Annexure-II - Oil India Limited
Contents
1. iii PERFORMANCE BANK GUARANTEE Successful bidder will be required to furnish a Performance Security 10 of the order value The Performance Security must be valid for 12 months from the date despatch Bidder must confirm the same in their bid Offers not complying with this clause will be rejected The validity requirement of Performance Security is assuming despatch within stipulated delivery period and confirmation to all terms and conditions of order In case of any delay in despatch or non confirmation to all terms and conditions of order validity of the Performance Security is to be extended suitably as advised by OIL For exemption for submission of Performance Security please refer Clause No 9 12 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders iv The Bank Guarantee should be allowed to be encashed at all branches within India Page 2 of 4 v Validity of the bid shall be minimum 120 days from the Bid Closing Date vi The prices offered will have to be firm through delivery and not subject to variation on any account A bid submitted with an adjustable price will be treated as non responsive and rejected vii Bids received after the bid closing date and time will be rejected Similarly modifications to bids received after the bid closing date amp time will not be considered viii All the Bids must be Digitally Signed using Class 3 digital certificate e comm2. Criminal charges against violating Bidders Contractors Subcontractors If the Principal obtains knowledge of conduct of a Bidder Contractor or Subcontractor or of an employee or a representative or an associate of a Bidder Contractor or Subcontractor which constitutes corruption or if the Principal has substantive suspicion in this regard the Principal will inform the Vigilance Office Section 8 External Independent Monitor Monitors three in number depending on the size of the contract to be decided by the Chairperson of the Principal 1 The Principal appoints competent and credible external independent Monitor for this Pact The task of the Monitor is to review independently and objectively whether and to what extent the parties comply with the obligations under this agreement 2 The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently He reports to the Chairperson of the Board of the Principal 3 The Contractor accepts that the Monitor has the right to access without restriction to all Project documentation of the Principal including that provided by the Contractor The Contractor will also grant the Monitor upon his request and demonstration of a valid interest unrestricted and unconditional access to his project documentation The same is applicable to Subcontractors The Monitor is under contractual obligation to treat the information and docu
3. Principal will appoint an external independent Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above Section 1 Commitments of the Principal 1 The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles 1 No employee of the Principal personally or through family members will in connection with the tender for or the execution of a contract demand take a promise for or accept for him herself or third person any material or immaterial benefit which he she is not legally entitled to 2 The Principal will during the tender process treat all Bidders with equity and reason The Principal will in particular before and during the tender process provide to all Bidders the same information and will not provide to any Bidder confidential additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution 3 The Principal will exclude from the process all known prejudiced persons 2 Ifthe Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti Corruption Laws of India or if there be a Page 2 of 6 substantive suspicion in this regard the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions Page 1 of 5 2 Section 2 Commi
4. The bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder Contractor can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount or the liquidated damages the Bidder Contractor shall compensate the Principal only to the extent of the damage in the amount proved Section 5 Previous transgression The Bidder declares that no previous transgression occurred inthe last 3 years with any other Company in any country conforming to the Tl approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process If the Bidder makes incorrect statement on this subject he can be disqualified from the tender process or the contract if already awarded can be terminated for such reason Section 6 Equal treatment of all Bidders Contractor Subcontractors The Bidder Contractor undertakes to demand form all subcontractors a commitment in conformity with this Integrity Pact and to submit it to the Principal before contract signing Page 3 of 5 2 The Principal will enter into agreements with identical conditions as this one with all Bidders Contractors and Subcontractors 3 The Principal will disqualify from the tender process all bidders who do not sign this Pact or violate its provisions Section 7
5. maximum of 3 years The Bidder accepts and undertakes to respect and uphold the Principal s Absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground including the lack of any hearing before the decision to resort to such exclusion is taken This undertaking is given freely and after obtaining independent legal advice If the Bidder Contractor can prove that he has restored recouped the Damage caused by him and has installed a suitable corruption prevention system the Principal may revoke the exclusion prematurely A transgression is considered to have occurred if in light of available evidence no reasonable doubt is possible Section 4 Compensation for Damages If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3 the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to 3 of the value of the offer or the amount equivalent to Earnest Money Deposit Bid Security whichever is higher If the Principal has terminated the contract according to Section 3 or if the Principal is entitled to terminate the contract according to section 3 the Principal shall be entitled to demand and recover from the Contractor liquidated damages equivalent to 5 of the contract value or the amount equivalent to Security Deposit Performance Bank Guarantee whichever is higher
6. to sign the bid Any bid not accompanied by Integrity Pact Proforma duly signed digitally by the bidder shall be rejected straightway Uploading the Integrity Pact with digital signature will be construed that all pages of the Integrity Pact has been signed by the bidder s authorized signatory who sign the Bid b The name of the OIL s Independent External Monitors at present are as under i SHRI N GOPLASWAMIL I A S Retd Former Chief Election Commissioner of India E mail Id gopalaswamin gmail com ii SHRI RAMESH CHANDRA AGARWAL IPS Retd Former Director General of Police E mail Id reagarwal rediffmail com Page 4 of 5 10 0 The tender shall be governed by the Bid Rejection amp Bid Evaluation Criteria given in enclosed Annexure CCC However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria as per Annexure CCC contradict the Clauses of the tender and or General Terms amp Conditions as per Booklet No MM LOCAL E 01 2005 for E procurement LCB Tenders elsewhere those in the BEC BRC shall prevail eee Yours Faithfully Sd B DAS SR PURCHASE OFFICER IP FOR HEAD MATERIALS Page 5 of 5 ANNEXURE IA TECHNICAL SPECIFICATIONS WITH QUANTITY Tender No amp Date SSI3563P15 Dt 13 05 2014 Item Description ITEM NO 10 LINSEED OIL QTY 216 KL Product Description and End Use A vegetable oil obtained by pressing the crushed seeds of flax plan
7. triplicate 5 0 Bidders are requested to examine all instructions forms terms and specifications in the bid Failure to furnish all information required as per the NIT or submission of offers not substantially responsive to the bid in every respect will be at the bidders risk and may result in rejection of its offer without seeking any clarifications 6 0 Bidders must ensure that their bid is uploaded in the system before the tender closing date and time Also they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at the above mentioned address before the bid closing date and time failing which the offer shall be rejected 7 0Bid must be submitted electronically only through OIL s e procurement portal Bid submitted in any other form will be rejected 8 0 SINGLE STAGE TWO BID SYSTEM shall be followed for this tender and only the PRICED BIDS of the bidders whose offers are commercially and technically acceptable shall be opened for further evaluation 9 0 a The Integrity Pact is applicable against this tender OIL shall be entering into an Integrity Pact with the bidders as per format enclosed vide Annexure DDD of the tender document This Integrity Pact proforma has been duly signed digitally by OIL s competent signatory The proforma has to be returned by the bidder along with the technical bid duly signed digitally by the same signatory who signed the bid i e who is duly authorized
8. Annexure OIL INDIA LIMITED O A Government of India Enterprise P O Duliajan 786602 Assam India a FAX 91 0374 2800533 E mail material oilindia in A OIL INDIA LIMITED invites Indigenous Competitive Bid e tenders through its e Procurement portal https etender srm oilindia in sap bc gui sap its bbpstart for following e tender E Tender No B C Date Material Description amp Quantity SSI3304P15 Dt 22 04 2014 SINGLE STAGE TWO BID SYSTEM 10 07 2014 LUBE OIL MG 20W 40 OR EQUIVALENT QTY 420 000 LTR SSI3563P15 Dt 13 05 2014 SINGLE STAGE TWO BID SYSTEM 10 07 2014 LINSEED OIL QTY 216KL SSI3590P15 Dt 16 05 2014 SINGLE STAGE TWO BID SYSTEM 10 07 2014 BENTONITE POWDER 5400 MT SSI3591P15 Dt 16 05 2014 SINGLE STAGE TWO BID SYSTEM 10 07 2014 BARYTES POWDER 5400 MT SDI3576P15 Dt 13 05 2014 SINGLE STAGE TWO BID SYSTEM 10 07 2014 COMPUTER 306 NOS Application showing full address email address with Tender Fee Non refundable of Rs 1 000 00 Excepting PSUs and SSI units registered with NSIC in favour of M s Oil India Limited and payable at Duliajan is to be sent to Head Materials Oil India Limited P O Duliajan Assam 786602 Application shall be accepted_one week prior to Bid Closing date The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO for easy
9. Annexure EEE Bidder s Name Compliance by Bidder a a l ETT SL NO BEC TENDER REQUIREMENTS Confirmed Not applicable unpriced bid or Comments 1 Bidder to confirm that he has not taken any exception deviations to the bid document specifications Confirm that the Offer has been made with Bid Bond Bank Guarantee Earnest Money along with the offer Wherever Applicable E nn ae opening of techno commercial bid Confirm that the prices offered are firm and or without any qualifications Confirm that all relevant fields in the on line biding format been filled in by the bidders for the items quoted by them 7 Confirm that the the price bid is in conformity with OIL s online bidding format 8 __ Confirm that the Bid comply with allthe terms condiions Confirm that the offers and all attached documents are digitally signed using digital signatures issued by an acceptable Certifying Authority CA as per Indian IT Act 2000 10 CONFIRM THAT YOU HAVE SUBMITTED THE DULY SIGNED INTEGRITY PACT DOCUMENT Wherever Applicable 11 CONFIRM THAT YOU HAVE SHALL SUBMIT PERFORMANCE BANK GUARANTEE AS PER NIT IN THE EVENT OF PLACEMENT OF ORDER ON YOU Wherever Applicable 12 CONFIRM THAT YOU HAVE SUBMITTED DOCUMENTS AS PER GENERAL QUALIFICATION CRITERIA NOTE Please fill up the greyed cells only Bidders Response Sheet Annexure FFF Bidders Name ame of Bidder lace of Despatch hether Freight charges have be
10. alification Prof Assigned To Category Description Fie Name Version i GJ The table does not contain any data Processor Note The Techno Commercial Unpriced Bid shall contain all techno commercial details except the prices The Price bid must contain the price schedule and the bidder s commercial terms and conditions For uploading Price Bid first click on Sign Attachment a browser window will open select the file from the PC and click on Sign to sign the Sign On Signing a new file with Page 3 of 5 extension SSIG will be created Close that window Next click on Add Atachment a browser window will open select the SSIG signed file from the PC and name the file under Description Assigned to General Data and clock on OK to save the File 4 0 Please note that all tender forms and supporting documents are to be submitted through OIL s e Procurement site only except following documents which are to be submitted manually in sealed envelope super scribed with Tender _no and Due date to Head Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender a Original Bid Security b Detailed Catalogue if any c Any other document required to be submitted in original as per tender requirement All documents submitted in physical form should be signed on all pages by the authorised signatory of the bidder and to be submitted in
11. d to participate in the tender through OIL s e Procurement portal No physical tender documents will be provided Details of NIT can be viewed using Guest Login provided in the e Procurement portal The link to e Procurement portal has been also provided through OIL s web site www oil india com NOTE PSUs and SSI units are provided tender documents Free of Cost as per govt guidelines however they have to apply to OIL s designated office to issue the tender documents before the last date of sale of tender document mentioned in the tender 3 0 The tender is invited under SINGLE STAGE TWO BID SYSTEM The bidders are required to submit both the TECHNO COMMERCIAL UNPRICED BID and PRICED BID through electronic format in the OIL s e Tender portal within the Bid Closing Date and Time stipulated in the e Tender 3 1 Please ensure that Technical Bid all technical related documents related to the tender are uploaded in the Technical RFx Response gt User gt Technical Bid only The TECHNO COMMERCIAL UNPRICED BID shall contain all techno commercial details except the prices Please note that no price details should be uploaded in Technical RFx Response 3 2 The PRICE BID must contain the price schedule and the bidder s commercial terms and conditions Page 2 of 5 3 3 A screen shot in this regard is given below Offer not complying with above submission procedure will be rejected as per Bid Rejection Criter
12. e or higher quality standard of the tender sample submitted along with the bid in the event of bulk supply against order 3 0 The manufacturer vendor should have at least 3 years of manufacturing supply experiences of tendered item with supply record of minimum one order of 30 tender quantity 64 8 KL of tendered material to various E amp P Mud Engineering companies For this purpose the period reckoned shall be the period prior to the date of opening of the techno commercial bid Documentary evidences in support of above supply should be submitted along with the technical bid OIL reserves the rights to verify the same 4 0 The bidder should submit tender sample of the product in triplicate i e 3 samples along with the bid The bid should also accompany test report in original of their latest manufactured product Further the bidder should confirm that bulk supply will be same as the tender sample supplied for along with the tender Tender sample received after bid Page 1 of 4 Submission of tender sample is mandatory for all the bidders including those who were earlier exempted from submission of tender samples All the exemption letters issued by OIL in this regard stand withdrawn Hence all the bidders are to ensure _ strict compliance of the above 5 0The tender sample should be strictly as per OIL s specification B Commercial i ii Bids are invited under Single Stage Two Bid System Bidders
13. en included in your quoted prices Whether Insurance charges have been included in your quoted prices Make of quoted Product Offered Validity of Bid as per NIT Delivery Period in weeks from placement of order Complied to Standard Payment Terms of OIL or not Bid Security Submitted if applicable zZ a Bid Security Amount In Rs Bid Security Valid upto Po Details of Bid Security Submitted to OIL if applicable A c Name and Full Address of Issuing Bank R E o Confirm that the Bid Security submitted In case of Bank Guarantee is in toto as per format provided in the tender Bid Security if Not submitted reasons thereof Whether you shall submit Performance Security in the event of placement of order on you if applicable ntegrity Pact Submitted if applicable Confirm that the Integrity Pact submitted is in toto as per format provided in Whether submitted documents in support of General Qualification criteria of NIT f bidder is Small scale unit whether you have quoted your own product If bidder is Small scale unit whether you are eligible for purchase preference as per Govt guideliness gt gt D o s a D s NOTE Please fill up the greyed cells only
14. erce application as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAI Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 digital certificate will be rejected ix Price should be maintained in the online price schedule only The price submitted other than the online price schedule shall not be considered x INTEGRITY PACT OIL shall be entering into an Integrity Pact with the bidders as per format enclosed vide Annexure DDD of the tender document This Integrity Pact proforma has been duly signed digitally by OIL s competent signatory The proforma has to be returned by the bidder along with the technical bid duly signed digitally by the same signatory who signed the bid i e who is duly authorized to sign the bid Any bid not accompanied by Integrity Pact Proforma duly signed digitally by the bidder shall be rejected straightway Uploading the Integrity Pact with digital signature will be construed that all pages of the Integrity Pact has been signed by the bidder s authorized signatory who sign the Bid 2 0 BID EVALUATION CRITERIA BEC The bids conforming to the technical specifications terms and conditions stipulated in the tender and considered to be responsive after subjecting to the Bid Rejection Criteria as well as verification of original of any or all documents documentary evidence
15. fter lapse of aging period add 4 NaCl w v AR grade and stir for 15 minutes in a multimixer Age the suspension for 24 hrs at 26 2 degC Adjust the apparent viscosity to 15 1 cp by dilution with 4 NaCl solution if necessary To this saline mud add 0 50 w v of the sample in sirring condition and stir further for 30 minutes in a multimixer Measure lubricity co efficient by using a lubricity tester Lubricity co efficient should not be more than 0 20 B Extreme Pressure Lubrication test i In fresh water mud Prepare a 7 5 w v bentonite suspension in distilled water using OIL approved bentonite and stir it for 15 minutes in multimixer so that no lumps are left after the stirring period Age the suspension for 72 hrs at 90 2 degC After the lapse of aging period adjust apparent viscosity of the suspension to 15 1 cp by dilution with distilled water and filter through 200 BSS mesh or equivalent sieve Add 0 5 w v of the sample to the bentonite suspensin while stirring After completion of addition stir again in the multimixer for 30 min Determine the film strength of the mus at 250 in lb load Page 1 of 2 with the help of a E P lubricity tester The film strength should be 20 000 psi minimu ii In saline water mud Prepare a 10 w v bentonite suspension in distilled water using OIL approved bentnite and stir for 15 min in multimixer so that no lumps are left after the stirring period Age the
16. have to submit both the Unpriced Bids and Priced Bids through electronic form in the OIL s e Tender portal within the bid Closing date and time stipulated in the e tender The Unpriced bid is to be submitted as per scope of works and Technical specification of the tender and the priced bid as per the online Commercial bid format For details of submission procedure please refer relevant para of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders Any offer not complying with the above shall be rejected straightway BID SECURITY The bid must be accompanied by Bid Security of Rs 2 69 000 00 in OIL s prescribed format as Bank Guarantee or a Bank Draft Cashier cheque in favour of OIL The Bid Security shall be submitted manually in sealed envelope superscribed with Tender no and Bid Closing date to Head Materials Materials Department Oil India Limited Duliajan 786602 Assam on or before the Bid Closing Date and Time mentioned in the Tender If bid security in ORIGINAL of above mentioned amount is not received within bid closing date and time the bid submitted through electronic form will be rejected without any further consideration For exemption for submission of Bid Security please refer Clause No 8 8 of General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders The Bank Guarantee towards Bid Security shall be valid for 10 months from Bid closing date i e upto 10 05 2015
17. he Central Vigilance Commissioner Government of India 8 The word Monitor would include both singular and plural Section 9 Pact Duration This Pact begins when both parties have legally signed it It expires for the Contractor 12 months after the last payment under the respective contract and for all other Bidders 6 months after the contract has been awarded If any claim is made lodged during this time the same shall be binding and continue to be valid despite the lapse of this pact as specified above unless it is discharged determined by Chairperson of the Principal Section 10 Other provisions 1 This agreement is subject to Indian Law Place of performance and jurisdiction is the Registered Office of the Principal i e New Delhi 2 Changes and supplements as well as termination notices need to be made in writing Side agreements have not been made 3 Ifthe Contractor is a partnership or a consortium this agreement must be signed by all partners or consortium members 4 Should one or several provisions of this agreement turn out to be invalid the remainder of this agreement remains valid In this case the parties will strive to come to an agreement to their original intensions B DAS SR PURCHASE OFFICER IP _ For the Principal For the Bidder Contractor Place Duliajan Witness ieee Date 14 05 2014 Witness 2 iiccecesacntessecceneicamas Page 5 of 5 Technical Bid Checklist
18. ia mentioned in Annexure CCC Go to this Tab Technical RFx Response for Uploading Techno commercial Unpriced Bid Edt PrintPreview Technical RFx Response Closel_ _Withdray vg RFx Response Number 60006452 RFx Number TEST2 Status bmittd RFx Owner WIPRO_TEST1 Total Value 0 00 INR RFx Response V Event Parameters Service and Delive Currency Indian Rupee Incoter Detailed Price information Price with Conditions Go to this Tab Notes and Attachments for Uploading and Statist Terms of Payment 9010 90 against despatch 10 after receipt Priced Bid files Created Created E Last Processed C Last Processed E Details Send EMail Cal Clear The table does not contain any data On EDIT Mode The following screen will appear Bidders are advised to Upload Techno Commercial Unpriced Bid and Priced Bid in the places as indicated above Submit Read Only Print Preview Check Technical RFx Response RFx Response Number 60006452 RFx Number TEST2 Status Wit Submission Deadline 13 04 2013 11 00 00 INDIA RFx Owner WIPRO_TEST1 Total Value 0 00 INR RFx Response Version Number 2 RFx Version Number 5 Commercial Unpriced Bid Adda Clear Assigned To Category Text Preview E EE Se Area for uploading Priced Bid i Sign Attachment Add Attachment Edit Description Versioning Delete Create Qu
19. identification and timely issue of user ID and password On receipt of requisite tender fee USER_ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e Procurement portal No physical tender documents will be provided Details of NIT can be viewed using Guest Login provided in the e Procurement portal The link to e Procurement portal has been also provided through OIL s web site www oil india com Note These are press tender and parties interested to participate against these tenders shall have to purchase the tender document PSUs and SSI units are provided tender documents Free of Cost as per govt guidelines however they have to apply to OIL s designated office to issue the tender documents before the last date of sale of tender document mentioned in the tender Annexure CCC BID REJECTION CRITERIA BRC BID EVALUATION CRITERIA BEC The following BRC BEC will govern the evaluation of the bids received against this tender Bids that do not comply with stipulated BRC BEC in full will be treated as non responsive and such bids shall prima facie be rejected Bid evaluation will be done only for those bids that pass through the Bid Rejection Criteria as stipulated in this document Other terms and conditions of the enquiry shall be as per General Terms and Conditions vide MM LOCAL E 01 2005 for E Procurement LCB Tenders However if a
20. ments of the Bidder Contractor Subcontractor with confidentiality 4 The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Contractor The parties offer to the Monitor the option to participate in such meetings 5 As soonas the Monitor notices or believes to notice a violation of this agreement he will so inform the Management of the Principal and request the Management to discontinue or heal the violation or to take other relevant action The monitor can in this regard submit non binding recommendations Beyond this the Monitor has no right to demand from the parties that they act in a specific manner refrain from action or tolerate action 6 The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference or intimation to him by the Principal and should the occasion arise submit proposals for correcting problematic situations Page 4 of 5 7 If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti Corruption Laws of India and the Chairperson has not within reasonable time taken visible action to proceed against such offence or reported it to the Vigilance Office the Monitor may also transmit this information directly to t
21. n contained or transmitted electronically 4 The Bidder Contractor will when presenting his bid disclose any and all payments he has made is committed to or intends to make to agents brokers or any other intermediaries in connection with the award of the contract The Bidder Contractor will not instigate third persons to commit offences outlined above or be an accessory to such offences Section 3 Disqualification from tender process and exclusion from future Contracts If the Bidder before contract award has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or risibility as Bidder into question the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract if already signed for such reason 1 If the Bidder Contractor has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question the Principal is entitled also to exclude the Bidder Contractor from future contract award processes The imposition and duration of the exclusion will be determined by the severity of the transgression The severity will be determined by the circumstances of the case in particular the number of transgressions the position of the transgressions within the company hierarchy of the Bidder and the Page 2 of 5 amount of the damage The exclusion will be imposed for a minimum of 6 months and
22. not occur during field application of the product 8 Packing The material should be packed in 50 litre capacity leak proof HDPE carbuoys with leak tight stopper and screw caps Each carbuoys should be covered with wooden crate strong enough to withstand rigours of transit and storage Capacity 50 litre net per carbuoys 9 Markings Each carbuoys should have clear legible markings as given below i Name of the product Gi Name of the supplier Gii Date month year of manufacture iv supply order number against which the supply is made N B Apparent viscosity will be measured by a Fann VG meter and lubricity should be measured by a E P lubricity tester Page 2 of 2 Annexure DDD INTEGRITY PACT Between Oil India Limited OIL hereinafter referred to as The Principal And Name of the bidder rocscscccccnsicetecsecccosss hereinafter referred to as The Bidder Contractor Preamble The Principal intends to award under laid down organizational procedures contract s for Tender No SSI3563P15 The Principal values full compliance with all relevant laws and regulations and the principles of economic use of resources and of fairness and transparency in its relations with its Bidder s and Contractor s In order to achieve these goals the Principal cooperates with the renowned international Non Governmental Organisation Transparency International TI Following TI s national and international experience the
23. ny of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria BRC BEC contradict the Clauses of the tender or MM LOCAL E 01 2005 elsewhere those in the BRC BEC shall prevail Criteria opening date and time will not be accepted for evaluation 1 0 BID REJECTION CRITERIA BRC The bids must conform to the specifications terms and conditions given in the NIT Bid shall be rejected in case the items offered do not conform to the parameters stipulated in the technical specifications and to the national international standards Notwithstanding the general conformity of the bids to the stipulated specifications the following requirements will have to be particularly met by the bidders without which the same will be considered as non responsive and rejected A TECHNICAL 1 0The party should be preferably a Manufacturer of the product In case the bidder is not a manufacturer he should be an authorised representative dealer supplier of the product of manufacturer The authorised representative dealer supplier should produce authority letter in original from its manufacturer authorizing them to submit the bid along with the bid Such authority letter should be valid for the entire period of execution of the order 2 0 In case the bidder is not in a position to submit Authority letter from the manufacturer then bidder must submit Quality Assurance certificate mentioning that the offered product will be of sam
24. ocurement against this tender In case the product is not field proven OIL reserve the right to place order for reduced staggered quantity in order to assess the quality of the product in OIL s operational area In such cases party shall be allowed to supply subsequent quantity only after the initial quantity is found suitable upon field trial vii The supplied material against orders will be accepted after passing the specification test in the OIL s laboratory at Duliajan The supplied product must meet the order specification and perform at par with the corresponding tender sample submitted by the bidder against this tender during the quality assessment test in the laboratory Page 4 of 4 OIL INDIA LIMITED A Government of India Enterprises PO Duliajan 786602 Assam India TELEPHONE NO 91 374 2808719 FAX NO 91 374 2800533 Email bivashdas oilindia in erp_mm oilindia in FORWARDING LETTER Tender No SSI3563P15 Dt 13 05 2014 Tender Fee Rs 1 000 00 Bid Security Amount Rs 2 69 000 00 Bidding Type SINGLE STAGE TWO BID SYSTEM Bid Closing on As mentioned in the e portal Bid Opening on do Performance Security Applicable Integrity Pact Applicable OIL invites Bids for LINSEED OIL QTY 216 KL through its e Procurement site under SINGLE STAGE TWO BID SYSTEM The bidding documents and other terms and conditions are available at Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders The pre
25. s pertaining to BRC will be considered for further evaluation as per the Bid Evaluation Criteria given below A TECHNICAL 1 The manufactured product should be strictly as per OIL s tender specification B COMMERCIAL i To evaluate the inter se ranking of the offers Assam Entry Tax on purchase value will be loaded as per prevailing Govt of Assam guidelines as applicable on bid closing date Bidders may check this with the appropriate authority while submitting their offer ii Priced bids of only those bidders will be opened whose offers are found technically acceptable The technically acceptable bidders will be informed before opening of the priced bid Page 3 of 4 NOTE TENTATIVE DELIVERY REQUIRED 24KL PER MONTH FROM JANUARY 2015 ONWARDS SPECIAL NOTES i The quantity of each tender sample should be 1 2 litre minimum ii The tender sample will be evaluated in OIL s laboratory as per OIL s tender specification for acceptance iii Bidder shall submit a copy of Material Safety Data Sheet of the quoted product along with the bid iv The material should be supplied in the original packaging of the manufacturer with marking as specified in the tender v Bidder shall confirm shelf life as per NIT requirement Wherever asked for Any supply without shelf life or shelf life less that the NIT requirements shall be rejected vi Generally the products which are field proven will be considered for bulk pr
26. scribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents The general details of tender can be viewed by opening the RFx Tender under RFx and Auctions The details of items tendered can be The tender will be governed by a b c d e General Terms amp Conditions for e Procurement as per Booklet No MM LOCAL E 01 2005 for E Procurement LCB Tenders Technical specifications and Quantity as per Annexure 1A The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents In the event of receipt of only a single offer against the tender within B C date OIL reserves the right to extend the B C date as deemed fit by the Company During the extended period the bidders who have already submitted the bids on or before the original B C date shall not be permitted to revise their quotation Any sum of money due and payable to the contractor including Security Deposit refundable to them under this or any other contract may be appropriated by Oil India Limited and set off against any claim of Oil India Limited or such other person or persons Page 1 of 5 contracting through Oil India Limited for payment of sum of money arising out of this contract or under any other contract made by the contractor with Oil India Limited or such other person or persons contracting through Oil India Limi
27. suspesion for 72 hrs at 90 2 degC After lapse of aging period add 4 NacL w v AR grade and stir for 15 minutes in a multimixer Age the suspension for 24 hrs at 26 2 degC Adjust the apparent viscosity to 15 1 cp by dilution with 4 NaCl solution if necessary and filter through 200 BSS mesh or equivalent sieve Add 0 5 w v of the sample while stirring and stir further for 30 minutes in multimixer Determine the film strength of the mud at 250 in lb load with the help of a E P lubricity tester The film strength sould be 15 000 psi minimum C Foam Test Prepare a 7 5 w v bentonite suspension in distilled water using OIL approved bentonite and stir for 15 min in multimixer Age the suspension for 24 hrs at 26 2 degC Adjust the apparent viscosity of the suspension to 15 1 cp by dilution with distilled water Add 0 5 w v of the sample to it and stir for 30 minutes in a mutimixer Determine the specific gravity of the mud The specific gravity of the mud should not be less than 0 8 7 Field Performance Criteria The following performance needs to be included in the NIT of Linseed Oil a Linseed oil must be stable at Lower temperature lt 15 deg C and there should not be any deposition at the bottom of the container at low temperature b Linseed oil should be easily miscible with water and water based mud system c It should be compatable with mud addities used in water based mud system d Foaming should
28. t linum usitatissimum It is used in drilling mud as mud lubricant in top hole drilling SUPPLIERS TO NOTE THE CHANGE IN PACKING SPECIFICATION POINT NO 8 BELOW Specification 1 Physical Properties The material as received should be golden yellow brownish yellow coloured clear viscous liquid free from suspended solids impurities and other adulterants 2 Density at 26 2 degC 0 9230 0 9280 3 Acid value mgKOH gm maximum 10 00 4 Moisture content by mass max 0 25 5 Refractive Index at 40 degC 1 4720 1 4750 6 Performance Test A Lubricity test i In fresh water mud Prepare a 7 5 w v bentonite suspension in distilled water using OIL approved bentonite and stir it for 15 minutes in multimixer so that no lumps are left after the stirring period Age the suspension for 72 hrs at 90 2 degC After the lapse of aging period adjust apparent viscosity of the suspension to 15 1 cp by dilutionwith distilled water To this add 0 5 w v of the sample while stirring after completion of addition stir further for 30 minutes in a multimixer Measure lubricity co efficient by using a lubricity tester Lubricity co efficient should not be more than 0 15 ii In saline water mus Prepare a 10 w v bentonite suspension in distilled water using OIL approved bentonite and stir for 15 min in multimixer so that no lumps are left after the stirring period Age the suspenson for 72 hrs at 90 2 degC A
29. ted f Bidder are advised to fill up the Technical bid check list Annexure EEE and Response sheet Annexure FFF given in MS excel format in Technical RFx gt External Area gt Tender Documents The above filled up document to be uploaded in the Response Special Note 1 0 General Qualification Criteria In addition to the general BRC BEC following criteria on Bidders Experience and their financial capabilities shall be considered as on the Bid Closing Date a Bidder should have experience of successfully executing similar order of Rs 80 77 Lakhs for supply of Linseed Oil during last 3 years b Annual financial turnover of the firm in any of the last 3 financial years or current financial year should not be less than Rs 269 24 Lakhs 2 0 Application showing full address email address with Tender Fee Non refundable of Rs 1 000 00 in favour of M s Oil India Limited and payable at Duliajan is to be sent to Head Materials Oil India Limited P O Duliajan Assam 786602 Application shall be accepted only upto one week prior to the bid closing date or as amended in e portal The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO for easy identification and timely issue of user ID and password On receipt of requisite tender fee USER_ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowe
30. tments of the Bidder Contractor The Bidder Contractor commits itself to take all measures necessary to prevent corruption He commits himself to observe the following principles during his participation in the tender process and during the contract execution 1 The Bidder Contractor will not directly or through any other person or firm offer promise or give to any of the Principal s employees involved in the tender process or the execution of the contract or to any third person any material or immaterial benefit which h e she is not legally entitled to in order to obtain in exchange any advantage of any kind whatsoever during the tender process or during the execution of the contract 2 The Bidder Contractor will not enter with other Bidders into any undisclosed agreement or understanding whether formal or informal This applies in particular to prices specifications certifications Subsidiary contracts submission or non submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process 3 The Bidder Contractor will not commit any offence under the relevant Anticorruption Laws of India further the Bidder Contractor will not use improperly for purposes of competition or personal gain or pass on to others any information or document provided by the Principal as part of the business relationship regarding plans technical proposals and business details including informatio
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