Electronic Submission and Management of
Contents
1. United Nations Digital Library Islamabad According to Islamabad Digital Library The United Nations Digital Library Islamabad is an Open Access online searchable repository containing full text of documents reports publications and other public information items produced by the country offices of United Nations Organizations Programs and Funds in Pakistan ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 15 Search Windows Internet Explorer o amp Gm Page Safety Tools v Home Preferences Help P Digital Library Search search subjects titles a z organisations keywords Search for Entire Document v which contain some of the words Begin Search About this collection Within the United Nations system in Pakistan there is an ever growing base of electronic documents It would be accelerating by advances in computer architectures and communication technologies Although it forms a growing part of the organizational memory the digital material is less likely to be captured and retained than the paper based information The Digital Library of United Nations in Pakistan strives to stop the loss of digital information of the UN in Pakistan and facilitates the retention and long term preservation in a usable form This is an online repository of the full text digital documents of the various United Nations Agencies Programmes and Funds active in Pa2. in the directive Once your web server is configured you can access Greenstone by pointing your web browser at http localhost gsdl cgi bin library or http your server com gsdl cgi bin library Notes e GSDLHOME is the folder where you have installed Greenstone for example if it is installed in home GreenStone2 so you will replace GSDLHOME by home GreenStone2 in the ScriptAlias and Alias of httpd conf e You have to restart Apache to test it as root user or using sudo type the command letc init d apache2 restart 2 4 Librarian Interface The librarian interface is the main entry for creating or manipulating existing collections assigning metadata and configuring the classifiers and indexes for collections There is a librarian interface on your library site but the web based librarian interface is not supported since the version 2 4 of Greenstone the main control interface for ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 22 organizing your collections is gli or Graphical Librarian Interface which needs java JVM installed on the server A complete documentation for the librarian interface is available on Greenstone s web site at http www greenstone org manuals gsdl2 but will try to give a simple description of using it with focusing on the important points The procedure to launch the librarian interface using local windows version is to choose start gt programs gt Greensto
3. 1 4 Digitisation Building of digital library is based on a Digital format documents like word PDF jpeg gif etc b Image resulted from scanning documents Digital formats are supported by Greenstone s plug ins see section 5 2 for more details about supported file formats When migrating from document to a digital format there are two methods a Scan the document to obtain an image file b Scan the document and decode the obtained image by an OCR Optical Character Recognition to extract the text contained in the scanned image The process of scanning a document to get an image is much easier than decoding the image to obtain a text file because one has to use an OCR to achieve the task ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 9 ICDO s documents are published in several languages English French Arabic Russian Asian languages so an OCR tool has to decode these languages these are some soft wares that dominate this market FineReader OmniPage ReadlRIS TextBridge SimpleOCR Only ReadIRIS is capable of decoding special languages like Arabic and Asian languages but even under the best conditions a high resolutions scanner black and white text document The user of such software has to be aware that this kind of tools is not 10096 reliable so every text decoded by the OCR has to be compared carefully to the original one and corrected manually Furthermore the text pag
4. Development department the HEG team consisted of Head of the project Mr David BILLARD Diploma Thesis Mr Hany BOTROS The following stages were undertaken by the project team to achieve the entrusted mission e Project planning and management e Business analysis e Use and test Greenstone s different features e Research on library Workflow Catalogue amp index e Installing and configuring Greenstone test sever e Staff training ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS iii The identified library building processes and the deployment of Greenstone Digital library will permit the ICDO to make his first step in the way towards the civil protection knowledge revolution that ICDO seeks Members non members searchers and individuals all over the world will finally be able to follow and consult the latest researches reports and recommendations of ICDO through the on line library services ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS iv Contents D clarati OW Pe i Thanks M EE TEE ii SVDODSIS unn ev en en Rd Rad EDU N DET ad Eu eee iii ec se V List of Table and FIQUtr6 corinr inni caen nhan no nana nua cuan R na Ioas opua c eun Y a aa ana aas vi InitrOQU E HOD zii ione dues nn cute en en ne ns en ne cia Nes sense 1 1 Library building processes for ICDO eeeeee
5. about and test Greenstone Digital Library for that purpose installed a ready to use Windows version of Greenstone on my Laptop The conclusion after these three weeks is The library service or activity should be a new one in ICDO as no workflow noticed during the business analysis to implement this activity in ICDO a library workflow is required Research on library workflow Catalogue amp index The following step was reading about library workflow and contacting a specialist in this domain who was Mr BODER Two meetings were organized with Mr BODER whose explanations and advices about library workflow were greatly precious During the first meeting the following points were discussed e Document life cycle e Document type ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 29 Selection of documents Acquisition of documents Cataloguing indexation the thesaurus A method for analyzing the needs of ICDO library The second meeting was held in presence of Mr ATWAN and the discussed points were Cataloguing and indexing A personalized classification system that Mr ATWAN had made Business analysis of the ICDO The possibility of making reports with Greenstone Plug in Greenstone Thesaurus The conclusion after this step was chapter 4 of this report or Library building processes of ICDO Use and test Greenstone s different features Generally building a collection under Gree
6. and some Java classes are used by Greenstone from the version 2 4X further on and version 3 X is written mainly using Java Installing Greenstone executable version on Windows works directly without configuration web server Perl and JVM are included but installing it on UNIX like systems requires a web server the installation on Linux is described later in this chapter After the installation of Greenstone the folder created for the installation will contain the following folders ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 17 Folder Name bin bin script perllib Contents Executable code including binaries in the directory with your O S name Perl scripts used for creating and building collections for example import pl and buildcol pl To get a description of any of these programs type their name at the command prompt Perl modules used at import and build time plugins for example perllib plugins Perl code for document processing plugins perllib classify Perl code for classifiers for example the AZList code that makes SIC src colservr packages mg mappings a document list based on the alphabetical order of some attribute All Greenstone CGI scripts which are moved to the system cgi bin directory Directory used by Greenstone for storing temporary files Configuration files initialization and error logs user authorization databases C code used
7. documents in METS form Interfaces Greenstone has two separate interactive interfaces the Reader interface and the Librarian interface End users access the digital library through the Reader interface which operates within a web browser The Librarian interface is a Java based graphical user interface also available as an applet that makes it easy to gather material for a collection downloading it from the web where necessary enrich it by adding metadata design the searching and browsing facilities that the collection will offer the user and build and serve the collection Metadata formats ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 11 Users define metadata interactively within the Librarian interface These metadata sets are predefined Dublin Core qualified and unqualified RFC 1807 NZGLS New Zealand Government Locator Service AGLS Australian Government Locator Service New metadata sets can be defined using Greenstone s metadata Set Editor Plug ins are used to ingest externally prepared metadata in different forms and plug ins exist for XML MARC CDS ISIS ProCite BibTex Refer OAI DSpace METS Document formats Plug ins are also used to ingest documents For textual documents there are plug ins for PDF PostScript Word RTF HTML Plain text Latex ZIP archives Excel PPT Email various formats source code For multimedia documents there is plug ins for Imag
8. in digital or printed format e CDO transforms the publications in digital format and associates keywords and attributes for each publication to that effect ICDO creates and maintains a keywords corpus and a list of categories into which the publications can be fitted e The publications are loaded to a server e CDO can manage the publications keywords and categories on the server e CDO can delegate to some all member states bodies the right to upload publications on the server e The publications will be available on the internet through a link on the ICDO website ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 1 The team purpose of the project is analyzing and implementing a simple library system for the publications of ICDO and its members states This report is trying to redraw the steps and the progress of the project starting by analyzing the needs of ICDO library processes using Greenstone Digital Library as a tool or library system passing by a global research on some processes of documents live cycle in a library system The final section of this report handles the progress of the project and the met problems The appendix describes the main librarian interface of Greenstone ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 2 1 Library building processes for ICDO The first step of the project was the business analysis and to do it the following que
9. juvenilia this has led to home increased interest in the games in the John Johnson Collection with concomitant preservation and handling problems Many of help these games are housed in drawers others in large folders Because of their size they are vulnerable They are also rare The preferences aim of the project was to digitise a large proportion of this material and to make it available to the international research community both through the John Johnson Collection online catalogue and through the ODL website search All 18th and 19th century board games in the John Johnson Collection mostly single sheets and all Educational writing blanks also known as School pieces from the Johnson Opie and Harding Collections were digitised together with other games of the same period selected for their 7 educational content from both the John Johnson and Opie Collections Comic puzzles and scraps models and paper dolls have not been subjects included Dn The study of games and their role in the education of children is itself a popular research topic and the cataloguing and digitisation of this material will facilitate research into printers publishers and sellers of games and into popular iconography and representation e g of religious subjects royalty battles of children themselves etc Subjects represented in the games and writing blanks include Arithmetic Art Astronomy Geography History Literature Spelling and Religion
10. of their needs 1 3 Metadata and Dublin Core Metadata consists of statements we make about records to help us find identify use manage evaluate and preserve them So metadata can be summarization is 1 The basic unit of metadata is a statement ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 6 2 A statement consists of a property element and a value 3 Metadata statements describe records Figure 2 describes metadata Figure 2 Metadata element Property Statement Record Describes Metadata element S 1 3 1 Dublin Core Dublin core is a set of metadata describing a document or a record it came to existance in 1995 due to Increase in the number of document like records on the net Slow improvement in indexing services made records hard to discover Belief that descriptive metadata would improve discovery Perceived need for a descriptive standard that was simple to apply by non professionals The basic Dublin core set describes 3 categories and consists of the following 15 elements Content e Title The name given to the record by the creator or publisher e Subject T
11. option Add another applet will show a list of available metadata sets on your server and the options Add New Browse and cancel e Add To assign the selected set to the actual collection e New To create a new set of metadata this action will lead you to another window where you type name name space and description for your new set of metadata also you can base your new set on an exiting one then in a new window add remove statements elements to this new set e Browse To import a set of metadata file extension msd Once a set of metadata assigned to a collection you will find the elements of the added set among the metadata list available for the collection Design tab Using this tab will enable you to configure the research indexes this appear in the drop down list on the user interface In other word the search options proposed to the user on your library interface For example if you chose the following elements as index Tiltle Subject Auther If the user will chooses Subject of the above elements and type a word or a group of words so Greenstone server will find the subjects that match the searched word s You can configure indexes for all elements of the set of metadata affected to your collection ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 39 In this interface you will also find and configure the classifiers the same thing like indexes your can configure a clas
12. shows the steps of the project the duration for each step Table 1 Steps of the project Task Hours Contacted person Milestone Project plan and 26 Mr David BILLARD non management Check points Business analysis 80 Mr Rayidh ATWAN yes Use and test 60 yes Greenstone s different features Research on library 40 Mr Alexander BODER yes workflow Catalogue amp index Installing and configuring 14 Mr Cyril D chelette yes Greenstone test sever Staff training 80 Mr Rayidh ATWAN yes Redaction and 60 Yes presentation ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 28 3 1 Project Progress Project planning and management Check points The planning of the project and the management of its steps were made under the supervision of Mr David BILLARD the professor responsible of the project Almost always a meeting was held with Mr BILLARD every Tuesday during the project The meetings with Mr ATWAN were held almost every Wednesday Thursday and Friday during the project Two meetings were held with Mr BODER the 14 and 21 April 2009 Business analysis During the first three weeks of the project tried to analyze the ICDO business which means dividing the business into processes sub processes and finally tasks during the meeting with Mr ATWAN tried to understand the workflow applied by ICDO library In parallel started to read
13. Electronic Submission and Management of Publications for ICDO Travail de dipl me r alis en vue de l obtention du dipl me HES par Hany BOTROS Conseiller au travail de dipl me David Billard Professeur IG Gen ve 13 05 2009 Haute cole de Gestion de Gen ve HEG GE Filiere Informatique de gestion ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 2 48 D claration Ce travail de dipl me est r alis dans le cadre de l examen final de la Haute cole de gestion de Gen ve en vue de l obtention du titre Bachelor d informaticien de gestion L tudiant accepte le cas ch ant la clause de confidentialit L utilisation des conclusions et recommandations formul es dans le travail de dipl me sans pr juger de leur valeur n engage ni la responsabilit de l auteur ni celle du conseiller au travail de dipl me du jur et de la HEG J atteste avoir r alis seul le pr sent travail sans avoir utilis des sources autres que celles cit es dans la bibliographie Fait Carouge le 13 05 09 Hany Botros ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS i Thanks On behalf of Mr David BILLARD professor HEG Gen ve and would to thank all the members of the ICDO especially Mr Nawaf El SEILEBI Secretary General and Mr Rayidh ATWAN head of the department of research and development for their help and collaboration in realizing this pr
14. Options controlling SSH x11 forwarding Terminal 3 11 f d Window ee ape 4 Connection Enable X11 forwarding Data gt display location Proxy Remote X11 authentication protocol T hl MIT Magic Cookie 1 CO XDM Authorization 1 Rlogi SSH Kex Auth TTY 5511 Tunnels Bugs Serial After the configuration of a session get back to Session category and save it for a next usage and click open to see a terminal where you will have to type the user name and then the password 3 Once you got the command line you have to change the working folder to Greenstone gli folder to do it type the command cd Greenstone gli Then execute the gli sh as follow gli sh Now you can start using Librarian interface to modify or build a new collection After launching the Librarian interface you can count on annex 1 for the details of using Greenstone to build your library ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 25 3 Needs of ICDO and Greenstone Digital Library According to the specifications the ICDO s expectations of Greenstone are Manage publication s keywords and categories on the server Delegate to some members the right to upload publications o the server Make publications available on internet Greenstone Digital library is very good choice for the needs of the ICDO During the training phase in collaboration with Mr ATWAN we tested a locally installed versio
15. SSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 34 Appendix Librarian interface User manual The first step of using the Librarian interface is to choose a collection to modify or to create a new one the window name will show the actual opened collection Figure 1 shows this step Figure 1 collection loading Greenstone Librarian Interface 2 81 Server v2 Mode Librarian Collection No Collection E Documents in Greenstone Collections C Local Filespace C Home Folder botrosh C Downloaded Files No action requested choose File in main menu then New or Open for new collection or open an exiting one this is shown on figure 2 Figure 2 start work with a collection Greenstone Librarian Interface 2 81 Server v2 ide Librarian Collection No Collection New HEB GA Enrich Design Create Format Open Save Close Delete hy Export Write CD DVD image File Associations Preferences Exit stone Collections No action requested ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 35 After opening or creating a collection you can use the main window in which we have five tabs Download Gather Enrich Design format Download tab It is possible to harvest metadata about records with the Download tab the protocols used for communications and pumping metadata from other servers are OAI This protocol is
16. WAN started with library workflow step 03 04 09 a Windows version was installed on a computer at ICDO training continues to the end of the project and he is already trained on e Document scanning and OCR process e Join documents to a collection and organizing documents in the collections e Metadata and Dublin Core and inherited metadata e Creating of collection and managing the metadata sets e Asimple customizations of the final interface e Configuring indexes and classifiers e Connection to the test server and creating a collection on it ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 31 3 2 Problems met 1 The absence of the business structure because the ICDO is trying to create a new service or activity The main problem that have met during the project and particularly at the beginning is the absence of the business that would have to analyze The method applied at the beginning of the project was identifying the business Use cases use case is a kind of textual form of the work procedure or workflow as the library workflow was not implemented at ICDO had to restart the analysis from the beginning after the 3 week of the project the continuation was identifying the library processes that the ICDO library service will use 2 A problem of delay for setting up Greenstone on a test server at the HEG site A request of setting up Greenstone on a Linux server was communicated by Mr D
17. avid Billard the professor in charge of this project to the IT centre of the HEG at the first week of March the Greenstone installation became operational only the 5th of May 2009 fortunately Greenstone has an out of box Windows version that we used for testing and the training of Mr ATWAN ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 32 Conclusion We demonstrated and setup a whole digital library infrastructure using Greenstone as library software the scanning of paper books and publications of ICDO and the treatment of these images by an OCR Optical Character Recognition was demonstrated The ICDO now possesses all the technical tools and necessary knowledge in order to manage efficiently their publications and make the information about civil defence available on line The choice of Greenstone Digital Library was a real success for several raisons Greenstone is open source and free tool practical and easy to use support almost all kind of digital files multiplattorm Multilanguage can be configured to harvest metadata from other server or databases through OAI PMH Open Archives Protocol and finally Greenstone developers continue to enhance and support the tool Cornerstone of library system was identified and presented to ICDO during the analysis of their needs they can continue to improve the proposed library processes to attain high quality library service by joining to the library ser
18. based on Dublin Core and XML 39 50 The protocol Z39 50 refers to the standards ISO 23950 and ANSI NISO Z39 50 It acts as a protocol of IT communication customer server which allows sending queries through a computer network in various databases This protocol is mainly used by libraries to question several catalogues simultaneously SRW Search and Retrieve Web Service it uses CQL Common Query Language it is the evaluation of 239 50 maintained by the Library of the Congress and intended to facilitate the search on Internet Web Downloads from ftp or http server MediaWiki Downloads from a Wiki based technology server This feature of Greenstone is rarely used because most of the above mentioned protocol is under enhancement Use to the options of this tab e Download records to a folder on your local file system and use these records in your collection e Extract data from other servers and this feature is an advanced stage of the digital library that needs a lot or preparations and agreements with each server s administrator Gather tab Using this window will enable the user to gather the records that will compose the opened collection On the right side of the tab you have the contents of the collection you can drag amp drop files from the left hand side the file system or the user work space to put it in your collection ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 36 I
19. bout 40 per year e A gallery of 2metres by 4metres is the only reserved place for the documents of ICDO e Only Mr Atwan is in charge of organising the ICDO s publications ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 3 To offer information or records for net surfer these records should be organized or classified in a certain way to help user finding the right subject in other word a digital library or digital collections should be based on a real collections yet the publications of the ICDO are not clearly classified some publications are classified by language others by country publisher others by serial numbers or date The conclusion about the above points is the leak of a determined structure strategy and workflow for the library also human and materials resources should be decided in function of the needs of the project Our suggestion is that ICDO should implement different processes for cataloguing and organising its documents because a digital collection is generally based on a physical one A simple practical way to start preparing for the digital library is the following 2 steps e A list of documents containing the bibliographic details should be created at least an Excel file listing these documents their physical position and metadata about them e Classification process is the most difficult because the title or the introduction does not always mention the subjects handled in the do
20. ction pass to the Enrich tab Here you can type the metadata for the files contained in your collection to do it choose a file from the collection to activate it then metadata associated to the file will be shown on the right side of the window Figure 4 shows Enrich tab ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 37 Figure 4 type and manage meta data Greenstone Librarian Interface 2 81 Server v2 Mode Librarian Celi viisa Gsteisione demo demo xl x File Edit Help Ki Downioaa E caer IERI desion Perea E Formar OEEEMAALL DEN Qn ms OSTID Animal Husbandry and Animal Product Processing Other D MIE eme introduce little known Asian farm animals with a promis 3 Collines jpg n fournisseurs xls A B C D E F G H I J CK LL M N O P Q R S T U V M esie AT D p06 png st adat 4HASHa9b732e2dbde63566d776b G pos png ENS 1 5n Oprop D HTMLPlugin OOOO O 13 pn 2 bi8ase htm p23 png 2 bi8ase htm D p23 png i Little Known Asian Animals With a Promising Economic F 3 p26 png 3 p29 png 3 p33 png 3 p40 png 3 p43 png p45 png 3 p48 png Manage Metadata Sets The Enrich step is the most important operation in the creation of your collection because the final web interface and the functionality of your digital library depend on what you type in the window of
21. cument so a document overview should be done to reveal the subjects handled by it and another list of topics subtopics etc should be created with a number decimal number assigned to each item of this list In other word this corresponds to a handmade thesaurus each document s metadata will contain an item to denote the category of the document that will greatly facilitate the transition to the digital library After these steps comes the selection process that is treated below Figure 1 will show the suggested processes of building the library ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 4 Figure 1 Digital library building processes Indexing amp Catalogue of documents Creation of Meta data Greenstone Digitization Archiving amp physical control of documents ICDO Library building processes 1 1 Selection The process of selecting a collection to build is the most important process the following points should be considered to take the decision of choosing a collection to build 1 The collection should support the objectives of the project ICDO library team should define clearly the goals of the digital library inquire the future users about the collections or subjects that might be interesting for them and finally collect documents that will compose every collection 2 Copy rights is not an easy subject to handle because many digitized documents are not accompanied by a clear statem
22. data values from the record ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 26 itself for this reason after building a collection we may find additional metadata proceeded by the name space ex for extracted Delegate to some members the right to upload publications o the server ICDO library team can delegate the task of loading files or creating collections on the server by supplying these members the procedure of the connection to the server to use the Librarian interface Make publications available on internet The library web site of Greenstone can be customized and basic customization of the default Greenstone look and feel could be done like changing the logo or the homepage text but for advanced customizations technical skills are needed and a Greenstone special macros language should be used While configuring a collection we have the choice to make it public for net user or keep it private which is recommended for commercial records with copy rights ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 27 Project Progress and problems met The project started the 3rd of March 2009 and ends the 19 may 2009 after the final presentation of it Reserved hours for the project e Monday 13 00 to 16 00 e Tuesday 08 00 12 00 and 13 00 17 00 e Wednesday 08 00 12 00 and 13 00 17 00 e Thursday 08 00 to 12 00 e Friday 08 00 12 00 and 13 00 17 00 The table 1
23. e from www apache org Greenstone will work with other web server too if that is your preference Greenstone has been set up to expect GSDLHOME GS2 to be accessible from your web server at the URL http localhost gsdl localhost will be the web address of your machine if it has one Likewise the GSDLHOME ggi bin directory must be accessible as a cgi executable directory For the Apache web server this means adding the following directives to your httpd conf configuration file Edit etc apache2 httpd conf and add the following directives to httpd conf ScriptAlias gsdl cgi bin GSDLHOME cgi bin Directory SGSDLHOME cgi bin gt Options None AllowOverride None lt Directory gt The ScriptAlias directive is used to point at the Greenstone s cgi Alias gsdl SGSDLHOME Directory SGSDLHOME gt Options Indexes MultiViews FollowSymLinks AllowOverride None ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 21 Order allow deny Allow from all FilesMatch gif jpe g png css mov mpeg ps pdf doc rtf jar class gt Order allow deny Allow from all lt FilesMatch gt lt Directory gt The Alias directive is used as DocumentRoot for Greenstone without this directive the collections created will not be accessed on Greenstone homepage lt FilesMatch gt is used for security issue so the librarian will be able to load files with extensions that match the regex regular expression
24. e obtained after the decoding process has to be submitted to a page setup process ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 10 2 Greenstone Digital Library According to Greenstone home page and factsheet Greenstone is a suite of software for building and distributing digital library collections It provides way of organizing information and publishing it on the Internet or on CD ROM Greenstone is produced by the New Zealand Digital Library Project at the University of Waikato and developed and distributed in cooperation with UNESCO and the Human Info NGO It is open source multilingual software issued under the terms of the GNU General Public License Platforms Greenstone runs on all versions of Windows and Unix Linux and Mac OS X For the default Windows installation absolutely no configuration is necessary and end users routinely install Greenstone on their personal laptops or workstations Institutional users run it on their main web server where it interoperates with standard web server software e g Apache Interoperability Greenstone is highly interoperable using contemporary standards it incorporates a server that can serve any collection over the Open Archives Protocol for Harvesting OAI PMH and Greenstone can harvest documents over OAI PMH and include them in a collection Any collection can be exported to METS Encoding and Transmission Standard and Greenstone can ingest
25. e program and return back the output coded in html Greenstone is a program executed by the server or CGI so when you search the title that contains toto in your collection your browser will send a request for the server asking it to execute the search program of Greenstone with toto as argument the server formats the output in html and sends it to the client A simple figure below shows this process Figure 5 Greenstone and web server i Web server web Browser Greenstone Internet ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 19 2 3 Greenstone Installation amp confiquration of web server for it The installation of Greenstone on a Linux server needs some technical skills because you have to install Greenstone configure the web server apache and modify permissions of Greenstone and its subfolders so you have to know how to manage users and permissions under Linux to make Greenstone web sever accessible for internet users 1 Download Greenstone 2 81 linux bin from the Greenstone web site 2 Goto the folder where you have downloaded the binary file Execute the binary with the following command line Greenstone 2 8 1 linux bin You may need to make the file executable with the next command chmod x Greenstone 2 81 linux bin Of course you have to be either a root user or a sudoer user if the bin file is not in the tree of your home folder 3 Follow the instr
26. ee modes of collection building Command Line Web Interface and the GLI Greenstone Librarian Interface Progressing with version 2 4x the GLI got strengthened as well as popularized Web Interface mode has been withdrawn temporarily The GLI based collection building is a quite simple method and recommended for beginners Collection developers can activate the GLI software and use the Gather Enrich Design and Create panel for making collection The following Figure shows the library building process with Greenstone Figure 4 Digital Library building i ORE Manuel Tasks i Build Library Process il il Catalog records Greenstone Archive Format Scanned Images Greenstone Digital Library Se b N S N il B metadata H il H MetaData Encoding and Transmission Standard i 2 1 Historic and examples of use The New Zealand Digital Library Project was established in 1995 beginning with a collection of 50 000 computer science technical reports downloaded from the Internet Witten et al 1995 At the time several research groups in computer science departments collecting technical reports and making them available on the web The New Zealand Digital Library project grew out of research on text compression Bell et al 1990 and later index compression Witten et al 1994 ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Ha
27. ent of ownership or copy rights so IDCO has to decide either to publish a collection to public or keep its access restricted to its members ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 5 3 Staff space and budget should be considered when creating a new collection because creating and maintaining a collection for a long period of time is resources consuming tasks 1 2 Indexing and Cataloquing As neither the team nor the ICDO s responsible of researches development department are exert in this domain we have asked consultation and advice of Mr Alexander Boder Liberian consultant According to Mr Boder concern the cataloguing and classification Classification is the process of attributing a certain category to a book or document in function of the subjects treated in it most of the important library uses a universal classification system like DDC Dewey decimal classification or AACR but according to Mr Boder and the analysis of the number of documents managed by the ICDO and the limited number of subjects treated in these documents a universal system would be too rich for library needs of the ICDO The ICDO will adopt a personalized classification system that they would have elaborate themselves so they have to determine their own procedure and rules for classification For cataloguing they will use the Dublin Core as a base for their cataloguing and they will add or remove metadata in function
28. es any format including GIF JIF JPEG and TIFF MP3 audio Ogg Vorbis audio and a generic plug in that can be configured for audio formats MPEG MIDI etc Languages One of Greenstone s unique strengths is its multilingual nature The reader s interface is available in the following languages Arabic Armenian Bengali Catalan Croatian Czech Chinese both simplified and traditional Dutch English Farsi Finnish French Galician Georgian German Greek Hebrew Hindi Indonesian Italian Japanese Kannada Kazakh Kyrgyz Latvian Maori Mongolian Portuguese BR and PT versions Russian Serbian Spanish Thai Turkish Ukrainian Vietnamese The Librarian interface and the full Greenstone documentation which is extensive is in English French Spanish and Russian Collection building e Input to GSDL collection building is a set of source documents e GSDL imports these collections and converts them to GAF format XML HTML e GSDL builds indexes and browsing structures using the GAF files e collect cfg determines content conversion extraction and building of indexes and browsing structures Indexes classifiers and plug in ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 12 Presentation of search browse results and collection interface is determined by format strings in collect cfg and macros in main cfg Greenstone used to have thr
29. esss 3 1 1 oT ee Ce 1 Meer 5 1 2 Indexing and Cataloguing eese nnn 6 1 3 Metadata and Dublin Core eese nnn 6 TOt Dubl CORO felis iti ce lied Ec neben deed efc e AO Metri tne 7 TA HDIQHISAUQN 22 nts catalase ee eek ete er ele ae s 9 2 Greenstone Digital Library ss 11 2 1 Historic and examples of use nn 13 2 2 Technical Requirements for deployment 17 2 3 Greenstone Installation amp configuration of web server for it 20 2 4 Librarian interface ecrire parre oder ERA RR xr Pu EXR iin nen 22 3 Needs of ICDO and Greenstone Digital Library 26 4 Project Progress and problems met eeeeeeeeeeeeeee 28 4 1 Project Pr g OSS niet intei igi Dax ERES M ERE e set AI IIIE PES 29 42 Probleme met han ne e iet apa easi tesi a ban tester Me te RENE RUE 32 GOMGCIUSIOM 33 Referenc m 34 Appendix Librarian interface User manual 35 ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS V List of Tables and Figures Table 1 Steps of the project oc aede pi Shea LA Ed ML i s E 28 Figure 1 Digital library building processes 5 Figure 2 Metadata element esee eed aea e ERI ERR ERR RE ER ne 7 Figures D BINCOrE aaa a a SB a es 9 Fig
30. for serving collections via a web server C code for serving collections answering queries and the like C code for getting queries from the user interface and formatting query responses for the interface Source code for non Greenstone software packages that are used by Greenstone The source code for mg the compression and indexing software used by Greenstone Unicode translation tables for example for the GB Chinese character set The macro files used for the user interface Collections being served from this copy of Greenstone C source code used by both the collection server and the ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS receptionist Images used in the user interface Documentation On line digital library requires a web server for our project we will use Apache but using another web server is possible The web sever will use Greenstone s CGI Common Gateway Interface to show collections and the other pages of your digital library Web clients browsers communicate with web servers using HTTP protocol the form of information exchanged is html when a web server receive a request for a client it will analyzes the request and acts in function of the requested object two kinds of object may be contained in a request File in this case the server will return the contents of the file coded en html A program or executable the server will run th
31. he topic of the record ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 7 e Type The nature or genre of the content of the record e Description A textual description of the content of the source e Source A reference to a second record from which the present record is derived e Relation A reference to a related record and the nature of its relationship Responsibility e Creator The person responsible for the intellectual content of the record e Publisher The entity responsible for making the record available e Contributor A person or organization other than the Creator who is responsible for making significant contributions to the intellectual content of the record e Rights Information about rights held in the record Manifestation e Date A date associated with the creation or availability of the record e Format The physical or digital manifestation of the record e Identifier An unambiguous reference that uniquely identifies the record within a given context e Language The language of the intellectual content of the record Each element is optional and can be repeated Figure 3 shows Dublin Core elements ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 8 Figure 3 Dublin Core Dublin Core Responsibility Manifestation Creator Date Publisher Format Contributor Identifier Rights Language Title Subject Type Description Source
32. ibrary According to Oxford Digital Library home page The Oxford Digital Library ODL is a core service of Oxford University Library Services This web site offers central access to digital collections of Oxford libraries and informs you about ODL services funding activities digital library technology and developments The Oxford Digital Library has a major role in co ordinating and stimulating digitization activities in the University The Oxford Digital Library started operationally in July 2001 and will be under continuous development in the coming years ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 14 ODL uses Greenstone and consists of dozen or so collections on an eclectic variety of subjects ornithology and entomology prints and maps educational games from the 18th and 19th century classic geological literature medieval science and many others Link to Oxford Digital Library http www2 odl ox ac uk gsdl cgi bin library Writing Blanks Board Games and other Educational Games of the 18th and 19th centuries from the Windows Internet Explorer GO e x qp Favorites Gwirting Blanks Board Games and other Educational G OXFORD LIBRARY SERVICES Writing Blanks Board Games and other Educational Games of the 18th and 19th centuries from the John Johnson and Harding Collections Since the acquisition of the Opie Collection the Bodleian has become a centre for studies in
33. kistan The collection comprises the general documents reports publications newsletters press releases and other public information items This repository is a centralized information resource of the United Nations information on or about Pakistan For the users of this information it offers efficient browsing and searching facility and an easy access to required information anytime anywhere with an online display of the document full text and print and download capability for easy retrieval of any document in the collection For the United Nations System and Agencies in Pakistan this facility provides a centralized opportunity to showcase share and preserve their digital documents as well as disseminate them in much faster easier more varied ways to a wider range of audience How to find information in the U N Digital Library collection There are 5 ways to find information in this collection e search for particular words e access publications bv subiect Done Visit United Nations Digital Library Islamabad on http library un org pk gsdl cgi bin library PAPERSPAST According to Paperpast Digital Library Papers Past contains more than one million pages of digitised New Zealand newspapers and periodicals The collection covers the years 1840 to 1915 and includes publications from all regions of New Zealand There are two main ways to find information in Papers Past searching and browsing Browsing lets you look at all the
34. metadata paying very attention to metadata will avoid you a lot of time wasted in finding what is not working in your collection Other important item that is the name space which is an abbreviation of the assigned metadata set for the selected record for example dc Title means the metadata Title of the metadata set Dublin Core The default set of metadata is Dublin core with its 15 elements it is not recommended to delete this set of metadata but to create and personalize a new one The value fields are optional but it is recommended to assign a value for the elements that you will use to construct indexes and classifiers on if nothing is assigned to a value Greenstone will try to extract metadata value for this element to do that Greenstone will analyses the contents of the file so errors may occurred and it is not recommended to build your indexes and classifiers on the extracted values A metadata set is automatically created after the building of collection the default name for this set of metadata is Extracted and the name space is ex this set can not be modified or deleted ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 38 A very interesting feature of Greenstone is the possibility to manage metadata sets Figure 6 shows By clicking on Manage Metadata Sets an applet window will be opened showing the assigned metadata set including the options Add Modify and Remove By choosing the
35. n edition to the records added to your collection you can create a dummy folder for virtual record that will only contain the metadata go to the Enrich tab to do it or for some records like CDs or DVDs also you can create folder for each group of files this is practical for facilitate typing the metadata because when typing metadata for a folder files inside this folder will inherit the metadata from the container folder so we can type common metadata for the contained files in the metadata fields of the container folder then type specific metadata for each contained file Figure 3 shows the Gather tab Figure 3 join documents to your collection Greenstone Librarian Interface 81 Server v2 Mode Librarian Collection Greenstone demo demo File Edit Download EN E Enrich E Design B5 Create E Format C Documents in Greenstone Collections Cibi7mie 9 Local Filespace des 3 b17mie htm gt C bin b17miejpg arts E rene g001apng contents 3 g002a png 3 g003a png D g 04a png gt 7 botrosh C g005apng gt C Greenstone2 3 g 06a png gt 7 dev gt C heg 3 g007a png gt ci log D g008apng f lost found 198092 pag gt 7 soft n T g010apng o bs E d i D g011apng c i i C g012a png J lost found 3 g013a png u gt media 3 g014a png Show Files All Files No action requested No action requested Enrich tab After finishing gather all records needed for your colle
36. n of Greenstone we realized that the features of Greenstone digital library cover largely the specifications of the ICDO Loading publications on a server The librarian interface is the main method for loading publications on it also it is possible to do it using the java applet form website of your library but this feature of Greenstone still needs enhancements because it is not yet 100 operational We hope that would be resolved by the Greenstone team with the incoming version Manage publication s keywords and categories on the server A special attention of Greenstone developers was given to metadata because generally the richer the metadata available for a collection the more options there are for building your digital library A complete system of metadata sets management already exists with Greenstone 2 81 the default set of metadata is the Dublin core and it is possible to add or remove elements to an exiting set or creating a new fully personalized set of metadata Each metadata set has a namespace e g dc for Dublin core when creating a new set of metadata you have to choose a namespace for your set this name space will always proceed the metadata element s name e g dc Title for the metadata Title While creating a collection for each one of the records included in the collection Greenstone will try to collect metadata values that the user would have typed if an element has no value Greenstone will try to extract meta
37. n with the X window server on the Linux server 3 File transfer tool like FileZila that you will use to transfer files needed for building your collections from your pc to a file on the server The following steps describe how to launch the Librarian interface on the server from your pc 1 Install and launch Xming on your pc 2 Launch putty and configure a session using the server IP or name and the port number default 22 for SSH protocol you also have to enable the X11 forwarding to Graphical client which will communicate with the X window server on the remote Linux server PuTTY Configuration Category Session 1 Basic options for your Pur session Logging Terminal Keyboard Specify the destination you want to co t to ost Name or IP address t Bell 195 176 237 77 2222 Features Connection type Window 3 QRaw OTelnet O Rlogin 9 SSH Serial Appearance Behaviour Translation ed Sessions Selection ICPO Load save or delete a stored session Colours Default Settings S Connection apa Data Save Proxy Telnet Delete Rlogin SSH Kex Close window on exit a O Always Neve Only on clean exit x11 screen shots describing Putty configuration L The ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 24 The following screen shots shows how to enable X11 forwarding X PuTTY Configuration Category Session
38. ne gt librarian interface gli Using librarian interface on a remote server is described below The connection to the remote server hosting Greenstone The users of ICDO will have Greenstone installed on a remote server mainly Linux server so they have to use a secured shell protocol ssh to login to the sever and launch the librarian interface A user has to be created previously on the server this user has to be permitted to write in Greenstone installation folder If you use Linux to make a connection with the server use the following command ssh servername 1 username p port number A password will be asked type your password and now you are connected to the server To activate the librarian interface you have to type the following commands cd Greenstone gli Where Greenstone is the path for Greenstone installation folder gli sh If you are using Windows to the connection with the remote server you will need three additional tools to use gli on remote Linux server ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 23 1 ssh connection tool the recommended free one is Putty downloadable on http www putty org that you will use for the connection to the server and launching the gli graphical librarian interface 2 A graphical X window server for MS Windows a good tool is Xming downloadable on http sourceforge net projects xming this client application is for the communicatio
39. newspapers starting with a year a region or a newspaper title Searching lets you enter a query term and retrieves articles that contain that term All the newspaper titles on the site can be browsed Currently only some of the titles can be searched An asterisk beside the name of a newspaper indicates that it can be searched Find PAPERPAST on http paperspast natlib govt nz cgi bin paperspast ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 16 Papers Past Search Windows Internet Explorer past natlib govt nz cai bin p peepee al tnm de e 3 lo fk d Pages Safety Tools English M ori H help i Check out our search help Still stumped I View your search history Filter by newspaper date or content type to select more than one option hold down ctrl All newspapers Bay Of Plenty Times Tauranga Daily Southern Cross Auckland Evening Post Wellington Newspaper Fair Play Wellington Date From Content H Month wj Year M p Articles Advertisements Month Mj Year M Illustration captions newzealand govt nz Internet amp 109 2 2 Technical Requirements for deployment Installing and using Greenstone requires the following dependences e Perl several libraries of Perl is used in the Greenstone kernel e Java used for running the GLl Greenstone Librarian Interface
40. nstone is based on metadata set Dublin Core is default set upon which the software is based During that step the following tasks were identified and studied Installing Greenstone on Linux server and configuring the server which makes Greenstone collections available for on line consultation Metadata and the basic Dublin Core Creating collection and managing the metadata sets Configuring indexes and classifiers which will be shown as options for the final user of Greenstone Personalizing Greenstone on line interface the home text and the metadata to be shown ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 30 Installing and configuring Greenstone test sever installed the software on Linux version Ubuntu the installation has gone without problems and Greenstone was operational in a short time But the real test server is administrated by HEG IT center the installation was done by Mr Cyril D chelette the procedure of installation started the second week of the project but some administrative procedures security issues have delayed the resolutions of some problems that appeared during the installation finally these problems were resolved after many e mail and after five meetings with Mr D chelette The test sever is operational as of 5 Mai 2009 Staff training The problems met with the server did not disrupt the staff training step thanks to Greenstone The training of Mr AT
41. ny BOTROS 13 In 1997 we began to work with Human Info NGO to help them produce fully searchable CD ROM collections of humanitarian information We became acquainted with UNESCO through Human Infos long term relationship with them Although they supported Human Infos goal of producing humanitarian CD ROMs and distributing them in developing countries From the outset UNESCO s goal was to produce CD ROMs containing the entire Greenstone software not just individual collections plus the run time system as in Human Infos products so that it could be used by people in developing countries who did not have ready access to the Internet At the time of writing January 2007 Greenstone a versatile open source multilingual digital library environment with over a decade of pedigree has a user base hailing from over 70 countries is downloaded 4 500 times a month runs on all popular operating systems even the iPod and has a reader s interface in over 40 languages How did this software project and the research team behind it reach this point Team members often give anecdotal stories about life behind the scenes at conferences and workshops this article gives a more definitive and coherent account of the project lan H Witten and David Bainbridge University of Waikato Hamilton New Zealand Greenstone is actually used by over 60 organizations all over the world we will mention some examples in the following section Oxford Digital L
42. oject and hope that the digital library improve the services offered by ICDO to its members Special thanks to Mr Alexander Boder Professor HEG Gen ve for his help and advices regarding the Indexing and cataloguing Last and not least thanks to the IT centre team of the HEG that has spared no effort to install Greenstone Digital Library on Linux test server ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS ii Synopsis The International Civil Defence Organization is looking forward to offer its services of library to its 50 member states by submitting and managing its publications This project is the beginning of bilateral collaboration between ICDO represented by Mr Nawaf EL SEILIBI the General Secretary and HEG Geneva represented by Mr Mr David BILLAD professor HEG IG section The project goals expressed by ICDO e Save time and effort of the ICDO in answering the requested subjects of members institutions non members and individuals e Offer the latest human knowledge about the civil defence and civil protection e Distribute the information about the civil defence and civil protection and their functions for the wellbeing of humanity e Help researchers planners and decision makers by providing periodic publications about the latest of human knowledge in the field of civil protection During the period of the project HEG team collaborated with Mr Riyadh ATWAN head of ICDO Research and
43. sifier for each element of the set of metadata affected to your collection Figure 5 shows this step Figure 5 indexes and classifiers lt Greenstone Librarian Interface 2 81 Server v2 Mode Librarian Collection icdoTest icdotest O X lt File Edit Help S Download D Document Plugins Help for this screen D Search Indexes D Partition Indexes 3 Browsing Classifiers text Default Index exTitle Source J Move Down Set Default Index i 1 Create tab After gathering the needed documents gather tab typing the metadata for each element enrich tab and configure the indexes and classifiers design tab now you can build your collection with the create tab Two options are available here Complete build or minimal build choose the first the new collections and the seconde when adding documents to an existing collections Format tab This interface let you configure the format the display of the output or result of research but you need to have some html knowledge for basic modifications and special macro language special language for Greenstone macro for advanced modifications ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 40
44. stions had to be answered e What are the business goals or why outsiders will demand the services offered what are the benefits of doing this and what are their expectations and needs e How the business is done to fulfill the needs or how the work is internally organized About the first point the answer is easy to find why a net surfer would come to CDO s digital library Evidently the user of ICDO digital library will look for a record document book etc talking about certain subject concerning the civil protection To answer the second question have tried to identify the e Business processes or the mains processes witch are directly related to the business goals e The auxiliary processes witch are not directly related to it After analysing the needs of the ICDO through several meetings with Mr ATWAN head of the department of research and development also in charge of the future Digital library we noticed the following points e The actual collection of documents of ICDO is almost 1200 documents They are published in several languages including English French Arabic Russian and others they consist of books reports periodical publications of ICDO and its members these publications are organised in several ways type of document language country date of creation etc e These publications are generally serial edited They are issued yearly quarterly or biannually e The increase of number of documents is a
45. uctions 4 The proposed location for installation is usr local GreenStone2 the installation in this folder will not work if you are neither root nor have the permission to write in it a solution is changing the location to your home folder or create a new user for Greenstone and install the Greenstone Digital Library in the home folder of this new user 5 To execute the Greenstone 2 81 linux bin as a normal user you have to a Change the property of the binary file with the following command chmod x Greenstone 2 81 linux bin b Have the permission to write in the installation folder 6 To avoid changing a lot of permissions and make the installation complicated the better way is to execute the binary file as root and leave the proposed folder usr local GreenStone2 ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 20 7 Choose the password for admin user this password is used when using the Administration page on Greenstone home page 8 Once you have the message Successfully built you can pass to configuring the web server e g Apache Configuring web Server Apache To use the Greenstone Web Library you will need to have a web server installed you will also need perl if you want to build your own collections The following information is intended to help you configure your web server for use with Greenstone Particular attention is given to the Apache web server which may be downloaded fre
46. ure 4 Digital Library building suisse eee fo rtt t el E eb rre t as 13 Figure 5 Greenstone and web server 19 ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS vi Introduction The International Civil Defence Organisation ICDO is an inter governmental organisation whose objective is to contribute to the development by states of structures ensuring the protection and assistance of populations and safeguarding property and the environment from natural or man made disasters These structures are generally known as civil protection civil defence civil safety and emergency management The ICDO federates these structures with the aim of favouring cooperation and mutual solidarity between them To achieve their mission the ICDO has decided to establish a centre for Documentation and Information Studies collection compilation and organization of scientific knowledge related to civil defence and civil protection at the level of Organization and member states regarding it as a complement to the workshops of service provided to member states in order to provide all forms of knowledge and scientific support as possible for those countries or institutions or individuals in the field of scientific research on the civil defence and civil protection According to the agreement between the HEG team and the ICDO the specifications of the project are e Members states bodies send their publications to the ICDO either
47. vice a qualified staff and furnishing it by needed materials documents etc The project team hopes that sooner the ICDO library system become an essential source of knowledge and information and a reference in the world of on line libraries for the interested entities in civil defence subjects We hope that the collaboration between ICDO and HEG progress more and more and give its fruits continually ELECTRONIC SUBMISSION AND MANAGEMENT OF PUBLICATIONS FOR ICDO Hany BOTROS 33 References 1 Basic Dublin Core Semantics DC 2006 Tutorial 1 October 2006 Marty Kurth Head of Metadata Services Cornell University Library Cataloguing and organizing digital resources 2004 a how to do it manual for librarians Anne M Mitchell and Brian E Surratt no 139 Guide de l information num rique Comment traiter les donn es lisibles par machine et les documents num riques Office des publications des Communaut s europ ennes 1997 IIMK s Experience with Greenstone in Building Digital Library Collections tutorial by Dr M G Sreekumar Centre for Development of Digital Libraries CDDL Indian Institute of Management Kozhikode IIMK http wiki greenstone org wiki qsdoc others Greenstone_history htm http www greenstone org http dublincore org http paperspast natlib govt nz cgi bin paperspast http wwwe odl ox ac uk gsdl cgi bin library 10 http library un org pk gsdl cgi bin library ELECTRONIC SUBMI
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