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06-086 - epcounty.com

1. Federal Tax Identification No City State Zip Code CIQ Document Number CIQ Sent Date Representative Name amp Title Telephone amp Fax Number Signature Date COUNTY OF EL PASO TEXAS Solicitation Check List Computer Equipment for the J uvenile Probation Department Bid 06 086 THIS CHECKLIST I S PROVI DED FOR YOUR CONVENI ENCE Responses should be delivered to the County Purchasing Department by 2 00 p m Wednesday November 8 2006 Did you visit our website www epcounty com for any addendums Did you sign the Bidding Schedule Did you sign the Certifications Regarding Lobbying Debarment Suspension and Other Responsibility Matters Drug Free Workplace Requirements Federal Debt Status and Nondiscrimination Status And Implementing Regulations document Did you sign the Consideration of Insurance Benefits form Did you file a copy of the completed Conflict of Interest Questionnaire Form CIQ with the El Paso County Clerk in person or by mail to 500 E San Antonio Suite 105 El Paso TX 79901 or by fax to 915 546 2012 attention J oann and write the confirmation number given as proof of filing on your bidding schedule Please include the completed and signed form with your response whether a relationship exists or not If your bid totals more than 100 000 did you include a bid bond Did you provide one original and two 2 copies of your response Computer Equipment for the
2. 1 Commission means the Texas Ethics Commission 2 Family member means a person related to another person within the first degree by consanguinity or affinity as described by Subchapter B Chapter 573 Government Code 3 Local governmental entity means a county municipality school district junior college district or other political subdivision of this state or a local government corporation board commission district or authority to which a member is appointed by the commissioners court of a county the mayor of a municipality or the governing body of a municipality The term does not include an association corporation or organization of governmental entities organized to provide to its members education assistance products or services or to represent its members before the legislative administrative or judicial branches of the state or federal government 4 Local government officer means A a member of the governing body of a local governmental entity or B a director superintendent administrator president or other person designated as the executive officer of the local governmental entity 5 Records administrator means the director county clerk municipal secretary superintendent or other person responsible for maintaining the records of the local governmental entity 18 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity T
3. COUNTY OF EL PASO County Purchasing Department 500 East San Antonio Suite PU500 El Paso Texas 79901 915 546 2048 915 546 8180 Fax Notice to I nterested Parties Sealed bids will be received at the County Purchasing Department 500 E San Antonio Suite PU500 El Paso Texas 79901 before 2 00 p m to be opened at the County Purchasing Office the same date for Bids must be in a sealed envelope and marked Bid to be opened wane Probation Any questions or additional information required by interested vendors must be submitted in writing to the attention of the County Purchasing Agent before Thursday October 26 2006 at 12 00 p m Questions can be faxed to 915 546 8180 Said contract shall be let to the lowest responsible bidder and the COMMI SSI ONER S COURT RESERVES THE RIGHT TO REJ ECT ANY AND ALL BIDS AND WAIVE TECHNICALITIES Only bids that conform to specifications will be considered Faxed bids will not be accepted Successful bidder shall not order items or services until a Purchase Order is received from the County Purchasing Office Payment will not be made on items delivered without a Purchase Order Contract will be awarded by lump sum or line item whichever is in the best interest of the County In order to remain active on the El Paso County Vendor list each vendor receiving this bid must respond in some form Vendors submitting a bid must meet or exceed all specifications herein Vendors submitting
4. BID SPECIFICATIONS OR SCOPE OF WORK THIS SECTION DOES NOT APPLY TO A PERFORMANCE BOND REQUIRED BY CHAPTER 2253 TEXAS GOVERNMENT CODE Beginning J anuary 1 2006 in order to implement HB 914 adding new Local Government Code Chapter 176 ALL VENDORS MUST SUBMIT A CONFLICT OF INTEREST QUESTIONNAIRE Form CIQ disclosing its affiliations and business relationships with the County s Officers County J udge and Commissioners Court as well as the County employees and contractors who make recommendations for the expenditure of County funds The names of the County Officers and of the County employees and contractors making recommendations to the County Officers on this contract are listed in the Specifications THE CONFLICT OF INTEREST QUESTIONNAIRE MUST BE FILED WITH THE COUNTY CLERK AND A COPY OR PROOF OF FILING MUST BE ATTACHED TO THE BIDDER S RESPONSE SUBMITTED TO THE PURCHASING DEPARTMENT Bidders should be aware that this bidding condition is not intended to cover or to advise you about all situations in which Local Government Code Chapter 176 would require you to file a Form CIQ You should consult your private attorney with regard to the application of this law and your compliance requirements Failure to comply is punishable as a Class C misdemeanor 13 NOTICE ALL COMMUNICATIONS BY A VENDOR TO THE COUNTY ITS OFFICIALS AND DEPARTMENT HEADS REGARDING THIS PROCUREMENT SHALL BE DONE THROUGH THE EL PASO COUNTY PURCHASING DEPARTMEN
5. Juvenile Probation Department Bid 06 086 Opening Date Wednesday November 8 2006 DESKTOP SPECI FI CATIONS OptiPlex 745 Small Form Factor Pentium D 915 2 8 GHz 2x2M 800 FSB NTFS File System 1 0 GB Non ECC 667MHz DDR2 2x512 Keyboard Dell USB Keyboard No Hot Keys Monitor Dell UltraSharp 1707FPV Flat Panel with Height Adjustable Stand 17 0 Inch onitor VIS ideo Card Integrated Video GMA Hard Drive 80GB SATA 3 0Gb s and 8MB Data Burst Cache Floppy Disk Drive 3 5 inch 1 44MB Operating System Windows XP Professional SP2 with Media Mouse Dell USB 2 Button Entry Mouse with Scroll BU CD ROM or DVD ROM Drive RoHS Compliant Lead Free Chassis and Motherboard 24x24 CDRW DVD Combo EIDE Slim Speakers Documentation Diskette Dell AS501 black Sound Bar for UltraSharp Flat Panel Displays Contains Diagnostics and Drivers Bundled Software Factory Installed Software Vista capable system Energy Smart Energy Star Labeling EIST Type 3 Contract Next Business Day Parts and Labor On Site Response SEVICE Initial Year Plus 2 Year Extended Service Dell Hardware Warranty Plus Onsite Service Initial Year and Extended Year Support Gold Technical Support OptiPlex 3 years PUB LAPTOP SPECI FI CATIONS S Latitude D520 Intel Core Duo T2300E 1 66GHz 667Mhz 2M L2Cache Base Unit Dual Core 15 inch XGA LCD for Latitude D520 10GB DDR2 533
6. a no bid must submit their reason in writing to the El Paso County Purchasing Department If the bid totals more than 100 000 00 the bidder shall furnish a certified cashier s check made payable to the order of El Paso County or a good and sufficient bid bond in the amount of 5 of the total contract price executed with a surety company authorized to do business in the State of Texas The bid bond must be included with the bid at the time of the opening PITI VASQUEZ County Purchasing Agent BI DDI NG SCHEDULE To El Paso County Texas or we agree to furnish the following described equipment supplies or services for the prices shown in accordance with specifications listed below or attached By execution of this bid hereby represent and warrant to El Paso County that have read and understood the Bid Documents and the Contract Documents and this bid is made in accordance with the Bid Documents Please quote prices and discounts on the following items F O B El Paso County Description Bid 06 086 Computer Equipment for the J uvenile Probation Department Vendor must meet or exceed specifications QTY DESCRIPTION EXTENDED COST 22 Desktop Computers 2 Laptop Computers 1 Projector Please do not include tax as the County is tax exempt We will sign tax exemption certificates covering these items Please submit one 1 original copy and two 2 copies of your bid Company Address
7. and f 3 CERTIFICATION REGARDING FEDERAL DEBT STATUS OMB Circular A 129 The Applicant certifies to the best of its knowledge and belief that it is not delinquent in the repayment of any federal debt 4 CERTIFICATION REGARDING THE NONDISCRIMINATION STATUTES AND IMPLEMENTING REGULATIONS The applicant certifies that it will comply with the following nondiscrimination statues and their implementing regulations a title VI of the Civil right Act of 1964 42 U S C 2000D et seq which provides that no person in the United States shall on the ground of race color or national origin be excluded from participation in be denied the benefits of or be otherwise subjected to discrimination under any program or activity for which the applicant received federal financial assistance b Section 504 of the rehabilitation Act of 1973 as amended 29 10 U S C 794 which prohibits discrimination on the basis of handicap in programs and activities receiving federal financial assistance c title IX of the Education Amendments of 1972m as amended 20 U S C 1981 et seg which prohibits discrimination on the basis of sex in education programs and activities receiving federal financial assistance and d the Age Discrimination Act of 1975 and amended 42 U S C 6101 ec seq which prohibits discrimination on the basis of age in programs and activities receiving federal financial assistance except that actions which reasonably take age into accou
8. not be accepted Late bids properly identified will be returned to bidder unopened Late bids will not be considered under any circumstances All bids are for new equipment or merchandise unless otherwise specified Quotes F O B destination If otherwise show exact cost to deliver Bid unit price on quantity specified extend and show total In case of error in extension unit prices shall govern Bids subject to unlimited price increases will not be considered Bids must give full firm name and address of bidder Failure to manually sign bid will disqualify it Person signing should show title or authority to bind his firm in a contract No substitutions or cancellations permitted without written approval of County Purchasing Agent The County reserves the right to accept or reject all or any part of any bid waive minor technicalities and award the bid to the lowest responsible bidder The County of El Paso reserves the right to award by item or by total bid Prices should be itemized Bids 100 000 00 and over the bidder shall furnish a certified cashiers check made payable to the County of El Paso or a good and sufficient bid bond in the amount of 5 of the total contract prices and execute with a surety company authorized to do business in the State of Texas The bid bond must be included with the bid at the time of the opening This is a quotation inquiry only and implies no obligation of the part of the County of El Paso The County o
9. I CATIONS OPTOMA EP1690 equivalent or better Product Height 9 7 Product Width 13 6 Product Weight 7 lbs Product Depth 3 7 Display Type DLP Viewable Screen Size 28 300 diagonal Throw Ratio Range 1 58 1 90 1 Maximum Resolution 1280 x 768 Native Resolution SVGA 800 x 600 Aspect Ratio 16 9 Brightness 2500 lumens Contrast Ratio 2500 1 Inputs DVI D with HDCP component video S video composite audio Lamp Type 220W Audio 3W speaker Accessories Included VGA to VGA S video and RS 232 cables remote laser pointer and mouse batteries for remote lens cap quick start guide and user s manual 2 Year Limited Warranty on Parts and Labor COUNTY OF EL PASO TEXAS CERTI FI CATIONS REGARDING LOBBYING DEBARMENT SUSPENSION AND OTHER RESPONSIBILITY MATTERS DRUG FREE WORKPLACE REQUIREMENTS FEDERAL DEBT STATUS AND NONDISCRI MI NATION STATUS AND IMPLEMENTING REGULATI ONS Instructions for the certifications General Requirements The County of El Paso Texas is required to obtain from all applicants of federal funds or pass through certifications regarding federal debt status debarment and suspension and a drug free workplace Institutional applicants are required to certify that they will comply with the nondiscrimination statutes and implementing regulations Applicants should refer to the regulations cited below to determine the certifications to which they are required to attest Signature of the form provide
10. SDRAM 2 DIMM for Dell Latitude Notebooks Keyboard Internal English Keyboard for Latitude D520 Hard Drive 40GB Hard Drive 9 5MM 5400RPMfor Dell Latitude DX20 we Floppy Drive Internal External for Dell Latitude D Family Notebooks Floppy Disk Drive Factory Tied Windows XP Professional SP2 with media for Latitude English Factory Operating System Installed Mouse Dell Black USB 2 Button Optical Mouse with Scroll for Latitude TBU 65W AC Adapter for Latitude D Family oe oriEND ROM 24X CDRW DVD with Cyberlink Power DVD for Latitude D Family Processor Cable Intel 3945 WLAN 802 11a g mini Card for Latitude Software Disk Two Resource CD w Diagnostics and Drivers for Latitude D520 Notebook Battery 6 Cell 56 WHr Primary Battery for Dell all Latitude D520 Factory Install Carrying Case Large Nylon Carrying Case for Dell Latitude D Family Type 3 Contract Next Business Day Parts and Labor On Site Response Initial Year plus 2YR Extended Dell Hardware Warranty Plus Onsite Service Initial Year plus 2YR Extended Service PUB Lat Stand 3YR Service Service Service CompleteCare Accidental DamageSvc Lat 3Yr Service Gold Technical Support Service Training Latitude 3 Years File System NTFS File System Factory Install Misc Intel Centrino Core Duo Processor 6 Cell 56WHr Primary Battery for Dell Latitude D520 Notebook Factory Tied Additional Battery PROJ ECTOR SPECI F
11. T THE EL PASO COUNTY CODE OF ETHICS PROHIBITS ALL PRIVATE COMMUNICATION BETWEEN VENDORS AND CERTAIN COUNTY OFFICIALS AND EMPLOYEES AS DESCRI BED BELOW No vendor its representative agent or employee shall engage in private communication with a member of the El Paso County Commissioners Court or county department heads regarding any procurement of goods or services by the County from the date that the bid RFP or RFQ is released No private communication regarding the purchase shall be permitted until the procurement process is complete and a purchase order is granted or a contract is entered into Members of the commissioners court are required to make a reasonable effort to inform themselves regarding potential procurements and have a duty to inquire of vendors their representatives or employees the nature of any private communication being sought prior to engaging in any communication Private Communication means communication with any vendor outside of a posted meeting of the governing body a regular meeting of a standing or appointed committee or a negotiation with a vendor which has been specifically authorized by the governing body Consideration of Health I nsurance Benefits I Do you or your subcontractor s currently offer health insurance benefits to your employees If so please describe those health insurance benefits that you or your subcontractor s currently provide offer to your employees 2 Wha
12. ant or cooperative agreement the undersigned shall complete and submit Standard Form LLL Disclosure of Lobbying Activities in accordance with its instructions c The undersigned shall require that the language of this certification be included in the award document for all sub awards at all tiers including sub grants contracts under grants and cooperative agreements and subcontracts and that all sub recipients shall certify and disclose accordingly 1 DEBARMENT SUSPENSION AND OTHER RESPONSIBILITY MATTERS As required by Executive Order 12549 Debarment and Suspension and implemented at 21 CFR Part 1404 for prospective participants in primary covered transactions A The applicant certifies that it and its principals a Are not presently debarred suspended proposed for debarment declared ineligible sentenced to a denial of Federal benefits by a State or Federal court or voluntarily excluded from covered transactions by any Federal department or agency b Have not within a three year period preceding this application been convicted of or and a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining attempting to obtain or performing a public Federal State or local transaction or contract under a public transaction violation of Federal or State antitrust statutes or commission of embezzlement theft forgery bribery falsification or destruction of records makin
13. f El Paso reserves the right to reject any proposal due to failure of performance on deliveries The County Purchasing Agent will justify this 12 13 14 15 16 17 18 Brand names are for descriptive purposes only not restrictive The County of El Paso is an Equal Opportunity Employer Any proposal sent via express mail or overnight delivery service must have the proposal number and title clearly marked on the outside of the express mail or overnight delivery service envelope or package Failure to clearly identify your proposal may be cause for disqualification PURSUANT TO TEXAS GOVERNMENT CODE SECTION 2253 021 A PRIME CONTRACTOR WHO IS AWARDED A PUBLIC WORKS CONSTRUCTION CONTRACT SHALL PRIOR TO BEGINNING THE WORK EXECUTE TO THE COUNTY a A PERFORMANCE BOND IN THE FULL AMOUNT OF THE CONTRACT IF THE CONTRACT IS IN EXCESS OF 100 000 AND b A PAYMENT BOND IN THE FULL AMOUNT OF THE CONTRACT IF THE CONTRACT IS IN EXCESS OF 25 000 PURSUANT TO TEXAS LOCAL GOVERNMENT CODE SECTION 262 032 b ANY SUCCESSFUL BIDDER WHO IS AWARDED ANY CONTRACT IN EXCESS OF 50 000 MAY BE REQUIRED TO EXECUTE A PERFORMANCE BOND TO THE COUNTY SAID BOND SHALL BE IN THE FULL AMOUNT OF THE CONTRACT AND MUST BE FURNISHED WITHIN 30 DAYS AFTER THE DATE A PURCHASE ORDER IS ISSUED OR THE CONTRACT IS SIGNED AND PRIOR TO COMMENCEMENT OF THE ACTUAL WORK ANY PERFORMANCE BOND REQUIRED PURSUANT TO THIS SECTION SHALL BE NOTED IN THE ATTACHED DETAILED
14. g false statements or receiving stolen property c Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity Federal State or local terminated for cause or default and B Where the applicant is unable to certify to any of the statements in this certification he or she shall attach an explanation to the application 2 DRUG FREE WORKPLACE As required by the Drug Free Workplace Act of 1988 and implemented at 21 CFR Part 1404 Subpart F A The applicant certifies that it will or will continue to provide a drug free workplace by a Publishing a statement notifying employees that the unlawful manufacture distribution dispensing possession or use of a controlled substance is prohibited in the applicant s workplace and specifying the actions that will be taken against employees for violations of such prohibition b Establishing an on going drug free awareness program to inform employees about 1 The dangers of drug abuse in the workplace 2 The applicant s policy of maintaining a drug free workplace 3 Any available drug counseling rehabilitation and employee assistance programs and 4 The penalties that may be imposed upon employees for drug abuse violation occurring in the workplace c Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a d Notifying the employee in the sta
15. his questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a person doing business with the governmental entity By law this questionnaire must be filed with the records administrator of the local government not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed See Section 176 006 Local Government Code Date Received A person committs an offense if the person violates Section 176 006 Local Government Code An offense under this section is a Class C misdemeanor 1 Name of person doing business with local governmental entity Check this box if you are filing an update to a previously filed questionnaire The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section 176 006 a Local Government Code is pending and not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate Name each employee or contractor of the local governmental entity who makes recommendations to a local government officer of the governmental entity with respect to expenditures of money AND describe the affiliation or business relationship Name each local government officer who appoints or employs local government officers of the governmental entity for which this questionnaire
16. is filed AND describe the affiliation or business relationship Adopted 11 02 2005 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity Page 2 Name of local government officer with whom filer has affilitation or business relationship Complete this section only if the answer to A B or C is YES This section item 5 including subparts A B C amp D must be completed for each officer with whom the filer has affiliation or other relationship Attach additional pages to this Form CIQ as necessary Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire s Jno Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity Ys Jro Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director or holds an ownership of 10 percent or more _ Yes Jro Describe each affiliation or business relationship Signature of person doing business with the governmental entity Adopted 11 02 2005
17. nt as a factor necessary for the normal operation or achievement of any statutory objective of the project or activity shall not violate this statute As the duly authorized representative of the applicant hereby certify that the applicant will comply with the above certifications Business Name Date Name of Authorized Representative Signature of Authorized Representative All four 4 pages of this document must be included in all responses COUNTY OF EL PASO PURCHASING DEPARTMENT COUNTY COURTHOUSE 500 EAST SAN ANTONIO PITI VASQUEZ PURCHASING AGENT ROOM PU500 EL PASO TEXAS 79901 JOSE LOPEZ JR ASST PURCHASING AGENT 915 546 2048 FAX 915 546 8180 CLAUDIA SEPULVEDA BID CLERK BUYER BIDDING CONDITIONS This is the only approved instruction for use on your invitation to bid Items below apply to and become a part of the terms and conditions of the bid 1 10 11 12 BY SUBMITTING A BID EACH BIDDER AGREES TO WAIVE ANY AND ALL CLAIMS IT HAS OR MAY HAVE AGAINST THE COUNTY OF EL PASO AND ITS OFFICERS AGENTS AND EMPLOYEES ARISING OUT OF ORIN CONNECTION WITH THE DOCUMENTS PROCEDURES ADMINISTRATION EVALUATION OR RECOMMENDATION OF ANY BID THE WAIVER BY EL PASO COUNTY OF ANY REQUIREMENTS UNDER THE BID DOCUMENTS OR THE CONTRACT DOCUMENTS THE ACCEPTANCE OR REJECTION OF ANY BIDS AND THE AWARD OF THE CONTRACT Bids must be in the Purchasing Department BEFORE the hour and date specified Faxed bids will
18. nt officer of the local governmental entity with respect to the expenditure of money 6 describe each affiliation or business relationship with a person who A is a local government officer and B appoints or employs a local government officer of the local governmental entity that is the subject of the questionnaire and 17 7 describe any other affiliation or business relationship that might cause a conflict of interest d A person described by Subsection a shall file an updated completed questionnaire with the appropriate records administrator not later than 1 September 1 of each year in which an activity described by Subsection a is pending and 2 the seventh business day after the date of an event that would make a statement in the questionnaire incomplete or inaccurate e A person is not required to file an updated completed questionnaire under Subsection d 1 in a year if the person has filed a questionnaire under Subsection c or d 2 on or after June 1 but before September 1 of that year f A person commits an offense if the person violates this section An offense under this subsection is a Class C misdemeanor g It is a defense to prosecution under Subsection f that the person filed the required questionnaire not later than the seventh business day after the date the person received notice of the violation Tex Local Gov t Code 176 001 2005 176 001 Definitions In this chapter
19. or business relationships that might cause a conflict of interest with a local governmental entity c The questionnaire adopted under Subsection b must require for the local governmental entity with respect to which the questionnaire is filed that the person filing the questionnaire 1 describe each affiliation or business relationship the person has with each local government officer of the local governmental entity 2 identify each affiliation or business relationship described by Subdivision 1 with respect to which the local government officer receives or is likely to receive taxable income from the person filing the questionnaire 3 identify each affiliation or business relationship described by Subdivision 1 with respect to which the person filing the questionnaire receives or is likely to receive taxable income that A is received from or at the direction of a local government officer of the local governmental entity and B is not received from the local governmental entity 4 describe each affiliation or business relationship with a corporation or other business entity with respect to which a local government officer of the local governmental entity A serves as an officer or director or B holds an ownership interest of 10 percent or more 5 describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local governme
20. s for compliance with certification requirements under 21 CFR part 1405 New Restrictions on Lobbying 21 CFR part 1414 Government wide Debarment and Suspension Non procurement Certification Regarding Federal Debt Status OMB Circular A129 and Certification Regarding the Nondiscrimination Statutes and Implementing Regulations The certifications shall be treated as a material representation of fact upon which reliance will be placed when the County of El Paso determines to award the covered cooperative agreement 1 LOBBYING As required by Section 1352 Title 31 of the U S Code and implemented in 21 CFR part 1405 for persons entering into a cooperative agreement over 100 000 as defined at 21 CPR Part 1405 the applicant certifies that a No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency a member of Congress and officer or employee of Congress or an employee of a Member of Congress in connection with the making of any Federal grant the entering into continuation renewal amendment or modification of any Federal grant or cooperative agreement b If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal Gr
21. t percentage if any of your of your subcontractor s employees are currently enrolled in the health insurance benefits program El Paso County may consider provision of health insurance benefits as part of the overall best value determination Failure to provide health insurance benefits will not disqualify you from participating in this bid selection process Business Name Date Name of Authorized Representative Signature of Authorized Representative This page must be included in all responses 15 COUNTY OF EL PASO County Purchasing Department 500 East San Antonio Suite PU500 El Paso Texas 79901 915 546 2048 915 546 8180 Fax RE Bid 06 086 Computer Equipment for the J uvenile Probation Department Dear Vendor As of January 1 2006 the Texas Local Government Code Chapter 176 requires all vendors and potential vendors who contract or seek to contract for the sale or purchase of property goods or services with any local government entity to complete and submit a Conflicts of Interest Questionnaire A copy of the requirements regarding vendors is attached Also attached is a copy of the Questionnaire which needs to be filed and was prepared and approved for statewide use by the Texas Ethics Commission In filing out the Questionnaire the following are the County Officers that will award the bid and the employees which will make a recommendation to the Commissioners Court County Officers Count
22. tement required by paragraph a that as a condition of employment under the grant the employee must 1 Abide by the terms of the statement and 2 Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction e Notifying the agency in writing within 10 calendar days after receiving notice under subparagraph d 2 from an employee or otherwise receiving actual notice of such convictions Employers of convicted employees must provide notice including position title to The County of El Paso Texas 500 East San Antonio Street Suite 406 El Paso Texas 79901 Notice shall include the identification number of each affected grant f Taking one of the following actions within 30 calendar days of receiving notice under subparagraph d 2 with respect to any employee who is so convicted 1 Taking appropriate personnel action against such an employee up to and including termination consistent with the requirements of the Rehabilitation Act of 1973 as amended or 2 Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal State or local health law enforcement or other appropriate agency g Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs a b c d e
23. y J udge Dolores Briones Commissioner Larry Medina Commissioner Betti Flores Commissioner Miguel Teran Commissioner Dan Haggerty County Employees Piti Vasquez Purchasing Agent Jose Lopez Jr Assistant Purchasing Agent Claudia Sepulveda Bid Clerk Buyer Tina Melendez J PD Information Systems amp Records Director Please note that the state law requires that the Questionnaire be filed with the COUNTY CLERK no later than the 7t business day after submitting an application response to an RFP RFQ or bid or any other writing related to a potential agreement with the County Failure to file the questionnaire within the time provided by the statute is a Class C misdemeanor Tex Local Gov t Code 176 006 2005 176 006 Disclosure Requirements for Vendors and Other Persons Questionnaire a A person described by Section 176 002 a shall file a completed conflict of interest questionnaire with the appropriate records administrator not later than the seventh business day after the date that the person 1 begins contract discussions or negotiations with the local governmental entity or 2 submits to the local governmental entity an application response to a request for proposals or bids correspondence or another writing related to a potential agreement with the local governmental entity b The commission shall adopt a conflict of interest questionnaire for use under this section that requires disclosure of a person s affiliations

06-086 - epcounty.com

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