INVITATION FOR BID
Contents
1. intent of the University to award this contract to a single contractor that is deemed to be the most qualified cost effective responsible bidder submitting the best overall proposal To be considered in the bid evaluation bidders shall complete all the price quotation sheets included in this RFQ The University reserves the right to negotiate pricing with the successful contractor when quantities needed exceed those listed on the quotation sheets An electronic version of University s Terms and Conditions and instructions to Respondents are available through The University of Alabama website https finance estus fa ua edu financepub procpub Purchasing General Terms and Conditions pdf http purchasing ua edu vendors instructions thttps finance estus fa ua edu financepub procpub Purchasing instructions to bidders pdf 9 7 Scope of Contract for the University Libraries Equipment and Personnel Scheduling System The University Libraries request bids on a web based system for inventorying managing circulating and reserving equipment and scheduling personnel Bid responses must overview the proposed product and indicate how the requirements stated below are met The response must also include information on warranty maintenance and additional services related to the product The functions modules required are noted below Respondents should include information on any other optional functions modules that can be added later The bid re2. return all CDI to the University or if return is not feasible destroy any and all CDI If UA Vendor destroys the information UA Vendor shall provide the University with a certificate confirming the date of destruction of the data Remedies If the University reasonably determines in good faith that UA Vendor has materially breached any of its obligations under this Agreement or Addendum the University in its sole discretion shall have the right to require UA Vendor to submit to a plan of monitoring and reporting provide UA Vendor with a fifteen 15 day period to cure the breach or terminate the Agreement immediately if cure is not possible Before exercising any of these options the University shall provide written notice to UA Vendor describing the violation and the action it intends to take If the Family Policy Compliance Office of the U S Department of Education determines that UA Vendor improperly disclosed personally identifiable information obtained from the University s education records or CDI the University may not allow UA Vendor access to its education records or CDI for at least five years Maintenance of the Security of Electronic Information UA Vendor shall develop implement maintain and use appropriate administrative technical and physical security measures to preserve the confidentiality integrity and availability of all electronically maintained or transmitted CDI received from or on behalf of the University or its stud
3. will perform Subcontractors shall meet the same requirements as vendors submitting a bid response Failure to list a subcontractor on the bid response or failure by the subcontractor to meet bid requirements may eliminate your vendor s bid from consideration in the bid award Subcontractor 1 Company Contact Address Phone Fax E mail Service to be performed Subcontractor 2 Company Contact Address Phone Fax E mail Service to be performed Subcontractor 3 Company Contact Address Phone Fax E mail Service to be performed FERPA Compliance The parties agree to the terms of the attached Agreement to Comply with FERPA the terms of which are incorporated herein by reference and are applicable to applicable to student records covered under FERPA including but not limited to information maintained in any system All employees and or contractors of Vendor with access or exposure to UA data shall comply with the terms of said Agreement to Comply with FERPA including required training Vendor agrees to notify UA in a timely manner of security related risks discovered in its software of interim remediation and of timely patches APPENDIX A APPENDIXA THE UNIVERSITY OF ALABAMA FERPA and PRIVACY PROVISIONS UA Vendor agrees to abide by relevant privacy laws including but not limited to the limitations on re disclosure of personally identifiable information from education records set for
4. with Banner for student data feeds e Have installed base of customers actively integrating LDAP and Banner Required functions modules e Booking Ability to schedule and book equipment facilities and media e Patron self initiated reservation system Enables valid patrons to log in browse inventory and make reservations based on the rules circulation policies intervals authorizations configured in the system e Personnel scheduling Ability to schedule personnel both full time and part time for work shifts support for last minutes changes that require specific skill sets ability for personnel to specify availability over a semester ability for manager to select appropriate personnel from a group who are available for specific shifts manager approval function for all shift scheduling e Inventory management Ability to import resource data track usage and availability and remove from reserve able inventory e Packaging of resources Permits bundling of certain pieces of equipment that are checked out together but inventoried separately Email messaging Provides automated messaging to users related to reservations due dates times etc e Customization of operation rules Ability to set rules at an organizational and divisional level e g the University Libraries holiday schedule at the organizational level but the SMC hours of operation at a divisional level These customizations must be able to be done by adminis
5. KS AFTER RECEIPT OF ORDER CAN YOU MEET THIS DELIVERY REQUIREMENT YES NO IF NOT PLEASE STATE THE EARLIEST DELIVERY DATE PRICES REMAIN FIRM UNTIL CONTACT PERSON E MAIL WEB ADDRESS Please indicate if you can accept ACH Payments direct deposit Yes No REFERENCES The successful bidder shall provide a minimum of three client references from four year public institutions which are active clients at the time of the bid proposal Two of the three institutions shall be institutions scaled to 30 000 or more currently enrolled students and one shall be an Ellucian Banner institution References shall be included with the bid response The references shall include company name address project implementation date contact name phone number and email address Do NOT use The University of Alabama as one of the references Reference 1 Company Contact Address Phone Fax E mail Reference 2 Company Contact Address Phone Fax E mail Reference 3 Company Contact Address Phone Fax E mail SUBCONTRACTORS Restriction Against Assignment This Agreement may not be assigned by the successful vendor without written approval of the University Purchasing Department representative If it is necessary for your company to subcontract any service portion of these bid requirements you shall state the in your bid response the name address contact information of the subcontractor and the services they
6. THE UNIVERSITY OF ALABAMA INVITATION FOR BID ATTENTION This is not an order Read all instructions and terms and conditions carefully INVITATION NO 1054530 RETURN ALL COPIES OF BIDS TO Issue Date 08 03 2015 THE UNIVERSITY OF ALABAMA PURCHASING DEPARTMENT Street Address 1101 Jackson Ave Suite 3000 Tuscaloosa Alabama 35401 Buyer Jennifer Patrick Melinda Wallace OR Mailing Address Box 870130 Phone 205 348 5026 Tuscaloosa Alabama 35487 Email jpatrick fa ua edu PHONE 205 348 5230 FAX 205 348 8706 Bid Responses may NOT be faxed or emailed IMPORTANT SEALED BIDS MUST BE RECEIVED BY 08 11 2015 2 00 P M CST TIME Bid number and opening date must be clearly marked on the outside of all bid packages 1 Pursuant to the provisions of the State of Alabama Competitive Bid Law Section 41 16 20 and or 39 2 rules and regulations adopted there under sealed bids will be received on the items noted herein by The University of Alabama Purchasing Department until the date and time stated above In accordance with Alabama State Bid Law Section 41 16 27 where applicable the University reserves the right to enter into negotiations within thirty 30 days of the bid opening 2 The University s General Terms and Conditions and Instructions to Bidders apply to this Solicitation and shall become a part of any contract issued hereunder 3 For purposes of this Solicitation the Solicitation documents shall consist of the following co
7. TY WILL NOT ACCEPT AN OVERAGE OR UNDERAGE FROM THE QUANTITIES SPECIFIED ON THE PURCHASE ORDER ITEM APPROX UNIT TOTAL NO QTY UM DESCRIPTION COST COST Licensing WebCheckout Light Resource Management and Scheduling Software includes one 1 year of full technical support and 1 1 ea one 1 year of software upgrades Modules 2 1 ea Patron Initiate Reservations 3 1 ea LDAP AD SSO Login Authentication 1 ea Messaging 5 1 ea Personnel Scheduling Services 6 1 ea Software Installation 7 1 ea Patron Data Standard Import 8 1 ea Resource Data Standard Import 9 8 Hr Remote Training Grand Total Software license cost must include one 1 year of full technical support and one 1 year of software upgrades Please quote your price for additional years of technical support and software upgrades should the University choose to renew after the first year of implementation Year one 1 of the renewal Year two 2 of the renewal Year three 3 of the renewal 4 Year four 4 of the renewal Year five 5 of the renewal P A OA GA SH The contractor must have the ability to accept the University s Visa Purchasing Card as well as purchase orders The University prefers Level 3 reporting be available for University purchases Please indicate if Level 3 reporting is available from your company Yes No PROMPT PAYMENT DISCOUNT NET DAYS DELIVERY OF SOFTWARE MUST BE RECEIVED TWO 2 WEE
8. ded An Equal Opportunity University Revised February 4 2015 INVITATION FOR BID The University of Alabama requests sealed bids as per attached general and technical specifications or equal unless otherwise specified in the Special Conditions All Bidders submitting a bid must read all specifications carefully and respond accordingly Failure to do so may eliminate your bid from consideration due to non compliance 1 0 GENERAL SPECIFICATIONS 1 1 1 3 1 4 1 5 1 6 1 7 Any contract resulting from this request will be made available to other eligible entities This may include but is not limited to The University of Alabama System comprised of The University of Alabama The UAB Enterprise consisting of The University of Alabama at Birmingham the UAB Health System and their related foundations and affiliates and The University of Alabama in Huntsville Huntsville AL and other state entities Contracts resulting from the award of this request cover shipments by any entity listed above Each entity will generate its own purchase orders payments etc and delivery must be made according to the instructions on the purchase order The thrust of the contract is to obtain greater volume price discounts by combining the volume of purchases from participating entities within the State of Alabama All bid responses technical information and any other attachments furnished to The University of Alabama in response to this reque
9. ded 1975 that the attached response has been arrived at independently and has been submitted without collusion with and without any agreement understanding or planned common course of action with any other vendor of materials supplies equipment or services described in the Invitation for Bids designed to limit independent bidding or competition 2 The contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids 3 The bidder is legally entitled to enter into contracts with The University of Alabama and is not in violation of any prohibited conflict of interest including those prohibited by the Code of Alabama 13A 10 62 as amended 1975 4 Ihave fully informed myself regarding the accuracy of the statement made above THIS AREA MUST BE COMPLETED DELIVERY AFTER RECEIPT OF ORDER NAME OF COMPANY FEDERAL EMPLOYER ID NO ADDRESS FAX PAYMENT TERMS ADDRESS E MAIL SHIPPING TERMS CITY STATE amp ZIP CODE DATE F 0 B DESTINATION PREPAID AND ALLOWED QUOTE VALID UNTIL SIGNATURE Typed Printed Name of Signor SIGNATURE REQUIRED This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder Type or print the information requested in the spaces provi
10. duals within the State of Alabama SIGNATURE OF COMPANY OFFICER PRINT COMPANY NAME PRINT NAME OF COMPANY OFFICER PRINT TITLE OF COMPANY OFFICER DATE Employment Eligibility Verification Click any ior help Home My Cases New Cases View Cases Search Cases My Profile Edit Profile Change Password Change Security Questions My Company Edit Company Profile Add New User View Existing Users Close Company Account My Reports View Reports My Resources View Essential Resources Take Tutorial View User Manual Contact Us Welcome Company Information Company Name Company ID Number Doing Business As DBA Name DUNS Number Physical Location Address 1 Address 2 City State Zip Code County Additional Information Employer Identification Number Total Number of Employees Parent Organization Administrator Organization Designation Employer Category Federal Contractor Category Employees being verified NAICS Code Total Hiring Sites Total Points of Contact User ID Last Login Mailing Address Address 1 Address 2 City State Zip Code een U S Department of Homeland Security www dhs gov U S Citizenship and Immigration Services www uscis gov Accessibility Download Viewers y SE ve amp Mls oy i gt Log Out View Edit View Edit View Edit THE UNIVERSITY OF ALABAMA DISCLOSURE STATEMENT 1 Contract Purc
11. e this information be included with your bid response Failure to include this information may be grounds for elimination of your bid from consideration DELIVERY INSTALLATION AND TRAINING REQUIREMENTS 6 1 Proposed delivery dates shall be stated in number of calendar days after receipt of order 6 2 All items must be delivered directly to the University by the successful Bidder and placed according to the instructions supplied by the University INSURANCE 7 1 See General Terms and Conditions for general Insurance Requirements Additional Insurance requirements may be listed in the Special Conditions Section 7 2 The successful Bidder shall provide the University Purchasing Department a certificate of insurance listing the required types of insurance and minimum liabilities specified in the General Terms and Conditions unless otherwise modified in the Special Conditions 7 3 The certificate must be received by The University of Alabama Purchasing Department within three 3 days of request Failure to comply with this request may eliminate your bid from consideration in the bid award 7 4 The University reserves the right to terminate any resulting contract if the Bidder fails to keep these policies in force for the above amounts or for the duration of the contract period 7 5 The umbrella policy must be listed on the insurance certificate with an explanation of the coverage RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF From t
12. ents These measures will be extended by contract to all subcontractors used by UA Vendor Reporting of Unauthorized Disclosures or Misuse of Covered Data and Information UA Vendor shall within one day of discovery report to the University any use or disclosure of CDI not authorized by the Agreement this Addendum or in writing by the University UA Vendor s report shall identify i the nature of the unauthorized use or disclosure ii the CDI used or disclosed iii who made the unauthorized use or received the unauthorized disclosure iv what UA Vendor has done or shall do to mitigate any deleterious effect of the unauthorized use or disclosure and v what corrective action UA Vendor has taken or shall take to prevent future similar unauthorized use or disclosure UA Vendor shall provide such other information including a written report as reasonably requested by the University Indemnity UA Vendor shall defend and hold the University harmless from all claims liabilities damages or judgments involving a third party including University s costs and attorney fees which arise as a result of UA Vendor s failure to meet any of its obligations under the Agreement or this Addendum THE UNIVERSITY OF ALABAMA CERTIFICATION OF COMPLIANCE WITH THE STATE OF ALABAMA IMMIGRATION LAW The undersigned officer of Company certifies to the Board of Trustees of the University of Alabama that the Company does not employ an individual or indivi
13. ersity of Alabama this information must be included in your solicitation response Failure to disclose this information in your response may result in the elimination of your proposal from evaluation 2 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama and you or your firm is awarded a contract as a result of this solicitation then within ten 10 days after the contract is entered into you agree to file a copy of that contract with the State of Alabama Ethics Commission in accordance with Code of Alabama Section 36 25 11 and upon request by the University furnish evidence of such filing 3 By accepting payments agreed to in any purchase order resulting from this bid Contractor certifies that to its knowledge no University employee or official and no family members of a University employee or official will receive a benefit from these payments except as has been previously disclosed in writing to the University on the Disclosure Statement of Relationship Between Contractors Grantees and Employees Officials of The University of Alabama AUTHENTICATION OF BID AND STATEMENT OF NON COLLUSION AND NON CONEFLICT OF INTEREST hereby swear or affirm under the penalty for false swearing as provided in Code of Alabama 6 5 180 that 1 In accordance with Code of Alabama Section 41 16 25 amen
14. hase Order No 2 Name of Contractor Grantee Address Telephone Fax 3 Nature of Contract Grant 4 Does the contractor grantee have any relationships with any employee or official of the University or a family member of such employee or official that will enable such employee or official or his her family member to benefit from this contract If so please state the names relationships and nature of the benefit For employees of the University family members include spouse and dependents For members of the Board of Trustees officials family members include spouse dependents adult children and their spouses parents in laws siblings and their spouses This Disclosure Form will be available for public inspection upon request The above information is true and accurate to the best of my knowledge Signature of Authorized Agent of Contractor Grantee Date RETURN FORM TO The University of Alabama Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 Ph 205 348 5230 Fax 205 348 8706 www purchasing ua edu
15. he issue date of this Solicitation until a Contractor is selected and a contract award is made Bidders are not allowed to communicate about the subject of the IFB with any University administrator faculty staff or members of the Board of Trustees except e The Purchasing Department representative any University Purchasing Official representing the University administration or others authorized in writing by the Purchasing Office and e University Representatives during Bidder presentations If violation of this provision occurs the University reserves the right to reject the Bidder s response to this Solicitation 9 0 SPECIAL CONDITIONS 9 1 9 2 9 3 9 4 9 5 9 6 The University of Alabama is requesting sealed bids for WebCheckout Software as per the below Specifications and Quotation Sheet Delivery is needed within 2 two weeks after receipt of order and may be a criterion of bid award Specify your earliest possible delivery after receipt of order WHEN THE CONTRACTOR CANNOT MEET DELIVERY REQUIREMENTS ON ANY ORDER THE UNIVERSITY OF ALABAMA RESERVES THE RIGHT TO CONTACT THE NEXT LOWEST RESPONSIBLE BIDDER FOR AVAILABILITY Invitation for Bid No 2 0 does not apply to this solicitation No 3 0 does not apply to this solicitation No 5 6 does not apply to this solicitation No 7 0 does not apply to this solicitation General Terms amp Conditions No 6 does not apply to this solicitation Bid Award It is the
16. ht 48 hours after request The premium of the bond shall be paid by the successful bidder Failure to provide the bond letter or bond will eliminate your bid from consideration in the bid award REFERENCES References must include at least three 3 other universities institutions or businesses which the bidder has successfully provided products services or installation of equipment similar to those required in this Solicitation in terms of manufacturer size features service or type of installation The references must include company name address project delivery date contact name phone number and email address PRODUCT SPECIFICATIONS Specify all terms and conditions of the warranties associated with your products with your bid response PRICE QUOTATION 5 1 IMPORTANT It is required that the PRICE QUOTATION SHEET S furnished with this Request for Price Quotation be completed and submitted with your proposal DO NOT send generated price lists as your bid Failure to comply with this request may eliminate your bid from consideration in the bid award 5 2 All prices shall be quoted furnish and install if applicable FOB The University of Alabama Tuscaloosa AL 35487 prepay and allowed Unit prices quoted must include any and all shipping and handling charges Any freight claims will be the responsibility of the Bidder The successful Bidder must transport at the time of set up the equipment and supplies necessary for this instal
17. ithout the issuance of a Purchase Order P Bidders are not to accept or ship items against a requisition number R Any questions concerning these specifications should be directed to the Buyer listed on the signature page No department school or office at the University has the authority to solicit or receive official Solicitations nor authorize Solicitation or Contract changes other than the Purchasing Department All solicitations are issued under the direct supervision of the Associate Director for Purchasing and in complete accordance with the State of Alabama Bid Law Section 41 16 20 and University policies and procedures The terms and conditions included in this Solicitation along with any addenda any University contract and or University purchase order s issued referencing this Solicitation the University s General Terms and Conditions Instructions to Bidders shall constitute the entire and exclusive Contract between the University and the successful Bidder 1 8 INVITATION FOR BID State of Alabama Immigration Law Compliance Compliance Notice By submitting a proposal to this RFP a Respondent agrees that it will fully comply with the State of Alabama Immigration Law Act 2011 535 as amended A Respondent also shall enroll in the E Verify Program prior to performing any work or continuing to perform any on going work and shall remain enrolled throughout the entire course of its performance of the contract a
18. l Bidder is qualified to furnish and deliver products equipment and services or furnish deliver install service and or repair equipment whichever is applicable as required in this Solicitation In order for Bidders to qualify the following requirements must be fulfilled 2 1 The Bidder if requested must provide in writing a statement that the Bidder has been regularly engaged in business for a minimum three 3 years engaging in furnishing delivering servicing repairing and installing equipment goods or services required in this Solicitation In lieu of the minimum number of years in business a performance bond may be required in the amount of one hundred 100 percent of the contract price This bond will be used to secure the completion of the project should the successful Bidder default for any reason Failure to comply with this requirement may eliminate your bid response from consideration 2 2 Each bidder required to provide a bond shall submit a letter from a bonding agent licensed to do business in the State of Alabama stating that if the bidding company is the successful bidder said bonding agent will furnish a 100 performance and payment bond covering and including products and service for the duration of the contract period Said bond shall be subject to the approval and acceptance of The University of Alabama The Letter and Bond shall be submitted to the University Purchasing Department and must be furnished within forty eig
19. lation to campus No direct shipments will be accepted 5 3 It is the Bidder s responsibility to verify any information measurements and obtain any clarifications prior to submitting the bid response The University is not liable for any errors or misinterpretations made by the Bidder in response to this Solicitation 5 4 The successful Bidder under the specifications required in this Solicitation shall furnish at its expense all equipment labor tools supplies transportation insurance and other expenses necessary to fully perform any phase of the requirements of this Solicitation 5 5 Quote prices firm for a period of ninety 90 days following the bid opening date unless otherwise stated in the Special Conditions Bids that do not guarantee pricing firm for this period may be eliminated Failure to quote the term for which your prices will remain firm may eliminate your bid from consideration 6 0 7 0 8 0 INVITATION FOR BID 5 6 The quoted price must include but not be limited to all cables wires connectors etc to make a complete functioning unit unless specifically stated in the special conditions 5 7 Include with your bid response complete details of your company s Return Merchandise policy including but not limited to amount of any restocking fee required procedures limitations contact person and phone number While the University does not enter into any purchase with the intent to return items ordered we do requir
20. mponents a Invitation for Bid and any Addenda b General Terms and Conditions c Instructions to Bidders In the event that any provision of the component parts of the Solicitation conflicts with any provision of any other component parts the component part first enumerated shall govern 4 This Agreement and any disputes hereunder shall be governed by the laws of the State of Alabama without regard to conflict of law principles Title WebCheckout Software CERTIFICATION PURSUANT TO ACT NO 2006 557 Alabama law section 41 4 116 code of Alabama 1975 provides that every bid submitted and contract executed shall contain a certification that the vendor contractor and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered collecting and remitting Alabama state and local sales use and or lease tax on all taxable sales and leases in Alabama By submitting a response to this solicitation the bidder is hereby certifying that they are in full compliance with Act No 2006 557 they are not barred from bidding or entering into a contract pursuant to 41 4 116 and acknowledges that The University of Alabama may declare the contract void if the certification is false DISCLOSURE STATEMENT 1 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The Univ
21. sponse must include all costs for installation data prep import and training The following requirements must be met in order to be considered a The system must e Have an established user base in higher education and libraries in the United States Vendor must supply at least four customer references e Exist as a current product as of the date of the bid that does not require software to be written or massive modifications to the existing system to meet our needs e Be server based with local UA hosting not a cloud or individual workstation solution e Function as an integrated system across required functions modules identified below not as separate systems for each function module e Work in a virtualized server environment UA uses VMWare VShere VCenter e Run ina SuSE Linux Enterprise environment e Provide fully functional human interfaces for all functions modules and software management via browser with no custom plug ins or extensions or additional software required on the end user s device e Work fully with all browsers including mobile ones Be end user device and operating system agnostic e Support a permissions mechanism that allows having resources assigned to and managed by separate administrative users who do not have permissions to work in another administrative user s area or with her his resources e Integrate directly with LDAP Lightweight Directory Access Protocol for user authentication e Integrate
22. st shall be submitted sealed in two formats as an original copy WITH SIGNATURE and an electronic PDF preferred copy on a USB flash drive unless otherwise stated The stated requirements appearing elsewhere in this solicitation shall become a part of the terms and conditions of any resulting contract Any deviations there from must be specifically defined If accepted by the University the deviations shall become part of the contract but such deviations must not be in conflict with the basic nature of this solicitation Note Bidders shall not submit their standard terms and conditions or purchase order terms as exceptions to or modification of the terms and conditions of this solicitation Each exception to or modification of a University term and condition shall be individually listed by the bidder Failure to follow this instruction may result in the determination that a bid submission is non responsive to a solicitation and the rejection of that bid The issuance of a University Purchase Order P or a signed Contract document is required to constitute a contract between the successful Bidder and the University which shall bind the successful Bidder to furnish and deliver the commodities ordered at the prices terms and conditions quoted and in accordance with the specifications of this Solicitation as well as the terms and conditions of the University s Purchase Order or Contract No shipments are to be made to The University of Alabama w
23. subcontractors that work in the State of Alabama e Certification of Compliance and affidavit forms included with this solicitation see Appendix Certification of Compliance Complete the E Verify document online if your company is located in Alabama or your company has employees working in Alabama e Contractor s one page E verify Employment Eligibility Verification form see example included in Appendix E Verify If you have previously enrolled in E Verify follow these instructions e Log onto www uscis gov everify Click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued If you are not currently enrolled in E Verify follow these instructions e Log onto www uscis gov everify Click Enroll in E Verify and follow the directions to begin enrollment process When enrollment process is complete click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued e For further assistance please consult the E Verify Quick Reference Guide 2 0 3 0 4 0 5 0 INVITATION FOR BID QUALIFICATIONS AND STANDARDS Due to the importance of maintaining a safe University environment it is imperative that the successful bidder meet certain qualifications that will guarantee The University of Alabama the successfu
24. th in The Family Educational Rights and Privacy Act FERPA 34 CFR 99 33 a 2 and agrees to comply with the terms set forth below 34 CFR 99 33 a 2 states that the officers employees and agents of a party that receives education record information from the University may use the information but only for the purposes for which the disclosure was made Definition Covered data and information CDI includes paper and electronic student education record information supplied by the University as well as any data provided by University students to UA Vendor Acknowledgment of Access to CDI UA Vendor acknowledges that the Agreement allows UA Vendor access to CDI Prohibition on Unauthorized Use or Disclosure of CDI UA Vendor agrees to hold CDI in strict confidence UA Vendor shall not use or disclose CDI received from or on behalf of the University or its students except as permitted or required by the agreement or this addendum as required by law or as otherwise authorized in writing by the University UA Vendor agrees that it will protect the CDI it receives from or on behalf of the University according to commercially acceptable standards and no less rigorously than it protects its own confidential information UA Vendor agrees not to use CDI for any purpose other than the purpose for which the disclosure was made Return or Destruction of CDI Upon termination cancellation expiration or other conclusion of the Agreement UA Vendor s hall
25. trative users within the different divisions of the libraries Financial billing Provides flexible rules related to creating fines per type of person type of resource etc Provides the ability to customize borrower invoices for fines and fees e Authorizations permissions Provides levels of authorization on the patron side to grant and deny the right to use specific resources e g we want to restrict SLR users to those who have taken the training course Allows for custom permissions on both the staff and patron sides with varying levels of permissions and access based on resource type and user type e Reporting Provides reporting function Permits reporting from the system for all fields of information through other tools such as Access FileMakerPro and Oracle via ODBC Open Database Connectivity without incurring data export fees or requiring additional software 10 0 QUOTE SHEET QUOTE ON THE FOLLOWING ITEMS AS INDICATED OR EQUAL SCOPE THE UNIVERSITY OF ALABAMA REQUESTS SEALED BIDS FOR WEBCHECKOUT SOFTWARE AS PER THE SPECIFICATIONS NOTE 1 ALL INFORMATION REQUESTED BELOW MUST BE COMPLETED FOR YOUR BID TO BE CONSIDERED IN THE BID AWARD THE MANUFACTURER AND PRODUCT NUMBER FOR EACH ITEM THAT YOU ARE QUOTING MUST BE COMPLETED 2 UNIT COST FOR EACH ITEM MUST INCLUDE ANY ASSOCIATED SHIPPING CHARGES DO NOT LIST SEPARATELY FAILURE TO COMPLY WITH THIS REQUIREMENT MAY ELIMINATE YOUR BID FROM CONSIDERATION 3 THE UNIVERSI
26. warded pursuant to this RFP By signing this contract the contracting parties affirm for the duration of the agreement that they will not violate federal immigration law or knowingly employ hire for employment or continue to employ an unauthorized alien within the state of Alabama Furthermore a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom To the fullest extent permitted by law the Contractor shall defend indemnify and hold harmless the University from any and all losses consequential damages expenses including but not limited to attorneys fees claims suits liabilities fines penalties and any other costs arising out of or in any way related to Contractor s failure to fulfill its obligations contained in this paragraph or contained in the Alabama Immigration Law Act 2011 535 as amended State of Alabama Immigration Law Act 2011 535 The successful contractor will be required to provide written certification they are in compliance with Section 9 of the State of Alabama Immigration Law Act 2011 535 One of the two required documents must be submitted prior to issuance of a University contract or purchase order Please complete and submit the form or document that applies to your company Complete this document only if your company is not located in Alabama and your company does not have employees or
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