document You can also add watermarks and backgrounds A watermark is text or an image that appears over existing content when a document is viewed or printed A background is a color texture or pattern behind text or images Choose Document gt Add Watermark amp Background See Adding watermarks and backgrounds he ANIL r i The Kahki Conmmizmene OFFER _ OMPANY we paaleny ewe peront por T r w a _ a Add headers and
247. en importing images into those applications For best results when exporting to EPS for use in Microsoft applications choose Language Level 2 PostScript LanguageLevel 1 is no longer supported in Acrobat Page Range If you are creating EPS output each page in the range is saved as a separate EPS file Acrobat 7 0 Standard Conversion options for HTML XML or plain text format By default images are converted to JPEG format Encoding Refers to the binary values based on international standards used to represent the text characters UTF 8 is a Unicode representation of characters using one or more 8 bit bytes per character UTF 16 is a Unicode representation of characters using one or more 16 bit bytes per character ISO Latin 1 is an 8 bit representation of characters that is a superset of ASCII UCS 4 is a Universal Character Set coded in 4 octets HTML ASCII is a 7 bit representation of characters developed by ANSI Use Mapping Table Default uses the default character encoding defined in mapping tables which appear in the Plug ins SaveAsXML MappingTables folder These mapping tables specify many characteristics of how the data is output including the default character encoding These defaults are Save as XML UTF 8 Save as Text Host encoding which is defined by the operating system based on its locale setting Save as HTML 3 0 HTML ASCII Save as HTML 4 0 1 UTF 8 Generate Bookmarks Generates bookmark links to co
248. end the PDF document as an attachment or URL with instructions for completing the review The setup wizard for browser based reviews locates and configures shared servers as the comments repository the online location that houses the setup FDF file reviewers comments and quite often the PDF document See Setting up a browser based review PDF documents that you send and receive including the email addresses and comments of participants may be accessed from the Tracker window where initiators can monitor the review progress invite more reviewers and send reminders See Managing reviews using the Tracker Participants have a wide range of commenting and markup tools to choose from to review a PDF document See About adding comments When participants open a PDF attachment in a review invitation it includes a Document Message Bar that provides instructions for adding and sending comments If the PDF document includes additional usage rights Adobe Reader 7 0 presents commenting tools and saving options when the participant opens the document In Adobe Reader and Acrobat the How To window opens instructions to help the participant add comments and return feedback to the initiator See Displaying the How To window during reviews Acrobat 7 0 Standard Using email in a review To send a PDF document for review you need an email application and a mail server connection Acrobat works with most email applications If more
249. ent an object Every grayscale object has a brightness value ranging from 0 white to 100 black Images produced using black and white or grayscale scanners are typically displayed in grayscale Grayscale also lets you convert color artwork to high quality black and white artwork All color information in the original artwork is discarded the gray levels shades of the converted objects represent the luminosity of the original objects When you convert grayscale objects to RGB the color values for each object are assigned that object s previous gray value You can also convert a grayscale object to a CMYK object Acrobat 7 0 Standard Do you need color management Use the following guidelines to determine whether you need color management e Color accuracy in your working environment isn t required if you rely completely on prepress service providers and commercial printers for all your color work e Color management is recommended for maintaining color accuracy in monitor display the ability to soft proof colors and color consistency in large workgroups e Color management is recommended if you reuse color graphics for print and online media use various kinds of devices within a single medium such as different printing presses or print to different domestic and international presses If you decide to use color management consult with your production partners such as graphic artists and prepress service providers to e
250. enting Sets preferences for the appearance and functionality of document comments See Setting Commenting preferences Convert From PDF Sets options for converting Adobe PDF content to various file types using the Save As command Any changes you make in the conversion options accessed through the Save As command are reflected in this preferences panel See Converting Adobe PDF documents to other file formats Note These settings are not the conversion settings used in the Export All Images command Convert To PDF Sets options for converting various file types to Adobe PDF files using the Open command Forms Sets preferences for the appearance and functionality of forms See Setting Forms preferences Full Screen Sets preferences for navigation transitions and mouse behavior when documents are viewed in full screen mode See Full Screen preferences General Sets miscellaneous preferences including display text and image selection preferences See General preferences Identity Sets preferences for personal information used for authorship and digital signatures International Sets the language used in Acrobat or lets you choose the language each time you start Acrobat You can control the default paragraph direction and turn on options for right to left languages Internet Sets web browser and Internet connection options You can set preferences to check your default browser settings for compatib
251. erence
252. erences Startup Sets preferences for opening the application and opening documents See Startup preferences Trust Manager Sets permissions for trusted entities See Setting Trust Manager preferences Units amp Guides Defines the measurement units and appearance for rulers and grids Updates Defines how to check for software updates See Updating Acrobat Web Capture Sets preferences for downloading HTML pages from the World Wide Web or an intranet and converting them to Adobe PDF documents See Setting Web Capture preferences Acrobat 7 0 Standard Startup preferences The Startup panel of the Preferences dialog box defines how documents open and how the application starts It includes the following options Maximum Documents In Most Recently Used List Sets the maximum number of documents listed in the File menu Windows or when you choose File gt Open Recent File Mac OS The default is five for Windows and nine for Mac OS Remember Files In Organizer History For Sets the maximum period of time for PDF files to be included in the History list Reopen Documents To Last Viewed Page Determines whether documents open automatically to the last viewed page within a work session Use Page Cache Places the next page in a buffer even before the current page is viewed to reduce the amount of time required to page through a document Allow Layer State To Be Set By User Information Allows the
253. ers may validate identities using other methods or these validation methods may be integrated with Acrobat Related Subtopics Sharing your digital ID certificate Getting digital ID information from other users Checking information on certificates Determining the trust level of a certificate Configuring identity search directories Acrobat 7 0 Standard Sharing your digital ID certificate You can share your self signed digital ID certificate with others by exporting your certificate as an FDF file or you can email your certificate directly If you use a third party security method you usually don t need to share your certificate with others See the documentation for the third party provider To share your digital ID certificate 1 Choose Advanced gt Security Settings 2 Select Digital IDs on the left 3 To verify that your certificate information is correct select the digital ID you want to share and then click Show Certificate Details Click OK to return to the Security Settings dialog box 4 With the digital ID selected click Export Certificate 5 Do one of the following e Select Email The Data To Someone and click Next to send your digital ID certificate to another user Specify the email address click Email and then send the message in your email application e Select Save The Data To A File and click Next to save the digital ID certificate in an FDF file Browse to specify a location for the certifica
254. es visibility and magnification level for the target PDF layer in the document pane Click the Bookmarks tab and choose New Bookmark from the Options menu Select the new bookmark and choose Properties from the Options menu In the Bookmark Properties dialog box click the Action tab For Select Action choose Set Layer Visibility and click Add Click Close Select the bookmark label in the Bookmarks tab and name the bookmark To associate layer visibility with a link destination L Set the required layer properties for the destination in the document pane 2 Choose View gt Navigation Tabs gt Destinations and choose Scan Document from the Options menu Click the Create New Destination button Fl or select New Destination from the Options menu and name the destination Select the Link tool and drag in the document pane to create a link Because content is added to all layers it doesn t matter that you are apparently creating the link on the target layer The link works from any layer In the Create Link dialog box select Custom Link and click Next Click the Appearance tab in the Link Properties dialog box and set the appearance of the link See Changing the appearance of links Click the Actions tab in the Link Properties dialog box choose Set Layer Visibility and click Add Close the dialog boxes You can test the link by changing the layer settings selecting the Han
255. es for summarizing and printing job statistics collected during conversion Sample Prologue ps and Epilogue ps files are located in Documents and Settings All Users Shared Documents Adobe PDF 7 0 Data Windows and Library Application Support Adobe PDF Data Mac OS Note Distiller processes prologue and epilogue files only if both files are present and located properly The two files must be used together Convert Smooth Lines To Curves Reduces the amount of control points used to build curves in CAD drawings which results in smaller PDF files and faster on screen rendering For detailed information about this option see the Acrobat Distiller Parameters manual at http partners adobe com links acrobat English only on the Adobe website Process DSC Comments Maintains DSC document structuring conventions information from a PostScript file Log DSC Warnings displays warning messages about problematic DSC comments during processing and adds them to a log file Preserve EPS Information From DSC retains information such as the originating application and creation date for an EPS file If this is deselected the page is sized and centered based on the top left corner of the top left object and lower right corner of the lower right object on the page Preserve OPI Comments retains information needed to replace a For Placement Only FPO image or comment with the high resolution image located on servers that support Open Prepress Inte
256. es headings paragraphs sections tables and other page elements and defines the intended reading order of the page See Tagging Adobe PDF documents for accessibility Descriptions for images form fields and links Document features such as illustrations graphs and interactive form fields can t be read by a screen reader unless they contain alternate text that provides a description And while web links are read by screen readers authors can provide more a meaningful name in a description You must upgrade to Adobe Acrobat 7 0 Professional to add alternate text or tool tips to tagged PDF documents that describe these elements to readers with visual or learning disabilities Note A PDF document that is created by scanning a printed page is inherently inaccessible because the document is an image not text that can be tagged into a logical document structure or reading order Navigation Navigational aids in PDF documents such as links bookmarks headings and a table of contents provide an easy way for users to go directly to the section they want Bookmarks are especially useful and can be created from document headings See Creating bookmarks and Creating links Document language You must upgrade to Adobe Acrobat 7 0 Professional to set the document language in tagged PDF documents Security You can maintain accessibility in a PDF document while restricting users from printing copying extracting commenting or editin
257. ess Preserve Level 2 Copypage Semantics Uses the copypage operator defined in LanguageLevel 2 PostScript rather than in LanguageLevel 3 PostScript If you have a PostScript file and select this option a copypage operator copies the page If this option is not selected the equivalent of a showpage operation is executed except that the graphics state is not reinitialized Preserve Overprint Settings Retains any overprint settings in files being converted to PDF Overprinted colors are two or more inks printed on top of each other For example when a cyan ink prints over a yellow ink the resulting overprint is a green color Without overprinting the underlying yellow would not be printed resulting in a cyan color Overprinting Default Is Nonzero Overprinting Prevents overprinted objects with zero CMYK values from knocking out CMYK objects beneath them This is accomplished by inserting the OPM 1 graphics state parameter into the PDF file wherever the Setoverprint operator is present Save Adobe PDF Settings Inside PDF File Embeds the settings file used to create the PDF file You can open and view the settings file which has a joboptions extension in the Attachments tab in Acrobat Choose View gt Navigation Tabs gt Attachments The Adobe PDF settings file becomes an item in the EmbeddedFiles tree inside the PDF file For details see the PDF Reference Fifth Edition Version 1 6 at http partners adobe com links acrobat
258. esting effect that occurs each time a page advances by using page transitions Use the Set Page Transitions feature to add transitions to one or more pages in a document To define page transitions 1 Do one of the following e Choose Document gt Set Page Transitions e Inthe Pages tab select the page thumbnails you want to apply transitions to and choose Set Page Transitions from the Options menu 2 In the Set Transitions dialog box choose a transition effect from the Effect pop up menu These transition effects are the same as those set in the Full Screen preferences See Full Screen preferences 3 Set the speed of the transition effect 4 Select Auto Flip and enter the number of seconds between automatic page turning If you do not select this option the user turns pages using keyboard commands or the mouse 5 Select the Page Range you want to apply transitions to Note If users select Ignore All Transitions in the Full Screen preferences they do not see the page transitions Acrobat 7 0 Standard Combining Adobe PDF documents You can use the Insert command to append or insert an Adobe PDF document into another PDF document You can also insert one or more documents into a PDF document using drag and drop To combine files using the Create PDF From Multiple Files command see Creating Adobe PDF files from multiple files To combine two Adobe PDF documents using the Insert Pages command 1 With the
259. etails or refer to the technical support card provided with the Acrobat documentation Adobe Systems also provides automated technical support See the ReadMe file installed with the program for additional information See the Adobe Acrobat online support page for information on top support issues and troubleshooting information for common problems See Using online support Acrobat 7 0 Standard Adobe Press Adobe Press offers books that provide in depth training on Adobe software including the Classroom in a Book series To purchase Adobe Press titles visit www adobepress com English only or visit your local bookstore Acrobat 7 0 Standard The Adobe Certification program The Adobe Certification program offers users instructors and training centers the opportunity to demonstrate their product proficiency and promote their software skills as Adobe Certified Experts Adobe Certified Instructors or Adobe Authorized Learning Providers Certification is available for several geographical regions Visit the Partnering with Adobe website at http partners adobe com English only to learn how you can become certified Acrobat 7 0 Standard ACROBAT ESSENTIALS What is Adobe PDF Why use Adobe PDF Working with Adobe Acrobat Updating Acrobat Acrobat 7 0 Standard What is Adobe PDF Portable Document Format PDF is a universal file format that preserves the fonts images and layout o
260. ettings For information on the conversion settings see About PDF conversion settings Microsoft Office files Note When you convert an Access 2003 or Access 2002 file to a PDF file Access reports tables queries and forms are converted When you convert an Access 2000 file to a PDF file only reports are converted To convert a Microsoft Access object to an Adobe PDF File Ww Ne In Microsoft Access open the Access document Select the object that you want to convert to a PDF file Do one of the following Click the Convert To Adobe PDF button in the PDFMaker 7 0 toolbar Click the Convert To Adobe PDF and EMail button in the PDFMaker 7 0 toolbar The Adobe PDF file automatically attaches to a new email message in your default email application Click the Convert To Adobe PDF And Send For Review button in the PDFMaker 7 0 toolbar The object converts to an Adobe PDF file and an email based review process begins See Setting up an email based review Choose Adobe PDF gt Convert Multiple Reports To Adobe PDF Select each report that you want to convert and click Add Report s When all of the reports that you want to convert appear in the Reports In PDF list click Convert To PDF In the Save In box specify a folder in which to save the PDF file type a file name and then click Save Acrobat 7 0 Standard Converting Microsoft Publisher files Windows Adobe PDF files converted from Mi
261. evice settings Standard Adobe PDF Settings High Quality Print PDF amp Dratt POF x 1a 2001 F POF 1x2003 Description POF 32002 Use these settings to create Adobe POF documents suitable for reliable viewing and W PDE 32 2008 pining of busnes documents Crested POF documents can be opened wath Press Quaky Acrobat and Adobe Reader 5 0 and later Smallest File Size File Options 2 General Compatibity Actobat 5 0 PDF 1 4 DJ Image I Fonts Object Level Compression Tags oniy I Coke T Advanced 2 Staredards Auto Rotale Pages Collectively by File Binding Left Resoltion ggg dols per inch All Pages C Pages Frome To J Embed thumbnails e Optimize for fast web view Defaut Page Size width 612 0 Units Points e Show AN Settings Height 7520 Save ds Cancel Adobe PDF Settings dialog box with the General panel displayed Compatibility Sets the compatibility level of the Adobe PDF file When you create PDF files you need to decide which PDF version to use Generally speaking you should use the most recent version in this case version 1 6 unless there s a specific need for backward compatibility because the latest version will include all the latest features and functionality However if you re creating documents that will be distributed widely consider choosing Acrobat 4 0 PDF 1 3 or Acrobat 5 0 PDF 1 4 to ensure that all users can view and print the document The fol
262. ew and read note comments Do any of the following e To open a note select the Note tool or the Hand tool 7 and then click double click or move the pointer over the note icon e To move a note window drag its title bar e To close a note click the close box in the upper right corner of the note window or double click the note icon e To view a list of comments click the Comments tab on the left side of the document window See Using the Comments List e To change how comments appear in your document change settings in the Commenting panel of the Preferences dialog box See Setting Commenting preferences Note Because comments can be placed anywhere within the document frame you may need to scroll or zoom out to see comments that are located off the page Acrobat 7 0 Standard Replying to another reviewer s comments To respond to other reviewers comments use the Reply option from the Options menu in the pop up window or in the Comments List Replying to other comments is especially useful in a browser based review or if the review initiator wants to let participants know how their suggestions were implemented When one or more reviewers reply to another message the set of messages is called a thread All messages in a thread appear in the pop up window and the Comments List In the Comments List replies are indented below the original message See Using the Comments List The number of replies that a com
263. f a selected object as you resize it To use the Info panel 1 Choose View gt Navigation Tabs gt Info 2 Move the mouse pointer to view X and Y coordinates To change the panel s measurement units From the Options menu in the Info panel choose a different unit of measurement The currently selected option has a checkmark next to its name Acrobat 7 0 Standard Customizing the work area You can change the appearance of the work area to better suit your working style For example you can change the appearance and location of toolbars and the navigation pane and lock their position on the desktop The work area that you create becomes the default work area on your system until you change it To show or hide the menu bar To hide the menu bar choose View gt Menu Bar To show it again press F9 To change the display of a navigation tab Do one of the following e To change the width of the navigation pane drag its right border e To move a tab to its own floating panel drag the tab from the navigation pane to the document pane e To move a tab to an existing floating panel or to the navigation pane drag the tab to the floating panel or the navigation pane e To collapse a floating panel to show only the tabs click the tab name at the top of the window Click the tab name again to return the panel to its full size To show or hide tool labels Choose View gt Toolbars gt Show Button Labels gt option Note T
264. f data to Minimum quality the most compression and the greatest loss of data The loss of detail that results from the Maximum and High quality settings is so slight that most people cannot tell an image has been compressed At Minimum and Low however the image may become blocky and acquire a mosaic look The Medium quality setting usually strikes the best balance in creating a compact file while still maintaining enough information to produce high quality images e CCITT International Coordinating Committee for Telephony and Telegraphy is appropriate for black and white images made by paint programs and any images scanned with an image depth of 1 bit CCITT is a lossless method Acrobat provides the CCITT Group 3 and Group 4 compression options CCITT Group 4 is a general purpose method that produces good compression for most types of monochrome images CCITT Group 3 used by most fax machines compresses monochrome images one row at a time e Run Length is a lossless compression option that produces the best results for images that contain large areas of solid white or black Acrobat 7 0 Standard Applying different settings to different images When Distiller processes a file it normally applies the compression settings to images throughout the file If you want images in a file to be compressed and downsampled using different methods you can do this in several ways e Use Adobe Photoshop to resample and compress images before pro
265. f source documents created on a wide range of applications and platforms PDF is the standard for the secure reliable distribution and exchange of electronic documents and forms around the world Adobe PDF files are compact and complete and can be shared viewed and printed by anyone with free Adobe Reader software You can convert any document to Adobe PDF using Adobe Acrobat software products See Why use Adobe PDF Acrobat 7 0 Standard Why use Adobe PDF Governments and enterprises around the world have adopted PDF to streamline document management and reduce reliance on paper For example PDF is the standard format for the electronic submission of drug approvals to the U S Food and Drug Administration FDA and for electronic case filing in U S federal courts PDF is also used by the governments of the United Kingdom and Germany for electronic document exchange Common problem Adobe PDF solution Recipients can t open files because they Anyone anywhere can open a PDF file All don t have the applications used to create you need is the free Adobe Reader software the files Combined paper and electronic archives are PDF files are compact and fully searchable difficult to search take up space and and can be accessed at any time using require the application in which a document Adobe Reader Links make PDF files easy was created to navigate Documents appear incorrect on handheld Tagged Adobe PDF allows text to
266. f text Use the Select tool and paste it in another application or use Save As to save all text in the file select Rich Text Format from the pop up menu and then save the file Add and rearrange bookmarks Change the appearance of bookmarks in the Bookmarks tab See Using bookmarks Insert a copied image on a blank page Choose Edit gt Paste or use the Paste Clipboard Image tool See Pasting an image from the Clipboard Create a custom link Select an action that goes to another page in the document See Creating links Combine two PDF files Open one document and choose Document gt Pages gt Insert or combine the two by choosing Create PDF gt From Multiple Files Add movies and sound clips Users can play these movies and sound clips when they open the PDF document Add headers and footers Add information such as titles and page numbers at the top or bottom of pages See Adding headers and footers Add backgrounds and watermarks Display text or images in the foreground or background of the PDF document pages See Adding watermarks and backgrounds Acrobat 7 0 Standard About electronic publication of Adobe PDF documents When you publish your Adobe PDF documents electronically using Acrobat Standard you want to make it as easy as possible for your readers to open and read them so that they find the information they need quickly If you distribute PDF files to a large and varied audience it s
267. f the dialog box 2 Type any entries you want for Title Author Subject and Keywords If you type more than one keyword separate the words with commas only and no space such as flowers rose botany garden Note Many web search engines use the title to describe the document in their search results list If you do not provide a title the file name is used in the results list instead 3 Click Advanced on the left side of the dialog box and select Left Edge or Right Edge from the Binding menu Acrobat 7 0 Standard Adding Navigability to Adobe PDF Documents Using page thumbnails Defining the tabbing order Using bookmarks Using links Using actions for special effects Navigating Adobe PDF documents converted from web pages Working with articles Acrobat 7 0 Standard Using page thumbnails Page thumbnails are miniature previews of the pages in a document You can use page thumbnails in Adobe Acrobat Standard to jump quickly to a selected page or to adjust the view of the page When you move copy or delete a page thumbnail you actually move copy or delete the corresponding page This makes page thumbnails especially useful during the development phase of an Adobe PDF document Page thumbnails Related Subtopics Creating page thumbnails Adding page actions with page thumbnails Acrobat 7 0 Standard Creating page thumbnails Because page thumbnails make a file larger they are
268. f the file has multiple pages with images select a page number Note Only PDF JPEG and BMP files can be used for background images 6 To specify the position and appearance do any of the following e Set the vertical and horizontal position of the background or watermark e To increase or decrease the size of the image specify a scale value or choose Fit to Page to have the background or watermark fill the page from top to bottom or side to side e Enter a value in degrees if you want to rotate the background or watermark e Use the Opacity slider or enter a value in the text box to set the degree of opacity of the background or watermark For example you may want a company logo to appear transparent 7 Select All Pages to add the background or watermark to all pages Or specify a page range to add the background or watermark to selected pages To remove or restore watermarks and backgrounds Do one of the following e To remove a watermark or background choose Edit gt Undo Add Background or Undo Add Watermark e To restore a deleted watermark or background choose Edit gt Redo Add Background or Redo Add Watermark Acrobat 7 0 Standard Incorporating Adobe PDF documents into documents with OLE support You can incorporate Adobe PDF documents into any container document that supports Object Linking and Embedding OLE and later edit the PDF documents in Acrobat To incorporate PDF documents into an application wit
269. fault fonts are searched for in the following Mac OS folders Resource Font in the Acrobat folder Users user name Library Fonts Library Fonts System Library Fonts To add or remove a font folder Go In Acrobat Distiller choose Settings gt Font Locations The dialog box displays a list of the folders that Distiller searches for fonts These folders can be on your hard drive or on a network Distiller indicates that a font folder is available by displaying a folder icon to the left of the folder name If no icon appears or if an icon with an x through it appears with a folder name the connection to the folder has probably been lost You ll need to reestablish the connection To add a font folder click Add select the folder to add and click OK Windows or Select Folder Mac OS Note To provide Distiller with access to a font folder that has been moved use this dialog box to remove the folder listed in its old location and add it in its new location Toremove a font folder select the folder and click Remove Select Ignore TrueType Versions Of Standard PostScript Fonts to exclude TrueType fonts that have the same name as a font in the PostScript 3 font collection Click OK Acrobat 7 0 Standard About font embedding and substitution A font is embedded only if it contains a setting by the font vendor that permits it to be embedded Embedding prevents font substitution when readers view or prin
270. ffects only the currently selected link y You can change the properties of several links at once if you select the links using the Link tool or the Select tool To move or resize a link rectangle 1 Select the Link tool D or the Select Object tool gt and then move the pointer over the link rectangle The cross hair changes to an arrow when the pointer is over a corner If the pointer is not directly over a corner of the link rectangle the pointer is a standard pointer 2 Do one of the following e To move the link rectangle position the arrow anywhere in the rectangle and drag it to the new location e To resize the link rectangle drag any corner point until the rectangle is the size you want To delete a link 1 Select the Link tool or the Select Object tool h 2 Select the link rectangle you want to delete 3 Choose Edit gt Delete or press the Delete key Acrobat 7 0 Standard Creating links from URLs You can automatically create links from all URLs in a document or from URLs on selected pages To create links from URLs in an Adobe PDF document 1 Choose Advanced gt Links gt Create From URLs In Document 2 In the Create Web Links dialog box select All to create links from all URLs in the document or select From and enter a page range to create links on selected pages Acrobat 7 0 Standard Removing all web links You can remove all web links from an Adobe PDF document To remove all we
271. file to the output file Ask When Saving displays a dialog box that lets you choose whether to embed or discard the ICC profile from the input file The size of the profile is given Colorspace Resolution For Colorspace let Acrobat determine the color space or choose Color RGB Grayscale or Monochrome Choose Grayscale for example to convert color images in the file to shades of gray Choose Monochrome to convert images to black and white Or choose Color RGB to override the document s original color management information with the default settings For Resolution let Acrobat determine the resolution automatically or choose 72 96 150 300 600 1200 or 2400 ppi You can also type a resolution from 1 to 2400 ppi Note Higher resolutions such as 2400 ppi are suitable only for small page sizes up to 6 826 inches Defaults Restores all settings in the dialog box to the default settings Acrobat 7 0 Standard Conversion options for TIFF format TIFF is a flexible bitmap image format supported by virtually all paint image editing and page layout applications When you save an Adobe PDF document in an image format each page is saved as a separate file By default files are saved in the same directory as the source file Resolution is determined automatically Monochrome Choose a compression format CCITTG4 is the default and generally produces the smallest file size ZIP compression also produces a small file F
272. filter comments import and export comments change comment status and summarize comments for printing you can use the Comments List The Comments List displays the comments in the Adobe PDF document and provides a toolbar with common options When deleting comments note the following e If comments are placed on top of one another deleting a comment may be difficult without deleting other comments In such cases use the Comments List to select and delete the comment See Using the Comments List e Ifacomment is locked you cannot delete it until you unlock it To unlock a comment right click Windows or Control click Mac OS the comment and choose Properties Deselect Locked and then click Close e You cannot delete other reviewers comments If you re initiating a browser based review you cannot delete your own comments online if you add them to the document before uploading it to the server To delete comments Do one of the following e Right click Windows or Control click Mac OS the comment and then choose Delete nn e Select the Hand tool click the markup and then press Delete e Click the Comments tab to display the Comments List select the comments you want to delete and then click the Trash icon m Acrobat 7 0 Standard Using the Comments List The Comments List lists the comments in an Adobe PDF document You can use the Comments List to delete comments change their status or reply to them
273. for improved readability e Annotate the Digital Edition by highlighting text adding notes and copying text and objects See Adding note comments e Search the Digital Edition to find a word or phrase See Searching for words in an Adobe PDF document Related Subtopics Opening Digital Editions Opening Digital Editions that you don t own Smoothing text for improved readability Checking the meaning of words in a Digital Edition Acrobat 7 0 Standard Opening Digital Editions You can open a Digital Edition directly from your Digital Editions folder or from the My Digital Editions bookshelf If you close a Digital Edition and reopen later it opens at the last page you viewed To open a Digital Edition Do one of the following e Choose File gt Open select the Digital Edition and click Open e Choose Advanced gt Digital Editions gt My Digital Editions and then double click the Digital Edition or select the Digital Edition and click the Read button Per e Inthe Thumbnail view right click Windows or Control click Mac OS and select Read Acrobat 7 0 Standard Opening Digital Editions that you don t own If you try to open a Digital Edition that you don t own a Cannot Open Document dialog box appears To open a Digital Edition Issue that you don t own Do one of the following e Click Someone Else Gave It To Me And I Would Like to Own It and then click the Obtain Ownership button
274. format and then select the color space and resolution options Use Color Space Allow the color space to be determined automatically or choose Color or Grayscale Change Resolution Downsamples images If you do not select this option images are created at the same resolution as in the PDF document Downsample To Select the resolution to downsample images to Images are never upsampled Generate Tags For Untagged Files Tags files that are not already tagged such as PDF files created using Acrobat 4 0 or earlier If this option is not selected you ll be prompted to set your Save As preferences to generate tags for untagged files Note Tags are applied as part of the conversion process and are discarded after the conversion This is not a method for creating tagged PDF files from legacy files Acrobat 7 0 Standard Converting to accessible text You can convert a PDF document to accessible text or plain text Accessible text follows the reading order preference selected in the Reading preferences and includes comments and form fields in its output Accessible text also includes some formatting such as line breaks Any alternate text in the document tags is used in place of images and figures Plain text follows the structure order of text in the document and ignores all artifacts and figure elements in the conversion Hard hyphens are preserved and soft hyphens are removed For information on converting PDF documents to plain
275. from multiple files e Easily search an Adobe PDF file or a folder of Adobe PDF files for a particular word or phrase whether that folder is on your computer or on your network See About searching Adobe PDF documents Acrobat 7 0 Standard If you want to view an Adobe PDF document on the web PDF documents can be opened either in Acrobat or in a web browser In Windows you may need to configure your web browser to open PDF documents In Acrobat open the Internet panel of the Preferences dialog box Select the Check Browser Settings When Starting Acrobat option Also make sure that Display PDF In Browser is selected Then restart Acrobat If this procedure doesn t work you may need to update your web browser Mac OS automatically configures Acrobat to run in the browser Safari the first time you start Acrobat after installation See Viewing Adobe PDF documents in a web browser Acrobat 7 0 Standard If you want to prepare a document for online viewing e Embed fonts when you create the Adobe PDF document See Creating custom Adobe PDF settings e Add navigational elements such as bookmarks and links See Using bookmarks and Using links e Create a structured or tagged Adobe PDF file to provide as much viewing flexibility as possible See About accessibility and Adobe PDF documents e Reduce the file size so it s as compact as possible See Reducing Adobe PDF file size e Add buttons for submitting d
276. from the Options menu 2 Select the items you want specified as tagged bookmarks Ctrl click Windows or Command click Mac OS to add to the selection The tagged bookmarks are nested under a new untitled bookmark Acrobat 7 0 Standard Using links Links or hyperlinks let you jump to other locations in the same document to other electronic documents including attachments or to websites You can use links when you want to ensure that your reader has immediate access to related information You can also use links to initiate actions je trom Halo Kahulukia President and C iet 2 Officer 5 financial information in the Kah lepori for imiforr Jease dates view recent investo hsentations sign up CoP chin vestor news via e mail and obti other Kahili Coffee Compari K a h il 1 F 1 nanc ial R epo rt oe uments online at waw kahilicom ahowt kahili invest eting of stockholders will be held April 30 at 1 p m Pacific Ti any headquarters in Laie Hawaii USA The Nasdag Stock Marl n ledenendaeot Adit JA E Boies Jabo IISA eee Financial P roje ction Our commitment to Growth Projection 2005 data after third quarter onthe North American Industry Classification System i MARS basig TEET Pamrih cna riar 2000 ane peeecied an te Standard Irduastri i lacie Clicking a link jumps to another page document or website Related Subtopics Creating links Changing the appearance of links Adding actions t
277. from the beginning of the text in one column to the end of text you want to select The sensitivity with which the Select tool changes from text selection mode to column selection mode is set in the General preferences To select all the text on a page Choose Single Page for the page layout and select the Select tool gt Do one of the following Choose Edit gt Select All Select any text on the page and then press Ctrl A Windows or Command A Mac OS e e N me Note If Continuous or Continuous Facing is selected for the page layout all the text in the document is selected e Click four times in the page This method selects all the text on the page regardless of the page layout To copy selected text 1 Use the Select tool gt to select any amount of text on the page 2 Do one of the following e Choose Edit gt Copy to copy the selected text to another application e Hold the pointer over the selection until a menu appears and then choose Copy To Clipboard or Copy With Formatting Copy With Formatting which preserves the column layout appears only if the document is tagged properly i E qili Mountain Cottee expenenced morea 3 h ji rr hal I ch ihe eg A North American mark 6 million at retail Global market predic er T Highight Text T Urarina Text i na pi tu f T E a Oan Hold the pointer over a selection to display a menu You can paste copied text into com
278. from the combined PDF document See Extracting moving and copying pages and Deleting and replacing pages After you have created a composite PDF file you can add headers and footers including page numbers and a background or watermark to improve the document s appearance See Adding headers and footers and Adding watermarks and backgrounds To convert multiple files 1 Do one of the following e Choose File gt Create PDF gt From Multiple Files or click the Create PDF button w on the toolbar and choose From Multiple Files e In the Organizer window select files and then click Create PDF From Multiple files 2 In the Create PDF From Multiple Documents dialog box do any of the following to select files to be converted e Click Browse Windows or Choose Mac OS to locate the first file to be converted Double click the file or Ctrl click Windows or Command click Mac OS to add multiple files from the same folder e Select Include All Open PDF Documents to automatically add all open PDF files to the list of files to combine e Inthe Include Recently Combined Files menu select from the last 10 combined files e Select a PDF file and click Preview to view it Click OK to close the viewing window You can add the same file more than once if for example you need to add blank pages or transition pages between other files 3 Rearrange files in the list as needed files are converted and consolidated in the order sho
279. g Bookmarks Properties Click Options to open the menu You can also choose commands from the document pane menu Click the triangle just above the scroll up arrow to open the menu and then choose a command Acrobat 7 0 Standard Using context menus Acrobat provides context sensitive menus that display commands for the particular item under the pointer For example you can right click Windows or Control click Mac OS the toolbar area to display a context menu that contains toolbar options and the most commonly used toolbars To choose a command from a context menu 1 Position the pointer over an item in the work area such as a comment toolbar bookmark or document page 2 Right click Windows or Control click Mac OS to open the context menu and then choose the command you want Acrobat 7 0 Standard About toolbars The Acrobat toolbar area includes a set of toolbars some of which appear by default and some of which are hidden Toolbars open by default A File toolbar B Tasks toolbar C Basic toolbar D Zoom toolbar E Rotate View toolbar F Help toolbar Buttons on the Tasks toolbar behave somewhat differently from other toolbar buttons Each of these buttons has a menu of commands associated with it Click the arrow to the right of the button name to open the menu For example click the arrow next to the Create PDF button ri to display a menu of commands related to creating PD
280. g OCR gt Find First OCR Suspect Note If you close the Find Element window before correcting all suspect words you can return to the process by choosing Document gt Recognize Text Using OCR gt Find First OCR Suspect or by clicking any suspect word with the TouchUp Text tool 2 Choose OCR Suspects from the Find menu and click Find 3 Compare the word in the Suspect text box with the actual word in the scanned document and do one of the following e To accept the word as correct click Accept And Find You move to the next suspect word e Correct the word directly in the Suspect box and then click Accept And Find to move to the next suspect word e To ignore the suspect word and move to the next suspect click Find Next e If the suspect was incorrectly identified as text click the Not Text button 4 Review and correct the remaining suspect words and then close the Find Element dialog box Acrobat 7 0 Standard Creating Adobe PDF files from downloaded web pages An Adobe PDF file created from HTML pages is like any other PDF file You can download and convert web pages by specifying a URL by opening web pages from a link in an Adobe PDF file and by dragging and dropping a web link or HTML file onto an Acrobat window icon The web pages are converted to PDF and opened in the document pane You can navigate through the file and add comments and other enhancements to it Any links on the pages are still active in the PDF f
281. g more robust signature validation You can create Adobe PDF documents by using security policies that can expire and revoke documents as well as maintain accountability by keeping track of who opens protected documents You can bundle attached files into a secure electronic envelope eEnvelope designed to protect documents during transit Acrobat 7 0 Standard Accessibility For vision and motor impaired users the new Accessibility Setup Assistant makes it easy to change how PDF documents are read by assistive technology and how PDF documents appear on screen Preferences can be set to have documents automatically open to the last page viewed The Help system has been improved for users with limited visual and motor capabilities Acrobat 7 0 Standard Language support The extended language support in Acrobat 7 0 allows you to create view search and print PDF documents that contain Central and Eastern European language fonts Forms entry comments and digital signatures are supported in these languages If you open a document that requires the installation of additional fonts you are prompted to install the appropriate language font kit using the Check For Updates Now command Acrobat 7 0 Standard Additional new features Acrobat 7 0 includes many other new and enhanced features to improve how you work Improved search You can easily search a folder of Adobe PDF files for a particular word or phrase whet
282. g new text to a document Use the TouchUp Text tool to add text to a document To add new text to a document 1 Choose Tools gt Advanced Editing gt TouchUp Text Tool or select the TouchUp Text tool ir on the Advanced Editing toolbar 2 Ctrl click Windows or Option click Mac OS where you want to add text 3 In the New Text Font dialog box select the font and writing mode and click OK 4 Enter the new text Acrobat 7 0 Standard Embedding or unembedding fonts using the TouchUp Text tool You must have a font installed on your system in order to edit text attributes If an embedded or subsetted font is not installed on your system you can make changes only to color word spacing character spacing baseline offset or margins To embed or unembed fonts using the TouchUp Text tool 1 Choose Tools gt Advanced Editing gt TouchUp Text Tool or select the TouchUp Text tool ir on the Advanced Editing toolbar 2 Click in the text containing the font embedding or subsetting you want to edit A paragraph of text is enclosed in a bounding box You can select text within the paragraph by dragging 3 Right click Windows or Control click Mac OS the text and choose Properties 4 In the TouchUp Properties dialog box click the Text tab to display the font name and font properties as well as embedding and subset capabilities 5 To see a list of all the fonts scroll through the Font menu Document fonts are listed fir
283. g text To make PDF documents with added security features more readable for screen readers specify a low or high encryption level when you select a security method in the Document Properties For low encryption level security select Enable Copying Of Text Images And Other Content in the Password Security Settings dialog box for high encryption level security select Enable Text Access For Screen Reader Devices For The Visually Impaired See Password security options Acrobat 7 0 Standard Understanding how tags affect accessibility To make sure that your Adobe PDF documents can be accessed reliably you must add tags to them Tagging adds an underlying organizational structure or logical structure tree to the document The logical structure tree refers to the organization of the document s content such as title page chapters sections and subsections It can indicate the precise reading order and improve navigation particularly for longer more complex documents without changing the appearance of the PDF document For people who are not able to see or decode the visual appearance of documents assistive technology can access the content of the document reliably by using the logical structure tree Most assistive technology depends on this structure to convey the meaning of content and images in an alternative format such as sound In an untagged document no such structure exists and Acrobat must infer a structure based o
284. ged bookmarks see Extracting moving and copying pages and Deleting and replacing pages e To convert Chinese Japanese and Korean CJK language web pages to PDF on a roman Western system in Windows you must have installed the CJK language support files while installing Acrobat Also it is preferable to select an appropriate encoding from the HTML conversion settings See About Asian language Adobe PDF files Note In Windows if you try to open a PDF file that uses double byte fonts and you don t have the necessary fonts installed Acrobat asks if you want to install the necessary fonts kit Related Subtopics Converting web pages by specifying a URL Downloading and converting linked web pages Specifying conversion settings for capturing web pages Setting display options for converted HTML pages Setting Web Capture preferences Acrobat 7 0 Standard Converting web pages by specifying a URL You can download and convert web pages from the top level of a URL with each web page becoming multiple PDF pages if necessary You determine whether to download pages from the top level of a site from a specified number of levels below the top level or from the entire site If you later append another level to a site that is already converted to a PDF file only the additional levels are added To convert web pages by specifying a URL 1 In Acrobat do one of the following e To open the pages in a new PDF file choose File gt
285. ges for editing you can use the Export function of the Picture Task plug in to export images in JPEG format and open them in an image editing application Note that the options available depend on whether you are converting a document to JPEG or JPEG2000 Grayscale Color Choose a compression level These settings are designed to balance file size with image quality The smaller the file the lesser the image quality See Compressing and downsampling images Tile Size Divides the image being compressed into tiles of the given size If the image height or width is not an even multiple of the tile size partial tiles are used on the edges Image data for each tile is individually compressed and can be individually decompressed The default value of 256 is generally a good one It works well with the other compression parameters such as the number of resolutions This option is available only for JPEG2000 format Format For JPEG files Baseline Standard uses a format recognizable to most web browsers Baseline Optimized optimizes the color quality of the image and produces a slightly smaller file size This option is not supported by all web browsers Progressive downloads the image first as a low resolution image with progressive improvement in quality as downloading continues RGB CMYK Grayscale Specifies the type of color management to be applied to the output file Embed Profile places an ICC profile matching the current
286. gt Check Spelling gt In Comments And Form Fields If the PDF document is open in a web browser make sure that the Edit toolbar is open and click the Spell Check ABC button lt Click Start to begin the spell check When a word that may be misspelled is found it appears under Word Not Found Suggested corrections appear under Suggestions After you do one of the options in step 3 the next unrecognized word if any is highlighted then you should repeat step 3 until the Restart button appears Do one of the following Edit the selected word To undo your change click Undo Edit To accept your change click Change Double click to select a correction from the list of suggestions Click Ignore if you don t want to change the word and want to continue with the check Click Ignore All to ignore every instance of the word Click Add if you want to add the word to your personal dictionary Click Change to replace the unrecognized word with the one in the Suggested Corrections section Click Change All to replace every instance of the unrecognized word with the one in the list of suggestions Click Done when you are finished with the spell check To specify a language dictionary L Choose Edit gt Check Spelling gt Edit Dictionary 2 Choose the language dictionary you want to use from the Dictionary menu and then click Done Acrobat 7 0 Standard Importing form data In addition to filling out a P
287. h OLE support Do one of the following e Choose the OLE container application s Insert Object command to insert the document directly into the container application e In Acrobat choose Edit gt Copy File To Clipboard to copy the current document to the Clipboard and then choose the Paste Special command in the container application Acrobat 7 0 Standard Working with Adobe PDF Layers About Adobe PDF layers Navigating with layers Adding navigability to layers Editing layered content Acrobat 7 0 Standard About Adobe PDF layers Acrobat supports the display navigation and printing of layered Adobe PDF content output by applications such as Adobe InDesign AutoCAD and Visio You can rename and merge layers change the properties of layers and add actions to layers You can also lock layers to prevent them from being hidden To create layers while exporting InDesign CS or later documents to PDF make sure that Compatibility is set to Acrobat 6 PDF 1 5 and that Create Acrobat Layers is selected in the Export PDF dialog box Acrobat 7 0 Standard Navigating with layers Information can be stored on different layers of a PDF document The layers that appear in the PDF document are based on the layers created in the original application You cannot create layers in Acrobat however you can examine layers and show or hide the content associated with each layer using the Layers tab in the navigatio
288. h documents you can retrace your path back to where you started To retrace your viewing path Do one of the following e To retrace your path within an Adobe PDF document choose View gt Go To gt Previous View or Next View The Next View command is available only if you have chosen Previous View e If you re viewing the PDF document in a browser use options on the Navigation toolbar to move between views Right click Windows or Control click Mac OS the toolbar area and then choose Navigation Click the Go To Previous View button e or the Go To Next View button You can also use the Next View button and the Previous View button in the browser e To retrace your viewing path through other PDF documents choose View gt Go To gt Previous Document or Next Document These commands open the other PDF documents if the documents are closed Acrobat 7 0 Standard Navigating with bookmarks Bookmarks provide a table of contents and usually represent the chapters and sections in a document Bookmarks appear in the navigation pane For information on adding bookmarks to an Adobe PDF document see Creating bookmarks j EE ale Options STIPE kahili Coffee Company An re Table of Contents 5 The Kahili Commitment A Commitment to our Cro Financial Highlights B Ls Our Commitment to Gro S To Gur Shareholders LS Financial Performance LS Officers and Directors Bookmarks tab A Bookmarks tab B Expa
289. h paint programs and black and white images that contain repeating patterns Choose JPEG quality minimum to maximum to apply compression that is suitable for grayscale or color images such as continuous tone photographs that contain more detail than can be reproduced on screen or in print Choose JPEG2000 quality Lossless to apply lossless compression with additional advantages such as progressive display Choose Automatic JPEG or Automatic JPEG2000 to determine automatically the best quality for color and grayscale images JPEG2000 is the new international standard for the compression and packaging of image data For more information on JPEG2000 see Conversion options for JPEG and JPEG2000 format To display JPEG2000 options you must select Acrobat 6 0 PDF 1 5 or later from the Compatibility menu on the General panel For monochrome images choose CCITT Group 4 CCITT Group 3 ZIP or Run Length compression For more information see Methods of compression Make sure that monochrome images are scanned as monochrome and not as grayscale Scanned text is sometimes saved as grayscale images by default Grayscale text compressed with the JPEG compression method is muddy at best and may be unreadable Anti Alias To Gray Smooths jagged edges in monochrome images Choose 2 bit 4 bit or 8 bit to specify 4 16 or 256 levels of gray Anti aliasing may cause small type or thin lines to look blurry Compression of text and line art is al
290. handles forms that you open To set Forms preferences L Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Forms on the left To set the General forms preferences select any of the following e To automatically perform all field calculations upon user entry select Automatically Calculate Field Values To display which form field currently has the focus select Show Focus Rectangle To retain forms data in the Internet browser select Keep Forms Data Temporarily Available On Disk To display a plus sign indicating when text fields exceed the bounds specified when the fields were created select Show Text Field Overflow Indicator To hide the forms document message bar by default whenever a PDF form is opened in Adobe Reader select that option To set the Highlight Color forms preferences do any of the following To display a black outline around a form field when you place the pointer over that form field select Show Border Hover Color For Fields If you want to change the color that appears in the background of all form fields when you select Highlight Fields in a PDF form s Document Message Bar click the Fields Highlight Color button to select a color To display a particular color border around form fields that the form creator has made required click the button next to Required Fields Highlight Color and select a color The color appears in required form fields only after yo
291. he appropriate permissions on the In and Out folders This enables other users to copy files to the In folder and get files from the Out folder The creator must be logged into the system and have Distiller running The other users must log in remotely to access the live watched folder and have their files processed Important You can t set up watched folders as a network service for other users Every user who creates Adobe PDF documents must have an Acrobat license To set up watched folders L In Acrobat Distiller choose Settings gt Watched Folders 2 Click Add Folder and select the target folder Distiller automatically puts an In folder and an Out folder in the target folder You can place In and Out folders at any level of a disk drive If you want to remove a folder select the folder and click Remove Folder Make sure that Distiller has finished processing all the files in the folder before you remove it Note When you remove a watched folder Distiller does not delete the In and Out folders their contents or the folder joboptions file You can delete these manually when appropriate To define security options for a folder select the folder and click Edit Security Set the options as described in Password security options Click OK to return to the Watched Folders dialog box A security icon is prepended to any folder name for which security is set To return a folder to the original options selected in the
292. he navigation pane and choose Number Pages from the Options menu Specify a page range Selected refers to pages selected in the Pages tab Select one of the following and then click OK Begin New Section to start a new numbering sequence Choose a style from the pop up menu and enter a starting page number for the section Specify a prefix if desired Extend Numbering Used In Preceding Section To Selected Pages to extend the numbering used for the previous set of pages to the selected pages Acrobat 7 0 Standard Adding headers and footers Headers and footers are used to present information such as date page numbers or the title of the document in the top or bottom margins of a document You can replace existing headers or footers in the document and you can adjust the margins to make sure that the headers and footers don t overlap existing page items The Add Headers amp Footers dialog box contains separate tabs for headers and footers Each tab contains three boxes Information added to the left box is left aligned Information added to the middle box is centered Information added to the right box is right aligned You can add multiple headers or footers For example you can add one header that displays the page number on the right side of odd pages and another header that displays the page number on the left side of even pages f Add Headers amp Footers Header Footer Page dal gt gt Kahil Mountain
293. hen click OK To finish signing the document specify the reason for signing choose Show Options to change the signature appearance and then do one of the following Choose Sign And Save As recommended to sign the document and save it using a different file name This command allows you to make changes to your original PDF document Chose Sign And Save to sign the document and save it using the same file name If you make changes to the original PDF document you may invalidate the certification Close the document without making additional changes Acrobat 7 0 Standard Using the Signatures tab The Signatures tab lists all the signature fields in the current document Each signature in the palette has an icon identifying its current verification status The blue ribbon icon g indicates that the certification is valid The Digital Signature icon E along with the name of the field in the Signatures tab indicates the presence of the empty signature field The Checkmark icon a indicates that the signature is valid The Question Mark D icon indicates that the signature could not be verified The Warning Sign icon vV indicates that the document was modified after the signature was added You can collapse a signature to see only the name date and status or you can expand it to see more information i Signatures Options Recipient Signatures The following people have digitally counter signed this document vit s
294. her that folder is on your computer or on your network Acrobat no longer requires that documents be indexed first You can search PDF files on the Internet In addition you can now search more parts of your Adobe PDF files including bookmarks comments attachments document structure object data and document metadata Read forms out loud You can use the Read Out Loud feature to read form fields out loud as you tab to them Recover your work The Autosave feature guards against losing your work in case of a power failure by incrementally saving file changes to a specified location The original file is not modified View 3D content The 3D plug in allows you to view and navigate embedded 3D content in PDF files Now you can experience high quality 3D environments with realistic lighting and motion Acrobat 7 0 Professional is required to embed 3D content Locate and review PDF files Organizer allows you to quickly locate open PDF files PDF files that you have used recently and PDF files that you have stored in a Favorites folder You can look at PDF page thumbnails to quickly find the right file Create archivable files Acrobat supports the creation and validation of PDF A files Scan paper documents into searchable PDF files During scanning you can create a searchable Adobe PDF file by applying optical character recognition OCR while scanning Look at different pages of the same file at the same time Acrobat allows you to
295. her security methods see About document security To certify a PDF document e AUNE 10 Make all final changes to your PDF document In the Security panel of the Preferences dialog box specify a default signing method Choose File gt Save As Certified Document Do one of the following Choose Get Digital ID From Adobe Partner to learn more about obtaining a digital ID on the Adobe website See also Using digital IDs and certification methods If you already have a self signed digital ID or if you want to create one click OK From the Allowable Actions menu choose which actions to allow for this document If you choose an option that allows form completion and commenting specify whether you want to lock the certifying signature so that no one can clear it Click Next Note which items if any might compromise the security of the document or change its appearance You may want to cancel the certification and fix these items before certifying the document For example you may want to remove unembedded fonts or media clips with attached actions To continue with the certification choose any warning message you want to include in the PDF document and then click Next To have the certification appear in the document select Show Certification On Document click Next and then follow the instructions to create a signature field Inthe Apply Digital Signature dialog box select which digital ID to use and t
296. hift before you release the mouse button Using the Hand tool double click the markup to open the pop up window and type a note Optional Click the close button in the pop up window A note icon appears to the right of the markup to indicate the presence of text in the pop up window To delete a drawing markup Select the drawing markup and press Delete To change the appearance of a drawing markup Do one of the following Right click Windows or Control click Mac OS the drawing markup and then choose Properties Change options on the Appearance tab Nth Using the Hand tool select the drawing markup Right click Windows or Control click Mac OS the toolbar area and then choose Properties Bar Specify options in the Properties toolbar to change the appearance of the selected shape For more information on changing comment properties see Changing the appearance of comments Related Subtopics Grouping markups Acrobat 7 0 Standard Grouping markups You can group two or more markups together so that your comments function as a single comment You might group your markups temporarily to move them to a new location or to modify their properties rather than editing each one individually Grouping also helps to distinguish your markups from other reviewers markups in a document review Note You cannot group text edit markups To group markups 1 Using the Hand tool select a markup 2 Ctrl cl
297. higher image resolution than the Standard settings Print jobs with fonts that cannot be embedded will fail These PDF files can be opened in Acrobat 5 0 and Acrobat Reader 5 0 and later Note Before creating an Adobe PDF file to send to a commercial printer or prepress service provider find out what the output resolution and other settings should be or ask for a joboptions file with the recommended settings You may need to customize the Adobe PDF settings for a particular provider and then provide a joboptions file of your own Smallest File Size Creates PDF files for displaying on the Web or an intranet or for distribution through an email system for on screen viewing This set of options uses compression downsampling and a relatively low image resolution It converts all colors to sRGB and does not embed fonts unless absolutely necessary It also optimizes files for byte serving These PDF files can be opened in Acrobat 5 0 and Acrobat Reader 5 0 and later Standard Creates PDF files to be printed to desktop printers or digital copiers published on a CD or sent to a client as a publishing proof This set of options uses compression and downsampling to keep the file size down but also embeds subsets of all allowed fonts used in the file converts all colors to sRGB and prints to a medium resolution Note that Windows font subsets are not embedded by default PDF files created with this settings file can be opened in Acrobat 5 0
298. hoose View gt Navigation Tabs gt Articles and do one of the following e To delete the entire article select the article in the Articles tab and press the Delete key e To delete only one box from an article right click Windows or Control click Mac OS the box and choose Delete In the warning message select Box If you select Article the entire article is deleted The remaining articles or article boxes are automatically renumbered Note The Articles tab is a floating panel it is not docked in the navigation pane by default Drag the Articles tab to the navigation pane to dock it with the other tabs To insert an article box into an article thread 1 Select the Article tool and select the article box that you want the new article box to follow 2 Click the plus sign at the bottom of the selected box and click OK when prompted to drag and create a new article box according to Coffee Market Weekly While a small portion of our total Es business coffee pounds shipped Selecting an article with the Article tool 3 Draw a new article box The new box is inserted into the article flow and all following boxes are renumbered To move or resize an article box 1 Select the Article tool 2 Select the article box and do one of the following e To move the box drag it to the new location e To resize the box drag one of the corner points according to Coffee Market Weekly In fiscal 2001 we continued to g
299. ialog box you can enter a page number in parentheses to delete the logical equivalent of the page number For example if the first page in the document is numbered i you can enter 1 in the Delete Pages dialog box and the page is deleted To delete one or more pages using a page thumbnail 1 Do one of the following e Select the page number box of the thumbnail or the page thumbnail itself e Shift click to select a range of page thumbnails Ctrl click Windows or Command click Mac OS to add to the selection Press Ctrl A Windows to select all thumbnails e Drag a rectangle around a group of page thumbnails 2 Choose Delete Pages from the Options menu and click OK You can drag a page thumbnail to the trash at the top of the navigation pane to delete the corresponding page To delete material associated with a tagged bookmark 1 In the Bookmarks tab on the navigation pane click the tagged bookmark for the material you want to delete Shift click to select multiple bookmarks 2 Choose Delete Page s from the Options menu The tagged bookmark and its associated page are deleted from the document To replace the contents of a page using the Replace command Open the PDF document that contains the pages you want to replace Choose Document gt Replace Pages Select the document containing the replacement pages and click Select Under Original enter the pages to be replaced in the original document Under
300. icipants that were invited to the review 4 Select a PDF document to view the document title type date it was sent and review recipients 5 Double click the PDF document to open it and view comments eee N Go Related Subtopics Sending review reminders Acrobat 7 0 Standard Sending review reminders During the review you may want to send participants a reminder of their approaching deadline While you can send an email message to a single participant by clicking an email link in the Tracker you can notify the entire group by using the reminder feature To send a review reminder 1 In the Tracker expand My Reviews 2 Right click Windows or Control click Mac OS the PDF document in review and then choose Send Review Reminder from the pop up menu 3 In the email message make changes as needed to the To and Subject boxes or in the body of the email message and then click Send Acrobat 7 0 Standard Participating in Document Reviews About reviewing documents Participating in an email based review Participating in a browser based review Displaying the How To window during reviews Viewing and reviewing comments Replying to another reviewer s comments Deleting reply messages Acrobat 7 0 Standard About reviewing documents When you receive an Adobe PDF document to review the way you review the document depends on how it was sent e If the initiator sent you the document
301. ick Windows or Command click Mac OS to select all the markups you want to group 3 Right click Windows or Control click Mac OS anywhere in the selection and choose Group from the pop up menu To ungroup markups Right click Windows or Control click Mac OS the grouped selection and choose Ungroup from the pop up menu Acrobat 7 0 Standard Adding comments in a text box You can use the Text Box tool M to create a box that contains text in an Adobe PDF document You can position it anywhere on the page and adjust it to any size A text box comment remains visible on the document page it does not close like a note comment Another way to add a text box comment is to simply paste copied text into the PDF document Text font and size use the system default settings To create a text box comment with a point line use the Callout tool see Using the Callout tool Text box comment Note You can add comments to Japanese Chinese and Korean text with the Text Box tool but you must have the Asian language resource files installed Text boxes allow only horizontal text To add a text box comment 1 Select the Text Box tool T on the Drawing Markups toolbar 2 Click in the PDF document to create a default sized text box or drag a rectangle to define the boundaries of the text box 3 Use the Properties toolbar to change the color alignment and font attributes of the text you type and then type the text
302. ies You can customize many settings in Acrobat by choosing Edit gt Preferences Windows or Acrobat gt Preferences Mac OS For setting properties of some tools and other objects you can use the Properties Bar For example while adding note comments to a PDF document you may want the Note tool to remain selected To do this select the Keep Tool Selected option on the Note Tool Properties toolbar If the Properties toolbar isn t visible choose View gt Toolbars gt Properties Bar See Setting Commenting preferences and Changing the appearance of comments Acrobat 7 0 Standard If you want to insert append or extract pages To insert remove or use pages in other ways use the commands on the Document gt Pages menu You can do any of the following tasks e Insert pages You can insert pages from another PDF document Choose Document gt Pages gt Insert and then specify the PDF file that you want to insert This is an easy way to combine PDF documents e Replace pages You can replace an entire PDF page with another PDF page When you replace a page only the text and images on the original page are replaced Any interactive elements associated with the original page such as links and bookmarks are not affected e Use thumbnails You can use page thumbnails to copy or move pages within a document and between documents e Delete pages You can delete pages from an Adobe PDF document with the Delete command or by d
303. iew box until the pointer changes 3 Drag the corner of the box to reduce or expand the view of the page w Annual Report pdf RBR E Welcon Signatures 5 Page k Tes L d aChiteents A page view box in a page thumbnail indicates the area of the page currently showing in the document pane To resize a page to fit the window Do one of the following e To resize the page to fit entirely in the window choose View gt Fit Page or click the Fit Page button on the toolbar e To resize the page to fit the width of the window choose View gt Fit Width or click the Fit Width button E on the toolbar Part of the page may be out of view e To resize the page so that its text and images fit the width of the window choose View gt Fit Visible Part of the page may be out of view To see keyboard shortcuts for resizing the document open the View menu and notice the shortcuts for each command To return a page to its actual size Choose View gt Actual Size or click the Actual Size button F on the toolbar The actual size for a PDF page is typically 100 but the document may have been set to another magnification level when it was created Acrobat 7 0 Standard Using the Wireframe view The Wireframe view applies a constant stroke width one pixel to lines regardless of zoom When you print the document the stroke width will print at the true width The Wireframe view is off by default T
304. iew by choosing Upload For Browser Based Review from the Send For Review pop up menu and follow the on screen instructions to upload the PDF document and send the document to reviewers as described in Setting up a browser based review 5 If reviewers are unable to see other reviewers comments online open the PDF document in your web browser save it to your hard drive and then email the PDF document to others Acrobat 7 0 Standard Setting Reviewing preferences for browser based reviews Before you set up a browser based review you must specify the location where the review comments are stored This location is called the comments repository You can use a network folder database WebDAV or web discussions server to store comments If your organization subscribes to automatic configuration services these services configure the comments repository automatically in the Reviewing preferences and in the setup wizard Contact the network administrator for details about the server type and path of shared servers in your organization For more information about automatic configuration services see Acrobat Online Collaboration Setup and Administration on the Adobe website at http partners adobe com links acrobat English only When you specify the comments repository correctly in Reviewing preferences comments upload automatically each time reviewers click the Send And Receive button in the Commenting toolbar You don t need to change
305. ift F1 Shift F1 How To window GoW How To home page Move focus between the Ctrl Tab or Ctrl Shift Tab Command Tab or Command elements of the How To window and the header of the How To window Move focus down through the elements of the How To window Move focus up through the Shift Tab Shift Tab elements of the How To window Go to next page in How To Right Arrow Right Arrow window Go to previous page in Left Arrow Left Arrow How To window Acrobat 7 0 Standard Legal Notices Copyright Acrobat 7 0 Standard Copyright 2004 Adobe Systems Incorporated All rights reserved Adobe Acrobat 7 0 Standard for Windows and Macintosh If this guide is distributed with software that includes an end user agreement this guide as well as the software described in it is furnished under license and may be used or copied only in accordance with the terms of such license Except as permitted by any such license no part of this guide may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical recording or otherwise without the prior written permission of Adobe Systems Incorporated Please note that the content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement The content of this guide is furnished for informational use only is subject to change without notice and shou
306. igital ID file Type a password passwords are case sensitive must contain at least six characters and may not contain double quotation marks or the following characters amp 1 lt gt _ Type the same password in both the Choose A Password and Confirm Password boxes Click Next Click Finish You can export and send your certificate file to those who need to validate your signature See Managing digital ID certificates Important Make a backup copy of your digital ID file If your digital ID file is lost or corrupted or if you forget your password you cannot use that profile to add or validate signatures Acrobat 7 0 Standard Finding and adding existing digital IDs If you created a digital ID file that does not appear in your list of digital IDs you can search for the missing digital ID file and add it to your list One of the common encryption methods that Acrobat uses PKCS 12 has the pfx file name extension in Windows and p12 in Mac OS Digital ID files from some earlier versions of Acrobat use an apf extension If you select an apf digital ID file you may be prompted to convert the file to a supported file type To find and add digital ID files DAnNKRWNE Choose Advanced gt Security Settings Select Digital IDs on the left and then click Add ID Select Find An Existing Digital ID and then click Next Click Browse select a Digital ID and click Open Type the ID password and
307. ignatures are validated automatically unless you turn off a preference setting The verification status appears on the document page and in the Signatures tab If the signer s certificate isn t recognized in the list of trusted identities the signature validity is unknown Third party signature handlers may verify identities using other methods You can specify whether document specific settings or default settings are used for verifying documents check to see if the signature has been revoked add time stamps to signatures and change other validation settings See Setting Digital Signature preferences To validate a signature 1 Open the PDF document containing the signature 2 In the signature field or in the Signatures tab check whether the Warning Sign icon VA appears next to the signature If this icon appears the document may have been modified after it was signed 3 Select the signature in the Signatures tab and then choose Validate Signature from the Options menu The Signature Validation Status describes the signature status 4 Click Legal Notice to learn more about the legal restrictions of this signature and then click OK 5 If the status is unknown click Signature Properties click the Signer tab and then click Show Certificate to view the details of the certificate If you re working with self signed digital IDs confirm that the certificate details are valid See Checking information on certificates If the do
308. igned by Lisa Jones Field form 00 Subform 0 Footer0 SignatureF ield 1 0 Signature is valid 4 Time 2004 07 14 20 17 03 Z Reason have reviewed this document Document revision 1 of 2 Signing method Adobe Default Security Icons identifying verification status To display the Signatures tab Choose View gt Navigation Tabs gt Signatures or click the Signatures tab on the left side of the document pane Q You can right click Windows or Control click Mac OS a signature field in the Signatures tab to do most signature related tasks including adding clearing and validating signatures In some cases however the signature field may become locked after you sign it To expand or collapse a signature in the Signatures tab Click the plus sign Windows or triangle Mac OS to the left of the signature to expand it Click the minus sign Windows or the rotated triangle Mac OS to the left of the signature to collapse it Acrobat 7 0 Standard Validating signatures When you validate a signature you verify the signer s identity and assess any changes made after the document was signed For an identity to be valid the signer s certificate or one of its parent certificates that was used to issue the signer s certificate must be in your list of trusted identities and it must not have expired or been revoked See Getting digital ID information from other users When you open a document its s
309. igned to preserve color consistency under standard Specifications for Web Offset Publications SWOP press conditions At times you may want to customize the RGB CMYK or Grayscale working space to reflect a workflow that uses a particular output or display device In a color managed workflow each color mode must have a working space profile associated with it Acrobat includes a standard set of profiles that have been recommended and tested by Adobe Systems for most color management workflows By default only these profiles appear in the working space menus To specify working spaces for unmanaged colors 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS Select Color Management in the left pane of the Preferences dialog box 2 For Settings choose Custom 3 Choose an option from the RGB CMYK and Grayscale working space menus See RGB working space options CMYK working space options and Grayscale working space options Acrobat 7 0 Standard RGB working space options Monitor RGB Sets the RGB working space to the current color profile of your monitor Use this setting if other applications in your workflow do not support color management If a color management configuration that specifies Monitor RGB is shared with another user working on a different system the configuration uses that system s monitor profile as the working space Adobe RGB 1998 Provides a fairly large gamut of colors
310. ile just click a link to download and convert the linked web pages and add them to the end of the PDF file Note the following when converting web pages e Before converting a web page to an Adobe PDF file be sure that you can access the Internet e You can download HTML pages JPEG and GIF images including the last frame of animated GIF images text files and image maps e One web page may correspond to more than one PDF page because long HTML pages are divided into standard size pages depending on the PDF page layout settings e HTML pages can include tables links frames background colors text colors and forms Cascading stylesheets and Macromedia Flash are supported HTML links turn into links and HTML forms turn into PDF forms e The default index html frame downloads only once e You can determine whether to reference digital media components by URL not include them or embed the files where possible See Setting display options for converted HTML pages e Depending on the options selected when downloading and converting web pages an Adobe PDF file created from web pages can display special tagged bookmarks that retain web information such as the URLs for all links on the pages Use these tagged bookmarks to navigate reorganize add or delete pages in your PDF file You can also add more tagged bookmarks to represent paragraphs images table cells and other items on the pages For information on using these tag
311. ile a lower setting results in smaller but lower quality PDF files Most commonly resolution determines the number of steps in a gradient or blend You can enter a value from 72 to 4000 Generally however you should leave this at the default setting unless you plan to print the PDF file on a specific printer and you want to emulate the resolution defined in the original PostScript file Note Increasing the resolution setting increases file size and may slightly increase the time required to process some files Pages Specifies which pages to convert to Adobe PDF Leave the To box empty to create a range from the page number you enter in the From box to the end of the file Embed Thumbnails Embeds a thumbnail preview for each page in the PDF file Embedding thumbnails increases the PDF file size Versions of Acrobat 5 0 and later including Adobe Reader automatically generate thumbnails dynamically whenever you click the Pages tab of a PDF file Therefore you can deselect this setting when users of Acrobat 5 0 and later will view and print the document Optimize For Fast Web View Restructures the file for page at a time downloading byte serving from web servers This option compresses text and line art regardless of what you have selected as compression settings on the Images panel This makes for faster access and viewing when downloading the file from the web or a network Default Page Size Specifies the page size to use when
312. ility setting For example if you select Acrobat 7 0 And Later compatibility for a document s security setting the document cannot be opened in Acrobat 6 0 or earlier Encrypt All Document Contents Select this option to encrypt the document and the document metadata If this option is selected search engines cannot access the document metadata Encrypt All Document Contents Except Metadata Select this option to encrypt the contents of a document but still allow search engines access to the document metadata For details on adding metadata to a document see Editing document metadata Encrypt Only File Attachments Select this option to require a password for users to open file attachments However users can open the document without a password Require A Password To Open The Document Select this option and type a password in the Document Open Password box to prevent users from opening the document unless they type the password you specify This option is unavailable if the Encrypt Only File Attachments option is selected Document Open Password Specify a password to help prevent users from opening the document or document attachments unless they type the password you specify This option isn t available when Encrypt Only File Attachments is selected File Attachments Open Password Specify a password to help prevent users from opening the document attachments unless they type the password you specify This option appears on
313. ility with the application each time the application starts and you can choose a connection speed that is used by the multimedia plug in This is also where you set your Internet connection setting For more information on setting up Acrobat as a helper application in Windows see Viewing Adobe PDF documents in a web browser JavaScript Sets preferences for enabling JavaScript To access the JavaScript Reference Guide for Acrobat go to http partners adobe com links acrobat English only on the Adobe website Multimedia Sets the preferred media player to play 3D content movies and sound clips as well other multimedia options See Setting Multimedia preferences Page Display Sets options that define the page display See Page Display preferences Reading Sets reading order and screen reader options as well as read out loud options such as pitch volume and speed for speech used in voice delivery See Setting Reading preferences Reviewing Sets server type and server settings for online reviewing Search Sets preferences for searches and fast find See Setting Search preferences Security Sets the preferred security handler and the preferences for creating and managing digital signatures and their appearance See Setting Digital Signature preferences Spelling Sets preferences for the spell checker and determines whether spelling will be checked during typing See Setting Spelling pref
314. imedia such as SWF files by URL disable multimedia capture or embed multimedia files when possible Convert Images includes images in the conversion to PDF If you do not select this option an image is indicated by a colored border and possibly text if specified by the page s design Underline Links underlines textual web links on the pages Click the Fonts And Encoding tab to specify language encoding and fonts for body text headings or preformatted text Input Encoding sets the encoding of a file s text Language Specific Font Settings determine the font used for text To change the fonts used to display body text headings and preformatted text click Change select new fonts from the menus and click OK Font Size sets the font sizes used for body text headings and preformatted text Embed Platform Fonts When Possible stores the fonts used on the pages in the PDF file so that the text always appears in the original fonts Note that embedding fonts increases the size of the file Acrobat 7 0 Standard Setting Web Capture preferences You can set several preferences for opening Adobe PDF documents created from web pages and for customizing the process of converting web pages to Adobe PDF documents To set Web Capture preferences L In the Preferences dialog box select Web Capture on the left 2 In the Verify Stored Images menu specify how often to check if images have changed on ies the website
315. imize your PDF documents for reflow by tagging them Tagging ensures that text blocks reflow and that content follows the appropriate sequences so readers can follow a story that spans different pages and columns without other stories interrupting the flow See Tagging Adobe PDF documents for accessibility Halo K hulukia i Presiden aed Chie Executive Officer Spencer Amae Chief Financial Officer gt Suey jone The annual m i Senter Vice President hiarkering President and Chict Executive Officer be held April Daniel Lee EPE as Charman of the Board ar Kahili ott Zachary Lechin in Laie Hawg i Independent Consultant Stock Kiarket Bell Hemming Independent Atormy f ca at Theannual meeting of stockholders will be held April 30 at 1 pum Pacific T Idaho USA lais Hawaii USA The Nasdaq Stock Market Ticker imbal KAHIC i nbepen denr Audmor DIL LLP Boiss Idaho USA You can view this Angual Report obtain Kahl Coffre Company financial in Yoo can vier 1 s i i i recent investar presentations sign wp to automatically receive our investor ne Daniel Lee Kahili Coise Lampan irnane rdaned POF desanane online ar Phairmaa af rha Raard marinn mh a waw khlli coon kahiliinat i Headings and columns left reflow in a logical reading order right Acrobat 7 0 Standard Reflowing the contents of tagged Adobe PDF documents The tagged Adobe PDF document reflows one page at a time in the docume
316. import comments more than once you may want to make a copy of the Word document before you import the comments e The PDF document must be created using PDFMaker for Word and include tags for comments to import as expected See Converting Microsoft Office files Windows e Delete any unwanted comments from the PDF document before you import them Or mark with checkmarks only those comments that you want to add and select All Comments With Checkmarks when you import them See Marking comments with checkmarks e Before you add text edit markups to the Word document make sure that they have no extra information For example if you use the Indicate Text Edit tool to replace the word home with cabin make sure that only cabin appears in the note window not additional instructions such as Replace with cabin However if necessary you can remove this extra text while you integrate text edits e Comment formatting does not appear in Word and must be added manually For example if a reviewer makes a word bold in an insertion comment the word is not bold after it imports into Word Acrobat 7 0 Standard Migrating unresolved comments to a revised PDF document To import comments to a PDF document after the document has been revised use the Migrate Comments feature This feature searches the revised document for specific word groupings and structural elements to place comments in the correct location Note Untagged PDF documents
317. in a browser based review those comments remain on your computer until you send them by clicking the Send And Receive button on the Commenting toolbar This button glows when you have unsent comments Until you send and receive comments you may not be able to see other reviewers most recent comments and they can t see your comments To send and receive comments the document must be open within a web browser When you send comments they upload to the comments repository set up by the review initiator After you send your comments to the server you may decide that a comment no longer applies When you click Send And Receive Comments after you delete a comment the deleted comment is removed from the comments repository However you cannot delete or change other reviewers comments Any comments added to the PDF document before it was uploaded to the server are embedded and cannot be deleted online Note Comments are automatically uploaded to the server if you close the browser window or navigate to a different web page To send and receive comments 1 Do one of the following e Open the FDF attachment in your web browser e If you are reviewing the document offline choose Go Back Online See Working offline in a browser based review 2 Do one of the following on the Commenting toolbar e Click the Send And Receive Comments button S e Choose Send Comments from the Send And Receive Comments pop up menu Your comments are added t
318. in an email based review The amount of new information that the autosave file contains depends on how frequently Acrobat saves the autosave file For example if the autosave file is saved only every 15 minutes your autosave file won t contain your last 14 minutes of work before the problem occurred Note If you use assistive technology such as a screen reader you may want to disable the Autosave feature so that you don t lose your place when the file is reloaded The AutoSave feature is not supported in the following cases e A document that has its security changed Changes to the security of the document disable automatic saving and display a message in the Security panel of the Document Properties dialog box You must save the document to reenable automatic saving of document changes e A document created using the WebCapture feature or extracted from a larger PDF document Document gt Extract Pages You must save the document to enable automatic saving of document changes e A document displayed in a web browser or incorporated into a container document that supports Object Linking and Embedding OLE This document appears outside the default file system and cannot support automatic saving To set up automatic saving 1 Choose Edit gt Preferences gt General Windows or Acrobat gt Preferences gt General Mac OS 2 Select or deselect Automatically Save Document Changes To Temporary File Every xx Minutes 1 99 Th
319. inal image in the foreground and place searchable text behind the image Choose Searchable Image Compact to apply compression to the foreground image to reduce file size but also reduce image quality Choose Formatted Text amp Graphics to reconstruct the original page using recognized text fonts pictures and other graphic elements In the Recognize Text dialog box click OK Acrobat 7 0 Standard Correcting words on converted pages If you choose the PDF Formatted Text and Graphics format as the PDF Output Style Acrobat reads bitmaps of text and tries to substitute words and characters for the bitmaps When it isn t certain of a substitution it marks the word as a suspect Suspects are shown in the PDF as the original bitmap of the word but the text is included on an invisible layer behind the bitmap of the word This makes the word searchable even though it is displayed as a bitmap You can accept these suspects as they are or you can use the TouchUp Text tool to correct them Note You must convert your scanned page to formatted text and images before you can correct suspect words To review and correct suspect words on converted pages 1 Do one of the following e Choose Document gt Recognize Text Using OCR gt Find All OCR Suspects All suspect words on the page are enclosed in boxes Click any suspect word to show the suspect text in the Find Element dialog box e Choose Document gt Recognize Text Usin
320. indexed structure tags See Searching for words in an Adobe PDF document e Quickly find and organize PDF files and start common tasks with the Organizer window The Organizer window lets you find PDF files by looking through the hierarchy of your computer s hard drive through computer or network locations that you ve designated as Favorite Places through Collections that you ve created to group related PDF files or through a history of PDF files that you ve opened Once you find the PDF files that you want to work with you can open print email send for review or merge the PDF files into one See Using the Organizer window e Create a PDF index with the Catalog feature to let users quickly search through multiple PDF documents A PDF index can include a wide variety of items besides the document text such as comments bookmarks form fields tags and metadata See About using Catalog to index Adobe PDF documents Acrobat 7 0 Standard Searching for Text in Adobe PDF Documents About searching text Searching for words in an Adobe PDF document Searching across multiple Adobe PDF documents Setting Search preferences Acrobat 7 0 Standard About searching text You can search for specific words in the text of an open Adobe PDF document a set of PDF documents in a specified location PDF files on the Internet or a catalog of indexed PDF documents You can search PDF documents for words in the text layer
321. inds a PostScript file in the In folder of a watched folder it converts the file to Adobe PDF and moves the PDF document and usually the PostScript file and any associated log file to the Out folder A watched folder can have its own Adobe PDF settings and security settings that apply to all files processed from that folder Security settings for a watched folder take priority over the security settings for Distiller For example Distiller does not convert a PostScript file in a watched folder if the file is marked with read only permission However if security is set for Distiller but not for the watched folder Distiller applies its security settings to files in the folder when converting them In Windows the settings and preferences are unique to each user with the exception of the Adobe PDF settings files which are shared and stored in Document Settings All Users Documents Adobe PDF Settings On a non NTFS system custom settings files stored in this settings folder are read and write accessible by every user on the system On an NTFS system only files created by respective users are read and write accessible Settings files created by other users are read only Note The default settings files installed with Distiller Windows are Read Only and Hidden In Mac OS each user s settings and preferences for Distiller are not normally accessible to any other user To share a watched folder with other users the folder s creator must set t
322. ing and then click OK To check a recipient s trusted identity select the recipient and then choose Recipient Details To remove recipients select one or more recipients and then choose Remove from List Do not remove your own certificate from this list or you won t have access to the file using that certificate To change recipients permissions select one or more recipients and then choose Set Recipient Permissions To remove security settings from a document L 2 From the toolbar choose Secure gt Remove Security For This Document If prompted type the Permissions password If you don t know the Permissions password contact the author of the document Acrobat 7 0 Standard Encrypting Adobe PDF files using security policies Do you often apply the same security settings to multiple PDF documents For example do you encrypt documents with a certain password and set of permissions or encrypt documents for your accountant using a public key certificate In Adobe Acrobat 7 0 you can save security settings as policies that you can reuse Security policies include the type of security encryption the permission settings and information about who can open the document or change security settings There are two kinds of security policies e A user policy is developed and applied by an individual user If you apply the same security settings to various documents you can save time by creating a user policy and then rea
323. ing Adobe PDF documents on the web easy The first time you open Acrobat 7 0 your system automatically is configured to use Acrobat to open PDF files in your browser Acrobat does not add any tools or menus to the Safari toolbar and menu bar Note Be sure that Safari is not running the first time you start Adobe Acrobat When you view PDF documents in your browser some keyboard commands may not be available because they are mapped to the web browser Similarly you may need to use the tools and commands in the Adobe Acrobat toolbars rather than the browser toolbar or menu bar For example to print a PDF document you need to use the Print button in the Adobe Reader toolbar rather than choosing File gt Print in the browser Important If you have Adobe Reader installed on your system and subsequently install Acrobat Standard Safari continues to use Adobe Reader to open PDF documents in your browser To reconfigure Safari to use Acrobat Standard you must quit Safari and all versions of Acrobat or Adobe Reader start Acrobat and then start Safari while Acrobat is running Acrobat 7 0 Standard Working with non English languages in Adobe PDF files Adobe Acrobat lets you view search and print PDF documents that contain Asian Traditional and Simplified Chinese Japanese and Korean Central and Eastern European and Cyrillic text You can also use these languages when you fill in forms add comments and apply digital signatures
324. ings optimizes the settings according to the output you choose A description of the selected option appears below the pop up menu after you choose an option for more detailed information see Using default Adobe PDF settings files To customize a set of conversion settings click Advanced Settings See Creating custom Adobe PDF settings e View Adobe PDF Result opens Acrobat to view the converted document immediately Regardless of whether this option is selected Acrobat does not start if you convert an email attachment e Prompt For Adobe PDF File Name lets you enter a custom file name for the resulting PDF file To save the file in the same folder as the source file using the same name as the source file but with a pdf extension leave this option unselected e Convert Document Information adds document information Document information from the Properties dialog box of the source file is added including title subject author keywords manager company category and comments This setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box Application Settings The following settings appear in many Microsoft Office applications Additional settings appear for each application e Attach Source File To Adobe PDF attaches the source file as an attachment e Add Bookmarks To Adobe PDF converts Word headings and optionally styles to bookmarks in the Adobe PDF file converts Excel w
325. ink select None To change the link s color to its opposite select Invert To change the link s outline color to its opposite select Outline To create the appearance of an embossed rectangle select Inset Note The Link type Color and Line Style options are not available if Invisible is selected for Appearance Select Invisible Rectangle for Link Type if you don t want users to see the link in the Adobe PDF document An invisible link is useful if the link is over an image Select the Locked option if you want to prevent users from accidentally changing your settings To test the link select the Hand tool Note The link properties in the Create Link dialog box apply to all new links that you create until you change the properties To reuse the appearance settings for a link right click Windows or Control click Mac OS the link whose properties you want to use as the default and choose Use Current Appearance As New Default Acrobat 7 0 Standard Adding actions to a link To enhance the interactive quality of a document you can specify an action such as changing the zoom value to occur when a link is clicked See Using actions for special effects Acrobat 7 0 Standard Editing links You can edit a link at any time You can change its hotspot area or associated link action delete or resize the link rectangle or change the destination of the link Changing the properties of an existing link a
326. ions Categories dialog box do one of the following and then click OK e To add a new category type its name in the text box and click Add e To delete a category select it and click Delete To assign categories to a Digital Edition 1 Choose Advanced gt Digital Editions gt My Digital Editions 2 Select a Digital Edition 3 Do one of the following e To assign the Digital Edition to one category select a category from the Category 1 menu e To assign the Digital Edition to a second category select a category from the Category 2 menu Acrobat 7 0 Standard Backing up Digital Editions on your computer It is a good idea to create backup copies of Digital Editions and other Adobe PDF files to protect against accidental deletion hardware failures and other losses You can back up any of the Digital Editions you have stored in the My Digital Editions bookshelf To back up Digital Editions 1 Choose Advanced gt Digital Editions gt My Digital Editions 2 Click the Backup button and from the Backup menu choose whether to back up all Digital Editions all documents or specific categories 3 Select Include User Comments And Markup if you want to save comments and markups that you have made in the Digital Editions 4 Click OK and browse to choose a location in which to store the backed up library To restore a Digital Edition 1 Choose Advanced gt Digital Editions gt My Digital Editions 2 Click the
327. ions specified in the Working Spaces menu All Working Spaces must be specified Rendering Intent Choose a method to map colors between color spaces The result of any particular method depends on the profiles of the color spaces For example some profiles produce identical results with different methods e Default means that the intent is specified in the output device rather than in the PDF file In many output devices Relative Colorimetric is the default intent e Perceptual aims to preserve the visual relationship between colors so it s perceived as natural to the human eye even though the color values themselves may change This intent is suitable for photographic images with lots of out of gamut colors e Saturation tries to produce vivid colors in an image at the expense of color accuracy This rendering intent is suitable for business graphics like graphs or charts where bright saturated colors are more important than the exact relationship between colors such as in a photographic image e Absolute Colorimetric leaves colors that fall inside the destination gamut unchanged Out of gamut colors are clipped No scaling of colors to destination white point is performed This intent aims to maintain color accuracy at the expense of preserving relationships between colors and is suitable for proofing to simulate the output of a particular device e Relative Colorimetric compares the extreme highlight of the source color space to that of
328. is option is on by default and set to 5 minute intervals 3 In the Minutes box specify how often you want Acrobat to save files The more frequently you save files the more information is recovered if your system shuts down while the file is open To reopen a file after an unexpected shutdown 1 Start Acrobat or open the file you were working on last 2 When prompted click Yes to open the autosave file or files If multiple files were open Acrobat opens all of the files for you 3 Save the file or files with the same names as the files you were originally working on Acrobat 7 0 Standard Reducing Adobe PDF file size Reducing the size of Adobe PDF files improves their performance particularly when they re being accessed on the web without altering their appearance You can sometimes reduce the file size of an Adobe PDF file simply by using the Save As command This resaves the file and does not require access to the source file used to generate the Adobe PDF file If you receive a large PDF document you can use the Reduce File Size command to try to reduce the file size by resampling and recompressing images unembedding fonts compressing document structure and cleaning up elements such as duplicate background images and invalid bookmarks If the file size is already as small as possible this command has no effect Note Reducing the file size of a digitally signed document invalidates the signature You can also re
329. is unavailable if no conversion settings can be set for the selected file type or if you choose All Files for the file type 4 Click OK to apply the settings 5 Click Open to convert the file to an Adobe PDF file Depending on the type of file being converted the authoring application may open automatically or a progress dialog box may appear Acrobat 7 0 Standard Creating Adobe PDF files by dragging and dropping You can convert a variety of image HTML and plain text file types to Adobe PDF files by dragging the files into the document pane of the Acrobat window or onto the Acrobat icon To create an Adobe PDF file by dragging and dropping Do one of the following e Windows Drag the file into the open Acrobat window or onto the Acrobat icon Note If you have a file open in the Acrobat window and you drag a file into the document pane the converted file opens as a new PDF file e Mac OS Drag the file onto the Acrobat icon Acrobat 7 0 Standard Creating Adobe PDF files from multiple files You can convert different types of files and combine them into one Adobe PDF file by using the Create PDF From Multiple Files command in Acrobat You can also use this command to combine PDF files This command uses the conversion settings specified in the Convert To PDF preferences Adobe PDF documents created from multiple files have structured bookmarks that enable you to print delete or extract individual documents
330. ise you can save your changes to a new PDF file To save changes to a PDF document Do one of the following e To save the changes to the current document choose File gt Save e To save the modified document to a new file choose File gt Save As For Save As Type Windows or Format Mac OS choose Adobe PDF Files pdf Type a name and location and click Save To revert to the last saved version of the Adobe PDF file Choose File gt Revert and then click Revert Acrobat 7 0 Standard Preventing and recovering lost changes The Autosave feature guards against losing your work in case of a power failure by incrementally and at regular intervals saving file changes to a specified location The original file is not modified Instead Acrobat creates an autosave file of changes which you can recover in the event of a power failure or other problem An autosave file includes the changes you made to the open file since the last automatic save You can apply the changes to the original files when you restart Acrobat The amount of work lost depends on the time interval you set between saves and when your system problem occurred When you close save manually or revert to the last saved version of a file the autosave file is deleted Frequent automatic saves prevent loss of data and are especially useful if you are making extensive changes to a document such as adding comments to an email based review See Participating
331. ital ID which is a standard encryption format or a Windows Default Certificate digital ID which is stored in the Windows Certificate Store PKCS 12 file name extensions are pfx in Windows and p12 in Mac OS To create a self signed digital ID ee AUNE GN 11 Choose Advanced gt Security Settings Select Digital IDs on the left and then click Add ID Select Create A Self Signed Digital ID and then click Next Click Next again Select one of the following to specify where to store your digital ID and then click Next New PKCS 12 Digital ID File stores the information in a file that you can send to others Windows Certificate Store Windows only stores the file where other Windows applications can also retrieve it Type a name and other personal information for your digital ID When you certify or sign a document the name appears in the Signatures tab and in the signature field Optional To use Unicode values for extended characters select Enable Unicode Support and then specify Unicode values for the appropriate fields Choose a key algorithm from the menu 2048 bit RSA offers more security than 1024 bit RSA but 1024 bit RSA is more universally compatible From the Use Digital ID menu choose whether you want to use the digital ID for digital signature data encryption or both See Encrypting Adobe PDF files using certificates Click Next and specify a file name and location for the d
332. izer button is unavailable unless Palm OS appearance files are detected See Setting up Palm OS appearance files e Name displays only the default digital signature icon and your name as it appears in your digital ID file 6 In the Configure Text section select any text items you want to appear in the signature Distinguished Name shows the user attributes defined in your Digital ID including your name organization and country To edit or delete a signature appearance 1 In the Preferences dialog box select Security on the left 2 Do one of the following e To edit a signature appearance select its title in the Appearance box and then click Edit e To delete a signature appearance select its title in the Appearance box and then click Delete Acrobat 7 0 Standard Setting up Palm OS appearance files To use a Palm OS appearance file for your digital signature you must add the Palm OS application file to your Palm Desktop application In Windows the AcroSign pre file is in the Program Files Adobe Acrobat 7 0 Acrobat PalmPilot folder In Mac OS the AcroSign prc is inside the Acrobat application Control click the Acrobat 7 0 icon and choose Show Package Contents Browse to the Palm Pilot folder in the Mac OS folder For more information on importing graphics created on Palm OS devices see the Adobe website and your Palm OS documentation Acrobat 7 0 Standard Clearing or removing digital signatures
333. k where you want to place the audio comment Click Browse Windows or Choose Mac OS and select the audio file you want to add Optional To hear the audio comment click the Play button When you re finished click Stop and then click OK Specify options in the Properties dialog box as described in Changing the appearance of comments and then click Close To record an audio comment Select the Record Audio Comment tool ef Click in the PDF document where you want to place the audio comment In the dialog box that appears click the Record button and then speak into the microphone When you ve finished recording click the Stop button and then click OK Select options in the Properties dialog box and then click OK Acrobat 7 0 Standard Using the Attach File As Comment tool Use the Attach File As Comment tool in the Commenting toolbar to embed a file at a selected location in an Adobe PDF document so that the reader can open it for viewing By adding attachments as a comment you can reference longer documents that can t easily be pasted into a pop up window or text box If you move the PDF document to a new location the embedded file automatically goes with it Important Be sure to use the Attach A File As A Comment tool in the Commenting toolbar when attaching files in a document review Document level file attachments that you attach using the paper clip icon from the File toolbar aren t tracked with
334. ke ke hbe spum dr ei basis isani ana Relea i mi ini i Lon kagan dpi mh om o mr mai mri m g el bi higas ra ia bl ii iii ier he sma da wen Rema im pet ea eda id TETE Ti nma ol Lora mgee dpi hom o see Tid menig a ah ve al bh igiiim ma m adl a iain isku sisari sagan ilinne E Replace Text Comment IP Highight Text vihun ih cope loring m Pan eamm is ror win pu Pemi merere Selecting and copying text Note the following If the author of the PDF document used a scanner to create the document and didn t make the text searchable or if the text is part of an image you can t select the text or search it In these cases you can use the Recognize Text Using OCR command to convert the image text to text that can be selected and searched In some PDF documents authors protect their content by setting restrictions that prevent editing or printing For example the Cut Copy and Paste commands may be unavailable because the author set restrictions against copying text Some of these limitations may also affect a document s accessibility In some cases your text selection may have unwanted text For example if you select text that spans multiple pages the selection may include text from headers or footers if the author did not tag the document properly If you accidentally copy extra text remember to delete the extra text after you paste it Acrobat 7 0 Standard If you want to set tool and object propert
335. kups have three parts a text box knee line and end point line You can resize each part by dragging a handle the knee line can be resized only horizontally The text box grows as you type so that all text remains visible To move a callout markup you must move the text box and the end point line independently The text box moves around a stationary anchor point the anchor point is located at the end of the end point line and is created when you first click in the PDF document You can modify the color and appearance of the text box and add arrows or leaders to the end point line K ahili Hawari The sweetest and darkest roast with a blunt fruity favor for a Wy J kahili Mountain A Tich bold blend bearing 2 Weel escape IN every sip i onsidering oe bu LELY Sole Callout text box To add a Callout markup eUe oeo Vr O e Nn Select the Callout tool ant from the Drawing Markups toolbar Do one of the following Click where you want the end point to appear A default sized box appears Drag to create a custom sized text box Shift drag to create a square custom sized text box In the Callout text box enter text Optional To resize the markup select the markup so that handles appear and then drag any of the handles Optional To move the callout markup do one of the following Drag the text box Drag the end of the end point line Optional Change the color opacity or line characteristic
336. l meeting of stockholders will be held April 30 at 1 p m Pacific Time at Kahili C H Please verity the actual time of this stockholders meeting E in Laie Independent Idaho USA Use the Note tool to apply a note comment with a pop up window A Commenting toolbar B Note tool C Close button D Options menu E Text message To add a note comment 1 Do one of the following e Select the Note tool in the Commenting toolbar and click where you want to place the note or drag to create a custom sized window e Choose Add A Note from the Comment amp Markup menu 2 Type the text for the note in the pop up window You can also use the Select tool to copy and paste text from a PDF document into the note 3 Optional Click the close button in the upper right corner of the pop up window to close the note Closing the pop up window does not delete your text To edit a note comment 1 Click or double click the note icon to open the pop up window by using either the Note tool the Hand tool or the Select tool 2 Do any of the following e Edit the text as needed When you are finished click the close button in the upper right corner of the pop up window or click outside the pop up window e Choose Properties from the Options menu to change the text formatting note color and other note properties See Changing the appearance of comments e Use the Commenting panel in the Preferences dialog b
337. ld not be construed as a commitment by Adobe Systems Incorporated Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner Please be sure to obtain any permission required from the copyright owner Any references to company names in sample templates or images are for demonstration purposes only and are not intended to refer to any actual organization Adobe the Adobe logo Acrobat Adobe Garamond the Adobe PDF logo Adobe Studio ATM Classroom in a Book Distiller FrameMaker GoLive Illustrator InCopy InDesign PageMaker Photoshop PostScript PostScript 3 Reader and Version Cue are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States or other countries Apple Mac and Macintosh are trademarks of Apple Computer Inc registered in the United States and other countries OS 2 is a trademark of International Business Machines Corporation in the United States and or other countries Microsoft MS MS DOS OpenType Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other co
338. le Image to have a bitmap image of the pages in the foreground and the scanned text on an invisible layer beneath The appearance of the page does not change but the text becomes selectable and readable Choose Formatted Text amp Graphics to reconstruct the original page using recognized text fonts pictures and other graphic elements e Downsample Images decreases the number of pixels in color grayscale and monochrome images Downsampling of scanned images is performed after OCR is complete 6 Select Add Tags To Document Improves Accessibility For Disabled Users if you want Acrobat to analyze how the page is laid out which defines the reading order This option is available only if you select Recognize Text Using OCR Click Image Settings to set compression and filtering options See Using Image Settings options Click Scan 9 Set additional scanning options for your scanner and finish scanning Click Next if you are scanning multiple pages click Done when you finish The scanning operation and options available vary with the type of scanner Go P ioe Note If you try to select text in a scanned PDF file that does not have OCR applied Acrobat asks if you want to run OCR If you click OK the Recognize Text dialog box opens See Converting image only scanned pages to searchable text Acrobat 7 0 Standard Using Image Settings options The Image Settings options control how scanned images are fi
339. le as necessary To create custom page sizes see Creating a custom page size In your authoring application choose File gt Print and select Adobe PDF 7 0 from the Printer menu In the pop up menu below the Presets menu choose PDF Options and set any of the following options Select a set of predefined conversion settings from the Adobe PDF Settings menu if you want to override default settings Default settings are the settings currently defined in Distiller Specify whether to open the converted files in Acrobat in the After PDF Creation menu Specify print settings as desired in the other menus available in the pop up menu below the Presets menu Acrobat 7 0 Standard Creating a custom page size It s important to distinguish between page size as defined in the source application s Document Setup dialog box for your document and paper size the sheet of paper piece of film or area of the printing plate you ll print on Your page size might be U S Letter 8 1 2 by 11 inches but you might need to print on a larger piece of paper or film to accommodate any printer s marks or the bleed area To ensure that your document prints as expected set up your page size in both the source application and the printer The list of paper sizes available to Acrobat comes from the PPD file PostScript printers or from the printer driver non PostScript printers If the printer and PPD file you ve chosen for PostScript pri
340. le attachment Acrobat presents commenting tools and a PDF document that provides instructions Acrobat 7 0 Standard Receiving comments After a reviewer sends comments in an email based review the initiator receives the comments in an email attachment When the attachment is opened the initiator has the option to merge comments to the master PDF document open a separate copy of the PDF file or postpone the process In a browser based review all comments are uploaded to the comments repository specified by the initiator The initiator can view comments by opening the PDF document in the browser or save a copy of the PDF document with all the comments to a local hard drive by using the Save command in the browser To receive comments for an email based review 1 When you receive an email message from a reviewer open the attached file in your email application If the original cannot be found you are prompted to browse for it 2 In the Merge PDF dialog box do one of the following e Click Yes to open the master copy of the PDF document and merge comments onto it After comments are merged choose File gt Save to save the changes e Click No Open This Copy Only to open the reviewer s copy of the PDF document e Click Cancel This option allows you to merge comments at a later time by choosing Comment gt Merge Comments Onto Master PDF To view comments and conclude the review do any of the following e View the comme
341. le attachments Acrobat 7 0 Standard Creating eEnvelopes for secure delivery of file attachments You can create an eEnvelope using an automated method Choosing the Secure PDF Delivery command lets you step through a wizard in which you select a predefined envelope template attach files apply security settings and send the document To create secure eEnvelopes from a wizard A BWN a A From the Secure menu on the Tasks toolbar choose Secure PDF Delivery Click Add File To Send select the documents you want to attach and then click Open Click Next Select the eEnvelope template you want to use and then click Next Select the security policy you want to use or create a new policy and then click Next See Encrypting Adobe PDF files using security policies Select the delivery method and then click Next Enter identity information and then click Next Click Finish Acrobat 7 0 Standard Digital IDs and Certification Methods Using digital IDs and certification methods Managing digital ID certificates Setting Trust Manager preferences Acrobat 7 0 Standard Using digital IDs and certification methods A digital ID lets you create a digital signature or decrypt a PDF document that has been encrypted A digital ID is sometimes referred to as a private key a credential or a profile When you sign or decrypt a document you select which digital ID to use A digital ID
342. light 26 2004 2 16 54 PM This Gooument has no comments Comments ba Ins kele 1 of 10 E bli ag lof 10 Hi Comments are transferred to the source document to make revisions To migrate comments to a revised PDF document 1 In the revised PDF document choose Comment gt Migrate Comments 2 If the PDF file is open choose it from the pop up menu or click Browse Windows or Choose Mac OS to select it and then click OK The imported comments appear in the same locations in the revised PDF document as in the older version of the PDF document To set the migration status for a comment In the Comments List select the comment and then choose Set The Comment Status gt Migration gt status Acrobat 7 0 Standard SECURITY About security Viewing the security settings of an open Adobe PDF document Acrobat 7 0 Standard About security Acrobat security is similar to home security Just as you lock your doors to prevent someone from entering your house without permission you use Acrobat security features to lock a PDF document For example you can use passwords to restrict users from opening printing and editing PDF documents You can use digital signatures to certify PDF documents and you can encrypt PDF documents so that only an approved list of users can open them If you want to save security settings for later use you can create a security policy that stores security setti
343. ll not match right Acrobat can embed roman Type 1 and TrueType fonts in an Adobe PDF file to prevent font substitution if users don t have that font on their system or available to their printer Type 1 and TrueType fonts can be embedded if they are included in the PostScript file or are available in one of the font locations that Distiller monitors and not restricted from embedding Note In some cases TrueType fonts that have gone through a PostScript driver can no longer be searched copied cut or pasted To minimize this problem use Acrobat on the same system on which the PostScript file was created and make sure that the TrueType fonts used in the file are available on the system Acrobat 7 0 Standard Previewing Adobe PDF documents without embedded fonts You may want to see a preview of how substituted fonts will look in your Adobe PDF document to help you decide which fonts to embed To preview an Adobe PDF document without embedded fonts In Acrobat choose Advanced gt Use Local Fonts to specify whether Acrobat should ignore the fonts installed on your system When Use Local Fonts is not selected Acrobat displays the PDF file using substitute fonts for all fonts that are not embedded If a font cannot be substituted the text appears as bullets and Acrobat displays an error message You can also print the PDF file using substituted fonts Acrobat 7 0 Standard Finding PostScript font names If you need to
344. ll text on the current page In other layouts Select All selects all text in the PDF document To rotate the page view 3 Choose View gt Rotate View gt Clockwise or Counterclockwise or click the Rotate Clockwise button or the ETS Rotate Counterclockwise button on the toolbar You can change the view of a page in 90 degree increments This changes the view of the page not its actual orientation and cannot be saved If you want the rotation to be saved with the document choose Document gt Rotate Pages Acrobat 7 0 Standard Using split window view The split window view divides the document pane into two panes Split command or four panes Spreadsheet Split command allowing you to see different views or pages of the same PDF document at the same time With the Split command you can scroll change the magnification level or turn to a different page in the active pane without affecting the other pane The spreadsheet split window view is useful if you want to keep column headings and row labels visible while scrolling through a large spreadsheet or table In this mode changing the magnification in one pane changes the magnification in all panes Also scrolling is coordinated between the panes To view a document in a split window view L Choose Window gt Split or drag the gray box above the scroll bar 2 Click a pane to make it active and then scroll or change the magnification to adjust ies the view
345. lly used for newsprint and uncoated stock Preserve Halftone Information Retains any halftone information in files Halftone information consists of dots that control how much ink is deposited by halftone devices at a specific location on the paper Varying the dot size and density creates the illusion of variations of gray or continuous color For a CMYK image four halftone screens are used one for each ink used in the printing process In traditional print production a halftone is produced by placing a halftone screen between a piece of film and the image and then exposing the film Electronic equivalents such as in Adobe Photoshop let users specify the halftone screen attributes before producing the film or paper output Halftone information is intended for use with a particular output device When Transfer Functions Are Found Specifies how to handle transfer functions in PDF files Transfer functions are used for artistic effect and to correct for the characteristics of a specific output device For example a file that is intended for output on a particular imagesetter may contain transfer functions that compensate for the dot gain inherent with that printer e Remove deletes any applied transfer functions Applied transfer functions should be removed unless the PDF file is to be output to the same device that the source PostScript file was created for e Preserve retains the transfer functions traditionally used to compensate for dot
346. log box 7 In the Adobe PDF Properties dialog box click Apply and then click OK NMR WN For best results select a folder on the same system where Distiller is installed Although remote or network folders are supported they have limited user access and security issues To delete a folder and reassign Adobe PDF to the default port 1 Quit Distiller if it is running and allow a few minutes for all queued jobs to Adobe PDF to complete Open the Printers window from the Start menu Right click the Adobe PDF printer and choose Properties Click the Ports tab Select the default port My Documents and click Apply Select the port to delete Click Delete Port and then click Yes to confirm the deletion Select the My Documents port again and click Close OANA NB WwW WN Acrobat 7 0 Standard Configuring the Adobe PDF printer Mac OS In Mac OS you configure the Adobe PDF printer in three places Distiller your authoring application s Page Setup menu and your authoring application s Print dialog box To configure the Adobe PDF printer In Distiller specify the Adobe PDF settings font locations and security See Creating Adobe PDF files using Acrobat Distiller and Setting Distiller preferences In an authoring application such as Adobe InDesign choose File gt Page Setup and do the following Select Adobe PDF 7 0 from the Format For menu Specify the paper size orientation and sca
347. lorants is supported supported supported Smooth shaded Smooth shading is Smooth shading is Smooth shading is objects are supported supported supported converted to images Masked images Masked images Masked images display not display or print display and print display and print and print correctly correctly correctly correctly Pages canbe upto Pagescanbeupto Pages can be upto Pages can be up to 45 inches 200 inches 508cm 200 inches 508cm 115 000 000 inches 114 3cm in either Jin either dimension fin either dimension 31 800 000cm in either dimension dimension Double byte fonts Double byte fonts Double byte fonts Double byte fonts can be can be embedded canbe embedded can be embedded Jembedded Distiller converts the fonts when embedding TrueType fonts are TrueType fonts are TrueType fonts are TrueType fonts are not searchable searchable searchable searchable 40 bit RC4 security 128 bit RC4 128 bit RC4 128 bit RC4 and 128 bit security supported security supported JAES Advanced Encryption Standard security supported Object Level Compression Consolidates small objects each of which isn t compressible itself into streams that can then be efficiently compressed Off does not compress any structural information in the PDF document Select this option if you want users to view navigate and interact with bookmarks and other structural information using Acrobat 5 0 and later
348. lowing Choose List Layers For All pages to show every layer across every page of the document Choose List Layers For Current Page to show layers only on the currently visible page Choose Reset To Initial Visibility to reset layers to their default state Choose Apply Layer Overrides to display all layers This option affects all optional content in the PDF document even layers that are not listed in the Layers tab All layers are visible regardless of the settings in the Layers Properties dialog box You cannot change layer visibility using the eye icon until you toggle this command off You can edit layer properties in the Layer Properties dialog box but changes except changes to the layer name are not effective until you choose Reset To Initial Visibility in the Options menu Note You cannot save the view of a layered PDF file that you create by using the eye icon in the Layers tab to show and hide layers When you save the file the visibility of the layers automatically reverts to the initial visibility state Acrobat 7 0 Standard Adding navigability to layers You can add links and destinations to layers allowing you to change the view of a document when the user clicks a bookmark or link Note In general changes to layer visibility made using the eye icon in the Layers tab are not recorded in the Navigation toolbar To associate layer visibility with bookmarks L NYNDWONN BW WD Set the required layer properti
349. lowing table compares some of the functionality in Adobe PDF files created using the different compatibility settings Acrobat 4 0 PDF Acrobat 5 0 PDF Acrobat 6 0 PDF Acrobat 7 0 PDF 1 6 PDF files can be Most PDF files can Most PDF files can be opened with be opened with opened with Acrobat 4 0 Acrobat 3 0 and Acrobat 4 0 and and Acrobat Reader 4 0 Acrobat Reader 3 0 Acrobat Reader 4 0 Jand later However and later However fjand later However features specific to later features specific to features specific to versions may be lost or later versions may flater versions may not viewable be lost or not viewable ICC color ICC color ICC color management management is not management is management is is supported supported supported supported Cannot contain Supports the use of Supports the use of Supports the use of live artwork that uses live transparency in live transparency in transparency in artwork live transparency artwork artwork effects Any transparency must be flattened prior to converting to PDF Layers are not Preserves layers Preserves layers when supported when creating PDF creating PDF files from files from applications that support applications that the generation of layered support the PDF documents such as generation of DeviceN color DeviceN color DeviceN color DeviceN color space space with 8 space with 8 space with up to 31 with up to 31 colorants is colorants is colorants is co
350. ltered and compressed in the Adobe PDF document Default settings are suitable for a wide range of document pages but you may want to change settings for higher quality images smaller file sizes or scanning issues Two controls determine how each scanned page is represented in the PDF document e For Color Grayscale select either Adaptive or JPEG e For Monochrome select JBIG2 Adaptive or CCITT Group 4 Only one of these two controls is applied to each scanned page After you click the Acrobat Scan control you can choose the scanned page size resolution number of colors and bits per pixel in the scanner s TWAIN interface When you press Scan in the TWAIN interface the scanner starts and Acrobat receives and processes the scanned page applying the Monochrome control to 1 bit per pixel black and white input or the Color Grayscale control Adaptive Divides each page into black and white grayscale and color regions and chooses a representation that preserves appearance while highly compressing each kind of content Adaptive compression works on grayscale and RGB input greater than 150 ppi or on black and white input greater than 400 ppi At lower resolution only one kind of image is used in the adaptively compressed output The recommended scanning resolutions are 300 ppi for grayscale and RGB input or 600 ppi for black and white input JPEG Applies JPEG compression to the entire grayscale or RGB input page See Methods of
351. lus icon lets you select a button a check box a radio button or an item from a list 4 After entering text or making a selection do any of the following e Press Tab or Shift Tab to accept the form field change and go to the next or previous field e Press Enter Windows or Return Mac OS to accept the text form field change and deselect the current field If the current field is a check box pressing Enter or Return turns the check box on or off In a multiline text form field pressing Enter or Return creates a paragraph return in the same form field You can use Enter on the keypad to accept the change e Press the Up or Left arrow key to select the previous radio button in a group of radio buttons or press the Down or Right arrow key to select the next radio button e Press Esc to reject the form field change and deselect the current form field If you are in Full Screen mode pressing Esc a second time causes you to exit Full Screen mode 5 Once you have filled in the appropriate form fields do one of the following e Click the submit form button if one exists Clicking this button sends the form data to a database across the web or over your company intranet e Choose File gt Save As and rename the file to save the form with the data you entered e Export the form data See Exporting form data e Print the form See Printing Adobe PDF documents For information about how to fill in a digital signature form field see Sig
352. ly when Encrypt Only File Attachments is also selected Permissions Password Select the Use Permissions Password To Restrict Editing Of Security Settings option and specify a Permissions password to restrict users from printing and editing Users cannot change these security settings unless they type the Permissions password that you specify You cannot use the same password used for the Document Open password Printing Allowed Specify the quality of printing for the PDF document e Not Allowed prevents users from printing the document e Low Resolution lets users print the document at no higher than 150 dpi resolution Printing may be slower because each page is printed as a bitmap image This option is available only if the Compatibility option is set to Acrobat 5 0 And Later or a later Acrobat version e High Resolution lets users print at any resolution directing high quality vector output to PostScript and other printers that support advanced high quality printing features Changes Allowed Define which editing actions are allowed in the PDF document e None prevents the user from making any changes to the document that are listed in the Changes Allowed menu such as filling in form fields and adding comments e Inserting Deleting And Rotating Pages lets users insert delete and rotate pages as well as create bookmarks and thumbnail pages This option is available only if a high encryption level is selected e Fill in Form Fiel
353. m being converted Note Choosing None for all three working spaces has the same effect as selecting the option Leave Color Unchanged You can add ICC profiles such as ones provided by your print service bureau by placing them in the ICCProfiles folder in the Common folder the Windows System Color folder Windows or the System Folder ColorSync folder Mac OS Preserve CMYK Values For Calibrated CMYK Color Spaces Describes what to do with color values for device independent CMYK color spaces CIEBasedDEFG If this option is selected then device independent color values will be treated as device dependent DeviceCMYK values and device independent color spaces will be ignored and discarded If this option is not selected then device independent color spaces will convert to the CMYK working space This option is available only if Convert All Colors To CMYK is selected in the Color Management Policies menu The PDF X 1la settings files have the Color Management Policy set to Convert All Colors To CMYK with this option selected Preserve Under Color Removal And Black Generation Retains these settings if they exist in the PostScript file Black generation calculates the amount of black to be used when trying to reproduce a particular color Undercolor removal UCR reduces the amount of cyan magenta and yellow components to compensate for the amount of black that was added by the black generation Because it uses less ink UCR is genera
354. m the Options menu Acrobat 7 0 Standard Buying and Viewing Digital Editions About Digital Editions Activating Acrobat Upgrading Digital Editions Obtaining Digital Editions Reading Digital Editions Using My Digital Editions Acrobat 7 0 Standard About Digital Editions Adobe Digital Editions eBooks are PDF files that have been packaged by the Adobe Content Server to protect the copyright of the author or publisher Digital Editions are typically bought from online bookstores borrowed from online lenders or exchanged among users You can also subscribe to periodicals in digital edition format To read a Digital Edition you must have a license to open and read the Digital Edition generally provided by the seller or lender and you must activate Acrobat Acrobat 7 0 Standard Activating Acrobat You must activate Acrobat before you can use it to purchase or read Digital Editions Acrobat automatically starts an Easy Activation the first time you attempt to open a protected Digital Edition To move documents to other computers you must complete the full activation using an Adobe ID or NET Passport login To read an Adobe Digital Edition on a Palm OS mobile device download and install Adobe Reader for Palm OS or Pocket PC by visiting the Adobe website at www adobe com products acrobat readermain html To activate Acrobat for the first time Easy Activation L Le 3 4 Connect to the
355. making it easy to share metadata among different documents To edit document metadata L De Choose File gt Document Properties In the Description tab type the author s name subject and keywords Use keywords that other people might use in a search utility to locate the PDF document To view and edit advanced document metadata Choose File gt Document Properties and then click Additional Metadata If you want to add to the descriptive information select Description from the list and type information in the text boxes Click Advanced to display all the metadata embedded in the document Metadata is displayed by schema that is in predefined groups of related information Display or hide the information in schemas by clicking the plus and minus signs Windows or arrows Mac OS next to the schema name If a schema doesn t have a recognized name it is listed as Unknown The XML name space is contained in parentheses after the schema name To edit the metadata do any of the following and then click OK e To add previously saved information click Append select an XMP or FFO file and click Open To add new information and replace some or all of the existing information click Replace select a saved XMP file and click Open New properties are added existing properties that are also specified in the new file are replaced and existing properties that are not in the replacement file remain in the metadata To
356. mand to select that particular index to search Acrobat 7 0 Standard Using Boolean queries in multiple document searches A Boolean search offers more options for searching for exact phrasing alternate words and excluded words To use a Boolean query in a multiple document search Na BB WN Choose Edit gt Search or click the Search button EU and click Use Advanced Search Options For Look In choose the location you want to search For Return Results Containing choose Boolean Query For the search terms type the query using Boolean terms and syntax Select any additional criteria you want to use and then click Search In your query you can use commonly used Boolean operators including the following examples Use the AND operator between two words to find documents that contain both terms For example type paris AND france to identify documents that contain both paris and france For simple AND searches the All Of The Words option produces the same results Use the NOT operator before a search term to exclude any documents that contain that term For example type NOT kentucky to find all documents that do not contain the word kentucky Or type paris NOT kentucky to find all documents that contain the word paris and do not contain the word kentucky Use the OR operator to search for all instances of either term For example type email OR e mail to find all documents with occurrences of either spelling
357. marize comments you can either create a new PDF document with comments that you can print or you can print the summary directly The summary is neither associated with nor linked to the PDF document that the comments are derived from tie L pin 8 BE Gaay el a oe Fuel Lt Canpasty Anal Report AHH c D Summarizing comments A Document and comments with connector lines on a single page B Document and comments with connector lines on separate pages C Comments only D Document and comments with sequence numbers By default Acrobat prints PDF documents with any stamps that were applied For the greatest amount of control over how your comments are printed choose File gt Print With Comment Summary To create a summary of comments ee Ye e Hide the comments that you don t want to appear in the summary See Showing and hiding comments Do one of the following Choose Comment gt Summarize Comments or choose Summarize Comments from the Options menu in the Comments List Choose File gt Print With Comments Summary In the Summarize Options dialog box do the following and then click OK Specify how to lay out the comments on the page Choose how to sort the comments See Sorting comments Select whether you want all comments to appear in the summary or only the comments that are currently showing If you created a summary a separate PDF document appears You can save or print this document If you want to summa
358. mark and choose Expand Current Bookmark from the Options menu To expand or collapse all top level bookmarks Choose Expand Top Level Bookmarks from the Options menu Choose Collapse Top Level Bookmarks to collapse all bookmarks To nest one or more bookmarks under another bookmark 1 Select the bookmark or range of bookmarks you want to nest 2 Drag the icon or icons directly underneath the parent bookmark icon The Line icon shows the position of the icon or icons 3 Release the bookmark The bookmark is nested however the actual page remains in its original location in the document SE g Options x E5 Kahili Mountain Coffee lt Bring the Island flavors home D3 island Special US Mt Kahili Blend US Hawaiian Rich i Vienna Blend Bookmarks i Bookmarks Nesting a bookmark left and the result right EE Options x JHS Kahili Mountain Coffee SS Bring the Island flavors home EVD island Special Dark Ro 5 Mt Kahili Blend a Hawaiian Rich 4 Vienna Blend To move one or more bookmarks out of a nested position 1 Select the bookmark or range of bookmarks you want to move 2 Do one of the following e Drag the icon or icons positioning the arrow directly under the label of the parent bookmark e Choose Cut from the Options menu select the parent bookmark and then choose Paste Under Selected Bookmark from the Options menu SE 3 Options x T kahili M
359. me PDF bookmarks deselect the boxes for those elements in the Bookmark column 4 If you want to change the hierarchy of the resulting bookmark for an element choose a level for that element in the Level column Acrobat 7 0 Standard Converting Microsoft Word document features to Adobe PDF features You can use the PDF conversion settings to convert visible Word comments to PDF notes and Word cross references tables of contents footnotes and endnotes to PDF links To change the Word Features options In Word choose Adobe PDF gt Change Conversion Settings and click the Word tab Select the options you want to convert in the Word Features section If you selected to convert Word comments to PDF notes do any of the following If you want to exclude all comments from a particular reviewer deselect the box adjacent to that reviewer in the Include column e If you want a reviewer s PDF notes to be open by default select the box adjacent to that reviewer in the Notes Open column e If you want to change the color of a particular reviewer s notes click the icon in the Color column e 9N Acrobat 7 0 Standard Converting Microsoft Office files Mac OS The default Acrobat installation adds two Convert To Adobe PDF buttons to the toolbar that let you create Adobe PDF files quickly and easily from within Microsoft Word Excel and PowerPoint When using these buttons to create PDF files define the conversion
360. ment Is Scrolled As you scroll a PDF document the pop up windows on a given page shift to stay in view within the document pane Automatically Open Comment Pop ups For Comments Other Than Notes A pop up window appears when you create a new comment using a drawing tool the Text Box tool or the Pencil tool Hide Comment Pop ups When Comments List Is Open Pop up windows do not appear when the Comments List is displayed This option helps reduce screen clutter when a page includes many comments Automatically Open Pop ups On Mouse Rollover When the pointer is placed over a comment of any type including drawing markups and stamps the pop up window opens Always Use Log in Name For Author Name Determines which name appears in the pop up window when you create a note comment If this option is selected the Login Name in the Identity panel of the Preferences dialog box is used If this option is not selected the default name you specify for Author in a comment properties dialog box is used See Changing the appearance of comments Create New Pop ups Aligned To The Edge Of The Document Pop up windows are aligned with the right side of the document window regardless of where the comment markup such as a note icon or highlighting comment is added If this option is deselected the pop up window appears next to the comment markup Copy Encircled Text Into Drawing Comment Pop Ups Any text that you circle using the drawing tools appea
361. ment and vice versa or link between file attachments See Creating links and Linking to file attachments Acrobat 7 0 Standard Searching in attachments When searching for specific words or phrases you can include PDF attachments in the search To do this use either the Search Documents amp Attachments button in the Attachments tab or the advanced search options in the Search PDF window Search results from attachments appear in the Results list beneath the attachment file name which includes the attachment icon Non PDF attachments are ignored by the search engine To search PDF attachments from the Attachments tab 1 In the Attachments tab click the Search Documents amp Attachments button i The Search PDF window opens 2 Type the word or phrase that you want to search for select the results option you want and then click Search Attachments To search PDF attachments from the Search PDF window 1 Click the Search button in the toolbar to open the Search PDF window 2 Type the word or phrase that you want to search for and select the results option you want 3 Click Use Advanced Search Options at the bottom of the window and then select Search In Attachments Acrobat 7 0 Standard Deleting attachments Use the Attachments tab to delete one or more attachments To delete one or more attachments 1 Click the Attachments tab and select one or more attachments 2 Click the Delete button or choose D
362. ment has received appears in a box when you place the pointer over the comment When you reply to a drawing or highlight markup a Modifier icon appears next to the markup on the page and becomes part of the markup The Modifier icon also appears next to a markup when you set the status Note If you use the Reply option to add text to the pop up window of another reviewer s comment your text is preserved when all comments merge in the original document Modifying another reviewer s comments may cause a warning D0 Kabila Mislak ai bdiand 150b Kahili Hawaii brasd Mark do you know the cojrect percentages for this figure Let s review these numbers before we go to print fa gt B 50x11 00m 3 amn OOF MK Y BR SE o f Lisa hark do you know the correct percentages for tl E Note oe J ajiijzoo 7 29 46 pm POUE Attachments Noke Bf 11 2004 7 29 46 PM Liza Jap i T 1 Comments menu To reply to another reviewer s comment in the pop up window L 2 3 tlh Using the Hand tool open the pop up window for the comment Choose Reply from the Options menu Type your reply in the box that appears in the pop up window To reply to a comment in the Comments List A Click the Comments tab selected at the top of the Comments List Click the Reply button o Type your message in the box that appears Set stabus Mark vith Qhecknark pen Po
363. ments and bookmarks as well as into documents authored in other applications Acrobat 7 0 Standard Copying tables You can select and copy a table to the Clipboard You can also save it to a file that can then be loaded or imported to another application If you have a CSV compliant application on your system such as Microsoft Excel you can open the selected table directly in the application If the document is tagged you can click a table in a PDF document to select the entire table To copy a table using the Select tool 1 Select the Select tool gt 2 Hold the pointer over the table If the pointer becomes the Table icon LEEN click in the table to select the entire table or drag a box around the rows and columns to be copied 3 Do one of the following e To copy the table to an open document in another authoring application Ctrl click Windows or Command click Mac OS the table and choose Copy Selected Table Then paste the table into the open document e To copy the table to a file Ctrl click Windows or Control click Mac OS the table and choose Save Selected Table As Name the table select a location and the format and click Save e To copy the table directly to a spreadsheet Ctrl click Windows or Control click Mac OS the table and choose Open Table in Spreadsheet Your CS V compliant application such as Excel opens to a new spreadsheet displaying the imported table e To preserve formatting while co
364. mmed You can edit the Color Management Policies and Working Spaces settings only if you select None for Settings File For a description of the color settings see Using predefined color management settings Color Management Policies If you selected None from the Settings File menu choose a color management policy to specify how Distiller converts unmanaged color in a PostScript file when you are not using a Distiller CSF e Leave Color Unchanged Leaves device dependent colors unchanged and preserves device independent colors as the nearest possible equivalent in PDF This is a useful option for print shops that have calibrated all their devices have used that information to specify color in the file and are only outputting to those devices e Tag or Convert Everything For Color Management If you selected Acrobat 4 0 PDF 1 3 or later compatibility on the General panel this option tags embeds color objects with an ICC profile when distilling files and calibrates color in the images making colors in the resulting PDF files device independent If you selected Acrobat 3 0 PDF 1 2 compatibility this option does not embed ICC profiles in the files However device dependent color spaces in files RGB Grayscale and CMYK are converted to device independent color spaces CalRGB CalGray and LAB e Tag or Convert Only Images For Color Management If you selected Acrobat 4 0 PDF 1 3 compatibility on the General panel this option t
365. mportant This procedure works only with tagged bookmarks which are represented with the Tagged Bookmark icon E in the navigation pane See Adding tagged bookmarks Acrobat 7 0 s Deleting and replacing pages You can delete pages from an Adobe PDF document with the Delete command or by deleting the page s page thumbnail or tagged bookmarks You can minimize the size of the document file by using the Reduce File Size command to save the restructured document under a new name Important You cannot undo the Delete command You can replace an entire PDF page with another PDF page When you replace a page only the text and images on the original page are replaced Any interactive elements associated with the original page such as links and bookmarks are not affected Likewise bookmarks and links that may have been previously associated with the replacement page do not carry over Comments on the other hand are carried along with the replacement page and are combined with any existing comments in the document ve x A page before and after it is replaced The page s bookmarks and links remain in the same locations To delete one or more pages using the Delete command 1 Choose Document gt Delete Pages 2 Enter the page range to be deleted and click OK You cannot delete all pages at least one page must remain in the document 9 If you select Use Logical Page Numbers in the Page Display panel of the Preferences d
366. n Adobe PDF document as you want Read Out Loud reads the text in comment pop ups and alternate text descriptions for images and fillable fields In tagged PDF documents content is read in the order it appears within the logical structure In untagged documents the reading order is inferred unless a reading order has been specified See Selecting a reading order Read Out Loud uses the available voices installed in your system contact your operating system vendor for additional voices on Windows If you have SAPI 4 or SAPI 5 voices installed from text to speech or language applications you can choose them to read your PDF documents Note The Read Out Loud feature can read the text of a PDF file out loud but is not a screen reader Some systems may not support this feature To read a document out loud 1 Open an Adobe PDF document 2 Navigate to the page you want to read 3 Do one of the following e Choose View gt Read Out Loud gt Read This Page Only e Choose View gt Read Out Loud gt Read To End Of Document To interrupt the Read Out Loud feature Do one of the following Choose View gt Read Out Loud gt Pause Choose View gt Read Out Loud gt Stop To read form fields out loud 1 Make sure that the Read Form Fields option is selected in the Reading preferences See Setting Reading preferences 2 In the form press Tab to select the first form field A description is read out loud Note When you type text into
367. n Adobe PDF file converted to PostScript also includes other advanced information preserved by Acrobat Distiller Types of images The simplest types of images such as text use only one color in one level of gray A more complex image is one with color tones that vary within the image This type of image is known as a continuous tone image A digital photograph is an example of a continuous tone image Acrobat 7 0 Standard Printing Adobe PDF documents Most of the options in the Adobe Acrobat Standard Print dialog box are the same as for other applications For basic office printing you start by selecting the printer page size page orientation and other general printing options in the Print Setup Windows or Page Setup Mac OS dialog box You can also print an Adobe PDF document to a mobile device over the Internet See Printing over the Internet To print an Adobe PDF document 1 If necessary do one of the following e To select pages to print select thumbnails in the Pages tab You can Ctrl click Windows or Command click Mac OS thumbnails to select noncontiguous pages or Shift click to select a contiguous range of pages You can also select a contiguous page range in the Print dialog box e To select an area on a page to print use the Snapshot tool Ci and drag around the area you want to print Acrobat copies the selected area to the Clipboard and displays a message click OK to close the message box 2 Ch
368. n addition restricted or certified documents may prevent you from printing your files or copying information to another application If you have trouble opening a PDF document or if you re restricted from using certain features contact the author of the PDF document To view the security settings of a document open in Acrobat Choose Document gt Secure gt Show Security Settings For This Document If a document is restricted or has a special status icons appear in the lower left corner of the document window Double click a status icon to view more information To view the security settings of a document open in a web browser Choose Document Properties from the pop up menu P above the vertical scroll bar on the right side of the document Then click Security Acrobat 7 0 Standard Digitally Signing Adobe PDF Documents About digital signatures Signing Adobe PDF documents Certifying documents Using the Signatures tab Validating signatures Setting Digital Signature preferences Acrobat 7 0 Standard About digital signatures A digital signature like a conventional handwritten signature identifies the person signing a document Unlike traditional signatures on paper however each digital signature stores information about the person signing a document Signatures help prevent unwanted changes to a PDF document For example an author may not want a PDF document with company letterhead to be change
369. n attach PDF and other files to your Adobe PDF document If you move the PDF document the attached files automatically move with it You can search attachments edit the attachments and save the edits in the attached file A description of each attached file appears in the Attachments tab of the navigation pane You can attach files to an email message by using an eEnvelope that you can encrypt to protect your files during transit Acrobat 7 0 Standard Forms authoring and management Acrobat 7 0 supports static forms and interactive forms Interactive forms created with Acrobat or with Adobe Designer which is available with Acrobat Professional 7 0 let you electronically fill in information select choices and digitally sign the document Users who have filled in forms created using Designer can then export the form data Acrobat 7 0 Standard Reviewing Acrobat 7 0 supplies all the tools necessary for participating in email based or browser based reviews Windows browser based reviews are supported through Internet Explorer Mac OS browser based reviews are supported through Safari Commenting rights are document specific Adobe Reader users can add their comments only to a PDF document that has additional usage rights When opened these documents provide a Commenting toolbar and if sent in a managed review instructions for opening the document adding comments and returning the document to the review initiator No
370. n held over text the text is part of an article Click an article to jump to the next section For details on creating articles see Defining articles e Show and hide layers if the document has them See About Adobe PDF layers e Click links to jump to a specific section Links are usually underlined and appear in a different color but the author of the PDF document can change their appearance You can also add links to PDF documents See Using links 9 After you click a link or bookmark to jump to a different page press Alt Left Arrow Windows or Option Left Arrow Mac OS to return to the previous page Acrobat 7 0 Standard If you want to select and copy text tables or images To copy an image a table or a small amount of text use the Select tool gt The pointer in the document pane varies depending on whether the pointer hovers over text an image or a table To select text or a table drag across the text or table To select an image click the image See Copying and pasting text tables and images If you want to extract all the text in a PDF document and retain the text formatting choose File gt Save As select Rich Text Format from the pop up menu and then save the file If you simply want to extract the text choose File gt Save As and then save the document as a plain text file See Conversion options for Rich Text Format or Microsoft Word format Pior ar od ce qanmi Pine 2 i ahpa qua
371. n pane Items on locked layers cannot be hidden Note A Lock icon in the Layers tab indicates that a layer is for information only Locked layers can be created from AutoCAD and Visio files The locked layer s visibility cannot be changed The only property you can change is the name of the locked layer Oolions A A 1st Thor plan tF B tst floor plan i Fix 1st Thor plan 2F C st floor plan 2FIN Layers tab A Eye icon indicates a displayed layer B Locked layer C Hidden layer To view or hide layers eeee XN Do one of the following To hide a layer click the eye icon To show a hidden layer click the empty box A layer is visible when the eye icon is present and hidden when the eye icon is absent This setting temporarily overrides the settings in the Layer Properties dialog box To show or hide multiple layers choose an option from the Options menu in the Layers tab Apply Layer Overrides affects all optional content in the PDF document even layers that are not listed in the Layers tab All layers are visible regardless of the settings in the Layers Properties dialog box You cannot change layer visibility using the eye icon until you toggle this command off You can edit layer properties in the Layer Properties dialog box but changes except changes to the layer name are not effective until you choose Reset To Initial Visibility in the Options menu From the Options menu in the Layers tab do any of the fol
372. n screen because of the scrolling and zooming required The article feature enables you to guide readers through material presented in multiple columns and across a series of pages You use the Article tool to create a series of linked rectangles that connect the various sections of the piece and follow the flow of text You can choose to generate article threads automatically from a page layout file as you convert it to an Adobe PDF file Most but not all desktop publishing programs allow you to generate article threads for files automatically If the file you re viewing has articles you can show the names of the articles in a tab and navigate easily through them Related Subtopics Defining articles Editing and deleting articles Acrobat 7 0 Standard Defining articles You create an article by defining a series of boxes around the content in the order in which you want the content read The navigational path you define for an article is known as the article thread You use the Article tool to create a thread connecting the various boxes that hold the content of the article unifying them into a continuous text flow Each article box you create has a label The label consists of the article number in the Adobe PDF document and its sequence within the article For example the first box for the first article you define in a document would be labeled 1 1 the second box 1 2 and so on The boxes for the second article in the same docume
373. n the Print dialog box is set to None or the last value that was used Binding affects how the pages are arranged side by side when you view them using the Continuous Facing page layout See Setting the page layout and orientation This is for matching the reading direction left to right or right to left of text in the document Right Edge binding is useful for viewing Arabic or Hebrew text or vertical Japanese text You can change this setting Language specifies the language for the screen reader You can change this setting See Using a screen reader Acrobat 7 0 Standard Editing document metadata Adobe PDF documents created in Acrobat 5 0 or later contain document metadata in XML format Metadata includes information about the document and its contents such as the author s name keywords and copyright information that can be used by search utilities The document metadata contains but is not limited to information that also appears in the Description tab of the Document Properties dialog box Any changes made in the Description tab are reflected in the document metadata Document metadata can be extended and modified using third party products The Extensible Metadata Platform XMP provides Adobe applications with a common XML framework that standardizes the creation processing and interchange of document metadata across publishing workflows You can save and import the document metadata XML source code in XMP format
374. n the reading order choices in the preferences This method is unreliable and often results in page items read in the wrong order or not read at all Often Acrobat tags PDF documents when you create them To determine if a PDF document contains tags check the Document Properties See Tagging Adobe PDF documents for accessibility Note PDF tags can be compared to HTML tags and XML tags although there are differences To learn more about basic tagging concepts see any of the many references and textbooks available in bookstores libraries and on the web Acrobat 7 0 Standard Understanding and optimizing Reflow You can reflow a PDF document to read it on handheld devices smaller displays or standard monitors at large magnifications without having to scroll horizontally to read each line The Reflow command facilitates the reading of documents reflowed documents can t be printed or saved When you reflow an Adobe PDF document some content carries into the reflowed document and some doesn t In most cases only readable text reflows into the reflowed document Readable text includes articles paragraphs tables images and formatted lists Text that doesn t reflow includes forms comments digital signature fields and page artifacts such as page numbers headers and footers Pages that contain both readable text and form or digital signature fields don t reflow Vertical text reflows horizontally As an author you can opt
375. n the title bar for the group Acrobat 7 0 Standard Working with File Attachments About file attachments Opening and saving attachments Adding attachments to Adobe PDF documents Searching in attachments Deleting attachments Acrobat 7 0 Standard About file attachments Acrobat lets you attach PDF and other files to an Adobe PDF document so that the reader can open them for viewing If you move the PDF document to a new location the attachments automatically go with it You can add two types of file attachments to PDF documents from the File toolbar document level attachments and page level attachments Document level attachments are added by using the Attach A File tool G and may include links to or from the parent document or to other file attachments See Linking between files Page level attachments are added as comments by using various tools to add sound files and documents See Adding attachments as comments Comment or page level attachments display the File Attachment icon i or the Speaker icon ef on the page where they re located If a PDF document contains an attachment the File Attachment icon 2 appears in the status bar You can view a tool tip with the total number of attachments by placing the pointer over the icon The Attachments tab lists all the attachments in the PDF document including the name a description the modification date and the file size Page level attachments
376. n you open Acrobat within a web browser keyboard commands are mapped first to the web browser Consequently some keyboard shortcuts may not be available for Acrobat or may not be available until after you shift the focus to the PDF document Acrobat 7 0 Standard Using shortcuts within web browsers Windows only You can use the keyboard to control Acrobat within Internet Explorer in Windows At first the focus is on the PDF document and the Acrobat application so navigation and command keystrokes function normally Pressing Ctrl Tab shifts the focus to the web browser Pressing the Tab key shifts the focus back to the document Acrobat 7 0 Standard Scrolling automatically The automatic scrolling feature makes it easier to scan through long PDF documents especially reflowed documents You can scroll through pages without using keystrokes or mouse actions To scroll automatically through a document 1 Choose View gt Automatically Scroll 2 Do any of the following e To change the scrolling speed press a number key 9 is the fastest and 0 is the slowest or press the Up Arrow or Down Arrow key e To reverse the direction of the scrolling press the hyphen or minus sign key e To jump to the next or previous page press the Left Arrow or Right Arrow key To stop automatic scrolling press Esc or choose View gt Automatically Scroll again Related Subtopics Outputting accessible text for a braille printer Ac
377. n you switch pages in Full Screen mode and no transition effect has been set for the document being viewed Mouse Cursor Specifies whether to show or hide the pointer Background Color Specifies the window s background color in Full Screen mode If you choose Custom you can select a color from the system color palette Acrobat 7 0 Standard Managing plug ins Plug ins add more functionality but they also increase the required amount of memory needed To minimize that memory you may want to install only the plug ins that you use A plug in must be located in the plug ins folder to load correctly You can temporarily disable plug ins when starting your software To disable a plug in 1 On Windows open the plug_ins folder inside the Acrobat folder within the Acrobat 7 0 application folder On Mac OS Control click the application icon and choose Show Package Contents Then double click the Contents folder and open the Plug ins folder 2 Select the plug ins you do not want to load and move them out of the folder Some of the plug ins may be in folders within the plug ins folder To temporarily disable all plug ins Press the Shift key immediately after starting Acrobat Acrobat 7 0 Standard Viewing Adobe PDF documents in a web browser Acrobat makes viewing Adobe PDF documents on the web easy You can view PDF documents in your browser or you can set up Acrobat to work as a separate helper application so that when
378. nced gt Accessibility gt Quick Check Note If the document is unstructured a message may appear suggesting that you change the reading order preference See Setting Reading preferences If you need to check or correct specific accessibility problems in your PDF files tools are available in Acrobat 7 0 Professional For information about upgrading contact your retailer or visit the Adobe website Acrobat 7 0 Standard Creating Accessible Adobe PDF Documents Making existing Adobe PDF documents accessible Creating tagged Adobe PDF from web pages Creating tagged Adobe PDF from authoring applications Acrobat 7 0 Standard Making existing Adobe PDF documents accessible You can improve the accessibility of Adobe PDF documents by adding tags in Adobe Acrobat If your PDF documents don t contain tags Adobe Reader or Acrobat may attempt to automatically tag the document when the user reads or reflows it but the results may be disappointing If you provide your users with tagged Adobe PDF documents the logical structure tree in those documents refers the appropriate contents to the screen reader in an orderly way This makes it easier to navigate your documents and follow the content See Tagging Adobe PDF documents for accessibility Whenever possible tag your document in the application where you created it See Creating tagged Adobe PDF from authoring applications In complex documents the tagging
379. nd the shortcut you re looking for in this section look in the menus Note To use these shortcuts you must select the Use Single Key Accelerators To Access Tools option in the General panel of the Preferences dialog box Acrobat 7 0 Standard Keys for selecting tools Hand tool Temporarily select Hand tol E E E E Cycle through selection tools Select Shift V Shift V Object Metadata tool Snapshot oo Cycle through zoom tools Zoom In Shift Z Shift Z Zoom Out Dynamic Zoom Temporarily select Zoom In tool Ctrl Spacebar Command Spacebar Temporarily select Zoom Out tool Ctrl Alt Spacebar Command Option Spacebar Temporarily select Dynamic Zoom Shift Shift tool when Zoom In or Zoom Out is selected a a Acrobat 7 0 Standard Keys for editing Result Windows Action Mac OS Action elect all content Command A Deselect all content Ctrl Shift A Command Shift A rowse for a folder Ctrl 9 Te Move focus to status tray Shift F5 Shift F5 Acrobat 7 0 Standard Keys for working with comments Note tool Text Edits tool tamp tool Current highlighting tool Cycle through highlighting tools Highlighter Cross Shift U Out Text Underline Text Rectangle tool Cycle through drawing tools Rectangle Oval Line Shift D Polygon Polygon Line Text Box tool encil tool Z xX ift N UN encil Eraser tool Taso Si ml y 2 r oo Cycle through attach tools At
380. nd Adobe Reader 7 0 are recommended for participating in email based reviews You can use Acrobat 6 0 but some features aren t available If the PDF document includes additional usage rights Adobe Reader 7 0 and 6 0 users can add comments to the document See Reviewing documents with additional usage rights e If you save the email attachment to a new location or create a copy by using the Save As command the resulting copy becomes the tracked PDF document and earlier versions are no longer tracked The Send Comments button doesn t appear on the Commenting toolbar when untracked PDF documents are open e If you open the email attachment a second time by double clicking the attachment in the email message Acrobat alerts you that it will open the tracked copy that contains your comments provided you saved the PDF attachment after adding comments e When you send your comments to the initiator the tracked PDF document with your comments is sent If you use Acrobat 6 0 or Adobe Reader 6 0 comments are sent in FDF If you want to share your comments with people besides the initiator add their email addresses to the To box in the email when you send your comments e Comments hidden by filtering are not included when you send the comments to the initiator See Showing and hiding comments To participate in an email based review 1 Open the PDF attachment in your email application 2 Save the PDF document to a reliable location so that
381. nd the rest are blue The red object is the anchor object that remains stationary during alignment operations The anchor object is the last one selected To make another object in the selection the anchor object Ctrl click Windows or Option click Mac OS the target object twice once to remove the object from the selection and once to add it back to the selection As the last object added to the selection it becomes the anchor object When objects of the same type are selected and the selection covers multiple pages you can change the appearance of the objects but not move them Invisible or hidden objects are revealed automatically when the Select Object tool is chosen or when the tool of the type that created the object is chosen Objects cannot be dragged to a different page you can cut and paste them to a new page instead Shift drag objects to constrain movement to up or down right or left Press the Shift key when resizing objects to retain the original aspect ratio Copying cutting and pasting are supported for all objects To select one or more objects Do one of the following e Click the object with the Select tool gt or with the tool used to create it e Right click Windows or Control click Mac OS the object and choose Select All from the context menu If the Select Object tool is active and the document uses single page layout all objects on the current page are selected If the document is in any other page
382. nded bookmark C Click to display bookmark Options menu To browse by using a bookmark L 2 Click the Bookmarks tab on the left side of the window or choose View gt Navigation Tabs gt Bookmarks To jump to a topic by using its bookmark click the bookmark Click the plus sign next to a parent bookmark to expand it Click the minus sign next to a bookmark to hide its children Note Clicking a bookmark might perform an action instead of taking you to another location It depends on how the bookmark was defined If the list of bookmarks disappears when you click a bookmark click the Bookmarks tab to display the list again If you want to hide the Bookmarks tab after you click a bookmark click the Options menu at the top of the Bookmarks tab and select Hide After Use Acrobat 7 0 Standard Navigating with page thumbnails Page thumbnails provide miniature previews of document pages You can use thumbnails in the Pages tab to change the display of pages and to go to other pages The red page view box in the page thumbnail indicates which area of the page is displayed You can resize this box to change the zoom percentage See Magnifying and reducing the view For information on adding thumbnails to a PDF document see Creating page thumbnails To browse by using page thumbnails 1 Click the Pages tab on the left side of the window or choose View gt Navigation Tabs gt Pages to display the Pages tab 2
383. nfiguring identity search directories Click Browse locate the certificate file and then click Open Select the added certificate and then click Details In the Certificate Attributes dialog box note the MD5 Fingerprint and the SHA 1 Fingerprint numbers Confirm with the certificate s originator that the information is correct If the information isn t correct the certificate shouldn t be trusted Click OK After you verify that the information is correct click Trust specify trust options and then click OK To add a certificate using a signature in a PDF document BRWN Open the PDF document containing the user s self signed signature Click the signature in the document to check whether it s valid Click Signature Properties and then click Show Certificate In the Certificate Attributes dialog box note the MD5 Fingerprint and the SHA 1 Fingerprint numbers Confirm with the certificate s originator that the information is correct After you verify that the certificate information is correct click Close click Trust Identity click OK specify trust options and then click Import To delete a certificate from the list of trusted certificates L 2 Choose Advanced gt Security Settings Select the certificate and click Remove ID Acrobat 7 0 Standard Checking information on certificates The Certificate Viewer dialog box provides user attributes and other information on a certificate
384. ng a different file name This command lets you make changes to the original PDF document without invalidating the signature e Chose Sign And Save if you already saved the document with a different file name If you make changes to the saved PDF document you may invalidate the signature Note If you want a time stamp to appear when you sign a document you can configure a default time stamp server in the Security Settings window Choose Advanced gt Security Settings add the time stamp server select it and then click Set Default Acrobat 7 0 Standard Signing Adobe PDF documents in a web browser To sign a PDF document on the web the document must contain an empty signature field When you click a signature field a Sign button appears rather than the Sign And Save and Sign And Save As buttons which appear when you sign a document directly in Adobe Acrobat When you sign a document in a browser only the incremental portion of the file is saved to your hard drive To sign a document in a web browser 1 From the Sign menu on the Tasks toolbar choose Sign This Document or click a signature field and then follow the steps described in Signing Adobe PDF documents in Acrobat 2 To retain a copy of the signed document click the Save A Copy button i on the File toolbar Acrobat 7 0 Standard Changing signature appearance You can specify how your signature appears in the signature field For example you can includ
385. ngs For an overview of the different types of security see Viewing the security settings of an open Adobe PDF document Acrobat takes advantage of the security features of Windows XP and a number of other security systems e For password protection Acrobat supports 128 bit RC4 and 128 bit AES Advanced Encryption Standard security methods You can choose which method to use when securing documents e For digital signatures and document encryption Acrobat supports public key cryptography Public key cryptography uses two keys a public key which is stored inside a certificate that can be shared with other users and a private key called a digital ID which you do not share with others The public key certificate is used to encrypt scramble documents or to verify digital signatures and the digital ID is used to decrypt unscramble encrypted documents or to create digital signatures See Using digital IDs and certification methods Note Security is sometimes confused with accessibility which involves making documents for the visually impaired easier to read For details on accessibility see Making existing Adobe PDF documents accessible Acrobat 7 0 Standard Viewing the security settings of an open Adobe PDF document When you receive a restricted PDF document you may need to enter a password to open it If a document is encrypted you may not be able to open it without permission from the person who created it I
386. ning Adobe PDF documents To clear a form in a browser Do one of the following e Select the reset form button if one exists You cannot undo this action e Quit the browser and start again Clicking the web browser s Reload or Refresh button or the Go Back button or following a link in a browser window may not clear a form To clear unsaved form entries in Acrobat Choose File gt Revert Related Subtopics Completing fields automatically About form fields that span multiple pages About typing in forms with barcodes Spell checking text in forms Acrobat 7 0 Standard Completing fields automatically You can use the Auto Complete Forms preferences to save time when filling in forms If the first few characters you type in a form field match something you ve typed in a previous form field the Auto Complete feature either displays a list of the most probable matches or automatically enters a very probable match for you To set Auto Complete preferences 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Forms from the list on the left 2 Choose an option from the Auto complete menu When you choose an option the box below the option describes the effect of the selected option 3 If you want to include numerical characters in the auto complete memory select Remember Numerical Data To delete one or more Auto Complete entries from storage 1 Choose Edit
387. ns see Password security options Not all options in this list are available in Distiller Related Subtopics Setting Distiller preferences Acrobat 7 0 Standard Setting Distiller preferences The Distiller preferences control global Distiller settings To set Distiller preferences L In Acrobat Distiller choose File gt Preferences Windows or choose Distiller gt Preferences Mac OS Specify any of the following preferences e To be notified if a watched folder becomes unavailable or can t be found select Notify When Watched Folders Are Unavailable Windows To be warned if less than 1 MB of space is available on the hard disk where Distiller is installed select Notify When Windows TEMP Folder Is Nearly Full The hard disk space you need to convert to PDF is often double the size of the PostScript file being processed To specify the name and location for files when using drag and drop or the Print command select Ask For PDF File Destination To be warned if you are about to overwrite an existing PDF file select Ask To Replace Existing PDF File To automatically open the converted PDF file select View PDF When Using Distiller To automatically delete the log files used to track messages generated during a distilling session unless the job failed select Delete Log Files For Successful Jobs Note Distiller tracks the status of all files during a distilling session The information that appears in th
388. ns as Adobe InDesign Adobe Photoshop Adobe Illustrator and Adobe PageMaker All the necessary components for creating Adobe PDF files are installed and configured automatically when you perform a typical installation You are ready to create PDF files right away See the documentation that came with your application for information on converting files this way Use the Adobe PDF printer You can create Adobe PDF files from any application that has a Print command See Using the Adobe PDF printer Use PDFMaker an application in authoring applications that converts documents directly to PDF For information on which versions of these applications are supported visit the Adobe website www adobe com acrofamily main html To create PDF files from Word PowerPoint or Excel files see Converting Microsoft Office files Windows or Converting Microsoft Office files Mac OS To create PDF files from Outlook see Converting Microsoft Outlook email messages Windows To create PDF files from Internet Explorer see Converting web pages in Internet Explorer Windows To create PDF files from Access see Converting Microsoft Access files Windows To create PDF files from Publisher see Converting Microsoft Publisher files Windows Acrobat 7 0 Standard Using the Adobe PDF printer In an authoring application such as Adobe InDesign use the Print command with the Adobe PDF printer to convert your file to Adobe PDF
389. nsure that all aspects of your color management workflow integrate with theirs Acrobat 7 0 Standard Creating a viewing environment Your work environment influences how you see color on your monitor and in printed output For best results control the colors and the light in your work environment by doing the following e View your documents in an environment that provides a consistent light level and color temperature For example because the color characteristics of sunlight change throughout the day and alter the way colors appear on your screen keep shades closed or work in a windowless room To eliminate the blue green cast from fluorescent lighting consider installing D50 5000 degree Kelvin lighting Ideally view printed documents in a D50 lightbox e View your documents in a room with neutral colored walls and ceiling A room s color can affect the perception of both monitor color and printed color The best color for a viewing room is polychromatic gray Also the color of your clothing reflected in the glass of your monitor may affect the appearance of on screen colors e Match the light intensity in the room or lightbox to the light intensity of your monitor View continuous tone art printed output and on screen images under the same intensity of light e Remove colorful background patterns on your monitor desktop Busy or bright patterns surrounding a document interfere with accurate color perception Set your desktop t
390. nt are labeled 2 1 2 2 2 3 and so on The flow of an article thread The user reads through text A skips text B and C and moves on to text A again To define an article 1 Choose Tools gt Advanced Editing gt Article Tool or select the Article tool Li on the Advanced Editing toolbar The pointer appears as a cross hair pointer in the document window 2 Drag a marquee to define the first article box An article box appears around the enclosed text and the pointer changes to the article pointer 3 Go to the next part of the document you want to include in the article and draw a marquee around that text Repeat until you have defined the entire article Note To resize or move an article box you must first end the article 4 To end the article press Enter or Return 5 In the Article Properties dialog box enter the article title subject author and any keywords to describe the article and click OK 6 To hide the Articles tab after the article opens select Hide After Use in the Options menu of the Articles tab To reopen the Articles tab choose View gt Navigation Tabs gt Articles Acrobat 7 0 Standard Editing and deleting articles You can edit an existing article thread with the Article tool You can delete insert combine move or resize an article box and edit article properties To delete an article or article box 1 Select the Article tool U to display the articles in the document 2 C
391. nt engine Using output intents Using black point compensation Adding device profiles to the color management system Acrobat 7 0 Standard Using predefined color management settings Most color management controls appear in the Color Management panel Rather than adjusting each control manually you can choose from a list of predefined color management settings files CSFs In many cases the predefined settings will provide sufficient color management for your needs Each predefined configuration includes a set of color management options designed to produce consistent color for a common publishing workflow such as preparation for web or domestic prepress output These predefined configurations can also serve as starting points for customizing your own workflow specific configurations Note Acrobat CSFs are a subset of those used in Adobe InDesign Adobe Illustrator and Adobe Photoshop In Acrobat you cannot save customized CSF files To share a customized CSF file you must create the file in InDesign Illustrator or Photoshop If you save the file in the default Settings folder it will be available in the Acrobat Color Management panel You can also add profiles manually to the default Settings folder See Adding device profiles to the color management system To choose a predefined color management setting 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS Select Color Management in th
392. nt window You can t save or print documents when they re in a reflowed state Note Downloading a PDF file to a handheld device requires Adobe Reader for Palm OS Adobe Reader for Palm OS has two components the desktop program you install on your computer and the reader application that installs on your handheld device the next time you synchronize it with your computer To reflow a tagged Adobe PDF document 1 On the status bar or in the View gt Page Layout submenu select either Single Page or Continuous 2 Choose View gt Reflow 3 If you use a standard monitor increase the magnification value to the desired amount To return to unreflowed view On the Navigation toolbar or toolbar menu click the Actual Size button Fi the Fit Page button E or the Fit Width button O or choose a related command from the View menu Acrobat 7 0 Standard Checking the accessibility of Adobe PDF documents It s always a good idea to check your Adobe PDF documents for accessibility before distributing them to users The Quick Check feature quickly examines your Adobe PDF document for structure and tags to see if it has the information necessary to make it accessible It also checks for protection settings that prohibit access and determines if the document is a scanned image and therefore inaccessible It returns a brief statement of any accessibility issues To check the accessibility of a PDF document using Quick Check Choose Adva
393. ntent for HTML or XML documents Links are placed at the beginning of the resulting HTML or XML document Generate Tags For Untagged Files Generates tags for files that are not already tagged such as PDF files created using Acrobat 4 0 or earlier If this option is not selected untagged files are not converted Note Tags are applied only as part of the conversion process and are discarded after the conversion This is not a method for creating tagged PDF files from legacy files Generate Images Controls how images are converted Converted image files are referenced from within XML and HTML documents Use Sub Folder Specify the name of the folder in which to store generated images The default is Images Use Prefix You can specify a prefix to be added to the image file names in case you have several versions of the same image file File names assigned to images have the format filename_img_ Output Format The default is JPG Downsample To If you do not select this option image files have the same resolution as in the source file Image files are never upsampled Acrobat 7 0 Standard Conversion options for JPEG and JPEG2000 format When you save a PDF document in an image format each page is saved as a separate file By default files are saved in the same folder as the source file Q9 If you have combined and converted multiple JPEG files into an Adobe PDF file and you want to retrieve one or more of the JPEG ima
394. nting support custom paper sizes you see a Custom option in the Paper Size menu Acrobat supports pages as large as 15 000 000 inches 38 100 000cm by 15 000 000 inches 38 100 000cm To create a custom page size Windows L Do one of the following Open the Printers or Printer And Faxes window from the Start menu Right click the Adobe PDF printer and choose Printing Preferences In an authoring application such as Adobe InDesign choose File gt Print Select Adobe PDF as the printer and click the Properties button In some applications you may need to click Setup in the Print dialog box to access the list of printers and then click Properties or Preferences to customize the Adobe PDF settings In the Adobe PDF Settings tab click the Add button next to the Adobe PDF Page Size menu Specify the name width height and unit of measurement Click Add Modify to add the custom page size name to the Adobe PDF Page Size menu To create a custom page size Mac OS BR WN In an authoring application such as Adobe InDesign choose File gt Page Setup In the Settings pop up menu select Custom Paper Size Click the New button Specify the name height width and margins The unit of measurement depends on the system language Click Save and then click OK To use the custom page size Mac OS L De Choose File gt Page Setup Select the new custom page size from the Paper Size menu and cli
395. nts in the Comments List See Using the Comments List e Use the Tracker to send review reminders invite additional reviewers and manage the review See Tracking review comments e If you need to make any changes to the original document such as adding or removing pages choose File gt Save A Copy to save the changes and rename the file so that the master PDF document is preserved If you try to import review comments into a revised PDF document review comments may appear out of place e If review comments in the same area overlap you may want to show comments from only one reviewer at a time See Showing and hiding comments Acrobat 7 0 Standard Inviting additional reviewers If you initiated an email based or browser based review it s easy to invite more reviewers If you re a reviewer and want other people to participate ask the review initiator to invite the reviewers That way the initiator can automatically track all participants and receive notification of when their comments are received To invite additional reviewers in Acrobat 1 Do one of the following e From the Send For Review pop up menu choose Invite Additional Reviewers e Inthe Tracker window open the My Reviews folder right click Windows or Control click Mac OS the review document and choose Invite More Reviewers from the pop up menu 2 Specify the email addresses of the reviewers to be added change the message to reviewers as need
396. nu item or submitting a form Bookmarks are generated automatically from the table of contents entries of documents created by most desktop publishing programs In addition tagged bookmarks can be generated from tagged PDF files Note A user can add bookmarks to a document only if the security settings allow it 7 EE g Options IFE Kahili Cofee Company Annual Report 2004 US Table of Contents iy The Kahili Commitment to duality L Commitment to our Crops 4 Financial Highlights Fe Qur Commitment to Growth L To Gur Shareholders Financial Performance Review S Officers and Directors LS My favorites Commitment to our Crops A The kahili Commitment to Quality HUG To be reviewed IF Financial Performance Review LS Officers and Directors Bookmarks act as a table of contents for some PDF documents Related Subtopics Creating bookmarks Managing bookmarks Creating a bookmark hierarchy Adding tagged bookmarks Acrobat 7 0 Standard Creating bookmarks Bookmarks generated from a table of contents are usually adequate to navigate through a document However you can set bookmarks to point to specific sections to draw the reader s attention to them You can also set the appearance of bookmarks and add actions to them To create a new bookmark L Open the page where you want the bookmark to link to and adjust the view settings You can always change the destination and view
397. o display neutral grays only e View document proofs in the real world conditions in which your audience will see the final piece For example you might want to see how a housewares catalog looks under the incandescent light bulbs used in homes or view an office furniture catalog under the fluorescent lighting used in offices However always make final color judgments under the lighting conditions specified by the legal requirements for contract proofs in your country Acrobat 7 0 Standard Managing color in Acrobat Colors must often be converted when they are displayed to a monitor or sent to a printer This will always be the case when the color models do not match for example when CMYK color is displayed on an RGB monitor The techniques used for these conversions are based on the use of ICC profiles For managed colors this conversion is well understood because managed colors are described using ICC profiles Unmanaged colors however do not use ICC profiles so one must be temporarily assumed for the purpose of conversion The Color Management panel of the Preferences dialog box provides profiles for converting unmanaged colors You can also select specific profiles based on local press conditions Related Subtopics Using predefined color management settings Specifying working spaces for unmanaged colors RGB working space options CMYK working space options Grayscale working space options Specifying a color manageme
398. o the selection Ctrl click Windows or Control click Mac OS them to add contiguous PDF files to the selection Shift click If you want to view the location of the selected PDF files in Windows Explorer or Mac OS Finder right click Windows or Control click Mac OS and choose Show In Explorer Windows or Show In Finder Mac OS To perform an action on the selected PDF files do any of the following If you want to open print or email the PDF files click the button for that task above the files pane If you want to combine the PDF files into a single PDF file click Create PDF From Multiple Files and then see Creating Adobe PDF files from multiple files If you want to start an email based review of a PDF file or upload a PDF file for a browser based review make sure that only one PDF file is selected choose the command for that task from the Send For Review menu and then see Setting up an email based review or Setting up a browser based review To erase the history of PDF files that you opened L Select a History subcategory in the categories pane 2 Click Clear History in the files pane Acrobat 7 Using the pages pane of the Organizer window The pages pane of the Organizer window displays thumbnails for every page of all PDF files that are selected in the files pane The Zoom slider and buttons at the bottom of the pages pane let you adjust the size of the page thumbnails If a selected PDF fil
399. o a link Editing links Creating links from URLs Removing all web links Linking to file attachments Using destinations Acrobat 7 0 Standard Creating links You can use the Link tool to create links You can make the links visible or invisible You can create links directly from text and images using the Select tool and the Snapshot tool To create a link using the Link tool 1 Go to where you want to create a link from in the document 2 Choose Tools gt Advanced Editing gt Link Tool or select the Link tool on the Advanced Editing toolbar The pointer becomes a cross hair and any existing links in the document including invisible links are temporarily visible Drag to create a rectangle marquee This is the area in which the link is active In the Create Link dialog box choose the settings you want for the link appearance To set the link action do one of the following Select Go To A Page View click Next set the page number and view magnification you want in the current document or in another document and then click Set Link e Select Open A File click Browse to select the destination file and click Select If the file is an Adobe PDF document specify how the document should open Click OK enw Note If the file name is too long to fit in the text box the middle of the name is truncated e Select Open A Web Page and provide the URL of the destination web page See Using destin
400. o activate Acrobat using an Adobe ID or NET Passport See Activating Acrobat To download Digital Editions 1 Connect to the Internet 2 In Acrobat choose Advanced gt Digital Editions gt Adobe Digital Media Store 3 On the Adobe Digital Media Store website follow the on screen links and prompts to buy or borrow Digital Editions If a download fails the dialog box times out and you can retry the download later If a Digital Edition downloads partially a message appears in the thumbnail view of the Digital Edition in the My Digital Editions bookshelf prompting you to finish the download By default Digital Editions download to the My Documents My Digital Editions folder Windows or to the Documents Digital Editions folder Mac OS Acrobat 7 0 Standard Subscribing to a Digital Editions service Websites may offer Digital Edition subscriptions which allow you to download Digital Editions as periodicals that is as a set of documents or issues each of which has an issue date A Digital Edition subscription has a start date and an end date and you may download any issue after the start date if the current date is earlier than the end date When you register to receive a subscription you receive a first issue You download this issue in the same way as you would download any other Digital Edition Activation of Acrobat is required See Activating Acrobat The subscription issue appears in the My Digital Editions book
401. o add the Web page to and click Save e Inthe Adobe PDF pane select the PDF file that you want to add the converted page to and click the Add button at the top of the Adobe PDF pane Click Yes if necessary to clear the confirmation message To convert and print a web page in Internet Explorer Windows 1 In Internet Explorer open the web page that you want to convert and print 2 Choose Print Web Page from the Convert Current Web Page To An Adobe PDF File pop up menu 3 In the Print dialog box select any required print options and click Print To convert and email a converted web page Choose Convert Web Page And Email from the Convert Current Web Page To An Adobe PDF File pop up menu To open or close the Adobe PDF pane In Internet Explorer do one of the following e Choose Adobe PDF Explorer Bar from the Convert Current Web Page To An Adobe PDF File pop up menu e Choose View gt Explorer Bar gt Adobe PDF i Adobe Systeme Incorporated Microsofl Interne taplorer Fie Edt View Fevore s Took Help i ten bi x a P ped mh PF Favorites y iB http wey adobecomi Adobe POF Stace ere RR LLET You can manage all PDF files on your computer in the Adobe PDF pane in Internet Explorer To add rename or delete a new folder in the Adobe PDF pane Do one of the following e To add a new folder at the desktop level select the Desktop icon in the Adobe PDF pane and click the New Folder button E
402. o indicate that a new paragraph should be added press Enter or Return and then close the pop up window without adding text The paragraph insertion caret T appears e To indicate that a space should be added press the spacebar and then close the pop up window without adding text The space insertion caret Au appears e VN You can also indicate text edits by using the Select tool gt to select text or place the pointer and then choosing the Insert Text At Cursor command TA from the Text Edits pop up menu on the Commenting toolbar You can also right click Windows or Control click Mac OS selected text and then choose Replace Text Comment To indicate where text should be replaced 1 On the Commenting toolbar select the Indicate Text Edits tool i from the Text Edits pop up menu 2 Select the text you want to replace 3 Press Enter or Return or choose Replace Selected Text from the Text Edits pop up menu and then do one of the following e Type the text to be inserted or added This text appears in a pop up window Any selected text is crossed out The insertion caret A appears e To indicate that a new paragraph should be added close the pop up window without adding text The paragraph insertion caret T appears To indicate which text should be deleted 1 On the Commenting toolbar choose the Indicate Text Edits tool E from the Text Edits pop up menu 2 Select the text and then press Backspace or Delete
403. o retrieve the most up to date version from the website When you refresh you download the entire website or link again and build a new PDF document The resulting new PDF document lists any pages where components have changed including text web links embedded file names and formatting New pages are downloaded if they have been added to the site The changed pages are listed as bookmarks in the Bookmarks tab under a bookmark labeled New and Changed Pages You can refresh web pages only if Save Refresh Commands was selected when the pages were first downloaded See Setting display options for converted HTML pages When you refresh web pages both the original PDF pages and the refreshed version are retained To keep an archive of changes made to a website save both versions To view refreshed web pages L Choose Advanced gt Web Capture gt Refresh Pages 2 To view new and changed pages select Create Bookmarks For New And Changed Pages Then specify the scope of the updated tagged bookmarks that you want to compare Compare Only Page Text To Detect Changed Pages compares only the text on the pages Compare All Page Components To Detect Changed Pages compares all page components including text images web links embedded file names and formatting To not resubmit any previously submitted form data deselect Resubmit Form Data Be careful if you have Resubmit Form Data selected It could result in duplicate purchases or
404. o select it Read An Article Follows an article thread in the active document or in another PDF document Reset A Form Clears previously entered data in a form You can control the fields that are reset with the Select Fields dialog box Run A JavaScript Runs the specified JavaScript Set Layer Visibility Determines which layer settings are active Before you add this action specify the appropriate layer settings See Adding navigability to layers Show Hide A Field Toggles between showing and hiding a field in a PDF document This option is especially useful in form fields For example if you want an object to pop up whenever the pointer is over a button you can set an action that shows a field on the Mouse Enter trigger and hides a field on Mouse Exit Submit A Form Sends the form data to the specified URL Acrobat 7 0 Standard Types of triggers Triggers determine how actions are activated in media clips pages and form fields For example you can specify a movie or sound clip to play when a page is opened or closed or when the mouse pointer enters a field The most commonly used trigger is Mouse Up You can use the following triggers for media clips and form fields not links or bookmarks Mouse Up When the mouse button is released after a click This is the most common button trigger because it gives the user one last chance to drag the pointer off the button and not activate the action Page Visibl
405. o simplify your workflow See Creating user security policies Related Subtopics Opening Adobe PDF documents with security restrictions Acrobat 7 0 Standard Opening Adobe PDF documents with security restrictions When you receive a PDF document that is protected by security restrictions you may need to authenticate your identity or type a password before you can open the document In addition some protected documents may prevent you from printing editing or copying content in the document You can discover the protection settings by holding the pointer over the padlock icon that appears in the lower left corner of protected documents When a document has restricted features any tools and menu items related to those features are dimmed If you re having trouble opening a PDF document or if you re restricted from using certain features contact the PDF document author For more information on security features in Acrobat see About security Acrobat 7 0 Standard Adding passwords and setting security options You can limit access to an Adobe PDF document by setting passwords and by restricting certain features such as printing and editing You can also use other methods to create secure documents such as encrypting or certifying a document See About document security A PDF document can have two kinds of passwords a Document Open password and a Permissions password When you set a Document Open password also
406. o the file on the server e Choose Receive Comments from the Send And Receive Comments pop up menu Acrobat 7 0 Standard Working offline in a browser based review If you prefer to work in Acrobat you can review an Adobe PDF document offline You can make your comments to the saved PDF document in Acrobat and then go back online and send them to the server Note If you change the login for your operating system in the course of reviewing the PDF document comments you add after making the change won t upload to the server To review a document offline 1 On the Commenting toolbar in the browser click the Save And Work Offline button E and then specify where you want to save the document 2 Open the document in Acrobat and add comments to the file You can save quit and reopen the file to add additional comments at any time 3 Click Go Back Online on the Commenting toolbar The file opens in your default web browser and closes in Acrobat 4 Click Send And Receive Comments to send your comments to the comments repository and view other reviewers most recent comments Note If you open the online PDF file after you save an offline version of it Acrobat automatically uploads any comments you make to the offline copy Acrobat 7 0 Standard Displaying the How To window during reviews The Reviewing panel in the Preferences dialog box lets you make sure that the How To window displays the appropriate topics during
407. o use the Wireframe view choose View gt Wireframe This feature is not available within your browser Acrobat 7 0 Standard Setting the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout You can use the following page layouts when viewing Adobe PDF documents Single Page displays one page in the document pane at a time Continuous arranges the pages in a continuous vertical column Facing arranges the pages side by side displaying only one or two pages at a time Continuous Facing arranges the pages side by side in a continuous vertical column If a document has more than two pages the first page is displayed on the right to ensure proper display of two page spreads 5 a E Single Page Continuous Continuous Facing and Facing layouts compared For information on determining how pages are arranged when you use Continuous Facing layout see Viewing document properties To set page layout Do one of the following Choose View gt Page Layout and then choose Single Page Continuous Facing or Continuous Facing Click the Single Page button Fi the Continuous button the Continuous Facing button HH or the Facing button L L in the status bar If necessary choose View gt Fit Page to display the document in the current page layout In Single Page layout choosing Edit gt Select All selects a
408. o vision and motion impaired users you can use the Recognize Text Using OCR command to run OCR and find the characters See Converting image only scanned pages to searchable text Note If you need to convert large volumes of legacy paper documents into searchable PDF archives consider purchasing the Adobe Acrobat Capture software Related Subtopics Converting scanned pages to Adobe PDF Using Image Settings options Scanning tips Converting image only scanned pages to searchable text Correcting words on converted pages Acrobat 7 0 Standard Converting scanned pages to Adobe PDF You can use the Create PDF From Scanner command to run your scanner Before you begin scanning make sure that your scanner is installed and working correctly Follow the scanner instructions and test procedures to ensure proper setup See Scanning tips TWAIN scanner drivers which are industry standard drivers compatible with almost all desktop scanners are supported together with Windows Image Acquisition WIA drivers on Windows XP Note Adobe PDF documents created from scanned pages are compatible with Acrobat 5 0 and later For compatibility with Acrobat 4 0 use a compression method other than JBIG2 To create Adobe PDF files from scanned pages 1 In Acrobat choose File gt Create PDF gt From Scanner or choose From Scanner from the b Create Adobe PDF menu gr on the toolbar Create PDF from Scanner Scanner J Sc
409. obat and displays the converted document immediately Add Document Information includes information such as the file name and date and time of creation Do Not Send Fonts To Adobe PDF Check this option if you are creating a PostScript file Delete Log Files For Successful Jobs automatically deletes the log files unless the job failed Ask To Replace Existing PDF File displays a dialog box that warns you when you are about to overwrite an existing PDF file with a file of the same name Set options on the Layout and Paper Quality tabs as necessary Acrobat 7 0 Standard Setting Adobe PDF printer properties Windows In Windows you can usually leave the Adobe PDF properties unchanged unless you have configured printer sharing or set security To set Adobe PDF printing properties 1 Open the Printers window from the Start menu and right click the Adobe PDF printer 2 Choose Properties 3 Click the tabs and select options as needed To reassign the port that Adobe PDF uses for printing Quit Distiller if it is running and allow all queued jobs to Adobe PDF to complete Open the Printers window from the Start menu Right click the Adobe PDF printer and choose Properties Click the Ports tab and then click Add Port Select Adobe PDF Port from the list of available port types and click New Port Select a local folder for PDF output files and click OK Then click Close to quit the Printer Ports dia
410. obe PDF documents and a navigation pane on the left side that helps you browse through the current PDF document Toolbars at the top of the window and the status bar at the bottom of the window provide other controls that you can use to work with PDF documents You can also open a How To window on the right side with an overview of common tasks EE Adobe Acrobat Professional Annual_Report pdf a p File Edit View Document Comments Took Advanced Windces Help E E a al e Ek g a ea Create POF E Comment amp Markup yp Send for Review 7 f F E a ja X iil 4 a th ae s ha J bg at OT i setect fgg FL 4 se UR Ore fi d iy Er ptions x p tS How bor 1 EELS EERE ele E j rs i Acrobat Essentials LS Table of Contents JN x DS The Kahili Commitm r Create POF TA Commitment to our ma S Fh Comment amp Markup mee US Financial Highlights irc gt m LA Our Commitment to Forms F To Our Shareholders KAHILI COFFEE COMPANY i Fi ial Part ANNUAL AIPORT p004 H Secure JS Financial Fertormar YQ Officers and Director Fail Sign E E T am Print Production a io id b i l niin Pity Tii be D E Acrobat work area A Toolbars B Navigation pane Bookmarks displayed C Status bar D Document pane E How To window Related Subtopics Using the navigation tabs Using context menus About toolbars Acrobat 7 0 Standard
411. obe PDF file using the Print command Mac OS L ON Open the file that you want to convert to an Adobe PDF file in its authoring application and choose File gt Print Choose Adobe PDF from the list of printers Choose PDF Options from the pop up menu For Adobe PDF Settings choose one of the default settings or customize the settings using Distiller Any custom settings that you have defined are listed For most users the default Adobe PDF conversion settings are adequate For information on the default conversion settings see Using default Adobe PDF settings files For information on editing these settings and creating new settings see Creating custom Adobe PDF settings For After PDF Creation specify whether or not to open the PDF file Click Print Select a name and location for your PDF file and click Save By default your Adobe PDF file is saved with the same file name and a pdf extension Related Subtopics Setting Adobe PDF printing preferences Windows Setting Adobe PDF printer properties Windows Configuring the Adobe PDF printer Mac OS Acrobat 7 0 Standard Setting Adobe PDF printing preferences Windows Printing preferences apply to all applications that use the Adobe PDF printer unless you change the settings in an authoring application by using the Page Setup Document Setup or Print menus Note The dialog box for setting printing preferences is named either Adobe
412. ocal machine and edit them using Photoshop or Photoshop Elements You can also print them locally using standard photo print sizes and layouts In Acrobat for Windows you can share pictures on the Internet or send them to an online service provider to have the prints directly mailed to you Note Picture Tasks does not support JPEG formatted PDF files created from other applications or Adobe PDF files with ZIP compression created using Photoshop Elements 2 0 Related Subtopics Opening the Picture Tasks page Exporting pictures Editing pictures Sharing or ordering prints online Windows only Printing pictures and projects on a local printer Acrobat 7 0 Standard Opening the Picture Tasks page Picture Tasks features are activated in the toolbar every time you open a Picture Tasks enabled Adobe PDF file You can open the Picture Tasks page in the How To window for links to key features To open the Picture Tasks page in the How To window Do one of the following e Choose Help gt How To gt Picture Tasks e Click the Picture Tasks button Fi on the toolbar l e Choose How To Picture Tasks from the Picture Tasks pop up menu a on the toolbar Note The Picture Tasks button is available only if the current document is Picture Tasks enabled 7 X J Comment amp Markup Se H f g DOs i Help Export to Slideshow Export Pictures How Tio Export and Edt Pictures LA Picture Tasks
413. of comments Marking comments with checkmarks Sorting comments Showing and hiding comments Finding comments Acrobat 7 0 Standard Changing the review status of comments You can change the review status of comments to Accepted Rejected Cancelled or Completed Changing the review status is useful when you want to show or hide only a certain set of comments and when you want to let review participants know how you are going to handle the comment When the review status of a comment is set the review status appears below the comment in the Comments List along with the name of who set the review status If another reviewer sets the review status for that comment both reviewers names and review statuses appear in the Comments List You cannot remove the review status display from the comment in the Comments List even if you change the review status to None Once the comment s review status is set for drawing and highlight markups a modifier icon appears next to the markup in the document and becomes part of the markup A modifier icon also appears any time you add text or a reply in the pop up window and is included with all comment attachments To change the status of a comment Select the comment in the Comments List and then choose an option from the Set Status menu w To view a comment s history of changes 1 Right click Windows or Control click Mac OS the note icon markup or title bar of a pop up window and
414. ol You can edit text and you can edit a variety of properties including font font size and horizontal scale word and character spacing baseline offset or shift fill and stroke characteristics and font embedding and subsetting You must have an included font installed on your system in order to edit text If the font is embedded in the document you can change the properties of existing text but cannot add or replace text See Embedding or unembedding fonts using the TouchUp Text tool The TouchUp Text tool cannot be used with form fields Certain security features prevent a PDF document from being edited In these instances the TouchUp Text tool is not available Contact the author of the PDF document to make changes Using the TouchUp Text tool may affect how the document reflows which can make the document less accessible to the visually impaired You can edit text on rotated lines in the same way as on horizontal lines and you can edit text using vertical fonts in the same way as text using horizontal fonts The baseline offset or shift for vertical fonts is left and right instead of up and down for horizontal fonts HADE GROWN SHADE GROWN Since IEE Since 1943 All Organic All Organic Editing with the TouchUp Text tool Related Subtopics Editing text with the TouchUp Text tool Editing text attributes Adding new text to a document Embedding or unembedding fonts using the TouchUp Text tool Acrobat 7
415. ols E Attach A File As A Comment tools F Callout tool G Cloud tool H Drawing tools I Dimensioning tool J Text Box tool Acrobat 7 0 Standard Selecting tools to add comments The Commenting and Drawing Markups toolbars don t appear by default unless you select them or open a PDF document in a review workflow In a review workflow one or more toolbars appear over the document pane To use commenting tools outside a review workflow select and add them to the default toolbar The tool you want may appear on the toolbar or may be available by expanding a pop up menu on the toolbar After you make an initial comment the tool changes to the Hand tool so that you can move resize or edit your comment The exceptions are the Pencil Highlighting and Line tools which stay selected To add multiple comments without reselecting the tool change the tool properties to keep the tool selected To select a tool to add a comment If the Commenting toolbar is hidden do one of the following Click the Comment amp Markup button The button is unavailable when the Commenting toolbar is open Choose View gt Toolbars gt Commenting Choose Comment gt Show Commenting Toolbar Choose Tools gt Commenting gt Show Commenting Toolbar Note If the menu selection has a checkmark beside it or if the menu option is Hide Commenting Toolbar the toolbar is already open In the Commenting toolbar choose a tool from the tool s
416. om 6 4 2004 11 16 15 AM ae Comments last downloaded on 7 19 2004 4 Offline Documents 3243 AM T 20040518 pdf T Security pdf Sent to 20040518 pdf T 20040517 pat e hea ladobe com The Tracker window To open the Tracker window Choose View gt Tracker To subscribe to broadcast services using the Tracker In the Tracker window do one of the following e Choose Services gt Search For Additional Services select a service in the Search For Acrobat Services dialog box and then click OK e Choose Services gt Subscribe enter a web address in the URL box and then click OK Acrobat 7 0 Standard Using Commenting Tools About adding comments Selecting tools to add comments Adding note comments Indicating text edits Highlighting crossing out and underlining text Adding stamps Marking up documents using drawing tools Adding comments in a text box Using the Callout tool Using the Pencil tool Using the Dimensioning tool Adding attachments as comments Spell checking comments and forms Setting Commenting preferences Changing the appearance of comments Acrobat 7 0 Standard About adding comments A comment refers to a note highlight stamp and any other markup that you ve added to an Adobe PDF document using the commenting tools A note is the most commonly used comment You can place comments anywhere in the document you can group comments together and you can determine
417. ompts to create an ID and password To activate a mobile device L De 3 Place the mobile device in its synchronization cradle In Acrobat choose Advanced gt Digital Editions gt Authorize Devices Click the Activate Palm OS Or Pocket PC Device button E Acrobat 7 0 Standard Upgrading Digital Editions If you owned and read Digital Editions using an earlier version of Acrobat you need to migrate these files to Acrobat 7 0 The first time you open My Digital Editions bookshelf or try to read a Digital Edition using Acrobat 7 0 you are prompted to migrate files to Acrobat 7 0 Follow the on screen prompts Acrobat 7 0 Standard Obtaining Digital Editions Adobe Digital Editions can be purchased from retailers borrowed from libraries or exchanged among users You can download free Digital Editions from the Adobe Digital Media Store at http digitalmediastore adobe com You can also subscribe to periodicals in digital edition format Related Subtopics Downloading Digital Editions Subscribing to a Digital Editions service Sharing Digital Edition subscriptions Borrowing Digital Editions from an online library Sending Digital Editions to another mobile device Sharing Digital Editions with others Acrobat 7 0 Standard Downloading Digital Editions When you first download a Digital Edition Acrobat is automatically activated To be able to read Digital Editions on mobile devices you need t
418. on where you want to create a destination and set the desired view See Viewing documents If the document already includes a destination skip to step 4 Choose View gt Navigation Tabs gt Destination and do one of the following Choose New Destination from the Options menu Click the Create New Destination button il at the top of the Destination tab Type a unique name for the destination and then press Enter Windows or Return Mac OS 4 In the source document the document you want to create the link from select the Link n e N tool and drag a rectangle to specify a source for the link In the Create Link dialog box set the link appearance select Custom Link and click Next Click the Actions tab in the Link Properties dialog box choose Go To A Page View from the Select Action menu and then click Add Do one of the following To select a destination in another file open the file and click Set Link To select a destination in the source file click Set Link Using the Link tool right click Windows or Control click Mac OS the link you created and choose Properties 9 Click the Actions tab select the action and then click Edit 10 Select Use Named Destination click Browse and then select your named destination NN Ce e N Acrobat 7 0 Standard Using actions for special effects You can cause an action to occur when a bookmark or link is clicked or when a page is viewed For example
419. one is not specified in the original file Typically PostScript files include this information except for EPS files which give a bounding box size but not a page size The maximum page size allowed is 15 000 000 inches 31 800 000cm in either direction Acrobat 7 0 Standard Images options The Images options specify compression and resampling for images You may want to experiment with these options to find an appropriate balance between file size and image quality See Compressing and downsampling images Standard Adobe PDF Settings f High Quality Print Color Images hiia Downgample Bicubic Cowneampling bo w fed Ta l POF 1 2003 for images above POPS 2002 POF 4 d 2003 S Press Quality a Smallest File Size mage Quali Medium M Slandad Grapecale Images mG TER SPREA Downsample Bicubic Downeanpling be w Compression Aukomatic FEG hail SF Fonts for images above DD Coke T Advanced 2 Standards Compressor Automatic PEG we Image Quality hledmum bis honochiome imagas Downsample Bicubie Downsamplirg to 1200 pikels pes igh for imagas abawe pizel per reh Compressore CCITT Group 4 w Anb alas to gray Of e Show All Settings Adobe PDF Settings dialog box with the Images panel displayed Downsample To downsample color grayscale or monochrome images Distiller combines pixels in a sample area to make one larger pixel You provide the resolution of your
420. one web page can become multiple PDF pages A web page is a single topic or URL from a website and is often one continuous HTML page When you convert a web page to PDF it may be divided into multiple standard size PDF pages Depending on the options selected when web pages are converted to PDF pages tagged bookmarks may be available as well The context menu for web bookmarks available by right clicking Windows or Control clicking Mac OS a bookmark includes commands for downloading more web pages but in other respects these tagged bookmarks are just like other tagged bookmarks Related Subtopics Using tagged bookmarks to organize converted web pages Adding tagged bookmarks to converted web pages Getting information on converted web pages Refreshing converted web pages Comparing converted pages with current web pages Acrobat 7 0 Standard Using tagged bookmarks to organize converted web pages When you first create an Adobe PDF document from web pages tagged bookmarks are generated if Create Bookmarks is selected in the Web Page Conversion Settings dialog box A standard untagged bookmark representing the web server appears at the top of the Bookmarks tab Under that bookmark is a tagged bookmark for each web page downloaded the tagged bookmark s name comes from the page s HTML title or the URL if no title is present GE E Options x A z EHIS kahili corm Kahili Mountain Coffee E e c
421. onitor profile Your monitor will display color more reliably if you use color management and maintain accurate ICC monitor profiles A monitor calibration utility lets you calibrate and characterize your monitor to a standard and then save the settings as an ICC compliant profile available to any program that uses your color management system This calibration helps you eliminate any color cast in your monitor makes your monitor grays as neutral as possible and standardizes image display across different monitors Depending on your workflow scenario an ICC monitor profile can be either a source profile a destination profile or both Although software calibration utilities are effective calibration and profiling tools hardware based utilities are more precise For best results use a hardware based utility that can generate an ICC compliant profile Note If you use a flat panel monitor either use a third party utility to create a monitor profile or load the monitor profile included with the monitor Related Subtopics About monitor calibration settings Guidelines for creating an ICC monitor profile Acrobat 7 0 Standard About monitor calibration settings Profiling software can both characterize and calibrate your monitor When you characterize your monitor you create a profile that describes how the monitor is currently reproducing color When you calibrate your monitor you bring it into compliance with a predefined stand
422. ons for JPEG and JPEG2000 format Conversion options for PNG format Conversion options for TIFF format Conversion options for Rich Text Format or Microsoft Word format Converting to accessible text Acrobat 7 0 Standard Conversion options for PostScript or Encapsulated PostScript EPS You can convert an Adobe PDF document to PostScript for use in printing and prepress applications The PostScript file includes full DSC Document Structuring Conventions comments and other advanced information preserved by Distiller You can also create an EPS file from any Adobe PDF document for placement or opening in other applications The options available depend on whether you are converting a document to PostScript or EPS In most cases the options are described at the bottom of the panel The following list offers some additional information Defaults Restores all settings in the dialog box to the default settings ASCII or Binary Specifies the output format of image data Binary output yields smaller files but not all workflows can accommodate binary output PostScript Specifies the level of PostScript compatibility Use Language Level 3 only if you know that the target output device supports this language level You should generally choose Language Level 2 for an EPS file that will be placed in another document and color separated as part of that other document Microsoft Office XP and earlier does not display EPS previews wh
423. ontain part the stem of the specified search word This option applies to single words and phrases when conducting a search in the current PDF Find In Folder or Acrobat indexes For example in English stemming finds instances of the search word that end in ing ed x ion and so on but not er This option is not available in searches for phrases in indexes created with Acrobat 5 0 or earlier You cannot use wildcard characters in stemming searches e Search In Attachments searches all PDF files that are attached to the current PDF document For information on searching attachments by using the Attachments tab see Searching in attachments Acrobat 7 0 Standard Closing the Search PDF window There are several methods of closing the Search PDF window e Windows only Click Hide at the top of the Search PDF window The document pane returns to its larger size If you accidentally close the Search PDF window simply reopen it to view your most recent search results e Click Done at the bottom of the Search PDF window The How To window returns to its state before you clicked Search e If a How To page was open before you started searching click the Back button P until that page reappears If you accidentally close the Search PDF window while reviewing the results of a search you can click the Search button EY to display the results You can also choose Edit gt Search Results gt Next Result or Edit gt Search
424. ookmarks page thumbnails and links You can also retrace your steps through documents to return to where you started Related Subtopics Paging through documents Retracing your viewing path Navigating with bookmarks Navigating with page thumbnails Navigating with links Viewing layers Navigating documents with file attachments Reading article threads Acrobat 7 0 Standard Paging through documents The navigation controls in the status bar at the bottom of the window provide a quick way to navigate through documents In addition you can use menu commands the Navigation toolbar and keyboard shortcuts for paging through a PDF document E c D E F E ya Navigation controls A First Page button B Previous Page button C Current page D Next Page button E Last Page button F Go To Previous View button G Go To Next View button y w A To go to another page Do one of the following e To go to the first or last page click the First Page button I 4 or the Last Page button Pl in the status bar or choose View gt Go To gt First Page or Last Page e To go to the next or previous page click the Next Page button or the Previous Page button on the status bar or choose View gt Go To gt Next Page or Previous Page e If you are in Fit Page view and the page layout is set to single page press the Up Arrow or Down Arrow key to move up or down a page See Setting the page layout and
425. ool labels are turned off selectively when space in the toolbar area becomes limited To move a toolbar Do one of the following e To move a toolbar in the toolbar area drag the toolbar by the separator bar which is located at the left edge of a toolbar You can move the toolbar within the toolbar area or you can drag the toolbar into the document pane to create a floating toolbar You can drag the bar back to its original location e To move a floating toolbar in the document pane drag the toolbar by its title bar E Adobe Acrobat Professional Annual_Report pdf hoe File Edit Yew Document Comments Took cvemced Window Help as Sa a Ge amp ee a p wa create POF Sj commen a meri ith Ty i J s e amp i j r Select jag e l e amp 100 iC d m gpude che biana drinking cha coffee mikia we pharimg ihe leve Moving a section of tools from the toolbar area To lock or unlock the position of toolbars Choose View gt Toolbars gt Lock Toolbars The separator bars disappear when toolbars are locked Note Lock Toolbars locks only the position of toolbars in the toolbar area Floating toolbars are not locked in position To dock toolbars Choose View gt Toolbars gt Dock All Toolbars to expand and dock all floating toolbars in their default location in the toolbar area If necessary the toolbar area expands to three lines and toolbar labels are hidden selectively to save space
426. oolean operators This option is available only for searching in a designated location not for single document searches See Using Boolean queries in multiple document searches The Look In menu lets you restrict the search to the current document an index or a location on your computer If you choose to search an index or a location on your computer additional options appear under Use These Additional Criteria For information about these additional options see Using advanced search options for multiple document searches The options under Use These Additional Criteria let you restrict the search parameters according to the criteria you specify The results include instances that match all of the selected criteria only For example if you select Whole Words Only and Case Sensitive for a search of the word Color the results don t include color or Colors e Proximity returns documents that contain two or more words that you specify and in which the range of words between the specified words is lower than the number specified in the Search preferences For example if you search for the words Adobe printer and set the Proximity preference to 900 the search finds all instances that contain the words Adobe and printer but the number of words between them is not more than 900 This option is available only for a search of multiple documents or index definition files and if Match All Of The Words is selected e Stemming finds words that c
427. oose File gt Print Setup Windows or File gt Page Setup Mac OS to set general printing options The available options vary with different printers and drivers See your printer driver documentation for details Click the Print button or choose File gt Print Choose a printer from the list at the top of the Print dialog box Mac OS choose an option from the Presets pop up menu In Windows click Properties to set printer driver options In Mac OS set printer driver options in the Print Center In the Acrobat Print dialog box in the Comments And Forms pop up menu specify which visible content prints The Document option prints document contents and form fields Document And Markups prints document contents form fields and comments Document And Stamps the default prints the document form fields and stamps but no other markups such as note comments and pencil lines Form Fields Only prints interactive form fields but does not print document contents 8 In the Preview on the right drag the slider or click in the slider area to see the effects of scaling on multiple pages Select any of the following options and then click OK Windows or Print Mac OS Options may vary For example the Page Order option is available only if you choose Multiple Pages Per Sheet for Page Scaling NN BB YW N O Current View Selected Graphic Prints the page area including text comments and so on that is visible in
428. operties dialog box click Initial View 3 Select the options you want and then click OK See Initial View options for document properties You have to save and reopen the file to see the effects 4 Add page transitions for selected pages or the entire document See Adding page transitions Note Acrobat supports page transitions and bullet fly ins from PowerPoint Acrobat 7 0 Standard Initial View options for document properties The Initial View options in the Document Properties are organized into three areas Document Options Window Options and User Interface Options Document Options Determine the appearance of the document within the document window the page layout and magnification which panes open how it scrolls and the page number at which the document opens e Show determines which panes and tabs are displayed in the application window by default Bookmarks Panel And Page opens the document pane and the Bookmarks tab e Page Layout determines whether the document is viewed in single page facing page continuous page or continuous facing page layout e Magnification sets the zoom level the document will appear at when opened Default uses the magnification set by the user e Page Number sets the page that the document opens at usually page 1 e Last viewed Page option is set in the Startup preferences Note Setting Default for the Magnification and Page Layout options uses the individual users set
429. or 2001 Coated Produces high quality separations using Japan Color inks under the following printing conditions 350 total area ink coverage positive film ISO Type 3 paper Japan Color 2001 Uncoated Produces high quality separations using Japan Color inks under the following printing conditions 310 total area ink coverage positive film ISO Type 4 paper Japan Color 2002 Newspaper Produces high quality separations for newspaper printing using Japan Color inks under the following conditions 230 total ink coverage positive film standard newsprint paper in Japan Japan Web Coated Ad Produces high quality separations based on the following printing conditions 320 total area ink coverage positive film This profile was created using the JMPA Japan Magazine amp Printing Association data sets Data sets are based on DDCP Digital proofing standards U S Sheetfed Coated v2 Produces high quality separations using U S inks under the following printing conditions 350 total area of ink coverage negative plate bright white coated stock U S Sheetfed Uncoated v2 Produces high quality separations using U S inks under the following printing conditions 260 total area of ink coverage negative plate uncoated white offset stock U S Web Coated SWOP v2 Produces high quality separations using U S inks under the following printing conditions 300 total area of ink coverage negative plate coated publication grade
430. or Rich Text Format or Microsoft Word format If you have an Adobe PDF version of a document but you don t have the original application file you can save the text to Rich Text Format RTF a standard for exchanging content between text editing applications Images are saved by default in JPEG format You can also convert Adobe PDF files to Microsoft Word format doc Note The text file you obtain when you convert a PDF file to RTF or Word format is not equivalent to the source file in the authoring application Some coding information may be lost in the conversion To convert an Adobe PDF document to RTF or Word format L 2 In the Save As dialog box choose Rich Text Format rtf or Microsoft Word format doc for Save As Type Windows or Format Mac OS and click Settings Select any of the following options When you are finished click OK and click Save to convert the PDF document Include Comments Preserves PDF comments Retain Columns Preserves the column layout If not set the text flow of a page appears as a single column The way the columns appear depends on the application and version used to display the RTF or DOC file For example not all versions of Microsoft Word properly display multicolumn format from an RTF file Retain Page Size Margin Preserves the page size and margins in page layouts Include Images The default output image format is JPEG Output Format Select JPEG or PNG for the image
431. or more information on compression see Compressing and downsampling images Note Some applications cannot open TIFF files that are saved with JPEG or ZIP compression In these cases LZW compression is recommended RGB CMYK Grayscale Other Specifies the type of color management for the output file Embed Profile places an ICC profile matching the current working space into the output file Embedding this profile may increase file size Off does not add any profile to the output file Ask When Saving displays a dialog box that lets you choose whether to embed or discard the ICC profile from the input file The size of the profile is given Colorspace Resolution For Colorspace let Acrobat determine the color space or choose Color RGB Color CMYK Grayscale or Monochrome Choose Grayscale for example to convert color images in the file to shades of gray Choose Monochrome to convert images to black and white Choose Color RGB or Color CMYK to override the document s original color management information with the default settings For Resolution let Acrobat determine the resolution automatically or choose 72 96 150 300 600 1200 or 2400 ppi You can also type a resolution from 1 to 2400 ppi Note Higher resolutions such as 2400 ppi are suitable only for small page sizes up to 6 826 inches Defaults Restores all settings in the dialog box to the default settings Acrobat 7 0 Standard Conversion options f
432. or the fit visible view and for viewing articles Acrobat 7 0 Standard General preferences The General panel of the Preferences dialog box provides the following preference options Automatically Save Document Changes To Temporary File Every Determines how often Acrobat automatically saves changes to an open document Automatically Detect URLs From Text Specifies whether web links that weren t created with Acrobat are automatically identified in the PDF document and become clickable links Open Cross Document Links In Same Window Closes the current document and opens the document being linked to in the same window minimizing the number of windows open If the document being linked to is already open in another window the current document is not closed when you click a link to the open document If you do not select this option a new window opens each time you click a link to a different document Note To override this setting whether selected or deselected press Ctrl Windows or Option Mac OS and choose Open Link In New Window Save As Optimizes For Fast Web View Restructures a PDF document for page at a time downloading from web servers Emit Passthrough PostScript When Printing Enables PostScript XObjects in the PDF file to be emitted when that PDF file is printed to PostScript printer Enable Print Preview Controls the display window in the Print dialog box that shows how the PDF will print Turning this off
433. ore typically in a collection of documents Searching an index is much faster than searching all the text in the documents An index search produces a results list with links to the occurrences of the indexed documents Selecting the Match Whole Word Only option when searching indexes significantly reduces the time taken to return results Note To search an Adobe PDF index you must open Acrobat as a standalone application not within your web browser In Mac OS indexes created with some older versions of Acrobat are not compatible and cannot be searched in Acrobat 7 0 using the current Search feature until the indexes are updated To search an index e UNa At the bottom of the Search PDF window click Use Advanced Search Options Type the word you want to find For Look In select Select Index If you want to view information about an available index select the index name click Info and then click OK The information includes the title information provided by the builder location build date creation date number of documents in the index and the index status Select the index you want to use or click Add locate the index file pdx you want and then click Open In the Index Selection dialog box click OK and then proceed with your search See Advanced search options Once you ve selected an index to search in you can choose Currently Selected Indexes in step 3 instead of the Select Index com
434. orientation 9 To learn shortcut keystroke hints for paging through documents see Keys for moving through a document To use the Navigation toolbar 1 If the Navigation toolbar is hidden either choose View gt Toolbars gt Navigation or right click Windows or Control click Mac OS the toolbar area and then choose Navigation 2 Click the buttons to move forward or backward through your document To jump to a page by its number Do one of the following e Choose View gt Go To gt Page type the page number and click OK e Drag the vertical scroll bar until the number of the page you want to jump to is displayed e Select the current page number in the status bar type the page number to jump to and press Enter or Return Note If your document s page numbers are different from the actual page position in the PDF file the page position may appear in parentheses in the status bar For example if the first page of an 18 page chapter begins numbering at 223 the numbering might appear as 223 1 of 18 You can double click inside the parentheses change the page position number and press Enter or Return to go to that page For information on turning on and off logical page numbers see Page Display preferences To automatically scroll through a document 1 Choose View gt Automatically Scroll 2 Press Esc to stop scrolling Acrobat 7 0 Standard Retracing your viewing path After you have navigated throug
435. orksheet names to bookmarks and converts PowerPoint titles to bookmarks e Add Links To Adobe PDF preserves any links when the file is converted The appearance of links is generally unchanged In Excel and PowerPoint links cannot be created unless the Enable Accessibility and Reflow options are also enabled e Enable Accessibility And Reflow With Tagged PDF embeds tags in the Adobe PDF file Acrobat 7 0 Standard Converting Microsoft Word headings and styles to Adobe PDF bookmarks You control whether to convert Word headings and styles to bookmarks with the options in the Bookmarks tab of the Acrobat PDFMaker conversion settings In addition you can edit the hierarchy of the bookmarks Note If a file contains paragraphs formatted using discontinuous heading sizes PDFMaker inserts blank bookmarks for each missing level To change the Bookmark options 1 In Word choose Adobe PDF gt Change Conversion Settings and click the Bookmarks tab 2 To convert Word headings or styles to PDF bookmarks select the options you want Convert Word Headings To Bookmarks and Convert Word Styles To Bookmarks Note When a checkmark appears next to one of these options all of that option s elements will convert to bookmarks if you deselect some headings or styles in step 2 the checkmark changes to a square to indicate that you ve chosen not to convert all elements for that option 3 If you don t want particular headings or styles to beco
436. ose File gt Create PDF gt From Web Page or choose From Web Page from the Create PDF menu on the toolbar Click the Create PDF From Web Page button on the toolbar Choose Advanced gt Web Capture gt Append Web Page Click Settings In the Web Page Conversion Settings dialog box click the General tab Double click HTML or select HTML and click Settings In the General tab select from the following options Default Colors sets the default colors for text page backgrounds web links and text that replaces an image in a file when the image is unavailable For each color click the color button to open a palette and select the color If you want to use these colors on all pages select Force These Settings For All Pages If you do not select this option your colors are used only on pages that don t have colors defined Background Options specifies whether to display colors and tiled images in page backgrounds and colors in table cells If you do not select these options converted web pages may look different than they do in a web browser but they may be easier to read if printed Wrap Lines Inside PREs Longer Than wraps preformatted HTML lines of text if they are longer than a specified length The web page is scaled so that the longest line on the page fits on the screen Select this setting if an HTML file you re downloading has unreasonably long lines of preformatted text Multimedia determines whether to reference mult
437. ot see comments uploaded from Windows and vice versa The comments repository can reside on either a network folder database WebDAV server or web discussion server WebDAV servers can store both uploaded PDF files and comments repositories Important Reviewers must use Acrobat 6 0 or later to participate in a browser based review Adobe Reader 7 0 users may participate only if additional usage rights are added to the PDF document using an Adobe server product such as Adobe Document Server or Adobe Reader Extensions Server See Reviewing documents with additional usage rights In a browser based review the initiator uploads the PDF document to a server and sends the setup file to reviewers who can see each others comments Related Subtopics Starting a browser based review Example of setting up a browser based review Setting Reviewing preferences for browser based reviews Acrobat 7 0 Standard Starting a browser based review Acrobat includes a wizard that helps you initiate a browser based review The wizard helps you select the PDF document choose the server location for the uploaded PDF file invite reviewers and send an email invitation with an FDF attachment When reviewers open this attachment the review document opens in a web browser and their review settings are configured automatically Before you start the setup wizard you must specify the location of the comments repository where the review comments
438. ountain 2 ofee Bring the Island flavors home pia Dark Roast if AS shill Bland TS Hawaiian Rich 1A Vienna Blend Bookmarks EE Options x 3S Kahili Mountain Coffee SS Bring the Island flavors home D island Special Dark Roast A Mt Kahili Blend D Hawaiian Rich A Vienna Blend Moving a bookmark out of its nested position left and the result right Acrobat 7 0 Standard Adding tagged bookmarks Tagged bookmarks give you greater control over page content than do regular bookmarks Because tagged bookmarks use the underlying structural information of the document elements for example heading levels paragraphs table titles to create bookmarks they can be used for editing the document such as deleting pages You can identify these bookmarks by the Tagged Bookmark icon j Several word processing applications including Adobe InDesign and Microsoft Word support tagged bookmarks If your PDF file contains structural information you can add tagged bookmarks to the file for paragraphs and other items that have HTML elements If not add tags to the document in Acrobat See Tagging Adobe PDF documents for accessibility A second type of tagged bookmark tagged bookmarks for web pages is also available See Navigating Adobe PDF documents converted from web pages To add tagged bookmarks to an Adobe PDF document 1 Click the Bookmarks tab and choose New Bookmarks From Structure
439. output device in dots per inch dpi and enter a resolution in pixels per inch ppi in the For Images Above box For all images with resolution above this threshold Distiller combines pixels as needed to reduce the image s resolution ppi to the specified dpi setting See Compressing and downsampling images e Average Downsampling To averages the pixels in a sample area and replaces the entire area with the average pixel color at the specified resolution e Subsampling To chooses a pixel in the center of the sample area and replaces the entire area with that pixel at the specified resolution Subsampling significantly reduces the conversion time compared with downsampling but results in images that are less smooth and continuous e Bicubic Downsampling To uses a weighted average to determine pixel color and usually yields better results than the simple averaging method of downsampling Bicubic is the slowest but most precise method resulting in the smoothest tonal gradations The resolution setting for color and grayscale should be 1 5 to 2 times the line screen ruling at which the file will be printed As long as you don t go below this recommended resolution setting images that contain no straight lines or geometric or repeating patterns won t be affected by a lower resolution The resolution for monochrome images should be the same as the output device but be aware that saving a monochrome image at a resolution higher than 1500 dpi inc
440. ows Certificates feature when validating signatures and when validating certified documents Be aware that selecting these options might compromise security Acrobat 7 0 Standard Adding Security to Adobe PDF Documents About document security Adding passwords and setting security options Encrypting Adobe PDF files using certificates Encrypting Adobe PDF files using security policies Using eEnvelopes to send secure files Acrobat 7 0 Standard About document security When creating Adobe PDF documents authors can use the following methods to enhance document security e Password security You can add passwords and set security options to restrict opening editing and printing PDF documents See Adding passwords and setting security options e Certification security Encrypt a document so that only a specified set of users have access to it See Encrypting Adobe PDF files using certificates e Adobe Policy Server Apply server based security policies to PDF documents Server based security policies are especially useful if you want others to have access to PDF documents only for a limited time See Encrypting Adobe PDF files using security policies e Document certification When an author digital signature is added editing changes are restricted and detected See Certifying documents If you often use the same security settings for a set of PDF documents consider creating a security policy t
441. ox to change the font size default pop up behavior and other settings for creating and viewing comments See Setting Commenting preferences To resize a pop up window drag its lower right corner To delete a note comment 1 Select the Note tool or the Hand tool i 2 Do one of the following e Select the note icon and then press Delete e Double click the note icon to open the pop up window and choose Delete from the Options menu Acrobat 7 0 Standard Indicating text edits You can use text edit comments in an Adobe PDF document to indicate where text should be edited in the source file These text edit comments do not change the actual text in the PDF document Instead they indicate which text should be deleted inserted or replaced in the source file from which the Adobe PDF document was created Text in the document marked to be deleted appears crossed out Text to be inserted appears in a pop up window and a caret indicates where the text is to be inserted You can also highlight or underline selected text See Highlighting crossing out and underlining text In Windows you can export text edit comments directly to a Microsoft Word document that the PDF document is based on to incorporate your edits To use this feature you must use PDFMaker in Word to create the PDF document If your text edits will be exported to a Word document make sure that the insertion comment is the exact text including spaces
442. p up Note Reset Pop up Note Location Dejte Hide Cornments List Make Current Properties Default Properties Mark Let s review these numbers before we go to print The pop up bar appears when you reply to a comment A Reply heading B Options menu C Reply option in the Options To locate the comment in the Comments List select the comment in the document pane The comment appears Acrobat 7 0 Standard Deleting reply messages If you delete a comment that has been replied to only the parent comment is deleted Any replies to the deleted comment remain in the document but are no longer part of a thread These comments may become difficult to read because they are stacked You may want to view them in the Comments List In a browser based review you can delete your own comments and replies but you cannot delete others replies unless you work offline To delete reply messages Do one of the following e Inthe note pop up window choose Options gt Delete Comment e Select the reply in the Comments List and then click the Trash icon in the Comments List toolbar Acrobat 7 0 Standard Managing Comments Selecting moving and deleting comments Using the Comments List Exporting and importing comments Printing a summary of comments Exporting comments to a Word document Windows Acrobat 7 0 Standard Selecting moving and deleting comments To search for specific comments
443. pane Select a page thumbnail and choose Page Properties from the Options menu In the Page Properties dialog box click Tab Order and select the tab order To tab through rows from left to right or right to left for pages with a right to left binding select Use Row Order To tab through columns from left to right and from top to bottom or right to left for pages with a right to left binding select Use Column Order To tab in the order specified by the authoring application select Use Document Structure Note For structured documents it s best to select the Use Document Structure option to match the intention of the authoring application If the document was created in an earlier version of Acrobat the tab order is Unspecified by default With this setting form fields are tabbed through first followed by links and comments ordered by row Acrobat 7 0 Standard Using bookmarks A bookmark is a type of link with representative text on the Bookmarks tab in the navigation pane Each bookmark goes to a different view or page in the document You can use electronic bookmarks as you would paper bookmarks to mark a place in a document to which you want to return You can also use a bookmark to direct your reader s attention where you want it You can use bookmarks to jump to a destination within an Adobe PDF document to another document PDF or other or to a web page Bookmarks can also perform actions such as executing a me
444. plication or directly from applications such as Microsoft Word To email from Microsoft Word choose Adobe PDF gt Convert To Adobe PDF And Email See Converting Microsoft Office files Windows or Converting Microsoft Office files Mac OS Acrobat 7 0 Standard Managing reviews using the Tracker The Tracker adds a distinct advantage to managed email based browser based and offline reviews It monitors all Adobe PDF documents that you send and receive for reviews PDF documents and related information are stored automatically in three permanent folders and can be moved to folders that you create See Tracking review comments If you initiated a review you can use the Tracker to check the review status of your PDF document send reminder messages and invite more reviewers See Inviting additional reviewers and Tracking review comments If you are participating in a review you can view PDF documents you received You can also use the Tracker as a news reader Search for and subscribe to broadcast services on your network such as news feeds or music channels The Tracker subscribes to web content that uses the Really Simple Syndication RSS format which is compatible with XML and RDF formats o E R E3 Open pand pee Jal Services lew Folder Sig Remove E Manage ae hal y Renews CoffeeDistihutionFacihty pdf Review PCofeeDistributionF acility E il a oe Type Browser Based Review a Participant Reviews Sent
445. pop up menu To keep a commenting tool selected for repeated use L Select the tool you want to use Don t use it yet to add a comment 2 Choose View gt Toolbars gt Properties Bar The Properties toolbar name changes with each tool selection In the Properties toolbar select Keep Tool Selected To select a tool to add a markup Ne eee If the Drawing Markups toolbar is hidden do one of the following Choose Show Drawing Markups Toolbar from the Comment amp Markup pop up menu Choose View gt Toolbars gt Drawing Markups Choose Comment gt Show Drawing Markups Toolbar Choose Tools gt Drawing Markups gt Show Drawing Markups Toolbar Click the tool in the Drawing Markups toolbar or choose a tool from the tool s pop up menu Acrobat 7 0 Standard Adding note comments A note comment is the most frequently used comment You can use the Note tool to add notes on any page in the document and you can position them anywhere on the page When you add a note comment a note icon and a pop up window appear You can add bold italics and other attributes to text in a pop up window similar to formatting text in a word processing application If you enter more text than is visible in the pop up window the text scrolls You can also resize the window if desired or change the icon and color by editing the note properties Nate Tool F Ted Edts g stamp Tool Gh d E Show The annua
446. pplying the user policy to documents without having to specify the security settings each time User policies for passwords and public key certificates are stored on your local computer If you have access to Adobe Policy Server you can also create a user policy that is stored on a policy server and is available only to the person who creates it e An organizational policy is created by an Adobe Policy Server administrator and is stored on a policy server to be shared by a group of users Adobe Policy Server controls access to PDF documents and auditing events as defined by the security policy You can use Adobe Policy Server if your company has purchased rights and made it available to you Related Subtopics Understanding how security policies are authenticated on a server Using Adobe Policy Server Managing security policies Creating user security policies Applying security policies to a document Removing user security policies applied to a document Acrobat 7 0 Standard Understanding how security policies are authenticated on a server In addition to allowing the reuse of the same security settings policies stored on Adobe Policy Server have the added benefit of letting you expire and revoke documents no matter how many copies were created or distributed maintain accountability by auditing who opens protected documents and retain usage flexibility A B c Security policies A Policies are stored on the server B Policies
447. ption is always active for Multiple Pages Per Sheet printing Therefore the pages are always resized to fit the available imaging area regardless of how the Auto Rotate And Center option is set Auto Rotate And Center Adjusts the PDF document s orientation to match the orientation specified in the printer properties and centers the page in the imaging area Choose Paper Source By PDF Page Size Windows Uses the PDF page size to determine the output tray rather than the page setup option This is useful for printing PDF files that contain multiple page sizes on printers that have different sized output trays Print To File Windows Creates a device dependent PostScript file of the document For better results when creating PostScript files use the Save As PostScript command See Conversion options for PostScript or Encapsulated PostScript EPS Printing Tips If you are connected to the Internet this option connects to the Adobe website for information on how to troubleshoot printing problems Advanced Opens one or more panels for setting additional printing options See Setting advanced print options The options available also depend on your Acrobat application Acrobat 7 0 Standard Setting advanced print options The Advanced Print Setup dialog box is available for PostScript and non PostScript printers To set options in the Advanced Print Setup dialog box 1 In the Print dialog box click Advanced
448. pying a table to Excel Ctrl click Windows or Control click Mac OS the table and choose Copy As Table In Excel use the Paste Special command and select XML Spreadsheet e To copy a table in RTF drag the selected table into an open document in the target application Note Copying tables containing Asian languages is supported Acrobat 7 0 Standard Copying images You can copy and paste individual images from an Adobe PDF document to the Clipboard to another application or to a file using the Select tool If you want to copy all the images from a PDF document see Converting Adobe PDF documents to other file formats You can create links from text and images using the Select tool and the Snapshot tool See Creating links If you cannot select an image because of overlapping text choose the Select Images Before Text option in General Preferences To copy an image using the Select tool 1 Select the Select tool gt and do one of the following e To select the image click it or drag a marquee around it e To select a portion of an image drag a marquee around the portion Note To deselect an image and start over click outside it 2 Do one of the following e To paste the image in another document choose Edit gt Copy and in an open document in another application choose Edit gt Paste e To copy the image to the Clipboard right click Windows or Control click Mac OS the image and choose Copy Im
449. r online viewing If you want others to review an Adobe PDF file If you want to control the color in your document Acrobat 7 0 Standard If you want to navigate Adobe PDF documents To move through pages of a PDF document click the navigation buttons on the status bar use the up and down arrow keys use the Page Up and Page Down keys or drag the vertical scroll bar If the PDF document appears in full screen mode as a slide show use the arrow keys to page through the document Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS select Full Screen and then select Show Navigation Bar a 50x00 id 4 2 oF 3 rrel i Navigation buttons Here are some tips for navigating through a PDF document e Use bookmarks Click bookmarks in the Bookmarks tab of the navigation pane to move through the PDF document You can use bookmarks to jump to a destination within an Adobe PDF document to another document or to a web page You can also add your own bookmarks to PDF documents See Creating bookmarks e Use thumbnails Click the page thumbnails or images in the Pages tab of the navigation pane to move through the PDF document e Use articles In magazine and newspaper PDF documents stories flow from column to column and sometimes across several pages Authors can link rectangles that connect the sections of the piece and follow the flow of text If the pointer includes a down pointing arrow whe
450. r publisher Adobe Digital Editions can be purchased from retailers borrowed from libraries or exchanged among users You can also obtain PDF versions of magazines and periodicals by subscribing to a Digital Editions service As with any Adobe PDF file Digital Editions can be moved copied to a folder or a CD posted on the web or sent as an email attachment To read a Digital Edition you must have a license to open and read the Digital Edition generally provided by the seller or lender and activate the Acrobat application See Activating Acrobat Acrobat 7 0 Standard Document Properties and Metadata Viewing document properties Editing document metadata Creating document properties Viewing object metadata and object data Acrobat 7 0 Standard Viewing document properties When you view a PDF document you can get information about it such as the title the fonts used and security settings Some of this information is set by the person who created the document and some is generated by Acrobat You can change any information that can be set by the document creator unless the file has been saved with security settings that prevent changes To get information about the current document 1 Choose File gt Document Properties or choose Document Properties from the document pane menu 2 Click a tab in the Document Properties dialog box Description The Description tab shows basic information about
451. r securely store PDF files online for on demand printing To print over the Internet 1 Save the document and then choose File gt PrintMe Internet Printing 2 Follow the instructions in the URL provided Acrobat 7 0 Standard Producing Consistent Color About color management About color models Do you need color management Creating a viewing environment Managing color in Acrobat Creating an ICC monitor profile Acrobat 7 0 Standard About color management Color matching problems result from various devices and software using different color spaces In a sense each device speaks its own color language and it can t communicate that color very well to another device One solution is to have a system that interprets and translates color accurately among devices A color management system CMS compares the color space in which a color was created to the color space in which the same color will be output and makes the necessary adjustments to represent the color as consistently as possible among different devices The following components are integral to a color managed workflow Device independent color space To successfully compare different device gamuts and make adjustments a CMS must use a reference color space an objective way of defining color Most systems use the CIE Commission Internationale d Eclairage L a b color model which exists independently of any device and is an international standa
452. racy is slightly lower and more font recognition errors occur at 400 ppi and higher resolution processing slows and compressed pages are bigger However if a page has many unrecognized words or very small text 9 points or smaller try scanning at higher resolution Scan in black and white whenever possible e When Recognize Text Using OCR is disabled the full 10 to 3 000 ppi resolution range permitted by Acrobat may be input but the recommended resolution is still 144 and higher ppi For Adaptive compression 300 ppi is recommended for grayscale or RGB input or 600 ppi for black and white input Note Pages scanned in 24 bit color 300 ppi at 8 1 2 by 11 inches 21 59cm by 27 94cm result in large images 25 MB prior to compression Your system may require at least twice that amount of virtual memory available to be able to scan At 600 ppi both scanning and processing typically are about four times slower than at 300 ppi e Avoid dithering or halftone scanner settings These can improve the appearance of photographs but they make it difficult to recognize text e For text printed on colored paper try increasing the brightness and contrast by about 10 If your scanner has color filtering capability consider using a filter or lamp that drops out the background color Or if the text is not crisp or suffers from dropout try adjusting scanner contrast and brightness to clarify the scan e If your scanner has a manual brightness control
453. range of the destination space If this option is not selected the dynamic range of the source space is simulated in the destination space although this mode can result in blocked or gray shadows it can be useful when the black point of the source space is lower than that of the destination space The Use Black Point Compensation option is selected for all predefined color management configurations Keeping this option selected is highly recommended Acrobat 7 0 Standard Adding device profiles to the color management system If you need a profile for your device you can either create one or contact the device manufacturer to obtain one To minimize the potential for confusion when you re working with profiles delete any profiles for devices you or your workgroup aren t using y In Mac OS you can organize the ColorSync Profiles folder by creating additional folders within it or by adding aliases to other folders To add profiles to your system Copy profiles to one of the following recommended locations Windows XP Windows System32 Spool Drivers Color Windows 2000 WinNT System32 Spool Drivers Color Windows NT 4 0 WinNT System32 Color Windows 98 and ME Windows System Color Mac OS If you want your profiles to be seen only by you copy them into lt OSX Disk gt Users lt user gt Library ColorSync Profiles Otherwise use lt OSX Disk gt Library ColorSync Profiles Acrobat 7 0 Standard Creating an ICC m
454. ransitions to enhance the visual effect as the viewer pages through the document kahili Coffee Company Annual Report 2004 E iP Opia Erd b kahili Coffee Company 8 Table of Contents 139 The Kahili Comrmitm J Corneniment to aur i Financial Highlights Dur Commibwent to 5 To Gur Shareholders A Financial Perionmani 5 Officers and Director AAAI COFFEE C ASSO ROMH Gein paana RAAT CAH TEE COMPANY ARSON REPET gi Use the Full Screen button circled to view and navigate PDF documents as a slideshow Related Subtopics Defining the initial view as Full Screen mode Defining an initial view Initial View options for document properties Adding page transitions Acrobat 7 0 Standard Defining the initial view as Full Screen mode To use the Full Screen mode you need to define how the document opens These settings are made in the Document Properties dialog box and are specific to the document The settings that control how the user navigates through the document or whether the view moves from page to page automatically are set in the Full Screen preferences The Full Screen preferences are specific to a system If you set up your presentation on a system you control you control these preferences See Full Screen preferences To have a document open in Full Screen mode 1 Choose File gt Document Properties 2 In the Document Properties dialog box select Initial View 3 For
455. rch for and then click Search Comments For information on additional search options see About searching text Acrobat 7 0 Standard Exporting and importing comments When you participate in an email based review or a browser based review you don t need to use the Import and Export commands to send and receive comments Comments are exported and imported as part of the review process If you re not participating in one of these reviews you may need to export the comments and send them to someone or import the comments that you have received When you export comments you create a Form Data Format FDF file that contains only comments Consequently FDF files are usually smaller than Adobe PDF files You or another reviewer can then import the comments from the FDF file into the original PDF document Comments can also be imported from a PDF document You cannot open and view FDF files on their own You can export comments to and import comments from an XFDF file which is an XML based FDF file To export comments to Microsoft Word files see Exporting comments to a Word document Windows To export all the comments in a document In the document choose Comment gt Export Comments gt To File Windows or Comment gt Export Comments Mac OS From the Save As Type menu Windows or Format menu Mac OS choose Acrobat FDF Files fdf or Acrobat XFDF Files xfdf Select the folder where you want to export
456. rd for color measurement For this reason CIE L a b is considered device independent Color objects can be edited in a device independent color space that is larger than the color space of the output device such as a computer monitor a TV screen film or a four color press Color objects can then be saved with profiles that contain information describing the characteristics of the source and output color devices This makes a color managed workflow advantageous The objects become portable because they can be displayed on widely differing devices simply by tagging the objects with different destination ICC profiles In contrast device dependent color varies depending on the device that produces it An object a vector drawing or bitmap image with a device dependent color space displays colors that depend on the hardware with which the image is created and output Device dependent color works best when each part of the imaging process is controlled For example at a prepress service provider the scanner is calibrated to digitize color in a photo accurately the electronic image is then displayed on a particular calibrated monitor and the resulting file is printed on a particular calibrated printer All of these devices are calibrated to display color accurately from one device to the other Color management engine Different companies have developed various ways to manage color You can choose a color management engine that represents th
457. reases the file size without noticeably improving image quality You should also consider whether users need to magnify a page For example if you are creating a PDF document of a map consider using a higher image resolution so that users can zoom in on the map Note Resampling monochrome images can have unexpected viewing results such as no image display If this happens turn off resampling and convert the file again This problem is most likely to occur with subsampling and least likely with bicubic downsampling The following table shows common types of printers and their resolution measured in dpi their default screen ruling measured in lines per inch lpi and a resampling resolution for images measured in pixels per inch ppi For example if you were printing to a 600 dpi laser printer you would enter 170 for the resolution at which to resample images Printer resolution Default line screen Image resolution 300 dpi laser printer 60 lpi 120 ppi 600 dpi laser printer 85 Ipi 170 ppi 1200 dpi imagesetter 120 Ipi 240 ppi 2400 dpi imagesetter 150 Ipi 300 ppi Compression Image Quality Sets the compression to be applied to color grayscale and monochrome images For color and grayscale images also sets the image quality For color or grayscale images choose ZIP to apply compression that works well on images with large areas of single colors or repeating patterns such as screen shots simple images created wit
458. reen reader screen magnifier or other assistive technology The first time you start Adobe Acrobat 7 0 Standard the Accessibility Setup Assistant starts if Acrobat detects assistive technology on your system See Setting accessibility preferences Single key accelerators and keyboard shortcuts make document navigation simpler For a complete list of keyboard shortcuts see About keyboard shortcuts For additional information on how Adobe products enhance electronic document accessibility visit the Adobe website at http access adobe com To activate single key accelerators 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and click General on the left 2 Select Use Single Key Accelerators To Access Tools 3 Click OK to apply the change To open the How To window Press Shift F4 To close the How To window Press Shift F4 or Esc To open or close Complete Help Do one of the following e To open Help press F1 In Mac OS you can also press Command e To close Help press Ctrl W or Alt F4 Windows or Command W Mac OS You can also click the Close button Click the Search or Index tab to use that feature In Windows press Ctrl Tab to cycle forward through the tabs or press Shift Ctrl Tab to cycle backward through the tabs Press F6 to move between the document pane and the navigation pane In the Index tab you can type an entry into the Select Index Entry box The list scrolls to the first
459. rface OPI versions 1 3 and 2 0 For detailed information on OPI see http partners adobe com links acrobat English only on the Adobe website Preserve Document Information From DSC retains information such as the title creation date and time When you open a PDF file in Acrobat this information appears in the Document Properties Description panel File gt Document Properties gt Description Resize Page And Center Artwork For EPS Files centers an EPS image and resizes the page to fit closely around the image This option applies only to jobs that consist of a single EPS file Acrobat 7 0 Standard Making custom Adobe PDF settings available to other users You can reuse and share settings with other users If you save the custom settings file in the default settings folder it becomes available to all users and is included in the Default Settings menu But you can also add Adobe PDF settings files that were saved in another location to the Default Settings menu To add custom Adobe PDF settings to the Default Settings menu Do one of the following e Drag the joboptions file onto the Distiller window e In Acrobat Distiller choose Settings gt Add Adobe PDF Settings and then double click the desired PDF settings file PDF settings files have the extension joboptions The settings file appears as the selected option in the Default Settings menu e Drag a PDF settings file to the default folder where it becomes the sel
460. rity panel of the Preferences dialog box to change your signature appearances specify a default security method change validation settings and specify other advanced preferences See also Changing signature appearance To set advanced digital signature preferences L In the Preferences dialog box select Security on the left and then click Advanced Preferences To require certificates to be checked against a list of excluded certificates during validation select Require That Certificate Revocation Checking Be Done Whenever Possible When Verifying Signatures The Online Certificate Status Protocol OCSP and the Certificate Revocation List CRL are common schemes that maintain security of a network server containing lists of revoked but unexpired certificates If this option is not selected the revocation status for nonauthor signatures is ignored Under Verification Time select an option to determine whether the time that appears in the digital signature reflects the time the signature was validated Current Time the time set by the default Time Stamp Server specified in the Security Settings or the time the signature was created Click the Windows Integration tab and do the following e Specify whether you can import identities from the Windows Certificates feature into the list of trusted identities See Getting digital ID information from other users Specify whether to trust all root certificates in the Wind
461. rity settings for a document using a policy 1 From the Tasks toolbar choose Secure gt Secure This Document 2 Choose the password security policy you want to use and then click Apply For details on security policies see Encrypting Adobe PDF files using security policies To remove password security settings from a document 1 Do one of the following e From the Tasks toolbar choose Secure gt Remove Security e Inthe Security tab of the Document Properties dialog box choose No Security from the Security Method menu 2 When prompted specify the Permissions password and then click OK Related Subtopics Password security options Acrobat 7 0 Standard Password security options The following security options are located in the Password Security dialog box These options also appear if you change security options while using Acrobat Distiller to create a PDF document Many of these options are available when you create security policies Compatibility Set the type of encryption for opening a password protected document The Acrobat 3 0 And Later option uses a low encryption level 40 bit RC4 while the other options use a high encryption level 128 bit RC4 Acrobat 6 0 And Later lets you enable metadata for searching Acrobat 7 0 And Later lets you enable metadata for searching and encrypt only file attachments Be aware that anyone using an earlier version of Acrobat cannot open a PDF document with a higher compatib
462. rize the comments again switch back to the original document using the Window menu To print or summarize comments directly without opening the Summarize Options dialog box choose Print Comments Summary or Create PDF Of Comments Summary from the Print Comments menu i in the Comments List Choose More Options from this menu to specify the summary settings used in these instances Acrobat 7 0 Standard Exporting comments to a Word document Windows In some instances reviewers make comments in an Adobe PDF document that was created from a Microsoft Word document If you need to make changes to the original Word document based on these comments it may be easier for you to import the comments directly into the Word document rather than switch back and forth between Word and Acrobat You can use Acrobat or Word to export comments from the PDF document into Word and you can import comments in Word 2002 and later The PDF document must be created in Word and include tags Related Subtopics Transferring text edits to a Word document Windows Tips for exporting comments to a Word document Migrating unresolved comments to a revised PDF document Acrobat 7 0 Standard Transferring text edits to a Word document Windows Imported comments appear in the Word document as Word comment bubbles along the side of the document Text that has been inserted crossed out or replaced using the text edit tools in the PDF document can be
463. robat 7 0 Standard Outputting accessible text for a braille printer You can save the text in a PDF document to print on a braille printer Accessible text can be imported and printed out as formatted grade 1 or 2 braille documents by using a braille translation application See the documentation included with the braille translator for more information To save a PDF document as accessible text 1 Choose File gt Save As 2 Choose Text Accessible from the Format pop up menu name the file and then click OK Acrobat 7 0 Standard Using a screen reader Adobe Acrobat supports assistive technologies that enable visually impaired users to interact with computer applications such as screen readers and screen magnifiers When assistive technologies are in use Acrobat may add temporary tags to open PDF documents to improve their readability Use the Accessibility Setup Assistant to improve how Acrobat interacts with the type of assistive technology you use See Setting accessibility preferences You may also change your reading settings for the current document when using a screen reader by choosing Advanced gt Accessibility gt Change Reading Options See Setting Reading preferences Contact your vendor for more information about using a screen reader or screen magnifier with Acrobat Acrobat 7 0 Standard Using the Read Out Loud feature You can use the Read Out Loud feature to read aloud as many pages of a
464. rocess on the online service provider s website The online service list may be updated each time you send images so check it occasionally for new services To order pictures or a project for printing 1 On the toolbar choose Order Pictures Online or Order Project Online from the Picture Tasks pop up menu E Note The first time you use an online service an End User License Agreement appears Click Agree to continue 2 Click Next 3 Choose a service from the list in the Online Services Wizard and follow the prompts If you need help refer to the service provider s customer service or help system Tip Q You can drag the thumbnails bo rearrange the order in which they will be printed Pictures to Print O Untithed jg Xs L Urtided jpg L Untitled ipg Online Services dialog box Windows Acrobat 7 0 Standard Printing pictures and projects on a local printer You can print pictures to a local printer from an Adobe PDF file in just a few steps Print any number of pictures by choosing standard photo print sizes in the Print dialog box Print 0 2 Printer Setup Preview Print Options 1 3 Cine oF more images will be rendered at zjprint nt El 9 me ipintzia lass than 150 dpi ak the requested print Paper Lether ri C Print ony one image per page Crop and rotate bo fit Use eachimage 1 time sj Contact Sheet Options Print Size B aS E Wallet 2 1 x 2 8 E Contact Sheet EI Pic
465. roducts in Europe Europe Prepress Defaults Manages color for content that will be output under typical European press conditions Japan Color Prepress Manages color for content that will be output under typical Japanese press conditions Japan General Purpose Defaults Provides general purpose color settings for consistent color handling across Adobe software products in Japan North America General Purpose Defaults Provides general purpose color settings for consistent color handling across Adobe software products in North America U S Prepress Defaults Manages color for content that will be output under typical U S press conditions Web Graphics Defaults Manages color for content that will be published on the World Wide Web Custom Uses the settings you choose in the Color Management panel You can edit the Working Spaces settings only if you select Custom See Specifying working spaces for unmanaged colors Acrobat 7 0 Standard Specifying working spaces for unmanaged colors Predefined color management settings specify the default color profiles to be associated with the RGB CMYK and Grayscale color models These default profiles are known respectively as the RGB CMYK and Grayscale working spaces These working spaces represent the color profiles that will produce the best color fidelity for several typical output conditions For example the U S Prepress Defaults setting uses a CMYK working space that is des
466. rosoft Excel X SR 1 2004 Microsoft PowerPoint X SR 1 2004 Microsoft Word X SR 1 2004 When you install Acrobat using the default installation settings the installer identifies third party applications on your computer that support PDFMaker and installs the necessary PDFMaker files that enable those applications to convert files to PDF files If you install such a third party application after installing Acrobat on Windows the PDFMaker files are also automatically installed Acrobat 7 0 Standard Converting web pages in Internet Explorer Windows Acrobat adds the Adobe PDF toolbar and Convert Current Web Page To An Adobe PDF File button W to Internet Explorer 5 01 and later which allow you to convert the currently displayed web page to an Adobe PDF file or convert and perform an activity in one easy operation You can convert more than one web page even an entire website to an Adobe PDF file directly within Adobe Acrobat See Creating Adobe PDF files from downloaded web pages The Internet Explorer Adobe PDF toolbar preferences determine only whether converted files open in Acrobat automatically and whether you are prompted to confirm the deletion of files or addition of pages to an existing PDF file The Acrobat web page conversion settings which are available only in Acrobat let you set more advanced settings including the creation of bookmarks and tags After you set the Acrobat web page conversion set
467. row in our clientele as we expanded our geographical shipping possibilities While a small porgon of our total mM business coffee pounds shipped Resizing an article box To edit article properties 1 Select the Article tool and select the article box that you want to edit 2 Right click Windows or Control click Mac OS the box and choose Properties 3 Change the information in the Articles Properties dialog box and click OK To combine two articles Select the Article tool In the document pane select any article box in the article you want to be read first Select the plus sign at the bottom of the article box Ctrl click Windows or Option click Mac OS an article box you want to be read next The second article is appended to the end of the first article All article boxes in the piece are renumbered automatically BRWN Acrobat 7 0 Standard Editing Adobe PDF Documents Copying and pasting text tables and images Editing text Selecting and editing links fields and other objects Cropping pages Rotating pages Extracting moving and copying pages Deleting and replacing pages Setting up a presentation Combining Adobe PDF documents Numbering pages Adding headers and footers Adding watermarks and backgrounds Incorporating Adobe PDF documents into documents with OLE support Acrobat 7 0 Standard Copying and pasting text tables and images In Acrobat Standard you
468. rs in the pop up window associated with the drawing markup Copy Selected Text Into Highlight Cross Out And Underline Comment Pop ups The pop up window associated with proofreading markup comments such as those created by the Highlighter tool includes any text to which the comment is applied if this option is selected Acrobat 7 0 Standard Changing the appearance of comments You can change a comment s color and appearance in the Properties toolbar or the Properties dialog box For some comment types the Properties toolbar contains different options than the Properties dialog box To change the format of text in pop up windows use either the Options menu in the pop up window or the Properties toolbar The title and options for the Properties toolbar vary depending on which tool or object is selected For example if you select a note icon the Note Properties toolbar lets you specify appearance options for the note icon and accompanying pop up window If you select text within the pop up window you can specify appearance options for the text using the Options menu within the pop up window or by using the Properties toolbar You can set default properties for any type of comment so that subsequent comments you create share the same icon and color properties You can set different default properties for each type of comment such as notes highlighting and text boxes We need to revise these figures ii bdapasapdabasaja
469. rt documents and more See Using Acrobat Online The Help menu also contains links to various online resources and references Acrobat 7 0 Standard Using the How To pages The How To pages supplement the Complete Acrobat 7 0 Help offering overviews of some popular topics The How To window appears on the right side of the document pane and never blocks the view of your open document You can position the How To window to the left of the document pane if you prefer There are many keyboard shortcuts to help you navigate the How To pages See About keyboard shortcuts The How To window opens at a How To page The How To home page contains links to additional How To pages that categorize topics by type Links on these pages take you to a simple overview of the topic or to a related topic in the Help documentation To open the How To window to a specific topic Do one of the following e Choose Help gt How To gt topic e Click the Help button in the toolbar and select a How To topic e Choose a topic from a How To menu in the toolbar To open the How To window to the home page 1 Open the How To window to a specific topic 2 Click the How To Home Page button in the upper left of the How To window To close the How To window Do one of the following e Click the Close button e Click the Hide button Windows You can control whether the How To window opens automatically when you start the application S
470. rueType and OpenType fonts can be included in the PostScript file For information on including fonts in a PostScript file see the documentation that came with the application and printer driver you are using to create the PostScript file e Type 1 and OpenType fonts can be included in font folders that Distiller monitors The fonts are called out by name in the PostScript file and Distiller looks in the folders to get the actual fonts e Width only versions of many common Chinese Japanese and Korean fonts are included in Acrobat Make sure that the fonts are available on your computer To install them in Windows choose Complete when installing Acrobat or choose Custom and select the Asian Language Support option In Mac OS Asian language fonts are installed automatically Note Distiller does not support Type 32 fonts Related Subtopics Adding and removing fonts About font embedding and substitution Previewing Adobe PDF documents without embedded fonts Finding PostScript font names Acrobat 7 0 Standard Adding and removing fonts Acrobat provides a default font folder for Distiller to monitor You can also add your own font folders If a PostScript file that Distiller is converting refers to a font but does not contain the font itself Distiller looks in these folders for the font information By default fonts are searched for in the following Windows folders Resource Font in the Acrobat folder Windows Fonts By de
471. rve links styles and bookmarks present in the source file Note A few PowerPoint features aren t converted when you produce a PDF file from a PowerPoint file If a PowerPoint transition doesn t have an equivalent transition in Acrobat a similar transition is substituted if multiple animation effects are in the same slide a single effect is used y If you don t see the Convert To Adobe PDF buttons in the Microsoft application choose View gt Toolbars gt PDFMaker 7 0 To convert a Microsoft Office file to an Adobe PDF file 1 Open the file in the Microsoft Office application 2 Choose Adobe PDF gt Change Conversion Settings to change the conversion settings SeeCreating custom Adobe PDF settings 3 Excel If you want to convert all worksheets in the Excel file choose Adobe PDF gt Convert Entire Workbook If this option isn t selected only the current page is converted 4 Do one of the following e Choose Adobe PDF gt command e Click the Convert To Adobe PDF button on the toolbar e Click the Convert To Adobe PDF And EMail button on the toolbar The Adobe PDF file automatically attaches to a new message in your default email application e Click the Convert To Adobe PDF And Send For Review button on the toolbar to convert the file to an Adobe PDF file and initiate a review process See Setting up an email based review Note If PDFMaker anticipates problems generating comments tags links or bookm
472. s form fields digital signatures comments bookmarks attachments document properties custom document properties XMP metadata object data indexed structure tags and image XIF extended image file format metadata Several of these items are searched by default while others require you to select particular options or use a particular search tool See Searching for words in an Adobe PDF document Acrobat 7 0 Standard Searching for words in an Adobe PDF document You can use either the Find toolbar or the Search PDF window to locate a word series of words or partial word in the active Adobe PDF document The Find toolbar provides a basic set of options for searching for text in only the current PDF document the Search PDF window searches more PDF areas than the Find toolbar provides more advanced options and lets you search for text in one or more PDF documents an index of PDF files or PDF files on the Internet see Searching Adobe PDF documents on the Internet By default both the Find toolbar and the Search PDF window search the text layers form fields and digital signatures in the PDF document both features also let you include bookmarks and comments in the search By default the Search PDF window also searches object data and image XIF extended image file format metadata it searches document properties and XMP metadata by default but only when searching multiple PDF documents or a PDF index it searches indexed s
473. s in the Properties toolbar or the Properties dialog box See Changing the appearance of comments Acrobat 7 0 Standard Using the Pencil tool The Pencil tool lets you draw free form lines in Adobe PDF documents Use the Pencil Eraser tool to erase parts of the pencil markups that you drew To sketch with the Pencil tool 1 Select the Pencil tool 4 F from the Arrow tool menu on the Drawing toolbar or choose Tools gt Drawing Markups gt Pencil Tool 2 Move the pointer to where you want to begin drawing You don t have to use one unbroken stroke You can release the mouse button briefly move the pointer to a new location and continue drawing To specify the line width color and other properties of pencil marks before you draw choose View gt Toolbars gt Properties Bar and select the desired options from the Pencil Tool Properties toolbar To edit the pencil comment AT 1 To erase parts of the drawing select the Pencil Eraser tool f from the Arrow menu on the Drawing Markups toolbar and then drag across the areas of the drawing that you want to remove AT h 2 To change the line width color and other properties use the Hand tool to right click Windows or Control click Mac OS the drawing choose Properties and then select the options you want from the Pencil Mark Properties dialog box See Changing the appearance of comments Acrobat 7 0 Standard Using the Dimensioning tool
474. s links to specific places in them If you re setting up a website you may want to use an HTML page as the Welcome page and put links to the PDF documents in the HTML code See Creating links Q Rather than distributing one large document it s usually better to distribute a collection of small documents with links between them Small documents open more quickly than large ones The links enable users to go straight to the relevant information instead of requiring them to locate the information by browsing or using Search Acrobat 7 0 Standard Naming Adobe PDF documents When naming an Adobe PDF document that is going to be distributed electronically it s a good idea to follow standard naming conventions e Use ISO 9660 file names because some network and email programs truncate long file names An ISO 9660 file name can contain up to eight characters with no spaces optionally followed by an extension a period and from one to three characters Only uppercase roman letters the underscore _ and digits 0 9 can be used in ISO 9660 folder names and file names Folder names must be no more than eight characters have no extension and be no more than eight levels deep If you re using a Macintosh as the host system make sure that your file names and folder names don t have a leading space e Use the pdf extension with an Adobe PDF file name In Windows documents without the pdf extension may not appear in the Open dialog box
475. s that don t specify a tab order select Use Document Structure For Tab Order When No Explicit Tab Order Is Specified Select any other preferences you want See Using high contrast colors ies Select Forms and then select background or highlighting colors for form fields Select Multimedia and select the accessibility preferences that you want 5 Select Reading and select the Read Form Fields option and other appropriate options See Setting Reading preferences aN Related Subtopics Accessibility options Using high contrast colors Setting Reading preferences Selecting a reading order Enabling single key accelerators Acrobat 7 0 Standard Accessibility options The Accessibility Setup Assistant helps you select several options that improve accessibility in Acrobat particularly if you use assistive technologies You can manually select additional options in various panels of the Preferences dialog box The Accessibility Assistant includes the following options Note Some options may not be available depending on the type of assistive device you specify the assistant presents only options that are appropriate for your device Use High Contrast Colors For Document Text When selected you can choose from a list of contrasting color combinations for text and background or create your own See Using high contrast colors Disable Text Smoothing Makes text sharper and easier to read with a
476. s that you ve associated with each particular collection folder Each collection folder can point to multiple PDF files no matter where each PDF file is located for example a single collection folder can list PDF files that are actually located in different folders on your computer on a network and also on the web You can change each collection folder s name add new collection folders and add PDF files to each collection folder To view PDF files in an Organizer category 1 To expand or collapse a category or folder in the categories pane click the icon to the left of the category icon or folder icon 2 Select a subcategory or folder under a main category The pages pane lists all PDF files that are associated with that subcategory or folder To organize PDF files with the Collections category 1 To edit the list of collection folders do any of the following e If you want to rename a collection folder right click Windows or Control click Mac OS the collection folder name choose Rename Folder and then type the new name e If you want to delete a collection folder right click Windows or Control click Mac OS the collection folder name choose Delete Folder and then click Yes in the confirmation dialog box The PDF files within the collection folder aren t deleted from their original locations e If you want to add a new collection folder click the Create A New Collection button i in the Organizer window Or in Acrobat
477. scans typically preserve some of this unwanted dot structure If it is not removed the dot structure reduces JPEG compression significantly and it may cause Moire patterns when viewing or reprinting a PDF The Descreen filter typically works best on 200 to 400 ppi grayscale or RGB input or for Adaptive compression on 400 to 600 ppi black and white input The Auto setting recommended allows Acrobat to choose when to descreen it applies the filter for 300 ppi or higher grayscale and RGB input and disables it for 200 ppi or lower input The Off setting disables the filter Consider choosing the Off setting when scanning a page with no pictures or filled areas or when scanning at a resolution higher than the range at which the filter is effective Halo Removal On recommended removes excess color at high contrast edges which may have been introduced during either printing or scanning This filter is used only on color input pages Acrobat 7 0 Standard Scanning tips Before you scan paper documents consider the following tips and techniques e Acrobat scanning accepts images between 10 and 3 000 ppi However if you select Searchable Image or Full Text amp Graphics for PDF Output Style input resolution of 144 ppi or higher is required and input resolution higher than 600 ppi is downsampled to 600 ppi or lower e For most pages black and white scanning at 300 ppi produces text best suited for conversion At 150 ppi OCR accu
478. se in which the number of words between the specified words isn t more than the number you specify You can enter any number from 1 to 10 000 Enable Fast Find Automatically generates a cache of information from any Adobe PDF file that you search with either the Find toolbar or the Search PDF window The cache then speeds the search process the next time you search the same file by using the Search PDF window To avoid excessively large caches which can slow overall performance don t set the value of the Maximum Cache Size option too high Maximum Cache Size Limits the temporary cache of search information for the Fast Find option to the specified size in megabytes The default value is 20 but you can enter any number between 5 and 10 000 When the cache size starts to exceed the size specified the least recently used cache information is deleted Purge Cache Contents Deletes the Fast Find option s entire temporary cache of search information Acrobat 7 0 Standard Indexing Multiple Adobe PDF Documents About using Catalog to index Adobe PDF documents Acrobat 7 0 Standard About using Catalog to index Adobe PDF documents A catalog is a multiple document index that makes searching a specific collection of Adobe PDF files much faster The Catalog feature is available only in Acrobat Professional If you want to define and create your own catalogs you should upgrade to Acrobat Professional All users including Ado
479. see one page at a time or a continuous flow of pages You can view the same PDF document in different panes using a split window view or you can view copies of the same document in different windows using the New Window command Related Subtopics Adjusting the page position Magnifying and reducing the view Using the Wireframe view Setting the page layout and orientation Using split window view Viewing a document in multiple windows Reading documents in read mode Reading documents in Full Screen mode Viewing the Info panel Acrobat 7 0 Standard Adjusting the page position Hil l Use the Hand tool to move around the page so that you can view all the areas of it Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk with your hand To adjust the page position 1 Select the Hand tool 2 Do either of the following e Drag the page up or down Release the mouse button to stop scrolling e If the page is zoomed in to a high magnification drag the page left or right to view a different area Acrobat 7 0 Standard 1 Magnifying and reducing the view The toolbar and status bar offer several methods for magnifying the view of PDF documents e The Zoom In and Zoom Out tools let you change the document s magnification e The Dynamic Zoom tool lets you zoom in or out by dragging the mouse or mouse wheel up or down Magnification options on toolbar A Zoom
480. select Display Art Trim Bleed Boxes Acrobat 7 0 Standard Rotating pages You can rotate all pages in a document or only selected pages Rotation is based on 90 increments To rotate a page a range of pages or all pages Do one of the following Choose Document gt Rotate Pages From the Options menu on the Pages tab choose Rotate Pages For Page Range specify whether all pages pages corresponding to page thumbnails selected in the Pages tab or a range of pages are to be rotated 3 Select Even And Odd Pages Odd Pages Only or Even Pages Only from the Rotate menu and select the orientation of pages to be rotated Ne e To temporarily change the view of the page choose View gt Rotate View gt Clockwise or Counterclockwise You cannot save a rotated view Acrobat 7 0 Standard Extracting moving and copying pages You can extract pages from an Adobe PDF file using the Extract command You can delete the extracted pages or copy them to a separate file When you extract a page from a PDF document all comments and links associated with the page content are also extracted Bookmarks and articles associated with the pages however are not extracted You can also use page thumbnails to copy or move pages within a document and between documents You can copy or move one page at a time or multiple pages simultaneously Tagged bookmarks offer another mechanism for moving and deleting pages within a
481. settings in Distiller Note Password protected Excel files can t be converted to a PDF file Also many PowerPoint features aren t converted when you produce a PDF file from a PowerPoint file on Mac OS For example animations and transitions aren t converted To convert a Microsoft Office file to an Adobe PDF file 1 Open Distiller and select the Adobe PDF settings to be used for the file conversion For most users the default settings are adequate See Using default Adobe PDF settings files For information on editing these settings and creating new settings see Creating custom Adobe PDF settings Important The conversion of files to Adobe PDF is also based on the printer settings or page setup you have chosen for your Microsoft application For example if you are using Microsoft PowerPoint and choose Handouts from the print dialog box the PDF file is based on the Handouts version of the presentation 2 Open the file in the Microsoft Office application 3 Click one of the following buttons on the toolbar e The Convert To Adobe PDF button ar e The Convert To Adobe PDF And EMail button Ed The Adobe PDF file automatically attaches to a new message in your default email application 4 In the Save dialog box specify a file name and folder in which to save the PDF file and click Save By default the Adobe PDF file is saved in the same folder as the source file using the same file name but with a pdf extension 5
482. settings later Click the Select tool and do one of the following e To bookmark a single image click in the image or Ctrl drag Windows or Command drag Mac OS a rectangle around the image To bookmark a portion of an image Ctrl drag Windows or drag Mac OS a rectangle around the portion To bookmark selected text drag to select it The selected text becomes the label of the new bookmark You can edit the label Click the Bookmarks tab and click the bookmark under which you want to place the new bookmark If you don t select a bookmark the new bookmark is automatically added at the end of the list Choose New Bookmark from the Options menu or click the New Bookmark icon at the top of the Bookmark tab Type or edit the name of the new bookmark and press Enter Windows or Return Mac OS Choose View gt Toolbars gt Properties Bar and choose a color and style for the text After you have defined a bookmark s appearance you can reuse the appearance settings by selecting the bookmark and choosing the Use Current Appearance As New Default command from the bookmark s context menu To add an action to a bookmark BR WN Click the Bookmarks tab Right click Windows or Control click Mac OS a bookmark and choose Properties In the Bookmark Properties dialog box click Actions Choose an action from the Select Action menu and click Add For information on the actions that can be a
483. shelf and has a Subscription icon on the Issue icon You can read and store issues and exercise any subscription features on any computer activated with the same ID To specify how to check for new issues L Click the Subscription icon on the thumbnail of the Digital Edition issue in the My Digital Editions bookshelf Do any of the following e Select Check Over The Network Every and enter a number in the Days box to specify how often to automatically check for new issues Checking and downloading of issues occurs in the background when Acrobat is running Select Display A Message to open a dialog box from which you can download available issues immediately Select Mark The Digital Edition Thumbnail Only to highlight the Subscription icon in yellow whenever a new issue is available To check for new issues manually L Ze 3 Click the Subscription icon on the thumbnail of the Digital Edition issue in the My Digital Editions bookshelf Click the Check For New Issues button on the Subscription Preferences dialog box In the New Issues Available dialog box click Yes if you want to download a new issue The issue opens automatically If you click No you are asked if you want the option to download issues in the future If you click No again the issue is marked as Refused and is no longer be available to you To renew or cancel a subscription e Click the Subscription icon on the thumbnail of the Digital Edition issue in th
484. shortcuts for menu commands and navigation e Support for assistive technology such as screen readers and screen magnifiers that read content and convert it to speech or braille output See Using a screen reader and Outputting accessible text for a braille printer e Visibility customization to make text and images easier to view See Using high contrast colors e Reflow capability for text to view at high magnification or on Portable Device Assistants PDA See Reflowing the contents of tagged Adobe PDF documents e Speech functionality on systems without assistive technologies See Using the Read Out Loud feature e Navigation through documents using automatic scrolling to reduce keyboard actions See Scrolling automatically For more information about creating accessible PDF documents and for using accessibility features in Adobe Acrobat to read PDF documents visit the Adobe website at http access adobe com Related Subtopics Elements of accessible Adobe PDF documents Understanding how tags affect accessibility Acrobat 7 0 Standard Elements of accessible Adobe PDF documents When you create Adobe PDF documents or adapt existing documents for accessibility you ll want to consider the following factors Reading order To effectively read information on a page a screen reader or Text to Speech requires that content be structured Adding tags to an Adobe PDF document structures the content it identifi
485. sing Adobe Policy Server click Help in the upper right corner of the APS Web Console window Acrobat 7 0 Standard Managing security policies Use the Managing Security Policies dialog box to create copy edit and delete security policies You can also indicate Favorite policies that appear on the Secure menu To manage security policies 1 From the Secure menu on the Tasks toolbar choose Manage Security Policies 2 From the Show menu choose whether you want to display organizational policies user policies that you ve created or all policies that you have access to 3 Select a policy do any of the following and then click Close e Click New to create a new policy See Creating user security policies e Click Copy to copy an existing policy This option is useful if you want to create a new policy that is based upon the settings of an existing policy e Click Edit to edit an existing policy For password and certificate policies which are stored on the local computer editing a policy affects only those documents to which the policy is applied after the policy is edited For policies stored on a server you can edit the permission settings and other options This button isn t available for organizational policies e Click Delete to delete the policy This option may not be available for organizational policies e Click Favorite to add the selected policy to the Secure menu on the Tasks toolbar or on the Document gt S
486. splay characteristics of text files that you convert to Adobe PDF files To set display options for plain text files Neo o aN Do one of the following to open the Web Page Conversion Settings dialog box Choose File gt Create PDF gt From Web Page or choose From Web Page from the Create PDF menu on the toolbar Click the Create PDF From Web Page button on the toolbar Choose Advanced gt Web Capture gt Append Web Page Click Settings In the General tab of the Web Page Conversion Settings dialog box double click Plain Text or select Plain Text and click Settings In the General tab select from the following options e Colors set the default colors for text and page backgrounds For each color click the color button to open a palette and select the color Wrap Lines At Margin wraps lines that reach the margin of the text files It is generally a good idea to select this option because web pages have no preset page width Otherwise lines are defined only by carriage return or new line characters and the page is scaled so the longest line fits on the screen Reflow Text is available when Wrap Lines At Margin is selected See Understanding and optimizing Reflow Limit Lines Per Page limits the number of lines that can appear on a PDF page to the specified number Click the Fonts And Encoding tab to specify fonts for body text headings or preformatted text Input Encoding sets the encoding of
487. sses in the Send Comments window Q To reuse the PDF document when the review is completed hide the Document Message Bar by right clicking Windows or Control clicking Mac OS between the Document Message Bar and the document title bar and choose Hide Document Message Bar from the pop up menu Then save and rename the PDF document Acrobat 7 0 Standard Participating in a browser based review When you receive an email message that invites you to participate in a browser based review opening the FDF attachment opens the online PDF document in your web browser The FDF file also configures your review settings for the session and connects you to the online comments repository You can add comments upload them for others to see download other reviewers comments and change comment status If you don t want to review the PDF document using your web browser you can save the PDF document for an offline review in Acrobat and upload your comments later You cannot edit or delete another reviewer s comments but you can add a reply See Replying to another reviewer s comments To participate in a browser based review 1 Open the FDF attachment in your email application This configures the review settings opens a copy of the PDF document in your web browser and adds any comments already added to the document Note If the PDF document does not appear in your browser you may not have access to the server where the PDF file is lo
488. ssociated with bookmarks see Action types Ac ro bat 7 0 Standard Managing bookmarks Initially a bookmark displays the page that was in view when you created the bookmark which is the bookmark s destination Although you can set bookmark destinations as you create each bookmark it is sometimes easier to create a group of bookmarks and then set the destinations later Once you ve created a bookmark you can change its text destination or action type You can also change the appearance of a bookmark to draw attention to it To change a bookmark s name or appearance Do any of the following e Select the bookmark in the Bookmarks tab choose Rename Bookmark in the Options menu and type the new bookmark name e Right click Windows or Control click Mac OS the bookmark in the Bookmarks tab and choose Rename e If necessary choose View gt Toolbars gt Properties Bar to open the Properties toolbar Then select the bookmark and change the color and type style e Right click Windows or Control click Mac OS the bookmark and select Properties In the Appearance tab change the color and style of the text e To change the font size choose small medium or large for Text Size from the Options menu m ca isa i m3 lid a b Setect wg 2 IF H 134 F ia Hap g LE E ES Kahili Mountain Coffee Bring the Island flavors Bookmark Properties x home ee DEMET e S Mt Kahili
489. st Your system fonts are listed below the document fonts 6 Choose a font in the Font menu check the permissions to determine which options are available for that font and then select an embedding option e For Can Embed Font you can select both the embed and subset options To embed the entire font rather than a subset make sure that Subset is not selected e For Can Embed For Print And Preview Only you can select the embed option e For Cannot Embed Font neither the embed or subset option is available e For Cannot Embed Font For Editing condition you can unembed or subset embed the font To unembed a font make sure that Embed Selected Font is not checked If you unembed a font that is not installed on your system font substitution occurs and the viewing results may be unacceptable When only a limited number of font characters are used in a document subsetting is usually used to decrease the size of the PDF file e For No System Font Available neither the embed or subset option is available Acrobat 7 0 Standard Selecting and editing links fields and other objects You can use many of the editing tools to select and edit objects such as links fields and multimedia objects in an Adobe PDF document A selected object usually shows a bounding box selection handles show when the pointer moves over the object When the pointer moves over a locked object no selection handles show When objects are selected one is red a
490. stScript printer e Windows When you create a PostScript file you have to send the fonts used in the document To send the fonts click the Adobe PDF Settings tab in the Adobe PDF Printing Preferences dialog box and deselect Do Not Send Fonts To Adobe PDF See Using the Adobe PDF printer e Give a PostScript file the same name as the original document but with the extension ps When Distiller creates the Adobe PDF document it replaces the ps extension with pdf This makes it easy to keep track of the original PostScript and PDF versions Some applications use a prn extension instead of the ps extension Distiller recognizes both ps and prn extensions e Color and custom page sizes are available if you use the PPD file that comes with Acrobat Distiller 7 0 Choosing a PPD file from some other printer may cause PDF documents without appropriate color font or page size information e When using FTP to transfer PostScript files between computers especially if the platforms are different send the files as 8 bit binary data to avoid converting line feeds to carriage returns or vice versa Related Subtopics Using watched folders to convert PostScript files automatically Acrobat 7 0 Standard Using watched folders to convert PostScript files automatically You can configure Distiller to look for PostScript files in certain folders called watched folders Distiller can monitor up to 100 watched folders When Distiller f
491. t You can also use Windows Search and Mac OS Finder to locate PDF documents on the Internet or on your system For more information consult your system s documentation Acrobat 7 0 Standard Setting Search preferences You can set the Search preferences which apply to all subsequent searches with the Find toolbar or Search PDF window Search preferences that affect only searches with the Search PDF window and not the Find toolbar are noted in the option description To set Search preferences 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS 2 Click Search 3 Set options you want and click OK Ignore Asian Character Width Finds both half width and full width instances of the Asian language characters in the search text Ignore Diacritics And Accents Finds both cafe and caf when you type cafe as the search text for example If this option is not selected typing cafe does not find caf Always Use Advanced Search Options Makes the Advanced Search window the default display for the Search PDF window and the Basic Search window isn t available though its options still appear in the Advanced Search window Maximum Number Of Documents Returned In Results Limits the search results in the Search PDF window to a specific number of documents The default value is 100 but you can enter any number from 1 to 10 000 Range Of Words For Proximity Searches Limits the search results to tho
492. t Acrobat 7 0 Standard Completing Adobe PDF forms If a PDF form contains interactive form fields you can fill in the form with the Basic toolbar s Hand tool When you place the Hand tool pointer over an interactive form field fall the pointer icon changes from the Hand icon to the Pointing Hand icon T the Pointing Hand Plus icon i the Arrow icon k or the I beam icon L If the form fields aren t interactive the Hand icon thy doesn t change instead you can print a noninteractive PDF form and fill it out by hand Some text fields are dynamic which means they automatically resize to accommodate the amount of data you enter and can span across pages See About form fields that span multiple pages and About typing in forms with barcodes To fill out an interactive PDF form 1 Select the Hand tool vy 2 If you want to make form fields easier to identify in the PDF file do any of the following in the Document Message Bar e To display a light blue color in the background of all form fields select Highlight Fields e To display a red outline around all form fields that you re required to fill select Highlight Required Fields This option appears only if the PDF form contains required fields 3 Position the pointer inside a form field and click The I beam pointer allows you to type text the Arrow icon lets you select an item in a list box the Pointing Finger icon hy or the Pointing Hand P
493. t 7 0 Standard Creating custom stamps You can create custom stamps from PDF JPEG bitmap Adobe Illustrator AI Adobe Photoshop PSD and Autodesk AutoCAD DWT DWG files When you select the file to be used for the stamp you must create a category to store the stamp If you want to add an image to a PDF document one time only simply paste the image into the document Pasted images have the same characteristics as other stamp comments each includes a pop up window and editable properties To create a custom stamp A BWN Re From the Stamp Tool menu on the Commenting toolbar choose Show Stamps Palette Choose a stamp category from the pop up menu at the top Click Import select the file you want to use and then click Select If the file has more than one page scroll to the page you want and then click OK Choose a category from the pop up menu or type a name to create a new category name the custom stamp and then click OK To edit a custom stamp From the Stamp Tool menu amp on the Commenting toolbar choose Show Stamps Palette Choose the stamp category right click Windows or Control click Mac OS the stamp and choose Edit from the pop up menu Edit the category or name of the stamp or replace the image and then click OK Acrobat 7 0 Standard Deleting custom stamps Use the Stamps palette to delete custom stamps and stamp categories You can delete only the custom stamps
494. t Encrypt All Document Contents if you want the document and its metadata to be encrypted Select Encrypt All Document Contents Except Metadata to allow document storage retrieval systems and search engines to have access to the metadata stored in the document Select Encrypt Only File Attachments to allow full access to the document encrypting only the file attachments Select Audit Documents if you want to track the events of the PDF documents to which the policy is applied Events include printing modifying viewing closing form filling and signing documents To specify who is allowed to open the PDF document to which the policy is applied do the following Add the recipients If you add external users they receive an email message informing them that they have access to secure documents The email message includes a registration link Change the security permissions of any recipient Select the recipient choose Permissions specify the actions allowed and then click OK For details on Adobe Policy Server permissions see Adobe Policy Server Help Click Next and then click Finish Acrobat 7 0 Standard Applying security policies to a document You can apply either an existing organization policy or a user policy to a PDF document You must be online with a connection to your Adobe Policy Server host in order to apply an Adobe Policy Server policy to a document Adobe Policy Server security policies must be stored on a
495. t F5 Open and move focus to Ctrl Shift F5 navigation pane Move focus among the areas F6 of the document document yellow Document Message bar navigation panes and How To window Move focus to next element of Tab Tab the active navigation tab Trash Can Options menu Close box tab contents and tab Move to next navigation tab Up Arrow or Down Arrow JUp Arrow or Down Arrow and make it active when focus is on the tab Move to next navigation tab Ctrl Tab Command Tab and make it active when focus is anywhere in the navigation pane Expand the current bookmark Right Arrow or Shifttplus Right Arrow or Shift plus focus on Bookmarks tab sign sign Collapse the current bookmark Left Arrow or minus sign focus on Bookmarks tab Xpand all bookmarks Collapse selected bookmark Forward Slash Forward Slash Move focus to previous item Up Arrow Up Arrow in a navigation tab Acrobat 7 0 Standard Keys for navigating the Help window Windows Action Mac OS Action Open Help window Close Help window Ctrl W or Alt F4 Move focus among tabs Right Arrow or Left Arrow Right Arrow or Left Arrow Contents Search Index If necessary press Ctrl Tab or Command Tab to move the focus to the navigation pane and tab contents tab Acrobat 7 0 Standard Keys for navigating the How To window Windows Action Mac OS Action Open or close How To Shift F4 Shift F4 window Open and move focus to Sh
496. t text attributes such as font font size and letter spacing To edit the text attributes 1 Choose Tools gt Advanced Editing gt TouchUp Text Tool or select the TouchUp Text tool ir on the Advanced Editing toolbar 2 Click in the text whose attributes you want to edit A paragraph of text is enclosed in a bounding box You can select text within the paragraph by dragging 3 Right click Windows or Control click Mac OS the text and choose Properties 4 In the TouchUp Properties dialog box click the Text tab You can change any of the following text attributes e Font You can select any font installed on your system or fully embedded in the Adobe PDF document Document fonts are listed at the top system fonts are listed below For more information about working with fonts see Accessing and embedding fonts e Font size e Character spacing which inserts uniform spacing between two or more characters in selected text e Word spacing which inserts uniform spacing between two or more words in selected text e Horizontal scaling which specifies the proportion between the height and the width of the type e Baseline offset which offsets the text from the baseline The baseline is the line on which the type rests e Fill color and stroke color e Stroke width Note For legal reasons you must have purchased a font and have it installed on your system to revise text using that font Acrobat 7 0 Standard Addin
497. t the file and ensures that readers see the text in its original font Embedding increases file size only slightly unless the document uses double byte fonts a font format commonly used for Asian languages You can embed the entire font or just a subset of the characters used in the file Subsetting ensures that your fonts and font metrics are used at print time by creating a custom font name That way your version of Adobe Garamond not your service provider s version can always be used by the service provider for viewing and printing When Acrobat cannot embed a font due to the font vendor s settings and someone who opens or prints an Adobe PDF file does not have access to the original font a Multiple Master typeface is temporarily substituted AdobeSerifMM for a missing serif font and AdobeSansMM for a missing sans serif font The Multiple Master typeface can stretch or condense to fit to ensure that line and page breaks in the original document are maintained The substitution cannot always match the shape of the original characters however especially if the characters are unconventional ones such as script typefaces For Asian text Acrobat uses fonts from the installed Asian language kit or from similar fonts on the user s system Fonts from some languages or with unknown encodings cannot be substituted in these cases the text appears as bullets in the file If characters are unconventional left the substitution font wi
498. tScript See Advanced options 4 To save your changes do one of the following e Click OK to apply the changes to a new version of the current settings file e Click Save As to save the changes as a different Adobe PDF settings file Enter a unique descriptive name for the new settings file and then click Save The new file is saved as a joboptions file in the same location as the default files By default PDF settings files are saved in the following folders e Windows Documents and Settings All Users Shared Documents Adobe PDF 7 0 Settings e Mac OS Library Application Support Adobe PDF Settings Note By default the edited settings file uses the name of the Adobe PDF settings on which it is based For example if you edit the Press Quality settings your first custom conversion settings are saved in a file named Press Quality 1 To remove custom Adobe PDF settings files In Acrobat Distiller choose Settings gt Remove Adobe PDF Settings and double click the file you want to remove Acrobat 7 0 Standard Adobe PDF settings options You can edit the options in a selected settings file The settings panels appear different in Windows and Mac OS Related Subtopics General options Images options Fonts options Color options Advanced options Acrobat 7 0 Standard General options The General options enable you to specify the version of Acrobat to use for file compatibility and other file and d
499. tach File Attach Shift J Sound Paste Clipboard Image D gt g SJ D og Move focus to comment Move focus to text in comment hift Tab Shift Tab pacebar Spacebar Move focus to next comment N Open pop up window for comment that has focus N end and receive comments in browser based review Save document and work offline browser based Y review Go back online lt Acrobat 7 0 Standard Keys for moving through a document Windows Action Mac OS Action Previous seon O atp Page Up i Home or Shift Ctrl Page Home or Shift Command Up or Shift Ctrl Up Arrow Page Up or Command Shift Up Arrow Last page End or Shift Ctrl Page End or Shift Command Down or Shift Ctrl Down Page Down or Shift Arrow Command Down Arrow Left arrow or Ctrlt Page Up Left arrow or Command Page Up Next page Right arrow or Ctrl Page Right arrow or Command Down Page Down Next view revious document roll up soll down i Spacebar selected Zoom in Ctrl equal sign Command equal sign oom out Ctrl hyphen Command hyphen Ctrl Spacebar then click Command Spacebar then click Ctrl Shift Spacebar then Command Shift Spacebar click then click First page Scroll when Hand tool is Zoom in temporarily N Q O 3 c e PEN S ge O S lt Acrobat 7 0 Standard Keys for general navigating Windows Action Mac OS Action how hide menu bar Shift Command M Move
500. te You can add commenting rights directly from Acrobat Professional You add other usage rights using a server extension For more information see the Adobe website at www adobe com products server readerextensions main html English only Reviewing also includes these new features e Callout tool The new Callout tool lets you create text box markups that point to specific areas of a PDF document e Group Markups You can group comments and markups so that your comments function as a single comment e Dimensioning tool The new Dimensioning tool lets you add a line comment between two points with your comments e Exporting comments and markups You can export comments and markups directly into Word documents using Word 2002 and later You can also export comments and markups into a PDF document that has already been revised e Tracking reviews You can monitor reviews easily using the Tracker The Tracker monitors all Adobe PDF documents that you send and receive as well as all related comments and participants e Approving documents In the Asian Traditional Chinese Simplified Chinese Japanese and Korean version of Acrobat 7 0 an approval workflow is now available for documents that require approval from multiple branches of an organization In this type of workflow PDF documents are sent to participants in a sequential order Acrobat 7 0 Standard Document security Acrobat 7 0 offers enhanced security features includin
501. te criteria or that contain additional words in a particular document property including the author title subject file name keywords bookmarks comments image metadata XMP metadata object data and indexed structure tags You can search using just document characteristics without entering a search word For example you can search your local disk for all Adobe PDF documents that you created after a certain date Search PDF Hide What werd or phrase would yoy ike to search For ketum results containing Match Exact word or phrase ki Look In my Documents w Use these additional criteria Tite Contains at K kahili Dats Crested Is after w e 2 a oie an04 hall Keywords Contains ka M Coffee e Whole words ony Case Sensitive F Search in Bookmarks F Search in Comments e Seardh in Attachments ee Search Searching multiple PDF documents provides additional search criteria To add document characteristics to the search criteria 1 In the Search PDF window in Advanced Search options select a check box under Use These Additional Criteria 2 Specify a search criterion Choose a document property from the first pop up menu and then choose a value from the adjacent pop up menu 3 In the box type the value of the criterion If you choose Date Created or Date Modified in step 2 you can also click the pop up menu to select the date from an interactive pop up calendar 4
502. te file and click Save Acrobat 7 0 Standard Getting digital ID information from other users You can keep a copy of other users digital ID certificates in a list of trusted identities Your list of trusted identities is like an address book that stores digital ID certificates The list lets you validate the signatures of these users on any documents you receive You can also use the list of trusted identities to encrypt files See Encrypting Adobe PDF files using certificates The preferred method of adding another user s certificate to your list of trusted identities is by importing the certificate from an FDF file that the user sends to you You can also add a certificate directly from the PDF document signed by someone who used a self signed digital ID although this method may not be trustworthy To request a certificate from another user BRWN Choose Advanced gt Trusted Identities Click Request Contact Type your name email address and contact information To allow other users to add your certificate to their list of trusted identities select Include My Certificates Select whether you want to email the request or save it as a file so that you can email it later and then click Next Select the digital ID file to use and then click Select Do one of the following If the Compose Email dialog box appears type the email address of the person you are requesting a certificate from and type
503. than one email application is installed on your system Acrobat may try to start the application you don t normally use when sending a PDF document as an attachment If this occurs do one of the following e Windows Double click Internet Options in the Windows Control Panel In the Internet Properties dialog box select the Programs tab and then select your email application of choice e Windows Change the MAPI settings in your email application In Windows Adobe Reader uses the Messaging Application Program Interface MAPI to communicate with your email application Most email applications come with MAPI settings to handle this communication For more information on configuring your email applications see the email application s Help e Mac OS In Mail the email application that s included with Mac OS choose File gt Preferences select General and then choose the email application you want to use from the Default Email Reader pop up menu Restart Acrobat for the changes to take effect If your application is not listed choose Select from the menu and browse to the location Be aware that if you select an application that is not listed in the Default Email Reader menu Acrobat may not support your application Once you ve verified that Acrobat works with your email application you can initiate a review See Starting an email based review or Starting a browser based review You can email a PDF document from your email ap
504. that you created not the predefined stamps When you delete a stamp the stamp is removed from the Stamp Tool menu but the stamp file is not deleted To delete stamps 1 From the Stamp Tool menu oe on the Commenting toolbar choose Show Stamps Palette 2 Choose the stamp category from the pop up menu right click Windows or Control click Mac OS the custom stamp and choose Delete from the pop up menu 3 If you haven t provided a name in the Identity preferences the Identity Setup dialog box prompts you to do so To delete a custom stamp category 1 Choose Manage Stamps from the Commenting toolbar 2 Select the category you want to delete and then click Delete Note Deleting all stamps in a custom stamp category deletes the custom stamp category Acrobat 7 0 Standard Marking up documents using drawing tools You can use the drawing tools to mark up a document with lines circles and other shapes called drawing markups You can also add a note to the pop up window of any drawing markup Drawing tools appear on the Drawing Markups toolbar and its subset the Drawing toolbar When selecting a drawing tool consider the effect you want The Rectangle tool C the Oval tool j the Arrow tool Pi and the Line tool let you create simple shapes The Polygon tool creates a closed shape with multiple segments The Polygon Line tool creates an open shape with multiple segments The Cloud tool K2 works the same way as
505. the Attach As Adobe PDF button 2 Select a file and click Open to convert the file to a PDF file 3 Click Save to save the PDF file To convert files to secured PDF files and attach them to an email message 1 In the Outlook email Message window click the Attach As Secured Adobe PDF button Note The Attach As Secured Adobe PDF button appears only after you ve configured an Adobe Policy Server in the Acrobat Security Settings window 2 Click Browse select one or more files to convert and click Open 3 Specify the users that can open the PDF file and then click OK e To specify only users that receive the PDF file select Restrict Access Only To People In This Message s To Cc And Bcc List In this case the PDF file isn t secured until you send the email message e To specify only users that are specified by a security policy select Restrict Access By Applying The Following Security Policy and then select a security policy in the list In this case the PDF file is secured before it is attached to the email message 4 If prompted enter your user name and password to log into the Adobe Policy Server Acrobat 7 0 Standard Converting Microsoft Access files Windows You convert Microsoft Access files to Adobe PDF files in the same way as you convert Office files to Adobe PDF files See Converting Microsoft Office files Windows To edit the PDF conversion settings in Access choose Adobe PDF gt Change Conversion S
506. the Organizer window Acrobat 7 0 Standard Using the categories pane of the Organizer window The categories pane of the Organizer window contains four categories to help you locate and organize PDF files that reside on your computer on a network and on the web e History contains subcategories that list all PDF files that you ve opened during a specified period of time You can t change the subcategory names or manually add PDF files to the History which is automatically updated each time you open a PDF file and as time passes but you can clear the entire history by using the Clear History button in the files pane You can also control the maximum length of the file history or turn it off with the Remember Files In Organizer History For option in the Startup preferences e My Computer Windows or disk name Mac OS lists the hard drives and folders in their current hierarchy This category is especially useful if you know where a particular PDF file resides e Favorite Places lists folders network locations and web directories that you ve specified as favorite destinations This category functions like bookmarks or favorite destinations that you create for quick access in a web browser except that the destinations are folders or drives that contain PDF files You can add or remove destinations from the Favorite Places list but you can t edit the destination names e Collections contains collection folders that list all PDF file
507. the PDF file that the initiator specifies becomes the master file to which comments are imported Each reviewer receives a tracked copy of this PDF document which allows the initiator to monitor the review status Reviewers can save a copy of the PDF document to their local hard drive and successfully transfer the tracking data to that copy if they use the Save A Copy command Any form fields in a PDF document are not fillable during the review Important Acrobat 7 0 and Adobe Reader 7 0 are recommended for participating in reviews Reviewers may use Acrobat 6 0 to review documents but some commenting tools and features won t be available Comments are sent in FDF from Acrobat 6 0 In an email based review the initiator uses the Send By Email For Review wizard to start the review Participants add comments and send them to the initiator Related Subtopics Starting an email based review Receiving comments Inviting additional reviewers Acrobat 7 0 Standard Starting an email based review Before you start an email based review make sure that your email application is configured to work with Acrobat See Using email in a review To start an email based review e o Start the review initiation wizard by using one of the following methods Choose Send By Email For Review from the Send For Review pop up menu Choose File gt Send For Review gt Send By Email For Review Choose File gt Organizer select a
508. the comments and then name the export document Click Save to create an FDF file that contains only the comments When imported the comments maintain the same location and position they occupied in the original file To export only selected comments in a document l From the Options menu in the Comments List choose Export Selected Comments From the Save As Type menu Windows or the Format menu Mac OS choose Acrobat In the Comments List select the comments you want to export FDF Files fdf or Acrobat XFDF Files xfdf Specify a file name and location and then click Save To import comments L De In the document that you want to receive comments choose Comments gt Import Comments From the Objects Of Type menu Windows or the Show menu Mac OS choose Acrobat FDF Files fdf Adobe PDF Files pdf Acrobat XFDF Files xfdf or All Files Double click the name of the document with the comments The comment positioning matches that of the file they were imported from If comments appear out of place the source and recipient PDF documents are likely different For example if you import comments from a ten page document to a two page document only comments from the first two pages appear Acrobat 7 0 Standard Printing a summary of comments Summarizing comments is a convenient way to get a synopsis of all the comments associated with an Adobe PDF document When you sum
509. the current view The option name changes depending on whether you have a page selected Current View or an area on a page selected using the Snapshot tool Selected Graphic Current Page Prints the page that is visible in the current view Pages From To Prints a range of pages In Windows if the Use Logical Page Numbers option is selected in Page Display Preferences you can enter numbers that match the numbering printed on the pages using roman numerals or actual page numbers For example if the first page of a document is numbered iii you can enter iii or 1 to print that page Page Scaling Reduces enlarges or divides pages when printing Acrobat supports page sizes up to 15 000 000 inches 38 100 000cm by 15 000 000 inches 38 100 000cm e None prints the upper left or center of a page if auto rotated and centered without scaling Pages or selections that don t fit on the paper are cropped e Fit To Printer Margins reduces or enlarges each page to fit the imageable or printable area of the currently selected paper size The printer driver determines the imageable area of the paper e Reduce To Printer Margins shrinks large pages to fit the currently selected paper size but does not enlarge small pages If an area is selected and it is larger than the imageable area of the currently selected paper it is scaled to fit the imageable area e Tile Large Pages divides oversized pages or selected areas into segments or tiles Small
510. the document The title author subject and keywords may have been set by the person who created the document in the source application such as Microsoft Word or Adobe InDesign or by the person who created the PDF document You can add to or edit this information if the security options allow such changes You can search for these description items in Acrobat to find particular documents The Keywords section can be particularly useful for narrowing searches Note that many search engines use the title to describe the document in their search results list If a PDF file does not have a title the file name appears in the results list instead A file s title is not necessarily the same as its file name The Advanced group box shows which PDF version the document is created in the page size number of pages and whether the document is tagged This information is generated automatically and cannot be modified Security The Security tab describes what activities if any are not allowed See About document security Fonts The Fonts tab lists the fonts and the font types used in the original document and the fonts font types and encoding used to display the original fonts If substitute fonts are used and you aren t satisfied with their appearance you may want to install the original fonts on your system or ask the document creator to re create the document with the original fonts embedded in it See Accessing and embedding fonts
511. the review cycle The How To window is closed except when a tracked PDF document is opened in an email based or browser based review To display the How To window 1 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and select Reviewing 2 Select Reset Automatic How To Pages and then click OK Acrobat 7 0 Standard Viewing and reviewing comments The most common type of comment is the note comment which is like a sticky note attached to a document A note comment appears in a pop up window A note comment includes two parts the note icon or markup that appears on the page and a text message or comment that appears in a pop up window when you place the pointer on or select the note icon Comments can be in the form of text boxes audio clips stamps and attachment files See About adding comments REVISED 1 55 pm 5 3 04 7 The annual meeting of stockholders will be held April 30 at p m Pacific Time at Kahili Coffee Company headquarters fi in La Lisa Stoch Kahili Corporate Convention Center Independent Auditors DJL LLLP Boise Options P m E send me a new file when t obtain all these revisions have been incorporated il infor a Comments in a PDF document A Stamp B Text edit C Comment rollover D Note pop up window y If the notes are difficult to read you can change the font size See Setting Commenting preferences To vi
512. then choose Properties 2 In the Properties dialog box click the Review History tab to see the history of status changes people have made to a comment Acrobat 7 0 Standard Marking comments with checkmarks Checkmarks can be used to indicate whatever you like For example you can use them to keep track of which comments you have read or which ones you want to remember Checkmarks are for your personal use and do not appear when others view the PDF document unless you change the status of comments See Changing the review status of comments To mark comments with checkmarks In the Comments List click the checkmark box next to a comment so that the Checkmark icon Kal appears Acrobat 7 0 Standard Sorting comments You can sort comments in the Comments List by author page type date color checked state or status by person In a thread of replies only the first message is sorted and the reply messages are sorted in the same category as the first message in the thread To sort comments in the Comments List 1 Click the Comments tab At 2 Choose an option from the Sort menu Z in the Comments List Acrobat 7 0 Standard Showing and hiding comments You can hide or show comments based on type reviewer author status or checked state Hiding comments is also called filtering Filtering affects the appearance of comments in both the document window and the Comments List When you print or summ
513. tings You can select a predefined set of options from the Default Settings menu or click Edit to view or change the settings in the Adobe PDF Settings dialog box These options match the Distiller default settings For more information see Using default Adobe PDF settings files and Creating custom Adobe PDF settings To add security to the PDF file choose one of the following options from the Adobe PDF Security menu Reconfirm Security For Each Job opens the Adobe PDF Security dialog box each time you create a PDF file using Adobe PDF printer Specify settings in the dialog box Use The Last Known Security Settings uses the same security settings as the last time a PDF file was created using Adobe PDF printer on your machine To view or change the security settings click Edit For information on setting security options see Adding passwords and setting security options Choose an output folder for the converted PDF file using one of the following methods Select a folder from the Adobe PDF Output Folder menu Click Browse to add or change the output folder Choose Prompt For Adobe PDF Filename to specify a location and file name at conversion time Choose a page size from the Adobe PDF Page Size menu Any custom page sizes that you have defined are listed on this menu To define a custom page size see Creating a custom page size Select any of the following options e View Adobe PDF Results automatically starts Acr
514. tings as desired you need to use the Create PDF From Web Page feature in Acrobat at least once before the settings take effect in the Internet Explorer web page conversion feature See Specifying conversion settings for capturing web pages When you convert a web page you can also choose to do one of the following activities using a menu command e Add the converted web page to an existing PDF file e Print the page A converted web page is reformatted to a standard page size with logical page breaks This avoids inconsistent results in printing directly from a browser window e Email the page Automatically open your email application with the converted web page attached e Initiate an email based review When you send an Adobe PDF document by email for review reviewers receive the document as an email attachment Recipients can add their comments to it and then send their comments to you e Display the Adobe PDF pane in the Internet Explorer window This provides a convenient place for managing converted web pages Folders and PDF files are organized under the root folder Desktop You can navigate files and create rename and delete folders in this window as well as rename and delete files Only PDF files and folders containing PDF files are listed In Windows XP if you don t see the button in Internet Explorer choose View gt Toolbars gt Adobe PDF Note The files and folders displayed in the Adobe PDF pane are the same files and
515. tings in the Page Display preferences Window Options Determine how the window adjusts in the screen area when a user opens the document Apply to the document window itself in relationship to the screen area of the user s monitor The User Interface Options determine which controls appear when the user opens the document e Resize Window To Initial Page adjusts the document window to fit snugly around the opening page according to the options that you selected under Document Options e Center Window On Screen positions the window in the center of the screen area e Open In Full Screen Mode maximizes the document window and displays the document without the menu bar toolbar or window controls e Show File Name shows the file name in the title bar of the window e Show Document Title shows the document title in the title bar of the window The document title is obtained from the Description panel of the Document Properties dialog box User Interface Options Determine which parts of the interface the menu bar the toolbar and the window controls are hidden Note If you hide the menu bar and toolbar users cannot apply commands and select tools unless they know the keyboard shortcuts You may want to set up page actions in the document to provide this functionality See Using actions for special effects Users can press Esc to escape Full Screen Mode Acrobat 7 0 Standard Adding page transitions You can create an inter
516. tructure tags but only when searching a PDF index In addition the Search PDF window lets you include attachments in the search Note Adobe PDF documents can have multiple layers If the search results include an occurrence on a hidden layer selecting that occurrence displays an alert that asks if you want to make that layer visible 9 If you prefer using the Find toolbar dock the toolbar to the Acrobat toolbar area to make it always available See Customizing the work area If you prefer using the advanced search options in the Search PDF window set the Search preference to display these options by default See Setting Search preferences Find Kahii iij Previous pf Nest Math Whale Words Onk Mahon Case Include Bookmarks Inchide Comments x Open Full Acrobat Search Shift Chrl F Options in the Find Options menu expand or constrain the search To search for words using the Find toolbar L Open the document 2 To display the Find toolbar right click Windows or Ctrl click Mac OS in the toolbar U area and select Find In the Find box type the word words or partial word that you want to search for From the Find Options menu select options as desired See Search options 5 To view each search result click the Find Previous button d or the Find Next button P to go backward or forward through the document If you want to switch to the Search PDF feature for additional se
517. ttings for Pages Per Sheet Page Order Print Page Border and Auto Rotate Pages Note Acrobat N up Multiple Pages Per Sheet printing works independently from the N up printing features of printer drivers The Acrobat print settings do not reflect the N up settings of the printer drivers If the N up printing features are enabled in both Acrobat and printer driver the output is generated by two nested N up processes Pages Per Sheet Prints a predefined number of pages or a custom number up to 99 horizontally and vertically during Multiple Pages Per Sheet printing If you select a predefined number from the menu Acrobat automatically selects the best paper orientation Drag the slider below the Preview to view the individual pages Page Order Defines how the pages are ordered on paper during Multiple Pages Per Sheet printing Horizontal places pages from left to right top to bottom Horizontal Reversed places pages from right to left top to bottom This page order is suitable for Asian language documents Vertical places pages top to bottom left to right Vertical Reversed places top to bottom right to left This page order is suitable for Asian language documents Print Page Border Draws the crop box the page boundary of PDF pages during Multiple Pages Per Sheet printing Auto Rotate Pages Adjusts the PDF document s orientation to match the orientation specified in the printer properties Note The Shrink Large Pages o
518. ture Package Page 1 ofi Print Pictures dialog box To print pictures e AUNE On the toolbar choose Print Pictures from the Picture Tasks pop up menu a In the Select Pictures dialog box select each picture you want to print or click Select All to print all pictures Click Next Specify the desired options and then click Next Select a Print Size option to determine the size of the pictures on the page If you select the Picture Package option click Layout Size to determine the paper size and layout To change the paper size for all other options click Change Settings under Printer Setup Select the Layout Size to determine the size of the printed page Select Print Only One Image Per Page if you want only one picture per page Select Crop And Rotate To Fit if you want the image to fill the selected print size This option eliminates any extra white space around a picture that may result from the differences between the picture size and the chosen print size Type a number in the Use Each Image Times box to indicate how many of each picture you want to print Note When you make changes in the Print Pictures dialog box the changes are applied to all selected pictures In the Print dialog box set the desired options and click OK See Printing Adobe PDF documents Note If the print layout exceeds the available print area on the paper you are prompted to choose another option Acrobat 7 0 Standard
519. ty option is set to Acrobat 5 0 And Later or a later Acrobat version Acrobat 7 0 Standard Encrypting Adobe PDF files using certificates When you encrypt a PDF file using a certificate you specify a list of recipients and define the recipients level of access to the file for example whether the recipients can edit copy or print the file You can also encrypt a document using security policies See Encrypting Adobe PDF files using security policies Encrypting a document for a list of recipients begins by including your digital ID in the list so that you later are able to open the document You then select the digital ID certificates for those who you want to be able to open the document You can obtain these certificates from your list of trusted identities from files on disk from an LDAP server or from the Windows Certificate Store if you use Windows After you build a list of recipients who have access to the file you can apply restricted permissions on an individual basis See Getting digital ID information from other users Note You can also create a security policy that stores certificate settings for easy reuse See Creating user security policies To encrypt a file and create a recipient list From the Secure menu on the Tasks toolbar choose Secure gt Show Security Settings For This Document From the Security Method menu choose Certificate Security Select which digital ID you want to use
520. u attempt to submit the form For information on using the Auto Complete preferences see Completing fields automatically Acrobat 7 0 Standard Filling in Adobe PDF Forms About completing Adobe PDF forms Completing Adobe PDF forms Importing form data Exporting form data Emailing completed forms Acrobat 7 0 Standard About completing Adobe PDF forms Adobe PDF forms can be static or interactive Static PDF forms must be printed in order to be filled in while interactive PDF forms contain form fields you can fill in on screen A PDF form is made interactive if its creator sets up the document with appropriate form fields and properties in Adobe Designer Adobe Acrobat Professional Acrobat Content Server or even Adobe GoLive CS You can print a PDF form or export the form data to a separate file Exporting form data allows you to save the existing data or to transport it with an alternative method such as email If you are filling out a PDF form from inside a web browser you may be able to submit the form through the web Note You cannot create forms using Acrobat Standard You can use only Adobe Designer Windows or Acrobat Professional to create forms For information on these products choose Help gt Acrobat Online to visit the Adobe Acrobat website When you search for words in a PDF document the text in form fields is also searched by default See Searching for words in an Adobe PDF documen
521. unksgaard International Publishers Ltd Copyright 1990 All Rights Reserved Proximity Technology Inc THE PROXIMITY VAN DALE LEXICOGRAFIE BV DATABASE Copyright 1990 1995 1997 Van Dale Lexicografie bv Copyright 1990 1996 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY IDE A S DATABASE Copyright 1989 1990 IDE a s Copyright 1989 1990 All rights Reserved Proximity Technology Inc THE PROXIMITY HACHETTE DATABASE Copyright 1992 Hatchette Copyright 1992 All Rights Reserved Proximity Technology Inc THE PROXIMITY EDITIONS FERNAND NATHAN DATABASE Copyright 1984 Editions Fernand Nathan Copyright 1989 All Rights Reserved Proximity Technology Inc THE PROXIMITY TEXT amp SATZ DATENTECHNIK DATABASE Copyright 1991 Text amp Satz Datentechnik Copyright 1991 All Rights Reserved Proximity Technology Inc THE PROXIMITY BERTLESMANN LEXICON VERLANG DATABASE Copyright 1997 Bertlesmann Lexicon Verlang Copyright 1997 1999 All Rights Reserved Proximity Technology Inc THE PROXIMITY WILLIAM COLLINGS SONS amp CO LTD BERTLESMANN LEXICON VERLANG DATABASE Copyright 1986 1997 William Collins Sons amp Co Ltd Bertlsmann Lexicon Verlang Copyright 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY S FISCHER VERLAG DATABASE Copyright 1983 S Fischer Verlag Copyright 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY ZANICHELLI DATABASE Copyright 19
522. untries Palm OS is a registered trademark of Palm Inc Symbian and all Symbian based marks and logos are trademarks of Symbian Limited UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Ltd All other trademarks are the property of their respective owners Apple Information Access Toolkit software included This software is based in part on the work of the Independent JPEG Group THE PROXIMITY MERRIAM WEBSTER DATABASE Copyright 1984 1990 Merriam Webster Inc Copyright 1984 1990 1993 All rights Reserved Proximity Technology Inc THE PROXIMITY FRANKLIN ELECTRONIC PUBLISHERS INC DATABASE Copyright 1994 Franklin Electronic Publishers Inc Copyright 1994 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY MERRIAM WEBSTER INC FRANKLIN ELECTRONIC PUBLISHERS INC DATABASE Copyright 1990 1994 Merriam Webster Inc Franklin Electronic Publishers Inc Copyright 1994 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY WILLIAM COLLINS SONS amp CO LTD DATABASE Copyright 1984 1990 William Collins Sons amp Co Ltd Copyright 1988 1990 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY Dr LLUIS DE YZAGUIRRE I MAURA DATABASE Copyright 1991 Dr Llus de Yzaguirre i Maura Copyright 1991 All Rights Reserved Proximity Technology Inc THE PROXIMITY MUNKSGAARD INTERNATIONAL PUBLISHERS LTD DATABASE Copyright 1990 M
523. vanced gt Web Capture gt Bring Status Dialogs To Foreground to see the dialog box again Note You can view PDF pages while they are downloading however you cannot modify a page until the download process is complete Your software may seem unresponsive at times if it is downloading many pages Acrobat 7 0 Standard Downloading and converting linked web pages If a web page that you converted to an Adobe PDF file contains links you can download and convert any of these linked web pages The new pages can be appended to the current PDF file or opened in a new file After pages have been converted links to these pages change to internal links and clicking a link takes you to the PDF page rather than to the original HTML page on the web To convert linked web pages and append them to the PDF document Do one of the following e Click a web link in your PDF document If necessary specify where to open the converted web page If your Web Capture preferences are set to open web links in Acrobat a plus sign appears with the Hand tool when you point on a web link if your preferences are set to open web links in a web browser a W appears with the Hand tool You can press Shift to toggle to the other setting temporarily e Right click Windows or Control click Mac OS the web link and choose Append To Document e Choose Advanced gt Web Capture gt View Web Links The dialog box lists all the links on the current page or on the
524. version options for PNG format PNG format is useful for images that will be used on the web When you save an Adobe PDF document in an image format each page is saved as a separate file By default files are saved in the same directory as the source file Interlace None creates an image that displays in a web browser only after downloading is complete Adam7 creates an image that displays low resolution versions in a browser while the full image file is downloading This can make downloading time seem shorter and assures viewers that downloading is in progress however it increases file size Filter None compresses the image without a filter This option is recommended for indexed color and bitmap mode images Sub optimizes the compression of images with even horizontal patterns or blends Up optimizes the compression of images with even vertical patterns Average optimizes the compression of low level noise by averaging the color values of adjacent pixels Paeth optimizes the compression of low level noise by reassigning adjacent color values Adaptive applies the filtering algorithm Sub Up Average or Paeth best suited for the image Select Adaptive if you are unsure of which filter to use RGB CMYK Grayscale Specifies the type of color management for the output file Embed Profile places an ICC profile matching the current working space into the output file Embedding this profile may increase file size Off does not add any pro
525. version options for PostScript or Encapsulated PostScript EPS e HTML and XML See Conversion options for HTML XML or plain text format e JPEG and JPEG2000 See Conversion options for JPEG and JPEG2000 format e Microsoft Word Document See Conversion options for Rich Text Format or Microsoft Word format e PNG See Conversion options for PNG format e Rich Text Format See Conversion options for Rich Text Format or Microsoft Word format e Text accessible and plain See Converting to accessible text and Conversion options for HTML XML or plain text format e TIFF See Conversion options for TIFF format 3 Click Settings to set conversion options If the Settings button is unavailable there are no options for the conversion process that you selected Click OK to apply the settings Conversion settings can also be edited in the Convert From PDF preferences See Setting preferences Note These conversion settings are stored separately from the settings used with the Export All Images command See Converting images to an image format 4 Click Save to convert the Adobe PDF document to the selected file type By default the source file name is used as the file name with the new extension and the converted file is saved in the same folder Related Subtopics Conversion options for PostScript or Encapsulated PostScript EPS Conversion options for HTML XML or plain text format Conversion opti
526. views folder in the Tracker deleting a link in the Tracker window doesn t delete the PDF file When reviewers send comments the Tracker updates the date and time they were received The Tracker lists any additional reviewers that you invite with the original participants Any comments you receive from reviewers that you didn t invite must be merged with other comments to appear in the tracked PDF document pod Remove Manage 7 hiy Reviews P T i CoffeeLlistnbutionFacility odi CaffeeDistributionF acility pdf Review mj 7 l Type Browser Based Renew a5 Participant Reviews Sent on 6 4 2004 11 16 15 AM Il Comments last downloaded on 7 19 2004 44 Offline Documents 83243 AM T 20040518 pat il T Security pdf Sent to a 20040518 pdf hsai adobe com 20040517 pdf T L aa 5 Tracker window A Folder options B Reviews you initiated or received C Information for the selected review To view comments in tracked PDF documents Choose Tracker from the Send For Review pop up menu The Tracker opens In the left pane of the Tracker window select a folder To view PDF documents that you initiated select My Reviews To view PDF documents that you received select Participant Reviews To view PDF documents in browser based reviews that you saved to a local disk select Offline Documents Click Expand All PDF documents are listed by name and include the date they were sent and part
527. w gt New Window 2 To close a window click the close box on the window You are prompted to save any changes Closing a window does not close a document if more than one window is open 3 To close all open windows for a document choose File gt Close You are prompted to save any changes before each window is closed Note This feature is not available when PDF documents are viewed in a browser Acrobat 7 0 Standard Reading documents in read mode The read mode is designed to give you a clean work area for when you re simply reading PDF documents Click the Hide Toolbars button fl to retain the menu bar and the navigation pane and move a limited selection of tools to the status bar at the bottom of the work area After you click the Hide Toolbars button a tools menu and zooming features appear to the right of Hide Toolbars button Click the tools menu to select a tool For information on using the Hand tool see Adjusting the page position for the zoom tools see Magnifying and reducing the view for the Select tool see Copying and pasting text tables and images To exit Read Mode click the Show Toolbars button Acrobat 7 0 Standard Reading documents in Full Screen mode In Full Screen mode Adobe PDF pages fill the entire screen the menu bar command bar toolbar status bar and window controls are hidden A document creator can set a PDF document to open in Full Screen mode or you can set the view for yourself
528. ways on If you need to turn it off you can do so by setting the appropriate Distiller parameter For details see the Acrobat Distiller Parameters manual at http partners adobe com links acrobat English only on the Adobe website Policy Specifies how to process images when they are below the resolution you define For Color Grayscale and Monochrome images enter a resolution and then select either Ignore Warn And Continue or Cancel Job from the pop up menu Acrobat 7 0 Standard Fonts options The Fonts options specify which fonts to embed in an Adobe PDF file and whether to embed a subset of characters used in the PDF file You can embed OpenType TrueType and Type 1 fonts Fonts that have license restrictions are preceded by the Lock icon R If you select a font with a license restriction the nature of the restriction is described in the explanation area of the Adobe PDF Options dialog box For more information on working with fonts see Accessing and embedding fonts Note When you combine PDF files with the same font subset Acrobat attempts to combine the font subsets Standard Adobe PDF Settings f High Quality Print PDE J amp Dnaft Embed all fonts POF 1 a4 200 PDF As 1 a 2003 Subset embedded fonts when percent of characters used r lees thar POF 32002 i POF 2 3 2008 a Orly fonts with appropriate permision bis vall be embedded f Press Qualty i Ta Terri Smallest File Size When embedding fals W
529. wed navigated and printed by anyone with free Adobe Reader software while maintaining document integrity In addition to creating Adobe PDF files from virtually any software application you can create PDF files in Adobe Acrobat Standard by scanning and capturing paper documents and by downloading and converting web pages There are many ways to create Adobe PDF files and the amount of structural information the PDF files contain depends on how they are created The more structural information a PDF document contains the more opportunities you have for successfully reusing the content and the more reliably a document can be used with screen readers See Understanding how tags affect accessibility For many users the process for creating Adobe PDF files is almost automatic Most users need only be aware that the settings used in the conversion process can be customized should the quality or size of the Adobe PDF files need to be changed Other users because of their heavy use of images fonts and color for example routinely prefer to customize the conversion settings to create the best possible Adobe PDF file for their needs Acrobat 7 0 Standard Creating Adobe PDF files from other applications You can create Adobe PDF files from applications other than Acrobat using any of three methods Use the Save As or Export command to create an Adobe PDF file from the current file This method is available in such authoring applicatio
530. wn in this list e To move a file up or down in the file list select the file name and click Move Up or Move Down e Drag files within the list e Toremove a file from the list select the file name and click Remove 4 Click OK Acrobat converts and consolidates the files into one Adobe PDF file Depending on the method used to create the source files a progress dialog box may show the conversion of the files Some source applications may start and close automatically When the conversion is complete the consolidated PDF file opens and you are prompted to save the file To specify conversion settings for different file types 1 In the Preferences dialog box click Convert To PDF on the left 2 Select a file type from the list 3 Click Edit Settings and specify options as desired Note Not all file types have settings that can be edited For those file types the Edit Settings button is unavailable Acrobat 7 0 Standard Creating Adobe PDF files from paper documents You can create an Adobe PDF file directly from a paper document using a scanner During scanning you can specify whether to create a searchable Adobe PDF file by applying optical character recognition OCR while scanning or create an image only PDF file that is a bitmap picture of the pages that can be viewed but not searched If you create an image only PDF file and later want to search correct or copy text in the file or make the file accessible t
531. word or phrase you want to search for 3 For the Look In option Advanced Search or Where Would You Like To Search option Basic Search select Browse For Location to find the location you want to search Or you can select All PDF Documents In Basic Search and then select a location from the pop up menu 4 Click Search The results appear nested under the document names and paths To review the results of a multiple document search 1 In the Search PDF window click the plus sign Windows or the triangle Mac OS next to a document name to expand the list of results for that document 2 Click a result The document opens to the appropriate page and the occurrence is highlighted To display the first result in the next document choose Edit gt Search Results gt Next Document to display the last result in the previous document choose Edit gt Search Results gt Previous Document You can sort the results of a multiple document search in a number of ways Select an option from the Sort By menu near the bottom of the Search PDF window Results can be sorted by Relevance Ranking Date Modified Filename or Location Acrobat 7 0 Standard Using advanced search options for multiple document searches When you choose to search multiple PDF documents three sets of additional search criteria are available under Use These Additional Criteria These options let you restrict the results to those that match specified da
532. wser make sure that the Edit toolbar is open and click the Spell Check ABC button lt Click Start to begin the spell check When a word that may be misspelled is found it appears under Word Not Found Suggested corrections appear under Suggestions To change the word that may be misspelled do one of the following Edit the selected word To undo your change click Undo Edit To accept your change click Change Double click to select a correction from the list of suggestions Click Ignore if you don t want to change the word and want to continue with the check Click Ignore All to ignore every instance of the word Click Add if you want to add the word to your personal dictionary Click Change to replace the unrecognized word with the one in the Suggested Corrections section Click Change All to replace every instance of the unrecognized word with the one in the list of suggestions Click Done when you are finished with the spell check To specify a language dictionary L 2 Choose Edit gt Check Spelling gt Edit Dictionary Choose the language dictionary you want to use from the Dictionary menu and then click Done Related Subtopics Setting Spelling preferences Adding words to a dictionary Acrobat 7 0 Standard Setting Spelling preferences You can specify whether words are spell checked while you type which underline color is used for underlined words and which dictionary language is
533. y the page position in parentheses appears in the status bar and in the Go To Page and Print dialog boxes For example if the first page in a document is numbered i it might appear as i 1 of 10 If this option is not selected page numbering information in documents is ignored and pages are numbered with arabic numbers starting at 1 Selecting this option should alleviate most cases of unexpected Go Back behavior in your web browser For additional information on logical page numbering see Numbering pages Use CoolType Adjusts text display to work optimally with your monitor Overprint Preview Turns overprint preview on or off The Overprint Preview mode lets you see on screen the effects of ink aliasing in the printed output A printer or service provider may create an ink alias if a document contains two similar spot colors and only one is required for example Smooth Text Line Art and Images Select whether to smooth text line art or images The default is to smooth both text and images Use Greek Text Below Displays text below the designated point size as gray lines or greeked text to speed display time Use System Setting Uses the system settings for monitor resolution Custom Resolution Sets the monitor resolution Default Zoom Sets the magnification level for PDF documents when they are first opened This value overrides document settings Max Fit Visible Zoom Sets the maximum magnification level f
534. yers tab in the Navigation pane For more information on working with layers see About Adobe PDF layers Layers tab A Eye icon indicates a displayed layer B Hidden layer To view layers 1 Click the Layers tab on the left side of the window or choose View gt Navigation Tabs gt Layers 2 Click the eye icon to hide a layer s content Click the empty box to show a hidden layer s content A layer is visible when the eye icon is present and hidden when the eye icon is absent Acrobat 7 0 Standard Navigating documents with file attachments Acrobat lets you attach any file to an Adobe PDF document so that any user can open it for viewing If the PDF document is moved to a new location your attachment automatically goes with it If you open a PDF document that has files attached the Attachment icon 2 appears in the Status tray You can open these files for viewing edit the file attachments and save your changes to the attachment See Opening and saving attachments Acrobat 7 0 Standard Reading article threads Articles are electronic threads that lead you through a document An article typically begins on one page and continues on a different page later in the document in the same way as articles skip pages in traditional newspapers and magazines When you read an article the page view zooms in or out so that the current part of the article fills the screen For information on adding articles to a PDF do
535. you and substitute the font or cancel processing of the current job Always Embed To embed only certain fonts move them into the Always Embed list Make sure that Embed All Fonts is not selected Never Embed Move fonts that you do not want to embed to this list If necessary choose a different font folder from the pop up menu to display the font in the font list Ctrl click Windows or Command click Mac OS to select multiple fonts to move Note Fonts that have license restrictions are preceded by a padlock icon If you select a font with a license restriction the nature of the restriction is described in the explanation area of the Adobe PDF Options dialog box Add Name If the font you want is not in a font folder click Add Name enter the name of the font select Always Embed List or Never Embed List and click Add For information on getting an exact font name see Finding PostScript font names Note A TrueType font can contain a setting added by the font s designer that prevents the font from being embedded in PDF files Remove Removes a font from the Always Embed or Never Embed list This does not remove the font from your system it just removes the reference to it in the list Note Adobe Acrobat 7 0 does not include the Times Helvetica and ZapfDingbats fonts that have been included in Acrobat 5 0 and earlier If you want these fonts to be viewed and printed in the PDF files that you create embed the fonts

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