RCP MASTER USERS MANUAL
Contents
1. 48 roger 4 RCP Master User Manual 1 INTRODUCTION 1 1 Purpose RCP Master 1 x is a software tool for Time and Attendance T amp A reporting and analysis 1 2 Modules The program consists of the following modules employee data configuration work calendars configuration control point list T amp A readers T amp A event log 1 3 Data storage Tvpe RCP Master data File Date Modified 2008 07 02 09 43 Lam Size ode KB Figure 1 Roger RCP Master datafile All application data is stored in a MS Access database file rta extension Therefore the application may open many databases using the File Open command The Tools menu makes the following commands available data file encryption decryption please note that working with an encrypted file can slow the application down by about 15 setting password for access to data file data file compacting repair Databases can be accessed programmatically from any IDE Integrated Development Environment supporting MS Access databases or ODBC Open Database Connectivity e g Delphi Visual Studio Java By default the database is password protected The default password is roger 1 4 Multiuser mode The application allows for concurrent connections of several operators to one database at a time To enable such a mode of operation database should be shared on a networked locatio2. 11 roger 12 RCP Master User Manual 5 2 1 3 Save as Saves currently opened data file in the file under different name 5 2 1 4 Logout Closes all the editing windows of the current data file and displays the home page of the program 5 2 1 5 Import and export Opens the data import export wizard When the user has selected Import T amp A event registration from another software action the wizard performs the following steps shown in figures 7 9 below Step 1 Select T amp A data import export action Figure 7 Data import and export Select action Import T amp A event registration from another software Import data Export data Description Cancel Figure 7 Data import and export wizard step 1 Step 2 Select data file format when importing data from PR Master Figure 8 Step 3 Select location to your T amp A event file Figure 9 Using available options you can choose a method of resolving conflicts in case the imported value is already in database If you choose Replace duplicates with imported items duplicate values existing in the database will be overwritten by the imported values The Do not import duplicates option skips duplicated records Two T amp A events are assumed equal if their date time reader ID and event type are identical roger RCP Master Users Manual 13 Select TA event file format REP Master by Roger T amp A Access
3. NC Meo e T 12 5 2 1 5 Import arid CX DOM cose 12 Die OSCE me 13 Sua Td bete comma acide ap taria ce Rd utt S VET DUIS errr err mr 13 5 22 VIEW MENU rentona ai 14 5 2 2 T Employee droups pt Soter 14 5 2 22 IEInpOoyGes dedteaestu M ended tu ccu LLL eios du uu LO En E 15 mico gf 21 9 2 2 9 Calendas ve eva sina velie uua Vor opua v da Cou Raw educ due me CU 24 24 COMMOUDOINIS eu MEL DUM 26 ILLUM 26 922 6 Homepage sceno n 2 5 22 BN DD 29 5 2 2 0 Previous 31 op are MA ore rere rr reer Tre reer rere reer aera ne ee Terr errr or 32 9 2 9 12 TAA event tyDe CETININIONS civi tesi IPIE P xp te CI MIND 32 5 2 9 2 T amp A type CTI OMS souci vance rump E ULT LE 33 Galender av type cderritOTIS 3 5 sueco co ve enin n Pers pic ERIS vr MEM 35 D2 oA Fro aM OD Cl ALONS cf dont sooo Eee utet DE erate puncte esse ice nee 40 D2 90s Operator AC
4. I Details Work history Leave entitlements Work calendar Edit 7X Remove Gy Report A Shortcuts ES Calendars Fhoto TAA ID 010 Firstname Elisen Lastname Bonds Group Design Team Calendar Weekly 8 17 2008 Hire date Dismissal date E mail Comment 1 Comment 2 Comment 3 Comment 3 Figure 14 The Details tab of the Employees window Clicking the Edit button displays the Edit employee dialog box Figure 15 where you can modify employee s data Required fields are highlighted in yellow Red icon with an exclamation mark shown on the right of the Calendar field indicates that employee s data is invalid When you move the mouse cursor over the icon the message is displayed that the calendar has not been assigned to the employee Such red icon accompanied with appropriate comment indicate invalid data also in other editing windows roger RCP Master Users Manual 17 Edit employee Fhoto TAID First name Eliseo lastname Bonds Group Design Teams ie ARI P477 nna te Calendar Weelly 8 17 2008 Hire date 5 stycznia 2009 X Date of dismissal 9 stycznia 2008 E mail Comment 1 Comment 2 Comment 3 Comment 4 Cancel Figure 15 Edit employee dialog box Work history Contains results of T amp A calculations regarding time spent at work in the period selected In the pane s title bar th
5. Allows for definition of roundings for the start and end of work times In the sample shown in Figure 54 the counting of the start has been set every 30 minutes and the allowed time margin 5 min It means that the employee s arrival e g at 7 50AM or 8 04AM will be rounded to 8 00AM but the arrival e g at 8 08AM will be rounded to 8 30AM The options set for the end of work have the following meaning if departure took place at 3 55PM it will be rounded to 3 45PM but departure at 3 59PM or 4 08PM will be rounded fo 4 00PM Times rounded are visible in the employee s work history with a tilde mark e g 8 00 Count start every Allowed arrival after the start limit 5 Count end every Allowed departure before the end limit 3 Figure 54 Rounding definition tab Hours at work Allows for definition of constraints list for times spent within the particular attendance types see Figure 55 For example we can define maximum total cigarette break time lunch breaks time or define minimal expected work time hours roger 40 RCP Master User Manual Options Rounding Regulatory breaks Overtime Hours at work dp Add 7X Remove Do nat count Attendance type Mir Max when above masimum PNF Cigarette break wi 12 15 AM PO Lunch break NI 1 00 AM Figure 55 Hours at work tab Additionally the Do not count
6. Color in calendar Comment 1 Extra non abligatary working day Comment 2 Type Working Qe Edra working optional 2 Holiday Day aff Times Fixed Flexible working hours From To 08 00 07 00 15 00 lt ca co nl m show details cancel Figure 49 Edit calendar day type dialog box In addition the day definition may contain configuration items which will be shown after clicking the Show details button Figure 50 Additional options are divided into the following tabs Options tab contains several options related to work time calculation and showing information related to the work regulation schedule Include early stay at work you can define the point of time before the usual working hours from when the early stay at work will be included into working hours Include late stay at work you can define the point of time after the normal working hours until when the late stay at work will be included into working hours Mark as late arrival you can define the point of time from when the employee s arrival will be counted as late coming Mark as early departure you can define the point of time before when the employee s departure will be counted as early Night hours indicates the range which will be counted as night hours roger RCP Master Users Manual 37 Details Options Rounding Regulator breaks Overtime H
7. RCP MASTER USERS MANUAL ver 1 5 0 Hev A 2 RCP Master User Manual TABLE OF CONTENTS WAN CONC ci T RIT TU LU UU UL LL 2 Te MOTO CUCT ON E C o Do 4 T 1 E UL DOSO minio seamen DEDI DEDE CINE P Sueno DIM QUEM HEROS 4 M2 AIO CLUS Scere RE 4 E pe 4 A OO C I E I T 4 1252 BiK deogs mBlnssnpete cc ea 4 Zs NOS CUI 6 ssie eb stetit dt testi tenen us exibat risen seu unde i atte nU LN 8 4 1 Preparmog Tor work aller InstallatlOi sese suse cu a o esse YU uv usa SY SR ru cuc Ye mec vp V T Du Dea Gu pav 8 4 2 Work time analysis and reporting aa e a A enun sean seen 8 s erect ITE T m E 9 Sw E iriigerellre iion pem t CR 9 dave 9 1 6 WAIN 9 51 9 ReDOFIDO BE ux uU RN se EE 10 o2 Rn ncionslitv describlofll uses eset vae 11 5 2 1 11 Sees a 11 sa BAG E 11 o BS MERI TETTE T IT UM 12
8. In Figure below there is work history for an employee who worked form 7 00 am to 4 50 pm As you can see the employee worked more than 8 hours so the Overtime 1 type were accounted for T Time to be Attendance type Event Control point Comment Total time rr EIE Eie Edited Work ITAA Entry Office building ENTRY 8 00 Overtime 1 1 50 4 50PM Outside work Leave Office building EXIT RI Working day 7 15 TOTAL 9 50 350 5 On the other hand if an employee worked more than 10 hours e g from 7 00 am to 5 40 pm then the Overtime 2 type should be accounted for him This is according to the setting in the If an employee has worked at least for column Time to be Attendance Ebr Event Control point Comment Total time accrued fr Edited Work TRA Entry Office building ENTRY Overtime 2 Mi 3 40 PM Outside work TRA Leave Office building EXIT v Allows for definition of overtimes in the particular day Figure 51 In the current version overtime can be defined in the fixed time range The program will automatically count the work time as overtime according to the defined rules roger RCP Master Users Manual 39 LU ebDadls dh Add Remove Overtime count 8 Fixed hours C hanging flexi Hom a To Attendance type 3 DU PM 5 00 PM FOO PM Ne AUlvertime Figure 53 Overtime definition tab Rounding
9. Opens the Home page containing three groups of commands roger 28 RCP Master User Manual The Common tasks group Figure 36 contains shortcuts for most commonly used program s commands Open data file opens dialog box for selecting rta data file Create new data file opens dialog box for saving a newly created data file Import T amp A events opens T amp A data import wizard Verify data completness invokes function for checking data completness assignment of calendars for all the employees completness of arrivals and departures registration and displays results in the pane at the bottom of the main window Find discrepancies against work regulation invokes function for checking discrepancies against the work regulation late arrivals early departures missing log entries exceeded minimum or maximum time limits and displays results in the pane at the bottom of the main window Employee report wizard opens report wizard window for all the employees Find employee opens the Find employee dialog box Figure 37 Common tasks Open data file ih Create new data file Fe Import T amp A events Verity data completness Find discrepancies against work regulation zm Employee report wizard Ei Find employee Figure 36 Common tasks area on the home page Family name first name or employee TAA ID Figure 37 Finding employee dialog
10. 00 22 00 DO Flexible January 2008 February 2008 Su Mo Tu We Th Fn Sat Su Mo Tu We Th Fn Sat 111 MMD Extra working day DO Dav off March 2008 April 2008 Su Mo Tu We Th Fn Sat Su Mo Tu We Th Fn Sat 1 Ff Figure 23 Selected employee s work calendar To modify the calendar assigned to the employee you need to click the Correct employee calendar days button Days modified in the calendar are marked by a border note the 16th and 18th January in Figure 22 above To display original or and modified calendar days you need to select appropriate option in the View menu The modified calendar days replace the original ones In Figure 22 to the 16th January the Day off status and to the 18 January the Working day 14 00 22 00 status have been assigned The modifications apply for the selected employee only Reports In the example presented above the results of work history calculations have been presented using different views The program allows for generating reports from every kind of view Additionally you can prepare reports regarding leaves used in the selected period of time absences in a given period entitlements for specific leaves types as well as the current state of leave utilization and the work calendar Reports can be generated by the Create report command from the particular window the printer icon or in case of more complicated r
11. Employees amp Home page Employees 7 bi gt Main Report 3 Administration 0 Design Team 0 Management Report Employees Calendar Weekly 8 17 Weekly 8 17 Eliseo Demelza Calendar Flexible Lastname Firstname T amp AID Muhannad 001 Lastname Firstname T amp AID Calendar Arispe Anastatio Manufacturing I Buckner Manufacturing I Lastname First name Chambless Rudi Lucinde Manufacturing II Manufacturing II RCP Master User Manual Page lofi RCP Master 1 1 4 0 Total Page No 1 Zoom Factor 100 Figure 28 Report Employees displayed in document window The report is ordered by the employee group name displayed on the left side of the window When you click specific group name the report will be scrolled to the location where the data of the selected group begins Reports can be printed and exported in many different formats such as Crystal reports rpt Adobe Aprobat pdf Microsoft Excel xIls Microsoft Word doc Rich Text Format rtf 5 2 2 3 Calendars Opens the Calendars window Figure 29 On the right side of the window the legend is displayed explaining colors representing particular day types on the calendar Calendars 55 Calendar list 1 48 5a Comment 1 Mon Fri flexible Manufacturing I 3 shift calendar Calendar Flexible id 4 1 of6 b bi Details Calendar days Cf Edit X Remove Ej Edit calendar days 4 Repo
12. after the time 8 15 AM From Attendance type A Mark as early departure before the time 3 45 PM 3 00 PM N1 Overtime 1 Might hours range 10 00 P 6 00 AM iiid iiie iai Nz Hours at work Min Max Attendance type m 12 15 AM PNP Cigarette break Figure 48 Calendar day type definition window Clicking the Edit button displays the Edit calendar day type dialog box where you can modify the selected calendar day type Figure 49 The day type definition consists of the following fields Code unique code identifying day type Name unique name of day type Color in calendar color for representing the type of day assigned to the calendar Comments additional info Type it can get the following values Working indicates compulsory attendance at work Extra working means extra working day which is not compulsory Holiday means a public holiday Day off free day not counted in the calculations roger 36 RCP Master User Manual Hours it can get two values determining the way of work Fixed work from defined time to defined time Flexible working hours work type where the start and the end of the workday is not set it is possible to define daily hours limit and the time of start end the workday e g for accounting the flexible working hours during the night shift Edit calendar day type Ea Code DD Mame Extra working day 15
13. box If you enter the employee s name full or part or the T amp A ID the program finds the employee in the navigation tree expands the group branch the employee belongs to selects the employee s branch and opens the employee s document window The Recently opened group Figure 38 contains paths for recently opened data files rta Clicking the path will display a logon window and load data from the file selected roger RCP Master Users Manual 29 iita b m Recently opened BI Ms Figure 38 Area Recently opened on the home page The Help group Figure 39 contains commands for displaying program documentation and for getting help Function description opens document window with program s function description FAQ opens document window with program functionality description in the form of questions and answers Troubleshooting opens document window with problems description together with its solutions Open example demo file loads sample data file configuration and T amp A events of fictitious company for testing program s functionality Help Function description FAQ E Troubleshooting f Open example demo file Figure 39 Area Help on the home page 5 2 2 Navigation tree Opens Navigation tree window Figure 40 representing data as a hierarchical tree The main branches of the tree are the main RCP Master modules namely employee groups with employees
14. day 8 17 27 28 78 30 31 24 Clear selection 3 Extra working day 7 15 Extra working day 8 17 D nn 14 00 i uL P4 ey nn 14 00 22 00 April 2008 Working day 8 17 P4 k ER p A t Su Mo Tu We Th Fr Sat nmoc nn EEU D6 00 Flexible Extra working day Day aff Extra working day 8 17 06 00 14 00 e Extra working day Day off Tunc Clear assignment Figure 30 Edit calendar days dialog box In order to make selecting days within the whole year easier for instance by some rule e g all the Mondays Wednesdays and Fridays in June and August you can use the command Select days by rule which can be invoked at the top of the window or from the context menu Figure 31 By rule Monday Tuesday v Wendesday E Thursday Hange IM Friday From 1 styeznia Saturday Sunday To 31 grudnia Lo 9k cm Figure 31 Selecting days by rule roger 26 RCP Master User Manual 5 2 2 4 Control points Opens the Control points window Figure 32 Control points Control point list 7 XAI T amp A point ID Name Comment 1 Office building EXIT Factory ENTRY Office building ENTRY Control point Indoors 1 of4 b bi Details Edit 7X Remove T amp A Point ID O 1 1 Name Indoors Comment 1 Comment 2 Figure 32 The Control points window Clicking the Edit button displays th
15. hours despite the fact that she stayed at work for 8 hours and 45 minutes E 4 of 76 Add Sa Edit AL Remove E View List of days E alendar day details X Total time Discrepancies 54 Time to be Start Attendance type Event Control point Comment Total time eror Por 17272008 Flexible TOTAL 8 45 6 00 7 00 AM work T amp A Entry Office building E 8 45 8 00 Maximum number of hrs at work for the attendance type Work has been 8 00 4 exceeded il 2 LLL ee _ 3 45 PM Outside work T amp A Leave Office building E 5 2 3 4 Program operators Opens the Program operators window Figure 56 In the top section of the window there is operator list The bottom section displays rights to execute particular program s command defined for the selected operator roger RCP Master Users Manual 41 Program operators 7 X Y Program operators o Xx G 21 Import Export Import T amp A event registration from another software 2 Import data Export data gi View ERE Employee groups ROL Browsing V 4 Adding gis Employees LIVE Browsing uf Adding Editing Figure 56 7he Program operators window Clicking the Edit button displays the Edit operator data dialog box Figure 57 You can change there the operator s password and select program s commands available for her him In order to do this you need
16. schedule of work in the particular day e g workday from 8 00AM to 5 00PM with a lunch break unpaid from 1200PM to 1 00PM Calendar day types as the name suggests are used for work calendar definitions Work calendar creation is the process of assigning day types to selected days in the calendar e g for all days from Monday to Friday the type Workday 08 00AM 04 00PM can be assigned More about calendars can be found in the Calendars section Calendar day type definitions X Calendar day type list E XI Code Name ta Comment 1 Working day 7 15 Working day 8 17 li i Working Working day wilh flexible adh T 1h mm working day 7 15 17 cu c m Extra working Extra non obligatory working day Extra working dae 8 17 S00 i Etra working Extra nan abligatory working day with flexible 06 00 14 00 6 00 ii 2 00 iss Working Manufacturing shift D 14 00 22 00 250 10 0 working IMarfactring shift IT 22 10 06 00 6 3 working shift TIT Calendar day type Working day 7 15 X ld 4 2 ofll b Mb Details settings f Edit 7X Remove A Shortcuts TA types IDs Times constant Breaks Work start time 7 00 AM From Attendance type Work shift end time 3 00 PM ES 2 30 AM NI Breakfast break Options Incdude late stay at work as working hours until the time 7 00 PM Overtime Fixed haurs A Mark as late arrival
17. to select relevant checkboxes in the program commands tree roger 42 Edit operator data Login and password Login Old password Mew password Retype new password Access nahts gl File M E3 Import Export I7 Import T amp A event registration from another software Import data BU View E Employee groups wKA Browsing e vig Employees 2 2 Browsing d ER da Addin Cancel Figure 57 Editing operator data 5 2 3 5 Operator action history RCP Master User Manual Opens the Operation history by operators window Figure 58 In this window you can track operator s activities and commands which they invoked from the time they logged on until the moment of ending work with the application The history contains also errors logged during application s activity The operation history can be saved in csv format comma separated text file using the Save as command roger RCP Master Users Manual 43 Operator action history E Operation history by operators of 911 k M ie ID Typ Time Description DINER By 1 11 2009 8 58 40 AM ADMIN 3i Browsing Operator action history 340 p 1 11 2009 amp 239 d 1 11 2009 8 57 02 AM pa 30 s edition window Edit operator data pe aee SN E coe e TU Were rei Ee rr SS ae e 938 dp 1 11 2009 8 52 25 AM ADMIN 31 Browsing Program operators 837 P 1 11 2009 8 52 20 AM ADMIN 29 Closing e
18. 4 2 Program function description Opens the RCP Master User Manual PDF in a built in document view window Acrobat Reader is required for this functionality 5 2 4 3 FAQ Opens document window with program functionality description in the form of questions and answers 5 2 4 4 Troubleshooting Opens document window with problems description together with its solutions 5 2 4 5 Release history Opens a document window with RCP Master release notes 5 2 4 6 Roger home page Displays the Roger Web site using the RCP Master s dokument window 5 2 4 7 Send feedback Opens default e mail client with the vendor s e mail address and the subject allowing for sending feedback to the vendor 5 2 4 8 Check for updates Establishes connection with update server in order to check if newer program version is available for download roger 48 RCP Master User Manual 6 GLOSSARY Time and Attendance set of technical and information technology media for attendance control presence absence during working hours see also http en wikipedia org wiki Time and attendance Control point a device for employee identification purposes using PIN codes readers code cards proximity crds biometric methods fingerprints etc T amp A event log a list of events registered by control points Data file compacting deleting records in databases is performed by setting a flag indicating that the particular record is del
19. HON NISIONY qub lane 42 5 2 9 6 data COImpplelleS ciue eue tae ces a Zeus ary iuninetadu Pasa ov Mess lc V eee MEE 43 5 2 3 7 Find work regulation discrepancies sees nennen nene nenne nene nnne renis 43 MIU ET sia E 44 5 2 3 9 1 Change file ACCESS password use av een 44 02 44 5 2 3 9 3 ColripacUrepall E 44 5 2 9 AO C eee sensu core Sue DEN cf 44 5 2 9 T0 MANOS cuo dute 45 555911 45 55 I TEE 46 Ale AO OUI casas RTT IT LO LI DEUM 46 5 2 4 2 Program TuncuorrdescriDIIOFL sisse CH 4 roger RCP Master Users Manual 3 SU EUM QM 47 5274 LrodblesTioOlli0 s tee rene irae v proe vau Fouad Oe e donee TE eon rut Ee ve Due 47 4 5 REleaSe MISIORY thc ieee tee nus 47 5 2 4 6 Roder NOME Dade uus a a aD sheet Seas eter uiae ds 47 Odd elige CODACK aste uad quia deti 47 5 2 4 9 CHECK TO and MM 4 6
20. In order to do this you should click on Undelete deleted T amp A event on the toolbar in the Event log window Employees event log oy A Interval From Time Last name First name Control point Code Event type 1 1 5 54 AM Buckner Thorvald Office building ENTRY T 1 1 1 2008 6 00 AM Arispe Anastatio 004 TeamI Office buldng ENTRY O T amp A Emy O O 171 2008 6 45 AM Arispe Anastatio 004 Team I Office building EXIT 100 Cigarette b O D Se eem ee ee 11 2008 6 52 AM Arispe Anastatio loo Team I office building ENTRY n T amp A Entry Nj m I E Shortcuts gt TA event IDs ll Control paints T amp AID 005 First name Thorvald Last name Buckner Group Team I Missing Time 1 1 2008 5 54 AM Event type 0 T amp A Entry Office building ENTRY Added by operator Control point Removed Figure 34 7 amp A event log window Clicking on the Edit button opens T amp A event editing window Figure 35 but only the events added by Operator are available for edition Photo Date Time Employee 115 Buckner Thorvald x Control point Office building ENTRY x Cancel Figure 35 Fdit T amp A event dialog box 5 2 2 6 Home page
21. Pro by Palman TA event file to import Lo Wsers Radek Mery Documents radek rcp Options Replace duplicates with imported items C5 not import duplicates Figure 9 Data import and export wizard step 3 5 2 1 6 Recent documents Shows a list of recently opened data files Clicking an item on the list opens the selected document 5 2 1 7 Exit Closes the active datafile and exits the application roger 14 RCP Master User Manual 5 2 2 View menu The View menu is shown in Figure 10 Reports Tools Win Employee groups Employees Calendars Control points TA event log Home page Navigation tree Previous document Next document Figure 10 The View menu 5 2 2 1 Employee groups Opens the Employee groups window As mentioned above the document window is composed of two parts the upper section is usually a list e g a list of employee groups and the lower the detail section where information related to selected list item is shown in Figure 11 it is the group Administration The detail pane can be closed at any time by clicking the cross icon on blue background located in the right side of detail pane s title bar To reopen it click the Show details button on the right side of the upper pane Em ployee groups Employee group list 18 Mame Comment 1 I Administration Design Team Management Team II Team III d d i PS 2 Group Admin
22. d leave on request counted as vacation leave The Left from previous years column contains number of vacation leave days left from previous year and it is automatically copied while assigning a new calendar for a year In case of vacation leave and leave on request the column Number of days to be used in a year is automatically updated taking into account the number of days left from the previous year roger RCP Master Users Manual 21 Year 2008 X 5 Shortcuts TA types IDs Li yp Color Code Leave name Yearly Used Remaining Included UW Regular Vacation 26 m UB Unpaid leave 5 B F ONC Occasional leave family member care l n D F E uo Occasional leave g B Fi a LY Parental leave child care lo lo F zl zc UM In 0 Figure 22 eave entitlements tab Work calendar All the employees have work calendars assigned to them Figure 23 However from time to time it is necessary to modify work calendar of particular employee Tt can be caused by for example replacements done between employees compensation for past or future absences and so on Employee Muhannad Arab X 1 ofli Details Work history Leave entitements Work calendar li A4 a cC iles Calendar Flexible EB Correct employee calendar days 2 View 4 Report A Shortcuts Calendar day types amp Day types a 14
23. dition window Cancellation of changes Edit calen 236 1 11 2009 8 39 37 AM ADIMIM 30 Opening edition window Edit calendar day type 235 dp 1 11 2009 8 39 29 AM ADMIN 25 Closing edition window Cancellation of changes Edit calen 834 d 1 11 2008 8 39 16 AM ADMIN 30 Opening edition window Edit calendar day type 4 1 11 2009 8 33 13 AM ADMIN 25 Closing edition window Cancellation of changes Edit calen 232 do 1 11 2009 8 30 Opening edition window Edit calendar day type 331 d 1 11 2009 8 24 31 Browsing Calendar day type definitions 930 dj 1 11 2009 8 23 58 AM 29 Closing edition window Cancellation of changes Edit atten 829 1 11 2009 8 22 27 AM ADMIN 30 Opening edition window Edit attendance type 28 dp 1 11 2009 8 17 43 AM ADMIN 29 Closing edition window Committing changes Edit attendan 27 dp 1 11 2009 8 17 09 AM ADMIN 30 Opening edition window Edit attendance type 576 dp 1 11 2009 8 16 53 AM ADMIN 25 Closing edition window Committing changes Edit attendan 825 a 1 11 2009 8 16 44 AM Ei 30 Opening edition window Edit attendance 924 D 1 11 2009 8 31 Browsing T amp A type definitions 923 dp 1 11 2009 8 16 27 AM ADMIN 31 Browsing T amp A event type definitions a p M pe RR am Figure 58 Operator action history window 5 2 3 6 Verify data completnes Invokes function for chec
24. e Edit control point dialog box Figure 33 where you can modify the control point T amp A Point ID determines an unique control point s ID Thanks to this ID the change of the control point name will not influence the calculation results T amp A Point ID is an arbitrary string By default when configuration is imported from PR Master it gets the following values subsystem ID controller ID reader ID Edit control point T amp A Point ID HEM Mame Office building EXIT Comment 1 Comment 2 Cancel Figure 33 The Edit control point dialog box 5 2 2 5 T amp A event log Opens the T amp A event log window Figure 34 In the top section of the window there is an event list displayed in chronological order By selecting dates Interval from and To in the upper section of the window you can narrow down the time interval In the details pane all information relevant to the event is displayed i e employee s T amp A ID first and last names pictures where assigned group time control point and T amp A event type roger RCP Master Users Manual 27 Apart from this data there are two flags with information if the events were added or deleted Tf you delete an event imported from file then it will remain on the list as striken out and grayed out On the other hand deleting an event added by the program operator will completely remove it from event list A deleted event imported from file can be undeleted when required
25. e calendar s name is shown Next to it there is Time range dropdown list The list contains month names and in the bottom there is the Select time range command Clicking the month name causes recalculation for the month selected When you select the Select time range command Figure 16 you will be presented with the dialog box where you can more accurately determine calculation period up to minutes Select time range x E Month i ri r ri Lu a cu Time period From 2008 01 01 V 00 00 5 Figure 16 7he Select time range dialog box The Work history window is composed of two basic views Attendance the calculation results and the Event log the filtered list with events pertaining to the employee in the selected time range The calculation result of attendance data for the employee can be shown in various preview modes by clicking View commands on the toolbar roger 18 RCP Master User Manual View List of days The most generic view of hours spent at work in the form list of days total time time to be accounted for Figure 17 On the right side of the window the calendar is displayed showing days in colors representing particular day and absence types In the bottom of the window the calculation results summary is displayed remaining hours to work the total time to be accounted for the balance as well as information regarding night hours overtime su
26. e completed by the operator manually i e by marking the entry as an absence or manually inserting a missing T amp A event in the Work history window To generate T amp A reports you should typically perform the following steps 1 Import T amp A events log from file 2 Use Verify data completness command 3 Send notices to employees for whom missing incomplete entries exist in the event log and ask them for explanation 4 Correct data manually by entering an absence or inserting missing events to the T amp A events log 5 Generate reports you can use wizard for selected employee groups After generation the wizard will send to every employee her his reports using e mail address configured in employee s data roger RCP Master Users Manual 9 5 RCP MASTER FUNCTIONALITY 5 1 Introduction 5 1 1 Home page By default the program starts with the home page opened Figure 3 There you can find commonly used application s commands links to recently opened data files and links to help files X RCP Master ADMIN Demo rta c J en File View Reports Tools Window Help Si 59394 READS AE Home page gt ME 7 L valra ue UE J ty 7 A i xi B ia mr m _ a FS Se TT NEP eS Figure 3 RCP Master home page 5 1 2 Main window The main window displayed after the user logs on and the data file opens sample is shown in Figure 4 contains the followin
27. eas lunch break is not included sick leave is included but unpaid leave is not and so forth Leave determines if the particular attendance type indicates leave i e it is shown in the Leave entitlements window for the particular employee Comments additional info roger 34 RCP Master User Manual T amp A type definitions X 1 Attendance ID list Code Mame Comment 1 Time period Induded Work Working hours Day Outside work Outside work Interval Going out on business Going out temporarily to sort out business matters Interval Breakfast break Breakfast break Interval Attendance type Work X 4 4 1 of22 gt M Details EF Edit 7X Remove shortcuts TA event IDs Code PR Mame Work Color Time period Day 1 T amp A Arrival Start Included into working hours Leave Comment 1 Working hours Figure 46 T amp A type definitions window Clicking Edit button displays the Edit attendance type dialog box Figure 47 where you can modify the selected attendance type sa Tp it attendance type Cade Name Color in calendar Time periad Start event type U TSA Arrival Included inta working hours Leave Working hours Figure 47 Edit attendance type dialog box roger RCP Master Users Manual 35 5 2 3 3 Calendar day type definitions Opens the Calendar day type definitions window Figure 48 Calendar day type is a pattern
28. endar list z amp Groups 7 X3 d 58 Ell amp S3 All employees 11 8 Administration 2 amp S Design Team 2 S Management 1 8 83 Team I 2 88 Team II 2 5 8 Team III 2 Calendars S A 2008 Flexible 8 Manufacturing I E Manufacturing II E Manufacturing III Comment 1 Name Flexible Mon Fri flexible Manufacturing I 3 shift calendar Manufacturing II 3 shift calendar Calendar Flexible X 1 of6 b Pi Details Calendar days E Edit Remove EZ Edit calendar days Gj Report January 2008 February 2008 BY Weekly 7 15 Weekly 8 17 al Control Points 0 1 1 Indoors ai 0 2 1 Office building EXI al 0 1 0 Factory ENTRY aD 0 2 0 Office building ENT d T amp A event log Su Mo Tu We Th Fri Sat Su Mo Tu We Th Fn Sat EN Flexible NND Extra working day 2008 E January April 2008 February Su Mo Tu We Th Fn Sat 4 H Ready Figure 4 RCP Master s window layout 5 1 3 Reporting errors RCP Master features error reporting mechanism In case of unexpected error the program displays window similar to the one shown in Figure 5 It contains necessary information relevant to the context and the source of the error To send an error report you need to click Send report button The program invokes then a MS Outlook window containing e mail with error report The only thin
29. eports using a report wizard Commands for creating reports can be invoked from many locations e g from the navigation tree group window employee s detail pane Using the wizard you can generate summary reports for selected employee groups or for all the employees as well as for individual employees These reports can be automatically sent as attachements in PDF format using e mail addresses set up in the employee s data window Below you can find successive report generation steps for the roger 22 RCP Master User Manual individual employee to invoke the wizard you need to click Report command in the employee s detail pane the first tab or in the navigation tree from the shortcut menu of the selected employee the Report wizard command Step 1 Select report types to generate In the example below see Figure 24 the generic report on work time the report on discrepancies to work regulations late arrivals exceeded break limits e g cigarette breaks and so on absences in the selected period and the work calendar report have been selected Report Groups amp Employees Select repart type list of days list of days details total time per day discrepancies against work regulation total work time in a time span E Yearly leave entitlements Absences in Ehe selected period Leave entitlements in year Figure 24 Selecting report types to be generated Step 2 Choose period for which t
30. er Manual 4 USE SCENARIOS 4 1 Preparing for work after installation In order to prepare program for work it needs to be properly set up You need to perform the following steps 1 Create a new data file using File New menu command 2 Enter data on groups employees control points and T amp A event types You can do it manually or import from PR Master using Backup zip or Config xml files To import data use File Import and export command 3 Define calendar day types choose Calendar day type definitions command from the Tools menu Define work calendars choose View Calendars menu command Un Assign calendars to employee groups or individual employees choose Assign calendar to employees command from the shortcut menu N Finally you can run a command for checking if work calendars have beeen assigned to all the employees select Tools Verify data completness 4 2 Work time analysis and reporting One of the typical uses of RCP Master is to generate time an attendance T amp A reports based on employee T amp A event registrations Correct calculation of working hours requires that complete data of arrivals departures events is registered The program is capable of detecting incomplete events by using the aforementioned Verify data completness command They are indicated in any report by an appropriate warning red icon with exclamation mark together with a comment Such missing entries must b
31. eted not by physically removing the record physical removing records is very time consuming operation In order to delete records physically you need to invoke Tools Data file Compact repair file command Compacting is performed mainly for lowering the size of data file T amp A event type determines how the event logged by the control point will be interpretted for example arrival departure going out on business The event type is uniquely identified by the numerical code T amp A type used to determine the attendance type of the employee in a particular time range Sample attendance types are Work Going out on business Breakfast Overtime On vacation Sick leave and so on Calendar day type a pattern schedule of work in the particular day e g workday from 8 00AM to 5 00PM with a lunch break unpaid from 1200PM to 1 00PM Contact Roger sp j 82 400 Sztum Go ciszewo 59 Tel 48 55 272 01 32 Fax 48 55 272 01 33 Technical support PSTN 48 55 267 01 26 Technical support GSM 48 664 294 087 e mail biuro roger pl roger
32. g you need to do is to click the Send button in Outlook roger RCP Master Users Manual Error not handled If you see thiz window the application registered an eror To help us resolve the issue send us a bug report by clicking on the Send repart button Report contents IEystem Reflection T argetlnvocalionE xcephon Excepbon has been thrown by A ithe Laiget of an inveocali n gt System IO Fie otFounde xcepborn Could not toad fie of assembly CiystlDecesons Windows Fors Vertion 10 2 3600 0 Culture neutral PubbcheyT okhen 692tbea5921 21304 or one of As dependencies The system cannot lind the He specied File name CrestalD eciions Windows Format Versions 10 2 3500 0 Culture neutral PublcE eyT okens6921bea5521 21 S04 al Roger TimeAndttendance Fomms ReporC denda ctei byeci parameter WEIN Assembly binding bogging is lumed OFF To enable assembly bind failure logging set the registry value HELM 5 oftwareXMicrosofMFusiontE nableLog DWORD to 1 Add system info Windows NET Framework Shown shan Figure 5 Unexpected error 5 2 Functionality description 5 2 1 File menu The File menu is shown in Figure 6 Views Mew Open Gave as Close Exit Reports Import and export Recent documents Figure 6 The File menu 5 2 1 1 New Creates a new data file and opens it 5 2 1 2 Open Opens an existing rta data file
33. g items In the title bar shown at the top of the window there is application name the logged in operator ID enclosed in square brackets and the active database path in quotes Below the title bar you can find the program menu Its elements have been described in detail in section The toolbar which is located below the menu contains shortcuts to the application s most common commands and functions The panel on the left side of the window contains a tree with hierarchical structure of the data elements Each section of the tree is assigned a shortcut menu with commands relevant to the particular item to show the menu you need to click the item with right roger 10 RCP Master User Manual mouse button When you double click the item with left mouse button the window is opened with the document assigned to the item On the right hand side of the window there are documents shown as tabs Some documents are split into two parts The upper section contains the list and the lower the detailed view of the selected list item The windows contain buttons for invoking commands In the bottom of the main window there is application s status bar containing information about operations being performed as well as a progress bar RCP Master ADMIN Demo rta kalea File View Reports Tools Window Help E230 8 35 AEE RE Tree X Homepage Groups All employees Calendars X l 44 Find A Cal
34. ger RCP Master Users Manual 31 EE Tree BI 4 Find a E E 2H Groups E hs All employees 11 be 8 001 Arab Muhannad 8 004 Arispe Anastatio 010 Bonds Eliseo B 005 Buckner Thorvald z 006 Chambless Rudi 239 1 007 Chevere Lucinda 8 002 Gerstner E G 008 Huffman A 003 Mckay Bra 009 Saenz 1 16 33 Assign calendar Edit employee Remove employee 2 88 pees etn E Event log Chevere Lucinde B Design Team 2 H R0 Management 1 Report Chevere Lucinde Report Vacation days l Team I 2 4 Report wizard um F 3 Team 2 Report TA days Bi Team III 2 wai Report TA days in detail i Calendars Report T total hours at work by day B E 2008 Report Total hours at work by day B r Control Points B 0 1 1 Indoors zs 0 2 1 Office building EXI a 0 1 0 Factory ENTRY EZ EPU 0 2 0 Office building B T amp A event log EE 2008 k LN January B February Report Work regulation discrepancies 4 T j Figure 41 Shortcut menu associated with selected tree element By clicking the selected menu item we invoke the command for the element selected e g you can assign the calendar to employee using Assign calendar to employees command Figure 42 eee Assign ca calendar Select calendar for assignment Weekly 7 15 2008 Figure 42 Assigning calendar to employee fro
35. he reports selected are to be prepared Figure 25 Report Anastatio Arispe Report time range Month 200931 7 Time period Fem 2008 01 01 v 0 00 B To V 200020 7 23 58 Figure 25 Selecting time range for generating selected reports roger RCP Master Users Manual 23 Step 3 Select destination directory for PDF files containing reports generated Figure 26 In addition you can select option for sending reports to employees as e mail attachements Report Anastatio Arispe 55 Options Employee report Send reports to employees as attachments Write reports PDF in directory CXLsersRadek Merk Desktop m Figure 26 Selecting destination directory for generating reports Step 4 Displaying a progress window for the process of generating reports Figure 27 After generation the summary message is displayed Start 11 53 AMCreating reports forthe employee Arispe Anastatio I Creating report Day list OK Saving report Day list ERROR Could not find a part of the path 1 Figure 27 Report generation progress window Apart from reports generated as PDF files using report wizard most often for list of elements such as calendars readers employees groups and so on there are reports which are displayed as documents In Figure 28 you can find sample report List of employees invoked by the Reports Report employees menu item roger 24 Report
36. istration X 1 of6 bk Fi Details ea Edit X Remove Name Administration Comment 1 Comment 2 Figure 11 Employee groups window roger RCP Master Users Manual 15 Items on the list can be added edited or removed In addition there can also be other commands on the toolbar such as Refresh Create report and so on They can be different depending on the particular window selected Clicking the Edit button displays the Edit employee group dialog box Figure 12 Edit employee group Mame Comment 1 Comment 2 Figure 12 Edit employee group dialog box Required fields in edit windows are marked in yellow in this case the Name field is required 5 2 2 2 Employees Opens the Employees window Figure 13 l Employees X Employee list oF E A 88 Find last name a BE d A Shortcuts amp Employee groups i _ Calendar ggi Management Bele Buckner Thorvald Manufacturing I Chambless Ruai Team II Manufacturing I II Chevere Lucinde 307 Team II coss MEN II Corpuz Gerstner Alison Team III Mckay Branden Administration Employee Anastatio Arispe X 4 2 ofll b b Ef Edit Remove c3 Report A Shortcuts zu Calendars Fhoto TAA ID 004 m Firstname Anastato Last name Arispe a Group Team I Calendar Manufacturing I 2008 Hire date Dismissal date Pi Figure 13 The Employees window The detail section of the e
37. it Typ Information Discrepancies in employee s work history 1 Muhannad Arab Management Discrepancies in employee s work history 2 Herbert Gerstner Administration Discrepancies in employee s work history 4 Eliseo Bonds Design Team AY Discrepancies in employee s work history 5 Demelza Corpuz Design Team Figure 60 Discrepancy list pane 5 2 3 8 Data file menu 5 2 3 8 1 Change file access password Displays password change window Figure 61 where you can change password for the current data file The default password for newly created file is roger Change file access password de Curent file access password New password Retype new password Figure 61 Change file access password dialog box 5 2 3 8 2 Encrypt file Displays a dialog box containing a question about encrypting or decrypting file Tf you confirm the action selected will be performed 5 2 3 8 3 Compact repair file Displays a dialog box containing a question about compacting and repairing file If you confirm the action selected will be performed 5 2 3 9 Language Opens the RCP Master language selection window Figure 62 The drop down list contains all the languages available for the program After you select language all the opened windows will be translated without closing them roger RCP Master Users Manual 45 Select language A Figure 62 RCP Master language se
38. king data completness i e assignment calendars for all the employees completness of arrivals and departures registration and displays results in the pane at the bottom of the main window In the results window Figure 59 you can click the Edit button and correct data selected in the list Incomplete data list within a given time span s i 4 1 of6 b bb iz SP Time range from 1 1 2008 12 00 00 AM to 1 31 2008 11 59 59 PM E Edit Typ Information IR EX Calendar not assigned to employee 003 Branden Mckay Administration o Missing entries in emplayee s work history 1 Muhannad Arab Management o Missing entries in employee s work history 2 2 Herbert Gerstner Administration x Missing entries in employee s work history 5 Demelza Corpuz Design Team Figure 59 Results of data completness check 5 2 3 7 Find work regulation discrepancies Invokes function for checking discrepancies against the work regulation late arrivals early departures missing log entries exceeded minimum or maximum time limits and displays results in the pane at the bottom of the main window Figure 60 When you double click data selected in the list in the result window the employee s document window is opened showing the discrepancies details roger 44 RCP Master User Manual AY Discrepancy list within a given time span x 1 of10 b b A WP Time range from 1 1 2008 12 00 00 AM to 1 31 2008 11 59 59 PM Ef Ed
39. ld start counting the specific overtime type For example in the first row of the Figure below there is information that the overtime should be counted after 8 hours of work e g if an employee worked from 7 00 am to 4 00 pm then the Overtime 1 period starts at 3 00 pm roger 38 RCP Master User Manual Details me Add i XR Remove Overtime count Fixed hours Changing flexible Start after I an employee having has worked at Attendance type worked for least for M1 Overtime 1 tz Overtime Figure 52 Overtime tab variable hoursAdditionally the column If an employee has worked at least for allows for defining even the most complicated overtime definition For example we are supposed to define overtime in such a way that after 8 hours of work the overtime 50 be counted i e for example Overtime 1 Additionally if an employee worked longer than two overtime hours i e more than 10 hours in total then 100 overtime should be accounted for i e for instance Overtime 2 from the beginning of overtime period so after 8 working hours The method of defining this kind of overtime has been described below Definition example In the window above two overtime types have been defined Both begin after 8 hours of work As an additional condition there is a statement that the first overtime period should start after an employee worked at least for 8 hours the second after she he worked at least for 10 hours
40. lection dialog box 5 2 3 10 Change license Displays a dialog box containing a question about removing the current license If you confirm the current license is removed and the program restarts in order to provide a new license in the start window The command is used e g for moving from one user to multiuser license 5 2 3 11 Options Displays the Options window Figure 63 The Mail settings tab is used for configuring mail account for sending e mail reports to employees Outcoming mail server configuration SMTP sending reports to employees SMTP Server Port E mail SMTP Server requires authentication Login Password Figure 63 Options dialog box The T amp A event import tab Figure 64 allows for configuration of quick event import from given location after the operator logs on roger 46 Import RCP events autamatically upon database logon File to import c events rcp Replace duplicates with imported items C Do not import duplicates Figure 64 7 amp A event import tab 5 2 4 Help menu The Help menu is presented in Figure 65 IL m a About Program function description FAQ Troubleshooting Release history Roger home page Send feedback He ieo 5 Check for updates Figure 65 Help menu 5 2 4 1 About Displays dialog box with information about the program version roger RCP Master User Manual RCP Master Users Manual 47 5 2
41. lendar Weekly 8 17 Y Time range January 2008 Attendance Leventlog 4 1 of 166 b pl t Add W Edit X Remove A View List of days 25 Calendar day details Total time Time to be Total time accounted for Attendance type 1 2 2008 Working day 8 17 TOTAL 9 00 EOM sy 2 240 Fl 0 smmunhkek omebam e Fi xe Hiwek Fl 021 illon denandicave fondement ofice un os TE EEE 7 NR NN NE RN LE Working day 8 17 TOTAL 9 14 8 02 E 27 EET I 0 sag Remaining hours Hrs to be accounted for Time to be Bal i accounted for Sundays Total time public holidays Code Attendance type Night hours Late arrivals and early departures Sundays holidays Night hours Overtime Er 13 of11 gt bj Work History Calendar Weekly 8 17 Y Time range January 2008 Attendance Event log I4 4 of96 gt b Add SW Edit X Remove A View List of days 3 Calendar day details Sundays Night public holidays hars Time to be Total time accounted for Attendance type 1 2 2008 Working day 8 17 8 198 00 182 21 15 39 2 00 0 00 0 00 0 00 9 00 6 51 oem LB Mee CL a E HIt a Working da
42. m the shortcut menu 5 2 2 8 Previous Next document If more than one document is opened at a time then commands Previous and Next allow for moving between them in the same order as they were opened roger 32 RCP Master User Manual 5 2 3 Tools menu The Tools menu is shown in Figure 43 Window Help T amp A event type definitions T amp A type definitions Calendar day type definitions Program operators Operator action history Verify data completness Find work regulation discrepancies Data file Demo rta Language Options Figure 43 7he Tools menu The commands of the Tools menu have been described in the following sections 5 2 3 1 T amp A event type definitions Opens the T amp A event type definitions window Figure 44 The T amp A event type determines how the event logged by the control point will be interpretted for example arrival departure going out on business The event type is uniquely identified by the numerical code You can define any number of T amp A event type definitions 8 T amp A Arrival T amp A Departure T amp A Going out on business Breakfast break Lunch ireak Overtime 1 Overtime Event type T amp A Arrival X i fd 4 1 ofi2 b bi Details Ey Edit 2 Remove Code O Mame TAA Arrival Figure 44 T amp A event definition window roger RCP Master Users Manual 33 Clicking the Edit button displays the Edit event type dial
43. mployee window contains four tabs roger 16 RCP Master User Manual Details The Details tab contains the following data about employee Figure 14 Photo employee s picture automatically resized to save space in the database Pictures as any other data are stored in the currently opened datafile T amp A ID employee s unique ID An employer is identified in the program using this unique identifier Thanks to this there can be employees of the same first name and last name in the database Moreover changing names has no influence on the proper employee s identification First name and Last name Group indicates the employee group the employee belongs to Grouping accelerates calendar assignments reporting etc Calendar used for employee work schedule assignment T amp A calculations are based on calendar contents as well as a T amp A event log Hire date and Dismissal date optional fields are used to determine a time interval for T amp A calculations for the particular employee For example if you create a report for an employee who was dismissed in mid January you should enter a dismissal date as well Otherwise the program will report missing entries in the event log E mail the field contains an e mail address which will be used to deliver generated reports as attachements in PDF format Comments additional data Employee Eliseo Bonds X ld 4 3 ofil bk Fi
44. n and the operators should be given relevant read write access rights The file shared can be opened by the File Open command 1 5 Data export and import The program allows for manual data input and modification It is also equipped with the following import export mechanisms Import of configuration data and T amp A event log from RACS version 4 2 5 38 and higher roger RCP Master Users Manual 5 Import of T amp A event log from T amp A Access Pro file format Import export of configuration data and T amp A event log from RCP Master in XML Export of all the reports in Adobe Acrobat pdf Microsoft Excel xls Microsoft Word doc Rich Text Format rtf and Crystal Reports rpt formats Additionally export of work time reports in XML roger 6 RCP Master User Manual 2 REQUIREMENTS RCP Master requires installation of the Microsoft NET Framework 2 0 available for download on the vendor s site at htto Avww microsoft com downloads details aspx displaylang pl amp FamilyID20856eacb 4362 4b0d 8edd aab15c5e04f5 The NET Framework 2 0 requirements are listed below Supported operating systems Windows 2000 Service Pack 3 Windows 98 Windows 98 Second Edition Windows ME Windows Server 2003 Windows Vista Business Windows Vista Enterprise Windows Vista Home Basic Windows Vista Home Premium Windows Vista Starter Windows Vista Ultimate Windows XP Service Pack 2 Software requirements Wind
45. ndays holidays and so forth View Calendar day details It contains all the information included in the List of days view Additionally each day has been analyzed in detail Attendance periods are shown chronologically using calendar day and T amp A event definitions So it includes compulsory breaks work time overtime and so forth Late arrivals early departures and other discrepancies to the work schedule work regulations are indicated in the list by the warning yellow icon accompanied with the relevant comment early departure late arrival etc The same icon is shown on the calendar in the right side of the window see Figure 18 If you click a date on the calendar the list is scrolled to the day selected View Total time It contains all the information included in the List of days view In addition for each day the total time for the specific attendance types are shown such as total time of cigarette breaks other type of breaks work time hours outside the office and so on Figure 19 View Discrepancies In this view all the discrepancies to the employee s work schedule work regulation are shown late arrivals early departures exceeded break limits e g cigarette breaks and so on In the example shown in Figure 20 it is for instance the early departure logged on January the 24th This view is most often used for employee s work analysis and for correction missing log entries Events can be inserted using
46. o be accounted for 182 25 T y r 7 T gt Code Attendance type Total time accounted for public holidays Night hours Balance 1 35 Late arrivals and early departures 1 35 IPNP Cigarette break Sundays holidays 8 00 Night hours 40 00 m SN Breakfast break Overtime 0 00 Figure 20 7 e Discrepancies view Leave entitlements According to the labour code employees are entitled to paid or unpaid leaves In the Leave entitlements tab Figure 21 you can enter values describing yearly leave limits for the particular types leave types can be defined using Tools T amp A type definitions command In addition in this window the number of days for the specific leave type and the remaining number of days are displayed In the program the user must separately enter entitlement for vacation leave and for leave on request But according to the Polish Law Code the leave on request is included in vacation leave entitlement In order the program accounts for this your must assign specific attendance types in the Define vacation leave and leave on request counted as vacation leave dialog available in Attendance types tab Define vacation leave and leave on request counted as vacation leave Enter attendance type which will be regarded as vacation LI Regular vacation day Enter attendance type regarded as vacation day on request UZ Leave on request included inta vacation leave Figure 21 Define vacation leave an
47. og box Figure 45 where you can modify the particular event type Edit event type Code Mame T amp A Anival Cancel Figure 45 Edit event type dialog box 5 2 3 2 T amp A type definitions Opens the T amp A type definitions window Figure 46 T amp A type is used to determine attendance type of the employee in the particular time Sample attendance types are as follows Work Going out on business Breakfast Overtime On vacation Sick leave and so on You can define any number of attendance types The Details pane contains the following data about attendance type Code unique code identifying attendance type Name textual name Color color displayed in the calendar Time period it can get two values Interval it means that the attendance type determines time interval up to minutes e g work breakfast break cigarette break overtime etc or Day indicates that the attendance type applies to the whole working day e g vacation sick leave business trip etc Start optional determines the event type which start counting time for the particular attendance type e g the event Arrival can begin the attendance type Work the event Going out on business can start the attendance type Out on business Included into working hours determines if the particular attendance type will be included into working hours e g breakfast break is included into working hours wher
48. our atiwore 6 E Include early stay at work as working hours before the time ORC Include late stay at work as working hours until the time 13 00 r as overtime Mark as late arrival after the time 1S A Mark as early departure before the time C 15 30 5 Night hours range 22 00 06 00 Figure 50 Work time calculation parameters details Regulatory breaks Allows for definition of regulatory breaks e g breakfast break Figure 51 The program will automatically count the work time within the range defined as the type indicated in the breaks list Details Options Rounding Regulatory breaks Overtime Hours at urs at work dP Add Remove From To Attendance type n pmm id if 1 00PM T45PM IPO Lunch break BC Figure 51 Regulatory breaks tab Overtime Allows for definition the overtime in the particular day Figures 52 and 53 The program will automatically count the work time as overtime according to the rules defined There are two methods of overtime counting Fixed hours defined by selecting the hours range From To The Attendance type column determines the overtime type accounted for in the particular time range e g Overtime 1 50 Overtime 2 100 and so on Variable hours calculated dynamically after the specific number of hours has been worked through Defined by indicating the number of hours worked through after which the system shou
49. ows Installer 3 0 except of Windows 98 ME which requires Windows Installer 2 0 or higher The Windows Installer 3 1 or newer is reccommended Internet Explorer 5 01 or higher For all the installations of NET Framework the Microsoft Internet Explorer 5 01 or higher also must be installed In case of Windows Vista the Service Pack 1 must be installed Disk space requirements 280 MB x86 610 MB x64 roger RCP Master Users Manual 7 3 INSTALLATION AND FIRST USE To install RCP Master you need to execute the installer setup exe In order to install RCP Master properly the installation process must be initialized from the user account with administrative rights After the installation is complete the user s rights can be changed When the program is run for the first time after the installation it displays a question if the sample data from Demo rta should be loaded Tf you answer Yes the sample database will be read Each time a data file gets opened the application displays a login dialog box as shown in Figure 2 T Logon Sy E Login ADMIN Password LE 10 1 ee Figure 2 Login dialog box In the demo file Demo rta password for the ADMIN operator is empty no password so click OK You can define any number of operators for the specific data file For all of them you need to configure passwords and set up access rights for performing particular application commands roger 8 RCP Master Us
50. rt January 2008 es February 2008 Su Mo Tu We Th Fri Sat March 2008 Mo Tu We Th Fri Sat 23 24 280 26 27 2a 29 Bl May 2008 Mo Tu We Th Fri Sat 1 m 3 June 2008 Mo Tu We Th Fri Sat We Th Fri Sat ERE el 5 Su Mo Tu Z Shortcuts Calendar day types 10 8 types EN Flexible NND Extra working day Figure 29 The Calendars window roger RCP Master Users Manual 25 Clicking the Edit calendar days button displays the Edit calendar days dialog box Figure 30 where you can modify the calendar On the right side of the window there is a legend with day types which can be assigned to the calendar Assignment is done by selecting days with left mouse button Then you need to click right mouse button and select the day type from the shortcut menu To remove an assignment you need to select apropriate days on the calendar and choose the Remove assingnment command from the shortcut menu At the top of the window there is Insert holiday menu When you expand it you can select predefined public holidays for inserting into the calendar asl Edit calendar days es Le Select days amp Clear selection 31 Insert holidays February 2008 March 2008 Day types 4a Assign to selection Su Mo Tu We Th Fri Sat qm 5 B8 3 I X Clear assignment o Baw 5 U l 7 Working day 7 15 20 1 T 26 17 8 Working
51. the Add command in the toolbar You can also edit absence by the Edit absence command shown above the calendar on the right side of the window Employee Eliseo Bonds x i4 4 3 of11 b bi Details Work history Leave entitlements Work calendar Calendar Weekly 8 17 W Time range January 2008 A Shortcuts f Calendars Calendar day types types IDs Time and attendance Calendar Attendance Event log i als amp Edit absence 1 of23 b bi Add Edit Remove View 25 Calendar day details Total time Time to be accounted for Edited Attendance type Comment Total time 1 2 2008 Working day 8 17 1 3 2008 Bll working day 8 17 1 4 2008 working day 8 17 1 7 2008 lll working day 8 17 1 8 2008 lll working day 8 17 1 9 2008 working day 8 17 1 10 2008 ll working day 8 17 1 11 2008 working day 8 17 1 12 2008 Extra working day 8 17 1 14 2008 working day 8 17 1 15 2008 Bl working day 8 17 Total time Remaining hours 198 00 z Hrs to be accounted for 182 21 Code Attendance type Total time Time to be Sundays Night hours Bal 5 15 39 xd yP accounted for public holidays ance 182 02 Late arrivals and early departures 2 00 SM Breakfast break 0 00 Sundays holidays 0 00 Night hours 0 00 Overtime 0 00 Figure 17 The List of days view roger RCP Master Users Manual 19 iM 4 13 ofil gt bi Work history Ca
52. when above maximum option allows limiting attendance time of a specific type to the given maximum value The time above this value will not be counted to the total work time Sample 1 If we define that a maximum attendance time for the attendance time Breakfast is 10 minutes and we check this option but the employee stays at breakfast 30 minutes then the program will subtract the time above 10 minutes i e 20 minutes from the total work time So in this scenario if the employee stays at work 8 hours the program will count him only 7 hours and 40 minutes of 143 gt d Edit Remove PER View 5 Time En be accounted For Start Attendance type Event Control point Comment Total time 1 2 2008 Working day 7 15 7 100 AM B Work Tea Entry Office building 2 00 2 00 9 00 AM m Breakfast break 0 30 0 10 Maximum number of hrs at work For FE the attendance type Breakfast 0 10 break has been exceeded J ll 9 30 AM B work 5 32 5 30 3 02 PM Outside work TAA Leave Office building Sample 2 If we define that a maximum attendance time for the attendance type Work is 8 hours and we check this option then the program will not count the time exceeding 8 hours to the total work time of the employee So that if the employee who works from 7 00 AM to 3 00 PM started her work at 7 00 AM and finished at 3 45 PM then the program will count her only 8 work
53. work calendars control points and T amp A event log To quickly find an element of particular name in the tree you need to type the name or its part in the Find field at the top of the window and press Enter or click Search button located on the right side of the field to find next occurences of the name in the tree you need to click the Search button as many times as the name is found Moving from element to element in the tree can be done using mouse or the keyboard arrow keys Pressing Enter or double clicking the element in the tree opens the document assigned to this element i e clicking employee name opens employee s document window roger 30 RCP Master User Manual 3 Find JA I i828 Groups Bk 53 All employees 11 Arab Muhannad Arispe Anastatio Bonds Eliseo Buckner Thorvald Chambless Rudi Chevere Lucinde Corpuz Demelza Gerstner Herbert Huffman Allison Mckay Branden Saenz Imelda 84 Administration 2 53 Design Team 2 BE Management 1 8 Team I 2 a Si Team II 2 E Team III 2 T Calendars a 2008 E mH Control Points ig 0 1 1 Indoors gli 0 2 1 Office building EXI gl 0 1 0 Factory ENTRY gi 0 2 0 Office building ENT 5 T amp A event lag 5 8 fe January fle February Figure 40 Navigation tree To display command list associated with the particular tree element you need to right click it the context shortcut menu will be displayed Figure 41 ro
54. y 8 17 9 14 RUM LEE seek D CT CHEN ERN TN EN 9 13 8 0 Remaining hours Hrs to be accounted for Balance Sundays public holidays Time to be Total time nad Rs Code Attendance type Night hours Ose Mie uem Late arrivals and early departures Sundays holidays Night hours Overtime 198 00 182 21 15 39 2 00 0 00 0 00 0 00 Shortcuts 33 Calendars Calendar day types 5 F3 TA types IDs ala d Edit absence January 2008 5 amma 2 26 7 Figure 19 The Total time view roger 20 RCP Master User Manual Employee Anastatio Arispe 41 4 2 ofll b bi Details Work history Leave entitlements Work calendar Calendar Manufacturing V Time range None v A Shortcuts 15 Calendars Calendar day types H types IDs Time and attendance Calendar Attendance Event log iu T Edit absence 1 of8 b Pi Add Edit X Remove A View List of days 15 Calendar day details Totaltime s Time to be A T c M Wi 1 S Attendance type Total time arbi adiac Ros Su Mo Tu We Th Fri Set 1 2 2008 Bl 06 00 14 00 8 02 8 00 A Maximum number of hrs at work for the attendance type Cigarette break has beer exceeded 6 55 AM A late arrival 1 23 PM i early departure hi 2 03 PM A late arrival Total time Remaining hours 184 00 2 Hrs t
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